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HomeMy WebLinkAbout1998.08.03 Council Minutes MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 3, 1998 CALL TO ORDER: The meeting was called to order at 7:00 P.M. by Charles D. Kilbury, Mayor. ROLL CALL: By Deputy City Clerk. Councilmembers present: Michael Garrison, Joe Jackson, Chris Jenson, Charles Kilbury, Dan Lathim, Rebecca Francik, and Carl Strode. Also present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Dan Underwood, Finance Director; Bob Alberts, Public Works Director; Dave McDonald, City Planner; Erin Forrest, City Engineer; Paul Whitemarsh, Acting Parks & Rec. Director; Greg Garcia, Fire Chief; Denis Austin, Police Chief; Richard Smith, Community & Economic Dev. Director; Tim Arntzen, Management Assistant; and Kurt Luhrs, Personnel/Risk Manager. PLEDGE OF ALLEGIANCE: The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: MOTION: Mr. Garrison moved to approve the Consent Agenda. Mr. Lathim seconded the motion. Motion carried by unanimous roll call vote. Consent items are as follows: A) Approval of Minutes: To approve minutes of Regular Meeting held July 20, 1998. B) Bills and Communications: To approve General Claims in the amount of $709,829.14 ($101,720.94 being in the form of Wire Transfer Nos. 3185, 3186 and 3188; and $608,108.20 consisting of Claim Warrants numbered 109149 through 109358). C) Amendment No. 2 to Fire Station #83 Professional Services Agreement: To authorize the Mayor to execute Amendment No. 2 to the SCM Consultants, Inc. professional services agreement. D) Interlocal Agreement with Franklin County: To approve the interlocal agreement with Franklin County and, further, authorize the Mayor to sign the agreement. E) Resolution No. 2389: To approve Resolution No. 2389, accepting the work performed by Eller Corporation for Project No. 97-2-04, which was the North Airport Waterline. PROCLAMATIONS AND ACKNOWLEDGMENTS: Yard of the Month Award: Mayor Kilbury presented Yard of the Month Awards for July, 1998 to the following Pasco residents: Antonio & Irma Andrade, 631 N. Hugo Avenue (unable to attend). Bertha Wattenburger, 104 S. 20th Avenue. Phouveune & Keo Sounthonephom, 1126 W. Yakima Street. Jackie Petersen, 916 W. Henry Street. Rena Perfect, 101 Augusta Lane. Keith & Elaine Maki, 4107 Desert Plateau Drive (unable to attend). Bill & Chrisine Ziegler, 504 Road 45 (unable to attend). - 1- MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 3, 1998 VISITORS: None. REPORTS FROM COMMITTEES AND/OR OFFICERS: None. PUBLIC HEARINGS: Street Vacation - A Portion of Primary State Highway No. 11 (MF #98- 71-V : Mr. David McDonald, City Planner, addressed Council and noted for the record that notice of the public hearing was published as required by law. Mr. McDonald explained that Eden Mountain Management has submitted a petition requesting vacation of the Old Primary State Highway No. 11, that runs through the Management Company's property. MAYOR KILBURY DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION OF THAT PORTION OF THE OLD PRIMARY STATE HIGHWAY LOCATED EAST OF RAILROAD AVENUE AND NORTH OF FOSTER WELLS ROAD IN SECTION 7, TOWNSHIP 9 NORTH, RANGE 30 EAST. Mr. Lynn Hall, of 2216 Road 33, spoke in favor of the proposed vacation and felt it would serve no purpose to continue to use the property in question as a State Highway. Following three (3) calls from Mayor Kilbury for comments from the floor, either for or against, the public hearing was declared closed. ORDINANCE NO. 3310 AN ORDINANCE VACATING THAT PORTION OF PRIMARY STATE HIGHWAY 11 LOCATED NORTH OF EAST FOSTER WELLS ROAD AND EAST OF RAILROAD AVENUE. MOTION: Ordinance No. 3310 was read by title only. Mr. Garrison moved to adopt Ordinance No. 3310, vacating that portion of Primary State Highway No. 11, located north of East Foster Wells Road and lying east of the east right-of-way line of Oregon Avenue. Mr. Lathim seconded the motion. Motion carried unanimously. Vacation of a portion of Tacoma Avenue and the alleys in Block 1, N.P. Plat (MF 98-76-V1: Mr. David McDonald, City Planner, addressed Council and noted for the record that notice of the public hearing was published as required by law. Mr. McDonald explained that development plans for the Multi-Modal facility include portions of public rights-of-way