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HomeMy WebLinkAbout2009.09.14 Council Workshop Packet AGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. September 14,2009 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. VERBAL REPORTS FROM COUNCILMENIBERS: 4. ITEMS FOR DISCUSSION: (a) Street Name Change for Lentz Road(MF#INF009-092): 1. Agenda Report froth David I. McDonald,City Planner dated September 10,2009. 2. Vicinity Map. 3. Proposed Ordinance. (b) Overman Pathway Quit Claim Deed(MF#INF009-089): 1. Agenda Report from David I. McDonald, City Planner dated September 9, 2009. 2. Vicinity Map. 3. Quit Claim Deed. (c) Interfund Loan to Finance LID 144 Improvements: 1. Agenda Report from Jim Chase, Finance Manager dated September 9, 2009. 2. Proposed Resolution. (d) River Crossing Study: 1. Agenda Report from Gary Crutchfield, City Manager dated September 10, 2009. 2. Letter from BFCG to Mayor Olson dated 8/27/09 (2 pages). (e) Consolidation Study: 1. Agenda Report From Gary Crutchfield, City Manager dated September 10, 2009. 2, 4C Task Force Report (without attachments). 3. Scope of Work. (f) Community Survey "Policy" Questions: 1. Agenda Report from Gary Crutchfield, City Manager dated September 10, 2009, 5. OTHER ITEMS FOR DISCUSSION: (a) (b) (c) 6. EXECUTIVE SESSION: (a) (b) (c) 7. ADJOURNMENT REMINDERS: 1. 12:00 p.m., Monday, September 14, TRAC - Pasco Chamber of Commerce Membership Luncheon. (Franklin County Commissioner Rick Miller will give an update on County issues) 2. 5:00 p.m., Tuesday, September 15, TRAC - TRAC Board Meeting. (MAYOR JOYCE OLSON and COUNCILMEMBER REBECCA FRANCIK) 3. 4:00 p.m., Wednesday, September 16, Port of Benton - Hanford Area Economic Investment Fund Committee Special Meeting. (COUNCILMEMBER MATT WATKINS) 4. 12:00 p.m., Thursday, September 17, 515 W, Clark Street - Pasco Downtown Development Association Board Meeting. (COUNCILMEMBER AL YENNFY, Rep.; MATT WATKINS, Alt.) 5. 11:00 - 2:00 p.m., Thursday, September 17, Keewaydin Park Kennewick - 16`x' Annual All-Senior Picnic. (MAYOR JOYCE OLSON, COUNCILMEMBERS MIKE GARRISON and AL YENNEY) 6. 11:30 a.m., Friday, September 18, Sandberg Event Center - Benton-Franklin Council of Governments Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN,Alt.) AGENDA REPORT NO. FOR: City Council DATE, September 10, 2009 TO: Gary Crutchfi.el k t anager WORKSHOP; 9/14/09 Rick White, D' Q.4 REGULAR: 9/21/09 Community I Economic Development FROM: David McDonald, City Planner SUBJECT: Street Name Change for Lentz Road (MF#INFO 09-092) I. REFERENCE (S): 1. Vicinity Map 2. Proposed Ordinance II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 9/14: Discussion 9/21: Motion: I move to adopt Ordinance No. changing the name of Lentz Road to Road 52, and further, to authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. Road 52 north of Burden Boulevard, according to the County Road Logs, was originally a private road. Although never fully developed this private road appeared on the County records as Paradise Flats and Pasco Road in 1910. Sometime in the mid- 1980's the name of this private road was changed to Lentz Road. B. As subdivisions have been constructed north of Burden Boulevard the right-of-way for Lentz Road/Road 52 was dedicated to the city and named through the platting process. As the private road became a public street it was named Road 52. The section of the this road between Sandifur Parkway and Burden Boulevard is now called Road 52 while the section between Sandifur Parkway and the northern city limits still carries the private road name of Lentz. V. DISCUSSION: A. Lentz Road is no longer a private road north of Sandifur Parkway. The right-of-way for Lentz Road was dedicated to the city in conjunction with the recently completed street improvements. B. Staff would propose the remaining portion of Lentz Road be renamed to Road 52 to match the portion that has already been changed to Road 52. C. Changing the name of the remaining portion of Lentz Road to Road 52 will eliminate the inconsistency that currently exists on Road 52 between Burden Boulevard and the northern city limits. Consistency in street names is an important component of effective and timely emergency response. D. The proposed street name change will affect one property owner located outside the city limits who is currently addressed on Lentz Road. Staff will notify this property owner about the possible street name change. 4(a) Overview Item: Street Name Change From Lentz Road to Road 52 N � Map File #: INFO 09-092 OL f r _ u � M . SIT f. -1 r +P �S O ? r g r 5St_k FL6 _ 17 Air FF 110 I. . a NS B'LV �, ifta r4 All e it PDF compres irg a watermarke evaluation copy of CVISION PDFCompressor ORDINANCE NO. AN ORDINANCE changing the name of a portion of a street that was heretofore called Lentz Road. WHEREAS, the identification of streets plays an important function in maintaining the safety and welfare of the public; and, WHEREAS, street names are the principal means for the public to reference and locate properties in the city; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That Lentz Road from the north line of Sandifer Parkway to the northern City Limits is hereby renamed and shall henceforth be referred to and known as Road 52. Section 2. This ordinance shall be in full force and effective after its passage and publication as required by law. PASSED this 21" day of September 2009. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Debra Clark, CMC Leland B. Kerr City Clerk City Attorney AGENDA REPORT NO. FOR: City Council September 9, 2009 TO: Gary Crutchfi y Manager Workshop Mtg.: 9/14/09 Rick White, Di e �.H Regular Mtg.: 9/21/09 Community & conomic Development FROM: David I. McDonald, City Planner SUBJECT: Overman Pathway-Quit Claim Deed (MF# INF009-089 I. REFERENCE(S): 1, Vicinity Map 2. Quit Claim Deed II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 9/14 Discussion: 9/21 MOTION. I move to accept the Quit Claim Deed from the Overman Revocable Living Trust for the Road 44 pedestrian access pathway. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A) In 1976 John and Dorothy Overman purchased a narrow strip of land adjacent to their property at the south end of Road 44. Although privately owned, this narrow strip of land has been used for many years as a pedestrian pathway for public access to the Columbia River. B) The original Riverhaven plat identified the Iand in question as a planting and utility easement. In 1997 the Public Works Department installed a sewer line in the parcel and paved the pathway through it. The pathway provides a pedestrian connection from Road 44 and Riverhaven Street to the river. C) The Overman family is essentially gifting the property in question to the city. By accepting the deed the city will secure long term public access to the rivershore in this part of the community. 4(b) Item: River Path Access Quit Claim Deed Vicinity A pplicant: Overman Trust N Map File #: INFO 09-089 �E: *;*sx AIR O .w 3_ f sue' sk A .. � � rY IL .! I 1!R r e «gip t�1_! �' R t i4 ELV S� - O►`". ® a Pro-D-0-s-e( Quit Claim Property PDF compression, OCR, web optimization using a watermarked evaluation copy of CVISION PDFCompressor AFTER RECORDING RETURN TO: City of Pasco Attn: City Planner 525 N. Third Avenue Pasco, WA 99301 QUIT CLAIM DEED Parcel No. 119-600-423 THE GRANTOR, the Overman Revocable Living Trust, by donation pursuant to RCW 35A.79,010, conveys and quit claims to the City of Pasco, a municipal corporation of the State of Washington, the following described real estate situated in the County of Franklin, State of Washington, including any interest therein which the Grantor may hereafter acquire: That portion of Riverhaven Addition described on the plat thereof as "Planting and Utility Easement being an area of property approximately 11.39 feet wide adjoining the westerly boundary of Lot 8, Block 1 Riverhaven Addition, according; to the plat thereof recorded in Volume "B" of Plats, page 63, records of Franklin County, Except the southerly portion thereof condemned by the U.S.A. for McNary Dam Project"; TOGETHER WITH AND SUBJECT TO easements, reservations,covenants and restrictions apparent or of record. Dated this P.D day of September, 2009 Overman Revocable Living Trust ._�.� 9131 ©0) b6�,WtS LE-0 0iIEA.I1•Ru T,2K5rc�r Date STATE OF WASHINGTON j } County of Franklin ) On this day DE N N i S LSD o V rc Q m 1 personally appeared before me whose identity was proved on the basis of be the signer of the above document, and he/she/they acknowledged that he/she/they is authorized to sign this document and that he/she/they signed it willfully and freely for the uses and purposes contained herein. Given under my hand and official seal of 25 d of J b`n , 2009 �j�..•1SSIDgj• . i4 Notary Publicpp � ;�o p•. Residing at E &tot�i�a:J *qAR U6LIC *� o. i���,p 1 W i� \`� AGENDA REPORT FOR: City Council September 9, 2009 Workshop Mtg.: 9/14109 TO: Gary CrutchfieJE� i Manager Regular Mtg.: 9/21109 Rick Terway, mi nistrative and Community Services Director FROM: Jim Chase, Finance Manager SUBJECT: INTERFUND LOAN TO FINANCE LID 144 IMPROVEMENTS I. REFERENCE(S): Proposed Resolution IL ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 9/14 Discussion 9/21 MOTION: I move to approve Resolution No. authorizing an lnterfund Loan from the Equipment Rental Replacement Fund to the LID 144 Improvement Fund. II1. FISCAL IMPACT: LID 144 for street improvements north of Sandifur and Roads 90 & 92, was finalized late in 2008. Property owners were given the required amount of time to pay off all or a portion of the improvement assessed to their properties. There is $439,579 in outstanding assessments remaining to be financed. IV. HISTORY AND FACTS BRIEF; The City usually issues LID Bonds to finance these improvements for property owners, who, in turn, repay the City over the life of the bonds (10 years for street improvements). There are costs involved with issuing bonds. Selling bonds, in this case, would cost roughly $25,000 to $30,000. No additional estimated costs were included in the LID assessments for the cost of selling bonds. An estimated interest rate of 6% was included in the final assessment ordinance. A 10 year mortgage on a home is currently around 4.5%. Staff is recommending the interest rate on the loan be set at 4.5%. Current investment interest rates on a 10 year agency bond is 4.4%. This would provide for slightly higher investment interest and offer the property owner a lower interest rate than they originally anticipated. V. DISCUSSION: Since the LID improvements were for streets and the vehicles that are related to street maintenance are included in this Equipment Rental Fund, staff is proposing the loan from that fund where the interest income from the loan can be a benefit to the replacement of those vehicles. There are sufficient dollars available in the ERR Fund to make this loan, VI. OTHER COMMENTS: Staff is recommending this loan to finance the LID 144 improvements. 