HomeMy WebLinkAbout2010.08.02 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 P.M. August 2, 2010
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated July 19, 2010.
2. Minutes ofthe Special Pasco City Council Meeting dated July 26, 2010.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,032,985.08 ($335,797.51 in the form of Wire
Transfer Nos. 5516, 5521 and 5525; $38,812.08 in the form of Electronic Fund Transfer No.
1020 and 1021; and $658,375.49 consisting of Claim Warrants numbered 178007 through
178194).
2. To approve Payroll Claims in the amount of $2,787,752.19, Voucher Nos_ 41215 through
41515; and EFT Deposit Nos. 30038472 through 30039320.
(c) Tourism Promotion Agreement:
1. Agenda Report from Gary Crutchfield, City Manager dated July 19, 2010.
2. Proposed Contract.
3. Graph, Hotel Taxes 2000-2009.
To approve the five-year agreement with the `Fri-Cities Visitor & Convention Bureau for
promotion of tourism and, further,authorize the Mayor to sign the agreement.
(d) Self Contained Breathing Apparatus Purchase:
1. Agenda Report from Robert Gear,Fire Chief dated July 20, 2010.
2. Resolution No. 3259, Sole Source Purchase.
3. Purchase Quotation from ScaWestcm.
To approve the purchase of MSA Self Contained Breathing Apparatus (SCBA) from SeaWestern
Fire Fighting Equipment in the sum of$159,480 plus applicable tax and, further, authorize the
City Manager to sign such purchase order.
(e) Professional Services Agreement for Park and Recreation Plan Update:
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
July 19, 2010.
2. Proposed Agreement.
To approve the Professional Services Agreement with Studio Cascade for the Comprehensive
Park and Recreation Plan update and, further, authorize the City Manager to execute the
agreement.
(f) Bargaining Contract for Uniformed Police Department Represented Employees:
1. Agenda Report from Lynne Jackson,Human Resources Manager dated July 21, 2010.
2. Proposed Collective Bargaining Agreement.
3. Memorandum of Agreement.
(Attachments in Council packets only; copy available for public review in the Human
Resource office, the Pasco Library or on the city's webpage at http://www.ppsco-
wad ov/weba-0i�/cit-�-couneilre,DQM(dated 7/26).]
To approve the Collective Bargaining Agreement with the Pasco Police Officers Association,
uniformed employees, for years 2008-2010 and, further, authorize the Mayor to sign the
agreement.
Regular Meeting 2 August 2, 2010
*(g) Final Plat(MF#FP 10-005)First Place,Phase 2(Craig Angelo):
1. Agenda Report from David 1.McDonald, City Planner dated July 28, 2010.
2. Overview Map.
3. Vicinity Map.
4. Final Plat (Council packets only; copy available for public review in the Planning office, the
Pasco Library or on the city's webpage at Ltt,-,;I/www.12a5rQ-wa,<-,Qv/weba)p/
c1 t councilre ports).
To approve the final plat for First Place,Phase 2.
(h) Resolution No.3260, a Resolution of the City of Pasco, Washington,providing guidelines for the
sale of surplus firearms pursuant to Chapter 2.46 of the Pasco Municipal Code.
1. Agenda Report from Stan Strebei,Deputy City Manager dated July 6, 2010.
2. Proposed Resolution.
To approve Resolution No. 3260,providing guidelines for the sale of surplus firearms.
*(i) Resolution No. 3261, a Resolution accepting work performed by Dardan Enterprises, Inc., under
contract for Martin Luther King Remodel Project.
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
July 29,2010.
2. Resolution.
To approve Resolution No. 3261, accepting the work performed by Dardan Enterprises, Inc.,
under contract for the Martin Luther King Center Remodel Project.
(RC) MOTION: I move to approve the Consent Agenda as read_
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a) "Yard of the Month" Awards. (NO WRITTEN MATERIAL ON AGENDA) The following
Pasco residents have been invited to attend the Council meeting to receive Certificates of
Appreciation from the City Council for"Yard of the Month,"July 2010.
1. Rosalio and Annette Prieto,615 Fiesta Court
2. Larry Gordon, 1608 W.Yakima Street
3. Chris and Korey Barber.4804 Malaga Drive
4. Michael and Michelle Dickinson, 10308 W.Argent Road
(b) "Business of the Month" Appearance Award. (NO WRITTEN MXrERIAL ON AGENDA)
The following Pasco business has been invited to attend the Council meeting to receive a
Certificate of Appreciation from the City Council for "Business of the Month Appearance
Award"for July 2010.
1. Les Schwab Tire Center, 5410 Road 68
5. VISITORS- OTHER TITAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b)
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
Q*(a) Street Vacation (MF#VAC 10-005)A Portion of Idaho Avenue (City of Pasco).
1. Agenda Report from David 1.McDonald,City Planner dated July 28,2010,
2_ Vicinity Map.
3. Vacation History Map.
4. Proposed Ordinance.
CONDUCT A PUBLIC HEARING
Ordinance No. ,an Ordinance vacating a portion of Idaho Avenue.
MOTION: I move to adopt Ordinance , an {Ordinance vacating a portion of Idaho Avenue
(a"d, tiirther,to authorize publication by summary only.
Regular Meeting 3 August 2, 2010
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Ordinance No. , an Ordinance of the City of Pasco, Washington, authorizing the
Initiation of a Petition for Condemnation of Real Property necessary for the construction of the
Lewis Street Overpass.
1. Agenda Report from Stan Strebel,Deputy City Manager dated July 19, 2010,
2. Notice to Property Owners.
3. Proposed Ordinance.
4. Map of Potentially Affected Properties.
MOTION: 1 move to adopt Ordinance No. authorizing the acquisition of real
pruperty necessary fen- the construction of the Luw s Slrc ul Overpass and, fug-tILO authnriZO
publication by suminary .c+nly.
(b) Resolution No. , a Resolution approving the Program Year 2011 Community
Development Block Grant Allocations and Annual Work Plan.
i. Agenda Report from Angela R.Pitman,Block Grant Administrator dated July 28, 2010.
2. 2011 CDBG Fund Recommendation.
3, 2011 CDBG Summary of Proposals.
4. Planning Commission Minutes dated 6/17/10 and 7/15/10.
5. Resolution Approving 2011 Allocations and Annual Work Plan.
MOTION: I move to approve RusA*Ltioo No, approving the City's 2011 C DBCT
Allocations and annual Work flan.
*(c) Resolution No. a Resolution accepting the Planning Commission's recommendation and
approving a Special Permit for the expansion of a children's daycare center at 3605 West Ruby
Street.
1. Agenda Report from Shane O'Neill, Planner 1 dated July 22, 2010,
2. Vicinity Map.
3. Proposed Resolution.
4. Report to Planning Commission.
5. Planning Commission Minutes: dated 6/17/10 and 7/15/10.
MOTION: I move to approve Resolution No. , approving a Special Permit for the
ex.pansioii of a c:hiIdreii'a daycare:coarer at 3605 Wost Ruby Street_
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(None)
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File ¢...."
Q Quasi-Judicial Matter
REMINDERS:
1. 1:30 p.m,, Monday, August 2, KGH — Emergency Medical Services Board Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; AL YENNEY, Alt.)
2. 7:30 p.m., Tuesday, August 3, Richland City Hall — Regional Oversight Committee Presentation.
(MAYOR MATT WATKINS)
3. 12:00 p.m., Wednesday, August 4, 2601 N. Capitol Avenue— Franklin County Mosquito Control District
Board Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; AL YENNEY, Alt.)
4. 5:30 p.m., Thursday, August 5, Parks & Rec. Classroom — Parks & Recreation Advisory Council
Meeting. (COUNCILMEMBER SAUL MARTINEZ, Rep.; NUKE GARRISON, Alt.)
MINUTES
REGULAR MF:F;TING PASCO CrTY COUNCIL JULY 19, 2010
CALL TO ORDER
The meeting was called to order at 7;00 p.m. by Rebecca Francik, Mayor Pro-tem.
ROLL CALL:
Councilmeinbers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom
Larsen, Saul Martinez, and Al Ycnncy. Absent, Matt Watkins.
Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Stan Strebel,
Deputy City Manager; Richard Terway, Administrative & Community Services Director;
Rick White, Community & Economic Development Director; Robert Blain, Associate
Engineer; Denis Austin, Police Chief and Bob Gear, Fire Chief.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated July 6, 2010.
(b) Bills and Communications:
To approve General Claims in the amount of$1,600,046.35 ($74,075.95 in the form of
Wire Transfer Nos. 5509 and 5512; and $1,525,970.40 consisting of Claim Warrants
numbered 177785 through 178006).
To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking)
accounts receivable in the total amount of$236,460.76 and, of that amount, authorize
$125,083.10 be turned over for collection..
(c) Resolution No. 3259, a Resolution approving the purchase of SCBA from
Sea-Western Fire Fighting Equipment.
To approve Resolution No. 3259, authorizing the purchase of Self Contained Breathing
Apparatus (SCBA) from a sole source supplier.
MOTION: Mr. Garrison moved to approve the Consent Agenda as read. Mr. Martinez
seconded. Motion carried by unanimous Roll Call vote.
REPORTS FROM COMMITTEES ANDIOR OFFICERS:
Mr. Yenney reported on the Pasco Chamber of Commerce Luncheon and the Hanford
Area Economic Investment Fund meeting.
Mr. Garrison reported on the Hanford Communities Governing Board meeting.
Mr. Larsen attended the Senior Citizens Advisory Conlmitt.ee meeting and the Franklin
County Emergency Management Council meeting.
Mr. Martinez reported on the Pasco Downtown Development Association meeting.
Mr. Hoffmann commented on the General Fund Operating Statement through June 2010.
1 3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 19, 2010
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
2010.1ustice Assistance Grant:
Council and staff discussed the details of the grant.
MAYOR PIZO-'rEM FRANCIK DF.C'LARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2010
JUSTICE ASSISTANT GRANT.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST, AND THERE BEING
NONE,MAYOR PRO-TEM FRANCIK DECLARED THE PUBLIC HEARING CLOSED.
MOTION: Mr. Martinez moved to authorize the application for 2010 Justice Assistance
Grant funding to purchase electronic control devices. Mr. Garrison seconded. Motion
carried unanimously.
UNFINISHED BUSINESS:
Resolution No. 3257, a Resolution authorizing application for funding assistance for
a Washington Wildlife and Recreation Program (WWRP) Project to the Recreation
and Conservation Office (RCO) as Provided in Chapter 79A.15 RCW Acquisition of
Habitat Conservation and Outdoor Recreation Lands.
Council and staff discussed the details of the grant.
MOTION: Mr. Garrison moved to approve Resolution No. 3257, authorizing application
for funding assistance for a Washington Wildlife and Recreation Program (WWRP)
Project to the Recreation and Conservation Office (RCO). Mr. Yenncy seconded. Motion
carried unanimously.
NEW BUSINESS:
Award 2014 Street Overlays, Project No. 10-3-01:
MOTION: Mr. Garrison moved to award the low bid for the 2010 Street Overlays,
including all alternates, Project No. 10-3-01,to A&B Asphalt, Inc., in the amount of
$647,045.04 and, further, authorize the Mayor to sign the contract documents. Mr.
Martinez seconded. Motion carried by unanimous Roll Cali vote.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:31 p.m.
APPROVED: ATTEST:
Matt Watkins, Mayor Debra L. Clark, City Clerk
PASSED and APPROVED this 2"d day of August, 2010.
2
MINUTES
SPECIAL MEETING PASCO CITY COUNCIL I.t_11,Y 26, 2010
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor.
ROLL CALL:
Councilmernbers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom
Larsen, Matt Watkins and Al Yenney.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Deputy City Manager; Richard Terway, Administrative & Community Services
Director; Rick White, Community & Economic Development Director; Denis Austin,
Police Chief; Robert Gear, Fire Chief; Michael McShane, City Engineer and Lynne
Jackson, Human Resources Manager.
The meeting was opened with the Pledge of Allegiance.
BUSINESS ITEMS:
CLOSED RECORD APPEAL - Rezone (NZF 4L10-001) Rezone from C-2 to C-1
(Dance Hall Use — 117 S. 5`h Avenue):
Mr. Kerr explained the closed record appeal process.
MAYOR WATKINS DECLARED THE CLOSED RECORD APPEAL OPEN TO
COUNCIL FOR CONSIDERATION,
Council discussed the record.
MOTION: Mr, Garrison moved, based on the Tune 17, 2010 Planning Commission
Findings of Fact, to accept the Planning Commission's recommendation and deny the
rezone at 117 S. 5th Avenue from C-2 to C-1. Ms. Francik seconded. Motion carried 5-2.
No Hoffmann and Larsen.
Final Assessment Roll for Local Improvement District No. 145 — "A" Street
Improvements:
Mr. McShane explained the twelve-step LID process.
MAYOR WAATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE FINAL
ASSESSMENT ROLL FOR LOCAL IMPROVEMENT DISTRICT NO. 145 — "A" STREET
IMPROVEMENTS.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING
NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSRO.
Ordinance No. 3966 an Ordinance approving and confirming the assessments and
assessment roll of Local Improvement District No. 145 for the improvement of `A'
Street from Elm Avenue to East Road 40, to City standards, including curb, gutter,
storm water utility system, bicycle path, and roadway, and certain water and sewer
utility system improvements, as provided by Ordinance No. 3872, and levying and
assessing a part of the cost and expense thereof against the lots, tracts, parcels of land
and other property as shown on the assessment roll.
MOTION: Ms. Francik moved to adopt Ordinance No. 3966, approving and confirming
the assessments and assessment roll of Local Improvement District No. 145 for the
improvement of `A' Street from Elm Avenue to East Road 40, to City standards. Mr,
Garrison seconded. Motion carried unanimously.
1 3(a).2
MINUTES
SPECIAL MEETING PASCO CITY COUNCIL JULY 2b, 2010
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:34 p.m.
APPROVED: ATTEST:
Matt Watkins, Mayor Debra L. Clark, City Clerk
PASSED and APPROVED this 2nd day of August, 2010.
2
CITY OF PASCO
Council Meeting of:
August 2, 2010
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the ndLdd hereby rtify under penalty of perjury that the materials have been furnished, the
services na labor pe armed as described herein and that the claim Is a just, due and unpaid
obligation city and th we are authorized to authenticate and certify to said claim.
Gary Cru hfe ity ag Rick Terway
Director Administrative&Community Services
We, the undersigned City Councilmember;of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
Nc.s 5516, 5521 and 5525 in the amount of$335,797.51, have been authorized; that Electronic Fund Transfer
No,s 1020 and 1021 in the amount of$38,812.08 have been authorized;that Check No's 178007 through 178194
are approved for payment in the amount of$65$,375.49,for a combined total of$1,032,965.08 on this 2nd day of
August, 2010.
