HomeMy WebLinkAbout2010.11.01 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. November 1, 2010
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
no separate discussion of these items. if further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated October 18, 2010.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of $1,601,539.53 ($616,799.30 in the form of
Electronic Fund Transfer Nos. 1034 through 1040, 4061,4087 and 4096, and $984,740.23
consisting of Claim Warrants numbered 179259 through 179429).
2. To approve Payroll Claims in the amount of $2,508,491.61, Voucher Nos. 41930 through
42028; and EFT Deposit Nos. 30040438 through 30040985.
(c) Tourism Promotion Area:
1. Agenda Report from Gary Crutchfield, City Manager dated October 19, 2010_
2. 2011 TPA Business and Marketing Plan (Council packets 10/25; copy available in City
Manager's office for public review).
3. 2011 TPA Budget Summary.
4. 2011 TPA Special Project Expenditure.
To approve the 2011 Business and Marketing Plan and Operating Budget for the Tourism
Promotion Area in the total amount of$825,000.
-AND-
To approve the 2011 Special Project Expenditure for the Tourism Promotion Area in the amount
of$140,000 to be funded from the TPA reserve balance.
*(d) Resolution No. 3284, a Resolution accepting work performed by Culbert Construction, Inc.,
under contract for the East Road 40 Sewer Extension,Project No.09-1-03.
1. Agenda Report from Michael McShane, City Engineer dated October 20, 2010.
2. Resolution.
To approve Resolution No. 3284, accepting the work performed by Culbert Construction Inc.,
under contract for the East Road 40 Sewer Extension, Project No. 09-1-03.
(RC) MOTION: i move t-approve the Consent Agend d.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS -OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b)
(c)
Regular Meeting 2 November 1, 2010
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(None)
S. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Ordinance No. , an Ordinance relating to Local.Improvement District No. 145; fixing the
amount, form, date, interest rates, maturity and denominations of the Local Improvement District
No. 145 Bonds; providing for the sale and delivery thereof to Piper Jaffray & Co. in Seattle,
Washington; and fixing the interest rate on Local Improvement District No. 145 assessment
installments.
1. Agenda Report from Stan Strebel,Deputy City Manager dated October 20,2010.
2. Proposed Ordinance.
3. Preliminary Official Statement.
(Documents in Council packets of 10/25; copies of both documents available for public
review in the City Manager's office, the Pasco Library or on the city's webpage at
httli://w W W J!L,_:t:a 0-ws3,4,+av/C i i Yc-(i u n c i 1 rcpt 1 rf.:),
M(}71ON' I move to adopt Ordinance No. relating to Local I mprovernent District No,
1'15; fixing the amount, form, date, interest rates, mGrtrrrity and denorurn.:rtions of the Local
Trnprovcnicut Disfric( No. 145 Bonds; providing for the sale; and delivery thereof to Piper Jaffray
& Co- in Seattle, Washington, and 13xirkg the iutcrest rats on 1.4,3eal Tsnprovomcnt Districi No. 145
assessarrent installments.
(b) Ordinance No. ,an Ordinance of the City of Pasco,Washington,amending Chapter 14.08
of the Pasco Municipal Code, Public Works Construction Standards, and Section 3.07.180
regarding Public Works Inspections.
1. Agenda Report from Stan Strebel,Deputy City Manager dated October 26,2010.
2. Proposed Ordinance.
MOTION: I i ovc to adopt Ordinance No_ , arinending ncx� PEi�Ci1 Muni6r.A Cod(,
regarding Public Worlts Lrrspcoiion afsel, rwther. .iulhnni ; PtrbliGalion by suflrnnaru unly,
Q*(c) Resolution No. a Resolution accepting the Planning Commission's recommendation and
approving a Special Permit for the co-location of a cellular antenna and new egLdpment enclosure
in a R-1 (Low-Density Residential) Zone.
I. Agenda Reporl from Shane O'Neill, Planner I dated October 27,2010.
2. Vicinity Map.
3. Proposed Resolution.
4. Report to Planning Commission.
5. Planning Commission Minutes dated 9/16/10 and l0/21/10.
N1OTION. I move; to approve Resolution No- , appro i11g a Special pe:tzniI for the co-loc ation
of cellular antenna an rrc:w txleripmcsnt eniclosrur,A 1010 N. 14`x'Avenue,
Q*(d) Resolution No. , a Resolution accepting the Planning Commission's recommendation and
approving a special permit for the location of an auto sales lot in a C-1 (Retail Business)Zone.
1. Agenda Report from Shane O'Neill,Planner I dated October 27,2010.
2. Vicinity Map.
3. Proposed Resolution.
4. Report to Planning Commission.
5. Planning Commission Minutes dated 9/16/10 and 10 121/10.
MOTION: I move to approve Resolution No. , approving a special permit fo 'th 16 ti p
an auto sales 14It al. llrc .south imst cornea of'the intersection o#'South I O'h Avenue and "A"Street
Q*(e) Resolution No. , a Resolution accepting the Planning Commission's recommendation and
approving a special permit for sports facility renovations at the Pasco High School.
1. Agenda Report from David 1.McDonald, City Planner dated October 27, 2010.
2. Vicinity Map.
3. Proposed Resolution.
4. Report to Planning Commission.
5. Planning Commission Minutes dated 9/16/10 and 10/21110.
MOTION. I move to approve Resolution Igo, , approving, the special licniril iur sports
facility renovariom.,al i lrc Pasco High School as recorrrrn=de d by the Nanning Commission-
9. UNFINISHED BUSINESS:
(None)
Regular Meeting 3 November 1, 2010
10. NEW BUSINESS:
}(a) Ratify Wastewater Treatment Plant Sludge Bed PaAn.g and Wall Modifications:
1, Agenda Report fi-om Michael McShane, City Engineer dated October 25,2010.
2. Vicinity Map.
3. Bid Summary.
MOTION, I nrtuv(r to rarity the City Manager's award of the IkTastewater Treatment Plant 'Sludgge
Bed Paving and Wall Modifiicalions prtrjmt ko A&B Aspllall. ine,, in the amount sal'$53,288.12,
includiiig applicable sales tax,
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
.k Item not previously discussed
MF# "Master File#...."
Q Quasi-Judicial Matter
REMINDERS:
1. 1:30 p.m.. Monday, November 1, KGH - Emergency Medical Services Board Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; AL YENNEY, Alt.)
2. 6:00 p.m., Monday, November 1, Conference Room #1 - Old Fire .Pension Board Meeting.
(COUNCILMEMBER REBECCA FRANCIK, Rep.; SAUL MARTINEZ, Alt.)
3. 12:00 p.m., Wednesday, November 3, 2601 N. Capitol Avenue - Franklin County Mosquito Control
District Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; AL YENNEY, Alt,)
4. 4:00 p.m., Wednesday, November 3, Three-Rivers Convention Center- Tri-Cities Visitor & Convention
Bureau's Annual Meeting and Tourism Showcase Reception. (MAYOR MATT W,ATKINS,
COUNCILMEMBERS REBECCA F'RANCIK, MIKE GARRISON and SAUL MARTINEZ)
5. 5:30 p.m., Thursday, November 4, Parks & Rec. Classroom - Parks & Recreation Advisory Council
Meeting. (COU-NCILMEMBER SAUL MARTINEZ, Rep.; MIKE GARRISON, Alt.)
6. 1:30 p.m., Friday. November 5, 7130 W. Grandridge Blvd. - Ridges to River Open Space Network
Meeting. (MAYOR MATT WATKjNS)
7. 9:30 a.m., Saturday, November 6, West Richland- 2011 Veterans' Day Parade. (COUNCILMEMBER
AL YENNEY)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 18, 2010
CALL TO ORDER:
The meeting was called to order at 7:00 p,m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmembers present: Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez,
Matt Watkins and Al Yenney. Rebecca Francik was excused.
Staff present: Stan Strebel, Deputy City Manager; Patrick Galloway, Acting City
Attorney; Richard Terway, Administrative & Community Services Director; Rick White,
Community & Economic Development Director; Ahmad Qayoumi, Public Works
Director; Denis Austin, Police Chief; Jess Greenough, Field Division Manager and Todd
Knittel, Associate Engineer.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated October 4, 2010.
(b) Bills and Communications:
To approve General Claims in the amount of$1,354,708.91 ($65,788,03 in the form of
Wire Transfer No. 5562; $163,041.91 in the form of Electronic Fund Transfer Nos. 1032
and 1033; and $1,125,878.97 consisting of Claim Warrants numbered 179046 through
179258).
To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts;
miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking)
accounts receivable in the total amount of$220,811.56 and, of that amount, authorize
$161,415.58 be turned over for collection.
(c) Dedication Deed -- Deed for a portion of Pearl Street:
To accept the dedication deed from the Housing Authority of the City of Pasco and
Franklin County Ibr a portion of Pearl Street.
(d) Final Plat (MF4 FP 10-011) Chapel Hill Division II(All American Homes):
To approve the final plat for Chapel ]dill Division II.
(e) Resolution No. 3279, a Resolution waiving competitive bidding requirements
for the purchase of replacing HVAC components for the Martin Luther King
Community Center and authorizing purchase.
To approve Resolution No. 3279, waiving competitive bidding requirements for the
purchase of replacing HVAC components for Martin Luther King Community Center and
authorizing purchase.
(f) Resolution No. 3280, a Resolution accepting work performed by Granite
Northwest Inc., under contract for the Road 68 Improvements, Project No. 10-3-02.
To approve Resolution No. 3280, accepting the work performed by Granite Northwest,
Inc., under contract for the Road 68 Improvements, Project No. 10-3-02.
(g) Resolution No. 3281, a Resolution fixing the time and date for a public
hearing to consider the vacation of a portion of North Main Avenue,
I 3(a).1
MINUTES
REGULAR MEETENG PASCO CITY COUNCIL OC1'ORF.R 18, 2010
To approve Resolution No. 3281, setting 7,00 p.m., Monday, November 15, 2010 as the
time and date to conduct a public hearing to consider vacating a portion of Main Avenue.
(h) Resolution No. 3282, a Resolution accepting work performed by Watts
Construction, Inc., under contract for the 2009 Sewer Extension — Road 34 & Ella,
Project No, 09-1-02.
To approve Resolution No. 3282, accepting the work performed by Watts Construction,
Inc., under contract for the 2009 Sewer Extension— Road 34 & Ella, Project No. 09-1-02.
MOTION; Mr. Garrison moved to approve the Consent Agenda as read. Mr. Yenney
seconded. Motion carried by unanimous Roll Call vote.
VISITORS - OTHER THAN AGENDA ITEMS:
Mayor Watkins acknowledged Boy Scouts from Troop 4150 in the audience.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Ganison attended the Franklin County Solid Waste Advisory Committee meeting.
Mr. Yenney attended the Columbia River Crossing Study Public Meeting and the
Columbia River Crossing Study Steering Committee meeting. lie also attended the
Hanford Area Economic Investment Fund Special meeting, the AWC Regional meeting,
the Benton Franklin Council of Governments Board meeting and the Pasco Chamber of
Commerce ShoNvcase Luncheon.
Mr. Larsen attended the Franklin County Solid Waste Advisory Committee meeting and
the AWC Regional meeting.
Mr. Martinez attended the Au'C Regional meeting and the Latina Community Forum.
Mayor Watkins attended the Columbia River Crossing Study Public Meeting, AWC
Regional meeting, the Hanford Area Economic Investment Fund meeting and hosted a
lunch for the Quad Cities mayors.
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
Street Vacation (NIF4 VAC 10-006) A portion of Holden Street and Front Avenue
(Oxarc).
Mr. Garrison recused himself from this issue due to business associations and left
the Council Chambers.
MAYOR WATKINS REOPENED THE PUBLIC HEARING TO CONSIDER THF PROPOSED
VACATION.
MOTION: Mr. Yenney moved to continue the public hearing on the Holden Street and
Front Avenue vacation petition until 7:00 p.m., Monday, November 15, 2010. Mr.
Martinez seconded. Motion carried unanimously.
Mr. Garrison returned to the Council Chambers,
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:,
Ordinance No. 3973, an Ordinance of the City of Pasco, Washington amending
Chapter 14.10 of the Pasco Municipal Code entitled "Qualification for Public Works
Construction"; and adding a new Section 14.10.025 "Limited Prequalification
Requirement."
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL OCTOBER 18, 2010
MOTION: Mr. Garrison moved to adopt Ordinance No. 3973, amending Chapter 14.10
of the Pasco Municipal Code regarding Prequalification for Public Works Construction
and, further, authorize publication by summary only. Mr. Martinez seconded. Motion
carried unanimously.
Resolution No. 3283, a Resolution fixing the time and date for a public hearing to
consider the vacation of the north/south alley in Block 137, Pasco Land Company's
First Addition.
MOTION: Mr. Garrison moved to approve Resolution No. 3283, setting 7:00 p.m.,
Monday, November 15, 2010, as the time and date to conduct a public hearing to
consider vacating the north south alley in Block 137, Pasco Land Company's First
Addition. Mr. Yenney seconded. Motion carried unanimously.
NEW BUSINESS:
Ratification of Award of Quote for Commercial Avenue Phase 3B, Pipe Line Casing,
SR 395 & Foster Wells Road, Project No. 10-2-01:
MOTION: Mr. Garrison moved to ratify the award for the low quote received for
Commercial Avenue Phase 3B, Pipe Line Casing, SR 395 & Foster Wells (toad, Project
No. 10-2-01 per PMC 14.11.010. Mr. Martinez seconded. Motion carried unanimously.
Award 2010 Sewer Extension, Project No, 10-1-01:
MOTION: Mr. Garrison moved to award the low bid for the 2010 Sewer Extension,
Project No. 10-1-01 to Rotschy, Inc., in the amount of$241,750.25, plus applicable sales
tax and, further, authorize the Mayor to sign the contract documents. Mr. Martinez
seconded. Motion carried by unanimous Roll Call vote.
