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HomeMy WebLinkAbout2010.10.18 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. October 18,2010 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roil call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated October 4,2010. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$1,3-54,709_91 ($65,798.03 in the form of Wire Transfer No. 5562; $163,041.91 in the form of Electronic Fund Transfer Nos. 1032 and 1033; and $1,125,878.97 consisting of Claim Warrants numbered 179046 through 179258). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$220,811.56 and, of that amount, authorize $161;415.58 be turned over for collection. *(c) Dedication Deed—Deed for a portion of Pearl Street: 1. Agenda Report from Michael McShane, City Engineer dated October 6, 2010. 1 Vicinity Map. 3. Right-of-Way Dedication Deed from Housing Authority of the City of Pasco and Franklin County. 4. Housing Authority of the City of Pasco and Franklin County Resolution No. 10/11-866. To accept the dedication deed from the Housing Authority of the City of Pasco and Franklin County for a portion of Pearl Street. *(d) Final Plat(MF#FP 10-011) Chapel Hill Division II(Ail American Homes): 1. Agenda Report from David 1. McDonald, City Planner dated.October 13,2010. 2. Overview Map. 3. Vicinity Map. 4. Final Plat (Council packets only; copy available for public review in the Planning office, the Pasco Library or on the city's webpage at htly://Www.Pasco- wa.gov/we ba 'cit _counci] elr4rr�S M. To approve the final plat for Chapel Hill Division 11. (e) Resolution No.3279, a Resolution waiving competitive bidding requirements for the purchase of replacing HVAC components for the Martin Luther King Community Center and authorizing purchase. 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated November 7,2010. 2. Proposed Resolution. 3. Memo dated 9/30/10 from Lee Kerr,City Attorney. To approve Resolution No. 3279, waiving competitive bidding requirements for the purchase of replacing HVAC components for Martin Luther King Community Center and authorizing purchase. *(f) Resolution No. 3280, a Resolution accepting work performed by Granite Northwest Inc., under contract for the Road 68 Improvements, Project No. 10-3-02. 1. Agenda Report from Michael McShanc, City Engineer dated October 1, 2010. 2. Resolution. To approve Resolution No. 3280, accepting the work performed by Granite Northwest, Inc., under contract for the Road 68 Improvements, Project No. 10-3-02. Regular Meeting 2 October 18,2010 *(g) Resolution No. 3281, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of North Main Avenue. 1. Agenda Report from David I. McDonald,City Planner dated October 12, 2010. 2. Vicinity Map. 3. Proposed Resolution. 4. Vacation Petition. To approve Resolution No. 3281, setting 7:00 p.m., Monday, November 15, 2010 as the time and date to conduct a public hearing to consider vacating a portion of Main Avenue. *(h) Resolution No. 3282, a Resolution accepting work performed by Watts Construction, Inc., under contract for the 2009 Sewer Extension-Road 34&Ella,Project No. 09-1-02. 1. Agenda Report from Michael McShane, City Engineer dated October 12, 2010. 2. Resolution. To approve Resolution No. 3282, accepting the work performed by Watts Construction, Inc., under contract for the 2009 Sewer Extension-Road 34&Ella, Project No. 09-1-02. VOL) MOTION: i move to approve the.Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Financial Services Manager: General Fund Operating Statement through September 2010. (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (a) Street Vacation (NIF#VAC 10-006) A portion of Holden Street and Front Avenue(Oxarc). 1. Agenda Report from David 1.McDonald, City Planner dated October 13, 2010. 2. Vicinity Map. CONDUCT A PUBLIC HEARING MOTION: I move to onllikui- Zhu public heating on the Holden Street and Front Avenue vacation petition cuttil 7.(C) p.m., Monday,November 15, 2010_ 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance of the City of Pasco, Washington amending Chapter 14.10 of the Pasco Municipal Code entitled "Qualification for Public Works Construction"; and adding a new Section 14.10.025 "Limited Prequalification Requirement." 1. Agenda Report from Stan Strebel,Deputy City Manager dated September 24, 2010. 2. Draft Ordinance. MOTION: I move to adopt Ordinance No__, aimnd%ng Chaiptcr 14.10 of the Pasco Municipal Cote rcga.rding Prequalitication for Public Works [:onstruction and, further, authorize frubEcat.ion by summary only. *(b) Resolution No. , a Resolution fixing the time and date for a public hearing to consider the vacation of the north/south alley in Block 137,.Pasco Land Company's First Addition. 1. Agenda Report from David I.McDonald, City Planner dated October 12, 2010. 2. Vicinity Map. 3. Proposed Resolution. MOTION, I move to approve RCSOlsntion No. s�ttirtg 7:00 p.m., Monday. Novcmka 15, 2010. as ibe. time .and date to conduct a public hesri.ttg to consider vacating, the omfh/south alley in Block 137. Pa,,co Land Company--,s First Addition. Regular Meeting 3 October 18, 2010 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: *(a) Ratification of Award of Quote for Commercial Avenue Phase 3B,Pipe Line Casing,SR 395 & Foster Wells Road, Project No. 10-2-01: 1, Agenda Report from Jess Grcenough, Field Division Manager dated October 12, 2010. MOTION: T ritove to ratify the award for the low tluote received foF Commercial Avenue. l'hvc 313, Pipe Line Casing, SR 395 &Faster Wells Read, Project No. 10-2-01 per PMC 14.1 1.010. *(b) Award 2010 Server Extension,Project No. 10-1-01: 1. Agenda Report from Michael McShane, City Engineer dated October 13, 2010. 2. Vicinity Map. 3. Bid Summary. (TIC') MOTION: I move to awai`d the low bid for the 2010 Sewer Extension. Project No, 10-1.71 to Rotschy, Inc._ in the amot at of$241,730.25, plus applicable -,ales tax and, ftuther, authorize the Mayor to sign the contract documents. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required item not previously discussed N- 1 F# "Master File #...." Q Quasi-Judicial Matter REMINDERS: 1. 12:00 p.m., Monday, October 18, Pasco Red Lion _ Pasco Chamber of Commerce Membership Luncheon. (Nonprofit Showcase Luncheon) 2. 6:00 p.m., Monday, October 18, City Hall Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR MATT WATKINS and COUNC:ILMEMBER REBECCA FRANCIK) 3. 5:30 p.m., Wednesday, October 20, Clover Island Inn — Benton, Franklin & Walla Walla Counties Good Roads & Transportation Association Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA 1~RANCIK, Alt.) 4. 12:00 p.m., Thursday, October 21, 515 W. Clark Street — Pasco Downtown Development Association Board Meeting. (COUNCILMEMBER SAUL MARTTNEZ, Rep.; AL YENNEY, Alt.) 5. 3:30 p.m., Thursday, October 21, 502 Boeing Street — Franklin County Emergency Management Board Meeting. (MAYOR MATT WATKTNS, Rep.; COUNCILMEMBER TOM LARSEN,Alt.) 6. 