HomeMy WebLinkAbout2011.11.21 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. November 21,2011
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated November 7,2011.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of $625,127.11 ($161,088.64 in the form of
Electronic Fund Transfer Nos. 7883, 7889, 7936, 7937, 7960, 8006 and 8019; and
$464,038.47 in the form of Wire Transfer Nos. 185026 through 185214; and Claim Warrants
numbered 1143 through 1145).
2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts
receivable in the total amount of$310,874.34 and, of that amount, authorize $244,689.44 be
turned over for collection.
(c) City Hall Roof Replacement,Project No. C6-11-15-GEN:
1. Agenda Report from Michael Pawlak,City Engineer dated November 8,2011.
2. Bid Summary.
To reject all bids received for the City Hall Roof Replacement, Project No. C6-11-15-GEN and,
further,authorize staff to rebid the project.
(d) Resolution No. 3352, a Resolution authorizing the City Manager to execute a co-application
agreement with the Port of Pasco for an EDA Grant for completion of the Heritage Rail Spur
Project.
1. Agenda Report from Jeffrey Adams,Associate Planner dated November 9, 2011.
2. Vicinity Map.
3. Proposed Resolution.
4. Proposed Letter of Agreement.
To approve Resolution No. 3352, authorizing the City Manager to sign an agreement with the
Port of Pasco to co-apply for EDA Grant monies to complete the Heritage Rail Spur Project.
*(e) Resolution No. 3353, a Resolution fixing the time and date for a public hearing to consider the
vacation of a portion of Bonneville Street,Clark Street and Main Avenue.
1. Agenda Report from David McDonald,City Planner dated November 16,2011.
2. Overview Map.
3. Vicinity Map.
4. Proposed Resolution.
5. Vacation Petition.
To approve Resolution No. 3353, setting 7:00 p.m., Monday, December 19, 2011 as the time and
date to conduct a public hearing to consider vacating a portion of Bonneville Street, Clark Street
and Main Avenue.
*(f) Resolution No. 3354, a Resolution accepting work performed by Armadillo Underground, Inc.,
under contract for the Commercial Avenue Phase 313-Boring, SR 395 and Foster Wells Road,
Project No. 10-2-01.
1. Agenda Report from Ahmad Qayoumi, Public Works Director dated November 14,2011.
2. Resolution.
To approve.Resolution No. 3354, accepting the work performed by Armadillo Underground, Inc.,
under contract for the Commercial Avenue Phase 3D-Boring, SR 395 and Foster Wells Road,
Project No. 10-2-01.
Regular Meeting 2 November 21,2011
*(g) Resolution No.3355, a Resolution accepting work performed by Sharpe&Preszler Construction
Company, Inc., under contract for the Commercial Avenue Water Line Extension, Project No.
C4-10-05WTR.
1. Agenda Report from Michael Pawlak,City Engineer dated November 14,2011.
2. Resolution.
To approve Resolution No. 3355, accepting the work performed by Sharpe & Preszler
Construction Company, Inc., under contract for the Commercial Avenue Water Line Extension,
Project No.C4-10-05WTR.
*(h) Resolution No. 3356, a Resolution accepting work performed by Sierra Electric, Inc., under
contract for the 2010 Miscellaneous Traffic Signal Improvements, Project No. 10-4-01 (#M2-10-
50STR).
1. Agenda Report from Michael Pawlak,City Engineer dated November 14,2011.
2. Resolution.
To approve Resolution No. 3356, accepting the work performed by Sierra Electric, Inc., under
contract for the 2010 Miscellaneous Traffic Signal Improvements, Project No. 10-4-01 (#M2-10-
50STR).
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through October 2011.
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(a) 2012 Property Tax Levy.
1. Agenda Report from Dunyele Mason,Finance Manager dated November 9,2011.
2. Assessed Value History Chart.
3. Tax Levy Rate History Chart.
4. Summary of Options.
5. Proposed Ordinance for the 2012 Ad Valorem Tax.
6. Proposed Ordinance Preserving Property Tax Levy Capacity.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance providing for the 2012 Ad Valorem Tax Levy, a levy for
the 1999 Unlimited Tax General Obligation Bonds and Levy for the 2002 Unlimited General
Obligation Refunding Bonds in the City of Pasco in accordance with state law.
MOTION: I move to adopt Ordinance , providing for the 2012 Ad Valorem Tax I.,evy. a
levy for the 1999 Unlimited Tax General Obligation Bonds and the 2002 Unlimited Tax General
Obligation Refunding Bonds,
Ordinance No. , an Ordinance preserving the Property Tax Levy Capacity in the City of
Pasco,Washington for fiscal years after 2012 in accordance with state law.
MOTION: I move to adopt Ordinance , preserving Property Tax Levy Capacity ror fiscal
years after 2012 in accordance with State Law.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(None)
9. UNFINISHED BUSINESS:
(None)
Regular Meeting 3 November 21,2011
10. NEW BUSINESS:
(a) City Council Districts:
1. Agenda Report from Stan Strebel,Deputy City Manager dated November 15,2011.
2. Map/Matrix of Current Council Districts.
3. Map/Matrix District Adjustment Option 1.
4. Map/Matrix District Adjustment Option 2.
5. Chart on Redistricting—Franklin County.
MOTION: I move to select Option #2 as the tentative plan for realignment of City Council
district boundaries.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(n)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#...."
Q Quasi-Judicial Matter
City Hall will be closed
Thursday,November 24 and Friday,November 25
for the Thanksgiving Holiday
MINUTES
REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 7, 2011
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom
Larsen, Saul Martinez, Matt Watkins and Al Yenney.
Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Rick White,
Community & Economic Development Director and Mike Pawlak, City Engineer.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated October 17, 2011.
(b) Bills and Communications:
To approve General Claims in the amount of$1,584,007.22 ($172,772.00 in the form of
Electronic Fund Transfer Nos. 7700, 7715, 7780 and 7853; and $1,411,235.22 in the
form of Wire Transfer No. 1131, 1132, 1135 through 1140; and Claim Warrants
numbered 184727 through 185025).
To approve Payroll Claims in the amount of$2,003,399.13, Voucher Nos. 43451 through
43542 and 80080 through 80089; and EFT Deposit Nos. 30047649 through 30048205.
(c) Tourism Promotion Assessment Budget.
To approve the request for reinvestment of TPA budget reserves totaling $118,000, as
detailed in the October 31, 2011 letter from the Tri-Cities Visitor & Convention Bureau.
Removed from Consent Agenda and moved to Item 10(a)—New Business.
(d) Utility Easement (MF #DEED2011-008):
To accept the utility easement for a water line from Jay and Amy Brantingham.
(e) November 14 Workshop Meeting.
To reschedule the November 14 Workshop meeting to occur on November 15 beginning
at 6:00 p.m. Removed from Consent Agenda and moved to Item 10(b) —New
Business.
MOTION: Ms. Francik moved to approve the Consent Agenda as amended. Mr.
Martinez seconded. Motion carried by unanimous Roll Call vote.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Yenney attended the Benton Franklin Community Action Committee meeting, the
Annual Elected Leaders Reception and the Veterans Day Parade in West Richland. He
also noted Tuesday is the last day to vote.
Mr. Garrison reported on the Hanford Communities Governing Board meeting, and the
Tri-Cities Visitor and Convention Bureau Board meeting and Annual meeting.
Mr. Martinez attended the Annual Elected Leaders reception, the Parks and Recreation
Advisory Council meeting and a meeting with Secretary of State Sam Reed.
1
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 7, 2011
Mr. Larsen attended the Emergency Medical Services Board meeting.
Mr. Hoffmann attended the Franklin County Mosquito Board meeting.
Mayor Watkins attended the Tri-Cities Visitor and Convention Bureau Annual meeting,
the Annual Elected Leaders Reception, the Franklin County Emergency Management
Council meeting and gave the welcoming address at the Washington Council for the
Blind state convention.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Resolution No. 3348 a Resolution of the City Council of the City of Pasco,
Washington, relating to public improvements; declaring its intention to order the
improvement of South Cedar and South Hugo Avenues and East Alton Street in the
Kurtzman area and to create a Local Improvement District to assess a portion of the
cost and expense of carrying out those improvements against the properties
specially benefited thereby; and, notifying all persons who desire to object to the
improvements to appear and present their objections at a hearing before the City
Council to be held on December 5, 2011.
