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HomeMy WebLinkAbout2010.08.02 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 P.M. August 2, 2010 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated July 19, 2010. 2. Minutes ofthe Special Pasco City Council Meeting dated July 26, 2010. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$1,032,985.08 ($335,797.51 in the form of Wire Transfer Nos. 5516, 5521 and 5525; $38,812.08 in the form of Electronic Fund Transfer No. 1020 and 1021; and $658,375.49 consisting of Claim Warrants numbered 178007 through 178194). 2. To approve Payroll Claims in the amount of $2,787,752.19, Voucher Nos_ 41215 through 41515; and EFT Deposit Nos. 30038472 through 30039320. (c) Tourism Promotion Agreement: 1. Agenda Report from Gary Crutchfield, City Manager dated July 19, 2010. 2. Proposed Contract. 3. Graph, Hotel Taxes 2000-2009. To approve the five-year agreement with the `Fri-Cities Visitor & Convention Bureau for promotion of tourism and, further,authorize the Mayor to sign the agreement. (d) Self Contained Breathing Apparatus Purchase: 1. Agenda Report from Robert Gear,Fire Chief dated July 20, 2010. 2. Resolution No. 3259, Sole Source Purchase. 3. Purchase Quotation from ScaWestcm. To approve the purchase of MSA Self Contained Breathing Apparatus (SCBA) from SeaWestern Fire Fighting Equipment in the sum of$159,480 plus applicable tax and, further, authorize the City Manager to sign such purchase order. (e) Professional Services Agreement for Park and Recreation Plan Update: 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated July 19, 2010. 2. Proposed Agreement. To approve the Professional Services Agreement with Studio Cascade for the Comprehensive Park and Recreation Plan update and, further, authorize the City Manager to execute the agreement. (f) Bargaining Contract for Uniformed Police Department Represented Employees: 1. Agenda Report from Lynne Jackson,Human Resources Manager dated July 21, 2010. 2. Proposed Collective Bargaining Agreement. 3. Memorandum of Agreement. (Attachments in Council packets only; copy available for public review in the Human Resource office, the Pasco Library or on the city's webpage at http://www.ppsco- wad ov/weba-0i�/cit-�-couneilre,DQM(dated 7/26).] To approve the Collective Bargaining Agreement with the Pasco Police Officers Association, uniformed employees, for years 2008-2010 and, further, authorize the Mayor to sign the agreement. Regular Meeting 2 August 2, 2010 *(g) Final Plat(MF#FP 10-005)First Place,Phase 2(Craig Angelo): 1. Agenda Report from David 1.McDonald, City Planner dated July 28, 2010. 2. Overview Map. 3. Vicinity Map. 4. Final Plat (Council packets only; copy available for public review in the Planning office, the Pasco Library or on the city's webpage at Ltt,-,;I/www.12a5rQ-wa,<-,Qv/weba)p/ c1 t councilre ports). To approve the final plat for First Place,Phase 2. (h) Resolution No.3260, a Resolution of the City of Pasco, Washington,providing guidelines for the sale of surplus firearms pursuant to Chapter 2.46 of the Pasco Municipal Code. 1. Agenda Report from Stan Strebei,Deputy City Manager dated July 6, 2010. 2. Proposed Resolution. To approve Resolution No. 3260,providing guidelines for the sale of surplus firearms. *(i) Resolution No. 3261, a Resolution accepting work performed by Dardan Enterprises, Inc., under contract for Martin Luther King Remodel Project. 1. Agenda Report from Rick Terway, Administrative & Community Services Director dated July 29,2010. 2. Resolution. To approve Resolution No. 3261, accepting the work performed by Dardan Enterprises, Inc., under contract for the Martin Luther King Center Remodel Project. (RC) MOTION: I move to approve the Consent Agenda as read_ 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) "Yard of the Month" Awards. (NO WRITTEN MATERIAL ON AGENDA) The following Pasco residents have been invited to attend the Council meeting to receive Certificates of Appreciation from the City Council for"Yard of the Month,"July 2010. 1. Rosalio and Annette Prieto,615 Fiesta Court 2. Larry Gordon, 1608 W.Yakima Street 3. Chris and Korey Barber.4804 Malaga Drive 4. Michael and Michelle Dickinson, 10308 W.Argent Road (b) "Business of the Month" Appearance Award. (NO WRITTEN MXrERIAL ON AGENDA) The following Pasco business has been invited to attend the Council meeting to receive a Certificate of Appreciation from the City Council for "Business of the Month Appearance Award"for July 2010. 1. Les Schwab Tire Center, 5410 Road 68 5. VISITORS- OTHER TITAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Q*(a) Street Vacation (MF#VAC 10-005)A Portion of Idaho Avenue (City of Pasco). 1. Agenda Report from David 1.McDonald,City Planner dated July 28,2010, 2_ Vicinity Map. 3. Vacation History Map. 4. Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. ,an Ordinance vacating a portion of Idaho Avenue. MOTION: I move to adopt Ordinance , an {Ordinance vacating a portion of Idaho Avenue (a"d, tiirther,to authorize publication by summary only. Regular Meeting 3 August 2, 2010 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance of the City of Pasco, Washington, authorizing the Initiation of a Petition for Condemnation of Real Property necessary for the construction of the Lewis Street Overpass. 1. Agenda Report from Stan Strebel,Deputy City Manager dated July 19, 2010, 2. Notice to Property Owners. 3. Proposed Ordinance. 4. Map of Potentially Affected Properties. MOTION: 1 move to adopt Ordinance No. authorizing the acquisition of real pruperty necessary fen- the construction of the Luw s Slrc ul Overpass and, fug-tILO authnriZO publication by suminary .c+nly. (b) Resolution No. , a Resolution approving the Program Year 2011 Community Development Block Grant Allocations and Annual Work Plan. i. Agenda Report from Angela R.Pitman,Block Grant Administrator dated July 28, 2010. 2. 2011 CDBG Fund Recommendation. 3, 2011 CDBG Summary of Proposals. 4. Planning Commission Minutes dated 6/17/10 and 7/15/10. 5. Resolution Approving 2011 Allocations and Annual Work Plan. MOTION: I move to approve RusA*Ltioo No, approving the City's 2011 C DBCT Allocations and annual Work flan. *(c) Resolution No. a Resolution accepting the Planning Commission's recommendation and approving a Special Permit for the expansion of a children's daycare center at 3605 West Ruby Street. 1. Agenda Report from Shane O'Neill, Planner 1 dated July 22, 2010, 2. Vicinity Map. 3. Proposed Resolution. 4. Report to Planning Commission. 5. Planning Commission Minutes: dated 6/17/10 and 7/15/10. MOTION: I move to approve Resolution No. , approving a Special Permit for the ex.pansioii of a c:hiIdreii'a daycare:coarer at 3605 Wost Ruby Street_ 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (None) 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File ¢...." Q Quasi-Judicial Matter REMINDERS: 1. 1:30 p.m,, Monday, August 2, KGH — Emergency Medical Services Board Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; AL YENNEY, Alt.) 2. 7:30 p.m., Tuesday, August 3, Richland City Hall — Regional Oversight Committee Presentation. (MAYOR MATT WATKINS) 3. 12:00 p.m., Wednesday, August 4, 2601 N. Capitol Avenue— Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; AL YENNEY, Alt.) 4. 5:30 p.m., Thursday, August 5, Parks & Rec. Classroom — Parks & Recreation Advisory Council Meeting. (COUNCILMEMBER SAUL MARTINEZ, Rep.; NUKE GARRISON, Alt.) MINUTES REGULAR MF:F;TING PASCO CrTY COUNCIL JULY 19, 2010 CALL TO ORDER The meeting was called to order at 7;00 p.m. by Rebecca Francik, Mayor Pro-tem. ROLL CALL: Councilmeinbers present: Rebecca Francik, Mike Garrison, Robert Hoffmann, Tom Larsen, Saul Martinez, and Al Ycnncy. Absent, Matt Watkins. Staff present: Gary Crutchfield, City Manager; Leland Kerr, City Attorney; Stan Strebel, Deputy City Manager; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Robert Blain, Associate Engineer; Denis Austin, Police Chief and Bob Gear, Fire Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated July 6, 2010. (b) Bills and Communications: To approve General Claims in the amount of$1,600,046.35 ($74,075.95 in the form of Wire Transfer Nos. 5509 and 5512; and $1,525,970.40 consisting of Claim Warrants numbered 177785 through 178006). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$236,460.76 and, of that amount, authorize $125,083.10 be turned over for collection.. (c) Resolution No. 3259, a Resolution approving the purchase of SCBA from Sea-Western Fire Fighting Equipment. To approve Resolution No. 3259, authorizing the purchase of Self Contained Breathing Apparatus (SCBA) from a sole source supplier. MOTION: Mr. Garrison moved to approve the Consent Agenda as read. Mr. Martinez seconded. Motion carried by unanimous Roll Call vote. REPORTS FROM COMMITTEES ANDIOR OFFICERS: Mr. Yenney reported on the Pasco Chamber of Commerce Luncheon and the Hanford Area Economic Investment Fund meeting. Mr. Garrison reported on the Hanford Communities Governing Board meeting. Mr. Larsen attended the Senior Citizens Advisory Conlmitt.ee meeting and the Franklin County Emergency Management Council meeting. Mr. Martinez reported on the Pasco Downtown Development Association meeting. Mr. Hoffmann commented on the General Fund Operating Statement through June 2010. 1 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL JULY 19, 2010 PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 2010.1ustice Assistance Grant: Council and staff discussed the details of the grant. MAYOR PIZO-'rEM FRANCIK DF.C'LARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2010 JUSTICE ASSISTANT GRANT. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST, AND THERE BEING NONE,MAYOR PRO-TEM FRANCIK DECLARED THE PUBLIC HEARING CLOSED. MOTION: Mr. Martinez moved to authorize the application for 2010 Justice Assistance Grant funding to purchase electronic control devices. Mr. Garrison seconded. Motion carried unanimously. UNFINISHED BUSINESS: Resolution No. 3257, a Resolution authorizing application for funding assistance for a Washington Wildlife and Recreation Program (WWRP) Project to the Recreation and Conservation Office (RCO) as Provided in Chapter 79A.15 RCW Acquisition of Habitat Conservation and Outdoor Recreation Lands. Council and staff discussed the details of the grant. MOTION: Mr. Garrison moved to approve Resolution No. 3257, authorizing application for funding assistance for a Washington Wildlife and Recreation Program (WWRP) Project to the Recreation and Conservation Office (RCO). Mr. Yenncy seconded. Motion carried unanimously. NEW BUSINESS: Award 2014 Street Overlays, Project No. 10-3-01: MOTION: Mr. Garrison moved to award the low bid for the 2010 Street Overlays, including all alternates, Project No. 10-3-01,to A&B Asphalt, Inc., in the amount of $647,045.04 and, further, authorize the Mayor to sign the contract documents. Mr. Martinez seconded. Motion carried by unanimous Roll Cali vote. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:31 p.m. APPROVED: ATTEST: Matt Watkins, Mayor Debra L. Clark, City Clerk PASSED and APPROVED this 2"d day of August, 2010. 2 MINUTES SPECIAL MEETING PASCO CITY COUNCIL I.t_11,Y 26, 2010 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor. ROLL CALL: Councilmernbers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom Larsen, Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Deputy City Manager; Richard Terway, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Denis Austin, Police Chief; Robert Gear, Fire Chief; Michael McShane, City Engineer and Lynne Jackson, Human Resources Manager. The meeting was opened with the Pledge of Allegiance. BUSINESS ITEMS: CLOSED RECORD APPEAL - Rezone (NZF 4L10-001) Rezone from C-2 to C-1 (Dance Hall Use — 117 S. 5`h Avenue): Mr. Kerr explained the closed record appeal process. MAYOR WATKINS DECLARED THE CLOSED RECORD APPEAL OPEN TO COUNCIL FOR CONSIDERATION, Council discussed the record. MOTION: Mr, Garrison moved, based on the Tune 17, 2010 Planning Commission Findings of Fact, to accept the Planning Commission's recommendation and deny the rezone at 117 S. 5th Avenue from C-2 to C-1. Ms. Francik seconded. Motion carried 5-2. No Hoffmann and Larsen. Final Assessment Roll for Local Improvement District No. 145 — "A" Street Improvements: Mr. McShane explained the twelve-step LID process. MAYOR WAATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE FINAL ASSESSMENT ROLL FOR LOCAL IMPROVEMENT DISTRICT NO. 145 — "A" STREET IMPROVEMENTS. FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSRO. Ordinance No. 3966 an Ordinance approving and confirming the assessments and assessment roll of Local Improvement District No. 145 for the improvement of `A' Street from Elm Avenue to East Road 40, to City standards, including curb, gutter, storm water utility system, bicycle path, and roadway, and certain water and sewer utility system improvements, as provided by Ordinance No. 3872, and levying and assessing a part of the cost and expense thereof against the lots, tracts, parcels of land and other property as shown on the assessment roll. MOTION: Ms. Francik moved to adopt Ordinance No. 3966, approving and confirming the assessments and assessment roll of Local Improvement District No. 145 for the improvement of `A' Street from Elm Avenue to East Road 40, to City standards. Mr, Garrison seconded. Motion carried unanimously. 1 3(a).2 MINUTES SPECIAL MEETING PASCO CITY COUNCIL JULY 2b, 2010 ADJOURNMENT: There being no further business, the meeting was adjourned at 7:34 p.m. APPROVED: ATTEST: Matt Watkins, Mayor Debra L. Clark, City Clerk PASSED and APPROVED this 2nd day of August, 2010. 2 CITY OF PASCO Council Meeting of: August 2, 2010 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We,the ndLdd hereby rtify under penalty of perjury that the materials have been furnished, the services na labor pe armed as described herein and that the claim Is a just, due and unpaid obligation city and th we are authorized to authenticate and certify to said claim. Gary Cru hfe ity ag Rick Terway Director Administrative&Community Services We, the undersigned City Councilmember;of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer Nc.s 5516, 5521 and 5525 in the amount of$335,797.51, have been authorized; that Electronic Fund Transfer No,s 1020 and 1021 in the amount of$38,812.08 have been authorized;that Check No's 178007 through 178194 are approved for payment in the amount of$65$,375.49,for a combined total of$1,032,965.08 on this 2nd day of August, 2010. Councilmember Councilmember SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 1,856.77 Judicial 4,466.90 Executive 2,994.55 Police 166,973.81 Fire 4,222.37 Administration &Community Services 65,744.58 Community Development 2,863.73 Engineering 3.461.03 Non-Departmental 40,186.71 Library 98,600.07 TOTAL GENERAL FUND: 391,370.52 STREET 4,094.43 C. D. BLOCK GRANT 15,642.70 KING COMMUNITY CENTER 131.44 AMBULANCE SERVICE 6.028.77_ CEMETERY 796.12 ATHLETIC PROGRAMS 2,077.33 SENIOR CENTER 1,638.19 MULTI MODAL FACILITY 197.86 RIVERSHORE TRAIL & MARINA MAIN 491.22 LITTER CONTROL 2,708.93 REVOLVING ABATEMENT 727.50 PARKS FUND 0.00 TRAC DEVELOPMENT 18,489.08 STADIUM/CONVENTION CENTER 8,103.81 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 GENERAL CONSTRUCTION 29,749.70 WATERIS E W E R 65,717.81 EQUIPMENT RENTAL-OPERATING 29,476.37 EQIPMENT RENTAL REPLACEMENT 907.61 TRI CITY ANIMAL CONTROL 46,911.53 MEDICAL/DENTAL INSURANCE 367,389.86 CENTRAL STORES 0.00 PUBLIC FACILITIES DIST 0.00 PAYROLL CLEARING 37,696.23 LID CONSTRUCTION 2,638.07 GRAND TOTAL ALL FUNDS: $ 1,032,985.08 3�b�. 