MISCELLANEOUS DISCUSSION:
Council agreed to schedule the 2011 Budget Workshop meeting for November 8 at 6 p.m.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:20 p.m.
APPROVED; AT'TEST;
Matt Watkins, Mayor Debra L. Clark, City Clerk
PASSED and APPROVED this I" day of November, 2010.
3
CITY OF PASCO
Council Meeting of:
November 1,2010
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the
services rendered or the 1 performed as described herein and that the claim is a just, due and unpaid
obligation ag st the 'y and that we are authorized to authenticate and certify to said claim.
11414M z4 A
4
Gary Crutchfield, City M n r Duhyele Mason, inance gervices Manager
We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Electronic Fund
Transfer No.s 1034 through 1040,4061, 4087 and 4096 in the amount of$616,799.30, have been auihor'Ezed; that
Check No.s 179259 through 179429 are approved for payment in the amount of$984,740.23, for a combined total
of$1,601,539.53, on this 1 st day of November,2010.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 275.00
Judicial 3,971.21
Executive 2,409.73
Police 181,177.24
Fire 4,571.47
Administration &Community Services 60,537.01
Community Development 977.60
Engineering 2,243.48
Non-Departmental •22,748.11
Library 100,531.52
TOTAL GENERAL FUND: 379,442.37
STREET 190,878.68
C. D. BLOCK GRANT 163,045.40
KING COMMUNITY CENTER 1,149.80
AMBULANCE SERVICE 5,851.44
CEMETERY 1,612.20
ATHLETIC PROGRAMS 1,522.42
SENIOR CENTER 2,954.17
MULTI MODAL FACILITY 1,383.37
RIVERSHORE TRAIL& MARINA MAW 1,264.25
LITTER CONTROL 2,015.40
REVOLVING ABATEMENT 1,054,00
PARKS FUND 0.00
TRAC DEVELOPMENT 181489.08
STADIUM/CONVENTION CENTER 8,305.79
SPECIAL ASSESSMNT LODGING 17,148.52
GENERAL CONSTRUCTION 2,795.33
WATER/SEWER 256,839.69
EQUIPMENT RENTAL-OPERATING 34,248.48
EQUIPMENT RENTAL- REPLACEMENT 0.00
TRI CITY ANIMAL CONTROL 48,405.09
MEDICAL/DENTAL INSURANCE 237,655.27
CENTRAL STORES 0.00
PUBLIC FACILITIES DIST _ 25_,143.91
PAYROLL CLEARING 200,334.87
LID CONSTRUCTION 0.00
GRAND TOTAL ALL FUNDS: $ 1,601,539.53
3(b).1
CITY OF PASCO
Council Meeting of:
Payroll Approval November 1,2010
The City Council
City of Pasco
Franklin County,Washington
The follovdir.g is a summary of payroll claims against the City of Pasco for the month of
October 201 iVYwh ich are esented herewith for your review and approval.
Gary D. Crutch i Manager Rick Temay,Administrative&Community Services Director
1
We, the undersigned City Council members of the City Council of the City of Pasco, Franklin County,
Washington, do hereby certify that the services represented by the below expenditures have been received
and that payroll voucher No's. 41930 through 42028 and EFT deposit No's. 30040438 through 30040985
and City contributions in the aggregate amount of$2,508,491.61 are approved for payment on this
1 st day of November 2010.
Councilmember Councilmember
SUMMARY OF PAYROLL_BY FUND
GENERAL FUND:
Legislative $ 7,231.34
Judicial 70,768.24
Executive 62,039.84
Police 1,184,348.93
Fire 280,180.12
Administrative&Community Services 265,547.53
Community Development 71,208.46
Engineering 77,775.59
TOTAL GENERAL FUND 1,999,100.05
CITY STREET 37,058.09
BLOCK GRANT 14,205.00
MARTIN LUTHER KING CENTER 5,890.23
AMBULANCE SERVICE FUND 119,279.01
CEMETERY 8,819.40
ATHLETIC FUND 2,001.63
SENIOR CENTER 13,593.42
STADIUM OPERATIONS 0.00
MULTI-MODAL FACILITY 0.00
BOAT BASIN 0.00
REVOLVING ABATEMENT FUND 0.00
TASK FORCE 0.00
WATERJSE%AJER 283,485.98
EQUIPMENT RENTAL- OPERATING 25,048.80
GRAND TOTAL ALL FUNDS $ 2,508,491.61
Payroll Summary
Net Payroll 11291,348.90
Employee Deductions 721,442-45
Gross Payroll 2,012,791.35
City of Pasco Contributions 495,700.26
Total Payroll S 2,508,491.61
3(b).2
AGENDA REPORT
TO: City Council '; October 19, 2010
FROM: Gary Crutchfi Manager Workshop Mtg.: 10/25/10
s Regular Mtg.: I I/1/10
SUBJECT: Tourism Promotion Area
1. REFERENCE(S):
1. 2011 TPA Business and Marketing Plan (Council packets only: copy available in City
Manager's office for public review)
2. 2011 TPA Budget Summary
3. 2011 TPA Special Project Expenditure
ll. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
10/25: Presentation by Kris Watkins, President and CEO, Tri-Cities Visitor and Convention
Bureau.
11 11: MOTION: I move to approve the 2011 Business and Marketing Plan and Operating
Budget for the Tourism Promotion Area in the total amount of$825,000.
MOTION: l move to approve the 2011 Special Project Expenditure for the Tourism
Promotion Area in the amount of $140,000 to be funded from the TPA reserve
balance.
III. FISCAL IMPACT:
None.
IV. HISTORY AND FACTS BRIEF:
A) The Tourism Promotion Area ("1`PA) was formed in late 2004 to generate and administer the
proceeds of a "per room night assessment"on hotels/motels in the Tri-Cities, imposed by the
hotels themselves.
B) The interlocal agreement (between Pasco, Kennewick and Richland) that created the TPA
requires the annual budget and expenditure from the reserve account for the TPA to be
approved by the City Council.
V. DISCUSSION:
A) The TPA "assessment" is remitted by the hotels to the state which, in turn, distributes it to
the city in which it was collected. The city is obligated to pass the funds to the TPA, for use
in accordance with the approved budget. The proposed 2011 budget (page 26 of the plan) is
generally the same as 2010; notable changes:
• Fxpenditures for"Group Markets" increase $6,700
• "Tourism Development'' expense decreases $9,200
• "Administrative" expenses increase $16,000
B) The TPA Commission has voted unanimously to request an additional $140,000 in special
project expenditures for 2011 from the reserve account for the following:
Golf and Wine County Ads (Puget Sound)...........................................$30,000
British Columbia Canada Ads...............................................................$30,000
OpportunityFund ..................................................................................$20,000
Tri-Cities Regional Branding ................................................................$60,00 0
TOTAL..........................................................$140,000
C) Approval of the requested special project expenditures will Ieave the TPA reserve account in
excess of the $250,000 minimum required balance.
D) Council should approve the 2011 TPA Operating Budget and Special Project Expenditures
or indicate changes necessary to gain approval.
3(c)
Budget Summary
2010 Proposed 2011
Revenues Budget Budget
Kennewick $324,000 40% $330,000 40%
Pasco $170,100 21% $173,250 21%
Richland $315,900 39% $321,750 39%
Total: $810,000 100% $825,000 100%
Expenditures
Group Markets $326,578 40% $333,364 400/6
City Wide Conventions
Associations
Corporate &Government
SMERF (social, military,
education, religious, fraternal)
Sports
Housing&Groups Services $56,459 7% $57,523 7%
Tourism Development $175,710 22% $166,808 28%
Administration $161,753 200/c $177,805 22%
(administrative staff,office
supplies, rent, telephone
postage, equipment maintenance, etc-
Opportunity Fund $60,000 7.5% $60,000 7.5%
Accounting/Professional $25,500 3% $25,500 3%
Capital Expenditures $4,000 .5% $4,000 0.5%
4
Total: $810,000 1000% $825,000 100%
NNNEMMEMMOMMMA
2011 TOURISM PROMOTION EXPENDITURES
The Tri-City Hotel-Motel Commission Reserve Fund is made up of funds gathered from the
Tourism Promotion Assessment (TPA). For the first four years of the TPA (2004-2008) a
percentage of all funds collected was set aside to build a reserve account to serve as a "rainy
day" fund should hotel occupancies ever experience a significant drop; or in the event that there
was an unexpected catastrophic drop in tourism (as seen post Katrina in New Orleans). Once this
fund reached $250,000 which is the figure the commissioners set as the minimum that should be
set aside, it became the goal of the commissioners to re-invest any surplus towards tourism
marketing efforts, as is the goal of the program.
Funds Available for Re-Investment:..........................................................................$144,487.27
At the Regular Tri-City Hotel Motel Commission Meeting on October 14, 2010 the
Commissioners present unanimously agreed to request City Council approval for the withdraw
from the Reserve Account as follows:
Increase 2011 Opportunity Fund $20,000
• The Opportunity Fund is the program that allows meeting and
event planners to apply for financial assistance to host events in
the Tri-Citics.
2011 Spring Golf& Wine Country Ads (Puget Sound) $30,000
• Historically this television campaign runs in the Puget Sound
region each spring with 220 television ads.
2011 British Columbia, Canada Golf& Wine Ads $30,000
• Similar to the sucecssful Puget Sound Region campaign, the
British Columbia campaign will target golf and wine enthusiasts to
the north.
Tri-Cities Branding Campaign $60,000
• There is a need to hire professional assistance to unite the Tri-
Cities to develop a common brand which would be used to create
consumer recognition for our region. The finished project will
include logos and icons that represent the entire region
TOTAL: $140,000
AGENDA REPORT NO. 29
FOR: City Council October 20, 2010
TO: Gary Crutchfiel � i Manager
Ahmad Qayoumi I Works Director
f
FROM: Michael McShane, City Engineer Regular Mtg.: 1 1/01!10
SUBJECT: Accept East Road 40 Sewer Extension, Project #09-1-03
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMNIENDATIONS:
11/01: MOTION: I move to approve Resolution No.-�� accepting the work
performed by Culbert Construction, Inc., under contract for the
East Road 40 Sewer Extension, Project #09-1-03.
III. FISCAL IMPACT:
Sewer Utility
IV. HISTORY AND FACTS BRIEF:
A) On March 1, 2010, Council awarded the East Road 40 Sewer Extension, Project
#09-1-03 to Culbert Construction, Inc. for S495,005.22.
V. DISCUSSION:
A) The final project cost was $611,357.37, The overage is due to additional work
needed in order to accommodate a potential future development at the intersection
of Commercial Avenue and the Kahlotus Highway by extending the sewer to that
location. The City elected to obtain a quote from the contractor for the additional
work, which returned favorable. The work was nccessary to complete the original
scope of the improvements and saved time in the ridding process.
The work is now complete and staff recommends acceptance of this work,
3(d)
RESOLUTION NO.
A RESOLUTION ACCEPTING WORK PERFORMED BY CULBERT
CONSTRUCTION, INC,, UNDER CONTRACT FOR THE EAST ROAD 40 SEWER
EXTENSION, PROJECT 409-1-03.
WHEREAS, the work performed by CULBERT CONSTRUCTION, INC., under
contract for the East Road 40 Sewer Extension, Project #09-1-03, has been examined by
Engineering and has been found to be in apparent compliance with the applicable project
specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the
contractor's work and the project as complete; NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by CULBERT CONSTRUCTION, INC,, under contract for the East Road 40 Sewer Extension,
Project #09-1-03, as being completed in apparent conformance with the project specifications
and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this I st day of November, 2010,
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
AGENDA REPORT
FOR: City Council October 20, 2010
TO: Gary Crutchfiel tyNtanager Workshop Mtg.: 10/25/10
Regular Mtg.: 1111/10
FROM: Stan Strebel, D4uty City Manager
SUBJECT: Local Improvement District No. 145 Bond Ordinance
1. REFERENCE(S):
I. Proposed Ordinance
2. Preliminary Official Statement
(Council packets only, copies of both documents available for public review in the
City Manager's office, the Pasco Library or on the city's webpage at
http://www.Fasco-wa,Uv/weba-op/citycouncilrgliorts .
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
10/25: Discussion
11/1: MOTION: I move to adopt Ordinance No. , an Ordinance relating to Local
Improvement District No. 145; fixing the amount, form, date,
interest rates, maturity and denominations of the Local Improvement
District No. 145 Bonds; providing for the sale and delivery thereof to
Piper Jaffray & Co. in Seattle, Washington; and fixing the interest
rate oii Local improvement District No. 145 assessment installments.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
These bonds will pay for the cost of improvements to "A" Street (from halm Avenue to East
Road 40) and provide financing to property owners for a period of 10 years. Interest rate
estimates to sell these bonds range from 5.0 to 5,5%. Factoring in the cost to sell the bonds
and bond counsel fees, the effective interest rate will be approximately 6_0%. Project costs
to he assessed to property owners, including bond issue costs, are $1,460,522.76.
Prepayments in the amount of 5675,393.51 were received resulting in the proposed bond
issue in the amount of$785,129.25.
Council approved the final assessments for LID 145 in July 2010. The notices of
assessment were mailed to property owners and submitted for publication as required by
law; however, due to the newspaper's failure to publish the second notice as instructed, the
notification process and 30-day prepayment period needed to be redone. This has resulted
in delay in being able to rate the bonds earlier.
V. DISCUSSION:
Staff recommends adoption of the proposed ordinance.
VI.. OTHER COMMENTS:
The bond sale is scheduled for Monday, November 1, 2010. Any blanks found in the
Preliminary Official Statement and in the Bond Ordinance will be known by meeting time
on that date.
