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2011.01.18 Council Meeting Packet
AGENDA PASCO CTTV COUNCIL Regular Meeting 7:00 p.m. January 18, 2011 Please note that our Council meeting will take place on Tuesday, January 18 as City Hall will be closed Monday, January 17 in honor of Martin Luther King Jr. 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councihnembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated December 20,2010. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) I. To approve General Claims in the amount of $1,319,462.16 ($1,319,462,16 consisting of Claim Warrants numbered 180104 through 180245, 180258 through 180260, and 180262 through 180454). 2010 Expenses 2. To approve General Claims in the amount of $1,770,153.60 (8141,931.60 in the form of Electronic .Fund Transfer Nos. 4323, 4528, 4563, 4635, 4648, and 4649; and $1,628,222.00 consisting of Claim Warrants numbered 180246 through 180257, 180261, and 180455 through 180520). 2011 Expenses 3, To approve Payroll Claims in the amount of $3,100,263.09, Voucher Nos. 42136 through 42233; and EFT Deposit Nos, 30041533 through 30042358. 4. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court. (non-criminal, criminal, and parking) accounts receivable in the total amount of 8225,011.72 and, of that amount, authorize $162,627.78 be turned over for collection. (c) Service Agreement with TRIDEC: 1. Agenda Report from Cary Crutchfield, City Manager dated January 4, 2011, 2. Proposed Agreement.. To approve the Industrial Recruitment Participant Agreement with TRIDEC and, further, authorize the Mayor to sign the agreement. *(d) Resolution No. 3299, a Resolution fixing the time and date for a public hearing to consider the vacation of the northlsouth alley in Block 118, Pasco Land Company's Addition and Block 2, Long's First Addition. 1. Agenda Report from David 1. McDonald, City Planner dated January 12, 2011. 2_ Vicinity Map. 3, Proposed Resolution.. 4. Vacation Petition. To approve Resolution No. 3299, setting 7:00 pm, Tuesday, February 22, 2011 as the time and date to conduct a public hearing to consider vacating the north/south alley in Block 118, Pasco Land Company's Addition and Block 2 of Long's First Addition. *(e) Resolution No. 3300, a Resolution fixing the time and date for a public hearing to consider the vacation of the streets and alleys in and adjacent to Block 7, 9 and 10 Washington Addition. 1. Agenda Report from David I. McDonald, City Planner dated January 12, 2011. 2. Overview Map. 3. Vicinity Map. 4. Proposed Resolution. 5. Vacation Petition. To approve Resolution No. 3300, setting 7:00 pm, Tuesday, February 22, 2011 as the time and date to conduct a public hearing to consider vacating streets and alleys in and adjacent to Block 7. 9 and 10 Washington Addition. Regular Meeting 2 January 18,2011 *(f) January Workshop Schedule: (NO WRITTEN MATERIAL ON AGENDA) To postpone the January 24 Workshop meeting to January 31, 2011. (RC) MOTION: I m.ovQ to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THF,RETO: (a) Kurtzman Park Local Improvement District(LID) 148. 1. Agenda Report from Rick White, Community & Economic .Development Director dated January 11, 2011. 2. Vicinity Map. 3. Map of the Proposed LID Area and Completed LID 146. 4. Proposed Ordinance. 5. Comparison of Preliminary Assessments. CONDUCT CONTINUED PUBLIC HEARING Ordinance No. , an Ordinance of the City of Pasco, Washington, relating to City street improvements; ordering the improvement of Sycamore Avenue, Hugo Avenue, Cedar Avenue, Waldemar Avenue, Helena Street and Alton Street to city standards, to include curb, gutter, sidewalks, storm drainage system, street lighting, and roadway improvements all in accordance with Resolution No. 3289 of the City Council; establishing Local Improvement District No. 148; ordering the carrying out of the proposed improvements; providing that payment for the improvements be made by special assessments upon the property in the District, payable by the mode of "payment by bonds"; and, providing for the issuance and sale of local improvement district warrants redeemable in cash or other short-term financing and local improvement district bonds. HOTION. I move to adept Ordinance creatiog LTD 148 for the onprovetl1=1 of Sycamore. Hugo, Waldemar and Cedar Avenues and llelLma and Altai Sties ,ind, ftulher, [o authorize publi"Pon ley suinintiry only. Q*(b) Street Vacation (MF #VAC 10-009) a portion of Road 32 (Mike Cummings/Riviera Trailer Park). 1. Agenda Report from David 1. McDonald, City Planner dated January 12,2011. 2. Vicinity Map. 3_ Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. ,an Ordinance vacating a portion of Road 32. MOTION- l rnovt: to adopt Ordinance _ vucating a portion of Road 32 and, further. to authrrrVe publication by summary anly. *(c) Comprehensive Water System Plan. 1. Agenda Report from Doyle L. Heath,Utility Engineer dated January 13, 2011, 2. Summary of Pasco's Water System Plan. 3. System Map. CONDUCT A PUBLIC HEARING Regular Meeting 3 January 18,2011 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance of the City of Pasco, Washington, amending Sections 1.l 0.020 through 1.10.060 of the Pasco Municipal Code defining Voting Districts. I. Agenda Report from Gary Crutchfield, City Manager dated January 4,2011. 2. PMC 1.10.010. 3. Map of Current Council Districts. 4. Matrix, Population by Precinct/District,Current. 5. Map,Proposed 2011 Council Districts (Option B). 6. Proposed Ordinance. 7. Map, Districts Option A. 8. Map,Districts Option C. MOTION: I move to adopt Ordinance No. , am�mding Scoion 1.10-020 through 1.10.060 of the P&wo NlunicipaJ Code defining Voting Distrtets and, further, to authorize pubhotion by Summary only. Q*(b) Resolution No. , a Resolution accepting the Planning Commission's recommendation and approving a Special Permit for the location of a new middle school on Road 52. 1. Agenda Report from Shane O'Neill,Planner i dated January 12, 2011. 2. Vicinity Map. 3. Proposed Resolution. 4. Report to Planning Commission. 5. Planning Commission Minutes dated 11/18/10 and 12/16/10. MOTION: 1 move to approve Resolution No. , approving the Special Permit for a middle school nn R6ad 52 as recortrrnended by the Manning Commission- Q*(c) Resolution No. , a Resolution accepting the Planning Commission's recommendation and approving a Special Permit for a church at 3806 West Court Street. I. Agenda Report from David 1. McDonald,City Planner dated January 11,2011. 2. Vicinity Map. 1 Proposed Resolution. 4. Report to Planning Commission. 5. Planning Commission Minutes dated l I/18/10 and 12/16/10_ MOTION: I rtaovc try approve Rcsoiulion No. , approving a Special Pemit for the location of a churi&h at 39M West !Court Str t, (d) Resolution No. , a Resolution authorizing the City Manager to sign a transfer of property agreement with the Pasco School District for housing structures. 1. Agenda Report from Rick White, Community & Economic Development Director dated January 12, 2011. 2. Vicinity Map. 3. Transfer Agreement. 4. Proposed Resolution. MOTION: l move to approve Resolution No. , authorizing the City Manager to exeeulc a transfer of property agrccytrarn with N-soo Sc Hoed District No. 1. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (a) Award 2010 W1v'TP Improvements-Operations Building HVAC Controls: I. Agenda Report from Ahrnad Qayoumi,Public Works Director dated January 3,201 L 2. Bid Summary. 11IC1]cl<Olti: I nnove to ratrt} the City Nlanager`s award of the 2010 WWTP Improvements - t ;K--rations Building I-1VAC Coiutrol System prgject to Apollo Street Metal, Tuc., in the amount of $31,698.00, plus applicable: sales tax. (b) Award 2010 WWTP Improvements-Lab HVAC System: 1. Agenda Report from Ahmad Qayoumi,Public Works Director dated January 3, 2011. 2. Bid Summary. MOTION: I move to ratify the City Manager's award of the 2010 WWTP Improvemertts - Lab F-TVAC System project tju Apollo Street Metaii, Inc., in the amount of S:25,930.W. plus applical)h,- sales tax, Regular Meeting 4 January 1 R,2011 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) Performance Evaluation: City Manager (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1, 6:00 p.m., Monday, January 17, City Hall Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNCILMEMBER REBECCA FRANCIK). 2. 12:00 p.m., Thursday, January 20, 515 W. Clark Street — Pasco Downtown Development Association Board Meeting. (COUNCILMEMBER SAUL MARTINEZ, Rep.; AL YENNEY, Alt.) 3. 11:30 a.m., Friday, January 21, Sandberg Event Center—Benton-Franklin Council of Governments Board Meeting, (COUNCILMEMBER AL YENNEY, Rep,; REBECCA I'RANCIK, Alt.) 4, 4:00 p.m,, Monday, January 24, Ben-Franklin Transit Office —Hanford Area Economic Investment Fund Committee Meeting. (COUNCILMEMBER AL YENNEY, Rep.; SAUL MARTINEZ,Alt.) 5, 7:30 a.m., Thursday, January 27, 7130 W. Grandridge Blvd — Tri-Cities Visitor & Convention Bureau Board Meeting. (COUNCILMEMBER MTKE GARRISON, Rep.; TOM LARSEN, Alt.). 6. 2;00 p.m., T1ursday, January 27, Franklin County Emergency Management Office -- Franklin County Emergency Management Board MccE.ing, (MAYOR MATT WATKINS, Rep.; COUNCILMEMBER TOM LARSEN, Alt.) 7. 4:00 p.m., Thursday, January 27, 7130 W. Grandridge Blvd — TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.) 8 5:30 p.m., Thursday, January 27, 710 W. Court Street — Benton-Franklin Community Action Committee Meeting, (COUNCILMEMBER AL YENNEY, Rep.;REBECCA FRANCIK, Alt.) MINUTES REGULAR MEETTNG PASCO CITY COUNCIL. DECEMBER 20, 2010 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Rebecca Francik, Mayor Pro-Tem. ROLL CALL: Councilmembers present: Rebecca )~rancik, Mike Garrison, Robert Hoffmann, Tom I..arsen, Saul Martinez, and Al Ycnncy. Excused: ;Matt Watkins. Staff present: Gary Crutchfield, City Manager; I..cland Kerr, City Attorney, Stan Strebel, Deputy City Manager; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director; Dunyele Mason, Financial Services Manager; Denis Austin, Police Chief and Bob 6car, Fire Chief, The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated December 6, 2010. Minutes of the Special Pasco City Council Meeting dated December 13, 2010, (h) Bills and Communications: To approve General Claims in the amount of 51,099,580.92 ($208,979.52 in the form of Electronic Fund Transfer Nos, 4268, 4282, 4288, 4289, 4309, 4310, 4320, 4396; 4398, 4429, 4433,4435, 4437 and 4452; and $890,601,40 consisting of Claim Warrants numbered 179879 through 180103). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts; miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$161,019.57 and, of that amount, authorize $13 1.574.00 be turned over for collection. (c) Cancellation of Workshop Meeting. To cancel the December 27; 2010 Workshop Meeting. (d) Cancellation of Regular Meeting. To cancel the January 3, 2011 Regular Meeting. (e) Final Plat (MF #FP10-016) 'Tierra Vida Phase 2 (Casa, LLC): To approve the Final Plat for Tierra Vida, Phase 2. (f) Final Plat (MF #FP10-013) West Pasco Terrace Phase 1 (Olin Homes): To approve the Final Plat for West Pasco Terrace, Phase I. (g) Final Plat (MF #FP10-014) West Pasco Terrace Phase 2 (Olin Homes): To approve the Final Plat for West Pasco Terrace, Phase 2. (h) Resolution No. 3294, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of Road 32. To approve Resolution No. 3294, setting 7:00 pm, Tuesday, January 18, 2011 as the time and date to conduct a public hearing to consider vacating a portion of Road 32. 1 3(a).1 MINUTES REGULAR MEE'1 ING PASCO CITY COUNCIL DECEMBER 20, 2010 (i) Resolution No. 3295, a Resolution accepting work performed by A&B Asphalt, Inc., under contract for the 2010 Street Overlays, Project No. 10-3-01. To approve Resolution No. 3295, accepting the work performed by A&B Asphalt, Inc., under contract for the 2010 Street Overlays, Project No. 10-3-01. (j) Resolution No. 3296, a Resolution of the City of Pasco, Washington, fixing a time and place for hearing on the final assessment roll for Local Improvement District No. 146, and directing that notice thereof be given in the manner required by laIN. ho approve Resolution No. 3296, fixing 7:00 pm, Monday, February 7, 2011 as the time and date to conduct a public hearing to consider the Final Assessment Roll of LID No. 146. MOTION: Mr, Garrison moved to approve the Consent Agenda as read. Mr. Hoffmann seconded. Motion carried by Unanimous Roll Call vote, PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor l'ro-Tem Fmncik presented a Proclamation to Pasco Chamber of Commerce President, Monica Van Hollebeke proclaiming .January 3-7, 201 1, "Agriculture Week." REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Garrison reported on the Tri-Cities Visitor and Convention Bureau Board of Directors meeting and attended the TRIDEC; Board of Directors meeting. Mr. Yenney reported on the Benton-Franklin Council of Governments Board meeting, Mr. Hoffmann reported on the Good Roads & Transportation Association meeting and participated in the 32"d Annual Cable Bridge Run. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Kurtzman Park Neighborhood Improvements. Mr. Yenney recused himself from this item due to relatives living in the LID area and left the Council Chambers. Mr. White explained the derails of the proposed LID. MAYOR PRO-' FNI FRANCIK DI:CI..ARED THE PUBLIC HEARING OPEN TO CONSIDER TI IL KUItTLM.a� PARK NEIGHBORHOOD IMPROVEMENTS. Mr. Jerry Miller, 516 S. Cedar, spoke in opposition to the improvements. Mr. Rocky Miller, 531 S. Waldemar, does not believe the improvements are necessary. Mr. Ron Campbell, 430 S. Sycamore, is concerned about the cost of the improvements. Ms. Shirley Allen, representing Ms. Jackson, owner of 211 S. Hugo, believes giving up some property and also paying the cost of the improvements is unreasonable. A representative of Greater Faith Baptist Church, 512 S. Sycamore, would like the LID cost waived in exchange for property necessary for the street, 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 20, 2010 Veronica Silva, owner of property on Hugo, would like Council to consider providing help with cost of improvements. Resolution No. 3297, a Resolution of the City Council of the City of Pasco, Washington, relating to Public Improvements; declaring its intention to order the improvement of Waldemar, Cedar, Hugo and Sycamore Avenues and Alton, Helena and Butte Streets in the Kurtzman area and to create a Local Improvement District to assess a Portion of the cost and expense of carrying out those improvements against the properties specially benefited thereby; and, notifying all persons who desire to object to the improvements to appear and present their objections at a hearing before the City Council to be held on January 18, 2011. MOTION: Mr. Garrison moved to approve Resolution 3297, relating to public improvements; declaring the City's intention to order the improvement of Waldemar, Cedar, Hugo and Sycamore Avenues and Alton, Helena and Butte Streets in the Kurtzman area and to create a Local Improvement District to assess a portion of the cost and expense of carrying out those improvements against the properties specially benefited thereby; and, notifying all persons who desire to object to the improvements to appear and present their objections at a hearing before the City Council to be held on January 18, 2011 and to continue the public hearing on that date. Mr. Martinez seconded. Motion carried unanimously. Mr. Yenney returned to the Council Chambers, 2010 Budget Supplement. MAYOR PRO-TENS FR.4NCIK DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2010 BUDGET SUPPLEMENTS. FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING NONE, MAYOR PRO-TENT FRANCIK DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 3983, an Ordinance amending the 2010 Annual Operating Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfers and adjustment authority. MOTION: Mr, Garrison moved to adopt Ordinance 3983, amending the 2010 Operating Budget by providing a revenue supplement of$5,267,990 and an expenditure supplement thereto in the amount of$10,609,055 and, further, to authorize publication by summary only, Mr. Yenney seconded. Motion carried 5-1. No —Larsen. Ordinance No. 3984, an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2010. MOTION: Mr. Garrison moved to adopt Ordinance 3984, amending the 2010 Capital Improvements Budget by providing an expenditure supplement thereto in the amount of $4.055,700 and, further, to authorize publication by summary only, Mr, Martinez seconded. Motion carried unanimously. Resolution No. 3298, a Resolution authorizing interfund loans from the General Fund to the Arterial Street Fund, Community Development Block Grant Fund, LID Construction Fund, Stadium Convention Center Fund, Street Fund, and the Cemetery Fund for a total sum of 52,358,400. MOTION: Mr. Garrison moved to approve Resolution 3298, authorizing temporary interfund loans from the General Fund to the Arterial Street Fund, the Community Development Block Grant fund, the LID Construction Fund, the Stadium Convention Center Fund, the Street Fund and the Cemetery Fund in the total amount of,$2,358.400. Mr. Martinez seconded. Motion carried unanimously. 3 MINUTES REGULAR MEETING PASCO CITY COUNCTL DECEMBER 20, 2010 City Council Districts. MAYOR PRO-TEm FRANCIK DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE CouNc 1.. DISTRICT BOUNDARY AIDJUS"NIENT, FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE 3F.ING NONE, MAYOR PRO-TEM FRANC.IK DECLARED THE PUBLIC I TEARING CLOSE[). Council concurred Map Option 'B' is preferred. Item will be placed on January 18, 2011 agenda for formal action. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Ordinance No. 3985, an Ordinance of the City of Pasco, Washington creating the Downtown Pasco Development Authority; approving a Charter therefore and initial Bylaws for the conduct of its affairs; and establishing and providing for the appointment of Board of Directors. Mr. Chris Martinson, PDDA Board member, addressed Council with suggestions on moving forward with downtown revitalization. MOTION: Mr. Garrison moved to adopt Ordinance No. 3985, creating the Downtown Pasco Development Authority, approving a Charter, initial Bylaws and establishing and providing for the appointment of a Board of Directors and, further, to authorize publication by summary only. Mr. Yenney seconded. Motion carried 5-1. No— Larsen. 2011 Management Merit and Temporary Seasonal Employee Wage Plan: Ordinance No. 3986, an Ordinance amending Section 2 of Ordinance No. 3953. MOTION: Mr, Garrison moved to adopt Ordinance No. 3986, amending Section 2 of Ordinance No. 3953, to continue the merit award system for calendar year 2011 and, further, authorize publication by summan, only. Mr. Martinez seconded. Motion carried unanimously. Ordinance No. 3987, an Ordinance concerning wages for Temporary Non- Management, Non-Represented Personnel for Calendar Year 2011. MOTION: Mr, Garrison moved to adopt Ordinance No. 3987, adopting the Temporary Employee Wage Plan for Calendar Year 2011 and, further, authorize publication by summary only, Mr. Yenney seconded. Motion carried unanimously. NEW BUSINESS: 2010 Sewer Replacement, Project No. 10-1-04: MOTION: Mr. Garrison moved to award the low bid for the 2010 Sewer Replacement, Project No. 10-1-04, to include Alternates 1, 2 and 7, to Michels Corporation in the amount of$464,314.00, plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. Mr, Yenney seconded. Motion carried by unanimous Roll Call vote. 2010 Miscellaneous Traffic Signal Improvements, Project No. 10-4-01: Council and staff discussed the details of the improvements. MOTION: Mr. Garrison moved to award the low bid for the 2010 Miscellaneous Traffic Signal Improvements, Project No. 10-4-01 to Sierra Electric, Inc., in the amount of ` 142,215.00, to include Alternates 2 and 3 and, further, authorize the Mayor to sign the contrast documents, Mr. Martinez seconded. Motion carried by unanimous Roll Call vote. 4 MINUTES REGULAR MFFTING PASCO CITY COUNCIL DECEMBER 20, 2010 Desert Sunset Well House, Project No. 10-3-07: Council and staff discussed the contractor preyualification process. MOTION: Mr. Garrison moved to reject the bids received for the Desert Sunset Well I-louse, Project No. 10-3-07 and, further, authorize staff to rebid the project. Mr. Larsen seconded. Motion carried 4-2. No—Larsen, Hoffmann. Award 2010 WWTP Improvements — Concrete Wash Pad: MOTION: Mr. Garrison moved to ratify the City Manager's award of the 2010 WWTP Improvements—Concrete Wash Pad project to C&E Trenching, LLC in the amount of $27,487,42, plus applicable sales tax. Mr. Martinez seconded. Motion carried unanimously, MISCELLANEOUS DISCUSSION: Mayor Pro-Tem Francik thanked staff, Councilmembers and Pasco citizens for their hard work this year and wished everyone a Happy Holiday Season. Mr. Hoffmann wished everyone a Merry Christmas. