HomeMy WebLinkAbout2011.03.28 Council Workshop Packet AGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. March 28,2011 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) Planning Commission Interviews: 1. Agenda Report from Gary Crutchfield,City Manager dated March 24, 2011. 2. Applications (3) (Council packets only). (b) School District Bond Proposition: 1. Agenda Report from Gary Crutchfield, City Manager dated March 24, 2011. 2. District Bond Proposition Information Sheet. (c) Ridges to Rivers Open Space Network Presentation.: 1. Agenda Report from Rick White, Community & Economic Development Director dated March 23, 2011. 2. Ridges to Rivers Open Space Network Vision Plan (Council packets only; copy available for public review in the Planning office, the Pasco Library or on the city's webpage at hlti):l/www.pQco-wa.i;Q",/citvcouncilc,-, rts). (d) 4`h Avenue Corridor Enhancement Project(North): 1. Agenda Report from Ahmad Qayoumi,Public Works Director dated March 16,2011. 2. Vicinity Map. 3. Professional Services Agreement. (e) 41h Avenue Corridor Enhancement Project(South): 1. Agenda Report from Aluuad Qayoumi, Public Works Director dated March 16, 2011. 2. Vicinity Map. 3. Professional Services Agreement. (f) Road 68 Corridor Study(Argent Road to Sandifur Road): 1. Agenda Report from Ahmad Qayoumi,Public Works Director dated March 15,2011. 2. Vicinity Map. 3. Professional Services Agreement. 5. OTHER ITEMS FOR DISCUSSION: (a) (b) (c) 6. EXECUTIVE SESSION: (a) (b) (c) 7. ADJOURNMENT REMINDERS: 1. 10:00 a.m., Monday, March 28, Lourdes Medical Center, 520 N. 4`' Avenue — Lourdes Health Network"Doctors' Day"Proclamation Presentation. (MAYOR MATT WATKINS) 2. 4:00 p.m., Monday, March 28, Ben-Franklin Transit Office — Hanford Area Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL YENNEY,Rep.; SAUL MARTINEZ, Alt.) AGENDA REPORT TO: City Council March 23, 2011 ti FROM: Gary Crutchlie ti y Manager Workshop Mtg.: 3128/11 SUBJECT: Planning Commission Interviews 1. REFERENCE(S): 1. Applications (3) (Council packets only) li. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 3128: Council to conduct brief interviews with Zahra Khan, Michael Levin and Joel Nimmo. III. HISTORY AND FACTS BRIEF: A) The Planning Commission is composed o['nine members; terms are for six years. The Commission meets on the third Thursday of each month at 7:00 p.m. B) The Planning; Commission conducts workshop meetings and public hearings on land-use policy and development proposals and issues recommendations for the City Council. C) At the present time there are two vacancies on the Commission: 1. Position No. 1 (vacant) unexpired term; expires 2116 2. Position No. 7 (vacant) unexpired term: expires 2114 D) After Council committee review of all applications, the following have been selected to interview: 1. Zahra Khan............................................................6215 Kliekitat Lane 2, Michael Levin..................................... .....................3108 W. Wernett 3. Joel Nimmo.......................................................... 8316 Langara Drive IV, DISCUSSION: A) After conduct of interviews at the March 28 Workshop meeting~, it is proposed that appropriate appointment be made by the Mayor, subject to confirmation by the Council, at the April 4 business meeting. 4(a) AGENDA REPORT TO: City Counci March 24, 2011 FROM: Gary Crutch � Manager Workshop Mtg.: 3/28/11 SUBJECT; School DistrictBond Proposition 1. REFERENCE(S): 1. District Bond Proposition Information Sheet 11. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 3/28: Discussion and determine whether or not to conduct a public hearing on April 4 to consider a formal position in support of or opposition to the School District's Bond proposition III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) The School District has placed a construction bond proposition on a special election ballot scheduled for April 26. The proponents of the proposition are seeking City Council endorsement of the proposition. Before the City Council can take a formal position, either opposing or supporting a ballot issue, it must first conduct a public hearing to receive any comment from the public. Thereafter, the City Council is authorized to take a formal position, if it desires to do so. B) Given that the April 26 proposition ballot will be mailed by the County Auditor the week of April 4, the only practical time to conduct a hearing is at the April 4 Council meeting. if Council is comfortable taking a position at that time, an appropriate resolution can be prepared. 4(b) Pasco School District Bond Fact Sheet Purpose of the bond: To build an additional elementary school, an additional middle school, a west side early learning center, buy land for future schools and fund several capital improvements and upgrades, These improvements and upgrades include a required relocation of New Horizons High School (NHHS), upgrading the kitchen at Livingston Elementary(the current kitchen is inadequate to serve the needs of the student population), Stevens Middle School site expansion (revising student drop off and pick up and making Stevens' campus facilities more equitable and comparable to those at McLoughlin and Ochoa), adding Pasco High science labs, additional portables, upgrading transportation and maintenance facility to accommodate needs caused by enrollment growth,and upgrading HVAC systems and parking lots at several schools. Why is this bond being proposed now? • Since 2000,enrollment has increased by more than 6200 students-71% or an average of over 620 new students a year—enough students to open a new school annually, a Pasco's 12 elementary schools were designed to hold 6,500 students. Current enrollment is 7,688. o Pasco's 3 middle schools have a design capacity of 2,485 students. They are now serving 3,381. • All schools except Chiawana and Pasco High Schools and Captain Gray are overenrolled. Several schools are 50%-60% overenrolled. For example, Livingston and McGee Elementary Schools were built for 500 students and now currently enroll over 820 each. McLoughlin Middle School was built to house 1,000 students and currently serves nearly 1,500. Livingston and McLoughlin will both get additional portable classrooms next year, increasing those enrollments by 50 and 100 students respectively. • At many schools there is insufficient space to allow parents and relatives to attend school programs. • Pasco's student growth has been accommodated in the past through the construction of new schools and the addition of portables. However, using portables as a continuing option is growing less realistic. o There are currently 150 portable classrooms in the Pasco School District and 17 more will be added in August 2011. o The infrastructure (cafeterias, playgrounds, play fields, restrooms, electrical and fire systems, etc,) at the most crowded schools are approaching the point where they cannot support any additional portable classrooms. • The schools that would be funded by this bond are needed now to house students currently enrolled in the district o The fiscally responsible approach is to build schools when students are here, not in anticipation of students to come. 1 • Addition of a 1,250-student middle school will accommodate the current middle school over enrollment. • Addition of one elementary school will relieve overcrowding at the most heavily impacted schools, but some portable classrooms will still be required. • An early learning center is a cost effective way to gain the equivalent of another elementary school while providing a powerful educational setting for kindergarteners, • Thus, the bond proposal represents a conservative approach to addressing the growth in Pasco's student population. • There is every indication that Pasco's student population will continue to grow. For example, the Office of the Superintendent of Public Instruction (OSPI) and E.D, Hovee, Inc., an independent consulting firm, project that student enrollment in the Pasco School District will exceed 20,000 by 2016. Past projections of yearly student enrollment by OSPI have been accurate to within 100 students. • There is no question that sooner or later additional schools will have to be built. Sto-pgap measures to accommodate growth cannot-be sustained forever. • Land for both the new elementary and middle schools has already been purchased by the District as approved by voters in previous bond elections (13 acres at Road 60 and Sandifur for an Elementary School and 40 acres for a Middle School at Road 52 and Powerline. The exact location of the west side early learning center has not been determined.) • The District owns the designs for middle and elementary schools. These basic designs have already been used to build eight schools. Using common designs saves money on architect and engineering fees. Contractors know the design well, and we get good bids.This practice greatly reduces cost and schedule uncertainty. • So why go to the community with a bond request now? • Interest rates are at a historic low and will only go up in the future. Financing a bond now will save taxpayers money in the long run. • The bidding climate for construction projects remains favorable. Competition for work is high, and contractors are highly motivated to provide good value. n The Pasco School District is eligible for up to $50M in matching construction funds from the State, reducing the cost of these projects to local taxpayers by 1/3. o Waiting to run a bond in the next state budget biennium increases the risk that state school construction matching funds will be reduced or eliminated. Without state matching funds, the cost to local taxpayers of building these facilities, which are going to be needed no mater what we do now, will be much greater. 2 Some Additional Information How much will each bond item cost? • Middle School $60 million • Elementary School $26 million • West Side ELC $13 million • Relocation NHHS $3.4 million • Livingston Kitchen $.75 million • Stevens Site Expansion $1.2 million • Land Acquisition $1.3 million • PHS Science Labs $1.3 million • Portables and upgrades to Building 210& HVAC, parking lots, etc. at several schools $2.05 million S59 from local taxpayers, $50 from state= $109 million Why can't we just put students in an existing building like the old K-Mart? It would be great if we could move into these spaces today. However, these structures are not compliant with the required building and safety codes for housing students under the age of 18 (fire sprinklers, natural light, lack of required playfields, ADA accessibility, etc.). Bringing these buildings up to code is very costly. Spending millions of dollars to bring them up to code would still result in a less-than- adequate educational facility. It is better to put the dollars toward the cost of a compliant facility in the needed location that fits the educational purpose. Additionally the existing structures are not in the locations where we need new schools. However, we continue to assess options for converting existing buildings as they become vacant. Why wasn't this growth planned for in the last bond election? State law limits the amount of debt the District can assume. Even though we recognized at the time of the last bond election that additional classrooms might be needed,this limitation precluded our ability to take on more debt. When will the schools open? The elementary would open in fall 2012. Both the middle school and early learning center would open in fall 2014. The other projects would begin on varied time schedules, some immediately and some in the most convenient time frame in order to continue school operations with the least disruption possible. This time frame depends on passage of the bond and timely receipt of state match dollars. What are the advantages of an early learning center? Our current early learning center, Captain Gray, allowed us to move kindergarteners from four schools (Chess, Emerson, Frost, and Longfellow) into a new location, freeing up classroom space in those buildings. Students also benefit from the focused educational program targeting five-year olds across the entire school. Also, an early learning center is cost-efficient space, costing less than a K-5 school. 3 Why is New Horizons High School moving? The NHHS site is located on land owned by Columbia Basin College that the district has been leasing at no cost since 1989. With the addition of new buildings on the CBC campus and expansion of its agriculture program, CBC has notified the District that it needs the land back. We have appreciated the generosity of CBC. CBC has, however, indicated that they will not be able to extend the lease beyond 2012. Where will NHHS be located? The District is currently exploring options that are both cost efficient and educationally beneficial. No decision has been made yet. What are some of the other options for accommodating student growth besides new construction? • Multi-track year round (MTYR) student schedules would increase building capacity by 25% in a 4-track system. For example, at "XYZ" School of 1000 students only 750 students would be in session at any given time and 250 students would be on break. • Double shifting would increase capacity by 100%, but students would attend one of two shifts, either 6:00 a.m. to 12:00 p.m. or 12:30 p.m.to 6:30 p.m. • Either of the above options could be used at some or all schools. Even if the bond passes one of these two options may be used as a short-term solution to the overcrowding problem. Each is option problematic, particularly for extracurricular activities like sports and clubs and for the visual and performing arts. Other options such as on-line learning and grade reconfiguration will also be considered, but they would not provide as much space capacity as MTYR or double shifting. If the bond does not pass, the district will still need to house the students. It is likely that multiple options will need to be implemented at several schools across the district. How much did Chiawana High School Cost? The cost of construction for Chiawana High School was$211.56 per square foot. This cost compares favorably to the statewide average cost of$292.96 per square foot for construction of high schools greater than 200,000 square feet during the period 2007-2009. CHS is built with materials and approaches to last 50* years. While this increases the upfront building costs slightly, it saves taxpayer money in the long run by providing the community with a school that is functional for generations with minor updates. When building schools, PSD is required by Washington State law to pay prevailing Union wages for all the construction trades. 