Councilmember Councilmember
SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 1,856.77
Judicial 4,466.90
Executive 2,994.55
Police 166,973.81
Fire 4,222.37
Administration &Community Services 65,744.58
Community Development 2,863.73
Engineering 3.461.03
Non-Departmental 40,186.71
Library 98,600.07
TOTAL GENERAL FUND: 391,370.52
STREET 4,094.43
C. D. BLOCK GRANT 15,642.70
KING COMMUNITY CENTER 131.44
AMBULANCE SERVICE 6.028.77_
CEMETERY 796.12
ATHLETIC PROGRAMS 2,077.33
SENIOR CENTER 1,638.19
MULTI MODAL FACILITY 197.86
RIVERSHORE TRAIL & MARINA MAIN 491.22
LITTER CONTROL 2,708.93
REVOLVING ABATEMENT 727.50
PARKS FUND 0.00
TRAC DEVELOPMENT 18,489.08
STADIUM/CONVENTION CENTER 8,103.81
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
GENERAL CONSTRUCTION 29,749.70
WATERIS E W E R 65,717.81
EQUIPMENT RENTAL-OPERATING 29,476.37
EQIPMENT RENTAL REPLACEMENT 907.61
TRI CITY ANIMAL CONTROL 46,911.53
MEDICAL/DENTAL INSURANCE 367,389.86
CENTRAL STORES 0.00
PUBLIC FACILITIES DIST 0.00
PAYROLL CLEARING 37,696.23
LID CONSTRUCTION 2,638.07
GRAND TOTAL ALL FUNDS: $ 1,032,985.08
3�b�. 1
CITY OF PASCO
Council Meeting of:
Payroll Approval August 2, 2010
The City Council
City of Pasco
Franklin County, Washington
The following is a summary of payrolf claims against the City of Pasco for the month of
July 2010 whic r pr ted herewith for your review and approval.
Gary . Crutchfie ity anager Rick Terway,Administrative &Community Services Director
We, the undersigned City Council members of the City Council of the City of Pasco, Franklin County,
Washington, do hereby certify that the services represented by the below expenditures have been received
and that payroll voucher No's. 41215 through 41515 and EFT deposit No's. 30038472 through 30039320
and City contributions in the aggregate amount of$2,787,752.19 are approved for payment on this
2nd day of August 2010.
Councilmember Councilmember
SUMMARY OF PAYROLL BY FUND
GENERALi=UND:
Legislative $ 10,847.00
Judicial 104,999.49
Executive 88,658.24
Police 768,168.27
Fire 397,985.53
Administrative& Community Services 493,562.85
Community Development 101,243.74
Engineering 107,847.92
TOTAL GENERAL FUND 2,073,313.04
CITY STREET 42,788.77
BLOCK GRANT 21,381,99
MARTIN LUTHER KING CENTER 7,965.38
AMBULANCE SERVICE FUND 180,872.56
CEMETERY 11,827.71
ATHLETIC FUND 3,090.27
SENIOR CENTER 17,915.44
STADIUM OPERATIONS 0.00
MULTI-MODAL FACILITY 0.00
BOAT BASIN 0.00
REVOLVING ABATEMENT FUND 0.00
TASK FORCE 0.00
WATER/SEWER 392,968.20
EQUIPMENT RENTAL -OPERATING 35,628.83
GRAND TOTAL ALL FUNDS $ 2,787,752.19
Payroll Summary
Net Payroll 1,460,546.49
Employee Deductions 800,299.41
Gross Payroll 2,260,845.90
City of Pasco Contributions 526,906.29
Total Payroll $ 2,787,752.19
3(b).2
AGENDA REPORT
TO: City Council I July 19, 2010
FROM: Gary Crutch, 1 1 Y Manager Workshop Mtg.: 7126/10
Regular Mtg.: 8/2/10
SUBJECT: Tourism Pro tion Agreement
I. REFERENCE(S):
1. Proposed Contract
2. Graph, Hotel Taxes 2000-2009
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
7/26: Discussion
8/2: MOTION: I move to approve the five-year agreement with the Tri-Cities Visitor
& Convention Bureau for promotion of tourism and, further, authorize
the Mayor to sign the agreement.
III. FISCAL IMPACT:
Approximately $100,000 annually; Stadium and Convention Center Fund
IV. HISrI'ORY AND FACTS BRIEF:
A) The City of Pasco, as many other cities around the state, initiated collection of the
hotel-motel tax (room tax) in the early 1970s. At that time, the room tax was to be
used for construction and operation of stadiums and convention centers. State law
was subsequently changed to include "promotion of tourism" as an eligible activity
for the room tax funds.
B) The city began contracting with the Tri-Cities Visitor & Convention Bureau
(Bureau) in that decade and has continued to do so since. In 1995, the city agreed to
a new contract arrangement whereby a fixed percentage of the previous five-year
rolling average annual receipts was to be paid to the Bureau for its visitor/tourism
promotion services. The same contract was established for the cities of Kennewick
and Richland as well, resulting in about 50% of the two percent room tax throughout
the Tri-Cities being allocated for the Bureau's effort to promote tourism for the Tri-
Cities region.
C) The effort of the Bureau to promote visitor traffic within the Tri-Cities is strongly
evidenced by the growth in room tax collected by the city over the past five years in
particular. Though Pasco has the fewest of available hotel rooms compared to the
other two cities, substantial growth has occurred in part due to the Bureau's
implementation of an effective sports marketing division. That effort makes better
use of the unique facilities developed by the city over the past 15 years in the vicinity
of TRAC (soccer complex, softball complex, etc.).
V. DISCUSSION:
A) The need for visitor promotion effort is clear and the success of the Bureau in its
pursuits is evidenced by the city's growth in roam tax receipts. The proposed
contract is substantially the same as the previous one and staff recommends its
approval.
3(c)
AGREEMENT FOR THE PROMOTION OF TOURISM
THIS AGREEMENT is entered into between the CITY OF PASCO, a municipal
corporation, hereinafter referred to as the "City", and the TRI-CITIES VISITOR AND
CONVENTION BUREAU, a non-profit corporation, hereinafter referred to as the "Bureau,"
For the mutual considerations set forth herein, the parties agree as follows:
I. The Bureau agrees to perform promotional services for the City including, but not limited to,
advertising, publicizing and otherwise distributing information for the purpose of attracting
visitors and encouraging tourist expansion to and within the City. In providing such services
the Bureau shall:
1. Develop and implement a marketing and promotional plan that advertises and promotes
the Tri-Cities and the City for the purpose of attracting visitors, Appropriate activities
would include the publication and distribution of a visitor guide, brochures, participation
in travel shows, conducting advertising campaigns and other activities designed to
promote the attractions of this area in targeted markets.
2. Manage and execute a comprehensive website and internet marketing campaign
designed to educate travelers, assist local tourism businesses in staff recruitment 8z
relocation efforts, and complement City economic development strategies.
3. Provide City staff with accurate and detailed information on tourism statistics including
but not limited to hotel occupancies, economic impact figures, and group histories to
support the City's efforts to recruit businesses within the hospitality industry.
4. Act as a membership organization and liaison to small businesses located in Pasco that
are dependent on tourism spending for financial success.
5. Solicit convention business and sports tournaments for the Tri-Cities and the City at the
regional and state level through activities such as:
A. Calling upon convention and sports planners and executives of organizations and
groups to solicit sports, meetings and conventions in the Tri-Cities and the City.
B. Researching convention and sports leads and contacting convention representatives
of association groups and tournament representatives of sports groups, promoting the
Tri-Cities and the City and offering convention and sports planning assistance.
C. Preparing and distributing invitational convention and sports packets including
information on the Tri-Cities and the City and the convention and sports facilities
available therein.
b. Provide prospective sports organisation and convention representatives with
familiarization tours of venues and convention hotel facilities in the Tri-Cities and the
City for the purpose of assisting in the selection of a hotel(s) and/or other venues in
which to hold sports tournaments, conventions and meetings.
AGREEMENT FOR THE PROMOTION OF TOURISM Page 1 of 3
7. Provide convention chairpersons and/or .association executives and sports tournament
directors with a bid packet and a planner's workbook to assist in planning conventions
and/or sports tournaments.
8. Assist future conventions and sporting events in maximizing attendance through pre-
event promotion. Produce promotional brochures, flyers, press releases, display booths
and marketing materials to be used twelve to eighteen months prior to the event to
increase awareness and create enthusiasm for attendance at Tri-Cities events.
9. Operate a visitor information center in the Tri-Cities, providing literature and
information to visitors to the Tri-Cities and the City and encouraging visitors to stay in
the area. The visitor information center includes a toll free (800#) call center, to
encourage visitor inquiries nationwide.
10. Include advertising material in promotional packets and other releases promoting regular
Tri-City activities and events.
11. Reserve a seat on the Bureau's Board of Directors for representation by the City
Manager or City Council Member,
12. Specific activities to be undertaken by the Bureau each year reflecting actions to be
taken in the above-noted categories of service shall be detailed in an annual work plan.
The work plan will be presented to the City for approval in February of each year.
11. For the services herein contemplated and more fully described in the annual work plan. the
City agrees to pay the Bureau fifty percent (50%) of the annual average hotel/motel tax
receipts of the City collected from the first two percent (2%) levied for the live year period
immediately preceding each year of the contract period. The Bureau shall invoice the City
for such services on a monthly basis on the 1" of each month for the services provided the
month prior.
On or before August 15 each year, the Bureau shall deliver a mid-year review and provide a
written status report detailing the services provided and the activities and accomplishments
of the Bureau. A formal presentation to the City Council will be made if requested.
III. Pursuant to the governing statute, RCW 67,28.1815, restrictions have been placed on the use
of hotel/motel tax funds as set forth in relevant part as follows:
"...used solely for the purpose of paying all or any part of the cost of tourism promotion,
acquisition of tourism-related facilities, or operation of tourism-related facilities."
Funding is conditioned upon the Bureau entering into this agreement setting forth the
purposes for which the funds will be used, providing a procedure for a project-end
accounting and insuring compliance with the statute.
AGREEMENT FOR THE PROMOTION OF TOURISM Page 2 of 3
To this end, the parties agree as follows:
1. The Bureau agrees to expend such funds to promote tourism in compliance with RCtiV
67.28.1815.
2. At the conclusion of the calendar year, the Bureau shall provide a complete accounting
of the expended fiends and the purposes therefore.
3. In the event the accounting indicates that funds were used for purposes not permitted by
RCW 67.28.1815 the Bureau shall, within 30 days or notification by City to the Bureau
of such improper expenditures, remit the disallowed arnount back to the City,
4. hailing of the Bureau to either provide the accounting or remit disallowed funds as
required herein shall constitute a breach of this agreement. The remedies available to the
City shall include but not be limited to, return of all funds delivered to the Bureau and
denial of the right of the Bureau to apply for any future funding,
5. In the event suit is filed to enforce the terms and conditions of this agreement the non-
prevailing party agrees to pay the costs and reasonable attorney fees of the prevailing
party.
IV. This agreement shall be effective January 1, 2011 and shall expire on December 31, 2015,
provided, however, the City may terminate the agreement with at least one (1) year written
notice delivered to the Bureau,
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed this
day of , 2010.
CITY OF PASCO:
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kern, City Attorney
TRI-CITIES VISITOR AND CONVENTION BUREAU:
John Bookwalter, Chairman of the Board Kris Watkins, President & CEO
AGREEMENT FOR THE PKONIOTION OF TOURISM Page 3 of 3
City of Pasco
Hotel/Motel Tax History
2000 - 2009
250,000
200,000
150,000
i
100,000
_ f
50,000
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
AGENDA REPORT
FOR: City Council July 20, 2010
TO: Gary Crutchfie y 'Tanager Workshop Mtg.: 7/26/10
Regular Mtg.: 812/10
FROM Robert Gear, Fire Chief
SUBJECT: Self Contained Breathing Apparatus Purchase
I. REFERENCE(S):
1. Resolution 3259, Sole Source Purchase
2. Purchase Quotation from SeaWestern
H. ACTION REQUESTED OF COUNCIL f STAFF RECOMMENDATIONS:
7/26: Discussion
8/2: MOTION. 1 move to approve the purchase of MSA Self Contained Breathing
Apparatus (SCBA) from SeaWestern Fire Fighting Equipment in
the sum of 5159,480 plus applicable tax and, further, authorize the
City Manager to sign such purchase order.
III. FISCAL IMPACT:
$50,000 (approximately) City Funds
$100,200 Federal Funding
IV. HISTORY AND FACTS BRIEF:
A) The 2010-2015 CTP identified the need to replace the current SCBA by 2013 due
to age. As funding for this replacement was not yet identified the City Manager
approved seeking grant funding prior to the replacement date. The first grant
funding application was submitted in 2009 and the city was successful in securing
federal Homeland Security funding assistance.
B) The Pasco fire department uses an SCBA that is peculiar to this agency and not
one used by all neighboring agencies. This difference can lead to operational
issues with neighboring agencies when operating together. In its worst case, it
could delay the rescue of a downed firefighter due to incompatibility issues.
C) Current model SCBA must be shipped to Seattle for maintenance and repair. By
purchasing SCBA common to neighboring agencies, we will be able to join a
repair and maintenance cooperative with approximately 12 other fire agencies.
This will reduce cost and "out of service" time for our equipment,
V. DISCUSSION:
A) The city's share of the projected purchase will come from the fire and ambulance
operating budgets.
B) We will replace 27 SCBA, 17 spare bottles and 50 individual mask face pieces.
C) The SCBA units assigned to the Aircraft Rescue and Firefighting vehicles will be
an expense of the Port of Pasco.
3(d)
RESOLUTION NO,
A RESOLUTION APPROVING THE PURCHASE OF SCBA FROM
SEA-WESTERN FIRE FIGHTING EQUIPMENT
WHEREAS, Washington law provides an exemption from competitive hidding
requirements required of municipal corporations for awarding contracts for public works
involving purchases that are clearly and legitimately limited to a single source of supply tRCW
39.04.280(1) (a)]; and
WHEREAS, the Fire Department needs to replace its Self Contained Breathing
Apparatus(SCBA); and
WHEREAS, Washington law requires that in the event a contract must be awarded
without competitive bidding due its nature as a sole source item, that the City Council most first
authorize use of the sole source by Resolution;and
WHEREAS, the Council of the City of Pasco hereby determines that the paramount
considerations in the acquisition of SCBA are the safety of the firefighters utilizing the
equipment and the interoperability with other agencies. Use of the same type of equipment by
mutual aid departments allows interoperability with those departments, and promotes safety and
efficiency. Furthermore, most of these departments have formed an air group in an effort to
reduce expenses and cooperate in the repairs and maintenance of this type of SCBA units; and
WHEREAS, MSA USA allocates to its dealers exclusive territory and, therefore, there is
only one dealer from which the City can purchase this type of SCBA. The dealer for this area is
Sea-Western Fire Fighting Equipment of Kirkland, Washington. NOW THEREFORE,
BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PASCO,
hereby authorizes the purchase of SCBA from Sea-Western Fire Fighting Equipment as the sole
source upon such price,terms and conditions as the City Council hereafter approves.
