HomeMy WebLinkAbout2009.07.20 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. July 20, 2009
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated July 6,2009.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of $1,279,874.07 ($109,807.37 in the form of
Wire Transfer Nos. 5255 and 5260; and $1,170,066.70 consisting of Claim Warrants
numbered 172439 through 172683).
1 To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts
receivable in the total amount of$197,528.70 and, of that amount, authorize $146,115.83 be
turned over for collection.
(c) Public Facilities District Board Appointment:
1. Agenda Report from Gary Crutchfield, City Manager dated July 7, 2009.
2. Application(1) (Council packets only).
To reappoint Spence Jilek to Position No. 3 on the Pasco Public Facilities District Board of
Directors with an expiration date of 7/14/2013.
*(d) "A" Street Right-of-Way:
1. Agenda Report from Gary Crutchfield, City Manager dated July 16, 2009.
2. Vicinity Map.
3. Dedication Deeds.
To accept the deeds for "A" Street right-of-way from Columbia East LLC, Dorothy Osborn and
ROJO Venture LLC.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a) Mayor Joyce Olson to acknowledge the National Softball Association `12008 Outstanding
Park"Award.
(b)
(c)
5. VISITORS- OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through June 2009.
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(none)
Regular Meeting 2 July 20,2009
S. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Ordinance No. , an Ordinance concerning speed limits on various streets and
amending Section 10.24.040 of the Pasco Municipal Code.
1. Agenda Report from Michael McShane, City Engineer dated July 1, 2009.
2. Vicinity Map.
3, Proposed Ordinance.
MOTION: I move to adopt Ordinance No. , amending Section 10.24.040 "Increasing
Speed Limits in Certain Zones" and, further, authorize publication by summary only.
(b) Small Works Roster:
1. Agenda Report from Michael McShane,City Engineer dated July 7, 2009.
2. Proposed Ordinance(Amending Section 14.10).
3. Proposed Ordinance(Amending Section 14.11).
Ordinance No. , an Ordinance concerning prequalification for Public Works
Construction, and amending Section 1.4.10.020 of the Pasco Municipal Code.
MOTION: I move to adopt Ordinance No. , amending Section 14.10, Qualification for
Public Works Construction and, further, authorize publication by summary only.
-AND-
Ordinance No. , an Ordinance concerning Small Works Roster Procedures and
amending Section 14.11.0 10 of the Pasco Municipal Code.
MOTION: I move to adopt Ordinance No. , amending Section 14.11, Small Works
Roster and, further, authorize publication by summary only.
(c) Resolution No. , a Resolution accepting and recommending the Wagenaar Army
Reserve Center BRAC Plan.
1. Agenda Report from Jeffrey Adams, Associate City Planner dated July 15, 2009.
2, Proposed Resolution.
3. Vicinity Map.
(The Wagenaar Draft Plan is available for public review in the Planning office or on the city's
webpage at http://www.pasco-wa.gov/generalinfo/citycouncilreports.)
MOTION: I move to approve Resolution No. , recommending the draft Wagenaar
Reserve Center BRAC Plan for submittal to HUD for Balance Determination and to the Military
for Property Disposal Planning.
9. UNFINISHED BUSINESS:
(none)
10. NEW BUSINESS:
*(a) 2009 Irrigation System Improvements—Road 44,Project No.09-7-01:
1. Agenda Report from Michael McShane, City Engineer dated July 15, 2009.
2. Vicinity Map.
3. Bid Summary.
(RC) MOTION: I move to award the low bid for the 2009 Irrigation System Improvements—Road 44,
Project No. 09-7-01 to Sharpe & Preszler Construction Co., in the amount of$215,648.00 plus
applicable sales tax and,further,authorize the Mayor to sign the contract documents.
*(b) Amendment No.2 to Professional Services Agreement with CH2MHill:
1. Agenda Report from Robert J. Alberts, Public Works Director dated July 16, 2009.
2. Amendment No. 2 to Professional Services Agreement.
3. Project Map.
MOTION: I move to approve Amendment No. 2 to the July 21, 2008 Professional Services
Agreement with CH2MHill authorizing additional engineering services not to exceed $30,000
and, further,authorize the Mayor to sign the agreement.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
Regular Meeting 3 July 20,2009
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File #......
Q Quasi-Judicial Matter
REMINDERS:
1. 6:00 p.m., Monday, July 20, City Hall Conference Room #1 — LEOFF Disability Board Meeting.
(MAYOR JOYCE OLSON and COUNCILMEMBER MATT WATKINS)
2. 7:30 a.m., Thursday, July 23, 7130 W. Grandridge Blvd. - Tri-Cities Visitor & Convention Bureau
Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN, Alt.)
3. 5:30 p.m., Thursday, July 23, 710 W. Court Street — Benton Franklin Community Action Committee
Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 6, 2009
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom
Larsen, Joyce Olson, Matt Watkins and Al Yenney.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Rick White, Community &
Economic Development Director; Dave McDonald, City Planner; Ken Roske, Police
Capt. and Bob Gear, Fire Chief.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated June 15, 2009.