4 AGENDA REPORT FOR: City Council . March 23, 2011 TO- Gary Crutchl Manager Workshop Mtg.: 3/28/11 FROM: Rick White, Community& ,Economic Development Director SUBJECT: Ridges to Rivers Open Space Network Presentation 1. REFERENCE(S): 1. Ridges to Rivers Open Space Network Vision Plan(Council packets only; copy available for public review in the Planning office, the Pasco Library or on the city's webpage at httn:l/www,RMco-wa.rc�y/cilvcouncilreports. I1. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 3128: DISCUSSION III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The Ridges to Rivers Open Space Network (RROSN) group started in 2005 as the Tapteal Greenway Association. That group was dedicated to preserving a specific geographic area within the Richland City limits. It branched out in late 2007 to form an effort in the greater Mid-Columbia to begin a public discussion about local vision and future plans for open space. The Plan is the product of that discussion, and the RROSN group wishes to formally present it to City Council. B. The purpose of the RROSN Plan is to develop a regional vision for retention of special geographic and geologic features in the Mid Columbia and how a system of trails and linkages can allow residents and visitors to experience these features. The RROSN Plan also provides a series of policy recommendations and specific implementation measures. C. Much of the RROSN Plan focuses on areas in South Richland and Benton County. Efforts in Franklin County focus on connection of the Columbia Plateau Trail with Sacajawea State Park; establishment of a multi-use trail around Scootney Reservoir; establishment of permanent access to the Juniper Dunes Natural area and a trail that connects Juniper Dunes to Smith Canyon; establishment of an interpretative trail at Esquatzel Coulee that ties in with a fixture lee Age Flood National Geologic Trail and establishment of a trail from Lyons Ferry to Palouse Falls. Within Pasco, the existing Heritage Trail and Sacajawea Park are identified as linkages to other regional open spaces. D. The RROSN Plan also provides policy recommendations for jurisdictions and a series of potential measures that can be used to implement the policy recommendations. V. DISCUSSION: A. The RROSN Plan represents a significant effort at establishing an inventory of existing and potential regional open space and providing an array of policy recommendations focused on leveraging the value of open space to our economy, environment and community health. B. Given the depth of policy suggestions contained in the Plan and the influence those suggestions would have on existing development regulations, it may be appropriate to direct the Planning Commission to provide a reeonunended course of action for Council consideration. 4(c) AGENDA REPORT NO. 03 FOR: City Council March 16, 2011 TO: Gary Crutchfit anager FROM: Ahmad Qayoum'i, Public Works Director Workshop Mtg.; 03/28/2011 Regular Mtg,: 04/04/2011 SUBJECT: 4"' Avenue Corridor Enhancement Project(North) I. REFERENCE(S): 1. Vicinity Map 2. Professional Services Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 03/28: Discussion 04/04: MOTION: I move to approve the Professional Services Agreement with HDJ Design Group authorizing survey, topography and design services with respect to the 4t' Avcnue Corridor Enhancement Project (North), not to exceed $11,585 and further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On February 28, 2011, the consultant selection team picked Hopper, Dennis, Jellison (HDJ) which has an office in Pasco to perform preliminary survey and topography to be located on N. 4th Avenue from Court St. to I-182. V. DISCUSSION: A) Greg Jellison of HDJ Design Group will make a presentation and explain the scope of the work. A portion of the scope of work is to provide the Public Works Engineering Group the survey and topographic data necessary to design the road improvements. The fee for this work is proposed on the lump sum of$11,585.00. The preliminary construction cost for the street improvements is $400,000. The City has been allocated $350,000 of federal (transportation enhancement) funds to assist with improvements in the 0 Avenue corridor. 4(d) 4 TH A VE CORRIDOR ENHANCEMENT.PROJECT (NORTH) i I 47 H A VE CORRIDOR r ENIIANCEMENT PROJECT (NORTH) 1-.702 fy i JAMES ST ' All F' 1 PASCO HIGH SC?-1OOL T - W ST' ° V _ LEWI T: IN T L. }} All PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and HDJ Design Group hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide preliminary survey and topography with respect to the 4th Avenue Corridor Enhancement Project (North), Court Street to I-182. NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scone of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with Exhibit A. 1 Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant shall not be considered public records, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B. The City shall have the right, upon reasonable request, to inspect, review and, subject to the approval of the Consultant, copy any work product. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost, if the contract is terminated through default by the contractor. If the contract is terminated through convenience by the City, the City agrees to pay contractor for the preparation of the summary of work done. 3. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a Lump Sum basis as set forth on the fee schedule found in the project proposal, provided, in no event shall the payment for all work performed pursuant to this Agreement exceed the sum of 511,585, without approval from the City. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly and within 120 days. 5. Hold harmless agreement. In performing the work under this contract, the Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter individually and collectively referred to as "Indemnitees"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemnitees from: A. All damages or liability of any character including in part costs, expenses and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person or organization for whom the Consultant may be responsible, and arising out of the performance of professional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the Consultant or any person or organization for whom the Consultant may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services under this Agreement, or from conditions created by the Consultant performance or non-performance of said work or service, 6. General and professional liability insurance. The Consultant shall secure and maintain in full force and effect during performance of all work pursuant to this contract a policy of comprehensive general liability insurance providing coverage of at least $500,000 per occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate for property damage; and professional liability insurance in the amount of $1,000,000. Such general liability policies shall name the City as an additional insured and shall include a proNdsion prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. The City shall be named as the certificate holder on the general liability insurance. Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractor during the performance of this contract. 9. City approval. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten(10) days in advance of the effective date of said termination, 11. Integration. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto. 'These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 13. Non-assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 14. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 15. General Provisions. For the purpose of this Agreement, time is of the essence. Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement, venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs. 16. Notices. Notices to the City of Pasco shall be sent to the following address: City of Pasco P. O. Box 293 Pasco, WA 99301 Notices to the Consultant shall be sent to the following address: HDJ Design Group 300 W. 15th Street Vancouver, WA 98660-2927 Receipt of any notice shall be deemed effective .three (3) days after deposit of written notice in the U. S. mails, with proper postage and properly addressed. DATED THIS DAY OF , 2011 CITY OF PASCO CONSULTANT Matt Watkins, Mayor Greg Jellison, Principal ATTEST APPROVED AS TO FORM Debbie Clark, City Clerk Leland B. Kerr, City Attorney i I SCOPE OF WORK 4tn Avenue Enhancement I'roiect(North) for The City of Pasco, WA General Description: The City of Pasco is designing roadway improvements on 4th Avenue between Court Street and the j SR 395 overpass, They consulted with HDJ Design Group to provide survey for the project. This project is federally funded. I Assumptions: The design will be based on the following assumptions: 1,) The City intends for this project to go to bid by the end of November. 2.) The City of Pasco will design the entire project, and is only using HDJ's survey services for this project. A. SS u_rvey f The area to be surveyed will include existing conditions and improvements inside the Right of Way lines and 5' beyond for: 41h Avenue from the centerline of the intersection with Court to the north side of the curve return at the west bound onramp to SR 395; The northern half of Court Street 200'west and east of the 4'h Avenue Centerline; Jan Street 200 feet east of the Ott'Avenue Centerline; Pearl Street 200 feet east of the 41h Avenue Centerline; and Agate Street 200 feet west and east of the 4th Avenue Centerline. The area to be surveyed will also include an additional 25' at driveway locations, I 1.) Research; Identify Right of Way lines and approximate property lines in the area described above. Identify any easement lines inside the project Right of Way. 2.) Establish horizontal control for the area defined above. , 3.) Establish vertical control for the area defined above. I 4.) Perform a topographic survey, and prepare an AutoCAD drawing and points file for the area defined above. B. Extra Work This work includes any item not covered in the above scope of work or specifically excluded in "Task L" below. No costs have been included for extra work on the cost estimate. I C. Specific Excluslons The following items of work are specifically excluded from the scope of this agreement: I 1.) Any engineering services, or property acquisition services. 2.) Payments of any plan review, application, or permit fees. 3.) Construction Staking. 4.) Asbuilt Survey. City of Pasco,WA February 28,2011 4d'Avenue Enhancement Project(South) Pagel of 2 D. City Responsibiiities The City of Pasco will provide the following items and /or services: i 1.) Pay any fees associated with this project. j 2.) Arrange for safe access to and make all provisions for HDJ to enter upon public and private property as required for HDJ to perform services included in this scope of work. 3.) Provide HDJ with notifiication at least 5 working days prior to desired survey services. s I I I City of Pasco,WA February 28,2011 4'h Avenue Enhancement Project(South) Page 2 of I D.I.-Fahnn°Y 2&2017 lot,N04 WA €n 61+si r F7+ l6r ask i''WWkSheek Job None 4tb A—E,dwlre°nenl Aeulcd l�arth) - r:tl slrxltk EkMEl tkt+fGitlM:i'll CL,u6 CEtyafhsro,WA - ' 4sG�c' ai:0i§.P !�?.,'E3',; - .,rDk= '.�"ts�JU- :' H3J dot.,,. -:rf.'BFHP.- A Su P Re58drth S MOO F HodZ01E(e1 canhol .___..._ 4LM 1 law 3 VVVOO;ConM J T. � -k ryes e � 27A $91MM e r-� _- �:�;; o.ao c ca D ca (1 o,w ao R oloul o. 1 Fim°l Drng'a,TOTAL ifOURS , E3OURLl'RdT£S S1.rb.00 31,4.CU iiai7 ${i;11iU a wilt—1 jEIOAR .. ..1.- z 3�7,,AG. rinal0. 't,TOTeU.DOLLARS 1: - A RW - -" OF,. - �; 3fi. ' �.W � 51]}o iII7 Const Does page 1 AGENDA REPORT NO. 04 t FOR: City Council March 16, 2011 TO: Gary Crutchl;iel F t Matrager FROM: Ahmad Qayoum,i, Public Works Director Workshop Mtg.: 03/28/2011 Regular Mtg.: 04/04/2011 SUBJECT: 4th Avenue Corridor Enhancement Project (South) I. REFERENCE(S): 1. Vicinity Map 2. Professional Services Agreement II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 03/28: Discussion 04/04: MOTION: I move to approve the Professional Services Agreement with HDJ Design Group authorizing survey, topography and design services with respect to the 4th Avenue Corridor Enhancement Project (South); not to exceed $70,000 and further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On February 28, 2011, the consultant selection team picked Hopper, Dennis, Jellison (HDJ), which has an office in Pasco, to perform preliminary survey, topography and design work for the improvement for the south segment of the 0 Avenue Corridor Enhancement Project. V. DISCUSSION: A) Greg Jellison of HDJ Design Group will make a presentation and explain the scope of the work. 4th Avenue south of Court Street improvements will include safety improvements, sidewalks, pedestrian crossing improvements and parking improvements. Sidewalks along the improvements are intended to keep speed slow and pedestrian friendly. A portion of the scope of work is to incorporate a roundabout into the design at the intersections of 3rd Avenue, 4th Avenue and Marie Street. The scope of work also includes identifying amenities within the project boundary that the City may want to blend with the future vision of the downtown. These amenities would include the design of street lights, concrete finish and landscaping. The fee for this work is proposed on the lump sum of $70,000.00. The preliminary construction cost for the roundabout and road improvements is $800,000. The design of the project is expected to be completed by September 2011, award by November 2011 and construction to start spring 2012. 4(e) 4THA VE CORRIDOR ENHANCEMENT PROJECT (SOUTH) 4TH A VE CORRIDOR, � ENHANCEMENT P R OJECT (SOUTH) I-182 TS ' JA MES S .� rC S � R P t SCO HIGH SC COOL w ES TEIR T LEWI ST T � TAIL S PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and HDJ Design Group hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide preliminary survey, topography and roundabout design with respect to the 4th Avenue Corridor Enhancement Project(South), Court Street to Sylvester Street. NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with Exhibit A. 2. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant shall not be considered public records, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B. The City shall have the right, upon reasonable request, to inspect, review and, subject to the approval of the Consultant, copy any work product. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost, if the contract is terminated through default by the contractor. If the contract is terminated through convenience by the City, the City agrees to pay contractor for the preparation of the summary of work done. 3. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a Lump Sum basis as set forth on the fee schedule found in the project proposal, provided, in no event shall the payment for all work performed pursuant to this Agreement exceed the sum of $70,000, without approval from the City. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly and within 120 days. 5. Hold harmless a regiment. In performing the work under this contract, the Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter individually and collectively referred to as "Tndemnitees"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemnitees from: A. All damages or liability of any character including in part costs, expenses and attorney fees; based upon, any negligent act, error, or omission of Consultant or any person or organization for whom the Consultant may be responsible, and arising out of the performance of trofessional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the Consultant or any person or organization for whom the Consultant may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services Linder this Agreement, or from conditions created by the Consultant performance or non-performance of said work or service. G. General and professional liabilitt insurance. The Consultant shall secure and maintain in full force and effect during performance of all work pursuant to this contract a policy of comprehensive general liability insurance providing coverage of at least $500,000 per occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate for property damage; and professional liability insurance in the amount of $1,000,000. Such general liability policies shall name the City as an additional insured and shall include a provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. The City shall be named as the certificate holder on the general liability insurance. Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap, 8. Consultant is an independent contractor, The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractor during the performance of this contract. 9. Cite appproval, Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration, The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 12. 'Von-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 13. Mott-assiEnable, The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City, 14. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 15. General Provisions. For the purpose of this Agreement, time is of the essence. Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement, venuc shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs. 16. Notices. Notices to the City of Pasco shall be sent to the following address: City of Pasco P. O. Box 293 Pasco, WA 99301 Noticcs to the Consultant shall be sent to the following address: HDJ Design Group 300 W. 15th Street Vancouver,WA 98660-2927 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U. S, mails, with proper postage and properly addressed. DATED THIS DAY OF ,2011 CITY OF PASCO CONSULTANT Matt Watkins, Mayor Greg Jellison, Priniepal ATTEST APPROVED AS TO FORM Debbie Clark, City Clerk Leland B. Kerr, City Attorney i i SCOPE OF WORK 4`h Aver U2 Enhpogeme nt Project(Sou for The City of Pasco,WA General Description: The City of Pasco is designing roadway improvements on 4t" Avenue between Court Street and Sylvester Street. They consulted with HDJ Design Group to provide survey for the project, and design a roundabout at the intersection with 3r4 Avenue and Marie Street. This project is being funded by the City of Pasco. Assumptions: i The design will be based on the following assumptions: 1,) The City intends for this project to go to bid by the end of November, 2.) Assume that no right-of-way will be acquired with this project. 3.) The City of Pasco will be responsible for the stormwater analysis. HDJ will design the drainage collection and conveyance system within our area of work, and connect into the City of Pasco's drainage conveyance design or existing system. (Design of stormwater treatment systems is not anticipated;) 4.) HDJ's roundabout plans will be included in the City of Pasco's plan set for the project, The City will provide the cover sheet, standard detail sheets, and any other sheets needed to complete the planset, 5.) This project must be designed in such a way that there are not any Right of Way impacts. 6.) Traffic volumes will be made available by the City for a traffic analysis of the roundabout. 7.) Submittals will be made to the City of Pasco for review, comment, and distribution. HDJ will not be expected to submit plans or reports to any other agency for review. 8.) The City of Pasco is considering changing the City standard luminair. HDJ will design the illumination for the roundabout based on the City's current luminair standards unless the City makes the change prior to HDJ's design. If the City chooses to change the standard after HDJ has started the design it will be an extra. 9.) The City of Pasco will be responsible for project coordination and preparation of the specifications and bid package. 10.) HDJ will Identify the Special Provisions that are necessary to be included within the speclfcations. 11.) HDJ will provide sleeves as for future irrigation needs. 12,) The City of Pasco, wants a simple landscape plan that is designed to require minimal amounts of maintenance, and a low construction cost. 13.) The design will attempt to incorporate the existing steam locomotive into the center island of the roundabout. Assume that the City will prepare the necessary special provisions for any relocation of the locomotive. A. Initiation, Coordination, and Meetings This item includes the assumed coordination and meetings necessary to successfully complete the project. 1.) Internal HDJ design team coordination and meetings. City of Pasco,WA February 28,2011 4`h Avenue Enhancement Project(South) Page 1 of 5 i 2.) Meet with City staff after the review of the preliminary layout, 95% plan submittals and the Final plan submittals, (Assumed 3 meetings 2 hours in length Including driving time). i 3.) Import and export AutoCAD base drawings as needed with the City of Pasco. B. Survey I The area to be surveyed will include existing conditions and improvements inside the Right of Way lines and 5' beyond for: 40 Avenue from the northern end of the curb returns at Sylvester to the centerline of the intersection with Court; The southern half of Court Street 200' west and east of the 4'h Avenue Centerline; 3`d Avenue from Margaret Street to 40 Avenue; Marie Street 200 feet west of the 40 Avenue Centerline; and Octave Street 200 feet west of the 4'h Avenue Centerline, The Park area will also be included from the intersection with 3d and 4th, to the south side of the parking lot. The area to be surveyed will also include an additional 25' at driveway i locations. 1,) Research: Identify Right of Way lines and approximate property lines in the area described above. Identify any easement lines inside the project Right of Way. 2.) Establish horizontal control for the area defined above. 3.) Establish vertical control for the area defined above, 4.) Perform a topographic survey, and prepare an AutoCAD drawing and points file for the area defined above. t C. Prelimina la a HDJ will prepare an exhibit showing the plan view layout of the intersection, and submit it to the City for review and comment, D. 25% Roadway Dg§i n This item includes all work necessary to bring the design to a 95% plan stage. 1.) 95% Design Phase Plan Set shall include: a) Plan over Profile Sheets including drainage conveyance. (Assumed 4 sheets) b) Roundabout General Notes and Legend Sheet, (Assumed 1 sheet) i c) Roundabout Geometry and Grading Plans. (Assumed 2 sheet) d) Roundabout Details Sheet. (Assumed 1 sheet) e) Roundabout Singing and Striping Plan. (Assumed 1 sheet) f) Roundabout Illumination Plan. (Assumed 1 sheet) g) Roundabout landscape Plan. (Assumed 1 sheet) i Additional items of work included in the 95% Plan Submittal are as follows: 2.) Prepare a traffic memo identifying traffic conveyance needs through the roundabout for the 20 year design life of the project. 3.) Prepare a roundabout analysis report. 4.) Prepare special provisions as needed for items shown on the roundabout plans. 5.) Compute quantities and prepare an Engineer's Estimate of construction costs shown on the roundabout plans. City of Pasco,WA February 28,2011 4°i Avenue Enhancement Project(South) Page 2 of 5 I i I 6.) Submit 95% plan set, specifications, and cost estimate for review. (Full size paper 22"04" (1 set), and half size paper 11"x17" (1 set) and one 8'/2x11 copy of the specifications and estimate) I E. Final CaLtrjgt e1jos, and SpeciflQjIllons This item covers all work to address comments on the 95% plans and bring the plan set to Final Plans ready for bid. 1.) Revise plans, special provisions, and engineers estimate (PS&E) per City comments. 2.) Review and provide comments on the City of Pasco's 95% and 100% plans for the project, 3.) Verify that there aren't any inconsistencies between the City of Pasco's plans, and the Roundabout plans. 4.) Submit 100% PS&E for final review and make corrections or address comments as required. (Full size paper 22"x34" (1 set), and half size paper 11"x17" (1 set) and one 8'/x11 copy of the specifications and estimate) 5.) Submit Final electronic plans (AutoCAD 2006 & PDF format), specs (Microsoft Word format), and estimate (Microsoft Excel format) on a CD. Submit paper copies of Final signed plans for City use. (Full size paper 22"x34" (1 set), and half size paper 11"07" (1 set). I F. Protect Tracking and Reporting This item covers all work to prepare and update the monthly billing report. It is assumed that due to the relative simplicity of this project, HDJ will maintain a basic project schedule consisting of key milestones, and will send weekly updates during the design phase of the project so City staff remains informed about the status of the project. Any questions regarding project status can be { addressed over the phone with City staff. i G. Bidding and Consjrggjion Support HDJ will provide the following services for Bidding and Construction support: 1.) HDJ Design Group, PLLC will assist the City of Pasco through the bidding process by addressing design questions. (Assumed 4 hours) 2.) Attend the Pre-Construction Conference. (Assume up to 3 hours) V 3.) Respond to Contractor Questions. (Assume up to 6 hours) l i H. Rei[UhWOhle Ex_ense This work includes non-salary costs associated with printing, mileage, copies, exhibit preparation, etc. Invoices will be submitted with billings for any items covered under reimbursable expenses. Specific items that will be provided under reimbursable expenses include: 1,) Copies: Expenses for submittal copies as described above. 2.) Travel: Mileage for driving to meetings and site visits, billed at the 2011 federal rate of $0.59/mile. 3.) Delivery: Expenses for currier, package delivery, and mail services. I. Extra Work City of Pasco,WA February 28,2011 i 4th Avenue Enhancement Project(South) page 3 of 5 i i i This work includes any item not covered in the above scope of work or specifically excluded in "Task L" below. No costs have been included for extra work on the cost estimate. J. Specific Exclusions i The following items of work are specifically excluded from the scope of this agreement: i 1.) Preparation of Utility Relocation Plans for the various utilities that may be affected by the construction of the project. 2.) Public Involvement process, including open houses, direct mailings, and newsletters. 3.) Geotechnical evaluation of on-site conditions. ; 4.) Construction administration, inspection and materials testing. 5.) Property acquisition and negotiations. 6.) Negotiation of utility easements. 7.) Geotechnical Engineering, Mechanical Engineering, Structural Engineering, Electrical Engineering, Planning, and Environmental (habitat, wetland, archeological, etc.) consultation and services. B.) Payments of any plan review, application, or permit fees. 9,) The preparation of any permits or other environmental related items. 10.) Design of retaining walls. 11.) Design of street lighting or any other illumination systems outside of the roundabout area. 12.) Design of any dry utilities such as electric, gas, cable, phone, etc, 13,) Design of a water, irrigation, or sanitary sewer. 14.) Design changes during construction or change order writing. 15.) Any plan revisions not identified under items D and E. 16.) Any revisions to the illumination plans due to a change in the City's standard luminair. 17.) Site specific traffic control plans. 18.) Placing the project on hold for-more than a 3 month period, (in order to continue work on a project after a 3 or more month hold, HDJ and the City of Pasco must agree on an appropriate fee to offset any extra costs experienced by HDJ due to placing the project on hold.) 19.) Preparation or coordination of specifications and bid package. 20.) Construction Staking. 21.) Asbuilt Survey, and preparation of Asbuilt Drawings. K. City Responsibilities The City of Pasco will provide the following items and 1 or services: i 1.) Consultant identified pertinent and reasonable City maps of the project and other currently available maps, including aerial photos, assessor maps and standard details. 2.) City direction regarding decisions related to design standards and design related issues. 3.) Material testing, 4.) Environmental Permitting. 5.) Stormwater Analysis and Hydrologic Report, 6.) Obtaining any necessary construction permits. City of Pasco,WA February 28,2011 i 4`h Avenue Enhancement Project(South) Page 4 of 5 7.) Pay any fees associated with this project (application fees, plan review fees, permit fees etc.). 8.) Arrange for safe access to and make all provisions for HDJ to enter upon public and private property as required for HDJ to perform services included in this scope of work. 9.) Provide HDJ with electronic copies (PDF format) of the 95% plans, 100% plans, and Final f plans. 10.) Provide HDJ with AutoCAD base drawings as needed throughout the design process. 11.) 