8(a)
AGENDA REPORT
FOR; City Council October 26, 2010
A—,
TO; Gary Crutchfiel Manager Workshop Mtg.: 1 118/10
Regular Mtg.: l 111 5110
FROM; Stan Strebel, Deputy City Mana r
SUBJECT: Public Works Inspection
1. REFERENCE(S):
1. Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS.
111$: Discussion
11/15: MOTION: I move to adopt Ordinance No, amending the Pasco
Municipal Code regarding Public R'orks Inspection and, further,
authorize publication by summary only.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) Some time ago, the City adopted a provision in the fee section of the Municipal
Code requiring "Development Inspection Fees" equal to 5% of construction costs.
Unfortunately, the applicability of the fees was not defined in the Code.
Additionally, as project costs increase, the fee based on a percentage of costs may
increase to unrealistic and unreasonable levels.
B) Staff believes a more reasonable basis for covering inspection costs is to assess a
minimum fee ($90) for the first hour required for inspection services and $60/h0ur
thereafter reflecting reasonable City costs (salary, benefits, transportation) for
inspection services.
C) The proposed ordinance, which is recommended for adoption, modifies the fee
schedule and creates a new section defining when inspection fees are required.
D) Inspection fees are imposed on public works infrastructure which will become the
maintenance responsibility of the City. Unlike building construction permits,
permits for public infrastructure do not include the cost of inspection.
V. DISCUSSION:
.4) Staff recommends adoption of the attached Ordinance.
8(b)
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, Amending Chapter 14.08
of the Pasco Municipal Code, Public Works Construction Standards, and Section
3.07.180 Regarding Public Works Inspections.
WHEREAS,the City of Pasco desires to maintain quality construction of public works
infrastructure; and
WHEREAS, the City Council has determined that it is necessary and desirable to clarify
requirements for public works inspection costs; NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASIIINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. Chapter 14.05 of the Pasco Municipal Code is hereby amended with the addition of
a new section to read as follows:
14.08.030 INSPECTION OF PUBLIC WORKS CONSTRUCTION. Whenever permitted
construction of public works infrastructure(mainline water and sewer extensions, streets and right-of-way
construction, including drainage systems and public utilities), as determined by the Public Works Director
or his/her designee, requires inspection to assure compliance with City construction standards, the
applicant or pennitee shall be responsible for payment of a minimum inspection fee for the first hour of
inspection time(as set forth in Chapter 3.07 of this code)and thereafter for the City's hourly costs(salary,
benefits and transportation) of providing such inspection services. Inspection fees/costs shall be billed by
the City on a periodic basis and pa},inents shall be due within 30 days of billing.
Section 2. Section 3.07.180 of the Pasco Municipal Code is hereby amended to read:
3.07.180 tom * "� F-g8FWiiR PUBLIC; WORKS TNSPF,CTIONS
Fee/Charge Reference
A) Water Crews on Contractor Site $160.00 Ord. 3543
(after 1"visit)(per hour)
B) Sewer Crews on Contractor Site $160.00 Ord. 3543
(after 1" visit) (per hour)
Cl51:,.31:....,..„s..,+
Public Works Construction/Development Inspection Minimum FCC: $90 for first
hour. thereafter,. $60/hr
14.08.030
Section 3. This Ordinance shall take full force and effect five (5) days after its approval,
passage, and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law
this day of 2010.
Matt Watkins, Mayor
Al'TF,ST,. APPROVED AS TO FORM:
Debbie Clark,City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council {N October 27, 2010
TO: Gary Crutchti 0olionnic Manager Regular Mtg.: 1 l/1/10
Rick White,
Commuulity & F Development Director"ZlA.1
FROM: Shane O'Neill, Planncr I
SUBJECT: SPECIAL PER. IT (MF# SPl 0-022): Co-location of a cellular antenna and new
equipment enclosure in an R-1 (Low-Density Residential) Zone (Clearwire US
LLC)
1. REFERENCE(S):
1. Vicinity Map
2. Proposed Resolution
3. Report to Planning Commission
4. Planning Con-umission Minutes: Dated 9/16/10 and 10/21/10
2. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
11/1: MOTION: I move to approve Resolution No. approving a
special pen-nit for the co-location of a cellular antenna and new
equipment enclosure at 10 16 North 14th Avenue.
3. FISCAL IMPACT:
NONE
4. HISTORY AND FACTS BRIEF:
A. On September 16, 2010, the Planning Commission conducted a public hearing to
determine whether or not to recommend a special permit be granted for the co-
location of a cellular antenna and new equipment enclosure at 1016 North 14th
Avenue.
B. Following conduct of the public hearing, the Planning Commission reasoned that
with conditions, it would be appropriate to recommend approval of a special
permit for the co-location of a cellular antenna and new equipment enclosure at
1016 North 14'x` Avenue.
C. Tluc rccornrnuended conditions are contained in the attached resolution.
D. No written appeal of the Planning Commission's recommendation has Moen
received.
$(C)
Item: Special Permit - Cellular Equipment
Vicinity Clearwire•Applicant. US LLC N
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File #: SP 10-022
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Reference 2 - Proposed Resolution
RESOLUTION NO.
A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S
RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR THE CO-
LOCATION OF A CELLULAR ANTENNA AND NEW EQUIP IMENT ENCLOSURE
IN A R-1 (LOW-DENSITY RESIDENTIAL) ZONE
WHEREAS, Ciearwire US LLC submitted an application f67: the co-location of a
cellular antenna and new equipment enclosure in a R-1 (Low-Density Residential) Zone
(Tax Parcel 112-t 62-277); and,
WHEREAS, the Planning Conuxaission held a public hearing on September 16,
2010 to review the proposed cellular antenna and equipment enclosure; and,
WHEREAS, following deliberations on October 21, 2010 the Planning
Commission recommended approval of a Special Permit for the cellular antenna and
equipment enclosure with certain conditions; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
1. That a Special Permit is hereby granted to Clearwire US LLC; for the co-location of a
cellular antenna and new equipment enclosure in a R-1 Zone under Master File #
SP 10-022 with the following conditions:
a) The special permit shall apply to Parcel # 112-162-277: A portion of
Blocks 7-10, including vacated Lorene Street, Pasco Improvement
Company's 1 st Addition;
b) The cellular equipment shall be installed in substantial conformity
with the site plan submitted with the application;
c) The special permit shall be null and void if the applicant has not
obtained a City of Masco business license by June 1, 2011.
Passed by the City Council of the City of Pasco this lei day of November, 2010.
Matt Watkins, Mayor
A'l'PEST: APPROVED AS TO FORM:
Debra L. Clank., City Clerk Leland B. Kerr, City Attomey
1
Reference 3 - Report to the
Planning Commission
REPORT TO PLANNING COMMISSION
MASTER FILE NO: SP 10-022 APPLICANT: Clearwire US LLC
HEARING DATE: 9/16/2010 15340 NE 92nd Street, Bldg D
ACTION DATE: 10/21/2010 Redmond, WA 98052
BACKGROUND
REQUEST: SPECIAL PERMIT: Co-location of a cellular antenna and new
equipment enclosure in an R-1 (Low-Density
Residential) zone
1. PROPERTY DESCRIPTION:
dal: Parcel # 112-162-277: A portion of Blocks 7-10, including vacated
Lorene Street, Pasco Improvement Company's 18t Addition
General Location: 1016 North 14th Avenue (west of St. Patrick's School)
Prope-rLy Size: The cellular site is approximately 2,400 square feet
2. ACCESS: The site is accessed from Hassalo Street.
3. UTILITIES: Although water and sewer are available to the Saint Patrick's
School site the proposed use does not need standard municipal services.
4. LAND USE AND ZONING: The site is currently zoned R-1 (Low-Density
Residential) and contains an existing cellular tower and equipment
building. Surrounding properties are zoned and developed as follows:
NORTH; R-1 -- Church & related buildings
SOUTH: R-1 - Edgar Brown Stadium parking lot
EAST: R-1 - School & Single family residences
WEST: R-1 - Edgar Brown Stadium
S. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site
for Public/Quasi-Public uses. Goal UF--2 suggests the City ought to
maintain land use flexibility in regard to placement of infrastructure for
public and private utilities. Policy OF-2-A encourages the sound
management of all energy and communication utilities through
coordination and cooperation dealing with construction of such facilities.
Policy OF-2-B encourages the placement of utility substations which are
necessary for the surrounding neighborhood.
I
6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead
agency for this project. Based on the SEPA checklist, the adopted City
Comprehensive Plan, City development regulations, and other
information, a threshold determination resulting in a Determination of
Non-Significance (DNS) has been issued for this project under WAC 197-
11-158.
ANALYSIS
Clear-wire US LLC is requesting special permit approval to co-locate a cellular
antenna on an existing tower and to construct an equipment cabinet below the
tower.
Cellular equipment is proposed to be co-located on the previously approved
tower at the western edge of the Saint Patrick's property; about 475 feet
directly west of the school building. A small (7' x 7') equipment cabinet will be
located at the base of the pole. The equipment cabinet will be further enclosed
within an existing 2,400 square foot chain-link fence compound area. The
proposal will occupy a minor portion of the Saint Patrick's site and will not
change the primary use of the property.
The location and or expansion of wireless communication equipment falls
under the provisions of PMC 25.70.070, which requires review and approval by
special permit prior to the issuance of a building permit. These zoning
regulations were specifically developed to permit (through special permit
review) cellular tower/antenna equipment on school properties.
The high school stadium is located directly to the west; school play facilities
and open-space are located both to the east and north.
If constructed, it is unlikely the proposal will negatively affect any permitted
uses in the vicinity; nor will it noticeably alter the existing cell tower compound
area.
STAFF FINDINGS OF FACT
Findings of fact must be entered from the record. The following are initial
findings drawn from the background and analysis section of the staff report.
The Planning Commission may add additional findings to this listing as the
result of factual testimony and evidence submitted during the open record
hearing,
1. The site is zoned R-1 (Low Density Residential).
2. The Comprehensive Plan identifies the site for Public/Quasi-Public uses.
2
3. The site is part of the Saint Patrick's Parish property that contains the
Saint Patrick's school, church and related buildings.
4. All municipal utilities currently serve the site.
5. Properties surrounding the cellular site are all zoned R-1.
6. Edgar Brov"7n Stadium is located directly to the west.
7. There are three (3) 90-foot tall light towers located along the eastern edge
of the stadium.
8. The site currently contains a cellular tower and equipment that were
granted a special permit in 2005.
9. Cellular equipment may be located on school properties by special
permit.
10. The Comprehensive Plan suggests the City ought to maintain land use
flexibility with regard to placement of infrastructure for public and
private utilities.
11. The Comprehensive Plan does not specifically address cellular
equipment.
12. Cellular equipment creates minimal demands on City infrastructure.
CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT
Before recommending approval or denial of a special permit the Planning
Commission must develop findings of fact from which to draw its conclusions
based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows:
1) Will the proposed use be in accordance with the goals, policies, objectives
and text of the Comprehensive Plan?
The Comprehensive Plan goal OF-2 and policy OF-2-A discuss the need for
sound management and coordination in the location of utilities and community
facilities.
2) Will the proposed use adversely affect public infrastructure?
The proposed use is a part of the communication network utilized by the
general public. The proposed equipment will be located in such a manner so
as not to impact other public utilities or services. The proposed use does not
require water and sewer.
3) Will the proposed use be constructed, maintained and operated to be in
harmony with existing or intended character of the general vicinity?
The proposed cellular equipment will be co-located on a previously approved
cellular tower. The proposed 8.5-foot tall equipment cabinet will be located at
3
the base of the tower. The height of the equipment cabinet is significantly
lower in height than regularly permitted structures in the R-1 zone.
4) Will the location and height of proposed structures and the site design
discourage the development of permitted uses on property in the general vicinity
or impair the value thereof
The proposed 8.5-foot tall equipment cabinet located at the base of the tower is
significantly lower in height than regularly permitted structures in the R-1 zone
and will not discourage permitted uses or impair values. There is an existing
cell tower on the site that was previously reviewed and approved through the
special permit process in 2005.
5) Will the operations in connection with the proposal be more objectionable
to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or
flashing lights than would be the operation of any permitted uses within the
district?
The proposed equipment will create no fumes or noise nor will it create more
glare than the Edgar Brown Stadium light towers or the roof of the apartment
building south of Saint Patrick's.
6) Will the proposed use endanger the public health or safety if located and
developed where proposed, or in any way become a nuisance to uses permitted
in the district?
The proposed equipment will be added to an existing cellular facility that has
not been a nuisance to the surrounding neighborhood. The new equipment
will be located within an existing secured fenced area that has not been found
to endanger the public or impact nearby permitted uses.
RECOMMENDATION
MOTION for Findings of Fact: I move to adopt Findings of
Fact and Conclusions therefrom as contained in the October 21,
2010 staff report.
MOTION for Recommendation: I move based on the Findings
of Fact and Conclusions therefrom the Planning Commission
recommend the City Council grant a special permit to Clear-wire
US LLC for the location of cellular equipment with the following
conditions:
4
APPROVAL CONDITIONS
1) The special permit shall apply to Parcel # 112-162-277: A portion of
Blocks 7-10, including vacated Lorene Street, Pasco Improvement
Company's 1st Addition;
2) The cellular equipment shall be installed in substantial conformity
with the site plan submitted with the application;
3) The special permit shall be null and void if the applicant has not
obtained a City of Pasco business license by June 1, 2011.
5
Item: Special Permit - Cellular Equipment
Overview
Applicant: Clearwire US LLC
MaP File #: SP 10-022
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Applicant: Clearwire US LLC
File #: SP 10-022
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Reference 4 - Planning Commission
Minutes dated 9/16110
Planning Commission Minutes
9/16/2010
A. SPECIAL PERMIT Location of a cellular tower in an R-1
(Low-Density Residential) Zone
Clearwire US LLC 1320 W. HeAry
Street) IMF# SP 10-022
Vice-Chairwoman Kempf read the master file number and asked for
comments from staff.