APPROVED by City Council of the City of Pasco, Washington, this 19th day of July,
2010.
�4
'f Matt Watkins, Mayor
A ST: APPR S TO FORM;
J k
r /
Debra L. Clark, City Clerk Leland B. Kerr, City Attomey
SEAWESTERN
FIRE FIGHI'INC EQIJIPNIFN'I'
P.O. Box 51, Kirkland,'Nashington 980831 Phone(425)821-58581 Fax(425)823-06361 Toll Free 1-8CO-327-5312
www.seawestern.com 1 E-mail:infoCc?seawestern.com
U O T AT I ON
TO, Pasco Fire Department DATE: 7/13/10
310 N Oregon
Pasco, WA. 99301
ATTN., Chief Robert Gear
Replying to your inquiry For MSA SCBA Pricing we are pleased to quote as follows:
ITEM NO. QTY DESCRIPTION UNIT PRICE EXTENSION
1. 27 NSA FireHawk M7 Breathing Apparatus $3,550.00 $95,850.00
Including AirFrame, Carrier Ila.rness, Pneumatics,
Integrated PASS Alarm, Heat Sensor, BUD 'transmitter,
30 minute rated Carbon Cylinder.
Options to the above offering at time of SCBA purchase;
A. I7 $550.00 $9,350.00
Cylinders; Add $550.00 per additional 30 minute cylinder
$240.00
B. 27 Quick-Fill Chest Mounted Fitting Option $6480.00
Add $240.00 per SCBA
C. 27 Chest Strap Option; Add $25.00 $25.00 $675.00
D. 27 Lumbar Pad Option; Add $125.00 $125.00 $3,375.00
E. 50 UltraEIite Facepiece with nosecup;
Add $250.00 / For neckstrap Add $15.00 additional $250.00 $12,500.00
F. 50 HUD Receivers for mask;
Add $250.00 $250.00 $12,500.00
G. 50 CIear Command Amplifiers for Mask; Add $375.00 $375.00 $18,750.00
FOB: Pasco, WA. TERMS: Net on Receipt
DELIVERY: 30 - 60 Days after receipt of order
Sea Western, Inc.
By. Brian Moms
PLUS ANY PASCO APPLICABLE SALES TAX
AGENDA REPORT
FOR: City Council July 19, 2010
TO, Gary Crutchfi i r Manager Workshop Mtg.: 7/26/2010
Regular Mtg.: 8/2/2010
FROM: Rick Terway, i m.inistrative & Community Services
SUBJECT: Professional Services Agreement for Park and Recreation Plan Update
I. REFERENCE(S):
1. Proposed agreement.
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
7/26: Discussion
8/2: MOTION: I move to approve the Professional Services Agreement with
Studio Cascade for the Comprehensive Park and Recreation Plan
update and, further, authorize the City Manager to execute the
agreement,
III. FISCAL IMPACT:
$25,000 Unexpended non-departmental capital improvement funds
IV. HISTORY AND FACTS BRIEF:
A) To remain eligible for grant funds from the State of Washington Recreation and
Conservation Office (RCO) we are required to update our Park and Recreation
Comprehensive Plan every 5 years. The last update was 2005.
B) The city has been successful in receiving RCO grants for Sylvester Park, Softball
Complex and Highland Park projects.
C) Request for Quotes were sent out and we received ten (10) responses. Studio
Cascade scored in the top end of the rating.
V. DISCUSSION:
A) Staff recommends contracting with Studio Cascade from Spokane. They are the same
consultant the city used for the 2005 update and are very knowledgeable about what it
takes to remain eligible for grant funding. Staff feels that using the same consultant
will provide continuity in the process and save dollars by not having to rehash old
issues.
3(e)
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter
referred to as the "City", and STUDIO CASCADE, INC., William Grimes Principal, hereinafter
referred to as the "Consultant".
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide professional services with respect to the City Parks Recreation and
Open Space Plan; and
WHEREAS, the City must update its Parks and Recreation Plan to remain eligible for
grant awards through the Washington Recreation and Conservation Funding Board; and
WHEREAS, the Consultant has the expertise necessary to create a plan that will meet
Recreation and Conservation Office guidelines and adequately support potential grant
applications;
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above stated objectives and those items more specifically identified
in Exhibit A.
2. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant shall not be considered public records, provided, however,
that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become public records.
B. The City shall have the right, upon reasonable request, to inspect, review
and, subject to the approval of the Consultant, copy any work product.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared
at no additional cost, if the contract is terminated through default by the contractor. If the
contract is terminated through convenience by the City, the City agrees to pay contractor for the
preparation of the summary of work done.
Professional Services Agreement
Park Plan - 1
3. Payments, The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
as set forth on the fee schedule found in Exhibit B, provided, in no event shall the payment for
all work perfonned pursuant to this Agreement exceed the sum of Twenty-Five Thousand
Dollars ($25,000.00), without prior written approval by the City.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly and within the schedule outlined in Exhibit B.
5. Hold harmless agreement. In performing the work under this contract, the
Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter
individually and collectively referred to as "Indemnitees"), from all suits, claims, demands,
actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the
Indemnitees from:
A. All damages or liability of any character including in part costs, expenses
and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person
or organization for whom the Consultant may be responsible, and arising out of the performance
of professional services under this Agreement; and
B. All liability, loss, damage, claims, demands, costs and expenses of
whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be
based upon, any act, omission, or occurrence of the Consultant or any person or organization for
whom the Consultant may be responsible, arising out of, in connection with, resulting from or
caused by the performance or failure of performance of any work or services under this
Agreement, or from conditions created by the Consultant performance or non-performance of
said work or service. Consultant shall not be required to indemnify the City for injury, damages,
and liabilities as shall have been occasioned by the sole negligence of the City.
6. General and Professional liabitlity insurance. The Consultant shall secure and
maintain in full force and effect during performance of all work pursuant to this contract a policy
Professional Services Agreement
Park Plan-2
of comprehensive general liability insurance providing coverage of at least $500,000 per
occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and
$1,000,000 aggregate for property damage; and professional liability insurance in the amount of
$1,000,000. Such general liability policies shall name the City as an additional insured and shall
include a provision prohibiting cancellation of said policy, except upon thirty (30) days written
notice to the City. The City shall be named as the certificate holder on the general liability
insurance. Certificates of coverage shall be delivered to the City within fifteen (15) days of
execution of this Agreement.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national origin
or physical handicap.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative
of the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. Consultant shall be solely responsible for all acts of its agents, employees,
representatives and subcontractor during the performance of this contract.
9. City approval. Notwithstanding the Consultant's status as an independent
contractor, results of the work performed pursuant to this contract must meet the approval of the
City.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other parry written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document and
the Exhibits attached hereto. These writings constitute the entire Agreement of the parties and
shall not be amended except by a writing executed by both parties. In the event of any conflict
between this written Agreement and any provision of Exhibit A and Exhibit B, this Agreement
shall control.
12. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
13. Non-assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
14. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely
for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
cominission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall,have the right to annul this contract without liability or, in its discretion to deduct from
Professional Services Agreement
Park Plan-3
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
15. General Provisions. For the purpose of this Agreement, time is of the essence.
In the event of a dispute regarding the enforcement, breach, default or interpretation of this
Agreement, the parties shall first meet in a good faith effort to resolve such dispute. In the event
the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by
arbitration pursuant to RCW 7.04A, as amended, and the Mandatory Arbitration Rules (MAR);
venue shall be placid in Franklin County, Washington, the laws of the State of Washington shall
apply; and the prevailing party shall be entitled to its reasonable attorney fees and costs.
In the event any provision of this Agreement is deemed to be unenforceable, the other
provisions of the Agreement shall remain in full force and effect.
16. Notices. Notices to the City of Pasco shall be sent to the following address:
Rick Terway, Director
City of Pasco
PO Box 293
Pasco WA 99301
Notices to the Consultant shall be sent to the following address:
William Grimes
Studio Cascade, Inc.
117 W. Pacific Ave., Ste 200
Spokane; WA 99201
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in
the U. S. mails, with proper postage and properly addressed.
DATED THIS DAY OF ,20
CITY OF PASCO CONSULTANT:
By: By:
Gary Crutchfield, City Manager Signature, Printed Name and Title
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
Professional Services Agreement
Park Plan-4
EXHIBIT A
Pasco Parks , Recreation and Open Space Plan
Scope of Work
The City of Pasco must update its Parks and Recreation Plan to remain eligible for grant awards through the
Washington Recreation and Conservation Funding Board(RCFB). The Recreation and Conservation Office
(RCO) has established guidelines to help jurisdictions prepare parks and recreation plans, ensuring that the
plans meet the agency's planning requirements and adequately support potential grant applications for parks
and recreation projects. Pasco's current parks and recreation plan is approximately six years old and is due
for updating. New planning policies adopted by the RCFB in 2007 Nvill apply to Pasco's updated planning
process. \Vhile the overall format may not be much changed from the existing plan,there may be
opportunities to explore additional grant eligibility through this process.
Task 1 - Baseline
This task will involve a series of stakeholder interviews and assembly of current parks, recreation and open
space data relevant to this process. We will conduct up to three days of stakeholder interviews, at a location
to be arranged by City staff. The City will identify appropriate stakeholders and schedule interview
appointments. We will also prepare a project base map,using digital GIS data provided by the City. We will
also review available demographic information and Pasco's recent planning efforts, creating a broader
understanding of the community.
Task 2 - Goals and Objectives
This task will produce updated goals and objectives based initially on the stakeholder interviews,
conversations with staff and a review of the existing plan. We will submit draft goals and objectives to staff
for its review and for discussion with the City's parks and recreation board. We will continue to refine the
goals and objectives as necessary to respond to the City's direction and to public comments submitted during
the process,
Task 3 - Inventory
This task produces a comprehensive inventory of Pasco's parks,recreation programs and public open spaces,
detailing location, facilities and characteristics to fulfill the RCO's inventory requirements. NVe will coordinate
with the City to ensure the inventory's format and contents satisfy, the community's needs and adequately
state Pasco's parks,recreation and open space condition and context.
Task 4 - Public Engagement
This task designs and implements a public outreach process to engage Pasco's residents and businesses in the
plan's preparation. We will work with the City* to implement a variety of outreach techniques,including a
project website,a public workshop/open house,and two public work sessions with the parks and recreation
board. We will also prepare an informational brochure for distribution to community members involved in
Pasco's recreation programs. At the outset of the project we will propose a draft engagement schedule for
the City's review and approval, detailing outreach activities and linking them to the process' progress,
Task 5 - Demand and Need Analysis
This task will outline the community's parks and recreation priorities,identifying what the community wants
and needs and how the process led to these conclusions. The process will draw from work done on the
existing plan, results from stakeholder inten~iews, an analysis of facilities condition from our inventory and
inferences from the public engagement process. We also expect to solicit guidance from the parks and
recreation board to refine the demand and need analysis, using outcomes from that work session to inform
the public open house.
Task 6 - Capital Improvement Program
This task produces a capital improvement program (CIP) listing land acquisition, development,renovation
and restoration projects. Each project will be listed by year of implementation and will include anticipated
founding sources and approximate cost. We will list each project conforming to the RCO format,ordering
them in terms of community priority. We expect to enlist the help of the parks and recreation board to
prioritize the CIP projects, using the second work session with them to produce the final list,
Task 7 - Adoption
This task, to be managed by the City,includes the process to gain City Council approval of the parks and
recreation plan. We will produce a Final draft plan based on products of the six preceding tasks, delivering to
the City a digital copy of the plan in a format to be specified by the City. We will be available to assist the
City as necessary with plan edits and meeting attendance.
EXHIBIT B
Pasco Parks , Recreation and Open Space Plan
Schedule
The update to the Parks and Recreation Plan will be developed according to this approximate schedule,with
work beginning on or about August 1. Precise dates for meeting with the Parks Board or other City
commissions,boards and councils will be established in concert v�ith City staff and may impact the project's
final completion date. This schedule anticipates a final draft being submitted to the City by the week of
December 18,2010.
O .4 .�
W W W W co a+ C. a, O, .w .-r er N
1.�Ba�Ci1nC
2—Goals and
objectives
_ w
3-Inventory
i
4—Public
engagement
5—Demand-and
need analysis
i r
6—Capital
improvement
program
7—Adoption
AGENDA REPORT
FOR: City Council July 21, 2010
TO: Crary Crutchfiel C' ger Workshop Mtg,: 7/26/10
Regular Mtg.: 8/2110
FROM: Lynne Jackson, uman Resources Manager
SUBJECT: Bargaining Contract for Uniformed Police Department Represented Employees
L REFERENCF,(S):
1. Proposed Collective Bargaining Agreement
2. Memorandum of Agreement
(Council packets only; copy available for public review in the Iluman Resource
office, the Pasco Library or on the city's webpage at http://wwvv.Easco-
wa.gov/webapp/citycouncilreports)
I1. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
7/26: DISCUSSION
8/2: MOTION: 1 move to approve the Collective Bargaining Agreement with the
Pasco Police Officers Association, uniformed employees, for years
2008-2010 and, further, authorize the Mayor to sign the agreement.
111. FISCAL IMPACT:
Increases annual cost of police operations by approximately $450,000
IV. HISTORY AND FACTS BRIEF:
The previous contract terminated December 31, 2007.
V. DISCUSSION:
The city and representatives of the uniformed employees in the Police Department who
are represented by PPOA (all police officers) have reached tentative agreement on a new,
three-year contract. The bargaining unit has voted to approve it. Following is a listing of
the significant changes:
• Effective January 1, 2008: 1.5% increase for all represented, uninformed employees
Effective July 1, 2008: 1.5% increase
Effective January 1, 2009: 1.5% increase
Effective July 1, 2009: 1.590 increase
Effective January 1, 2010: 2.0% increase
• Officers to pay 10% of their medical premium but not more than 20/o/month of the
"36+month officer" pay step.
• Officers and their dependents will participate in the City's vision plan with the same
terms/conditions/premiums as applied to other City employees. The current vision
reimbz.trsement for officers will discontinue.
• The City will institute a new 10-hour/40-minute work schedule as described in the
Memorandum of Agreement between the City and the Pasco Police Officers'
Association.
Staff recommends Council ratification of the Agreement.
