HomeMy WebLinkAbout2011.04.04 Counil Meeting Packet AGENDA PASCO C1TV COUNCIL Regular Meeting 7:00 p.m. April 4, 2011 I. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated March 21,2011. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of $1,436,624.12 ($106,502.60 in the form of Electronic Fund Transfer Nos. 5440, 5445 and 5454; and $1,330,121.52 in the form of Wire Transfer Nos, 1050, 1051, 1055 through 1059 and Claim Warrants numbered 181477 through 181656). 2. To approve Payroll Claims in the amount of $1,950,241.62, Voucher Nos. 42383 through 42445; anti EFT Deposit Nos. 30043457 through 30044008. (c) Appointments to Planning Commission: (NO WRITTEN MATERIAL ON AGENDA) To appoint Michael Levin to Position No. 1 (with the expiration date of 2/2/2016); and Zahra Khan to Position No.7 (expiration date 2/2/2014)to the Planning Commission. *(d) Special Permit: Appeal: location of a Farm in a RS-20 Zone in tine 2000 Block of Road 72 (- F#SP2011-002): 1. Agenda Report from David 1, McDonald, City Planner dated March 29, 2011. 2. Vicinity Map. To set 7:00 p.m., May 2, 2011 as the time and date for a closed record hearing to consider the appeal of the Planning Commission's recommendation under Master File Number SP201 1-002. (RC) MOTIOM I niove to appizve th-8-CoagWt Agenda read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (a) School District Bond Proposition. 1. Agenda Report from Gary Crutchfield, City Manager dated March 31, 2011, 2. District Bond Proposition Information Sheet. 3. Proposed Resolution, CONDUCT A PUBLIC HEARING Regular Meeting 2 April 4,2011 Q*(b) Street Vacation: Hillsboro Between Commercial Avenue and Highway 395 (Bath) QVIF #VAC2011-002). 1. Agenda Report.from David 1. McDonald,City Planner dated March 29, 201 t. 2. Vicinity Map. 3. Proposed Ordinance. CONDUCT A PUBLIC IIEARING Ordinance No. , an Ordinance vacating a portion of Hillsboro Street west of Commercial Avenue. MOTION: I trove to adc,pt Ordinance , vacating fillsboro Street hetw n {;'oinincmial Avenue and Highway 395 and, further, authorize publication by suniniary only. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Q*(a) Ordinance No. an Ordinance of the City of Pasco, Washington, amending the zoning classification of property located south of Wrigley Drive between Convention Drive and Clemente Lane from RT(Residential Transition)to C-1 (Retail Business). 1. Agenda Report from Jeffrey B. Adams, Associate Planner dated March 29, 2011. 2. Vicinity Map. 3. Proposed Ordinance. 4. Planning Commission Report. 5. Planning Commission Minutes dated 2/24/11 and 3/17/11. MOTION. I moi-re to adopt Ordinance No. , rezoning tli� piraperty scitith of Wrigley Drive betwmn Convention Drive and Clemente Lar<e from R"I'to C-1 as roc ommendtd by the Phinning Conunission and, fui#her. authorize pub]ication by summary only- Q*(b) Resolution No. a Resolution accepting the Planning Commission's recommendation and approving a special permit for a church at 3330 West Court Street, Suite K. I. Agenda Report from Shane O'Neill, Planner I dated March 29, 2011. 2_ Vicinity Map. 3. Proposed Resolution. 4. Report to the Planning Commission. S. Planning Commission Minutes dated 2/24/11 and 3/17/11. M(YFION: I move to approve Resalutioii No. _-.approving a special permit for the location of a Church at.3330 West CourI Street. Suite K. (c) Resolution No. , a Resolution of the City of Pasco, accepting and adopting the Comprehensive Parks,Recreation and Forestry Plan, 2010 update. 1. Agenda Report from Rick Tem ay, Administrative & Community Services Director dated March 28, 2011. 2, Proposed Parks, Recreation and Forestry Plan Update (Council packets only; copy available for public review in the Administrative & Community Services office, the Pasco Library or on the city's webpage at http://www.paseo-wa.gov/citycouncilreports Resolution. 4. Memo to Planning Commission. 5. Minutes from Planning Commission meeting dated January 20, 2011. MOTION: I jruve to appriwe Rc solut.ion Ke. _,, approving the Parks, Recreation and Forestry Comprehensive Plan as reu)tnmunded by the Planning Cort7m ssioli. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (a) Ridges to Rivers Open Space Network Vision Plan: 1. Agenda Report from Rick White, Community & Economic Development Director dated March 29, 2011. 2. Ridges to Rivers Open Space Network Vision Plan (Council packets only; copy available for public review in the Planning office, the Pasco Library or on the city's webpage at http:// wiAr.pasco-wa.gov/citycowicilrepertq). MOTION: I naive to direct the Planning Commission to review the VisiOli flan for Open Space Conservation and Trail Cottncctivity in the Mid-Columbia Rc;giun. dated Jannasy 201 L and fojivard gpproprizite recommendadotis W City Coctnuil on policy or project action., 1`iom tbc plan that will c omplement the Pasco cozumum ity, Regular fleeting 3 April 4, 2011 (b) 4`h Avenue Corridor Enhancement Project(North): 1. Agenda Report from Ahmad Qayoumi,Public Works Director dated March 16,2011. 2. Vicinity Map. 3. Professional Services Agreement. MOTION; 1 anove io approve the Professional Scrvices A gccrnent with 1117J Design Group authorizing survey, topography zind design services with rcpt to the 4'' A-onue Ccknidor Enhancement Prc}iect(North), not to exceed S 11,585 and. further, authorize the Mayor to sign. the ag.reernetkt_ (c) 4'h Avenue Corridor Enhancement Project(South): 1. Agenda Report from Ahmad Qayoumi,Public Works Director dated March 16, 2011. 2. Vicinity Map. 3. Professional Services Agreement. MOTION: I move to approve the Professional Services Agreement with HDJ Design Group autborizing survey, tow..>Ui.np ay and design servii:ea with respect to The 4"' ,avenue Corridor Enhanecment roj;m (SOU111);wi. to exceed $70,000 4nd, furtlaei•, authorivc the Mayor to sign the apreemc-111, (d) Road 68 Corridor Study (Argent Road to Sandifur Road): 1. Agenda Report from Alimad Qayoumi,Public Works Director dated March 15,2011. 2. Vicinity Map. 3. Professional Services Agreement, MOTION: I move to approve. the Consultant Proposal from Kittleson & Associates, be., authorizing enpjneci�ing and consni ing senices with respect to the [tend 6S CoiTidor Study (Argent Road to Sondifur Reuel), not to exceed $49,000 and, further. authorize the Maytag` to sign the agreemetil, 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1. 1:30 p.m.,Monday, April 4,KGH•-Emergency Medical Sct-vices Board Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; AL YENNEY, Alt.) 2. 12:00 p.m., Wednesday, April 6, 2601 N. Capitol Avenue — Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBEM BOB HOFF'MANN,Rep.;AL YENNEY, Alt.). 3. 5:30 p.m., Thursday, April 7, Parks & Rey. Classroom—Parks & Recreation Advisory Council Meeting, (COUNCILMEMBER SAUL MARTINEZ, Rep.; MIKE GARRfSON, Alt.). MINUTES REGULAR MEETING PASCO CITY COUNCIL MARCH 21, 2011 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor, ROLL CALL: Councilmembers present: Rebecca Francik, Robert Hoffinamm., Tour Larsen, Saul Martinez, Matt Watkins and Al Yenney. Mike Garrison was excused. Staff present: Gary Crutchfield, City Manager; Patrick Galloway, Acting City Attorney; Stan Strebel, Deputy City Manager; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Denis Austin, Police Chief; Bob Gear, Fire Chief and Angie Pitman, Block Grant Administrator. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: :Minutes of the Pasco City Council Meeting dated March 7, 2011. (h) Bills and Communications: To approve General Claims in the amount ol'S1,224,154.38 ($2;473.19 in the form of Electronic Fund Transfer Nos. 5323 and 535I; and $1,221,681.19 in the form of Wire Transfer Nos. 10.52 through 1054 and Claim Warrants numbered 181226 through 181476). To approve bad debt write-offs for utility billing, ambulance,cernetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$206,809.80 and, of that amount, authorize $166,035.21 be turned over for collection. (c) Code Enforcement Board Appointments: To reappointment Dwayne Speer to Position No. 1 and Daniel Gottschalk to Position No. 2 on the Code Enforcement Board, terms to expire January l., 2013. (d) Final Plat (N1F#FP 2011-001) Casa Del Sol Division 2, Phase 3 (Fastrack Inc.): To approve the final plat for Casa Del Sol Division 2, Phase 3. MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr. Martinez seconded. Motion can- ed by unanimous Roll Call vote. REPORTS FROM COMMITTEES AND/OR OFFICERS: Messrs. Yenney, Martinez and Holtinnann met with school district and county representatives to discuss school impact fees. Mr. Hoffmann attended the Franklin County Law &Justice Council meeting and a Ribbon Cutting Ceremony for Fanners National Company. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Comprehensive Plan Land Use Map Modification (appeal) (MF #CPA 10-004). Council and staff discussed the Planning Commission record. 1 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL MARCH 21, 2011 MOTION: Ms. Francik moved to remand this item back to the Planning Commission for a recommendation that does not consider the Beacon Development proposal. Mr. Larsen seconded. Motion carried unanimously. Ordinance No. 4000, an Ordinance of the City of Pasco, amending Pasco Municipal Code 3.07.170 (Server User Fees) and 3.07.190 (Stormwater Utility) regarding utility rates. MOTION: Ms. Francik moved to adopt Ordinance No. 4001, amending Pasco Municipal Code. Sections 3.07.170 and 3.07.190 regarding utility rates and, further, authorize publication by summary only. Mr. Yenney seconded. Motion carried unanimously. Ordinance No.4001, an Ordinance of the City of Pasco,Washington, amending Section 4.02.030 "Definitions" and Section 4.112.100 "Permit Procedures" permitting Video Record of Proceedings. MOTION: Ms. Francik moved to adopt Ordinance No. 4001, amending PMC Chapter 4.02.030 regarding"Definitions" and 4.02.100 regarding "Permit Procedures" and, Iurther, authorize publication by summary only. Motion failed for lack of second. Staff will provide a revised ordinance at next workshop meeting. NEW BUSINESS: Program Manager for Administration of Community Housing Improvement Program: MOTION: Ms. Francik moved to approve the HOME Consortium Contract with Kiemle & Hagood Company to administer the City's CHIP program in an amount not to exceed $184,768 and, further, authorize the City Manager to sign the Agreement. Mr. Martinez seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mayor Watkins noted the Rivers to Ridges Open Space Network will be giving a presentation at the next workshop meeting. ADJOURN-NIENT: There being no further business, the meeting was adjourned at 8:52 p.m. APPROVED: ATTEST: Matt Watkins, Mayor Debra L, Clark, City Clerk PASSED and APPROVED this 4'h day of April, 2011. CITY OF PASCO Council Meeting of: April 4,2011 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington W�e the undersigned,do hereby certify under penalty of perjury that the materials have been furnished,the 'cervices rendered or the tabor performed as described herein and that the claim is a just,due and Unpaid obligation,a ains • e city and that we are authorized to authenticate and certify to said claim. Gary Crutchfield, CityNa e_r Dunyele Masor0inance Services Manager We, the;undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,do hereby certify on this 4th day of April,2011 that the merchandise or services hereinafter specified have been received: Check Numbers and 181477- 181656 In The Amount Of: $1,330,121.52 Electronic Funds Transfers: 1050&1051. 11065-1059 In The Amount Of: $106,502.60 Electronic Funds Transfers: 5440,5445, 5454 Combined total of $1,436,624,12 (Journal Entries) Councilmember Councilmember SUMMARY OF CLAIMS BY FUND: GENERALFUND: Legislative 834.87 Judicial 4,560,42 Executive 6,753.49 Police 374,422.18 Fire 10,345.22 Administration&Community Services 164,428.00 Community Development 2,573.35 Engineering 1,276.37 Non-Departmental 25,230.14 Library 92,056.14 TOTAL GENERAL FUND: 682A80.18 STREET 6,177.66 ARTERIAL STREET 0.00 STREET OVERLAY 0.00 C. D. BLOCK GRANT _ 29.941.54 KING COMMUNITY CENTER 379.37 AMBULANCE SERVICE 20,371.75 CEMETERY 1,673.78 ATHLETIC PROGRAMS 2,888.67 GOLF COURSE 43.570.86_ SENIOR CENTER OPERATING 1,292.54 MULTI MODAL FACILITY 504.20 RIVERSHORE TRAIL&MARINA MAIN 72.00 SPECIAL ASSESSMNT LODGING 0.00 LITTER CONTROL 0.00 REVOLVING ABATEMENT _ .1168.22 TRAC DEVELOPMENT&OPERATING 107,794.26 PARKS 0.00 STADIUM/CONVENTION CENTER 8,687.84 GENERAL CAP PROJ CONSTRUCTION `. 16_8 678.07 WATER/SEWER 111,068.69 EQUIPMENT RENTAL-OPERATING GOVERNMENTAL 14,741.25 EQUIPMENT RENTAL-OPERATING BUSINESS 7,531.39 EQUIPMENT RENTAL-REPLACEMENT GOVERNMENTAL 35,448.76 EQUIPMENT RENTAL-REPLACEMENT BUSINESS 0.00 MEDICAUDENTAL INSURANCE 104,502.60 CENTRAL STORES 0.00 OLD FIRE PENSION 0.00 PAYROLL CLEARING 39,665.49 LID CONSTRUCTION 0.00 PUBLIC FACILITIES DIST 0.00 TRI CITY ANIMAL CONTROL 47,9B5.00 SENIOR CENTER ASSOCIATION 0.00 GRAND TOTAL ALL FUNDS: S 1,436,624.12 3(b). 1 CITY OF PASCO Council Meeting of: Payroll Approval April 4, 2011 The City Council City of Pasco Franklin County,Washington The following is a su ary of payroll claims against the City of Pasco for the month of March 2011 W�Eh ire p sent Y herewith for your review and approv t 5 1v Gary Cr ger Rick Tway, Admini tive& pity Services Director We,the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 42383 through 42445 and EFT deposit No's. 30043457 through 30044008 and City contributions in the aggregate amount of$1,950,241.62 are approved for payment on this 4th day of April 2011. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERAL FUND: Legislative $ 7,600.87 Judicial 77,397.55 Executive 57,400.17 Police 575.558.76 Fire 270,907A4 Administrative& Community Services 231,483.62 Community Development 74,842.41 Engineering 108,193.01 TOTAL GENERAL FUND 1,403,383.53 CITY STREET 39,163.05 BLOCK GRANT 14,651.12 MARTIN LUTHER KING CENTER 5,740.67 AMBULANCE SERVICE FUND 141,888.68 CEMETERY 10,347.13 ATHLETIC FUND 2,877.46 SENIOR CENTER 13,422.62 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 0.00 BOAT BASIN 0.00 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 0.00 WATER/SEWER 293,523.81 EQUIPMENT RENTAL-OPERATING 25,243.55 GRAND TOTAL ALL FUNDS $ 1,950,241.62 Payroll Summary Net Payroll 906,458.58 Employee Deductions 549,11718 Gross Payroll 1,455,575.86 City of Pasco Contributions 494,665.76 Total Payroll $ 1,950,241.62 3(b),2 AGENDA REPORT FOR: City Council March 29, 2011 TO: Gary Crutch ty Manager Regular Mtg.: 4/4/11 Rick White, Commtmity&. Economic Development Director f FROM- rave McDonald, City Planner W SUBJECT: SPECIAL PERMIT, APPEAL Location of a Farm in a RS-20 Zone in the 2000 block of Road 72 (MF4 SP 2011-002) I. REFERENCE(S): 1. Vicinity Map II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 4/4: MOTION: I move to set 7:00 p.m., May 2°a, 2011 as the time and date for a closed record hearing to consider the appeal of the Planning Conunission recommendation under Master File Number SP 2011-002. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On February 24, 2011 the Planning Commission held a public hearing to determine whether or not to recommend approval of a Special Permit to allow the location of faun in the 2000 block of Road 72. B. Following conduct of the hearing, the Plarniing Commission recommended the farm in question he granted a Special Permit with a number of conditions. C. An adjoining property owner filed a written appeal of the Planning Commission reconunendation. D. The appeal requires the City Council to set a time and date for a Closed Record Hearing. The earliest date available for a.Closed Record Hearing (which provides the necessary notification period and allows for transcript preparation) is May 2, 2011. 3(d) Item: Farming in RS-20 Zone ViCinitY Applicant: Map File SP 2011 -002 FIE 4t r'. +' v +` w • . al r� Ch• - -,_ •• 4 ,,•+ �' q �\ •r. t ,, VIA It IC;l•.1. ���' f�"' -'y fit' '- ,,_ � � � -l 'R. AN (` '- nuvw AGENDA REPORT TO: City Council March 31, 2011 r F FROM: Gary Crutchfi T/tanager Regular Mtg.: 414/11 r SUBJECT: School District Bond Proposition I. REFERENCE(S): 1, District Bond Proposition Information Sheet 2. Proposed Resolution H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: CONDUCT PUBLIC HEARING: if Council desires to endorse the bond proposition, the following motion is appropriate: 1 move to approve Resolution No, supporting the Pasco School District's Bond Proposition. ill[. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) The School District has placed a construction bond proposition on a special clection ballot scheduled for April 26. The proponents of the proposition are seeking City Council endorsement of the proposition. Before the City Council can take a formal position, either opposing or supporting a ballot issue, it must first conduct a public hearing to receive any comment from the public, Thereafter, the City Council is authorized to take a formal position, if it desires to do so. 7(a) Pasco School District Bond Fact Sheet Purpose of the bond: To build an additional elementary school, an additional middle school, a west side early learning center, buy land for future schools and fund several capital improvements and upgrades. These improvements and upgrades include a required relocation of New Horizons High School (NHHS), upgrading the kitchen at Livingston Elementary (the current kitchen is inadequate to serve the needs of the student population), Stevens Middle School site expansion (revising student drop off and pick up and making Stevens' campus facilities more equitable and comparable to those at McLoughlin and Ochoa), adding Pasco High science labs, additional portables, upgrading transportation and maintenance facility to accommodate needs caused by enrollment growth, and upgrading HVAC systems and parking lots at several schools. Why is this bond being proposed now? • Since 2000,enrollment has increased by more than 6200 students-71% or an average of over 620 new students a year—enough students to open a new school annually. • Pasco's 12 elementary schools were designed to hold 6,500 students, Current enrollment is 7,688. • Pasco's 3 middle schools have a design capacity of 2,485 students. They are now serving 3,381. • All schools except Chiawana and Pasco High Schools and Captain Gray are overenrolled. Several schools are 50%-60%overenrolled, For example, Livingston and McGee Elementary Schools were built for 500 students and now currently enroll over 820 each. McLoughlin Middle School was built to house 3.,000 students and currently serves nearly 1,500. Livingston and McLoughlin will both get additional portable classrooms next year, increasing those enrollments by 50 and 100 students respectively. • At many schools there is insufficient space to allow parents and relatives to attend school programs. • Pasco's student growth has been accommodated in the past through the construction of new schools and the addition of portables. However, using portables as a continuing option is growing less realistic. o There are currently 150 portable classrooms in the Pasco School District and 17 more will be added in August 2011. o The infrastructure (cafeterias, playgrounds, play fields, restrooms, electrical and fire systems, etc.) at the most crowded schools are approaching the point where they cannot support any additional portable classrooms, • The schools that would be funded by this bond are needed now to house students currently enrolled in the district o The fiscally responsible approach is to build schools when students are here, not in anticipation of students to come, 1 o Addition of a 1,250-student middle school will accommodate the current middle school over enrollment. o Addition of one elementary school will relieve overcrowding at the most heavily impacted schools, but some portable classrooms will still be required, o An early learning center is a cost effective way to gain the equivalent of another elementary school while providing a powerful educational setting for kindergarteners. o Thus,the bond proposal represents a conservative approach to addressing the growth in Pasco's student population. • There is every indication that Pasco's student population will continue to grow. For example, the Office of the Superintendent of Public Instruction (OSPI) and E.D. Hovee, Inc., an independent consulting firm, project that student enrollment in the Pasco School District will exceed 20,000 by 2016. Past projections of yearly student enrollment by OSPI have been accurate to within 100 students. • There is no question that sooner or later additional schools will have to be built. Stopgap measures to accommodate growth cannot be sustained forever. • Land for both the new elementary and middle schools has already been purchased by the District as approved by voters in previous bond elections (13 acres at Road 60 and Sandifur for an Elementary School and 40 acres for a Middle School at Road 52 and Powerline. The exact location of the west side early learning center has not been determined.) • The District owns the designs for middle and elementary schools. These basic designs have already been used to build eight schools. Using common designs saves money on architect and engineering fees, Contractors know the design well, and we get good bids.This practice greatly reduces cost and schedule uncertainty. • So why go to the community with a bond request now? • Interest rates are at a historic low and will only go up in the future. Financing a bond now will save taxpayers money in the long run. • The bidding climate for construction projects remains favorable. Competition for work is high, and contractors are highly motivated to provide good value. • The Pasco School District is eligible for up to$50M in matching construction funds from the State, reducing the cost of these projects to local taxpayers by 1/3. • Waiting to run a bond in the next state budget biennium increases the risk that state school construction matching funds will be reduced or eliminated. Without state matching funds, the cost to local taxpayers of building these facilities, which are going to be needed no mater what we do now,will be much greater. z Some Additional Information How much will each bond item cost? • Middle School $60 million • Elementary School $26 million • West Side ELC $13 million • Relocation NHHS $3.4 million • Livingston Kitchen $35 million • Stevens Site Expansion $1.2 million • Land Acquisition $1.3 million • PHS Science Labs $13 million • Portables and upgrades to Building 210& HVAC, parking lots, etc. at several schools $2.05 million $59 from local taxpayers, $50 from state = $109 million Why can't we just put students in an existing building like the old K-Mart? It would be great if we could move into these spaces today. However, these structures are not compliant with the required building and safety codes for housing students under the age of 18 (fire sprinklers, natural light, lack of required playfields, ADA accessibility, etc.). Bringing these buildings up to code is very costly. Spending millions of dollars to bring them up to code would still result in a less-than- adequate educational facility. It is better to put the dollars toward the cost of a compliant facility in the needed location that fits the educational purpose. Additionally the existing structures are not in the locations where we need new schools. However, we continue to assess options for converting existing buildings as they become vacant. Why wasn't this growth planned for in the last bond election? State law limits the amount of debt the District can assume. Even though we recognized at the time of the last bond election that additional classrooms might be needed, this limitation precluded our ability to take on more debt. When will the schools open? The elementary would open in fall 2012. Both the middle school and early learning center would open in fall 2014.The other projects would begin on varied time schedules, some immediately and some in the most convenient time frame in order to continue school operations with the least disruption possible. This time frame depends on passage of the bond and timely receipt of state match dollars. What are the advantages of an early learning center? Our current early learning center, Captain Gray, allowed us to move kindergarteners from four schools (Chess, Emerson, Frost, and Longfellow) into a new location, freeing up classroom space in those buildings. Students also benefit from the focused educational program targeting five-year olds across the entire school, Also, an early learning center is cost-efficient space, costing less than a K-5 school. 