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Cat 1 U20M 1 MAQUO I r"10.0 xM90 11 W 97 VIWAX I 300 S Cnnsk r1od. page AGENDA REPORT NO. 2 FOR: City Council 0 March 15, 2011 TO: Gary Crutchfie �ity 1alager r FROM: Ahmad Qayouri i, Public Works Director Workshop.: 3/28/11 a 4e Regular Mtg.: 4/4/11 SUBJECT: Road 68 Corridor Study (Argent Road to Sandifur Road) I. REFERENCE(S): 1, Vicinity Map 2. Professional Services Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 03128; Discussion 04/04: MOTION: I move to approve the Consultant Proposal from Kittleson & Associates, Inc. authorizing engineering and consulting services with respect to the Road 68 Corridor Study (Argent Road to Sandifur Road), not to exceed $49,000 and further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: A) $49,000; Street Fund IV. HISTORY AND FACTS BRIEF: A. Road 68 is a Principal Arterial in Pasco that services north-south traffic movements in the County and City, The corridor generally extends from Court Street to the city limits and north to Taylor Flats Road. Traffic volumes on the corridor range from approximately 10,000 Average Daily Trips (ADT) up to approximately 48,000 ADT in accordance to the 2010 volume counts. The roadway varies in configuration with mostly commercial and high density surrounding land uses. To the north of I-182, Road 68 serves large commercial developments, the TRAC Center and residential developments to the east, west and north. To the south of 1-182, Road 68 serves a mostly suburban unincorporated residential area. B. The Road 68 corridor was studied in 2004 as part of a sub-area plan. Most of the improvement recommendations from that planning effort were in the commercial segment of Road 68 located between 1-182 and Sandifur Parkway and have since been implemented. Due to the extensive growth in the area since 2004, new traffic operations and safety concerns have emerged in that section. In addition, Road 68 has been identified as one of the three crossing alternatives recommended in the draft Columbia River Crossing Study for further engineering and to be included in the environmental analysis. C. Because of the corridor's increasing near-term and future importance, corridor planning and analysis needs to be completed. The study will develop a 20-year plan for Road 68 corridor from Argent Road north to Sandifur Road. This plan will serve as a basis for development of corridor improvement projects, identification of right-of-way needs, and for application for funding projects along the corridor. The study will identify improvements that can be incorporated in the City's Capital Improvements Plan to enhance capacity, reduce congestion and safety. 4(f) V. DISCUSSION: A. City sent a request for proposals (RFP) to four Traffic Engineering consultant firms with March 3, 2011 being the due date for the proposal submittal. Proposals were received from: Transpo Engineering; Kittelson & Associates; and Hopper Dennis Jellison. After review of the proposals, staff selected top two proposals; Kittelson & Associates and Hopper Dennis Jellison. On Friday March 11, 2011, staff interviewed both consultant firms. Both proposals were good and comparable; however, Kittleson & Associates has extensive experience in projects similar to Road 68 Corridor in the Northwest and East coast. The roadway needs to be evaluated on a comprehensive and detailed level to indentify mitigations, Staff recommends Kittleson & Associates be selected to complete the Road 69 Corridor in accordance to the RFP outlines. B. Kittelson & Associates will provide the following scope of services to complete the study: a. Detailed assessment of existing traffic operations. b. Detailed assessment of safety utilizing the methodologies in the Federal Highway Administration Highway Safety Manual. c. Development of future 20-year traffic projections using the Benton Franklin Council of Governments (BFCOG) travel demand model, with and without the Road 68 Columbia River Crossing alternative. d. Consideration of motor vehicle, pedestrian, bicycle, and transit modes along the corridor utilizing a multi-modal approach. e. Consideration of event traffic from TRAC, f, Preparation of an access management plan for the corridor. Development of a planning-level concept, including planning-level cost estimates for improvement projects. h. Development of an implementation plan that evaluates elements such as: i. Near term low-cost improvement strategies. ii. Intelligent Transportation Systems (ITS) strategies. iii. Safety improvements. iv. Signal timing. i. A public involvement process that engages key corridor stakeholders. C. The study will include public participation through open houses and other methods of communication. It is recommended that Council select a steering committee that will be part of the findings, comments and presentation to public, business owners and other stakeholders. ROAD 68 CORRID�JR ARGENT ROAD TO SANDIFUR ROAD r ------------------------------------------- _r �! -------- rTT ROAD 0 8 CORRIDOR ARGENT ROAD TO SANVDIFUR ROAD , CHI WrANA Tea Q im HIGH SCHOOL �! Q w-JT a O WEIR. ETT V r `� i r PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and Kittelson & Associates, Inc. hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide engineering and consulting services with respect to the Road 68 Corridor Study (Argent Road to Sandifur Road). NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Seol2e of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with Exhibit A. 2. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant shall not be considered public records, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B. The City shall have the right, upon reasonable request, to inspect, review and, subject to the approval of the Consultant, copy any work product. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost, if the contract is terminated through default by the contractor. If the contract is terminated through convenience by the City, the City agrees to pay contractor for the preparation of the summary of work done. 3. Payments, The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and 'incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and material basis as set forth on the fee schedule found in Exhibit A, provided, in no event shall the payment for all work performed pursuant to this Agreement exceed the sum of $49,000 without approval from the City. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly and before January 1,2012. 5. Hold harmless agreement. In performing the work under this contract, the Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter individually and collectively referred to as "Indemnitees"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemrutees from: A. All damages or liability of any character including in part costs, expenses and attorney fees, based upon, any, negligent act, error, or omission of Consultant or any person or organization for whom the Consultant may be responsible, and arising out of the performance of professional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the Consultant or any person or organization for whom the Consultant may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services under this Agreement, or from conditions created by the Consultant performance or non-performance of said work or service, 6. General and professional liabilio, insurance. The Consultant shall secure and maintain in full force and effect during perforrance of all work pursuant to this contract a policy of comprehensive general liability insurance providing coverage of at least $500,000 per occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate for property damage; and professional liability insurance in the amount of $1,000,000. Such general liability policies shall name the City as an additional insured and shall include a provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. The City shall be named as the certificate holder on the general liability insurance. Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement. 7. Discrimination probibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an inde2endent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractor during the performance of this contract. 9. Cift approval. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Intearation. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A this Agreement shall control. 12. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 13. Non-assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 14. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 15. General Provisions, For the purpose of this Agreement, time is of the essence, Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement, venue shall be placed in Franklin County; Washington, the laws of the State of Washington shall apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs. 16, Notices. Notices to the City of Pasco shall be sent to the following address: City of Pasco P. O. Box 293 Pasco,WA 99301 Notices to the Consultant shall be sent to the following address: Kittelson & Associates, Inc. 610 SW Alder Street, Smite 700 Portland, OR 97205 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U. S. mails, with proper postage and properly addressed. DATED THIS DAY OF ,2011 CITY OF PASCO CONSULTANT .Matt Watkins, Mayor Signature, Printed Naive and Title ATTEST APPROVED AS TO FORM Debbie Clark, City Clerk Leland B. Kerr, City Attorney EXHIBIT A r' KITTELSON & ASSOCIATES, INC . T R A N S P O R T A T I O N E N G I N E E R I N G / P L A N N I N G t 810 SW Alder Street,Suite 700,Portland, OR 97205 503.228.5230 '503.273.8159 March 3, 2011 Project#: 11540.P Ahmad Qayoumi, P.E. Public Works Director City of Pasco Public Works Engineering Division PO Box 293 Pasco,WA 99301 RE: Proposal for the Road 68 Corridor Traffic Study—Pasco, Washington Dear Ahmad' Thank you for the invitation to propose on the City of Pasco's Road 68 Corridor Study. We are excited to submit this proposal and welcome the opportunity to work further with you, Aaron Gonzalez and other City staff. This proposal provides a summary of our understanding of the project, our project team's qualifications and experience, a scope of work, and fee estimate. We believe that we can efficiently deliver a compelling short-and long-term vision for the Road 68 corridor based on our specialized experience with: •Traffic operations; • Signal timing; • Highway safety, • Access management; and • Corridor planning Chris Brcluner will serve as the Kittelson Team's project manager while john Ringert will serve as our Project Principal, providing senior review and guidance. Several additional Kittelson subject matter experts will assist in project development, including staff responsible for state-of-the-art experience and insights developed writing and implementing the Highway Safety Manual and the 2010 highway Capacity Manual. Ahmad, we would be happy to discuss our proposal and project approach further should you desire to do so. Thank you again for your time and for the potential opportunity to serve the City of Pasco. Sincerelv, KITTELSON& ASSOCIATES, INTC. Chris Brehmer, P.E. Ajohn Ringert,P.E. Principal Engineer Principal Engineer Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 TABLE OF CONTENTS Section 1: Understanding of Project and Project Approach ........................................2 Section 2: KAI Qualifications.......................................................................................11 Section 3: Professional Qualifications & Relevant Experience...................................15 Section 4:Scope of Work Section 5:Estimated Fees and Proposed Project Schedule ..........23 Summary.....................................................................................................................24 Kittelson &Associates, Inc. (KAI) is pleased to present this Proposal to the City of Pasco for the Road 68 Corridor Study. KAI specializes in multimodal planning and transportation engineering for government and private organizations. We recognize that the goals of efficient, sustainable, economical, and safe transportation depend on effectively managing, operating, and enhancing transportation facilities. Founded in 1985, we have completed hundreds of transportation plans, many with a specific corridor focus, and currently employ a staff of over 100 in our nine offices located in the United States, including our offices in Portland, Oregon and Boise, Idaho. For this project, we have assembled a specialized team of professionals led by Chris Brehmer and John Ringert. Our team provides national experts in multimodal traffic operations, signal timing, safety evaluation, access management, and planning who each have a personal commitment to creating an innovative, sustainable, and implementable multimodal transportation plan. Our team's ability to understand the needs of all affected parties has allowed us to effectively develop solutions to transportation challenges throughout the United States. The following sections provide an overview of our approach to the City of Pasco's Road 68 Corridor Plan, a detailed scope of work and estimated cost, and the KAI Team's capabilities to successfully provide transportation planning services to the City. Section 1: Understanding of Project and Project Approach PROJECT UNDERSTANDING The City of Pasco is a thriving community nestled in the ever expanding Tri-Cities region. Despite the lagging national economy, the City of Pasco has enjoyed rapid residential growth over the last decade and now has a population of over 56,000. Many of the City's new residents are living, shopping, and/or k. recreating within an increasingly vibrant development area t i expanding along the Road 68 Corridor. Road 68 is a north-south Principal Arterial that conveys traffic movements within both Franklin County and the City. Traffic volumes on the corridor range from approximately 10,000 ADT on the southern end to up to approximately 40,000 ADT near Burden Road. From its southern terminus near the shores of the Columbia River, the roadway carries traffic north on a two-lane section through a relatively rural residential setting largely within the unincorporated County. North of W. Argent Street, the corridor begins to transition into developing areas that include master Kittelson&Associates, Inc. 2 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 planned development east of the roadway along Chapel Hill Boulevard and potential future annexation areas to the west. Fire Station 83 is located on the east side of Road 68 north of