4(c) RESOLUTION NO. A RESOLUTION AUTHORIZING AN INTERFUND LOAN FROM THE EQUIPMENT RENTAL REPLACEMENT GOVERNMENT TYPE FUND TO THE LOCAL IMPROVEMENT DISTRICT 144, NORTH OF SANDIFUR/ ROAD 90 AND ROAD 92 IMPROVEMENT FUND TO FINANCE THE LOCAL IMPROVEMENTS. WHEREAS, the City Council of the City of Pasco has, pursuant to RCW 35.33.121, found that it is in the best interest of the City to lend funds from the Equipment Rental Replacement Government Type Fund to the Local Improvement District 144, North of Sandifer/Road 90 & Road 92 Improvement Fund to finance those improvements, and to provide for the repayment thereof, NOW, THEREFORE, THE CITY OF PASCO, WASHINGTON HEREBY RESOLVES AS FOLLOWS: 1. Authorization for Loan. The Finance Manager of the City of Pasco is hereby authorized and directed to loan $439,579 from the Equipment Rental Replacement Fund to the LID 144 Improvement Fund and make such transfers as necessary to complete the financing process. 2. Terms and Memorialization. The effective date of the loan shall be September 22, 2009 and shall be due and payable in 10 years. Such loan shall bear interest at 4.5% and payments made annually based on the amount received and may be extended for such additional 1-year terms as may be deemed necessary for the repayment of such loan. PASSED by the City Council of the City of Pasco, Washington, this 21st day of September, 2009. SIGNED in authentication of its passage this 21st day of September, 2009. Joyce Olson, Mayor ATTEST APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT TO: City Council September 10, 2009 FROM: Gary Crutchfi ' ty Manager Workshop Mtg.: 9x'14/09 SUBJECT: River Crossin Study I. REFERENCE(S): 1. Letter from BFCG to Mayor Olson dated 8/27/09 (2 pages) II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 9/14 Discussion III. FISCAL IMPACT: $18,750 from general fund IV. HISTORY AND FACTS BRIEF: A) The Benton Franklin Council of Governments (BFCG), at the request of the City of Pasco and others, has planned the conduct of a bridge study to determine the best location for another river crossing to relieve growing and projected urban traffic congestion. BFCG obtained a commitment of $125,000 from the Washington State Department of Transportation (WSDOT), representing half the estimated $250,000 study cost, B) The BFCG Board has determined that the affected jurisdictions (and special purpose districts, such as Ports) participate financially, in accordance with a cost allocation reflected in the attached letter. The BFCG Board has determined that a sing steering committee, consisting of elected officials, would oversee the consultant's work. BFCG desires to know (in September) of each jurisdiction's willingness to commit to the requested funding level and participation in the study. V. DISCUSSION: A) Staff believes the study is long overdue and, therefore, recommends Council commitment to participate. B) As to funding and oversight, the requested amount is somewhat less than originally anticipated by the city. However, the number of participants has doubled by including four Port Districts. While this tact reduces the cost to the cities somewhat, it also adds four votes to the decision-making process; otherwise, the committee would be composed only of the three cities and three counties. C) Staff recommends Council determine whether or not it is willing to commit to participate in the fashion recommended by the BFCG and at the financial level requested. 4(d) B Benton-Franklin Council of Governments F 1622 TERMINAL DRIVE Phone: (509)943-9185 //'�±± P.O.BOX 217 FAX: (509)943-6756 V RICHLAND,WA 99352 WWW.BFCOG.US ,:'ASCC) CITY HP,! August 27, 2009 F I Y fv)N,I4;,:LP, To: Joyce Olson, Mayor CJ I=F I t=E Subject: Columbia River Bridge Crossing Study Budget and Selection of Jurisdiction Voting Member. Dear Mayor, The BF'CCT and many MPO jurisdictions have been looking at a new crossing of the Columbia River over the last few years. This legislative session a$250,000 study proposed by the BFCG was half funded per WSDOT in June. The funding was available July 1", 2009. Based on many meetings over the last year it has been determined that this is a truly regional study and multiple members should be involved in the recommendations. Last Friday,the BFCG Board approved a recommended funding approach to match the legislative funds. Your jurisdiction's amount is shown on the attachment as well as the other metropolitan partners. This notice should help member agencies that are in the 2010 