Minutes of the Pasco City Council Special Meeting dated June 22, 2009.
(b) Bills and Communications:
To approve General Claims in the amount of$2,518,973.62 ($140,428.28 in the form of
Wire Transfer Nos. 5236, 5240 and; 5249 and$2,378,545.34 consisting of Claim
Warrants numbered 172160 through 172438).
To approve Payroll Claims in the amount of$1,865,274.00, Voucher Nos. 39682 through
39807; and EFT Deposit Nos. 30030644 through 30031204.
(c) Appointment to Planning Commission:
To correct the term of appointment of Carlos Perez to Position No. 9 (expiration date of
2/2/2015) to the Planning Commission.
(d) Resolution No.3171, a Resolution urging the Corps of Engineers to remove
dock design and minimum depth anchoring requirements from the Revised McNary
Pool Management Plan.
To approve Resolution No. 3171, urging the Corps of Engineers to remove dock design
criteria and minimum depth anchoring requirements from the revised McNary Pool
Management Plan.
(e) Resolution No. 3172, a Resolution of the City of Pasco consenting to Charter
Communications Restructuring.
To approve Resolution No. 3172, consenting to Charter Communications,Inc.,
restructuring.
(f) Resolution No. 3173, a Resolution stating the City of Pasco's intent to
support participation in the 2010 US Census.
To approve Resolution No. 3173, stating the City of Pasco's intent to support
participation in the 2010 National Census.
(g) Resolution No. 3174, a Resolution accepting work by Daktronics, under
contract for the Baseball Stadium Scoreboard Project.
1
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 6, 2009
To approve Resolution No. 3174, accepting the work performed by Daktronics, under
contract for the Baseball Stadium Scoreboard Project.
(h) Resolution No. 3175, a Resolution fixing the time and date for a public
hearing to consider the vacation of a portion of Bonneville Street, and a portion of
California Avenue.
To approve Resolution No. 3175, setting 7:00 p.m., Monday, August 3, 2009 as the time
and date to conduct a public hearing to consider vacating a portion of Bonneville Street
and California Avenue.
MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Garrison
seconded. Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Olson presented Certificates of Appreciation for June 2009 "Yard of the Month"
to:
Emiliano and Amelia Ramirez, 314 W. Sylvester Street
Jose and Aurelia Contreras, 1924 N. 19th Drive
Scott and Cindy Larson, 6607 Comiskey Drive
Jerrod MacPherson, 4304 Hayden Lane
Mayor Olson presented a Certificate of Appreciation for June 2009 "Business of the
Month Appearance Award" to:
Cousin's Restaurant, 4605 N. Road 68
VISITORS - OTHER THAN AGENDA ITEMS:
Mr. Shawn Sant, 8016 Redonda Dr., requested Council add the issue of fluoridation of
city water to the July 20'' agenda.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Garrison attended the Tri-Cities Visitor and Convention Bureau Board meeting,
TRIDEC Board of Directors meeting and participated in the 4h of July parade.
Ms. Francik attended the AWC Annual Conference and reported on the award the City
received from Community Trade & Economic Development Association for the
innovative way of partnering with regional entities on the Rivershore Enhancement
Council.
Mayor Olson thanked Mr. Crutchfield for his work on the Rivershore Enhancement
Council and reported on the 4`" of July parade and celebration.
Mr. Larsen attended the AWC Annual Conference and Emergency Medical Services
Board meeting.
Mr. Yenney attended the AWC Annual Conference and the Pasco Downtown
Development Association meeting and a meeting concerning possible closure of the
Downtown Post Office.
Mr. Watkins reported Benton Franklin Transit is considering a reduction in services.
Mr. Hoffmann attended the AWC Annual Conference, the 0' of July parade, the Animal
Shelter Needs Assessment Committee meeting and the Franklin County Mosquito
Control District meeting.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 6, 2009
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
Special Permit Closed Record Hearing: location and operation of a hot mix asphalt
plant in a RT Zone (MF No. SP06-010—Remand from Superior Court):
Mr. Yenney recused himself from this issue because of ex-parte communications and left
the Council Chambers.
Mayor Olson asked if anyone has an objection to any other Councilmember participating.
There were no objections.
MAYOR OLSON DECLARED THE CLOSED RECORD HEARING OPEN TO CONSIDER THE
SPECIAL PERMIT.
Mr. White presented information from the record in response to specific questions
from Council regarding the special permit application.
Mr. Ziobro, attorney representing Central Pre-Mix, requested that the City add a
Finding of Fact that PMC 25.70.110 specifically authorizes an HMA batch plant as a
related activity to mineral extraction.
Council and staff discussed the details of the record.
MAYOR OLSON DECLARED THE HEARING CLOSED.