7.30 a.m., Friday, October 22, Richland City Council Chambers — Hanford Communities Governing Board Meeting. (COUNC ILM EMBER MIKE GARRISON,Rep.; AT.YENNEY,Alt.) MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 4, 2010 CALL TO ORDER: The meeting was called to order at 7:00 p.m, by Matt l�'atkins, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez, Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Stan Strebel, Deputy City Manager; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Ahmad Qayoumi, Public Works Director and Denis Austin, Police Chief-- The meeting ,,vas opened with the Pledge of Allegiance. CONSENT AGENDA- (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated September 20, 2010. (b) Bills and Communications: To approve General Claims in the amount of$1,471,898.38 ($46,754.95 in the form of Wire Transfer No. 5556; $221,154.65 in the form of Electronic Fund Transfer Nos. 1028 through 1031; and $1,203,988.78 consisting of Claim Warrants numbered 178848 through 179045). To approve Payroll Claims in the amount of$1,889,047.95, Voucher Nos. 41723 through 41854; and EFT Deposit Nos. 30039885 through 30040437. (c) Appointments to Planning Commission: To appoint Alecia Greenaway to Position No. 4 (expiration date 2/212012), and Lisa Gemig to Position No. 9 (expiration date 212,2015) to the Planning Commission. (d) Benton-Franklin Head Start Lease, MILK Center: To approve the lease with Benton-Franklin Head Start for tenancy at the Martin Luther King Center and, further, to authorize the City Manager to sign the lease agreement. (c) Dedication Deed: Deeds for a portion of the Road 60 and Overton Road Intersection (MF #INFO 10-033): To accept the dedication deeds from the Pizzarellas and the Humanns for a portion of the Road 60 and Overton Road Intersection. (f) Resolution No. 3276, a Resolution allocating estimated 2011 Federal HOME Funds. To approve Resolution No. 32.76, allocating the estimated 2011 HOME Funds. (g) Resolution No. 3277, a Resolution approving a Preliminary Plat for Sahara Estates. To approve Resolution No. 3277, approving the Preliminary Plat for Sahara Fstates, MOTION: Ms. Francik moved to approve the Consent Agenda as read. Mr, Garrison seconded. Motion carried by unanimous Roll Call vote. I 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 4, 2010 PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Watkins presented Certificates of Appreciation for September 2010 "Ward of the Month" to: Augustine and Esther Silva, 827 W. Park Street John and Sandra Morgan, 425 Road 37 Richard and Tarene Collingham, 509 Road 52 Jeff and Pam Wheatley, 9808 Chelan Court Mayor Watkins presented a Certificate of Appreciation for September 2010 "Business of the Month Appearance Award"to; Commercial Tire, 306 S. Oregon Avenue Mayor Watkins presented a Proclamation to Denis Austin, Chief of Police, and Kim Keltch, Domestic Violence Coordinator, Pasco Police Department, declaring October 2010 "Domestic Violence Awareness Month." VISITORS - OTHER THAN AGENDA ITEMS: Mr. Mel Chapman, 3820 W. Wernett Rd., addressed Council about an increase in vehicle speeding on Wernett Rd. Mr. Crutchfield introduced Mr. Ahmad Qayoumi, new Public Works Director. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Yenney attended the Pasco Downtown Summit meeting and the Parliamentary Procedure workshop. Mr. Francik attended the AWC meeting concerning Initiatives before voters next month. Mr. Larsen attended the Emergency Medical Services board meeting and the Parliamentary Procedure workshop. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING TIiERETO: Street Vacation (MF #VAC10-006) A portion of Holden Street and Front Avenue (Oxarc). Mr. Garrison recused himself from this issue due to business associations and left the Council Chambers. Mr. White explained the details of the proposed vacation. MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED VACATION. MOTION; Ms. Francik moved to continue the public hearing on the Holden Street and Front Avenue vacation petition until 7;00 pm, Monday, October 18, 2010. Mr. Martinez seconded. Motion carried unanimously. Mr. Garrison returned to the Council Chambers. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Resolution No. 3278, a Resolution encouraging Pasco citizens to become informed about the effects of Initiatives 11100 and 1105, concerning the privatization of liquor sales within the state of Washington. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 4, 2010 MOTION: Ms. Francik moved to approve Resolution No, 3278, encouraging Pasco citizens to become informed about the effects of initiatives 1 100 and 1105, concerning the privatization of liquor sales within the state of Washington. Mr. Garrison seconded. Motion carried unanimously, ADJOURNMENT: There being no further business, the meeting was adjourned at 7:35 p.m. APPROVED: ATTEST: Matt 'Natkins, Mayor Debra L. Clark, City Clerk PASSED and APPROVED this 1 8th day of October, 2010. 3 CITY OF PASCO Council Meeting of: October 18, 2010 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We, the undersign e hereby certify under penalty of perjury that the materials have been furnished,the services n ere or the labor performed as described herein and that the claim is a just,due and unpaid obligati n a0ain t the city and that we are authorized to authenticate and certify to said claim. i r Gary Crvtchfi d, City r MiWele Mas9fi, Finance Services Manager i We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No. 5562 in the amount of$65,788.03, has been authorized; that Electronic Fund Transfer No,s 1032 and 1033 in the amount of$163,041.91,have been authorized; that Check No-s 179046 through 179258 are approved for payment in the amount of$1,125,878.97, for a combined total of$1,354,708.91 on this 18th day of October,2010, Councilmember Councilmember SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 470.34 Judicial 16,274.08 Executive 31405.50 Police 17,268.20 Fire 144,125.12 Administration & Community Services 92,936.34 Community Development 1,841.19 Engineering 3,168.66 Non-Departmental 39.031.31 Library 1,465.83 TOTAL GENERAL FUND: 319,986.57 STREET 214,705.93 C.D. BLOCK GRANT 5,715.66 KING COMMUNITY CENTER 1,575.92 AMBULANCE SERVICE 56,929.38 CEMETERY 2,131.15 ATHLETIC PROGRAMS 272.92 SENIOR CENTER 6,298.78 MULTI MODAL FACILITY _ 1,949.25 RIVERSHORE TRAIL&MARINA MAIN 0.00 LITTER CONTROL 0,00 REVOLVING ABATEMENT 96,34 PARKS FUND 0.00 TRAC-DEVELOPMENT 0.00 STADIUM/CONVENTION CENTER 0.00 SPECIAL ASSESSMNT LODGING 0.00 GENERAL CONSTRUCTION 1,715.73 WATER/SEWER 142,683.14 EQUIPMENT RENTAL-OPERATING 28,912.16 EQUIPMENT RENTAL-REPLACEMENT 272,328.42 TRI CITY ANIMAL CONTROL 29.59 MEDICAL/DENTAL INSURANCE 65,798.67 CENTRAL STORES 0.00 PUBLIC FACILITIES DIST 0.00 PAYROLL CLEARING 208,231.53 DD CONSTRUCTION 25,347.77 GRAND TOTAL ALL FUNDS: $ 1.354,708.91 3(b).1 AGENDA REPORT FOR: City Council DATE: October 13,2010 TO: Clary Crutchfiel onager REGULAR; October 19,2010 Rick Terway, Administrative&Community Services Director FROM: Dunyele Mason, Financial Services Manag SUBJECT: BAD DEBT WRITE-OFF'S/COLLECTION. 1. REFERENCE(S): Write-off and collection lists are on file in the Finance Department, II. ACTION REQIjESTE.D OF COUNCILISTAFF RECOMMENDATIONS: MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parkbig) accounts receivable in the total amount of $220,811.56 and, of that amount, authorize$161,415.58 be tuned over for collection. III. HISTORY AND FACTS BRIEF; 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under $10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for collection exceed$10.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off's including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNT'S RECEIVABLE -These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT — LTENS — These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY—These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those subtn.itted for collection exceed $1.0.00. 