adjacent to property owned by the City of Pasco. Further review determined that portions of the public rights-of-way intended for improvements (primarily landscaping) associated with the facility had not been vacated to allow this. MAYOR KILBURY DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION OF TACOMA AVENUE LYING BETWEEN THE NORTH RIGHT-OF-WAY LINE OF SYLVESTER STREET AND THE -2- MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 3, 1998 EASTERLY PROJECTION OF THE SOUTH LOT LINE OF LOT 14, BLOCK 1, N.P. PLAT AND TOGETHER WITH THE EAST/WEST ALLEY AND TOGETHER WITH THAT PORTION OF THE NORTH/SOUTH ALLEY LYING SOUTH OF THE WESTERLY PROJECTION OF THE SOUTH LOT LINE OF LOT 18, BLOCK 1, N.P. PLAT AND THE NORTH RIGHT-OF- WAY LINE OF SYLVESTER STREET. Following three (3) calls from Mayor Kilbury for comments from the floor, either for or against, and there being none, the public hearing was declared closed. ORDINANCE NO. 3311 AN ORDINANCE VACATING THAT PORTION OF TACOMA AVENUE NORTH OF SYLVESTER STREET AND THE ALLEYS IN BLOCK 1, N.P. PLAT. MOTION: Ordinance No. 3311 was read by title only. Mr. Garrison moved to adopt Ordinance No. 3311, vacating a portion of Tacoma Avenue and the remaining alleys in Block 1, N.P. Plat. Mr. Lathim seconded the motion. Motion carried unanimously. ORDINANCES/RESOLUTIONS NOT RELATED TO PUBLIC HEARINGS: RESOLUTION NO. 2391 A RESOLUTION AUTHORIZING REORGANIZATION OF THE COMMUNITY DEVELOPMENT DEPARTMENT. MOTION: Resolution No. 2391, was read by title only. Mr. Garrison moved to approve Resolution No. 2391, authorizing reorganization of the Community Development Department. Mr. Lathim seconded the motion. Motion carried unanimously. RESOLUTION NO. 2392 A RESOLUTION AUTHORIZING THE REORGANIZATION OF THE FINANCE AND PARKS DEPARTMENTS. MOTION: Mr. Garrison moved to approve Resolution No. 2392, authorizing reorganization of the Finance and Parks Departments. Mr. Lathim seconded the motion. Mr. Crutchfield advised Council that he needed to know if the Parks and Recreation Director position was going to be kept so he could fill the position as soon as possible. If it was Council's decision to go ahead with the reorganization he would need to start the process for hiring a Community and Administrative Services Director. Mr. Crutchfield felt this decision couldn't wait for the budget process. Mr. Duane Tabor, of 102 Tamron Lane, spoke against the proposed reorganization of the Parks Department and the elimination of the Director's position. Mr. Tabor felt the community needed the Parks Department to stay the way it was and that eliminating the Director's position would damage the organization's effectiveness. Ms. Lyddia Sisk, 1747 N. 7th Avenue, spoke against the proposed reorganization and felt the Parks Department's ability to reach out to the community and bring it together would be compromised. -3- MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 3, 1998 Mr. John Morgan, 425 Road 37, spoke against the proposed reorganization and felt Council should be more concerned about the kids in the community, especially the kids at risk, that are reached by the Parks Department. Mr. Juan Bayona, of 1715 W. Octave Street, was concerned that if there wasn't a Director over the Parks Department services would be diminished, specifically, the soccer fields used by his league. Mr. Charles Coleman, 1708 W. Octave Street, expressed his concerns about the proposed reorganization and recommended that Council tread very carefully, with thoughts not just of money, but with thoughts of quality of service brought to the community by the Parks Department. Mr. Dan Walsh, no address given, felt it was not logical to expect one department head to be able to oversee in-house services provided by the Finance Department and outside services provided by the Parks Department. Mr. Garrison asked staff how many positions within the Parks Department would be eliminated by the reorganization, would the same employees be working in that department, would the same programs be run, and would the maintenance functions have a supervisor? Mr. Crutchfield stated that no positions would be eliminated, current employees would stay in their positions, the same programs would be offered to the public and the current facilities manager would continue to perform his job. The