Resolution No. 3169, a Resolution accepting the Planning Commission's
recommendation and approving a special permit for the location of a hot mix
asphalt plant at the Central Pre-Mix site at 11919 Harris Road.
MOTION: Mr. Watkins moved to approve Resolution No. 3169, approving the special
permit for the location and operation of a hot-mix asphalt plant in a RT Zone at the
Central Pre-Mix site at 11919 Harris Road, as recommended by the Planning
Commission. Mr. Garrison seconded. Motion carried by the following Roll Call vote: Yes
—Watkins, Francik, Garrison, Hoffmann, Olson. No --Larsen.
Mayor Olson called a 5 minute recess at 8:30 p.m.
Mayor Olson reconvened the meeting at 8:36 p.m. and Mr. Yenney resumed his Council
seat.
Street Vacation: Tippet Lane (MF#VAC09-010):
Mr. White explained the details of the proposed vacation.
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE BEING
NONE, MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 3927, an Ordinance vacating Tippet Lane.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3927, vacating Tippet Lane and,
further, authorize publication by summary only. Mr. Garrison seconded. Motion carried
unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Resolution No. 3176, a Resolution approving a planned density development
preliminary plat for Casa Del Sol Division II.
3
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JULY 6, 2009
MOTION: Mr. Watkins moved to approve Resolution No. 3176, approving the
preliminary plat for Casa Del Sol Division 11, Ms. Francik seconded. Motion carried
unanimously.
Resolution No. 3177, a Resolution approving a preliminary plat for Chapel Hill
Division II.
MOTION: Mr. Watkins moved to approve Resolution No. 3177, approving the
preliminary plat for Chapel Hill Division II. Ms. Francik seconded. Motion carried
unanimously.
NEW BUSINESS:
Automatic Aid Agreement:
MOTION: Mr. Watkins moved to approve the Automatic Aid Agreement and, further,
authorize the City Manager to sign the agreement. Ms. Francik seconded. Motion carried
unanimously.
Addition of Wade Park Area (Road 54 to Blue Bridge) to Levee 12-1 Lease:
MOTION: Mr. Watkins moved to approve Amendment No. 3 to Department of the
Army Lease (Levee 12-1, Pasco Boat Basin) and, further, authorize the Mayor to sign the
document. Ms. Francik seconded. Motion carried unanimously.
MISCELLANEOUS DISCUSSION:
Mr. Watkins requested future Council discussion on general land use issues and zoning.
Council discussed possible methods of citizen input on the issue of fluoridation of City
water.
MOTION: Mr. Hoffmann moved to allow a 20 minute presentation from citizens on
fluoride in city water. Mr. Larsen seconded. Motion failed by the following Roll Call
vote: Yes—Yenney, Hoffmann, Larsen. No—Olson, Watkins, Francik, Garrison.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 9:04 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Debra L. Clark, City Clerk
PASSED and APPROVED this 20`h day of JULY, 2009.
4
CITY OF PASCO
Council Meeting of:
July 20, 2009
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We,the unders' d, ere ertify under penalty of perjury that the materials have been furnished, the
services rend re the labor pe rmed as described herein and that the claim is a just, due and unpaid
obligation ag in t e city and tha a are authorized to authenticate and certify to said claim.
Gary Crutc el it nage James W. Chase, Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 5255 and 5260 in the amount of$109,807.37, have been authorized; that Check No.s 172439 through
172683 are approved for payment in the amount of$1,170,066.70, for a combined total of$1,279,874.07 on this
20th day of July, 2009.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND:
GENERAL FUND
Legislative 509.91
Judicial 19,328.02
Executive 5,354.43
Police 37,717.39
Fire 19,313.95
Administration&Community Services 103,994.95
Community Development 53.97
Engineering 12,978.88
Non-Departmental 168,898.03
Library 2,408.93
TOTAL GENERAL FUND: 370,558.46
STREET 25,412.39
C. D. BLOCK GRANT 383.66
KING COMMUNITY CENTER 1,655.77
AMBULANCE SERVICE 2,133.21
CEMETERY 29521
ATHLETIC PROGRAMS 5,176.16
SENIOR CENTER 3,071.78
MULTI MODAL FACILITY 2,117.81
RIVERSHORE TRAIL & MARINA MAIN 107.06
LITTER CONTROL 2,143.15
REVOLVING ABATEMENT 201.46
PARKS FUND 0.00
TRAC DEVEL&OPERATING 0.00
STADIUM/CONVENTION CENTER 2,500.00
SPECIAL ASSESSMNT LODGING 0.00
METRO DRUG TASK FORCE 0.00
METRO DRUG FORFEITURE FUND 527
GENERAL CONSTRUCTION 38,875.00
WATERJS E W ER 650,278.43
EQUIPMENT RENTAL-OPERATING 27,988.98
EQUIPMENT RENTAL-REPLACEMENT 0.00
MEDICAL/DENTAL INSURANCE 109,807.37
CENTRAL STORES 454.09
PUBLIC FACILITIES DIST 165.00
PAYROLL CLEARING 35,373.27
LID CONSTRUCTION 255.66
TRI CITY ANIMAL CONTROL 914.88
GRAND TOTAL ALL FUNDS: $ 1,279,874.87
3(b). 1
AGENDA REPORT
FOR: City Council DATE: July 15,2009
TO: Gary Crutchfi nager REGULAR: July 20,2009
StanJ51fe'7N, mini tive&Community Services Director
FROM: Ji Cha ance Manager
SUBJECT: BAD D fT W RITE-OFF'SICOLLECTION.
I. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCILlSTAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and
parking) accounts receivable in the total amount of $197,528.70 and, of that amount,
authorize$146,115.83 be turned over for collection.
Ili. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address,or are accounts in"occupant" status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write off s
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE- These are all delinquent non-criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS -- These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY—These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
6. GENERAL- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ .00 2,207.24 2,207.24
Ambulance $ 51,412.87 17,131.07 68,543.94
Court AIR $ .00 124,587.00 124,587.00
Liens $ .00 2,190.52 2,190.52
Cemetery $ .00 .00 .00
General $ .00 .00 .00
Miscellaneous $ .00 .00 .00
TOTAL: $ 51,412.87 146,115.83 197,528.70
IV. ADMINISTRATIVE ROUTING:
cc: Dot French,Municipal Court Clerk
3(b).2
AGENDA REPORT
TO: City Council July 7, 2009
FROM: Gary Crutchfie anager Workshop Mtg.: 7/13/09
Regular Mtg.: 7/20/09
SUBJECT: Public Facilities District Board Appointment
I. REFERENCE(S):
1. Applications (1) (Council packets only)
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
7/13 Discussion
7/24 MOTION: I move to reappoint Spence Jilek to Position No. 3 on the Public
Facilities District Board of Directors with an expiration date of
7/14/2013.
III. HISTORY AND FACTS BRIEF:
A) The Public Facilities District Board is composed of five members; terms are for
four years. The Board meets quarterly.
B) The Public Facilities District Board oversees operation of the Pasco Public
Facilities District which may acquire, construct, operate and maintain any
qualified "regional centers" (aquatics center, performing arts center, etc.).
C) There is one position whose term has expired:
I. Position No. 3 (currently Spence Jilek)
D) A Council screening committee (composed of Mayor Olson and Councilmembers
Watkins and Larsen) has reviewed the applications and recommends unanimously
that the incumbent be reappointed, as the PFD Board has existed only for six years
and continuity (at this stage) is important in working with the other communities'
PFDs toward regional collaboration.
IV. DISCUSSION:
A) With Council concurrence, the reappointment will be placed on the July 20
consent agenda.
3(c)
AGENDA REPORT
TO: City Council July 16, 2009
FROM: Gary Crutchfi qty Manager Regular Mtg.: 7/20/09
SUBJECT: "A" Street Right-of-Way
I. REFERENCE(S):
1. Vicinity Map
2. Dedication Deeds
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
7/20: MOTION: I move to accept the deeds for "A" Street right-of-way from
Columbia East LLC, Dorothy Osborn, and ROJO Venture LLC.
III. FISCAL IMPACT:
See below.
IV. HISTORY AND FACTS BRIEF:
A) In performance of the design work necessary to prepare constructionibid
specifications for the "A" Street LID project, staff discovered that the south half
of the basic "A" Street right-of-way (30') had not been previously dedicated by
the respective property owners (from Cedar Street easterly to Road 40 East). In
addition, the LID project would require another 10' on the south side to
accommodate the additional lane width and associated improvements.
B) All three of the affected property owners have executed deeds to provide the
necessary right-of-way to the city. The deeds must be formally accepted by the
city prior to recording.
V. DISCUSSION:
3(d)
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After Recording, Return To:
City of Pasco, Washington
Attn. City Planner
525 North 3`d
Pasco, WA 99301
DEDICATION DEED
Tax Parcel No. 112-430-012
THE GRANTOR(S),Columbia East LLC,by donation pursuant to RCW
35A.79.010,dedicates,conveys and quit claims to the GRANTEE,THE CITY OF
PASCO,a Municipal Corporation of the State of Washington,for the public use,as a
public right-of-way, all interest in the land described as follows:
That portion of the North 330 feet of the Northeast quarter of Section 33, Township 9N, Range
30E W.M., Franklin County, Washington more accurately described as follows:
Beginning at the northeast corner of said Section 33;thence North 89°09'48"West, along the north
line of said section, 2642.85 feet to the northwest corner of the northeast quarter of said section 33;
thence South 00°46'20"West,along the west line of said northeast quarter,50.00 feet to a line that is
parallel with and 50.00 feet southerly of the north line of said section 33; thence
South 89°09'48" East, along said parallel line, 1246.37 feet to the beginning of a 55.00 feet radius
curve to the right;thence along the arc of said curve,through a central angle of 90°00'00'',86.39 feet
to a line that is parallel with and 105.00 feet southerly of the north line of said section 33; thence
South 89°09'48"East,along said parallel line,60.00 feet to the beginning of a non tangent 55.00 feet
radius curve to the right,the radius point of said curve bears South 89°09'48"East;thence along the
are of said curve, through a central angle of 90°00'00", 86.39 feet to a line that is parallel with and
50.00 feet southerly of the north line of said section 33; thence South 89°09'48" East, along said
parallel line, 670.00 feet; thence North 00,15011211 East, 10.00 feet to a line that is parallel with and
40.00 feet southerly of the north line of said section 33;thence South 89°09'48"East 556.43 feet to
the east line of said section 33; thence North 00°51'35" East, along said east line, 40.00 feet to the
point of beginning.