6. GENERAL- These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. Amount Direct Referred to Total Write-off's Collection Write-offs Utility Billing $ .00 .00 .00 Ambulance $ 58,510.98 7,190.58 65,70I.56 Court A/R $ .00 153,218.00 153,218.00 Code Enforcement $ 885.00 1,007.00 1,892.00 Cemetery $ .00 .00 .00 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: S 59,395.98 161,415.58 220,811.56 IV. [DMLNUTRATiVEROUTING cc: Dot French,Municipal Court Clerk 3(b)w2 AGENDA REPORT NO. 27 FOR: City Council October 6, 2010 TO: Gary Crutchfie � Manager Regular Mtg.: 10/18/10 Ahmad Qayoun i, �blic Works Director FROM: Michael McSI� City Engineer SUBJECT: DEDICATION DEED: Deed for a portion of Pearl Street 1. REFERENCE(S): 1. Vicinity Map 2, Right-of-Way Dedication Deed from Housing Authority of the City of Pasco & Franklin County. 3. Housing Authority of the City of Pasco & Franklin County Resolution #10/11-866 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 10/18: MOTION: I move to accept the dedication deed from the Housing Authority of the City of Pasco & Franklin County for a portion of Pearl Street. III. FISCAL IMPACT None IV. HISTORY AND FACTS BRIEF: A. The Franklin County PUD requested to relocate their driveway from 4"' Avenue to Jan Street. The City is in favor of this relocation as it benefits traffic flow and safety along 4"' Avenue. The City, with financial assistance from the PUD, has agreed to make improvements to Jan Street, 3"d Avenue and Pearl Street to accommodate the relocation. In order to construct these improvements additional right of way was needed along Pearl Street. B. The City has obtained a signed dedication deed for the necessary right of way along Pearl Street, 3(c) R 6 2olrH AVE ELI H Z y H -3 E--+ 70ry qV y 0 �5f3 �D r � � G cod"' O � m ,Dt • � a C � After Recordins!4 Return To: City of Pasco,Washington Attn: City Planner 525 North 3`a Pasco, WA 99301 DEDICATION DEED Tax Parcel No. 113-460-158 THE CYRANTOR(S), Housing authority of Pasco & Franklin County, by donation pursuant to RCW 35A.79.010, dedicates, conveys and quit claims to the GRANTEE, THE CITY OF PASCO, a Municipal Corporation of the State of Washington, for the public use, as a public right-of-way, all interest in the land described as follows: That portion of the southwest quarter of the southwest quarter of Section 20, Township 9 North, Range 30 East more.accurately described as follows: Beginning at the Southwest conger of the Plat of Bolin Addition,filed for record in the office of the County Auditor,Franklin County, Washington,being the true point of beginning;thence along the south line of Pearl Street,South 89°01'03"East,355.00 feet to a line that is parallel with and 355.00 feet east of the east line of 4"'Avenue;thence along said parallel line,South 00°46'57"West,40.00 feet to a line that is parallel with and 40 feet south of the south line of Pearl Street;thence along said parallel line,North 89°01'03"West, 344.97 feet to the beginning of a 10.00 feet radius curve to the left, thence along the arc of said curve,through a central angle of 90 012'02", 15.74 feet to the east line of 4"'Avenue;thence along said east line,North 00°46'57"East, 50.04 feet to the true point of beginning. Containing 14,220 square feet more or less. Dedications Deed -1 Housing Authority of Pasco&Franklin County Dedication Said dedicated land appears on Exhibit `A' attached hereto. DATED this 4th day of_ October ,201 n. GRANTOR(S) Owner(s) Housing Authority of the City of Pasco & Franklj4 County F. J. Anderson, PHM, Executive Director 1i J.AL& STATE OF WASHINGTON ) ss. County of Franklin } On this 4th day of r ,2010, before me,the undersigned,duty commissioned and sworn,personally appeared F.J. Anderson to rne known to be theindividual(s)described above and who executed the within foregoing instrument as an a nt of the owner(s)of record,and acknowledged tome t kia h :ghelthey signed the same a is er/their free and voluntary act and deed,for the uses and purposes therein mentioned, an on oath stated tha he sheithey is/are authorized to execute the said instrument. GIVEN under by hand and o ficial seal t is day of October 12010. Lisa C. Richwine 4. ; ;,�.;f�••,� NOTARY PUBLIC in and for the State of Washington ' Residing at: Kennewick My Commission Expires: JanTua y 18, 2013 Dedication Deed-2 Housing Authority of Pasco&Franklin County Dedication EXHIBIT 'A' 4 co • I �4�� s w f EXTG. 20' R/W I i �------------------------ -- T.P.a.B!� -------S 59 001'03"_ E _ 355.00't/ %'�—S EA�,,- , 50.04'--.gyp / 00°46' 7" W N 89°01'03" W 344.97' 40.00' L=l5.74' 40' R/W DEDICATED � �, R=1o.oa' A=90 012'02" of W 1/2, NTE 1/4, SW 1/4, SW 1/4 of SEC. 20, T9N, R30E co _w `t z L5 z � � ° 4 o I a I HOUSING AUTHORITY OF PASCO AND FRANKLJN COUNTY DEDICATION RESOLUTION #10/11-866 AUTHORIZING SIGNATORY AUTHORITY FOR EXECUTIVE DIRECTOR TO EXECUTE CONTRACTS WITH CITY OF PASCO FOR THE GRANTING OF A RIGHT OF WAY ON HOUSING AUTHORITY PROPERTY DESCRIBED AS THAT PORTION OF THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 20, TOWNSHIP 9 NORTH RANGE 30 EAST September 30, 2010 WHEREAS,the Board of Commissioners of the Housing Authority of the City of Pasco &Franklin County (HACPFC)recognizes that the City'of Pasco (City)is currently planning the "North 0 Avenue Beautification Project"to enhance the appearance of the city entrance at North 4h Avenue,and; WHEREAS,the City and the Franklin County Public Utility District (PUD)have made an agreement to move the entrance to the PUD maintenance facility located on North 4d'Avenue as part of said project,and; WHEREAS,as part of the agreement between the PUD and the City,the City has agreed to develop the street known as Pearl Street adjacent to the Housing Authority property to City standards in order to provide an entrance to the PUD maintenance facility allowing large trucks to enter the facility, and; WHEREAS, in order to develop Pearl Street,the city has requested the Housing Authority grant a right of way described as:Beginning at the Southwest corner of the Plat of Bolin Addition,filed for record in the office of the County Auditor, Franklin County, Washington, being the true point of beginning; thence along the south line of Pearl Street, South 89°01'03"East, 355.00 feet to a line that is parallel with the 355.00 feet east of the line of 4`h Avenue; thence along said parallel line, South 00°46'57"West, 40.00 to a line that is parallel with and 40 feet south of the south line of Pearl Street; thence along said parallel line, North 89'01'03" West, 344.97 feet to the beginning of a 10.00 feet radius curve to the left, thence along the arc of said curve, through a central angle of 90°12'02', 15.74 feet to the east line of 4th Avenue; thence along said east line, North 00°4657" East, 50.04 feet to the true point of the beginning, containing 14,220 square feet more or less, and; WHEREAS, said improvements to Pearl Street would develop the road to city standards at no cost to the Housing Authority; and, WHEREAS,the City is obligated to maintain the improved portion of the right-of-way so that after the street improvement is installed,the city will maintain it, as indicated in the City Manager's letter of September 15, 2010. NOW,THEREFORE,BE IT RESOLVED that the Board of Commissioners of the Housing Authority of the City of Pasco&Franklin County hereby adopts Resolution#10/11-866 authorizing the Executive Director to execute the appropriate documents and agreements with the City of Pasco for