3 Why is New Horizons High School moving? The NHHS site is located on land owned by Columbia Basin College that the district has been leasing at no cost since 1989. With the addition of new buildings on the CBC campus and expansion of its agriculture program, CBC has notified the District that it needs the land back. We have appreciated the generosity of CBC. CBC has, however, indicated that they will not be able to extend the lease beyond 2012. Where will NHHS be located? The District is currently exploring options that are both cost efficient and educationally beneficial. No decision has been made yet. What are some of the other options for accommodating student growth besides new construction? • Multi-track year round (MTYR) student schedules would increase building capacity by 25% in a 4-track system. For example, at "XYZ" School of 1000 students only 750 students would be in session at any given time and 250 students would be on break. • Double shifting would increase capacity by 100%, but students would attend one of two shifts, either 6;OD a.m. to 12:00 p.m. or 12:30 p.m. to 6;30 p.m. • Either of the above options could be used at some or all schools. Even if the bond passes one of these two options may be used as a short-term solution to the overcrowding problem. Each is option problematic, particularly for extracurricular activities like sports and clubs and for the visual and performing arts, Other options such as on-line learning and grade reconfiguration will also be considered, but they would not provide as much space capacity as MTYR or double shifting. If the bond does not pass, the district will still need to house the students. It is likely that multiple options will need to be implemented at several schools across the district. How much did Chiawana High School Cost? The cost of construction for Chiawana High School was$211.56 per square foot. This cost compares favorably to the statewide average cost of$292.96 per square foot for construction of high schools greater than 200,000 square feet during the period 2007-2009. CHS is built with materials and approaches to last 50+years. While this increases the upfront building costs slightly, it saves taxpayer money in the long run by providing the community with a school that is functional for generations with minor updates. When building schools, PSD is required by Washington State law to pay prevailing union wages for all the construction trades. 4 RESOLUTION NO. A Resolution of the City Council of the City of Pasco regarding the pending bond election of the Pasco School District. WHEREAS, the Pasco City Council supports that which supports good quality of life and a good economy in Pasco; and WHEREAS, Pasco schools contribute to good quality of life and a good economy through the education of our youth; and WHEREAS, Pasco School District is challenged with serving an increasing enrollment averaging 620 new students per year—enough students to open a new school annually; and WHEREAS, chronically overcrowded schools weaken the education environment, undermine confidence in the school system and eventually erode residential property values; and WHEREAS, a Community facilities Summit comprised of local citizens recommended that building needed schools is the best long term solution to Pasco School District's growing enrollment; and WHEREAS, the Board of Directors of Pasco School District; on January 11, 2011 did determine that a bond election will be held on April 26, 2011 for the purpose of providing sorely needed classrooms and associated facilities to house students of Pasco School District: and WHEREAS, the total project costs are $109 million but the amount of the bond is $59 million because Pasco School District qualifies for approximately $50 million in state matching funds for these building projects; and WHEREAS, businesses and members of the community benefit from the opportunities provided to all students through Pasco School District's programs; NOW THEREFORE, be it resolved that the City Council of the City of Pasco does hereby endorse and support the proposed Pasco School District April 26, 2011 bond election. Passed by the City Council of the City of Pasco this 4th day of April 2011. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM; Debra 1.. Clark, City Clerk 1,eiand B. Kerr, City Attorney AGENDA REPORT FOR: City Council March 29, 2011 i TO: Gary Crutchfie Manager Regular Mtg.: 4/4/11 Rick White, Community& Icon zic Development Director FROM: David I. McDonald, City Planner SUBJECT: STREET VACATION: Hillsboro between Commercial Avenue and Highway 395 (Bath) MF# VAC 2011-002 I. REFERENCE(S): 1. Vicinity Map 2. • Proposed Ordinance II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Conduct Public Hearing: 4,14: MOTION: I move to adopt Ordinance No. , an Ordinance vacating Hillsboro Street between Commercial Avenue and Highway 395 and, further, to authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The property owner of all lots abutting Hillsboro Street between Commercial Avenue and Highway 395 had petitioned to vacate Hillsboro Street adjacent to his property. B. The City Council set April 4, 2011 as the date to consider the vacation. V. DISCUSSION: A. Most street vacations involve unimproved right-of-way or excess right-of-way along the margins of fully improved streets. In this case Hillsboro Street is fully developed. The street cannot simply be vacated. If Hillsboro Street is vacated the existing street improvements will need to be modified to ensure the vacated portion of Hillsboro Street will no longer appear as a public street. B. Street modifications will include removing the curb returns; installing curb and gutter north and south across Hillsboro Street and adding a driveway section. The stormwater catch basins on the north and south sides of Hillsboro Street will need to be relocated and some sidewalk modifications will be needed. The petitioner is fully aware of the need to make the modifications. C. The proposed street vacation has been reviewed by the City Engineering Department and utility providers. There arc several utility lines within the right- of-way proposed for vacation. An easement is needed for the benefit of the Utilities. 7(b) Vicinity Item: Street Vacation - Portion of flillsbo,Map Applicant: Dayabir Bath N File #: VAC 2011 -002 71� r � Area AVY Jr - : to be �. -� �� . � f � �••� � ���• � Vacated •• .` all 1 :AW HIL dS.BC_ R'TST t• '+ ,,► ��" 358'r .� ,z j t^' `i • � Iyl ,rte � �• Qp' -r•. WOO 'b Reference 2 - Proposed Ordinance ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF HILLSBORO STREET WEST OF COMMERCIAL AVENUE. WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public right-of-way within the City of Pasco; and WHEREAS, fiom time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate right-of-way; and WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly taken and performed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That all of Hillsboro Street lying westerly of the west right-of-way line of Commercial Avenue and easterly of the east line of SR 395, as depicted in Exhibit "1" be and the same is hereby vacated subject to the conditions identified in Section 2 in consideration of the City's waiver of its right of compensation as provided in RCW 35.79.030 and subject to the easement retained in Section 3 hereof. Section 2. That the petitioner shall comply with the following requirements: A. The petitioner, at no cost to the public, shall close Hillsboro Street west of the west right-of-way line of Commercial Avenue by installing curb and gutter across Hillsboro Strcct and installing a driveway; B. Plans for said curb and gutter and driveway shall be designed by a professional engineer and approved for construction by the City Engineer; C. All pavement and road bed damaged by the construction of the new curb and gutter as-well-as all areas between the existing undamaged roadway and the new curb and gutter shall be rebuilt and paved meeting the Standard Specification of the City of Pasco and as approved by the City Engineer; D. The petitioner, at no cost to the public, shall modify/relocate ston-nwater catch basins and stormwater piping impacted by the redesign of the Hillsboro Street/Commerciai Avenue intersection; E. Plans for said stormwater modifications shall be designed by a professional engineer and approved for construction by the City Engineer; F. The petitioner at no cost to the public, shall disconnect any existing stormwater catch basins in vacated Hillsboro Street from the public drainage system and shall install a private stormwater system; G. The petitioner shall be solely responsible for installing or extending sidewalks across Hillsboro Street and repairing/reinstalling handicapped ramps that may need to be modified as a result of the other improvements required by this street vacation; 1 H. The street vacation described in Section 1 above shall be null and void if the requirements listed in Section 2 herein are not completed by December 31, 2011. Section 3. That the City shall retain an easement and the right to exercise or grant easements with respect to the right-of-way vacated in Section 1 above for the construction, repair and maintenance of public utilities and services. Section 4. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington, Section 5. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 4th day of April 2011. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM; Debra L. Clark Leland B. Kerr City Clerk City Attorney 2 Exhibit Item: Street Vacation - Portion of Hillsbo #1 Applicant: Dayabir Bath N File #: VAC 2011 -002 KA TCH JER ST --- Area q Vacated 90' HILLSBORO ST AGENDA REPORT FOR: City Council a' ! March 29, 2011 x TO: Gary Crutchtie ' Manager Regular Mtg.: 4/4111 Rick White, Community & Economic Development Director r FROM: Jeffrey B. Adams SUBJECT: REZONE: RT (Residential Transition) to C-1 (Retail Business) for property located south of Wrigley Drive between Convention Drive and Clemente Lane (Lee Eickmeyer) (MF# 7. 2011-002) I. REFERENCE(S): 1. Vicinity Map 2. Proposed Ordinance 3. Planning Commission Report 4. Planning Commission Minutes: Dated 2/24/11 & 3/17/11 11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/4: MOTION: I move to adopt Ordinance No. an Ordinance rezoning the property South of Wrigley Drive between Convention Drive and Clemente Lane from RT to C-1 as recommended by the Planning Commission and, further, to authorize publication by summary only. 111. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On Februan, 24, 2011 the Planning Commission conducted a public hearing to detennine whether or not to recommend a rezone from RT (Residential Transition) to C-1 (Retail Business) for the property located south of Wrigley Drive between Convention Drivc and Clemente Lane. B. Following the conduct of a public hearing, the Planning Commission reasoned it would be appropriate to recormend a change in zoning for the property in question. C, No written appeal of the Planning Commission's recommendation has been received. 8(a) Item: Rezone RT to C- 1 vicinity Map File Applicant: Lee Eickmeyer #: Z 2011 -002 iNk .f1 SITE Wt • T 1 I '\� 1 ' - _::car"f � .,,�?� •��, f���' � ,, rte' ... 4 •'f W t ♦ 1. t tl ft ' _ ►• ': ~ 7i PA �I.rwr �� � :..„��-,� r a .ice�^ , .' •_ C Ile nr... -1 ik�'�•rr;i K� !�:`� T � � � �itty;t �`f k V, '/,N{ 'd,.w.� ..� 't 4` �i .. (( f� - ` I+ � _ i M. BM t$L V D .-�..� b Reference 2 - Proposed Ordinance ORDINANCE NO, AN ORDINANCE OF THE CITY OF PASCO, WASHINGTON, AMENDING THE ZONING CLASSIFICATION OF PROPERTY LOCATED SOUTH OF WRIGLEY DRIVE BETWEEN CONVENTION DRIVE AND CLEMENTE LANE FROM RT (RESIDENTIAL TRANSITION) TO C-1 (RETAIL BUSINESS). WHEREAS, a complete and adequate petition for change of zoning classification has been received and an open record hearing having been conducted by the Pasco Planning Commission upon such petition; and, WHEREAS, that the effect of the requested change in zoning classification shall not be materially detrimental to the immediate vicinity;and, WHEREAS, based upon substantial evidence and demonstration of the Petitioner, that: (A) the requested change for the zoning classification is consistent with the adopted Comprehensive Plan; (B) the requested change in zoning classification is consistent with or promotes the goals and objectives of the Comprehensive Plan sewing the general public interest in the community; and (C) there has been a change in the neighborhood or community needs or circumstances warranting the requested change of the zoning classification, NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINCTON DO ORDAIN AS FOLLOWS: Section 1. That the Zoning Ordinance for the City of Pasco, Washington, and the Zoning Map, accompanying and being part of said Ordinance shall he and hereby is changed from RT (Residential Transition) to C-1 (Retail Business) for the real property as shown in the Exhibit "I" attached hereto and described as follows: Beginning at a point on the west line of Convention Drive said point being the intersection of the westerly extension of the north line of Wrigley Drive with the west line of Convention Drive; Thence southerly along the west line of Convention Drive for a distance of 178 feet; Thence westerly to the intersection with the east line of Clemente Lane; Thence: northerly to the northeast corner of Clemente Lane and Wrigley Drive; thence easterly to the point of beginning. Section 2. This ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. Passed by the City Council of the City of Pasco this 4`h day of April, 2011. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney Item: Rezone RT to C- 1 exhibit 1 Applicant: Lee Eickmeyer N File #: Z 2011 -002 SANDIFUR PKWY { LL F O FlE, SITE - ' i -`�W v E E 1 -- J i J , f BURDEN BLVD Reference 3 - Planning Commission Report REPORT TO PLANNING COMMISSION MASTER FILE NO. Z 2011-002 APPLICANT: Lee Eickmeyer HEARING DATE: 2/24/2011 510 Easy Street ACTION DATE: 3/17/2011 Pasco, WA 99301 BACKGROUND REQUEST: REZONE: Rezone from RT (Residential Transition) to C-1 (Retail Business) to allow for Commercial Development 1. PROPERTY DESCRIPTION: Beginning at a point on the west line of Convention Drive said point being the intersection of the westerly extension of the north line of Wrigley Drive with the west line of Convention Drive; Thence southerly along the west line of Convention Drive for a distance of 178 feet; Thence westerly to the intersection with the east line of Clemente Lane; Thence northerly to the northeast corner of Clemente Lane and Wrigley Drive; thence easterly to the point of beginning. General Location: South of Wrigley Drive between Convention Drive and Clemente Lane Pro ert Size: Approximately 2.23 acres 2. ACCESS: The property has potential access from Wrigley Drive, Convention Drive and Clemente Lane. 3. UTILITIES: All utilities are stubbed in and available to the site. 4. LAND USE AND ZONING: The site is currently zoned RT (Residential Transition). The site is vacant. Surrounding properties are zoned and developed as follows: North RT - Residential Transition—Vacant South C-1 - Retail Business District—Farming East R-1- Low-Density Residential —Single-Family Dwellings West C-1 - Retail Business District—Vacant 5. COMPREHENSIVE PLAN: The Comprehensive Plan Policy LU-3-D encourages the development of employment clusters. Policy LU-4-B encourages the concentration of commercial activities, which are functionally and economically beneficial to each other. 1 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non-significance (DNS) has been issued for this project under WAC 197- 11-158. ANALYSIS At the time the Comprehensive Plan was originally established there was no development in the I-182 corridor except for Desert Plateau. The Plan envisioned development radiating from the major interchange nodes of Road 68 and Road 100. The interchange nodes were established for commercial development while residential development was identified for areas beyond the commercial nodes. Through the implementation of land use regulations development is expanding as planned from the interchange nodes. The proposed zoning request is consistent with that plan and will provide areas for necessary commercial services for existing and new residential development. The property in question consists of part of a tax parcel South of Wrigley Drive between Convention Drive and Clemente Lane, consisting of about 2.2 acres. The subject property is zoned RT and is surrounded by C-1 zoning except for the Residential area to the east, which is zoned R-1. The subject property is also within the I-182 Corridor Overlay district and is subject to the development standards therein. The property to the north is being farmed; land to the east contains the Sunny Meadows Subdivision and is fully built out with single-family residential units; properties to the west and south are vacant, although commercial development is advancing north along Road 68 towards the City Limits. This parcel is in the path of that development. The City's land use plan indicates the property in question should be utilized for commercial uses. Rezoning the site would support past community development efforts in infrastructure improvements, land development and planning within the 3-182 Corridor. The initial review criteria for considering a rezone application are explained in PMC. 25.88.030. The criteria are listed below as follows: 1. The changed conditions in the vicinity which warrant other or additional zoning: Commercial development has been advancing north along Road 68 between Road 76 and Convention Drive for several years. properties to the south and west of the site have developed with commercial buildings. Clemente Lane was extended to Wrigley Drive approximately five years ago and a traffic signal was installed at the Burden Boulevard/Convention Drive intersection about 6 years ago. Water and sewer utilities are now available to the site. 2 2. Facts to justify the change on the basis of advancing the public health, safety and general welfare: A rezone from RT to C-I will permit uses identical to the uses on properties to the south and west and anticipated on surrounding vacant properties. This rezone will not be materially detrimental to surrounding properties because it is an extension of the existing commercially zoned property to the south and west. It is consistent with the Comprehensive Plan and recent infrastructure development within the neighborhood. 3. The effect it will have on the nature and value of adjoining property and the Comprehensive Plan: The uses permitted by the proposed zoning are identical to the uses on properties to the south. and anticipated on surrounding properties. This rezone may create economies of scale improving the commercial viability of the Road 68 commercial corridor. County assessor records indicate commercially zoned properties within the neighborhood have not diminished the value of surrounding residentially developed properties. The assessor's records indicate nearby residential properties have increase by 14 to 18 percent in the past 5 years. 4. The effect on the property owners if the request is not granted: The property owners will not be able to develop the land in a way consistent with the Comprehensive Plan goals and policies. S. The Comprehensive Plan land use designation for the property: The Comprehensive Plan designates the site for Commercial uses. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The Comprehensive Plan designates the site for commercial uses. 2. The site is vacant. 3. The site is zoned RT (Residential Transition). 4. The site was zoned RT in 1982 prior to construction of streets and utilities within the neighborhood. 5. The purpose of the C-1 Zone, among other things, is to promote commercial activities outside the central business district that meet the retail shopping and service needs of the community. 6. The site is in the I-182 Corridor Overlay District. 3 CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT Before recommending approval or denial of a rezone, the Planning Commission must develop its conclusions from the findings of fact based upon the criteria listed in P.M.C. 25.88.060 and determine whether or not: I. The proposal is in accordance with the goals and policies of the Comprehensive Plan. The proposal is consistent with the land use designations and policies of the Comprehensive Plan. 2. The effect of the proposal on the immediate vicinity will not be materially detrimental. The uses permitted by the proposed zoning are identical to the uses on properties to the south and anticipated on surrounding properties_ This rezone will not be materially detrimental to surrounding properties because it is consistent with. the Comprehensive Plan and is an extension of the existing commercially zoned properties to the south. 