Containing 131,173 square feet (3.01 acres) more or less.
Dedication Deed- 1
Said dedicated land appears on 'Exhibit A' attached hereto.
i/t
DATED this/y day of 2009.
GRANTOR(S)
Owner(s)
Columbia East, LLC
STATE OF WASHINGTON )
ss.
County of Franklin )
On this 14 Of day of 2009, before me,the undersigned, duly
commissioned and sworn,personally appeared ftd iwr Mk- lzool 7r to me known to be
the individual(s)described above and who executed the within and foregoing instrument as an
agent of the owner(s)of record,and acknowledged to me that he/she/they signed the same as
his/her/their free and voluntary act and deed,for the uses and purposes therein mentioned,and
on oath stated that he/she/they is/are authorized to execute the said instrument.
GIVEN under by hand and official seal this y day of v l , 2009.
Print Name: f[.L-r S I-c,r4-&FEV---
NOTARY PUBLIC in and for the State of Washington
Residing at: ?*S[a
My Commission Expires: 1 . '7. 1012-
Dedication Deed-2
EXHIBIT 'A'
�C II
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r
ADDITION
VOL. B, PG. 57 o 0
10' ROW
� � YX SEPERATE DOCUMENT
S.CEDAR AVE EISTING 40' ROW
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LINE TABLE w�
# DIRECTION DISTANCE
L1 N89'09'48"W 2642.85' - 50' NEW ROW DEDICATED
L2 SOO'46'20"W 50.00'
L3 S89'09'48"E 1246.37'
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L4 S89'09'48"E 60.00'
L5 S89'09'48"E 670.00' Cl
L6 N00'50'1 2"E 10.00' D
L7 S89'09'48"E 556.43' O C2 Ln
L8 N00'51'35"E 40.00'
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BY SEPERATE DOCUMENT
After Recordine,Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3`d
Pasco, WA 99301
DEDICATION DEED
Tax Parcel No. 112-530-048
THE GRANTOR(S),Columbia East LLC,by donation pursuant to RCW
3 5A.79.010,dedicates,conveys and quit claims to the GRANTEE,THE CITY OF
PASCO,a Municipal Corporation of the State of Washington,for the public use,as a
public right-of-way, all interest in the land described as follows:
The North 40 feet of the North 330 feet of the Northeast quarter of the Northwest quarter of the
Northwest quarter of Section 34, Township 9N, Range 30E; together with the North 40 feet of
the North 330 feet of the West one-half of the West one-half of the Northeast quarter of the
Northwest quarter of Section 34, Township 9N, Range 30E, W.M., Franklin County,
Washington.
Containing 39,717 square feet more or less.
tF 1
DATED this .tsL day of LA-Y , 2009.
Dedication Deed - l
GRANTOR(S)
Owner(s)
Columbia East, LLC
STATE OF WASHINGTON )
ss.
County of Franklin )
On this Iff day of �ul. , 2009, before me,the undersigned,duly
commissioned and sworn,personally appeared Va r Tr to me known to be
the individual(s)described above and who executed the within and foregoing instrument as an
agent of the owner(s)of record,and acknowledged to me that he/she/they signed the same as
his/her/their free and voluntary act and deed,for the uses and purposes therein mentioned,and
on oath stated that he/she/they is/are authorized to execute the said instrument.
GIVEN under by hand and official seal this IS V day of 2009.
1(k)W
Print Name: f�id-T- 4. 5+A
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NOTARY PUBLIC in and for the State of Washington
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After Recording, Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3"
Pasco, WA 99301
DEDICATION DEED
Tax Parcel No. 112-530-020
THE GRANTOR(S), Dorothy Frances Osborn, Trustee, Theodore Elmer
Osborn Testamentary Trust, for valuable consideration,dedicates,conveys and quit
claims to the GRANTEE,THE CITY OF PASCO,a Municipal Corporation of the
State of Washington, for the public use, as a public right-of-way, all interest in the
land described as follows:
The north 40 feet of the following described property:
The West half of the Northeast quarter of the Northeast quarter of the Northwest quarter Section
34 Township 9N, Range 30E, W.M., except the south 330 feet thereof, all in Franklin County,
Washington.