Council and staff discussed the details of the proposed LID.
MOTION: Ms. Francik moved to approve Resolution No. 3348, relating to public
improvements; declaring the City's intention to order the improvement of Cedar, Hugo
and Alton Streets in the Kurtzman area and to create a Local Improvement District to
assess a portion of the cost and expense of carrying out those improvements against the
properties specially benefited thereby; and, notifying all persons who desire to object to
the improvements to appear and present their objections at a hearing before the City
Council to be held on December 5, 2011. Mr. Garrison seconded. Motion carried
unanimously.
Resolution No. 3349, a Resolution accepting the Planning Commission's
recommendation and approving a Special Permit for a parking lot at 1125 North
22nd Avenue.
Mr. White explained the background of the Special Permit application.
MOTION: Ms. Francik moved to approve Resolution No. 3349, approving a Special
Permit for the location of a parking lot at 1125 North 22nd Avenue. Mr. Garrison
seconded. Motion carried unanimously.
Resolution No. 3350, a Resolution accepting the Planning Commission's
recommendation and approving a Special Permit for the expansion of a mini-
storage facility in a C-1 Zone at the southwest corner of Road 68 and Court Street.
Council and staff discussed the proposed Special Permit.
MOTION: Ms. Francik moved to approve Resolution No. 3350, approving a Special
Permit for the expansion of a mini-storage facility in a C-1 Zone at the southwest corner
of Road 68 and Court Street. Mr. Martinez seconded. Motion carried unanimously.
Resolution No. 3351, a Resolution establishing an incentive program to encourage
private investment and increase the community's tax base.
Council and staff discussed the proposed incentive program.
MOTION: Ms. Francik moved to approve Resolution No. 3351, establishing an
incentive program for commercial and industrial investment in areas represented on Map
#6. Mr. Garrison seconded.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 7, 2011
MOTION: Mr. Yenney moved to decrease the minimum investment threshold from
$500,000 to $300,000. Mr. Larsen seconded. Motion carried by the following Roll Call
vote: Yes—Yenney, Hoffmann, Larsen, Martinez. No—Watkins, Francik, Garrison.
Original amended motion carried by unanimous Roll Call vote.
NEW BUSINESS:
Tourism Promotion Assessment Budget.
Council and staff discussed the details of the TPA.
MOTION: Ms. Francik moved to approve the request for reinvestment of TPA budget
reserves totaling $118,000, as detailed in the October 31, 2011 letter from the Tri-Cities
Visitor& Convention Bureau. Mr. Yenney seconded. Motion carried 6-1. No — Larsen.
November 14 Workshop Meeting.
MOTION: Ms. Francik moved to reschedule the November 14 Workshop meeting to
occur on November 15 beginning at 6:00 p.m. Mr. Garrison seconded. Motion carried 6-
1. No— Larsen.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:52 p.m.
APPROVED: ATTEST:
Matt Watkins, Mayor Debra L. Clark, City Clerk
PASSED and APPROVED this 21" day of November, 2011.
3
CITY OF PASCO
Council Meeting of: November 21,2011
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the undersigned, do hereby certify under penalty of perjury that the materials have been furnished,the
se ices render the labor performed as described herein and that the claim is a just,due and unpaid
obligati agai st the city and that we are authorized to authenticate and certify to said claim.
Gary Crutch el y M a Du"Mason, nance Sbrvices Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,do
hereby certify on this 21st day of November,2011 that the merchandise or services hereinafter specified have been received:
Check Numbers and 135026- 185214 In The Amount Of: $464,038.47
Electronic Funds Transfers: 1143-1145
Electronic Funds Transfers: 7883.7889,7936 In The Amount Of: $161,088.64
(Journal Entries) 7937,7960,8006 Combined total of $625,127.11
8019
Councilmember Councilmember
SUMMARY OF CLAIMS BY FUND:
GENERAL FUND:
Legislative 348.39
Judicial 12,122.35
Executive 6,612.70
Police 24,410.46
Fire 6,567.92
Administration&Community Services 49,055.17
Community Development 3,957.97
Engineering 772.31
Non-Departmental 19,306.92
Library 70.65
TOTAL GENERAL FUND: 123,224.84
STREET
4,205.18
ARTERIAL STREET 6,000.00
STREET OVERLAY 0.00
C. D. BLOCK GRANT 4,168.16
KING COMMUNITY CENTER 373.96
AMBULANCE SERVICE 3,770.61
CEMETERY 2,055.29
ATHLETIC PROGRAMS 0.00
GOLF COURSE 44,970.43
SENIOR CENTER OPERATING 1,972.09
MULTI MODAL FACILITY 358.24
RIVERSHORE TRAIL&MARINA MAIN 0.00
SPECIAL ASSESSMNT LODGING 0.00
LITTER CONTROL 0.00
REVOLVING ABATEMENT 1,092.00
TRAC DEVELOPMENT&OPERATING 0.00
PARKS 0.00
STADIUM/CONVENTION CENTER 0.00
GENERAL CAP PROJ CONSTRUCTION 118,395.55
WATER/SEWER 65,555.50
EQUIPMENT RENTAL-OPERATING GOVERNMENTAL 42,328.61
EQUIPMENT RENTAL-OPERATING BUSINESS 1,375.32
EQUIPMENT RENTAL-REPLACEMENT GOVERNMENTAL 0.00
EQUIPMENT RENTAL-REPLACEMENT BUSINESS 0.00
MEDICAL/DENTAL INSURANCE 157,751.90
CENTRAL STORES 0.00
PAYROLL CLEARING 47,529.43
LID CONSTRUCTION 0.00
PUBLIC FACILITIES DIST 0.00
TRI CITY ANIMAL CONTROL 0.00
SENIOR CENTER ASSOCIATION 0.00
GRAND TOTAL ALL FUNDS: $ 625,127.11
3(b). 1
AGENDA REPORT
FOR: City Council DATE: November 16,2011
TO: Gary Crutchfield,City Manager REGULAR: November 21,2011
Rick Terway,Administrative&Commum s Director
FROM: Dunyele Mason, Financial Services Manage
SUBJECT: BAD DEBT WRITE-OFF'S/COLLECTION.
I. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and
parking) accounts receivable in the total amount of $310,874.34 and, of that amount,
authorize$244,689.44 be turned over for collection.
Ill. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address,or are accounts in"occupant" status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned
with no forwardung address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines,and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY—These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
6. GENERAL- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
7. MISCELLANEOUS- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ .00 .00 .00
Ambulance $ 65,921.89 14,180.44 80,102.33
Court A/R $ .00 229,549.00 229,549.00
Code Enforcement $ 263.01 960.00 1,223.01
Cemetery $ .00 .00 .00
General $ .00 .00 .00
Miscellaneous $ .00 .00 .00
TOTAL: S 66,184.90 244,689.44 310,874.34
IV. ADMINISTRATIVE ROUTING:
cc: Dot French,Municipal Court Clerk
3(b).2
AGENDA REPORT NO. 20
FOR: City Council November 8, 2011
TO: Gary Crutchfie anager
Ahmad Qayou u c Works Director
Workshop Mtg.: 11/15/11
FROM: Michael A. Pawlak, PE, City Engineer Regular Mtg.: 11/21/11
SUBJECT: Reject Bids for City Hall Roof Replacement, Project No. C6-11-15-GEN
1. REFERENCE(S):
1. Bid Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
11/15: DISCUSSION
11/21: MOTION: I move to reject all bids received for the City Hall Roof
Replacement, Project No. C6-11-15-GEN and, further,
authorize staff to rebid the project.
Ill. FISCAL IMPACT:
No fiscal impact. Capital Improvement Funds remain available for rebid of the project.
