HomeMy WebLinkAbout2011.09.12 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. September 12,2011
1. CALI, TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. '%,TRBAL REPORTS FROM COUNCILMENIBERS:
4. ITEMS FOR DISCUSSION:
(a) Pavement Management Program. (NO WRITTEN MATERIAL ON AGENDA)
Presented by Ahmad Qayoumi, Public Works Director.
(b) WCIA Liability Coverage Deductable Analysis:
1. Agenda Report from Stan Strebel, Deputy City Manager dated August 31,2011..
2. WCIA Assessment Comparison.
(c) Infill Program:
1, Agenda Report from Rick White, Community & Economic Development Director khacd
September 7, 2011.
2. Memo to City Manager(with map options).
(d) 2012 Neighborhood Stabilization Program Annual Work Plan Allocation (MF#
BGAP2011-005):
1. Agenda Report from Angela Pitman,Block Grant Administrator dated September 1, 2011.
2. Proposed Resolution.
3 Totals for NSP Funds 2010.
(e) 2010 HOME Fund Reallocation (MF#BGA.P2011-006):
1. Agenda Report from Angela Pitman,Block Grant Administrator dated September 2, 2011.
2. Resolution Amending 2010 HOME Allocations and Annual Work Plan.
(f) 2011 Community Development Block Grant Annual Action Plan Amendment (MF#
BGAP2011-007):
1. Agenda Report from Angela Pitman,Bieck Graw Administrator dated September 1, 2011.
2. 2011 CDBG Fund Summary and Proposal Summary, August 18, 2011.
3. Resolution Amending 2011 Annual Work Plan and Allocations.
(g) Franklin County Affordable Housing Interlocal Agreement(MF# AGRMT2011-012):
1. Agenda Report from Rick White, Community & Economic Development Director dated
September 1,2011.
2. July 15, 2011 letter from Benton Franklin Counties Department of Human Services,
Franklin County Affordable Housing Interlocal Agreement.
3, Draft Interlocal Cooperation Agreement and Bylaws,
(h) Comprehensive Sewer Plan:
1. Agenda Report from Ahmad Qayoumi,Public Works Director dated August 24, 2011.
2. Professional Services Agreement,
(i) Northwest Commons Lift Station Design:
1. Agenda Report from Ahmad Qayoumi,Public Works Director dated September 8, 20 H.
2. Professional Services Agreement.
3. Vicinity Map.
(j) Resolution Supporting Amendments to the Energy Independence Act:
1. Agenda Report from Stan Strebel, Deputy City Manager dated August 31, 2011.
2. Background Papers on HB 2124 and SB 5964.
3. Proposed Resolution,
(k) 2012 Legislative Priorities:
1. Agenda Report from Gary Crutchfield, City Manager dated September R, 2011,
2. Proposed Priorities for 2012 Session.
3. 2011 Legislative Priorities.
Workshop Meeting 2 September 12,2011
(1) SubdiAsion Estate Fencing Issues:
1. Agenda Report from Stan Strebel, Deputy City Manager dated September 8, 2011.
5. OTHER ITENIS FOR DISCUSSION.
(na)
''
(b)
(c)
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT
REMINDERS:
1. 12:00 p.m., Monday, September 12, Pasco Red Lion — Pasco Chamber of Commerce Membership
Luncheon. (Candidates" Forum)
2. 1:30 p.m., Monday, September 12, Franklin County Emergency Management Office, Pasco —
Emergency Medical Services Board Meeting, (COUNCILMEMBER TOM LARSEN, Rep.; AL
YENNEY, Alt.)
3. 10:00 a.m., Tuesday, September 13, Senior Center— Senior Citizens Advisory Committee Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN,Alt.)
4. 11:00 a.m., - 2.00 p.m., Thursday, September 15, Howard Amon Park, Richland — 18"' Annual All
Senior Picnic. (ALL COUNC I LM EMBERS INVITED TO ATTEND)
5. 11:30 a,m., Friday, September 16, Sandberg ,Event Center — Benlon-Franklin Council of
Governments Board Meeting. (COUNCILMEMBER AL YENNEY. Rep.; REBECCA FRANCIK,
Alt.)
AGENDA REPORT
FOR: City Council August 31, 2011
TO: Gary Crutchfi Z y Manager Workshop Mtg.: 9/12/11
FROM: Stan Strebel; D uty City Manage
SUBJECT: WCIA Liability Coverage Deductable Analysis
I. REFERENCE(S):
1. WCIA Assessment Comparison
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
9/12, Discussion; provide direction to staff
Ill. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) Several weeks ago, staff reported to Council regarding our liability claims history
with Washington Cities Insurance Authority (WCIA). Owing to recent, excellent
claims history, the City ranks near the lowest, in terms of cost per worker hour, of
the cities classified in the same size group, regarding expenses associated with
claims settlement. Pasco's relatively low expense translates into lower annual
assessments for the City to participate in the liability pool.
B) Councilmember Hoffmann requested that staff provide additional information
regarding the City's assessment and deductible alternatives. WCIA has provided
the attached Assessment Comparison for the five-year period: 2006-2010.
Deductibles of$25,000, $50,000 or $100,000 per claim may be selected.
V. DISCUSSION:
A) The Assessment comparison indicates that with a $25,000/claim deductible, even
though a five-year savings of $333,159 ($66,631 average/year) on assessments
would have been realized, this would have been erased with actual losses within
the deductible of$362,265, resulting in a net cost increase of$29,106.
B) The analysis shows a potential savings, however, of 524,000 for the five-year
history with a $50,000 deductable and $152,000 savings with a larger, $100,000
deductible.
C) It should be noted that, with a typical statutory three-year period within which one
must file a claim, the claims history and experience (incurred losses) may not be
fully ripe. As time passes, there is the possibility for incurred amounts to change
as claims are actually settled or litigated.
D) While it may be simple to draw a conclusion about how things have developed,
when one is able to look back in time, it is more difficult to do the same for the
future. As is often quoted in the marketplace: "Past performance is not a
guarantee of future earnings."
E) WCIA deductibles, if utilized, are effective with each calendar year.
F) Staff requests Council discussion and direction.
4(b)
City of Pasco - Assessment Comparison
11112006- 12/3112010 as of 8/5/2011
Note
*Claims capped at $25,000 $50,000 $100,000 respectively
*Multiple claimants for each occurrence considered
*Statutes have not run on all years and not all claims have matured
May be rounding errors as no decimals
(A) Claims (B) ( ) (D) 2006 - 201O LTD. (E) (F)
Total cost of Difference in Cost
Actual Proposed Proposed Program to City (E) -
fear As essmen# Assessment lIncurred ear b Year w1Appl cable B
1925,000 Deductible
2006 $ 367,234 $ 300,030 $ 95,166 $ 395,196 $ 27,962
2007 $ 341 ,154 $ 278,723 $ 71,580 $ 350,303 $ 9,149
2008 $ 337,795 $ 275,979 $ 63,701 $ 339,680 $ 1,885
2009 $ 368,321 $ 300,918 $ 59,381 $ 360,299 $ (8,022)
2010 $ 406,038 $ 331,733 $ 72,437 $ 404,170 $ (1,868)
Total $ 1,820,542 $ 1,487,383 $ 362,265 $ 1,849,648 $ 29,106
$50,000 Deductible
2006 $ 367,234 $ 271,019 $ 1 38,755 $ 409,774 $ 42,540
2007 $ 341,154 $ 251 ,772 $ 96,580 $ 348,352 $ 7,198
2008 $ 337,795 $ 249,293 $ 75,697 $ 324,990 $ (12,805)
2009 $ 368,321 $ 271 ,821 $ 69,381 $ 341,202 $ (27,119)
2010 $ 406,038 $ 299,656 $ 72,437 $ 372,093 $ (33,945)
Total $ 1 ,820,542 $ 1,343,560 $ 452,850 $ 1 ,796,410 $ (24,132)
'i(0,000 Deductible.
2006 $ 367,234 $ 235,030 $ 188,755 $ 423,785 $ 56,551
2007 $ 341,154 $ 218,339 $ 96,580 $ 314,919 $ (26,235)
2008 $ 337,795 $ 216,189 $ 75,697 $ 291 ,886 $ (45,909)
2009 $ 368,321 $ 235,725 $ 69,381 $ 305,106 $ (63,215)
2010 $ 406,038 $ 259,864 $ 72,437 $ 332,301 $ (73,737)
Total $ 1,820,542 $ 1,165,147 $ 502,850 $ 1,667,997 $ (152,545)
AGENDA REPORT
FOR: City Council ,f September 7, 2011
TO: Gary Crutchlicl y ager Workshop Mtg.: 9112/11
FROM: Rick White,
Community & Economic Development Director
SUBJECT: Infill Proeram
I. REFERENCE(S):
1. Memo to City Manager(with map options)
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
9112: DISCUSSION
Ill, FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. Infill development is the process of developing vacant or underused parcels or strictures
in areas that are otherwise developed or have been passed over in the course of
urbanization. A successful residential infill program results in more efficient land use
patterns and lower per capita costs of providing and maintaining services. A successful
commercial/industrial infill program results in an increased tax base and additional
primary and secondary job gromll.
B. A priority of City Council is to develop an infill program that increases the existing tax
base, maximizes the existing public investment in infrastructure and improves
neighborhood livability.
C. Many densely populated communities encourage infill by streamlining the development
review process and minimizing development regulations in selected areas. Pasco provides
rapid permit processing and straight - forward development regulations that on their own
leave little room for incentivizing infill. Washington cities must also contend with a
series of laws that give municipalities few ways to use public funds for development
purposes.
D. The attached memo to the City Manager describes existing efforts that encourage
reinvestment and rehabilitation of residential properties and several potential policy
options for encouraging both residential and commercial/industrial infill.
E. As noted in the attached memo to the City Manager, existing residential rehabilitation
programs are focused on areas east of US 395. The maps provide location options for
Council consideration of a commercial/industrial infill program.
V. DISCUSSION:
A. An infill program should provide focused incentives to encourage development in target
areas, The target areas should be consistent with Council priorities for infill development
and overall economic benefit. Council discussion of this issue will assist staff in
developing a program reflecting Council's direction.
4(c)
MEMORANDUM
DATE: September, 7, 2011
TO: Gary Crutchfield, City Manager
FROM: Rick White, Director � r
Community & Economic Development 1
SUBJECT: Residential and Commercial/Industrial Infill Program
PURPOSE
To encourage development of vacant or underused parcels or structures in specific areas in a
manner consistent with existing neighborhoods, the Pasco Comprehensive Plan and existing zoning
designations; encourage new or continued investment in older neighborhoods to be preserved;
increase the community's tax base and maximize the use of existing infrastructure.
APPLICABILITY
The infill program is intended to encourage projects located on parcels that are considered vacant
and encourage rehabilitation of structures that are abandoned in areas substantially built up or
developed. Projects that generate new tax base are particularly encouraged.
EXISTING PROGRAMS— RESIDENTIAL REHABILITATION
Residential Rehabilitation Programs are focused on properties located east of US 395. Rehabilitation
Programs do not involve new construction, but will generate new tax base by increasing investment
in existing neighborhoods.
Community Housing Improvement Program (CHIP) - The Community Housing Improvement
Program is a loan program that is offered for qualifying low to moderate income households.
The loan is carried as a silent second mortgage with zero percent interest and allows down
payment assistance for purchase or rehabilitation of an existing home,
Neighborhood Stabilization Program (NSP) - This program focuses on foreclosed homes and
properties and provides loans for down payment assistance and eligible dosing costs. The
City will provide down payment assistance up to $10,000 to enable a low to moderate
income person or family to purchase foreclosed homes. The NSP also allows the City to
purchase homes or properties in foreclosure and use NSP funds to rehabilitate or construct
homes. Sale of those rehabilitated homes :must be to qualifying low/moderate income
families, and income from the sale can be used to continue the Program.
EXISTING PROGRAMS— RESIDENTIAL INFILL
Residential Infill Programs focus on creating new residential development in areas served by existing
infrastructure and located in substantially developed neighborhoods. The ideal residential infill
properties are isolated vacant lots in otherwise developed neighborhoods.
HOME Inlrll Program - This program features a strategy to purchase vacant lots and use
those properties to locate newly constructed energy efficient homes. The homes are then
offered to qualifying low or moderate income households and often include down payment
assistance or gap financing to help make the payments affordable. Program income from
those home sales is then used to provide for administration costs and the purchase of
additional vacant properties for additional infill opportunities (most recent example are the
three City— built homes at 5th/Ainsworth).
Neighborhood Improvement Programs - Recently the City has used a planning effort to
Identify neighborhoods that lack public infrastructure or would benefit from other forms of
City assistance, and then use a focused planning process to determine the best method of
delivering that infrastructure or assistance The Kurtzman Neighborhood Improvement Plan is
the most recent example of such an effort. That Plan resulted in enhanced code enforcement
activities and use of the City's utility and CDBG funds for implementing an LID for
neighborhood infrastructure improvements (curb, gutter, sidewalk, street paving, street
lighting and utility improvements). This encourages continued investment in maintenance of
existing homes and offers opportunities for new investment on vacant lots.
POTENTIAL PROGRAMS— RESIDENTIAL INFILL
Expand the HOME Infll program —prioritize the purchase a greater number of vacant lots for
infill projects.
EXISTING PROGRAMS —COMMERCIAL/INDUSTRIAL INFILL
Exception to Concurrency- in certain circumstances, the cost of providing street and/or utility
concurrency is disproportionate to the cost of improvements on a property. An exception to
concurrency requirements may occur if the permit applicant pays a proportionate share of
the planned street improvements in conjunction with a building permit and the street is on
the City's Capital Improvement Plan (CIP). This exception requires that City Council consider
particular criteria for deciding whether to place a particular street project on the CIP.
POTENTIAL PROGRAMS —COMMERCIAL/INDUSTRIAL INFILL
Use of the Industrial Development and Infrastructure Fund— use the Industrial Development
and Infrastructure Fund as a source to incentivize commercial and Industrial development.
The program could apply to projects that conform with existing zoning, are located east of
20co Avenue, within underused or vacant structures or on vacant lands in areas substantially
built out and adjacent to utility infrastructure or public rights of way. The incentive would
need to be focused on providing public improvements.
One option for Council consideration could be a credit for new projects.
• Apply a credit (1%) towards the cost of public improvements that would normally be
required of a permit applicant as a condition of development.
• The amount of the credit would be based on the cost of the project as determined by
existing valuation methods of the International Building Code.
• It could be applied to the cost of providing public improvements (curb, gutter,
sidewalk, street widening or extension, utility extension).
• The credit could be capped per project or per year and could also require a minimum
investment.
A second option for consideration could be to apply a credit in the amount the City would
receive through property taxes for a new project.
• Apply the equivalent amount of property tax the City would receive as a result of
new investment towards the cost of public improvements.
• The amount could be based on the total new City property tax received for a 5 year
period.
• If the new investment exceeds a certain threshold or meets other criteria, the
amount dedicated towards the cost of public improvements could be expanded to be
based on a 10 year receipt of City property tax.
• This option could also require a minimum investment and/or a maximum credit.
A third option could simply be to provide 50% of the cost of required and qualifying City
public improvements for a minimum investment in an amount not to exceed a pre-
determined ceiling.
The area of the City proposed for application of a Commercial/Industrial Infill Program are the
commercial/industrial zoned properties shown on the attached maps. Again, the boundaries for
application can be broad or narrow depending on the focus of the program.
Option #1
* Cost of the project at $250,000
* Multiplied by the determined credit amount of 1% ($2,500)
* $2,500 from the Industrial Development and Infrastructure Fund
would then be applied towards the project cost of required public
improvements (utility extension, road widening, sidewalks. . .)
Option 42
* Cost of the project at $250,000
* Multiplied by the amount the City would receive as an addition to
the tax base for 5 years - $250,000 divided by 1000 X $1 .97 X 5
* $2,460 would then be applied towards the cost of required public
improvements from the Industrial Development and Infrastructure
Fund.
Option #3
* Cost of the project at $500,000 (the predetermined minimum
investment)
* Specific project cost of required public improvements is $25,000
* 50% of the cost of required public improvements ($12,500) would
be applied to the project from the Industrial. Development and
Infrastructure Fund
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AGENDA REPORT
FOR: City Council Date: September 1, 2011
TO: Gary Crutchfiel Manager Workshop Mtg.: 91112/11
Rick White, Regular Mtg.: 9/19/11
Community & Economic Development Director`�v
FROM: Angela R. Pitman, Block Grant Administrator
Community & Economic Development Department
SUBJECT: 2012 Neighborhood Stabilization Program (NSP) Annual Work Plan Allocation
(MF#BGAP2011-005)
1. REFERENCE(S):
I. Proposed Resolution
2. Totals for NSP Funds 2010
II, ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
9/12/11: DISCUSSION
9/19/11: MOTION: I move to approve Resolution No. , approving the
City's 2012 NSP Allocations and Annual Work Plan.
1I1. FISCAL IMPACT:
$357,000 NSP Program Income from the sale of three foreclosed properties acquired in 2010
and rehabilitated in 2011.
IV. HISTORY AND FACTS BRIEF:
A. On March 15, 2010 Council approved Resolution No. 3220 amending the NSP
Allocation and Work Plan increasing funding to $426,343 and adding acquisition and
rehabilitation activities to the down payment assistance activity for foreclosed
properties.
B. The City utilized NSP funds by providing down payment assistance to 7 buyers of
foreclosed homes and by purchasing and rehabilitating 3 foreclosed homes. The
rehabilitated homes are expected to be sold in 2011 or early 2012 (Ref#f2),
V. DISCUSSION:
A. The City is able to use NSP funds for down payment assistance, acquisition and
rehabilitation of foreclosed properties. Expected progam income from the sale of Three
rehabilitated foreclosures provides funding to continue that program. Staff proposes that
the 2012 annual work plan allocation continue activities previously approved as tbllows:
Proposed Activities Budget Units
Acquisition & Rehabilitation Projects S 253,000.00 2
First Time Homebuyer Assistance $ 77,000.00 4
Administration from PI $ 27,000.00
357,000.00 6
4(d)
RESOLUTION NO.