W. Argent Street. Road 68 has a grade-separated interchange with Interstate 182 (1-182), including two signalized ramps operated and maintained by the Washington State Department of Transportation (WSDOT). A rapidly growing commercial and entertainment area is developing north of 1-182. In addition to hosting major commercial retailers, the area between 1-182 and Burden Road also serves major event centers including Gesa Stadium (home of the Tri-Cities Dust Devils minor league baseball team)and the TRAC Center. As special event facilities, Gesa Stadium and the TRAC Center offer a tremendous community resource while also creating unique travel demands for the Road 68 corridor. The section of Road 68 between 1-182 and Burden Road presents some particularly unique challenges including; Peak surges in event traffic to and from TRAC and Gesa Stadium Lane balance and utilization issues between the interchange and Burden Road A right-turn "trap" lane traveling south on Road 68 L between Burden Road and the interchange lk Existing geometric constraints at the Burden Road/Road 68 signalized intersection ❖ Growing traffic volumes and corresponding queue storage needs •:• The need for careful coordination with WSDOT in implementing signal timing and traffic control changes •:• unique design vehicle traffic, including oversize vehicles Between Burden Road and Sandifur Parkway, the five-lane Road 68 corridor generally operates with a two-way center left-turn lane serving commercial properties on both sides of the roadway. A traffic signal at Wrigley Drive provides additional access to the commercial areas as well as to the residential neighborhood to the west. The properties south of Wrigley Drive are approaching build-out while the properties to the north are i largely vacant. An important part of the Road 68 corridor study will be assessing safety and access management needs between Burden Road and Sandifur Parkway.There is a need to preserve north-south through mobility while also carefully balancing the need for safe and efficient movements to and from the commercial areas. While outside the study area, the continuation of Road 68 north of Sandifur Parkway serves an area with a mix of residential and agricultural development. Anticipated future residential expansion in this area is expected to place further vehicular demand on the corridor. The Corridor Study The City of Pasco recognizes Road 68's increasing near-term and future importance, including a potential future extension of the corridor across the Columbia River. A sub-area plan completed for the corridor in 2004 identified a series of transportation improvement recommendations between 1-182 and Sandifur Parkway that have since been implemented. While widening and intersection improvements have been Kittelson&Associates,Inc. 3 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 made in the section of Road 68 between 1-182 and Sandifur Parkway, those improvements are now nearing their effective capacity and new traffic operations and safety concerns are emerging on the corridor. Furthermore, the previous study did not develop a vision and plan for the overall corridor that considers the following: v Continued commercial and residential growth to the north of 1-182 ❖ Mixed-use development from W.Argent Street to 1-182 :• Future growth and potential annexation south of 1-182 A potential new Road 68 Columbia River crossing This study will build on the previous sub-area plan and create a comprehensive 20-year plan for the Road 68 Corridor from W. Argent Street north to the City of Pasco limits. The plan will contain a set of prioritized multimodal improvements for the corridor, including strategies to improve safety and efficiently manage access, as well as a summary of right-of-way needs to implement the improvements. As a result of this plan, the Cfty will be well prepared to pursue and obtain funding to implement the identified projects and strategies. Areas of Interest Exhibit 1 illustrates ten of the key areas that the KAI Team believes will be important focal points for the corridor study (note the numbering shown is for illustration purposes and does not represent any prioritization). Exhibit 1 -Road 68 Corridor Study Areas of Interest 4W 1 1 3 ' << - ippp- JV a _ 2 Irna a Source:Goo le Kittelson&Associates, Inc. 4 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 1. Planning for additional residential growth on the north end of the corridor 2. Detailed safety and access management review between Burden Road and Sandifur Parkway 3. Corridor-wide signal timing review, including qualitative review of potential future emergency vehicle pre-emption and traffic management/monitoring needs 4. Burden Road/Road 68 intersection capacity and geometric design assessment S. TRAC/Gesa Stadium special event traffic management,including: a. Circulation/wayfinding and alternative routing considerations, including increased utilization of Rodeo Drive b. Information management needs, including potential Intelligent Transportation System (ITS)tools c. Special signal timing 6. Ways to address Road 68's existing southbound right-turn lane "trap" 7. Existing and future needs at the 1-182 interchange ramp terminals 8. Capacity needs in light of the potential future annexation/development area west of Road 68 9. Chapel Hill Boulevard/Road 68 intersection traffic signal operations (currently in flash) 10. Emergency vehicle response needs, including Fire Station 83 access and potential future traffic signal pre- emption capabilities PROJECT APPROACH As shown in Exhibit 1, there are many areas of interest and issues to address as part of this project. At the highest level, there is a need to develop a future vision and plan for the corridor to accommodate the future growth in the area. At the local segment and intersection level, development of specific improvements and projects to meet the near-term needs and long-term vision is also critical to the corridor's success and maximizing the existing infrastructure investment that has already been made. Financial resources and public expectations are changing with respect to transportation. On the financial side, it is more challenging than ever to fund large corridor widening projects due to local, state, and federal budget Issues. Public expectations are also changing. Citizens, more often than not, expect their transportation system to serve many functions beyond just automobile mobility. They expect that corridors will serve bicyclists, pedestrians, and freight movement, In addition to the private automobile. Roadway safety is also becoming an increasing priority. Limited financial resources coupled with expanded expectations for the roadway system translate to the following elements being fundamental to the success of the Road 68 corridor study: A multimodaI approach to developing the concept for the corridor Maximizing the efficiency of the roadway infrastructure through access management, signal timing, and targeted intersection improvements. •:• Incorporating safety into the evaluation of improvement alternatives. eb A sound implementation strategy that maximizes funding options and includes high-benefit/low cost improvements that can be implemented immediately. ❖ Active stakeholder engagement that takes the information to the people who live, work, and provide services to the corridor. Kittelson&Associates, lnc. 5 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 A Multimodal Approach KAI's holistic approach to transportation planning and engineering integrates multimodal measures, safety, and operations and design practices to more thoroughly evaluate the entire transportation system. The traditional way of evaluating all modes of transportation is to compartmentalize each mode into a separate bin and evaluate the needs independently. This traditional approach does not allow the community to have an effective conversation about how best to prioritize needs and spend resources in the future. KAI remains on the leading edge of multimodal evaluation and provides national leadership in the transportation field in this area. KAI recently completed work on a national research project (National Cooperative Highway Research Program [NCHRP] Project 3-70) that developed the multimodal level-of- service (MMLOS) evaluation procedure that is being included in the soon to be published 2010 Highway Capacity Manual. This methodology evaluates how well an urban street is serving all users (motorists, pedestrians, bicyclists, and transit riders). Implementing this type of inclusive approach will allow KAI to help the City of Pasco develop a plan that envisions a well-connected, integrated, quality, and safe transportation system that serves the needs of all users. A critical piece of the work for the corridor plan is the identification of needed improvements over the 20- year horizon period. The KAI Team understands that it is important to utilize the proper level of detail to evaluate needs when preparing a transportation plan. Doing so ensures the budget is not spent looking at a few areas or projects in detail to the detriment of the rest of the system. Our technical approach will start out with a review of the big-picture corridor capacity, safety, and connectivity needs and then narrow down to the most crucial improvements at specific intersections. Tier 1: Big-Picture Corridor Needs The first tier of evaluation will be at the level of the connections between the corridor and the surrounding area. This first tier of analysis is where the land-use and transportation system components initially come together in a "big picture" manner. As requested by the City,the Benton-Franklin Council of Governments (BFCOG) travel demand model will be used to assess future conditions with and without the Road 68 Columbia River Crossing alternative. In addition to traffic volume development, the KAI Team will use the model data provided by BFCOG to evaluate the connectivity of the surrounding system to the Road 68 corridor. This will include evaluating connections in existing areas and potential future connections, such as the Columbia River Crossing.Traffic analysis zones in the study area will need to be Exhibit 2-State Street Corridor Plan Alternatives Evaluation Summary, refined in order to provide a more Boise,Idaho sensitive set of projections. The corridor's pedestrian and bicycle system will be analyzed not only for gaps, but also for how well it connects Pasco Corridor Alternative TranaH Moblitty Coal Businesses Lana Use residents to major generators of AllerneUve A:Mixed Traffic 0 , 0 • , • O pedestrian and bicycle activity on the Running Way(nve Lanes) Auernetive B:Madsen corridor and to the greater system "unntnoWay 0 (11 0 beyond the corridor_ Attemetive C:Cutbslde Running Way During this stage of the evaluation, we Allernauve G:Cwbeiae • will conduct a high level evaluation of Running Way with HOV mobility and safety along the entire Aliernat4we E:UIx&4 Traffic Running Way(Seven Lanes) 01 0141 0 Corridor. From this, We will Select ON GOOD FAIR O POOR priority segments for more detailed _ analysis (e.g. between Burden Road and Wrigley Road, the lane trap area south Kittelson&Associates,Inc. 6 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 of Burden Road, the interchange area, etc.). The type of evaluation applied to the corridor will depend on its current and future function, safety and capacity issues, and surrounding land uses. Example analyses include: •:• Mobility: Capacity and delay for motor vehicles. ❖ Accessibility: Perception of the comfort and level-of-service of a corridor by all users. Multimodal LOS (MM LOS) procedures provide a measure of the quality of service a roadway provides for all modes. •:• Safety: Comparison of various treatments and improvement alternatives on the corridor. The outcome of the corridor-level analysis will be specific improvement and policy recommendations for key road segments within the Road 68 corridor. Shown in Exhibit 2 is an example of a recent corridor evaluation completed by KAI along the State Street Corridor between Boise and Eagle in Idaho. Tier 2:Intersection Evaluation The most detailed level of evaluation is at the intersection level. Many planning studies spend a majority of the resources and time studying the needs for intersections throughout the planning area. This results in an inefficient use of resources, as it is difficult to identify specific intersection improvements without the context of the area-wide system and the corridor. Therefore, our approach is to focus on key intersections that have been identified and confirm the recommended improvements.This will include an evaluation of: Capacity and motor vehicle delay using Highway Capacity Manual methods. •:• Quantitative evaluation of specific safety improvement options using Highway Safety Manual methods. •:• Perceived safety and degree of difficulty for pedestrians and bicyclists using MMLOS methods. •:• Planning-level feasibility review of the proposed improvements. Maximizing Efficiency of the Transportation System ' Due to the financial cost, property impacts, and social KAls Specialized Experience: ■ Leader in Development of Access impacts of major roadway expansion projects, getting the Management Plans with over 20 plans most out of the existing transportation system is ■ over I,OOU traffic of of ffic signals on a essential. There are ways to ensure the efficiency of the Retifmming ing basis existing system is maximized. These strategies include , Develop and regularly teach professional traffic signal timing and access management. development courses on access Access Management management and traffic signal timing Access management is a critical component in ensuring Applied National Research Contracts the continued efficiency and safety along a traffic o FHWA Signal Timing Manual corridor. Access management provides an opportunity to o FHWA Signalized Intersections: implement significant efficiency and safety improvements Informational Guide on the corridor at a low financial cost. While access c TRB 2010 Highway Capacity management is a common part of corridor plans, it is Manual rarely implemented as proposed because of a lack of o AASHTO Highway Safety Manual support by the property and business owners along a corridor. KAI has developed a national reputation for developing successful access management plans. KAI uses a unique approach to developing access management plans that starts with early engagement of businesses along the corridor and letting those business