the Right of Way along Pearl Street. PASSED AND ADOPTED by the Board of Commissioners of the Housing Authority of the City of Pasco& Franklin County in regular session, this 30th day of September 2010. sA { ` Chair,Board of Commi 'oners Seer of the Board F:Txecutivc\MainMPDATAIRESOLI)TIONS1866.res.doc AGENDA REPORT FOR: City Council October 13, 2010 TO: Gary Crutcbfie]L ,p �anager Regular Mtg.: 10/18/10 Rick White, Community & E gnomic Development Director' FROM: David 1. McDonald, City Plann r SUBJECT: FINAL PLAT (ME#Fl? 10-011) Cha el Hill Division II All American Homes L REFERENCE(S): 1. Overview Map 2. Vicinity Map 3, Final Plat (Council packets only; copy available for public review in the Planning office, the Pasco Library or on the city's webpage at htti)://www.1)asco- wfl.gov/webapp/cit-ycotincilrepoi-tsj. 11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 10/18: MOTION: I rnove to approve the final plat for Chapel Hill Division 11. III. FISCAL IMPACT: NONE IV, HISTORY AND FACTS BRIEF: A. The City Council previously approved a preliminary plat for the Chapel Hill Division 11, subdivision. The developer is now seeping final plat approval. B. The Division 11 subdivision is a single-family residential development located west of Saratoga Lane and north of the FCID irrigation canal. V. DISCUSSION: A. Prior to approval of a final plat, the developer is to either install all infrastructure or post a bond or other instrument that secures the financing for the infrastructure improvements. In this case, the developer has completed the infi•astructure improvements. 13. The final plat shows and contains information on primary control points, tract boundaries, dimensions, bearings, lot numbers and other necessary engineering data. In addition, the plat contains the required descriptions, dedication and acknowledgment, and approval sections. 3(d) Overview Applicant: All American Homes N Map File #: FP 10-0 11 �y�r. �1tI _-_"i � � •ti!s 1' : �•"�'"�'Rii�•'-� eiA�:'' w aarRlss+Iraa■rae R!+cv.;+rar. 9:r -•ra��■ K�f�lr,'J!�nHJ�lvNJ�., � 7■fi��� i� �iil� �`i�������a �i.....yM� ff &�Mr'a: ,4� 'r���f~"'�•i a._.a y,,y ,b .w '1` ��<►.:� �_ � � � ����.7f�a1`!d' � � _ ♦+: '�`°= r I� r//.e••aIIIJ'I• "'f•,i.<�•Ia"f Via ,!�� - .rte,• 4� 1:� ■ - r��1■�; < �;.y dt�s ura!.,.-�A Aar ' :,� •+ ••.' w � itlYr •xi' Wfd �I` - iii '; V� \■r „J• y .Lln�irfa � !•. v.^t' • *.y,■/. r•a fr .■■".c a _ •� �.*l � `�. �,.����1-. ■�JJIJII ~: � a!ars=�w�L+ a ■.:ash is �tirp/lille$„7i ry�� w u, r `♦ a,. a..ws3 .r.■■ss ►:• . may.. 1 �—:d:.�.. u:�.. . ' �- -• � - •��-� � r `Yfs.��got 1 +' f - -- r r�..�+y.., � i�iwy■.,r • F.1 oar+, _ 16 N r�ClKif' Z% I r i+�l ti vi !i! T��� --' r ti -� 1■ 2 .s�:-JY�4" �j�z"�.= .Idr!%rJM ]mir? it 1; �, .� .+�= -- f■ I d �. .. :{; ti,}�. r0�a� a !f' i ++ ; S V 4� r 1 _\ .. 1 . .rtear r( y� -T 01 .a 22. MORJ Nu moo A. Wii LO o ■ ir■! f. r. . 1 ' ��+ 'tIr atr�st ♦ ♦ � a 1 ♦ �. w .1 , ,*t� 1 , . ' �IEtar=�►r^ .- :S3�LC.w�� r. �t�lAt? •fii• 1i%G�S ��. "�I �l'�J6. --�1.e: ';if�t. ��� R'a!fff�l � x�~- IX �• � 1 �� -�' (�. 3~ �'y( �i �; �j�� <�a•. � 1 .t � ' ps G t'!r' il��Ciw�•1 •� �f����"d �.. :+p� �•R'1�ft ` •j!-GG��.. �!��• it �'�. ?L �c', * �i1. 5!'�•�"" rq[�_� '•'^ � � -s •1 _ t �,,, � IP-r3+.�•-J v ,.f� �.�. r S�� �,J -t 1��)�n!R��` Y�� ifi f 6� 04 �"" �R�r'A: � '” � isF,� ''�;��d't ��^'�r���: "�I'~rG '1�F� _ ._ . •.a�. _�::'. C= ..� J.i *v 11 Item:Vicinity -. Plat , , D Applicant: All American Homes Map File #: FP 10-0 �Is - �.MW --E _ a , ILI t 0 NO > `'. e . .� ♦w NR lw�, Ntg,LIk r _�� � MIN � - AGENDA REPORT FOR: City Council 10/7/2010 TO: Gary Crutchfi r Manager Workshop Mtg.: 10/11/2010 Regular Mtg.: 10/1 8/20 10 FROM: Rick Terway, Ijirector, Administrative & ►pity Services SUBJECT: Sole Source Purchase for Martin Luther King Center HVAC Components I. REFERENCE(S): 1. Proposed Resolution 2. Memo dated 9,30/2010 from Lee Kerr, City Attorney 11. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 10/11: Discussion 10/18: MOTION: I move to approve Resolution No. waiving competitive bidding requirements for the purchase of replacing HVAC components for Martin Luther King Community Center and authorizing purchase. III. FISCAL IMPACT: CDBG Funds IV. HISTORY AND FACTS BRIEF: A) City is authorized by RCW 39.04.280 to waive competitive bidding for purchases that are limited to a single source of supply. B) The Martin Luther King Center has 6 IIVAC units which were installed during the original construction in the mid 1970's. We recently replaced 2 of the failed units and a third one has failed and is shut down. The remaining three units are in very poor condition and could fail at any time. It is more cost effective to replace all the remaining units at one time. V. DISCUSSION: A) These HVAC units are part of the city wide central control system and it requires that the same equipment be used to keep the system operating, The sole provider of this equipment in our area is Apollo Sheet Metal Inc. B) Attached is a memorandum from the City Attorney with a detailed explanation of the sole source process. The RC-W requires council passing a resolution authorizing the purchase. C) Staff recommends passage of the attached resolution authorizing purchase and installation of the HVAC units, 3(e) RESOLUTION NO. 3e; - A RESOLUTION waiving competitive bidding requirements for the purchase of replacing HVAC components for the Martin Luther King Community Center; and authorizing purchase. WHEREAS, the City is authorized by RCW 39.04.280 to waive competitive bidding for purchases that are clearly and legitimately limited to a single source of supply; and WHEREAS, the City placed into service at the Martin Luther King Community Center the existing HVAC system which serves the facility for primary heating and cooling; and WHEREAS, the HVAC system used is Alerton Controls& Carrier HVAC units and the immediate replacement of components is necessary to provide heating for the upcoming winter season; and WHEREAS, the sole supplier of the HVAC components is Apollo Sheet Metal Inc.; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES RESOLVE AS FOLLOWS: Section 1. The City Council does hereby declare that the purchase of the HVAC components for the Martin Luther King Community Center is clearly and legitimately limited to a single source of supply, and that sole source of supply is Apollo Sheet Metal Inc. Section 2. The competitive bidding requirements for the City of Pasco are, hereby, waived,and the Pasco Administrative and Community Services Department is authorized to purchase from Apollo Sheet Metal Inc. the replacement HVAC components for utilization at the Martin Luther King Community Center in the sum of$ 53,569.00, plus applicable sales tax. Section 3. The City Manager is hereby authorized to execute all documents necessary and appropriate to consummate the purchase approved herein. PASSED by the City Council of the City of Pasco, Washington, this day of , 2010. CITY OF PASCO: Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Cleric Leland B. Kerr, City Attorney KERR LAW GROUP 7025 West Grandridge Blvd., Suite AC��VEC� Kennewick, Washington 99336-7724 (509) 735-1542 r ,. 2018 MEMORANDUM AOh11N.