difference would be that the managers of the services division and the maintenance division would report directly a director whose time would be divided between those two divisions and the Finance Department, Information Services, and Administrative Services. Mr. Strode asked staff who is the point of contact for the public in regards to services and programs available? Mr. Crutchfield explained that the Parks Department, as it's presently structured, reflects two essential functional divisions: 1) Recreation programs - point of contact would be the Parks Department secretary or any employee in the services department; 2) Maintenance function - operated by the Buildings and Grounds Manager who oversees the Operating Engineers employees who maintain the different parks and facilities. Mr. Strode asked what would be the procedure used to eliminate, change or add a position? Mr. Crutchfield explained that the budget would have to be amended, which means it would be placed before the Council for approval before implementation. Mr. Jackson asked what impact, if any, in terms of delivery and quality of service would result if Council approved the proposed reorganization. Mr. Crutchfield explained that with the reassignment of duties, as expected within the proposed reorganization, there should be no measurable affect on the delivery of external services. -4- MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 3, 1998 Mr. Jensen felt that the Parks Department should have a director and stay the way it is. If it's necessary to spend an additional $80,000 to do this, and take some of the load off the City Manager, he was willing to authorize it. Mr. Crutchfield agreed with Mr. Jensen that this was a question of spending more money to fill a problem that deals with the delivery of internal services. The question being is Council willing to spend the additional money? Ms. Francik explained that, nine times out of ten, the calls she receives from citizens tell her to "cut the fat" at city hall and keep taxes down and in order to do this she felt it would be necessary to go with staff's recommendation regarding the proposed reorganization. Mr. Lathim asked Mr. Crutchfield to explain what would a Finance Department know about the Parks Department? Mr. Crutchfield explained that the qualities of the individual who would oversee that revised department would be an individual capable of general administration and the delivery of services. That, in essence, is the two primary functions that would be reflected in that revised department. Mr. Lathim supported staff's recommendation. Mr. Strode explained that he too, like Ms. Francik, has received calls from citizens about cutting costs and keeping taxes down. Mr. Strode felt that the City Manager had devised a plan that would leave the internal structure of the Parks Department, below the administrative level, the way it is and allows for consolidation of administrative functions to save money. Mr. Kilbury expressed his concern about the number of employees that report directly to the City Manager and the effect it would have on his ability to be as effective as possible, however, he was not convinced that the recommendation before Council would accomplish that goal without damage to the present level of services provided by the Parks Department. Motion carried by the following roll call vote: Yes - Garrison, Lathim, Jackson, Strode, Francik; No - Jensen, Kilbury. UNFINISHED BUSINESS: None. NEW BUSINESS: Award of 1998 Traffic Signal Improvements, Project No 98-4-01: MOTION: Mr. Jensen moved to award the bid for the 1998 Traffic Signal Improvements, Project No. 98-4-01, to the low bidder, Power City Electric, in the amount of $63,516.00 plus applicable taxes and, further, to authorize the Mayor to sign the contract documents. Mr. Garrison seconded the motion. Motion carried by unanimous roll call vote. -5- MINUTES REGULAR MEETING PASCO CITY COUNCIL AUGUST 3, 1998 MISCELLANEOUS - INCLUDING SUGGESTIONS FROM COUNCIL: Executive Session: Mayor Kilbury recessed to an executive session for the purpose of discussing real estate. ADJOURNMENT: i o further business, the meeting was adjourned at 8: 10 P.M. arles D. Kilbury, Mayor ATTEST: Y _ / V� Catherine D. Seaman Deputy City Clerk PASSED and APPROVED this 17th day of August, 1998. -6-