IV. HISTORY AND FACTS BRIEF:
A) This project involves the replacement of the built-up roof on City Hall, with the
exception of the second floor roof over the southeast wing. Replacement includes
the removal of the existing roofing materials and installation of a new 3-ply roof.
B) Staff received two (2) bids for the project: Leslie & Campbell, Inc. submitted a
bid in the amount of $387,720.00, plus applicable sales tax; and Gillespie
Roofing, Inc. submitted a bid in the amount of$345,500.00, plus applicable sales
tax. The Engineer's Estimate for the project is $275,000.00, plus applicable sales
tax. There was one additional contractor who initially indicated it would submit a
bid, but who advised the City during the advertisement period that it would not
submit due to current workload obligations.
V. DISCUSSION:
A) The City's approved budget amount for this improvement is $297,000.00. In as
much as both bids received exceed the current budget, staff suggests that all bids
be rejected due to budgetary constraints. Staff believes that the bids were higher
than expected due to several reasons including:
1. The late time of the season - typically, the majority of large roofing projects
are undertaken during the warmer, summer months when there are more hours
of daylight for accomplishing work;
2. Existing contractor workloads - one contractor removed itself from the
bidding due to heavy workloads, other potential contractors chose not to
respond presumably for similar reasons; and
3. The uncertainty of weather conditions - the months of November, December
and January typically bring colder temperatures and more precipitation
resulting in more uncertainty for contractors to meet the stipulated number of
contract days and raises concerns, for them, on potential weather-related
delays and imposition of possible liquidated damages.
B) Staff recommends rejection of all bids. Staff will attempt to confirm the
likelihood of more competitive bids prior to readvertising the project.
3(c)
City of Pasco
City Hall Roof Replacement
Project No. C6-11-15-GEN
November 8, 2011
BID SUMMARY
Total*
Engineer's Estimate $2751000.00
1. Leslie & Campbell, Inc. $3871720.00
2. Gillespie Roofing, Inc. $3451500.00
* Total amount is excluding applicable sales tax
AGENDA REPORT
FOR: City Council November 9,2011
TO: Gary Crutchfi Manager Workshop Mtg.: 11/15/2011
Rick White, Regular Mtg.: 11/21/2011
Community& conomic Development Directorf r
FROM: Jeffrey B. Adams, Associate Planner �/.�
SUBJECT: Co-application agreement with the Port of Pasco for an Economic Development
Administration (EDA) Grant for completion of the Heritage Rail Spur Project
(MF#EXEC 2011-002)
I. REFERENCE(S):
1. Vicinity Map
2. Proposed Resolution
3. Proposed Letter of Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
11/15: DISCUSSION
11/21: MOTION: I move to approve Resolution No. authorizing the
City Manager to sign an agreement with the Port of Pasco to
co-apply for EDA Grant monies to complete the Heritage Rail
Spur Project.
III. FISCAL IMPACT:
$300,000 match (approximately 20%of estimated$1.8 million project cost)
IV. HISTORY AND FACTS BRIEF:
A. The City, Port of Pasco, Benton Franklin Council of Governments , BNSF, and
Franklin County have been working with private land owners to foster creation of
the "Heritage Industrial Center," containing about 600 acres of industrial land
south of East "A" Street (see Vicinity Map). The creation of Heritage Industrial
Center is a result of one of the City's primary goals of fostering more industrial
investment to expand the community's tax base.
B. Improvements already implemented include extending Heritage Blvd from the
SR12/Lewis Street interchange 'h mile south to "A" Street and the completion of
the 1.5-mile "A" Street widening. Recently(July 20 10) a mainline rail switch and
spur line were installed at the west end of the industrial center at a cost of
approximately$818,000. This was phase one of a two-phase project to extend rail
into the park from the west to the City property adjacent to Road 40 East.
C. The cost estimate to complete the final phase of the project, the extension of track
from the new switch to Road 40 East, is approximately $1.8 million. EDA has
indicated that 80% of this may be available as a grant to the City. As the Port of
Pasco will own, operate, and maintain the rail line, they are required to be a co-
applicant with the City for any grant monies received.
3(d)
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RESOLUTION NO.:„�
A RESOLUTION authorizing the City Manager to execute a co-application agreement
with the Port of Pasco for an EDA Grant for completion of the Heritage Rail Spur
Project.
WHEREAS, The City, Port of Pasco, Benton Franklin Council of Governments,
BNSF, and Franklin County have been working with private land owners to foster
creation of the "Heritage Industrial Center,” containing about 600 acres of industrial land
south of East"A" Street; and,
WHEREAS, The creation of the Heritage Industrial Center is a manifestation of
one of the City's primary goals, to "foster more industrial investment to expand the
community's tax base"; and,
WHEREAS, A mainline rail switch and spur track was installed by the Port of
Pasco in July 2010 at the west end of the industrial center at a cost of approximately
$818,000; and
WHEREAS, The cost estimate to complete the extension of track from the new
switch to the City-owned property west of Road 40 East, is around $1.8 million, 80% of
which($1.5 million)may be available to the City as an EDA grant; and,
WHEREAS, the Port of Pasco will own, operate, and maintain the rail line in
perpetuity, and they are required to be a co-applicant with the City for any grant monies
received; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1.That the City Manager is hereby authorized to execute a co-application
agreement (Exhibit 1) with the Port of Pasco for an EDA Grant for completion of
the Heritage Rail Spur Project.
Passed by the City Council of the City of Pasco this day of 72011.
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
LETTER OF AGREEMENT REGARDING GRANT FUNDING FOR
INSTALLATION OF A RAILROAD SPUR LINE ON PROPERTY IN THE
HERITAGE INDUSTRIAL PARK
1) PARTIES AND PROJECT: BY THIS LETTER OF AGREEMENT, hereinafter referred to as
"Agreement," entered into this day of , 2011, the City of Pasco,
Washington, a municipal corporation, hereinafter referred to as the "City", and the Port of Pasco,
Washington, a municipal corporation, hereinafter referred to as the "Port", do enter into this
Agreement for the purpose of obtaining grant funding for installation of a railroad line on property in
the Heritage Industrial Park:
2) OWNERSHIP AND LAND USED FOR THE EDA PROJECT:This Grant Application Agreement
concerns the installation of a railroad spur line on property in the Heritage Industrial Park in the City,
as shown on"Exhibit#1."The portions of this property which will receive the rail line is a dedicated
rail access right-of-way, and the rail extension to be installed thereon will be owned, operated, and
maintained in perpetuity by the Port,and:
3) ECONOMIC DEVELOPMENT ADMINISTRATION(EDA)FORMS
a) The Port and the City agree to adhere to the Award Documents,which include:
i) The Financial Assistance Award.
ii) The ED-50S Budget accompanying the Award.
iii) The Special Award Conditions and Standard Terms and Conditions for Public Works and
Development Facilities accompanying the Award.
iv) The EDA publication, Summary of EDA Construction Standard, which is sent to Recipients
by Project Engineer after EDA receives an executed original Financial Assistance Award.
b) The Port and the City agree to adhere to the provisions of the United States Statutes codified in
the United States Code and EDA regulations, codified in the Code of Federal Regulations (CFR),
any Federal Register announcements, and OMB Circulars applicable to EDA Public Works
projects.
4) BOUND: The parties to the Agreement understand that they will be bound by the application forms
and award documents that they execute and the applicable statutes and regulations as provided in the
Agreement, and that all the parties to the Agreement agree to each submit the following application
materials with original signatures:
a) SF-424 first 4 pages of the Application.
b) Assurances- Construction Programs(2 pages).
c) EDA Construction Investments Additional Assurances.
Heritage Rail Grant Agreement between City of Pasco&Port of Pasco
Page 1 of 2
d) Certification Regarding Lobbying,Form CD-511.
e) Disclosure of Lobbying Activities(for EDA project)only if lobbying for project is done.
f) Exhibit"A"included with Environmental Narrative.
5) TASKS:The Port and the City will be responsible for the following specific tasks:
a) The City will file all EDA project reports, receive and distribute grant funds, file EDA financial
reports, bidding, award and management of the construction contract(s) for the project
components involving the construction of the rail line.
b) The Port will be responsible for long-term maintenance of the finished rail line.