1 CITY OF PASCO Council Meeting of: Payroll Approval August 2, 2010 The City Council City of Pasco Franklin County, Washington The following is a summary of payrolf claims against the City of Pasco for the month of July 2010 whic r pr ted herewith for your review and approval. Gary . Crutchfie ity anager Rick Terway,Administrative &Community Services Director We, the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 41215 through 41515 and EFT deposit No's. 30038472 through 30039320 and City contributions in the aggregate amount of$2,787,752.19 are approved for payment on this 2nd day of August 2010. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERALi=UND: Legislative $ 10,847.00 Judicial 104,999.49 Executive 88,658.24 Police 768,168.27 Fire 397,985.53 Administrative& Community Services 493,562.85 Community Development 101,243.74 Engineering 107,847.92 TOTAL GENERAL FUND 2,073,313.04 CITY STREET 42,788.77 BLOCK GRANT 21,381,99 MARTIN LUTHER KING CENTER 7,965.38 AMBULANCE SERVICE FUND 180,872.56 CEMETERY 11,827.71 ATHLETIC FUND 3,090.27 SENIOR CENTER 17,915.44 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 0.00 BOAT BASIN 0.00 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 0.00 WATER/SEWER 392,968.20 EQUIPMENT RENTAL -OPERATING 35,628.83 GRAND TOTAL ALL FUNDS $ 2,787,752.19 Payroll Summary Net Payroll 1,460,546.49 Employee Deductions 800,299.41 Gross Payroll 2,260,845.90 City of Pasco Contributions 526,906.29 Total Payroll $ 2,787,752.19 3(b).2 AGENDA REPORT TO: City Council I July 19, 2010 FROM: Gary Crutch, 1 1 Y Manager Workshop Mtg.: 7126/10 Regular Mtg.: 8/2/10 SUBJECT: Tourism Pro tion Agreement I. REFERENCE(S): 1. Proposed Contract 2. Graph, Hotel Taxes 2000-2009 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 7/26: Discussion 8/2: MOTION: I move to approve the five-year agreement with the Tri-Cities Visitor & Convention Bureau for promotion of tourism and, further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: Approximately $100,000 annually; Stadium and Convention Center Fund IV. HISrI'ORY AND FACTS BRIEF: A) The City of Pasco, as many other cities around the state, initiated collection of the hotel-motel tax (room tax) in the early 1970s. At that time, the room tax was to be used for construction and operation of stadiums and convention centers. State law was subsequently changed to include "promotion of tourism" as an eligible activity for the room tax funds. B) The city began contracting with the Tri-Cities Visitor & Convention Bureau (Bureau) in that decade and has continued to do so since. In 1995, the city agreed to a new contract arrangement whereby a fixed percentage of the previous five-year rolling average annual receipts was to be paid to the Bureau for its visitor/tourism promotion services. The same contract was established for the cities of Kennewick and Richland as well, resulting in about 50% of the two percent room tax throughout the Tri-Cities being allocated for the Bureau's effort to promote tourism for the Tri- Cities region. C) The effort of the Bureau to promote visitor traffic within the Tri-Cities is strongly evidenced by the growth in room tax collected by the city over the past five years in particular. Though Pasco has the fewest of available hotel rooms compared to the other two cities, substantial growth has occurred in part due to the Bureau's implementation of an effective sports marketing division. That effort makes better use of the unique facilities developed by the city over the past 15 years in the vicinity of TRAC (soccer complex, softball complex, etc.). V. DISCUSSION: A) The need for visitor promotion effort is clear and the success of the Bureau in its pursuits is evidenced by the city's growth in roam tax receipts. The proposed contract is substantially the same as the previous one and staff recommends its approval. 3(c) AGREEMENT FOR THE PROMOTION OF TOURISM THIS AGREEMENT is entered into between the CITY OF PASCO, a municipal corporation, hereinafter referred to as the "City", and the TRI-CITIES VISITOR AND CONVENTION BUREAU, a non-profit corporation, hereinafter referred to as the "Bureau," For the mutual considerations set forth herein, the parties agree as follows: I. The Bureau agrees to perform promotional services for the City including, but not limited to, advertising, publicizing and otherwise distributing information for the purpose of attracting visitors and encouraging tourist expansion to and within the City. In providing such services the Bureau shall: 1. Develop and implement a marketing and promotional plan that advertises and promotes the Tri-Cities and the City for the purpose of attracting visitors, Appropriate activities would include the publication and distribution of a visitor guide, brochures, participation in travel shows, conducting advertising campaigns and other activities designed to promote the attractions of this area in targeted markets. 2. Manage and execute a comprehensive website and internet marketing campaign designed to educate travelers, assist local tourism businesses in staff recruitment 8z relocation efforts, and complement City economic development strategies. 3. Provide City staff with accurate and detailed information on tourism statistics including but not limited to hotel occupancies, economic impact figures, and group histories to support the City's efforts to recruit businesses within the hospitality industry. 4. Act as a membership organization and liaison to small businesses located in Pasco that are dependent on tourism spending for financial success. 5. Solicit convention business and sports tournaments for the Tri-Cities and the City at the regional and state level through activities such as: A. Calling upon convention and sports planners and executives of organizations and groups to solicit sports, meetings and conventions in the Tri-Cities and the City. B. Researching convention and sports leads and contacting convention representatives of association groups and tournament representatives of sports groups, promoting the Tri-Cities and the City and offering convention and sports planning assistance. C. Preparing and distributing invitational convention and sports packets including information on the Tri-Cities and the City and the convention and sports facilities available therein. b. Provide prospective sports organisation and convention representatives with familiarization tours of venues and convention hotel facilities in the Tri-Cities and the City for the purpose of assisting in the selection of a hotel(s) and/or other venues in which to hold sports tournaments, conventions and meetings. AGREEMENT FOR THE PROMOTION OF TOURISM Page 1 of 3 7. Provide convention chairpersons and/or .association executives and sports tournament directors with a bid packet and a planner's workbook to assist in planning conventions and/or sports tournaments. 8. Assist future conventions and sporting events in maximizing attendance through pre- event promotion. Produce promotional brochures, flyers, press releases, display booths and marketing materials to be used twelve to eighteen months prior to the event to increase awareness and create enthusiasm for attendance at Tri-Cities events. 9. Operate a visitor information center in the Tri-Cities, providing literature and information to visitors to the Tri-Cities and the City and encouraging visitors to stay in the area. The visitor information center includes a toll free (800#) call center, to encourage visitor inquiries nationwide. 10. Include advertising material in promotional packets and other releases promoting regular Tri-City activities and events. 11. Reserve a seat on the Bureau's Board of Directors for representation by the City Manager or City Council Member, 12. Specific activities to be undertaken by the Bureau each year reflecting actions to be taken in the above-noted categories of service shall be detailed in an annual work plan. The work plan will be presented to the City for approval in February of each year. 11. For the services herein contemplated and more fully described in the annual work plan. the City agrees to pay the Bureau fifty percent (50%) of the annual average hotel/motel tax receipts of the City collected from the first two percent (2%) levied for the live year period immediately preceding each year of the contract period. The Bureau shall invoice the City for such services on a monthly basis on the 1" of each month for the services provided the month prior. On or before August 15 each year, the Bureau shall deliver a mid-year review and provide a written status report detailing the services provided and the activities and accomplishments of the Bureau. A formal presentation to the City Council will be made if requested. III. Pursuant to the governing statute, RCW 67,28.1815, restrictions have been placed on the use of hotel/motel tax funds as set forth in relevant part as follows: "...used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition of tourism-related facilities, or operation of tourism-related facilities." Funding is conditioned upon the Bureau entering into this agreement setting forth the purposes for which the funds will be used, providing a procedure for a project-end accounting and insuring compliance with the statute. AGREEMENT FOR THE PROMOTION OF TOURISM Page 2 of 3 To this end, the parties agree as follows: 1. The Bureau agrees to expend such funds to promote tourism in compliance with RCtiV 67.28.1815. 2. At the conclusion of the calendar year, the Bureau shall provide a complete accounting of the expended fiends and the purposes therefore. 3. In the event the accounting indicates that funds were used for purposes not permitted by RCW 67.28.1815 the Bureau shall, within 30 days or notification by City to the Bureau of such improper expenditures, remit the disallowed arnount back to the City, 4. hailing of the Bureau to either provide the accounting or remit disallowed funds as required herein shall constitute a breach of this agreement. The remedies available to the City shall include but not be limited to, return of all funds delivered to the Bureau and denial of the right of the Bureau to apply for any future funding, 5. In the event suit is filed to enforce the terms and conditions of this agreement the non- prevailing party agrees to pay the costs and reasonable attorney fees of the prevailing party. IV. This agreement shall be effective January 1, 2011 and shall expire on December 31, 2015, provided, however, the City may terminate the agreement with at least one (1) year written notice delivered to the Bureau, IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed this day of , 2010. CITY OF PASCO: Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debbie Clark, City Clerk Leland B. Kern, City Attorney TRI-CITIES VISITOR AND CONVENTION BUREAU: John Bookwalter, Chairman of the Board Kris Watkins, President & CEO AGREEMENT FOR THE PKONIOTION OF TOURISM Page 3 of 3 City of Pasco Hotel/Motel Tax History 2000 - 2009 250,000 200,000 150,000 i 100,000 _ f 50,000 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 AGENDA REPORT FOR: City Council July 20, 2010 TO: Gary Crutchfie y 'Tanager Workshop Mtg.: 7/26/10 Regular Mtg.: 812/10 FROM Robert Gear, Fire Chief SUBJECT: Self Contained Breathing Apparatus Purchase I. REFERENCE(S): 1. Resolution 3259, Sole Source Purchase 2. Purchase Quotation from SeaWestern H. ACTION REQUESTED OF COUNCIL f STAFF RECOMMENDATIONS: 7/26: Discussion 8/2: MOTION. 1 move to approve the purchase of MSA Self Contained Breathing Apparatus (SCBA) from SeaWestern Fire Fighting Equipment in the sum of 5159,480 plus applicable tax and, further, authorize the City Manager to sign such purchase order. III. FISCAL IMPACT: $50,000 (approximately) City Funds $100,200 Federal Funding IV. HISTORY AND FACTS BRIEF: A) The 2010-2015 CTP identified the need to replace the current SCBA by 2013 due to age. As funding for this replacement was not yet identified the City Manager approved seeking grant funding prior to the replacement date. The first grant funding application was submitted in 2009 and the city was successful in securing federal Homeland Security funding assistance. B) The Pasco fire department uses an SCBA that is peculiar to this agency and not one used by all neighboring agencies. This difference can lead to operational issues with neighboring agencies when operating together. In its worst case, it could delay the rescue of a downed firefighter due to incompatibility issues. C) Current model SCBA must be shipped to Seattle for maintenance and repair. By purchasing SCBA common to neighboring agencies, we will be able to join a repair and maintenance cooperative with approximately 12 other fire agencies. This will reduce cost and "out of service" time for our equipment, V. DISCUSSION: A) The city's share of the projected purchase will come from the fire and ambulance operating budgets. B) We will replace 27 SCBA, 17 spare bottles and 50 individual mask face pieces. C) The SCBA units assigned to the Aircraft Rescue and Firefighting vehicles will be an expense of the Port of Pasco. 3(d) RESOLUTION NO, A RESOLUTION APPROVING THE PURCHASE OF SCBA FROM SEA-WESTERN FIRE FIGHTING EQUIPMENT WHEREAS, Washington law provides an exemption from competitive hidding requirements required of municipal corporations for awarding contracts for public works involving purchases that are clearly and legitimately limited to a single source of supply tRCW 39.04.280(1) (a)]; and WHEREAS, the Fire Department needs to replace its Self Contained Breathing Apparatus(SCBA); and WHEREAS, Washington law requires that in the event a contract must be awarded without competitive bidding due its nature as a sole source item, that the City Council most first authorize use of the sole source by Resolution;and WHEREAS, the Council of the City of Pasco hereby determines that the paramount considerations in the acquisition of SCBA are the safety of the firefighters utilizing the equipment and the interoperability with other agencies. Use of the same type of equipment by mutual aid departments allows interoperability with those departments, and promotes safety and efficiency. Furthermore, most of these departments have formed an air group in an effort to reduce expenses and cooperate in the repairs and maintenance of this type of SCBA units; and WHEREAS, MSA USA allocates to its dealers exclusive territory and, therefore, there is only one dealer from which the City can purchase this type of SCBA. The dealer for this area is Sea-Western Fire Fighting Equipment of Kirkland, Washington. NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF PASCO, hereby authorizes the purchase of SCBA from Sea-Western Fire Fighting Equipment as the sole source upon such price,terms and conditions as the City Council hereafter approves. APPROVED by City Council of the City of Pasco, Washington, this 19th day of July, 2010. �4 'f Matt Watkins, Mayor A ST: APPR S TO FORM; J k r / Debra L. Clark, City Clerk Leland B. Kerr, City Attomey SEAWESTERN FIRE FIGHI'INC EQIJIPNIFN'I' P.O. Box 51, Kirkland,'Nashington 980831 Phone(425)821-58581 Fax(425)823-06361 Toll Free 1-8CO-327-5312 www.seawestern.com 1 E-mail:infoCc?seawestern.com U O T AT I ON TO, Pasco Fire Department DATE: 7/13/10 310 N Oregon Pasco, WA. 99301 ATTN., Chief Robert Gear Replying to your inquiry For MSA SCBA Pricing we are pleased to quote as follows: ITEM NO. QTY DESCRIPTION UNIT PRICE EXTENSION 1. 