budget process. Additionally, the Board approved a steering committee to help guide the study and the consultant. We are asking that you notify us of who your Elected Official will be on this study. Alternates will be allowed but members must be elected officials in order to vote. Technical staff members are encouraged to attend but are not allowed to vote. We would appreciate your response to these two requests by September 18, 2009 so we can schedule our first meeting before Oc r. It is anticipated that the st will last about one year. Please call nee if you have any questions. Sincerely, ushner cc: Gary Crutchfield, City Manager Attach: BFCG recommended budget. MRS056-MK-W-09 AGENDA ITEM: 17B B Benton-Franklin Council 01 Governments 1622 Terminai Drive Phone : (509) 943-9185 P.Q. Box 217 Fax: (509) 943-6756 Richland,WA 99352 August 11, 2009 TO. BENTON-FRANKLIN COUNCIL OF GOVERNMENTS BOARD Bob Koch, President FROM: Executive Committee Bob Koch, President SUBJECT: Columbia River Crossing Study Funding Proposal and Alternates RECOMMENDATION: Encourage individual jurisdiction participation in the funding of the Columbia River Crossing Study as indicated below; and that voting committee alternates must be an elected official. CRCS STUDY PAC FUNDING PROPOSAL JUSIDICTION $ Amount % New $ BFCG 15,000.00 15.0% 18,750.00 Kennewick 15,000.00 15.0% 18,750.00 Pasco 15,000.00 15.0% 18,750.00 Richland 15,000,00 15.0% 18,750.00 Benton County 10,000.00 10.0% 12,500.00 Franklin County 10,000.00 10.0% 12,500.00 Walla Walla County 2,500.00 2.5% 3,125.00 Port of Benton 5,000.00 5.0% 6,250.00 Port of Kennewick 5,000.00 5.0% 6,250.00 Port of Pasco 5,000.00 5.0% 6,250.00 Port of Walla Walla 2,500.00 2.5% 3,125.00 100,000.00 100.0% 125,000.00 BACKGROUND: The adoption of the Columbia River Crossing Study Steering Committee at the July meeting left the study $25,000 short of full funding. Each participating jurisdiction is requested to increase their participation by twenty-five percent. AGENDA REPORT TO; City Counci �' September 10, 2009 FROM: Gary Crutch y Manager Workshop Mtg.: 9/14/09 SUBJECT: Consolidation 'tudy I. REFERENCE(S): 1. 4C Task Force Report (without attachments) 2. Scope of Work II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 9/14: Discussion III. FISCAL IMPACT- S 10,000 annually for 2010 and 2011; General Fund IV. HISTORY AND FACTS BRIEF: A) The "Three-Rivers Community Roundtable," a group of individuals largely composed of various business interests and public agencies, conducted a "community visioning" process a couple of years ago. One of the primary issues that came out of that visioning process was the notion (again) that the cities should be consolidated. In follow up, a subcommittee of the Community Roundtable was formed to review the extent to which community agencies presently cooperate/collaborate in delivery of services to the community. That committee report is attached for your review (reference #1). The committee concluded that the issue of consolidation, due to its complexities and number of potentially affected jurisdictions, should be addressed by an objective third party, as outlined at the end of the committee report. B) Subsequent to the committee report, the Roundtable has arranged to have an independent consolidation study performed by the Ruckelshaus Center, a non- profit entity dedicated to analyzing thorny public issues. The scope of work of the study is attached as reference #2. C) The estimated cost of the study, to be performed in two-phases, is a total of about $140,000. The first phase of the study would approximate half of that cost; if the committee determined to move to the second phase of the study, the other half would be required. The Roundtable has suggested a cost-sharing arrangement of $30,000 from the private sector (business interests); $30,000 from the three cities ($10,000/ea); and $15,000 from the three Ports ($5,000/ea). These figures would apply to the first phase; if the second phase of the study is performed, approximately the same figure would be required the second year to finish this study. V. DISCUSSION: A) Considerable effort has been put into the 4C report and it seems fairly clear that consolidation is not the panacea it is touted (by some) to be. However, consolidation will remain a topic of community discussion until and unless there is a more definitive (and objective) analysis of the concept as it might apply to the Tri-Cities. The question for City Council is this: is there sufficient interest in creating such a report to warrant financial and oversight participation? If so, the proposed cost of the study and the cost-sharing allocations appear reasonable. If Pasco does not participate, it is conceivable that the study could still occur without Pasco participation in the oversight/conduct of the study. B) Staff seeks Council direction in this matter, 4(e) Three Rivers Community Roundtable Communication, Cooperation, Collaboration, Consolidation (4C} Task Force Consolidation is a word with history and emotion in this community. Around it swirls the persistent question of whether our city governments should consolidate to create one larger