3. There is merit and value in the proposal for the community as a whole. The proposal has merit because it is consistent with the Comprehensive Plan policies and provides an opportunity.for the location of additional commercial services,for the benefit of the community. 4. Conditions should be imposed in order to mitigate any significant adverse impacts from the proposal. Property should be developed according to the underlying zoning and consistent with the X--182 development standards. S. A concomitant agreement should be entered into between the City and the petitioner, and if so, the terms and conditions of such an agreement. A concomitant agreement is not necessary. RECOMMENDATION MOTION for Findings of Fact: I move to adopt Findings of Fact and Conclusions therefrom as contained in the March 17, 2011 staff report. MOTION for Recommendation: I move based on the Findings of Fact and Conclusions therefrom the Planning Commission recommend the City Council rezone the site from RT (Residential Transition) to C-1 (Retail Business). 4 Vicin'ty A 1 Item: Rezone RT to C- I EickmeY17"e...re Map 1 e 2011 -002 oval aft 04- k 'il • liter_' ' _ ~4 � AAA lid I�,w ' �• ,Y as WAL Item: Rezone RT to G 1 Land Use Applicant. Lee Eickmeyer x Map File # : Z 2011 -002 SANDIFUR PKWY N-DR b Vacant! D Farming SITE Par 5 WRIGLEY DR o 3� N E DR SFDUVS f LQUI aC ----- Or U Z DO Commercial N Y-I BURDEN BLVD Item: Rezone RT to C- I Zoning � Applicant: Lee Eickmeyer Map File ##: Z 2011 -002 SANDIFUR PKWY R RI' 10 RT � r ISK Y I I I G R R=1 C=1 SITE RUTE D J WRIGLEY DR �4 0 D CAMDEN ,e SVI OU Y I Z IRA Z 8 two g W J ` UV C_1 i CA BURDEN BLVD Reference 4 - Planning C*znmission. Minutes dated 2/24/11 PLANNING COMMISSION MINUTES February 24, 2011 E. Rezone Rezone from RT (Residential Transition) to C-1 (Retail Business) (Southeast corner of Wrigley Drive and Clemente Lane) (Lee Eickmeyer) (MF# Z 2011-0021 Chairman Cruz read the master file number and asked for comments from staff. Rick White, Community and Economic Development Director, identified the location of the proposed rezone and reviewed the written report of the benefit of the Planning Commission. Mr. White explained that considerable investment has been made in surrounding infrastructure to allow for additional commercial and retail development in the area. The proposed zoning would permit development that is identical other commercial development in the area. Chairman Cruz opened the hearing and asked for comments from the public. Randy Mullen, 220 Carr Road, was present to support the rezone request. He stated there has been some interest in development of the land and when he and the other owners discovered the site was not zoned as the remainder of their land to the south they applied for the rezone. Following three calls for testimony the Chairman closed the hearing. Commissioner Greenaway moved, seconded by Commissioner Kempf, to close the hearing on the proposed rezone and initiate deliberations and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the March 17, 2011 meeting. The motion passed unanimously. -1 - Reference 4 - Planning Commission Minutes dated 3/17/ 11 PLANNING COMMISSION MINUTES March 17, 2011 D. Rezone Rezone from RT (Residential Transition) to C-1 (Retail Business) (the southeast corner of Wrigley Drive and Clemente Lane) (Lee Eickmeyer) (MF# Z 2011-0021 Vice-Chairwoman Kempf read the master file number and asked for comments from staff. Jeffrey B. Adams, Associate Planner, stated there have been no revisions to this report. Commissioner Lukins questioned if this item was continued at the public hearing. Vice-Chairwoman Kempf stated no. Commissioner Gemig moved, seconded by Commissioner Greenaway, to adopt the Findings of Fact and Conclusions therefrom as contained in the March 17, 2011 staff report. The motion passed unanimously. Commissioner Gemig further moved, seconded by Commissioner Greenaway, based on the Findings of Fact and Conclusions therefrom the Planning Commission recommend the City Council rezone the site from RT (Residential Transition) to C-1 (Retail Business). The motion passed unanimously. -1 - AGENDA REPORT FOR: City Council March 29, 2011 TO: Gary Crutchll (' Manager Regular Mtg.: 4/4/11 Rick White, Community & conormic Development Direct Zvi f FROM: Shane O'Neill, Planner I SUBJECT: SPECIAL PERMIT (Nil~# SP 11-001): Location of a church in an C-3 Zone (3330 West Court Street, Suite "K") (Troy Woods) 1. REFERENCE(S): 1. Vicinity Map 2. Proposed Resolution 3. Report to the Planning Commission 4. Planning Commission Minutes Dated 2/24/11 & 3/17/11 11. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 4/4: MOTION: I move to approve Resolution No. , approving a special permit for the location of a, church at 3330 West Court Street, Suite "K". 111. FISCAL IMPACT: NONE 1V. HISTORY AND FACTS BRIEF: A. On February 24 the Planning Commission conducted a public hearing to determine whether or not to recommend a special permit be granted for the location of a church at 3330 West Court Street, Suite "K". B. Following conduct of the public bearing, the Planning Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for the church. C. The recommended conditions are contained in the attached Resolution. D. No written appeal of the Planning Commission's recommendation has been received. S(b) Vicinity Item: Special Permit (Church) Applicant. Troy Jeff Woods N MaP File #: SP 11 -001 SITEi 11, jok �elx Rw !: _�_' ii�' ,a 111 F r7�1°.• "'tea e fib er o- R w b Reference 2 - Proposed Resolution RESOLUTION NO. A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR A CHURCH AT 3330 WEST COURT STREET, SUITE "K' WHEREAS, Troy Jeff Woods, submitted an application for the location of a church at 3330 West Court Street, Suite "K" (Tax Parcel 119-380-055); and, WHEREAS, the Planning Commission held a public hearing on February 24, 2011 to review the proposed church; and, WHEREAS, .following deliberations on March 17, 2011 the Planning Commission recommended approval of a Special Permit for the church with certain conditions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1. That a Special Permit is hereby granted to Troy Jeff Woods for the location of a church in a C-3 (General Business) District under Master File # SP 11-001 with the following conditions: a) The Special Permit shall be personal to the applicant; b) All restrootns must meet ADA accessibility requirements; c) The maximum occupancy load (113) shall be posted inside the main assembly area; d) The outside store front shall not be modified from its cutTent condition with the exception of a sign installed in conformance with a City approved sign permit; e) The church shall not object to the issuance of a liquor license within 1,000 feet of the church building; f) The Special Permit shall be null and void if a City of Pasco Business License is not obtained by August 1, 2011. Passed by the City Council of the City of Pasco this 4`h day of April, 2011, Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L, Clark, City Clerk Leland B. Kerr, City Attorney Reference 3 - Report to the Planning Commission REPORT TO PLANNING COMMISSION MASTER FILE # SP 11-001 APPLICANT: Troy Jeff Woods HEARING DATE: 2/24/2011 3104 S. Everett Place ACTION DATE: 3/17/2011 Kennewick, WA 99337 BACKGROUND REQUEST: SPECIAL PERMIT: Location of a church in a C-3 (General Business) zone. 1. PROPERTY DESCRIPTION: Legal: Westerly 264 feet of the northerly 330 feet of the northeast 1/4 of the northwest 1/4 of the northwest 1/4 of Section 25 Township 9 North Range 29 East General Location: 3330 West Court Street, Suite "K" Propert�Size. Approximately 1.5 acres 2. ACCESS: The site has access from West Court Street and Road 34. 3. UTILITIES: All municipal utilities currently serve the site. 4. LAND USE AND ZONING: The site is zoned C-3 (General Business) and contains a partially occupied multi-tenant commercial building. The zoning and land use of the surrounding properties are as follows: NORTH: CR - Commercial shopping plaza (Riverview Plaza) SOUTH: C-3 - Auto sales EAST: C-3 - Mini-storage facility WEST: C-1 - U.S. Post Office 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates this area for Commercial uses. Policies of the Plan encourage compatibility between land uses and harmony between existing and proposed development. The plan does not specifically address churches, but various elements of the plan encourage adequate provision of off-street parking and situating businesses in appropriate locations for their anticipated uses. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the 1 adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non-Significance (DNS) has been issued for this project under WAC 197-11-158. ANALYSIS The applicant is seeking a special permit to allow the location of a church in a multi-tenant commercial center at 3330 West Court Street. Churches are defined in Pasco Municipal Code as "Unclassified Uses" which require a special permit prior to locating in any zone within the City. The approximately 20,000 square foot building proposed to be used for a church contains 17 suites, The church is proposing to use one suite equaling approximately 1,478 square feet. The 17 commercial tenant spaces are divided into two (2) separate buildings which are nearly identical in size and layout. The parcel contains 100 parking stalls which are divided into two parking lots, one for each commercial building. In terms of occupancy load, the proposed tenant space has a maximum capacity of 113 people based on interior floor area. The site plan submitted with the application indicates a total of 56 seats. The international Building Code (IBC) does allow 56 fixed seats to be provided in this tenant space. From the occupancy, minimum parking requirements are derived, The church would be required to provide 14 parking stalls. Site specific calculations reveal that the site contains approximately 21 surplus parking spaces based on the current uses contained on-site. The surplus parking figure assumes the proposed site occupied by a retail use. In other words, taking into account the increased parking requirements of the two existing beauty salons and the restaurant and considering all other tenant spaces (including the subject site) occupied with retail businesses; the site contains 21 excess parking stalls. Based on the surplus parking calculation it can be concluded that the site contains sufficient off-street parking to support the proposed church. Traffic generated by the church will occur mostly on Sunday mornings when traffic is minimal and when some of the adjacent businesses will be closed. Wednesday evening church activities generally generate less traffic than Sunday morning meetings. The operations of churches generally generate few complaints from adjoining property owners. 2 STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1, Churches are unclassified uses and require review through the special permit process prior to locating or expanding in any zoning district. 2. The proposed site is zoned C-3 (General Business). 3. The proposed site is located at 3330 West Court Street. 4. The site is approximately 1.5 acres. S. The site contains two identical 10,000 square foot multi-tenant commercial structures. 6. The proposed tenant suite is 1,078 square feet in floor area. 7. The site contains 100 off-street parking stalls. 8. The main access to the site is from West Court Street. Secondary access is available from Road 34. 9. The only access to the suite in question is from Road 34. 10. The proposed site has been developed with a commercial structure since 1980. 11. Churches are classified as an "A" occupancy under the International Building Code. 12. The municipal Code (PMC 25.78.170) requires one off-street parking space for every four fixed seats. 13. The floor plan submitted with the application indicates 56 fixed seats are proposed, 14. The suite is located on the south side of the complex which is not visible from Court Street. 1 l CONCLUSIONS BASED ON STAFF FINDINGS OF FACT The Planning Commission must make findings of fact based upon the criteria listed in P.M.C. 25.86.060. The criteria and staff listed findings are as follows: 1. Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? Policy LU-2-13 of the Comprehensive Plan encourages the support of facilities for educational and cultural activities. 2. Will the proposed use adversely affect public infrastructure? The proposed use will have a minimal impact on public infrastructure, Churches are generally used during off-peaks hours, on Sundays and during evenings in the middle of the week. The church will use existing City utilities and infrastructure. 3. Will the proposed use be constructed, maintained and operated to be in harmony with the existing or intended character of the general vicinity? Churches are typically located in or near residential areas. In this case, all surrounding land uses are of a commercial nature. The site would not be modified to appear any differently than retail businesses located in the same building. 4. Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof. The location and height of the existing structure has not discouraged the development of permitted uses on surrounding properties in the past. No exterior site modifications are proposed. Any prospective businesses seeking to locate within the vicinity will not be affected by the proposed church. 5. Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? Churches are typically used infrequently, generally two or three days per week and generate traffic during off-peak times such as Sunday mornings and in evenings during the week. Increases in traffic will be during off-peak hours and are unlikely to exceed levels the commercial center experiences on a typical weekday. It is unlikely the effects of church operation will be any more objectionable than other uses regularly permitted in a C-3 zone. Permitted uses in the C-3 zone 4 include: Heavy equipment sales and service, warehouses, auto sales and service, etc. 6. Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way will become a nuisance to uses permitted in the district? Past history* of church operations within the City has shown they usually do not endanger public health or safety. Churches are generally accepted uses within the community. APPROVAL CONDITIONS 1. The special permit shall be personal to the applicant; 2. All restrooms must be meet ADA accessibility requirements; 3. The maximum occupancy load (113) shall be posted inside the main assembly arca; 4. The outside store front shall not be modified from its current condition with the exception of a sign installed in conformance with a City approved sign permit; S. The Church shall not object to the issuance of a liquor license within 1,000 feet of the church building; 6. The special permit shall be null and void if a City of Pasco business license is not obtained by August 1, 2011. RECOMMENDATION MOTION: I move to adopt findings of fact and conclusions therefrom as contained in the March 17, 2011 staff report. MOTION: I move based on the findings of fact and conclusions therefrom the Planning Commission recommend the City Council grant a special permit to the Troy Woods for the location of a church in Suite "K" of 3330 West Court Street with conditions as listed in the March 17, 2011 staff report. 5 Vicinity Item: Special Permit (Church) Applicant: Troy Jeff Woods N MaP File #: SP 11 -001 min t SITES N4i s QO 713 AUt !R 'T- .- MAR r t E ► "fit 1 \ n' Land Use Item: Special Permit (Church) Applicant: Troy Jeff Woods N Map File #: SP 11 -001 i SFR's t I I I SFR's RJBYQT Commercial Comm. 1 � COURT ST Comm . Post Office M T Commercial Iw SFR's ARIE ST o eel Zoning Item: Special Permit (Church) Applicant: Troy Jeff Woods N Map File- #: SP 11 -001 T T - -R.2 1 RS-12 CR N C-1 o C-1 COURT ST IT coal M Q \M\\\01� � C'3 gRIE ST � a RS-12 0 Reference 4 - Planning Commission Minutes dated 2/24/ 11 Planning Commission Minutes February 24, 2011 C. Special Permit Location of a church in a C-3 (General Business) Zone 13330 W. Court Street (Troy Jeff Woods (MF# SP 11-001 Chairman Cruz read the master file number and asked for comments from staff. Shane O'Neill, Planner 1, explained that the application involved the location of a church in a tenant space in a C-3 zone at 3330 W Court Street. Mr. O'Neill reviewed the written report and discussed the site layout, location of the tenant space and parking. Chairman Cruz opened the hearing and asked for comments from the public. Jeff woods, 3109 S. Everett Place, Kennewick stated he was a licensed minister for the United Pentecostal Church and would like to build a church at the proposed location. He felt his church would be a blessing to the area. Chairman Cruz asked Mr. Woods if he had any concerns with the recommended approval conditions. Mr. Woods stated he did not. Following three calls for testimony the Chairman closed the hearing. Commissioner Gemig moved, seconded by Commissioner Kempf, to close the hearing on the proposed church and initiate deliberations and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the March 17, 2011 meeting. The motion passed unanimously. Reference 4 - Planning Commission Minutes dated 3J 17J 11 Planning Commission Minutes March 17, 2011 B. Special Permit Location of a church in a C-3 (General Business) Zone (3330 West Court Street, Suite "K") (Troy Jeff Woods) (MF# SP 11-0011 Vice-Chairwoman Kempf read the master file number and asked for comments from staff. Shane O'Neill, Planner I, stated there was a slight revision to the report with respect to the occupancy load resulting from the revised site plan showing the front door swings outward. The International Building Code would permit a maximum of 113 occupants in the tenant space. The applicant has proposed 56 seats and Planning finds that acceptable. Commissioner I:ukins moved, seconded by Commissioner Hay, to adopt the findings of fact and conclusions therefrom as contained in the March 17, 2011 staff report. The motion passed unanimously. Commissioner Lukins further moved, seconded by Commissioner Hay, based on the Findings of Fact and Conclusions therefrom the Planning Commission recommend the City Council grant a Special Permit to Troy Jeff Woods for the location of a church in Suite "K" of 3330 West Court Street with conditions as listed in the March 17, 2011 staff report. The motion passed unanimously. AGENDA REPORT FOR: City Council r), March 28, 2011 TO: Clary Crutchfi J. Manag ' ,� Regular Mtg.: 4/4/11 FROM: Rick Terway, ) irector A&CS SUBJECT: Parks, Recreation and Forestry Comprehensive Plan Update I. REFERENCE(S): I. Proposed Parks, Recreation and Forestry Plan Update (Council packets only; copy available for public review in the Administrative & Community Services office, the Pasco Library or on the city's webpage at http:!/w-w-�Ar,pasco- wasovicitycouncilre=ports) 2. Resolution 3. Memo to Planning Commission 4. 'Minutes from Planning Commission meeting dated January 20, 2011 II, ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 414: MOTION: I move to approve Resolution No. approving the Parks, Recreation and Forestry Comprehensive Plan as recommended by the Planning Commission. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On August 2, 2010, Council approved an agreement with Studio Cascade to update the city's Parks and Recreation Comprehensive Plan. The plan is now complete. B) The plan included input from a range of stakeholders, an inventory and analysis of existing facilities and programs, and an assessment of anticipated community needs. It provides suggested guidelines for levels of service and suggests several new parks and recreation facilities in the future. C.) Plan is designed to meet the requirements of the Washington State Recreation and Conservation Office (RCO), sponsor of a multitude of parks and recreation grant programs. D) On January- 20, 2011, the Planning Commission held a Public Hearing and made a recommendation for approval of the plan. E) All corrections & omissions have been completed and plan is ready for adoption. V. DISCUSSION: A) The plan is very similar to the existing plan; however, it incorporates some emphasis on new recreation programming, park sizing, and a need for a community park in the Northwest section of the City. B) The Urban Forestry Management Plan developed in 2008 was also incorporated into the plan, This will enable staff to manage uses in regards to trees on street ROW and public lands. This also assists efforts to remain a Tree City USA recipient. C) Staff recommends acceptance of the plan as recommended by the Planning Commission. 8(c) RESOLUTION NO. A RESOLUTION OF THE CITY OF PASCO, ACCEPTING AND ADOPTING THE COMPREHENSIVE PARKS, RECREATION AND FORESTRY PLAN, 2010 UPDATE. WHEREAS, the citizens of the City of Pasco benefit from the recreation programs and park and recreation facilities that are provided by the City and other entities within the community; and. WHEREAS, the leisure and open space needs of our community can best be met through a process that identifies needs and resources, establishes goals and policies and prioritizes expenditures; WHEREAS, the City has undertaken a planning process to guide its decisions with respect to park and recreation facilities and recreation programming, and the process has been conducted in conformance with the planning policies of the Washington State Recreation and Conservation Office; NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PASCO: 1_ Accepts and adopts the City of Pasco Comprehensive Parks, Recreation and Forestry Plan, 2010 Update; 2. Authorizes and directs the submission of said plan to the Washington State Recreation and Conservation Office; and 3. Directs staff to guide facility maintenance and development and recreation planning activities in conformance with the plan. PASSED by the City Council of the City of Pasco this 4th day of April, 2011. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra L, Clark Lcland $. Kerr City Clerk City Attorney Administrative & Community Service Department January 20, 2011 Memorandum To: Planning Commission Members From: Rick Terway, Director A&CS Subject: Parks and Recreation Comprehensive Plan Once again, it is time to update the Park and Recreation Comprehensive Plan. The plan was last updated in 2005. The following is a brief overview of the plan: Purpose of plan The purpose of the comprehensive parks and recreation plan is to help the City of Pasco invest in its parks and recreation system wisely, providing new facilities and designing its range of programs to meet the community's needs over time. The planning process and plan structure are also designed to meet the requirements of Washington State's Recreation and Conservation Office,sponsor of a multitude of parks and recreation grant programs. By having a plan that is no more than six years old and by following RCO's process and content requirements, Pasco remains eligible to compete for and receive RCO grant funds. This current draft plan updates the one adopted in 2005. That earlier plan is arranged slightly different than this one, primarily because it was also designed to keep the City eligible for Urban Park and Recreation Recovery(UPARR)grants. That program has since been abandoned by the federal government, so this current plan is designed completely around RCO guidelines. The City of Pasco hired Studio Cascade last summer to update the plan and produce a draft by year's end. The process since its beginning included a range of parks and recreation stakeholders, an inventory and analysis of existing facilities and programs, an assessment of anticipated community demand and a comprehensive update of the 2005 plan. The City also developed and administered a parks and recreation questionnaire, seeking community comment on Pasco's parks facilities and recreation programs. Pasco's Parks and Recreation Advisory Council also participated in the process, meeting first in August to review and adjust the community's parks and recreation vision and then again in December to review the draft plan and suggest revisions prior to production of the final draft. Survey The questionnaire distributed as part of this process was not intended to provide a statistically valid picture of the community's parks and recreation needs, desires and demand. Even so, it produced some interesting results. The City distributed the questionnaire by mail to a randomized selection of its residential utility customers. In all, the City mailed more than 1400 questionnaires. Fifty were returned, demonstrating a 3.5%return rate. In reviewing all responses, it is clear that the results reflect the respondent age distribution, More than one-half of the questionnaire's returned were from individuals older than 45. Preferences for facilities and programs tended toward the senior center, the baseball stadium and walking and trail facilities. When the responses are disaggregated by respondent age, however,the results get more interesting. The different age groups appear to prefer different types of facilities. But the popularity of some facilities transcend age differences. Memorial Park, Chiawana Park and the baseball stadium were identified by all age groups as favorite facilities. Older respondents also identified Cable Bridge Park, the Senior Center and the M1_K Center as important places. When asked which types of facilities they would most agree to fund through additional tax, respondents identified an aquatic center across all age groups. Younger respondents would also choose to fund improvements to existing or the development of new sports facilities, while older respondents would also choose to fund hiking and walking trails. The questionnaire asked respondents to identify if they lived east or west of Highway 395. Responses were generally similar between the two groups, but those east of 395 tended to learn about Pasco's recreation programs through word of mouth more than did residents west of 395. Plan update This plan update makes some policy changes that will impact how the City goes about its parks and recreation planning. The plan proposes changing the minimum neighborhood park size from five acres to something that can be as small as 2.5 acres, provided it is well designed and establishes a unique neighborhood identity while providing usable recreation space. Another policy shift indicates that the City's recreation programs may operate at a profit, particularly if the programs are popular and offering services at market prices. The plan's policies also are strengthened to ensure that recreation programs are located and scheduled to meet the community's ability to access them. While the aggregate level of programming may appear adequate to serve community need, potential participants may be excluded because the programs are too distant or are scheduled at inappropriate times. The updated plan provides suggested guidelines for levels of service. Where the previous plan asserted that these level of service indicators were "standards,"this plan terms them as "guidelines," acknowledging that measurements for particular types of facilities, at a facilities to population ratio, may not always be appropriate. Community demand patterns change over time. The guidelines included in this plan draft, however,will be the subject of future study. These are now intended as statements of scale, but they will most likely need to be adjusted as the City reviews and modifies its park impact fee ordinance. Trends shaping the adopted levels of service when they were created in the late 1990's have changed, and the park impact fee ordinance—and the levels of service guidelines—will need to be revised, as well. The plan suggests that the City prioritize several new parks and recreation facilities, consistent with the results of the questionnaire, changes in community demographics and the need to provide another community park. New soccer fields are essential, Population growth to the west and north make it imperative that a new community park he constructed there,and the community desires increased river access. At least these three facilities needs will take priority over the coming years, and the plan's implementation chapter includes them in the proposed capital improvements list. Facilities Inventory The plan includes an inventory of each park facility, noting what opportunities are available at each site. Each facility inventory also includes some suggested improvements to each location. The suggested improvements are not prioritized and are only to be used as a guide, with the understanding that the needs of each facility may change over time. Urban Forestry Incorporated in this plan is a section on the management of our urban forest. This consists of a management plan done in 2008. The plan suggests strategies for development of a management plan, pruning cycle,funding, etc. Since the City of Pasco has achieved the status of"Tree City USA" it is essential to have this as part of the overall comprehensive plan. The Forestry Management Report is included as an appendix to the plan. What's Next The City Council will consider the parks and recreation plan in January, taking action based on recommendations from the Parks and Recreation Advisory Council and Planning Commission. Once the plan is adopted, Pasco will remain eligible for grants through RCO. Findings of Fact 1. The City of Pasco has undertaken Parks and Recreation Planning for over 30 years. 2. The Parks and Recreation Plan is used as a guide for decision related to the park and recreation system within the City. 3. To be eligible for Washington State Recreation and Conservation Office funding the City must update the Park and Recreation Plan at least every 6 years. 4. Plan was last updated in 2005, 5. Pasco's population has increased by more than 37 percent since the adoption of the 2005 Parks and Recreation Plan. 6. As the result of increased population there Is an increased need for park and recreation facilities within the City. 7. The proposed plan update was developed with public input from a range of parks and recreation stakeholders within the community. RECQW-BdENDATION MOTION for Findings of Fact: I move to adopt the findings of fact as contained in the Staff memo for the 2010 Parks and Recreation Plan, dated January 20, 2011. MOTION for Recommendation: I move based on the findings of fact, the Planning Commission recommend the City Council adopt the proposed 2010 Parks and Recreation and Forestry Plan. Planning Commission Minutes 1/20/2011 B. Comprehensive Plan Parks-,Recreation and Forestjy Gampre- Update hensive Plan Update (MF# INFO 10-101) Vice Chairwoman Kempf read the master file number and asked for comments from staff. Rick Terway, Administrative & Community Services Director was present to review the proposed Park Plan Update. Mr. Terway explained the Parks, Recreation and Forestry Plan provides guidance for future park development and reflects the wishes of residents for future park development and recreation programming. Additionally, WA State Recreation and Conservation Office (RCO) require communities to update to their plan every six years to be eligible for grant funding. Mr. Terway stated the plan has not changed a great deal and then reviewed areas that have been revised. An Urban Forestry component has been included. The forestry component including a management plan was developed in 2008. The plan also places additional emphasis on arts and crafts to provide a broader spectrum of activities for residents to participate in. Mr. Terway briefly discussed parks needs and the desire of residents for a community park in the northwest portion of the city. The plan was updated with the assistance of a consultant, the Parks and Recreation Advisory Board and input from the community through a community survey. The Parks and Recreation Advisory Board held several meetings to discuss and review the updated plan. Vice-Chairwoman Kempf opened the public hearing, after three calls and no response the hearing was closed. Commissioner Greenaway moved, seconded by Commissioner Anderson, to adopt the findings of fact as contained in the staff memo for the 2010 Parks, Recreation and Forestry Plan, dated January 20, 2011. The motion passed unanimously. Commissioner Gemig moved, seconded by Commissioner Lukins, based on the findings of fact, the Planning Commission recommend the City Council adopt the proposed 2010 Parks, Recreation and Forestry Plan. The motion passed unanimously. AGENDA REPORT FOR: City Council('—'-.,, March 29, 2011 TO: Gary Crutch fi 4lanager Regular Mtg.: 4/4/11 FROM: Rick White, t Community&Economic Development Director SUBJECT: Ridges to Rivers Open Space Network Vision Plan I. REFERENCE(S): 1. Ridges to Rivers Open Space Network Vision Plan (Council packets only; copy available for public review in the Planning office, the Pasco Library or on the city's webpage at http://www.Rasco-wa.gov/citycouncilre-oorts. 11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/4: MOTION: I move to direct the Planning Commission to review the Vision Plan for Open Space Conservation and Trail Connectivity in the Mid-Columbia Region; dated January 2011, and forward appropriate recommendations to City Council on policy or project actions from the Plan that will complement the Pasco community. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The Ridges to Rivers Open Space Network (RROSN) group started in 2005 as the Tapteal Greenway Association. That group was dedicated to preserving a specific geographic area within the Richland City limits. it branched out in late 2007 to form an effort in the greater Mid-Columbia to begin a public discussion about local vision and future plans for open space. The Plan is the product of that discussion, and the RROSN group formally presented the Plan to City Council at the 3/28/11 Workshop. B. The purpose of the RROSN Plan is to develop a regional vision for retention of special geographic and geologic features in the Mid-Columbia and how a system of trails and linkages can allow residents and visitors to experience these features. The RROSN Plan also provides a series of policy recommendations and specific implementation measures. C. Much of the RROSN Plan focuses on areas in South Richland and Benton County. Efforts in Franklin County focus on connection of the Columbia Plateau Trail with Sacajawea State Park; establishment of a multi-use trail around Scootney Reservoir; establishment of permanent access to the Juniper Dunes Natural area and a trail that connects Juniper Dunes to Smith Canyon; establishment of an interpretative trail at Esquatzel Coulee that ties in with a future Ice Age Flood National Geologic Trail and establishment of a trail from Lyons Ferry to Palouse Falls. Within Pasco, the existing Heritage Trail and Sacajawea Park are identified as linkages to other regional open spaces. D. The RROSN Plan also provides policy recommendations for jurisdictions and a series of potential measures that can be used to implement the policy recommendations. V. DISCUSSION: A. Tile RROSN flan represents a significant effort in establishing an inventory of existing and potential regional open space and provides an array of policy recommendations focused on leveraging the value of open space to our economy, environment and community health. B. Given the depth of policy suggestions contained in the Plan and the influence those suggestions would have on existing development regulations, it would be appropriate to direct the Planning Commission to review and examine the Plan, and provide a recommended course of action for Council consideration. 10(a) AGENDA REPORT NO. 03 FOR: City Council March 16, 2011 TO: Gary Crutchfil 6PV1anager r FROM: Ahmad Qayounli, Public Works Director Workshop Mtg.: 03/28/2011 P'RegLdar Mtg,: 04/04/2011 SUBJECT: 4th Avenue Corridor Enhancement Project (North) I. REFERENCE(S): 1. Vicinity Map 2. Professional Services Agreement II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 03/28: Discussion 04104: MOTION: I move to approve the Professional Services Agreement with HDJ Design Group authorizing survey, topography and design services with respect to the 4`h Avenue Corridor Enhancement Project (North), not to exceed $11,585 and further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On February 28, 201.1, the consultant selection team picked Hopper, Dennis, Jellison (HDJ) which has an office in Pasco to perform preliminary survey and topography to be located on N. 4th Avenue from Court St. to I-182. V. DISCUSSION: A) Greg Jellison of HDJ Design Group will make a presentation and explain the scope of the work. A portion of the scope of work is to provide the Public Works Engineering Group the survey and topographic data necessary to design the road improvements. The fee for this work is proposed on the lump sum of$11,585.00. The preliminary construction cost for the street improvements is $400,000. The City has been allocated $350,000 of federal (transportation enhancement) funds to assist with improvements in the 4th Avenue corridor. 10(b) i - 3? :L IM-77 c� o .LSD 1 Ll TaoHDs _ H0iH � O3SVd - �? O + O (H.LXON).CDW0?Id.LN-VW 9DNVHN-V 9OQIN?I0,7.cif b'H.Lb d (HIYON) ,LDgfO?Id.LN,YL1lJDNVHNLV ?IOQMWOD LIAVH,Lf PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and HDJ Design Group hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide preliminary survey and topography with respect to the 4th Avenue Corridor Enhancement Project (North), Court Street to I-182. NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scone of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with Exhibit A. 2. Ownerskiiu and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant shall not be considered public records, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B. The City shall have the right., upon reasonable request, to inspect, review and, subject to the approval of the Consultant, copy any work product. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost, if the contract is terminated through default by the contractor. If the contract is terminated through convenience by the City, the City agrees to pay contractor for the preparation of the summary of work done. 3. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a Lump Sum basis as set forth on the fee schedule found in the project proposal, provided, in no event shall the payment for all work performed pursuant to this Agreement exceed the sum of $11,585, without approval from the City. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement, The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process, C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 4. Time of performance, The Consultant shall perform the work authorized by this Agreement promptly and within 120 days. 5. Fold harmless agreement. In performing the work under this contract, the Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter individually and collectively referred to as "Indemnitees"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemnitees from: A. All damages or liability of any character including in part costs, expenses and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person or organization for whom the Consultant may be responsible, and arising out of the performance of professional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the Consultant or any person or organization for whom the Consultant may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services under this Agreement, or from conditions created by the Consultant performance or non-performance of said work or service. 6. General and Professional liabili , insurance. The Consultant shall secure and maintain in full force and effect during performance of all work pursuant to this contract a policy of comprehensive general liability insurance providing coverage of at least $500,000 per occurrence and $1,000,000 aggregate for personal injury, $500,000 per occurrence and aggregate for property damage; and professional liability insurance in the amount of $1,000,000. Such general liability policies shall name the City as an additional insured and shall include a provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. The City shall be named as the certificate holder on the general liability insurance. Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement. 7. iserimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractor during the performance of this contract. 9. City approval. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten(10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 13. Non-assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 14. Covenant against co_ntingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 15. General Provisions. For the purpose of this Agreement, time is of the essence. Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement, venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs. 16. Notices. Notices to the City of Pasco shall be sent to the following address. City of Pasco P. O. Box 293 Pasco, WA 99301 Notices to the Consultant shall be sent to the following address: HDJ Design Group 300 W. 15th Street Vancouver, WA 98660-2927 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U. S, mails, with proper postage and properly addressed. DATED THIS DAY OF , 2011 CITY OF PASCO CONSULTANT Matt Watkins, Mayor Greg Jellison, Principal ATTEST APPROVED AS TO FORM Debbie Clark, City Clerk Leland B. Kerr, City Attorney SCOPE OF WORK 4th Avenue Enh figment Proiect (Nortihl for The City of Pasco, WA I I General Description: The City of Pasco is designing roadway improvements on 4th Avenue between Court Street and the SR 395 overpass. They consulted with HDJ Design Group to provide survey for the project. This project is federally funded. Assumptions: The design will be based on the following assumptions: i 1.) The City intends for this project to go to bid by the end of November. 2.) The City of Pasco will design the entire project, and is only using HDJ's survey services for this project. , A. S u rvey t The area to be surveyed will include existing conditions and improvements inside the Right of Way lines, and 5' beyond for 0 Avenue from the centerline of the intersection with Court to the north side of the curve return at the west bound onramp to SR 395; The northern half of Court Street 200' west and east of the 4"'Avenue Centerline; Jan Street 200 feet east of the 41h Avenue Centerline; Pearl Street 200 feet east of the 4" Avenue Centerline; and Agate Street 200 feet I west and east of the 41h Avenue Centerline. The area to be surveyed will also include an additional 25'at driveway locations, r I 1.) Research: Identify Right of Way lines and approximate property lines in the area described above, Identify any easement lines inside the project Right of Way. 2.) Establish horizontal control for the area defined above. 3.) Establish vertical control for the area defined above. 4.) Perform a topographic survey, and prepare an AutoCAD drawing and points file for the area defined above. B. Extra Work , This work includes any item not covered in the above scope of work or specifically excluded in Task l," below, No costs have been included for extra work on the cost estimate. j I C. Specific Exclusions The following items of work are specifically excluded from the scope of this agreement; 1.) Any engineering services, or property acquisition services. 2,) Payments of any plan review, application, or permit fees. 3.) Construction Staking. 4.) Asbuilt Survey. City of Pasco, WA February 28,2011 4`t'Avenue Enhancement Project(South) Page 1 of 2 i D. City Responsibilities The City of Pasco will provide the following items and 1 or services: 9.) Pay any fees associated with this project. 2.) Arrange for safe access to and make all provisions for HDJ to enter upon public and private property as required for HDJ to perform services included in this scope of work. 3.) Provide HDJ with notification at least 5 working days prior to desired survey services. 1 I i i i 1 t i i City of Pasco,WA February 28, 2011 4`4 Avenue Enhancement Project(South) Page 2 of 2 i M":.FabmW 2&2011 Iobxc.: VA Qe1 h+b4Ame•. ;L1L'� T41-�$70ii t}C"riweous .. ".ac aly of P.m IVA ..;VV: LNG" Yi't!!-3 ,},iLl,'! 'I:}'<h{ 1.�-lit' 4!!J'..!!t i S[.l.Hl+yf �7.`�°f Tti[ .� 'S,r`.�ia- 7piat '_ i P A Survey I Research 2 Nar/2aifal CLVifrol i - - _ - - 4.- _ i5e[.iAl ] Vertical Control ypp 55gp,W C.. AfAL4--&YYF c.u7 ari o.m 0.,.,r.: a sn.sss;:w i `i'mi og's,TurAL RO H �• .w ' . aa 9.G - +164 OAM HOURLYRAT£ :_; )�tu , -, a. }'irrr!Lhr "s, " k� 4 51 y.6a TOTAI.O R.070.537 s3�sit Const Does Page 1 AGENDA REPORT NO. 04 FOR: City Council r March 16, 2011 f TO: Gary Crutchfiel '' Mapager s FROM; Ahmad Qayoumf, Public Works Director Workshop Mtg.: 03/28,2011 Regular Mtg.: 04/04/2011 SLMJECT: 4`' Avenue Corridor Enhancement Project (South) 1. REFERENCE(S): 1. Vicinity Map 2. Professional Services Agreement II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 03/28: Discussion 04/44: MOTION: 1 move to approve the Professional Services Agreement with HDJ Design Group authorizing survey, topography and design services with respect to the 4'h Avenue Corridor Enhancement Project (South), not to exceed $70,000 and further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On February 28, 2011, the consultant selection team picked Hopper, Dennis, Jellison (HDJ), which has an office in Pasco, to perform preliminary survey, topography and design work for the improvement for the south segment of the 4th Avenue Corridor Enhancement Project. V. DISCUSSION: A) Greg Jellison of HDJ Design Group will make a presentation and explain the scope of the work. 0 Avenue south of Court Street improvements will include safety improvements; sidewalks, pedestrian crossing improvements and parking improvements. Sidewalks along the improvements are intended to keep speed slow and pedestrian friendly. A portion of the scope of work is to incorporate a roundabout into the design at the intersections of P Avenue, 4t' Avenue and Marie Street. The scope of work also includes identifying amenities within the project boundary that the City may want to blend with the future vision of the downtown. These amenities would include the design of street lights, concrete finish and landscaping. The fee for this work is proposed on the lump sum of $70,000.00. The preliminary construction cost for the roundabout and road improvements is $800,000. The design of the project is expected to be completed by September 2011, award by November 2011 and construction to start spring 2012. 