Containing 13,242 square feet more or less.
Dedication Deed- 1
DATED this_ I?—day of �cJ��- , 2009.
GRANTOR(S) �►
Owner(s)
STATE OF WASHINGTON )
A, IL010, : ss.
County ofd )
On this�day of \10A e— ,2009, before me,the undersigned,duly
commissioned and sworn,personally appeared LbrP4-h -i�4AC& 0-(k'191fflne known to be
the individual(s)described above and who executed the x6tb in and foregoing instrument as an
agent the owner(s)of record,and acknowledged to me that h s e they signed the same as
his heir free and voluntary act and deed,for the uses and purposes therein mentioned,and
on oath stated that hQ s 'they e authorized to execute the said instrument.
GIVEN under by hand and official seal this 7 day of J'Une— 2009.
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NOTARY PUBL ' in a d for the State ot Washington
Residing at: asW
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After Recording,Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3`d
Pasco, WA 99301
DEDICATION DEED
Tax Parcel No. 112-530-011
THE GRANTOR(S), Dorothy Frances Osborn, Trustee, Theodore Elmer
Osborn Testamentary Trust, for valuable consideration,dedicates,conveys and quit
claims to the GRANTEE,THE CITY OF PASCO,a Municipal Corporation of the
State of Washington, for the public use, as a public right-of-way, all interest in the
land described as follows:
The south 15 feet of the north 40 feet of the following described property:
The East one half of the Northeast quarter of the Northeast quarter of the Northwest quarter of
section 34, township 9N,range 30E, W.M., Franklin County, Washington.
Containing 4515 square feet more or less.
Dedication Deed- 1
DATED this day of Ur1 c°i , 2009.
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GRANTOR(S)
Owner(s)
STATE OF WASHINGTON )
��, 7�n : ss.
County of44U }
On this 9 day of �/ �`�'`� ,2009, before me,the undersigned,duly
commissioned and sworn,personally appeared.Dro-MA, 0-dior to me known to be
the individual(s)described above and who executed the within and foregoing instrument as an
agent of the owner(s)of record,and acknowledged to me that ha CsDthey signed the same as
hie their free and voluntary act and deed,for the uses and purposes therein mentioned,and
on oath stated that he/�ey�qare authorized to execute the said instrument.
GIVEN under by hand and official al this da of C,7'U�,e- 2009.
Prin e:
NOTARY PUBLI in and for the State o Washington
siding at: G SCtr
mission Expires:
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After Recording,Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3ra
Pasco, WA 99301
DEDICATION DEED
Tax Parcel No. 112-530-039
THE GRANTOR(S), Dorothy Frances Osborn, Trustee, Theodore Elmer
Osborn Testamentary Trust, for valuable consideration,dedicates,conveys and quit
claims to the GRANTEE,THE CITY OF PASCO,a Municipal Corporation of the
State of Washington, for the public use, as a public right-of-way, all interest in the
land described as follows:
The North 40 feet of the East half of the Northwest quarter of the Northeast quarter of the
Northwest quarter of section 34, Township 9N, Range 30E, W.M, Franklin County, Washington.
Containing 13,241 square feet more or less.
Dedication Deed - I
DATED this day of iJn ems, 2009.
46&�001> �� 4rk�
GRANTOR(S)
Owner(s)
STATE OF WASHINGTON }
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County of- t� )
On this 'jt.__.day of �70 e- ,2009, before me,the undersigned,duly
commissioned and sworn,personally appeared dip4fu, �i&.+ses b0rOfto me known to be
the individual(s)described above and who executed the within and foregoing instrument as an
agent of the owner(s)of record,and acknowledged to me that he/they signed the same as
his&iMheir free and voluntary act and deed,for the uses and purposes therein mentioned,and
on oath stated that he/ oe they S re authorized to execute the said instrument.
GIVEN under by hand and official al is day of ✓n , 2009.
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NOTARY PUBLIC in an for the State of Washington
Residing at: e6iJ6v
My Commission Expires:
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After Recording, Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3rd
Pasco, WA 99301
DEDICATION DEED
Tax Parcel No. 112-530-057
THE GRANTORS), ROJO Venture LLC, for valuable consideration,
dedicates, conveys and quit claims to the GRANTEE,THE CITY OF PASCO,a
Municipal Corporation of the State of Washington, for the public use, as a public
right-of-way, all interest in the land described as follows:
The North 40 feet of the Northwest quarter of the Northwest quarter of the Northwest quarter of
Section 34, Township 9N, Range 30E, W.M., Franklin County, Washington.
Containing 26,482 square feet more or less.
Dedication Deed- 1
,51• r
DATED this ( 7 day of V► , 2009.
GRANTOR(S)
STATE OF WASHINGTON )
ss.
