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HomeMy WebLinkAbout2011.01.10 Council Workshop Packet AGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 P.M. January 10, 2011 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. VERBAL REPORTS FROM COUNCILMEMBERS: 4. ITEMS FOR DISCUSSION: (a) Service Agreement with TRIDEC: 1. Agenda Report from Gary Crutchfield, City Manager dated January 4, 2011. 2. Proposed Agreement. (b) Kurtzman Park Local improvement District (LID) 148: 1. Agenda Report from Rick White, Community & Economic Development Director dated January 6, 2011. 2. Vicinity Map. 3. Map of the Original Proposed LID area and Completed LID 146. 4. Recommended Revised Boundaries of LID 148. (c) Transfer of Property for use in the HOME Program: 1. Agenda Report from Rick White, Community & Economic Development Director dated January 4, 2011. 2. Vicinity Map. 3. Transfer Agreement. 4. Proposed Resolution. (d) 2010 WWTP Improvements-Operations Building HVAC Controls: L Agenda Report from Ahmad Qayoumi, Public Works Director dated January 3, 2011. 2. Bid Summary. (e) 2010 WWTP improvements-Lab HVAC System: 1. Agenda Report from Ahmad Qayouxni, Public Works Director dated January 3, 2011. 1 Bid Summary. (f) City Council Districts: 1. Agenda Report from Gary Crutchfield, City Manager dated January 4, 2011. 2. PMC 1.10.010. 3. Map of Current Council Districts. 4. Matrix, Population by Precinct/District, Current. 5. Map, Proposed 2011 Council Districts(Option B). 6, Proposed Ordinance. 7. Map,Districts Option A. 8. Map,Districts Option C. 5. OTHER ITEMS FOR DISCUSSION: (a) (b) (c) 6. EXECUTIVE SESSION: (a) (h) (c) 7. ADJOURNMENT Workshop Meeting 2 January 10, 2011 REMINDERS: I. 12:00 p.m., Monday, January 10, Pasco Red Lion — Pasco Chamber of Commerce Membership Luncheon. (2011 Business Forum) 2. 6:00 p.m., Monday, January 10, Conference Room #1 — Old Fire Pension Board Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; SAUL MARTINEG, Alt.) 3. 10:00 a.m., Tuesday, January 11, Senior Center — Senior Citizens Advisory Committee Meeting. (COUNCILMEMBER TOM LARSEN,Rep.; BOB HOFFMANN, Alt.) 4. 7:00 a.m., Thursday, January 13, Cousin's Restaurant-- BFCG Tri-Mats Policy Advisory Committee Meeting. (COUNCILMEMBER BOB 14OFFMANN, Rep.; REBECCA FRANCIK, Alt.) 5. 7:00 p.m., Thursday, January 13, Transit Facility — Ben-Franklin Transit Board Meeting. (MAYOR MATT WATKINS, Rep.; COLNCIL.MEMBER M1K)~;GARRISON, Alt.) AGENDA REPORT , TO: City Council + January 4, 2011 F IZ O NI: Gary Crutch y Tanager Workshop Mtg.: I/10111 Regular Mtg.: 1/18/11 StJBJECT: Service Agreement with TRIDEC I. REFERENCE(S): 1. Proposed Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 1110: Discussion 1/18: MOTION: I move to approve the Industrial Recruitment Participant Agreement with TRIDEC and, further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: $30,000 IV. HISTORY AND FACTS BRIEF: A) Pasco (along with Kennewick, Richland and West Richland) has contracted with TRIDEC since the early 1990s for the provision of certain economic development services. Those services have evolved over the years, as has involvement of the cities in the TRIDEC organization. In the early 1990s, the cities had very little direct involvement in the TRIDEC organization, not having a seat on the Board of Directors or executive committee. For the past decade, each city has had a seat on the Board and the cities (as a group) are afforded one seat on the executive committee. Consequently, the cities are much more involved in determining the direction of TRIDEC and coordinating TRIDEC's efforts with those of the cities, B) The most recent partnership agreement was executed in 2007, expiring at the end of 2010. The proposed agreement is identical to its predecessor, including the continued commitment to pay $30,000 annually for TRIDEC services (the four cities collectively will provide $95,000 toward economic development services via TRIDEC). Essentially; the agreement spells out the various objectives to be pursued and services to be provided by TRIDEC, on behalf of the cities toward economic development goals. V. DISCUSSION: A) Staff recommends approval of the proposed agreement, as the city (on its own) could not provide the level of economic development services provided by TRIDEC liar the amount required under the agreement. 4(a) INDUSTRIAL RECRUITMENT PARTICIPANT AGREEMENT BETWEEN THE CITY OF PASCO AND THE TRI-CITY DEVELOPMENT COUNCIL Benton Franklin businesses, local governments, chambers of commerce, and other economic development agencies are intent on working cooperatively with the Tri-City Development Council ("TRIDEC") to recruit new industry to the bi-county area. This agreement is between TRIDEC, the State's designated Associate Development Organization (ADO) for Benton and Franklin Counties, and the City of Pasco, a local entity, both designated herein as "Participants" in the bi-county industrial recruitment program, Similar agreements are being secured between TRIDEC and the counties of Benton and Franklin, the cities of Kennewick, Richland, Pasco and West Richland, and the ports of Benton, Pasco, and Kennewick. MUTUAL OBJECTIVES The Participants seek to expand business activity, increase capital investment, and broaden employment opportunities in the bi-county area. To accomplish this, TRIDEC will coordinate a program to expand existing industrial employment