city rather than the current four smaller entities. Discussions regarding consolidation are often based upon opinions and observations rather than facts—due in large part to the lack of an actual study on the impact of local consolidation. One of the objectives of this Task Force was to disarm the word consolidation and begin a thoughtful, educated dialog around the topic of consolidation. And then, let an informed community make appropriate decisions. As a Task Force, we have come to appreciate that even in our discussions we raised many more questions than answers. In looking at similar efforts — some which undertook consolidation and others which made the determination not to do so -- we have come to appreciate the uniqueness of our community with its complexity of governments and community personalities. As a Task Force we have also come to appreciate ongoing efforts to work more efficiently as a region— many of which the community at large is unaware. There are numerous examples of successful and ongoing efforts of communication, cooperation, collaboration and even consolidation, all undertaken to improve services, increase programs and/or be more fiscally responsible. It is important to acknowledge these when successful and encourage additional efforts when appropriate. We are encouraged that so many within the community are willing to seriously look at the issues surrounding consolidation and capture opportunities which are in the best interests of the entire community rather than protect self-interests. The Tri-Cities is a vibrant region with expanding potential for both economic development and quality of life for our citizens. It is important to create a climate in which we can move forward strategically to enhance our strengths and overcome our challenges together as a community what every shape that takes. Through this report, we hope to provide a framework to create the next step toward answering the pervasive question: Should we consolidate? Task Force Members: Karen Blasdel, Gary Crutchfield, Calvin Dudney, Rufus Friday, Evangelina Galvan-Holt, Bob Gear, Bob Hammond, Ed Revell, Michelle Mann, Mary Lynn Merriman (co-chair), Matt Riesenweber(co-chair), Jim Toomey, Matt Watkins 1 4C Committee Members Sci Mary T-ynn Merriman Matt Riesenweber MLM Communications Senior Financial Advisor Waddell & Reed Karen Blasdel Gary &rutchfield Manager, Community & Regional Outreach Pasco City Manager Battelle s * Calvin Dudney Rigus Friday Manager of Community Programs President & Publisher Fluor Hanford Tri-City Herald W 1��Mk ALO _y'' EvangdQa Galvan-Holt Bob Gear Director of Community Partnerships Fire Chief University of Washington Benton County Fire District#1 Bob Hammond Michelle Mann Kennewick City Manager Executive Director Benton-Franklin Workforce Dev. Council �K && c Ed evell Jim Toomey Mayor Pro Tem 6Executive Director City of Richland Port of Pasco Matt Watkins Council member, City of Pasco Software Engineer, Lockheed Martin 2 Three Rivers Community Roundtable Communication, Cooperation, Collaboration, Consolidation (4C) Task Force Background: On March 8, 2007, a community summit was hosted by the Three Rivers Community Roundtable in order to explore big ideas for the future of the greater Tri-Cities region. A recurring theme among the breakout sessions was the notion of"consolidation." In discussions among Roundtable members subsequent to the March 8 event, it was evident that the term "consolidation"had many meanings, could take many forms, and was largely undefined in terns of benefits or detriments_ However, the Roundtable also recognized that the topic was of sufficient interest that it deserved to be explored in a disciplined manner. In addition, in February 2007, the Tri-City Herald along with the Benton Franklin Dispute Resolution Center, held a two-day "Community Conversation" forum addressing the topic of consolidation of cities. It was attended by a wide spectrum of the community which determined that a broader, more in-depth look at the issue was appropriate. Following these events, a special task force was chartered by the Roundtable to address the matter in a holistic way. The 4Cs Task Force began meeting monthly in October 2007. 1Vission: The purpose of the Communication, Cooperation, Collaboration, and Consolidation (4C) Task Force is to suggest ways to improve the various ways government,private business and non-governmental organizations (NGO's) interconnect formally and informally to achieve mutually beneficial outcomes; relate those to the greater Tri-Cities region; and suggest actions to retain, amplify, add or discontinue any. Tasks: • Catalog existing "4Cs" and the opportunities and issues they address. • Map the opportunities and issues not currently addressed to the existing "4Cs" and identify gaps. + Suggest alternatives for the gaps, the basis for the suggestion(s), recommend a framework for resolving the gap(s). 