6) AUTHORITY: It is not intended that a separate legal entity shall be established to conduct the
cooperative undertaking nor is the acquiring, or holding, or disposing of real or personal property
anticipated. The City Manager and Port Executive Director are designated as the Administrator of the
project.
7) INCLUSIVE: This Agreement contains all the terms and conditions agreed upon by the parties. All
items incorporated by reference are attached.No other understandings, verbal or otherwise, in regard
to the subject matter of this Agreement,shall be deemed to exist or to bind any of the parties.
CITY OF PASCO
Gary Crutchfield,City Manager Date
PORT OF PASCO
James E.Toomey,Executive Director Date
Heritage Rail Grant Agreement between City of Pasco& Port of Pasco
Page 2 of 2
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AGENDA REPORT
FOR: City Counci November 16, 2011
TO: Gary Crutchfi ager Regular Mtg.: 11/21/11
Rick White,
Community & Economic Development Director
FROM: David I. McDonald, City Planner
SUBJECT: STREET VACATION (MF# VAC 2011-007) Portions of Bonneville St Clark St
adjacent to Block 118 Pasco Land Company's I" Addition and a portion of Main
Ave adjacent to Long's ls` Addition adjacent to Addition(Cantu)
I. REFERENCE(S):
1. Overview Map
2. Vicinity Map
3. Proposed Resolution
4. Vacation Petition
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
11/21: MOTION: I move to approve Resolution No. 3553 , setting 7:00
P.M., Monday, December 19, 2011, as the time and date to
conduct a public hearing to consider vacating a portion of
Bonneville Street, Clark Street and Main Avenue.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. The property owner of all of Block 118 Pasco Land Company's First Addition has
petitioned for vacation of the first 10 feet of Bonneville Street, Clark Street and
Main Avenue abutting said Block. The property owner is planning making some
improvements to her property which will eventually include street improvements.
B. The petition requires the City Council to fix a public hearing to consider the
vacation request. The earliest regular City Council meeting available for a public
hearing, which provides the statutory 20-day hearing notice, is December 19,
2011.
3(e)
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RESOLUTION NO. 3 35 3
A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO
CONSIDER THE VACATION OF A PORTION OF BONNEVILLE STREET, CLARK
STREET AND MAIN AVENUE.
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City,the City Council may vacate rights-of-way; and
WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by
Resolution, NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That a public hearing to consider vacating the south 10 feet of Bonneville Street from the
west line of Oregon Avenue to the east line of Main Avenue and the east 10 feet of Main
Avenue from the south line of Bonneville Street to the north line of Clark Street together with
the north 10 feet of Clark Street from the west line of Oregon Avenue to the east line of Main
Avenue, will be held before the City Council of the City of Pasco in the Council Chambers at
525 N. Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., on December 19, 2011. That
the City Clerk of the City of Pasco give notice of said public hearing as required by law.
Passed by the City Council of the City of Pasco this 21 sc day of November, 2011.
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, CMC Leland B. Kerr
City Clerk City Attorney
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CITY OF PASCO
STREET/ALLEY VACATION PETITION
MASTER FILE # DATE SUBMITTED:
I, we the undersigned, owners of two-thirds of the privately owned abutting
property hereby petition the City Council of the City of Pasco to vacate the
following described street/alley rights-of-way:
Af i A B� 0 La e_ E ,,,,,,, Die A✓6
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APPLICANT: PROPERTY OWNED (Legal Description)
Print Name: a I-- PAR.ar-- L_ s 11.2, 0 1 qq�j
Sign Name:
Address:
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Phone # ��{�=3D�—D Date/ //
Print Name:
Sign Name:
Date
Print Name:
Sign Name:
Date
AGENDA REPORT NO. 17
FOR: City Council November 14, 2011
TO: Gary Crutchfiel �' anager
FROM: Ahmad Qayoum , Public Works Director Regular Mtg.: 11/21/11
SUBJECT: Accept Commercial Avenue Phase 3D—Boring, SR 395 & Foster Wells Road,
Project#10-2-01
1. REFERENCE(S):
1. Resolution
I1. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
11/21: MOTION: I move to approve Resolution No.33 Crf accepting the work
performed by Armadillo Underground, Inc., under contract for
the Commercial Avenue Phase 3D — Boring, SR 395 & Foster
Wells Road, Project#10-2-01.
111. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
A) On December 6, 2010, Council awarded the Commercial Avenue Phase 3D —
Boring, SR 395 & Foster Wells Road, Project 910-2-01 to Armadillo
Underground, Inc. for $210,950.00, plus applicable sales tax.
V. DISCUSSION:
A) The final project cost was $228,447.02, plus applicable sales tax. The overage,
approximately 8.3 percent ($17,497.02, plus applicable sales tax), was incurred
due to the following:
1. City was able to delete all or a portion of some bid items from the Contract as
they were not required to be performed to complete the project. This
amounted to a-$20,624.40 (plus applicable sales tax) deduction.
2. City reimbursed Contractor $29,434.86 (plus applicable sales tax) to remove
an unknown abandoned utility located within the bore alignment. This utility,
located in WSDOT Right of Way, needed to be removed to allow the boring
process to continue.
3. City reimbursed Contractor $8,686.56 (plus applicable sales tax) to modify
(grind & bevel) some bore casing pipe ends to provide a smoother welded
transition between bore casing pipe ends.
The work is now complete and staff recommends acceptance of this work.
3(f)
RESOLUTION NO. ��JLf
A RESOLUTION ACCEPTING WORK PERFORMED BY ARMADILLO
UNDERGROUND, INC., UNDER CONTRACT FOR THE COMMERCIAL AVENUE PHASE
3D—BORING, SR 395 &FOSTER WELLS ROAD,PROJECT 410-2-01.
WHEREAS, the work performed by ARMADILLO UNDERGROUND, INC., under
contract for the Commercial Avenue Phase 3D — Boring, SR 395 & Foster Wells Road, Project
#10-2-01, has been examined by Engineering and has been found to be in apparent compliance
with the applicable project specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the
contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO,that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by ARMADILLO UNDERGROUND, INC., under contract for the Commercial Avenue Phase
3D — Boring, SR 395 & Foster Wells Road, Project #10-2-01, as being completed in apparent
conformance with the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 21 st day of November,2011.
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
AGENDA REPORT NO. 18
FOR: City Council November 14, 2011
TO: Gary Crutchfiel Manager
Ahmad Qayoum , lic Works Director
FROM: Michael Pawlak, City Engineer Regular Mtg.: 11/21/11
SUBJECT: Accept Commercial Avenue Water Line Extension, Project#C4-10-05WTR
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
11/21: MOTION: I move to approve Resolution No.1766S accepting the work
performed by Sharpe & Preszler Construction company, Inc.,
under contract for the Commercial Avenue Water Line
Extension, Project#C4-10-05WTR.
III. FISCAL IMPACT:
Water/Sewer Fund
IV. HISTORY AND FACTS BRIEF:
A) On July 18, 2011, Council awarded the Commmercial Avenue Water Line
Extension, Project #C4-10-05WTR to Sharpe & Preszler Construction Company,
Inc. for $276.580.50,plus applicable sales tax.
V. DISCUSSION:
A) The final project cost was $265,366.68, plus applicable sales tax. The cost
savings was due to an underrun in the quantity of crushed surfacing base course.
The work is now complete and staff recommends acceptance of this work.
3(9)
RESOLUTION NO. 3,'
A RESOLUTION ACCEPTING WORK PERFORMED BY SHARPE & PRESZLER
CONSTRUCTION COMPANY, INC., UNDER CONTRACT FOR THE COMMERCIAL
AVENUE WATER LINE EXTENSION,PROJECT 4C4-10-05WTR.
WHEREAS, the work performed by SHARPE & PRESZLER CONSTRUCTION
COMPANY, INC., under contract for the Commercial Avenue Water Line Extension, Project
#C4-10-05WTR, has been examined by Engineering and has been found to be in apparent
compliance with the applicable project specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the
contractor's work and the project as complete;NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by SHARPE & PRESZLER CONSTRUCTION COMPANY, INC., under contract for the
Commercial Avenue Water Line Extension, Project #C4-10-05WTR, as being completed in
apparent conformance with the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 21 st day of November, 2011.