A RESOLUTION APPROVING FEDERAL NSP WORK PLAN ALLOCATION FOR
PROGRAM YEAR 2012
WHEREAS, the Neighborhood Stabilization Program (NSP) is authorized under Title III
of the Housing and Economic Recovery Act of 2008 (HERA), administered by the US
Department. of Housing & Urban Development (HUD), and subject to both CDBG and DOME
regulations for the purpose of stabilizing neighborhoods negatively affected by foreclosures and
abandoned properties, and
WHEREAS, the City of Pasco expects to receive 5357,000 in program income from the
sale of tlu•ee foreclosed homes acquired and rehabilitated with NSP funds; and
WHEREAS, the City adopted regulations in establishing single family rehabilitation
standards for programs operating under HOME Investment Partnerships Regulations 24 CFR
570.92 that also apply to the Neighborhood Stabilization Program: and
WHEREAS, the Neighborhood Stabilization Program (NSP) Action Plan has been
prepared in accordance with Department of Commerce (DOC) Guidelines to allow for down
payment assistance, acquisition and rehabilitation activities; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. That the Pasco City Council hereby approves the Neighborhood Stabilization
Program (NSP)Plan work plan allocation as follows:
Proposed Activities Budget Units
Acquisition & Infill Construction Projects $ 253,000.00 2
Homebuyer Assistance (Infill and DPA) $ 77,000,00 4
Administration from PI $ 27,000.00
$ 357,000.00 6
PASSED by the City Council of the City of Pasco this day of , 2011.
Matt Watkins
Mayor
ATTEST:
APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
CMC City Clerk City Attorney
TOTALS FOR NSP FUNDS 2010
Downpayment Assistance Loans Amount
316 N Elm $ 10,000.00
5111 Brooklyn $ 4,489.00
1920 N 17th Ave $ 10,000.00
6507 Gehrig $ 9,258.00
4707 Palo Verde Ct $ 10,000.00
8404 Hudson Ct S 10,000.00
5413 Eisenhower Ct $ 10,000.00
$ 63,747.00
Acquisition & Rehabilitation Purchase NSP Rehab HOME Rehab
2116 N 18th Avenue $ 110,661.00 $ 11,970.00
2013 N 19th Drive $ 76,070.00 $ 28,845.00 $ 5,544.00
404 N19 th Avenue $ 82,820.00 $ 31,859.00 $ 6,344.00
Inspections &Appraisals $ 1,200.00
$ 270,751.00 $ T 60,704.00 $ 23,858.00
Program Administration $ 19,141.00
Project Delivery $ 12,000.00
NSP HOME
TOTAL GRANT FUNDS $ 426,343.00 $ 23,858.00
NSP FUNDS LEFT TO OBLIGATE $ -
AGENDA REPORT
FOR: City CoLmcil Date: September 2, 2011
TO; Gary Crutcht Manager Workshop Mtg.: 9/12/11
Rick White, s Regular Mtg.: 9/19/11
Community & Lconomic Development Director �I
FROM: Angela R. Pitman, Block Grant Administrator
SUBJECT: 2010 HOME Fund Reallocation (MF# BGAP2011-006)
I. REFERENCES):
1. Resolution amending 2010 HOME allocations and annual work plan.
It. AC'IJON REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
9/12/11: DISCUSSION
9/19/11: MOTION: I move to approve Resolution No.
amending 2010 HOME Annual Work Plan
Allocations.
III. FISCAL IMPACT
$513,308 in Fcdcral HOME funds
IV. HISTORY AND FACTS BIUEF:
A. In program year 2010, the City estimated $542,000 would be available for
affordable housing activities. The actual amount received totaled 5513,308
resulting in a funding deficit of$28,691.
B. Resolution No. 3188; approved by Council in September of 2009, allocated
$297,800 to a new rental rehabilitation program. To date there is interest in the
program but these funds have not been utilized and there are no applications
pending.
V. DISCUSSION:
A. The City is able to use the underutilized rental rehab funds for acquisition and
rehabilitation of foreclosed properties or developing vacant property. The
properties could then be sold to eligible first time homebuyers. Program income
from the sale could then be used for future down payment assistance or
rehabilitation activities, and 5% of program income may be retained for HOME
administration and planning activities.
B. Due to the lack of demand for the rental rehabilitation program and program
income from the sale of three infill projects, staff recommends those 2010 funds
be reprogrammed. This change will result in a significant amendment to the
HOME Annual Action Plan for program year 2010. Staff proposes the budgeted
2010 allocations be revised as follows:
2010 Allocations Budgeted Revised
HOME Administration S 32,500 $ 29,692
First Time Homebuyer's Program $ 40,000 $ 82,308
Infill Acquisition Rehabilitation Program $ 171,700 $ 308,548
Rental Rehabilitation $ 297,800 $ 92,760
$ 542,000 S 513,308
4(e)
RESOLUTION NO.
A RESOLUTION AMENDING THE 2010 FEDERAL HOME INVESTMENT
PARTNERSHIPS GRANT ANNUAL WORK PLAN ALLOCATION
WHEREAS, the Program Year 2010 Annual Work Plan Allocation for federal HOME
Investment Partnerships funded activities totaling an estimated $542,000 was approved by
Council on September 8, 2009; and
WHEREAS, the actual ainount received from the annual entitlement. and program
income for 2010 activities totaled $513,308 resulting in a funding deficit of$28,692, and
WHEREAS, community needs have changed necessitating modification to the Annual
Action Plan to reduce funded activities by $28,692, and reallocate $203,950 of underutilized
funds to other activities; NOW,THEREFORE,
BE IT RESOLVED BY'THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. 2010 HOME funds received by the City of Pasco shall be reprogrammed
to Community Housing Improvement Programs (CHIP) as revised below reducing the rental
rehabilitation program and increasing funding to acquisition, infill construction and down
payment assistance activities, with priority given to neighborhood improvement areas and low-
moderate income census tracts.
Resolution Revised
2010 Allocations 3187 Budget
HOME Administration $ 32.,500 $ 29,692
First Time Homebuyer's Program $ 40,000 $ 82,308
Intill Acquisition Rehabilitation Program $ 171,700 $ 308,548
Rental Rehabilitation $ 297,800 $ 92,760
$ 542,000 S 513,308
PASSED by the City Council of the City of Pasco this day of , 2011.
CITY OF PASCO:
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
CMC City Clerk City Attorney
AGENDA REPORT
FOR: City Council Date: September 1, 2011
TO: Gary Crutchfiel C11 Manager Workshop Mtg.: 9/12/11
Rick White,
Community & Lconornie Development Director
FROM: Angela R. Pitinan, Block Grant Administrator M0
SUBJECT: 2011 Community Development Block Grant (CDBG) Annual Action Plan
Amendment GMF#BGAP 201.1-007)
L REFERENCE(S):
1. 2011 CDBG Fund Summary and Proposal Summary— August 18, 2011
2. Resolution Amending 2011 Annual Work flan and Allocations
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
9112/11: DISCUSSION
111. FISCAL IMPACT
Reprogram $1.22,000 CDBG Funds
IV. HISTORY AND FACTS BRIEF:
A. In accordance with the Citizen Participation Plan, changes in funding greater than 10% of the
annual entitlement, or changes to the scope, purpose or intended beneficiaries of the annual
action plan requires significant amendment to the annual action plan be approved by HUD.
B. On October 4, 2010 Council passed Resolution 3262 approving 2011 CDBG Program Year
gyant allocations and annual work plan. The approved budget of$777,840 estimated receipt
$150,000 in program income and entitlement of $600,000 in addition to prior year
reallocations of$92,840.
C. Program income for the 2011 CDBG program year to date, is $500, and the annual entitlement
is $562,892 due to funding cuts to the CDBG entitlement program by Congress in the 2011
Budget Resolution, The resulting budget shortfall of $122,000 requires a significant
amendment to the 2011 CDBG Annual Action Plan.
V. DISCUSSION:
A. .Administrative and Public Service caps are based on percentages of the annual entitlement and
program income, The Program Administration activity approved at $120,000 exceeds the
maximum allowable and must be reduced to the maximum 20% allowable, $112,000. Public
Service caps were not exceeded and do not require amendment.
B. Other significant changes to the purpose and scope of the 2011 Annual Action Plan include
cancellation of the Northeast Soccer Project due to lack of other grant funds in this program
year, and reprogramming funds for payment of Special Assessments for low-moderate income
households in LID #146. Remaining funds totaling $6,460 may be added to further pay down
special assessments for construction of LID 4148 the target Kurtzman Park Neighborhood
Improvement Plan area.
Activity Increase/ Revised
Decrease Budget
CDBG Program Administration ($8,000.00) $112,000.00
Northwest Soccer Complex ($131,300.00)
Neighborhood Improvements-Phase III 1 $6,460.001 $341,000.00
LID#146 Special Assessments $10,000.00 $10,000.00
C. Staff presented recommendations for funding revisions at the Pasco Planning Commission
Meeting of August 18, 2011 for review and recommendation, and the Planning Commission
recommended approval of the proposed funding revisions.
4(f)
Attachment 1 2011 CDBG Fund Summary -August 18, 2011 Attachment 1
Planning Commission Meeting Page 1
Proposals-Recommendations
ID Recipients ACTIVITY l AGENCY NonCDBGMatch Agency Staff Staff Planning CITY COUNCIL
NAME Requested Recommended Recommend Commission APPROVAL
City of Pasco-Community CDBG Program $0,00 $120,000.00 $120,000.00 $1112,000.00
1 &Ecunoimc Development Administration
City of Pasco-
Administrative& Civic Center-Youth $45,500.00 $20,000.00 $20,000.00 $20,000.00
2 lCommunity Services Recreation Specialist
City of Pasco- Martin Luther King
Administrative& Community Center $100,500.00 $20,000.00 $20,000.00 $20,000.00
3 Community Services Recreation Specialist
City of Pasco-
Administrative& Senior Citizen's Center $200,000.00 $40,000.00 $40,000.00 $40,000.00
4 Community Services Recreation Specialist
Anti-Gang
Prevention/Intervention $0.00 51.365,586.00 $0.00 $0.00
5 Charity Training Center Program
Pasco Downtown Pasco Downtown
Development Association- Development Commercial $40,420.00 $65,000,00 $50,000.00 £50,000.00
5 SK 1 Kitchen
City of Pasco-Community Downtown Fagade $27,000.00 $80,000.00 $0.00 $0.00
6 &Economic Development Improvement(1 fagades)
Hispanic Chamber of Downtown Fagade $0.00 580,000.00 $0.00 $0.00
7 Commerce Improvement(4 fagades)
Volunteer Chore Services $118,19700 $6,000.00 $4,000.00 $4,000.00
8 Catholic Family Charities (12 households
$184,93500 $100,000.00 $0.00 $0.00
9 Jenco Roads Ministries Havensafe(8 Households)
Boys&Girls Club of
Benton&Franklin $0.00 $99.300.00 $11.000.00 $11,000.00
10 Counties e=nergy Efficient Lighting
City of Pasco-
Administrative& 50.00 $150,000.00 $131,300.00 $0.00
11 Community Services Northeast Soccer Complex
City of Pasco-
Administrative& Senior Center Kitchen 50.00 $85,0()0.00 $0.00 $00f)
12 Community Services Remodel
City of Pasco-
Administrative& Martin Luther King Center- $0.00 $65,000.00 $0.00 $0100
13 Community Services HVAC Replacement
City of Pasco-Community $130.00000 $48.000.00 $48.00000 $48,000.00
14 &Economic Development Code Enforcement Officer
Neighborhood
City of Pasco-Public Improvements-Phase III $300,000.00 $350,000.00 $333,540.00 $341,322.00
15 Works (CT201 BG2)
Revitalization Specialist-
City of Pasco-Community Economic Project Delivery $0,00 $40,000.00 $0.00 $0.00
is I&Econem c Development for NRSA
City of Pasco-
Administrative& ""Highland Park Street $23.655.00 $15,9,000.00 $0.00 $0.00
17 Community Services Improvements
i y of asco-
Administrative& LID#146 Special $0.00 $0.00 $0.00 $10,000.00
18 Community Services Assessments
"Project prqposed contingent on meeting timeliness ratio 1 $1,170,207.00 $2,883,886.001 $777,840.001 $656,322.00 S0.0o
Entitlement(2011 Actual) $ 562,982
Program Income(2011 Actual) $ 500
Prior Year Reallocations(2006-2009) $ 92,840
Total Funds Available $ 656,322 $
Prior approved activities $ 777,840
"SURPLUS!(DEFICIT FOR BACKUP PROJECTS) S t121,518)
8112,2011
RESOLUTION NO.
A RESOLUTION AMENDING TFIF. 2011 FF,DFRAL CDBG ANNUAL WORK
PLAN AND ALLOCATIONS.
WHEREAS, Resolution No. 3262 approving the Program Year 2011 Annual Work Plan
for federally-.funded Community Development Block Grant (CDBG) activities totaling $777,840
was passed Council on Octoher 4, 2010; and
WHEREAS, CDBG entitlement award for 2011 CDBG activities was $562,982, and
program income estimated at $150,000 was not received from a revolving loan fund activity
which resulted in a budget shortfall of$122,840; and
WHEREAS, planning and administration activities funded now exceed maximum
allowable which is 20% of the annual entitlement plus program income; and
WHEREAS, community needs have changed since the approval of the CDBG budget
creating the need for revised block grant budgets and modification to the Annual Action flan,
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. 2011 CDBG funds received by the City of Pasco shall be reprogrammed,
reducing and reallocating funds to activities shown below:
Increase/ Revised
Activity (Decrease) Budget
CDBG Program Administration $ (8,000.00) $ 112,000.00
Northwest Soccer Complex $ (131,300.00) $ -
Kurtzman Park Neighborhood Improvements - Phase 111 $ 6,460.00 $ 340,000.00
LID it 146 Special Assessments I $ 10,000.00 $ 10,000.00
PASSED by the City Council of the City of Pasco this day of , 2011.
CITY OF PASCO:
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORNI:
Debra L. Clark Leland B. Kerr
CMC City Clerk City Attorney
AGENDA REPORT
FOR: City Council Date: September 1, 2011
TO: Gary Crutch-c r Manager Workshop Mtg.: 9/12/11
Regular Mtg.: 9/14/11
FRONT: Rick White,
Community & Economic Development Director 2V(
SUBJECT: Franklin County Affordable HOUSina Interlocal Agreement (MF#AGRMT2011-012)
I. REFERENCE(S):
1. July 15, 2011 letter from Benton Franklin Counties Department of Human Services,
Franklin County Affordable Housing Interlocal Agreement
2. Draft Interlocal Cooperation Agreement and Bylaws
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
9112/11: DISCUSSION
9/19/11: MOTION: I move to approve the Interlocal Cooperation Agreement with
Franklin County, Connell, Mesa and Kahlotus for the purpose
of administering HB 2060 generated surcharge funds for
housing programs anti, further, authorize the Mayer to sign
the Agreement.
I[[. FISCAL IMPACT
None
IV, HISTORY AND FACTS BRIEF:
A. in April 2002, the State Legislature approved Substitute House Bill (HB) 2060 which
authorized a $10.00 surcharge for certain recorded documents. The "Affordable
Housing for All Surcharge" is to be used for eligible housing activities that serve
extremely low and very low income households.
B. RCW 36.22.178 directs 60% of the funds collected to be retained by the county
where the funds were collected, 5% of which may be used for collection,
administration and local distribution charges. The remaining 40% is remitted to the
Washington State Department of Commerce.
C. The previous Interlocal Agreement with Benton Franklin Community Action
Committee expired on December 31, 2010. Under the agreement, the City utilized
funds totaling $150,000 to assist three extremely low income households with
rehabilitations.
V. DISCUSSION:
A. Under the terms of the attached Interlocal Agreement, Benton Franklin Counties
Department of Human Services would begin to administer and monitor the agreement
on behalf of the County. Upon execution of the agreement, an RFP will be issued for
members to propose eligible activities in their communities.
B. A Surcharge Oversight Committee composed of nine (9) representatives is to be
appointed by the member Cities and Franklin County and will discharge its duties in
accordance with Operating Bylaws (Exhibit A). Up to a maximum of four
representatives may be appointed by Pasco consistent with the prior agreement. The
term of the agreement is five (5) years from the date of execution.
C. Recommendations of the committee are presented to the Franklin County Board of
Commissioners to make )anal funding decisions. If the commissioners vote contrary
to the recommendation of the committee they must support that decision with
findings.
4(g)
BENTON AND FRANKLIN COUNTIES
DEPARTMENT OF HUMAN SERVICES
July 15,2011
Mayor Matt Watkins
City of Pasco
525 N. P Avenue
Pasco,WA. 99301
Re: Franklin County Affordable Housing Interlocal.Agreemeni
Dear Mayor Watkins:
As stated in the letter sent to you by Robin Callow on January 27, 2011 the previous interlocal agreement
with Community Action Committee(BFCAC)expired on December 31,2010. As a result, Franklin
County has determined that the bi-county government agency, the Benton and Franklin Counties
Department of Human Services with its Housing Program,will begin to administer and monitor this
agreement on behalf of the County.
The Dept. of Human Services has been working closely with the Franklin County Prosecuting Attorney's
Office on a new Interlocal Agreement and the final draft is currently at the Prosecuting Attorney's Office.
As you may be aware, funds for the 2060 Affordable Housing agreement are from document recording
fees, dependent up on the local economy. For the last few years,the 2060 Steering Committee comprised
of delegates from each of the cities which will remain the same standard for the upcoming agreement.
Once the new Interlocal Agreement have been reviewed and signed,the process may move forward with
funding recommendations made by the Steering Committee to the Franklin County Board of
Commissioner's for dispersal.DHS would like to be prepared to release a Request for Funding Pruposal
application by the first of October 2011.
Please review the enclosed Interlocal document, sign, and return the last page to the Department of
Human so that we may proceed to the next step.Please do not hesitate to contact me if you have any
further questions on this process at
Sincerely,
Tracy Diaz
Deputy Administrator
Department of Human Services
CC Ed Thombrugh
Fred Bowen
7102 WEST OKANOGAN PLACE, SUITE 201 + KENNEWICK, WA 93336
PHONE (509) 783-5284 + FAX(509) 783-5981
114TERLOCAL AGREEMENT BETWEEN THE COUNTY OF FRANKLIN AND: THE
CITY OF CONNELL, THE CITY OF KAHLOTUS, THE CITY OF MESA, AND THE
CITY OF PASCO ADMINISTERING FUNDS GENERATED THROUGH THE
AFFORDABLE HOUSING FOR ALL SURCHARGE,
RCW 36.22.178
This interlocal Agreement, hereafter referred to as "AGREEMENT", is entered into
between Franklin County, a political subdivision of the State of Washington, hereinafter
referred to as "COUNTY", with its principal offices located at 1016 North 4'h Avenue,
Pasco, Washington, 99301; the City of Connell, a municipal corporation with its principal
offices located at 104 E. Adams Street, Connell, Washington 99326; the City of
Kahlotus, a municipal corporation with its principal offices located at E. 1301 Weston,
Kai lotus, Washington, 99335; the City of Mesa, a municipal corporation with its
principal offices located at 103 Franklin Street, Mesa, Washington 99343; and the City
of Pasco, a municipal corporation with its principal offices located at 525 North Third,
Pasco, Washington, 99301; hereinafter collectively referred to as "CITIES".