3(f)
AGENDA REPORT
FOR: City Council July 28, 2010
I
TO: Gary Crutchfiel anager Regular Mtg,: 8/2,110
Rick White,
Community& E nomic Development Director r—,(j
FROM: David I. McDonald, City Planner
SUBJECT: FINAL PLAT (MF# FP 10-005) First Place, Phase 2 (Craig Angel
I. REFERENCE(S):
1. Overview Map
2. Vicinity Map
3. Final Plat (Council packets only; copy available for public review in the Planning
office, the Pasco Library or on the city's webpage at htty://www.pasco-
wa,gov!webapp/citycouncilreports).
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
8/2: MOTION: I move to approve the final plat for First Place, Phase 2.
HI. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. The City Council previously approved a preliminary plat for the First Place,
subdivision. The developer is now seeking final plat approval for Phase 2.
B. The First Place subdivision is a single-family residential development located west
of Road 44 and north of the FCID irrigation canal.
V. DISCUSSION:
A. Prior to approval of a final plat, the developer is to either install all infrastructure or
post a bond or other instrument that secures the financing for the infrastructure
improvements. In this case, the developer has wmpleted most of the improvements
and has provided the City with a bond in an amount sufficient ($11,250) to cover
the costs of outstanding improvements.
B. The final plat shows and contains information on primary control points; tract
boundaries, dimensions, bearings, lot numbers and other necessary engineering
data. In addition, the plat contains the required descriptions, dedication and
acknowledgment, and approval sections.
3(g)
Overview Phase
;
Applicant Angelo
i
Map File FP 10-003 1
F�� ! V - �ff�s � " � •, " •% �. r'r �.�.♦ » d�lfy?lf4eJrY 'r. �u.C.i..�' e'd',AIt'-- iL'••'e5-c�
# r&14. Q irAR
_ � ei�a��°...Ci ..«ys � #�,=.►r:c:�t`:i +t.irtirii�r:aiw� .mot +w�7/�: ?rim-!,}.�'' �d�tra
tt � �`E G/::fifffi/ ���t ,- ....,,. r�• �na •r_ �,�c •Mr��� �sr' ' Y+1Tj 5►z;G•a !a ;;a I.
♦M +M yr�.1Y�+ 1�•+� T.r, 7GYgS�� r.E��` ■� ,•TS+ � .
,) ` a;1♦ ! r, 4 •►•s rid �/,•'!V=`7' t�V4f"'+fG
.. �I •• � v.�/w.Y� �u ■•. .. s.. .t.,, t'T sP p•,• �4'� :.ye •.,: :.t v+a.�r� `f� •b `�t2 ,i{�ra6�1
a i kr •4tas•�t a v is •.. t ,�� .Y r �i W4F Jfa Jb oa r:SSS 47iJ� o as
' °, ♦ ��rr r7- a �_,��a .:. a r e'� « *+sir btrA v..,f �, d Q in M
f` y� A♦ ♦��.�rss '�_ ••rt r W .r x•rt 1, i .+•1ti�rwr Ji �/r.► Y late
.,v_,,. r w s a i.•.s J s =s. r r �''�`: t•r 1fi AF:aZ w :•'
j iNq! f :�� i�• 9 °...rs itaiL• a{i
-: �' _ _I+-_ ;i,r•i.iJy N yaii 9li:i�l1 if aYM+yin 2 +�.4 Y•
\ •� •I i .I+ii � 'I� ;ree _ra�r�. 't�k��InJJ*.id waY. 1�!i11fs .IA uF.ll'1_� r - I
J b ! 4 r • •f
�- - �j'4 � sA � �e A •„�r�rii Y'." � �./ iiAi:� tirr�l�v'r''t _- `"' 1� I
� '��'!�• C, if'M t.r Lehr M J J.r J� Y f`���:�
I � i' ff� �; _r Lt}i 's�i �y s� � -a''• ♦
r •�
r "..i �� .r t}'� y �':`�'tr r•' :,1'= .c' � l�iiryr �y�s. '� �i @.:sG
��` -f _. ' ;•1:5.- �.•� ::si -g��i rarl.if I y p. + .. k• .,.���,yf,`..rril t •.�+�.� —r,
s �. �,• 97ie:F Js�ii+'�+• y .:��K: .i1r,�1t7.e+k�•F. ::si/r,.iS.S �. ' �,r��� \tom ty�ri
�` '` t - - - '7 - �: .a ��'`M�.�K7 �"tbi++�M�'Rati A'f/l�tV�'�yl '►
� � r 'Ks.r w JL:.�i:�����t^#�:rilr•ir71 wr ..!r.•� �
`
4+y r-•� / • _
/ mod. Y♦ - -. � 7� y �,'C O , • . .
• ��•, - .y `'•try.y�°rry • •`'•+r. �� '' � � : JJ f ��K •
P,� II +►!ist �m
iw#w>� ✓ -� mill.
jj I T! a� 1 :t�' t• �f�t+is ►'ba • p� �FJ y
it
� l �j�_
' 9 v [77
VIA 01;
,����'s�' �' �? � ��_•_ T,��� -� 'w.iiRl �E. ,.ff�� - "7•1'�r ,rte �'M cw - �{ �Ql ��` ^�,LA
r �
. .: c.. ►":•{ ,tMll i. r1 J;4 !'�R•
•; �'"_
�• �'�i1 i! " �;,:l+�� er -ti. ilr -ti � r r � a rarr y ,,a a� ii
«t°� �'r� !"�••' M �� QI >,w n'' 'AQ�_•i': �,. ;,fie •�4 1� :�'s'l�s e O� i' �. �t 1�}s,.}•4 f _n�I ,�����7.. 1 ,���P.
w1 .i•¢ i � .��-:��� .++rl�� r i�.z.$e ,+Flawt��•��Yl���l..��
Item: First Vicinity
Place Phase
Applicant:'
File #: FP 10-00
a r t -spa AAt • e, �� /
VI
will
♦ 1
��`� �♦ \ ;
��•�..� � � ` 3 ..� .sue
�-
a -,rata,
�``►ys.'i � � \ ♦ ` ''.�
MAO
to
: ;. / �
IL
AGENDA REPORT
FOR: City Council July b, 2010
TO: Gary Crutchfield, City Manager Workshop Mtg.- 7/26/10
Regular Mtg.: 8/2/10
FROM: Stan Strebel, Deputy City Manager
SUBJECT: Disposal of Surplus Firearms
I. REFERENCE(S):
1. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
7/26: Discussion
812: MOTION: 1 move to approve Resolution No. �� providing guidelines
for the sale of surplus firearms.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) City Ordinance No. 3820 (PMC Section 2.46.080) authorizes the City Manager to
dispose of surplus items valued at less than $500/ea. (Council authorization is
required for disposal of items in excess of$500.)
B) Notwithstanding the authorization cited above, due to the special concerns
regarding disposal of surplus firearms, staff has continued to seek Council
approval for surplus firearms disposal.
C) As a consistent pattern for disposal of firearms has now been developed over
several years, it seems prudent to formally adopt the process and authorize staff to
administer the sale of qualifying items accordingly.
D) The attached proposed resolution authorizes the City Manager to dispose of
surplus firearms of less than $500 in value by local auction through a licensed
firearms dealer pursuant to law and consistent with past practice.
V. DISCUSSION:
A) Staff recommends approval of the resolution.
3(h)
Resolution No. —�' .(Qo
A Resolution of the City of Pasco, Washington, providing guidelines for
the sale of surplus firearms pursuant to Chapter 2.46 of the Pasco Municipal
Code.
WHEREAS, the City Council of the City of Pasco, Washington, has adopted procedures
and requirements for the sale of City property as Chapter 2.46 of the Pasco Municipal Code; and
WHEREAS, the City Council has determined that additional specific procedures and
requirements for the sale of surplus firearms are desirable.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHING'T'ON, DO RESOLVE AS FOLLOWS:
Section l: Fh-earms with an estimated value of less than $500/each may be declared
surplus by the City Manager and disposed of by local auction through a licensed federal firearms
dealer on such tenns and conditions that are in the best interest of the City.
Passed by the City Council of the City of Pasco this day of , 2010.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney=
AGENDA REPORT
FOR: City Council July 29, 2010
'T'O: Gary Crutchfi ..i , Manager
FROM: Rick T'erway, rector, Administrative
and Community Services Regular Mtg.: 8/02/10
SUBJECT: Martin Luther King Center Remodel Project
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
8/2: MOTION: I move to approve Resolution No. 31Dbr, accepting the work
performed by Dardan Enterprises, Inc. under contract for the Martin
Luther King Center Remodel Project.
III. FISCAL IMPACT:
Community Dcvclopmcnt Block Grant
IV, HISTORY AND FACTS BRIEF:
A) On November 2, 2009 the City Council awarded the Martin Luther King Remodel
Project, in the amount of $103,461.00, including tax, to Dardan Enterprises, Inc.
The project is now complete with the final cost of the contract being $109,137.40
including tax.
V. DISCUSSION
A) There were several change orders amounting to $5,676.40. They included flooring
for kitchen, door redesign/placement, and electrical panel loction.
B) Staff recommends acceptance of the project.
3(i)
RESOLUTION NO. —3-W01
A RESOLUTION ACCEPTING WORK PERFORMED BY DAR-DAN
ENTERPRISES, INC. UNDER CONTRACT FOR MARTIN LUTHER KING
REMODEL PROJECT.
WHEREAS, the work performed by Dardan Enterprises, Inc., under contract for the
Martin Luther King Remodel Project has been examined by Administrative and Community
Services and been found to be in apparent compliance with the applicable project specifications
and drawings, and
WHEREAS, it is Administrative and Community Services' recommendation that the
City of Pasco formally accept the contractor's work and the project as complete: NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the City Council concurs with Administrative and Community Services'
recommendation and thereby accepts the work performed by Dardan Enterprises, Inc., under
contract for the Martin Luther King Remodel Project as being completed in apparent
conformance with the project specifications and drawings, and
Be it further resolved that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be it further resolved that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Administrative and Community Services Director and
Finance Manager.
PASSED by the City Council of the City of Pasco this 2nd day of August, 2010.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council July 28, 2010
TO: Crary Crutchfiel anager Regular Mtg.: 8/2/10
Rick White,
Community & conomic Development Director
FROM: David L McDonald, City Planner
SUBJECT: STREET VACATION (MF# VAC 1.0-005) A portion of Idaho Avenue (,City of
Pasco
1. REFERENCE(S):
1. Vicinity Map
2. Vacation History Map
3. Proposed Ordinance
2. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
Conduct Public Hearing
812: MOTION: I move to adopt Ordinance No. , an Ordinance vacating a
portion of Idaho Avenue and, further, to authorize publication by
summary only.
3. FISCAL IMPACT:
NONE
4. HISTORY AND FACTS BRIEF:
A. The City Council set August 2, 2010 as the date to hold a hearing to consider an
ordinance to correct an error in past vacations related to Idaho Avenue.
5. DISCUSSION:
A. When originally platted in September of 1889, Idaho Avenue extended the full
distance between East Lewis Street and East Clark Street. Through additional
platting in that same year much of Idaho Avenue between East Lewis and East Clark
Street was eliminated. In 1955 Ordinance #854 was adopted by the City Council
vacating all of Idaho Avenue lying east of Block 134 of Pasco Land Company's First
Addition. Block 134 only extends north froze. Lewis Street about 35 feet.
Consequently the vacation covered only about half of the remaining street right-of-
way. City mapping of Ordinance #854 incorrectly indicated the ordinance vacated all
of Idaho Avenue between East Lewis Street and East Clark Street. Based on that
mapping the south 10 feet of Clark Street was vacated in 2006, inadvertently land
locking the remaining un-vacated portion of Idaho Avenue. To correct the land
locked situation surroundnig Idaho Avenue a hearing needs to be set to consider
vacating the remaining portion of Idaho Avenue south of Clark Street.
B, The land locked segment of Idaho Avenue contains no utilities therefore no
easements are required.
7(a)
Vicinity Item: Street Vacation -� Ptn of Idaho Ave
Applicant: City of Pasco N
Map File #: VAC 10-005
74
Area
Vacate
Q
r R 1 L
go
� i
w X15- - •- -
Oo Y
AO
JO
^ ,,,_y' ter- � 7' ,,, •
C ♦ � r (-
Vacation Item: Street Vacation - Ptn of Idaho Ave
Applicant: City of Pasco
History File #: VAC 10-005
� ►� Area not
Vacated by
Vacated Ord# 3378
T� w
Vacated by
Loncrs Add in 188
� P�1l�is ' ► ! ►fv�W� Z
LL
Vacated b
V
Ord# 854
1
Y
r � f
WHEN RECORDED PLEASE RETURN TO:
City of Pasco
Attn: City Planner
525 North 3"'
Pasco,WA 99301
ORDINANCE NO.
AN ORDINANCE VACATING A PORTION OF IDAHO AVENUE.
WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco
requesting vacation of certain public rights-of-way within the City of Pasco; and
WHEREAS, from tine to time in response to petitions or in cases where it serves the general
interest of the City, the City Council may vacate rights-of-way; and
WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly
taken and performed; NOW,THEREFORE,
THE CITY COUNCIL OF THE CII'Y OF PASCO, WASHINGTON, DO ORDAIN AS
)FOLLOWS:
Section 1. That that portion of Idaho Avenue lying between the north line of the Artesian Well
Tract iii the southeast corner of Long's First Addition and the south right-of-way line of East Clark Street
as it now exists as depicted in Exhibit "1" be and the same is hereby vacated.
Section 2. That a certified copy of this ordinance be recorded by the City Clerk of the City of
Pasco in and with the office of the Auditor of Franklin County,Washington.
Section 3. This ordinance shall take full force and effect five (5) days after approval, passage and
publication as required by law.
PASSED by the City Council of the City of Pasco, this 2nd day of August 2010.
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Ken'
City Clerk City.Attorney
Exhibit Item: Street Vacation - Ptn of Idaho Ave
Applicant: City of Pasco N
#1
File #: VAC 10-005
NEV�� O
eoN p�
Area
Vacated
2 j
74 z
� z
J
�P�1tC S� z
G
C�
p<�
OI.,
7
74
AGENDA REPORT
FOR; City Council July 19, 2010
TO; Gary Crutchfiel it anager Workshop Mtg., 7/26/10
oe � Regular Mtg.: 8/2/10
FROM: Stan Strebel, De uty City Manag
SUBJECT: Lewis Street Overpass Property Acquisition
I. REFERENCE(S):
1. Notice to Property Owners
2. Proposed Ordinance
3. Map of Potentially Affected Properties
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
7126: Discussion
812: MOTION: I move to adopt Ordinance No, , authorizing the acquisition
of real property necessary for the construction of the Lewis Street
Overpass and, further, authorize publication by summary only.