4Cs Defined: The work of the Task Force was based upon the following definitions: • Communication -- Periodic regular discussions that include consistent and constructive dialogue between organizations. Communication is issue driven. • Cooperation Doing things together,but separately. Organizations agree to work side by side, but operate separately. • Collaboration -- Two organizations acting as one, having a joint strategy to meet a common goal. Doing things together...together; creating a partnership while continuing to operate separately. 3 Consolidation -- Merging of two or more organizations, created by dissolution of existing ones and creation of a single new one. These are, in essence, a continuum. It is assumed if organizations are deemed to be at the cooperation level, they are already communicating in order to achieve the next level and so forth up the continuum. Consolidation Collaboration t Cooperation t Comrnunicationst One level is not necessarily superior to another; in some situations cooperation is sufficient, in others, consolidation may be the ultimate goal. Working together at any of the four levels is designed to: *capture economies of scale, *create greater efficiency and enhanced services/programs, *achieve cost savings, *and generate a unified voice and vision so that accomplishments can be achieve together that would be impossible individually. Task #L Catalog existing "4Cs" and the opportunities and issues thw address. A document (4C Mapping, attachment 1) was created to map and evaluate activities, programs and services which impact the Tri-Cities area. Each was assigned a "C" based upon the knowledge of Task Force members. The chart is a living document, as there continues to be movement in each direction. It provides a broad overview, and is not intended to be a comprehensive listing of all such activities within the community. The 4C Mapping document is organized by identifying which of the 4Cs each organization/activity is involved in. It was determined that if there was collaboration or consolidation, additional information was important to provide. In those areas, we noted the parties involved. By mapping and cataloging these efforts within the community, the Task Force determined there is a significant amount of"C" (at some of level) taking place within the community. These efforts range from the City Managers meeting monthly (communication) to the Benton County Fire Services collaboration efforts (outlined in attachment 4) to the Tri-Cities Regional Chamber which combined Richland and Kennewick Chambers (consolidation). The mapping identified many more areas of cooperation/collaboration than commonly recognized within the community. It was also determined that in some situations the best business model is not consolidation, but another solution. For example, a number of years ago the area's three hospitals created a Shared Services organization which included kidney and laboratory services. Shared Services was dissolved in January 2008, when the last of the services was sold to a private business after it was determined this was a better business model. They continue to jointly own the Tri-Cities Cancer Center which offers radiation services to the community. 4 Task #2: Map the opportunities and issues not currently addressed to the existing "4Cs" and identi&gaps. The mapping process also helped to pinpoint areas within the community where additional opportunities of working together exist. These range from a general perception that the arts community would benefit from improved communication/cooperation/collaboration to potential opportunities in the area of single-service organizations such as utilities. Three areas were specifically identified for additional study. They are: • Government. An initial concept paper(attachment 3) was created which identifies questions related to a consolidation of the cities. As noted, it is not intended to be a complete list, but rather a starting point. • Health Care. This community is quickly becoming a regional health care center. To continue to facilitate this growth, health care is an area which may benefit from additional study for potential cooperative efforts to help with seamless health care for our citizens, enhanced services and improved efficiency. We do not have a concept paper on this specific area because of the private component of the industry and the inability to impact results through this Task Force. • Reizional Facilities Planning_ As the community grows, so does the need for large, often capital-intensive projects which serve the entire community. Separate, and sometimes competing, communities may potentially hold back such projects. A community-wide committee is currently studying these issues. An initial concept paper (attachment 4) addresses many of the issues associated with regional planning. Through discussion and research, it was determined that the efforts of this Task Force would be best served by primarily focusing on government. It also appeared from earlier discussions that the community at large was primarily concerned with the question of the consolidation of the cities. However, as a part of the Task Force process, areas of communication, cooperation, collaboration and consolidation within private industry and NGOs were explored, and specific segments were identified which would benefit from additional work and study. As we focused in on the area of government, it became clear that in addressing the opportunities and issues surrounding the discussion of consolidation, three questions should be considered: • Does this effort reduce cost and/or increase services? • Does it provide additional clout for the region? • Does it help create a unified vision/accomplish larger projects for the region that could not he accomplished independently? Task #3: Suggest alternatives for the gaps, the basis for the suggestion(s), recommend a framework for resolving the gap(s). 