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
AGENDA REPORT NO. 19
FOR: City Council November 14, 2011
TO: Gary Crutchfi ki anager
Ahmad Qayou Work s Director
FROM: Michael Pawlak, City Engineer Regular Mtg.: 11/21/11
SUBJECT: Accept 2010 Miscellaneous Traffic Signal Improvements, Project#10-4-01
(#M2-10-50STR)
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
11/21: MOTION: I move to approve Resolution No. accepting the work
performed by Sierra Electric, Inc., under contract for the 2010
Miscellaneous Traffic Signal Improvements, Project #10-4-01
(#M2-10-50STR).
III. FISCAL IMPACT:
Arterial Street Fund
IV. HISTORY AND FACTS BRIEF:
A) On December 20, 2010, Council awarded the 2010 Miscellaneous Traffic Signal
Improvements, Project #10-4-01 (#M2-10-50STR) to Sierra Electric, Inc. for
$142,215.00.
V. DISCUSSION:
A) The final project cost was $145,608.00. The 2.4 percent overage was due to a
requested change order to add a communication modem (Esteem) in the signal
cabinet at the intersection of Burden Blvd. and Road 68.
The work is now complete and staff recommends acceptance of this work.
3(h)
RESOLUTION NO. 3S
A RESOLUTION ACCEPTING WORK PERFORMED BY SIERRA ELECTRIC,
INC., UNDER CONTRACT FOR THE 2010 MISCELLANEOUS TRAFFIC SIGNAL
IMPROVEMENTS, PROJECT#10-4-01 (#M2-10-50STR).
WHEREAS, the work performed by SIERRA ELECTRIC, INC., under contract for the
2010 Miscellaneous Traffic Signal Improvements, Project #10-4-01 (#M2-10-50STR), has been
examined by Engineering and has been found to be in apparent compliance with the applicable
project specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the
contractor's work and the project as complete;NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by SIERRA ELECTRIC, INC., under contract for the 2010 Miscellaneous Traffic Signal
Improvements, Project #10-4-01 (#M2-10-50STR), as being completed in apparent conformance
with the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 21 st day of November, 2011.
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
GENERAL FUND OPERATING STATEMENT
THROUGH OCTOBER 2011
CASH BASIS
YTD 2011 % OF YTD TOTAL % OF
2011 ORIGINAL ANNUAL 2010 2010 TOTAL
REVENUE SOURCES: ACTUAL BUDGET BUDGET ACTUAL BUDGET ACTUAL
TAXES:
PROPERTY 4,730,315 6,000,000 78.8% 5,343,701 5,850,000 91.3%
SALES 7,369,712 8,225,000 89.6% 6,898,474 7,700,000 89.6%
UTILITY 6,567,416 7,560,000 86.9% 6,565,706 7,615,000 86.2%
OTHER 979,709 1,015,000 96.5% 815,043 1,015,000 80.3%
LICENSES & PERMITS 1,442,432 1,052,650 137.0% 1,553,139 1,020,200 152.2%
INTERGOV'T REVENUE 1,778,698 1,632,200 109.0% 1,604,192 1,710,017 93.8%
CHARGES FOR SERVICES 2,949,261 3,007,750 98.1% 2,152,664 2,807,220 76.7%
FINES & FORFEITS 755,457 971,600 77.8% 748,337 927,700 80.7%
MISC. REVENUE 658,531 634,200 103.8% 545,938 734,700 74.3%
OTHER FINANCING SOURCES 82,500 100,000 82.5% 396,458 472,790 83.9%
TOTAL REVENUES 27,314,031 30,198,400 90.4% 26,623,652 29,852,627 89.2%
BEGINNING FUND BALANCE 9,414,299 6,000,118 9,860,107 6,000,000
TOTAL SOURCES 36,728,330 36,198,518 101.5% 36,483,759 35,852,627 101.8%
EXPENDITURES:
ITY COUNCIL 86,468 118,040 713% 97,680 116,525 83.8%
MUNICIPAL COURT 1,021,718 1,275,150 80.1% 1,005,866 1,267,353 79.4%
CITY MANAGER 736,704 915,410 80.5% 711,057 889,415 79.9%
POLICE 8,844,956 11,284,368 78.4% 9,198,390 10,827,443 85.0%
FIRE 3,349,419 4,193,418 79.9% 3,493,548 4,369,024 80.0%
ADMIN & COMMUNITY SVCS 4,885,124 5,595,700 87.3% 4,525,737 5,409,423 83.7%
COMMUNITY DEVELOPMENT 827,724 1,101,400 75.2% 848,769 1,035,931 81.9%
ENGINEERING 1,047,357 1,193,280 87.8% 865,433 1,136,332 76.2%
MISC. NON-DEPARTMENT 2,398,733 3,545,360 67.7% 3,103,163 4,330,406 71.7%
LIBRARY 990,101 1,148,880 86.2% 1,013,842 1,300,875 77.9%
TOTAL EXPENDITURES 24,188,304 30,371,006 79.6% 24,863,485 30,682,727 81.0%
ENDING FUND BALANCE 12,540,026 5,827,512 11,620,274 6,000,000
TOTAL EXPEND&END FUND BAL 36,728,330 36,198,518 36,483,759 36,682,727
AVAILABLE CASH BALANCE 11,332,831 8,704,831
PERCENTAGE OF BUDGET ALLOCATED FOR 10 MONTHS 83%
These statements are intended for Management use only.
6(b)
AGENDA REPORT
FOR: City Council November 9, 2011
Workshop Mtg. 11/14/11
TO: Gary Crutchfie 4ir nager Regular Mtg.: 11/21/10
Rick Terway, A mi iv e& Community Services Director
FROM: Dunyele Mason, Financial Services Manager
SUBJECT: 2012 Property Tax Levy—Report
I. REFERENCE(S):
1. Assessed Value History Chart
2. Tax Levy Rate History Chart
3. Summary of Options
4. Proposed Ordinance for the 2012 Ad Valorem Tax
5. Proposed Ordinance Preserving Property Tax Levy Capacity
H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
11/14 Discussion
11/21 Public Hearing
Motion: I move to adopt Ordinance No , providing for the 2012 Ad
Valorem Tax Levy, a levy for the 1999 Unlimited Tax General Obligation
Bonds and the 2002 Unlimited Tax General Obligation Refunding Bonds.
Motion: I move to adopt Ordinance No. , preserving property tax levy
capacity for fiscal years after 2012 in accordance with State law.
III. HISTORY AND FACTS BRIEF:
The maximum allowed levy rate, per State statute, that the city can levy (per $1,000 of assessed
value) is $3.60. The last time Pasco's levy rate was near that number was in 1994. From 1994
through 1999, the levy rate was reduced by not levying any of the allowable 6% increase
available at that time.
In November 1999, the legislature reduced the Motor Vehicle Excise Tax (MVET) to $30 per
vehicle. To compensate for this loss, Council elected to use most of the unused or banked levy
capacity. The levy rate for 2000 taxes was set at $3.07 per $1,000 of assessed value — still well
below the $3.60 maximum.
In 2001, the voters approved Initiative 747, limiting the amount taxing districts could raise the
property tax levy over the previous year by the lesser of 101% or the Implicit Price Deflator
(IPD), without voter approval. In November 2007, that initiative was challenged and ruled
unconstitutional in the Washington State Supreme Court; that decision returned the limit to the
lesser of 6% or IPD. Council chose not to increase the 2008 property tax levy rate by any
allowable legal limit.
In January 2008, the legislature placed into law those limits (suggested by I-747). The legal limit
was to be the lesser of 1% or IPD; this limit is still in effect today. IPD is a national inflation
indicator much like the Consumer Price Index. The IPD figure to be used for the 2012 tax
calculation is 2.755%.