III. FISCAL IMPACT:
IV, HISTORY AND FACTS BRIEF:
A) State law requires a hearing process before the City can initiate condemnation
proceedings on property deemed necessary for public purposes. The statute
specifies that a public meeting at which the City will "inform potentially affected
property owners of record about the scope and reasons for a potential
condemnation action" must be held by a "duly authorized representative of the
City. " Staff provided notice (see attached) of the required meeting by certified
mail and by newspaper publication (as required by statute) and conducted the
meeting on July 20, 2010,
B) RCW 8.12 requires that condemnation proceedings be initiated by ordinance. The
attached, proposed ordinance identifies the potentially affected properties and
authorizes the City Manager to begin the process of acquisition. While the
ordinance is sufficient to establish the potential threat of condemnation, so that all
property owners will have the benefits of law for the sale of property under such
circumstances, it requires the City Manager to receive specific approval, by
separate ordinance, to initiate condemnation proceedings for any properties that
cannot be acquired by negotiation.
C) HDR is in the process of completing appraisals of each of the properties to allow
the acquisition process to go forward at this time. As JUB Engineers completes
final design concepts and receives Council approval, the ultimate footprint of the
overpass and any exceptions to the proposed property acquisitions can be
determined. Staff will later present specific ordinances initiating a Petition for
Condemnation for any properties that caruiot be acquired by negotiation.
V, DISCUSSION:
A) For the interest of Council, the meeting of July 20 was attended by some 45
individuals representing at least 9 of the 14 potentially affected property owners
(25 parcels total),
8(a)
NOTICE
ACQUISITION OF REAL PROPERTY FOR THE CONSTRUCTION
OF THE LEVVIS STREET OVERPASS BY CONDENINDATION
NOTICE IS HEREBY GIVEN that the City of Pasco City shall conduct a public
meeting regarding acquisition of real property by condemnation for the construction of the Lewis
Street Overpass.
This meeting shall be for the purpose of informing potentially affected property owners
about the scope and reasons for a potential condemnation action. This meeting shall occur at
7:00 p.m., on the 20th day of July, 2010, at the City Council Chambers located at 525 North 3r0
Avenue, Pasco, Washington.
The potential condemnation of the following properties will be considered by the Pasco
City Council at 7,00 p.m. on the 26�h day of July at the City Council Chambers with final action
of the City Council at 7:00 p.m., on the 2"a day of August, 2010 at the City Council Chambers:
Owner Parcel Number
Tri-City Union Gospel Mission 112-035-182
112-035-191
112-035-208
Laborer's Union No. 348 112-03 5-164
112-035-173
Franklin County 112-083-120
Marco A. Cardenas 112-036-207
Blanca Estela Diaz 112-036-172
Robert E. Olson 112-036-163
Don Wright 112-036-154
St. Vincent De.Paul 112-036-127
112-036.136
112-036-145
Apostolic Assembly of Faith in Christ Jesus 112-036-065
112-036-074
112-036-083
112-036-092
112-036-109
Alveskaflats, LLC/Delores Fields 112-036-118
J & M Investments 112-035-262
Jose A. Llamas and Vietorina Llamas 112-035-226
112-035-235
Jose Llamma 112-035-253
Jesus Vera 112-035-244
Daniel 14. Walsh and Judith M. Walsh, Trustees 112-035-217
DATED this 1st day of July, 2010.
Gary rutchfieid, 4y pager
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington,
Authorizing the Initiation of a Petition for Condemnation of
Real Property Necessary for the Construction of the Lewis
Street Overpass
WHEREAS, due to the deteriorating condition of the existing Lewis Street Railroad
underpass of unnecessary replacement as required for the safe and efficient circulation of traffic
for this major corridor connecting East and West Pasco; and
WHEREAS, to facilitate this project, the City needs to acquire real property upon which
the right-of-way and improvements of the Railroad Overpass will be constructed; and
WHEREAS, other property over which the overpass improvements will be constructed
are presently owned by various private property owners which will need to be acquired by the
City to accomplish this project; and
WHEREAS, the City, pursuant to Chapter 8.12 RCW, is authorized to acquire by
eminent domain, such real property for public use after just compensation therefore has been
made; and
WHEREAS, after giving notice of this action pursuant to RCW 8,12,290, and having
held a public hearing thereon, it is, hereby, determined to be in the best interest of the City to
acquire such real property for this very important public use, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDIAN
AS FOLLOWS:
Section 1. Findings of Facts.
A. The City Council does hereby find that the construction of the Lewis Street
Overpass constitutes a public use as defined by RCW 8.12,030;
B. The acquisition of the below-described parcels of real property, in part, or in its
entirety, are necessary for the construction of the Lewis Street Railroad Overpass, thereby,
constituting a public necessity; and
C. The acquisition of the below-described real property is to be paid from the
Arterial Street Fund, as supplemented by eligible State and Federal Grants without special
assessment being levied therefore.
Section 2. Description of fh roperty. The real property to be acquired by eminent
domain constitutes the following described property:
Condemnation Ordinance
Owner Parcel Number
Tri-City Union Gospel Mission 112-035-182
112-035-191
1121-035-208
Laborer's Union No. 348 112-035-164
112-035-173
Franklin County 112-083-120
Marco A. Cardenas 112-036-207
Blanca Estela Diaz 112-036-172
Robert E. Olson 112-036-163
Don Wright 112-036-154
St. Vincent DePaul 112-036-127
112-036-136
112-036-145
Apostolic Assembly of Faith in Christ Jesus 112-036-065
112-036-074
112-036-083
112-036-092
112-036-109
Alyeskaflats, LLC/Delores Fields 112-036-118
J & M Investments 112-035-262
Jose A, Llamas and Victorina Llamas 112-035-226
112-035-235
112-035-253
Jesus Vera 112-035-244
Daniel H. Walsh and Judith M, Walsh, Trustees 112-035-217
Condemnation Ordinance
Section 3. Authorization for Condemnation. The City Manager shall be and hereby is
authorized to proceed with the acquisition of the above-described real property by negotiation,
and, if necessary upon approval by the City Council, initiation of a Petition for Condemnation of
such real property in Franklin County Superior Court providing for the acquisition of such real
property by eminent domain and for the determination of just compensation therefore.
Section 4. This Ordinance shall take full force and affect five (5) days after its approval,
passage, and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this day of , 2010.
Matt Watkins
Mayor Pro 7 em
ATTEST: APPROVED AS TO FORM:
Debbie Clark Leland B. Kerr
City Clerk City Attorney
Condemnation Ordinance
Z t.
A.
si
AE A
iT
Z C GHT oP WAY
.1 7YP/CAL sEC'71-N
PARCEL ROW AREA I PARCEL NUMBER OWNER ADDRESS PARCEL ROW AREA 1 PARCEL NUMBER OWNER IADDRESS
A 2250 112.038-0655 Apostok Auwb Inc 124 N Tsovm Q 3430 1124735.259 e A 6 Mciorina I 206 LeMs
B 5760 112036-163 122 M Tomm 7000 112-SZ&244 PA 209 W Lev&
C 3916 112-03&172 Dlhz,81ana Eatelo 116 N ToDwm 6 8000 112-026-M5 I Jaynes Jose A 8 NMAna awls
D s7p 112-036.181 City dPaem 110 N Tomne T 7D00 112-035226 1 Liamns.JossA811do6ne 29 W LOW&
E 3760 112fi3&190 Uty d Pa= U 14000 11 -036.217 Wdsh.NNW H s
F 9760 112-03&207 d Paaoo l Cerdsnes Memo Anbw V 14000 112-0 6-208 T-C N sloe 231 Wpm fi
G 70M 112-6360747 Apwtck Assonbly Inc tie W Clwk W 1400WO 112-035.164 VMm$348 1-2D4 W Clerk
H 7000 1 112-036-M k=21121—lc X 21 ODD 1 1 2-0351 7 3 LebmBes In n W C%rk
1 7000 112038092 lock inc Y 105M 112 182 Trl Cky Unka1 Cee pol Mlsalon
J x 11203&109 A-(QkAsser*tyft 2 1 U500 112.036-191 U Cft Unbn Gmpal Mleabn 115 N 2nd Ave
K 6780 11243 8-115 §%;0;1 Pasco! ets LLC AA x 112063176 01 Pasco
L 112.436.154 1 ht Dan AS 6500 112-063120 ra m Coon ty
M i 7000 119-036-145 o1 9•L Mneor3 De Peal 116 W Lar4s AQ 0500 112.083471 C dP4®ao
N 14000 112-038.136 of 81.'Amari De Ped 1 W AF x 112-063176 C dPaseo 1
O 7000 112-036-127 dSL Ymoenl De Paul 1W 8h8F BYAGREEMENT
P 4970 112-035262 AM Inymmenls 201 W Lewis
AGENDA REPORT
FOR: City Council Date: July 28, 2010
TO: Gary Crutchfie t anager Workshop Mtg.: 07/26/10
Rick White, Regular Mtg.: 08/02/10
Community& konomic Development Director _V�
FROM: Angela R. Pitman, Block Grant Administrator
SUBJECT: 2011 Community Development Block Grant Allocations and Annual Work Plan
(.MF# CDBG 10-012}
I. REFERENCES):
1. 2011 CDBG Fund Recommendation
2. 2011 CDBG Summary of Proposals
3. Planning Commission Minutes 6/17/10 & 7/15/10
4. Resolution Approving 2011 Allocations and Annual Work Plan
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
07/26/10: DISCUSSION
08/02/10: MOTION: I move to approve Resolution No. , approving the City's
2011 CDBG Allocations and Annual Work Plan.
III. FISCAL IMPACT
It is estimated that the 2011 annual entitlement grant will be 5600,000, together with
$150,000 available from program income, and $27,840 from prior year reallocations. The
total available federal dollars for use in program year 2011 is $777,840.00
IV. HISTORY AND FACTS BRIEF:
A. A Request for Proposals for 2011 CDBG funds was published in the Tri-City
Herald and La Voz Hispanic newspapers. Seventeen (17) requests were received
totaling 52,829,321. Approximately $777,840 will be available for funding 2011
activities.
B. The Planning Commission held public Bearings and discussion on June 17 and
July 15, 2010. The public hearings solicited public comment on any application for
funding, or reallocation for the City of Pasco 2011 Community Development Block
Grant (CDBG) Program. At the public hearings, seventeen (17) presentations were
made relating to proposed activities. Discussion at the July 15, 2010 meeting
resulted in an amended work plan with the addition of the Highland Park Street
Improvements as a backup project contingent upon ability to meet timeliness.
C. A proposed significant amendment to the 2010 Annual Action Plan will transfer
$65,000 of$92,840 available for reallocation and expedite the Martin Luther King
Center HVAC Replacement project removing it from the 2011 Fund Summary.
V. DISCUSSION
A. Staff presented recommendations for funding at the July 15, 2010 Planning
Commission meeting. The Planning Commission recommended approval of staff
funding recommendations as presented.
B. There is always some question regarding funding levels approved by Congress.
Actual available funding for these FY 2011 activities will remain in question until
the early part of 2011 when the allocation is made. If funding levels are lower
than estimated, activity funding may need to be reallocated accordingly.
8(b)
Reference 1 -
2011 CDBG Fund Recommendation
Attachment 12011 CDBG Fund Summary - July 26, 2010 Attachment 1
Planning Commission Meeting Page 1
Proposals-Recommendations
1D Recipients ACTIVITY l AGENCY NonCDBGMatch Agency staff PC Proposed
NAME Requested Recommend Recommend Action
City of Pasco-Community CDBG Program $0.00 $120,000.00 $120,000.00 $120,000.00 $120,000.00
1 &Economic Development Administration
City of Pasco-
Administrative& Civic Center-Youth $45,500.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00
2 Community Services Recreation Specialist
City of Pasco- Martin Luther King
Administrative& Community Center $100,500.00 S20,000.00 $20,000.00 $20,000.00 520,000.00
3 Community Services Recreation Specialist
City of Pasco-
Administrative& Senior Citizen's Center $200,000.00 $40,000.00 540,000.00 $40,000,00 540,000.00
4 Community Services Recreation Specialist
Anti-Gang
Preventionhntervention $0.00 $1,366,586.00 $0.00 $0.00 $0.00
5 Chanty Training Center Program
Pasco Downtown Pasco Downtown
DeveiopmentAssociatiorn Development Commercial $40,420.00 $66,000.00 550,000.00 $50.000.00 $50,000.00
5 SK Kitchen
Pasco Downtown
Development Association- Downtown Fagade $27,000.00 $80,000.00 $0.00 $0.00 $0.00
6 L PDDA Improvement(2 facades)
Hispanic Chamberof Downtown Fagade $0.00 $80,000.00 $0.00 $0.00 $0.00
7 Commerce Improvement(4 facades)
Volunteer Chore Services $118,197.0 $$6,000.00 $4,000.00 $4.000.00 $4,000.00
8 Catholic Family Charities (12 households)
$184,935.00 $100,000.00 $0.00 $0.00 $0.00
9 Jerico Roads Ministries Havensafe(8 Households)
Boys&Girls Club of
Benton& Franklin $0.00 $99,300.00 $11,000.00 $11,000.00 $11,000.00
10 lCountles Energy Efficient Lighting
City of Pasco-
Administrative& $0.00 $150,000.00 $131,300.001 $131,300.00 $131.300.00
11 Community Services Northeast Soccer Complex
City of Pasco-
Administrative& Senior Center Kitchen $0.00 $85,000.00 $0.00 $0.00 $0.00
12 Community Services Remodel
City of Pasco-
Administrative& Martin Luther King Center- $0.00 $65,000.00 $65,000.00 $65,000.00 $0.00
13 Community Services HVAC Replacement
City of Pasco-Community $130,000.00 $48,000.00 $48,000.00 $48,000.00 $48,000.00
14 &Economic Development Code Enforcement Officer
Neighborhood
City of Pasco-Public Improvements-Phase III $300,000.00 $350,000.00 $333,540.00 $333,540.00 $333,540.00
15 Works (CT201BG2)
Revitalization Specialist-
City of Pasco-Community Economic Project Delivery $0,00 $40,000.00 $0.00 $0.04 $000
17 &Economic Development for NRSA
Proposed Projects(17) $1,146,552.00 $2,733,886.00 $842.840.001 $842,840.00 $777,840.00
18 1 City of Pasco-
Administrative& *Highland Park Sfreel $23,655.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00
Community Services Improvements
"Pro ect proposed contingent on meeting timeliness ratio $1,170,207,00 $2,88,3,886.001 $992,840.00 $992,840.30 $927,840.00
Entitlement(2011 Estimated) $ 600,000
Program Income(2010 Estimated) $ 150,000
Prior Year Reallocations(2008-2009) $ 27,840
Total Funds Available $ 777,640
Proposals Recommended $ 927,840
"SURPLUSI(D1=FICI7 FOR BACKUP PROJECTS) $ (950,000)
7120/2010
Reference 2 -
CITY OF PASCO 2011 CDBG Summary of Proposals
2011 COMMUNITY DEVELOPMENT BLOCK GRANT
PROPOSAL SUMMARY—JULY 26, 2010
1 CDBG Prop_ram Administration— Requested:.. 120,000
Recommended: 120,000
CDBG funds are requested to plan, administer and deliver housing and
community needs, ensure compliance with local, state and federal rules,
regulations and laws, and provide for the successful delivery of programs that
primarily benefit low to moderate income people.