Rick White, Community & Economic Development Director, stated this
item is for the co-location of cellular equipment of an existing cellular
tower. The site is directly west of St. Patrick's School and to the east is
the Edgar Brown Stadium and the parcel to the south has been improved
with a parking lot for use during events at the stadium. The applicant is
requesting a special permit for co-locating antennae's on the existing
towers and to add an additional storage shed.
Commissioner Neuenschwander questioned if the site is leased and who
would be responsible for the tower.
Mr. White stated the tower is home to many companies equipment and
particular problems would be addressed with the party affected.
Vice-Chainvroman Kempf opened the public hearing and after three calls
and no response, the hearing was closed.
Commissioner Lukins moved, seconded by Commissioner Anderson, to
close the hearing on the proposed cellular equipment co-location and
initiate deliberations and schedule adoption of findings of fact,
conclusions and a recommendation to the City Council for the October
21, 2010 meeting. The motion passed unanimously.
Reference 4 - Planning Commission
Minutes dated 10/21110
PLANNING COMMISSION MINUTES
October 21, 2010
A. SPECIAL PERMIT Location of a cellular tower in an R-1 (Low-
Density Residential) Zone Clearwire US LLG
(1320 W. Henry Street) (MF# SP 10-0221
Vice-Chairwoman Kempf read the master file number and asked for comments
from staff.
Rick White, Community & Economic Development Director, presented the site
plan and a correction to the motion.
Commissioner Anderson moved, seconded by Commissioner Lukins, to adopt
findings of fact and conclusions therefrom as contained in the September 16,
2010 staff report. The motion passed unanimously.
Commissioner Anderson further moved, seconded by Commissioner
Greenaway, based on the findings of fact and conclusions therefrom the
Planning Commission recommend the City Council grant a special permit to
Clearwire US LLC for the location of cellular equipment with conditions as
contained in the September 16, 2010 staff report. The motion passed
unanimously.
AGENDA REPORT
FOR: City council /I October 27, 2010
f `
TO: Gary Crutchficl t pager Regular Mtg.: 11/1/10
Rick White,
Community & Eponomic Development Director (�
FROM: Sham O'Neill,Planner I
SUBJECT: SPECIAL PERMIT (MF# SP10-021): Location of an auto sales lot in a C-L
Retail Business Zone 3ulian)?arra
1. RCFERENC;F.(S):
1. Vicinity Map
2. Proposed Resolution
1 Report to Planning Commission
4. Planning Commission Minutes: Dated 9/16/10 and 10/21/10
It. ACTION REQUESTED OF COUNCIL / STAFF RECOMNIENDATIU\NS:
11/1: MOTION: I move to approve Resolution No.__ , approving a
special permit for the location of an auto sales lot at the
southeast corner of the intersection of South 10`h Avenue and
'A' Street.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. On September 16, and October 21, 2010, the Planning Commission conducted a
public hearing to determine wbethcr or not to reconunend a special permit he
granted for the location of an auto sales lot at the intersection of South 10t'
Avenue and `A' Street.
B. Following conduct of the public hearings, the Planning Commission reasoned that
with conditions, it would be appropriate to recommend approval of a special
permit for the location of an auto sales lot at the southeast corner of the
intersection of South 10'h Avenue and `A' Street.
C. The recommended conditions are contained in the attached resolution.
D. No written appeal of the Planning Commission's recommendation has been
received.
8(d)
Vicinity Item: Auto Sales in C- 1 Zone Map
Applicant: Julian Paffa File #: SP 10-021
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Reference 2 - Proposed Resolution
RESOLUTION NO.
A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S
RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR THE
LOCATION OF AN AUTO SALES LOT IN A C-1 (RETAIL BUSINESS) ZONE
WHEREAS, Julian Paira submitted an application for the location of an auto
sales lot in a C-1 (Retail Business) Zone (Tax Parcels 112-282-067 & 112-282-058); and,
WHEREAS, the Planning Commission held public hearings on September 16
and October 21, 2010 to review the proposed auto sales lot; and,
WHEREAS, following deliberations on October 21, 2010 the Planning
Commission recommended approval of a Special Permit for the auto sales lot with certain
conditions; NOW, THEREFORE,
BE IT RESOLVER) BY THE CITY COUNCIL OF THE CITY OF PASCO:
1. That a Special Permit is hereby granted to Julian Paira for the location of at auto
sales lot in a C-1 Zone under Master File #SP 10-021 with the following conditions:
a) The special permit shall apply to Parcels #112-282-067 & 112-282-
058: Lots 18, 19 & 20, Block 3 Riverside Addition, except that portion
dedicated to the City of Pasco for Right-of-'Way;
b) No driveways shall be permitted on 10th Avenue or"A" Street;
c) The parking lot, vehicle display areas and any area not landscaped or
occupied by a building shall be hard surfaced;
d) A solid 6-foot high sight obscuring fence shall be installed along the
southern property line fi•orn the alley on the east to a point that is in
line with the front of the house located on the lot to the south and shall
be maintained in good repair;
e) A solid 3.5-foot high sight obscuring fence shall be located along the
south property line from the sidewalk to the termination of the 6-foot
fence and shall be maintained in good repair;
t) A solid 6-foot high sight obscuring fence shall be located along the
east property line between the building and the south property line and
steal l be maintained in good repair;
g) A solid 6-foot high sight obscuring fence shall be located along the
east property line extending northerly of the building a distance of 16
feet at which point the fence must be reduced to 3 feet and extend to
within 4 feet of the driveway, Said fencing shall be maintained in good
repair;
h) A solid 3-foot high sight obscuring fence shall be located along the
alley and shall extend southerly from the south line of the landscaped
area along"A" Street for a distance of at least 20 feet. Said fence shall
be maintained in good repair;
1
i) Any security fencing along 10th Avenue &. "A" Street shall be located
behind the landscaped area. Said fencing may not exceed 3.5 -feet in
height;
j) At least six (6) trees shall be planted in the landscaped area along 10th
AVCriLIC and "A" Street;
k) The building for the car lot shall not be larger than 1,200 square feet;
1) The entrance of the alley at the curb line with "A" street must be
widened an additional 5 feet;
nn) No multi-vehicle transport trucks shall be permitted in the alley or on
the site;
ri) No delivery trucks or other vehicles are permitted to park, stop or
block the alley. All deliveries must be made on the site and not from
the alley;
o) Security and parking lot lighting must contain shields that are level
with or below the center of the light source to restrict light spillage on
adjacent properties and street;
p) No outdoor loud speakers or public address systems are permitted for
any puzposc;
q) No outdoor vehicle repair work is permitted on the site;
r) No damaged vehicles, vehicle hulks, tires or other vehicle parts are
permitted to be stored outdoors on the site;
s) No outdoor storage of any kind is permitted;
t) No balloons, banners, flags pendants, advertising, or decoration of any
kind are permitted to be attached to the east side of the building; or the
fencing;
u) The site must be developed in substantial conformance with the site
plan submitted with the application;
v) All storm water drainage must be captured on the site. No storm water
will be permitted to flow into the alley;
w) The special permit shall be null and void if the applicant has not
obtained a City of Pasco business license by November 1, 2011.
Passed by the City Counc i 1 of the City of Pasco this 1" day of November, 2010.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
2
Reference 3 - Report to the
Planning Commission
REPORT TO PLANNING COMMISSION
MASTER FILE 1\O: SP 10-021 APPLICANT: Julian Parra
HEARING DATE: 9/ 16/2010 553 E. Columbia Dr.
ACTION DATE: 10/21/2010 Kennewick, WA 99336
BACKGROUND
REQUEST: SPECIAL PERMIT: Location of an auto sales lot in a C-1 (Retail
Business) zone
1. PROPERTY DESCRIPTION:
Legal: Parcels #112-282-067 & 112-282-058: Riverside Addition lots
18, 19 & 20, Block 3, except the portion of lot 19 dedicated to
the City of Pasco for Right-of-Way
General Location: 801 South 10th Avenue
Property Approximately 12,800 square feet
2. ACCESS: The site is located at the southeast corner of South 101h
Avenue and "A" Street. Access to the site is limited to the adjacent alley.
3. UTILITIES: All municipal utilities currently serve the site.
4. LAND USE AND ZONING: The site is currently zoned C-1 (Retail
Business) and is vacant. Surrounding properties are zoned and
developed as follows:
NORTH: I-1 - Convenience store
SOUTH: C-1 - Single family residences
EAST: R-2 - Duplexes
WEST: C-1 - Single family residences
5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site
for commercial uses. Goal LU-1-C encourages cluster commercial
development. The site is located at the intersection of two major arterial
streets where each corner is zoned either commercially or industrially.
6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead
agency for this project. Based on the SEPA checklist, the adopted City
Comprehensive Plan, City development regulations, and other
information, a threshold determination resulting in a Determination of
Non-Significance (DNS) has been issued for this project under WAC 197-
11-158.
1
ANALYSIS
The applicant is requesting special permit approval to locate an auto sales lot
in a C-1 zone at the southeast corner of 10th Avenue and "A" Street. In the C-1
zone retail automobile sales is listed as a permitted conditional use; as such
they require special permit approval prior to establishment. The property must
meet the folloXving criteria prior to approval [PMC 25.42.040(2)]:
(a) Adjacent the intersection of two arterial streets, or
(b) Adjacent a single arterial street; provided it is not adjacent to or
cross a public street right-of-wary from a residential district, and
would not be located closer than 300 feet to any existing car lot.
In this case the property meets criteria (a) due to the sites' location at the
intersection of two arterial streets ("A" Street and South 10th Avenue).
The permitted conditional use provisions within the code allowing special
permit review for auto sales on certain C-1 properties were added to the zoning
regulations in 1984. The intent at the time was to permit the adaptive reuse of
old service stations lying vacant and underutilized. These old service stations
were primarily located at the intersections of major streets. The code did not
and does not make a distinction between vacant land and land occupied by old
service stations. In this case the property in question is vacant and not
occupied by a former service station.
The site poses some ingress/egress design,challenges. The property is located
on a free right-hand turn lane that connects 10th Avenue to "A" Street making
it virtually impossible to locate an access driveway in a location that does not
create safety concerns. The property to the south also has a retaining wall
along the 10th Avenue sidewalk, making it difficult to see the property when
approaching from the south. This also creates some concern for the location of
a driveway. The alley along the eastern boundary of the site provides the only
viable access to the property. The alley is paved and used for access to the
adjoining residential properties and the car wash at the south end of the block.
The size of the lot will severely limit the site design and capacity of a car lot on
the property. At 12,850 square feet, the site can only accommodate an
approximately 1,600 square foot building with a display area for about a dozen
vehicles. Many of the old service station sites that have been approved for car
sales are located on small lots. For example, the old car lot approved by
special permit at the corner of Sylvester Street and 12Lh Avenue only contains
11,543 square feet. The size of the lot and sales office will determine, to a large
extent, the number of vehicle trips generated by the proposed use. There are
no studies available for trip generation by used car lots, but the ITE Manual
indicates a new car sales facility will generate about 33 trips per weekday for
2
each 1,000 square feet of floor area in the sales office. A new car sale facility
with 1,600 square feet of floor area would generate up to 56 vehicle trips per
day. Being a used car facility, it can be assumed comparatively fewer trips
would be generated. Fifty-six (56) vehicle trips per day would likely be the
maximum number of vehicle trips generated by a car lot on this site. The car
wash at the south end of the block for a comparison could generate up to 108
vehicle trips per day per stall according to the ITE Manual. With 6 stalls 648
vehicle trips could be generated by the car wash each day.
STAFF FINDINGS OF FACT
Findings of fact must be entered from the record. The following are initial
findings drawn from the background and analysis section of the staff report.
The Planning Commission may add additional findings to this listing as the
result of factual testimony and evidence submitted during the open record
hearing.
1. The site is zoned C-1 (Retail Business).
2, The Comprehensive Plan identifies the site for commercial uses.
3. The Comprehensive Plan identifies both sides of 1011 Avenue from "A"
Street to Washington Street for commercial uses.
4. All municipal utilities currently serve the site.
5. The site is currently vacant and unimproved.
6. The site has been vacant for 30 or more years.
7. Car sales and rentals are permitted in C-1 Districts only after review and
approval through the special permit process.
8. For a C-1 property to qualify for special permit review leading to approval
of a car sales lot, the property in question would have to either be located
at the intersection of two arterial streets or be located on one arterial
street and not adjacent to or across a public right-of-way from any
residentially zoned properties.
9. The site in question is located at the corner of two arterial streets.
10. A duplex is located across the alley east of the site.
11. A single family home is located directly to the south of the site.
12. The property to the south has a retaining wall along the sidewalk
abutting 10th Avenue,
13. The site is located on a free right-hand turn lane connecting 10th Avenue
to "A" Street.
14. Alley access is located along the eastern boundary of the property.
3
15. A tire repair facility is located 200 feet to the east of the site on the
corner of 91h Avenue and "A" Street.
16. A convenience store with fuel pumps is located directly to the north of
the site.
17. A heavy equipment repair business is located about 300 feet to the north
of the site at the corner of Lewis Street and 1011, Avenue.
18. According to the ITE Manual the proposed car lot could generate up to
56 vehicle trips per day.
19. According to the ITE Manual the existing car wash at the south end of
the block could generate 648 vehicle trips per day.
20. The car wash at the south end of the block is 190 feet south of the
proposed car sales lot.
21. Auto repair shops, tire shops, auto detail shops, muffler repair shops
and auto accessory shops are permitted uses within the C-1 District.