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:28 p.m. APPROVED: ATTEST: Matt Watkins, Mayor Debra L,. Clark, City Clerk PASSED and APPROVED this l 8th day of January, 2011. 5 CITY OF PASCO Council Meeting of:January 18,2011 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We,the undersigned,do hereby certify under penalty of perjury that the materials have been furnished, the se rendered or the labor performed as described herein and that the claim Is a just.due and unpaid obligation a st;Zcl ty ardt we are authorized to authenticate and certify to said claim. r r Gary Crut6hfield, City Ma a Dunyele Mason, Fi(iance Service s`Ulanager We,the undersigned City Councilmembers of the City Council of thP.City of Pasco, Franklin County, Washington,do hereby certify on this 18th day of January.2011 that the merchandise or services hereinafter specified have been received: Check Numbers from: 180104 1 B0258 180252 In The Amount Of: $1.319,462.16 To Check number: 180245 180260 180454 Electronic Funds Transfer No.s: In The Amount Of: $0.00 Combined total of $1,319,462.16 Councilmembei Councilmember SUMMARY OF CLAIMS BY FUND: FUND# GENERAL FUND: 110 Legislative 881.85 120 Judicial 16,929.41 130 Executive 3,980.99 210 Police 77,334.01 310 Fire 24,045.88 410 Administration&Community Services 84.752.08 505 Community Development _ m _ 2,540.86 730 Engineering 16,099.04 905 Non-Departmental 51,686.48 910 Library 3,180.50 TOTAL GENERAL FUND: 281,431.10 110 STREET 58,686.71 120 ARTERIAL.STREET 118,311.88 130 STREET OVERLAY 0.00 140 C. D. BLOCK GRANT 154.92 145 KING COMMUNITY CENTER 5,532.18 150 AMBULANCE SERVICE 10,632.43 160 CEMETERY 5,314.51 155 ATHLETIC PROGRAMS 19,348.40 170 SENIOR CENTER 18,391.47 180 MULTI MODAL FACILITY 3,748.92 185 RIVERSHORE TRAIL&MARINA MAIN 169.00 189 LITTER CONTROL 0100 190 REVOLVING ABATEMENT 620.00 192 PARKS FUND 0.00 191 TRAC DEVELOPMENT 0.00 195 STADIUM/CONVENTION CENTER 13,150.33 188 SPECIAL ASSESSMNT LODGING 19,917.05 367 GENERAL CONSTRUCTION 382.54 410 WATER/SEWER 495,382.22 510 EQUIPMENT RENTAL-OPERATING GOVERNMENTAL 38,149.74 511 EQUIPMENT RENTAL-OPERATING BUSINESS 3,695.70 515 EQUIPMENT RENTAL-REPLACEMENT GOVERNMENTAL 3,645.09 516 EQUIPMENT RENTAL-REPLACEMENT BUSINESS 0.00 960 TRI CITYANIMAL CONTROL 49,219.39 520 MEDICAUDENTAL INSURANCE 106,396.85 530 CENTRAL STORES 0.00 620 OLD FIRE PENSION 0.00 631 PUBLIC FACILITIES DIST 25,018.68 690 PAYROLLCLEARING 41,539.05 700 LID CONSTRUCTION 624.00 GRAND TOTAL ALL FUNDS: $ 1,319,462.16 2010 EXPENSES 3(b)ol CITY OF PASCO Council Meeting of:January 18,2011 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We, undersigned, do hereby certify under penalty of poury that the materials have been furnished,the s ice rendered or t performed as described herein and that the claim is a Just,due and unpaid obligation ag ' st the ty and that we are authorized to authenticate and certify to said claim. Gary Crutchfield, City M / Dunyele Mason, rinance Services Manager t' r We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,do hereby certify on this 18th day of January, 2011 that the merchandise or services hereinafter specified have been received: Check Numbers 160246-180257, 180261 In The Amount Of: $1,628,222.00 Check Numbers: 180455- 180520 Electronic Funds Transfer No.s: 4323.4528.4563.4635, In The Amount Of: $141,931.60 4648.4649 — — Combined total of $1,770,153.60 Councilmember Councilmember SUMMARY OF CLAIMS BY FUND: FUND# GENERAL FUND: 110 Legislative 0.00 120 Judicial 2,575.00 130 Executive 100.00 210 Police 52,006.40 310 Fire 0,00 410 Administration&Community Services 19,842.76 505 Community Development 0.00 730 Engineering 0.00 905 Non-Departmenta, 168,448.51 910 Library 98,172.40 TOTAL GENERAL FUND: 341,145.07 110 STREET 35,765.08 120 ARTERIAL STREET 0.00 130 STREET OVERLAY 0.00 140 C. D. BLOCK GRANT 0.00 145 KING COMMUNITY CENTER 1,791.00 150 AMBULANCE SERVICE 10,037.00 160 CEMETERY 2,195.45 165 ATHLETIC PROGRAMS 2,380.00 170 SENIOR CENTER 5,102.13 180 MULTI MODAL FACILITY _ 1 190.00 185 RIVERSHORE TRAIL&MARINA MAIN 1,785.00 189 LITTER CONTROL 0.00 190 REVOLVING ABATEMENT 1,785.00 192 PARKS FUND 0.00 191 TRAC DEVELOPMENT 18,489.08 195 STADIUMICONVENTION CENTER 2,380.00 620 OLD FIRE PENSION 8,211.97 367 GENERAL CONSTRUCTION 0.00 410 WATERISEWER 1,098.577.60 510 EQUIPMENT RfEN FAL-OPERATING GOVERNMENTAL 19,937.90 511 EQUIPMENT RENTAL-OPERATING BUSINESS 5,951.00 515 EOUIPMENTRENTAL-REPIACEMENTGOVERNMENTAL 0.00 516 EQUIPMENT RENTAL-REPLACEMENT BUSINESS 0.00 970 SR CENTER ASSOCIATION 73.60 520 MEDICAL/DENTAL INSURANCE 84,371.54 272 99 UTGO BONDS LIBRARYIFIRE STATION 301.75 273 2002 UTGO REFUNDING BONDS 301.75 631 PUBLIC FACILITIES DIST 2,607.38 690 PAYROLL CLEARING 125,774.30 700 LID CONSTRUCTION 0.00 GRAND TOTAL ALL FUNDS: $ 1,770,153.60_ 2011 EXPENSES 3(b).2 CITY OF PASCO Council Meeting of Payroll Approval January 18, 2011 The City Council City of Pasco Franklin County,Washington The folowing is a su y of payroll claims against the City of Pasco for the month of December 200 which presented herewith far your review and approval. Gary Crutchfield, anager Rick Terway,Administrative&Community Services Director We, the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington,do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's 42136 through 42233 and EFT deposit No's. 30041533 through 30042358 and City contributions in the aggregate amount of$3,100,263.09 are approved for payment on this 18th day of January 2011. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERAL FUND: Legislative $ 10,847.00 Judicial 114,939.41 Executive 102,322.10 Police 949,705.00 Fire 510,344.97 Administrative&Community Services 338,394.19 Community Development 107,265.32 Engineering 115,640.59 TOTAL GENERAL FUND 2,249,458.58 CITY STREET 81,563.60 BLOCK GRANT 18,185.89 MARTIN LUTHER KING CENTER 8,726.57 AMBULANCE SERVICE FUND 246,267.42 CEMETERY 12,020.27 ATHLETIC FUND 2,668.30 SENIOR CENTER 16,317.89 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 0.00 BOAT BASIN 0.00 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 0.00 WATERIS EWER 422,146.20 EQUIPMENT RENTAL-OPERATING 40,908.37 GRAND TOTAL ALL FUNDS $ 3,100,263.09 Payroll Summary Net Payroll 1,675,384.28 Employee Deductions 895,320.69 Gross Payroll 2,570,704.97 City of Pasco Contributions 529.558.12 Total Payroll $ 3,100,263.09 3(b).3 AGENDA REPORT FOR: City Council r DATE: January 12,2011 TO: Gary Crutchfie wxtivag er -ULAR: January 18, 2011 Rick Terway, ? &Community Se es FROM: Dunyeie Mason, Financial Services ManagL SUBJECT: BAD DEBT WRITE-OFF'S/COLLECTION. 1. W�F�UNCE l$}: Write-off and collection lists are on file in the Finance Department. 1.1. ACTION REQUESTED OF C V C:II,!S,TAFF RECOMMENOATIQN-S: MOTION: 1 move to approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $225,011.72 and, of that amount, authorize$162,627.78 be turned over for collection. 111. HISTORY AND FACTS BRIEF: 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed $10.00. 2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs including DS14S and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT Ar_CQL;`1T SP FQEIVABLE-These are all delinquent non-criminal and criminal files, and Parking violations over 30 days past due. 4. CODE I 'NFIJF.Gt�N�_�NT — LIENS — These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens arc paid. 5. CEMETERY—These are delinquent accounts over 120 days past due or statements are returned with no forwarding address, Those submitted for collection exceed$10.00. 6. GENERAL- These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. 7. MISCM.I.ANFOUS- These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. Amount Direct Referred to Total Write-off's Collection Write-offs Utility Billing $ 87.90 5,232.16 5,320.06 Ambulance $ 62,296.04 16,829.62 79,125.66 Court AIR $ .00 135,232.00 135,232.00 Code Enforcement $ .00 5.334.00 5,334.00 Cemetery $ .00 .00 .00 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 62,383.94 162,627.78 225,011.72 1V. ADMINISTRATIVE ROUTING cc: Dot French,Municipal Court Clerk 3(b).4 AGENDA REPORT TO: City Council f January 4, 2011 . 1 FROM: Gary Crutch " y anager Workshop Mtg.: 1/10/1 1 Regular Mtg.: 1/I S/11 SUBJECT: Service Agreement with TRIDEC I. REFERENCE(S): I. Proposed Agreement H. ACTION REQUESTED OF COUNCIL 1 STAFF RECOMMENDATIONS: 1/10: Discussion 1/18: MOTION: I move to approve the Industrial Recruitment Participant Agreement with TRIDEC and, further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: $30,000 IV. HISTORY AND FACTS BRIEF: A) Pasco (along with Kennewick, Richland and West Richland) has contracted with TRIDEC since the early 1990s for the provision of certain economic development services, Those services have evolved over the years, as has involvement of the cities in the TRIDEC organization. In the early 1990s, the cities had very little direct involvement in the TRIDEC organization, not having a seat on the Board of Directors or executive committee. For the past decade, each city has had a seat on the Board and the cities (as a group) are afforded one seat on the executive committee. Consequently, the cities are much more involved in determining the direction of TRIDEC and coordinating TRIDEC's efforts with those of the cities. B) 'ncc most recent partnership agreement was executed in 2007, expiring at the end of 2010. The proposed agreement is identical to its predecessor, including the continued commitment to pay $30,000 annually for TRIDF.0 services (the four cities collectively will provide $95,000 toward economic development services via TRIDEC). Essentially, the agreement spells out the various objectives to be Pursued and services to be provided by TRIDEC on behalf of the cities toward economic development goals. V. DISCUSSION: A) Staff recommends approval of the proposed agreement, as the city (on its own) could not provide the level of economic development services provided by TRIDEC for the amount required under the agreement. 3(c) INDUSTRIAL RECRUITMENT PARTICIPANT AGREEMENT BETWEEN THE CITY OF PASCO AND THE TRI-CITY DEVELOPMENT COUNCIL Benton Franklin businesses, local governments, chambers of commerce, and other economic development agencies are intent on working cooperatively with the Tri-City Development Council ("TRIDEC") to recruit new industry to the bi-county area. This agreement is between TRIDEC, the State's designated Associate Development Organization (ADO) for Benton and Franklin Counties, and the City of Pasco, a local entity, both designated herein as "Participants" in the bi-county industrial recruitment program, Similar agreements are being secured between TRIDEC and the counties of Benton and Franklin, the cities of Kennewick, Richland, Pasco and West Richland, and the ports of Benton, Pasco, and Kennewick, MUTUAL OBJECTIVES The Participants seek to expand business activity, increase capital investment, and broaden employment opportunities in the bi-county area. To accomplish this, TRIDEC will coordinate a program to expand existing industrial employment and recruit new industries to Benton Franklin Counties. While TRIDEC's primary mission is industrial job creation, the Participants are also committed to supporting creation of new businesses, commercialization of' technology, expansion of tourism, retail development, and other means of economic development, However, these important efforts are led by community-based economic devclopment organizations other than TRIDEC. The participants will establish roles and responsibilities for these functions with other agencies through separate agreements. The cities, counties and ports may have occasion to pursue individual or collective industrial recruitment effort beyond the confines of this agreement, To the extent these supplemental activities requite a significant commitment of TRIDEC resources, they may as well be the subject of separate agreements, AGREEMENT The Participants will cooperate in the planning and implementation of activities to recruit new basic industry to the bi-county area. TRIDEC will coordinate this effort, making productive use of its own staff and volunteers, as well personnel resources supplied by others Participants. The TRIDEC President is responsible for administering this agreement. Pasco designates its Community and Economic Development Director as its primary contact for TRIDEC's industrial recruitment program, PROGRAM STRUCTURE The TRIDEC Board of Directors is ultimately responsible for setting business recruitment program policies. Cities, counties, and ports have full representation on the Board. The recommendations of the Board's Commerce & Industry Committee and TRIDEC staff help shape these policies. Elected and appointed officials from member local governments have opportunities for active involvement. The TRIDEC staff is responsible for administering the industrial recruitment program in cooperation the personnel from Participant agencies. TRIDEC functions as the Associate Development Organization for the Department of Commerce. TRIDEC also engages businesses, educational institutions, the Department of Energy and its contractors, the Tri-Cities Visitor and Convention Bureau, and other bi-county economic development agencies to effectively support its industrial recruitment program. The TRIDEC President/CEO and participants, port, city, and county managers will endeavor to maintain effective coordination among the Participants, The Case Management Group, consisting of the TRIDEC Vice President for Commerce & Industry and designated staff from each Participant agency, will work together on an on-going basis to market, recruit, qualify, and service prospects. TRIDEC, in cooperation with the Participants, will accomplish the following objectives: • Industrial Recruiting Staff. Retain a qualified business recruiting staff to work with designated Participant agency personnel. • Marketing Plan: Nlaintain and follow a formal, written plan to market to, identify, recruit, qualify, and service industrial prospects. Focus on target opportunities, including but not limited to agribusiness, environmental industries, I-S Corridor business, metals industries, and back-office/telecommunication business. Qitnt Track ng System: Administer a client tracking system to manage and record prospect contacts. Encourage use of the system by all Participants. • Site/r'acility Invoto ; Administer and update as needed a data base including the following information for industrial sites and facilities available for recruited industries: site and structures plans, location, site dimensions and acreage, soil conditions and slope, transportation access, availability of utilities, zoning, neighboring land uses, and contact person. • Training: Provide effective industrial marketing to Participants agency staff and community volunteers who come into contact with industrial prospects. Measurement: Regularly monitor and report industrial recruiting progress using a mutually agreed measurement system that gauges program effectiveness. • Communications: Through its Internet WEB site and a-mail, printed reports, newsletters, media releases, and briefing sessions, keep all Participants and the general public adequately informed of industrial recruitment activities. • Annual.—Report; The year's industrial recruitment accomplishment and plans for the coming year will be reported at TRIDEC's annual meeting. HANDLING OF PROSPECTS Business and recruitment activitics can begin with contacts originated through Department of Commerce and referred to TRIDEC, directly by TRIDEC, or by a local entity. Contacts through TRIDEC: The following describes the handling of prospect cases when contact originates at TRIDEC. or is referred to TRIDEC by Department of Commerce. • TRIDEC will provide general information on the bi-county area and other data requested by the prospect. In response to the Prospect's expressed interests, TRIDEC will also supply names of property owners and Participant contacts. • if the prospect indicates an interest in specific business locations TRIDEC will notify affected Participants and property owners, share information gathered, make appropriate introductions, and assist in follow-up marketing as requested. If the prospect indicates interest in specific sites, but requests confidentiality, TRIDEC will keep affected parties fully informed without revealing the identity of the prospect, This information will remain confidential until release by TRIDEC is authorized by the prospect. • When a prospect establishes formal discussions with a Participant and commits to a site in its jurisdiction, responsibility for managing the contact will be transferred from TRIDEC to that entity. TRIDEC will continue serving as the prospect's community advocate and provide assistance as requested. Contacts at the Local Entity Level: This describes the handling of prospects when the contact originates with the local entity, or the entity has assumed responsibilities for the case. • Local entities rely on 'TRIDEC to supply a variety of valuable industrial recruitment information and services. 'When a local entity receives a contact inquiry or is managing an industrial prospect and desires support from TRIDEC, it need only request such assistance. • It is not necessary for the entity, to divulge the identity of a prospect to TRIDF_.0 unless it elects to do so. If requested assistance requires disclosure of the prospect' identity. TRIDEC will render such assistance while maintaining confidentiality. • If the local entity detennines that dealing with a prospect exceeds its abilities, the prospect will be referred to TRIDEC for further handling. • If more than one local entity requests assistance with the same prospect, TRIDEC will so advise affected entities, Under this circumstance, subsequent requests for assistance must be mutually agreed upon by effected local entities before it is rendered by TRIDEC. CLOSING DEALS The participants recognize shared responsibility in the complicated process of closing deals with industrial prospects. Care will be taken in each instance to properly define the division of authority and responsibilities. Offers on land costs, infrastructure extensions, utility charges, and other items will be made to prospects only by the authorized entity (i.e. property owner, city, port, or utility) or with its explicit consent. Public events such as media conferences, groundbreaking, and ribbon cutting will be coordinated with the sitting jurisdiction. The city in which the prospect will locate or expand its facility will be responsible or working with TRIDEC on logistics relating to these events. FINANCIAL COMMITMENT The cities participating as Participants in industrial recruitment activities will collectively provide TRIDEC $95,000 annually to support the program in addition to transfer by the Counties of funds from Department of Commerce in designating TRIDEC as the Regional ADO. Shares are allocated as to equitably distribute the financial responsibilities for the program. The annual cost distribution is shown below: City of Kennewick $30,000 City of Richland $30,000 City of Pasco $30,000 City of West Richland $5,000 For the services herein above described, the City of Pasco agrees to pay TRIDEC the sum of Thirty Thousand Dollars ($30,000) for the twelve-month periods beginning January 1 and ending December 31 ror each year the contract is in effect. Payments shall be made in equal quarterly installments and within 30 days upon City of Pasco receipt of invoices setting forth the services rendered. TERM OF AGREEMENT This agreement will be effective on January 1, 2011 and remain in effect through December 31, 2014, It may be amended at any time by mutual agreement of Participants. The Agreement may be terminated at any time by mutual agreement or by either Participant for cause, failure to perform, or for other legitimate reasons. A ninety (90) day written notice to the Participant is required to effectuate a termination. Dated this day of January, 2011. CITY OF PASCO TRIDEC Matt Watkins, Mayor Carl Adrian, President/CEO APPROVED AS TO FORM: Debra Clark, City Clerk Leland B Kerr, City Attorney AGENDA REPORT FOR: City Council January 12, 201 I. TO: Gary Crutchlit-i Manager Regular Mtg.: I/I8/l l Rick White, ° Community & Elconornic Development Director V,W FROM: David 1. McDonald, City Planner SUBJECT: ALLEN` VACATION (MF# VAC 10-011) North/South Alley Block 118, Pasco Land Company's Addition and Block 2 of Long's First Addition (Cantu) 1. REFERENCE(S): I . Vicinity Map 2. Proposed Resolution 3. Vacation Petition II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 1118: MOTION: I move to approve Resolution No. setting 7:00 P.M., Tuesday, February 22, 2011, as the time and date to conduct a public hearing to consider vacating the north/south alley in Block 1 18, Pasco Land Company's Addition and Block 2 of Long's First Addition. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The property ovmer of a majority of the property abutting the north/south alley in Block 118, Pasco Land Company's Addition and Block 2 of Long's First Addition, has petitioned for the vacation of said alley, B. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing which provides the statutory 20-day hearing notice, is February 22, 2011. 3(d) Vicinity Item: Street/Alley Vacation Map Applicant: Rosa Cantu File ##: VAC 10--011 c .*- TO c F� , Area to b Vacated f 5 • ' MAs e �: r G Reference 2 RESOLUTION NO. � A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE VACA'T'ION OF THE NORTH/SOUTH ALLEY IN BLOCK I N, PASCO LAND COMPANY'S ADDITION AND BLOCK 2, LONG'S FIRST ADDITION. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating the north/south alley in Block 118, Pasco Land Company's Addition and Block 2, Long's First Addition, will be held before the City Council of the City of Pasco in the Council Chambers at 525 N. Third Avenue, Pasco, Washington, the hour of 7:00 p.m., on February 22, 2011. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. Passed by the City Council of the City of Pasco this 18°i day of January, 2011. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, CMC Leland B. Kerr City Clerk City Attorney Reference 3 FEE 200: DATE: _ `w "' RECEIPT CITY OF PASCO S'T'REET/ALLEY VACATION PETITION 1, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-quay: eAw' APPLICANT: PROPERTY OWNED: (Legal Descnptfon) Print Name Sign Name I Q i4j!�:s Ad drpq s Phone# �" Date Print Name Sign Name Date Print Name Sign Name D ate STREET VACATION APPLICATIONALS AGENDA REPORT FOR: City Council -I January 12, 2011 F TO:- Gary Crutchfiel tytanager Regular NlLg.: 1/IS/11 Rick White, , Community & E onomic Development Director FROM: David I. McDonald; City Planner SUBJECT: STREET and ALLEY VACATION (MF# VAC 10-010) Streets and alleys in and adjacent to Block 7. 9 and 10 Washington Addition (Rowell) 1. REFERENCE(S): 1. Overview Map 2. Vicinity Map 3. Proposed Resolution 4. Vacation Petition II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 1/18: MOTION: I move to approve Resolution No. , setting 7:00 P.M., Tuesday, February 22, 2011, as the time and date to conduct a public hearing to consider vacating streets and alleys in and adjacent to Block 7, 9 and 10 Washington Addition. III.. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The property owner of Blocks 7, 9 and 10 Washington Addition has petitioned for the vacation of the streets and alleys in and adjacent to said blocks. These blocks have recently been purchased by the applicant who is now removing all old structures and debris from the property to facilitate future development. B. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is February 22, 2011. 3(e) Overview Item: Street/AlleyVacation Applicant: Howard ' Map -010` - - tgg . _ 11114111111, v,_ Div%! Z7, 4 Im ism dh -- �.� Iwo "M n�ll•�' !"� �a" Kiev we A,ir ` ° '.`t . ` `.♦ � �t cif ^�� �'�t �a" ��♦ � !fd� .�.a- �r�� .,pi��y�s �`A ,owY� r_r.s r v: 'A!~'• arm.•r�ir '" � -,?f �►- - tY i5, ..as . Cad ' `tw tIa ■�1 �, a■ .'eit�� ..-.,. 1 �.,. !J� � fie. W. ,,,,, • l.yl , -.. .s � •. t %tag a4 w:.. }�� u . �. �; �,� _ tip... ` as.'ti' rM I ;a �.ri '' �� t.I W2 IL z %t r d w rf~ m ��• • ti�� mss„='' •• .�/�'. � ''�• - - Vicinity Item: Street/Alleyvacation Map File . App 11 c ant: Howard Rowell N #: VAC 10-0 10 . -Area to b Vacated >' V -� - • , - 70 r - yCA k E HELEGA S4 _ Vol .. f 40 F— \\ \ \ \ • 20' ;r' Cu 0 W' a _ DI VE ST ; ENS i �D got 2T - ,ji � _ .,A" ST .... Reference 3 RESOLUTION NO. A RESOLUTION FIXING THE TIME AND DATF FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF THE STREETS AND ALLEYS IN AND ADJACENT TO BLOCK 7, 9 AND 10 WASHINGTON ADDITION. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating all alleys in Blocks 7, 9 and 10 Washington Addition together with Missoula Street from East "A" Street to Helena Street, Butte Street from Heritage Boulevard to Spokane Street, the west 10 feet of Spokane Street from Helena Street to East "A" Street and the south 10 feet of Helena Street from Spokane Street to Missoula Street; will be held before the City Council of the City of Pasco in the Council Chambers at 525 N. Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., on February 22, 2011. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. Passed by the City Council of the City of Pasco this 18" day of January, 2011. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, CMC Leland B. Kerr City Clerk City Attorney Reference 4 FEE $200 AN 00-1 CITY OF PASCO STREET/ALLEY VACATION PETITION MASTER FILE # ,,;.. + .:.'. i0 DATE SUBMITTED: Q10 I, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: Aj_L AZAoSys 9*j , 7 e lcnmEr 5MIA 61,10 -0 9 gin, AP 9 57- �� ►�+�s54�1,�1 j ` ,J r 1A & APPLICANT: // // PROPERTY OWNED (Legal DeschpAon) Print Name: Oc,. n r sew . G/ Sign Name; Q1�S 7 f0 Address: y 11,3 1 Lr-1 � i lea - _�`" Vy11SN�N T'o�1 Phone # S� r" Date /l L -_-p Print Name: I Sign Name: Date Print Name: Sign Name: j Date AGENDA REPORT FOR: City Council January 11, 2011 I TO: Gary Crutchfiel eager Regular Mtg.; 1/18/11 FROM: Rick White i Community& Economic Development Director SUBJECT: Kurtzman Park Local Improvement District (LID) 148 I. REFERENCE(S): 1. Vicinity Map 2. Map of the proposed LID area and completed LID 146 3. Proposed Ordinance 4. Comparison of Preliminary Assessments II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: Conduct Continued Public Hearing 1/18: MOTION: I move to adopt Ordinance creating LID 148 for the improvement of Sycamore, Hugo, Waldemar and Cedar Avenues and Helena and Alton Streets, and further, authorize publication by summary only. Ill. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A. Following a public outreach effort in 2006, the City approved the Kurtzman Park Action Plan in early 2007. The Plan was developed as a result of neighborhood input and established a priority system for neighborhood improvements including infrastructure (sidewalks, curbs, gutters, street lights and in some cases utilities), increased Code Enforcement efforts and an increased Police presence. B. LID 146 (Reference#2) was completed this past summer for the southern portion of the Kurtzman neighborhood using a combination of federal stimulus and Community Development Block Grant (CDBG) funds and owner contributions. C. City Council has allocated $334,000 in 2011 CDBG funds as a means of financing a portion of the missing infrastructure in the proposed LID area. The total cost for curb, gutter, sidewalk, street lights and street paving in the revised proposed LID area is estimated at $663,625. CDBG funds can also be used to pay assessments for lower income residents similar to a program that is now in place for the payment of utility LID's. Staff intends to request CDBG funds in the 2012 allocation process for LID assistance if necessary. D. Sewer Extension Project #10-1-01 (sewer extension in Sycamore, Cedar, Waldemar and Alton) was awarded by City Council this past October and is nearly complete. E. Five neighborhood meetings were conducted this year (April, May, August, October and December) to explore the level of neighborhood interest in an LID. Most residents attending were interested in moving forward with the LID process with the understanding that cost estimates for individual properties would need to be developed. Several property owners expressed opposition to the LID. F. The initial public hearing was held on December 20`h 2010, but it was found that the notification of the hearing did not comply with law. Council elected to continue the public hearing until January 18`h 2011 to allow time for new notifications to be sent. 7(a) V. DISCUSSION: A. The boundaries of the original LID included properties on Cedar, Hugo and Sycamore Avenues north of Alton Street and Alton Street itself Each of these public streets were platted many years ago and have insufficient right of way to accommodate curbs, gutters, sidewalks, storm drainage and improved travel lanes. This resulted in an effort to obtain voluntary right of way dedications from individual property owners adjoining these streets. The location of owners dedicating right of way was not consistent throughout the original LID area and it is not possible to construct contiguous improvements. B. The revised LID area has the necessary right of way to construct contiguous improvements. At the initial public hearing on December 20, 2010, several owners within the revised area expressed concern over the costs of the LID. By recalculating the original assessments, reducing the boundaries as proposed and applying the allocated CDBG funds (5334,000) to the revised area, the assessments will be significantly reduced for each property owner, A comparison of the assessments for the original large LID boundaries, the original boundaries with revised assessments and the latest assessments with the revised smaller boundaries are contained in Reference #4. In addition, the LID formation ordinance contains a reference to the latest and least cost assessment (Reference #3 —Exhibit"C"). C. Proceeding with the revised boundaries will enable staff' to continue efforts to obtain necessary right of way north of and including Alton Street. That effort will continue this year with the objective of returning to Council with a proposed LID in September, which would allow construction to occur in summer of 2012. D. Neighborhood improvements in areas lacking or experiencing decay of infrastructure is a longstanding Council goal, Staff recommends the revised LID boundaries be approved by Council. This will implement Council's neighborhood improvement goal. The use of CDBG monies for an area-wide benefit and for LID assistance will also minimize the impact of improving neighborhood infrastructure on low income households. 4� ���: •tir's� �:..�+;,�s�•ems•• ti � ; 1r ,A3 �t: ray s-:r max =rya s=•f`� pletti= '9 ]ow��=a�1 +KT.k' 4T O�Ifl�C • •fIK S'7i� :.'±`�+ �>�Y aeM ftsllrs_'•L3�T - , r ,,► �� - t kid sek dn ME lei: IV •, is a rx I�t-. � �� "� � � x::11 "Sl �,�C�.'M•IS F�� � '� � r ivy �'• 'rte'- � �1. K►7.�71R ...+ a�.rf:.� � � - - �. 1 40 IMP �� ��' � �� - � � ��flit, -��`Tk ���� � `,f��� . :�.'• �� �+1 ���� �,. ^'• !R S �` ; •► �D , amt ! �irii , 43. r• s•_�"�.7 • ;: �;� _ .Y,�..��aJJ� �� ���sJ "'� { key`�� i ..� � � `�� ��• DTI L• %�� �'.,•S Y � , • • • m 1 0 LEWIS ST 7-- T 1- Estimated Cost: $6049800 U0 Z 0 I J Ij I I L—J E HELENA ST L KMA ISPIELL CT CUSTE Z < .0 Fl. Legend BUTT -j ITTE CT 0 GLENDIVE ST I CI TT ROW Needed M L -n M Raw Missing ;a M LID Boundaries "A@"ST M LID 146 F Churches Recommended Kurtzman Houses Local Improvement District REFERENCE # 3 WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn:City Clerk 525 North 3rd Ave Pasco,WA 99301 CITY OF PASCO, WASHINGTON ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, relating to City street improvements; ordering the improvement of Sycamore Avenue, Hugo Avenue, Cedar Avenue, Waldemar Avenue, Helena Street and Alton Street to City standards, to include curb, gutter, sidewalks, storm drainage system, street lighting, and roadway improvements all in accordance with Resolution No. 3289 of the City Council; establishing Local Improvement District No. 148; ordering the carrying out of the proposed improvements; providing that payment for the improvements be made by special assessments upon the property in the District, payable by the mode of"payment by bonds;" and, providing for the issuance and sale of local improvement district warrants redeemable in cash or other short-term financing and local improvement district bonds. WHEREAS, by Resolution No. 3289 adopted November 15, 2010, the City Council declared its intention to order the improvement of Waldemar, Cedar, Hugo and Sycamore Avenues and Alton, and Helena Streets in the Kurtzman area, to City standards, to include curb, gutter, sidewalks, storm drainage system, street lighting, and roadway improvements; and, fixed December 20, 2010, at 7:00 p.m., local time, in the City Council Chambers of the City Hall as the time and place for hearing all matters relating to the proposed improvement and all comments thereon and objections thereto and for determining the method of payment for the improvement; and WHEREAS, a hearing on the formation of a local improvement district was scheduled and held on December 20,2010, but the published notice of the hearing did not comply with law. As a result, the City Council determined to continue the hearing and to give new notice and conduct a further hearing on the formation of a local improvement district and adopted Resolution 3297 fixing January 18, 2011, at 7:00 p.m., local time, in the City Council Chamber of the City Hall as the time and place for hearing all matters relating to the proposed improvement and all comments thereon and objections thereto and for determining the method of payment for the improvement; and -1- WHEREAS, the City Engineer caused an estimate to be made of the cost and expense of the proposed improvements and certified that estimate to the City Council, together with all papers and information in his possession touching the proposed improvement, a description of the boundaries of the proposed local improvement district and a statement of what poilion of the cost and expense of the improvement should be bome by the property within the proposed district; and WHEREAS, that estimate is accompanied by a diagram of the proposed improvement showing thereon the lots, tracts, parcels of land, and other property which will be specially benefited by the proposed improvement and the estimated cost and expense thereof to be borne by each lot, tract and parcel of land or other property; and WHEREAS, due notice of the above hearing was given in the manner provided by law, and the hearing was held by the City Council on the date and at the time above mentioned, and all objections to the proposed improvement were duly considered by the City Council, and all persons appearing at such hearing and wishing to be heard were heard; and WHEREAS, the City Council has determined it to be in the best interests of the City that the improvement as hereinafter described be carried out and that a local improvement district be created in connection therewith; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES HEREBY ORDAIN as follows: Section 1. The City Council of the City of Pasco, Washington (the "City"), orders the improvement of the properties within the area described in Exhibit B, by the improvement of Sycamore Avenue, Hugo Avenue, Cedar Avenue, Waldemar Avenue, Helena Street and Alton Street, to City street standards. The street improvements include curb, gutter, sidewalks, storm drainage system, street lighting, and roadway improvements, as more particularly described in Exhibit A (the "Improvements"). The Improvements shall be in accordance with the plans and specifications therefor prepared by the City Engineer, and may be modified by the City as long as such modification does not affect the purpose of the Improvements. Section 2. There is created and established a local improvement district to be called Local Improvement District No. 148 of the City of Pasco, Washington (the "District'), the boundaries or territorial extent of the District being more particularly described in Exhibit B attached hereto and by this reference incorporated herein. Section 3. The total estimated cost and expense of the Improvements is declared to be $663,625 of which an estimated $330,085 shall be borne by and assessed against the property specially benefited by such Improvements included in the District which embraces as nearly as practicable all property specially benefited by such Improvements. As a result of the reduction of boundaries, the preliminary estimate of the assessments is reduced, and is shown on Exhibit "C" attached to this ordinance. -2- Section 4. In accordance with the provisions of RCW 35.44.047, the City may use any method or combination of methods to compute assessments which may be deemed to more fairly reflect the special benefits to the properties being assessed than the statutory method of assessing the properties. Section 5. Local improvement district warrants may be issued in payment of the cost and expense of the Improvements herein ordered to be assessed, such warrants to be paid out of the Local Improvement Fund, District No. 148, hereinafter created and referred to as the Local Improvement Fund, and, until the bonds referred to in this section are issued and delivered to the purchaser thereof, to bear interest from the date thereof at a rate to be established hereafter by the City's Financial Services Manager, as issuing officer, and to be redeemed in cash and/or by local improvement district bonds herein authorized to be issued, such interest-bearing warrants to be hereafter referred to as "revenue warrants." In the alternative, the City hereafter may provide by ordinance for the issuance of other short-term obligations pursuant to chapter 39.50 RCW. If the City shall authorize expenditures to be made for such Improvements (other than for any cost or expense expected to be borne by the City) prior to the date that any short-term obligations or local improvement district bonds are issued to finance the Improvements, from proceeds of interfund loans or other funds that are not, and are not reasonably expected to be, reserved, allocated on a long-term basis or otherwise set aside to pay the cost of the Improvements herein ordered to be assessed against the property specially benefited thereby, the City declares its official intent that those expenditures, to the extent not reimbursed with prepaid special benefit assessments, are to be reimbursed from proceeds of short-term obligations or local improvement district bonds that are expected to be issued for the Improvements in a principal amount not exceeding $335,000. The City is authorized to issue local improvement district bonds for the District which shall bear interest at a rate and be payable on or before a date to be hereafter fixed by ordinance. The bonds shall be issued in exchange for and/or in redemption of any and all revenue warrants issued hereunder or other short-term obligations hereafter authorized and not redeemed in cash within twenty days after the expiration of the thirty-day period for the cash payment without interest of assessments on the assessment roll for the District. The bonds shall be paid and redeemed by the collection of special assessments to be levied and assessed against the property within the District, payable in annual installments, with interest at a rate to be hereafter fixed by ordinance under the mode of"payment by bonds," as defined by law and the ordinances of the City. The exact form, amount, date, interest rate and denominations of such bonds hereafter shall be fixed by ordinance of the City Council. Such bonds shall be sold in such manner as the City Council hereafter shall determine. Section 6. In all cases where the work necessary to be done in connection with the making of such Improvements is carried out pursuant to contract upon competitive bids (and the City shall have and reserves the right to reject any and all bids), the call for bids shall include a statement that payment for such work may be made in cash warrants drawn upon the Local Improvement Fund or by check or other lawful instrument through the City LID Construction Fund, LID 148 Account, for and on behalf'ofthe District. -3- Section 7. The Local Improvement Fund for the District is created and established in the office of the City Financial Services Manager. The proceeds from the sale of revenue warrants or other short-term obligations drawn against the fund which may be issued and sold by the City and the collections of special assessments, interest and penalties thereon shall be deposited in the Local Improvement Fund. Cash warrants to the contractor or contractors in payment for the work to be done by their in connection with the huprovements and cash warrants in payment for all other items of expense in connection with the Improvements may be issued against the Local Improvement Fund. Alternatively, payment to the contractor or contractors may be made through the City LTD Construction Fund, LID 148 Account,for and on behalf of the District. Section 8. Within 