and recruit new industries to Benton Franklin Counties. While TRIDEC's primary mission is industrial job creation, the Participants are also committed to supporting creation of new businesses, commercialization of technology, expansion of tourism, retail development, and other means of economic development. However, these important efforts are led by community-based economic development organizations other than TRIDEC. The participants will establish roles and responsibilities 1br these functions with other agencies through separate agreements. The cities, counties and ports may have occasion to pursue individual or collective industrial recruitment effort beyond the confines of this agreement. To the extent these supplemental activities require a significant corrunitment of TRIDEC resources, they may as wrell be the subject of separate agreements. AGREEMENT The Participants will cooperate in the planning and implementation of activities to recruit new basic industry to the bi-county area. "TRIDEC will coordinate this effort, making productive use of its own staff and volunteers, as well personnel resources supplied by others Participants. The TRIDEC President is responsible for administering this agreement. Pasco designates its Community and Economic Development Director as its primary contact for TRIDE;C's industrial recruitment program. PROGRAM STRUCTURE The "IRIDFC Board of Directors is ultimately responsible for setting husiness recruitment program policies. Cities, counties, and ports have full representation on the Board. The recommendations of the Board's Commerce & Industry Committee and TRIDEC staff help shape these policies. Elected and appointed officials from member local governments have opportunities for active involvement. The TRIDEC staff is responsible for administering the industrial recruitment program in cooperation the personnel from Participant agencies. TRIDEC functions as the Associate Development Organization for the Department of Commerce. TRIDEC also engages businesses, educational institutions, the Department of Energy and its contractors, the Tri-Cities Visitor and Convention Bureau, and other bi-county economic development agencies to effectively support its industrial recruitment program. The TRIDEC President/CEO and participants, port, city, and county managers will endeavor to maintain effective coordination among the Participants. The Case Management Group, consisting of the TRIDEC Vice President for Commerce & Industry and designated staff from each Participant agency, will work together on an on-going basis to market, recruit, qualify, and service prospects. TRIDEC, in cooperation with the Participants, will accomplish the following objectives: • Industrial Recruitine Staff: Retain a qualified business recruiting staff to work with designated Participant agency personnel. Marketing Plan: '_Maintain and follow a formal, written plan to market to, identify, recruit, qualify, and service industrial prospects. Focus on target opportunities, including but not limited to agribusiness, environmental industries, 1-5 Corridor business, metals industries, and back-office/telecommunication business. • Client Tracking System: Administer a client tracking system to manage and record prospect contacts. Encourage use of the system by all Participants. Site/Facility Inventory: Administer and update as needed a data base including the following information for industrial sites and facilities available for recruited industries: site and structures plans, location, site dimensions and acreage, soil conditions and slope, transportation access, availability of utilities, zoning, neighboring land uses, and contact person. Training: Provide effective industrial marketing to Participants agency staff and community volunteers who come into contact with industrial prospects. Measurement: Regularly monitor and report industrial recruiting progress using a mutually agreed measurement system that gauges program effectiveness. • Communications: Through its Internet WEB site and e-mail, printed reports, newsletters, media releases, and briefing sessions, keep all Participants and the general public adequately informed of industrial recruitment activities. • Annuglr Report: The year's industrial recruitment accomplishment and plans for the coming year will be reported at TRIDEC's annual meeting. HANDLING OF PROSPECTS Business and recruitment activities can begin with contacts originated through Department of Commerce and referred to TRIDEC, directly by TRIDEC, or by a local entity. Contacts through 'TRIDEC: The following describes the handling of prospect cases when contact originates at TRIDEC or is referred to TRIDEC by Department of Commerce. • TRIDEC will provide general information on the bi-county area and other data requested by the prospect. In response to the Prospect's expressed interests, TRIDEC will also supply names of property owners and Participant contacts. • If the prospect indicates an interest in specific business locations TRIDEC will notify affected Participants and property owners, share information gathered, make appropriate introductions, and assist in follow-up marketing as requested. • If the prospect indicates interest in specific sites, but requests confidentiality, TRIDEC will keep affected parties fully informed without revealing the identity of the prospect. This information will remain confidential