TENTATIVE CONCLUSIONS BASED ON INITIAL STAFF FINDINGS OF FACT
Before recommending approval or denial of a special permit the Planning
Commission must develop findings of fact from which to draw its conclusions
based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows:
1) Will the proposed use be in accordance with the goals, policies, objectives
and text of the Comprehensive Plan?
The site is identified in the Comprehensive Plan for commercial uses. The
proposed use is a commercial use. Policy LU-4-A encourages the location of
commercial facilities at major intersections. The proposed site is located at the
intersection of 10th Avenue and "A" Street. Policy TR-1-D suggests driveways
on arterials streets should be minimized. By restricting access to the proposed
lot from the adjoining alley this policy can be implemented.
2) Will the proposed use adversely affect public infrastructure?
The proposed use is located along two major arterial streets and places
minimal demands on established infrastructure. Other permitted uses such as
restaurants and taverns would place a greater demand on public infrastructure
than the proposed use.
3) Will the proposed use be constructed, maintained and operated to be in
harmony with existing or intended character of the general vicinity?
The intended character of the neighborhood as set forth in the Comprehensive
Plan and existing zoning is that of commercial development. The existing
4
neighborhood is a mix of non-conforming residential uses and conforming
commercial uses. The C-1 zoning regulations permit a number of commercial
uses on the site including tire stores, auto repair shops, auto detailing shops,
auto accessory shops, restaurants and other retail and office uses.
Surrounding properties on the east and west side of loth Avenue are zoned for
commercial development. The proposal would be consistent with the general
character intended for the neighborhood.
4) Will the location and height of proposed structures and the site design
discourage the development of permitted uses on property in the general vicinity
or impair the value thereof?
Surrounding properties are zoned to permit commercial development.
Buildings on surrounding lots and on the lot in question are permitted to be 35
feet in height. Development on the lot in question and on surrounding lots
must comply with all municipal codes including landscaping, zoning and
building codes. These codes are intended to support property values and
encourage compatibility within neighborhoods.
The alley leading into the property from "A" Street will be used as the primary
access point. Alley access is not a typical site design for commercial
development and should be reviewed for acceptability. The existing alley
approach is a standard residential width which is typically narrower than a
commercial driveway approach. To aid traffic ingress from "A" Street the alley
approach should be widened and improved to a commercial standard (25 feet).
Wide angle ingress/egress will reduce the potential for traffic hazards and
congestion to occur. Vehicle ingress/egress flow is of critical importance due to
the alley's close proximity to the busy intersection of 10111, Avenue and "A"
Street.
5) Will the operations in connection with the proposal be more objectionable
to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or
flashing lights than would be the operation of any permitted uses within the
district?
The proposed use will not create more traffic, flashing lights, fumes or
vibrations than an auto repair shop, tire shop or similar permitted uses.
Existing traffic on 10th Avenue and "A" Street currently creates considerable
noise, vibrations and fumes. The use of large delivery trucks may be more
objectionable to neighboring properties due to the potential to have the alley
access blocked.
6) Will the proposed use endanger the public health or safety if located and
developed where proposed, or in any way become a nuisance to uses permitted
in the district?
5
Car sales lots have not been found tn he a nuisance to uses permitted in
commercial zoning districts in other locations of the City. The proposed use is
less intensive in terms of noise than a permitted tire shop, muffler repair shop
or automotive repair shop. Development of the site with driveways on 10th
Avenue or "A" Street may create safety concerns for traffic. These safety
concerns may be reduced by having access located from the alley to the east.
RECOMMENDATION
MOTION for Findings of Fact, 1 move to adopt findings of
fact and conclusions therefrom as contained in the October 21,
2010 staff report.
MOTION for Recommendation: I move based on the
findings of fact and conclusions therefrom the Planning
Commission recommend the City Council grant a special permit
to Julian Parra for the location of an auto sales lot at 801 South
10th Avenue with the conditions as contained in the October 21,
2010 staff report.
APPROVAL CONDITIONS
1) The special permit shall apply to Parcels #112-282-067 & 112-282-
058: Lots 18, 19 & 20, Block 3 Riverside Addition, except that portion
dedicated to the City of Pasco for Right-of-Way;
2) No driveways shall be permitted on 10th Avenue or "A" Street;
3) The parking lot, vehicle display areas and any area not landscaped or
occupied by a building shall be hard surfaced;
4) A solid 6-foot high sight obscuring fence shall be installed along the
southern property line from the alley on the east to a point that is in
line with the front of the house located on the lot to the south and
shall be maintained in good repair;
5) A solid 3.5-foot high sight obscuring fence shall be located along the
south property line from the sidewalk to the termination of the 6-foot
fence and shall be maintained in good repair;
6) A solid 6-foot high sight obscuring fence shall be located along the
east property line between the building and the south property line
and shall be maintained in good repair;
7) A solid 6-foot high sight obscuring fence shall be located along the
east property line extending northerly of the building a distance of 16
feet at which point the fence must be reduced to 3 feet and extend to
6
within 4 feet of the driveway. Said fencing shall be maintained in good
repair;
8) A solid 3-foot high sight obscuring fence shall be located along the
alley and shall extend southerly from the south line of the landscaped
area along "A" Street for a distance of at least 20 feet. Said fence shall
be maintained in good repair;
9) Any security fencing along 10th Avenue 8a "A" Street shall be located
behind the landscaped area. Said fencing may not exceed 3.5 feet in
height;
10) At least six (6) trees shall be planted in the landscaped area along 10th
Avenue and "A" Street;
11) The building for the car lot shall not be larger than 1,200 square feet;
12) The entrance of the alley at the curb line with "A" street must be
widened an additional 5 feet;
13) No multi-vehicle transport trucks shall be permitted in the alley or on
the site;
14) No delivery trucks or other vehicles are permitted to park, stop or
block the alley. All deliveries must be made on the site and not from
the alley;
15) Security and parking lot lighting must contain shields that are level
with or below the center of the light source to restrict light spillage on
adjacent properties and street;
16) No outdoor loud speakers or public address systems are permitted for
any purpose;
17) No outdoor vehicle repair work is permitted on the site;
18) No damaged vehicles, vehicle hulks, tires or other vehicle parts are
permitted to be stored outdoors on the site;
19) No outdoor storage of any kind is permitted;
20) No balloons, banners, flags pendants, advertising, or decoration of
any kind are permitted to be attached to the east side of the building
or the fencing;
21) The site must be developed in substantial conformance with the site
plan submitted with the application;
22) All storm water drainage must be captured on the site. No storm
water will be permitted to flow into the alley;
23) The special permit shall be null and void if the applicant has not
obtained a City of Pasco business license by November 1, 2011.
7
Vicinity Item: Auto Sales in C- 1 Zone Map
Applicant: Julian Paira N
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Reference 4 - Planning Commission
Minutes dated 9/16/10
Planning Commission Minutes
9/16/2010
A. SPECIAL PERMIT Location of an auto sales lot in a C-1
1Retail Business( Zone (Julian Parra)
1801 S. loth Avenuel (MF# SP 10-0211
Vice-Chairwoman Kempf read the master file number and asked for
comments from staff.
Dave McDonald, City Planner, stated the application is for an auto sales
lot to be located on the corner of 10th Avenue and "A" Street which has
had no development to his knowledge. Staff was hesitant to accept this
application due to the size and location of the proposed lot which makes
it difficult for traffic to visit the site. The alley is used as an access street
for the properties located on 101h Avenue north of the carwash, The lot
contains approximately 1,200 square feet and is small for an auto sales
lot; however, there are other lots of this size located in Pasco. Staff is
recommending that the applicant widen the approach into the alley and
do not allow any driveway access off of 10'h Avenue or "A" Street. Directly
behind this lot are two duplexes and if an entrance was allowed a fence
in the alley to provide privacy or position the building to provide a buffer
for the neighboring residents would be appropriate. The applicant did not
submit a site plan; however has met with staff earlier during the day and
discussed options. It is proposed that there are 12 parking spaces for
cars displayed and a building with a strip of landscaping along 10th
Avenue and "A" Street exist on this lot.. Staff has requested to continue
the public hearing to address the issues not yet resolved.
Commissioner Neuenschwander questioned if the 12 spaces proposed
include customer parking.
Mr. McDonald stated yes; staff created a site plan with 12
parking/spaces to display cars for sale. There is enough room along loth
Avenue and "A" Street for backup parking between the cars for display
and the cars parked by the building for additional cars.
Commissioner Neuenschwander questioned if the applicant mentioned
any delivery for cars.
Mr. McDonald stated no.
Commissioner Neuenschwander stated she did drive by the proposed lot
and the alley access would be an option if appropriate.
Mr. McDonald stated the alley is a public right-of-way and is used by the
public like a city street. Regarding the delivery of cars, there would not
be any area nearby to park a commercial car carrier and a special
condition or restriction could address that issue.
Commissioner Neuenschwander mentioned a restriction of any vehicles
parked in the alley.
Julian Parra presented pictures of the lot.
Commissioner Anderson mentioned the handicapped parking section
and the closeness to the gate.
Commissioner Neuenschwander questioned the delivery of vehicles.
Mr. Parra stated the cars would be driven in one by one.
Commissioner Anderson questioned lighting and hours of operation.
Mr. Parra stated the hours of operation would be from 9:00 a.m. to 7:00
p.m. Monday through Saturday. He mentioned posting two lights on the
property.
Commissioner Anderson stated the lighting would need to be shielded
away from the neighbors.
Commissioner Neuenschwander mentioned signage or lighting would
need to be addressed with staff.
Fred Lundberg, 822 S. 91th Avenue, stated he uses the alley and
mentioned it is dangerous and difficult to exit. Parking in the alley blocks
the alley and he stated it is going to be dangerous with more traffic. He
stated the applicant has towed in cars and later removed them from the
site. He also mentioned he would like the site to be fenced to prevent
crime.
Commissioner Neuenschwander questioned staff on the direction of
traffic leaving the alley.
Mr. McDonald stated there is a turn pocket on "A" Street for people
turning left going south on 10Lh Avenue which means traffic cannot turn
left from the alley. He recommended this item be continued to allow for
preparation of a motion if appropriate.
Commissioner Anderson agreed with Mr. McDonald; however, with the
traffic problems is reluctant to move forward.
Commissioner Lukins questioned if any development has ever occurred
on this lot.
Mr. McDonald stated not to his knowledge.
Commissioner Anderson moved, seconded by Commissioner Hay; to
continue the public hearing on this item to the Planning Commission
meeting on October 21, 2010. The motion passed unanimously.
Reference 4 - Planning Commission
Minutes dated 10/21/10
PLANNING COMMISSION MINUTES
October 21, 2010
A. SPECIAL PERMIT Location of an auto sales lot in a C-1 Retail
Business) Zone (Julian Parra) _(801 S. 10th
Avenue) (MF# SP 10-021)
Vice-Chairwoman Kempf read the master file number and asked for comments
from staff.
Dave McDonald, City Planner, stated this item was presented at the public
hearing in September and during that time it was discussed that the site plan
needed to be revised and the public hearing was continued. A revised site plan
was submitted with revisions to the entry way and the handicap ramp location.
Approval conditions include delivery of vehicles to the site and fencing.
Jesus Parra, presented the revised site plans.
Commissioner Lukins questioned if Mr. Parra had reviewed staff's
recommendations regarding fencing.
Mr. Parra stated he is comfortable with the fencing recommendations.
Commissioner Lukins moved, seconded by Commissioner Hay, to adopt
findings of fact and conclusions therefrom as contained in the October 21,
2010 staff report. The motion passed unanimously.
Commissioner Lukins further moved, seconded by Commissioner Anderson,
based on the findings of fact and conclusions therefrom the Planning
Commission recommend the City Council grant a special permit to Julian
Parra for the location of an auto sales lot at 801 South 1011, Avenue with the
conditions as contained in the October 21, 2010 staff report. The motion
passed unanimously.
AGENDA REPORT
FOIL: City Council R October 27, 2010
I
I 1
TO: Gary Crutchlzel 4 Tanager Regul ar'Mtg.: 11/1/10
Rick White, l r
COMMUnity & Edoaomnic Development Directorizv
FROM: David I. McDonald, City Planner
SUBJECT: SPECIAL PERMIT (MF#SP10-023) Renovations for Pasco High School
Recreation Facilities (Pasco School District) (1108 N. 10`E' Ave.)
I. REFERENCE(S):
1. Vicinity Map
2. Proposed Resolution
3. Rcpor•t to Plaiuiing COMMisSiotl
4. Planninb Commission Minutes: Dated 9/16/10 and 10/21/10
11. ACTION REQUESTED OF COUNCIL/ STAFF RECONINIENDATIONS:
11/1: MOTION: I move to approve Resolution No. ,_., approving the
special permit for sports facility renovations at the Pasco High
School as recommended by the Planning Commission.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. On September 16, 2010, the Planning Commission conducted a public hearing; to
determine whether or not to recommend a special permit be granted for
improvements of the baseball field and tennis courts at the Pasco High Sebool.
B. Following the conduct of the public hearing, the Planning Commission reasoned
that with conditions, it would be appropriate to recommend approval of, a special
permit for the Pasco High School sports facility renovations.
C. The recommended conditions are contained in the attached Resolution.
D. No written appeal of the Planning Commission's recommendation has been
received.
8(e)
Item- i
Vicinity Applicant:Recreational / Renovation
M'P Pasco Schoo !
File . SP 10-023
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Reference 2 - Proposed Resolution
RESOLUTION NO.
A RESOLUTION ACCEPTING THE PLANTNING COMMISSION'S
RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR SPORTS
FACILITY RENOVATIONS AT THF. PASCO HIGH SCHOOL.