15 days of the passage of this ordinance there shall be filed with the City Clerk the title of the Improvements and District number, a copy of the diagram or print showing the boundaries of the District and the preliminary assessment roll or abstract of such roll showing thereon the lots, tracts and parcels of land that will be specially benefited thereby and the estimated cost and expense of such improvements to be borne by each lot, tract or parcel of land. The City Clerk immediately shall post the proposed assessment roll upon her index of local improvement assessments against the properties affected by the local Improvements. Section 9. For purposes of RCW 35.43.180, the date of passage of this Ordinance is shown below. For all other purposes, this Ordinance shall take effect and be in force five(5) days after its adoption and publication as provided by law. PASSED by the City Council and APPROVED by the Mayor of the City of Pasco, Washington, at a regular open public meeting thereof, this day of January, 2011. Matt Watkins, Mayor ATTEST: Debra L. Clark, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney -4- EXHIBIT A LID 148 —Kurtzman's Park Street Improvements In— From --To Description In Street From To Sycamore Avenue Butte Street Alton Street Hugo Avenue Butte Street Alton Street Waldemar Avenue Butte Street Alton Street Cedar Avenue Butte Street Alton Street Helena Street 150 feet West of Sycamore Avenue Cedar Avenue 200 feet east of Alton Street Hugo Avenue Waldemar Avenue The LID 148 Improvements include road widening and paving, curb, gutter, sidewalk, storm drain system, street lighting and appurtenances. Exhibit A EXHIBIT B LID 148 -- Kurtzman's Park Street Improvements Legal description of the boundary: That portion of the South half of Section 28, Township 9 North, Range 30 East in the City of Pasco, Franklin County, Washington more accurately described as follows: Kurtzman's First Addition Block 1; North one-half Lot 14 and Lots 15 through 22 together with those adjacent portions of vacated Sycamore Avenue; Together with Kurtzman's First Addition Block 2, Lots 1 through 22 together with those adjacent portions of vacated Hugo Avenue, Helena Street and Sycamore Avenue; Together with Kurtzman's First Addition Block 3, Lots l through 22 together with those adjacent portions of vacated Waldemar Avenue, Helena Street and Hugo Avenue; Together with Kurtzman's First Addition Block 4, Lots 1 through 22 together with those adjacent portions of vacated Waldermar Avenue and Helena Street; Together with Kurtzman's First Addition Block 5, Lots 1 through 32 together with those adjacent portions of vacated Butte Street, Waldemar Avenue and Helena Street; Together with Kurtzman's First Addition Block 6; hots 1 through 14 and Lots 25 through 32 together with those adjacent portions of vacated Hugo Avenue, Waldemar Avenue and Helena Street; Together with Kurtzman's First Addition Block 7, Lots 6 through 28 together with those adjacent portions of vacated Butte Street, Sycamore Avenue and Hugo Avenue; Together with Kurtzman's First Addition Block 8, Lots 23 through 32 together with those adjacent portions of vacated Sycamore Avenue and Helena Street; Together with the West 30 rods of the Southwest quarter of the Southeast quarter of Section 28, Township 9 North, Range 30 East W.M., except the South 880 feet and the West 15 feet thereof; Exhibit B - 1 EXHIBIT "C" PrvI1ir lary Crinstiuction Estimate S 5[5,000.00 LID Portion of Construction $ 515,000,00 Cky Portion of Construction :34"'om" 1109rvrl 54; S r,78D.3U 7.000 33 _ i5750 J7 Total Project Cost S 663.625,00 COGS Asslsstance FIXED $ 333,540.00 Total Ouslde Funding $ 333,540 00 A-unt to La Assessed $ 330,085.00 Percentage to Base Assessment 25% S 82,521.25 'Base assessment covers up to 25 fart nffronrage frontage Included in Base Assessment(tt► 25 Percentage to Excess Fromage Assessment 754£ 5 247,563.75 r Remainder to be Covered by Excess Frontage humher of Darnels Included in 110 50 Record Number Parcel Number Owner Name Fr LI excess Front h Bete Assement Frontage Assessment Total Assassm4M 7 22BS64016 _ _MITCHELL JOHN L __ _ 72 47 S 3.650 43 5 3.62354 5,274 0. 113864034 tyliTCHEL JOHN L 75 50 $ 1.650.43 S 3.854.93:' 5.505 31% 113864052 FUENTES JOSEPHINE D 63 31 S 1,65043 $ ,2,929 75: 4,580 11 4 113864221 BELL,DEBBIE 70 45 S 1.65043 S 3,46944 5911986 S 113864230 DELL,CLEVELAND 50 2S S 1.65043 S 1.927.47 5 3,57789 i 113864123 SINGLETON ROBERT 125 100 S 1,65043 7,709.86 9,360 23 7 __113664212 _ _ _ SINGLETON,ELOISE 25 0 5 1.65043 1.650 q 3 113563179 BURNETT SHIRLEY G IETALI 226 1 S i,6SO.43 $ 15,034 24 $ 16 6'1 _9_ 113863071 AURIN,THOMAS&MARGARET 215 190 S 1.65043 14.648 74 i$ 16'n!)1. 10 113863090 CACRUA JOSE C&NORMAJ 50 25 $ 1.65043 1.927-47 $ 35R F7 11 113863082 RIN THOMAS&MARGARET 60 3S 5_ 1 65043 S 2.698-45 5 4,3.188- 12 113863053 PONCE HUMBERTO INIGUE2 ETAL 50 25 S 1.6504? S 1,927 4? 3,577 8:+ 13 113863026 HERNANDEZ FRANCIS JAVIER $! 62 1-65043 S 4.78012 $ 6,43054 is 113863017 SCALES.JOSEPHS(1111 47 22 S 65''43 S 1.69617 5 3346'.9 15 113863044 _ ESC08AR,105E F&MARIA E 75 50 S 1 65J 43 S 3 854 93 5 5.S05 I!. _ I6 113863124 RAINES.JACQUELINE F 320_ 295 S_ 1,65043 S 22_744.10 $ 14,394.15: 17 1138621_89 __ NORTHWEST BAPTIST CONVENTION 50 J 25 S 1.7610.43 S _ 1.927.47 5 357789 16 1;3g62152 ll aIN4 ANTONIO 125 101) 165041 7,70986 $ 9,360.23 19 113862143 YENNEY GINGER 75 %0 1,65043 5 385493 5,50535 20 13 1 MORALAES,LtJCINA 50 .45 S 1 550 43 S 1 927 47 3 S77 89 21 113862090 kOIAS ROSAS,CLPORA�LTU1q 70 _ 45 _ S 1.650 43 34S944 S 5.11996 22 11SEGID72 SUAREL MARGARtIA 100 75_ __ S 3,65043 S 5 7R7 40 7,43282 ti 113862054 CLARK RUTH TRUSTEE SO 75 S 165043 S _ 191147 S _ 3,577.89 24 1386207 ENTRUST NORTHWE5r LLC CETALI 72 47 S 165043 S 3.62364 5.27406 2$ 1138620:6 SCALES JOSEPH 5(111.ETA 47 2 165043 169617 334659 26 113867036_ _BARNES,ROSEMARY 2S U S 1.65043 S 16sa 42 113862045 _ BARNES,kOSE_MARY _ 25 _ 0 S 1,65043 1650.42 19 113562063 k7 U HERJ4ANDE2 CONSTRUCTION INC 50 25 S 1,450.43 1.927.47 6 3 577 29 EO I1:lat'.l+!x1 UARNE ROsCMARY 75 SO S 1ASO43 S 3.85493 S 5 505 35 e0 I13862107 MILLER ROCKY ALAN&BETH ANN 70 45 S 1.65043 346544 $ 8.119.86 31 113862134 NEW HOPE MISSIONARY BAPTIST CHURCH 68 43 1650,43 3 31.3 24 4965'Ai E2 113861171 8FOWI4 CW&LEOA 70 45 $ 1.65043 $ 3,46944 33 I138611S3 WALKER CCz..NELIUS 60 25 S 1.65043 S 1.92147 3.51799 14_ 113861144 WOODS BETTY;ETAL) So 25 S 1,65043 S 1.92747 5 _ _3.577.89 35 113661135 5ECRETARY OF HOVS 144&LJ SAN DEV 50 :5 S 1,15043 1.927 47 S 3.5 789 36 113861105 NEW HOPE MISSIONARY BAPTIST CHURCH 12S IOU S 1 6SO 43 7,70986 9.360.26 e7 1I3961092 IN GLESIA APOSTOLICA 95 10 S 165043 S S el4 rlt 7047.33 $5 113861064 MILLER ROCKY ALAN&BETH ANN 120 t5 S 1.65043 $ 7,3243! $ 3974.79 39 113661215 MILL FR.JERRY 75 SD 5 165043 3.854,93 550335 40 133$61206 MILLER, ERRY So 25 S 1,6SO.43 S 1.927,4? S 3,577.89 _.41 113861028 ALVAREZ.RAFAEL?,VIRGINIA 47 :2 S 11650.43 S 1.696.17 $ 3.346.59 AX 113861019 MARTINR ANTONIA 46 )l 1650.43 161907 326949 41 113961046 MILtE 1 RRY 75 :0 S 1,650.43 S 3,854.93 5505.15 k 113861055 MILLER JERRY 7S SD S 1.65043 $ 3.854.93 8.505.35 4S 113861073 MILLER,JERRY 95 _ 70 S 1650.43 S 58491 S 7047.C3 4� _113861091 A94GO ALICIA 120 95 S 1650.43 S 7.32437 $ 8974.'9 47 113861117 ABRfG0.ALICIA 100 75 1 S 1,650,49 S 5,782AO 7 432 92 is 113861126 HOWARD,WALTER f.RI SO 15 S 1,650.43 S 19274! 3.57789 g9 11386 167 OLVIRA,MARTIN ETAL) 170 UIS S 1.65043 $ 11.179.30 ]Z 829 72 SO 11389UU33 NAVARRO.00Ir11NGO 442 417 S__1,650,43 S _ 321SO.1e S 3360056 Totals 4461 3211 $ B2.521.25 is 247 563.75 $ 330,084.79 REFERENCE 44 KURTZMAN PRELIMINARY ASSESSMENTS Original Revised Preliminary Preliminary Preliminary Assessment for Assessment for Assessment for the revised the larger area the larger area smaller area 50 ft lot $6,080 $41610 $3,575 75 ft lot $6,080 $6,685 $5,505 125 ft lot $10,075 $10,835 59,360 AGENDA REPORT FOR: City Council `� January 12, 2011 T(): Gary Crutchfi e - anager Regular Mtg.: 1/18/11 Rick White, Community & E onomic Development Director!i FROM: David I. McDonald, City Planner l� SUBJECT: STREET VACATION (MF# VAC 10-009) A portion of Road 32 (Mike Cummings/Riviera Trailer Park) 1. REFERENCE(S): 1. Vicinity Map 2. Proposed Ordinance II. ACTION REQUESTED OF COUNCIL I STAFF RECOMMENDATIONS: Conduct Public Hearing 1118: MOTION: I move to adopt Ordinance No. , an Ordinance vacating a portion of Road 32 and, further, to authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The owners of Riviera Trailer Park petitioned for the vacation of Road 32 between Henry Street and Nixon Street. The trailer park borders both sides of Road 32 between Henry Street and Nixon Street. B. The City Council set January 18, 2011 as the date to consider the vacation. V. DISCUSSION: A. Road 32 between Henry Street and Nixon Street through the Riviera Trailer Park functions more or less as a private roadway for the trailer park. The City Street Division has not and does not maintain Road 32 through the trailer park. B. The proposed vacation has been reviewed by the City Ezigineering Division and utility providers. The City Engineer and the utility providers have requested an easement be retained for the benefit of the existing utilities within Road 32. 7(b) Item: Street Vacation - Road 32 V icinity Applicant: Riviera Trailer Park N Map 10-009 File #: VAC 7 t _ J i - ;N: Y - �. �6 ,ilt , -Area to bet� R g Vacated I = W MA Q r f i ♦ + fir . .+ S !i; lam a, mil. r ,.. 0, x y ^ l .sew .• , , i {f(_ 71tf`'D• _.T► ►.s PARK ST � '1A` ;+► .a.aM • # 00 CD � k � r. Y' Reference 2 "'HEN RECORDED PLEASE RETIJRN TO: City of Pasco Attn: City Planner 525 North 3`d Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE. VACATING A PORTION OF ROAD 32. WHEREAS, a qualified petition has been submitted to the City Council requesting the vacation of certain public Tights-of-way within the City; and, WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and, WHEREAS, all steps and procedures required by law to vacate said rights-of-way have been duly taken and performed; NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Road 32 from the south right-of-way line of West Henry Street to the north right- of way line of West Nixon Street, as depicted in Exhibit"I" be and the same is hereby vacated. Section 2. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and,,with the office of the Auditor of Franklin County, Washington. Section 3. This ordinance shall take full force and effect five(5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this i 8th day of January 2011. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark Leland S. Kerr City Clerk City Attomey 1 Exhibit Item: Street Vacation - Road 32 #1 Applicant: Riviera Trailer Park N File #: VAC 10-009 w-HEN��� Q Area _- Vacated W MARGARET ST / LU I J0 M W PARK ST y I a� NIXON ST M SYLVESTER ST � AGENDA REPORT NO. 01 FOR: City Council January 131 2011 TO: Gary Crutchfie y pager Regular: 1118/11 Ahmad Qayoumi, ubli +'orks Director FROM: Doyle L Heath, Utility Engineer SUBJECT: Comprehensive Water System Plan I. REFERENCEfSI; I. Summary of Pasco's Water System Plan 2. System Map Il. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 1118; Conduct a Public Hearing III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) The City is required every six (6) years to update and submit the Comprehensive Water System Plan (Plan) to the Washington State Department of Health (WSDOH) for approval. The last Plan was dated June 2001. Because of the Quad Cities Water Right requirements, the WSDOH and the Washington Department of Ecology agreed that the four cities needed to submit their Plans about the same time with 2009 being the target year. On October 12, 2009, Mr. Anthony Krutsch of CH2M Hill made a presentation to Council on the Plan's Summary and the process of the Plan. V. DISCUSSION: A) The WSDOH acknowledged receiving the city's Plan on October 14, 2009. WSDOH delayed review of the draft plan pending lengthy discussions (over the past year) regarding the use of Columbia River water rights in relation to growth as well as the potential for greater use of irrigation water. B) The Plan provides for the Water Utility through the year 2027. Long term planning should be reviewed and periodically updated to incorporate changes in population, land use regulations, and other data. Preparation of this Plan is a mandatory requirement of the WSDOH. The Plan is required to address the following elements: 1) Description of the water system; 2) Basic planning data; 3) System analysis; 4) Water resource analysis; 5) Source water protection; 6) Operation and Maintenance program; 7) Six- year capital improvement schedule; 8) Financial program; 9) Other documents. C) During the time period covered by this Plan, the City would invest in capital improvements over the next 20 years. The 20-year improvements include those necessary to accommodate growth within the planning area, and those which will be required by the utility irrespective of growth, in continuing to provide safe, reliable and cost-efflectivc domestic water, Development will generally finance those future improvements directly related to growth; the possibility and extent of the City's participation would he determined on a ease-by-case basis as development occurs (i.e., oversizing of water transmission lines; oversizing sewer lift stations; etc.). D) The plan is now finalized with comments from the WSDOI-I incorporated into the plan. Staff recommends that Council conduct the required public hearing and review the plan in more detail at its January 31 workshop. If acceptable, the plan can be approved at the February 7 business meeting and forwarded to WSDOH for final approval. 7(c) Summary of Pasco's Water System Plan Introduction • This report provides an updated 2009 Comprehensive Water System Plan for the City of Pasco Water Utility through the year 2027. The City of Pasco last updated their Comprehensive Water System Plan in 2001. • Over the past 50 to 60 years, the laws,regulations, and requirements of both the federal and state government, relating to public health,have increased significantly. During this period, it has been and remains the responsibility of local government to protect the public health,public safety, and public welfare of the citizens which they serve. • In the State of Washington, the state legislature is responsible for the adoption of laws of the state. The Revised Code of Washington (RCW) sets forth these laws. The primary law of the state relating to water systems is RCW 70.119A, or commonly referred to as the Safe Drinking Water Act of the State of Washington. • The preparation of this 2009 Comprehensive Water System Plan for the City of Pasco is a Mandatory requirement of the WDOH under the provisions of WAC 246-290, Public Water Supplies.The City's 2009 Comprehensive Water SystemPIan is effective for 6 years from the date of written approval by WDOH. • The 2009 Comprehensive Water System Plan is required to address the following elements for a period of at least 20 years into the future. 1.Description of the water system, 2. Basic planning data, 3. System analysis,4. Water resource analysis, 5.Source water protection, 6. Operation and Maintenance program, 7.Six-year capital improvement schedule, 8. Financial program, and 9. Other documents. Plan Recommendations • During the six-year period for which this 2009 Comprehensive Water System Plan will apply,the City of Pasco would invest approximately$28,560,000 in the water treatment and water distribution system to meet both regulatory requirements, and to provide for system expansion within the service area. Approximately $15,750,000 of these capital improvements are associated with the West Pasco Water Treatment Plant (WPWTP) of which approximately $10,000,000 was spent in 2009. • The 2009 Comprehensive Water System Plan recommends a total of approximately $47,360,000 be invested in capital improvements to the Water Utility over the next 20 years,including the West Pasco Water Treatment Plant. Desired Improvements (Yr 7 through Yr 20) • Other improvements to the Water Utility,as described in this 2009 Comprehensive Water System Plan,are anticipated to cost$18,800,000 between the seventh and twentieth year of the planning period. These projects would be required to meet anticipated growth within the planning area and would generally be financed by developers with the possibility of some cost participation by the City of Pasco. CITY OF PASCO PAGE 1 WATER PLAN Policy Recommendations • In addition to capital improvements,this 2009 Comprehensive Wafer System Plan makes certain recommendations for implementation of management and operations policy. Critical issues include: • Participate in state and local Water Resource activities to assure early identification of critical issues impacting the City of Pasco. • Continue the program to identify and repair existialg leaks in the crater distribution system. • Maintain a water audit program of water production and water consumption. Environmental Checklist and Determination of Non-Significance • The City of Pasco prepared and distributed an Environmental Checklist for this 2009 Comprehensive Water Systein Plait dated October 12, 2009. An Environmental Determination of Non-Significance#SEPA 09-33 for adoption of the 2009 Contprettensive Water System Plan was prepared and 'issued by [he City Planning and Community Development Department dated October 28, 2009. CITY OF PASCO PAGE 2 WATER PLAN City of Pasco Immediate System Improvements Imp. No. Project Total Capital Project Project _ Cost Started Complete Treatment SWT-1 Butterfield WFP Improvements/Upgrade to restore 30 MGD capacity $ 1,600,000 No No SWT-3 West Pasco Water Filtration Plant, Phase 1 — 6 MGD $1 5,750,0008 Yes No Subtotal Treatment $17,350,000 Reservoir/Storage None NIA NIA Subtotal Reservoir/Storage $ 0 Booster Station B.S.-1.1 Upgrade Broadmoor B.S. (including Emergency Power) $ 600,000 Yes No B.S.-2.1 Upgrade East Side B.S. (including Emergency Power) $ 500,000 No No Subtotal Booster Station $ 1,100,000 Distribution System WM-1.1 Wernett— 12" Waterline $ 600,000 No No WM-1.2 Cable Bridge Intertie with Kennewickb $ 3,600,000 No No WM-2.1 East Airport 16" Waterline/Port of Pasco $ 400,000 No No WM-2.2 Road 68 Waterline Loop $ 500,000 No No WM-3.1 Commercial 16" Waterline Extension $ 250,000 Yes Partially WM-3.2 16" Waterline Loop - Broadmoor Blvd $ 700,000 No No WM-3.3 Road 100 Corridor North $ 1,040,000 No No WM-M.1 Water Meter Replacement Project $ 840,000 Yes No WM-M.2 Misc. Water Improvements $ 480,000 Yes No WM-M.3 Water Distribution Line Extensions $ 1,800,000 Yes No Subtotal Distribution System $10,110,000 Total Immediate Improvements $28,560,000 'Approximately $10,000,000 of the capital costs expended in 2009 b Currently unfunded capital cost CITY OF PASCO PAGE 3 WATER PLAN i r 9S WASHINGTON 0141k Rd rEx r L� IGAHO r ! �� Beaaamoae 5<PaJ(al andOREGON Tank ii •• 8—.—t end 2 ,fit- t - NW S.-ado" LEGEND j �,�.r....t $ PRV StaOnn _ 1 Amb.(31 V Pump Station end(6)PRVs _ ; E]Water Tank aroaanou- C' _ BE-21 Rd 3°apt 'A•*A.2 1 i f'Ir�.Water Treatment Plant (s)ve(RIPRV• Pump9lyda'S Water Main 10 MG Reservar HAW—PRV 4-inch (21 and d(6)(edPRVa Nnkee Ln(I) � RlvervNew P7,P2,P1 '� '6-InG11 wW(6)PRV. aM P4 Pump�.alan 9 --9-Inch t �2 ai+d(e)PRYx Ha02ar P:a1e�•u PRL' t -1 '-10-moh I 4 ssr"�_ a�•.�-�'- 1 —12-inch Ra as PRV WT ty 1 -tb-rnch ' Frinl` lF�<t �•. � r',_ i I y:- 18-;nch •� ec.; r _20-Inch .P tl - •�•Jl � EM dl PS-L PS•2 PSJ, and PS5 Pumv Sh1kro X24-i11Gh l• X36-inch `,E .....•iii r - _ E3 Proposed Water Tank W Proposed Water Treatment Plant ��•,,••_ _ •t. tl.,,r+ " LIeJ -- - ^�i `-^ - Proposed Pipe Improvement ~'•w.` �'"+.,,� - a` ••City Limns <•� ..1 .._.___ _' �- _ _ ' --Highway r 240 •�� ..,..,� ��_" j i . '� , Local Read Railroad H$A1.HS x2,HS il HS Ma. aad HS AK Pump six— 130.diala MF r �'�� ,• 0 0;25 0.5 1 Mdes ...I C%•.� d Iii I i iJ GB Q_�1 SOUrCu:City of Pasco(CRy tJrnks,Shoreline): ' ESRI pass data(Highway.,Roads,Rail). (__� •~tip• 1 Figure 7-9 Proposed Current and Future Distribution System Improvements Water System Modeling CITY OF PASCO i r.luet - t..xx"m_t!x:cw�:•xr.lawV.U•rur e,at�...:c,e.z ara..u•t?