The preliminary budget document has been prepared using an estimated property tax levy of
$6,200,000 which is less than Option 1 and Option 2 as can be seen in the attached Summary of
Options. Option 1 reflects an increase of $61,124 allowed by the 101% limit while Option 2
retains 100% of the 2011 levy. Option 3 shows the maximum amount the City could collect if
Council chose to levy all prior property tax authority that has been preserved for future use
(according to the State Department of Revenue calculations).
7(a)
Pasco has been holding steady and been buffered from the worst of the poor overall economic
conditions that affect other parts of the country. The State of Washington's economic challenges
could negatively affect 2012's outcomes if revenue sources from the state are sharply curtailed.
The 2012 budget anticipates a 3.6% cut in certain state shared revenues. Overall major tax
revenues for 2012 are projected to hold steady with 2011 year end estimates.
Pasco has been fortunate in that our prior budgeting practices included conservative budgeting in
several areas which has resulted in healthy fund balances to prepare the 2012 budget. Staff is
projecting a $9.9 million beginning fund balance and a $6.7 million ending fund balance in the
General Fund for next year.
The property tax levy for 2012 will be comprised of the following three elements:
1. General Property Tax Levy
2. 1999 Unlimited Tax General Obligation Fire Station/Library Bonds Debt Service
3. 2002 Unlimited Tax General Obligation Refunding(1993) Bonds Debt Service
The City is required to certify property tax levies with the County by November 30 of each year.
IV. DISCUSSION:
The Franklin County Assessor has provided a preliminary assessed valuation of$3,215,099,668
which is used to calculate the 2012 property taxes. This amount includes new construction of
$99,251,700 and increase in the State assessed utilities values of$10,042,866. There were no
annexations of property before the cutoff date of March 31St. The Franklin County Assessor's
Office now re-assesses all properties in the County each year.
GENERAL PROPERTY TAX LEVY
Several options for setting the 2012 levy are outlined as follows:
Option 1:
Since the IPD of 2.755% is greater than I%, last year's levy would be increased by the allowed
1% of$61,124 plus the value of new construction, new annexations and any increases in State
Assessed Utility values at last year's rate and adding those numbers to last year's total levy.
• 2011 (prior year) Total General Property Tax Levy......................................$6,112,376
• I% increase in the levy rate based on the allowable maximum increase amount
(lesser of IPD or 1%) .........................................................................................$61,124
• New Construction Values of$99,251,700 using the 2011(prior year) rate of
$1.971575/$1,000 Assessed Value...................................................................$195,682
• New Annexation Values of$0 using the 2011 (prior year) rate of$1.971575/$1,000
AssessedValue..............................................................................................................0
• Increase in the State Assessed Utilities of$10,042,866 using the 2011 rate of
$1.971575/$1,000 Assessed Value...................................................... $1 9,800
Total Proposed 2012 Levy $6,388,982
A 2012 General Levy of$6,388,982 using the assessed value of$3,205,056,802 calculates to a
levy rate of$1.98718 per $1,000 of assessed value. Under this option, the 2012 levy rate would
be approximately$0.02 per$1,000 more than the 2011 rate of$1.971575.
Option 2:
Council could choose not to assess the I% allowed and there would be no increase from 2011 to
2012's levy except to add increased value related to new construction, annexations and the
changes in the value of State assessed utilities. This would set the levy rate at $1.96817 per
$1,000 of assessed value. The decrease in the levy rate of$0.0034 is a function of changes in the
assessed value between 2011 and 2012. Using Option 2, the 2012 total General Property Tax
Levy would be $6,327,858. Under Option 2, the 2012 General Property Tax"base" levy would
remain unchanged at$6,112,376 compared to the $61,124 increase as described in Option 1.
Option 3:
Beginning in 1993 and continuing through 2011, the City has preserved its accumulated taxing
capacity of$6,286,501. If the City was to levy all of the tax available in Option 3 and choose to
levy all the preserved levy capacity, the general levy would increase to $6,564,848. The levy
rate would calculate to $2.04188 per $1,000 of assessed value, still well below the maximum rate
allowed per State statute of $3.60 per $1,000 of assessed value. Selecting this option would
require a"super majority"vote of the Council, or five affirmative votes.
PRESERVING FUTURE LEVY CAPACITY
Preserved levy capacity, also referred to as "banked" levy capacity, is NOT money that has been
put into a bank account. It is merely capacity that has not been levied and, therefore, dollars left
in the pockets of the taxpayers. The purpose of RCW 84.55.092 allowing a governmental entity
to preserve future levy capacity is to "remove the incentive for a taxing district to maintain its tax
levy at the maximum level permitted under this chapter, and to protect the future levy capacity of
a taxing district that reduces its tax levy below the level that it otherwise could impose under this
chapter,by removing the adverse consequences to future levy capacities resulting from such levy
reductions." This simply means if the tax is not needed, a City does not have to set the levy at
the maximum amount. The City can reserve that resource for future use. Preserving any unused
levy capacity requires a"super majority"vote of the Council.
A preservation ordinance has been prepared should any unused levy capacity be available to
preserve. If council enacts Option 2, then the banked levy capacity for future years would be
$236,990 which is highest lawful levy amount of $6,564,848 less the actual levy amount of
$6,327,858.
1999 UNLIMITED TAX GENERAL OBLIGATION BOND DEBT SERVICE
The 2012 debt service requirement for the 1999 UTGO Bonds issued for the purpose of the
Library Remodel and Fire Station Relocation is $63,445 and $80,355, respectively. Staff
recommends the 1999 Unlimited Tax General Obligation Bond tax levy be set at those amounts.
The two numbers are not combined because they appeared on the official ballot separately when
voted upon. The county assessor's office requires we set these levies separately.
The estimated assessed value for properties subject to the tax is $2,772,961,373; this will result
in levy rates of approximately $0.02288 and $0.02898 respectively, or a combined levy rate of
$0.05186. The 2011 levy rates were $0.02444 and $0.03095, respectively, or $0.05539
combined. The schedule of payments calls for principal payments of$100,000 each year. This
will result in decreased levy rates for the remaining payment schedule as the interest portion
declines. The final payment for these bonds occurs in December 2019.
2002 UNLIMITED TAX GENERAL OBLIGATION REFUNDING BONDS
The 2002 Unlimited Tax General Obligation Refunding Bonds were issued to refund the 1993
General Obligation Bonds to take advantage of lower interest rates available and save the
taxpayer's money. The debt service requirements in 2012 for the 2002 UTGO Refunding Bonds
is $378,600 and staff recommends the 2002 Unlimited General Obligation Refunding Bonds tax
levy rate be set at that dollar amount. The assessed value for properties subject to the tax is
estimated at $2,409,343,904. This equates to a levy rate of $0.1521 per $1,000 of assessed
value. This is a slightly lower rate compared to the 2011 levy rate of$0.1564. Unlike the 1999
Bonds, the principal payment amounts will increase over the remaining life of these bonds but
the interest portion will decrease keeping the annual payments at approximately $380,000. The
final payment for these bonds occurs December 1, 2013.
Assessed Values
$3.500
$3.000
$2.500
_ $2.000
0
'm
$1.500 P.