until release by'1'R1DE-C is authorized by the prospect. • When a prospect establishes formal discussions with a Participant and commits to a site in its Jurisdiction, responsibility for managing the contact will be transferred from TRIDEC to that entity. TRIDEC will continue serving as the prospect's community advocate and provide assistance as requested. Contacts at the Local Entity Level: This describes the handling of prospects when the contact originates with the local entity, or the entity has assumed responsibilities for the case. Local entities rely on TRIDEC to supply a variety of valuable industrial recruitment information and services. When a local entity receives a contact inquiry or is managing an industrial prospect and desires support from TRIDEC, it need only request such assistance. • It is not necessary for the entity to divulge the identity of a prospect to TRIDEC unless it elects to do so. If requested assistance requires disclosure of the prospect' identity, TRIDEC will render such assistance while maintaining confidentiality. • If the local entity determines that dealing with a prospect exceeds its abilities, the prospect will be referred to "FRIDEC for further handling. • If more than one local entity requests assistance with the same prospect, TRIDEC will so advise affected entities. [Under this circumstance, subsequent requests for assistance must be mutually agreed upon by affected local entities before it is rendered by TRIDEC. CLOSING DEALS The participants recognize shared responsibility in the complicated process of closing deals with industrial prospects, Care will be taken in each instance to properly define the division of authority and responsibilities. Offers on land costs, infrastructure extensions, utility charges, and other items will be made to prospects only by the authorized entity (i.e. property owner, city, port, or utility) or with its explicit consent. Public events such as media conferences, groundbreaking, and ribbon cutting will be coordinated with the sitting jurisdiction. The city in which the prospect will locate or expand its facility will be responsible or working with TRIDEC on logistics relating to these events. FINANCIAL COMMITMENT The cities participating as Participants in industrial recruitment activities will collectively provide TRIDEC $95,000 annually to support the program in addition to transfer by the Counties of funds from Department of Commerce in designating TRIDEC as the Regional ADC?. Shares are allocated as to equitably distribute the financial responsibilities liar the program. The annual cost distribution is shown below: City of Kennewick $30,000 City of Richland $30,000 City of Pasco $30,000 City of West Richland $5,000 For the services herein above described, the City of Pasco agrees to pay TRIDF,C the sum of Thirty Thousand Dollars ($30,000) for the twelve-month periods begirining .lanuary 1 and ending December 31 for each year the contract is in effect. Payments shall be made in equal quarterly installments and within 30 days upon City of Pasco receipt of invoices setting forth the services rendered. TERM OF AGREEMENT This agreement will be effective on January 1, 2011 and remain in effect through December 31, 2014. It may be amended at any time by mutual agreement of Participants. The Agreement may be terminated at any time by mutual agreement or by either Participant for cause, failure to perform, or for other legitimate reasons. A ninety (90) day written notice to the Participant is required to effectuate a termination. Dated this day of January, 2011. CITY OF PASCO TRIDEC Matt Watkins, Mayor Carl Adrian, President/CFO APPROVED AS TO FORM; Debra Clark, City Clerk Leland B Kerr, City Attorney AGENDA REPORT FOR: City Council t` January 6, 2011 TO: Gary Crutchfiellanager Workshop Mtg.: 1/10/11 Regular Mtg.: 1/18/11 FROM: Rick White Community& Economic Development Director SUBJECT: Kurtzman Park Local Improvement District (LID) 148 L REFERENCES): 1. Vicinity Map 2. Map of the original proposed LID area and completed LID 146 3. Recommended revised boundaries of LID 148 11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 01/10: DISCUSSION III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A. Following a public outreach effort in 2006, the City approved the Kurtzman Park Action Plan in early 2007. The Plan was developed as a result of neighborhood input and established a priority system for neighborhood improvements including infrastructure (sidewalks, curbs, gutters, street lights and in some cases utilities), increased Code Enforcement efforts and an increased Police presence. B. LID 146 (Reference #2) was completed this past summer for the southern portion of the Kurtzman neighborhood using a combination of federal stimulus and Community Development Block Grant (CDBG) funds and owner contributions. C. City Council has allocated $334,000 in 2011 CDBG funds as a means of financing a portion of the missing infrastructure in the proposed LID area. The total cost for curb, gutter, sidewalk, street lights and street paving in the original proposed LID area is estimated at $1,337,206. CDBG funds can also be used to pay assessments for lower income residents similar to a program that is now in place for the payment of utility LID's. Staff intends to request CDBG funds in the 2012 allocation process for LID assistance if necessary. D. Sewer Extension