✓_rt i_r A..,.o.v• .iev;.et li t•.ut v:-:_< CH2MHILL AGENDA REPORT TO: City Council January 4, 2011 ff4 t F'ROM: vary Crutchfi i Manager Workshop Mtg.: 1/10i'11 Regular Mtg.: 1/18111 SUBJECT: City Council Districts I. REFERENCE(S): 1. PMC 1 .10.010 2. Map of Current Council Districts 3. Matrix, Population by Precinct/District, Current 4. Map, Proposed 2011 Council Districts (Option B) 5, Proposed Ordinance 6, Map, Districts Option A 7. Map, Districts Option C II. ACTION REQUESTED OF COUNCIL J STAFF RECOMMENDATIONS: 1/14: Discussion I/18: MOTION: 1 move to adopt Ordinance No, , amending Section 1.10.020 through 1.10.060 of the Pasco Municipal Code defining Voting Districts and, further, authorize publication by summary only, III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) PMC Chapter 1 10 provides that five of the seven City Council positions be filled by citizens residing in the respective district. The ordinance was established in 1971 in an effort to assure geographic representation and, in particular, to assure an opportunity for ethnic representation on the City Council. As a precaution (to assure "equal representation" as required under the Constitution), the ordinance further requires that no district may be more than 10% greater or smaller than another district ("10%" rule). B) Given ordinary community growth rates, the City Council districts were revised once every 10 years, following the decennial federal census. With the rapid growth of Pasco over the past decade, however, the district boundaries have required adjustment every two years in order to compl-v with the "10% rule." The last effort (2009) illustrated that the ability to comply with the 10% rule with five districts is becoming so difficult as to be improbable without starting over entirely (the existing composition of districts is so bound by precincts and current council residency, that it becomes improbable to define a long-term change without displacing a current Councilmember). C) During the past year, staff worked with the county auditor to reduce the size of precincts, particularly in the older part of the city. As a iesult, about a dozen precincts were split in two, both in the older area and the plateau (to accommodate anticipated growth). Those changes helped to provide more flexibility in 2010, but did not relieve the problem in a significant way. D) 'T'he current population estimates, by precinct/district, reflects a disparity greater than 10%. Thus, action is required by the City Council to revise the council district boundaries in advance of the 2011 municipal election (filing period is the first week of June). Revisions should be completed by March (at latest), so as to provide sufficient notice to the community in advance of the election filing period (sooner would be better). Any revision must be preceded by a public hearing. S(a) V. ]DISCUSSION: A) Clearly, the continuing population growth requires council action to adjust the district boundaries to reflect the spirit and letter of state and local law. Staff identified three revision options which comply with law and have the least degree of change to existing circumstances (options A, B and Q. Council conducted a public. hearing to receive citizen input on the options at the meeting of December 20. Following the hearing. Council discussion suggested that Option B may be preferred, as it reflects the most compact districts in the older part of town. B) The attached proposed ordinance reflects Option B which appears to be the consensus choice of Council. Staff' recommends approval at the meeting of Jarivary 18, 2011. 1.1 0.010 NUMBER OF DIVISIONS - EQUAL POPULATION IN EACH. The City is divided into five voting districts, Each district shall be as nearly equal in population as possible; compact as possible; consist of geographically contiguous area; be configured as to not favor or disfavor any racial group or political party; and to the extent feasible, coincide with the existing recognized natural boundaries so as to preserve existing communities of related and mutual interest. (Ord. 3472 Sec. 1, 2001; Ord. 1472 Sec. 1, 1971) Amcw .050-. 045 OB7 ,. f.^^� N 05$ 2 - - a52 045 W E Ift 033 {1T>3 _039 047 _ a 008 r •tom 1040 035. } 005 COLARTST ® f 003 x . - 30 2 s<T Pv, . Y .�T _ 031 21 -� 'v ST Ia k '4'pssJRr0 CTWv 002 District Population Est City of Pasco Council Districts C oun—dW DistrFCt 1 13,349 Council District 2 8,208 Current Districts 2010 I Council District 3 11.190 Council District 4 13,653 Council District 5 9,914 Current Council Districts 2010 Precinct District_1 !District 2 District_3 District 4 District 5 Pop Est 2010 001 4,022: 4,022 002 2,128; 2,128 003 1,939 1,939 004 2,1161 2,116 005 1,685 _ i 1,685 006 1,459 _ - v_1,459 007 1,910 _ _ j 11910 008 519 519 009 1,187,= _ 1,187 010 964 964 011 882 882 012 1,224 -1,224 013 1,268 1,268 014 849 849 015 1,272 1,272 _016 1,217 1,217 017 1,518 1,518 018 1,010 _1,010 019 927, 927 020 414 1 41 021 184 184 022 648---- _ ..._�---- 646 023 _ 852 --- - - 852 024 428 428 025 - - -- 2� 254 026 436 027 -- 44_ 43&41 444 028 254' 254 029 249 _ 249 030 220 220 031 158 1 158 032 1,151 1,151 033 578 578 -034 670 670 035 88 88 036_ - 962 037 1,256 . 1,256 038 �_ 820 -_ 820 039 566 _ 566 _040 1,700 1,700 041 .3341 334 042 894 894 _ 043 901 901 044 _ 911 911 045 1,205 1,205 046 1,557 1,55 047 85` 85 048 465" 455 _. 049 M 500 050 968 968 1,189 052 t1�$_ 1,108 053 1,232 1,232 064 800 _ 800 0_55 7.:051 1,051 056 --- - 1,138 1,138 057 62ij _623 058 _ 72 -_72_ 059 665 665 060 ~- .N1�J 200 1 CTRL 13,349 8,2081 11,190 13,653 9,914 56,31A 2,089 3,052! -70 2,393 -1.346 56.314 _b .037 � _ N- 'NOIH } .. ` 058 + — A22 � W E v0 )+ �2 Y � S, r r r 5 008 047 — ,, 03 024 ` OOi RD r f 04g< ,€ktv9 sr 013 A)Ns 004 002 District Population Est City of Pasco Council Districts Council District 1 11,473 Council District 2 10,70'1 New Districts Option "B" Council District 3 10,415 Council District 4 12,076 Council District 5 11,649 Option B ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Amending Sections 1.10.020 through 1.10.060, of the Pasco Municipal Code defining Voting Districts. WHEREAS, state law requires that each voting district shall be as nearly equal in population as possible to each and every other district within the City; and further by Ordinance, the City Council is required to re-establish district boundaries whenever the population of any district exceeds by ten percent or more the population of any other district, provided that no change to the boundaries of any district shall he made within sixty days prior to the date of a general municipal election, nor within twelve months after the districts have been established or altered; provided further that any change must occur at least three months prior to a general municipal election; and WHEREAS, the City has experienced an increase in and redistribution of population since the voting districts were last established, having occurred more than twelve months prior; and WHEREAS, the City Council, over the course of multiple public workshop meetings, analyzed three possible revisions to district boundaries and selected a preferred option; and, WHEREAS, a public hearing, after due notice, was held by the City Council on December 20, 2010 to receive and consider public comment on the option preferred by Council; and WHEREAS, the City Council, after due and deliberate consideration, has determined the preferred plan, pursuant to RCW 29.70.100, for amending said voting districts, NOVA', THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. That Ordinance No. 3894 shall be and is hereby repealed in its entirety and the Pasco City Council Districts shall hereafter be described as stated below. Section 2. That Section 1.10.020 entitled "District One" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.020 DISTRICT ONE. Voting district one shall encompass the area within the City of Pasco comprised of precinct numbers one, two, .i , three, four and thirteen (1, 2, 3, 4, and 13) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 3. That Section 1.10.030 entitled "District Two' of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.030 DISTRICT TWO. Voting district two shall encompass the area within the City of Pasco comprised of precinct numbers `ifenib ten, eleven, twelve, thiAo�R,fourteen, fifteen, sixteen, seventeen, eighteen, ninetee , twenty, twenty-one, E �r; nl �w -fig twenty- seven, twenty-ei t, twenty-nine, and thirty (10, 11 12 14, 15, 16 17 18, 20, 211.27, 28, 29, and 30) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 4. That Section 1.10.040 entitled "District Three" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.040 DISTRICT THREE. Voting district three shall encompass the area within the City of Pasco comprised of precinct numbersw, five, six, seven, eight, nine, test, eleven; twenty-two, twenty-three, twenty-four, thirty-two, and thirty-three , -ly five, ,= se + �--ttyati n ikv -(5, 6, 7, 8, 9, 22, 23, 24, 32, and 33) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 5. That Section 1.10.050 entitled "District Four" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.050 DISTRICT FOUR. Voting district four shall encompass the area within the City of Pasco comprised of precinct numbers thirty-four, thirty-five, Ch thirty-seven, thirty- eight, thirty-nine, forty, t�tirty_r w-.—forty-two, forty-three, forty-four, forty-fives, and-forty-six, fifty, fifty-one and fifty-five (34, 35, 37, 38, 39, 42, 43, 44, 45, 46, 50, 51, and 55) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 6. That Section 1.10.060 entitled "District Five" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.060 DISTRICT FIVE. Voting district five shall encompass the area within the City of Pasco comprised of precinct numbers r nineteen, tr tviy- ittty-ti� twenty five, twenty-six, ^4*fit;-� ninA lliMyj thirty-one, 3r1 y"tir thirty-six, forty, forty-one, forty-seven, forty-eight, forty-nine, fifty-two, fifty- three, fifty-four, fifty-six, fifty-seven, fifty-eight, fifty-nine, and sixty(19, 25, 26, 31, 36, 40, 41, 47 48 49 52 53 54 56, 57 58. 59 and 60) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County, Section 7. This Ordinance shall take full force and effect five days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this day of , 2011. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney Pasco City Council Districts-Page 2 I"mqlv 05. _ 045 � � N Q5$ / 051 Q _ Vy E 048 3 1-039 S 047 "_+;,:: , 008 035 024 r 9 005 �cc I � COU T ST ! S f37 i r ` 003 S U I District Population Est City of Pasco Council Districts Council District 2 10,324 New Districts Option "A" Council District 3 11,190 Council District 4 11,621 Council District 5 11,946 N Ne,ra f _. i �fi s -� �, z X22 T W F 6_ �- �— 039 F 047 - ` � 008 V- 111,,—�- _ i 03�WD4 � 0oij � � I �- 025 + i — f 046 5 0 .I I 1 � ^� g--' 003 2 f. y� I ass ;. a2 District Population Est City of Pasco Council Districts R�Y. Council District 2 10,701 New Districts Option ""C" Council District 3 10,757 Council District 4 11,365 Council District 5 12,018 AGENDA REPORT FOR: City Council January 12, 2011 TO: Gary Crutclifie anager Regular Mtg.: 1;18/11 Rick White, Community & E onomic Development Director FROM: David 1. McDonald, City Planner SUBJECT: SPECIAL PERMIT(MF# SP 10-024); Location of a Middle School in an R-S-1 Zone Pasco School District Rd. 52 and Powerline &d_.,) I. REFERENCE(S): 1. Vicinity Map 2. Proposed Resolution �. Report to Planning Commission 4. Planning Commission Minutes: Dated 1l/18/10 and 12/16/10 H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 1/1.8: MOTION. I move to approve Resolution No. , approving the special permit for a Middle School on Road 52 as recommended by the Planning Commission. III, FISCAL IMPACT: NONE. IV. HISTORY AND FACTS BRIEF: A. On November 18 and December 16, 2010, the Planning Commission conducted a public hearing; to determine whether or not to recommend a special permit be granted for a new middle school at the southwest collier of Road 52 and Powerline Road. B. Following the conduct of the public hearing, the .Planning; Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for the proposed middle school. C. The recommended conditions are contained in the attached Resolution. D. No written appeal of the Planning Commission's recommendation has been received. 8(b) Item: Special Permit - Middle School Vicinity Applicant: Pasco School District # I Map File #: SP 10-02 Vi 1 i 1 1 a r r •lam. 'I�R. '�'., '� J� ����x �1i ��}w,. fir. ��-`^ - � � _-y. �'!a'.'"'T—rY'•* '�'"^"�`������ •a:• Reference 2 RESOLUTION NO. A RESOLUTION ACCEPTING THE PLANNING COMMTSSTON'S RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR THE LOCATION OF A NEW MIDDLE SCHOOL ON ROAD 52. WHEREAS, The Pasco School District, submitted a Special Permit application to locate a new middle school at the southwest corner of Road 52 and Powerline Road (Tax Parcel 116-170-030); and, WHEREAS, the Planning Commission held a public hearing on November 18 and December 16, 2010 to review the proposed middle school; and, WHEREAS, following deliberations on December 16, 2010 the Planning Commission recommended approval of a Special Permit for the proposed middle school with certain conditions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1. That a Special Permit is hereby granted to the Pasco School District for the location of a new middle school under Master File # SP10-024 with the following conditions: a) The special permit shall apply to Parcel No. 116170030. b) The Middle School and Middle School site shall be developed in substantial conformity with the site plan and building elevations submitted with the special permit application. c) Powerline Road abutting the school property shall be improved to arterial street standards meeting all applicable regulations and Construction Standards of the City Engineering Office. Improvements shall include but not be limited to curb, gutter, sidewalk and street lighting along the school side of the street. d) The complete road widths for Powerline Road will be 48 feet; the Pasco School District shall be responsible for constructing a minimum of 28 feet of road width on the south side. e) Sidewalks in the Road 52 right-of-way abutting the school property shall be 7 feet in width. f) Sidewalks in the Powerline Road right-of-way shall be 5 feet wide and located along the property line rather than the curb line. g) The planting strip between the Powerline Road curb and the off-set sidewalk must be planted in lawn and trees approved by the Administrative and Community Services Department and planted at 50-foot intervals. h) The School District shall construct a 6-foot tall block wall/fence along the Powerline Road right-of-way matching the block wall in West Pasco Terrace to the west. I i) The School District shall provide a second access route to and from the middle school site by either extending Powerline Road from Road 52 west to Road 68 or by connecting Powerline Road to Sandifur Parkway by way of Road 60. Improvements beyond the west boundary of the school property on Powerline Road or on Road 60 shall consist of a minimum of a 28-foot wide paved road surface built to arterial street.standards. j) The School District shall prepare a traffic study for anticipated traffic to and from the proposed school site to determine the need for additional street improvements and/or the need for traffic signals. This study shall include the increased traffic: load generated by the proposed elementary school at the northwest corner of Road 60 and Sandifur Parkway. The traffic study must be completed and submitted to the City Engineer prior to the issuance of a building permit and may result in additional conditions or requirements related to school construction. k) Once both middle school #4 and the elementary school at the northwest corner of Road 60 and Sandi£ur Parkway are completed Powerline Road must be extended to Road 68 if the traffic study required in condition # j indicates the Powerline Road connections with Road 60, Robert Wayne Drive and Convention Drive as well as the Road 52 connection to Sandifur Parkway, do not provide sufficient traffic dispersal from the two schools. 1) No on-street parking or bus staging will be permitted on or adjacent to Road 52 or Powerline Road. m) All costs associated with speed reduction/modification including but not limited to flashing lights, signage, pedestrian sensors, safety and crosswalks shall be paid for by the School District. n) All street/roadway signage abutting the property is to be provided by the School District and must be per the most current MUTCD &. City of Pasco Construction Standards. o) The School District shall construct all necessary improvements and accommodations for pedestrian school routes along Road 52 and Powerline Road as required and identified in the traffic study. p) All street improvements, including traffic signals, recommended in the traffic study must be installed in conjunction with the construction of the middle school. q) No mid-block crosswalks will be permitted on Road 52 or Powerline Road. r) The School District shall pay the traffic mitigation fee in effect at the time a building permit is issued. s) The School District shall provide the City Engineer with an event traffic plan for review and approval prior to the issuance of a building permit. t) The School District shall prepare a dust control mitigation plan to be submitted with the building permit application. 2 u) All utilities, storm water facilities and infrastructure improvements shall be designed and constructed to meet the standard specifications of the City Engineer. v) The School District shall install a 16 inch irrigation line along the length of the school site in PowerIine Road, N-v) The School District sliall dedicate the north 40 feet of the site for the Powerline Road right-of-way. x) The School District shall dedicate the east 10 feet of the site for additional Road 52 right-of-way. y) A 55-foot radius shall be dedicated at the southwest intersection of Road 52 and Powerline Road. z) No sports field light shall be permitted. aa) Water rights associated with site must be dedicated to the City prior to the issuance of a building permit. bb)The special permit shall be null and void if a building permit has not been obtained by January 1, 2014, Passed by the City Council of the City of Pasco this 18`' day-of January, 2011. Matt Watkins, Mayor ATTESTS APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney 3 Reference 3 REPORT TO PLANNING COMMISSION MASTER FILE NO: SP-10-024 APPLICANT: Pasco School District #1 HEARING DATE: 11/ 18/08 1215 W Lewis St ACTION DA'L'E: 12/ 16/08 Pasco, WA 99301 BACKGROUND REQUEST: SPECIAL PERMIT: Location of a New Middle School in an R-S-1 District. (Rd 52 & Powerline Rd) (Renewal of a previously approved Special Permit) 1. PROPERTY DESCRIPTION: Legal: The East 1/2 of the North 1/2 of the Northeast 1/4 in the Smith Addition # 442003, Section 10, Township 9 North, Range 29 East, W,M., Franklin County. General Location: Southwest corner of Road 52 & Powerline Road Property Size: Approximately 40 acres 2. ACCESS: The site is adjacent to Road 52 and Powerline Road. Powerline road is currently undeveloped 3. UTILITIES: A 16" water line is located in Road 52. A 10" sewer line is stubbed into the southwest corner of the site. 4. LAND USE AND ZONING: The site is zoned R-S-1 (Suburban Residential) and is being farmed. The property to the north is zoned A-P (Agricultural Production) in the County and is currently being farmed. The property to the west is zoned R-1 and is being farmed. The property to the east is zoned R-1-S/PUD and is farmed and/or being developed as the Northwest Commons subdivision. The properties to the south are zoned R-S-20 in the county and are developed with homes on one acre lots. 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for low-density residential. Goal CF-S suggests adequate provisions should be made for educational facilities located throughout the urban growth area. Policy CF-S-A encourages the appropriate location and design of schools throughout the community. Goal TR-1 encourages the creation and maintenance of an effective and convenient street system. Other transportation policies (TR-1-E &, TR-1-F) discourage through traffic in residential neighborhoods and encourage the disbursement of traffic through an interconnected network of streets. Various utility goals and policies encourage the extension of water and sewer service in the Urban Growth Area (UF-1, OF-1A & OF-1-E). OF-D-1 suggests irrigation distribution lines be distributed with development where there are irrigation districts. The City now maintains and operates an irrigation system in the general area around the proposed school site. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non-significance (DNS) has been issued for this project under WAC 197- 11-158. DISCUSSION In the fall of 2008 the Pasco School District received a Special Permit for the location of a middle school at the southwest corner of Road 52 and Powerline Road. Following the approval of the Special Permit Road 52 was extended north from Sandifur Parkway and utilities were brought to the site. The School District completed some initial site and building design work but, have not constructed the school. The Special Permit expired on October 31, 2010 and as a result the School District has applied to renew the permit. The new application has been modified from the 2008 application in that the school building has been rotated and located on the south portion of the site rather than on the north. The site modifications were required due to the construction of Road 52 and the accompanying the location of utility stubs and site elevations. Conditional uses may be permitted within the R-S-1 zoning district only after review through the Special Permit process. Most of the schools in Pasco including the Pasco High School and Chiawana High School are located in residential zoning districts. An on-line search of the Franklin County Assessors records (November 2, 2010) revealed that values of residential properties located across the street from the existing middle schools have followed the market cycles and have maintained values with a trend toward increased values since 2007. Experience within Pasco has shown that the location of a school adjacent to a residential neighborhood does not have a negative impact on the values of homes surrounding the school. Pasco currently has three middle schools. With decade of significant growth in Pasco's population (24,234 since 2000), the School District has a need to 2 construct a fourth middle school. The proposed school site is located in an area of the community that has experienced substantial growth over the last decade. There are now about 2,800 single-family homes located north of 1-182 east of Road 68. The population of this area is approximately 9,200. There is enough vacant land and proposed subdivisions to accommodate anothcr 2,200 dwelling units, bringing the population of the area up to 16,500 at build out. The State Office of Financial Management has estimated Pasco could increase in size by another 30,000 people by the year 2027. Continued population growth will create the need for additional education facilities. Along with the growth in population the community has experienced a corresponding increase in student enrollment within the Pasco School District. Since 2000 School District enrollment has increase by 70 percent. In 2000 there were 8,850 students enrolled in the District. By 2010 enrollment increased to 14,965. The proposed school has been designed as a two story structure consisting of over 96,000 square feet with a capacity to house 1,000 to 1,200 students. The proposed school grounds will contain baseball and softball diamonds, a football field, soccer fields, tennis courts and parking. The proposed site contains 40 acres and is five acres smaller than the Ochoa Middle School site but, larger than both the Stevens and McLaughlin Middle School sites. The three proposed parking lots (staff, event & visitors) contain approximately 430 parking spaces. About a quarter of the parking spaces are occupied during a typical school day. Access to the site is limited due to the fact that Road 52 is a dead end street and provides only one route to and from the proposed school site. Given that the proposed middle school will be the size of a small high school there will be significant traffic during certain hours of the day. The other middle school sites in Pasco have at least two means of access that help diffuse traffic and reduce the impacts of traffic on surrounding residential uses. For safety reasons (fire, police and other emergencies) and to ameliorate traffic impact to neighboring properties, at least two points of ingress are needed to service middle schools and high schools. Access concerns are not unique to schools. When the Three Rivers Crossing subdivision was being developed (one quarter mile west of the proposed school site) the developer was required to provide a second access point to the subdivision by extending Sandifur Parkway 1,800 feet west of the subdivision to Road 68. The creation of a second access point must also be considered for the development of the proposed site for a school. The extension of Powerline Road to the west would provided a second means of access to the school site. 3 City codes require concurrent development of street, sidewalks and utilities whenever a new building is constructed. In the case of the proposed middle school site this would involve improvements to Powerline Road. These improvements will include street construction and paving, installation of curb, gutter, and sidewalk (7' wide) street lights, handicapped ramps, signage, lane striping, street drainage, traffic signals, fire hydrants and any necessary speed- reduction modifications needed by the School District. With respect to traffic-related issues a signal warrant test may be needed to determine when and if a signal should be installed at Road 52 and Sandifur Parkway. Based on the Institute of Traffic Engineers Trip Generation Manual (2003) an average middle school will generate about 1,300 vehicle trips per day. That would amount to $55,900 in traffic impact fees. If the site was fully developed with single-family homes about 1,200 daily vehicle trips could be expected. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report and comments made at the public hearing. The Planning Commission may add additional findings as deemed appropriate. 1. The site is located in an R-S-1 zone. 2. Under the current zoning approximately 120 single-family dwellings, could be constructed on the site. 3. Schools are conditional land uses in the R-S-1 zone and require review through the special permit process prior to permitting for construction. 4. The site is at the northern edge of the Pasco Urban Growth Boundary. 5. The site is within the City limits of Pasco. 6. The Comprehensive Plan identifies the site for low-density residential uses. 7. Comprehensive Plan Goal CF-5 suggests that adequate provisions should he made for the location of educational facilities throughout the urban growth area. 8. Comprehensive Plan transportation goals and policies (TR-1, TR-I -E , TR-1-F) encourage the development of an effective and convenient street network that discourages through traffic in residential neighborhoods. 9. Various utility goals and policies (UF-1, OF-1A, OF-1 E & OF-D-1) within the Comprehensive Plan encourage the extension of water, sewer and irrigation lines within the UGA. 10. The site is currently being farmed. 11. The site is owned by the Pasco School District. 4 12. Sewer and water utilities are stubbed to the site. 13. The site is located at the southwest corner of Road 52 and future Powerline Road. 14. Powerline Road is unimproved and lacks the necessary right-of-way for a road. 15. Road 52 is currently a dead-end street. 16, The proposed middle school site plan lacks a second primary road access for the disbursement of traffic and for emergency vehicles. 17. All existing middle schools in Pasco have at least two access routes to and from the schools 18. City development standards require off-site street and utility (sewer, water, irrigation 8s etc) improvements to be constructed or installed concurrently with site development_ 19. Off-site street improvements include but are not limited to street construction and paving, installation of curb gutter and sidewalk (7' wide), street lights, handicapped ramps, signage, lane striping, street drainage, traffic signals, speed-reduction modifications, and fire hydrants. 20. According to the Institute of Traffic Engineers Trip Generation. Manual (2003) an average 96,000-square-foot middle school will generate about 1,300 vehicle trips per day. 21- If developed with single family homes the site would generate about 1,200 vehicle trips per day. 22. The School district did not submit a traffic report with the Special Permit application. 23. Pasco's population has doubled since 1997. 24. The Pasco School District enrollment has grown from 8,850 in 2000 to 14,965 in 2010. 25. The area north of 1-182 and east of Road 68 is estimated to increase in population from about 9,200 to 16,500 during the next 20 years. 26. Residential property values near the existing Middle Schools (McLaughlin, Ochoa & Stevens) have remained constant or increased since 2007. 27. No sports fielding lighting will be constructed with the proposed middle school. 28. In 2008 the Pasco School District was issued a Special Permit for the location of a middle school on the site in question. The previously approved Special Permit expired on October 31, 2010. 5 CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must drain its conclusion from the findings of fact based upon the criteria listed in P.M.C. 25.86.060. The criteria and staff listed conclusions are as follows: 1 j Will the proposed use be in accordance with the goats, policies, objectives and text of the Comprehensive Plan? The proposed use supports the following plan policies or goals: CF-5 suggests adequate provisions be made for educational facilities throughout the Urban Growth Area. Transportation and Utility policies support city standards that require the extension of streets and utilities in conjunction with development. To be in accord with the Comprehensive Plan the proposed middle school development would also need to include the development of adjoining streets and utilities. 2) Will the proposed use adversely affect public infrastructure? Development activities within the City are required to install or improve all necessary public infrastructure concurrent with development. Construction of the new middle school will require street improvements, street lighting, sidewalks, fire hydrants, street drainage, and all other items required in the standard specification of the City. Required improvements will enhance public infrastructure facilities in the area around the proposed school site. The proposed school will generate about the same amount of daily traffic as a 40-acre subdivision. However, with one way in and out (Rd 52) traffic will impact the operation of the Road 52 and Sandifur Parkway intersection. A second access road would mitigate that concern. The location of a middle school on the proposed site may encourage the development of residential homes to the north of the school site leading Lo pressure to expand the UGA into areas which the city is not planning to provide utilities. In this respect the proposal may adversely impact public infrastructure. 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The proposed middle school has been designed to complement the existing and future neighborhood by providing generous yard setbacks, landscaping, screening of mechanical equipment and a pitched roof line to moderate the school's height in keeping with typical pitched roofs of 6 residential homes. Middle schools are typically located in or near residential neighborhoods and are an accepted part of the character of residential areas. 4j WilI the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The construction of schools in residential neighborhoods often encourages development of nearby properties. The Highland Park Homes Addition and the Mesa Verde subdivision are good examples of subdivision that were built out with homes after Ochoa Middle School was constructed. An on-line search of the Franklin County Assessors records (November 2, 2010) revealed that values of residential properties located across the street from the existing middle schools have followed the market cycles and have maintained values with a trend toward increased values since 2007. While the encouragement of development within the UGA is not an issue the proposed school site is located on the northern edge of the UGA and as a result housing development may occur outside the UGA. The city is not planning for utilities in the area north of the school site therefore any development would occur in a substandard fashion potentially impacting the value of adjoining properties within the city. 5j Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? Experience has shown that schools within Pasco generate few complaints from neighbors. The proposed middle school will not create more dust fumes or vibrations than what would typically be created in a 40 acre subdivision. The proposed school could generate up to 1,300 vehicle trips per day. With two distinct peaks at approximately at 7:30 am and 2:30 pm. During weekends, the summer break, and other break periods very little traffic will be generated. If developed with single family homes the site would generate about 1,200 daily vehicle trips. However, traffic from a residential development would be constant year round. The daily calculation for traffic generation does not include event traffic for ball games, concerts, and major extracurricular functions. There will be no sports field lighting constructed with the middle school. 7 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the districtP The middle school will be constructed to meet all requirements of the International Building Code, the Fire Code, the Plumbing Code, all other construction codes and state regulations pertaining to middle school construction. The building will be required to have fire-rated corridors, area separation walls, sufficient exiting and fire sprinkler systems to ensure the safety of the public. The construction of sidewalks and street improvements will address traffic safety issues. Schools have a long history of being accepted in residential neighborhoods. In most communities schools, including middle schools, are located in or near residential neighborhoods. Proposed ARproval Conditions 1. The special permit shall apply to Parcel No. 116170030. 2. The Middle School and Middle School site shall be developed in substantial conformity with the site plan and building elevations submitted with the special permit application. 3. Powerline Road abutting the school property shall be improved to arterial street standards meeting all applicable regulations and Construction Standards of the City Engineering Office. Improvements shall include but not be limited to curb, gutter, sidewalk and street lighting along the school side of the street. 4. The complete road widths for Powerline Road will be 48 feet; the Pasco School District shall be responsible for constructing a minimum of 28 feet of road width on the south side. 5. Sidewalks in the Road 52 right-of-way abutting the school property shall be 7 feet in width. 6. Sidewalks in the Powerline Road right-of-way shall be 5 feet wide and located along the property line rather than the curb line. 7. The planting strip between the Powerline Road curb and the off- set sidewalk must be planted in lawn and trees approved by the Administrative and Community Services Department planted at 50-foot intervals. 8. The School District shall construct a 6-foot tall block wall/fence along the Powerline Road right-of-way matching the block wall in West Pasco Terrace to the west. 8 9. The School District shall provide a second access route to and from the middle school site by either extending Powerline Road from Road 52 west to Road 68 or by connecting Powerline Road to Sandifur Parkway by way of Road 60. Improvements beyond the west boundary of the school property on Powerline Road or on Road 60 shall consist of a minimum of a 28-foot wide paved road surface built to arterial street standards. 10. The School District shall prepare a traffic study for anticipated traffic to and from the proposed school site to determine the need for additional street improvements and/or the need for traffic signals. This study shall include the increased traffic load generated by the proposed elementary school at the northwest corner of Road 60 and Sandifur Parkway. The traffic study must be completed and submitted to the City Engineer prior to the issuance of a building permit and may result in additional conditions or requirements related to school construction. 11. Onec both middle school #4 and the elementary school at the northwest corner of Road 60 and Sandifur Parkway are completed Powerline Road must be extended to Road 68 if the traffic study required in condition #10 indicates the Powerline Road connections with Road 60, Robert Wayne Drive and Convention Drive as well as the Road 52 connection to Sandifur Parkway do not provide sufficient traffic dispersal from the two schools. 12. No on-street parking or bus staging will be permitted on or adjacent to Road 52 or Powerline Road. 13. All costs associated with speed reduction/modification including but not limited to flashing lights, signage, pedestrian sensors, safety and crosswalks shall be paid for by the School District, 14. All street/roadway signage abutting the property is to be provided by the School District and must be per the most current MUTCD & City of Pasco Construction Standards. 15. The School District shall construct all necessary improvements and accommodations for pedestrian school routes along Road 52 and Powerline Road as required and identified in the traffic study. 16. All recommended street improvements, including traffic signals, recommended in the traffic study must be 'installed in conjunction with the construction of the middle school. 17. No mid-block crosswalks will be permitted on Road 52 or Powerline Road. 9 18. The School District shall pay the traffic mitigation fee in effect at the time a building permit is issued. 19. The School District shall provide the City Engineer with an event traffic plan for review and approval prior to the issuance of a building permit. 20. The School District shall prepare a dust control mitigation plan to be submitted with the building permit application. 21. All utilities, storm water facilities, and infrastructure improvements shall be designed and constructed to meet the standard specifications of the City Engineer. 22. The School District shall install a 16 inch irrigation line along the length of the school site in Powerline Road 23. The School District shall dedicate the north 40 feet of the site for the Powerline Road right-of-way. 24. The School District shall dedicate the east 10 feet of the site for additional Road 52 right-of-way. 25. A 55-foot radius shall be dedicated at the southwest intersection of Road 52 and Powerline Road. 26. No sports field light shall be permitted. 2?. Water rights associated with site must be dedicated to the City prior to the issuance of a building permit. 28. The special permit shall be null and void if a building permit has not been obtained by January 1, 2014. RECOMMENDATION MOTION: I move to adopt findings of fact and conclusions therefrom as contained in the December 16, 2010 staff report. MOTION: I move based on the findings of fact and conclusions therefrom the Planning Commission recommend the City Council grant a special permit to the Pasco School District for the location of a Middle School at the southwest corner of Road 52 and Powerline Road with conditions as listed in the December 16, 2010 staff report. 10 Item: Special Permit - Middle School Vicinity Applicant: Pasco School Map File SP 10-024 I NO -I dK�V �� v. �t ; - ___.-_•-- ----- f , _�-•.�,.fir� -�-t. Land Use Item: Special Permit - Middle School Applicant: Pasco School District # 1 x Map File #: SP 10-024 Farming ..(City Limit Ciry Limit) i Farming SITE Farming City Limil Residential T L yurc � �> I - - 13Residentia Y � �— _ I J 1 Zoning Item: Special Permit - Middle School i Map Applicant: Pasco School District # 1 {x} File # : SP 10-024 ` AP-20 (County) City Limit) (City Limit) ' RS-1 SITE � (City Lim.� RS-20 F-F RS-20 ( County) — �, -FT F77 � �-:IIII�1 I'��Il ri l�__F� e_��j.:4��.,.�RC N � l^�axI � � rc. '��__'I-_�..� � I L ." �� � i :T I��}�'.'� I � I Il g�l I �N yitif. �r' ■■ FF�If E I Ill ul _.. .i L���!...�wil.,...��.�'�lif>1f:1..r�,�,.. a..r.... ... .. .■ � ��.Ml ,,. -�F„� PASCO SCHOOL DISTRICT PROPOSED MIDDLE SCHOOL #4 �� -- Pmopcmw P" mom scuo" k`:tt w IW mum= y 'r I l O iII� I� fI ��T�TII p*�I jjI IRtllpl II 1=�I ll ll f` 7 I v1IP l l�5 VV Jr 11Ity5 I!ryI _a`1 N,e'_ A�'.+:....-'+'�I Emma H. Moo a M�I� �1! 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' � I o n.00R � I 1 y - r� 0.510 I 1 r• o r 1 � � i - too so o too 150 zoo O I SCAL£ t ACH- tao FEET t r r � �- P "'Igo ;` -r �o • s f LEGEND: MIDDLE 5CHU4L - 4D INDICATES KLL j - _ aN E INDCATES POKER PW MiTH L�DIRECITDN 1 i � WWCATES GUY YIt1E I 1 j �., INDICATES TELEPHONE PEDESTAL I �� � €NWCAlES S FOOT COH101H2 INTEItYAI O PORV&n .• 0 • WD"TES 1 FOOT CONTOUR INTERVAL .�I i + _r • I s AF INDICATES AUDITOn ME NUMBER - R/W WDICATES RIGHT-GF-WAY �. � SOCCER BLIS LCPDm �, — SP WDICA7ES SHORT PLAT 11 l?%i /, e i"t"k FM RIOICATES FOUND STAFF PX%cm ` USER pt41CA'1ES UNITED STATES BUREAU OF _._ RECLAUATION I �..