WHEREAS, the Washington State Legislature passed Substitute House Bill 2060
(SBH 2060) during the 57h Legislative session which became effective on Jane
13, 2002 and was codified as RCW 36.22.178;
WHEREAS, ROW 36.22.178 directs a ten dollar surcharge, named the
"Affordable Housing for All Surcharge," (hereinafter "the Surchargem) on certain
documents recorded with the County Auditors office for the purpose of providing
funds for affordable low-income housing;
WHEREAS, RCW 36.22.178 directs that of the funds collected under the
Surcharge, five percent (5%) may be retained by the COUNTY to compensate for
the collection, administration and local distribution of the funds, forty percent
(40%) of the remaining shall be remitted to the Washington State Department of
Commerce and the remaining 60 percent (60%) be retained by the COUNTY;
WHEREAS, the portion of the Surcharge retained by the COUNTY shall be
allocated to eligible housing activities that serve extremely low and very low-
income households in the COUNTY and the CITIES according to an Interlocai
Agreement between the COUNTY and the CITIES consistent with county wide
and local housing needs and policies;
WHEREAS, the parties are authorized to enter into such agreements by virtue of
Chapter 39.34 RCW, the Interlocal Cooperation Act;
WHEREAS, this Agreement is entered into by the COUNTY under the authority
of RCW 36.32.120, RCW 36.22.178, and Chapter 43.185C RCW; and
WHEREAS this Agreement is entered into by the CITIES under authority of RCW
3£.22.178 and Chapter 43.1850 RCW.
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NOW, THEREFORE, in consideration of the terms and conditions contained
herein, it is mutually agreed by and between the COUNTY and CITIES as
follows:
Sec. 1. purpGse:
The purpose of this Agreement shall be to provide for the collection, administration, and
allocation of the COUNTY retained portions of the Affordable Housing for All Surcharge,
RCW 36.22.178_
Sec.2. Parties:
The parties to this Agreement shall be Franklin County, the City of Connell, the City of
Kahlotus, the City of Mesa, and the City of Pasco.
Sec, 3. Term:
This Agreement shall be for five (5) years from the date of execution unless any party
elects to terminate the Agreement pursuant to the termination clause of this Agreement.
Renewal of this Agreement shall be by separate written agreement of the parties.
Sec 4. Administration:
Recommendations for the allocation of COUNTY retained portions of the Surcharge
shall be made by the Surcharge Oversight Committee (hereinafter "Committee"). All
Committee members shall be elected or appointed officials, directors or employees of
the respective government entity which they represent. Each member shall serve at the
pleasure of the legislative body appointing them to the position, and their terms shall not
be limited or restricted in any other fashion. The Committee shall discharge its duties
pursuant to the terms of the Operating Bylaws attached as Exhibit A and hereby
adapted by reference. The members of the Committee may change provisions of the
Operating Bylaws by majority vote so long as such changes are not contrary to law or to
this Interlocal Agreement. All recommendations of the Committee shalt be presented by
the Administrator of the Benton and Franklin Counties Department of Human Services
(hereinafter "DHS") to the Franklin County Board of Commissioners, who shall, by
majority vote, make final funding decisions. If the Franklin County Board of
Commissioners votes in a manner contrary to recommendations by the Committee, then
findings, on the record, shall be made to support such a contrary vote.
(a) The Committee shall be composed of the nine (9) representatives to be
appointed by the Cities and Franklin County. More specifically:
1. The County Administrator for Franklin County or designee,
2. The City of Pasco shall appoint a minimum of one (1) up to a
maximum of four(4) representatives.,
3. The Cities of Connell. Kahlotus, and Mesa shall each appoint
one (1) representative each to the Committee for a total of three
(3).
4. The Administrator of DSHS or designee, as a non-voting
member ex officio.
2 of 9
The DHS shall be responsible for the administrative aspects of managing the COUNTY
retained portions of the Surcharge. These responsibilities shall include any and all
tasks associated with the funding source up to and including but not limited to:
managing the Interlocal Agreement, application, and Request for Proposals (RFP)
processes, providing technical assistance to interested applicants, administrative
support to the Oversight Committee during the process of applicant screening and
selection, administration of contracts necessary for selected projects, and contract
compliance oversight and monitoring for selected projects. The initial 5% of the
surcharge permitted to be retained by COUNTY for administrative purposes shall be
allocated to DHS to help defray its expenses, including salaries of employees,
necessary in carrying out its responsibilities under this paragraph.
All awarded funds shall be disbursed pursuant to an appropriate contract between the
award recipient and COUNTY. Such a contract shall ensure that the awarded funds are
used solely for purposes permitted by RCW 36.22.178 and shall provide mechanisms
for COUNTY to recover the awarded funds if they are misused.
Sec. S. No Separate entity or Joint Property: This Agreement does not provide for
or authorize any of the following:
a, the acquisition, holding, or disposal of property other than the funds
collected hereunder;
b, the financing of any joint or cooperative undertaking;
C. the creation of any separate legal entity;
d. the creation of any right or privilege which may be claimed by any third
party not party this Agreement;
Sec. 6. Hold Harmless/indemnification: Each party agrees to be responsible for,
and assume liability for, its own wrongful and negligent acts or omissions, or those of its
officers, agents or employees to the fullest extent allowed by law, and agrees to hold
harmless, indemnify, and defend the other parties from any such liability. In the rase of
negligence of more than one party, any damages allowed shall be levied in proportion to
the percentage of negligence attributable to each party; and each party shall have the
right to seek contribution from each of the other parties in proportion to the percentage
of negligence attributable to each of the other parties,
Sec 7. Governing Law and Venue: This Agreement has been and shall be construed
as having been entered into and delivered within the State of Washington, and it is
mutually understood and agreed by each signatory party hereto that this Agreement
shall be governed by the laws of the State of Washington and any applicable federal
laves and regulations both as to interpretation and performance. Any action hereunder
must be brought in the Superior Court of Washington in and for the County of Franklin
unless either party determines that a Federal forum is appropriate to the issues raised.
Sec. B. Termination: Notwithstanding any other provision of this Agreement, any party
may terminate this Agreement effective January 1st of any given year by giving written
notice of intent to terminate by July 1st of the preceding year, with the termination to
become effective no earlier than January 1st of the following year. Such notice of
termination shall be by appropriate action of the elected governing body of the
terminating party and shall be provided to all parties subject to this Agreement. A party
3 of 9
may not terminate this Agreement if doing so will be contrary to State law at the time of
the intended termination, or if terminating will cause the signatories to this Agreement,
or any one of them, to be in violation of State law.
Sec. 9. Notice: Any formal notice or communication to be given under this Agreement
shall be deemed properly given, if personally delivered, of if mailed postage prepaid and
add(essed:
To: Franklin County To: City of Mesa
Attu. County Administrator 103 Franklin Street
1016 North 4`" Avenue Post Office Box 146
Pasco, Washington 99301 Mesa,Washington 99343
To: City of Connell To: City of Pasco
104 E. Adams Street 525 North Third
Post Office Box 1200 Pasco,Washington 99301
Connell, Washington 99326
o: City of Kahlotus
E. 130 Weston
Post Office Box 100
Kahlotus, Washington 99335
Sec. 10. No Agency: The parties and their employees or agents performing under this
Agreement are not deemed to be employees, officers, or agents of the other parties to
this Agreement.
Sec. 11. Record Keeping: Records shall be kept by the Benton and Franklin Counties
Department of Human Services, sufficient to document all activities, actions and
decisions made by the parties pursuant to this Agreement. This Agreement does not
impose any obligation on individual parties to keep any records beyond what they are
required to keep by law.
Sec. 12. Assignment: No parties to this Agreement shall have the right to transfer or
assign, in whole or in part, any or all of its obligations and rights hereunder.
See. 13. Amendments or Modifications: This Agreement may be amended, altered,
or changed in any manner by the mutual written consent of all parties. If any proposed
amendment cannot be agreed to by all of the parties, then the proposed amendment
shall not be made and the parties shall conduct their business pursuant to this
Agreement as if such proposed amendment was not proposed.
Sec. 14. Waiver: No waiver by any party of any term or condition of this Agreement
shall be deemed or construed to constitute a waiver of any other term or condition or of
any subsequent breach, whether of the same or a different provision of this Agreement.
4of9
Sec___. 16 Severability: If any of the provisions contained in this Agreement are held
illegal, invalid, or unenforceable, the remaining provisions shall continue in full force and
effect.
Sec. 16. Filing: Copies of this Agreement shall be filed with the Franklin County
Auditor and the Secretary of State after execution of this Agreement by all parties.
Sea, 17. Counterparts: This Agreement may be executed by facsimile and in any
nun, ber of current parts and signature pages hereof with the same affect as if all parties
to this Agreement had all signed the same document. All executed current parts shall be
construed together, and shall, together with the text of this Agreement, constitute one
and the same instrument.
See. 18. Effective: This Agreement shall become effective upon approval by all of the
parties and recording with the Franklin County Auditor.
Dated this day of . 2011.
BOARD OF COMMISSIONERS, FRANKLIN COUNTY, WASHINGTON
Chair
Member
Member
Attest; Approved as to Form:
Clerk of the Board be I�r crf ng Attorney
5of9
CITY OF CONNELL
Gary Walton, Mayor
,fittest:
Title:
Approved as to Form:
Title:
Got9
CITY OF KAHLOTUS
Patricia Mamitton, Mayor
Attest:
Title:
Approved as to Form:
Tile:
7of9
CITY OF MESA
David Ferguson, Mayor
Attest:
Title:
Approved as to Form,
Title:
F of 9
CITY OF PASCO
Matt WaWns, Mayor
!attest:
Tit le:
Approved as to Form:
Tide:
9of9
EXHIBIT A to SHB 2060. - Interlocal Agreement.
Operating Bylaws for Interlocal Agreement
Franklin County
Oversight Committee
AFFORDABLE HOUSING FOR ALL FUND
Introduction
The provisions of Substitute House Bill 2060 became law in Washington State on June 13, 2002
and was amended in 2007 by House Bill 1359, This law, codified as RCW 36.22.178, created
a document recording surcharge (hereinafter "Surcharge") on certain documents to be utilized
for low-income housing for those individuals with incomes at or below fifty percent(50%) of the
average area median income. E2SHB 1359 added language to the legislation that a priority for
these funds be given to eligible housing activities that serve extremely low-income households
with income at or below thirty percent (30%) of the area median income. The SHB 2060 fund
enables housing to be affordable to a broader range of very low-income households than would
be possible without such subsidies. Administration of the fund is shared between local
governments and the State. The local portion of 2060 funds is to be administered pursuant to
an Interlocal Agreement between the County and the Cities within the County and is entitled the
"Affordable Housing for All Fund" (hereinafter the "Housing Fund").
A. Statutory Guidelines for Fund Dispersal
RCW 36.22,178, as amended by House Bill 1359(2007), provides the following parameters on
the allocation of that portion of the Surcharge which is retained by the County:
"(2)The funds generated by this surcharge will be retained by the county and be
deposited into a fund that must be used by the county and its cities and towns for eligible
housing activities as described in this subsection that serve very low-income households
with incomes at or below fifty percent of the area median income. The portion of the
surcharge retained by a county shall be allocated to eligible housing activities that serve
extremely low and very low-income households in the county and the cities within the
county according to an interlocal agreement between the county and the cities within the
county consistent with countywide and local housing needs and policies. A priority must
be given to eligible housing activities that serve extremely low-income households with
incomes at or below thirty percent of the area median Income. Eligible housing activities
to be funded by these county funds are limited to:
(a)Acquisition, construction, or rehabilitation of housing projects or units within housing
projects that are affordable to very low-income households with incomes at or below fifty
percent of the area median income, including units for homeownership, rental units,
seasonal and permanent farm worker housing units, and single room occupancy units;
b) Supporting building operation and maintenance costs of housing projects or units
within housing projects eligible to receive housing trust funds, that are affordable to very
low-income households with incomes at or below fifty percent of the area median
Exhibit A
Attachment to SHB 2060
Interlocal Agreement
Franklin County
income, and that require a supplement to rent income to cover ongoing operating
expenses;
(c) Rental assistance vouchers for housing units that are affordable to very low-income
households with incomes at or below fifty percent of the area median income, to be
administered by a local public housing authority or other local organization that has an
existing rental assistance voucher program, consistent with or similar to the United
States department of housing and urban development's section 8 rental assistance
voucher program standards; and
d) Operating costs for emergency shelters and licensed overnight youth shelters."
B. Fund Availability
•:• On an annual basis the Benton and Franklin Counties Department of Human Services
(DHS) shall on behalf of the Oversight Committee (hereinafter"Committee), publish a
Request for Proposals (RFP) through its established methods. This notice will set forth the
amount of funds available by category; the duration of funds to be awarded or distributed;
the deadline for submission of funding applications; and any other pertinent information
related to the competitive process and or decisions.
Applications will be distributed to all parties requesting them and be collected for
consideration of funding awards.
The application format for funding from the Housing Fund shall be the same as is used by
the State of Washington, Housing Trust Fund or subsequently modified version(s)
containing the same detailed information.
C. Eligible Recipients
:• Eligible recipients of the funding from the Housing Fund shall be certified non-profit agencies
or providers of affordable housing, Cities, Towns, the County, and for-profit developers.
D. Housing Fund Distribution
•:� The funds shall be included in the annual NOFA process addressing the categories of need
enumerated herein:
1. The acquisition, rehabilitation and/or new construction of housing projects or
units within housing projects that serve clients who have incomes at or below
50% of the Median income, based on current HUD income guidelines for the
Benton and Franklin Counties - Metropolitan Statistical Area (VISA).
2, Operating and maintenance costs for housing that is in compliance with RCW
36.22.178. [Applicants shall be strongly encouraged to apply to the Washington
State Department of Commerce for these dedicated funds if the project is
submitting an application to the Housing Trust Fund as well as for local funds.]
Exhibit A 2
Attachmentto 5HC 2060
Interlocal Agreement
Franklin County
3. Rental Assistance vouchers for housing projects or units within housing projects
that are at or below 50% of median based on the current HUD income guidelines
for the Benton and Franklin Counties MSA and administered by a local housing
authority or other local organization that has an existing or newly created HUD
recognized rental assistance voucher program consistent with HUD Section 8
unless the project is serving homeless persons, or persons at risk for
homelessness, or households below thirty percent(309/6) of the area median
income; and
4. Operating costs for emergency shelters and licensed ovemight
youth shelters that are in compliance with RCW 36.22.178 and WAC 388-160.
E. Availability of Applications; (Tentative Program Dates)
Applications Available: _ August
Applications Due: October
Application Review _ October
Committee Review of Successful Applicants November
Decisions announced biro December
Funds Available**: January**
**(After Contra deAgreements have been approved and signed).
F. Reporting Requirements:
Recipients of the funding from the Surcharge shall provide quarterly updates and annual reports
detailing their use of funds on a format acceptable to the Benton and Franklin Counties
Department of Human Services. The Department shall in turn provide a written report detailing
the uses to which the funds were put and disseminate the same to members of the Committee
on an annual basis, or as requested by Committee members,
G. Terms and Conditions of Funding:
Funding generally should not be awarded for predevelopment funding purposes except
where a majority of the committee finds special and compelling reasons why
predevelopment funding is of particular benefit in a particular case. In such cases, funding
shall not be made unless a majority of the committee enters or adopts specific factual
findings that demonstrate the benefits presented by the predevelopment funding. Such
factual findings shall be retained in the official records of Committee proceedings kept on
behalf of the Committee by DHS, and shall be available for public inspection or copying
pursuant to the Public Records Act, RCW 42.56 et seq, as then existing.
•: Funding commitments from the Housing Fund can be made but commitments from other
sources shall be obtained prior to disbursement of funds from the Housing Fund. Applicants
must obtain funding commitments within 2 years, unless the Steering Committee elects to
waive this requirement having been petitioned by the applicant due to a financially minor
project proposal.
Exhibit A 3
Attachment to S H B 2060
Interlocal Agreement
Franklin County
•:• Terms and conditions of funding, consistent with state and federal laws shall be
implemented into funding contracts which shall, at a minimum, state the allowable purposes
for the funding, provide for complete cooperation by the recipient with oversight and audits
by the Benton and Franklin Counties DHS, repayment terms, if any, and applicable time
lines and time frames for use of funds. Such contracts shall be by and between Franklin
County and the recipient and no funds may be disbursed prior to the execution of such
contracts. For purposes of this provision, the incurring of costs by a potential recipient, with
the expectation that such costs will be defrayed by funding, constitutes disbursement of
funds.
•:• All projects shall be evaluated for the ability to repay the investment of the Affordable
Housing funding. The evaluation shall be based on the information provided in the
application such as overall agency budget, amount of matching or leveraged funds, and
amount of funding requested versus total project development costs. Projects shall not rely
solely upon Affordable Housing funds for completion.
Funding applicants shall be thoroughly reviewed and screened by the Committee with the
assistance of DHS, and factors, bearing on the applicant's suitability for funding of this
nature, shall be considered in addition to the amount of funding and the nature of the
project. Information necessary to consider such factors may be obtained directly from
funding applicants by way of application forms or similar documents, or by other such
background investigation as Committee members see fit. Such factors shall include, but
need not be limited to:
•:• Experience and capacity of applicant for affordable housing projects;
Whether or not applicant has defaulted on any provision of affordable housing related
loans or grants in the past, including paying "opt out" or"buy out" penalties to avoid a
default in any project in order to avoid keeping such project "affordable"for a given
period of time. Such applicants generally should be disqualified, absent
compelling reasons why they are the only appropriate funding recipient for a
necessary project.