be a part of identifying the operational and safety Kittelson&Associates, Inc. 7 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 issues as well as developing the access management alternatives. This process might not always yield the most effective and restrictive access management that some roadway agencies might prefer, but it typically results in innovative and publically supported access management improvements that meet the goals of the corridor. Some of the key access management considerations for the Road 68 corridor are; ❖ Medians to reduce conflicts; •:• Identification of local street connectivity options to reduce the need for driveways onto the road; and, Improvements to key access points to ensure adequate capacity is provided to accommodate existing and future development. Signal Timing - Signal timing is one of the most cost effective ways t to improve transportation system efficiency. Exhibit 3 shows the results of retiming the signals on a six- mile corridor in Boise, Idaho. As can be seen, the cost savings can be significant. This comes in addition to the improved public perception of the corridor when delay is reduced and the public is �►, - able to travel through more intersections without stopping. The current signals on the Road 68 corridor have a mixture of traffic signal controllers; from older Traconex 390 controllers on the north end of the corridor, a Northwest Signal M-1 controller at Burden Boulevard, to WSDOT 2070 controllers at the 5-182 interchange. The City already has plans to interconnect the traffic signals and upgrade the traffic signal controllers. As part of the corridor study, KAI will review the signal timing on the corridor and provide recommendations for the following: Exhibit 3-Annual CostSovings Exam le from Ea le Road in Boise,Idaho •:• Signal phasing; Estimated ❖ Potential signing or striping changes; Estimated Adjusted Measures of Estimated Saturday Annual Cost ❖ Timing and phasing for special Effectiveness Weekday Daily Daily Savings to events; and (MOE) Savings Savings Motorists Veil Ide Tlavel $6.550 $9,350 $2,140,000 •o Types of coordination and Timu management the City might pursue Pne)Consutnption 52,690 sl'wo $780,000 with a future signal system project. VehtcicStops 5360 $690 $125,000 Total Estimated Adjusted Annual Cost Savine-s $3.045,000 Total Cost Savutgs Per lntersecnon $217,500 KAI also has the capability to create timing plan inputs for the signal controllers, implement the timing plans, and evaluate the benefits if the City would like complete implementation of the new coordination plans. Kittelson&Associates, Inc. 8 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 Integration of Safety into Planning Safety is an element that is often not given the proper attention it deserves. To an extent, this has been due to being unable to properly quantify the benefits of FIGHWAr a project from a safety perspective. At a national level, rectifying this and mrm promoting the integration of safety into the planning processes is a top priority. uAt KAI fully supports this initiative and led the effort to develop the Highway Safety Manual, which provides transportation planners a tool to quantify safety "4- 47 performance in many situations. Some of the key benefits of including safety into •` the planning process include: •:• Corridor Level: screening for common crash types and identifying "hot spots" upfront in the planning process. •:• Segment and Intersection Levels: comparing alternatives to maximize safety benefits considering limited financial resources. Funding: enhancing funding options through early identification of safety projects and identifying the safety benefit of other projects. KAI recently completed a multimodal urban corridor plan on Russell Street in Missoula, Montana that utilized several safety parameters as key measures of effectiveness. The ability to do so was made possible through the use of the Highway Safety Manual (HSM). We are currently assisting the Institute of Transportation Engineers (ITE) in developing highway safety training materials. In addition, KAI has completed many roadway safety audits for public agencies throughout the country. We propose to incorporate safety into the alternatives analysis and project prioritization process. Crash frequency prediction will be used to compare major improvement alternatives for key locations. Public Engagement Process Public engagement is critical to the success of a project for many reasons. First, public engagement refines goals, objectives and vision for the corridor. Secondly, the people that live and work along the corridor have an immense amount of information that can help identify the issues and develop solutions. Finally, there needs to be support and champions along the corridor in order to successfully implement the vision and projects along the corridor. The public involvement plan will be developed by KAI in collaboration with the City to ensure it meets the City's vision, the project goals, and builds on the lessons learned from past experience. We envision the plan will include the following: ❖ A Project Steering Committee composed City staff and other key community stakeholders that the City would like include at a project direction level.This group would meet at the beginning of the project and about 2/3rds of the way through the project to review the future conditions and draft alternatives. One open house to gain the general public's comments on the alternatives for the corridor. ❖ An optional second open house that could be done at the start to identify issues or at the end to present the final recommendation. Public engagement requires a "bottom-up" approach, which starts with general outreach to key stakeholders, transitions through an educational process, and finally leads to active involvement. This critical element of the "bottom up" approach will help the stakeholders to not only understand the Kittelson&Associates,Inc. 9 Proposal for Professional Services for the City of Pasco City of Pasco Rood 68 Corridor Study March 3,2011 corridor planning process, but to educate them on the technical engineering, land use, and environmental constraints and allow them to actively participate in the development of future improvement concepts. Optional Public Engagement Plan Elements If desired, there are several tools that could be used in the Tigard Neighborhood Trails public involvement process the KAI Team could provide. For Interactive Project Website example, KAI could provide: •:• Individual meetings with property owners or small cy Ii aril\.-ightwair.,.alTraii M.n Y group meetings. •�• Communication materials (printed and digital) could be used to inform the community about the project and - �- provide education about transportation issues. +_ M` •:• A plan website could be developed for posting on (or linking to) the City website. This website would be _ used for communicating information, as well as gathering public input.The website could also be interactive and provide opportunities for citizens to ask questions of the project team.The KAI Team is experienced and equipped to work with City staff to support the website. As an example, KAI previously developed a web-based tool for public input on the Tigard Neighborhood Trails Plan. This tool allowed the citizens of Tigard, Oregon to directly map connectivity barriers and desired paths on an easy to access and read electronic map using a Google Maps based product. Kittelson&Associates, Inc. 10 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 Section 2: KAI Qualifications Kittelson&Associates, Inc. (KAI) For the past 25 years, KAI has been successfully leading transportation planning projects from their earliest stages into a successful final product. From regional long-range transportation plans to downtown plans, to bicycle and pedestrian plans, KAI projects are always completed with significant expertise and under the direction of experienced transportation professionals. KAI is a regional and national leader in providing quality, cost effective, and innovative transportation planning services to a variety of public and private clients. KAI's specialized experience includes: :• Completion of over 100 major transportation and corridor plans National Research Experience •:• Extensive experience with multimodal planning ■ Strategic Highway Research Program 2 and public involvement facilitation (sHRP2): •:• Access management research and studies o L02:Travel Time Monitoring Program. •:• Applied national research contracts (see to the o COS: Understanding the right) Contributions of Operations, S• industry leader in roadway safety evaluation Technology,and Design to ❖ AASHTO's Highway Safety Manual Meeting Highway Capacity •'• FHWA Road Safety Audit Guidebook Needs. • FHWA Signalized Intersections: ❖ Proven land-use, economic development, and Informational Guide transportation integration: FHWA Roundabouts:An Informational + Multimodal corridor and sub-area plans Guide ❖ Planning and growth management for all sizes of 2010 Highway Capacity Manual communities ■ NCHRP 17-36:AASHTO Highway Safety •:• Smart growth/livability studies and complete Manual streets evaluation ■ NCHRP 3-70 Multimodal Arterial LOS KAI is a regional and national leader in providing NCHRP 20-5:Acquisition of Access Rights quality, cost effective, and innovative transportation planning services to a variety of public and private clients. Exhibit 4 below shows a list of recent transportation plans completed by KAI and the elements included in each plan. Kittelson&Associates, Inc. it Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 Exhibit 4.Matrix of Project Experience •��'FAt PROJECT Russell street EIS Trattic Analysis Update yt/ f v/ � Lower Columbia River Rail Corridor Plan V/ ✓ US 97 S US 20 Refinement Plan(Bend.OR) f V/ �� v/ y� Airport Way Improvements&Signal Timing Study(Fairbanks,AK) 1/ �� �� f y� J State Street Transit and Traffic Operational Plan(Bolse,ID) �� V#1 %/ V/ tl Stevens Drive Corridor Study(Richland,WA) v/ f V/ f y/ V V/ US 730 Corridor Refinement Plan(Morrow County,OR) I/ f I/ I 9-041US 3951nterchan9e Area Management Plan(Pendleton,OR) V1, f V/ f V, Fairbanks Long Range Transportation Plan(Fairbanks,AK) V SW Boise Transportation Study(Boise,ID) y/ V City of St.Helen's Transportation System Plan ti ACRD Road Safety Audits(Ada County,lD Example Projects Following are descriptions of projects that included similar elements to those that are anticipated for the Road 68 corridor plan. 1-84JU S 395 Interchange Area Management Plan Lfx7utill?v Frai lirtan,Oregon Client:Oregon Department of Transportation Date.4/2009-12/207.0 KAI led the effort to develop an interchange area management plan (IAMP)for the existing I-84/US 395 interchange in Pendleton, Oregon. This interchange is i! currently experiencing capacity and safety related problems that have been exacerbated in recent years by new highway-oriented commercial development and residential development. US 395 also serves as the primary north-south connection within the city. The project team worked with agency staff and local community members and stakeholders to develop an interchange design and local circulation and access management plan that will provide adequate traffic operations and multimodai accessibility and safety for the next 20 years and beyond. The interchange is constrained by the steep and rocky topography of the area, as well as by the fact that the area is nearly built-out (the downtown begins on the north side of the interchange and the south side is lined with commercial development). Access management was also a crucial issue on the five-lane US 395 roadway that is lined with existing commercial development, given the need to provide access to the businesses, while at the same time addressing the operational and safety issues introduced by close intersection and access spacing. Therefore, an intensive public and stakeholder involvement process was necessary in order to develop creative solutions to best meet the needs of area residents, business owners, and the traveling public. Kittelson&Associates,Inc. 12 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 a l_ocirtfon.Mis ula.Mdntaria Client:Montana Department of Transportation,City of Missoula Date:3/2009-8/2009 The City of Missoula, in cooperation with the Montana Department of Transportation _,, ,- (MDT) and the FHWA, initiated an Environmental Impact Statement (EIS) in 2001 to evaluate alternatives to address the current and projected safety and mobility " concerns on Russell Street and South 3" Street. The Draft EIS (DEIS) alternatives include 3-lane and 5-lane cross-sections with traffic signals, single and multilane - "^ roundabouts, and access control along the 1.5-mile corridor. In response to public comments on the DEIS, the City requested a Traffic Analysis Update be completed for x' the Russell Street section of the DEIS. KAI is currently completing the Traffic Analysis Update, which included three project stages. Stage 1 involved developing a data collection plan, field visit, existing field ;; .' _ measurements for calibration of the analysis models, and future year 2035 traffic volumes for the corridor using the TransCAD model. Stage 2 involved analyzing the DEIS alternatives for traffic _ operations, safety, and multimodal level of service. This analysis included developing a Synchro model, analyzing roundabouts using the procedure from the Draft 2010 HCM, analyzing safety using the procedures in the AASHTO Highway Safety Manual, and analyzing the multimodal level of service using the Draft 2010 HCM procedures to assess performance of pedestrian, bicyclist, and .`, a '• transit modes on the corridor. Stage 3 included the development of a VISSIM micro-simulation model fortwo scenarios and a final report. US 97 4 US N Refiliement Plan x krnriav: nd Oregon - - Client.,Oregon Department of Transportation Date:7/2004-6/2007 KAI worked in collaboration with ODOT, Deschutes County, and the City of Bend to address _ a land use and mobility issues for both US 97 and US 20 around the north end of Bend. The resultant Refinement Plan will guide the timing and location of future improvement projects that support the adjacent properties and preserve the integrity and regional mobility function of the two highways for the next 20 years. The US 97 and US 20 Refinement Plan inventoried current conditions, predicted traffic volumes at the end of the planning horizon year, and identified the nature and timing of improvements to ensure the highways met the applicable mobility standards set by the Oregon Highway Plan. KAI provided traffic operations and r _ safety analysis, conceptual design, access management concepts, alternatives analysis and refinement. 