&COf�M. SERVICES TO: Rick Terway, Director Administrative & Community Services City of Pasco FROM: Leland B. Kerr IC39-- Attorney-at-La DATE: September 30, 2010 RE: Sole Source Contract for HVAC Replacement Components for the Martin Luther King Community Center The question was asked is whether the replacement components for the HVAC system at the Martin Luther King Community Center needs to be competitively bid, and if there are any additional requirements as a result of using Community Block Grant funding. RC W 39.04.280 provides the exceptions to municipal competitive bidding requirements for public works contracts and purchases. Competitive bidding procedures may be waived by Resolution of the City Council for purchases that are clearly and legitimately limited to a single source of supply. There have been several cases interpreting "sole source" purchasing. The primary concern is benefit and protection of the public. There must be a bonafide basis for determination there is but a single source of supply. In the case at hand, the replacement components for the HVAC system must be compatible with the HVAC major elements of the system. It appears in this case, since there are no reasonably available alternate components that will work with this system and the only other alternative will be literally the replacement of the entire system, this would qualify as a clear and legitimate single source of supply. As indicated above, specific findings will be included in the Resolution authorizing the contract. The City, as an alternative to the Resolution authorizing the contract, may adopt written policies that authorize waiving of the competitive bidding requirements. The criteria must be established and the ultimate contract and the factual basis for the exception must then be recorded and open to public inspection immediately after the contract is awarded. Rick Terway September 30, 2010 Page 2 While a purchasing procedure is presently being considered, it has not yet been adopted. Therefore, the Resolution method would not be necessary. The use of Community Block Grant funds does not change the statutory requirements for the sole source exemption. Likewise, other than documenting the justification for the sole source determination, there is nothing that prevents nor limits the use of a sole source contract. As indicated above, documentation is important. If you have any other questions or concerns in this regard, please do not hesitate to give me a call. LBK/sla AGENDA REPORT NO. 26 FOR: City Council October 1, 2010 TO: Gary Crutchfield, a lager Ahmad Qayoumi, c Works Director FROM: Michael McS 1 it),Engineer Regular Mtg.: 10/18/10 SUBJECT,: Accept Road fib Improvements, Project #t10-3-02 1. REFERENCE(S): 1. Resolution 11. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 10/18: MOTION: 1 move to approve Resolution No. �J ()accepting the work perfonned by Granite Northwest, Inc., under contract for the Road 68 Improvements, Project #10-3-02. Ill. FISCAL IMPACT: Arterial Street Fund IV. HISTORY AND FACTS BRIEF: A) On April 5, 2010, Council awarded the Road 68 Improvements, Project #10-3-02 to Granite Northwest, fiic. for $310,292.30. V. DISCUSSION: A) The filial project cost was $309,032.15. The work is noxv complete and staff recommends acceptance of this work. 3(f) RESOLUTION NO. 3DS0 A RESOLUTION ACCEPTING WORK PERFORMED BY GRANITE NORTHWEST, INC., UNDER CONTRACT FOR THE ROAD 68 IMPROVEMENTS, PROJECT #10-3-02. WHEREAS, the work performed by GRANITE NORTHWEST, INC., under contract for the Road 68 Improvements, Project 410-3-02, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW,THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by GRANITE NORTHWEST, INC., under contract for the Road 68 Improvements, Project #10- 3-02, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 18th day of October, 2010. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark Leland B. Kerr City Clerk City Attorney AGENDA REPORT FOR: City Council , October 12, 2010 TO: Gary Crutchfie i anager Regular Mtg.: 10/18/10 Rick White, Community & Elonomic Development Director 01� FROM: David I. McDonald, City Planner SUBJECT: STREET VACATION (MF# VAC 10-007) A portion of Main Avenue (Dress, Johnson and Winters) 1. REFERENCE(S): E. Vicinity Map 2. Proposed Resolution 3. Vacation Petition 11. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 10/18: MOTION: T move to approve Resolution No. 3�als I setting 7:00 p.m., Monday, November 15, 2010, as the time and date to conduct a public hearing to consider vacating a portion of Main Avenue. Ill. FISC:AI. IN4PACT: NONE IV. HISTORY AND FACTS BRIEF: A. Two thirds of the property owners adjoining Main Avenue between Spokane Street and Salt Lake Street have petitioned to vacate that portion of Main Street abutting their property. 13. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is Novetxrber 15, 2010. 3{g} Vicin Item: Vacation - Ptn of Main Ave ity Applicant: Dress, Johnson and Winters N Map File #: VAC 10-007 MBP q, •t 4 t• Cir_ 7 1 '` '' rea to b 00 Vacated vr it ell w _ i i' A Reference 2 - Proposed Resolution RESOLUTION NO. A RESOLUTION FIXING THE TIME AND DATE FOR. A PUBLIC HEARING TO CONSIDER.THE VACATION OF A PORTION NORTH MAIN AVENUE WHEREAS, from time to time in response to petitions or in cases inhere it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE;, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating all of North Main Avenue lying between Spokane Street and Salt Lake Street, will be held before the City Council of the City of Pasco in the Council Chambers at 525 N. Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., on November 15, 2010. That the City Clerk of the City of Pasco give notice o#'said public heating as required by law. Passed by the City Council of the City of Pasco this 18`h day of October, 2010. Matt Watkins Mayor ATTEST; APPROVED AS TO FOIM: Debra L. Ciark, CMC Leland B. Derr City Clerk City Attorney Item: Vacation - Ptn of Main Ave Vicinity Map Applicant: Dress, Johnson and Winters File #: VAC 10-007 74 Area to be---- - z Vacated w W0007 4 i V V V I'a sy�y � � 1 Reference 3 - Vacation Petition Johnson FEE $200 CITY OF PASCO STREEV ALLEY VACATION PE'T'ITION MASTER FILE # N 0 C (b ,DLL- DATE SUBMITTED: M� - I, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: APPLICANT: PROPERTY OWNED (Legal Desc tion) Print Sign N Address: A � Phone # i . 3 Date o o - Print Name: Sign Name: Date Print Name: Sign Name: Date Reference 3 - Vacation Petition Dress - r FEE $200 CITY OF PASCO STREET/ALLEY VACATION PETITION MASTER FILE # DATE SUBMITTED: I, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: APPLICANT: PROPERTY OWNED (Legal Description) Print Name: /-7,4 Al c_ -- Sign Name: =—= Address: _%4- U �} J � Phone o - 6 -16'? Date �a10 Print Name: Sign Name: Date Print Name: Sign Name: Date Reference 3 - Vacation Petition Winters FEE $200 CITY OF PASCO STREET/ALLEY VACATION PETITION MASTER FILE # DATE SUBMITTED: I, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: 1." l t0 APPLICANT: PROPERTY OWNED (Legal Description) Print Name: 5 W d.�n aL�t s'�fw�4�! H -2.>4 l 2Z;Z Sign Name: ( 4 3 ,4q3 140 Address: Phone # -5ZA • : Date __fLj 3o I a> 14`}53 Print Name• i (o lib tW 0-4,?-UAA Sign Name: VV Date Print Name: Sign Name: Date AGENDA REPORT NO. 28 FOR: City Council October 12, 2010 TO: Gary Crutclzf field, anager Ahmad Qayoumi,:Public Works D rector FROM: Michael McShane, City Engineer Regular Mtg.: 10/18/10 SUBJECT: Accept 2009 Sewer Extension—Road 34 & Ella, Project 409-1-02 I. REFERENCE(S): 1. Resolution I1. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 10/18: MOTION: l move to approve Resolution No. accepting the work performed by Watts construction, Inc., under contract for the 2009 Sewer Extension—Road 34 & Ella, Project 909-1-02. Ili. FISCAL IMPACT: Sewer Utility IV. HISTORY AND FACTS BRIEF: A) On September 8, 2009, Council awarded 2009 Sewer Extension — Road 34 & Ella, Project 909-1-02 to Watts Construction, Inc. for $645,458.85. V. DISCUSSION: A) The final project cost was $686,961.18. The overage is due to utility and service conflicts. The work is now complete and staff recommends acceptance of this work. 3(h) RESOLUTION NO. �� - A RESOLUTION ACCEPTING WORK PF.,RFORivIED BY WATTS CONSTRUCTION, INC., UNDER CONTRACT FOR THE 2009 SEWER EXTENSION — ROAD 34 & ELLA, PROJECT #09-1-02. WHEREAS, the work performed by WATTS CONSTRUCTION, INC., under contract for the 2009 Sewer Extension — Road 34 & Ella, Project 409-1-02, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by WATTS CONSTRUCTION, INC., under contract for the 2009 Sewer Extension—Road 34 & Ella, Project 409-1-02, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 18th day of October, 2010. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark Leland B. Kerr City Clerk City Attorney GENERAL FUND OPERATING STATEMENT THROUGH SEPTEMBER 2010 CASH BASIS YTC % OF YTD TOTAL % OF 2010 2010 ANNUAL 2009 2009 TOTAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL REVENUE SOURCES: TAXES: PROPERTY 3,551,810 5,850,000 60.7% 3,456,577 5,746,237 60.2% SALES 6,237,493 7,700,000 81.0a/a 5,696,758 7,903,866 72.1% UTILITY 5,806,366 7;615,000 76.2% 5,919,405 8,408,836 70.4% OTHER 805,827 1,015,000 79.4% 728,311 1,200,322 60.7% LICENSES& PERMITS 1,467,256 1,020,200 143.8% 1,332,420 1,586,917 84.0% INTERGOV'TREVENUE 1,387,516 1,710,017 81.1% 962,457 1,841,103 52.3% CHARGES FOR SERVICES 1,936,326 2,807,220 69.0% 1,862,724 2,559,213 72.8% FINES & FORFEITS 676,961 927,700 73.0% 692,526 1,012,084 68,4% MISC. REVENUE 511,802 733,700 6918% 594,606 831,708 71.5% OTHER FIN. SOURCES 394,791 94,000 420.0% 209,546 281,602 74.4% TOTAL REVENUES 22,776,148 29,472,837 77.3% 21,455,330 31,371,888 68.4% REVISED BEGINNING FUND BAL 6,134,923 6,000,000 6,845,445 6,845,445 TOTAL SOURCES 28,911,071 35,472,837 81.5% 28,300,775 38,217,333 74.1% EXPENDITURES: CITY COUNCIL 89,702 116,525 77.0% 83,873 113,372 74.0% MUNICIPAL COURT 913,099 1,240,853 73.6% 924,599 1,271,360 72.7% CITY MANAGER 644,107 889,415 72,4% 588,411 846,087 69.5% POLICE 7,796,879 10,763,443 72.4% 8,072,127 11,113,466 72.6% FIRE 3,057,218 4,174,624 73.2% 3,020,903 4,183,650 72.2% ADMIN &COMMUNITY SVCS 4,084,409 5,315,423 76.8% 4,054,535 5,359,879 75.6% COMMUNITY DEVELOPMENT 773,113 1,035,931 74.6% 857,003 1,144,900 74.9% ENGINEERING 779,751 1,136,332 68.6% 860,612 1,247,386 69.0% MISC. NON-DEPARTMENT 2,953,009 4,197,325 70.4% 2,963,187 5,554,601 53.3% LIBRARY 911,845 1,300,875 70.1% 1,034,510 1,247,709 82.9% TOTAL EXPENDITURES 22,003,132 30,170,746 72.9% 22,459,760 32,082,410 70.0% ENDING FUND BALANCE 5,302,091 6,134,923 TOTAL EXPEND AND END FUND BALANCE 35,472,837 38,217,333 AVAILABLE CASH BALANCE 6,907,939 5,841,015 PERCENTAGE OF BUDGET ALLOCATED FOR 9 MONTHS 75.0% • Authorized but non-budget expenditures of $98,750 (cumulative) which will effectively reduce the ending fund balance. These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance at month end. The City's CAFR is prepared using the Accrual Basis of Accounting. These statements are intended for Management use only. 6(b) AGENDA REPORT FOR: City Council 1 October 13, 2010 TO: Gary Crutch a i, anager Regular Mtg.: 10/13,!10 Rick White, Community & t:conomic Development Director FROM: David 1. McDonald, City Planneij�' SUBJECT: STREET VACATION UFO VAC 10-006) A portion of Holden Street and Front Avenue Oxarc 1. REFERENCE(S): 1. Vicinity Map 11. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: Conduct Public Hearing: 10/18: MO'T'ION: 1 move to continue the public hearing on the Holden Street and Front Avenue vacation petition until 7:00 P.M., Monday, November 1 S, 2010. ITT. FISCAL IMPACT: NONE IV. HISTORY AND FACTS .BR EF: A. The two property owners adjoining the western end of Holden Street submitted a petition to vacate all of Holden Street lying west of Main Avenue and the entire unvacated portion of Front Avenue at the western end of Holden Street. B. On October 4, 2010 the Council continued the hearing on this platter until October 18, 2010. V. DISCUSSION: A. As a part of the vacation process the petitioners will need to revise the location of road improvements and storm water catch basins. Staff met with a representative of the petitioners on October 7, 2010 to explain the extent of the needed road and utility improvements. The petitioners have not coropleted their cost estimates and have asked that the Bearing be continued. Staff recommends the hearing be continued one month to give the petitioners ample time to complete their estimates. B. Because the public hearing was continued until October 18, 2010 the hearing will need to be opened and then continued again until November 15, 2010. 7(a) Item: Vacation - Holden St/Front Ave Vidn'tY A li• t 4 can : xarc pp Map File #: VAC 10-006 � ..` ,�� � •fir � :� � �� s 1w Poll c,. ,Area to b t Vacated ,..;1 . Ile 1�W� SST - -= AGENDA REPORT FOR: City Council J September 24, 2010 6 TO: Gary CrUtchilel 'tanager Workshop Mtg.: 10/11/10 Regular Mtg.: 10,118/10 FROM: Stan Strebel, Dc .uty City Manager ` SUBJECT: Prequalifcation for Public Works Construction I. REFERENCE(S): 1. Draft Ordinance H. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 10/11: Discussion 10/18: MOTION: 1 move to adopt Ordinance No. , amending Chapter 14.10 of the Pasco Municipal Code regarding Prequalification for Public Works Construction and, further, authorize publication by summary only. 111. FISCAL IMPACT: IV. HISTORV AND FACTS BRIEF: A) Part of the process in assuring the quality of construction, which will eventually become maintenance responsibility of the city (public works construction), is prequalifying contractors, by experience and capacity, to do such work. The city cuiTently prequalifies for work in excess of $300,000 in cost and has an abbreviated process for work of less than $300,000. Staff has identified yet a more simple prequalifrcation process for sidewalk work of less than $300,000. B) Due to limited technical issues for proper sidewalk installation, staff feels that a less restrictive prequalifcation process can be successfully utilized. Adopting the limited process will allow some smaller contractors greater opportunity to do sidewalk work in the city. Approval of the attached ordinance will authorize the limited prequalifrcation process for sidewalk work estimated at less than $300,000. V. DISCUSSION: A) Staff'recommends Council approval of the attached Ordinance. 8(a) ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, amending Chapter 14.10 of the Pasco Municipal Code entitled "Qualification for Public Works Construction"; and adding a new Section 14.10.025 ".Limited Prequalification Requirement." WHEREAS, the City of Pasco requires that contractors be qualified to perform public works construction; and WHEREAS, the City Council has determined that it is necessary and desirable to amend its regulation concerning prequalification of contractors; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Section 14.10.010 entitled "Bidder Responsibility and Qualification for Public Works Construction" of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: 14.10.010 BIDDER RESPONSIBILTY AND QUALIFICATION FOR PUBLIC WORKS CONSTRUCTION. A) Before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder eligible to be awarded a public works contract. The bidder must: 1) At the time of the bid submittal, have a certificate of contractor registration in compliance with Chapter 18.27 RCW, 2) Have a current state unified business identifier number. 