27 NSA FireHawk M7 Breathing Apparatus $3,550.00 $95,850.00 Including AirFrame, Carrier Ila.rness, Pneumatics, Integrated PASS Alarm, Heat Sensor, BUD 'transmitter, 30 minute rated Carbon Cylinder. Options to the above offering at time of SCBA purchase; A. I7 $550.00 $9,350.00 Cylinders; Add $550.00 per additional 30 minute cylinder $240.00 B. 27 Quick-Fill Chest Mounted Fitting Option $6480.00 Add $240.00 per SCBA C. 27 Chest Strap Option; Add $25.00 $25.00 $675.00 D. 27 Lumbar Pad Option; Add $125.00 $125.00 $3,375.00 E. 50 UltraEIite Facepiece with nosecup; Add $250.00 / For neckstrap Add $15.00 additional $250.00 $12,500.00 F. 50 HUD Receivers for mask; Add $250.00 $250.00 $12,500.00 G. 50 CIear Command Amplifiers for Mask; Add $375.00 $375.00 $18,750.00 FOB: Pasco, WA. TERMS: Net on Receipt DELIVERY: 30 - 60 Days after receipt of order Sea Western, Inc. By. Brian Moms PLUS ANY PASCO APPLICABLE SALES TAX AGENDA REPORT FOR: City Council July 19, 2010 TO, Gary Crutchfi i r Manager Workshop Mtg.: 7/26/2010 Regular Mtg.: 8/2/2010 FROM: Rick Terway, i m.inistrative & Community Services SUBJECT: Professional Services Agreement for Park and Recreation Plan Update I. REFERENCE(S): 1. Proposed agreement. II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 7/26: Discussion 8/2: MOTION: I move to approve the Professional Services Agreement with Studio Cascade for the Comprehensive Park and Recreation Plan update and, further, authorize the City Manager to execute the agreement, III. FISCAL IMPACT: $25,000 Unexpended non-departmental capital improvement funds IV. HISTORY AND FACTS BRIEF: A) To remain eligible for grant funds from the State of Washington Recreation and Conservation Office (RCO) we are required to update our Park and Recreation Comprehensive Plan every 5 years. The last update was 2005. B) The city has been successful in receiving RCO grants for Sylvester Park, Softball Complex and Highland Park projects. C) Request for Quotes were sent out and we received ten (10) responses. Studio Cascade scored in the top end of the rating. V. DISCUSSION: A) Staff recommends contracting with Studio Cascade from Spokane. They are the same consultant the city used for the 2005 update and are very knowledgeable about what it takes to remain eligible for grant funding. Staff feels that using the same consultant will provide continuity in the process and save dollars by not having to rehash old issues. 3(e) PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and STUDIO CASCADE, INC., William Grimes Principal, hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide professional services with respect to the City Parks Recreation and Open Space Plan; and WHEREAS, the City must update its Parks and Recreation Plan to remain eligible for grant awards through the Washington Recreation and Conservation Funding Board; and WHEREAS, the Consultant has the expertise necessary to create a plan that will meet Recreation and Conservation Office guidelines and adequately support potential grant applications; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above stated objectives and those items more specifically identified in Exhibit A. 2. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant shall not be considered public records, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B. The City shall have the right, upon reasonable request, to inspect, review and, subject to the approval of the Consultant, copy any work product. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost, if the contract is terminated through default by the contractor. If the contract is terminated through convenience by the City, the City agrees to pay contractor for the preparation of the summary of work done. Professional Services Agreement Park Plan - 1 3. Payments, The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be as set forth on the fee schedule found in Exhibit B, provided, in no event shall the payment for all work perfonned pursuant to this Agreement exceed the sum of Twenty-Five Thousand Dollars ($25,000.00), without prior written approval by the City. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly and within the schedule outlined in Exhibit B. 5. Hold harmless agreement. In performing the work under this contract, the Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter individually and collectively referred to as "Indemnitees"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemnitees from: A. All damages or liability of any character including in part costs, expenses and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person or organization for whom the Consultant may be responsible, and arising out of the performance of professional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the Consultant or any person or organization for whom the Consultant may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services under this Agreement, or from conditions created by the Consultant performance or non-performance of said work or service. Consultant shall not be required to indemnify the City for injury, damages, and liabilities as shall have been occasioned by the sole negligence of the City. 6. General and Professional liabitlity insurance. The Consultant shall secure and maintain in full force and effect during performance of all work pursuant to this contract a policy Professional Services Agreement Park Plan-2 of comprehensive general liability insurance providing coverage of at least $500,000 per occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and $1,000,000 aggregate for property damage; and professional liability insurance in the amount of $1,000,000. Such general liability policies shall name the City as an additional insured and shall include a provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. The City shall be named as the certificate holder on the general liability insurance. Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractor during the performance of this contract. 9. City approval. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other parry written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document and the Exhibits attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A and Exhibit B, this Agreement shall control. 12. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 13. Non-assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 14. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, cominission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall,have the right to annul this contract without liability or, in its discretion to deduct from Professional Services Agreement Park Plan-3 the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 15. General Provisions. For the purpose of this Agreement, time is of the essence. In the event of a dispute regarding the enforcement, breach, default or interpretation of this Agreement, the parties shall first meet in a good faith effort to resolve such dispute. In the event the dispute cannot be resolved by agreement of the parties, said dispute shall be resolved by arbitration pursuant to RCW 7.04A, as amended, and the Mandatory Arbitration Rules (MAR); venue shall be placid in Franklin County, Washington, the laws of the State of Washington shall apply; and the prevailing party shall be entitled to its reasonable attorney fees and costs. In the event any provision of this Agreement is deemed to be unenforceable, the other provisions of the Agreement shall remain in full force and effect. 16. Notices. Notices to the City of Pasco shall be sent to the following address: Rick Terway, Director City of Pasco PO Box 293 Pasco WA 99301 Notices to the Consultant shall be sent to the following address: William Grimes Studio Cascade, Inc. 117 W. Pacific Ave., Ste 200 Spokane; WA 99201 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U. S. mails, with proper postage and properly addressed. DATED THIS DAY OF ,20 CITY OF PASCO CONSULTANT: By: By: Gary Crutchfield, City Manager Signature, Printed Name and Title ATTEST: APPROVED AS TO FORM: Debbie Clark, City Clerk Leland B. Kerr, City Attorney Professional Services Agreement Park Plan-4 EXHIBIT A Pasco Parks , Recreation and Open Space Plan Scope of Work The City of Pasco must update its Parks and Recreation Plan to remain eligible for grant awards through the Washington Recreation and Conservation Funding Board(RCFB). The Recreation and Conservation Office (RCO) has established guidelines to help jurisdictions prepare parks and recreation plans, ensuring that the plans meet the agency's planning requirements and adequately support potential grant applications for parks and recreation projects. Pasco's current parks and recreation plan is approximately six years old and is due for updating. New planning policies adopted by the RCFB in 2007 Nvill apply to Pasco's updated planning process. \Vhile the overall format may not be much changed from the existing plan,there may be opportunities to explore additional grant eligibility through this process. Task 1 - Baseline This task will involve a series of stakeholder interviews and assembly of current parks, recreation and open space data relevant to this process. We will conduct up to three days of stakeholder interviews, at a location to be arranged by City staff. The City will identify appropriate stakeholders and schedule interview appointments. We will also prepare a project base map,using digital GIS data provided by the City. We will also review available demographic information and Pasco's recent planning efforts, creating a broader understanding of the community. Task 2 - Goals and Objectives This task will produce updated goals and objectives based initially on the stakeholder interviews, conversations with staff and a review of the existing plan. We will submit draft goals and objectives to staff for its review and for discussion with the City's parks and recreation board. We will continue to refine the goals and objectives as necessary to respond to the City's direction and to public comments submitted during the process, Task 3 - Inventory This task produces a comprehensive inventory of Pasco's parks,recreation programs and public open spaces, detailing location, facilities and characteristics to fulfill the RCO's inventory requirements. NVe will coordinate with the City to ensure the inventory's format and contents satisfy, the community's needs and adequately state Pasco's parks,recreation and open space condition and context. Task 4 - Public Engagement This task designs and implements a public outreach process to engage Pasco's residents and businesses in the plan's preparation. We will work with the City* to implement a variety of outreach techniques,including a project website,a public workshop/open house,and two public work sessions with the parks and recreation board. We will also prepare an informational brochure for distribution to community members involved in Pasco's recreation programs. At the outset of the project we will propose a draft engagement schedule for the City's review and approval, detailing outreach activities and linking them to the process' progress, Task 5 - Demand and Need Analysis This task will outline the community's parks and recreation priorities,identifying what the community wants and needs and how the process led to these conclusions. The process will draw from work done on the existing plan, results from stakeholder inten~iews, an analysis of facilities condition from our inventory and inferences from the public engagement process. We also expect to solicit guidance from the parks and recreation board to refine the demand and need analysis, using outcomes from that work session to inform the public open house. Task 6 - Capital Improvement Program This task produces a capital improvement program (CIP) listing land acquisition, development,renovation and restoration projects. Each project will be listed by year of implementation and will include anticipated founding sources and approximate cost. We will list each project conforming to the RCO format,ordering them in terms of community priority. We expect to enlist the help of the parks and recreation board to prioritize the CIP projects, using the second work session with them to produce the final list, Task 7 - Adoption This task, to be managed by the City,includes the process to gain City Council approval of the parks and recreation plan. We will produce a Final draft plan based on products of the six preceding tasks, delivering to the City a digital copy of the plan in a format to be specified by the City. We will be available to assist the City as necessary with plan edits and meeting attendance. EXHIBIT B Pasco Parks , Recreation and Open Space Plan Schedule The update to the Parks and Recreation Plan will be developed according to this approximate schedule,with work beginning on or about August 1. Precise dates for meeting with the Parks Board or other City commissions,boards and councils will be established in concert v�ith City staff and may impact the project's final completion date. This schedule anticipates a final draft being submitted to the City by the week of December 18,2010. O .4 .� W W W W co a+ C. a, O, .w .-r er N 1.�Ba�Ci1nC 2—Goals and objectives _ w 3-Inventory i 4—Public engagement 5—Demand-and need analysis i r 6—Capital improvement program 7—Adoption AGENDA REPORT FOR: City Council July 21, 2010 TO: Crary Crutchfiel C' ger Workshop Mtg,: 7/26/10 Regular Mtg.: 8/2110 FROM: Lynne Jackson, uman Resources Manager SUBJECT: Bargaining Contract for Uniformed Police Department Represented Employees L REFERENCF,(S): 1. Proposed Collective Bargaining Agreement 2. Memorandum of Agreement (Council packets only; copy available for public review in the Iluman Resource office, the Pasco Library or on the city's webpage at http://wwvv.Easco- wa.gov/webapp/citycouncilreports) I1. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 7/26: DISCUSSION 8/2: MOTION: 1 move to approve the Collective Bargaining Agreement with the Pasco Police Officers Association, uniformed employees, for years 2008-2010 and, further, authorize the Mayor to sign the agreement. 111. FISCAL IMPACT: Increases annual cost of police operations by approximately $450,000 IV. HISTORY AND FACTS BRIEF: The previous contract terminated December 31, 2007. V. DISCUSSION: The city and representatives of the uniformed employees in the Police Department who are represented by PPOA (all police officers) have reached tentative agreement on a new, three-year contract. The bargaining unit has voted to approve it. Following is a listing of the significant changes: • Effective January 1, 2008: 1.5% increase for all represented, uninformed employees Effective July 1, 2008: 1.5% increase Effective January 1, 2009: 1.5% increase Effective July 1, 2009: 1.590 increase Effective January 1, 2010: 2.0% increase • Officers to pay 10% of their medical premium but not more than 20/o/month of the "36+month officer" pay step. • Officers and their dependents will participate in the City's vision plan with the same terms/conditions/premiums as applied to other City employees. The current vision reimbz.trsement for officers will discontinue. • The City will institute a new 10-hour/40-minute work schedule as described in the Memorandum of Agreement between the City and the Pasco Police Officers' Association. Staff recommends Council ratification of the Agreement. 