7J;e�Gzai ?xr IFrYliaal • - Client:Anchorage Department of Transportation Date: 10/2003-3/2007 KAI led a multidisciplinary team that developed a vision for the Airport Way corridor and evaluated the feasibility of potential corridor solutions. Integral to ��_.�.:---• - �.� ..rte the entire process was a comprehensive public involvement program that v mss. _ WIZ the helped shape the vision, goals, evaluation criteria, and recommendations of R� project. The pre-NEPA study included traffic operations evaluation, safety analysis, environmental scans, and substantial public involvement. The outcome of this work yielded functional layouts of three promising ". M 2 alternatives for the corridor, which attempt to balance the competing demands of local access and through trips along and across Airport Way for all Kittelson&Associates, Inc, 13 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 modes of transportation. KAI also developed and implemented signal timing plans for the Airport Way and Steese Expressway corridors. This study included a tiered analysis approach, alternatives analysis of traffic signals and roundabouts, multimodal elements, and a safety analysis that included a predictive crash algorithm to evaluate the alternatives. La cation:qbise,ldalid Client: Valley Regional Transit&Ada County Highway District �Date:present The State Street Traffic and Transit Operations (TTOP) identified - and prioritized transit and traffic improvements on the State Street/SH 44 corridor, between the future Downtown Boise Multimodal Center and SH 16. These improvements are aimed at evolving this 14.5-mile long corridor into an integrated multimodal corridor that provides auto, transit, bicycle, and yn walking opportunities. The plan purpose is to identify, evaluate, and recommend the following: •:• Transit System:A transit route, transit running way location (median, curbside,mixed traffic), and service plan, Transit-Supportive Land-Use Concepts:Location of potential -- TOD nodes, ❖ Corridor Improvements: Improvements to enhance the traffic operations (intersection, ITS, arterial HOV lanes), multimodal accessibility,and access to businesses for the corridor,and :• implementation Plan: Projects and financing strategy over the next 25 years. A specialized public involvement process was developed and implemented on this plan that included a 70-member Community Advisory Committee, a 10-member Technical Advisory Committee, and a Public Open House. Surveys, presentations, break-out sessions, mailings, interviews, email, fact sheets, and other tools were used to communicate. City o IF Yo Ri ma T F l:t�erCitar?r yr�l�irtip, G1'i�S'i'�ltit� tr _ - _ Client.City of Yukimu Date: 5/2003-7/2006 KAI assisted the City of Yakima in the preparation its Transportation — - System Plan, prepared according to the requirements of the Growth Management Act (GMA) and including a comprehensive assessment of multimodal needs and funding options. The plan addresses „ri'o* -- several key issues: r ' _ r?'`^ Determines modifications to the existing street standards to provide a comfortable,convenient and safe transportation , system for all modes.The current standards are primarily „•:goy: --_`.� oriented to four-or five-lane roadways with limited facilities for y °""w! pedestrians and cyclists. . .�.r.; Recommends alternative funding mechanisms (e.g.,a traffic impact fee)to address the projected deficit for capacity, circulation,safety,and maintenance improvements. •:+ Details low-cost, easy-to-implement mitigation measures to address existing and projected system deficiencies. The plan does not include significant roadway widening or the construction of new facilities over the next 20 years. Rather,the plan includes strategies to better manage the transportation system within the context of existing neighborhoods and fiscal constraints. Kittelson&Associates,Inc. 14 Proposal for Professional Services for the City of Pasco City of Pasco Road SS Corridor Study March 3,2011 Section 3: Professional Qualifications & Relevant Experience KAI has assembled a uniquely qualified group of firms and individuals for the City of Pasco's Road 68 Corridor Plan. The KAI Team is structured in a way that each task will be approached with the greatest level of expertise, while ensuring the team will function collaboratively and cohesively. We have the transportation planning expertise needed to successfully complete this project and we have worked together to facilitate the collaborative environment this project requires. Below are the key staff proposed for this project. Chris Brehmer, PE will serve as the Project Manager. Chris was chosen as the Project Manager because of his extensive specialized expertise in corridor traffic evaluations and his multi-disciplinary background. John Ringert, PE (KAI)will serve as the Project Principal throughout the duration of the project, providing senior-level guidance and direction to the work performed. John specializes in transportation planning and traffic operations evaluation for communities in the northwest and is known for his innovative, solutions-based approach to projects. He will be apprised of ongoing activities, review interim and final work products before delivery, and be directly accessible to the City of Pasco at all times. PROJECT TEAM A brief summary of our key staff assigned to this project is provided below. Chris Brehmer, PE, Project Manager Principal Fngineer Education:MS Civil Engineering,Texas A&M University . BS Civil Engineering,Clarkson University Licenses: Professional Engineer(Civil): Washington,Oregon,and Nevada Years of Experience: 14 Chris Brehmer, PE will serve as the project manager. Chris has provided project oversight and management on hundreds of transportation engineering/planning projects including transportation impact analyses for proposed developments; campus-wide/neighborhood master plans; traffic signal and signing and striping designs; system development charge methodology studies; and transportation research projects. Virtually all of his Washington projects have required collaboration with various counties, cities, and Washington State Department of Transportation (WSDOT) staff, conducting extensive analyses within the framework of local and state regulations and procedures. These procedures include the Growth Management Act (GMA), State Environmental Policy Act (SEPA), and various local transportation concurrency ordinances. Chris has extensive experience preparing transportation planning studies as demonstrated by his recent involvement preparing: •;• The Downtown Vancouver, Washington Concurrency Management System Update(Project Manager, on-going) Chris currently serves as contract manager for .+ The Spokane Valley City Center Vision Environmental Impact KAI's current Clark Statement Transportation Element (Project Manager, completed) County,Washington's The City of St. Helens, Oregon Transportation System Plan (Project Public Works Traffic Engineering Professional Manager, on-going) Services On-Call •:• The Lower Columbia River Rail Corridor Study (US 30) in Columbia agreement County, Oregon (Project Principal, completed) Chris is well regarded for his ability to communicate effectively at public meetings, one-on-one stakeholder meetings, and public hearings. He has instructed courses on the 2000 Highway Capacity Kittelson&Associates,Inc. 1s Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 Manual for the Georgia Department of Transportation and has served as a guest lecturer for transportation engineering courses at the University of Portland and Portland State University. On a national level, Chris led many of the tasks for National Cooperative Highway Research Program (NCHRP) Project 3-54, An Evaluation of Signal Displays for Protected/Permissive Left-turn Control, In addition to extensive field studies that required collaboration with staff from two universities, this national research effort required meetings with traffic signal operations mangers and practitioners across the country as well as regular interaction with the project research panel. This experience, combined with his research at the Texas Transportation Institute, makes Chris a versatile practitioner, project manager, and task leader. - John F.Ringert, PE, Project Principal Principal Engineer Education:MS Civil engineering, Texas A&M University BS Civil Engineering,University of Idaho Licenses:Professional Engineer(Civil):Washington.Oregon,Idaho,Alaska,California Years of Experience:20 John Ringert will serve as the project principal for the corridor plan and also oversee r the traffic signal timing task. He has extensive transportation planning, traffic operations, traffic design, and signal systems design experience gained in a wide variety of projects across the United States. John specializes in the corridor and sub-area planning and traffic operations. These projects typically involve multi-modal evaluation, alternatives evaluation, prioritization and implementation planning, and public engagement. John's experience ranges from federally mandated regional planning to detailed corridor operations. Recent projects include: State Street Transit and Traffic Operations Plan (Project Principal, ongoing) •:• Southwest Boise Transportation Study (Project Manager, completed 2008) •:• The Fairbanks Metropolitan Area Long Range Transportation Plan (Project Principal;completed 2010) Eagle Road Advanced Traffic Management System and Signal Timing (Project Manager, Completed 2007) On a national level, John has worked on many NCHRP projects including NCHRP 3-72: Lane Widths, Channelized Right Turn Lanes and Right Turn Deceleration Lanes, and NCHRP 3-89: Design Guidance for Channelized Right Turn Lanes. - Nick Foster, Safety and Multimodal Planning and Analysis Engineering Associate Education: BA,Economics and Applied Physics,Whitworth University Years of Experience:S Nick Foster will serve as the lead on the safety and multimodal planning aspects of the study. He has completed a number of corridor and sub-area studies that have addressed a wide-ranging set of circumstances and challenges across the Northwest. Nick's past work and current pursuits include an emphasis on innovative roadway safety and multimodal analysis techniques and solutions. He particularly enjoys helping communities create plans that reflect their vision and serve as a roadmap to creating complete and safe streets. Kittelson&Associates, Inc, 16 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 Nick's recent related project work includes: ❖ Russell Street EIS Traffic Analysis Update (Missoula, Montana —Task Lead on Safety and Multimodal Level-of-Service Analyses for alternative corridor improvement options) ❖ US 26: 122nd —136th Safety and Multimodal Level-of-Service Analysis (Portland, Oregon —Project Manager) •:• Various Interchange Area Management Plans(Pendleton, Umatilla, and Boardman, Oregon — Assistant Project Manager on these plans that develop interchange improvement, access management, and local circulation concepts for the freeway ramp terminals and surrounding highway and local road corridors) On a national level, Nick worked on NCHRP Project 3-70: Multimodal Level of Service Analysis for Urban Streets and is a co-instructor of the upcoming Institute of Transportation Engineers (ITE) professional development webinars on the Highway Safety Manual and the multimodal level-of-service methodology in the 2010 Highway Capacity Manual. Kittelson&Associates,Inc. 17 Proposal for Professional Services for the City of Pasco City of Pasco Rood 68 Corridor Study March 3, 2011 Section 4: Scope of Work Following is a proposed draft scope of work for the Road 68 Corridor Study. This scope of work will serve as a starting point for development of a final scope of work in collaboration with the City. ASSUMPTIONS: Following are the assumptions in which the project scope is based. All existing traffic count data within the study area will be provided by the City. These counts are anticipated to include: Typical weekday afternoon (4:00-6:00 p.m.) and Weekday afternoon (4:00-6:00 p.m.) traffic count Saturday mid-day (11:00 a.m.-2:00 p.m.) peak data during a TRAC event along the corridor at hour traffic counts along the corridor at key key intersections including: intersections including: •:• W Argent Street ❖ 1-182 Eastbound Ramp ❖ Chapel Hill Boulevard :• 1-182 Westbound Ramp ❖ 1-182 Eastbound Ramp ❖ TRAC Access •:• 1-182 Westbound Ramp •:• Burden Road •:• TRAC Access ❖ Wigley Drive Burden Road •:• Sandifur Parkway s• Wigley Drive •:• Sandifur Parkway •:• Powerline Road Other traffic data supplied by the City will include: Historical crash data for the corridor. •:• GIS mapping showing right-of-way and property lines. •:• Current signal timing along the corridor. ❖ [Near term and long-term travel demand forecasts for the corridor. •:• Public notifications and meeting facilities for public involvement activities. SUMMARY OF WORK: Task 1:Project Management During the project start-up, KAI will meet with the City of Pasco project manager to refine the project schedule including submittal dates for products and anticipated meetings. In addition, a strategic approach for public involvement (PI) will be developed. Project management is a crucial element and will include many tasks. The project manager for KAI will meet with the City project manager to develop a comprehensive communication plan. This will include monthly progress reports, as well as regular coordination meetings, conference call, and e-mails. Deliverables- Some of the key tasks/deliverables are listed below: Kittelson&Associates,Inc. 18 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 ❖ KAI shall schedule and attend up to 2 project management team meetings in the City of Pasco •:• KAI shall prepare and submit monthly progress reports to City of Pasco •:• KAI shall prepare and submit monthly schedule updates The scope of work assumes the two project management team meetings with the City of Pasco will be scheduled in addition to the meetings required as part of the public involvement task. Meetings will be held on the same day where possible to minimize travel costs. Task 2: Stakeholder and Public Involvement As part of the project startup, KAI will meet with the City of Pasco project manager to plan for meaningful and efficient