- Reference 4 PLANNING COMMISSION MINUTES 11/18/2010 NEW BUSINESS: A. SPECIAL PERMIT Location of a new Middle School in an R-S-1 District. (Rd. 52 & Power Line Rd.) (Renewal of a previously- gpproved Special Permit] (Pasco School Districtl (MF# SP10-024) Chairman Cruz read the master file number and asked for comments from staff. Dave McDonald, City Planner, explained that the application involved a request by the Pasco School District for a renewal of a Special Permit for Middle School # 4. The Special Permit granted for the school in 2008 expired on October 31, 2010. Since the original approval, the District constructed Road 52 and stubbed water and sewer service to the site. The proposal was essentially the same as that which was approved in 2008 with the exception of some changes in the site layout. The football field and event parking lot were shifted to the north. The written report, including references to the recommenced conditions, was reviewed for the benefit of the Planning Commission John Morgan, 1215 W, Lewis Street, Executive Director of Facilities for the Pasco School District was present to speak in favor of the Special Permit. Mr. Morgan stated the District was still in the planning stages for the school and wanted to keep the Special Permit current so they would be ready to go when a bond was passed. Chairman Cruz asked if the proposed extension was long enough. Mr. Morgan stated he felt it was. Chairman Cruz asked Mr, McDonald if the special permit could be extended beyond 2014. Mr. McDonald explained the recommendation for the 2014 date was longer than Lypical, One of the reasons for a definitive date on Special Permits was because conditions, codes and other things within the community change over time. Establishing a date allows the City to apply new codes to a project if the project is not started within the Special Permit approval timeframe. Commissioner Hay moved, seconded by Commissioner Kempf, to continue the hearing until the December 18, 2010 meeting. The motion passed unanimously. PLANNING COMMISSION MINUTES 12/ 16/ 10 A. Special Permit Location of new Middle School in an R-S-1 District. (Rd 52 & Powerline Rd.1 (Renewal of a previously approved Special Permitl (Pasco School District) (MF# SP 10-024) Chairman Cruz read the master file number and explained the item was a continuation of a hearing held in November. Chairman Cruz reopened the hearing and asked for comments from staff, Dave McDonald, City Planner, stated an explanation of the proposal was provided at the November meeting and unless requested, no additional explanation would be provided. Mr. McDonald explained the report was essentially the same as the original report of two years ago. The only real changes to the report were removal of conditions relating to the completion of Road 52 and utHityF improvements. Commissioner Cruz closed the public hearing following three calls for comments. Commissioner Lukins moved, seconded by Commissioner Kempf, to adopt findings of fact and conclusions therefrom as contained in the December 16, 2010 staff report. The motion passed unanimously_ Commissioner Lukins further moved, seconded by Commissioner Kempf, based on findings of fact and conclusions therefrom the Planning Commission recommend the City Council grant a special permit to the Pasco School District for the location of a Middle School at the southwest corner of Road 52 and Powerline Road with conditions as listed in the December 16, 2010 staff report. AGENDA REPORT FOR; City Council+unornic January 11, 2011 TO; Gary Crutch �Manager Regular Mtg.: 1/18/11 Rick White, Community Development Director FROM: Shane O'Neill, Planner I SUBJECT: SPECIAL PERMIT (MF# SP 10-025 : Location of a church in an C-1 Zone (3806 West Court Street) (Oscar Perez I. REFERENCE(S): 1. Vicinity Map 2. Proposed Resolution 3. Report to Planning Commission 4. Planning Commission Minutes: Dated 11/18/10 & 12/16/10 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 1128: MOTION: I move to approve Resolution No. , approving a special permit for the location of a church at 3806 West Court S tre et. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On November 18 and December 16, 2010 the Planning Commission conducted a public hearing to determine whether or not to recommend a special permit be granted for the location of a church at 3806 West Court Street. B. Following conduct of the public hearing, the Planning Commission reasoned that with conditions, it would he appropriate to recommend approval of a special permit for the church. C. The recommended conditions are contained in the attached Resolution. D. No written appeal of the Planning Commission's recommendation has been received. 8(c) 1 Vicinity Iteml-D Special Permit - Church & Daycare Applicant: House of Restoration Map File- #-, SP 10-025 I : v h. . 74, f atf 'i J01 Ar 47 t do pomp �. ,� F Qf t • �� � i- 1- © , •iii � '. •� .fir, r''d _f � - + � 1• � Q �.•ti _ > _ _ 9 G fl. 6 14 � . � :1.. a �� � •�1 a.1. ��S Reference 2 RESOLUTION NO. A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S RECOMri7ENDATTON AND APPROVING A SPECIAL PERMIT FOR A CHURCH AT 3806 WEST COURT STREET WHEREAS, Oscar Perez, submitted an application for the location of a church at 3806 West Court Street(Tax Parcels 119-492-185 and 119-492-201); and, WHEREAS, the Planning Commission held a public hearing on November 18, 2010 and Dcceinber 1.6, 2010 to review the proposed church; and, WHEREAS, following deliberations on November 18, 2010 and December 16, 2010 the Planning Commission recommended approval of a Special Permit for the church with certain conditions; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1. That a Special Permit is hereby granted to Oscar Perez for the location of a church in an C-1 (Retail Business) District under Master File # SP 10-025 with the following conditions: a) The special permit shall apply to parcel #119-492-185 and i 19-492-201; b) The parking lot between the building and Road 38 shall b(, hard surfaced and striped to meet the parking lot standards of PMC 25.78.090; c) The parking lot shall be landscaped to meet the commercial parking lot standards of PMC 25.75; d) Street improvements meeting the Standard Specifications including but not limited to curb, gutter and storm drainage shall be installed on Road 38 and Brown Street; e) The applicant shall dedicate a 25 foot radius at the intersection of Road 38 and Brown Street. f) A sidewalk snatching the width of the existing sidewalk on Road 38 shall be installed on Road 38 on1v. g) The basement must only be used for storage and cannot be used for a church cl assroom. h) One additional toilet and hand basin shall be installed for each men's and women's restroom. i) All restrooms must meet ADA requirements to be handicapped accessible. j) Signage shall be limited to Lot#5. k) Wall signs facing Road 38 shall not be lit. 1) No wall signs shall be permitted on the Brown Street side of the building. m) No signage shall be permitted on Lot #7. n) The Church shall not object to the issuance of a liquor license within 1,000 feet of the church building, o) Driveway access on Brown Street is not permitted. p) Access to Road 38 shall be limited to the existing driveway. q) A daycare center of any kind is not permitted. r) Street curbing and gutter shall be installed along Road 38 to the intersection of Brown Street prior to issuance of a City of Pasco business license or occupancy registration. s) The building occupancy load (all uses) shall be restricted to a capacity directly related to the number of improved parking stalls permitted by the City (building capacity will be derived from the Required Off-Street Parking standards listed in PMC 25.78.170). The property owner must acknowledge this restriction prior to issuance of a building permit. t) The special permit shall be null and void if a City of Pasco building permit for tenant and site improvements is not obtained by January 1, 2012. u) The special permit shall be null and void if both parking lot areas have not been hard surfaced and striped to meet the parking lot standards of PMC 25.78.090 by January 1, 2012. Passed by the City Council of the City of Pasco this 18'h day of January, 2011, Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney Reference 3 REPORT TO PLANNING COMMISSION MASTER FILE #: SP 10-025 APPLICANT: Oscar Perez HEARING DATE: 1 I/ 18/10 S, 12/ 16/ 10 8515 West 3rd Ave ACTION DATE: 12/ 16/ 10 Kennewick, WA 99336 BACKGROUND REQUEST: SPECIAL PERMIT: Location of a church with daycare services (House of Restoration) in a C-1 (Retail Business) zone. 1. PROPERTY DESCRIPTION: Legal: Lot 5 and 7 of Short Plat 86-1 General Location: 3806 West Court Street Proyerty Size: Approximately 0.66 acres 2. ACCESS: The site has access from West Court Street., 3. UTILITIES: All municipal utilities currently serve the site. 4. LAND USE AND ZONING: The site is zoned C-1 (Retail Business) and contains a commercial building. The zoning and land use of the surrounding properties are as follows: NORTH - C-1 - Medical offices SOUTH - RS-12 -Single-family residential EAST- RS-12 & C-1 - Commercial and single-family WEST- C-1 - Commercial 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates this area for Commercial uses. Policies of the Plan ei:courage compatibility between land uses and harmony between e:tisting and proposed development. The plan does not specifically address churches, but various elements of the plan encourage adequate provision of off-street parking and situating businesses in appropriate locations for their anticipated uses. Policies of the Plan also encourage the location of facilities for educational and cultural activities in the City. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, 1 and other information, a threshold determination resulting in a Determination of Non-Significance (DNS) has been issued for this project under WAC 197-11-158. ANALYSIS The applicant is seeking a Special Permit to allow the location of a church and a daycare in the old Phil's Sporting Goods store at 3806 West Court Street. Churches are defined in Pasco Municipal Code as "Unclassified Uses" which require a special permit prior to locating in any zone within the City. Daycare centers are also required to be reviewed through the Special Permit process and may be permitted in any zone. The 5,600 square foot building proposed to be used for a church and daycare was originally built on the site in 1986. From 1986 to about 2005 the building was occupied by Phil's Sporting Goods. In 2006 the interior of the building was remodeled and divided into five separate spaces. The church is proposing to use up to 2,200 square feet of the building. The remaining 3,400 square feet of the building will be available commercial space for rent to permitted uses in the C-1 District. The building was originally constructed and subsequently remodeled for retail business uses. Using a portion of the interior of the building as a church changes the building occupancy classification under the International Building Code, Changing the occupancy impacts the number of restroom fixtures required, In this case an additional sink and toilet would be needed in both the men's and women's restrooms. Additionally, restroom facilities are required to be ADA compliant/handicapped accessible. Presently only one restroom is handicapped accessible. Occupancy standards of the building code will permit the 2,200 square feet dedicated for the church to have an occupancy load of 147 people. Thirty-seven (37) parking spaces would be needed to serve 147 people. The site currently has 26 parking spaces available for the church. With some site improvements an additional 12 spaces could be added along the east side of the building; fulfilling parkin, requirements for the church. However, the issue of commercial parking remains. The site has sufficient space to install a maximum of 38 parking stalls, which is the minimum number required to serve the proposed church. Commercial tenant spaces are proposed to occupy the remaining 3,400 square feet of building area. An additional 11 parking spaces are needed to serve said commercial uses. A total of 48 parking stalls are needed to serve all of 2 the proposed uses. By the calculations above, it can be determined the site lacks the necessary area to install all of the required parking with a deficiency of 10 spaces. The parking situation is complicated since the church will hold meetings on Friday evenings. Depending on types of commercial uses that will rent space in the building there could be a conflict with parking during that time. Restaurants and some retail businesses are open past 7:00 pm on Friday evenings. The proposed (and required) parking lot area along the eastside of the building is not paved and does not contain on site drainage facilities. The Planning Commission has made it a regular practice of requiring churches to meet the commercial parking lot improvements standards for hard surfacing and landscaping. In addition to the lack of parking lot improvements the site is not bordered by curb, gutter and sidewalk. These improvements would need to be added to control ingress and egress to surrounding streets. The applicant indicated in his application materials that a child daycare would be located on the site. The site plan does not indicate where a daycare playground area would be located. Revised Code of Washington [WAC 170-295-2130(1)(a)] requires child daycare facilities provide outdoor play areas. Given the parking constraints it does not appear there is enough room on the site for a playground area. Churches are typically located in or adjacent to resit+.ential zoning districts of the city. The operations of churches generally generate few complaints from adjoining property owners. The proposed church property has generally been well maintained over the years despite the fact the parking lot has never been improved. It has been a long standing practice of the Planning Commission to require properties converted to church use to complete full site improvements including parking lot paving/striping prior to issuance of occupancy registration. During the Planning Commission public hearing on November 18, 2010 the applicant indicated the costs of making all required parking lot improvements would be a substantial financial burden; possibly to the point of being cost prohibitive. The applicant further requested the Commission grant a grace period to allow parking lot improvements be phased to stagger the costs. Chairman Cruz agreed to grant a one year grace period for the installation of full parking lot improvements. This grace period is reflected in condition #21 (p.8). 3 INITIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual tcstimony and evidence submitted during the open record hearing. 1. Churches are unclassified uses and require review through the special permit process prior to locating or expanding in any zoning district. 2. Daycare centers fall within the definition of Level One Community Service Facilities and require review through the special permit process prior to locating or expanding in any zoning district. 3. The proposed site is zoned C-1 (Retail Business). 4. The proposed site is located at 3806 West Court Street. S. The main access to the site is from West Court Street. Secondary access is available from Road 38, 6. The proposed site has been developed with a commercial structure since 1986. 7. Churches are often located in or near residential zoning districts within Pasco, 8. The properties to the south and east are developed with single- family homes. 9. The parking ,lot area to the east of the building is not improved. 10. Lot #7 lacks street and sidewalk improvements along Road 38 and Brown Street. 11. The area within the building proposed for church use will require 37 parking spaces. 12. The area within the building proposed for commercial uses will require 11 parking spaces. 13. A total of 48 parking stalls are needed to serve all of the proposed uses. 14. The site currently has 26 parking spaces. 15. The building has a 600 square foot basement. 16. The building lacks the necessary restroom facilities for an assembly (church) occupancy combined with retail/office occupancies. 4 CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT The Planning Commission must make findings of fact based upon the criteria listed in P.M.C. 25.86.060. The criteria and staff listed findings are as follows: I) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? Policy LU-2-B of the Comprehensive Plan encourages the support of facilities for educational and cultural activities. 2) Will the proposed use adversely affect public infrastncture? The proposed use will have a minimal impact on public infrastructure. Churches are generally used on Sundays and during evenings in the middle of the week. The lack of an improved parking lot on the eastside of the building combined with the lack of controlled access to said parking area potentially has an adverse impact on the surrounding neighbors and the public who utilize Road 38. These impacts can be mitigated by adding parking lot improvements, landscaping along the street and street improvements. 3) Will the proposed use be constructed, maintained and operated to be in harmony with the existing or intended character of the general vicinity? Churches are typically located in or near residential areas. In this case, the proposed church could serve as a buffer between the commercial uses on Court Street and the residential uses to the south and east. Landscaping, parking lot improvements and street improvements will be needed along Road 38 to maintain harmony within the neighborhood. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value ticereof? The location and height of the existing structur(; has not discouraged the development of permitted uses on surrounding properties in the past. The presence of churches in and adjacent to residential neighborhoods in other parts of the community has not discouraged residential development or impaired the value of residential properties. 5 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? Churches are typically used infrequently, generally two or three days a week and generate traffic during off-peak times such as Sunday mornings and in evenings during the week. Additionally, the applicant mentioned on their application the possibility of holding Friday evening services. The use of the unimproved parking lot on the eastside of the building could create nuisance conditions such as fugitive dust and gravel along with dirt being knocked into Road 38. These conditions can be mitigated by the installation of curb, gutter and sidewalk. Certain types of lighted signage could create nuisance conditions for the neighboring residents. These conditions can be mitigated by prohibiting signage on the Road 38 side of the building. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way will become a nuisance to uses permitted in the district? Churches are generally accepted uses in or neET residential neighborhoods. Past history of church operations within the City has shown they usually do not endanger public health or safety. Without improvements the use of a parking lot along the eastside of the building will cause rocks and dirt to be knocked out into Road 38 creating a nuisance condition for motorists and neighboring prc perty owners. These conditions can be mitigated by the installation of curb, gutter and sidewalk. APPROVAL CONDITIONS 1) The special permit shall apply to parcel #119-492-185 and 119- 492-201; 2) The parking lot between the building and Road 38 shall be hard surfaced and striped to meet the parking lot standards of PMC 25.78.090; 3) The parking lot shall be landscaped to meet the commercial parking lot standards of PMC 25.75; 6 4) Street improvements meeting the Standard Specifications including but not limited to curb, gutter and storm drainage shall be installed on Road 38 and Brown Street; 5) The applicant shall dedicate a 25 foot radius at the intersection of Road 38 and Brown Street. 6) A sidewalk matching the width of the existing sidewalk on Road 38 shall be installed on Road 38 only. 7) The basement must only be used for storage and cannot be used for a church classroom. 8) One additional toilet and hand basin shall be installed for each men's and women's restroom. 9) All restrooms must meet ADA requirements to be handicapped accessible. 10) Signage shall be limited to Lot #5. 11) Wall signs facing Road 38 shall not be lit. 12) No wall signs shall be permitted on the Brown Street side of the building. 13) No signage shall be permitted on Lot #7. 14) The Church shall not object to the issuance of a liquor license within 1,000 feet of the church building. 