3(f) AGENDA REPORT FOR: City Council July 28, 2010 I TO: Gary Crutchfiel anager Regular Mtg,: 8/2,110 Rick White, Community& E nomic Development Director r—,(j FROM: David I. McDonald, City Planner SUBJECT: FINAL PLAT (MF# FP 10-005) First Place, Phase 2 (Craig Angel I. REFERENCE(S): 1. Overview Map 2. Vicinity Map 3. Final Plat (Council packets only; copy available for public review in the Planning office, the Pasco Library or on the city's webpage at htty://www.pasco- wa,gov!webapp/citycouncilreports). II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 8/2: MOTION: I move to approve the final plat for First Place, Phase 2. HI. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The City Council previously approved a preliminary plat for the First Place, subdivision. The developer is now seeking final plat approval for Phase 2. B. The First Place subdivision is a single-family residential development located west of Road 44 and north of the FCID irrigation canal. V. DISCUSSION: A. Prior to approval of a final plat, the developer is to either install all infrastructure or post a bond or other instrument that secures the financing for the infrastructure improvements. In this case, the developer has wmpleted most of the improvements and has provided the City with a bond in an amount sufficient ($11,250) to cover the costs of outstanding improvements. B. The final plat shows and contains information on primary control points; tract boundaries, dimensions, bearings, lot numbers and other necessary engineering data. In addition, the plat contains the required descriptions, dedication and acknowledgment, and approval sections. 3(g) Overview Phase ; Applicant Angelo i Map File FP 10-003 1 F�� ! V - �ff�s � " � •, " •% �. r'r �.�.♦ » d�lfy?lf4eJrY 'r. �u.C.i..�' e'd',AIt'-- iL'••'e5-c� # r&14. 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't�k��InJJ*.id waY. 1�!i11fs .IA uF.ll'1_� r - I J b ! 4 r • •f �- - �j'4 � sA � �e A •„�r�rii Y'." � �./ iiAi:� tirr�l�v'r''t _- `"' 1� I � '��'!�• C, if'M t.r Lehr M J J.r J� Y f`���:� I � i' ff� �; _r Lt}i 's�i �y s� � -a''• ♦ r •� r "..i �� .r t}'� y �':`�'tr r•' :,1'= .c' � l�iiryr �y�s. '� �i @.:sG ��` -f _. ' ;•1:5.- �.•� ::si -g��i rarl.if I y p. + .. k• .,.���,yf,`..rril t •.�+�.� —r, s �. �,• 97ie:F Js�ii+'�+• y .:��K: .i1r,�1t7.e+k�•F. ::si/r,.iS.S �. ' �,r��� \tom ty�ri �` '` t - - - '7 - �: .a ��'`M�.�K7 �"tbi++�M�'Rati A'f/l�tV�'�yl '► � � r 'Ks.r w JL:.�i:�����t^#�:rilr•ir71 wr ..!r.•� � ` 4+y r-•� / • _ / mod. Y♦ - -. � 7� y �,'C O , • . . • ��•, - .y `'•try.y�°rry • •`'•+r. �� '' � � : JJ f ��K • P,� II +►!ist �m iw#w>� ✓ -� mill. jj I T! a� 1 :t�' t• �f�t+is ►'ba • p� �FJ y it � l �j�_ ' 9 v [77 VIA 01; ,����'s�' �' �? � ��_•_ T,��� -� 'w.iiRl �E. ,.ff�� - "7•1'�r ,rte �'M cw - �{ �Ql ��` ^�,LA r � . .: c.. ►":•{ ,tMll i. r1 J;4 !'�R• •; �'"_ �• �'�i1 i! " �;,:l+�� er -ti. ilr -ti � r r � a rarr y ,,a a� ii «t°� �'r� !"�••' M �� QI >,w n'' 'AQ�_•i': �,. ;,fie •�4 1� :�'s'l�s e O� i' �. �t 1�}s,.}•4 f _n�I ,�����7.. 1 ,���P. w1 .i•¢ i � .��-:��� .++rl�� r i�.z.$e ,+Flawt��•��Yl���l..�� Item: First Vicinity Place Phase Applicant:' File #: FP 10-00 a r t -spa AAt • e, �� / VI will ♦ 1 ��`� �♦ \ ; ��•�..� � � ` 3 ..� .sue �- a -,rata, �``►ys.'i � � \ ♦ ` ''.� MAO to : ;. / � IL AGENDA REPORT FOR: City Council July b, 2010 TO: Gary Crutchfield, City Manager Workshop Mtg.- 7/26/10 Regular Mtg.: 8/2/10 FROM: Stan Strebel, Deputy City Manager SUBJECT: Disposal of Surplus Firearms I. REFERENCE(S): 1. Proposed Resolution II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 7/26: Discussion 812: MOTION: 1 move to approve Resolution No. �� providing guidelines for the sale of surplus firearms. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) City Ordinance No. 3820 (PMC Section 2.46.080) authorizes the City Manager to dispose of surplus items valued at less than $500/ea. (Council authorization is required for disposal of items in excess of$500.) B) Notwithstanding the authorization cited above, due to the special concerns regarding disposal of surplus firearms, staff has continued to seek Council approval for surplus firearms disposal. C) As a consistent pattern for disposal of firearms has now been developed over several years, it seems prudent to formally adopt the process and authorize staff to administer the sale of qualifying items accordingly. D) The attached proposed resolution authorizes the City Manager to dispose of surplus firearms of less than $500 in value by local auction through a licensed firearms dealer pursuant to law and consistent with past practice. V. DISCUSSION: A) Staff recommends approval of the resolution. 3(h) Resolution No. —�' .(Qo A Resolution of the City of Pasco, Washington, providing guidelines for the sale of surplus firearms pursuant to Chapter 2.46 of the Pasco Municipal Code. WHEREAS, the City Council of the City of Pasco, Washington, has adopted procedures and requirements for the sale of City property as Chapter 2.46 of the Pasco Municipal Code; and WHEREAS, the City Council has determined that additional specific procedures and requirements for the sale of surplus firearms are desirable. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHING'T'ON, DO RESOLVE AS FOLLOWS: Section l: Fh-earms with an estimated value of less than $500/each may be declared surplus by the City Manager and disposed of by local auction through a licensed federal firearms dealer on such tenns and conditions that are in the best interest of the City. Passed by the City Council of the City of Pasco this day of , 2010. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney= AGENDA REPORT FOR: City Council July 29, 2010 'T'O: Gary Crutchfi ..i , Manager FROM: Rick T'erway, rector, Administrative and Community Services Regular Mtg.: 8/02/10 SUBJECT: Martin Luther King Center Remodel Project I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 8/2: MOTION: I move to approve Resolution No. 31Dbr, accepting the work performed by Dardan Enterprises, Inc. under contract for the Martin Luther King Center Remodel Project. III. FISCAL IMPACT: Community Dcvclopmcnt Block Grant IV, HISTORY AND FACTS BRIEF: A) On November 2, 2009 the City Council awarded the Martin Luther King Remodel Project, in the amount of $103,461.00, including tax, to Dardan Enterprises, Inc. The project is now complete with the final cost of the contract being $109,137.40 including tax. V. DISCUSSION A) There were several change orders amounting to $5,676.40. They included flooring for kitchen, door redesign/placement, and electrical panel loction. B) Staff recommends acceptance of the project. 3(i) RESOLUTION NO. —3-W01 A RESOLUTION ACCEPTING WORK PERFORMED BY DAR-DAN ENTERPRISES, INC. UNDER CONTRACT FOR MARTIN LUTHER KING REMODEL PROJECT. WHEREAS, the work performed by Dardan Enterprises, Inc., under contract for the Martin Luther King Remodel Project has been examined by Administrative and Community Services and been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Administrative and Community Services' recommendation that the City of Pasco formally accept the contractor's work and the project as complete: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the City Council concurs with Administrative and Community Services' recommendation and thereby accepts the work performed by Dardan Enterprises, Inc., under contract for the Martin Luther King Remodel Project as being completed in apparent conformance with the project specifications and drawings, and Be it further resolved that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be it further resolved that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Administrative and Community Services Director and Finance Manager. PASSED by the City Council of the City of Pasco this 2nd day of August, 2010. Matt Watkins, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT FOR: City Council July 28, 2010 TO: Crary Crutchfiel anager Regular Mtg.: 8/2/10 Rick White, Community & conomic Development Director FROM: David L McDonald, City Planner SUBJECT: STREET VACATION (MF# VAC 1.0-005) A portion of Idaho Avenue (,City of Pasco 1. REFERENCE(S): 1. Vicinity Map 2. Vacation History Map 3. Proposed Ordinance 2. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: Conduct Public Hearing 812: MOTION: I move to adopt Ordinance No. , an Ordinance vacating a portion of Idaho Avenue and, further, to authorize publication by summary only. 3. FISCAL IMPACT: NONE 4. HISTORY AND FACTS BRIEF: A. The City Council set August 2, 2010 as the date to hold a hearing to consider an ordinance to correct an error in past vacations related to Idaho Avenue. 5. DISCUSSION: A. When originally platted in September of 1889, Idaho Avenue extended the full distance between East Lewis Street and East Clark Street. Through additional platting in that same year much of Idaho Avenue between East Lewis and East Clark Street was eliminated. In 1955 Ordinance #854 was adopted by the City Council vacating all of Idaho Avenue lying east of Block 134 of Pasco Land Company's First Addition. Block 134 only extends north froze. Lewis Street about 35 feet. Consequently the vacation covered only about half of the remaining street right-of- way. City mapping of Ordinance #854 incorrectly indicated the ordinance vacated all of Idaho Avenue between East Lewis Street and East Clark Street. Based on that mapping the south 10 feet of Clark Street was vacated in 2006, inadvertently land locking the remaining un-vacated portion of Idaho Avenue. To correct the land locked situation surroundnig Idaho Avenue a hearing needs to be set to consider vacating the remaining portion of Idaho Avenue south of Clark Street. B, The land locked segment of Idaho Avenue contains no utilities therefore no easements are required. 7(a) Vicinity Item: Street Vacation -� Ptn of Idaho Ave Applicant: City of Pasco N Map File #: VAC 10-005 74 Area Vacate Q r R 1 L go � i w X15- - •- - Oo Y AO JO ^ ,,,_y' ter- � 7' ,,, • C ♦ � r (- Vacation Item: Street Vacation - Ptn of Idaho Ave Applicant: City of Pasco History File #: VAC 10-005 � ►� Area not Vacated by Vacated Ord# 3378 T� w Vacated by Loncrs Add in 188 � P�1l�is ' ► ! ►fv�W� Z LL Vacated b V Ord# 854 1 Y r � f WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3"' Pasco,WA 99301 ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF IDAHO AVENUE. WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and WHEREAS, from tine to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly taken and performed; NOW,THEREFORE, THE CITY COUNCIL OF THE CII'Y OF PASCO, WASHINGTON, DO ORDAIN AS )FOLLOWS: Section 1. That that portion of Idaho Avenue lying between the north line of the Artesian Well Tract iii the southeast corner of Long's First Addition and the south right-of-way line of East Clark Street as it now exists as depicted in Exhibit "1" be and the same is hereby vacated. Section 2. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County,Washington. Section 3. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 2nd day of August 2010. Matt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark Leland B. Ken' City Clerk City.Attorney Exhibit Item: Street Vacation - Ptn of Idaho Ave Applicant: City of Pasco N #1 File #: VAC 10-005 NEV�� O eoN p� Area Vacated 2 j 74 z � z J �P�1tC S� z G C� p<� OI., 7 74 AGENDA REPORT FOR; City Council July 19, 2010 TO; Gary Crutchfiel it anager Workshop Mtg., 7/26/10 oe � Regular Mtg.: 8/2/10 FROM: Stan Strebel, De uty City Manag SUBJECT: Lewis Street Overpass Property Acquisition I. REFERENCE(S): 1. Notice to Property Owners 2. Proposed Ordinance 3. Map of Potentially Affected Properties II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 7126: Discussion 812: MOTION: I move to adopt Ordinance No, , authorizing the acquisition of real property necessary for the construction of the Lewis Street Overpass and, further, authorize publication by summary only. III. FISCAL IMPACT: IV, HISTORY AND FACTS BRIEF: A) State law requires a hearing process before the City can initiate condemnation proceedings on property deemed necessary for public purposes. The statute specifies that a public meeting at which the City will "inform potentially affected property owners of record about the scope and reasons for a potential condemnation action" must be held by a "duly authorized representative of the City. " Staff provided notice (see attached) of the required meeting by certified mail and by newspaper publication (as required by statute) and conducted the meeting on July 20, 2010, B) RCW 8.12 requires that condemnation proceedings be initiated by ordinance. The attached, proposed ordinance identifies the potentially affected properties and authorizes the City Manager to begin the process of acquisition. While the ordinance is sufficient to establish the potential threat of condemnation, so that all property owners will have the benefits of law for the sale of property under such circumstances, it requires the City Manager to receive specific approval, by separate ordinance, to initiate condemnation proceedings for any properties that cannot be acquired by negotiation. C) HDR is in the process of completing appraisals of each of the properties to allow the acquisition process to go forward at this time. As JUB Engineers completes final design concepts and receives Council approval, the ultimate footprint of the overpass and any exceptions to the proposed property acquisitions can be determined. Staff will later present specific ordinances initiating a Petition for Condemnation for any properties that caruiot be acquired by negotiation. V, DISCUSSION: A) For the interest of Council, the meeting of July 20 was attended by some 45 individuals representing at least 9 of the 14 potentially affected property owners (25 parcels total), 8(a) NOTICE ACQUISITION OF REAL PROPERTY FOR THE CONSTRUCTION OF THE LEVVIS STREET OVERPASS BY CONDENINDATION NOTICE IS HEREBY GIVEN that the City of Pasco City shall conduct a public meeting regarding acquisition of real property by condemnation for the construction of the Lewis Street Overpass. This meeting shall be for the purpose of informing potentially affected property owners about the scope and reasons for a potential condemnation action. This meeting shall occur at 7:00 p.m., on the 20th day of July, 2010, at the City Council Chambers located at 525 North 3r0 Avenue, Pasco, Washington. The potential condemnation of the following properties will be considered by the Pasco City Council at 7,00 p.m. on the 26�h day of July at the City Council Chambers with final action of the City Council at 7:00 p.m., on the 2"a day of August, 2010 at the City Council Chambers: Owner Parcel Number Tri-City Union Gospel Mission 112-035-182 112-035-191 112-035-208 Laborer's Union No. 348 112-03 5-164 112-035-173 Franklin County 112-083-120 Marco A. Cardenas 112-036-207 Blanca Estela Diaz 