5 Would we be better off as a consolidated community? Would consolidation make Iife better for the citizens of the community? Can the greater good outweigh the difficulties? Clearly these questions continue to reverberate across the community. It appears the community-at-large believes that consolidation will save taxpayers money through a reduction of duplication of services. It is important to understand that a larger city would not necessarily be more cost effective to operate and manage. For example, pay scales may vary within the independent communities, whereupon a consolidated community would have to address these inconsistencies. Additional observations of the Task Force include: • Community discussion often moves immediately to "consolidation" as the only alternative to the present. Task Force members have come to understand that it is important to look at changes at the functional level and not necessarily focus on form of government. • The Task Force recognized the importance of capturing opportunities for increased communications, cooperation, collaboration and consolidation rather than protecting self-interests. • It is also important to understand what the goal really is as outlined in the three questions in the section above. A strong will at various levels will be needed to accomplish additional movement forward—whether that is improved communication, increased cooperation, additional collaboration or complete consolidation— recognizing that it may be difficult and sometimes even painful. As a Task Force, we believe that the Tri-Cities region is strong with the continuing potential for economic development, new jobs, new tax dollars and an improved quality of life. As a community it is important that we move cooperatively and strategically to ensure continued economic vitality in a highly competitive market. It may be important to start deliberately and work at the services level, examining what areas can be more easily moved into some level of the "4Cs" while the bigger issues of actual consolidation are being studied. It is important to validate opportunities to move common issues through the 4 C's continuum. The challenge of this approach may be creating the momentum necessary to drive the process. Recommendation: Because of the complexity of the issues as well as the number of governments involved (potentially four cities and two counties), it is beyond the scope of this Task Force to undertake the next necessary step to thoroughly study the issue of the consolidation. In addition, it is difficult for representatives of the community to study the issues without the perception of bias. It is our recommendation that an independent study be commissioned to address the questions, challenges and opportunities identified throughout this report. 6 Attachments: 1. 4Cs Mapping An overview of organizations and activities identified as participating in one of the 4C's. 2. Extended Cities Mapping 3. City Consolidation Concept Paper 4. Regional Facilities Concept Paper 5. Fire Collaboration Effort 6. Task Force Process Overview and Additional Observations 7. additional Unanswered Questions Requiring Additional Study S. Resources* • Note: Ti•i-City Harald Community Conversations is located in Resources. 7 ATTACHMENT A—SCOPE OF WORK OGRD# (See Articles III, IV, V) Tri Cities: 4Cs Research & Engagement Year Z/Phase One: Best Practices, Lessons Learned and Local Perceptions October 1, 2009 to June 30, 2010 Task 1.1 Conduct Secondary Source research to identify appropriate examples of collaboration\consolidation activity — successful and unsuccessful — in other parts of the country. $8,300 Task 1.2 After consultation with Roundtable participants, WSU will conduct such site visits, interviews and other assessment activities as are appropriate to identify and describe critical observations, lessons learned and promising practices arising from these example efforts. $5,650 Task 1.3 Prepare a Report, presentation and supportive materials to convey these findings, observations and lessons to the Roundtable and other audiences in the Tri-Cities area. $9,550 Task 1.5 Conduct an assessment to capture the perceptions, perspectives and opinions of key actors and stakeholder group leaders in the Tri-Cities area. At a minimum, this assessment will include the principal representatives of the government, business, education and minority communities, and the transportation, public safety and health care professional communities in the Tri-Cities. This process may include a combination of personal interviews, focus groups, and self- administered surveys. $242,950 Year 2/Phase Two: Local Key