The fiscal strength of the applicant to include a review of recent fiscal audits, ability of
the agency to leverage additional funds, and creditworthiness;
Reputation, experience and fiscal strength of any major partners;
Terms and conditions of funding shall be reduced to a written contract, to be executed
between Benton and Franklin DHS on behalf of Franklin County and the funding recipient.
Such written contract shall, at a minimum, address the following:
•:• Minimum period of time which the funding recipient must maintain the anticipated project
in "affordable" status. This period of time shall be determined by the Committee on a
project by project basis with guidance and recommendations provided by the director of
Benton and Franklin DHS or designee;
❖ Time frame for construction/rehabilitation and subsequent occupancy;
Exhibit A
Attachment to SHB 2060 4
Interlocal Agreement
Franklin County
Number and type of units to be made available as "affordable" units;
•:•
On a project-by-project basis, the Committee shall determine the bestfunding vehicle to
utilize so as to conserve the renewability of the funding, discourage misuse of funds,
encourage geographic and jurisdictional equity, and abide by the intent of the authorizing
statute. These vehicles include, but are not limited to: 0% interest loans, grants, and
providing matching funds to qualify an applicant for funding from another government or
private source;
H. Measurement System for Allocating Revenue:
The funding available in each round shall be determined by the amount collected in the fund on
the month ending prior to application availability less any prior funding commitments.
I. Default by Housing Fund Recipient:
All funding contracts shall have a mechanism by which Franklin County may recover any
misappropriated or misused funds, along with an agreed upon amount of liquidated damages to
compensate for consequential damages which may include the opportunity cost and time value
of the money misappropriated or misused.
K. Geographic Equity:
The Committee shall be responsible for making certain that funds are distributed in a manner
that provides long-term geographic equity. The overall intent is to insure overtime that all areas
of Franklin County receive appropriate levels of funding through this initiative where possible.
L. Subsidy Per Unit:
The amount of funding per housing unit shall be set by the Benton and Franklin County
Department of Human Services at a rate consistent with rates employed by other similar fund
sources within the surrounding geographic area and best available information from local and
federal resources. A unit shall be defined as a single-family home or a single apartment of any
size in a multi-family complex. For example, a single-family duplex would be considered two (2)
units.
M. Project Monitoring:
The Benton and Franklin Counties Department of Human Services shall monitor all projects and
associated funding contracts for compliance with the funding terms and conditions
Exhibit A
Attachment to SHB 2060 5
Intedocal Agreement
Franklin County
AGENDA REPORT NO. 08
FOR: Citv Council /i August 24, 2011
T0: Gary Crutchfie ° Manager
t
FROM: Ahmad Qayounii, Public Works Director Workshop Mtg.: 09/12/2011
Regular Mtg.: 09/19/2011
SUBJECT: Comprehensive Sewer Plan
1. REFERENCE(S):
1. Professional Services Agreement
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
09/12: Discussion
09/19: MOTION: I move to approve the Professional Services Agreement with
Murray, Smith and Associates, Inc. authorizing professional
services with respect to the Comprehensive Sewer Plan, not to
exceed $449,936.00 and further, authorize the Mayor to sign the
agreement.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) In April 2011, Staff sent a formal Request or Proposals (RFP) to six consulting firms
and received 3 responses in June. City interviewed the top two consulting firms that
met the criteria as outlined in the RFP and had the highest score. After extensive
discussions and negotiations in July, the consultant selection team picked Murray,
Smith and Associates, Inc., to assist the City of Pasco in the creation of a
Comprehensive Sewer Plan. From July to August 2011 Staff has been negotiating
the scope and budget.
B) The Comprehensive Sewer flan will provide a holistic approach to addressing the
City's wastewater collection and treatment needs to meet flows, loads and regulatory
demands now and for the foreseeable future. The Comprehensive Sewer Plan (Plan)
is intended to meet the requirements of a General Sewer Plan and Facility
Plan/Engineering Report per the Washington Administrative Code (WAC), and
comply with the City's National Pollutant Discharge Elimination System (NPDES)
Permit, requiring an approved Plan by October 1, 2012,
C) The City originally built a primary treatment facility in 1954 and in 1970 it was
upgraded to meet secondary treatment requirements. The most recent maJor upgrade
was in 1998 to increase the capacity of the facility. Currently, the City is designing
for improvements and optimizations of the plant. The plant currently experiences
flows between I and 4 million gallons per day (MGD).
D) Over the past 10 years, the City has seen significant growth which has resulted in
increase flows in the collection system and at the WWTP. This growth, coupled with
significant urban expansion since the last planning effort was completed, requires
development of a Comprehensive Sewer Plan that reflects current conditions and
growth projections_
V. DISCUSSION:
A) The selected consultant, Murray, Smith & Associates, Inc. will be responsible for
evaluating and updating the City's Comprehensive Sewer Plan and incorporate the
facility plan for the existing wastewater treatment facility into one comprehensive
plan that provides a holistic approach to the City's collection and treatment facilities
and Westside Waste Water Treatment Plant,
4(h)
B) In addition to the comprehensive sewer plan, the consultant will assist the City to
design a solution to the odor problem along a sewer line south of 1-182 and the area
of Linda Loviisa neighborhood.
C) The Comprehensive Sewer Plan will include the following items:
• Regulatory Requirements -- Comply with all federal and state regulatory
requirements, including WAC 173-240 and 40 CFR 35.719-1.
• Design Capacity — Evaluate and analyze the City's sewer capacity and
wastewater treatment plant capacity over the next twenty years,
• Sewer Model
• Evaluate and select a sewer model for the City's system, completed
as part of previous plans.
• Complete an entire sewer system evaluation using the selected
calibrated model,
• Design Capacity — Evaluate and analyze the current and future WWTP
facility's capacity over the next twenty years to meet the immediate
and potential future NPDES permit requirements.
• Facility Recommendations — Recommend operational and WWTP facility
upgrades to meet compliance and capacity requirements over the next
twenty years. If an additional treatment plant is needed based on the
capacity of the conveyance system; provide a planning level design to
approximately a "15% level".
• Sewer System Facility Recommendations — Recommend operational and
potential upgrades to the sewer system to meet current and future compliance
requirements and growth over the next twenty years.
• Biosolids — Complete an analysis of the City's Biosolids program over the
next twenty years to meet compliance and capacity requirements including
Class A requirements.
• Public Involvement — Evaluate and complete a public involvement program
to prepare the citizens for recommended changes with the sewer collection
system, wastewater treatment system and biosolids program.
• Potential Energy Savings — Complete an evaluation and recommendation for
energy saving upgrades to the existing and future WWTP.
• Capital Improvements — Complete an evaluation and recommendation for
suggested fixture capital improvements for the City's sewer system and
wastewater treatment plant.
• 5% conceptual design for West Pasco Waste Water Treatment Plant.
• To identify any collection differences such as bottle necks and propose
solution to remedy the bottle necks.
• Define areas of service for current and future urban growth area and evaluate
the potential areas within the periphery outside of urban growth boundary.
The fee for this work is proposed on the lump sum of$449,936.00 and is expected to
be completed by September 30, 2012,
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter
referred to as the "City", and MURRAY, SMITH & ASSOCIATES, INC. hereinafter referred
to as the "Consultant"
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide PROFESSIONAL ENGINEERING SERVICES with respect to the
COMPREHENSIVE SEWER PLAN, and Consultant has demonstrated that it is highly
qualified to perform these services.
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Seope of work. The scope of work shall include all services and material necessary to
accomplish the above mentioned objectives in accordance with EXHIBIT A.
2. Ownership and use of documents.
A. The parties acknowledge that this Agreement shall be governed by RCW Chapter
42.56 and any other State or Federal law relating to confidentiality, intellectual
properties, and public disclosure. The parties shall make a good faith effort to
comply with such laws, and to the fullest extent allowed by law, comply with the
provisions of this section,
B. All research, tests, surveys, preliminary data and any and all other work product
prepared or gathered by the Consultant in preparation for the services rendered
shall not be considered public records, provided, however, that:
(1) All final reports, presentations and testimony prepared by Consultant shall
become the property of the City upon their presentation to and acceptance
by the City and shall at that date become public records.
(2) The City shall have the right, upon reasonable request, to inspect, review
and, subject to the approval of Consultant, copy any work product.
(3) In the event that Consultant shall default on this Agreement, or in the
event that this Agreement shall be terminated prior to its completion as
herein provided, the work product of Consultant, along with a summary of
work done to date of default or termination, shall become the property of
the City and tender of the work product and summary shall be a
prerequisite to final payment tinder this Agreement. The summary of
work done shall be prepared at no additional cost, if the Agreement is
tenninated through default by Consultant. If the Agreement is terminated
Professional Services Agreement- 1
through convenience by the City, the City agrees to pay Consultant for the
preparation of the summary of work done.
(4) Consultant shall maintain all documents associated with work performed
under this Agreement for a minimum period of three (3) years after
completion of the work. This provision shall survive termination of this
Agreement.
(5) Consultant shall respond to requests by the City for records within five (5)
business days by either providing the records, or by identifying in writing
that additional time is necessary to provide the records with a description
of the reasons why additional time is needed. Records shall be provided to
the City within twenty (20) days of the date of the request. Provisions of
Section 5 in this Agreement shall specifically apply to any claim arising
out of Consultant's failure to properly maintain or timely produce records
as described herein and as otherwise required by law.
3. Pavments. The Consultant shall be paid by the City for completed work for services
rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials,
supplies, equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on a
LUMP SUM basis as set forth on the fee schedule found in EXHIBIT A
provided, in no event shall the payment for all work performed pursuant to this
Agreement exceed the sum of $449,936, without approval from the City.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate
amount for each voucher to the Consultant. The Consultant may submit vouchers
to the City monthly during the progress of the work for payment of completed
phases of the project. Billings shall be reviewed in conjunction with the City's
warrant process.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3)
years after final payment. Copies shall be made available upon request.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly and no later than .Lune 30, 2012.
5. Hold harmless_ agreement. In performing the work under this Agreement, the
Consultant agrees to defend the City, their officers, agents, servants and employees
(hereinafter individually and collectively referred to as "Indenmitees"), from all suits,
claims, demands, actions or proceedings, and to the extent permissible by law, indemnify
and hold harmless the Indemnitees from:
Professional Services Agreement- 2
A. All darnages or liability of any character including in part costs, expenses and
attorney fees, based upon, any negligent act, error, or omission of Consultant or
any person or organization for whom the Consultant may be responsible, and
arising out of the performance of professional services under this Agreement; and
B, All liability, loss, damage, claims, demands, costs and expenses of whatsoever
nature, including in part, court costs and attorney fees, based upon, or alleged to
be based upon, any act, omission, or occurrence of the Consultant or any person
or organization for whom the Consultant may be responsible, arising out of, in
connection with, resulting from or caused by the performance or failure of
performance of any work or services under this Agreement, or from conditions
created by the Consultant performance or non-performance of said work or
service.
6. General and professional liability- insurance. Consultant shall secure and maintain in
full force and effect during the performance of all work pursuant to this Agreement a
policy of comprehensive general liability insurance providing coverage of at least
$1,000,000 per occurrence and $2,000,000 aggregate for personal injury; $1,000,000 per
occurrence and $2,000,000 aggregate for property damage; errors and omissions
insurance in the amount of $1,000,000; and automobile insurance as required by law.
Each such insurance policy, shall name the City as an additional insured and shall include
a provision prohibiting cancellation of said policies, except upon thirty (30) days written
notice to the City. The City shall be named as a certificate holder on each insurance
policy. Certificates of coverage shall be delivered to the City within fifteen (15) days of
execution of this Agreement.
7. Discrimination prohibited. Consultant shall not discriminate against any employee or
applicant for employment because of race, color, religion, age, sex, national origin or
physical handicap.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or
representative of the City for any purpose. Consultant shall be solely responsible for all
acts of its agents, employees, representatives and subcontractor during the performance
of this Agreement. Consultant shall make no claims for benefits for employment against
the City including, but not limited to, sick leave, medical insurance, coverage under the
City's State Department of Labor and Industries policy, vacation benefits, retirement, or
unemployment benefits. Consultant shall comply with all State and Federal laws
including, but not limited to,the requirements of RCW 50.04.0140 and RCW 51.08.195.
9. City- are]2roval. Notwithstanding the Consultant's status as an independent contractor,
results of the work performed pursuant to this Agreement must meet the approval of the
City.
Professional Services Agreement- 3
10. Termination. This being an Agreement for professional services, either party may
terminate this Agreement for any reason upon giving the other party written notice of
such termination no fewer than ten (10) days in advance of the effective date of said
termination.
11. Integration. The Agreement between the parties shall consist of this document and any
schedules or exhibits listed in this agreement and attached hereto. These writings
constitute the entire Agreement of the parties and shall not be amended except by a
writing executed by both parties. In the event of any conflict between this written
Agreement and any provision of EXHIBIT A, this Agreement shall control.
12. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
13. Non-assignable. The services to be provided by the Consultant shall not be assigned or
subcontracted without the express written consent of the City.
14. Covenant against contingent fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona ride employee working solely for the
Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award of making of this Agreement.
For breach or violation of this warranty, the City shall have the right to annul this
Agreement without liability or, in its discretion to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
15. General Provisions. For the purpose of this Agreement, time is of the essence. In the
event a dispute regarding the enforcement, breach, default or interpretation of this
Agreement, the parties shall first meet in a good faith effort to resolve such dispute. In
the event the dispute cannot he resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, and the Mandatory
Arbitration Rules (MAR); venue shall be placed in Franklin County, Washington, the
laws of the State of Washington shall apply; and the prevailing party shall be entitled to
its reasonable attorney fees and cost.
In the event any provision of this Agreement is deemed to be unenforceable, the other
provisions of the Agreement shall remain in full force and effect.
16. Notices. Notices to the City of Pasco shall be sent to the following address:
City of Pasco
P. O. Box 293
Pasco, WA 99301
Professional Services Agreement-4
Notices to the Consultant shall be sent to the following address:
MURRAY,SMITH & ASSOCIATES,INC.
121 SW Salmon St# 900
Portland, OR 97204-2919
Receipt of any notice shall be deemed effective three (3) days after deposit of written
notice in the U. S. mails, with proper postage and properly addressed.
DATED THIS DAY OF ,20
CITY OF PASCO CONSULTANT:
By: By:
Matt Watkins, Mayor Dave Leibbrandt, P.E., President
ATTEST.
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Professional Services Agreement - 5
Exhibit A
DRAFT
SCOPE OF SERVICES
for the
CITY OF PASCO
COMPREHENSIVE SEWER PLAN
The purpose of this Scope of Services is to assist the City of Pasco in the creation of a
Comprehensive Sewer Plan. The Comprehensive Sewer Plan will provide a holistic
approach to addressing the City's wastewater collection and treatment needs to meet flows,
loads and regulatory demands now and for the foreseeable future. The Comprehensive
Sewer Plan (Plan) is intended to meet the requirements of a General Sewer Plan and Facility
Plan/Engineering Report per the Washington Administrative Code (WAC), and comply with
the City's Nation Pollutant Discharge Elimination System (NPDES)Permit, requiring an
approved Plan by October 1, 2012.
BACKGROUND
The City of Pasco owns and operates a wastewater collection and treatment system to
manage the domestic wastewater needs of the community. The City's collection system is a
conventional collection system that mainly relies on gravity sewers to convey wastewater
flow to the treatment facility. Pumps stations and force mains are used to supplement the
gravity system. The City operates an activated sludge wastewater treatment plant (WWTP)
to oxidize, nitrify and disinfect the wastewater flow prior to discharge to the Lake Wallula
reach of the Columbia River,
The City originally built a primary treatment facility in 1954 and in 1970 it was upgraded to
meet secondary treatment requirements. The most recent major upgrade was in 1998 to
increase the capacity of the facility. Currently, minor unit process upgrades are being
pursued by the City to address process limitations and O&M issues. The plant currently
experiences flows between 1 and 4 nullion gallons per day (MGD).
The City of Pasco submitted a Comprehensive Sewer Plan to the Washington State
Department of Ecology (Ecology) in November 1992 and an update in March 1999. The
City also submitted a Wastewater Facility Plan with proposed improvements to the collection
system, pump stations and WWTP which was approved in February 1994. Over the past 10
years, the City has seen significant growth which has resulted in increase flows in the
collection system and at the WWTP. This growth, coupled with significant urban expansion
since the last planning effort was completed, requires development of a Comprehensive
Sewer Plan that reflects current conditions and growth projections.
APPROACH
With the age of the previous planning documents, combined with the recent system growth, a
significant portion of the comprehensive planning process will be dedicated to understand
current system conditions and limitations. Since the last Comprehensive Sewer Plan, the
City of Pasco,WA MURRAY,SMITH& ASSOCIATES,INC. Comprehensive Sewer Plan
August 2011 F..ngineersTlanners 1 of 25
DRAFT
system has greatly expanded and flows 'increased, significantly impacting the characteristics
and performance of both the collection and treatment systems. Understanding the current
characteristics and performance of these systems is vital in the selection and evaluations of
feasible alternatives for system improvements to meet current and future needs. Because this
understanding is critical in the planning process, the approach to completing the
Comprehensive Seiner Plan is based on a number of assumptions as stated under each
individual task and subtask.
Specific tasks of the work program include:
Task 1 — Project Management
Task 2 --Public Involvement
Task 3 — Data Collection
Task 4 — Wastewater System Description
Task 5 —Future Condition Forecasting
Task 6 — Collection System Analysis
Task 7 — Wastewater Treatment Evaluation
Task 8 — Operations and Maintenance
Task 9 — Wastewater System Needs Inventory and Alternatives Analysis
Task 10—Capital Improvement Plan
Task 11 —Documentation
Task 12—Conceptual Design Memorandum
SCOPE OF WORK
Task I - Project Management
This task provides for management of the project through the completion of the project. The
detailed subtasks are as follows:
• General Project Management—Includes developing a formal Project Management
Plan that will include the project scope, schedule, team organizational chart, define
responsibilities, outline project communication protocols and provide contact
information of key team members. The Project Management Plan will be a document
distributed to all key team members and updated as necessary to reflect the current
status of the project. This project management subtask also includes project start-up,
in-house review and task coordination, quality control, coordination with City staff,
and preparation for and attendance at various project related meetings not provided
for elsewhere in other work tasks.
City of Pasco, WA MURRAY,SMITH& ASSOCIATES,INC. Comprehensive Sewer Plan
August 2011 Engineers/?fanners 2 of 25
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• Kick-off Meeting—Prepare for and attend a project kick-off meeting with City staff
and key team members. MSA's Project Manager will develop and distribute a
detailed meeting agenda one week before the meeting, and minutes after the meeting.