112-036-172 Robert E. Olson 112-036-163 Don Wright 112-036-154 St. Vincent De.Paul 112-036-127 112-036.136 112-036-145 Apostolic Assembly of Faith in Christ Jesus 112-036-065 112-036-074 112-036-083 112-036-092 112-036-109 Alveskaflats, LLC/Delores Fields 112-036-118 J & M Investments 112-035-262 Jose A. Llamas and Vietorina Llamas 112-035-226 112-035-235 Jose Llamma 112-035-253 Jesus Vera 112-035-244 Daniel 14. Walsh and Judith M. Walsh, Trustees 112-035-217 DATED this 1st day of July, 2010. Gary rutchfieid, 4y pager ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Authorizing the Initiation of a Petition for Condemnation of Real Property Necessary for the Construction of the Lewis Street Overpass WHEREAS, due to the deteriorating condition of the existing Lewis Street Railroad underpass of unnecessary replacement as required for the safe and efficient circulation of traffic for this major corridor connecting East and West Pasco; and WHEREAS, to facilitate this project, the City needs to acquire real property upon which the right-of-way and improvements of the Railroad Overpass will be constructed; and WHEREAS, other property over which the overpass improvements will be constructed are presently owned by various private property owners which will need to be acquired by the City to accomplish this project; and WHEREAS, the City, pursuant to Chapter 8.12 RCW, is authorized to acquire by eminent domain, such real property for public use after just compensation therefore has been made; and WHEREAS, after giving notice of this action pursuant to RCW 8,12,290, and having held a public hearing thereon, it is, hereby, determined to be in the best interest of the City to acquire such real property for this very important public use, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDIAN AS FOLLOWS: Section 1. Findings of Facts. A. The City Council does hereby find that the construction of the Lewis Street Overpass constitutes a public use as defined by RCW 8.12,030; B. The acquisition of the below-described parcels of real property, in part, or in its entirety, are necessary for the construction of the Lewis Street Railroad Overpass, thereby, constituting a public necessity; and C. The acquisition of the below-described real property is to be paid from the Arterial Street Fund, as supplemented by eligible State and Federal Grants without special assessment being levied therefore. Section 2. Description of fh roperty. The real property to be acquired by eminent domain constitutes the following described property: Condemnation Ordinance Owner Parcel Number Tri-City Union Gospel Mission 112-035-182 112-035-191 1121-035-208 Laborer's Union No. 348 112-035-164 112-035-173 Franklin County 112-083-120 Marco A. Cardenas 112-036-207 Blanca Estela Diaz 112-036-172 Robert E. Olson 112-036-163 Don Wright 112-036-154 St. Vincent DePaul 112-036-127 112-036-136 112-036-145 Apostolic Assembly of Faith in Christ Jesus 112-036-065 112-036-074 112-036-083 112-036-092 112-036-109 Alyeskaflats, LLC/Delores Fields 112-036-118 J & M Investments 112-035-262 Jose A, Llamas and Victorina Llamas 112-035-226 112-035-235 112-035-253 Jesus Vera 112-035-244 Daniel H. Walsh and Judith M, Walsh, Trustees 112-035-217 Condemnation Ordinance Section 3. Authorization for Condemnation. The City Manager shall be and hereby is authorized to proceed with the acquisition of the above-described real property by negotiation, and, if necessary upon approval by the City Council, initiation of a Petition for Condemnation of such real property in Franklin County Superior Court providing for the acquisition of such real property by eminent domain and for the determination of just compensation therefore. Section 4. This Ordinance shall take full force and affect five (5) days after its approval, passage, and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this day of , 2010. Matt Watkins Mayor Pro 7 em ATTEST: APPROVED AS TO FORM: Debbie Clark Leland B. Kerr City Clerk City Attorney Condemnation Ordinance Z t. A. si AE A iT Z C GHT oP WAY .1 7YP/CAL sEC'71-N PARCEL ROW AREA I PARCEL NUMBER OWNER ADDRESS PARCEL ROW AREA 1 PARCEL NUMBER OWNER IADDRESS A 2250 112.038-0655 Apostok Auwb Inc 124 N Tsovm Q 3430 1124735.259 e A 6 Mciorina I 206 LeMs B 5760 112036-163 122 M Tomm 7000 112-SZ&244 PA 209 W Lev& C 3916 112-03&172 Dlhz,81ana Eatelo 116 N ToDwm 6 8000 112-026-M5 I Jaynes Jose A 8 NMAna awls D s7p 112-036.181 City dPaem 110 N Tomne T 7D00 112-035226 1 Liamns.JossA811do6ne 29 W LOW& E 3760 112fi3&190 Uty d Pa= U 14000 11 -036.217 Wdsh.NNW H s F 9760 112-03&207 d Paaoo l Cerdsnes Memo Anbw V 14000 112-0 6-208 T-C N sloe 231 Wpm fi G 70M 112-6360747 Apwtck Assonbly Inc tie W Clwk W 1400WO 112-035.164 VMm$348 1-2D4 W Clerk H 7000 1 112-036-M k=21121—lc X 21 ODD 1 1 2-0351 7 3 LebmBes In n W C%rk 1 7000 112038092 lock inc Y 105M 112 182 Trl Cky Unka1 Cee pol Mlsalon J x 11203&109 A-(QkAsser*tyft 2 1 U500 112.036-191 U Cft Unbn Gmpal Mleabn 115 N 2nd Ave K 6780 11243 8-115 §%;0;1 Pasco! ets LLC AA x 112063176 01 Pasco L 112.436.154 1 ht Dan AS 6500 112-063120 ra m Coon ty M i 7000 119-036-145 o1 9•L Mneor3 De Peal 116 W Lar4s AQ 0500 112.083471 C dP4®ao N 14000 112-038.136 of 81.'Amari De Ped 1 W AF x 112-063176 C dPaseo 1 O 7000 112-036-127 dSL Ymoenl De Paul 1W 8h8F BYAGREEMENT P 4970 112-035262 AM Inymmenls 201 W Lewis AGENDA REPORT FOR: City Council Date: July 28, 2010 TO: Gary Crutchfie t anager Workshop Mtg.: 07/26/10 Rick White, Regular Mtg.: 08/02/10 Community& konomic Development Director _V� FROM: Angela R. Pitman, Block Grant Administrator SUBJECT: 2011 Community Development Block Grant Allocations and Annual Work Plan (.MF# CDBG 10-012} I. REFERENCES): 1. 2011 CDBG Fund Recommendation 2. 2011 CDBG Summary of Proposals 3. Planning Commission Minutes 6/17/10 & 7/15/10 4. Resolution Approving 2011 Allocations and Annual Work Plan II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 07/26/10: DISCUSSION 08/02/10: MOTION: I move to approve Resolution No. , approving the City's 2011 CDBG Allocations and Annual Work Plan. III. FISCAL IMPACT It is estimated that the 2011 annual entitlement grant will be 5600,000, together with $150,000 available from program income, and $27,840 from prior year reallocations. The total available federal dollars for use in program year 2011 is $777,840.00 IV. HISTORY AND FACTS BRIEF: A. A Request for Proposals for 2011 CDBG funds was published in the Tri-City Herald and La Voz Hispanic newspapers. Seventeen (17) requests were received totaling 52,829,321. Approximately $777,840 will be available for funding 2011 activities. B. The Planning Commission held public Bearings and discussion on June 17 and July 15, 2010. The public hearings solicited public comment on any application for funding, or reallocation for the City of Pasco 2011 Community Development Block Grant (CDBG) Program. At the public hearings, seventeen (17) presentations were made relating to proposed activities. Discussion at the July 15, 2010 meeting resulted in an amended work plan with the addition of the Highland Park Street Improvements as a backup project contingent upon ability to meet timeliness. C. A proposed significant amendment to the 2010 Annual Action Plan will transfer $65,000 of$92,840 available for reallocation and expedite the Martin Luther King Center HVAC Replacement project removing it from the 2011 Fund Summary. V. DISCUSSION A. Staff presented recommendations for funding at the July 15, 2010 Planning Commission meeting. The Planning Commission recommended approval of staff funding recommendations as presented. B. There is always some question regarding funding levels approved by Congress. Actual available funding for these FY 2011 activities will remain in question until the early part of 2011 when the allocation is made. If funding levels are lower than estimated, activity funding may need to be reallocated accordingly. 8(b) Reference 1 - 2011 CDBG Fund Recommendation Attachment 12011 CDBG Fund Summary - July 26, 2010 Attachment 1 Planning Commission Meeting Page 1 Proposals-Recommendations 1D Recipients ACTIVITY l AGENCY NonCDBGMatch Agency staff PC Proposed NAME Requested Recommend Recommend Action City of Pasco-Community CDBG Program $0.00 $120,000.00 $120,000.00 $120,000.00 $120,000.00 1 &Economic Development Administration City of Pasco- Administrative& Civic Center-Youth $45,500.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00 2 Community Services Recreation Specialist City of Pasco- Martin Luther King Administrative& Community Center $100,500.00 S20,000.00 $20,000.00 $20,000.00 520,000.00 3 Community Services Recreation Specialist City of Pasco- Administrative& Senior Citizen's Center $200,000.00 $40,000.00 540,000.00 $40,000,00 540,000.00 4 Community Services Recreation Specialist Anti-Gang Preventionhntervention $0.00 $1,366,586.00 $0.00 $0.00 $0.00 5 Chanty Training Center Program Pasco Downtown Pasco Downtown DeveiopmentAssociatiorn Development Commercial $40,420.00 $66,000.00 550,000.00 $50.000.00 $50,000.00 5 SK Kitchen Pasco Downtown Development Association- Downtown Fagade $27,000.00 $80,000.00 $0.00 $0.00 $0.00 6 L PDDA Improvement(2 facades) Hispanic Chamberof Downtown Fagade $0.00 $80,000.00 $0.00 $0.00 $0.00 7 Commerce Improvement(4 facades) Volunteer Chore Services $118,197.0 $$6,000.00 $4,000.00 $4.000.00 $4,000.00 8 Catholic Family Charities (12 households) $184,935.00 $100,000.00 $0.00 $0.00 $0.00 9 Jerico Roads Ministries Havensafe(8 Households) Boys&Girls Club of Benton& Franklin $0.00 $99,300.00 $11,000.00 $11,000.00 $11,000.00 10 lCountles Energy Efficient Lighting City of Pasco- Administrative& $0.00 $150,000.00 $131,300.001 $131,300.00 $131.300.00 11 Community Services Northeast Soccer Complex City of Pasco- Administrative& Senior Center Kitchen $0.00 $85,000.00 $0.00 $0.00 $0.00 12 Community Services Remodel City of Pasco- Administrative& Martin Luther King Center- $0.00 $65,000.00 $65,000.00 $65,000.00 $0.00 13 Community Services HVAC Replacement City of Pasco-Community $130,000.00 $48,000.00 $48,000.00 $48,000.00 $48,000.00 14 &Economic Development Code Enforcement Officer Neighborhood City of Pasco-Public Improvements-Phase III $300,000.00 $350,000.00 $333,540.00 $333,540.00 $333,540.00 15 Works (CT201BG2) Revitalization Specialist- City of Pasco-Community Economic Project Delivery $0,00 $40,000.00 $0.00 $0.04 $000 17 &Economic Development for NRSA Proposed Projects(17) $1,146,552.00 $2,733,886.00 $842.840.001 $842,840.00 $777,840.00 18 1 City of Pasco- Administrative& *Highland Park Sfreel $23,655.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 Community Services Improvements "Pro ect proposed contingent on meeting timeliness ratio $1,170,207,00 $2,88,3,886.001 $992,840.00 $992,840.30 $927,840.00 Entitlement(2011 Estimated) $ 600,000 Program Income(2010 Estimated) $ 150,000 Prior Year Reallocations(2008-2009) $ 27,840 Total Funds Available $ 777,640 Proposals Recommended $ 927,840 "SURPLUSI(D1=FICI7 FOR BACKUP PROJECTS) $ (950,000) 7120/2010 Reference 2 - CITY OF PASCO 2011 CDBG Summary of Proposals 2011 COMMUNITY DEVELOPMENT BLOCK GRANT PROPOSAL SUMMARY—JULY 26, 2010 1 CDBG Prop_ram Administration— Requested:.. 120,000 Recommended: 120,000 CDBG funds are requested to plan, administer and deliver housing and community needs, ensure compliance with local, state and federal rules, regulations and laws, and provide for the successful delivery of programs that primarily benefit low to moderate income people. Requesting full 20% cap due to number of projects ongoing this program year. 2 Civic Center-Youth Recreation Specialist— Requested: $20,000 Recommended: $20,000 CDBG funds are requested to provide a portion of the salary and benefits for recreation specialist at the Youth Civic Center. This facility's program is to provide recreation programs for youth at risk and families in low-to-moderate income Census Tract (202). Consistent with funding in 2010, public services are capped at no greater than 15% of current entitlement plus prior year program income. 3 Martin Luther King Community Center Recreation Specialist—Requested: $20,000 Recommended: $20,000 CDBG funds are requested to provide a portion of the salary and benefits for recreation specialist at the Martin Luther King. This facility's program is coordinated with the YMCA, Salvation Anny and Campfire USA, who all collaborate to provide education and physical activities to at risk school age, youth, and families in Census Tract (201). Consistent with funding in 2010, public services are capped at no greater than 15%of current entitlement plus prior year program income. 4 Senior Citizen's Center Recreation Specialist—Requested: $40,000 Recommended:_$4Q,QQ0. CDBG funds are requested to provide a portion cif the salary and benefits for recreation specialist to oversee and operate program at Pasco's senior center. This facility's program provides supervision and leadership necessary for programs serving the elderly of Pasco with support services, nutrition, health and living skills support. Consistent with funding in 2010, public services are capped at no greater than 15%current entitlement plus prior year program income. 5 Amd-Gang Prevention/Intervention Program—Requested: $1.365,586 Recommended: SO CDBG funds are requested to estalish relevant anti-gang prevention programs to meet the needs of low-income gang/anti-gang members and their families in the community. New public service activity, funds requested exceed the public service cap. 6 Pasco Downtown Development Commercial Kitchen —Requested; S_65,000 Recommended; $50.000 CDBG funds are requested to continue operations of the Pasco Specialty Kitchen, a certified commercial incubator kitchen. By providing technical support to small food-related businesses the Pasco Specialty Kitchen improves their success rate by helping them to establish and achieve their goals. In consideration for technical assistance, the startup businesses agree to make jobs created available to low-to-moderate income persons in Pasco (Census Tract 202). Reduction consistent with prior year funding levels. It is estimated 16 FTE jobs will be created at least 51% to be held by LMI individuals. 7 Downtown Facade Improvement 0 facades) PDDA —Requested; $80,000 Recommended: $0 CDBG funds are requested to support business to continue downtown facade improvements, for new projects are anticipated for 2009 (Census Tract 202). It is estimated that 4 business will be assisted with facade improvements. S Downtown Facade Improvement i4 facades) HCC —Requested: $80,000 Recommended: $0 CDBG funds are requested to support business to continue downtown facade improvements, for new projects are anticipated for 2009 (Census Tract 202). It is estimated that 4 business will be assisted with facade improvements. 9 Catholic Family Volunteer Chore Services_(12) Requested: $6,000 Recommended:_S4,000 CDBG funds are requested to provide minor household repairs and wheelchair ramps for very low to low income households. This population includes elderly and disabled. This year a roof repair program will be added to Volunteer Chore Services activities (City-wide). It is estimated that 12 elderly households, typically very low income, will be assisted. 