Actor, Stakeholder and Citizen Assessments and Public Dialogue July 1, 2010 to June 30, 2011 Task 2.1 Identify and obtain preliminary commitment from potential contributors to planned public events — through panel discussion(s) or video-taped comments — key individuals who could provide insight and context for public dialogue on the issue of consolidation. $3,125 Sponsored Project Agreement-page 12 of 16 Task 2.3 Administer an area-wide citizen survey to obtain citizen input on this issue. This activity will involve obtaining completed responses from 400 randomly selected households, at a minimum. The survey may be expanded to provide as many as 1,000) responses from each of the four municipalities in the area. $37,350 Task 2.4 Participate in the planning and management of a capstone public event (e.g., conference or public presentation) to provide a summary of the findings contained in the two Reports described above. This event will serve as the jumping off point for Citizen Engagement. $21,150 (WSU: $9,878 UW: $11,272 ) Task 2.5 Prepare and deliver a Final Project Report no later than June 30, 2011. $10,750 Sponsored Project Agreement-page 13 of 16 AGENDA REPORT TO: City Council September 10, 2009 FROM: Gary Crutchfi Manager Workshop Mtg.: 9/14/09 SUBJECT: Community Survey"Policy" Questions I. REFERENCE(S): II, ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 9/14: Discussion III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) The city is contracting again with the National Research Center (NRC) to conduct the biennial community survey, consisting primarily of standard questions designed to elicit perceptions of municipal service quality. In addition, though, the city may include up to three"policy" issues to be framed as questions in the survey. B) The past two surveys (2005 and 2007) included the following policy issues/questions: 2005 Survey: 1. To what extent do you agree or disagree with the following statement: "The City of Pasco should assume all the cost of maintaining and operating Chiawana Park"? 2. To what extent do you support or oppose an increased sales tax of 1/10 of one percent (one extra penny on each $10 purchase) to have a regional aquatic center in the Tri-Cities? 3. The City has a history of supporting Pasco School District programs and facilities with City funds. To what extent do you support or oppose the City of Pasco continuing to support Pasco School District programs and facilities with City funds? 2007 Survey: 1. To what extent do you support or oppose the City taking a more active role in working to improve the downtown business area? 2. To what extent do you support or oppose the City installing and maintaining landscaping along select major street corridors to improve the appearance of the community? 3. As you may know, the three public pools in Pasco are in need of complete renovation, As an alternative, to what degree would you support or oppose the City building a new water park (including a pool slide and other water features) that would replace one (or possibly two) existing swimming pools? C) Council discussed several different potential policy questions at its July 27 workshop meeting, with the notion that further thought should be given to the matter over the ensuing weeks. The city must submit to NRC by the end of September any policy questions it desires to be included in the upcoming survey. 4(f) V. DISCUSSION: A) The July discussion reflected a general acknowledgement that the survey should include a policy question related to the continued addition of fluoride to the city's water system. B) After further consideration, staff recommends the following two policy issues also be included in the survey: i, Curbside Recycling: staff receives perennial inquires from residents about curbside recycling ("when will we have curbside recycling"?). In discussing this matter with our solid waste contractor (BDI), it is clear that such a service carries an additional cost. Staff(and BDI) believe it would be helpful for the city to obtain an objective sense of the community's willingness to pay for curbside recycling; that can be accomplished via the survey. 2. Sales Tax versus Property Tax: there has been considerable discussion, particularly amongst the Regional Oversight Committee (the committee composed of Councilmembers from each of the three cities focusing on funding for regional centers) and the Pasco Public Facilities District (PFD) as to the best tax option for financing regional centers (e.g., aquatics center, performing arts center, etc.). Most involved in the discussion (including Pasco) have concluded that the sales tax option is preferred versus the property tax. However, that conclusion is based principally on a subjective "sense" of the relevant facts; there is no independent, objective measurement of that preference. Staff recommends the Pasco survey include a question to elicit the community's preference of the two tax sources for funding regional centers. C} There is no obligation to include any policy questions in the survey; however, the survey represents a cost-effective opportunity to gain community perspective on as many as three issues.