3) If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required by Title 51 RCW; an employment security department number as required by Title 50 RCW; and a state excise tax registration number as required by Title 82 RCW. 4) Not he disqualified from bidding on any public works contract under RCW 39.06.010 or RCW 39.12.065 (3). B) Upon determination by the Public Works Director that unique or specialized skills are necessary for the construction of a public works project in compliance with the specifications and standards for such project as adopted by the City, additional supplemental bidding criteria may be required for determination of a responsible bidder for that project. Such supplemental criteria shall: 1) Demonstrate successful experience of at least two public works projects of the same nature and cost within the prior five (5) years. 2) Suee-,`,,41h- :•' Y' Demonstrate successful completion of a public works project of the same nature and character of the proposed project including, but not limited, to similar size and quantities, occupancy, staged-construction, continued use or accessibility during construction, or specialized construction techniques or processes 3) Demonstrate sufficient financial capacity to fulfill the contract. 4}-C)Supplemental criteria, the basis for evaluation, and appeal periods shall be provided in the invitation to bid or bidding documents. 3 1f the bidder fails to supply information requested e... eer-nin for determining, responsibility within the time and manner specified in the bid documents, the City may base its determination of responsibility upon any available information related to the supplemental criteria, or may find the bidder not responsible. 6�-)7 In the event the City determines the bidder not to be responsible, the City must provide in writing the reasons for the determination and provide the bidder an administrative appeal of the determination within the period specified within the bidding documents. (Ord. 3885, 2008). Section 2. That Section 14.10.020 entitled "Prequalifcation" of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: 14.10.020 PREQUALiF1CATION. A) It has been determined that the infrastructure improvements of the essential services providing transportational access, water, irrigation, storm water and sewer utilities, requires sufficient qualifications to provide for the health, safety and welfare of the citizens of the City. Every person or entity intending to bid and perform any construction, modification, extension or improvement affecting directly or indirectly any City utility or street infrastructure elements, including, but not limitcd to, streets, sidewalks (see exception for limited prequalification below), structures, sewer lines, water lines, storm drainage lines, irrigation lines, or appurtenances thereto, either by public works contract or by private development, shall prequalify for the performance of such work demonstrating that they posses op ssess the financial and technical ability, resources and experience to perform the work in accordance with the standards and specifications adopted by the City. Public works proposal forms shall only be issued to prequalifred contractors. Contractors may qualify for public works contracts having an estimated contract price of less than $300,000 by submission of a limited prequalification questionnaire (short form) with at least two (2) years demonstrated experience; and/or public works contracts having an estimated cost in excess of $300,000 by submission of the prequalification questionnaire (long form). The applicant may apply for prequalification in any or all of the following project categories: 1) Clearing, grubbing, grading and drainage. 2) Production and placing of crushed materials. 3) Bituminous surface treatment. 4) Asphalt concrete paving. 5) Cement concrete paving. 6) Street striping. 7) Traffic signals. 8) Street lights. 9) Water pipeline(up to 12 inches). 10) Water pipeline (greater than 12 inches). 11) Storm water facilities. 12) Sewer pipeline (12 foot and shallower). 13) Sewer pipeline (greater than 12 feet in depth). 14) Sidewalks/curb and gutter. 15) Landscaping parks/irrigation. 16) Pump stations. B) The City shall determine eligibility upon consideration of: 1) The documented ability, capacity and skill of' the contractor of at least two public works projects of similar size, nature and cost within the preceding five (5) year period. The criteria for determination of lack of necessary experience, organization, of technical qualifications shall be those identified in WAC 468-16-070. 2) Whether the contractor can perform promptly or within the time specified, without delay or interference. The criteria for determining the inability to comply with the performance schedule shall be as established by WAC 468-16-060. 3) The contractor's reputation, experience, and efficiency in performance and completion of similar public works projects. 4) The demonstrated quality of performance of previous public works projects by the contractor. The criteria for determination of unsatisfactory work performance shall be those identified in WAC 468-16-040, 5) The previous and existing compliances by the contractor with laws and ordinances relating to the contracts or services to be provided in the public works contract. 6) The demonstrated sufficiency of the financial resources to perform the contract which shall require a verified net worth of not less than the estimated cost of the public works project when multiplied by a factor of five. 7) Adequate bonding, and bonding history to demonstrate continuous uninterrupted bonding capacity. 8) The ability of the contractor to provide future maintenance and service for the work performed. 9) Satisfaction of all bidder responsibility requirements under PMC 14.10.010 (1) above. 10) Such other reasonable information as bears on integrity, judgment and skills of the contractor. The criteria for determination of an unsatisfactory record of integrity or judgment shall be based upon WAC 468-16-050. (Ord. 3929, 2009; Ord. 3885, 2008; Ord. 3455 Sec. 1, 2000.) Section 3. That new Section 14.10.025 entitled "Limited Prequalification Requirement" of the Pasco Municipal Code is hereby added and shall read as follows: 14.10.025 LIMITED PREQUALIFICATION REQUIREMENT. A person or entity intending to bid or perform sidewalk work only may be prequalified for public works sidewalk contracts havinp- an estimated contract price of less than $300,000 upon satisfaction of one of the following: A Demonstration of at least one 1 year experience as a sidewalk installer, or B) Demonstrate sidewalk installation experience of at least three (3) times the lineal footgge of sidewalk as is proposed forbid or installation.or C) Post a performance bond (on such form as is acceptable to the City) or cash deposit dual to 150%of the City Engineer's estimate for the proposed sidewalk work Section 4. That Section 14.10.030 entitled "Application Required" of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: 14.10.030 APPLICATION REQUIRED. The City shall, prior to furnishing any contractor desiring to bid upon any work affecting any City utility or