Requesting full 20% cap due to number of projects ongoing this program year.
2 Civic Center-Youth Recreation Specialist— Requested: $20,000
Recommended: $20,000
CDBG funds are requested to provide a portion of the salary and benefits for
recreation specialist at the Youth Civic Center. This facility's program is to
provide recreation programs for youth at risk and families in low-to-moderate
income Census Tract (202).
Consistent with funding in 2010, public services are capped at no greater than
15% of current entitlement plus prior year program income.
3 Martin Luther King Community Center Recreation Specialist—Requested:
$20,000
Recommended: $20,000
CDBG funds are requested to provide a portion of the salary and benefits for
recreation specialist at the Martin Luther King. This facility's program is
coordinated with the YMCA, Salvation Anny and Campfire USA, who all
collaborate to provide education and physical activities to at risk school age,
youth, and families in Census Tract (201).
Consistent with funding in 2010, public services are capped at no greater than
15%of current entitlement plus prior year program income.
4 Senior Citizen's Center Recreation Specialist—Requested: $40,000
Recommended:_$4Q,QQ0.
CDBG funds are requested to provide a portion cif the salary and benefits for
recreation specialist to oversee and operate program at Pasco's senior center.
This facility's program provides supervision and leadership necessary for
programs serving the elderly of Pasco with support services, nutrition, health and
living skills support.
Consistent with funding in 2010, public services are capped at no greater than
15%current entitlement plus prior year program income.
5 Amd-Gang Prevention/Intervention Program—Requested: $1.365,586
Recommended: SO
CDBG funds are requested to estalish relevant anti-gang prevention programs to
meet the needs of low-income gang/anti-gang members and their families in the
community.
New public service activity, funds requested exceed the public service cap.
6 Pasco Downtown Development Commercial Kitchen —Requested; S_65,000
Recommended; $50.000
CDBG funds are requested to continue operations of the Pasco Specialty
Kitchen, a certified commercial incubator kitchen. By providing technical
support to small food-related businesses the Pasco Specialty Kitchen improves
their success rate by helping them to establish and achieve their goals. In
consideration for technical assistance, the startup businesses agree to make jobs
created available to low-to-moderate income persons in Pasco (Census Tract
202).
Reduction consistent with prior year funding levels. It is estimated 16 FTE jobs
will be created at least 51% to be held by LMI individuals.
7 Downtown Facade Improvement 0 facades) PDDA —Requested; $80,000
Recommended: $0
CDBG funds are requested to support business to continue downtown facade
improvements, for new projects are anticipated for 2009 (Census Tract 202).
It is estimated that 4 business will be assisted with facade improvements.
S Downtown Facade Improvement i4 facades) HCC —Requested: $80,000
Recommended: $0
CDBG funds are requested to support business to continue downtown facade
improvements, for new projects are anticipated for 2009 (Census Tract 202).
It is estimated that 4 business will be assisted with facade improvements.
9 Catholic Family Volunteer Chore Services_(12) Requested: $6,000
Recommended:_S4,000
CDBG funds are requested to provide minor household repairs and wheelchair
ramps for very low to low income households. This population includes elderly
and disabled. This year a roof repair program will be added to Volunteer Chore
Services activities (City-wide).
It is estimated that 12 elderly households, typically very low income, will be
assisted.
10 Haven.safe Domestic Violence Transitional/EmeT rKency Housing —Requested:
$195,435
Recommended, $0
CDBG funds are requested for acquisition/rehabilitation of a 6,000 square foot
2
safe house suitable to provide 15 additional bed spaces for persons experiencing
domestic violence in Pasco.
It is estimated that 15 bedspaces will be made available, and 28 Pasco residents
served.
11 Boys & Girls Club - Program Space Rehabilitation (asbestos floor
removal/obsolete light replacement)—Requested: $99,300
Recommended: $11,000
CDBG funds are requested to replace remaining obsolete light fixtures with
energy efficient and safer fixtures, and remove asbestos flooring in the building
where floor covering are wearing through.
Obsolete light fixture replacement estimated at $11,000.
12 Martin Luther King Community Center - Energy Efficient HVAC & Hot
Water Unit Replacements—Requested: $65,000
Recommended: $65,000 to be completed in 2010
CDBG funds are requested to replace outdated and failing HVAC systems and
unsafe hotwater tanks at Martin Luther King Center with energy efficient units
reducing energy costs and increasing safety at the facility.
HVAC systems have currently surpassed their life expectancy. This facility
primarily serves low-moderate income families in Census Tract 201.
13 Northeast Soccer Complex—Requested: $150,000
Recommended; $131300
CDBG funds are requested to construct a soccer complex in Census Tract 203
which will be used primarily by the Hispanic Soccer League. This project will
serve residents of Census Tracts 201, 202, 203 and 204, neighborhoods that are
made up of primarily low-moderate income families. There is another complex
located in Census Tract 206, which scives regional needs for competitive soccer
tournaments.
Soccer is a very popular sport in the Pasco area. This complex will primarily
serve Census Tracts 201, 202, 203, 204 having a high population of Hispanic
families. The primary user will be the Hispanic Soccer League.
14 Senior Citizen's Center Kitchen Remodel— Requested: $$5,000
Recommended; 0
CDBG funds are requested to renovate the Senior Center kitchen. The kitchen is
designed for preparation of foods from scratch and has outdated appliances that
no longer function and in some cases are now obsolete. In this state, it does not
meet current needs. CDBG funds would remove obsolete mixers and steamers,
make more counter space available, provide for larger ovens and replace failing
walkin refrigerator and freezer with energy efficient models reducing energy
3
requirements and providing for more assured food safety.
This kitchen serves the area Meals on Wheels program for seniors.
15 Code Enforcement Officer—Requested: 548,000
Recommended $48,000
CDBG funds are requested to provide for a code enforcement officer to help
improve neighborhood appearance and for compliance with rules and regulations
dealing with homeowner needs in primarily low to moderate income
neighborhoods (Census Tracts 201, 202, 203 and 204).
It is estimated that code enforcement activities will help arrest the decline of
distressed neighborhoods,thereby assisting with revitalization efforts.
16 Kurtzman Park Neighborhood Improvements - Phase III (CT201BG2) —
Reguested: $350,000
Recommended: $333,540
CDBG funds are requested to provide curb, gutter, sidewalk and roadway
improvements in low-income neighborhood (Census Tract 201). This is the
construction phase of a multiple year project
This project is estimated to provide special assessment assistance to 50
households for installation of basic infrastructure in 2012.
17 Nei hborhood Revitalization Stratela Area Specialist—Requested: $40,000
Recommended: 50
CDBG funds are requested to plan, administer and deliver housing and
community needs, ensure compliance with local, state and federal rules,
regulations and laws, and provide for the successful delivery of programs that
primarily benefit low to moderate income people within the proposed
Neighborhood Stabilization Strategy Area.
Staff is needed to undertake significant revitalization strategies for residential
and commercial properties in a proposed Neighborhood Revitalization Strategy
Area. It is estimated 4 business will be assisted.
18 Highland Park Street Coustruction—Requested: $150,000
"Recomniended, $150,000
CDBG fundes are requested for design and construction of street improvements
adjacent to Highland Park. The park which is located in Census Tract 201 and
serves primarily low-moderate income neighborhoods. The percent of low-mod
income persons ranges from 68.8% in Block Group 1 to 81.2% in Block
Group 5. Overall it is a 74.6 percent low-moderate income neighborhood.
Staff recommends this project be approved as a backup project contingent upon
its ability to meet timeliness.
4
Reference 3 -
6/17/10 Planning Commission Minutes
PLANNING COMMISSION MINUTES
June 17, 2010
A. CDBG 2011 CommunitV Development Block Grant
Allocations JCitywidej (MF# CDBG 10-012
Chairman Cruz read the master file number and asked for comments from
staff.
Angela Pitman, Block Grant Administrator, stated per Resolution, City Council
has named the Planning Commission as the advisory board for Community
Development Block Grant Program. This is the first of two public hearings for
allocation of CDBG funds for program year 2011. In compliance with the
citizen's participation plan notice of this public hearing was published in the
local section of the Tri-City Herald and LaVoz's hispanic newspaper. In 1974
the Housing and Community Redevelopment Act was enacted by Congress and
is commonly known as the Cranston-Gonzalez Act. Title I of the Act created the
CDBG program replacing eight separate competitive programs and rolling them
in to one formula grant. In order to receive a grant, you must be an entitlement
city or an urban county. The City of Pasco qualifies as an entitlement city and
received an cntitlement based on a formula that considers both housing
conditions and income levels in the city. Requests for proposals are solicited
and reviewed in accordance with the goals of the Consolidated Plan and the
City of Pasco priorities. Eligible activities from the Annual Action Plan form the
annual work plan. The Annual Action Plan also serves as the City's application
for entitlement funds and must be submitted to HUD for approval by November
each year. The purpose of the CDBG program is to develop viable communities
by expanding economic opportunities, providing suitable living environments
and decent housing. Eligible activities must meet one of three national
objectives which are to either benefit primarily low-moderate income persons,
aide in the prevention or elimination of slum and blight or meet urgent
community needs. They also must meet eligible activity criteria as specified in
24CFR570. For 2011 it is estimated that the City will receive an annual
entitlement of approximately $600,000, plus $150,000 of prior year program
income and plan to reallocate approximately $92,540 from prior year activities.
That makes $842,840 available for 2011. The City of Pasco can either perform
the work itself with City staff and contractors or we can form partnerships with
local non-profit or other government agencies. Eligible program partners can be
a sub-recipient, contractors, or a community based development organization
that meets special criteria that is identified in 24CFR570. The City received 17
proposals totaling approximately $2.8 million with $842,000 available which
leaves a deficit of approximately $1.9 million. After preparation of the Annual
Action Plan there will be a 30-day public review period which would end on
October 15, 2010 and will be submitted to HUD on November 15, 2010. The
goals for the Consolidated Plan have been revised, two of the smaller goals were
combined into one goal due to similar characteristics. Applications are
categorized by project types and goals.
Rick White, Community 8, Economic Development Director, stated a table has
been provided with the recipients listed which consists of the agency name, the
non-CDBG match, agency request and what City staff has recommended.
Ron McHenry, Boys and Girls Club, 801 N. 18th Avenue, Pasco, presented his
request for carpet replacement, asbestos removal and installation of energy-
efficient lighting.
Shari Hallman, Catholic Volunteer Services, 2110 W. Henry, presented her
request for $4,000 for wheelchair ramps to improve mobility for elders and
people with disabilities.
Luisa Alaniz, Anti-gang prevention/intervention program, Charity Training
Center, presented her request for $1,365,582.50 to create a center for the Tri-
City area. This bilingual program provides a curriculum for gang
prevention/intervention. They would provide alternative education and a
center.
Chairman Cruz questioned the dollar amount request and that there is no
CDBG match listed.
Ms. Alaniz stated they are requesting 100% to be funded by CDBG at this time
due to the fact they are unable to develop funding sources until later in the
year. In August they expect an endowment of the arts and in July funds from
ESL.
Amy Shultz, Jericho Road Ministries, 2500 Jericho Road, presented her
request for funds for acquisition of an existing structure which would house 15
women and children which would reduce homelessness. They would provide
emergency housing as well as transitional housing to aide in a sustainable
situation for victims of domestic violence.
Commissioner Kempf questioned on the location of the proposed facility.
Ms. Shultz stated it is located in Pasco.
Chairman Cruz questioned the dollar amount secured to date.
Ms. Shultz stated there is $12,000 designated towards this project.
Chairman Cruz questioned if they were 5%-8% of where they need to be to
purchase this structure.
Ms. Shultz stated yes they do have a lot of in kind support as well. The owner
is donating a portion of the house. The'majority of the grant funds would be
used to make repairs and upgrades in the home.
Chairman Cruz questioned if they take the cash and donated portion of the
house, where does that leave you.
Ms. Shultz stated $112,000.
Gloria Garcia, Pasco Downtown Development Association, 720 W. Lewis Street,
presented her request for downtown facade improvements. She mentioned her
connection with CBC and their program FIRST which works in conjunction
with the downtown area.
Commissioner Lukins questioned the carryover amount from last year.
Ms. Garcia stated the carryover is for the projects that will be completed this
year.
Ms. Pitman stated there are two program years of carryover, one for $84,000
and another for $80,000, which allows for eight facades. Three facades have
been approved and four are in the process and there is still one yet to be
identified.
Ms. Garcia stated she is working with the architect to make changes with the
owners. She mentioned that Super Mex and Viera's bakery are the anchors of
the downtown. Another business is adding awnings to their building. Her focus
is to get Lewis Street from 3rd to 4th on both sides completed.
Chairman Cruz questioned staff on their recommendation for zero funds.
Mr. White stated the amount of carryover.
Victoria Silvernail, Executive Director Pasco Specialty Kitchen, stated her
request for $65,000 for the incubator kitchen for small businesses which
allows a start up at low cost to get their business going. They teach marketing
skills and help set up a business plan with in-house classes and work with
CBC, TRIDEC and Numerica Bank. Seven jobs have been created, nine clients
are in their own storefronts with one client ready to sign a lease. They are
focusing on working with farmers and manufacturing their product. They have
the Commercial Foods Academy from Pasco High School which uses their
facility_
Chairman Cruz mentioned the staff recommendation is less than her request
and wants to know if there are concerns.
Ms. Silvernail stated she understands staff is dealing with a lot of requests and
is constantly looking for more funding. She spoke to a group in Spokane who is
looking towards building an incubator kitchen. She mentioned they would
make budget cuts if needed.
Tri-Cities Hispanic Chamber of Commerce did not have a representative for the
request for the four downtown fagade improvements.
Rick Terway, Director of Administrative and Community Services, stated his
requests for recreation specialists at the Martin Luther King Center and City
Hall provide for after school programs as well as others for kids in the area. He
also has requested funding for the recreation specialist at the Senior Center.
There is a foot care specialist and dental hygienist, which serve the Senior
Center. The northeast soccer complex request is geared towards the Hispanic
soccer league as well as the YMCA. The soccer fields at Road 36 are not in good
shape and are costly to repair and maintain. The soccer project is estimated at
$850,000, which includes the parking pad funds, and they are applying for a
state recreation conservation grant match and general funds that will make
this project come to fruition. It is proposed to create eight fields with ample
parking and no on street parking with a picnic shelter and a play structure
area. The next proposal is for the Senior Kitchen remodel. The equipment is
outdated and the refrigeration units are at the end of their life and need to be
replaced. The last request is for the Martin Luther King Center replacement of
the HVAC system.