Project #10-1-01 (sewer extension in Sycamore, Cedar, Waldemar and Alton.) was awarded by City Council this past October and is nearly complete. E. Five neighborhood meetings were conducted this year (April, May, August, October and December) to explore the level of neighborhood interest in an LID. Most residents attending were interested in moving forward with the LID process with the understanding that cost estimates for individual properties would need to be developed. Several property owners expressed opposition to the LID. V. DISCUSSION: A. The boundaries of the original LID include properties on Cedar, Hugo and Sycamore Avenues north of Alton Street and Alton Street itself. Each of these public streets were platted many years ago and have insufficient right of way to accommodate curbs, gutters, sidewalks, storm drainage and improved travel lanes. This resulted in an effort to obtain voluntary right of way dedications from individual property owners adjoining these streets. 4(b) B. To date, staff has obtained deeds for right of way from 20 of the 43 properties requiring dedication. The location of owners dedicating right of way is not consistent throughout the LID area. Staff does not believe it is possible to proceed with the LID north of Alton Street. C. The revised LID area shown on Reference 3 (that portion south of Alton) has the necessary right of way to proceed with the neighborhood improvement project. At the initial public hearing on December 20, 2010, several owners within the revised area expressed concern over the costs of the LID. By recalculating the original assessments, reducing the boundaries as proposed and applying the allocated CDBG funds ($334,000) to the revised area, the assessments will be significantly reduced for each property owner. The total estimated cost for improvements in the revised LID area is $604,800. D. Proceeding with the revised boundaries will enable staff to continue efforts to obtain necessary right of way north of and including Alton Street. That effort will continue this year with the objective of returning to Council with a proposed LID in September, which would allow construction to occur in summer of 2012, E. 'Neighborhood improvements in areas lacking or experiencing decay of infrastructure is a longstanding Council goal. Staff recommends the revised LID boundaries be approved by Council. This will implement Council's neighborhood improvement goal. The use of CDBG monies for an area-wide benefit and for LID assistance will also minimize the impact of improving neighborhood infrastructure on low income households. .h1 fa+' 367 i't i art■+. not. ti. NO Wil j % t"JI�i ilk ■ei�y � �p q a �r ✓ Zia=�' %�Lf =T Q r •�' rsY ■at�7 p. ,y f r rP f a Y � } wf7 oil AA an .• , •f ' I i .t �. �r- w- _ R� � r •.�'w� � � � �•� ,r . ..tit►• .r' bit ; W �...+ i� w= , ��h[ n�Iy r as-J viol i .•e► i 'r....� i !� fist■m "�. f�• 'f- J� Air LA a" ,. :� i - — •,y.vt•' r+ +fir; At ilk b�J nd tH L11 I I I h I IU ` LEWIS ST N W Estimated Cost: -�- $1,3379204 . • Z . - • . • . / � U , • Z • . . O _ J E HELENA ST W • • a ' Q � • v • • 1 LISPELL CT V V CUSTE Legend 0 a -j BUTTE ST Missing Sidewalks �� r--,,BUTTE CT a GLENDIVE ST — 1..._..J Kurtzman LID --1 LID 146 "A"ST ■ Churches Original Proposed Kurtzman • Houses Local Improvement District U rILL LE MS Estimated Cost: 7—i • $604,800 • --A LTO —j LLA E HELENA ST L ------------- u E L CT IZI CU T G1 Z Legend BUTT ST !-,St ITTE CT --70 G ENDIVE ST ROW Needed k L-9 ---D— ROW Missing ILI LID Boundaries N flor ST ....................... LID 146 . 1 Churches Recommended Kurtzman • Houses Local Improvement District AGENDA ItEI'ORT FOR: City COtlncil � .January 4, 2011 7 TC:1: Clary Crutchfiel Ci v Managt,r Workshop Mtg.: 11110/11 Regular• Mta.; 1/18/11 FIl ONI: Rick White, Cnrllmunily & Economic Devclnpnicia Direc;tor�„ J SUBJECT: Transfer of property for use in the HOME Program and su)porting Resolution I. REFERENCE(S): 1. Vicinity Map 2. Transfer Agi-cernent ;. Proposed Resolution ]I. AC'T'ION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 1/10/11: DISCUSSION 1/18/11: f1. OTION: I move to approve Resolution No. authorizing the City Manager to execute a transfer cf property agreement with Pasco School District#1. 191. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: .4. The City of Pasco participates in the Community Development Block Grant Program and receives funding annually for use in Home Improvement Partnership (HOME) activities. Examples of these activities are down payment assistance programs, owner and rental housing rehabilitation programs and ittlili projects. These progrars and alctivities are used to offer housing for occupancy or sale to qualifying low/moderate income tarnilies. B. The Pasco School District has purchased property that contains 3 110IISing StruCtUreS that need to he removed ro aCCrfimitodall: expansion of an tthlr.tir, field adjacc:nl S(c:vcns Middle School, Demolition and removal of these structures will be a considerable expense to the District. C The District and the City have evaluated these properties and Structures and believe that 2 of the 3 hoursee represent an opportunity for reuse al a different location. The City Ims the ability to use HOME funds to transport the houses to another site and accomplish rehabilitation at a portion of the cost to build new housing structures. Once rehabilitated, the homes would be used in the HOME Program and offered for sale to gUalifying families. The proceeds of the sale would be returned to the HOME Program and reused for eligible activilies. DISCUSSION: A. The District has declared dae houses surplus. City and District staffs have prepared a draft Transfer Agreement which complies with State; Law (Reference 2). B. This opportunity provides a manner to promote horse ownership, leverage use of federal HOME ft IRIS, reduce District expenses and promote reuse of existing housing sti•urctures. The District Would be spared the expense nf'demolition and disposal of the homes, and the City will be able to offer home ownership opportunities at less than the cost cf providing new housing structures, C. Staff requests Council approval of the proposed resolution. 