street infrastructure element or for which a call for bid proposals has been published, with a contract proposal form, or any required application affecting the City utility services;texcept 'gte � render Ttl - f t#ti c�c t6•• t1iiijum.t''ivt'3 r for sidewalk construction or modification work under Section 14.10.025)9 require from the contractor answers to questions contained in the standard form questionnaire and financial statement which shall include a complete statement of financial ability and experience of the contractor to perform work affecting the City utility infrastructure elements or other public works. The questionnaire and financial statement shall contain a statement verified by the applicant that the information contained thereon is truthful and accurate. Whenever the City is not satisfied with the sufficiency of the answers contained in the questionnaire and financial statement or whenever the City determines that the contractor does not meet all of the requirements set forth in this section, it may refuse to furnish a contractor with a contract proposal form or reject any bid proposal submitted by the contractor, or deny any application effecting City utility or street infrastructure elements. Proof of current eligibility for bidding projects of the Washington State Department of Transportation, pursuant to RC'W 47.28.070, may be accepted by the City as compliance with this section. The City shall promptly determine and maintain a list of the responsible contractors eligible to perform services governed by this Chapter- Prequalification applications shall be reviewed every year and renewed every three (3) years with all information being updated including financial information, contract experience,bonding, and claims. (Ord. 3885, 2008: Ord. 3455 Sec. 1, 2000.) Section 5. This Ordinance shall take full force and effect five (5) days after its approval, passage, and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this day of , 2010. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debbie Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT FOR. City Counc ' October 12, 2010 l TO: Gary Crutch l r anager Regular Mtg.: 10/1 R/10 Rick White, Community& 9conornic Development Director FRONT: David I. McDonald, City Planner SUBJECT: ALLEY VACATION (.M.F# VAC 10-008 The north/south alle y in Block 137, Pasco Land Company's First Addition (City of Pasco) 1. REFERENCE(S): 1. Vicinity Map 2. Proposed Resolution II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 10/18: MOTION: I move to approve Resolution No. , setting 7:00 p.m., Monday, November 15, 2010, as the time and date to conduct a public hearing to consider vacating the north/south alley in Block 137, Pasco Land Company's First Addition" Ili. FISCAL IMPACT: NONE X.V. HISTORY AND FACTS BRIEF: A. Over the years, numerous streets and alleys have been vacated in the Pasco Land Company's First Addition and in the adjoining Freys Addition. As a result of these vacations a segment of alley has become land locked in Block 137, Pasco Land Company's First Addition. This alley is now surrounded by private property and is no longer accessible by the public or City maintenance crews. The alley has been fenced and has become more or less a private storage yard. Staff is recommending a hearing be set to consider vacating the alley. B. The City Council can initiate a street or alley vacation either by responding to a petition or by approving a resolution setting a hearing. In this case, staff recommends the Council pass a resolution setting a date for a hearing to consider vacating the land-locked.alley. C. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is November 15, 2010. 8(b) Vicinity Item: Alley - Pasco Land Co. Blk. 137 Applicant: City of Pasco Map File #: VAC 10-008 _ y Area to b r_ Vacated x CD m�j III Reference 2 - Proposed Resolution RESOLUTION NO. A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER TH.F. VACATION OF THE NORTH/SOUTH ALLEY IN BLOCK 137, PASCO LAND COMPANY'S FIRST ADDITION WHEREAS, from time to tin-ic in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF P,A,SCO: That a public hearing to consider vacating the north/south alley in Block 137 Pasco Land Company's First Addition, will be held before the City Council of the City of Pasco in the Council Chambers at 525 N. Third Avenue, Pasco, Washington, at the hour of 7:00 p.m., on November 15, 2010. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. Passed by the City Council of the City of Pasco this 18'h day of October, 2010. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra L. CIark, CMC Leland B. Kerr City Clerlc City Attonney AGENDA REPORT NO. 07 FOR: Cite Council October 12, 2010 TO: Gary Crutchfiel r Hager FROM: Jess GreenougA, Field Divisions Manager Regular Mtg,: 10/18/10 SUBJECT: Ratification of Award of Quote for Commercial Avenue Phase 3B, Pipe Line Casing, SR 395 & Foster Wells Road, Project No, 10-2-01 I. REFERENCE(S): IL ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 10/18: MOTION: 1 move to ratify the award for the low quote received for Commercial Avenue Phase 3B, Pipe Line Casing, SR 395 & Foster Wells Road, Project 410-2-01 per PMC 14,11.010 111. FISCAL IMPACT: Utility Fund IV. HISTORY AND FACTS BRIEF., A) This project is part of the Commercial Avenue Phase 3 - Boring SR 395 & Foster Wells Road project and is for the purchase of 300 lineal feet of pipe line casing. V. DISCUSSION: A) Staff received twenty four (24) quotes for the Commercial Avenue Phase 3B, Pipe Line Casing, SR 395 & Foster Wells Road, Project 410-2-01. The low quote Nvas received from J,D. Fields & Company for a price of 5125,22 per lineal fool (not including sales tax). 13) A Notice to Proceed was issued to J,D. Fields & Company on October 4"' for the purchase of the pipe. Staff recommends ratification of the award. 10(a) AGENDA REPORT NO. 25 FOR: City Council October 13, 2010 TO: Gary Crutchfield, C ager Alunad Qayoumi, Pliblic orks Directo FROM: Michael McS-A �, City Engineer Regular Mtg.: 10/18/10 SUBJECT: Award 2010 Sewer Extension, Project 410-1-01 I. REFERENCE(S): 1. Vicinity Map 2. Bid Summary II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDA'T'IONS: 10/18: MOTION: I move to award the low bid for the 2010 Sewer Extension, Project #10-1-01 to Rotschy, Inc. in the amount of $241,750.25, plus applicable sales tax, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Water/Sewer Fund IV. HISTORY AND FACTS BRIEF: A) On October 13, 2010, staff received eight (8) bids for the 2010 Sewer Extension, Project 410-1-01. The low bid was received from Rotschy, Inc. in the amount of $241,750.25. The second lowest bid was received from Premier Excavation, Inc. in the amount of $260,312.15. The Engineer's Estimate for the project is $332,759.00. V. DISCUSSION: A) This project involves the installation of approximately 3600 linear feet of 8" PVC sanitary sewer and trench patching. Staff reconunends award of the contract to Rotschy, Inc. 10(b) w y 26T AVE � � O J - ,11� U7 HA I �Ol 0 p m n m z -- gO VE o O f Tl cot � I � z IZ- p n `' Z City of Pasco 2010 Sewer Extension Project No. 10-1-01 October 13, 2010 BID SUMMARY Total 1. Rotschy, Inc. $2411750,25 2. Premier Excavating $262,921 .15 3. Tapani Underground $271,666.00 4. Hurst Construction $273,835.25 5. Culbert Construction $275,608.26 6. MRM Construction $303,201.93 7. Sharpe & Preszler Construction $307,454.55 8. Ray Poland & Sons $439,581.65 Engineer's Estimate $332,759.00