• Ecology's Preliminary Engineering Conference—A preliminary engineering
conference will be conducted with the Department of Ecology (Ecology) to review
project objectives, work plan, schedule and receive their input.
• Project Management Meetings — Conduct project meetings with the City's project
manager and key staff at routine intervals, approximately once a month, to review
project progress, schedule and discuss specific project elements. It is anticipated that
these meetings may be incorporated into other project meetings defined under this
scope of work.
• Project Schedule—MSA's Project Manager will prepare and regularly update an
itemized project schedule using MS-Project (ver. 2007). The schedule will include
all key task activities, milestones, submittal deadlines and City review periods
through completion of the project. The updated project schedule will be included in
monthly invoices and shall be available to the City in electronic format.
• Staff and Subconsultant Management— MSA's Project Manager will manage
project staff and subconsultants to ensure execution of the Scope of Services in an
efficient and competent manner. This management task will involve making staff
assignments and directing task activities of MSA staff and subconsultants, monitoring
level of effort and conformance with the Scope of Services.
• Invoices and Budget Oversight—MSA's Project Manager will monitor project costs
and manage budget and billing tasks. This will include preparing and submitting
monthly activity reports listing specific work activities that occurred during the
invoice period, current project status, and identify activities, milestones, and deadlines
that will occur in the proceeding weeks. Provide monthly billing statements that are
itemized by task and include billed hours and hourly labor rates for each team
member who provided services for that period. Direct reimbursable expenses such as
printing, copies and vehicle mileage shall be itemized by task. Invoices will be
generated monthly except during periods when no activity is occurring or if the City
directs MSA to temporarily curtail activities.
Assumptions
• The work program will take approximately 12 months to complete.
Deliverables
• Project Management Plan,
• Kick-off and project management meeting minutes.
• Updated project schedules.
City of Pasco,WA MURRAY,SMITH & ASSOCIATES, INC. Comprehensive Sewer Plan
August 2011 Engineers/Planners 3 of 25
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• Monthly invoices with activity reports.
Task 2 —Public Involvement
Work under this task is to support the City with public involvement aspects associated with
the project as well as the overall Comprehensive Sewer Plan process. Subtasks include work
necessary to support the project through completion.
Subtask 2.1 — Community Resource Team Facilitation
To ensure transparency and productive stakeholder involvement, a Community Resource
Team (CRT) will be used as a sounding board to help guide the development of a
Comprehensive Sewer Plan. The group will not provide specific recommendations, but rather
help the City gather ideas, identify concerns, and, ultimately, develop an approach that can
garner community support. The CRT, consisting of local citizens representing the
community, local business, and other key stakeholders, will be engaged in the development
of the Comprehensive Sewer Plan at critical points in the projec. During the development of
the Sewer Comprehensive Plan, BergerABAM, the public involvement subconsultant of the
NISA team, will lead the coordination of the CRT, including group facilitation and
production of meeting minutes for up to three, 2-hour meetings. Elements of this subtask
include:
• Work with the City to develop a draft CRT charter. During meeting#1, CRT
members will participate in creating the final charter.
• Produce draft and final agendas for up to three, 2-hour CRT meetings (one client
review),
• Prepare for and facilitate up to three, 2-hour CRT meetings. One meeting could
include a relevant on-site tour if needed.
• Take meeting notes and produce summaries of up to three CRT meetings.
Assumptions
• The City will he responsible for determining potential CRT members and inviting
potential member to be part of the CRT.
• The City will identify, secure, and pay rental fees (if necessary) for meeting venues.
• The City will coordinate the scheduling of meetings in connection with key project
milestones and recommendations fi•om the MSA Team,
• Appropriate City staff will attend and present at each CRT meeting as needed.
• The City will maintain the CRT member roster and email contact information, and
distribute pre- and post-meeting materials as hard copy or via email.
Deliverables
• Two drafts and a final CRT charter.
City of Pasco, WA MURRAY,SMITH&ASSOCIATES, INC. Comprehensive Sewer Plan
August 2011 Engineers/Planners 4 of 25
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• Up to four draft and final meeting agendas.
• Facilitation of up to four meetings.
• Up to four draft and final meeting summaries.
Subtask 2.2— Community Outreach
Work under this subtask includes supporting the City with Community Outreach. This
subtask includes attending public meeting with City staff; City Council Meetings, open
houses or other types of community meetings. Work will include providing supporting
figures to assist the City in conveying project information.
Work under this subtask also includes preparation of a graphic based, single page
informational brochure or tri-fold to convey project information to the general public. This
brochure would be suitable for general public distribution and/or as a mailer. The graphics
and images developed for this brochure will be coordinated with information displayed on
the City's web site.
Assumptions
• The City will be responsible for organizing and administering all public meetings,
including meeting announcements, invitations, etc.
• A total of two public meeting will be conducted.
• Supporting figures will be limited to presentation boards and graphic prepared for the
Comprehensive Sewer Plan.
• City will duplicate and distribute the informational brochure as necessary.
Deliverables
• Supporting figures for public meetings.
• A draft and final electronic copy of the informational brochure to be duplicated and
distributed by the City.
Task 3— Data Collection
In this task, MSA will collect and review background information provided by the City and
develop a formal data request for any additional information required for completion of the
work. MSA will endeavor to limit the number of data requests that are made in an effort to
minimize the required City staff time.
In this task, MSA will be responsible for identifying any required additional information and
the City will be responsible for the collection and delivery of the requested information. It is
anticipated that additional data requests will be made throughout the project, however the
majority of the data required will be requested at the beginning of the project.
Subtask 3.1 —Existing Records and Data
City,of Pasco, WA MURRAY,SMITH & ASSOCLATES, INC. Comprehensive Sewer Plan
August 2011 Engineers+Planners 5 of 25
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Obtain all available existing information on the wastewater system included record drawings,
documents, plans, reports, hydraulic models, maintenance records, O&M manuals, photos
and all other pertinent information. Obtain all planning documents and studies that will
assist in the development of the Comprehensive Sewer Plan, including the City's
Comprehensive Plan, Comprehensive Water System Plan and other planning documents.
The City will provide georeferenced information including; aerial photos, parcels, roads,
contours, land use and/or zoning, city boundaries, service area boundaries, hydrology, sewer
features, and other available data for use, as well as for general base mapping for all figures
in the Plan,
Assumptions
• MSA and the City will endeavor to identify and collect required data in a timely
manner so as to not impact the project schedule.
• Information shall be provided in electronic format whenever possible.
Deliverables
• Formal data request(s).
Subtask 3.2 —Field Data Collection
Two primary components of field data collection are included in this task; survey and flow
monitoring. MSA's surveying subconsultant, HDJ, will be involved in this task to collect
additional manhole rim and invert elevations.
Two options were developed for the collection of flow meter data. The option used for
budgeting purposes assumes that a flow metering vendor is contracted that would provide,
install, remove, maintain and download the meters during the field work. MSA would be
responsible for reviewing the data as it is being downloaded each week. This option would
require very little effort on the City's part, with the exception of assisting with validating the
appropriate locations for meter installation and access to some sites. A second option was
evaluated that requires renting the flow meters with MSA working with City staff to install
and maintain the meters. MSA would be responsible for downloading and reviewing the
data under this scenario as well. This option is marginally less expensive, but requires a
significant amount of City staff time with the likelihood of higher variability in the data.
The flow monitoring effort will also include at least two high resolution precipitation gauges
that will be installed at different locations in the City. Flow information from SCADA for
the major lift stations will also be evaluated during the flow monitoring as well as the flows
at the Wastewater Treatment Plant (WWTP).
Assumptions
• MSA and the City will endeavor to identify and collect required data in a timely
manner so as to not impact the project schedule.
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• For budgeting purposes it has been assumed that no more than ten (10) additional
manholes will need to be surveyed. This estimate assumes includes the measurement
of the manhole and pipe inverts. If additional manhole surveys are required, and the
City has provided the approval for the extra work, they will be billed at on a time and
materials basis.
• For budgeting purposes it has been assumed that the flow monitoring will be
conducted in October of 2011 and that no more than eight(8) meters are required
during a one month period. Nate that this is an estimate based on a bid from a flow
monitoring vendor has been used for budgeting purposes. If actual project costs are
shown to exceed budgeted amounts, the City will be notified immediately and no
additional costs will be accrued without City approval.
• It has also been assumed that low maintenance "non-contact" flow meter devices will
be employed under the second flow monitoring option.
• It is assumed that SCADA flow information can be collected during the flow
metering effort at the major lift stations and can be provided to MSA in electronic
format.
Deliverables
• Formal data request(s).
• Surveyed manhole data.
• Flow meter data (if requested).
Subtask 3.3 — Tastewater Characterization
Additional information associated with characterizing the wastewater to supplement existing
City data may be required. Data collection work may consist of sampling and testing
wastewater characteristics at various locations within the wastewater treatment facility
(WWTP). Sampling and testing may include parameters not regularly tested at the City's
lab, and the need for some external lab testing costs is possible. Data will be used to evaluate
and assist in computerized process analysis for the secondary treatment process.
Assumptions
• Both MSA and the City will move quickly to identify and collect required data in a
timely manner so as to not negatively impact the project schedule.
• City will pay direct sampling and laboratory costs, if needed.
Deliverables
• Formal data request(s)
Task 4-- Wastewater System Description
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In this task, an existing system description will be generated for inclusion in the Plan.
Existing information, reports and printed documents, will be leveraged to the greatest extent
possible. This task will also include development of a general description of the project area
(sewer collection area) existing conditions.
The system description is anticipated to include, at a minimum, the following components:
• Utility management structure
• System background
• Service Area and sewer basins
• Inventory of existing collection system facilities (lift stations, piping, manholes and
diversions)
• Related plans, interties and service agreements
• Existing and future service area
• Conditions of service
• Descriptive narrative of the wastewater treatment process and facilities
• Solids handling process
• Outfall description and conditions
• Current NPDES limitations, requirements and conditions
• Other regulatory conditions.
Assumptions
• The City will provide georeferenced information including; aerial photos, parcels,
roads, contours, land use and/or zoning, city boundaries, service area boundaries,
hydrology, sewer features, and other available data for use in this section, as well as
for general base mapping for all figures in the Plan.
• Existing reports and documents that will be used to complete this task have been
reviewed by the City and are accurate.
Deliverables
• A Draft Technical Memorandum (electronic version) System Description will be
delivered to the City.
Task 5 - Future Condition Forecasting
The development of future population growth and associated wastewater flow projections is
a fundamental building block for determining the City's future wastewater needs. Of equal
importance is understanding where in the system growth will occur so that pipelines and lift
stations are adequately sized, and treatment needs can be identified. In addition, to
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adequately define the City's future wastewater treatment needs, potential future regulatory
requirements and discharge limitations must be understood and quantified. In this Task,
MSA will work with the City to develop and describe these items.
Subtask 5.1 —Population and Wastewater Projections
Several pieces of information will be required to successfully project population and sewer
loading including;
• Current and future service area boundaries
• Location based population and employment information and projections
• The delineation of the major sewer basins
• Winter time water usage by customer location
• Winter time water production records
• Metered non-residential customer wastewater flows
• Flow metering at multiple locations in the system
• WVTP based flow records
Current population and flow metering at the WWTP will be used to determine per capita
loadings that can then be used for future forecasting. Significant commercial and industrial
users will be removed from the population based flow rates and projected separately based
on available information. Flow metering conducted in the Spring of 2010 will also provide a
validation and chance for adjustment of the flows allocated by major drainage basin for both
dry and wet weather conditions.
MSA would propose to develop a wastewater growth curve for the next 20 years. This will
be based on Comprehensive Plan information and other data provided by the City.
While it is the primary focus of this project to determine system deficiencies over the next 20
years, it is important to note that many system components should have a useful life of at
least 50 years. As part of the load forecasting effort, MSA will identify those basins with the
potential for significant growth beyond the 20 year horizon. This will allow the City to
evaluate further upsizing of infrastructure in those basins if deficiencies are identified in the
20 year analysis.
Assumptions
• Growth potential beyond 20 years will be identified by major sewer basin, however
no specific number based projections will be provided.
• The City's Planning Department has current population projections, growth models
and zoning mapping to be used in the development of population and wastewater
projections.
Deliverables
• Refer to Subtask 5.2.
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Subtask 5.2— Future Regulatory Environment
The purpose of this subtask is to review and document the current status and anticipated
trends of operating a wastewater collection and treatment system. This includes potential
future regulations with respect to collection, treatment and discharge requirements and
industry trends. Based on this analysis, a description of potential future wastewater
collection and treatment requirements will be developed in a technical memorandum. The
write-up and discussion will be based on the present status of water quality in the Columbia
River, regulatory trends seen in similar water bodies, general acknowledged wastewater
trends and discussion with Ecology.
Assumptions
• One meeting with Ecology.
Deliverables
• A Draft (electronic version) and final technical memorandum summarizing future
conditions, including future regulatory requirements that will be used in the Plan as
well as population and wastewater projections (Subtask 5.1}.
Task 6 — Collection System Analysis
This task includes analysis of the major components of the City's collection system,
including collector and trunk lines, flow diversions, lift stations, and force mains. The
analysis will identify deficiencies and improvements associated with system capacity and
condition, infiltration and inflow and planned growth.
An initial collection system workshop will be held with City staff to discuss known issues,
capacity constraints, facility conditions and operation and maintenance items. A discussion
of areas that are projected to grow and how those areas could be served will also be
conducted. These alternatives will be incorporated into the modeling analysis.
Subtask 6.1 --Identify Design Standards and Design Storm
The design standards applicable to the City's system will be identified including surcharge
clearance (wet weather), depth/diameter ratio (dry weather), maximum velocity, scouring
velocity, lift station firm capacity (redundancy), and lift station total capacity. These
standards will be based on the DOE requirements where available or if desired, a more
conservative standard, set by the City. A storm frequency and distribution analysis will be
completed as part of this subtask to evaluate the historical record compared with the NOAA
Atlas 2 storm frequency mapping. Information will be used from that analysis to identify the
appropriate storm type, depth, distribution and frequency for use as the "design storm" in the
hydraulic modeling and Plan. Once the preliminary recommendations have been provided, a
meeting will be held with the City to determine the selected criteria.
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Assumptions
• Historical hourly precipitation information is available for at least 50 years from the
Pasco Airport at no cost to the project.
• The design standards agreed upon as part of this subtask will be used to identify
hydraulic deficiencies in the hydraulic analysis.
Deliverables
• A document summarizing the City's selected design criteria and design storm
selection will be provided to the City.
Subtask 6.2 —Develop 1YIodel Network and Database Design
MSA will utilize the existing hydraulic model and Krull CAD mapping as the basis for the
updated model. It has been acknowledged that additional survey information may be
required to capture additional manhole and invert information. An initial effort to "spot
check" a number of rim and inverts within the system will be performed. Once this is
completed a comparison of the survey to the existing model and Krull mapping will be
completed. Depending on the results of the comparison additional field survey and/or as-
built data collection may be required.
MSA will make an initial recommendation on which pipes, manholes, forcemains and lift
stations that should be included in the model. The City will review and provide feedback as
to the adequacy of the coverage. Major sewer basins will be validated as part of this subtask.
Sub-basin delineation will also be completed, which will assist with more accurately loading
the existing model as well as making future loading projections. Information for lift stations
will be provided by the City and incorporated into the model as appropriate.
MSA will also conduct a sewer GIS database design effort as part of this subtask. MSA will
utilize the Geodatabase data model that was developed as part of a previous project as a
template. The basis for the template is the ESRI Sewer Utilities Data Model. The template
is comprehensive and should contain much of what the City requires, particularly in terms of
the integration with the hydraulic model. The data model will be modified where
appropriate. At a minimum, the data model will include "feature classes" for gravity mains,
force mains, manholes, pumps and wet wells, A "feature dataset" for sewer will be created
that will include the feature classes mentioned above. Standards for how sewer lift station
facilities will be represented in the GIS, will be determined with input from City staff,
particularly in regards to enabling the GIS to be leveraged for hydraulic modeling purposes.
This task may include some additional information gathering and interviews with City
engineering and O&M staff to ensure the proposed data structure will accommodate short-
and long-term needs. Once the initial data gathering has been completed, the database design
will be discussed with City staff. Draft data models will be created and presented to the City
before finalization.
It is proposed that the City will use the "tile Geodatabase" format, which does not require the
purchase of other middle-ware software and databases such as ArcSDE, Microsoft SQL
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Server/Oracle Spatial. Migration to other database formats can be easily accommodated in
the fixture.
Assumptions
• The City will provide the existing hydraulic model and Krull mapping for the sewer
system.
• The hydraulic model will consist of the main trunk lines and smaller lines required to
serve future areas or areas of hydraulic concern.
• If new lift stations are added to the model, the City will provide as-built drawings and
information on wet well dimensions, control settings and pump curves. According to
the City, several lift stations have been rebuilt and one new one constructed.
• Additional survey data beyond the initial "spot check" effort is not included in this
scope of work and will be conducted on a time and materials basis as required for the
model building effort, once approved by the City.
• High resolution contour information will be provided by the City for use in evaluating
general slopes and grades for future pipe alignments and for basin and sub-basin
delineation.
• No more than one iteration of database design are included in the budget.
• The information used to construct the model will be available for import into the
geodatabase format at the completion of this subtask, however this will only include
the trunk lines and major facilities. MSA can assist the City in converting the entire
existing CAD dataset into the GIS, however that effort is not included in this scope
and budget.
Deliverables
• Up to two (2) drafts and one (1) final copy of the database design schematic will be
delivered to the District.
Subtask 6.3— Generate Model Loading and Evaluate Flow Monitoring Data
MSA proposes to use customer billing records to develop an existing average dry weather
loading for each parcel. By using common addresses in the customer billing records and
geocoding those, the individual account numbers will be linked to a physical location. The
physical locations will be Joined to model manholes based on sub-basin boundaries. Once
the billing data has been loaded into the system, flows will be peaked to match peak flows
recorded at the WWTP. The basin specific loading and peak factors will be further refined
once the flow meter data is available after flow monitoring in the Fall of 2011.
Future loading can be developed from projected land use, traffic analysis zones, zoning or
census data. Growth will be associated with a defined sewer basin for area specific
forecasting.
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Assumptions
• The City will be able to provide area specific population and flow projections and
GIS land base data.