A
$1.000
$0.500
$0.000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
PASCO PROPERTY TAX LEVY RATE HISTORY
(GENERAL FUND PORTION)
PER $1,000 OF ASSESSED VALUE
$2.8000
2.68390
4�+n�
$2.6000
$2.4000
$2.2000
$2.0000 ,,, ` 1.96817
$1.8000
$1.6000
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
2012 SUMMARY OF OPTIONS
Assessed Value (including New Construction,Annexations& Utilities) $ 3,215,099,668
OPTION 1
Prior Year Total General Property Tax Levy $ 6,1 12,376
1.000% 1% or IPD - Increase in the levy rate based on the 61,124
allowable maximum increase amount
(Lesser of IPD 2.755% or 1%) 1%
New Construction Values of $ 99,251,700
at the 2011 rate of $ 1.971575 per$1,000 195,682
of Assessed Value
Annexation Values of $
at the 2011 rate of $ 1.971575 per$1,000 0
of Assessed Value
Increase in the State Assessed Utilities $ 10,042,866
at the 2011 rate of $ 1.971575 per$1,000 19,800
of Assessed Value
Levy rate of $ 1.98718 per$1,000 of Total Assessed Value $ 6,388,982
OPTION 2
Prior Year Total General Property Tax Levy $ 6,11 2,376
IPD -No Increase of 1 % in the levy rate 0
New Construction Values of $ 99,251,700 195,682
at the 2011 rate of $ 1.971575 per$1,000
of Assessed Value
Annexation Values of $ - 0
at the 2011 rate of $ 1.971575 per$1,000
of Assessed Value
Increase in the State Assessed Utilities 10,042,866
at the 2011 rate of $ 1.971575 per $1,000 19,800
of Assessed Value
Levy rate of $ 1.96817 per $1,000 of Total Assessed Value $ 6,327,858
OPTION 3
Highest Lawful Levy from Previous Years $ 6,286,501
Declare substantial need and increase highest allowed by 1% 62,865
New Construction Values of $ 99,251,700
at the 2011 rate of $ 1.971575 per$1,000 195,682
of Assessed Value
Annexation Values of $
at the 2011 rate of $ 1.971575 per$1,000 0
of Assessed Value
Increase in the State Assessed Utilities $ 10,042,866
at the 2011 rate of $ 1.971 575 per$1,000 19,800
of Assessed Value
Levy rate of $ 2.04188 per$1,000 of Total Assessed Value $ 6,564,848
C:\Users\ZUNKERTWppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\6T76EEOR\2012 SUMMARY OF
11/9/2011 11:51 AM OPTIONS
ORDINANCE NO.
AN ORDINANCE PROVIDING FOR THE 2012 AD VALOREM
TAX LEVY, A LEVY FOR THE 1999 UNLIMITED TAX GENERAL
OBLIGATION BONDS AND A LEVY FOR THE 2002 UNLIMITED
GENERAL OBLIGATION REFUNDING BONDS IN THE CITY OF
PASCO IN ACCORDANCE WITH STATE LAW.
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN
AS FOLLOWS:
§1. The City Council of the City of Pasco (the population of which is greater than 10,000)
has met and considered its budget for the calendar year 2012;
§2. The City Council of the City of Pasco after public hearing and after duly considering
all relevant evidence and testimony presented, determined that the City of Pasco requires a
regular levy in the amount of $6,327,858, which does NOT include any of the allowable
percentage increase in property tax revenues from the previous year, and does include amounts
resulting from the addition of new construction and improvements to property and any increases
in the value of state-assessed property, and amounts authorized by law as a result of any
annexations that have occurred and refunds made, in order to discharge the expected expenses
and obligations of the district.
RCW 84.55.120 requires a specific statement regarding the amount of any increase in
regular property tax from the previous year. The actual general levy amount from the previous
year (2011) was $6,112,376. The City Council of the City of Pasco hereby authorizes the
following increase in the regular property tax levy to be collected in the 2012 tax year. The
dollar amount of the increase over the actual levy amount from the previous year shall be $0
(ZERO) which is a percentage INCREASE of 0% (ZERO PERCENT) from the previous year.
This increase is exclusive of additional revenue resulting from the addition of new construction
and improvements, newly constructed wind turbines to property, any increase in the value of
state assessed property, and any additional amounts resulting from any annexations that have
occurred and refunds made.
The property tax from new construction to be included in the actual levy is calculated to
be $195,682. This number is the result of the amount of new construction and improvements to
property of$99,251,700, provided by the Franklin County Assessor's Office, multiplied by the
2011 (prior year) levy rate of $1.971575 per $1,000 of that value. The property tax from
increased value in State assessed utilities is calculated to be$19,800. This number is the result of
the increase in value of State assessed utilities of$10,042,866 multiplied by the 2011 (prior year)
levy rate of $1.971575 per $1,000. There was no additional amounts resulting from any
annexations that have occurred or refunds made.
§3. A tax for the following sums of money which includes new construction and
annexations to defray the expense and liabilities of the City of Pasco be and the same is hereby
levied for the purposes specified against all taxable property in the City for the fiscal year 2012:
General Expense, including Councilmanic Bond Debt Service $6,327,858
1999 Unlimited Tax General Obligation Bond/Library Remodel 63,445
1999 Unlimited Tax General Obligation Bond/Fire Station 80,355
2002 Unlimited Tax General Obligation Refunding Bonds 378,600
$6,850,258
§4. This Ordinance shall take effect five (5) days after passage and publication.
Adopted by the City Council of the City of Pasco, on this 21 th day of November, 2011.
City of Pasco:
Matt Watkins, Mayor
Attest: Approved As To Form:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
ORDINANCE NO.
AN ORDINANCE PRESERVING THE PROPERTY TAX LEVY
CAPACITY IN THE CITY OF PASCO, WASHINGTON FOR FISCAL
YEARS AFTER 2012 IN ACCORDANCE WITH STATE LAW.
WHEREAS, to provide the property tax revenues required by the general operating
budget of the City for fiscal year 2012, City Council of the City of Pasco levied property taxes
on all taxable property in the City for collection in fiscal year 2012 in the total amount of
$6,327,858, which dollar amount is the sum of(a) $6,112,376 which is the amount of property
taxes levied by the City in fiscal year 2011, plus (b) $0 of the allowable increase of the lesser of
1% or the Implicit Price Deflator (2.755%), (c) $195,682, which is the amount of additional
taxes at the 2011 (prior year) levy rate of 1.971575 cents per $1,000 of assessed value resulting
from the addition of new construction and improvements to property in the City, plus (d) $0
relating to property annexed into the City during fiscal year 2011, and (e) $19,800, which is the
amount of additional taxes at the 2011 (prior year) levy rate of 1.971575 cents per $1,000 of
assessed value resulting from the increase in value of State-assessed utility property in the City;
and,
WHEREAS, the City Council of the City desires to preserve in accordance with State
law (including but not limited to Chapter 84.55 RCW) the capacity of the City to levy property
taxes in future fiscal years after 2012, calculated as if the City in fiscal year 2011 had levied the
full amount allowed by state law upon a finding of substantial need therefore; and
WHEREAS, upon a finding of substantial need and based upon limit factors of the lesser
of 101% or IPD (2.755%) for the previous year and limit factors of 101% or 106% and IPD for
previous years as provided by RCW 84.55.0101 and $3.60 per$1,000 of assessed value by RCW
84.52.043 and 41.16.060, the City would be permitted to levy property taxes for fiscal year 2012
in a total amount of$6,564,848 (the "full amount allowed by law"), which dollar amount is the
sum of (a) $6,349,366 (the lesser of the amount calculated by multiplying the allowable 2011
property tax levy of$6,286,501 times the limit factor of 101% (the lesser of 101% or IPD or the
$3.60 per $1,000 statutory limitation),plus (b) $195,682, which is the amount of additional taxes
at the 2011 (prior year) levy rate of$1.971575 cents per $1,000 of assessed value resulting from
the addition of new construction and improvements to property in the City, plus (c) $0 for
property annexed into the City during fiscal year, and (d) $19,800, which is the amount of
additional taxes at the 2011 (prior year) levy rate of $1.971575 cents per $1,000 of assessed
value resulting from the increase in value of State assessed utility; and
WHEREAS, the full amount allowed by law for fiscal year 2012 of $6,564,848 is
$236,990 greater than the actual property tax levy of the City for fiscal year 2012 of$6,327,858
and such excess represents the unused 2012 property tax levy capacity that the City desires to
preserve for future fiscal years after 2012;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The City Council of the City finds and determines that there is substantial
need for the City to preserve, for future fiscal years after 2012, the capacity to levy property
taxes on all taxable property in the City in the amount of$236,990, which is equal to the unused
levy capacity of the City for fiscal year 2012. This substantial need includes, without limitation,
the anticipated future requirements for additional property tax revenues that will be needed for
the construction and/or maintenance of roads, streets, bridges and other transportation facilities
of the City; to satisfy anticipated and unanticipated new regulatory requirements applicable to
the City; to provide for potential excess costs of capital facilities; and generally to meet other
substantial future financial requirements of the City.