4(c) w, Vicinity A I il ajar XP. -0. ire,I LAN Its raw, � � - - ;•.,; Y`3r CAB SmUmm - ' : -ilia,i Am REFERENCE #2 TRANSFER AGREEMENT PURSUANT TO RCW 39.33 THIS AGREEMENT is made this day of 2011 ("Agreement") by and between the City of Pasco, hereinafter called the "City", and Pasco School District No. 1, hereinafter called the "District". WHEREAS: the District owns two parcels of land located within the City of Pasco, wnich contain housing structures that need to be removed or demolished at significant expense to the District to enable the District to utilize the parcels; and WHEREAS, the City operates several programs that use federal block grant funds to purchase andlor rehabilitate homes and properties for occupancy or sale to qualifying low/moderate income families; and WHEREAS, the housing structures adjacent to the Stevens Middle School property offer the City an opportunity to encourage home ownership, leverage use or federal funds and accomplish adaptive reuse of existing structures; and WHEREAS, the District intends to clear its properties at 1025 and 1025 '/2 N. 24t" Avenue, Pasco, Washington and at a future date use the property for expansion of the playfield for Stevens Middle School. The City intends to purchase and prepare two vacant lots somewhere east of 20th Avenue, secure the two homes at 1025 and 10251/2 N. 24th avenue for transportation, move the homes and place them on the purchased lots and then rehabilitate the homes to meet current housing standards. Once rehabilitated, the homes would be offered to qualifying families at affordable prices; ano WHEREAS, the District has determined that the housing structures are surplus to the needs of the District and that the removal of the housing structures is necessary for the District to utilize the parcels; and WHEREAS, RCW 39.33.010 et seq, provides that any municipality or any political subdivision of the State may transfer or otherwise dispose of any property to any other municipality or political subdivision on such terms and conditions as may be mutually agreed upon by the proper authorities of the municipalities and political subdivisions concerned; and WHEREAS, the value of the housing structures in light of their present location is less than $50,000.00 therefore no hearing is required under RCW. 39.33.020: and TRANSFER AGREEMENT - 1 C:luocumerts a ld SetlingslWHITERV oca SettingslTeniporary Internet FileslContent.nutlooklVABEIHLOkSchool dislrict transfer Agreement final 12 10 10 (2)1,C WHEREAS, the District has authorized and directed the Superintendent to execute the documents necessary to transfer the housing structures to the City of Pasco pursuant to the terms of this Agreement; NOW, THEREFORE, IT IS AGREED by and between the parties as follows: 1 . The District transfers ownership to the City of the housing structures with full rights of immediate entry and removal, located at 1025 and 1025 '/2 N. 24" Avenue, Pasco, Washington, effective on the date of this Agreement. 2. The City shall remove said housing structures at the City's cost and expense. 3. The City shall defend, indemnify, and save harmless the District, its agents and employees from and against any claim, damage, loss or expense including attorneys' fees incurred by the District, which is caused, or alleged to be caused, in whole or in part by any negligent act or omission of the City or its contractor. 4. The District transfers the housing structures to the City without warranty of any kind, either express or implied, and shall have no liability for any claim, loss or damage arisinc out of the removal or relocation of said housing structures. This Agreement const tutes a full bill of sale of the housing structures to the City. 5. This Agreement constitutes the whole agreement between the City and the District. There are no terms, obligations, covenants or conditions other than those contained herein. No modification or amendment of this Agreement shall be valid and effective unless evidenced by an agreement in writing. 6. This Agreement shall be interpreted, construed and governed according to the laws of the State of Washington. The parties agree that venue for any action under this Agreement shall be in Franklin County, Washington. 7. The terms, covenants and agreements contained herein shall extend to and be bincing upon the successors and assigns of the parties hereto. 