WHEREAS, the Pasco School District, submitted a special permit application for
renovations of the outdoor sports facilities at the Pasco High School (Tax Parccl 112-
140-013); and,
WHEREAS, the Planning Commission held a public hearing on September 16,
2010 to review the proposed sports facility renovations; and,
WHEREAS, following deliberations on October 21, 2010 the Planning
Commission rccomrncnded approval of a Special Permit for the proposed High School
shorts facility renovations with certain conditions; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
1. That a Special Permit is hereby granted to the Pasco School District for renovation
of sports facilities at the Pasco High School under Master File ## SP 10-022 with the
following conditions:
ti) The special permit shall apply to Blocks 1-8 Sylvester's 3'� Addition.
b) The sports facility renovations shall be developed in substantial conformity
with the site plan submitted with the Special Permit application. Installed
lighting shall be in substantial conformance with shielding as pictured in the
specification sheet submitted with the Special Permit application.
c) The Special Permit shall be null and void if a Building Permit has not been
obtained by November 1, 2012.
d) The existing trees along 14`x' Avenue must be protected and retained. Loss of
these existing trees require replacement, specie and size must be approved by
the Director of Community & Economic Dcvclopment.
Passed by the City Council of the City of Pasco this 1`t day of November, 2010.
.%,latt Watkins, Mayor
ATTEST: APPROVED AS TO FOIZYI:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
1
Reference 3 - Report to the
Planning Commission
REPORT TO PLANNING COMMISSION
MASTER FILE NO: SP10-023 APPLICANT: Pasco School District #1
HEARING DATE: 9/ 16/ 10 1215 W. Lewis St
ACTTON DATE: 10/21 / 10 Pasco, WA 99301
BACKGROUND
REQUEST: SPECIAL PERMIT: Pasco High School recreational facilities
renovations and additions
1. PROPERTY DESCRIPTION:
Legal: Blocks 1-8 Sylvester's 3rd Addition
General Location: 1102 North 101h Avemie
ProperLy Size: Approximately 33.7 acres
2, ACCESS: The site is adjacent to 1411, Avenue and Court Street.
3, UTILITIES: All municipal utilities are available to the site from 10th
Avenue, Henry Street, 14th Avenue and Court Street.
4. LAND USE AND ZONING: The site is currently zoned R-1 (I.ow Density
Residential) and contains Pasco High School, Captain Gray Elementary
School and associated structures. Surrounding zoning and land uses
arc as follows:
NORTH: C-1 &, R-3 - Single Family Residence, Churches and
Retail Businesses
SOUTH: R-1 - Single Family Residences
EAST: R-1 - Single Family Residences and a Church
WEST: R-1, C-1 &, "O" - Single Family Residences and Medical
Clinic
5, COMPREHENSIVE PLAN: The Comprehensive Plan designates the site
for Public/Quasi-Public uses. Plan Policy LU-2-B encourages the support
of existing educational services through coordination with the service
provider. Plan Goal CF-5 also encourages the provision of educational
facilities throughout the community.
6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead
agency for this project. Based on the SEPA checklist, the adopted City
Comprehensive Plan, City development regulations, and other
information, a threshold determination resulting in a Determination of
I
Non-significance (DNS) has been issued for this project under WAC 197-
11.-158.
ANALYSIS
High schools are listed as unclassified uses in the Pasco Municipal Code Title
25 (Zoning). Unclassified uses may be permitted in any zoning district
following a review through the special permit process. Major modifications to
the high school property and major additions also require review through the
special permit process. The proposed renovation involves updating the baseball
field and tennis courts. Work will include construction of a new concession
stand and press box (1,200 sq. ft.), replacement of the dugouts and storage
buildings, replacing fencing and adding new field and court lighting. The
baseball field is located along 14th Avenue and the tennis courts are located
north of the high school along 10th Avenue. Over the years the high school has
been expanded and remodeled to meet the needs of the community. The last
expansion to receive special permit approval was in 2006 for the 30,000 square
foot cafeteria and student services wing.
Most of the proposed work involves replacing existing structures and fences
with new structures and fencing. The physical location of the baseball field and
tennis courts will not change. The most significant change involves adding the
baseball field lighting and tennis court lighting. Six new 70-foot tall poles with
attached light fixtures will be placed around the ball field. The proposed
lighting is designed to reduce light spillage across 14th Avenue and spillage
upward into the night sky. There is only one light pole that more or less faces
directly towards 14th Avenue. This pole has eight light fixtures compared to
other poles that have twelve light fixtures on them. The light poles nearest to
the houses on the west side of 14e1 Avenue will be located 200 feet away. The
poles will be about 110 feet east of the east curb line of 141h Avenue. The light
fixtures on the poles 110 feet from the curb line will be facing away (east) from
14t" Avenue. The attached lighting information provided with the application
indicates that 100 feet behind the poles light levels can be expected to be about
.5 foot-candles. Light levels under city street lights have been measured at 5.5
foot-candles (2007 Study by Meier Engineering). It should also be pointed out
there is a row of sycamore (broad leaf) trees along 14th Avenue that will provide
some screening between the new field light poles and the homes on the west
side of the street in the spring, summer and part of the fall.
New lighting for the tennis courts will be fully shielded and will be on poles
reaching a height of 22 feet. The tennis courts are blocked from public view on
three sides by school buildings; helping to reduce any glare that may be caused
by the lighting. The throw reflector and concealed light source of the tennis
court light fixtures are design to cutoff light preventing glare and light spillage
2
beyond the courts. Unlike the homes on 14th Avenue, homes on 10th Avenue
face the side streets. The large windows that may be impacted by night lighting
on these homes do not face the tennis courts.
STAFF FINDINGS OF FACT
Findings of fact must be entered from the record. The following are initial
findings drawn from the background and analysis section of the staff report
and comments made at the public hearing. The Planning Commission may
add additional findings as deemed appropriate.
1. The site is located in an R-1 zone.
2. Schools and related facilities are conditional land uses in the R-1 zone.
3. The site is within the city limits of Pasco.
4. The Comprehensive Plan identifies the site for Public/Quasi-Public uses_
5. The site currently contains Pasco High School.
6. Comprehensive Plan Goal OF-5 suggests that adequate provisions should
be made for the location of educational facilities throughout the urban
growth area.
7. The location of the high school baseball field and tennis courts will not
change.
8. The baseball field and tennis courts have been part of the high school
site improvements for about 50 years
9. The high school site is bounded on all sides by city streets.
10. The high school site is fully developed with all infrastructure in place.
11. Proposed improvements include replacing buildings and fencing, and the
addition of new field and court lighting.
12. The baseball field is proposed to have six 70-foot tall light poles for night
lighting.
13. The tennis courts are proposed to have 21 new light standards 22 feet in
height.
14. The baseball field lights will be set back over 100 feet from 14th Avenue.
15. Light levels measure .5 foot-candles at 100 feet from the proposed
baseball field light poles.
16. Light levels under city street lights measure 5.5 foot-candles.
17. A row of sycamore trees is located between the baseball field and 1401
Avenue.
18. The baseball field light fixtures are designed with advanced reflectors
that reduce light spillage.
19. The light fixtures proposed for the tennis courts have a reflector system
with a sharp cutoff limiting glare and light spillage.
20. The tennis courts are surrounded by buildings on three sides (north,
south and west).
3
21. Enrollment at Pasco High School has decreased by 1,982 students since
the opening of Chiawana High on Argent. Road.
22. Pasco School District representatives testified in the Planning
Commission hearing that the number of regularly schedule High School
baseball games will not increase as a result of the ball field renovations.
CONCLUSIONS BASED ON STAFF FINDINGS OF FACT
Before recommending approval or denial of a special permit the Planning
Commission must draw its conclusion from the findings of fact based upon the
criteria listed in P.M.C. 25.86.060. The criteria and staff listed conclusions are
as follows:
1) Will the proposed use be in accordance with the goals, policies, objectives
and text of the Comprehensive Plan?
The proposed use supports the following plan policies or goals: OF-5 suggests
adequate provisions be made for educational facilities throughout the Urban
Growth Area. Policy 5-A encourages the appropriate location and design of
schools throughout the community. The future land use 2-nap of the
Comprehensive Plan designates the site for Public and Quasi-Public uses.
Schools and related facilities are public uses.
2) Will the proposed use adversely affect public infrastructure?
The Pasco High School site is fully developed. Surrounding streets and utilities
have been In place for many years. These utilities have been sized to
accommodate the needs of the high school.
3) Will the proposed use be constructed, maintained and operated to be in
harmony with existing or intended character of the general vicinityP
The Pasco High School has been located at the northwest corner of Henry
Street and 10th Avenue for over SO years. Single family homes, churches and
husinesses have all developed around the high school. The high school is a
major part of the general character of the neighborhood.
4) Will the location and height of proposed structures and the site design
discourage the development of permitted uses on property in the general
vicinity or impair the value thereofP
The neighborhood and high school have coexisted for over 50 years. The
existence of the high school and associat.cd sports fields has not hindered
development around the high school or diminished the value of the
4
neighborhood, The six light poles that reach 70 feet in height will be located
110 feet or more from a city street and will be located behind a row of sycamore
trees. These poles will be similar to the sports field lighting at Chiawana High
School and the Edgar Brown Stadium. It is not expected that the proposed
improvements will discourage development of permitted uses or impair values.
5) Will the operations in connection with the proposal be more objectionable
to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or
flashing lights than would be the operation of any permitted uses within
the district?
The proposed renovations to the high school property will not increase the
schools capacity to house more students. The addition updates and improves
existing facilities that have been in the neighborhood for over 50 years.
Although the proposed sport field lighting is designed to minimize impacts to
adjoining properties there will be additional lighting introduced into the
neighborhood.
6) Will the proposed use endanger the public health or safety if located and
developed where proposed, or in anyway will become a nuisance to uses
permitted in the district?
The proposed renovation will be constructed to meet all requirements of the
International Building Code, the adopted Fire Code, the adopted Plumbing
Code and all other construction codes and state regulations pertaining to
public school construction. The existing sports facilities have a long history of
being part of the neighborhood without endangering public safety. The design
and location or the new field lighting includes safe guards to minimize
nuisances due to light spillage, including; reflector design and photometrics
that provide substantial light control, having only one light pole directly facing
14th Avenue, reducing the number of fixtures on the pole facing 14th Avenue,
ensuring all poles are 110 feet or more from 14th Avenue, reducing the light
spillage to .5 foot candles at a distance of 100 feet from the poles (city street
lights are 5.5 foot candles) and providing tennis court lighting with throw
reflectors and concealment to cutoff light and glare beyond the tennis courts.
5
RECOMMENDATION
MOTION for Findings of Fact: I move to adopt findings of
fact and conclusions therefrom as contained in the October 21,
2010 staff report.
MOTION for Recommendation: I move based on the
findings of fact and conclusions therefrom the Planning
Commission recommend the City Council grant a special permit
to the Pasco School District for sports facility renovations with
the following conditions:
APPROVAL CONDITIONS
1. The special permit shall apply to Blocks 1-8 Sylvester's 3rd Addition,
2. The sports facility renovations shall be developed in substantial
conformity with the site plan submitted with the special permit
application. Installed lighting shall be in substantial conformance with
shielding as pictured in the specification sheet submitted with the
special permit application.
3. The special permit shall be null and void if a building permit has not
been obtained by November 1, 2012,
4. The existing trees along 14d-1 Avenue must be protected and retained.
Loss of these existing trees require replacement, specie and size must be
approved by the Director of Community & Economic Development.
6
Item: Recreational Facilities Renovation
Vicinity
Applicant:
Map File SP 10-023
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Detail Item: Recreational Facilities Renovation
Map Applicant: Pasco School District # 1 N File ##: SP 10-023
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Use Applicant: Pasco School District # 1 -U-
Ma File # : SP 10-023 I--7i -7 SFDU's lCommercialtj,; ��� C°m QLsia�F���'
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Item: Recreational Facilities Renovation Zoning •Map
applicant: Pasco School District ## 1 N
File #: SP 10-023
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Conceptual : PASCO HIGH SCHOOL
Varsity Baseball Fier Improvements
d
4M
Will ;
SITE PERSPECTIVE
_ _ + -New Ticket Booth -New PA System LOOKING NORTH WEST
-New Press Box -New Fence
-New Concession Stand -New Field Lights
-New Bleachers •New Grass and Infield
-New Batting Cages -New Dugouts and Storage Areas
q
SITE PERSPECTIVE -New Bullpens -New Field Irrigation System
LOOKING SOUTH WEST
Pasco Schaal is RCIYItttr3
ptti�:n�
ltluxlt 170't4i1T1
PASCO SCHOOL DISTRICT NO . 1
1215 WEST LEWIS STREET -- PASCO,WA 99301
PASCO HIGH SCHOOL AU3UST 2010
1108 NORTW 10TW STREET--PASGO.WA 95301
AUGUST 2010 - COURT STREET
BASEBALL AND •
TENNIS RENOVATIONS f •
I. MEW IBAOE13ALL CONCESSIONS AND
PRESS BOX NEW CONSTRUCTION CF
ROUC.NL,r POO 501 RE FEET. O ""�""�"•r"- - — —-
2.REPLACE EXI5TINCa BASEBALL -
D'JCsOUTS ANO STORAGE_ O U /
(a
3.WPLACE EXISTING CMAiN LINK FENCE ° •`r �`�
AT BOTH THE DA-0415ALL FIELD AND � -� � ' r -
TENNIS COURTS. O"\
4.NEW FIELD AND COURT LIGFITING AT I F r ANA=
THE BASEBALL FIELD AND TENNIS I� -
COURTS. M1 v) h 7.f'1 :.�. l,• .JZj. I •u•nwo
UD
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BASEBALL AND
TENNIS RENOVATIONS
Material Legend
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us ma
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�111� �1T1IMi I I I k II III1 .1flrI" lT
��Varsib,Baseball Field Remodel:Schematic Design ,Tennis Court Remodel;Schematic Design
Pole x-Ire Y•loc h63ht CF-NS Cr.-MS CL-WS Total kw
At -5D 45 700 3 3 6 9.3
A2 45 -50 70 It 3 3 6 9.3
tu-CRIVATION P R VI S 81 -35 215 70R 1 7 4 12 19.5
PAGE IS FOR CMCEPTLIAL 52 215 -35 70h 1 7 4 12 199
UESICN USE ONLY. Ci 143.9 3413 7Ufl I 5 2 6 13.0
C2 347.3 143.9 7011, 1 5 2 8 13.0
Tv at 4 30 I S 52 A4.5
PALE I 14 MFY1QA
Narrow WILauvur Mcdlum w/Louver
Watts per lumin ixc=1625 Watts per lummaue-1625
Candela file namt: CE:-NS.,cs Candela file name: CF.MS.ies
Number luminaires uaud-4 Number lurrunatres used-30
kw these luminaires-6.S kw these lurmneires
K'tde wli.ewver
81 �\ 1Vatu r I imirc-t 625
°m w thew luminaires—29.3
a e POLE
LIGHT
� j F'.NTURL INFORMATION
❑ SIMILAR 6 PLACES 1,I
C2 4 I SOr30AVE AGE FOOTCANDLES
1 i 5 POLEY52 FIXTURE.IJL.SWN
I' J POLF.S At&A2-70'M. .H.w/6 FIXTURES FACH
POLES 131&92-70'M.H.wl12 k IXTURES EACH
POLES CI 8'a C2-70'M.11.ev/6 FIXTURES EACII
1500 WATT V. ETAI.HALIDE FIXTURES
"— ------`----- � AVERAGE KILOWATT CONSUKPTION-81.3KW
MAXIMUM KILOWATT CONSUMPTION-84.5 KW
I
I
Al MfSCFI I Asf1FQ_ 4S STATISTiS
outficid Inrald
I Averagw 3015 50.9
i Maximum 39.9 63.0
1 Minimum 17.0 37.4
B2� } Avg:Min 1.79 1.36
„ T max-Min 2.35 1.68
= A2 n I Cocf Var 0.20 0.16
— o Unifcmd 215 1.32
& B62EQ61 FIELD CONGFE UAL LJCHTJi PI. -I
s NOT TO SCALE
Musco Lighting -Light-Structure GreenT1,1 Page 1 of 3
Perp eat Ughtin
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Overvipw L ht•Str cture
Purnumunt Ughting 6=T ek=-
Tomparary ` outdoor Sports Lighting for Recreation and Athletic Facilities...