10(c) 4 TH A VE CORRIDOR ENHANCEMENT PROJECT (SO UTH) 41HAVE CORRIDOR � ENHANCEMENT PROTECT (SOUTH) 4 t I-182 JAMES ST .� , � a S � � L. a o HIGH >� SCHOOL K T �-- 4.4 / ST LEWI _ lAll S t, PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and HDJ Design Group hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide preliminary survey, topography and roundabout design with respect to the 4th Avenue Corridor Enhancement Project(South), Court Street to Sylvester Street. NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows 1. Scoiie of work The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with Exhibit A. 2. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant shall not be considered public records, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B. The City shall have the right, upon reasonable request, to inspect, review and, subject to the approval of the Consultant, copy any work product. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost, if the contract is terminated through default by the contractor. If the contract is terminated through convenience by the City, the City agrees to pay contractor for the preparation of the summary of work done. 1 Patents. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a Lump Sum basis as set forth on the fee schedule found in the project proposal,provided, in no event shall the payment for all work performed pursuant to this Agreement exceed the sum of $70,400, without approval from the City. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly and within 120 days. 5. Hold harmless agreement. In performing the work under this contract, the Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter individually and collectively referred to as "Indemnitees"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemnitees from: A. All damages or liability of any character including in part costs, expenses and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person or organization for whom the Consultant may be responsible, and arising out of the performance of professional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the Consultant or any person or organization for whom the Consultant may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services under this Agreement, or from conditions created by the Consultant performance or non-performance of said work or service. 6. General and professional liability insurance. The Consultant shall secure and maintain in full force and effect during performance of all work pursuant to this contract a policy of comprehensive general liability insurance providing coverage of at least $500,000 per occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate for property damage; and professional liability insurance in the amount of $1,000,000. Such general liability policies shall name the City as an additional insured and shall include a provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. The City shall be named as the certificate holder on the general liability insurance. Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement. 7. Discriminati2il prQhibited, Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractor during the performance of this contract. 9. Cite approval. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 10, Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 13. Non-assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 14. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 15. General Provisions. For the purpose of this Agreement, time is of the essence. Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement, venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs. 16. Notices. Notices to the City of Pasco shall be sent to the following address: City of Pasco P. O. Box 293 Pasco, WA 99301 Notices to the Consultant shall be sent to the following address: HDJ Design Group 300 W. 15th Street Vancouver,WA 98660-2927 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U. S. mails, with proper postage and properly addressed. DATED THIS DAY OF , 2011 CITY OF PASCO CONSULTANT Matt Watkins,Mayor Greg Jellison, Prinicpal ATTEST APPROVED AS TO FORM Debbie Clark, City Clerk Leland B. Kerr, City Attorney i F f SCOPE OF WORK s 4th Avenue Enhancement Proie+ct(South) for The City of Pasco, WA General Description: The City of Pasco is designing roadway improvements on 4th Avenue between Court Street and Sylvester Street. They consulted with HDJ Design Group to provide survey for the project, and design a roundabout at the intersection with P Avenue and Marie Street. This project is being funded by the City of Pasco. Assumptions: The design will be based on the following assumptions: 1.) The City intends for this project to go to bid by the end of November. 2.) Assume that no right-of-way will be acquired with this project. 3.) The City of Pasco will be responsible for the stormwater analysis. HDJ will design the drainage collection and conveyance system within our area of work, and connect into the City of Pasco's drainage conveyance design or existing system. (Design of stormwater treatment systems is not anticipated:) 4.) HDTs roundabout plans will be included in the City of Pasco's plan set for the project. The City will provide the cover sheet, standard detail sheets, and any other sheets needed to complete the planset, 5.) This project must be designed in such a way that there are not any Right of Way impacts. 6.) Traffic volumes will be made available by the City for a traffic analysis of the roundabout. 7.) Submittals will be made to the City of Pasco for review, comment, and distribution. HDJ will not be expected to submit plans or reports to any other agency for review. 8,) The City of Pasco is considering changing the City standard luminair, HDJ will design the illumination for the roundabout based on the City's current luminair standards unless the City makes the change prior to HDJ's design. If the City chooses to change the standard after HDJ has started the design it will be an extra. ! 9.) The City of Pasco will be responsible for project coordination and preparation of the specifications and bid package. 10.) HDJ will identify the Special Provisions that are necessary to be included within the i specifications. 11.) HDJ will provide sleeves as for future irrigation needs. 12.) The City of Pasco, wants a simple Landscape plan that is designed to require minimal amounts of maintenance, and a low construction cost. 13.) The design will attempt to incorporate the existing steam locomotive into the center island of the roundabout. Assume that the City will prepare the necessary special provisions for any relocation of the locomotive. + { A. Initiation, Coordination, and Me,91h M This item includes the assumed coordination and meetings necessary to successfully complete the project. 1.) Internal HDJ design team coordination and meetings. City of Pasco,WA February 28,2011 4`h Avenue Enhancement Project(South) Page 1 of 5 i 2.) Meet with City staff after the review of the preliminary layout, 95% plan submittals and the Final plan submittals, (Assumed 3 meetings 2 hours in length including driving time). 3.) Import and export AutoCAD base drawings as needed with the City of Pasco. B. Surve The area to be surveyed will include existing conditions and Improvements inside the Right of Way lines and 5' beyond for: 4'h Avenue from the northern end of the curb returns at Sylvester to the centerline of the intersection with Court; The southern half of Court Street 200' west and east of the 4th Avenue Centerline; 3`d Avenue from Margaret Street to 4th Avenue; Marie Street 200 feet west of the 4u' Avenue Centerline; and Octave Street 200 feet west of the 4th Avenue Centerline. The Park area will also be included from the intersection with 3`d and 40, to the south side of the parking lot, The area to be surveyed will also include an additional 25' at driveway locations. 1.) Research; Identify Right of Way lines and approximate property lines in the area described above. Identify any easement lines inside the project Right of Way. 2.) Establish horizontal control far the area defined above, 3.) Establish vertical control for the area defined above. 4.) Perform a topographic survey, and prepare an AutoCAD drawing and points file for the area defined above. i C. Preliminary layout HDJ will prepare an exhibit showing the plan view layout of the intersection, and submit it to the City for review and comment. D. 95% Roadway Design This item includes all work necessary to bring the design to a 95% plan stage. i 1,) 95% Design Phase Plan Set shall include: a) Plan over Profile Sheets including drainage conveyance. (Assumed 4 sheets) b) Roundabout General Notes and Legend Sheet. (Assumed 1 sheet) c) Roundabout Geometry and Grading Plans. (Assumed 2 sheet) d) Roundabout Details Sheet. (Assumed 1 sheet) e) Roundabout Singing and Striping Plan. (Assumed 1 sheet) f) Roundabout Illumination Plan. (Assumed 1 sheet) g) Roundabout Landscape Plan. (Assumed 1 sheet) Additional items of work included in the 95% Plan Submittal are as follows: 2.) Prepare a traffic memo identifying traffic conveyance needs through the roundabout for the 20 year design life of the project. 3.) Prepare a roundabout analysis report, ! 4.) Prepare special provisions as needed for items shown on the roundabout plans. 5.) Compute quantities and prepare an Engineer's Estimate of construction costs shown on the roundabout plans. City of Pasco,WA February 28,2011 4h Avenue Enhancement Project(South) Page 2 of 5 I 6.) Submit 95% plan set, specifications, and cast estimate for review. (Full size paper 22"x34" i (1 set), and half size paper 11"x17" (1 set) and one 8'/2x11 copy of the specifications and j estimate) i E. Final Contract Plans and Specifications This item covers all work to address comments on the 95% plans and bring the plan set to Final Plans ready for bid. s 1.) Revise plans, special provisions, and engineers estimate (PS&E) per City comments. 2.) Review and provide comments on the City of Pasco's 95% and 100% plans for the project. 3.) Verify that there aren't any inconsistencies between the City of Pasco's plans, and the Roundabout plans. j 4.) Submit 100% PS&E for final review and make corrections or address comments as required. (Full size paper 22"x34" (1 set), and half size paper 11"x17" (1 set) and one 8y2xl 1 copy of the specifications and estimate) 5.) Submit Final electronic plans (AutoCAD 2006 & PDF format), specs (Microsoft Word format), and estimate (Microsoft Excel format) on a CD. Submit paper copies of Final signed plans for City use. (Full size paper 22"x34" (1 set), and half size paper 11"x17" (1 set). F. Prolect Tracking and Reporting This item covers all work to prepare and update the monthly billing report. It is assumed that due to the relative simplicity of this project, HDJ will maintain a basic project schedule consisting of key milestones, and will send weekly updates during the design phase of the project so City staff remains informed about the status of the project. Any questions regarding project status can be addressed over the phone with City staff. G. Bidding and Construction Support t HDJ will provide the following services for Bidding and Construction support: l i 1.) HDJ Design Group, PI-I-C will assist the City of Pasco through the bidding process by addressing design questions. (Assumed 4 hours) 2,) Attend the Pre-Construction Conference. (Assume up to 3 hours) 3.) Respond to Contractor Questions. (Assume up to 6 hours) H. Reimbujable Expenses This work includes non-salary costs associated with printing, mileage, copies, exhibit preparation, etc. Invoices will be submitted with billings for any items covered under reimbursable expenses. Specific items that will be provided under reimbursable expenses include: 1.) Copies: Expenses for submittal copies as described above. 2.) Travel: Mileage for driving to meetings and site visits, billed at the 2011 federal rate of $0.51/mile. 3.) Delivery: Expenses for currier, package delivery, and mail services. 1. Extra Work City of Pasco,IVA February 28,2011 O'Avenue Enhancement Project(South) page 3 of 5 j i i This work includes any item not covered in the above scope of work or specifically excluded in Task L" below. No costs have been included for extra work on the cost estimate, J. Specific ExcJg2l4ne The following items of work are specifically excluded from the scope of this agreement; 1.) Preparation of Utility Relocation Plans for the various utilities that may be affected by the construction of the project, 2.) Public Involvement process, including open houses, direct mailings, and newsletters. 3,) Geotechnical evaluation of on-site conditions, 4.) Construction administration, inspection and materials testing. 5,) Property acquisition and negotiations. 6.) Negotiation of utility easements. 7.) Geotechnical Engineering, Mechanical Engineering, Structural Engineering, Electrical Engineering, Planning, and Environmental (habitat, wetland, archeological, etc.) consultation and services. 8.) Payments of any plan review, application, or permit fees. 9.) The preparation of any permits or other environmental related items. 10.) Design of retaining walls, 11.) Design of street lighting or any other illumination systems outside of the roundabout area. 12.) Design of any dry utilities such as electric, gas, cable, phone, etc. 13.) Design of a water, irrigation, or sanitary sewer. 14.) Design changes during construction or change orderwriting. 15.) Any plan revisions not identified under items D and E. 16.) Any revisions to the illumination plans due to a change in the City's standard luminair. 17.) Site specific traffic control plans. 18.) Placing the project on hold for more than a 3 month period. (in order to continue work on a project after a 3 or more month hold, HDJ and the City of Pasco must agree on an appropriate fee to offset any extra costs experienced by HDJ due to placing the project on hold.) 19.) Preparation or coordination of specifications and bid package. 20.) Construction Staking, 21,) Asbuilt Survey, and preparation of Asbuilt [Drawings. i K. City Responsibilities The City of Pasco will provide the following items and/or services: 1.) Consultant identified pertinent and reasonable City maps of the project and other currently available maps, including aerial photos, assessor maps and standard details. 2,) City direction regarding decisions related to design standards and design related issues. 3.) Material testing. 4.) Environmental Permitting. 5.) Stormwater Analysis and Hydrologic Report, 6.) Obtaining any necessary construction permits, City of Pasco,WA February 28,2011 4'b Avenue Enhancement Project(South) Page 4 of 5 I i 1 i T) Pay any fees associated with this project (application fees, plan review fees, permit fees etc.). 8.) Arrange for safe access to and make all provisions for HDJ to enter upon public and private property as required for HDJ to perform services included in this scope of work. 9.) Provide HDJ with electronic copies (PDF format) of the 95% plans, 100% plans, and Final plans. 10.) Provide HDJ with AutoCAD base drawings as needed throughout the design process. 11.) Provide any necessary coordination with utility companies affected by this project. i i l 1 t i II f 1 i t F f City of Pasco,WA February 28,2011 4"Avenue Enhancement Project(South) Page 5 of 5 i O.w February 28.2011 1.1,No. NA Engineedtir,Fee&Cost Work. shwt IOVX-e!OLLIAM tMUICOMM r0j.<1(SoWL) Construction 0*4umwit9 CLL-L C4Y Q(FIXQ,*V,Ii r"(,a:.j m1aiption i., E r,VL A Adm0pletrafson 1. IIJ164nei cowinattol end ea 2000 4.0) 2 61,20 3. AWCCAO MIPW$and Fe yl 6 U,) $21-8 5. 19.OD 4,6) 6.0) C DD •3A 16 iTu J. Research �mW 2 Hbrfzcit(aIC*,;&*T 11.16aQ0 Y ve ;ca(caovo! 4•(M SISM01) 4 T40o;rdp%-t�St~i 4&00 0.140.00 U.0i 000 U0 C. O.w 6.0) 30.W V0.00 0 Y.656 00 1. PFON7~40 Layout LOD 16.00 24.Vj &W 10.00 u b"Q 16.00 24.DQ 8.W 10.00 Q)w 007 $7,179 CC SS)♦DOSI-90 --M--Iixi SQOD a Man OM peowe 600 00 3.00 $60600 o. rSMM and Gradm.q 6,001 d OtIVIS 14 ago .4100 $1,20-00 vi. 6,�V.�.jj and UtAV IAC 10 3100 600 Sint 00 , 11JUMMation IAX 800 X00 goo SAA 00 L Wye '100---- 90 rfalft me= 1-CO 51.2moo 80, i L0 f 3.147.00 A Special Prov(Sions 1.00 alol 2 00 $7,u- al qQ, "'.6,00 17.1 .00 -$60-00 4vmero 1.00 2.0 6. Submit i RSS-1. 6.1 I-UQ I Co S!43.00 6XV-boo aa0 r Qm 1. Address City Comments 6 60.C-Q 2 Revtow pascom and COU 4.W 1. -dotey Incol'sostewies 1.5 1.00 a 5:i9.90 4 Submtt 1,10%P61C -4 IJI 9 WKI goo 511..12�-jv 5. Submit AnuFf ME 2.W 1. 0 1-5 $703.00 Y4LUU auu -Q-w CAM ­4gi --,P:T I Ti4.:kng and R4 4. 59/5.00 I T -=70 U0 OOL---(;.m &or- U01 0.0v 0 Y 0.00 an nalru 'qj 'Ice � nce Old Su j)W 1.00 60.UV -au 0 3 f 1-0 11120.00 36-Cw?ml j im 0M 1500 0.00 OA7 000 owl H f. C-cces 5100.00 Travel OO WIC* 3 paqw0c NPi SMOD M."I M"rg,TOTAL HOURS 2tJG 0d HIM MOD 31(*: 7. Loa 11 -T $175.00 1 1.4 MW 514 co I -W FiwILW#,TOrALDOLLAM! a410.W. 52 7(0 Cwst AGENDA REPORT NO. 2 FOR: City Council t E March 15, 2011 TO: Gary Crutchfie iity an FROM: Ahmad Qayourgi, Public Works Director Workshop.: 3/28/11 Regular Mtg.: 4/4/11 SUBJECT: Road 68 Corridor Study (Argent Road to Sandifur Road) I. REFERENCE(S): 1. Vicinity Map 2. Professional Services Agreement II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 03/28: Discussion 04/04: MOTION: I move to approve the Consultant Proposal from Kittleson & Associates, Inc. authorizing engineering and consulting services with respect to the Road 68 Corridor Study (Argent Road to Sandifur Road), not to exceed $44,000 and further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: A) $49,000; Street Fund IV. HISTORY AND FACTS BRIEF: A. Road 68 is a Principal Arterial in Pasco that services north-south traffic movements in the County and City. The corridor generally extends from Court Street to the city limits and north to Taylor Flats Road. Traffic volumes on the corridor range from approximately 10,000 Average Daily Trips (ADT) up to approximately 48,000 ADT in accordance to the 2010 volume counts. The roadway varies in configuration with mostly commercial and high density surrounding land uses. To the north of 1-182, Road 68 serves large commercial developments, the TRAC Center and residential developments to the east, west and north. To the south of I-182, Road 68 serves a mostly suburban unincorporated residential area. B. The Road 68 corridor was studied in 2004 as part of a sub-area plan. Most of the improvement recommendations from that planning effort were in the commercial segment of Road 68 located between I-182 and Sandifur Parkway and have since been implemented. Due to the extensive growth in the area since 2004, new traffic operations and safety concerns have emerged in that section, In addition, Road 68 has been identified as one of the three crossing alternatives recommended in the draft Columbia River Crossing Study for further engineering and to be included in the environmental analysis. C. Because of the corridor's increasing near-term and future importance, corridor planning and analysis needs to be completed. The study will develop a 20-year plan for Road 68 corridor from Argent Road north to Sandifur Road. This plan will serve as a basis for development of corridor improvement projects, identification of right-of-way needs, and for application for funding projects along the corridor. The study will identify improvements that can be incorporated in the City's Capital Improvements Plan to enhance capacity, reduce congestion and safety. io(d) V. DISCUSSION: A. City sent a request for proposals (RFP) to four Traffic Engineering consultant firms with March 3, 2011 being the due date for the proposal submittal. Proposals were received from: Transpo Engineering; Kittelson & Associates; and Hopper Dennis Jellison. After review of the proposals, staff selected top two proposals; Kittelson & Associates and Hopper Dennis Jellison. On Friday March 11, 2011, staff interviewed both consultant firms. Both proposals were good and comparable; however, Kittleson & Associates has extensive experience in projects similar to Road 68 Corridor in the Northwest and East coast. The roadway needs to be evaluated on a comprehensive and detailed level to indentify mitigations. Staff recommends Kittleson & Associates be selected to complete the Road 68 Corridor in accordance to the RFP outlines. B. Kittelson & Associates will provide the following scope of services to complete the study; a. Detailed assessment of existing traffic operations, b. Detailed assessment of safety utilizing the methodologies in the Federal Highway Administration Highway Safety Manual, c. Development of future 20-year traffic projections using the Benton Franklin Council of Governments (BFCOG) travel demand model, with and without the Road 68 Columbia River Crossing alternative. d. Consideration of motor vehicle, pedestrian, bicycle, and transit modes along the corridor utilizing a multi-modal approach. e. Consideration of event traffic from TRAC. f. Preparation of an access management plan for the corridor. g. Development of a planning-level concept, including planning-level cost estimates for improvement projects. h. Development of an implementation plan that evaluates elements such as: i. Near term low-cost improvement strategies. ii. Intelligent Transportation Systems (ITS) strategies. iii. Safety improvements. iv. Signal timing. i. A public involvement process that engages key corridor stakeholders. C. The study will include public participation through open houses and other methods of communication. It is recommended that Council select a steering committee that will be part of the findings, comments and presentation to public, business owners and other stakeholders. ROAD 68 CORRIDOR ARGENT ROAD TO SANDIFUR ROAD _ A. . - ---------------------------------------------------- ; ---------- .,x.11{ l•` 1 ROAD 68 CORRIDOR ARGENT ROAD TO SANDI FUR ROAD � CHTM1'aNA HICH SCHOOL c uj ` r PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and Kittelson & Associates, Inc. hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide engineering and consulting services with respect to the Road 68 Corridor Study (Argent Road to Sandifur Road). NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scone of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with Exhibit A. 2. Ownership and use 2f documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant shall not be considered public records, provided, however, that; A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B. The City shall have the right, upon reasonable request, to inspect, review and, subject to the approval of the Consultant, copy any work product. C, In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost, if the contract is terminated through default by the contractor. If the contract is terminated through convenience by the City, the City agrees to pay contractor for the preparation of the summary of work done. 3, Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work, A. Payment for work accomplished under the terms of this Agreement shall be on a time and material basis as set forth on the fee schedule found in Exhibit A,provided, in no event shall the payment for all work performed pursuant to this Agreement exceed the sum of $49,000 without approval from the City. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 4. Time of Performance. The Consultant shall perform the work authorized by this Agreement promptly and before January 1, 2012. 5. Hold harmless agreement. in performing the work under this contract, the Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter individually and collectively referred to as "lndemnitees"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the lndemnitees from: A. All damages or liability of any character including in part costs, expenses and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person or organization for whom the Consultant may be responsible, and arising out of the performance of professional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the Consultant or any person or Organization for whom the Consultant may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services under this Agreement, or from conditions created by the Consultant performance or non-performance of said work or service. 6. General and professional liability insurance. The Consultant shall secure and maintain in full force and effect during performance of all work pursuant to this contract a policy of comprehensive general Iiability insurance providing coverage of at least $500,000 per occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate for property damage; and professional liability insurance in the amount of $1,000,000. Such general liability policies shall name the City as an additional insured and shall include a provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. The City shall be named as the certificate holder on the general liability insurance. Certificates of coverage shall be delivered to the City Arithin fifteen (15) days of execution of this Agreement. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap, 8. nsultant_is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractor during the performance of this contract. 9. City at)t)roval. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten(10) days in advance of the effective date of said termination. 11, Integration. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A this Agreement shall control. 12. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 13. Non-assignable, The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 14. Covenant against contiong�nt fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without Iiability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage. brokerage fee; gift, or contingent fee, 15. General Provisions. For the purpose of this Agreement, time is of the essence. Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement, venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs. 16. Notices. Notices to the City of Pasco shall be sent to the following address: City of Pasco P. O. Box 293 Pasco, WA 99301 Notices to the Consultant shall be sent to the following address: Kittelson & Associates, Inc. 610 SW Alder Street, Suite 700 Portland, OR 97205 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U. S. mails,with proper postage and properly addressed. DATED THIS DAY OF , 2011 CITY OF PASCO CONSULTANT Matt Watkins, Mayor Signature, Printed Name and Title ATTEST APPROVED AS TO FORM Debbie Clark, City Clerk Leland B. Kerr, City Attorney EXHIBIT A k �, ,-1' K1TTELSON & ASSOCIATES , INC . TRANSPORTATION ENGINEERING / PLANNING \` el 0 SW Alder Street,Suite 700,Portland,OR 97205 503.228.5230 503.273.6169 March 3, 2011 Project rt: 11540.P Ahmad Qayoumi, P.E, Public Works Director City of Pasco Public Works Engineering Division YO Box 293 Pasco, WA 99301 RE: Proposal for the Road 68 Corridor Traffic Study-Pasco, Washington Dear Ah mad: Thank you for the invitation to propose on the City of Pasco's Road 68 Corridor Study. We are excited to submit this proposal and welcome the opportunity to work further with you, Aaron Gonzalez and other City staff. This proposal provides a summary of our understanding of the project, our project team's qualifications and experience, a scope of work, and fee estimate. We believe that we can efficiently deliver a compelling short-and long-term vision for the Road 68 corridor based on our specialized experience with: •Traffic operations; • Signal timing, • Highway safety; •Access management;and • Corridor planning Chris Brehmer will serve as the Kittelson Team's project manager while John Ringer[ will serve as our Project Principal, providing senior review and guidance. Several additional Kittelson subject matter experts will assist in project development, including staff responsible for state-of-the-art experience and insights developed writing and implementing the Highway Safety Manual and the 2010 HigYrway Capacity Manual. Ahmad, we would be happy to discuss our proposal and project approach further should you desire to do so_Thank you again for your time and for the potenti al opportunity to serve the City of Pasco. Sincerely, Kl'ITELSON&ASSOCIATES, INC. Chris Brehmer, P.E. Ajohn Ringert, P.E. Principal Engineer Principal Engineer Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 TABLE OF CONTENTS Section 1: Understanding of Project and Project Approach ........................................2 Section 2: KAI Qualifications.......................................................................................11 Section 3: Professional Qualifications& Relevant Experience...................................15 Section4:Scope of Work............................. .............................................................18 ' Section 5: Estimated Fees and Proposed Project Schedule 23 PAL Summary.....................................................................................................................24 Kittelson &Associates, Inc. (KAI) is pleased to present this Proposal to the City of Pasco for the Road 68 Corridor Study. KAI specializes in multimodal planning and transportation engineering for government and private organizations. We recognize that the goals of efficient, sustainable, economical, and safe transportation depend on effectively managing, operating, and enhancing transportation facilities. Founded in 1985, we have completed hundreds of transportation plans, many with a specific corridor focus, and currently employ a staff of over 100 in our nine offices located in the United States, including our offices in Portland, Oregon and Boise, Idaho. For this project, we have assembled a specialized team of professionals led by Chris Brehmer and John Ringert. Our team provides national experts in multimodal traffic operations, signal timing, safety evaluation, access management, and planning who each have a personal commitment to creating an innovative, sustainable, and implementable multimodal transportation plan. Our team's ability to understand the needs of all affected parties has allowed us to effectively develop solutions to transportation challenges throughout the United States. The following sections provide an overview of our approach to the City of Pasco's Road 68 Corridor Plan, a detailed scope of work and estimated cost, and the KAI Team's capabilities to successfully provide transportation planning services to the City. Section 1: Understanding of Project and Project Approach PROJECT UNDERSTANDING The City of Pasco is a thriving community nestled in the ever expanding Tri-Cities region. Despite the lagging national economy, the City of Pasco has enjoyed rapid residential growth - �- over the last decade and now has a population of over 56,000. Many of the City's new residents are living, shopping, and/or recreating within an increasingly vibrant development area r. expanding along the Road 68 Corridor. Road 68 is a north-south Principal Arterial that conveys traffic movements within both Franklin County and the City. Traffic volumes on the corridor range from approximately 10,000 ADT on the southern end to up to approximately 40,000 ADT near Burden Road. From its southern terminus near the shores of the Columbia River, the roadway carries traffic north on a two-lane section through a relatively rural residential setting largely within the unincorporated County. North of W. Argent Street, the corridor begins to transition into developing areas that include master Kittelson&Associates,Inc. 2 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 planned development east of the roadway along Chapel Hill Boulevard and potential future annexation areas to the west. Fire Station 83 is located on the east side of Road 68 north of W. Argent Street. Road 68 has a grade-separated interchange with Interstate 182 (1-182), including two signalized ramps operated and maintained by the Washington State Department of Transportation (WSDOT). A rapidly growing commercial and entertainment area is developing north of 1-182. In addition to hosting major commercial retailers, the area between 1-182 and Burden Road also serves major event centers including Gesa Stadium (home of the Tri-Cities Dust Devils minor league baseball team) and the TRAC Center. As special event facilities, Gesa Stadium and the TRAC Center offer a tremendous community resource while also creating unique travel demands for the Road 68 corridor.The section of Road 68 between 1-182 and Burden Road presents some particularly unlque challenges including: •:* Peak surges in event traffic to and from TRAC and Gesa Stadium Lane balance and utilization issues between the interchange and Burden Road A right-turn "trap" lane traveling south on Road 68 between Burden Road and the interchange ❖ Existing geometric constraints at the Burden -� Road/Road 68 signalized intersection •:• Growing traffic volumes and corresponding queue storage needs ❖ The need for careful coordination with WSDOT in implementing signal timing and traffic control changes :• Unique design vehicle traffic, including oversize vehicles Between Burden Road and Sandifur Parkway, the five-lane Road 68 corridor generally operates with a two-way center left-turn lane serving commercial properties on both sides of the roadway. A traffic signal at Wrigley Drive provides additional access to the commercial areas as well as to the residential neighborhood to the west. The properties south of Wrigley Drive are • approaching build-out while the properties to the north are I - largely vacant. An important part of the Road 68 corridor study will be assessing safety and access management needs between Burden Road and Sandifur Parkway. There is a need to preserve north-south through mobility while also carefully balancing the need for safe and efficient _- - movements to and from the commercial areas. While outside the study area, the continuation of Road 68 north of Sandifur Parkway serves an area with a mix of residential and agricultural development. Anticipated future residential expansion in this area is expected to place further vehicular demand on the corridor. The Corridor Study The City of Pasco recognizes Road 68's increasing near-term and future importance, including a potential future extension of the corridor across the Columbia River, A sub-area plan completed for the corridor in 2004 identified a series of transportation improvement recommendations between 1-182 and Sandifur Parkway that have since been implemented. While widening and intersection improvements have been Kittelson&Associates,Inc. i 3 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 made in the section of Road 68 between 1-182 and Sandifur Parkway, those improvements are now nearing their effective capacity and new traffic operations and safety concerns are emerging on the corridor. Furthermore, the previous study did not develop a vision and plan for the overall corridor that considers the following: •:• Continued commercial and residential growth to the north of 1-182 •:• Mixed-use development from W.Argent Street to 1-182 •:• Future growth and potential annexation south of 1-182 A potential new Road 68 Columbia River crossing This study will build on the previous sub-area plan and create a comprehensive 20-year plan for the Road 68 Corridor from W. Argent Street north to the City of Pasco limits. The plan will contain a set of prioritized multimodal improvements for the corridor, including strategies to improve safety and efficiently manage access, as well as a summary of right-of-way needs to implement the improvements. As a result of this plan, the City will be well prepared to pursue and obtain funding to implement the identified projects and strategies. Areas of Interest Exhibit 1 illustrates ten of the key areas that the KAI Team believes will be important focal points for the corridor study (note the numbering shown is for illustration purposes and does not represent any prioritization). Exhibit 1 -Road 68 Corridor Study Areas of Interest 1 r: 4 aim - r'ot 5 �s i 7 •, 8 � t 9 10 i kn,cn 5c,,rce:Goo le Kittelson&Associates, Inc. 4 Proposol for Professions!Services for the City of Pasco City of Pasco Road 58 Corridor Study March 3,2011 1. Planning for additional residential growth on the north end of the corridor 2. Detailed safety and access management review between Burden Road and Sandifur Parkway 3. Corridor-wide signal timing review, including qualitative review of potential future emergency vehicle pre-emption and traffic management/monitoring needs 4. Burden Road/Road 68 intersection capacity and geometric design assessment 5. TRAC/Gesa Stadium special event traffic management, including: a. Circulation/wayfinding and alternative routing considerations, including increased utilization of Rodeo Drive b. Information management needs,including potential Intelligent Transportation System (ITS) tools c. Special signal timing 6. Ways to address Road 68's existing southbound right-turn lane "trap" 7. Existing and future needs at the 1-182 interchange ramp terminals 8. Capacity needs in light of the potential future annexation/development area west of Road 68 9. Chapel Hill Boulevard/Road 68 intersection traffic signal operations(currently in flash) 10. Emergency vehicle response needs, including Fire Station 83 access and potential future traffic signal pre- emption capabilities PROJECT APPROACH As shown in Exhibit 1, there are many areas of interest and issues to address as part of this project. At the highest level, there is a need to develop a future vision and plan for the corridor to accommodate the future growth in the area. At the local segment and intersection level, development of specific improvements and projects to meet the near-term needs and long-term vision is also critical to the corridor's success and maximizing the existing infrastructure investment that has already been made. Financial resources and public expectations are changing with respect to transportation. On the financial side, it is more challenging than ever to fund large corridor widening projects due to local, state, and federal budget issues. Public expectations are also changing. Citizens, more often than not, expect their transportation system to serve many functions beyond just automobile mobility. They expect that corridors will serve bicyclists, pedestrians, and freight movement, in addition to the private automobile. Roadway safety is also becoming an increasing priority. limited financial resources coupled with expanded expectations for the roadway system translate to the following elements being fundamental to the success of the Road 68 corridor study: •:• A multimodal approach to developing the concept for the corridor •:• Maximizing the efficiency of the roadway infrastructure through access management, signal timing, and targeted intersection improvements. •:• Incorporating safety into the evaluation of improvement alternatives. •:• A sound implementation strategy that maximizes funding options and includes high-benefit/low cost improvements that can be implemented immediately. •:• Active stakeholder engagement that takes the information to the people who live, work, and provide services to the corridor. Kittelson&Associates,Inc. 5 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2021 A Multimodal Approach KAI's holistic approach to transportation planning and engineering integrates multimodal measures, safety, and operations and design practices to more thoroughly evaluate the entire transportation system. The traditional way of evaluating all modes of transportation is to compartmentalize each mode into a separate bin and evaluate the needs independently. This traditional approach does not allow the community to have an effective conversation about how best to prioritize needs and spend resources in the future. KAI remains on the leading edge of multimodal evaluation and provides national leadership in the transportation field in this area. KAI recently completed work on a national research project (National Cooperative Highway Research Program [NCHRP] Project 3-70) that developed the multimodal level-of- service (MMLOS) evaluation procedure that is being included in the soon to be published 2010 Highway Capacity Manual. This methodology evaluates how well an urban street is serving all users (motorists, pedestrians, bicyclists, and transit riders). Implementing this type of inclusive approach will allow KAI to help the City of Pasco develop a plan that envisions a well-connected, integrated, quality, and safe transportation system that serves the needs of all users. A critical piece of the work for the corridor plan is the identification of needed improvements over the 20- year horizon period. The KAI Team understands that it is important to utilize the proper level of detail to evaluate needs when preparing a transportation plan. Doing so ensures the budget is not spent looking at a few areas or projects in detail to the detriment of the rest of the system. Our technical approach will start out with a review of the big-picture corridor capacity, safety, and connectivity needs and then narrow down to the most crucial improvements at specific intersections. Tier 1: Big-Picture Corridor Needs The first tier of evaluation will be at the level of the connections between the corridor and the surrounding area. This first tier of analysis is where the land-use and transportation system components initially come together in a "big picture" manner. As requested by the City, the Benton-Franklin Council of Governments (BFCOG)travel demand model will be used to assess future conditions with and without the Road 68 Columbia River Crossing alternative. In addition to traffic volume development, the KAI Team will use the model data provided by BFCOG to evaluate the connectivity of the surrounding system to the Road 68 corridor. This will include evaluating connections in existing areas and potential future connections, such as the Columbia River Crossing. Traffic analysis zones in the study area will need to be Exhi8it2-.Statr:Street Corridor Plan Alternatives Evaluation Summary, refined in order to provide a more Boise,Idaho sensitive set of projections. The M _,ry.,a. corridor's pedestrian and bicycle system JL EvalvaU„ , will be analyzed not only for gaps, but -- – - also for how well it connects Pasco Corridor Alternative Transit MoAility Cost Businesses Landuse residents to major generators of AllernativeA:FIVELeraNk O i 0— pedestrian and bicycle activity on the Running Way{Flue Lenee) Altatnativa51Median • • corridor and to the greater system Humping Way beyond the corridor. Allemadve G Curbaide Hunnfng Way 1* During this stage of the evaluation, we Allernuive D'Curbeitle ' will conduct a high level evaluation of Punning Way With H011 • O mobility and safety along the entire Alternative E:Mixed Traffic � Running Way(Seven Lana$) ./ corridor. From this, we will select 0 GOOD FAIR (/'�}POOR priority segments for more detailed V - �J_ 3 analysis(e.g. between Burden Road and Wrigley Road, the lane trap area south Kittelson&Associates,Inc. 5 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 of Burden Road, the interchange area, etc.). The type of evaluation applied to the corridor will depend on its current and future function, safety and capacity issues, and surrounding land uses. Example analyses include= •:- Mobility: Capacity and delay for motor vehicles. •:• Accessibility: Perception of the comfort and level-of-service of a corridor by all users. Multimodal LOS (MMLOS) procedures provide a measure of the quality of service a roadway provides for all modes. :• Safety: Comparison of various treatments and improvement alternatives on the corridor. The outcome of the corridor-level analysis will be specific improvement and policy recommendations for key road segments within the Road 68 corridor. Shown in Exhibit 2 is an example of a recent corridor evaluation completed by KAI along the State Street Corridor between Boise and Eagle in Idaho. Tier 2:Intersection Evaluation The most detailed level of evaluation is at the intersection level. Many planning studies spend a majority of the resources and time studying the needs for intersections throughout the planning area. This results in an inefficient use of resources, as it Is difficult to identify specific intersection improvements without the context of the area-wide system and the corridor, Therefore, our approach is to focus on key intersections that have been identified and confirm the recommended improvements.This will include an evaluation