8. In the event of a dispute resulting from or relating to this Agreement or the transactions contemplated by this Agreement, the prevailing party in such action shall be entitled to recover all reasonable costs and expenses, including but not limited to reasonable attorneys' fees incurred in connection with proceedings at the trial, Any dispute regarding the interpretation, breach or enforcement of this Agreement shall be resolved by arbitration pursuant to RCW 7.04A and the Mandatory rules of Arbitration. TRANSFER AGREEMENT - 2 CADocuments and Settings\WHTER1Locai 5ellingsllernporary Into rnot FileslContent,OutlooklV/\BE1HL0ischnoI district transfer Agreement final 12 10 10(2).doc 9. The City will complete the removal of the homes from District property no later than April 1 , 2011. 10. The City and the District may terminate this Agreement with mutual written consent. In the event the Agreement is terminated, neither the City nor the District will pursue an action to recover costs incurred by either party. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the day and year hereinabove first written. CITY OF PASCO PASCO SCHOOL DISTRICT NO. 1 By: By� Title: Title-- TRANSFER AGREEMENT - 3 CAL)ucwnenls and SellinyslWHITER1LocaI Sellings\Ternpoiary Internot Flles1C0ntent.0utlookWA8E1 HLO%School district transfer Agreement final 12 10 10(3).doc REFERENCE #3 RESOLUTION NO. A RESOLUTION AUTHORIZING '.I'"E CITY MANAGER TO SIGN A TRANSFER OF PROPERTY AGREEMENT WITH THE PASCO SCHOOL DISTRICT FOR HOUSING STRUCTURES_ WHEREAS, the City of Pasco operates a federal Horse Investment Partnership Program that encourages home ownership and provides for sale and rehabilitation of homes to qualifying; low rind moderate income families; and, WHEREAS, the Pasco School District owns housing; structures adjacent Stevens Middle School that need removal and demolition at considerable expense to the District; and, WHEREAS, the District has declared the structures surplus to the needs of the District and that removal of the structures is necessary for the District to accomplish expansion of existing school facilities; and, WHEREAS, the City has the ability to reuse the housing; structures in the Home Investment Partnership Program; and, WHEREAS, this transfer of property minimizes public expense while accomplishing; both City and District goals; NOW, THEREFORE, BE IT RESOLVED that the City Manager is authorized to enter into a transfer agreement with the Pasco School District for removal and reuse of the housing strurIures adjacent the Stevens Middle School. Be it further resolved that this resolution shall take effect immediately. PASSED by the City Council of the City of Pasco this day of January, 2011. >Mnll Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, CMC City Clerk Leland R. Kerr, City Attorney AGENDA REPORT NO. 2 FOR: City Council I January 3, 2011 TO: Gary Crutchfi , Manager k 1 FROM: Ahmad Qayoumi, Public Works Director Workshop Mtg.:1/10/2011 Regular Mtg.; 1/18/2011 SUBJECT: Award 2010 WWTP Improvements—Operations Building HVAC Controls I. REFERENCE(S): 1. Bid Summary II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 01/10; Discussion: 01/18: MOTION: I move to ratify- the City Manager's award of the 2010 WWTP Improvements -- Operations Building HVAC Control System project to Apollo Sheet Metal, Inc. in the amount of $31,698.00,plus applicable sales tax. III. FISCAL IMPACT: Water/Scwer Fund IV. HISTORY AND FACTS BRIEF: On October 29, 2010, staff received one (1) bid for the 2010 WWTP Improvements— Operations Building HVAC Control System project. The bid was received from Apollo Sheet Metal, Inc. in the amount of$31,698.00, plus applicable sales tax. V. DISCUSSION: A) This project involves replacing the obsolete Carrier Controls System. It includes removing and disposing of the existing system, installing an Alerton Bactalk Control System and adding the building to the existing server located at City Hall. Staff recommends award of the contract to Apollo Sheet Metal, Inc. 4(d) City of Pasco 2010 WWTP Improvements — Operations Building HVAC Control System October 29, 2010 BID SUMMARY Total 1. Apollo Sheet Metal, Inc. $31,698.00 AGENDA REPORT NO. 1 FOR: City Council January 3, 2011 TO: Gary Crutchfiel ity _ onager FROM: Ahmad Qayo ,i, ib i ' ks Director 01 Workshop Mtg.: 1/10/2011 Regular Mtg.: 1/18/2011 SUBJECT: Award 2010 WWTP Improvements—Lab HVAC System 1. REFERENCE(S): 1. Bid Summary II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 01/10: Discussion: 01/18: MOTION: I move to ratify the City Manager's award of the 2010 WWTP Improvements — Lab HVAC System project to Apollo Sheet Metal, Inc. in the amount of$25,930.00, plus applicable sales tax. 111. FISCAL IMPACT: Water/Sewer Fund IV. HISTORY AND FACTS BRIEF: On November 11, 2010, staff received one (1)bid for the 2010 WWTP Improvements —Lab HVAC System project. The bid was received from Apollo Sheet Metal, Inc. in the amount of$25,930.00,plus applicable sales tax. V. DISCUSSION: A) This project involves the replacement of the WWTP Laboratory HVAC system. It includes removing and disposing of the existing system, installing a Carrier 7.5 ton Heat Pump with economizer, and the control system. Staff recommends award of the contract to Apollo Sheet Metal, Inc. 4(e) Y b C c c� c� r» � N d � � o Inv o � � rA I Vi C W O O O AGENDA REPORT TO: City Counci: January 4, 2011 FROM: Gary Crutch Manager Workshop Mig.: 1/10/11 Regular Mtg.: 1/18/1 1 I SUBJECT: City Council Districts 1. REFERENCE(S): 1. PMC 1.10.010 2. Map of Current Council Districts 3. Matrix, Population by Precinct/District, Current 4. Map, Proposed 2011 Council Districts (Option B) 5, Proposed Ordinance 6, Map, Districts Option A 7. Map, Districts Option C 1I. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 1/10: Discussion 1/18: MOTION: I move to adopt Ordinance No. , amending Section 1.10.020 through 1.10.060 of the Pasco Municipal Code defining Voting; Districts. 111. FISCAL, IMPACT- IV. HISTORY AND FACTS BRIEF: A) PMC Chapter l.10 provides that five of the seven City Council positions be Filled by citizens residing in the respective district. The ordinance was established in 1971 in an effort to assure geographic representation and, in particular, to assure an opportunity for ethnic representation on the City Council. As a precaution (to assure "equal representation" as required under the Constitution), the ordinance further requires that no district may be more than 10% greater or smaller than another district ("10%" rule). 13) Given ordinary community growth rates, the City Council districts were revised once every 10 years, following the decennial federal census. With the rapid growth of Pasco over the past decade, however, the district boundaries have required adjustment every two years in order to comply with the "10% rule." The last effort (2009) illustrated that the ability to comply with the 10% rule with five districts is becoming so difficult as to be improbable without starting over entirely (the existing composition of districts is so bound by precincts and CLUTent council residency, that it becomes improbable to define a long-term change without displacing a current Councilmember). C) During the past year, staff worked with the county auditor to reduce the size of precincts, particularly in the older part of the city_ As a result, about a dozen precincts were split in two, both in the older area and the plateau (to accommodate anticipated growth). Those changes helped to provide more flexibility in 2010, but did not relieve the problem in a significant way. D) The current population estimates, by precinct/district, reflects a disparity greater than 10%. Thus, action is required by the City Council to revise the council district boundaries in advance of the 2011 municipal election (filing period is the first week of June). Revisions should be completed by March (at latest), so as to provide sufficient notice to the community in advance of the election filing period (sooner would be better). Any revision must be preceded by a public hearing. 4(f) V. DISCUSSION: A) Clearly, the continuing population growth requires council action to adjust the district boundaries to reflect the spirit and letter of state and local law. Staff identified three revision options which comply with law and have the least degree of change to existing circumstances (options A, B and Q. Council conducted a public hearing to receive citizen input on the options at the meeting of December 20, Following the hearing, Council discussion suggested that Option B may be preferred, as it reflects the most compact districts in the older part of town. B) The attached proposed ordinance reflects Option B which appears to be the consensus choice of Council. Staff recommends approval at the meeting of January 18, 2011, 1.10.010 NUMBER OF DIVISIONS - EQUAL POPULATION IN EACH. The City is divided into five voting districts. Each district shall be as nearly equal in population as possible; compact as possible; consist of geographically contiguous area; be configured as to not favor or disfavor any racial group or political party; and to the extent feasible, coincide with the existing recognized natural boundaries so as to preserve existing communities of related and mutual interest. (Ord. 3472 Sec, 1, 2001; Ord. 1472 Sec. 1, 1971.) j 00- -0a5 N 058 i - —�m2 / - � 2 I r S 047 008 03�, 24 l�r :; 001 �. 061 005 GOT _ � cpu TsT L� 003 — s 031 IK ST L - 013 ge�y,J 004 c y5 a �r P 002 District Population Est City of Pasco Council Districts Council District 2 8,208 Current Districts 2010 t Council District 3 11,190 Council District 4 13,653 Council District 5 9,914 Current Council Districts 2010 Precinct District 1 District-2 District 3 District 4 District-5 Pop Est 2010 001 4,022 i 4,022 002 2,128 2,128 003 I 1,939 1,939 004 ! 2,116 2,116 005 1,685 _ y 1,685 006 I 1,459 _ --- _ 1,459 007 1,910 1,910 008 519 009 .� 1,187 i 1,187 010 _ 964 964 011 ` 882 882 012 ' 1,224 1,224 013 - 1,268 1,268 014 84.9 849 015 1,272 +^1,272 016 1,217 1,217 017 1,518 1,518 018 1,010 1,010 019 g27, 927 020 414 414 021 d s 184 ` 184 022 j _-, 646 - - 646 023_ _ 852 852 024 -- 428 428 025 - - ( 254 254 026 q,'36 436 027 444 - 444 028 254 254 029 249 249 030 220 220 031 158 158 032 1,151 _ 1,151 033 _ 578 1 . 578 034 6701. 670 035 --- 88 - I 88 036 1 ; 962 037 1,256;' 1,256 038 - - 8201 _ 820 039 - - - 866 r 566 040 1,700 . 1,700 _041 Alsk 334 042 - 894 894 043 901 901 044 911 . 911 045 k 1,205 1,205 046 1,557 _ 1,557 047 85 85 -- 048 45'S�� .- 455 049 - 500 050 968 . _ 968 051 1;' 1,189 052 ,1 1,108 053 1,232. 1,232 054 - 800 _ 800 055 1, 51 1,051 05_6 �,7i3$ 1,138 057 - ---- - 823 623 058 7.2 --- - 72 059 I 6651 665 0600 j 2001 200 TOTAL ! 13,349 8,208 11,190 13,653 9,9141 56,314 2,089 -3,052, -70 2,393 -1,346 56,314 tat la4y 037 �-� N 088 w 3�Mi . _ 051 �} x ,-_��_" 2 ?4 039 W- 2 � S 008 7 — m;.. ! 