Deliverables
• No specific deliverables are included in this subtask.
Subtask 6.4--Model Calibration for Dry and Wet Weather Conditions
The calibration effort will utilize the information collected from the installation of temporary
flow meters throughout the system to identify dry weather flows and wet weather impacts.
Model calibration will enable the City to have confidence in the hydraulic model results. By
calibrating many flow meter locations, the model will more accurately represents system
response and geographical variability. Additionally, a calibrated model can be used to verify
the influence of infiltration and inflow (I&I) in the system. Calibration consists of adjusting
diurnal patterns, average flows and hydrograph parameters in the model to match field
measurements during dry and wet weather conditions. Adjustments to model operational
controls may also be required to obtain agreement. The calibration is performed as an
extended period simulation (EPS) to appropriately model flow variation throughout the day
and week.
In order to accurately calibrate the model, data must be collected under dry and wet weather
conditions. Metered data will be supplemented with SCADA at each lift station and flow
measurements at the WWTP. Hourly precipitation will also be collected during the flow
monitoring.
Assumptions
• The City will provide SCADA information for all lift stations where available, that
are included in the hydraulic model for the period of flow metering in an electronic
format.
Deliverables
• No specific deliverables are associated with this subtask.
Subtask 6.5—Existing and Future Hydraulic Deficiency Analysis
MSA will provide a comprehensive approach to alternatives analysis which includes a
combination of hydraulic modeling, condition assessment and basin planning. This subtask
includes the evaluation of system hydraulics.
The calibrated >?PS hydraulic model will be used to identify hydraulic (capacity) deficiencies
and improvements utilizing the design criteria and selected design storm. The analysis will
include improvement alternatives for existing, 2017 and 2031 scenarios. Alternatives will
include upgrades to existing pipelines to support in-fill development, new trunk lines to
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support new basin growth and potential lift station construction or upgrades. Where
appropriate, the model can be used for steady state evaluations of lift station and force main
capacity, Based on City input and hydraulic evaluations, opportunities to divert flow through
underutilized sewer mains will also be identified. Lift stations will be evaluated under
existing and future conditions based on firm and total capacity under peak dry and wet
weather flows respectively.
Assumptions
• The City will provide information on where they believe capacity issues exist in the
system.
• Using information provided by the City at the initial collection system workshop,
MSA will develop a number of alternatives and evaluate those using the model, for
serving infill and expansion growth, including the potential siting of a second west
side W WTI'.
Deliverables
• A listing of existing and future deficiencies and potential improvements will be
created in this subtask.
Subtask 6.6—Existing System Condition Assessment
MSA will work with the City to incorporate areas with known condition issues into the
overall alternatives analysis. The City will provide input on condition issues based on
CCTV, general maintenance and other field crew information. Any available electronic
information available concerning the condition of the City's infrastructure will also be
incorporated, in particular age and material data. MSA will compare the pipelines and
facilities identified by City staff with those that are identified as part of the hydraulic
analysis.
A field review of the condition of each of the larger lift stations will also be conducted with
City staff. This will focus on documenting the general condition of the structural, electrical
and mechanical systems that comprise the stations. The results will be documented and
incorporated into the overall deficiency analysis and may determine which facilities are
upgraded or replaced.
The flow monitoring data collected in the Fall of 2011 will be evaluated for the influence of
infiltration, inflow and exfiltration. The analysis will be performed by meter and basin
where possible. Additional review of CCTV records may be required for those areas where
questions arise.
Assumptions
• No time has been allotted for the evaluation of CCTV records or for any field work.
• No more than four (4) lift stations will be visited as part of this scope.
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• Field testing of the existing lift stations is not included in this budget. MSA will not
perform field testing without the City's approval of an amended scope and budget.
Deliverables
0 A listing of condition related issues will be generated during this subtask.
Subtask 6. 7—System Analysis Workshop
Once the model has been simulated under existing 2017 and 2031 scenarios and existing
system conditions have been assessed, a workshop will be conducted with City staff to
discuss the resulting deficiencies and alternatives for potential improvements. If new
possible improvements are identified in this workshop, some additional modeling to verify
their operation may be required. A primary discussion topic will be the evaluation of the
feasibility of a second WWTP versus additional conveyance. Since properly installed sewer
piping and manholes should have a 50 to 100 year life, notations will be made where the
upsizing or infrastructure should be assessed prior to final design.
Additional discussions on how the City plans to serve currently unsewered areas will be
conducted at the workshop and future piping alignments into those areas will be identified.
Assumptions
• A one day workshop of six (6) hour duration for three (3) MSA staff will be held on-
site with City staff and MSA to discuss the deficiencies and identify potential
solutions.
• One day of preparation time for the project manager and staff engineer are included in
the budget.
Deliverables
• A preliminary listing of the proposed capital improvement projects will be produced.
Subtask 6.8— Collection System Analysis Documentation
The system analysis section will constitute a large and important chapter in the final Plan. A
draft technical memorandum will be produced allowing City review prior to the delivery of
the draft Plan. The documentation will include; design standards, design storm; model
network development, model loading, model dry and wet weather calibration, model
analysis, condition assessment, and the results of the system analysis workshop as defined in
the previous subtasks.
Assumptions
• The technical memorandum delivered in this Subtask will be converted into a Plan
chapter once comments have been received.
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Deliverahles
• A draft technical memorandum for the System Analysis section. City comments will
be incorporated into the draft Plan. An electronic version of the hydraulic model will
be delivered to the City in the software format selected.
Task 7— Wastewater Treatment Evaluation
This task includes analysis of the City's wastewater treatment facilities, including system
hydraulics, treatment processes, solids management, and outfall. The analysis will identify
deficiencies and improvements associated with system capacity and condition and planned
growth. Recent evaluations at the treatment facility will be utilized to the greatest extent
possible in the analysis.
Subtask 7.1 — Wastewater Treatment Workshop
An initial wastewater treatment workshop will be held with City operations staff to discuss
known issues, treatment goals and plant limitations. Operation and maintenance challenges
and limitations will be discussed as well as current and anticipated projects at the treatment
facility. Criteria that will be used to evaluate the facility and unit processes will be defined.
A plant tour and review with City staff will be included in this Subtask.
Assumptions
• One workshop meeting with City operations staff.
Deliverables
• Workshop meeting agenda and meeting minutes.
Subtask 7.2-Hydraulic Evaluation
A hydraulic profile will he completed for the plant facilities that will evaluate peak, average,
and low flow conditions. The hydraulic profile is crucial to all plant improvements and is
often the key to identifying issues. Recommendations for addressing current facility
hydraulic bottlenecks and deficiencies will be identified. In addition, identification of
hydraulic enhancements necessary to ensure that the projected flows can also be conveyed
through the plant will be provided.
To develop the hydraulic profile, the MSA Team will use non-proprietary software, enabling
the City, to perform their own analysis of the system once the project is completed. The
hydraulic calculations will work back from the river discharge point and proceed upstream
from unit process and/or hydraulic control point to the next. Particular attention will be
provided at known areas of concern.
The hydraulic analysis tool will first be developed and calibrated against existing conditions.
During this stage, assistance from the City in providing accurate and meaningful calibration
data is critical. With a base model developed, it will be used to approximate the sizing of
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potential future improvements and the development of a preliminary hydraulic profile for the
selected improvements and/or new treatment facilities.
Assumptions
• The City will provide accurate flow and hydraulic grade line measurements
throughout the WWTP at up to two distinct wastewater flow rates for use in model
calibration. The MSA team will coordinate with the City on the timing and location
of flow and hydraulic grade line measurements.
• The City will provide any previous hydraulic analysis results for review.
Deliverables
• Refer to Subtask 7.5.
Subtask 7.3—Process and Systems Evaluation
Under this subtask the treatment capacity of the WWTP will be evaluated to identify
treatment capacity and performance limitations with respect to current and future flow and
loading conditions. The evaluations will review the system as a whole and each process
individually.
Recent evaluations at the treatment facility will be utilized to the greatest extent possible to
define existing unit process capacity at the WWTP and develop an integrated mass and flow
balance for the WWTP. The fixture conditions will then be input into the mass balance. The
mass balance model will be a useful tool in developing future alternatives. Based on the
output from the mass balance, individual unit processes will be evaluated for capacity as
related to the forward flow of the plant.
Each unit process will be evaluated at the treatment facility, with specific attention placed
upon key issues of obvious concern and/or City interest identified in Subtask 7.1.
Assumptions
• The City will provide the necessary plant data to complete the evaluations.
• Existing reports and documents that will be used to complete this task have been
reviewed by the City and are accurate.
Deliverables
• Refer to Subtask 7.5.
Subtask 7.4— General Wastewater Treatment Facility Review
This work element is included to ensure that discussion of the WWTP, as a whole, is
included in the Plan. This subtask will serve to document discussion and discovery of other
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potential WWTP facility needs that become apparent during the process of developing the
Comprehensive Sewer Plan. Many of the elements associated with this subtask will be
reviewed Nvith operations staff as part of the wastewater treatment workshop, Subtask 7.1,
The following is a preliminary list of items that are anticipated to be discussed as part of the
general WWTP review.
• Reliability and Redundancy Requirements - In order to meet State and EPA reliability
and redundancy requirements, the treatment facility will need standby power and
redundant systems. Other unit processes and systems will be discussed and evaluated to
determine if there are other WWTP reliability and redundancy needs.
• Instrumentation and Control Systems —The age, effectiveness and reliability of the
City's existing instrumentation and control systems will be discussed and documented.
• Building Facilities —The age, adequacy and functionality of existing WWTP building
infrastructure to meet the needs of the Wastewater Department will be discussed and
summarized.
Subtask Z S— Wastewater Treatment Evaluation Documentation
The wastewater treatment evaluation will constitute an important section in the final
Comprehensive Sewer Plan. A draft technical memorandum will be produced allowing City
review prior to the delivery of the draft Plan. The documentation will utilize the existing
reports and documents to the greatest extent possible and will include; evaluation criteria,
hydraulic analysis, mass balance, process evaluations, condition assessment,historic
performance and the results all analyses of the existing treatment facility.
Assumptions
• The technical memorandum delivered in this subtask will be converted into a Plan
chapter once comments have been received.
• Existing reports and documents that will be used to complete this task have been
reviewed by the City and are accurate.
Deliverables
• A draft technical memorandum for the wastewater treatment evaluation section. City
comments will be incorporated into the final technical memorandum and the draft
Plan.
Task 8 - Operations and Maintenance
MSA will work with City staff to create an operations and maintenance (O&M) section that
will be included in the Plan. '.VISA would propose to document the following items in this
section of the Plan:
+ Regulatory compliance
• Collection system management and personnel
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• Operator certification
• System operation and control
• Comprehensive monitoring plan
• Emergency response program
• Safety procedures
• Customer complaint response program
• Record keeping and reporting
• Operations & maintenance needs and improvements
Assumptions
• The City will provide copies (preferably electronic) of above listed items where
available.
• This subtask budget does not include creating the items listed above. The budget
assumes that Lhe City has these items available for review and inclusion in the Plan.
• Pretreatment evaluations for industrial users are not included in this scope.
Deliverables
• A draft O&M section of the Plan will be prepared as part of this subtask.
Task 9 — Wastewater System Needs Inventory and Alternatives Analysis
Based on work conducted under tasks 6, 7 and 8, capital needs to address collection system,
treatment and operation and maintenance limitations and increase capacity to address current
and future conditions will be identified and characterized. This inventory of capital needs
will assist the MSA team and City staff in defining and evaluating viable alternatives.
S'ubtask 9.1 — Capital Needs Inventory
MSA will conduct a workshop with City staff to review the findings from the system
analyses conducted in the previous tasks. Capital needs will be quantified in a tabular form
for review and to easily identify weakest links and prioritize needs. In this workshop setting,
alternatives to address capital needs will be identified for further analysis.
In addition, specific criteria to use in the analysis of alternatives (Subtask 9.2) will be
developed and inventoried with staff at the workshop. Monetary and non-monetary criteria
will be considered.
Assumptions
• City will participate in a one day workshop.
Deliverables
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+ Workshop agenda and meeting minutes.
Subtask 9.2—A[tern atives Analysis
Under this subtask, the MSA Team will evaluate system alternatives that will address capital
needs as previously defined. Alternatives will be considered that not only look at specific
deficiencies but look at the big picture in the development and future planning of the City's
wastewater collection and treatment systems.
With the possibility of a second treatment facility, the analysis of alternatives would take into
account collection system needs as well as treatment facility needs and consider costs, O&M,
environmental permitting, service life, etc.
Depending on the alternatives identified, further analysis of the collection system will be
likely. To provide more detailed information on the system alternatives and develop
comparisons between alternatives, addition modeling using the models developed in Task 6
is anticipated. The models will be modified as necessary to reflect propose alternatives and
multiple scenarios developed to understand the full impact of the proposed improvements on
the system. This information will be used for comparison of alternatives and section of a
preferred alternative.
Assumptions
• Addition modeling to be used in the alternatives analysis will include collection
system modeling for up to six scenarios for wastewater collection and treatment.
• Additional evaluations at the existing treatment facility are not included in this scope.
Deliverables
• Refer to Subtask 9.3.
Subtask 9.3 --Selection of Preferred Alternatives
A system to rank alteratives will be developed with the City, and possibly key stakeholders,
to ensure that a defendable process was employed and the criteria was equally applied,
making ,sure the process does not overwhelm staff and is manageable. A matrix approach
can be used in the evaluation and selection of preferred alternatives, however the complexity
of this approach is highly dependent on the alternatives considered. MSA will work closely
with the City to develop an appropriate methodology to evaluation and rank alternatives.
In a workshop setting, engage staff to evaluate alternatives based on the criteria defined in
Subtask 9.1. The ranking system methodology will be applied to define the preferred
alternatives. It is anticipated that in a one day work session with City staff, alternatives will
be ranked and preferred alternatives will be incorporated into the CIP.
Assumptions
• City will assist in the development of a methodology to rank alternatives.
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• City will participate in a one day workshop at which all preferred alternatives will be
identified.
• No more than one iteration of ranking the alternatives with City staff is included in
the budget.
Deliverables
• A memorandum defining the methodology to rank alternatives for the City's review
and approval.
• A draft technical memorandum documenting the alternatives analysis and selection of
preferred alternatives. City comments will be incorporated into the final technical
memorandum and the draft Plan.
Task 10 - Capital Improvement Plan
This task will be focused on the development of a Capital Improvement Plan (CIP) for the
next twenty (20) years, The basis for the CIP is the selection of preferred alternatives and the
corresponding technical memorandum defined in the previous task. Subtasks to this work
are:
Subtask 10.1 —Development of Unit and Project Costs
Based on the preferred alternatives from previous tasks, a list of proposed projects will be
generated. Unit costs for pipelines, manholes and lift stations in particular, as well as
treatment facility costs, will be developed for generating project specific order of magnitude
costs. Each project will be described in terms of the reason for the improvement, the
location, its size and extent, as well as the total project cost including engineering,
administration and construction. Costs will be presented in terms of total annual cost and
present worth. Corresponding figures will be generated showing the improvement along
with a unique identifier that will also be populated in the hydraulic model, where appropriate.
Assumptions
• Cost estimates will be based on current market factors, any recent Pasco or Tri-Cities
specific construction bids and industry standards.
• Operation and maintenance costs will be based on current City practices and
published standards for staff and operating a wastewater system.
Deliverables
• Refer to Subtask 10.2.
Subtask 10.2 — CIP Prioritization Workshop
City of Pasco, WA MURRAY, SMITH& ASSOCIATES,INC. Comprehensive Sewer Plan
August 2011 Engineers/Planners 21 of 25
DRAFT
MSA will conduct a prioritization workshop based on the draft CIP. MSA will work with
the City to develop criteria for the prioritization based on a number of factors including;
whether it is an existing deficiency or not, the extent of the deficiency, number of customers
impacted, type of customer impacted, whether it addresses both a hydraulic and condition
deficiency, and others. Projects to be implemented in the first six(6) years will be identified
first, and those required at 20 years.
Assumptions
0 City will participate in a one day workshop, not to exceed one day.
Deliverables
0 A draft technical memorandum documenting the development of the CIP. City
comments will be incorporated into the final technical memorandum and the draft
Plan.
Subtask 10.3 -- Financial Considerations
A preliminary financial review will be conducted to identify the potential financial impacts
of the CIP. This will identify potential cost per service in terms of both debt service and
operation and maintenance costs of all facilities identified in the CIP. This will be presented
in terms of the potential incremental 'impact to the City's current rate structure and capital
facility charges. Potential sources of revenue and funding will be identified, including
available State and Federal grant and loan programs, as well as other programs such as
energy credits.
MSA will assist the City in developing a preliminary funding strategy that will be financially
viable for the utility in both a short-term (6 years) and long-term (20 years) planning period,
assuring the utility's ability to implement the schedule of capital improvements. The City's
current rate structure and capital facility charges will be reviewed and recommendations for
further analysis to Update rates and charges will be identified.
Assumptions
The City has current documentation including a spreadsheet model that describes
their rate structure and capital facility charges methodology.
The City has developed a preliminary strategy for financing capital improvements
that will be incorporated into this subtask.
Work under this subtask represents a preliminary review of the potential financial
impacts of the CIP and -will be accomplished by the MSA. A more detailed financial
evaluation to determine the City's sewer rates, capital facility charges and overall
financial strategy to implement the CIP may need to be conducted by a financial
consultant upon completion of the Comprehensive Sewer Plan.
City of Pasco, WA MURRAY,SMITH& ASSOCIATES, INC. Comprehensive Sewer Plan
August 2011 Engineersf Planners 22 of 25
DRAFT
• No time for MSA to pursue the acquisition of alternative funding in terms of bonds,
loans or grants is included in this scope.
Deliverables
• A memorandum documenting the work under this subtask and recommendations for
further analysis.
Subtask 10.4—Environmental Review (SEPA)
A State Environmental Policy Act (SEPA) Checklist will be performed to ensure
environmental values are considered by state and local officials in the development of the
Comprehensive Sewer Plan. The SEPA Checklist will be adequate to meet the minimum
requirements of a planning document but, depending on the financing of improvements, may
not be sufficient to implement the proposed sewer improvements identified in the Plan,
particularly where state or federal grants or loans are involved. Additional environmental
documentation may be necessary beyond what is included in this scope to secure state and
federal funding.