15) Driveway access on Brown Street is not permitted. 1 b) Access to Road 38 shall be limited to the existing d r iveway. 17) A daycare center of any kind is not permitted. 18) Street curbing and gutter shall be installed along Road 38 to the intersection of Brown Street prior to issuance of a City of Pasco business license or occupancy registration.. 19) The building occupancy load (all uses) shall be restricted to a capacity directly related to the number of improved ,parking stalls permitted by the City (building capacity will be derived from the Required Off-Street Parking standards listed in PMC 25-78.170). The property owner must acknowledge this restriction; prior to issuance of a building permit. 20) The special permit shall be null and void if a City of Pasco building permit for tenant and site improvements is not obtained by January 1, 2012. 21) The special permit shall be null and void if both parking lot areas have not been hard surfaced and striped to meet the parking lot standards of PMC 25.78.090 by January 1, 2012. 7 RECOMMENDATION MOTION: I move to adopt findings of fact and conclusions therefrom as contained in the December 16, 2010 staff report. MOTION: I move based on the findings of fact and conclusions therefrom the Planning Commission recommend the City Council grant a special permit to Oscar Perez for the location of a church at 3806 West Court Street with conditions as listed in the December 16, 2010 staff report. 8 • • Item: Special Permit - Church & Daycare Vicini ty N Applicant: House of Restoration Map 10-025 File #�: SP W RgU BY T, J = C OU"Rile ST - a, ! lot&2 m a SITE CO (d6' ;A&A r- ` 4 'F. ti Ii L rte' IL r r Jw r t 1�i R1 E ST Land Use Item: Permit - Church & Daycare1 Applicant: House of Restoration -(x,- Map File #: SP 10-025 � SFDU's Vacant —uevsT SFDU S - � Office ! Commercial � i � I i j COURT ST r Church � I SITED � � Commercial 'I CO owri sr— o Vac.Oi -` -- SFDU s — 0 w vac I I I a - W MARIE ST - r Ite m: Special Permit - Church & Daycare Zon* g li • House of Restoration N Map�n A pp cant. Pile #: SP 10-025 W RUBY S _ W RUBY ST t R-1 , C T 1101V C=1 -� COURT ST r ! SITE 1 CA OWN ° - io _-_ IRA RS 12 .. ° 0 L %AN -- , vv MARIE ST ___ `T- TYPWAL DOOR FOR OFMCBS Suite A 534 sq.ft. If--6 : L Suite B � 534 sq.ft. I Suite D ���--- -�----��6 � . 1010 sq.ft. �.9 r•"` 1J 1� Suite C � 508 s , ft. }� Suite E �� 'Ld q ii l 1 I � r O �--� (2��O), "i-N. cn pz, or y D co 0) w m m m I ! m m ! z i D m � 282.82' co 0 co ' � my �r •� v 1 21 22232425262728m i m x v H m c t-4 y z j 29 30 31 32 33 34 35 36 `{ { o. 40'1 H 2 130.04 5 6 7 8 20 19I18 17 16 15 14 13j12 11 o I ! D a D ►—+ x °i r i DOMINOES' c/) • 1 l 1 PIZZA H >' -------�z—--------- ---- —� -- 153.83' a 282.83" EXIST. EXIST.5'CITY WALK z _ << ACCESS �'" ,ROAD 38 I :� •.. 'Amm"aft z Exhibit #1 IIesia de Cristo "Casa de Restauracion" 1621 West,27'Avenue Phone: 509 396 7199 Kennewick,WA. Cell: 509 737 7230 99336 E-mail:houseofrestoration @charter.net November 18,2010 Pasco Planning Commission 525 N Third Av. Pasco,WA. 99301 Dear Planning Commissioners: This letter is submitted in support of the conditional use permit at 3806 W. Court Street. We have read the tentative conditions of approval, and request that you consider the following information: There are currently no businesses on the site that present parking conflicts with the church's proposed hours of operation. If new businesses were to be proposed in the future that presented parking conflicts,they will be reviewed by the city at the time that they are proposed to ensure compliance with the parking rules, rather than relying on speculation for what might happen. We are open to a condition of approval which limits the occupancy of the church to match the number of currently improved parking spaces_ Future expansion of the occupancy could trigger a requirement for additional hard surfaced parking, We ask that condition#15 be eliminated. The property has a right of access to Brown Street.There is no evidence in the record stating that removing the Brown Street access implements an adopted access control plan.While we do not expect much traffic from the church to use Brown Street, the city cannot take a right of access without paying compensation and no compensation has been proposed. Likewise, we should not be required to make improvements or easements dedications to a street that we cannot access.The Brown Street access does provide a useful emergency vehicle access point to the site and we desire to retain it. Thank you again for consideration of our CUP request, I am happy to answer any questions. Sincerely, Oscar Perez UBI#602 922162 EIN#264836579 State of Washington Reference 4 Planning Commission Minutes 11-18-2010 A. SPECIAL PERMIT Location of a Church with daycare services in a C-1 Zone 3806 W. Court St. House of Restoration) IMF# SP10-0251 Chairwoman Cruz read the master file number and asked for comments from staff. Shane O'Neill, Planner I, explained the applicant was seeking a Special Permit for a church and daycare to be located in the old Phil's Sporting Goods Store at 3806 W. Court Street. Surrounding land uses and zoning were highlighted along with some of the staff recommended conditions of approval including: the need for parking lot and landscaping improvements, the addition of ADA compliant restroorn facilities and the installation of curb and gutter and the exclusion of a daycare. Chairman Cruz asked if condition # 18 meant all improvements or just the parking lot, Mr. O'Neill stated the condition should also include all improvements in the building. Following additional discussion on parking Chairman Cruz asked if anyone was present to speak on the matter. Oscar Perez, 1621 West 27th Ave. Kennewick, was present to represent the church. Mr. Perez submitted a letter asking that recommended condition # 15 dealing with no access to Brown Street be eliminated. The letter also.requested parking lot improvements be tied to future church expansion and that street improvements not be required on Brown Street. Mr. McDonald explained that the access issue on the property was settled in 1986 when the property was platted. At that time access was approved off Court Street and Road 38. Access from Brown Street was prohibited. Mr. McDonald explained the property was not denied access because of the common access on Road 38 and Court Street. Chairman Cruz suggested the applicant be given a year to complete the parking lot improvements similar to the church at 14th Ave. and Sylvester Street. Commissioner Hay moved, seconded by Commissioner Kempf, to continue the hearing until the December 16, 2010 meeting. The motion passed unanimously. Reference 4 Planning Commission Minutes 12-16-10 B. Special Permit Location of a Church with daycare services in a C-1 Zone 13806 W Court St.) (House of Restoration) (MF# SP 10-0251 Chairman Cruz read the master file number and stated the proposed church was the subject of a public hearing at the previous Planning Commission meeting. At the previous meeting there was no quorum so the public hearing for the item was not closed. Chairman Cruz asked for comments from staff. Shane O'Neill, Planner I, indicated a paragraph was added to the staff report relating to parking requirements. Mr. O'Neill also mentioned a condition was added to address building occupancy as it relates ro the phasing of parking improvements. Chairman Cruz closed the public hearing. Commissioner Anderson moved seconded by Commissioner Hay, to adopt findings of fact and conclusions therefrom as contained in the December 16, 2010 staff report. The motion passed unanimously. Commissioner Anderson moved, seconded by Commissioner Hay, based on findings of fact and conclusions therefrom the Planning Commission recommend the City Council grant a special permit to Oscar Perez for the location of a church at 3805 West Court Street with conditions as listed in the December 16, 2010 staff report. The motion passed unanimously. AGENDA REPORT FOR: City Council I January 12, 2011 TO: Gary Crutchfie Manager Workshop Mtg.: 1/10/11 Regular Mtg.; 1/18111 FROM: Rick White, 12 Community& Economic Development Director SUBJECT: Transfer of properly for use in the HOME Program and supporting Resolution I. REFERENCE(S): 1. Vicinity Map 2. Transfer Agreement 3. Proposed Resolution TI. ACTION REQUESTED OF COUNCIL,/ STAFF RECOMMENDATIONS: 1/18/11: MOTION: I move to approve Resolution No. , authorizing the City Manager to execute a transfer of property agreement with Pasco School District#l. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A. The City of Pasco participates in the Community Development Block Grant (CDBG) Program and receives funding annually for use in Home Investment Partnership(HOME) activities. Examples of these activities are down payment assistance programs, owner and rental housing rehabilitation programs and infill projects. These programs and activities are used to offer housing for occupancy or sale to qualifying low/moderate income families. B. The Pasco School District has purchased property that contains 3 housing structures that need to be removed to accommodate expansion of an athletic field adjacent Stevens Middle School. Demolition and removal of these structures will be a considerable expense to the District. C. The District and the City have evaluated these properties and structures and believe that 2 of the 3 houses represent an opportunity for reuse at a different location. The City has the ability to use HOME funds to transport the houses to another site and accomplish rehabilitation at a portion of the cost to build new housing structures. Once rehabilitated; the homes would be used in the HOME Program and offered for sale to qualifying families. The proceeds of the sale would be returned to the HOME Program and reused for eligible activities. V. DISCUSSION: A. The District has declared the houses surplus. City and District staffs have prepared a draft Transfer Agreement which complies with State Law (Reference 2). B. This opportunity provides a manner to promote home ownership, leverage use of federal HOME funds, reduce District expenses and promote reuse of existing housing structures. The District would be spared the expense of demolition and disposal of the homes, and the City will be able to offer home ownership opportunities at less than the cost of providing new housing structures. C. A preliminary estimate for the acquisition of the vacant lots, site preparation, moving, rehabilitation and project delivery costs for completion of the relocation is a total of $82,500 for 1025 '/Z N. 24"and S144,500 for 1025 N. 240i. D. The Transfer Agreement contains a removal date for the homes by April 1, 2011. It is possible that this date may be extended in order to comply with federal public notice regulations of the CDBG Program. 8(d) Vicinity Map SIT ?AA �vl• ` r t.t ` -.HENRY "7 j, 9 i 7 ►— WHENRYP ET-ST ��iir►/ ej ? � a 1 4. r` a f, � - aw" ~� 1,_ j i,# _ + 7i 6kfAf ET.5. - ' -W N N r NX NS'fi m 1 REFERENCE #2 TRANSFER AGREEMENT PURSUANT TO RCW 39.33 THIS AGREEMENT is made this day of , 2011 ("Agreement") by and between the City of Pasco, hereinafter called the "City", and Pasco School District No. 1 , hereinafter called the "District". WHEREAS, the District owns two parcels of land located within the City of Pasco, which contain housing structures that need to be removed or demolished at significant expense to the District to enable the District to utilize the parcels; and WHEREAS, the City operates several programs that use federal block grant funds to purchase and/or rehabilitate homes and properties for occupancy or sale to qualifying low/moderate income families; and WHEREAS, the housing structures adjacent to the Stevens Middle School property offer the City an opportunity to encourage home ownership, leverage use of federal funds and accomplish adaptive reuse of existing structures; and WHEREAS, the District intends to clear its properties at 1025 and 1025 '/2 N. 24`f' Avenue, Pasco, Washington and at a future date use the property for expansion of the playfield for Stevens Middle School. The City intends to purchase and prepare two vacant lots somewhere east of 20`' Avenue, secure the two homes at 1025 and 1025 '/= N. 24th avenue for transportation, move the homes and place them on the purchased lots and then rehabilitate the homes to meet current housing standards. Once rehabilitated, the homes would be offered to qualifying families at affordable prices; and WHEREAS, the District has determined that the housing structures are surplus to the needs of the District and that the removal of the housing structures is necessary for the District to utilize the parcels; and VVHEREAS, RCW 39.33.010 et seq. provides that any municipality or any political subdivision of the State may transfer or otherwise dispose of any property to any other municipality or political subdivision on such terms and conditions as may be mutually agreed upon by the proper authorities of the municipalities and political subdivisions concerned; and WHEREAS, the value of the housing structures in light of their present location is less than $50,000.00 therefore no hearing is required under RCVV. 39.33.020; and TRANSFER AGREEMENT - 1 C-Oocuiic .s and 5ettinrds\%WTERI_ocai Selti,igs\Temporary Internet FlleslContentOutlook'NABE`HEOIScheol district transfer Agreement final 12 '0 10(2'),doc WHEREAS, the District has authorized and directed the Superintendent to execute the documents necessary to transfer the housing structures to the City of Pasco pursuant to the terms of this Agreement; NOUN, THEREFORE, IT IS AGREED by and between the parties as follows: 1 . The District transfers ownership to the City of the housing structures with full rights of immediate entry and removal, located at 1025 and 1025 ',,2 N. 24 Avenue, Pasco, Washington, effective on the date of this Agreement. 2. The City shall remove said housing structures at the City's cost and expense. 3. The City shall defend, indemnify, and save harmless the District, its agents and employees from and against any claim, damage, loss or expense including attorneys' fees incurred by the District, which is caused, or alleged to be caused, in whole or in part by any negligent act or omission of the City or its contractor. 4. The District transfers the housing structures to the City without warranty of any kind, either express or implied, and shall have no liability for any claim, loss or damage arising out of the removal or relocation of said housing structures. This Agreement constitutes a full bill of sale of the housing structures to the City. 5. This Agreement constitutes the whole agreement between the City and the District. There are no terms, obligations, covenants or conditions other than those contained herein. No modification or amendment of this Agreement shall be val.d and effective unless evidenced by an agreement in writing. 6. This Agreement shall be interpreted, construed and governed according to the laws of the State of Washington. The parties agree that venue for any action under this Agreement shall be in Franklin County, Washington. 7. The terms, covenants and agreements contained herein shall extend to and be binding upon the successors and assigns of the parties hereto. 8. In the event of a dispute resulting from or relating to this Agreement or the transactions contemplated by this Agreement, the prevailing party in such action shall be entitled to recover all reasonable costs and expenses, including but not limited to reasonable attorneys' fees incurred in connection with proceedings at the trial. Any dispute regarding the interpretation, breach or enforcement of this Agreement shall be resolved by arbitration pursuant to RCW 7.04A and the Mandatory rules of Arbitration. TRANSFER AGREEMENT - 2 C1Cocuments and 5eWngsMHITERV,ocai Settings\Ternporary Internet File s\Content,0ul'ooK1vABE1 HW,Sohool district transfer Agreement final 12 10 10(2).doc 9, The City wil: complete the removal of the homes from District property tic later than April 1 , 2011. 10. The City and the District may terminate this Agreement with mutual written consent. In the event the Agreement is terminated, neither the City nor the District will pursue an action to recover costs incurred by either party. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the day and year hereinabove first written. CITY OF PASCO PASCO SCHOOL DISTRICT NO. 1 By: By: Title: Title: TRANSFER AGREEMENT - 3 C.0ocurnei)ts and SetfingslwHl I EWI_ocal Settrnys'Jemporary Internet FileSlC0ntent•0utlook1VABE1 HL01School disiricl Transfer Agreement final 12 10 10(3;.doc REFERENCE #3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY NIA.NAGER TO SIGN A TRANSFER Of PROPERTY AGREEMENT WITH THE PASCO SCHOOL DISTRICT FOR HOUSING STRUCTURES. WHEREAS, the City of Pasco operates a federal Home Investment Partnership Program tl of encourages home ownership and provides for sale and rehabilitation of homes to qualifying low and moderate income families; and, WHEREAS, the Pasco School District owns housing; structures adjacent Stevens Middle School that need removal and demolition at considerable expense to the District; and, WHEREAS, the District has declared the structures surplus to the needs of the District and that removal of the structures is necessary for the District to accomplish expansion of existing school facilities; and, WHEREAS, the City has the ability to reuse the housing structures in the Home Investment Partnership Program; and, WHEREAS, this transfer of property minimizes public expense while accomplishing both City and District goals; NOW, 'I-HI✓RFFORE, BE IT RESOLVED that the City Manager is authorized to enter into a transfer ag;reernent with the Pasco School District for removal and reuse of the housing; Structures adjacent the Stevens Middle School. Be it further resolved that this resolution shall take effect immediately. PASSED by the City Council of-the City of Pasco this day of January, 2011. Matt Watkins, Mayor ATTEST: APPROVED AS TO FUIZ'I: Debra L. Clark, CMC City Clerk Leland B. Kerr, City Attorney AGENDA REPORT NO. 2 FOR: City Council 1 January 3,2011 TO: Gary Crutchfi , ° Manager ri t FROM: Ahmad Qayoumi, Public Works Director y Workshop Mtg.:1/10/2011 Regular Mtg.: 1/18/2011 SUBJECT: Award 2010 WWTP Improvements —Operations Building I-IVAC Controls 1. REFERENCE(S): 1. Bid Summary II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 01/10: Discussion: 01/18: MOTION: I move to ratify the City Manager's award of the 2010 WWTP Improvements — Operations Building HVAC Control System project to Apollo Sheet Metal, Inc. in the amount of $31,698.00, plus applicable sales tax. III. FISCAL IMPACT- Water/Sewer Fund IV. HISTORY AND FACTS BRIEF: On October 29, 2010, staff received one (1) bid for the 2010 WWTP Improvements — Operations Building HVAC Control System project. The bid was received from Apollo Sheet Mctal, Inc. in the amount of$31,698.00, plus applicable sales tax. V. DISCUSSION: A) This project involves replacing the obsolete Carrier Controls System, It includes removing and disposing of the existing system, installing an Alerton Bactalk Control System and adding the building to the existing server located at City Hall. Staff recommends award of the contract to Apollo Sheet Metal, Inc, 10(a) City of Pasco 2010 WWTP Improvements — Operations Building HVAC Control System October 29, 2010 BID SUMMARY Total 1. Apollo Sheet Metal, Inc. $31,698.00 AGENDA REPORT NO. 1 FOR; City Council January 3, 2011 TO: Gary Crutehtiel ty& eager FROM: Ahmad Qayoui, �b r s Director Workshop Mtg.: 1/10/2011 Regular Mtg.: 1/18/2011 SUBJECT; Award 2010 WWTP Improvements—Lab HVAC System I. REFERENCE(S): 1. Bid Summary II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 01/10: Discussion: 01/18: MOTION: I move to ratify the City Manager's award of the 2010 WWTP Improvements — Lab HVAC System project to Apollo Sheet Metal, Inc. in the amount of$25,930.00, plus applicable sales tax. III. FISCAL IMPACT: Water/Sewer Fund IV. HHSTORY AND FACTS BRIEF: On November 11, 2010, staff received one (1) bid for the 2010 WWTP Improvements — Lab HVAC System project. The bid was received from Apollo Sheet Metal, Inc. in the amount of$25,930.00, plus applicable sales tax. V. DISCUSSION: A) This project involves the replacement of the WWTP Laboratory HVAC system. It includes removing and disposing of the existing system, installing a Carrier 7.5 ton Heat Pump with economizer, and the control system. Staff recommends award of the contract to Apollo Sheet Metal, Inc. 10(b) City of Pasco 2010 WWTP Improvements — WWTP Lab HVAC System November 11, 2010 BID SUMMARY Total 1. Apollo Sheet Metal, Inc. $25,930.00