of: +:• Capacity and motor vehicle delay using Highway Capacity Manual methods. •: Quantitative evaluation of specific safety improvement options using Highway Safety Manual methods. ❖ Perceived safety and degree of difficulty for pedestrians and bicyclists using MMLOS methods. Planning-level feasibility review of the proposed improvements. Maximizing Efficiency of the Transportation System : Due to the financial cost, property impacts, and social KAI's Specialized Experience impacts of major roadway expansion projects, getting the ' Leader in Development of Access most out of the existing transportation system is Management Plans with over 20 plans essential. There are ways to ensure the efficiency of the ' Retiming of over 1,000 traffic signals on a firmwide basis existing system is maximized. These strategies include Develop and regularly teach professional traffic signal timing and access management. development courses on access Access Management management and traffic signal timing Access management is a critical component in ensuring ' Applied National Research Contracts the continued efficiency and safety along a traffic o FHWA Signal Timing Manual corridor. Access management provides an opportunity to o FHWASignalited Intersections: implement significant efficiency and safety improvements informational Guide on the corridor at a low financial cost. While access o TRB 2010 Highway Capacity management is a common part of corridor plans, it is Manual rarely implemented as proposed because of a lack of o AASHTO Highway Safety Manual support by the property and business owners along a corridor. KAI has developed a national reputation for developing successful access management plans. KAi uses a unique approach to developing access management plans that starts with early engagement of businesses along the corridor and letting those business be a part of identifying the operational and safety Kittelson&Associates,Inc. 7 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 issues as well as developing the access management alternatives. This process might not always yield the most effective and restrictive access management that some roadway agencies might prefer, but it typically results in . it. innovative and publically supported access management improvements that meet the goals of the corridor. Some of the key access management considerations for the Road 68 corridor are: •:• Medians to reduce conflicts; Identification of local street connectivity options to reduce the need for driveways onto the road; and, •:• Improvements to key access points to ensure adequate capacity is provided to accommodate existing and future development. -- Signal Timing _ Signal timing Is one of the most cost effective ways ` X _ to improve transportation system efficiency. Exhibit 3 shows the results of retiming the signals on a six- mile corridor in Boise, Idaho. As can be seen, the �.., cost savings can be significant. This comes in addition to the improved public perception of the corridor when delay is reduced and the public is able to travel through more intersections without stopping. The current signals on the Road 68 corridor have a mixture of traffic signal controllers; from older Traconex 390 controllers on the north end of the corridor, a Northwest Signal M-1 controller at Burden Boulevard, to WSD& 2070 controllers at the 1-182 interchange. The City already has plans to interconnect the traffic signals and upgrade the traffic signal controllers. As part of the corridor study, KAI will review the signal timing on the corridor and provide recommendations for the following: Exhibit 3.Annual Cost Savings Exam le rom Eagle Rvad in Boise,Idaho :• Signal phasing; Estimated •:• Potential signing or striping changes; Estimated Adjusted Measures of Estimated Saturday Annual Coat ❖ Timing and phasing for special Effectiveness Weekday Daily Daily Savings to (MOE) Savings Savings Motorists events;and Vchicle Travel S6 SSU $4.350 S2,140,000 ❖ Types of coordination and Time management the City might pursue Fueiconsmnprion 52,690 $1,960 5730,E w with a future signal system project. veniele_S(W. $360 5690 $125,000 Total Estimated Adjusted Atmoal Cost Savings 53,045,000 Total Cost Savings Per Intersection —F—.$-21 7,500 KAI also has the capability to create timing plan inputs for the signal controllers, implement the timing plans, and evaluate the benefits if the City would like complete implementation of the new coordination plans. Kittelson&Associates, inc. 8 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,1011 Integration of Safety into Planning Safety is an element that is often not given the proper attention it deserves. To an extent, this has been due to being unable to properly quantify the benefits of HI a project from a safety perspective. At a national level, rectifying this and SAF,-rY promoting the integration of safety into the planning processes is a top priority. ul KAI fully supports this initiative and led the effort to develop the Highway Safety Manual, which provides transportation planners a tool to quantify safety ?` performance in many situations. Some of the key benefits of including safety into 'Q ' the planning process include: wS •:• Corridor Level: screening for common crash types and identifying "hot " spots" upfront in the planning process. ❖ Segment and Intersection Levels: comparing alternatives to maximize safety benefits considering limited financial resources. -:• Funding: enhancing funding options through early identification of safety projects and identifying the safety benefit of other projects. KAI recently completed a muitimodal urban corridor plan on Russell Street in Missoula, Montana that utilized several safety parameters as key measures of effectiveness. The ability to do so was made possible through the use of the Highway Safety Manual (HSM). We are currently assisting the Institute of Transportation Engineers (ITE) in developing highway safety training materials. In addition, KAI has completed many roadway safety audits for public agencies throughout the country. We propose to incorporate safety into the alternatives analysis and project prioritization process. Crash frequency prediction will be used to compare major improvement alternatives for key locations. Public Engagement Process Public engagement is critical to the success of a project for many reasons. First, public engagement refines goals, objectives and vision for the corridor. Secondly, the people that live and work along the corridor have an immense amount of information that can help identify the issues and develop solutions. Finally, there needs to be support and champions along the corridor in order to successfully implement the vision and projects along the corridor. The public involvement plan will be developed by KAI in collaboration with the City to ensure it meets the City's vision, the project goals, and builds on the lessons learned from past experience. We envision the plan will include the following: A Project Steering Committee composed City staff and other key community stakeholders that the City would like include at a project direction level.This group would meet at the beginning of the project and about 2/3rds of the way through the project to review the future conditions and draft alternatives. One open house to gain the general public's comments on the alternatives for the corridor. •:• An optional second open house that could be done at the start to identify issues or at the end to present the final recommendation. Public engagement requires a "bottom-up" approach, which starts with general outreach to key stakeholders, transitions through an educational process, and finally leads to active involvement. This critical element of the "bottom up" approach will help the stakeholders to not only understand the Kittelson&Associates,Inc. 9 Proposo!for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 corridor planning process, but to educate them on the technical engineering, land use, and environmental constraints and allow them to actively participate in the development of future improvement concepts. Optional Public Engagement Plan Elements If desired, there are several tools that could be used in the Tigard Neighborhood Trails public involvement process the KAI Team could provide. For Interactive Project Website example, KAI could provide: + rt;anl Arih"014 0 Tr AN plan ❖ Individual meetings with property owners or small 'h group meetings. -" •:• Communication materials (printed and digital) could be - -used to inform the community about the project and provide education about transportation issues. > � ❖ A plan website could be developed for posting on (or _ S p p g linking to) the City website. This website would be used for communicating information, as well as gathering public input.The website could also be interactive and provide opportunities for citizens to ask questions of the project team.The KAI Team is experienced and equipped to work with City staff to support the website. As an example, KAI previously developed a web-based tool for public input on the Tigard Neighborhood Trails Plan.This tool allowed the citizens of Tigard, Oregon to directly map connectivity barriers and desired paths on an easy to access and read electronic map using a Google Maps based product. Kittelson&Associates,Inc. 10 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3, 2011 Section 2: KAI Qualifications Kittelson&Associates,Inc. (KAI) For the past 25 years, KAI has been successfully leading transportation planning projects from their earliest stages into a successful final product. From regional long-range transportation plans to downtown plans, to bicycle and pedestrian plans, KAI projects are always completed with significant expertise and under the direction of experienced transportation professionals. KAI is a regional and national leader in providing quality, cost effective, and innovative transportation planning services to a variety of public and private clients. KAI's specialized experience includes: •:+ Completion of over 100 major transportation and corridor plans National Research Experience •:• Extensive experience with multimodal planning ■ Strategic Highway Research Program 2 and public involvement facilitation (SHRP2): :• Access management research and studies o L02:Travel Time Monitoring Applied national research contracts (see to the Program. right) o C05:Understanding the Contributions of Operations, •:• Industry leader in roadway safety evaluation Technology, and Design to AASHTO's Highway Safety Manual Meeting Highway Capacity •:• FHWA Road Safety Audit Guidebook Needs. ■ FHWA Signalized Intersections: *:• Proven land-use, economic development, and Informational Guide transportation integration: FHWA Roundabouts:An Informational •:• Multimodal corridor and sub-area plans Guide ❖ Planning and growth management for all sizes of ■ 2010 Highway Capacity Manual communities . ■ NCHRP 17-36:AASHTO Highway Safety •:• Smart growth/livability studies and complete Manual streets evaluation NCHRP 3-70 Multimodal Arterial LOS KAI is a regional and national leader in providing ■ NCHRP 20-S:Acquisition of Access Rights quality, cost effective, and innovative transportation planning services to a variety of public and private clients. Exhibit 4 below shows a list of recent transportation plans completed by KAI and the elements included in each plan. Kittelson&Associates, Inc. I1 Proposal for Professional Services for the City of Pasco City of Pasco Rood 68 Corridor Study March 3,2011 Exhibit 4-Matrix of Project Experience � r, PROJECT eje�a yy4i h4 y4i °o �'trr �r ++f Russell Street EIS Trattic Analysis Update V/ V V., f f V/ Lower Columbia River Rail Corridor Plan ✓ ✓ f US 97&US 20 Refinement Plan(bend,OR) V/ f f Vr Airport Way improvements 6 Signal Timing Study(Fairbanks,AK) V f %/ %/ V/ State Street Transit and Traffic Operational Plan(Solve.ID) y f f V V Stevens Drive Corridor Study(Richland.WA) V/ V/ US 730 Corridor Refinement Plan(Morrow County,OR) V 1.84JUS 395 Interchange Area Management Plan(Pendleton,OR) %/ f V Fairbanks Long Range Transportation Plan(Fairbanks,AK) �f Y SW Boise Transportation Study(Boise,ID) V V/ V/ V V City of St.Helen's Transportation System Plan ACHD Road Safety Audits(Ada County,10) Example Projects Following are descriptions of projects that included similar elements to those that are anticipated for the Road 68 corridor plan. 1_84111JS 395 ffiterchange Area Management Plan 1.orL�l:i�aifi I?en�ltetcrrlr(.)y�� l�lt Client:Oregon Department of Transportation Date:4/2009-12/2010 _ KAI led the effort to develop an interchange area management plan (IAMP) for the existing 1-84/US 395 interchange in Pendleton, Oregon. This interchange is 1 l 3 currently experiencing capacity and safety related problems that have been • exacerbated in recent years by new highway-oriented commercial development and residential development. US 395 also serves as the primary north-south connection within the city. The project team worked with agency staff and local community members and stakeholders to develop an interchange design and focal circulation and access management plan that will provide adequate traffic operations and multimodal accessibility and safety for the next 20 years and beyond. The interchange is constrained by the steep and rocky topography of the area, as well as by the fact that the area is nearly built-out (the downtown begins on the north side of the interchange and the south side is lined with commercial development). Access management was also a crucial issue on the five-lane US 395 roadway that is lined with existing commercial development, given the need to provide access to the businesses, while at the same time addressing the operational and safety issues introduced by close intersection and access spacing. Therefore, an intensive public and stakeholder involvement process was necessary in order to develop creative solutions to best meet the needs of area residents, business owners,and the traveling public. Kittelson&Associates,Inc. 12 Proposal for Professional Services for the City of Pasco City of Pasco Rood 68 Corridor Study March 3,2011 e � 1,9-cation.Nissoula,Montana. Client:Montana Department of Transportation,City of Missoula Date:3/2009-8/2009 The City of Missoula, in cooperation with the Montana Department of Transportation (MDT) and the FHWA, initiated an Environmental impact Statement (EIS) in 2001 to evaluate alternatives to address the current and projected safety and mobility concerns on Russell Street and South 3`d Street. The Draft EIS (DEIS) alternatives include 3-lane and 5-lane cross-sections with traffic signals, single and multilane ,. roundabouts, and access control along the 1.5-mile corridor. In response to public `- `- �'f' comments on the DEIS, the City requested a Traffic Analysis Update be completed for the Russell Street section of the DEIS. KAI is currently completing the Traffic Analysis Update, which included three project stages. Stage 1 involved developing a data collection plan, field visit, existing field measurements for calibration of the analysis models, and future year 2035 traffic volumes for the corridor using the TransCAD model. Stage 2 involved analyzing the DEIS alternatives for traffic operations, safety, and multimodal level of service. This analysis included developing a Synchro model, analyzing roundabouts using the procedure from the Draft 2010 HCM, analyzing safety using the procedures in the AASHTO Highway Safety Manual, and analyzing the multimodal level of service using the Draft 2010 HCM procedures to assess performance of pedestrian, bicyclist, and transit modes on the corridor. Stage 3 included the development of a VISSIM micro-simulation model for two scenarios and a final report. US 97 & US 20 Reftnenient Plan Locoriura"P.e.tid,0regdrs---- ---- i — -- Client:Oregon Department of Transportation_ Date:7/2004-6/2007 KAI worked in collaboration with ODOT, Deschutes County, and the City of Bend to address land use and mobility issues for both US 97 and US 20 around the north end of Bend. The resultant Refinement Plan will guide the timing and location of future improvement projects that support the adjacent properties and preserve the integrity and regional mobility function \ y of the two highways for the next 20 years. The US 97 and US 20 Refinement Plan inventoried f current conditions, predicted traffic volumes at the end of the planning horizon year, and identified the nature and timing of improvements to ensure the highways met the applicable rl, mobility standards set by the Oregon Highway Plan. KAI provided traffic operations and safety analysis, conceptual design, access management concepts, alternatives analysis and refinement, AjrptortWay f l.acirt.l�# I al`rb�nlas,Al�sl _ _ Client:Anchorage Department of Transportation I Date: 10/2003-3/2007 KAI led a multidisciplinary team that developed a vision for the Airport Way corridor and evaluated the feasibility of potential corridor solutions. Integral to the entire process was a comprehensive public involvement program that helped shape the vision, goals, evaluation criteria, and recommendations of W JC ; the project. The pre-NEPA study included traffic operations evaluation, safety analysis, environmental scans, and substantial public involvement. The outcome of this work yielded functional layouts of three promising IRA `," r alternatives for the corridor, which attempt to balance the competing demands of local access and through trips along and across Airport Way for all Kittelson&Associates,Inc. 13 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 modes of transportation. KAI also developed and implemented signal timing plans for the Airport Way and Steese Expressway corridors. This study included a tiered analysis approach, alternatives analysis of traffic signals and roundabouts, multimodal elements, and a safety analysis that included a predictive crash algorithm to evaluate the alternatives. r Operatlons 1.+7orrti�ir:`E��ise;id�lti� Client:Valley Regional Transit&Ada County Highway District Date:present The State Street Traffic and Transit Operations (TTOP) identified and prioritized transit and traffic improvements on the State Street/SH 44 corridor, between the future Downtown Boise Multimodal Center and SH 16. These improvements are aimed at evolving this 14.5-mile long corridor into an integrated w, multimodal corridor that provides auto, transit, bicycle, and walking opportunities. The plan purpose is to identify, evaluate, and recommend the following: ❖ Transit System:A transit route, transit running way location (median, curbside,mixed traffic),and service plan, + Transit-Supportive Land-Use Concepts: Location of potential TOD nodes, :• Corridor Improvements: Improvements to enhance the traffic operations(intersection, ITS,arterial HOV lanes), multimodal accessibility, and access to businesses for the corridor,and 4, Implementation Plan:Projects and financing strategy over the next 25 years. A specialized public involvement process was developed and implemented on this plan that included a 70-member Community Advisory Committee, a 10-member Technical Advisory Committee, and a Public Open House. Surveys, presentations, break-out sessions, mailings, interviews, email, fact sheets, and other tools were used to communicate. City of Valcinia Transportation Systent Plan Loc[itiurt, ;x-70 niv, WaS.trinpusxl Client:City of Yakima -7/2006 5/2UU3 KAI assisted the City of Yakima in the preparation its Transportation System Plan, prepared according to the requirements of the Growth Management Act (GMA) and including a comprehensive assessment _ of multimodal needs and funding options. The plan addresses room »-i►. _ several key issues: Determines modifications to the existing street standards to provide a comfortable,convenient and safe transportation system for all modes.The current standards are primarily oriented to four-or five-lane roadways with limited facilities for pedestrians and cyclists. •:• Recommends alternative funding mechanisms(e.g.,a traffic impact fee) to address the projected deficit for capacity, circulation,safety, and maintenance improvements. Details low-cost,easy-to-implement mitigation measures to address existing and projected system deficiencies. The plan does not include significant roadway widening or the construction of new facilities over the next 20 years. Rather,the plan includes strategies to better manage the transportation system within the context of existing neighborhoods and fiscal constraints. Kittelson&Associates, Inc. 14 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 Section 3: Professional Qualifications & Relevant Experience KAI has assembled a uniquely qualified group of firms and individuals for the City of Pasco's Road 68 Corridor Plan. The KAI Team is structured in a way that each task will be approached with the greatest level of expertise, while ensuring the team will function collaboratively and cohesively. We have the transportation planning expertise needed to successfully complete this project and we have worked together to facilitate the collaborative environment this project requires. Below are the key staff proposed for this project. Chris Brehmer, PE will serve as the Project Manager. Chris was chosen as the Project Manager because of his extensive specialized expertise in corridor traffic evaluations and his multi-disciplinary background. John Ringert, PE (KAI)will serve as the Project Principal throughout the duration of the project, providing senior-level guidance and direction to the work performed. John specializes in transportation planning and traffic operations evaluation for communities in the northwest and is known for his innovative, solutions-based approach to projects. He will be apprised of ongoing activities, review interim and final work products before delivery, and be directly accessible to the City of Pasco at all times. PROJECT TEAM A brief summary of our key staff assigned to this project is provided below. i Chris Brehmer, PE, Project Manager Principal Engineer Education:MS Civil Engineering,Texas A&M University BS Civil Engineering,Clarkson University Licenses.Professional Engineer(Civil): Washington,Oregon,and Nevada Years of Experience: 14 Chris Brehmer, PE will serve as the project manager. Chris has provided project oversight and management on hundreds of transportation engineering/planning projects including transportation impact analyses for proposed developments; campus-wide/neighborhood master plans; traffic signal and signing and striping designs; system development charge methodology studies; and transportation research projects. Virtually all of his Washington projects have required collaboration with various counties, cities, and Washington