10 Haven.safe Domestic Violence Transitional/EmeT rKency Housing —Requested: $195,435 Recommended, $0 CDBG funds are requested for acquisition/rehabilitation of a 6,000 square foot 2 safe house suitable to provide 15 additional bed spaces for persons experiencing domestic violence in Pasco. It is estimated that 15 bedspaces will be made available, and 28 Pasco residents served. 11 Boys & Girls Club - Program Space Rehabilitation (asbestos floor removal/obsolete light replacement)—Requested: $99,300 Recommended: $11,000 CDBG funds are requested to replace remaining obsolete light fixtures with energy efficient and safer fixtures, and remove asbestos flooring in the building where floor covering are wearing through. Obsolete light fixture replacement estimated at $11,000. 12 Martin Luther King Community Center - Energy Efficient HVAC & Hot Water Unit Replacements—Requested: $65,000 Recommended: $65,000 to be completed in 2010 CDBG funds are requested to replace outdated and failing HVAC systems and unsafe hotwater tanks at Martin Luther King Center with energy efficient units reducing energy costs and increasing safety at the facility. HVAC systems have currently surpassed their life expectancy. This facility primarily serves low-moderate income families in Census Tract 201. 13 Northeast Soccer Complex—Requested: $150,000 Recommended; $131300 CDBG funds are requested to construct a soccer complex in Census Tract 203 which will be used primarily by the Hispanic Soccer League. This project will serve residents of Census Tracts 201, 202, 203 and 204, neighborhoods that are made up of primarily low-moderate income families. There is another complex located in Census Tract 206, which scives regional needs for competitive soccer tournaments. Soccer is a very popular sport in the Pasco area. This complex will primarily serve Census Tracts 201, 202, 203, 204 having a high population of Hispanic families. The primary user will be the Hispanic Soccer League. 14 Senior Citizen's Center Kitchen Remodel— Requested: $$5,000 Recommended; 0 CDBG funds are requested to renovate the Senior Center kitchen. The kitchen is designed for preparation of foods from scratch and has outdated appliances that no longer function and in some cases are now obsolete. In this state, it does not meet current needs. CDBG funds would remove obsolete mixers and steamers, make more counter space available, provide for larger ovens and replace failing walkin refrigerator and freezer with energy efficient models reducing energy 3 requirements and providing for more assured food safety. This kitchen serves the area Meals on Wheels program for seniors. 15 Code Enforcement Officer—Requested: 548,000 Recommended $48,000 CDBG funds are requested to provide for a code enforcement officer to help improve neighborhood appearance and for compliance with rules and regulations dealing with homeowner needs in primarily low to moderate income neighborhoods (Census Tracts 201, 202, 203 and 204). It is estimated that code enforcement activities will help arrest the decline of distressed neighborhoods,thereby assisting with revitalization efforts. 16 Kurtzman Park Neighborhood Improvements - Phase III (CT201BG2) — Reguested: $350,000 Recommended: $333,540 CDBG funds are requested to provide curb, gutter, sidewalk and roadway improvements in low-income neighborhood (Census Tract 201). This is the construction phase of a multiple year project This project is estimated to provide special assessment assistance to 50 households for installation of basic infrastructure in 2012. 17 Nei hborhood Revitalization Stratela Area Specialist—Requested: $40,000 Recommended: 50 CDBG funds are requested to plan, administer and deliver housing and community needs, ensure compliance with local, state and federal rules, regulations and laws, and provide for the successful delivery of programs that primarily benefit low to moderate income people within the proposed Neighborhood Stabilization Strategy Area. Staff is needed to undertake significant revitalization strategies for residential and commercial properties in a proposed Neighborhood Revitalization Strategy Area. It is estimated 4 business will be assisted. 18 Highland Park Street Coustruction—Requested: $150,000 "Recomniended, $150,000 CDBG fundes are requested for design and construction of street improvements adjacent to Highland Park. The park which is located in Census Tract 201 and serves primarily low-moderate income neighborhoods. The percent of low-mod income persons ranges from 68.8% in Block Group 1 to 81.2% in Block Group 5. Overall it is a 74.6 percent low-moderate income neighborhood. Staff recommends this project be approved as a backup project contingent upon its ability to meet timeliness. 4 Reference 3 - 6/17/10 Planning Commission Minutes PLANNING COMMISSION MINUTES June 17, 2010 A. CDBG 2011 CommunitV Development Block Grant Allocations JCitywidej (MF# CDBG 10-012 Chairman Cruz read the master file number and asked for comments from staff. Angela Pitman, Block Grant Administrator, stated per Resolution, City Council has named the Planning Commission as the advisory board for Community Development Block Grant Program. This is the first of two public hearings for allocation of CDBG funds for program year 2011. In compliance with the citizen's participation plan notice of this public hearing was published in the local section of the Tri-City Herald and LaVoz's hispanic newspaper. In 1974 the Housing and Community Redevelopment Act was enacted by Congress and is commonly known as the Cranston-Gonzalez Act. Title I of the Act created the CDBG program replacing eight separate competitive programs and rolling them in to one formula grant. In order to receive a grant, you must be an entitlement city or an urban county. The City of Pasco qualifies as an entitlement city and received an cntitlement based on a formula that considers both housing conditions and income levels in the city. Requests for proposals are solicited and reviewed in accordance with the goals of the Consolidated Plan and the City of Pasco priorities. Eligible activities from the Annual Action Plan form the annual work plan. The Annual Action Plan also serves as the City's application for entitlement funds and must be submitted to HUD for approval by November each year. The purpose of the CDBG program is to develop viable communities by expanding economic opportunities, providing suitable living environments and decent housing. Eligible activities must meet one of three national objectives which are to either benefit primarily low-moderate income persons, aide in the prevention or elimination of slum and blight or meet urgent community needs. They also must meet eligible activity criteria as specified in 24CFR570. For 2011 it is estimated that the City will receive an annual entitlement of approximately $600,000, plus $150,000 of prior year program income and plan to reallocate approximately $92,540 from prior year activities. That makes $842,840 available for 2011. The City of Pasco can either perform the work itself with City staff and contractors or we can form partnerships with local non-profit or other government agencies. Eligible program partners can be a sub-recipient, contractors, or a community based development organization that meets special criteria that is identified in 24CFR570. The City received 17 proposals totaling approximately $2.8 million with $842,000 available which leaves a deficit of approximately $1.9 million. After preparation of the Annual Action Plan there will be a 30-day public review period which would end on October 15, 2010 and will be submitted to HUD on November 15, 2010. The goals for the Consolidated Plan have been revised, two of the smaller goals were combined into one goal due to similar characteristics. Applications are categorized by project types and goals. Rick White, Community 8, Economic Development Director, stated a table has been provided with the recipients listed which consists of the agency name, the non-CDBG match, agency request and what City staff has recommended. Ron McHenry, Boys and Girls Club, 801 N. 18th Avenue, Pasco, presented his request for carpet replacement, asbestos removal and installation of energy- efficient lighting. Shari Hallman, Catholic Volunteer Services, 2110 W. Henry, presented her request for $4,000 for wheelchair ramps to improve mobility for elders and people with disabilities. Luisa Alaniz, Anti-gang prevention/intervention program, Charity Training Center, presented her request for $1,365,582.50 to create a center for the Tri- City area. This bilingual program provides a curriculum for gang prevention/intervention. They would provide alternative education and a center. Chairman Cruz questioned the dollar amount request and that there is no CDBG match listed. Ms. Alaniz stated they are requesting 100% to be funded by CDBG at this time due to the fact they are unable to develop funding sources until later in the year. In August they expect an endowment of the arts and in July funds from ESL. Amy Shultz, Jericho Road Ministries, 2500 Jericho Road, presented her request for funds for acquisition of an existing structure which would house 15 women and children which would reduce homelessness. They would provide emergency housing as well as transitional housing to aide in a sustainable situation for victims of domestic violence. Commissioner Kempf questioned on the location of the proposed facility. Ms. Shultz stated it is located in Pasco. Chairman Cruz questioned the dollar amount secured to date. Ms. Shultz stated there is $12,000 designated towards this project. Chairman Cruz questioned if they were 5%-8% of where they need to be to purchase this structure. Ms. Shultz stated yes they do have a lot of in kind support as well. The owner is donating a portion of the house. The'majority of the grant funds would be used to make repairs and upgrades in the home. Chairman Cruz questioned if they take the cash and donated portion of the house, where does that leave you. Ms. Shultz stated $112,000. Gloria Garcia, Pasco Downtown Development Association, 720 W. Lewis Street, presented her request for downtown facade improvements. She mentioned her connection with CBC and their program FIRST which works in conjunction with the downtown area. Commissioner Lukins questioned the carryover amount from last year. Ms. Garcia stated the carryover is for the projects that will be completed this year. Ms. Pitman stated there are two program years of carryover, one for $84,000 and another for $80,000, which allows for eight facades. Three facades have been approved and four are in the process and there is still one yet to be identified. Ms. Garcia stated she is working with the architect to make changes with the owners. She mentioned that Super Mex and Viera's bakery are the anchors of the downtown. Another business is adding awnings to their building. Her focus is to get Lewis Street from 3rd to 4th on both sides completed. Chairman Cruz questioned staff on their recommendation for zero funds. Mr. White stated the amount of carryover. Victoria Silvernail, Executive Director Pasco Specialty Kitchen, stated her request for $65,000 for the incubator kitchen for small businesses which allows a start up at low cost to get their business going. They teach marketing skills and help set up a business plan with in-house classes and work with CBC, TRIDEC and Numerica Bank. Seven jobs have been created, nine clients are in their own storefronts with one client ready to sign a lease. They are focusing on working with farmers and manufacturing their product. They have the Commercial Foods Academy from Pasco High School which uses their facility_ Chairman Cruz mentioned the staff recommendation is less than her request and wants to know if there are concerns. Ms. Silvernail stated she understands staff is dealing with a lot of requests and is constantly looking for more funding. She spoke to a group in Spokane who is looking towards building an incubator kitchen. She mentioned they would make budget cuts if needed. Tri-Cities Hispanic Chamber of Commerce did not have a representative for the request for the four downtown fagade improvements. Rick Terway, Director of Administrative and Community Services, stated his requests for recreation specialists at the Martin Luther King Center and City Hall provide for after school programs as well as others for kids in the area. He also has requested funding for the recreation specialist at the Senior Center. There is a foot care specialist and dental hygienist, which serve the Senior Center. The northeast soccer complex request is geared towards the Hispanic soccer league as well as the YMCA. The soccer fields at Road 36 are not in good shape and are costly to repair and maintain. The soccer project is estimated at $850,000, which includes the parking pad funds, and they are applying for a state recreation conservation grant match and general funds that will make this project come to fruition. It is proposed to create eight fields with ample parking and no on street parking with a picnic shelter and a play structure area. The next proposal is for the Senior Kitchen remodel. The equipment is outdated and the refrigeration units are at the end of their life and need to be replaced. The last request is for the Martin Luther King Center replacement of the HVAC system. Mr. White stated his request for the Code Enforcement Officer is completely dedicated to prevention of neighborhood decline in low-moderate income census tracts, The officer works exclusively in low-moderate income tracts. The CDBG program administration provides the entire administration for the CDBG and HOME program. In 2006, the Kurtzman Neighborhood requested improvements for curb, gutter, sidewalks, storm drainage, street lighting, increased Code Enforcement and Police patrol. The Kurtzman Park Neighborhood is a large request for $350,000 for 2011 and a similar request for 2012, which will provide curb, gutter, sidewalk, storm drainage, street lighting and widening the pavement, which is associated with a new street. The Public Works department will be installing utilities such as sewer and water, The proposal for 2012 would consist of LID assistance for qualifying households. The request for a Neighborhood Revitalization Specialist is for staff funding. This position would focus on economic development and administer HOME programs. Chairman Cruz asked for clarification from staff on which direction to go on this item. Mr. White stated discussion to give staff direction would be appropriate, a second public hearing would be held in July and would be used to clarify proposals. Commissioner Hay stated Ms. Pitman has done an excellent job and is in favor of staff recommendations. Chairman Cruz agreed. Once the Boys and Girls Club clarifies the asbestos issue, he would put Catholic Family Charities and the Senior Center Kitchen remodel as the next priority programs for funding. Chairman Cruz opened the public hearing. Kim Keltch, Domestic Violence Services Coordinator, Pasco Police Department, stated she partners with Jericho Road Ministries. She mentioned cases where there are no options for individuals to leave this community. The Tri-Cities does not provide resources to meet the needs for victims of domestic violence and their children to remain in the Tri-Cities. This facility would prevent children from having to relocate schools, etc. Approval