Assumptions
• For budgeting purposes it has been assumed the SEPA Checklist will be sufficient to
meet the minimum requirements for a General Sewer Plan (WAC 173-240-050) and a
Facility Plan/Engineering Report (WAC 173-240-060 and 40 CFR 35.719-1).
Additional environmental documentation will most likely be necessary, the extent of
which will be influence by the source of funding.
• The City will he the lead agency for the SEPA process.
Deliverables
• Draft and final SEPA Checklist for the City's consideration.
Task 11 — Comprehensive Sewer Plan Documentation
MSA will develop a Comprehensive Sewer Plan with the sections that will document the
work identified in this scope of services. The Plan will be developed to meet the
requirements for a General Sewer Plan (WAC 173-240-050) and a Facility Plan/Engineering
Report (WAC 173-240-060 and 40 CFR 35.719-1). The overall project strategy will be to
deliver a draft technical memorandum at the completion of each major section that the City
will review. 'These documents will then form the basis of each chapter in the overall Plan.
Subtask 11.1 —Draft Documentation
This subtask is intended to take the work products and findings from the previous tasks and
consolidate them into a single draft document. The Plan is anticipated to include the
following major chapters:
City of Pasco;WA MURRAY, SMITH &ASSOCIATES,INC. Comprehensive Sewer Plan
August 2011 Engineers/Planners 23 of 25
DRAFT
1. Introduction/Executive Summary
2. Existing Systems Description
3. Population and Load Projections
4. Collection System Analysis
5. Treatment Systems Evaluation
6. Operations and Maintenance
7. Alternatives Analysis
8. Public Participation
9. Capital Improvement Plan
10, Financial Strategy
11.Environmental Information Document
12.Appendix
Assumptions
• Previous memorandums and meeting minutes sent to the City have been reviewed and
are accepted by City staff and will be incorporated into the Plan,
Deliverables
• Five hard copies and five electronic copies (on CDs) of the draft Plan will be created
for internal City, and possibly stakeholder, review prior to submission to Ecology.
Subtask 11.2—External Review and Final Documentution
City review comments will be incorporated into the draft document prior to submission to
Ecology for review. Three copies of the revised draft Plan will be submitted to Ecology for
review, A meeting to review the Plan will be conducted with Ecology staff.
A final document that incorporates all final City (staff and council), Ecology and public
comments will be prepared and submitted to the City and Ecology. MSA will assist the City
with a presentation to the City Council for adoption of the Plan.
Assumptions
• City will provide review comments on all drafts of the Plan.
• City will participate in a review session with Ecology.
• City Council will need to take formal action on the Plan.
Deliverables
• Three revised hardcopy draft Plans will be submitted to Ecology for review. Five
revised draft Plans and one electronic will be submitted to the City.
City of Pasco, WA MURRAY,SMITH &ASSOCIATES,INC. Comprehensive Sewer Plan
August 2011 Engineers/Piaiuiers 24 of 25
DRAFT
• Five hard copies and twenty five electronic copies on CD and in PDF format of the
final Comprehensive Sewer Plan will be delivered to the City for their use and
distribution.
Task 12 - Conceptual Design Memorandum
A Conceptual Design Memorandum will be used to define the preferred alternative as
defined in the CIP. The memo will review the potential requirements for implementation
including; additional environmental documentation, surveying, geotechnical investigations,
property/easement acquisitions, permitting and other facility needs. The memo will include a
schematic or rendering of the proposed facility. The scope of this task may be further
defined and revised through discussions with City staff and Ecology during the completion
of the Comprehensive Sewer Plan.
Assumptions
• The budget for this task is based on the concept that the preferred alternative is a
second WWTP.
• A single page schematic or rendering of the proposed facility will be including with
the memo and will use existing aerial imagery as the base.
• The memo will be a brief overview of the proposed facility and will be approximately
three pages.
Deliverables
• Draft and final Conceptual Design Memorandum.
City or Pasco, WA MURRAY,SMITH& ASSOCIATES,INC. Comprehensive Sewer Plan
August 2011 Engineers/Planners 25 of 25
REIMBURSEMENT AGREEMENT
(Intersection Study)
THIS REIMBURSEMENT AGREEMENT is entered into this day of
September, 2011, between Tapteal II, LLC ("Tapteal"), and the City of Pasco, Washington
("City").
1. Consideration. In consideration of the City engaging the services of Kittelson&
Associates, Inc. for transportation engineering services associated with developing an
intersection study for the Chapel Hill Boulevard/Belgian Lane intersection. Tapteal hereby
agrees to reimburse the City for the costs of preparing a proposal including a scope of work,
budget and timeline in the sum of 53,500.00.
2. Scone oll'Work. The scope of work shall include all services and material necessary to
accomplish the above mentioned objectives in accordance with Exhibit A_ Work will be performed as
authorized by this agreement promptly and within 60 days.
3. General Terms and Conditions. In the event of a dispute regarding the
enforcement, breach, default or interpretation of this Agreement, the parties shall first meet in a
,good faith attempt to resolve such dispute. In the event the dispute cannot be resolved by
agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as
amended, and the Mandatory Arbitration Rules (MAR); venue shall be placed in Franklin
County, Washington, the law of the State of Washington shall apply, and the prevailing party
shall be entitled to its reasonable fees and cost.
CITY OF PASCO, WASHINGTON TAPTEAL H, LLC
Ahmad Qayoumi, Director Grant Young
Public Works/Engineering
Reimbursement Agreement- 1
AGENDA REPORT NO. 12
FOR: City Counco- September 08, 2011
TO. Gary Crutchli l Tana(;er
FROM: Ahrnad Qayourni, Public Works Director Workshop Mtg.: 09/12/2011
Regular Mtg.: 09/19/2011
SUBJECT: Northwest Commons Lift Station Design
I. REFERENCE(S):
1. Professional Services Agreement
2. Vicinity Map
II. ACTION REQUES'T'ED OF COUNCIL/ STAFF RECOMMENDATIONS:
09/12: Discussion
09119: MOTION: I move to approve the Professional Services Agreement with
CH2MHi11 Engineers, Inc,, authorizing consulting services
with respect to the Northwest Commons Lift Station Design,
not to exceed 564,500 and further, authorize the City Manager
to sign the agreement after receipt of the developer's
reimbursement agreement.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
A) Initially this subdivision was approved for septic systems, Upon further
research, the City does have the capacity to accommodate sanitary sewer services
for the proposed subdivision development within the current lift station at Road
36, therefore the three lift stations will be constructed to serve the Northwest
Commons Development,
V. DISCUSSION:
A) CH2MHi11 Engineers, Inc has prepared a proposal to include final engineering
and design of three new lift stations at the Northwest Commons Development
and upgrades to the existing lift station at Road 36. CH2MHill will also provide
construction documents to the developer to complete installation of the proposed
lift stations.
B) The engineering services provided by CH2MHill will be reimbursed by the
developer in the amount of $64,500. An agreement and commitment for
replacement has been received by the developer.
C) The fee for this work is $64,500.00 and Staff recommends approval of the
proposed professional services agreement.
4�i�
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter
referred to as the "City", and C112M HILL ENGINEERS, INC. hereinafter referred to as the
"Consultant"
WHEREAS, the City desires to engage the professional services and assistance of a
consulting Linn to provide consulting services with respect to the Northwest Commons Lift
Station Design, and Consultant has demonstrated that it is highly qualified to perform these
services.
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material necessary to
accomplish the above mentioned objectives in accordance with Attachment A.
2. Ownership and use of documents.
A. The parties acknowledge that this Agreement shall be governed by RCW Chapter
42.56 and any other State or Federal lave relating to confidentiality, intellectual
properties, and public disclosure. The parties shall make a good faith effort to
comply with such laws, and to the fullest extent allowed by law, comply with the
provisions of this section.
B. All research, tests, surveys, preliminary data and any and all other work product
prepared or gathered by the Consultant in preparation for the services rendered
shall not be considered public records, provided, however, that:
(1) All final reports, presentations and testimony prepared by Consultant shall
become the property of the City upon their presentation to and acceptance
by the City and shall at that date become public records.
(2) The City shall have the right, upon reasonable request, to inspect, review
and, subject to the approval of Consultant, copy any work product.
(3) In the event that Consultant shall default on this Agreement, or in the
event that this Agreement shall be terminated prior to its completion as
herein provided, the work product of Consultant, along with a sununary of
work done to date of default or termination, shall become the property of
the City and tender of the work product and summary shall be a
prerequisite to final payment under this Agreement. The summary of
work done shall be prepared at no additional cost, if the Agreement is
tei-ininated through default by Consultant. If the Agreement is terminated
Professional Services Agreement—CH2MHTLL-NW COMMONS- 1
through convenience by the City, the City agrees to pay Consultant for the
preparation of the sununary of work done.
(4) Consultant shall maintain all documents associated with work performed
under this Agreement for a minimum period of three (3) years after
completion of the work, This provision shall survive termination of this
Agreement.
(5) Consultant shall respond to requests by the City for records within five (5)
business days by either providing the records, or by identifying in writing
that additional time is necessary to provide the records with a description
of the reasons why additional time is needed. Records'shall be provided to
the City within twenty (20) days of the date of the request. Provisions of
Section 5 in this Agreement shall specifically apply to any claim arising
out of Consultant's failure to properly maintain or timely produce records
as described herein and as otherwise required by law.
3. Payments. The Consultant shall be paid by the City for completed work for services
rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials,
supplies, equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be on a
hump sum basis as set forth on the fee schedule found in Attachment A,
provided, in no event shall the payment for all work performed pursuant to this
Agreement exceed the sum of $64,500, without approval from the City.
B. All vouchers shall he submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate
amount for each voucher to the Consultant. The Consultant may submit vouchers
to the City monthly during the progress of the work for payment of completed
phases of the project. Billings shall be reviewed in conjunction with the City's
warrant process.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3)
years after final payment. Copies shall be made available upon request.
4. Time of Performance. The Consultant shall perform the work authorized by this
Agreement promptly and before December 31,2011.
5. Hold_ harmless agreement. In performing the work tinder this Agreement, the
Consultant agrees to indemnify the City, their officers, agents, servants and employees
(hereinafter individually and collectively referred to as "Indemnitees"), from all suits,
claims, demands, actions or proceedings; including attorney's fees and litigation costs,
arising out of claims by third parties for property damage or bodily injury, including
Professional Services Agreement—CH2MI-1ILL-NW COMMONS- 2
death, to the proportionate extent caused by the negligence or willful misconduct of
Consultant, its employees or subcontractors.
City agrees to indemnify Consultant from any claims, damages, losses, and costs,
including, but not limited to, attorney's fees and litigation costs, arising out of
claims by third parties for property damage or bodily injury, including death, to
the proportionate extent caused by the negligence or willful misconduct of the
City, its employees or contractors.
6. General and professional liability- insurance. Consultant shall secure and maintain in
full force and effect during the performance of all work pursuant to this Agreement a
policy of comprehensive general liability insurance providing coverage of$1,000,000 per
occurrence and $2,000,000 aggregate for personal injury; $1,000,000 per occurrence and
$2,000,000 aggregate for property damage; errors and omissions insurance in the amount
of$1,000,000; and automobile insurance as required by law. Each such insurance policy
shall naive the City as an additional insured and shall include a provision prohibiting
cancellation of said policies, except upon thirty (30) days written notice to the City. The
City shall be named as a certificate holder on each insurance policy. Certificates of
coverage shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
7. Discrimination prohibited. Consultant shall not discriminate against any employee or
applicant for employment because of race, color, religion, age, sex, national origin or
physical handicap.
S. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or
representative of the City for any purpose. Consultant shall be solely responsible for all
acts of its agents, employees, representatives and subcontractor during the performance
of this Agreement. Consultant shall make no claims for benefits for employment against
the City including, but not limited to, sick leave, medical insurance, coverage under the
City's State Department of Labor and Industries policy, vacation benefits, retirement, or
unemployment benefits. Consultant shall comply with all State and Federal laws
including, but not limited to, the requirements of RCW 50.04.0140 and RCW 51.0$.195.
9. City, approval. NovArithstanding the Consultant's status as an independent contractor,
results of the work performed pursuant to this Agreement must meet the approval of the
City.
10. Termination. This being an Agreement for professional services, either party may
terminate this Agreement for any reason upon giving the other party written notice of
such termination no fewer than ten (10) days in advance of the effective date of said
termination.
Professional Services Agreement C1-12M1-i1LL- NW COMMONS-3
11. Integration, The Agreement between the parties shall consist of this document and any
schedules or exhibits listed in this agreement and attached hereto. These writings
constitute the entire Agreement of the parties and shall not be amended except by a
writing executed by both parties. In the event of any conflict between this written
Agreement and any provision of Attachment A, this Agreement shall control.
12. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in thti s Agreement shall not constitute a waiver of any other
provision.
13. Non-assignable. The services to be provided by the Consultant shall not be assigned or
subcontracted without the express written consent of the City.
14. Covenant against contingent fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration contingent upon or resulting from the award of making of this Agreement.
For breach or violation of this warranty, the City shall have the right to annul this
Agreement without liability or, in its discretion to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, conunission, percentage,
brokerage fee, gift, or contingent fee.
15. Standard of Care. The standard of care applicable to Consultant's services will be the
degree of skill and diligence normally employed by professional engineers performing
the same or similar services at the time Consultant's services are performed. Consultant
will re-perform any services not meeting this standard without additional compensation.
16. QjX Furnished Data. City will provide Consultant all data in City's possession relating
to Consultant's services under this Agreement. Consultant will reasonably rely upon the
accuracy, timeliness, and completeness of the information provided by the City.
17. (general Provisions. For the purpose of this Agreement, time is of the essence. In the
event a dispute regarding the enforcement, breach, default or interpretation of this
Agreement, the parties shall first meet in a good faith effort to resolve such dispute. hi
the event the dispute cannot be resolved by agreement of the parties, said dispute shall be
resolved by arbitration pursuant to RCW 7.04A, as amended, and the Mandatory
Arbitration Rules (MAR); venue shall be placed in Franklin County, Washington, the
laws Of the State of Washington shall apply; and the prevailing party shall be entitled to
its reasonable attorney fees and cost.
In the event any provision of this Agreement is deemed to be unenforceable, the other
provisions of the Agreement shall remain in full force and effect.
18. Notices. Notices to the City of Pasco shall be sent to the following address:
Professiojial Services Agreement—CH2MHFLL- NW COMMONS-4
City of Pasco
P. O. Box 293
Pasco, WA 99301
Notices to the Consultant shall be sent to the following address:
CH2M HILL ENGINEERS, INC.
Thomas J. Helgesen, P.E.
295 Bradley Blvd., Suite 300
Richland, WA 99352
Receipt of any notice shall be deemed effective three (3) days after deposit of written
notice in the U. S. mails, with proper postage and properly addressed.
DATED THIS DAY OF , 20
CITY OF PASCO CONSULTANT:
C112M HILL ENGINEERS, INC.
By: By:
Matt Watkins, Mayor Thomas J. Helgeson, P.E., Vice President
ATTEST:
Debbie Clark, City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
Professional Services Agreement—CI I2M1-1ILL-NW COMMONS- 5
Attachment A
Scope of Services
City of Pasco
Northwest Commons Lift Station Design
CH2M HILL Engineers, Inc. is pleased to present this proposal for preparing final
engineering and design of three new lifts stations at the proposed Northwest Commons
Development (NWCD). Our proposal is organized into four parts,including;
• Background
• Scope of Design Services
• Schedule
• Compensation
Background
The NWCD is currently planned for septic tank service. It is the City's desire that these lots
be served by the City's central sewer system. As a result, the City has asked CH2M HILL
Engineers, Inc. to provide a scope of services for the design of three new lift stations to
facilitate providing central sewer service to the NWCD.
Scope of Design Services
CH2M HILL Engineers, Inc. will prepare engineering and design for three new lift stations
at the NWCD with the following assumptions:
• Site survey, control elevations,and the basis for flow criteria will be provided by
others.
• Geotechnical engineering and reports needed for the design of the lift stations will be
provided by others.
• The design of the lift stations will be based upon the City's Navy Base Lift Station,
City Project No. 97-1-04. Design of any infrastructure above and beyond the Navy
Base Lift Station design drawings, including building enclosures for system control
panels and other components, will require an adjustment in scope and budget.
• All pipelines conveying sewage to the lift stations will be designed by others. The
extent of CH2M HILL Engineers, Inc.s design will begin where a single sewage
discharge pipe connects into each lift station's wet-well.
• CH2M HILL Engineers, Inc. will recommend a force main pipe size to the City. The
design and layout of the force main will be provided by the City.
• All services required to provide the City with the ability to communicate with each
pump station s SCADA system will be furnished by others.
• All electrical design services will be performed by others.
• Technical Specifications will be presented on the drawings, The City will provide all
front end contract documents.
• The City will be responsible for facilitating acquisition of all permits and any
associated permit fees. CH2M 'H1L'L Engineers,Inc. assumes no responsibility for
delays in the schedule as a result of delays in the permitting process.
• Services during construction including responding to requests for information are
not included in this scope.
Design Drawings will be prepared using AutoCAD software. Intermediate submittals will
be on half size drawings (11x17);the final submittal will include half size drawings and D
Size (22x34) drawings. The anticipated drawing sheets to be included in the final plan set
are presented in Table 1.
EXHIBIT 1
Final Drawing List
Sheet Number Drawing Title
G-1 Cover Page, Drawing List,Area and Vicinity Maps
G-2 General Notes, Symbols and Abbreviations
G-3 Structural and Mechanical Notes
C-1 Overall Site Plan
C-2 Enlarged Plans
C-3 Enlarged Plan
SPA-1 Structural&Mechanical Plans
SM-2 Structural&Mechanical Sections and Details
SD-1 Standard Details
CH2M HILL Engineers,Inc. proposes the design be performed in four phases. The four
phases include project definition, 60%design phase, 90% design phase, and production of
construction documents. These phases axe further discussed below.
Phase 1 — Project Definition
During this phase, CH2M HILL Engineers, Inc,will work with the City to establish the
criteria to be used for design. Since the schedule may require design of one of the lift
stations begin before final criteria is developed for the other two,we anticipate submitting
an initial project definition teclu-Lical memorandum before submitting a final memorandum
once criteria for all three lift stations is compiled. The technical memorandum will establish
the location of each lift station, the number of lots to be serviced,collection and conveyance
flow rates, lift station control Iogic, control elevations, description of system components
and special material requirements.