Mr. White stated his request for the Code Enforcement Officer is completely
dedicated to prevention of neighborhood decline in low-moderate income
census tracts, The officer works exclusively in low-moderate income tracts. The
CDBG program administration provides the entire administration for the CDBG
and HOME program. In 2006, the Kurtzman Neighborhood requested
improvements for curb, gutter, sidewalks, storm drainage, street lighting,
increased Code Enforcement and Police patrol. The Kurtzman Park
Neighborhood is a large request for $350,000 for 2011 and a similar request for
2012, which will provide curb, gutter, sidewalk, storm drainage, street lighting
and widening the pavement, which is associated with a new street. The Public
Works department will be installing utilities such as sewer and water, The
proposal for 2012 would consist of LID assistance for qualifying households.
The request for a Neighborhood Revitalization Specialist is for staff funding.
This position would focus on economic development and administer HOME
programs.
Chairman Cruz asked for clarification from staff on which direction to go on
this item.
Mr. White stated discussion to give staff direction would be appropriate, a
second public hearing would be held in July and would be used to clarify
proposals.
Commissioner Hay stated Ms. Pitman has done an excellent job and is in favor
of staff recommendations.
Chairman Cruz agreed. Once the Boys and Girls Club clarifies the asbestos
issue, he would put Catholic Family Charities and the Senior Center Kitchen
remodel as the next priority programs for funding.
Chairman Cruz opened the public hearing.
Kim Keltch, Domestic Violence Services Coordinator, Pasco Police Department,
stated she partners with Jericho Road Ministries. She mentioned cases where
there are no options for individuals to leave this community. The Tri-Cities
does not provide resources to meet the needs for victims of domestic violence
and their children to remain in the Tri-Cities. This facility would prevent
children from having to relocate schools, etc. Approval for this request allows
opportunities for other funding.
Chairman Cruz stated he would like to see more funds in the bank before they
could move forward.
Ms. Keltch stated they need this endorsement to move forward.
The public hearing was closed.
Reference 3 -
7/15/10 Planning Commission Minutes
PLANNING COMMISSION MINUTES
July 15, 2010
A. CDBG 2011 Community Development Block Grant
Allocations (Citywidel (MF# CDBG 10-0121
Chairman Cruz read the master file number and asked for comments from
staff.
Angie Pitman, Block Grant Administrator, stated this item was presented at the
June 17, 2010 meeting. There are two changes since the last meeting, Item 9,
Jericho Road Ministries submitted a change to their original request; and
Item 18 for the Highland Park street improvements was submitted as a back-
up project.
Commissioner Anderson questioned Ms. Pitman on a deadline when proposals
are to be submitted.
Ms. Pitman stated there is an informal process for deadlines for projects and
the proposal for the Highland Park street improvements was submitted
internally as a back-up project to meet the criteria for timeliness issues. Such a
back-up plan would be structured such projects of similar type and funding
could be substituted without need for a significant amendment.
Chairman Cruz opened the public hearing.
Amy Shultz, Jericho Road Ministries, 4952 Peony Street, West Richland, stated
they submitted a revision due to new resources. Statistics for domestic violence
calls were presented and one-third of the calls were related to victims from
someone other than the intimate partner. The Esther Program provides for
motel housing, food and transportation to victims and plans to expand housing
options for the victims.
Chairman Cruz mentioned this project has been proposed in the past and
asked for a description of the funds already in place for this project.
Ms. Shultz stated the majority of their funds are in-kind donations and
pledges. Groups volunteered to do renovations, eliminating the need for those
funds. Cash donations from anonymous sources will be used to equip the
house. Total fundraisers over the next year total approximately $300,000.
Chairman Cruz asked if they had $100,000 to purchase the house, when
acquisition would begin.
Ms. Shultz stated immediately.
Chairman Cruz questioned when operations would begin.
Ms. Shultz stated within one year.
Commissioner Anderson stated he is in support of this project. However, the
request is significant and he would feel more comfortable if they were further
along in their grant applications and approvals. He would like to see this
application a year from now.
Chairman Cruz stated if the first year's operating funds were already secured,
then the request for CDBG funds would be more appropriate.
Gloria Garcia, Pasco Downtown Development .Association (PDDA), stated since
the last meeting inquiries have been received from six property owners for
facades in the downtown area. Interested businesses include owners of City
Lube, the old Western Auto Store, Liberty Theatre, and two properties next
door to the Specialty Kitchen. Some of the projects are outside the boundary.
Ms. Garcia mentioned the need to expand the boundaries to accommodate
these requests. Projects currently in process include Viera's Bakery, Super
Mex, and '.%4eximuebbles.
Chairman Cruz mentioned the carryover amount from the prior year CDBG
funds.
Ms. Garcia stated the property owners are "Mom and Pop" type businesses who
need to save up for the facade improvements. Absentee landlords were
mentioned as the property owners that only want to collect the rent and not
improve their fagade.
Commissioner Lukins questioned if the facades already in process wolald be
complete this year.
Ms. Garcia stated yes. They are meeting with the architects and property
owners to finalize the plans for the facades.
Commissioner Lukins questioned staff on the process to expand the boundary
as requested.
Mr. White stated staff would be the contact to this request.
Chairman Cruz stated if the facades in process are finalized and the allocations
spent then maybe next year her proposal would be funded.
Luisa Alaniz, Charity Training Center, stated she is aware the requested
amount is more than allowable with budget monies, and presented a letter with
documents regarding the Phoenix Gang Intervention and Prevention program.
Ms. Alaniz, stated the revised request is for $80,000, or any monies left over
from the 201 1 Allocations to start their company. There was some discussion
regarding training programs available, and working with Dave Reardon, Gang
Task force, etc.
Chairman Cruz asked if she had applied to other funding sources.
Ms. Alaniz stated she is applying for many grants, one in particular, the
Endowment of the Arts grant.
Chairman Cruz stated that private agencies should he able to present a track
record or enough money to match to make sure the project moves forward, and
cited Jericho Roads Ministries efforts over the past two-years as an example.
Commissioner Anderson questioned Ms. Alaniz on her awareness of other
efforts such as the Boys & Girls Club and the city's Recreation programs.
Ms. Alaniz stated yes.
Commissioner Anderson stated from his knowledge of the programs in the
community and the effort that the community has made over the last 15-20
years to fight gangs, that there has put a lot of effort in this and there is always
more to do. He recommended she take her energies and invest them in the
programs that are already up and running and successful.
Ms. Alaniz stated she is not planning to work with the same type of adolescents
that are in existing programs. She is working with others that do not qualify for
those programs. The program has not been developed before and there is no
great statistics or bearing for the program. She can provide statistics from
other states. Her intent is to build a custom program for our community.
Commissioner Anderson stated the Block Grant Program is not the right
avenue for this type of program. He suggested she write grants to other
agencies which fund this type of program.
Chairman Cruz stated the burden of proof is higher for a program such as this.
The object is to deploy money to programs to meet an in immediate need.
Commissioner Hay stated he supports staff's recommendation.
Chairman Cruz stated he also is in support.
Commissioner Hay moved, seconded by Commissioner Anderson, the Planning
Commission recommend the City Council approve the use of funds for the
2011 Community Development Block Grant Program as set forth in the "2011
Fund Sumrnar_y" as recommended by staff.
RESOLUTION NO.
A RESOLUTION approving the Program Year 2011 Community Development Block
Grant Allocations and Annual Work Plan.
WHEREAS, staff has prepared the Program Year 2011 Annual Work Plan for activities
totaling $777,840;Now, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. That the Pasco City Council hereby approves the Annual Work Plan as
follows:
Activity Funding
CDBG Program Administration $120,000.00
Civic Center -Youth Recreation Specialist $20,000.00
Martin Luther King Community Center Recreation Specialist S20,000.00
Senior Citizen's Center Recreation Specialist 540,000.00
Pasco Downtown Development Commercial Kitchen $50,000.00
Catholic Family Charities—Volunteer Chore Services $4,000.00
Boys & Girls Club—Energy Efficient Lighting $11,000.00
Northeast Soccer Complex $131,300.00
Code Enforcement Officer $48,000.00
Kurtzman Park Neighborhood Improvements - Phase III (CT201 BG2) $333.540.00
TOTAL $777,840.00
Section 2. That the Pasco City Council hereby approves the Highland Park Street
Improvement activity ($150,000) as a backup project contingent upon ability to meet timeliness.
PASSED by the City Council of the City of Pasco this day of , 2010.
lvlatt Watkins
Mayor
ATTEST:
APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
AGENDA REPORT
FOR: City Council July 22, 2010
TO: Gary Crutchfi 1 t anager Regular Mtg.: 8/2/10
Rick White, r
Community & conomic Development Directory
FROM: Shane O'Neill, Planner I
SUBJECT: SPECIAL PERMIT fMF# SP10-018 : Expansion of a Children's Daycare Center
in an R-1 Zone (Building Blocks Childcare Center)
1. REFERENCE(S):
1. Vicinity Map
1 Proposed Resolution
3. Report to Planning Commission
4. Planning Commission Minutes: Dated 6/17/10 and 7/15/10
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
5/3: N/IOTION: I move to approve Resolution No. , approving a
special permit for the expansion of a children's daycare center
at 3605 West Ruby Street,
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. On June 17, 2010, the Planning Commission conducted a public hearing to
determine whether or not to recommend a special permit be granted for the
expansion of a children's daycare center at 3605 West Ruby Street.
B. Following conduct of the public hearing, the Planning Commission reasoned that
with conditions, it would be appropriate to recommend approval of a special
permit for the expansion of a children's daycare center.
C. The recommended conditions are contained in the attached resolution.
D. No written appeal of the Planning Commission's recommendation has been
received.
8(c)
ltem:Special Pen-nit-Daycare Ex ansion
vicini Map
Applicant: Building Blocks Childcare N
File #: SP 10-0 18
ip
W Wm
Wm
..fwL.Al", IN T
.�, r r•
SITE .�
1.7 e
�„ e ►
RESOLUTION NO.
A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S
RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR
THE EXPANSION OF A CHILDREN'S DAYCARE CENTER AT 3605 WEST RUBY
STREET
WHEREAS, Building Blocks Child Care Center, submitted an application for the
expansion of an existing children's daycare center at 3605 West Ruby Street (Tax Parcel 119-
163-254); and,
WHEREAS, the Planning Commission held a public hearing on June 17, 2010 to re-6ew
the proposed children's daycare center expansion; and,
WHEREAS, following deliberations on July 15, 2010 the Planning Commission
recommended approval of a Special Permit for the children's daycare center expansion with
certain conditions; NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
1. That a Special Permit is hereby granted to Building Blocks Child Care Center for the
expansion of a children's daycare center in an R-1 (Low Density Residential)District under
Master File# SP10-018 with the following conditions:
a) The special permit shall apply to Lot 32,Court Vista Addition;
b) The existing solid 6-foot wood fencing shall be maintained in good repair along
the northern and western property lines;
c) The applicant shall maintain a current DSHS license at all times for the activities
allowed within the buildings;
d) The number of children allowed shall be determined by the strict application of
the DSHS daycare criteria and shall in no case exceed 27 children;
e) The hours of operation shall be between 6:30 a.m. and 6:00 p.m., Monday
through Friday;
f) The play areas must he fenced to meet State requirements, and the applicant shall
maintain the play area to meet the requirements of DSHS.
g) The pick-up and drop-off area shall remain in the existing on-site location;
h) Only one sign not exceeding six square feet shall be permitted upon the property;
i) The special permit shall be null and void if a City of Pasco business license for
the additional authorized activities is not obtained by December 31, 2010.
Passed by the City Council of the City of Pasco this 2na day of August,2010
Matt Watkins,Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark,City Clerk Leland B. Kerr, City Attorney
REPORT TO PLANNING COMMISSION
MASTER FILE NO: SP 10-018 APPLICANT: Building Blocks Childcare Center
HEARING DATE: 6/17/2010 3605 West Ruby Street
ACTION DATE: 7/ 15/2010 Pasco, WA 99301
BACKGROUND
REQUEST: SPECIAL PERMIT: Expansion of a children's daycare in an
existing residence in an R-1 zone.
1. PROPERTY DESCRIPTION:
Legal Lot 32, Court Vista Addition
General Location: 3605 West Ruby Street
Property Size: Approximately 0.2 acres
2. ACCESS: The site is accessible from West Ruby Street.
3. UTILITIES: All municipal utilities currently serve the site.
4. LAND USE AND ZONING: The site is currently zoned R-1 (Lover-Density
Residential) and contains a single family residence. Surrounding
properties are zoned and developed as follows:
NORTH: R-1 - Single family residence
SOUTH: C-1 8s R-3 - Dental office and a four-plex
EAST: CR - Bank and a vacant commercial structure
WEST: R-I - Single family residences
5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site
for loin-density residential uses. Goal LU-3-A encourages the location of
daycare facilities in each residential neighborhood.
6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead
agency for this project. Based on the SEPA checklist, the adopted City
Comprehensive Plan, City development regulations, and other
information, a threshold determination resulting in a Determination of
Non-Significance (DNS) has been issued for this project under WAC 197-
]
1
ANALYSIS
The applicant is requesting to increase the capacity of an existing daycare from
20 children to 27 children. The existing special permit authorizing the daycare
limits the enrollment to 20 children.
In 2003 the property owner applied for a special permit to allow the home
daycare to be fully converted into a commercial daycare. The special permit
was approved. Since that time the property/business owner has been
successful and as a result is experiencing pressure to expand the capacity.
The State Department of Social and Health Services (DSHS) recently reviewed
the Building Blocks Daycare and determined the facility has enough square
footage and playground area to accommodate 27 children. However DSHS will
not license the facility for 27 children until such time that the City approves a
special permit for an additional seven children.
The site is a corner lot that fronts on Ruby Street and Road 36 directly west of
the Riverview Shopping Center. The properties to the north and west are single
family residential homes. Properties to the south contain a dental office and
parking lot and a four--plex. The current special permit required the applicant
to install a solid 6-foot fence along the common property lines with adjoining
homes and to hard-surface the loading/unloading area (the driveway).
Typically there are three vehicles parked at the facility during business hours.
The concrete driveway on-site has been extended towards the nearest property
line to provide additional area. The driveway currently serves two purposes for
daycare operations; they are employee parking and child loading/unloading.
The applicant indicated there is sufficient space in the driveway for employee
vehicles to be parked and for families to arrive by pulling into the driveway.
Once the child is loaded or unloaded the vehicle backs out of the driveway into
the right-of-way and departs.
According to the 2003 ITE Trip Generation Manual, the currently permitted
daycare is estimated to generate 90 vehicle trips per day. The Manual
indicates that the proposed 27 student capacity would generate approximately
120 trips per day. By way of comparison, the dental office directly to the south
is estimated to generate 217 vehicle trips per day; and an average single family
dwelling can be expected to generate ten vehicle trips per day.