public involvement in the development of the transportation plan. It is assumed the public involvement plan will include the following elements: ❖ Meetings with the City staff and any key stakeholders they would like to invite to the meetings. •:• Public open houses A key to the success of this project will be gathering input from agency stakeholders and the local neighborhood groups at the time the preliminary alternatives are developed. It is assumed for the purpose of this scope of work that City of Pasco staff will organize and provide the notice for the stakeholder and public involvement meetings and a representative will attend any additional meetings with potentially impacted persons. KAI will provide the meeting agendas, facilitate the meetings, and provide presentation materials for the meetings. A total of three meetings during the two trips to Pasco are assumed as part of the public involvement scope of work: :• Two meetings with the City and any other stakeholders they want to invite. •:• One Public Meeting in an open house format to be held to gain input on the corridor alternatives. Deliverables: Meeting summaries (1-2 pages)for each public meeting •:• Display materials and handouts for the meetings. •:• A summary of the public involvement process for inclusion in the final report. Task 3: Inventories and Existing Conditions The inventory of existing conditions will provide the basis for confirming the future improvement needs and identifying key issues and constraints. The inventory task will include gathering traffic data, reviewing and summarizing existing studies and plans, and obtaining roadway conditions information provided by the City. KAI will review the data and create report and presentation figures as necessary. In addition, KAI will contact emergency service providers in order to identify locations or pockets where service problems may exist. Specific items that will be included in this task are: • A review and summary of past studies including the 1-182 Corridor Subarea Transportation Plan, the Columbia River Crossing Study, and the BFCG 2025 Regional Plan. :• Assemble and prepare base maps and available data. ❖ Review of the peak hour turning movements and evaluation of level-of-service at the key intersections on the corridor. Kittelson&Associates,Inc. 19 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 •:• A review of existing pedestrian and bicycle facilities. •:• A review of pedestrian and vehicular access to key generators in the study area. •:• A review of intersection operations. •:• Analysis of crash rates and patterns along the corridor. During this task, KAI will develop base mapping for the study area. The base mapping will include an existing aerial in electronic format available either through the City or a local provider of aerials and GIS mapping obtained from City. The KAI team will meet with City staff to review the public input that has occurred as part of the past subarea plan and the recent Columbia River Crossing Study. Deliverables: ❖ Technical memorandum documenting the results of Task 3. Task 4:Future Conditions Forecasts and Analysis The future conditions analysis will include projecting future traffic and assessing the future transportation needs. The analysis will be based on the most recent BFCOG future (20 years) travel demand model, The current model is for year 2025 but our understanding is that it will be updated and therefore the updated model will be used if available.Two model scenarios will be evaluated: •:• Base 2025 projections assuming the planned transportation and land-use pattern, Base 2025 projections with the Columbia River Crossing at Road 68. The demographics for the third model scenario will be developed as part of a workshop meeting with the City and BFCOG. The future conditions analysis will include the following: ❖ Review the future land use and TAZ structure to identify locations in which zones might be split or new connectors added in order to develop a more refined projection future land use and transportation forecasts. •:• Meet with the City (and BFCOG, if appropriate) to confirm the model assumptions to account for the potential impacts of specific planned developments along the corridor. • Develop PM peak hour and ADT projections on arterials and collectors in the Study Area for year 2025. ❖ Develop draft and final evaluation criteria (LOS or MMLOS) to be used for analysis and identification of deficiencies. ti- Refine the existing Synchro model for the area. •:• Evaluate the future traffic conditions for the model scenarios and identify potential deficiencies. In addition, a general review of future pedestrian, bicycle, and transit plans along the corridor will be conducted. The pedestrian and bicycle analysis will focus on connectivity between neighborhoods and to schools and other regional pedestrian and bicycle routes, as well as gaps in the existing system, Deliverables: •:• Technical memorandum describing the results of Task 4 Kittelson&Associates, Inc. 20 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 Task 5: Identification of Improvements&Alternatives Based on the deficiencies identified as part of Task 4, improvement opportunities and alternatives will be Identified and reviewed with City and stakeholders. Identify up to two major improvement options for the corridor based on the results of Tasks 3 and 4. Develop concept improvement options at up to three intersections. ❖ Safety Evaluation: Evaluate the relative safety impacts of the improvements options using the Highway Safety Manual procedures. Deliverables: •:• Graphics with improvements and pros and cons will be provided to the City. A write-up will be included in the Task 4 technical memorandum. Task 6:Access Management Plan This task will develop concepts for improving the access management along the corridor. This will be incorporated into the Task 5 alternatives development. •:• Develop up to two access management options for the north section of the corridor. •:• Develop big-picture access management concept for the section south of 1-182. Deliverables: ❖ Technical memorandum text to be included in the Task 4 memorandum Task 7:Project Prioritization, Implementation,and Funding Plan Project prioritization will be based the evaluation criteria used for the study, input by the City and information provided by the City regarding estimated funding. Based on the project prioritization and funding estimates, an implementation plan will be developed which will identify the recommended timing and phasing of each major project as well as a description of the proposed project. Deliverables: •:• A draft prioritization and implementation table. Task 8: Traffic Signal Timing Traffic signal timing will be evaluated using the Synchro network developed as part of the existing conditions analysis. This scope assumes the City will utilize the information to update the traffic signal timings at the existing signals on the corridor. Tasks will include: •:• Review the signal-timing database, turning movement count data, and 24-hour traffic data (if available). •:• Review the existing Synchro network to identify additional data (i.e., lane configurations, signal timings and phasing, speed limits, and intersection turning movements)that may be required for completing the Synchro network. •:• Conduct a site visit during weekday p.m. peak traffic conditions to assess the traffic operations at the study intersections. The site visit will include the following elements: o Observe queue lengths, operating speeds, signal coordination, and vehicle platooning at the study intersections. Kittelson&Associates, Inc. 21 Proposal for Professlonal Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 o Collect any additional data, such as lane configurations, signal timings and phasing, and speed limits not included in the Synchro model. •:• Using the base Synchro network and peak hour traffic volumes used for the existing conditions analysis, optimize the weekday p.m. peak hour and Saturday event peak hour Synchro networks. Develop signal timing recommendations regarding grouping of intersections to coordinate, signal phasing, cycle lengths and adjustments for events. Deliverables: ❖ Technical memorandum describing the preliminary signal timing recommendations. Task 9:Final Reports&Documentation We propose to distribute the technical memorandums as PDF documents to the extent possible in order to reduce review time and ensure software constraints are not a problem. Comments by stakeholders on the technical memorandums will be documented and included as necessary in the final report documentation. The final report documents will include a full report and a technical appendix containing the technical memorandums public input and supporting materials. Deliverables: The following deliverables will be included as part of this Task: ❖ Three paper copies of the report. ❖ One copy of the technical appendix(assumed to be 3-ring binder) containing technical memorandums, computations, model outputs, etc. •:• Electronic versions of the Technical Appendix and the Final Report. Kittelson&Associates, Inc. 22 Proposal for Professional Services for the City of Pasco City of Pasco road 68 Corridor Study March 3, 2011 Section 5: Estimated Fees and Proposed Project Schedule Based on the scope of work described in Section 4, a preliminary budget was developed. For a corridor study such as this one, there are many factors that affect the budget that are difficult to reflect in a scope of work or budget. Items such as the number and quality of the displays at open houses, how meetings are scheduled and planned, and the quality of the work products all affect the budget and are not necessarily comparable between different consultants. Therefore, we have developed an estimated budget and hours based on our scope as well as a budget range. The budget range identifies the extent that we believe the budget could vary once we meet with the City to further refine and finalize the schedule and work products. Exhibit 5 shows the estimated hours and budget for each major task. Exhibit S-Estimated Hours and budget ESTIMATED BUDGET PROPOSED TASK HOURS RANGE SCOPE BUDGET 1. Project Management&City Meetings 35 $4,000-$7,000 55,500 2.Public Involvement 40 $5,000 - $10,000 $5,500 3. Inventories and Existing Conditions 55 $6,000-$8,000 $7,000 4. Future Conditions Analysis 70 $7,000-$1 3,000 58,000' 5. Improvement Altematives Evaluation 40 $4,000-$9,000 $5,500 6.Access Management Plan 40 $3,000-$9,000 $4,000 7. Prioritization and linplementation 15 $2,000-$5,000 $2,000 ' 8. Signal Timing 30 $3,000-$8,000 1 $3,500 9. Final Reports and Documentation 50 $5,000-$7,000 J $5,500 Direct Expenses $1,000 -$3,000 $2,500 Total 3 -$70,000 $49,000 As shown in Exhibit 5, we estimate the cost of the project to range from approximately $40,000 to $70,000 depending on the specific details of the final scope of work. We estimate the cost to complete the specific scope of work included in this document to be approximately $49,000. We understand that this budget may be larger than the City has currently allocated. If this is the case, we believe the budget could be reduced based a close review of the specific work products needed by the City such as the individual task technical memorandums and the public involvement program. PROJECT SCHEDULE The schedule shown in Exhibit 6 illustrates our proposed project schedule. As shown, we proposed a nine month process for this project beginning in the spring of 2011 and ending around November 2011. We believe this is a reasonable timeframe to engage the public and stakeholders and maintain their interest and attention. Pending the City's direction and selection of optional task elements, this schedule could be accelerated by approximately three months. Kittelson&Associates, Inc. 23 Proposol for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 Exhibit b-Proposed Schedule Task 1: Management l Public a E Involvement 1 Task 2: Inventory Existing t Conditions l , Si Task 3: Future Conditions Analysis ! k Task 4: Alternative Analysis = i Task 5: Access Management Plan 7 2 s I � F Task 6: Traffic Signal Timing I 1 Task 7: Project Prioritization and Funding l Task 8: Final Report ' *4. I = City/Steering Committee Meeting = Public Open House = Final Presentation to AgenCy/City Council t= Draft Technical Memorandum = Draft Report = = Work Product(Figure/Map) = Fina1 Report its Optional Task Summary The City of Pasco Road 68 Corridor Plan will be a critical document for relaying the vision of transportation in the corridor over the next decade, and for ensuring projects have local champions and can compete effectively for limited state and federal funding. We believe the KAI Team is the right choice to perform this project for the following reasons: •:• National Expertise:The firms and team members involved are known nationally for their innovative approaches to multimodal planning. KAI is a leader in research on livability and safety in transportation. •:• Proven Track Record on Corridor Plans: The KAI Team has completed hundreds of transportation plans encompassing all modes of transportation in communities of various sizes and settings in Washington and throughout the U.S. •:• Cutting Edge Safety Evaluation: KAI team members are experienced in applying the quantitative methods for predicting crash frequency and estimating the crash reduction benefits of improvements from the Highway Safety Manual, Focus on Effective Public Outreach:The KAI Team brings a strong focus on public engagement and the understanding that proactive public involvement is a necessity to obtain a supported and implementable plan. ❖ Strong Signal Operations and Signal Timing: KAI is one of the leading firms with respect to signal operations, traffic signal timing, and ITS. xitteison&Associates, Inc. 24 Proposal for Professional Services for the City of Pasco City of Pasco Road 68 Corridor Study March 3,2011 *e Proven access management expertise: KAI has successfully completed and implemented arterial and interchange area access management plans. •:• Commitment: Each of our team members is passionate and experienced in the field of transportation planning and are personally committed to providing the City of Pasco and its residents with a successful project. The KAI Team looks forward to serving and working with City staff to complete the City of Pasco Road 68 Corridor Plan and is excited to see the City adopt, embrace, and implement this plan for years to come. Kittelson&Associates,Inc. 25