Section 2. This ordinance shall take effect and be in force from and after its passage and
five days following its publication as required by law.
ADOPTED by the City Council by the affirmative vote of a majority plus one vote of the
members thereof and APPROVED by the Mayor of Pasco, Washington, at a regular open public
meeting thereof, this 21 st day of November, 2011.
Matt Watkins,Mayor
ATTEST:
Debra L. Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council November 15, 2011
TO: Gary Crutchfie Manager Regular Mtg.: 11/21/11
FROM: Stan Strebel, eputy City Manager
SUBJECT: City Council Districts
I. REFERENCE(S):
1. Map/Matrix of Current Council Districts
2. Map/Matrix District Adjustment Option 1
3. Map/Matrix District Adjustment Option 2
4. Chart on Redistricting— Franklin County
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
11/21 MOTION: I move to select Option #2 as the tentative plan for realignment of
City Council district boundaries.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) RCW 29A.76.010 provides that governments redistrict their units based on the
most recent federal census. The City is required to "prepare a plan for
redistricting" and submit the same to the County Auditor by December 8, 2011.
(Thereafter, all redistricting changes must be finalized by April 30, 2012.) While
this deadline makes sense for county and other elections which will be held in
2012, it is not nearly as critical for cities, who hold elections in odd years (2013).
B) As Council is considering the possibility of changing the number of districts vs.
at-large positions in the City (indeed, the National Citizen Survey, which will go
to residents in November, asks respondents to respond to this question) to more
effectively deal with growth trends, it may be best to prepare a redistricting "plan"
based on the current 5-District, 2-At Large configuration at this time, to satisfy
the requirements of the law, than to attempt any significant changes, for which
Council does not have complete information prior to the December 8 deadline.
C) Fortunately, census numbers, only recently received from the County, suggest
only minor modifications are needed to bring the City's current Council District
plan into compliance with our PMC (Chapter 1.10). 2010 Census numbers show
that while District 1 is more than 10% larger than other districts, District 3 is
smaller by almost the same amount. Relative balance between districts can be
achieved by changing one precinct (either #13 as in Option 1 or #3 as in Option 2)
from District 1 to District 3.
D) Council has additional time to consider this matter which can be scheduled for
further discussion on November 28 and December 5.
V. DISCUSSION:
A) Staff is inclined to suggest submittal of either Option as the City's "plan" to the
County by the December 8 deadline. As further information is available, the
Council will then be able to decide if a new approach to the districting plan is
needed.
10(a)
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Council Districts 2011
Current Districts
Precinct IDistrict 1 District 2 District 3 District 4 District 5 Po Est_2010
001 4965 4,965
002 1 2950 2,950
003 j 1875 1,875
004 2165 2,165
005 j 17-381 1,738
006 r 1564 1,564
007 i -— ----- -- 2033 - ' - 2,033
008 ! 410 410
009-�- ------ 1335 - 1,335
010 ! 1126 1,126
011 __ 1147 1,147
012 _ 1275 1,275
013 �- 1235 - ----- - - 1,235
014 1118 1,118
015 - - 1952 -- - ---- - 1,952
016 ; 897 897
017 1893 1,893
018 1 1094 1,094
019 988 988
020 396 396
021 215 215
022 1 707 707
023 762 762
024 1 607 607
025 _ 270 270
026 ! 438 438
027 w _- 388 -- _- 388
028 250 250
029 _ _ __27_5 _ - - 275
030 _ 238 - 238
031 ! 136 136
032 918 --- t - 918
033 598 _ 598
034 _ 538' 538
035 - _ 151 151
036 933 933
037 9391 939
038 9721 972
039 4691 469
040 1390 1,390
041 1 330 330
042 686 686
043 l 9731 973
044 j 96517 965
045 17461 1,746
046 + 1592' 1,592
047 i 77 77
048 545 545
049 --�-- - -� 542 542
050 989' 989
051 - --- — 1188 - - - 1,188
052 1174 1,174
053 { 1269 1,269
054 798 798
055 - -8 884
056 1074 1,074
057 �- -- -- - - - -- 670 670
058 1 61 61
059 _ 706 706
060
1841 184
TOTAL ; 13,190 12,264 10,6721 12,092, 11,5851 59,803
1,2 9 303 -1,289 131 -376 59,803
Printed 11/1/2011
City Council Districts 2011-11-01.xlsx Page 1 of 1 at 10:30 AM
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Council Districts 2011
Option#1
Precinct District_1 District 2 District 3 District 4IDistrict 5:Pop_Est 2010
001 4965 4,965
002: Z9501 2,950
003 1875
1,875
004 2165 2,165
005 17381 1,738
OOL-�- 1564 1,564
007 2033 2,033
008 4101 410
009 13351[ 1,335
010 T---- 7
1126 1,126
oil 1147 --, 1,147
012 1275 1,275
013 1235 1,235
014 1-1-118 1,118
015 1952 1,952
016 897 897
017 1893 1,893
018 --1094-- 1,094
019
988 988
020 396 396
021 215 215
022
707 707
023 762 762
024 607 607
025 2701 270
026 438F- 438
027 388 388
028 250 250
029 275 I 275
030 238
238
031 13& 136
918
032 918
033 598 598
034 538
035 151i 151
036 933! 933
037
9391 939
038 9721, 972
039 4691 469
040
1390! 1,390
041 3301 330
042 6861 686
043 M F 973
044 965i 965
045 1,746
046 1592 1,592
047 77 77
048 545' 545
049 542� 542
050 989 989
051 1,188
652 1174 1,174
053 1269' 1,269
054 i 7981 798
055
884: 884
056 1074 1,074
057
670, 670
058 61 61
059 706J 706
060
184' 184
TOTAL 11,955 12,264 11,907 12,092 59,803
-61 303 -54 131! -376- 59,803
Printed 11/1/2011
City Council Districts 2011-11-01.xlsx Page I of 1 at 10:31 AM
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Council Districts 2011
Option#2
Precinct ;District I Mistrict 2 District 3 District 4 District_5 Pop_Est_2010
001 I v 4965; _ 4,965
002 1 29501 ___ _ 2,950
003 -- 18751 -- - _ 1,875
004 _- 2165:__—_ _ 2,165
005 _ ' _ 1738 1,738
006 1564 1,564
007 2033 2,033
008 i - 410: 410
009 - --- 1335 1,335
010 - _1126 - - 1,126
011 1147 1,147
- �--- - -
012 '_ __--1275_--_- _ 1,275
013_ 1235. 1,235
014 i
015 _ 1952 _ 1,952
016 ! 897 r 897
017 1893 _ 1,893
018! 1094 -- - 1,094
019 988 988
020 ' ! 396 396
021 ; - 215 - 215
022 7071 -- 1 - - 707
023 - - ' -- - - 762 f 762
024 -- -- - - - -- 607 - - 607
025 270 270
026 ---_.._..._..; ---------- - -- - 438; 438
027 { 388 __ 388
028 ;- I 250 250
029 �— 275 275
030 238 - -- - - 238
031 -- --'�---- _--- __-----;- 136 136
-- --..—_J--- - -
032 918 918
033 598 598
034 _ 5381 538
035 1_51' 151
036 933' 933
037 939 1 939
038 972; 1 972
039 _ 469 469
040 1390' 1,390
041 330; 330
042 686' 686
043 - - --- M973, 973
044 _ 965: 965
045 1746' 1,746
046 1592 1,592
047 --- - -— -- _ 77, 77
048 5451 545
049 -----! - h _ - 542 542
050 _ 9_89+ 989
051 --�_ - - 118.8.1 1,188
052 1174 1,174
053
054 798 798
055 t 884 884
_ 056 j - -- -- - -^ ' 1074 1,074
057 ---�j -' 670 670
058 61' 61
059 - J 7061 706
060 1841 184
TOTAL 1,,3,9r,-
1,315 12,264 12,547 12,092' 11,5851 59,803
1 -6461 303 5861 131 -3761 59,803
Printed 11/1/2011
City Council Districts 2011-11-01.xlsx Page 1 of 1 at 10:31 AM
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