County of Franklin }
S�
On this day of rj 200p, be re ,t k undersigned,duly
commissioned and sworn,personally appeared - me known to be
the individual(s)described above and who executed the witlyln and foregoing instrument as an
agent of the owner(s)of record,and acknowledged to me that he/she/they signed the same as
his/her/their free and voluntary act and deed,for the uses and purposes therein mentioned,and
on oath stated that he/she/they is/are authorized to execute the said instrument.
Sr
GIVEN under by hand and official sea his Ada of �1 N�� , 2009.
cot i��ly� Print N ���►ac L
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Residi gat: 1 f g (Q, Lf-�-�� P�c� (�t �°t 3
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112-430--012 112-530-048
112-530-057
112-430-021
112-530-100
GENERAL FUND OPERATING STATEMENT
THROUGH JUNE 2009
CASH BASIS
YTD % OF YTD TOTAL % OF
2009 2009 ANNUAL 2008 2008 TOTAL
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY 3,090,597 5,725,000 54.0% 2,914,845 5,805,868 50.2%
SALES 3,594,646 8,580,000 41.9% 4,388,763 8,980,651 48.9%
UTILITY 4,027,586 7,360,000 54.7% 3,704,273 7,612,492 487%
OTHER 566,264 980,000 57.8% 478,167 957,621 49.9%
LICENSES & PERMITS 921,257 1,009,300 91.3% 949,061 1,364,959 69.5%
INTERGOV'T REVENUE 622,381 1,327,300 46.9% 961,558 1,798,308 53.5%
CHARGES FOR SERVICES 1,267,686 2,788,800 45.5% 1,208,758 2,705,427 44.7%
FINES &FORFEITS 427,761 982,400 43.5% 415,959 980,468 42.4%
MISC. REVENUE 379,546 786,800 48.2% 429,305 897,283 47.8%
OTHER FINANCING SOURCES 15,000 1,142,000 1.3% 16,536 39,776 41.6%
TOTAL REVENUES 14,912,724 30,681,600 48.6% 15,467,225 31,142,853 49.7%
BEGINNING CASH BALANCE 6,845,445 6,500,000 71008,990 7,008,990
TOTAL SOURCES 21,758,169 37,181,600 58.5% 22,476,215 38,151,843 58.9%
EXPENDITURES:
CITY COUNCIL 55,716 116,000 48.0% 54,220 107,538 50.4%
MUNICIPAL COURT 562,423 1,182,700 47.6% 506,834 1,127,148 45.0%
CITY MANAGER 357,632 873,425 40.9% 369,233 755.382 48.9%
POLICE 5,093,947 10,819,398 47.1% 5,057,098 10,343,396 48.9%
FIRE 1,959,536 4,126,320 47.5% 1,859,596 4,128,399 45.0%
ADMIN &COMMUNITY SVCS 2,353,206 5,243,540 44.9% 2,384,623 5,103,431 46.7%
COMMUNITY DEVELOPMENT 577,534 1,101,400 52.4010 561,340 1,149,262 48.8%
ENGINEERING 619,484 1,172,835 52.8% 596,368 1,256,443 47.5%
MISC. NON-DEPARTMENT 1,820,097 7,148,875 25.5% 2,425,200 6,203,283 39.1%
LIBRARY 609,147 1,272,575 47.9% 562,055 1,132,116 49.6%
TOTAL EXPENDITURES 14,008,722 33,057,068 42.4% 14,376,567 31,306,398 45.9%
ENDING CASH BALANCE 4,124,532 6,845,445
TOTAL EXPEND AND END FUND BAL 37,181,600 38,151,843
AVAILABLE CASH BALANCE 7,749,447 8,099,648
PERCENTAGE OF BUDGET ALLOCATED FOR 6 MONTHS 50.0%
•Authorized but non-budget expenditures of $15,000 (cumulative)which will effectively reduce the
ending fund balance.
These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance
at month end. The City's CAFR is prepared using the Accrual Basis of Accounting.
These statements are intended for Management use only. 6(b)
AGENDA REPORT NO. 21
FOR: City Council DATE: July 1, 2009
TO: Gary Crutchfie Manager
Robert J. Albe s 1' Works Director
FROM: Michael P. McS ty Engineer Workshop: 07/13/09
Regular: 07/20/09
SUBJECT: Speed Limit Ordinance
I. REFERENCE(S):
1. Vicinity Map
2. Proposed Ordinance
H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
07/13: Discussion
07/20: MOTION: I move to adopt Ordinance No. amending
Section 10.24.040 "Increasing Speed Limits in Certain Zones",
and further, authorize publication by summary only.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) With recent construction and widening of city streets, staff has determined the
following speeds to be appropriate for the streets listed.
V. DISCUSSION
A) This ordinance amends Section 10.24.040 (Increasing Speed Limits in Certain
Zones) of the Pasco Municipal Code by adding and amending speed limits on
various streets in the City.