001 r 002 t District Po_ pulation Est City of Pasco Council Districts �Councif District 1 11,473 Council District 2 10,701 New Districts Option "B" Council District 3 10,415 tCouncil District 4 12,076 tQuncil pistrict 5 11,649 ter,, Option B ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Amending Sections 1.10.020 through 1.10.060, of the Pasco Municipal Code defining Voting Districts. WHEREAS, state law requires that each voting district shall be as nearly equal in population as possible to each and every other district within the City; and further by Ordinance, the City Council is required to re-establish district boundaries whenever the population of any district exceeds by ten percent or more the population of any other district; provided that no change to the boundaries of any district shall be made within sixty days prior to the date of a general municipal election, nor within twelve months after the districts have been established or altered; provided further that any change must occur at least three months prior to a general municipal election; and WHEREAS, the City has experienced an increase in and redistribution of population since the voting districts were last established,having occurred more than twelve months prior; and WHEREAS, the City Council, over the course of multiple public workshop meetings, analyzed three possible revisions to district boundaries and selected a preferred option, and, WHEREAS, a public hearing, after due notice, was held by the City Council on December 20, 2010 to receive and consider public comment on the option preferred by Council; and WHEREAS, the City Council, after due and deliberate consideration, has determined the preferred plan, pursuant to RCW 29.70.100, for amending said voting districts, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section I. That Ordinance No. 3894 shall be and is hereby repealed in its entirety and the Pasco City Council Districts shall hereafter be described as stated below. Section 2. That Section 1.10.020 entitled "District One" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.020 DISTRICT ONE. Voting district one shall encompass the area within the City of Pasco comprised of precinct numbers one, two, ti, and fiftY, three, four and thirteen (1, 2. 3, 4, and 13) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 3. That Section 1.10.030 entitled "District Two' of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.030 DISTRICT TWO. Voting district two shall encompass the area within the City of Pasco comprised of precinct numbers tr,..a„-ee, iiine ten eleven twelve, t-hit4 , i`ourteen, fifteen, sixteen, seventeen, eighteen, nineieert, twenty, twenty-one, i{vvnl Y-lb',a--nd tw enly fivv twenty seven, twenty-eight, twenty-nine, and thirty (10, 11,1 2, 14, 15. 15, 17, 18, 20, 21, 27, 28, 29, and 30) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 4. That Section 1.10.040 entitled "District Three" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.040 DISTRICT THREE. Voting district three shall encompass the area within the City of Pasco comprised of precinct numbers r, five, six, seven, eight, nine, tei+, twenty-two, twenty-three, twenty-four, thirty-two, and thirty-three # -1 r1,, -w o l g>�I and Afly (5, 6, 7, 8, 9, 22, 23, 24, 32, and 33) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 5. That Section 1.10.050 entitled "District Four" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.050 DISTRICT FOUR. Voting district four shall encompass the area within the City of Pasco comprised of precinct numbers thirty-four, thirty-five, �hiAy si-x thirty-seven, thirty- eight, thirty-nine, t rt_ ►may Of -, forty-two, forty-three, forty-four, forty-five, arA-forty-six, fifty, fifty-one and fifty-five (34. 35, 37, 38, 39, 42, 43, 44. 45, 46, 50, 51, and 55) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 6. That Section 1.10.060 entitled "District Five" of the Pasco Municipal Code, shall be and hereby is amended and shall read as follows: 1.10.060 DISTRICT FIVE. Voting district five shall encompass the area within the City of Pasco comprised of precinct numbers f- tee , nineteen, thr-er twenty-five, a.. -"I I- d 1_ - liini'v--�. thirty-one, 4 r�tY, .,,.... a-a.....,. F a.:r_-..� twenty-six, t, � -r y- '� Y- thirty-six, fortv .forty:oar e. forty-scYcn, forte-eight, forty-nine, fifty-two, fifty- three, fifty-four, fifty-six, fifty-seven, fifty-eight, fifty-nine, and sixty (19, 25, 26, 31, 36, 40, 41, 47, 48, 49, 52, 53, 54, 56, 57. 58, 59, and 60) as those precincts are described on the maps and property descriptions on file with the Auditor of Franklin County. Section 7. This Ordinance shall take full force and effect five days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this day of , 2011. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney Pasco City Council Districts-Page 2 0 ?4i 050._ 045 0371 N - DIFUrt P --- -_ - ' 043 051 J p D4 — W E X39, �D3 923,. {t r Ij r I S j 047 _ lt� c 006 � .t 035 D�[4 f }/'� 001 EN RD e 005 COU TST 003 031 18 013 0 l/ A 002 T District Po ulation Est City of Pasco Council Districts MIMI,ri ' 3� � New Districts Option "A" Council District 2 10,324 , Council District 3 11,190 Council District 4 11,621 Council District 5 11 946 1 Q r N NDIFUR \\ w E _ o LIK �- $ , {� 008 047 0 --' —r f r-r03Q',n,~� 034 4 0 �\�� 001 025 k 1..:, 1 K� T —T- cou rr sr _ X District Population Est City of Pasco Council Districts Council District 2 14,741 New Districts Option "C" Council District 3 14,757 Council District 4 11,365 Council District 5 12,418