!,triO Stow for a more energy conscious generation
r
Tulonsud
Covact
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Inno�,ative, photometric improvements of the lurninaire result In substantially more
efficient light control.
Guaranteed to make your sp ort s-lighting projects fast, easy, and trouble-
free, Light-Structure Green*"is offered with confidence earned and learned
Mfrom 30 years of technology innovation.
Fo r yo u r b udget:
Energy and maintenance costs significantly impact annual operating
budgets.Light-Structure Green cuts those costs in half through improved
reflector technology, a 25-year maintenance program, and Control-Link(5D
automated scheduling system.
25-Year Lite Cycle Cost
Prior LS rt•Structure Your
Technology I avings
Hours 7500 7500
Average kW 84.2 50.0
Energy $56,862 $33,782 230
$sour Relamp $16,250 $0 $16,23
Larrp Maintenance 52,750 $0 13,750
Controls-Enerc; $5,770 J $0 $5,770
(:ontrols-Labor T10,0W 0 10,000
V 5-Year Life $92,632 $33,782 $58,850
ycle Costs AI
1. 300 hours per year, 7$, per kiIow att hour
2. $125 per lumnairefor relatrp labor and materials.
3. $1,500 for 3 repairs at $500 each
4. Switching on and off 20 minutes closer to actual usagetime,
http-.flwww,musco.com/permanentfilgiitstructuregreen.html 91312010
Musco Lighting -Light-Structure GreenTm Page 2 of 3
5. 15 minutes labor for turning on and for off at$8 labor rate--2500
operations,
Reflector technology
• The dramatic improvement of photometric efficiency requires
fewer fixtures to achieve desired light levels, reducing energy
costs
• A series of timed power adjustments with the Smart Lamp7m
operating system increases lamp life from 3,000 to 5,000 hours -
a 66%increase in operating efficiency
Musco's Constant 257m warranty and maintenance program guarantees
• Constant light levels and group lamp replacements at the end of
rated lamp life
• Reduced energy oansumpbon
• Monitoring, maintenance, and remote on/off control services
• System structural integrity
rm
25
Musco's Constant 25""warranty assures you won't have to touch your
lighting system for 25 rears, guaranteed,
Control-Link System
• Lights are on only when needed through an automated scheduling
and monitoring system
• Control-Link Central- staff provides 24/7 support, benefiting field
users and neighbors
Forthe environment:
4 _1
Tucson,AZ -1-his multi-field Co ex shows Light-Structure Green's dramatic light
control capability. The outfield pole locations are only 100 feet apart. Light levels
measi.ire.5 foatcandles betty een them
Advancements in the reflector design reduce offsite spill light by 50% over
our previous, industry-leading light control system, Effective light control
allows facility planners more flexibility in site selection for new fields and
http:/)'www.mus co.comlp errn an ent/lightstructuregre e n.html 913/2010
Efective light control addresses four areas of concern:
• Neighbors: Light-Structure Green custom fits light onto the Field.
keeping the light out of neighbors' windows
• Sky glow: The reflector reduces upward light, protecting the
beauty of the dark skies
s Players and spectators: For multi-field complexes, it is important
that light doesn't trespass onto adjoining fields, causing potential
problems for players and spectators
e Aesthetics: Light-Structure Green's structural design and light
clarity make the system aesthetically pleasing
Unequaled performance:
tdwor GOI&I Lv-ioundr, Jaa Cruokr r., Cu to
SgID/5x5-81530
(1)6411573-0411
MuKO Nome Pane
I Permanggi Linfitina 1 7erntarary t tehtinn
prmecr SWA se I Moms&Events I I Cantaet us
Ck.eoeiest Information I QMM I Qdvacr Pnlicv I JMM Oaf Uric
Ira Ma
®1997-2010 Musco Sports Lighting,U.C.All rights reserved.
{ Sor3
iNFQRM,4UQH PFQVI[,ED_ ON THI FOOTCANDLES (FC) Q 3- ABOVE FINISHED COURT FOOTCANOLES (FC) O 3- AE40V£ FINISHED COURT
PA U IS n.EQR CQNCE TU# AVERAGE FC: 78.58 AVERAGE fC; 85.47 MAUM FC: 132
MINIMUM C 573 MIMUM C 54
MAX/MIN FC 2.15 MAX/LAIN FC 2.44
COEF VAR FC 13.23 COEF VAR FC 0.29
UNIF GRAB FC 1.32 UN1F GRAD FC 1.49
�QjRT ... COURT 2 -5 CALQU QN SU�F�A�Y
FI\TIURE MWNTINO HEIGHT: 22---0"
POLE TYPE A. (1) LSI CAT. NO. ARO—A
POLE TYPE B. (2) LSI CAT. NO. ARO—A
i POLE TYPE C: (4) LSI CAT. NO. ARO—A
�I LIGHT POLE TYPE C
SIMILAR 6 PLACES P 1V hl
R
LIGHT POLE TYPE A LIGHT SIMILAR 8 PLACES SIMILAR POLE
7 PLACES E3
m cm
ki
C1 C2 C3 C4 C5 C6
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LSt Courtsider Sports Lighting, mounting design. Its die-cast harsh glare,the Aerosystem
the innovator in tennis court construction provides creates a low impact,
lighting, presents Aerosystem. unparalleled durability, and environmentally friendly
More than just a light fixiure, is available in a selection of lighting effect.The ,
the Aerosystem breaks finishes to complement the Aerosystem is the perfect
new ground in aesthetics, court environment. lighting choice for high
construction,and functionality. schools, universities,
Departing from the dated In addition,the Aerosystem resorts, country clubs,
`shoebox'look, the Aerosystem provides brilliant, glare-free condominium complexes,
presents a distinctive and illumination for players, with and private residences_
progressive, yet low profile precise tight control and
appearance.LSt Courtsider minimal light spillage outside Powerful performance and
has thoroughly simplified of the court area. Unlike smashingly sleek aesthetics
the installation of the assembly traditional floodlighting make the Aerosystem a sure
with the Aerosystem's modular systems, which produce courtside winner.
i
l
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.s
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I
4
'io P f -•-- OC IEVE. THE HIGHEST L16HT OURLITY
Pole & Fixture for relamping.Lob shots Uniformltyof Light
Placement over 22'are illuminated by The tennis ball is easier to
Installing the Aerosystem the light reflected from the follow under uniform lighting
courtside removes the light court surface. conditions_The optical design
source from the player's and pole/fixture placement
normal line of vision.This Quantity of Light of the Aerosystem insures an
placement provides excellent A rapidly moving tennis ball even light distribution over
illumination on the flight of the requires relatively high levels the entire court area.
tennis ball,and the surface of of illumination, and will vary
the court.In general,proper according to the caliber Customized
lighting of the ball requires of play at the facility.The Foot-candle Chart
pole placement on the sides of standard layouts provided A customized foot-candle i
the court which are near,or by LSl Courtsider Sports chart,illustrating the
behind the baseline of the Lighting are designed for Aerosystem for your project,
court. (see standard layouts) specific levels of play.Each is available upon request
system uses the proper Contact LSi Courtsider Sports
Fixture number of poles and fixtures Lighting for more details.
The Aerosystem's Forward to produce the proper amount
Throw reflector and concealed of light for the level of play.
light source provide a sharp
cutoff to prevent disabling
glare and unwanted spill
light.Its Metal Halide lamp :;,; �.-•,�;, =i
source promotes energy
efficiency and longer life. 4�
,2-'Y
This combination ensures `
economic operation and r, •. T
minimal maintenance costs.
Fixtury Mountings ..�
Height -
At a mounting height of 22
feet,the Aerosystem
effectively distributes the
proper amount of light on the
court and eliminates stray light
to surrounding areas.The low
.. '. w
fixture mounting height is �' :•
more visually appealing,and
provides easier accessibility
t
—k LSI Courtsider Sports Lighting is committed to providing
COmmunitytriendly lighting that delivers high quality,energy
efficient illumination while eliminating unnecessary up!ight and
minimizing fagot trespass.The Aerosystem is considered to be
.a.�„a,.
Smart acs Ut iora Community-friendly.meeting tESNA's full cutoff clessi[tcetion.
LAYOUT 1 LAYOUT 3 LAYOUT 5
Recreational Play Club/Tournament Narrow Recreational
60'x 120' 60'x 120' 106'x 120'
(6)ARO-A (B)ARO-A (b)ARO-A-(1)ARO-B•(2)ARO-C
LAYOUT 2 LAYOUT 4 LAYOUT 6
Full Size Recreational Full Size Club/Tournament Narrow ClubJTournament
120'x 120' 120'x 120' 1 08'x 120'
(6)ARO-A•(3)ARO-B (8)ARO-A•(4)ARO-B (8)ARO-A-(2)ARO•C-(1)ARO•D
Single D180
ARO-A Assembly ARO-B Assembly
(1)1000 Wan Fixture (2)1000 Wan Fixtures
(1)Single Bmckel (2)Single Brackets
(1)Pole Top Hub (1)Pole Top Hub
(1)20'x V O.D.Pale (1)20'x 4'0.D.Pole
070 090
ARO-C Assembly ARO-D Assembly
(2)1000 Watt Fixtures (4)1000 Watt Flxtures
(2)Single Brackets (4)Single Bmckels —
(1)Pole Top Hub (t)PeleTop Hub
(1)20'x 4'O.D.Pole (1)20'x 5'O.D.Pole
r- THE HERO SYSTEM INSTRURTIDE RDVRKTR6w
The Aerosystem's modular install, easy to handle,and
assembly process is simple extremely durable.The system
genius.The components consists of:fixture,extension
of the system have been arm,two cast end connectors,
designed to be easy to pole top hub, and pole.
I
= Housing
End Connectors
i
One-piece,the-cast aluminum construction Is Cast aluminum end connectors join
j stronger than tabl`icate4 or axln.�tled'boxes: the torture So the extension arm,and
Unique,aerodynamic shape creates less wind the exterdion arm to the pole top hub.
loading requirement for pole.
I �
f c
l _
Hinge Tray
m iI�Oat hinged tray th!thc
is remore lnstaltation o
mainte installation,reing "4
the balloanlly reduces
weigh t of the fixture.Tociless release
mechanism for hassle•fres operation.
l",} Lamp
I IOW Watt Metal Halide
Reduced lamp.horizontal
RrefleCtor burning position.
Or, f
Forward Throw reflector
designed to light the
coup area uniformly, Extension Arras
while eliminating stray steel tube slides over
fight and producing a cast and connectors,
sharp backside cutoff and Is secured with
l '• Door Frame+ sta',inlem steal
hardware at each end,
k• Protective Gasket
One-piece,die-cast,
Thermal removable door(rams
L ' Shock Reslstant allows easy maintenance. htsf of
- Glass Lens Door frame seals against \
Clear,flat.tempered glass lens the housing by a one-piece
is sealed to door frame wfth a extruded silicone gasket. Dole Top Hub
one-piece extruded silicone gasket, Rotatable,cast alumtnum
IP65 Ratin
g pole top hub is available
Standard design completely to externally sllpfit 4'or 5"
seals the Aerosystem diameter poles.Mounting
housing from penetration holes for various assembly
Installation of extbmaf contaminants, configurations are pre-drltted.
As Easy As 1-2-3 which allows for IP65 rating. Concealed.stainless steel
set screws are used for level-
TO assomble: ing and securing hub to too
Mauna(1)end connector to pole top fitter, of pole.Cap Is Included.
mount(1)end connector to fixture.