State Department of Transportation (WSDOT) staff, conducting extensive analyses within the framework of local and state regulations and procedures. These procedures include the Growth Management Act (GMA), State Environmental Policy Act (SEPA), and various local transportation concurrency ordinances. Chris has extensive experience preparing transportation planning studies as demonstrated by his recent involvement preparing; •: The Downtown Vancouver, Washington Concurrency Management System Update (Project Manager, on-going) Chris currently serves as contract manager for •:• The Spokane Valley City Center Vision Environmental Impact KAI's current Clark Statement Transportation Element(Project Manager, completed) County,Washington's •••• The City of St. Helens, Oregon Transportation System Plan (Project Public Works Traffic Engineering Professional Manager, on-going) Services On-Call ❖ The Lower Columbia River Rail Corridor Study (US 30) in Columbia agreement County, Oregon (Project Principal, completed) Chris is well regarded for his ability to communicate effectively at public meetings, one-on-one stakeholder meetings, and public hearings. He has instructed courses on the 2000 Highway Capacity Kittelson&Associates,Inc. 15 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 Manual for the Georgia Department of Transportation and has served as a guest lecturer for transportation engineering courses at the University of Portland and Portland State University. On a national level, Chris led many of the tasks for National Cooperative Highway Research Program (NCHRP) Project 3-54, An Evaluation of Signal Displays for Protected/Permissive Left-turn Control. In addition to extensive field studies that required collaboration with staff from two universities, this national research effort required meetings with traffic signal operations mangers and practitioners across the country as well as regular interaction with the project research panel. This experience, combined with his research at the Texas Transportation Institute, makes Chris a versatile practitioner, project manager, and task leader. Jolin F. Ringert, PE, Project Principal Principal Engineer '- Education:MS Civil Engineering,Texas A&M University 4 A BS Civil Engineering,University of Idaho r. f Licenses,.Professional Engineer(Civil):Washington,Oregon,Idaho,Alaska,California Years of Experience:20 r: John Ringert will serve as the project principal for the corridor plan and also oversee the traffic signal timing task. He has extensive transportation planning, traffic operations, traffic design, and signal systems design experience gained in a wide variety of projects across the United States. John specializes in the corridor and sub-area planning and traffic operations. These projects typically involve multi-modal evaluation, alternatives evaluation, prioritization and implementation planning, and public engagement. John's experience ranges from federally mandated regional planning to detailed corridor operations. Recent projects include: State Street Transit and Traffic Operations Plan (Project Principal, ongoing) •*e Southwest Boise Transportation Study (Project Manager,completed 2008) ❖ The Fairbanks Metropolitan Area Long Range Transportation Plan (Project Principal,'completed 2010) •:• Eagle Road Advanced Traffic Management System and Signal Timing(Project Manager, Completed 2007) On a national level, John has worked on many NCHRP projects including NCHRP 3-72: Lane Widths, Channelized Right Turn Lanes and Right Turn Deceleration Lanes, and NCHRP 3-89: Design Guidance for Channelized Right Turn Lanes. Nick Foster,Safety and Multimodal Planning and Analysis Engineering Associate Education:8A,Economics and Applied Physics,Whitworth University Z Years of Experience:5 Nick Foster will serve as the lead on the safety and multimodal planning aspects of ` the study. He has completed a number of corridor and sub-area studies that have addressed a wide-ranging set of circumstances and challenges across the Northwest. Nick's past work and current pursuits include an emphasis on innovative roadway safety and multimodal analysis techniques and solutions. He particularly enjoys helping communities create plans that reflect their vision and serve as a roadmap to creating complete and safe streets. Kittelson&Associates, Inc. 16 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 Nick's recent related project work includes: •:• Russell Street EIS Traffic Analysis Update (Missoula, Montana —Task Lead on Safety and Multimodal Level-of-Service Analyses for alternative corridor improvement options) US 26: 122nd— 136th Safety and Multimodal Level-of-Service Analysis (Portland, Oregon —Project Manager) •:• Various Interchange Area Management Plans (Pendleton, Umatilla,and Boardman, Oregon — Assistant Project Manager on these plans that develop interchange improvement, access management, and local circulation concepts for the freeway ramp terminals and surrounding highway and local road corridors) On a national level, Nick worked on iVCHRP Project 3-70; Multimodal Level of Service Analysis for Urban Streets and is a co-instructor of the upcoming Institute of Transportation Engineers (ITE) professional development webinars on the Highway Safety Manual and the multimodai level-of-service methodology in the 2010 Highway Capacity Manual. Kittelson&Associates,Inc. 17 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3, 2011 Section 4; Scope of Work Following is a proposed draft scope of work for the Road 68 Corridor Study. This scope of work will serve as a starting point for development of a final scope of work in collaboration with the City. ASSUMPTIONS: Following are the assumptions in which the project scope is based. All existing traffic count data within the study area will be provided by the City. These counts are anticipated to include: Typical weekday afternoon (4:00-6:00 p.m.) and Weekday afternoon (4:00-6:00 p.m.) traffic count Saturday mid-day (11:00 a.m.-2:00 p.m.) peak data during a TRAC event along the corridor at hour traffic counts along the corridor at key key intersections including: intersections including: •:• W Argent Street -:• 1-182 Eastbound Ramp •; Chapel Hill Boulevard •:• 1-182 Westbound Ramp •3 1-182 Eastbound Ramp •: TRAC Access :• 1-182 Westbound Ramp ❖ Burden Road ❖ TRAC Access •:- Wigley Drive •:• Burden Road •S Sandifur Parkway •:- Wigley Drive •. Sandifur Parkway ❖ Powerline Road Other traffic data supplied by the City will include: Historical crash data for the corridor. 6• GIS mapping showing right-of-way and property lines. -:• Current signal timing along the corridor. •F Near term and long-term travel demand forecasts for the corridor. Public notifications and meeting facilities for public involvement activities. SUMMARY OF WORK: Task 1:Project Management During the project start-up, KAI will meet with the City of Pasco project manager to refine the project schedule including submittal dates for products and anticipated meetings. In addition, a strategic approach for public involvement(PI) will be developed. Project management is a crucial element and will include many tasks. The project manager for KAI will meet with the City project manager to develop a comprehensive communication plan. This will include monthly progress reports, as well as regular coordination meetings, conference call, and e-mails. Deliverables: Some of the key tasks/deliverables are listed below: Kittelson&Associates,Inc. 18 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 •:• KAI shall schedule and attend up to 2 project management team meetings in the City of Pasco •:• KAI shall prepare and submit monthly progress reports to City of Pasco d• KAI shall prepare and submit monthly schedule updates The scope of work assumes the two project management team meetings with the City of Pasco will be scheduled in addition to the meetings required as part of the public involvement task. Meetings will be held on the same day where possible to minimize travel costs. Task 2:Stakeholder and Public Involvement As part of the project startup, KAI will meet with the City of Pasco project manager to plan for meaningful and efficient public involvement in the development of the transportation plan. It is assumed the public involvement plan will include the following elements: +:• Meetings with the City staff and any key stakeholders they would like to invite to the meetings. Public open houses A key to the success of this project will be gathering input from agency stakeholders and the local neighborhood groups at the time the preliminary alternatives are developed. It is assumed for the purpose of this scope of work that City of Pasco staff will organize and provide the notice for the stakeholder and public involvement meetings and a representative will attend any additional meetings with potentially impacted persons. KAI will provide the meeting agendas, facilitate the meetings, and provide presentation materials for the meetings. A total of three meetings during the two trips to Pasco are assumed as part of the public involvement scope of work: •:• Two meetings with the City and any other stakeholders they want to invite. ❖ One Public Meeting in an open house format to be held to gain input on the corridor alternatives. Deliverables: •:• Meeting summaries (1-2 pages)for each public meeting ad Display materials and handouts for the meetings. •:• A summary of the public involvement process for inclusion in the final report. Task 3:Inventories and Existing Conditions The inventory of existing conditions will provide the basis for confirming the future improvement needs and identifying key issues and constraints. The inventory task will include gathering traffic data, reviewing and summarizing existing studies and plans, and obtaining roadway conditions information provided by the City. KAI will review the data and create report and presentation figures as necessary. In addition, KAI will contact emergency service providers in order to identify locations or pockets where service problems may exist. Specific items that will be included in this task are: •:• A review and summary of past studies including the I-182 Corridor Subarea Transportation Plan, the Columbia River Crossing Study, and the BFCG 2025 Regional Plan. •:• Assemble and prepare base maps and available data. ❖ Review of the peak hour turning movements and evaluation of level-of-service at the key intersections on the corridor. Kittelson&Associates, Inc. 19 Proposal for Professional Services for the City of Pasco City of Pasco Rood 68 Corridor Study Morch 3,2011 ❖ A review of existing pedestrian and bicycle facilities. •:• A review of pedestrian and vehicular access to key generators in the study area. • A review of intersection operations. •:• Analysis of crash rates and patterns along the corridor. During this task, KAI will develop base mapping for the study area. The base mapping will include an existing aerial in electronic format available either through the City or a local provider of aerials and GIS mapping obtained from City. The KAI team will meet with City staff to review the public input that has occurred as part of the past subarea plan and the recent Columbia River Crossing Study. Deliverables: ❖ Technical memorandum documenting the results of Task 3. Task 4:Future Conditions Forecasts and Analysis The future conditions analysis will include projecting future traffic and assessing the future transportation needs. The analysis will be based on the most recent BFCOG future (20 years) travel demand model. The current model is for year 2025 but our understanding is that it will be updated and therefore the updated model will be used if available. Two model scenarios will be evaluated: ❖ Base 2025 projections assuming the planned transportation and land-use pattern. ❖ Base 2025 projections with the Columbia River Crossing at Road 68. The demographics for the third model scenario will be developed as part of a workshop meeting with the City and BFCOG. The future conditions analysis will include the following: •'r Review the future land use and TAZ structure to identify locations in which zones might be split or new connectors added in order to develop a more refined projection future land use and transportation forecasts. •'r Meet with the City (and BFCOG, if appropriate) to confirm the model assumptions to account for the potential impacts of specific planned developments along the corridor. •: Develop PM peak hour and ADT projections on arterials and collectors in the Study Area for year 2025. s• Develop draft and final evaluation criteria (LOS or MMLOS)to be used for analysis and identification of deficiencies. •:• Refine the existing Synchro model for the area. •:• Evaluate the future traffic conditions for the model scenarios and identify potential deficiencies, In addition, a general review of future pedestrian, bicycle, and transit plans along the corridor will be conducted. The pedestrian and bicycle analysis will focus on connectivity between neighborhoods and to schools and other regional pedestrian and bicycle routes, as well as gaps in the existing system. Deliverables: ❖ Technical memorandum describing the results of Task 4 Kittelson&Associates,Inc. 20 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3, 2011 Task 5: Identification of Improvements&Alternatives Based on the deficiencies identified as part of Task 4, improvement opportunities and alternatives will be identified and reviewed with City and stakeholders. •:• Identify up to two major improvement options for the corridor based on the results of Tasks 3 and 4. Develop concept improvement options at up to three intersections. Safety Evaluation: Evaluate the relative safety impacts of the improvements options using the Highway Safety Manual procedures. Deliverables: •'• Graphics with improvements and pros and cons will be provided to the City. A write-up will be included in the Task 4 technical memorandum. Task 6:Access Management Plan This task will develop concepts for improving the access management along the corridor. This will be incorporated into the Task 5 alternatives development. :• Develop up to two access management options for the north section of the corridor. ❖ Develop big-picture access management concept for the section south of 1-182. Deliverables: •:• Technical memorandum text to be included in the Task 4 memorandum Task 7:Project Prioritization,Implementation,and Funding Plan Project prioritization will be based the evaluation criteria used for the study, input by the City and information provided by the City regarding estimated funding. Based on the project prioritization and funding estimates, an implementation plan will be developed which will identify the recommended timing and phasing of each major project as well as a description of the proposed project. Deliverables: A draft prioritization and implementation table. Task 8: Traffic Signal Timing Traffic signal timing will be evaluated using the Synchro network developed as part of the existing conditions analysis. This scope assumes the City will utilize the information to update the traffic signal timings at the existing signals on the corridor.Tasks will include: ❖ Review the signal-timing database,turning movement count data, and 24-hour traffic data (if available). •:• Review the existing Synchro network to identify additional data (i.e., lane configurations, signal timings and phasing, speed limits, and intersection turning movements) that may be required for completing the Synchro network. •,'• Conduct a site visit during weekday p.m. peak traffic conditions to assess the traffic operations at the study intersections. The site visit will include the following elements: o Observe queue lengths,operating speeds, signal coordination, and vehicle platooning at the study intersections. Kittelson&Associates, Inc. 21 Proposal for Professional5ervices for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 o Collect any additional data, such as lane configurations, signal timings and phasing, and speed limits not included in the Synchro model. ❖ Using the base Synchro network and peak hour traffic volumes used for the existing conditions analysis, optimize the weekday p.m. peak hour and Saturday event peak hour Synchro networks. •:• Develop signal timing recommendations regarding grouping of intersections to coordinate, signal phasing, cycle lengths and adjustments for events. Deliverables: •:• Technical memorandum describing the preliminary signal timing recommendations. Task 9:Final Reports&Documentation We propose to distribute the technical memorandums as PDF documents to the extent possible in order to reduce review time and ensure software constraints are not a problem. Comments by stakeholders on the technical memorandums will be documented and included as necessary in the final report documentation. The final report documents will include a full report and a technical appendix containing the technical memorandums public input and supporting materials. Deliverables: The following deliverables will be included as part of this Task: Three paper copies of the report. •:• One copy of the technical appendix(assumed to be 3-ring binder) containing technical memorandums, computations, model outputs, etc. •:• Electronic versions of the Technical Appendix and the Final Report. Kittelson&Associates, Inc. 22 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3, 2011 Section S: Estimated Fees and Proposed Project Schedule Based on the scope of work described in Section 4, a preliminary budget was developed. For a corridor study such as this one, there are many factors that affect the budget that are difficult to reflect in a scope of work or budget. items such as the number and quality of the displays at open houses, how meetings are scheduled and planned, and the quality of the work products all affect the budget and are not necessarily comparable between different consultants. Therefore, we have developed an estimated budget and hours based on our scope as well as a budget range. The budget range identifies the extent that we believe the budget could vary once we meet with the City to further refine and finalize the schedule and work products. Exhibit 5 shows the estimated hours and budget for each major task. Exhibit 5-Estimated Hours and Budget ESTIMATED BUDGET PROPOSED TASK HOURS RANGE SCOPE: BUDGET 1. Project Management& City Meetings T 35 $4,000-$7,000 $5,500 2. Public Involvement 40 $5,000- $10,000 $5,500 3. Inventories and Existing Conditions 55 56,000-$8,000 $7,000 4. Future Conditions Analysis 70 $7,000- $13,000 $8,000 5. Improvement Alternatives Evaluation 40 $4,000 -$9,000 $5,500 6, Access Management Plan 40 $3,000-$9,000 $4,000 7. Prioritization and Implementation 15 $2,000-$5,000 $2,000 8. Signal Tuning 30 $3,000-$8,000 53,500 9.Final Reports and Documentation 50 $5,000 - $7,000 '65,500 Direct Expenses $1,000-$3,000 $2,500 Total 375 $40,000-$70,000 $495,000 w As shown in Exhibit 5, we estimate the cost of the project to range from approximately $40,000 to $70,000 depending on the specific details of the final scope of work. We estimate the cost to complete the specific scope of work included in this document to be approximately $49,000. We understand that this budget may be larger than the City has currently allocated. If this is the case, we believe the budget could be reduced based a close review of the specific work products needed by the City such as the individual task technical memorandums and the public involvement program. PROJECT SCHEDULE The schedule shown in Exhibit 6 illustrates our proposed project schedule.As shown, we proposed a nine month process for this project beginning in the spring of 2011 and ending around November 2011. We believe this is a reasonable timeframe to engage the public and stakeholders and maintain their interest and attention. Pending the City's direction and selection of optional task elements, this schedule could be accelerated by approximately three months. Kittelson&Associates,Inc. 23 Proposal for Professional Services for the City of Pasco City of Pasco Rood 68 Corridor Study March 3, 2011 Exhibit 6-Proposed Schedule JQL OCT NOV DEC ' I Task 1: Management!Public Involvement f Task 2: inventory Existing „ }` Conditions I" 4 l _ } - Task 3: Future Conditions Analysis' I i i Task 4: Alternative Analysis ! ; Task 5: Access Management Plan { . _ I Task 6: Traffic Signal Timing i Task 7: Project Prioritization i f s and Funding L i •l Task 8: Final Report City/Steering Committee Meeting Public Open House = Final Presentation to Agency/City Council 3= Draft Technical Memorandum Draft Report = Work Product(Figure/Map) = Final Report *= Optional Task Summary The City of Pasco Road 68 Corridor Plan will be a critical document for relaying the vision of transportation in the corridor over the next decade, and for ensuring projects have local champions and can compete effectively for limited state and federal funding. We believe the KAI Team is the right choice to perform this project for the following reasons: •: National Expertise:The firms and team members involved are known nationally for their innovative approaches to multimodal planning. KAI is a leader in research on livability and safety in transportation. Proven Track Record on Corridor Plans:The KAI Team has completed hundreds of transportation plans encompassing all modes of transportation in communities of various sizes and settings in Washington and throughout the U.S. Cutting Edge Safety Evaluation: KAI team members are experienced in applying the quantitative methods for predicting crash frequency and estimating the crash reduction benefits of improvements from the Highway Safety Manual. •' Focus on Effective Public Outreach:The KAI Team brings a strong focus on public engagement and the understanding that proactive public involvement is a necessity to obtain a supported and implementable plan. + Strong Signal Operations and Signal Timing: KAI is one of the leading firms with respect to signal operations, traffic signal timing, and ITS. Kittelson&Associates, Inc. 24 Proposal for Professional Services for the City of Posco City of Pasco Road 68 Corridor Study March 3,2011 •:• Proven access management expertise: KAI has successfully completed and implemented arterial and interchange area access management plans. •:• Commitment: Each of our team members is passionate and experienced in the field of transportation planning and are personally committed to providing the City of Pasco and its residents with a successful project. The KAI Team looks forward to serving and working with City staff to complete the City of Pasco Road 68 Corridor Plan and is excited to see the City adopt, embrace, and implement this plan for years to come. Kittelson&Associates,Inc. 25