for this request allows opportunities for other funding. Chairman Cruz stated he would like to see more funds in the bank before they could move forward. Ms. Keltch stated they need this endorsement to move forward. The public hearing was closed. Reference 3 - 7/15/10 Planning Commission Minutes PLANNING COMMISSION MINUTES July 15, 2010 A. CDBG 2011 Community Development Block Grant Allocations (Citywidel (MF# CDBG 10-0121 Chairman Cruz read the master file number and asked for comments from staff. Angie Pitman, Block Grant Administrator, stated this item was presented at the June 17, 2010 meeting. There are two changes since the last meeting, Item 9, Jericho Road Ministries submitted a change to their original request; and Item 18 for the Highland Park street improvements was submitted as a back- up project. Commissioner Anderson questioned Ms. Pitman on a deadline when proposals are to be submitted. Ms. Pitman stated there is an informal process for deadlines for projects and the proposal for the Highland Park street improvements was submitted internally as a back-up project to meet the criteria for timeliness issues. Such a back-up plan would be structured such projects of similar type and funding could be substituted without need for a significant amendment. Chairman Cruz opened the public hearing. Amy Shultz, Jericho Road Ministries, 4952 Peony Street, West Richland, stated they submitted a revision due to new resources. Statistics for domestic violence calls were presented and one-third of the calls were related to victims from someone other than the intimate partner. The Esther Program provides for motel housing, food and transportation to victims and plans to expand housing options for the victims. Chairman Cruz mentioned this project has been proposed in the past and asked for a description of the funds already in place for this project. Ms. Shultz stated the majority of their funds are in-kind donations and pledges. Groups volunteered to do renovations, eliminating the need for those funds. Cash donations from anonymous sources will be used to equip the house. Total fundraisers over the next year total approximately $300,000. Chairman Cruz asked if they had $100,000 to purchase the house, when acquisition would begin. Ms. Shultz stated immediately. Chairman Cruz questioned when operations would begin. Ms. Shultz stated within one year. Commissioner Anderson stated he is in support of this project. However, the request is significant and he would feel more comfortable if they were further along in their grant applications and approvals. He would like to see this application a year from now. Chairman Cruz stated if the first year's operating funds were already secured, then the request for CDBG funds would be more appropriate. Gloria Garcia, Pasco Downtown Development .Association (PDDA), stated since the last meeting inquiries have been received from six property owners for facades in the downtown area. Interested businesses include owners of City Lube, the old Western Auto Store, Liberty Theatre, and two properties next door to the Specialty Kitchen. Some of the projects are outside the boundary. Ms. Garcia mentioned the need to expand the boundaries to accommodate these requests. Projects currently in process include Viera's Bakery, Super Mex, and '.%4eximuebbles. Chairman Cruz mentioned the carryover amount from the prior year CDBG funds. Ms. Garcia stated the property owners are "Mom and Pop" type businesses who need to save up for the facade improvements. Absentee landlords were mentioned as the property owners that only want to collect the rent and not improve their fagade. Commissioner Lukins questioned if the facades already in process wolald be complete this year. Ms. Garcia stated yes. They are meeting with the architects and property owners to finalize the plans for the facades. Commissioner Lukins questioned staff on the process to expand the boundary as requested. Mr. White stated staff would be the contact to this request. Chairman Cruz stated if the facades in process are finalized and the allocations spent then maybe next year her proposal would be funded. Luisa Alaniz, Charity Training Center, stated she is aware the requested amount is more than allowable with budget monies, and presented a letter with documents regarding the Phoenix Gang Intervention and Prevention program. Ms. Alaniz, stated the revised request is for $80,000, or any monies left over from the 201 1 Allocations to start their company. There was some discussion regarding training programs available, and working with Dave Reardon, Gang Task force, etc. Chairman Cruz asked if she had applied to other funding sources. Ms. Alaniz stated she is applying for many grants, one in particular, the Endowment of the Arts grant. Chairman Cruz stated that private agencies should he able to present a track record or enough money to match to make sure the project moves forward, and cited Jericho Roads Ministries efforts over the past two-years as an example. Commissioner Anderson questioned Ms. Alaniz on her awareness of other efforts such as the Boys & Girls Club and the city's Recreation programs. Ms. Alaniz stated yes. Commissioner Anderson stated from his knowledge of the programs in the community and the effort that the community has made over the last 15-20 years to fight gangs, that there has put a lot of effort in this and there is always more to do. He recommended she take her energies and invest them in the programs that are already up and running and successful. Ms. Alaniz stated she is not planning to work with the same type of adolescents that are in existing programs. She is working with others that do not qualify for those programs. The program has not been developed before and there is no great statistics or bearing for the program. She can provide statistics from other states. Her intent is to build a custom program for our community. Commissioner Anderson stated the Block Grant Program is not the right avenue for this type of program. He suggested she write grants to other agencies which fund this type of program. Chairman Cruz stated the burden of proof is higher for a program such as this. The object is to deploy money to programs to meet an in immediate need. Commissioner Hay stated he supports staff's recommendation. Chairman Cruz stated he also is in support. Commissioner Hay moved, seconded by Commissioner Anderson, the Planning Commission recommend the City Council approve the use of funds for the 2011 Community Development Block Grant Program as set forth in the "2011 Fund Sumrnar_y" as recommended by staff. RESOLUTION NO. A RESOLUTION approving the Program Year 2011 Community Development Block Grant Allocations and Annual Work Plan. WHEREAS, staff has prepared the Program Year 2011 Annual Work Plan for activities totaling $777,840;Now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: Section 1. That the Pasco City Council hereby approves the Annual Work Plan as follows: Activity Funding CDBG Program Administration $120,000.00 Civic Center -Youth Recreation Specialist $20,000.00 Martin Luther King Community Center Recreation Specialist S20,000.00 Senior Citizen's Center Recreation Specialist 540,000.00 Pasco Downtown Development Commercial Kitchen $50,000.00 Catholic Family Charities—Volunteer Chore Services $4,000.00 Boys & Girls Club—Energy Efficient Lighting $11,000.00 Northeast Soccer Complex $131,300.00 Code Enforcement Officer $48,000.00 Kurtzman Park Neighborhood Improvements - Phase III (CT201 BG2) $333.540.00 TOTAL $777,840.00 Section 2. That the Pasco City Council hereby approves the Highland Park Street Improvement activity ($150,000) as a backup project contingent upon ability to meet timeliness. PASSED by the City Council of the City of Pasco this day of , 2010. lvlatt Watkins Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark Leland B. Kerr City Clerk City Attorney AGENDA REPORT FOR: City Council July 22, 2010 TO: Gary Crutchfi 1 t anager Regular Mtg.: 8/2/10 Rick White, r Community & conomic Development Directory FROM: Shane O'Neill, Planner I SUBJECT: SPECIAL PERMIT fMF# SP10-018 : Expansion of a Children's Daycare Center in an R-1 Zone (Building Blocks Childcare Center) 1. REFERENCE(S): 1. Vicinity Map 1 Proposed Resolution 3. Report to Planning Commission 4. Planning Commission Minutes: Dated 6/17/10 and 7/15/10 II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 5/3: N/IOTION: I move to approve Resolution No. , approving a special permit for the expansion of a children's daycare center at 3605 West Ruby Street, III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On June 17, 2010, the Planning Commission conducted a public hearing to determine whether or not to recommend a special permit be granted for the expansion of a children's daycare center at 3605 West Ruby Street. B. Following conduct of the public hearing, the Planning Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for the expansion of a children's daycare center. C. The recommended conditions are contained in the attached resolution. D. No written appeal of the Planning Commission's recommendation has been received. 8(c) ltem:Special Pen-nit-Daycare Ex ansion vicini Map Applicant: Building Blocks Childcare N File #: SP 10-0 18 ip W Wm Wm ..fwL.Al", IN T .�, r r• SITE .� 1.7 e �„ e ► RESOLUTION NO. A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR THE EXPANSION OF A CHILDREN'S DAYCARE CENTER AT 3605 WEST RUBY STREET WHEREAS, Building Blocks Child Care Center, submitted an application for the expansion of an existing children's daycare center at 3605 West Ruby Street (Tax Parcel 119- 163-254); and, WHEREAS, the Planning Commission held a public hearing on June 17, 2010 to re-6ew the proposed children's daycare center expansion; and, WHEREAS, following deliberations on July 15, 2010 the Planning Commission recommended approval of a Special Permit for the children's daycare center expansion with certain conditions; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1. That a Special Permit is hereby granted to Building Blocks Child Care Center for the expansion of a children's daycare center in an R-1 (Low Density Residential)District under Master File# SP10-018 with the following conditions: a) The special permit shall apply to Lot 32,Court Vista Addition; b) The existing solid 6-foot wood fencing shall be maintained in good repair along the northern and western property lines; c) The applicant shall maintain a current DSHS license at all times for the activities allowed within the buildings; d) The number of children allowed shall be determined by the strict application of the DSHS daycare criteria and shall in no case exceed 27 children; e) The hours of operation shall be between 6:30 a.m. and 6:00 p.m., Monday through Friday; f) The play areas must he fenced to meet State requirements, and the applicant shall maintain the play area to meet the requirements of DSHS. g) The pick-up and drop-off area shall remain in the existing on-site location; h) Only one sign not exceeding six square feet shall be permitted upon the property; i) The special permit shall be null and void if a City of Pasco business license for the additional authorized activities is not obtained by December 31, 2010. Passed by the City Council of the City of Pasco this 2na day of August,2010 Matt Watkins,Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark,City Clerk Leland B. Kerr, City Attorney REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 10-018 APPLICANT: Building Blocks Childcare Center HEARING DATE: 6/17/2010 3605 West Ruby Street ACTION DATE: 7/ 15/2010 Pasco, WA 99301 BACKGROUND REQUEST: SPECIAL PERMIT: Expansion of a children's daycare in an existing residence in an R-1 zone. 1. PROPERTY DESCRIPTION: Legal Lot 32, Court Vista Addition General Location: 3605 West Ruby Street Property Size: Approximately 0.2 acres 2. ACCESS: The site is accessible from West Ruby Street. 3. UTILITIES: All municipal utilities currently serve the site. 4. LAND USE AND ZONING: The site is currently zoned R-1 (Lover-Density Residential) and contains a single family residence. Surrounding properties are zoned and developed as follows: NORTH: R-1 - Single family residence SOUTH: C-1 8s R-3 - Dental office and a four-plex EAST: CR - Bank and a vacant commercial structure WEST: R-I - Single family residences 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for loin-density residential uses. Goal LU-3-A encourages the location of daycare facilities in each residential neighborhood. 6. ENVIRONMENTAL DETERMINATION: The City of Pasco is the lead agency for this project. Based on the SEPA checklist, the adopted City Comprehensive Plan, City development regulations, and other information, a threshold determination resulting in a Determination of Non-Significance (DNS) has been issued for this project under WAC 197- ] 1 ANALYSIS The applicant is requesting to increase the capacity of an existing daycare from 20 children to 27 children. The existing special permit authorizing the daycare limits the enrollment to 20 children. In 2003 the property owner applied for a special permit to allow the home daycare to be fully converted into a commercial daycare. The special permit was approved. Since that time the property/business owner has been successful and as a result is experiencing pressure to expand the capacity. The State Department of Social and Health Services (DSHS) recently reviewed the Building Blocks Daycare and determined the facility has enough square footage and playground area to accommodate 27 children. However DSHS will not license the facility for 27 children until such time that the City approves a special permit for an additional seven children. The site is a corner lot that fronts on Ruby Street and Road 36 directly west of the Riverview Shopping Center. The properties to the north and west are single family residential homes. Properties to the south contain a dental office and parking lot and a four--plex. The current special permit required the applicant to install a solid 6-foot fence along the common property lines with adjoining homes and to hard-surface the loading/unloading area (the driveway). Typically there are three vehicles parked at the facility during business hours. The concrete driveway on-site has been extended towards the nearest property line to provide additional area. The driveway currently serves two purposes for daycare operations; they are employee parking and child loading/unloading. The applicant indicated there is sufficient space in the driveway for employee vehicles to be parked and for families to arrive by pulling into the driveway. Once the child is loaded or unloaded the vehicle backs out of the driveway into the right-of-way and departs. According to the 2003 ITE Trip Generation Manual, the currently permitted daycare is estimated to generate 90 vehicle trips per day. The Manual indicates that the proposed 27 student capacity would generate approximately 120 trips per day. By way of comparison, the dental office directly to the south is estimated to generate 217 vehicle trips per day; and an average single family dwelling can be expected to generate ten vehicle trips per day. The current special permit for the daycare facility with 20 children was reviewed and approved in 2003. The initial staff report at that time recommended denial of the special permit. However as a result of support from several surrounding property owners the Planning Commission recommended approval of a special permit with a list of eleven conditions. Staff has identified nine possible conditions from the previous list of eleven that would still be applicable to the proposed daycare expansion. In 2003 the original special 2 permit application requested an enrollment capacity of twenty-five children, which is over double the maximum capacity allowed for family daycares. STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are findings drawn from the background and analysis sections of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is approximately 0.2 acres. 