Deliverable: Electronic Copy of Design Criteria Technical Memorandum
Phase 2-60%Design Development
CH2M HILL Engineers, Inc.-will meet with the City to discuss the progress of the design
documents,
Deliverable: N/A
Phase 3-90%Design Development
Drawings and technical specifications will be substantially complete and ready for final
review by the City and CH2M HILL Engineers, Inc.'s internal quality control team. These
drawings will be electronically submitted to the City. After the City's review of the 90%
documents, CH2M HILL Engineers, Inc, and the City will meet to review any final
comments that will be implemented in the construction ready documents.
Deliverable, Electronic copy of the 90% Design Drawings
Phase 4— 100% Design Development
Construction ready contract documents will be developed. CH2M HILL Engineers, Inc. will
deliver the construction ready documents to the City but does not anticipate a formal
meeting.
Deliverable: 2 half size sets, 2 full size sets, and one CD set of Constniction Ready Documents
Schedule
CH2M HILL Engineers,Inc. is prepared to begin work upon City issuance of notice to
proceed. Phase 1 through 3 can be performed within 6 weeks of the notice to proceed.
Phase 4 can be performed within 3 weeks after receiving final comments from the City's
review of the 90% design set. CH2M HILL Engineers, Inc.'s ability to meet this schedule is
contingent upon timely receipt of information and comments from the City and provided
the scope of work progresses as outlined.
Compensation
Compensation for the above scope of services will be on a lump sum basis of$64,500.00.
This estimate includes professional services and associated travel,printing and other direct
costs. It is understood that this compensation is based on the scope of services described
above. Work beyond the services described will require an adjustment to the scope of
services and budget.
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AGENDA REPORT
FOR: City Council August 31, 2011
TO: Gary Crutchf 4 ` ty anager Workshop Mtg.: 9/12/11
A Regular Mtg.: 9/19/11
FROM: Stan Strebel, Deutv City Manage fQs�
SUBJECT*: Resolution Supporting Amendments to the Energy Independence Act
1. REFERENCE(S):
1. Background Papers on FIB 2124 and SB 5964
2. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
9/12: Discussion
9/19: MOTION: 1 move to approve Resolution No. supporting legislation
narrowing the requirement for utilities to purchase renewable energy
resources or credits when not needed to serve customer loads.
111. FISCAL IMPACT:
If Franklin PUD is required to purchase energy that it does not need, the effect will be to
increase rates, with a corresponding negative impact on the local economy.
IV. HISTORY AND FACTS BRIEF:
A) Washington voters' approval of Initiative 937, the i;.nergy Independence Act
(RIA) in 2006, requires qualifying utilities to increase renewable energy to 15%
by 2020 and to undertake conservation requirements beginning in 2010.
B) The EIA was not supported locally and in Eastern Washington, perhaps in large
part due to its exclusion of hydropower, the source of 67% of the state's
electricity, as a defined renewable energy resource.
C) An unintended consequence of the EIA is that its mandates require utilities to
acquire additional "renewable" power even if such power is not needed to serve
customers. While Franklin PUD is currently not required, under the law (25,000
customers), to meet the renewable resources mandates, it projects that it will be
within a few years.
D) While successful conservation efforts and decreased demand due to the economic
downturn have reduced the demand for power, it does not make sense to require
utilities to purchase unneeded (more expensive, "renewable") power. Required,
unnecessary purchases will negatively impact electric rates paid by the City and
its residents and businesses.
E) The P11D, in conjunction with Benton PUD, held a public hearing on August 23
to consider this issue. Both PUD Boards thereafter passed resolutions supporting
House Bill 2124 and Senate Bill 5964 which are designed to protect utilities from
unnecessary, costs for unneeded energy resources.
V. DISCUSSION:
A) Staff recommends Council adoption of the proposed resolution.
4(j)
Joint Public Hearing: Benton PUD & Franklin PUD Commissions
August 23, 2011, 11:00 a.m. at Benton PUD Auditorium
HOUSE BILL 2124 and SENATE BILL 5964
Support renewables and conservation. Protect customers' rates.
House Bill 2124 and Senate Bill 5964 were created to revise the Energy Independence Act (EIA), and
to protect utility customers by clarifying that if a utility has excess energy, the utility has the option to
choose not to buy unneeded energy or renewable energy credits as required by the EIA. As a utility
adds energy to meet customer needs, the new resources must meet the EIA requirements.
The EIA was the result of initiative 937 approved by voters in 2006 with the intent to increase energy
conservation and renewable energy resources. It requires an electric utility with 25,000 or more
customers to use eligible renewable resources to meet a portion of its load (3% in 2012, 9% in 2016,
and 15% in 2020) and to acquire all cost effective conservation starting in 2010.
The unintended consequence of the EIA is the renewable and conservation mandates requiring
utilities to acquire additional renewable power even if additional power is not needed to serve
customers - in many cases displacing clean, renewable hydropower and disincentivising energy
conservation. This legislation does not change the overall intent of the EIA, but protects utilities
from unnecessary additional costs and customers from unwanted and unneeded rate increases, and
avoids a detrimental impact to the economy.
CHALLENGES OF THE ENERGY INDEPENDENCE ACT
Rate Impact: To meet the EIA requirements, qualifying utilities have to make significant investments
in additional eligible renewables and increase budgets for conservation programs. These increased
costs are paid for through utility customers' rates.
Diverse Utilities: The goal should be to increase the use of renewables and conservation in the most
cost effective way, recognizing the diversity of utilities in Washington. Utilities should acquire eligible
renewables only as needed to serve their ratepayers. The goal should not be to encourage more
production of renewables just for the sake of building them and without regard to system reliability.
Struggling Economy: Since Initiative 937 passed, the economy has taken an extreme downturn,
demand for energy has not grown as projected, and for many utilities has decreased, due to the poor
economy and successful conservation programs. Yet utilities that do not need additional power are
still required to purchase specific eligible renewable resources or credits resulting in rate increases -
another detriment to the already struggling economy. In addition, Washington's eligible renewable
energy mandates are more restrictive than those of neighboring states, placing Washington at a
competitive disadvantage.
Conservation: Successful conservation programs help offset load growth and reduce the need for
generating resources. Requiring the purchase of renewables when not needed actually discourages
incremental conservation - the lowest cost resource and one that is good for the environment.
Revised 8.2.11 Page 1 of 2
Joint Public Hearing: Benton PUD & Franklin PUD Commissions
August 23, 2011, 11:00 a.m. at Benton PUD Auditorium
Background—Washington utilities are good stewards of the environment.
• Electricity in Washington is already primarily renewable — 64% hydro, .7%wind, .S% biomass,
4% nuclear, 17% coal, 13% natural gas, waste .3%, other .2% (Source: DOC — Sales to
Washington Customers by Fuel Source 2009)
• Initiative 937 narrowly defined eligible renewables and excluded clean hydropower, which
supplies two-thirds of the electricity in the state. The Initiative also imposed significant
financial penalties for failure to meet the requirements.
Initiative 937 failed throughout eastern Washington, and narrowly passed statewide by
51.6%.
House Bill 2124 and Senate Bill 5964 protect qualifying utilities from having to purchase
unnecessary renewable energy resources when not needed to serve customers' loads while
maintaining the voter's intent of Initiative 937, the Energy Independence Act.
Revised 8.2.11 Page 2 of 2
RESOLUTION NO.
A RESOLUTION of the City Council of the City of Pasco, Washington supporting
House Bill 2124 and Senate Bill 5964 which narrow the requirement for utilities to
purchase eligible renewable energy resources or credits when not needed to serve
customer loads.
WHEREAS, Initiative 937 (the Initiative), was approved by a hare majority of Washington
voters in 2006 resulting in the Energy Independence Act (EIA), which requires qualifyin, utilities to
incrementally increase the amount of eligible renewable resources to 15 percent by 2020 and to
pursue all cost-effective conservation requirements starting in 2010; and
WHEREAS, the Initiative failed in Franklin County, in neighboring Benton County, and
throughout Eastern Washington; only passing statewide by 51.6 percent; and
WHEREAS, many utilities' energy demands are not growing as projected or have declined due
to the combination of successful conservation programs and the poor economy; while the EIA
requires qualifying utilities to purchase specific qualified renewable energy resources or renewable
energy credits even if the utilities do not need additional power; and
WHEREAS, the purchase of unneeded eligible renewable energy resources or renewable energy
credits will have a detrimental impact on utility budgets, by increasing customer rates and negatively
affecting the economy; and
WHEREAS, House Bill 2124 and Senate Bill 5964 provide qualifying utilities the choice to
avoid the purchase of unneeded renewable energy or renewable energy credits; and do not change the
overall intent of Initiative 937, encouraging the use of conservation and the use of renewable energy
resources; and
WHEREAS, House Bill 2124 and Senate Bill 5964 will protect qualifying utilities from
unnecessary additional costs which could result in unwanted rate increases and further encumber the
economy, NOW,THEREFORE,BE IT RESOLVED
THE CITY COUNCIL OF THE CITY OF PA>SCO, WASHINGTON, DO RESOLVE AS
FOLLOWS:
Section I. The Pasco City Council hereby supports House Bill 2124 and Senate Bill 5964.
PASSED by the City Council of the City of Pasco at its regular meeting dated this day
of , 2011.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
I'O: City Council , September 8, 2011
N,
FROM: Gary Crutchfi y Manager Workshop Nltg.: 9112/11
SUBJECT: 2012 Legislati e Priorities
1. REFERENCE(S):
1. Proposed Priorities for 2012 Session
2. 2011 Legislative Priorities
lt. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS,
4112: Discussion
111. FISCAL IMPACT:
NIA
IV. HISTORY AND FACTS BRIEF:
A) The city contracts with a legislative consultant based in Olympia to monitor the
state legislature session each year and to advance the city's legislative agenda
accordingly. Each fall, the city provides the consultant die "legislative priorities"
for the city, representing the most important of the many legislative desires of the
city. Attached as Reference No. 2 is the list of priorities used during the 2011
session. of those on the list, the ambulance utilities subsidy was satisfactorily
addressed by the legislature; thus, that goal was reached and should be removed
from the list for the 2012 session.
V. DISCUSSION:
A) Reference No. 1 reflects a modified list of legislative priorities, for the 2012
session. The ambulance utility subsidy goal (realized in the 2011 session) is
replaced with the objective of clarifying the state marijuana laws so as to
eliminate the conflicts and potential liabilities presented to local government. In
addition, the continuing goal of obtaining construction funding for the Lewis
Street Overpass project is updated slightly,
B) Staff requests Council discussion of the list, modification as Council deems
appropriate, and future formal action so that the priorities list can be prepared and
disseminated to parties of interest (including the Tri-Cities Legislative Council).
4(k)
2012 PROPOSED LEGISLATIVE PRIORITIES
CQ PRESERVE "STATE-SHARED REVENUES" FOR CITIES: Pasco receives more than one million
dollars annually from the state. categorized as "state-shared revenues" (liquor excise tax, ligtior
board profit, nuclear generating tax, sales tax mitigation, city/county assistance. etc.). Given the
increasing difficulty of the state in balancing its budget, these payments to cities may be in
jeopardy during the 2012 session; their loss would jeopardize delivery of important local
services.
C-a I,FWI5 STREET OVERPASS; The overpass project (which replaces a 1937 railroad underpass on a
former state highway) is a major Council priority which will require federal and state funding, as
the $30 million construction cost is simply beyond the financial capacity of local taxpayers.
With prior aid from the state, the city has acquired all necessary right-of-way and completed
design of the new structure and is now "shovel ready." The City must seek construction funding
allocations from the state and federal governments to make this essential replacement project a
reality.
c�a GANG Ac-nvrrv: AWC is seeking legislative authorities for cities to combat gang activity in
their communities as well as funding for gang intervention and prevention activities.
Communities see the need for legislation to clarify that "gang houses" are a nuisance and can be
abated,just as houses of prostitution arc already defined as nuisances and can be abated. Doing
SO would remove the tenants from the house; thus, removing from the immediate neighborhood a
serious threat to its viability and safety.
C-3 BINDING ARBITRATION LAW: Under state law, police and fire personnel are guaranteed binding
arbitration for wages and benefits (in lieu of the right to strike). While arbitration can be an
appropriate form of contract resolution disputes, the current statutory language obligates the
arbitrator to give paramount consideration to what "comparable departments" are paying, rather
than the ability of the particular employer to absorb the additional cost. Police officers and
firefighters collectively represent about half of total general fund expenditures; cast impositions
beyond the city's fiscal capacity can have severe consequences on other important city services
and, in some cases, may even hamper public sal'ety. Modification of the arbitration statute to
"level the field" would better balance the interests of uniformed employees with those of the
taxpayer.
CQ PUBuc RECORDS REFORM; Support reform to statutes governing public records requests. While
the city recognizes the need for and benefits of transparency and accountability in government,
all too often the right to obtain public records is abused and extraordinary public costs are
absorbed by cities. Statutory reform is needed to: provide cost reimbursement; require "meet and
confer" process to reduce abuse and avoid legal conflicts; as well as other reforms to assure
public records requests arc not used as harassment.
c,a ELECTION OF Jt:DCES: The Bureau for Judicial Administration's perennial effort to require that
all judges (including part-time) be elected will again require involvement of cities. Appointed
judges are equally qualified professionally and there is no compelling evidence that appointed
judges are a threat to the administration of justice. In fact, requiring election of all judges would
be very problematic for part-time counts, particularly in small and rural communities found
throughout eastern Washington. Pasco should continue to join other cities to oppose mandatory
election of municipal court judges.
Ca3 MARIJUANA LAWS: The conflicting array of current federal and state laws regulating the
possession and use of marijuana create very real confusion for citizens and potential liabilities as
well for local governments, The state legislature should refine its marijuana laws so as to avoid
conflict with federal law and/or indemnify local governments for compliance with conflicting
state laws relating to marijuana.
Mai Mayor
509-f 16-6696
Gary {.'rutc11[iel(1, City Managcr
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CQ PRESERVE"STATE-SHARED REVENUES"FOR CITIES: Pasco receives more than one million dollars annually
from the state, categorized as '`state-shared revenues" (liquor excise tax, liquor board profit, nuclear
generating tax, sales tax mitigation, city/county assistance, etc.). Given the increasing difficulty of the state
in balancing its budget, these payments to cities may be in,jeopardy during the 2011 session; their loss would
jeopardize delivery of important local services.
c-A AMBULANCE UTILITY SUBSIDY: The statute which authorizes cities to operate an ambulance Utility also
requires the city to contribute from its general fund an amount equal to 70% of the funds that were being
used to support the ambulance function in 2004; for Pasco, that amount is $420,000 annually. The statutory
requirement to subsidize ambulance service with general tax dollars should be repealed, thus permitting the
city to make its own decision on how much subsidy it can afford to provide for the ambulance service.
cR LEWIS STREET OVERPASS- The overpass project is a major Council priority which will require federal and
state funding. The state provided $3 million in 2009; to help the city complete design and right-of-way
acquisition by June 2011 . The city should seek construction funding allocations from the state and federal
government, as the $31 million project is simply beyond1he means of local taxpayers.
cQ GANG ACTIVITY: AWC is seeking legislative authorities for cities to combat gang activity in their
communities as well as funding for gang intervention and prevention activities. Communities see the need
For legislation to clarify that "gang houses" are a nuisance and can be abated, just as houses of prostitution
are alread)' defined as nuisances and can be abated, Doing so would remove the tenants from the house;
thus, removing from the immediate neighborhood a serious threat to its viability and safety.
cA BINDING ARBITRATION LAW: Police and fire personnel are guaranteed binding arbitration under state law
(in lieu of the right to strike). While arbitration can be an appropriate form of contract resolution disputes,
the current statutory language obligates the arbitrator to give paramount consideration to what "comparable
departments" are paying, rather than the ability of the particular employer to absorb the additional cost.
Police officers and firefighters collectively represent at least half of the total general fund expenditures; cost
'impositions beyond the city's fiscal capacity can have severe consequences on other important city services.
Modification of the arbitration statute to "level the field" would better balance the interests of the taxpayer
with those of uniformed employees.
Ga PUBLIC RECORDS REFORNI: Support reform to statutes governing public records requests. While the city
recognises the need for and benefits of transparency and accountability in government, all too often the right
to obtain public records is abused and extraordinary public costs are absorbed by cities. Statutory reform is
needed to: provide cost reimbursement: require "meet and confer" process to reduce abuse and avoid legal
conflicts; as well as other reforms to assure public records requestseTre not used as harassment.
OR ELECTION 01; JUDGES: The Bureau for Judicial Administration's perennial effort to require that all judges
(including part-time) be elected will again require involvement of cities. Appointed judges are equally
qualified professionally and there is no compelling evidence that appointed judges are a threat to the
administration of justice. In fact, requiring election of all judges would be very problematic for part-time
courts, particularly in small and rural communities found throughout eastern Washington. Pasco should
continue to join other cities to oppose mandatory election of municipal court judges.
AGENDA REPORT
FOR: City Council September 8, 2011
TO: Gary Crutchti anager Workshop Mtg., 9/12/11
FROM; Stan Strebel, D puty City Manager
SUBJECT: Subdivision Estate Fencing Issues
I, REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
9/12: Discussion; provide direction to staff
111. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) When subdivisions are developed along arterial streets, the City typically limits
access along the street and requires the developer to install an "estate" type fence
along lot lines adjacent to the street. The subdivision plat typically includes a
note such as the following:
"A 6-foot estate type fence shall be installed along (street/road)
The City may make repairs or replace the fencing as needed Property
owners adjoining said fence shall be responsible for payment of all costs
associated with maintenance and upkeep. "
B) Council has no doubt seen or heard from citizens regarding vandalism and graffiti
affecting portions of such fencing in some locations. While some of the problems
are apparent to individual property owners (damage to boards) other problems
present themselves more to the community as a whole (graffiti and the resulting
patchwork from abatement efforts).
C) Staff has attempted to address this issue and, in the process, has identified a
number of considerations that must be made, including:
I. Expectations—property owner; community
2. Appearance
3. Durability--responsibility
4. Maintenance
5. Cost —materials; installation
6. Who pays?
D) Due to the complexity of the problem, staff suggests that discussion with a
committee of the Council would be the most effective way to narrow the options
and present an effective solution palatable to those affected. Such a committee
effort should result in a report/recommendation to Council before adoption of the
2012 budget (December).
V. DISCUSSION:
A) Staff requests Council discussion and direction.
4(��