The current special permit for the daycare facility with 20 children was
reviewed and approved in 2003. The initial staff report at that time
recommended denial of the special permit. However as a result of support from
several surrounding property owners the Planning Commission recommended
approval of a special permit with a list of eleven conditions. Staff has identified
nine possible conditions from the previous list of eleven that would still be
applicable to the proposed daycare expansion. In 2003 the original special
2
permit application requested an enrollment capacity of twenty-five children,
which is over double the maximum capacity allowed for family daycares.
STAFF FINDINGS OF FACT
Findings of fact must be entered from the record. The following are findings
drawn from the background and analysis sections of the staff report. The
Planning Commission may add additional findings to this listing as the result
of factual testimony and evidence submitted during the open record hearing.
1. The site is approximately 0.2 acres.
2. The site is zoned R-1 (Low-Density Residential).
3. The Comprehensive Plan identifies the site for low-density residential
uses.
4. All municipal utilities currently serve the site.
5. Daycare centers are conditional uses in the R-1 zone [PMC 25.28.040(5)].
6. Conditional uses require special permit approval prior to establishment.
7. The site currently contains an approved daycare center.
8. The current special permit limits the daycare center to an enrollment
capacity of 20 children.
9. The Department of Social and Health Services has inspected the property
and indicated the building and site can accommodate up to 27 children.
10. The applicant is requesting a maximum enrollment capacity of 27
children for the daycare.
11. The proposed daycare could generate up to approximately 120 vehicle
trips per day (including employees) (per the ITE Trip Generation Manual)
if each child arrived in an individual vehicle.
12. The daycare accommodates children ages one year old and older.
13. The current daycare facility has three staff members.
14. The expanded daycare will have up to four staff members.
15. Daycare services are currently provided Monday through Friday.
16. The daycare is currently closed on the weekends.
17. The site provides on-site parking for three vehicles.
18. The existing daycare has been operating on the site for seven years.
19. Prior to establishment of the current commercial daycare facility the site
was used for a family daycare facility.
3
20. In the seven years a day care has been licensed at the proposed site the
building and property have been well maintained.
21. The City has received no complaints about the operation of the exiting
daycare over the past seven years,
22. As a result of the public notice one complaint was received by staff over
traffic.
CONCLUSIONS BASED ON STAFF FINDINGS OF FACT
Before recommending approval or denial of a special permit the Planning
Commission must develop findings of fact from which to draw its conclusions
based upon the criteria listed in P.M,C. 25.86.060. The criteria are as follows:
1) Will the proposed use be in accordance with the goals, policies, objectives
and text of the Comprehensive Plan?
The site is identified in the Comprehensive Plan for low-density residential
uses. The proposed daycare supports Plan Goal LU-3-A which encourages
such facilities to be located in neighborhoods.
2) Will the proposed use adversely affect public infrastructure?
No infrastructure modifications would be required for the increased daycare
enrollment capacity. The site is served by all municipal utilities and the local
street network.
3) Will the proposed use be constructed, maintained and operated to be in
harmony with existing or intended character of the general vicinity?
The intended character of the neighborhood is primarily residential. Typically,
schools and or pre-school facilities are located in or adjacent to residential
neighborhoods. The neighborhood is adjacent to a contiguous strip of
commercially zoned and developed parcels along Court Street.
4) Will the location and height of proposed structures and the site design
discourage the development of permitted uses on property in the general vicinity
or impair the value thereof?
The daycare school is located in a structure originally constructed as a single
family residence and later converted to a commercial daycare which received a
special permit and building permit from the City of Pasco. The County
Assessor's records indicate the value of the adjoining residential properties
have increased over the past four years.
4
5) Will the operations in connection with the proposal be more objectionable
to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or
flashing lights than would be the operation of any permitted uses within the
district?
The daycare facility has been operating on the site for over seven years without
generating any noise, dust, traffic or other conditions that would be
objectionable to the neighborhood. As a result of noticing property owners
within a 300-foot radius, one complaint about traffic volumes generated by the
daycare was received. Even though the existing daycare generates more traffic
than a single-family dwelling, the daycare operators have managed to minimize
the effects on the neighborhood.
6) Will the proposed use endanger the public health or safety if located and
developed where proposed, or in any way become a nuisance to uses permitted
in the district?
Prior to noticing the subject special permit, operation of the current daycare
had not generated nuisance complaints from the adjacent commercial
businesses and homes. As a result of noticing property owners within a 300-
foot radius, one complaint about traffic volumes generated by the daycare was
received. Daycare functions will take place indoors and within the fenced rear
yard as they have been for the past seven years.
RECOMMENDATION
MOTION for Findings of Fact: I move to adopt findings of fact
and conclusions therefrom as contained in the July, 15 2010 staff
report.
MOTION for Recommendation: I move based on the findings of
fact and conclusions therefrom, the Planning Commission
recommend the City Council grant a special permit to the Building
Blocks Childcare Center for the expansion of the existing daycare
with the following conditions:
Approved Conditions
1) The special permit shall apply to Lot 32, Court Vista Addition;
2) The existing solid 6-foot wood fencing shall be maintained in good
repair along the northern and western property lines;
3) The applicant shall maintain a current DSHS license at all times
for the activities allowed within the buildings;
5
4) The number of children allowed shall be determined by the strict
application of the DSHS daycare criteria and shall in no case
exceed 27 children;
5) The hours of operation shall be between 6:30 a.m. and 6:00 p.m.,
Monday through Friday;
6) The applicant shall maintain the play area to meet the
requirements of DSHS. The play areas must be fenced to meet
state requirements;
7) The pick-up and drop-off area shall remain in the existing on-site
location;
8) Only one sign not exceeding six square feet shall be permitted
upon the property;
9) The special permit shall be null and void if a City of Pasco business
license for the additional authorized activities is not obtained by
December 31, 2010.
6
Vicinity Item: Special Pennit-Daycare Exl)ansi" on
Childcare
Map Applicant: Building Blocks File #: SP 10-0 18
_,Ole
trill
i7
? k
Land Item: Special Permit - Daycare Expansion
Use Applicant: Building Blocks Childcare x
Map File #: SP 10-018
I � - 1 1
W AGATE ST SITE
J
a
z
M
w r ST
Commercial i
Cc mmercial M
F
R
COURT ST
Qmm rcial o Commercial
o a
N-ST
Zoning Item: Special Permit - Da ycare Expansion
Applicant: Building Blocks Childcare x Map File #: SP 10-018
W AGATE ST SITE
....... rL ---a
Rwl
AM= � CR- ---�
C-1 M W RUBY
-3
COURT ST C-1
EMBET 1
WasRlnyton State Department of
ao Early Learning
_ Proposed Capacity Determination _
Facility or Licensee Name 10 digit telephone number i Inspection date Inspection type
Building Blocks Child Care Center 1 (509) 545-1874 I 1/1912010 Site Visit M1
Facility Address Provider ID
3605 West Rabe Pasco,WA.99301 278120
Licensor Name 10 digit telephone number
Kathy Gibson (509)736-2893
Location L Mensurement/Cakulations Determination
Preschool Rm.I1 (13.5 X 24.5)=330.75/35=9.4 (This was previously named the Activity Room) 9.4
Preschool Rm 1 (10.5 X 16)=168/35=4.8 (This was previously named the Art Room) 4.8
1
Toddler Rm (20 X 10)-(2 X 7)=186/35=5.3 (This was previously named the One Year Old Room) 5.3
f Language Rm (113 X 8)=90.4/35=2.6 (Compater Area) 2.6
f � E
Dramatic Play Rm. (14.4 X 15.3)-(8.3 X 4.1 new front door entry area)=186.29/35=5.3 53
Toilet Facilities: 2 toilets and 2 handwashing sinks ~y
1 `
Told Proposed Oapaeity= 27 children over the age
of one year
f
L 1
Facility Administrator/Licensee or Designee Signature: Licensor Signature:
Calculations reflect a proposed capacity,an attached floor plan is required,determination pending licensor's approval,
This is consistent with WAC 170-295-2090&WAC 170-151-190
10.9.1.5 Proposed Capacity Determination Revised 9/09 Distribution:Licensing File,Applicant/Licensee
EKEUT 2 NEIGHBORS
FOANOM BIG K-kAR-k,
'Fence
PLAYGROUND AREA
Gate a°,$
• Patio
Gate
NEIGHBORS hild
Building Blocks C •
NEIGHBORS a •. �
Care Center a "' 0
0
a a
1 _ o
Parking 1 " S
Fence. ,�
Exterior Property Line
Parking Area
MY STRE,E-T-
BANK OF
Tf3E•,WEST
WESTERN DENTAL
-.COURT STREET
YAR MA
FEDERAL
'SAVINGS
IPASCO POST OFFICE
Playground Area
Playground Area
Prescho6tRoom2 Patio Area I
Exit i
i itorage
Gate Gate
Lstundry
..
• � c; • Kitchen � c°' �, t� . •
FoQd Storage A�
Toddler Room a� b
i Preschool Room 1 Q
Dramatic PUY.. i Office
Entrance
Gate l\ \
we l, r / ''f r! ✓ ,,,� f, , ,,
\\ \ ��'6/�4yt / `�/,,,{{{/r.�f Y �•'a' �f.�.�i.;�i:Jl,'i ."ir`•_ .a�"r✓�'/.^✓-':•{ i y.r�
y fi' % J.h\J
Parking Parking' �" r
Parking Font Lgwn Area� parking .
' Parking ea' '.
. �� Building Blocks Child Care Center
3605 W. Ruby Street
Ruby Street Pasco, WA 90301
DQfW 4
BUILDING BLOCKS CHILD CARE CENTER
Typical Daily Schedule
7:30 am.............................................................................Opening Time
8:00 am — 9:00 am..........................................................Breakfast
9:00 am — 11:00 am........................................................Pre-school time
11:00 am 12:00 pm.......................................................Small group outdoor play
12:00 pm— 12:30 pm.......................................................Lunch
12:30 pm — 1:00 pm.........................................................Story time & prepare for nap
1:00 pm 2:45 pm......... .................................................Nap/quite time
2:45 pm — 3:00 pm............................................................Mid-Afternoon snack
3:00 pm -W 4:00 pm............................................................Small group outdoor play
4:00 pm — Closing..............................................................Early learning activities
5:30 pm...............................................................................Center closes
Planning Commission Minutes
(6-17-2010)
A. SPECIAL PERMIT Location of a children's
daycare/preschool in an existiin
residence in a R-1 Zone Buildin
Blocks Childcare Center 3605 W. Rub
Street) (MF# SP 10-018)
Chairman Cruz read the master file number and asked for comments
from staff.
Mr. McDonald stated the request was for the modification of an existing
special permit for a daycare located on the corner of ruby Street and
Road 36. A daycare has existed at this location for the past seven years.
The original special permit was granted in 2003 with a condition that
the number of children be limited to 20. The original application was for
25 children. There have been no complaints through the duration of this
business and the appearance of the facility is in good shape and well
maintained. Typically neighbors complain about traffic generated from
daycare in residential neighborhoods. Staff conducted a survey of the site
on Wednesday morning (6/ 16/10) to verify that the traffic coming to the
site was staggered (as the applicant indicated) and did not cause any
issues. There were 12 cars that visited the site from 7:28 a.m. to 8:10
a.m. Staff recommend the special permit limit the number of children to
25.
Commissioner Lukins questioned the limitation on the number of
children.
Mr. McDonald stated home based daycares are allowed in any zoning
district with 12 children or less. Twenty--five children would be similar to
two in-home daycares on the same property.
Commissioner Neuenschwander stated she drove by the facility and it
was quiet during daytime activities and witnessed the neighborhood does
have a lot of vehicles. She noticed there was parking available on the side
of the home on a gravel surface.
Mr. McDonald stated the previous recommendations required the
parking area as well as the loading and unloading to be in the driveway
area. The applicant made the driveway wider to accommodate the
recommendations for the original special permit.
Commissioner Hay called for clarification on the complaints in the
neighborhood.
Mr. McDonald stated staff has not received any complaints prior to this
application. However, a resident recently phoned and stated the daycare
was noisy.
Commissioner Neuenschwander stated the application was fine and did
not see any issues with the traffic.
Juan Manuel Garza, 3611 Mesquite Drive, stated they have had no
problems with their business or location. They take great pride in the
appearance of their facility. Twenty-five children would be appropriate
however they would like to have 27 children as permitted by Department
of Social and Health Services (DSHS). They do have a waiting list and
want to accommodate the needs in the community.
Gloria Garza, stated she operates the daycare and has previously worked
with the DSHS for 15 years. She stated they had between 2,000 to 3,000
children come through their daycare. They provide services to single-
parent head of households, divorced parents and young parents.
Chairman Cruz asked if the Garza's would object to granting approval to
27 children.
Mr. Garza stated, "not at all!" They had the DSHS/Health Department
come down from Spokane to measure the facility and they have room per
the state for 27 children. The state will not allow them to have 27
children until the City Special Permit was amended.
Chairman Cruz asked if there were any concerns of restricting hours of
operation from 6:00 a.m. to 6:30 p.m. or weekends.
Mr. Garza stated their daycare opens at 7:30 a.m. and closes to 5:30
P.M.
Chairman Cruz asked if they had any interest in changing their hours.
Mr. Garza stated, "no", they are a small provider and are able to pay their
staff a good wage. In adding more hours, it would add to their costs and
they have not had any employees which would prefer to start at 6:00
a.m. Parents are content with picking up their children by 5:30 p.m.
Chairman Cruz opened the public hearing, after three calls and no
response, the hearing was closed.
Commissioners' discussions focused on allowing 27 children for the
daycare.
Commissioner Hay, seconded by Commissioner Anderson, moved to close
the hearing on the proposed daycare expansion and initiate
deliberations, and schedule adoption of findings of fact, conclusions and
a recommendation to the City Council for the July 15, 2010 meeting. The
motion passed unanimously.
Planning Commission Minutes
(7-15-2010)
A. SPECIAL PERMIT Location of a children's
daycare/preschool in an existing
residence in a R-1 Zone (Buildin:
Blocks Childcare Center) (3605 W. Ruby
Street) (MF# SP 10-0181
Chairman Cruz read the master file number and asked for comments
from staff.
Dave McDonald, City Planner, stated the special conditions have been
changed to allow for a maximum of 27 children to attend Building Blocks
Childcare Center.
Commissioner Anderson moved, seconded by Commissioner Kempf, to
adopt findings of fact and conclusions therefrom as contained in the July
15, 2010 staff report.
Commissioner Anderson further moved, seconded by Commissioner
Kempf, based on findings of fact and conclusions therefrom, the Planning
Commission recommend the City Council grant a special permit to the
Building Blocks Childcare Center for the expansion of the existing
daycare with approval conditions.