• Slide pole top fitter on pole,slide
extension arm on end connector.
• Slide fixture in extension arm.
-Single,DI 80.and D70 ppole shafts •Weatherproof duplex receptacle is
are eleclro welded ASTM-A513 4' optional.
0,D.10 Ga.round steel tubing. •Ground fault circuit interrupter is
•Quad pole shah is ASTM-A513 5' optional.
O.D.11 Ga.round steel tubing. •Two-piece labricated aluminum base
? •4'0.0.steel tubing is approximately cover is Standard for anchor base poles.
6 lbs.per ti. •Pole top hub exlemally slipftls 4'or 5'
5'D.D.steel tubing is approximately O.D. pole.Hardware to level bracket is l
1 MPINIOte fA ".`riawuwc 7 lbs.per It Internally threaded,concealing it from
Rur i_ AAOyE ONU ton YIIPoNG �.�naxo"wt •Anchor base poles are furnished view for a cleaner appearance.A
�. through bolt Is not required
�us"rx `��, srs�can with anchor bolts and zinc plated
f Y.u•T.rucmn double nuts and washers.Galvanized •Extension arm is ASTM-A513 4-01)
r anchor bolts are optional.Anchor round steel tubing
. is, f) 20 bolts conform with ASTM-A38 with a EPks on star"d Il confgrxaeonsare
u c"oa eat re minimum yield strength Of 36.000 PSI. guaranteed up to e0 MPH.Please cmtsun leaory
`O xax,xN 1 •Base is ASTM-A36 hot-rolled steel rarinps nigher ow e0 MPH
�", utG�r- � for areas with wind
t_`'= '. I plate with a minimum yield strength Cation:TiltOwrfaidar Sli"Lighting guaamee
ANCHOR SASE POLES DIRECT BURIAL POLES 0136,001 PSI. does not apply n the p iebrackevlmure
•3'x 6'reinforced handhole Is 12' cdrneutallon Is aced 10 support airy Olner hems.
such as rugs,pennams,or signs,Which wout3
above base plate,cover is provided. add dregs to the pole.Coumider SPons Llphttno
•Ground lug is standard, curnot accept mpormw y for harm of darnnt
caused inlhfnesilwtlons.
Assembly Type Lurnifratre Wattage Laminalre Voltage Pole Type Pale"slow Pale thteriat Aaefnhly Finith
ARO-A(Single) 1000-1000 watt MT-Multi Tap' AB-Anchor Base' 18 410 4'e.1 10 Ga.Steels BLK-Black
ARO•B(twin 18D-) Metal Halide 480V DB-Direct Burial 20 511-5'o.d.11 Ga.Steel GRN-Green
ARO-C(twin 70•) 875-875 watt Pulse- 2207240V 5OH21 22 507-5-IDA.7 Ga.Steel' BRZ-Bronze
AnO-D(quad) Start Metal Halide 24 PLP-Platinum Plus
750-750 Watt Pulse- 26 Btlf-Bull
Start Metal Halide 28 WF •while
GPT-Graphire
I MSV-Metallic Sliver
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EXAMPLE OF A TYPICAL ORDER I AXO–A 1000 W Mal 20 410 9LK , Pole options
GFI-Weatherproof
1-MT(multi-tap ballasts include laps for 120V,208V,240V,or 277V) Lurnlnalre D Uwls Duplex Receptacle w/
2•For inlernational applications where 50hz powef is slandafd(e.g.Europe 8 Asia). RCS-House Side Shield? GFCI protections
3-All andlot base assemblies are supplied with gatvanited anchor bolts and base rovers. LAB-Lets Anchor 8Dits
4-Fa inchu base assemblies,the heighls shown are the pole length.The fixture mounting height will be 2'highw than the pate heighl using the
upsweep bracket(e.g.with a 20'p*the fi4ure mounting height is 27).For direct burial assemWim the height shown is the above grade seclion Dired buial
poles will also Include a$'below grade seclion(e.g.a 20'di ned burial pole is 24'overall length).Dred burial poles are limited to maximum 24'above grade Height.
5.4'poles are avaitable only up to 22'height[.
6-The 5'o d.,7 gauge pole is used for all quad assemblies.
7-Under normal use.the Aerosystem ludure produces acceptable light cutoff. For highly sensitive applications,ate oplional e; ernal rear culofi shield is available. E
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S-The GFI recepiWie klStalis In the standard handhole location 12'above the pole[rase
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Black Green Bronze Platinum White Buff Graphite Metaioc
Plus silver
Ali aerosystem components are finished baked-on powder finishing process that withstands extreme weather changes
with DLtraGripe',Courlsider Sports produces an exceptionally attractive without cracking or pee ling.Finish is
Lighting's revolulforlary,superior, appearance.DuraGrip polyester finish guaranteed for a full five years.
LSi COURTSiDER SPORTS LIGHTING eNF.MfUn'
10000 Alliance Road XWA —T,irra °f r"
Cincinnati.Ohio 45242 �; V`
f rid 1800)794.3448 FAX(800)373-9998
wn.,w.cou rtsider.ccxn
AC niponywitha 5:�..,t'17`r,o.. E-mail:courtsider@Isi-industries.com
CZOiO LSr ffvouStrzfES INC.
3077 VIO eL' fb
Exhibit#1 - Letter from Herb Ayers
Mr. and Mrs. Herb Ayers
1106 West Henry Street
Pasco, WA 99301
509-547-4862
City of Pasco
Planning Commission
2nd Floor
525 North Third
Pasco, WA 99301
RE: SP 10-023 Public Notice PHS Rec Renovations/Proposed Lighting at Pasco High School Bail Field
I am a resident, in proximity to the Pasco High School ball field, and I oppose the
installation of lighting on the Pasco High School baseball field because such lighting is
bound to bring increased evening and nighttime traffic, increased carbon monoxide
fumes, increased noise levels, and increased litter and refuse to our neighborhood. I
further believe that as an impacted resident, my family is entitled to some relief from
unsafe pollutants, noise, and damage to our properties from the more than 12 hour
current, daily activities at the school. We also believe these factors could lead to an
unjustified decline in market property values of my home.
I believe the new lighting will impose some glare in the windows of the residents, but
appreciate that new technology will be used to minimize this problem. There are a
number elderly residents who retire early and do not wish the added noise from traffic
or from loud speakers at the field. There are also neighbors who return home from work
after dark and find they have no place to park when activities are going on.
My neighbors and I believe there is adequate lighting for night time events at Edgar
Brown Stadium Although it lacks a baseball field. We are not convinced that this new
lighting will enhance the student's recreational or sports opportunities. We believe, as
pointed out in the School District proposal, that real purpose of the lighting is to make
Pasco High facilities comparable to those at the new Chiawana High School. It may also
be to encourage teams other than Pasco teams to use the fields after hours although
we do not know this for sure.
We want the Pasco Planning Commission to know that we are good neighbors to Pasco
High School and that we want the best for our students and faculty. Over the years we
have tolerated increasing noise, traffic, and pollution levels. We even tolerate skate
board enthusiasts who make noise until 2:30 a.m. at times. We also have the band
drummers who drive us nuts each day. But we know that noise will someday become
music and we'll be entertained by the band.
We want the Commission to carefully review our concerns so that mitigation of some of
these problems can be found for the resident's health, safety, and peace of mind.
b
Herbert J. Ayers
1106 Vilest Henry Street, Pasco, WA 99301
Signed Residential Petition Attached
Exhibit#2 - Petition w/8 signatures
Residential Petition Opposing The Installation of
Lighting at Pasco High School Baseball Field
I oppose the installation of lighting on the Pasco High School baseball field because
such lighting is bound to bring increased evening and night time traffic, carbon
monoxide fumes, increased noise levels, and refuse to the neighborhood, I further
believe that as a resident in close proximity to Pasco High School, my family and I are
entitled to some relief from unsafe pollutants and from the more than 12 hour activities
at the school each day. I also believe these factors could lead to an unjust decline in
market property values of my home.
Name Address Phone
IJ -3 9"
f Lz 13 6 w rl ' qS-- `�Y 7 G
Reference 4 - Planning Commission
Minutes dated 9/16/10
Planning Commission Minutes
9/16/2010
C. SPECIAL PERMIT Renovations for the Pasco High School
Recreation jPasco School District #1) 11108 N.
loth Avenue) IMF# SP 10-023)
Vice-Chairwoman Kempf read the master file number and asked for comments
from staff.
Mr. McDonald stated the special permit application was for recreation
renovations at Pasco High School. The ball field and tennis courts are planned to
be remodeled. The footprint of the exiting baseball field will essentially remain
the same but the structures including the fencing will be rebuilt. New night
lighting will be added to the tennis courts and ball field. The lighting standards
are located throughout the field. The ball field lighting should not have more
than .5 foot-candles of illumination at the property line compared to the
standard street light which is 5.5 foot-candles. The proposed lights are very
cfficient in stopping light encroachment onto surrounding properties and into
the night sky. The tall sycamore trees along 14th also provide somewhat of a
buffer for the new light poles. The tennis court lighting will be 22 feet tall and
has little exposure to the street. The new ball field bleachers will provide seating
for up to 200 people. Traffic and use of the field is not expected to increase with
the renovation.
Kim Marsh, 1215 W. Lewis Street, stated the proposed renovations are to
upgrade current facilities such as the ball fields and tennis courts.
Herb Ayers, 1106 W. Henry Street, stated he lives across the street from the
school and read a letter (Exhibit 1) which stated his concerns for the baseball
lighting and increased traffic in the evening due to night time games. He further
presented a petition (Exhibit 2) with 8 signatures from neighbors opposed to the
special permit.
Leonard Dietrich, 4615 Hilltop Drive, stated he is in favor of the proposal. He
also stated the Pasco School District is a great neighbor and the proposal will
provide a safe place for children to be.
John Morgan, 1215 W. Lewis, Executive Director Pasco School District, stated
financing for the improvements for Pasco High School came from a 2006 bond.
Several community workshops occurred in preparation for the bond and one of
the main concerns was that when the new high school was built that upgrades
and renovations at Pasco High School should occur, The proposed ball field and
tennis court remodel was the final phase of the 2006 bond.
Vice-Chairwoman Kempf asked if the baseball night lighting would be on during
baseball games only or every night.
Mr. Morgan stated during the tennis season night lighting would be on for a few
evening hours every night.
Commissioner Anderson asked how many night games would occur during the
school year.
Mr. Morgan stated that would be a question for the Coach Burns.
Coach Burns, 121.5 W. Lewis stated the season was 20 games long. if they make
it to the playoffs then a few more games would be added. Half of the games are
away games and home games are double headers which only leaves 5 home
games.
Commissioner Anderson further asked if any summer games would occur.
Coach Burns stated the American Legion or Babe Ruth organizations use the
fields. She was not aware of their schedule, however, estimated that one or two
games would be played weekly.
Mr. Morgan stated he attended games at Chiawana High School and games were
over by 9:00 p.m.
Vice-Chairwoman Kempf called for any further public comment, after three calls
and no response the public hearing was closed.
Commissioner Anderson moved, seconded by Commissioner Lukins, to close the
public hearing and schedule deliberations, the adoption of findings of fact, and
develop a recommendation to the City Council for the October 21, 2010 meeting.
The motion passed unanimously.
Reference 4 - Planning Commission
Minutes dated 10121/10
PLANNING COMMISSION MINUTES
October 21, 2010
A. SPECIAL PERMIT Renovations for the Pasco High School
Recreation (Pasco School District #1) (1108
N. 10th Avenue) f MF# SP 10-023
Vice-Chairwoman Kempf read the master file number and asked for comments
from staff.
Staff had no additional comments.
Commissioner Hay moved, seconded by Commissioner Anderson, to adopt the
findings of fact and conclusions therefrom as contained in the October 21,
2010 staff report. The motion passed unanimously.
Commissioner Hay further moved, seconded by Commissioner Anderson, based
on the findings of fact. and conclusions therefrom the Planning Commission
recommend the City Council grant a special permit to the Pasco School District
for sports facility renovations as contained in the September 16, 2010 staff
report. The motion passed unanimously.
AGENDA REPORT NO. 30
FOR. City Council ' ` October 25, 2010
TO: Gary Crutchfield-46L4AIanager
Ahmad Qayoumij Public Works Director
FROM: Michael McSh&Ety Engineer Regular Mtg,: 11/01/10
SUBJECT: Award Wastewater Treatment Plant Sludge Bed Paving and Wall Modifications
I. REFERENCE(S):
1. Vicinity Map
2. Bid Summary
1I. ACTION REQUESTED OF COUNCIL 1 STAFF RECOMMENDATIONS:
11/01: MOTION: I move to ratify the City Manager's award of the Wastewater
Treatment Plant Sludge Bed Paving and Wall Modifications
project to A&B Asphalt, inc. in the amount of $58,288.12,
including applicable sales tax.
I11. FISCAL IMPACT:
Water/Sewer Fund
IV. HISTORY AND FACTS BRIEF:
A) On October 22, 2010, staff received two (2) bids for the Wastewater Treatment
Plant Sludge Bed paving and Wall Modifications project. The low bid was
received from A&B Asphalt, Inc. in the amount of $58,288.12. The second
lowest bid was received from Apex Contracting in the amount of $64,211.07.
The Engineer's Estimate for the project is $60,415.00.
I%. DISCUSSION:
A) This project involves the modification of an existing cement concrete wall and the
installation of approximately 2430 square yards of 1.5-inch HMA.
Staff recommends award of the contract to A&B Asphalt, Inc,
1Q(a)
City of Pasco
Wastewater Treatment Plant
Sludge Bed Paving and Wail Modifications
October 22, 2010
BID SUMMARY
Total
1. A&B Asphalt, Inc. $58,288.12
2. Apex Contracting $649211.07
Engineer's Estimate $60,415.00