2. The site is zoned R-1 (Low-Density Residential). 3. The Comprehensive Plan identifies the site for low-density residential uses. 4. All municipal utilities currently serve the site. 5. Daycare centers are conditional uses in the R-1 zone [PMC 25.28.040(5)]. 6. Conditional uses require special permit approval prior to establishment. 7. The site currently contains an approved daycare center. 8. The current special permit limits the daycare center to an enrollment capacity of 20 children. 9. The Department of Social and Health Services has inspected the property and indicated the building and site can accommodate up to 27 children. 10. The applicant is requesting a maximum enrollment capacity of 27 children for the daycare. 11. The proposed daycare could generate up to approximately 120 vehicle trips per day (including employees) (per the ITE Trip Generation Manual) if each child arrived in an individual vehicle. 12. The daycare accommodates children ages one year old and older. 13. The current daycare facility has three staff members. 14. The expanded daycare will have up to four staff members. 15. Daycare services are currently provided Monday through Friday. 16. The daycare is currently closed on the weekends. 17. The site provides on-site parking for three vehicles. 18. The existing daycare has been operating on the site for seven years. 19. Prior to establishment of the current commercial daycare facility the site was used for a family daycare facility. 3 20. In the seven years a day care has been licensed at the proposed site the building and property have been well maintained. 21. The City has received no complaints about the operation of the exiting daycare over the past seven years, 22. As a result of the public notice one complaint was received by staff over traffic. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in P.M,C. 25.86.060. The criteria are as follows: 1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The site is identified in the Comprehensive Plan for low-density residential uses. The proposed daycare supports Plan Goal LU-3-A which encourages such facilities to be located in neighborhoods. 2) Will the proposed use adversely affect public infrastructure? No infrastructure modifications would be required for the increased daycare enrollment capacity. The site is served by all municipal utilities and the local street network. 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The intended character of the neighborhood is primarily residential. Typically, schools and or pre-school facilities are located in or adjacent to residential neighborhoods. The neighborhood is adjacent to a contiguous strip of commercially zoned and developed parcels along Court Street. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The daycare school is located in a structure originally constructed as a single family residence and later converted to a commercial daycare which received a special permit and building permit from the City of Pasco. The County Assessor's records indicate the value of the adjoining residential properties have increased over the past four years. 4 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The daycare facility has been operating on the site for over seven years without generating any noise, dust, traffic or other conditions that would be objectionable to the neighborhood. As a result of noticing property owners within a 300-foot radius, one complaint about traffic volumes generated by the daycare was received. Even though the existing daycare generates more traffic than a single-family dwelling, the daycare operators have managed to minimize the effects on the neighborhood. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? Prior to noticing the subject special permit, operation of the current daycare had not generated nuisance complaints from the adjacent commercial businesses and homes. As a result of noticing property owners within a 300- foot radius, one complaint about traffic volumes generated by the daycare was received. Daycare functions will take place indoors and within the fenced rear yard as they have been for the past seven years. RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and conclusions therefrom as contained in the July, 15 2010 staff report. MOTION for Recommendation: I move based on the findings of fact and conclusions therefrom, the Planning Commission recommend the City Council grant a special permit to the Building Blocks Childcare Center for the expansion of the existing daycare with the following conditions: Approved Conditions 1) The special permit shall apply to Lot 32, Court Vista Addition; 2) The existing solid 6-foot wood fencing shall be maintained in good repair along the northern and western property lines; 3) The applicant shall maintain a current DSHS license at all times for the activities allowed within the buildings; 5 4) The number of children allowed shall be determined by the strict application of the DSHS daycare criteria and shall in no case exceed 27 children; 5) The hours of operation shall be between 6:30 a.m. and 6:00 p.m., Monday through Friday; 6) The applicant shall maintain the play area to meet the requirements of DSHS. The play areas must be fenced to meet state requirements; 7) The pick-up and drop-off area shall remain in the existing on-site location; 8) Only one sign not exceeding six square feet shall be permitted upon the property; 9) The special permit shall be null and void if a City of Pasco business license for the additional authorized activities is not obtained by December 31, 2010. 6 Vicinity Item: Special Pennit-Daycare Exl)ansi" on Childcare Map Applicant: Building Blocks File #: SP 10-0 18 _,Ole trill i7 ? k Land Item: Special Permit - Daycare Expansion Use Applicant: Building Blocks Childcare x Map File #: SP 10-018 I � - 1 1 W AGATE ST SITE J a z M w r ST Commercial i Cc mmercial M F R COURT ST Qmm rcial o Commercial o a N-ST Zoning Item: Special Permit - Da ycare Expansion Applicant: Building Blocks Childcare x Map File #: SP 10-018 W AGATE ST SITE ....... rL ---a Rwl AM= � CR- ---� C-1 M W RUBY -3 COURT ST C-1 EMBET 1 WasRlnyton State Department of ao Early Learning _ Proposed Capacity Determination _ Facility or Licensee Name 10 digit telephone number i Inspection date Inspection type Building Blocks Child Care Center 1 (509) 545-1874 I 1/1912010 Site Visit M1 Facility Address Provider ID 3605 West Rabe Pasco,WA.99301 278120 Licensor Name 10 digit telephone number Kathy Gibson (509)736-2893 Location L Mensurement/Cakulations Determination Preschool Rm.I1 (13.5 X 24.5)=330.75/35=9.4 (This was previously named the Activity Room) 9.4 Preschool Rm 1 (10.5 X 16)=168/35=4.8 (This was previously named the Art Room) 4.8 1 Toddler Rm (20 X 10)-(2 X 7)=186/35=5.3 (This was previously named the One Year Old Room) 5.3 f Language Rm (113 X 8)=90.4/35=2.6 (Compater Area) 2.6 f � E Dramatic Play Rm. (14.4 X 15.3)-(8.3 X 4.1 new front door entry area)=186.29/35=5.3 53 Toilet Facilities: 2 toilets and 2 handwashing sinks ~y 1 ` Told Proposed Oapaeity= 27 children over the age of one year f L 1 Facility Administrator/Licensee or Designee Signature: Licensor Signature: Calculations reflect a proposed capacity,an attached floor plan is required,determination pending licensor's approval, This is consistent with WAC 170-295-2090&WAC 170-151-190 10.9.1.5 Proposed Capacity Determination Revised 9/09 Distribution:Licensing File,Applicant/Licensee EKEUT 2 NEIGHBORS FOANOM BIG K-kAR-k, 'Fence PLAYGROUND AREA Gate a°,$ • Patio Gate NEIGHBORS hild Building Blocks C • NEIGHBORS a •. � Care Center a "' 0 0 a a 1 _ o Parking 1 " S Fence. ,� Exterior Property Line Parking Area MY STRE,E-T- BANK OF Tf3E•,WEST WESTERN DENTAL -.COURT STREET YAR MA FEDERAL 'SAVINGS IPASCO POST OFFICE Playground Area Playground Area Prescho6tRoom2 Patio Area I Exit i i itorage Gate Gate Lstundry .. • � c; • Kitchen � c°' �, t� . • FoQd Storage A� Toddler Room a� b i Preschool Room 1 Q Dramatic PUY.. i Office Entrance Gate l\ \ we l, r / ''f r! ✓ ,,,� f, , ,, \\ \ ��'6/�4yt / `�/,,,{{{/r.�f Y �•'a' �f.�.�i.;�i:Jl,'i ."ir`•_ .a�"r✓�'/.^✓-':•{ i y.r� y fi' % J.h\J Parking Parking' �" r Parking Font Lgwn Area� parking . ' Parking ea' '. . �� Building Blocks Child Care Center 3605 W. Ruby Street Ruby Street Pasco, WA 90301 DQfW 4 BUILDING BLOCKS CHILD CARE CENTER Typical Daily Schedule 7:30 am.............................................................................Opening Time 8:00 am — 9:00 am..........................................................Breakfast 9:00 am — 11:00 am........................................................Pre-school time 11:00 am 12:00 pm.......................................................Small group outdoor play 12:00 pm— 12:30 pm.......................................................Lunch 12:30 pm — 1:00 pm.........................................................Story time & prepare for nap 1:00 pm 2:45 pm......... .................................................Nap/quite time 2:45 pm — 3:00 pm............................................................Mid-Afternoon snack 3:00 pm -W 4:00 pm............................................................Small group outdoor play 4:00 pm — Closing..............................................................Early learning activities 5:30 pm...............................................................................Center closes Planning Commission Minutes (6-17-2010) A. SPECIAL PERMIT Location of a children's daycare/preschool in an existiin residence in a R-1 Zone Buildin Blocks Childcare Center 3605 W. Rub Street) (MF# SP 10-018) Chairman Cruz read the master file number and asked for comments from staff. Mr. McDonald stated the request was for the modification of an existing special permit for a daycare located on the corner of ruby Street and Road 36. A daycare has existed at this location for the past seven years. The original special permit was granted in 2003 with a condition that the number of children be limited to 20. The original application was for 25 children. There have been no complaints through the duration of this business and the appearance of the facility is in good shape and well maintained. Typically neighbors complain about traffic generated from daycare in residential neighborhoods. Staff conducted a survey of the site on Wednesday morning (6/ 16/10) to verify that the traffic coming to the site was staggered (as the applicant indicated) and did not cause any issues. There were 12 cars that visited the site from 7:28 a.m. to 8:10 a.m. Staff recommend the special permit limit the number of children to 25. Commissioner Lukins questioned the limitation on the number of children. Mr. McDonald stated home based daycares are allowed in any zoning district with 12 children or less. Twenty--five children would be similar to two in-home daycares on the same property. Commissioner Neuenschwander stated she drove by the facility and it was quiet during daytime activities and witnessed the neighborhood does have a lot of vehicles. She noticed there was parking available on the side of the home on a gravel surface. Mr. McDonald stated the previous recommendations required the parking area as well as the loading and unloading to be in the driveway area. The applicant made the driveway wider to accommodate the recommendations for the original special permit. Commissioner Hay called for clarification on the complaints in the neighborhood. Mr. McDonald stated staff has not received any complaints prior to this application. However, a resident recently phoned and stated the daycare was noisy. Commissioner Neuenschwander stated the application was fine and did not see any issues with the traffic. Juan Manuel Garza, 3611 Mesquite Drive, stated they have had no problems with their business or location. They take great pride in the appearance of their facility. Twenty-five children would be appropriate however they would like to have 27 children as permitted by Department of Social and Health Services (DSHS). They do have a waiting list and want to accommodate the needs in the community. Gloria Garza, stated she operates the daycare and has previously worked with the DSHS for 15 years. She stated they had between 2,000 to 3,000 children come through their daycare. They provide services to single- parent head of households, divorced parents and young parents. Chairman Cruz asked if the Garza's would object to granting approval to 27 children. Mr. Garza stated, "not at all!" They had the DSHS/Health Department come down from Spokane to measure the facility and they have room per the state for 27 children. The state will not allow them to have 27 children until the City Special Permit was amended. Chairman Cruz asked if there were any concerns of restricting hours of operation from 6:00 a.m. to 6:30 p.m. or weekends. Mr. Garza stated their daycare opens at 7:30 a.m. and closes to 5:30 P.M. Chairman Cruz asked if they had any interest in changing their hours. Mr. Garza stated, "no", they are a small provider and are able to pay their staff a good wage. In adding more hours, it would add to their costs and they have not had any employees which would prefer to start at 6:00 a.m. Parents are content with picking up their children by 5:30 p.m. Chairman Cruz opened the public hearing, after three calls and no response, the hearing was closed. Commissioners' discussions focused on allowing 27 children for the daycare. Commissioner Hay, seconded by Commissioner Anderson, moved to close the hearing on the proposed daycare expansion and initiate deliberations, and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the July 15, 2010 meeting. The motion passed unanimously. Planning Commission Minutes (7-15-2010) A. SPECIAL PERMIT Location of a children's daycare/preschool in an existing residence in a R-1 Zone (Buildin: Blocks Childcare Center) (3605 W. Ruby Street) (MF# SP 10-0181 Chairman Cruz read the master file number and asked for comments from staff. Dave McDonald, City Planner, stated the special conditions have been changed to allow for a maximum of 27 children to attend Building Blocks Childcare Center. Commissioner Anderson moved, seconded by Commissioner Kempf, to adopt findings of fact and conclusions therefrom as contained in the July 15, 2010 staff report. Commissioner Anderson further moved, seconded by Commissioner Kempf, based on findings of fact and conclusions therefrom, the Planning Commission recommend the City Council grant a special permit to the Building Blocks Childcare Center for the expansion of the existing daycare with approval conditions.