45 MPH
Remove: Argent Road(Road 72 west to Road 84)
40 MPH
Add: Road 36 (Argent Road to Burden Boulevard)
35 MPH
Add: Argent Road(Road 68 West to Road 84)
Remove: W. Court Street (Road 100 to 300 ft. east of the I-182 Overpass)
Remove: Road 36 (Argent Road to Burden Boulevard)
30 MPH
Add: Road 84: (Chapel Hill Blvd. to Argent Road)
Add: W. Court Street(Road 100 to Harris Road)
B) Engineering has met with the Police Department and staff recommends the
speed limit changes be adopted.
8(a)
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ORDINANCE NO.
AN ORDINANCE concerning speed limits on various streets, and amending Section
10.24.040 of the Pasco Municipal Code.
WHEREAS, with recent construction and/or extension of various city streets, it is
determined that the maximum speed for the below named street(s) should be increased/decreased
to provide a reasonable and safe conditions, now, therefore,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN
AS FOLLOWS:
Section 1. Section 10.24.040 of the Pasco Municipal Code is hereby amended to read as
follows (deletions shown by interlineations and additions shown by underlining):
10.24.040 INCREASING SPEED LIMITS IN CERTAIN ZONES. It is determined upon
the basis of an engineering and traffic investigation that the speed permitted by state law upon
the following streets is less than is necessary for safe operation of vehicles thereon, by reason of
the designation and sign posting of the streets as arterial highways and/or by reason of widely
spaced intersections, and it is declared that the speed limit shall be as hereinafter set forth on
those streets or parts of streets designated in this section at the times specified when signs are
erected giving notice thereof-
NAME OF STREET
45 MPH
E. "A" Street (S. Cedar Avenue to SR-12);
Harris Road (W. Court Street to Broadmoor Boulevard);
W. Lewis Street(N. 20th Avenue to N. 28th Avenue);
N. 4th (north line Section 19 to city limits - Glade North);
N. Oregon Street (Hillsboro to north city limits);
Road 68 (Sandifer Pkwy north to north city limits);
Broadmoor Boulevard (Franklin County Irrigation Canal to Bedford Street);
Argent Read (Road 72 west te Read );
N. Oregon Avenue (E. Ainsworth Street to SR-12);
Road 100 (Chelan Drive to FC1D Canal);
Capital Avenue (Hillsboro Street to Foster Wells Road). (Ord. 3730 Sec. 1, 2005; Ord.
3630 Sec. 1, 2003; Ord. 3395 Sec. 1, 1999; Ord. 3293 Sec. 1, 1998; Ord. 3217 Sec. 1,
1997; Ord. 2818 Sec. 4, 1991; Ord. 2795 Sec. 1-2, 1990)
40 MPH
S. 10th Avenue(Ainsworth Avenue to southerly city limits on the intercity bridge)
W. Ainsworth Avenue(10th Avenue to Oregon Avenue);
Argent Road (N. 20th Avenue west to Road 36);
Argent Road (Road 44 west to Road 52);
Burden Boulevard (Convention Place to Road 44);
W. Court Street (Road 48 to road 100);
Heritage Boulevard (SR-12 to "A" Street);
E. Lewis Street (N. Cedar Avenue to SR-12);
Road 36 (Argent Road to Burden Boulevard).
(Ord. 3868, 2008; Ord. 3730 Sec. 1, 2005; Ord. 3716 Sec. 1, 2005; Ord. 3630 Sec. 1,
2003; Ord. 3395 Sec. 1, 1999; Ord. 3292 Sec. 1, 1998; Ord. 3217 Sec. 1, 1997; Ord. 2818
Sec. 3,1991; Ord. 2795 Sec. 3 (part), 1990.)
35 MPH
W. "A" Street (N. 20th Avenue to S. Wehe Avenue);
E. "A" Street (S. Wehe Avenue to S. Cedar Avenue);
E. Ainsworth Street (Oregon Avenue to Sacajawea Park Road);
Argent Road (Road 68 West to Road 84);
Broadmoor Boulevard(Bedford Street to N. City Limits);
W. Court Street (Road 36 to Road 48);
W. CetH4 Street (Read 100 te 3 00 ft. east of the 1 192 OveFpass4l
W. Lewis Street(N.12th Avenue to N. 20th Avenue);
N. 4th Avenue(E. Court Street to SR-12);
N. 4th Avenue(SR-12 to north line Section 19);
S. 4th Avenue (W. "A" Street to W. Ainsworth Street);
W. Sylvester Street (N. 20th Avenue to Road 60);
Sandifur (Road 60 to Broadmoor Boulevard);
Commercial Avenue (Kartchner to Kahlotus Highway);
Foster Wells Road (SR-395 to N. Oregon Avenue);
Sacajawea Park Road (SR-12 to E. Ainsworth Street);
Burden Boulevard (Road 44 to Road 36);
Road 100 (W. Court Street to Chelan Drive);
Road 60 (W. Sylvester Street to W. Court Street);
Road 68 (200 foot north of Valley View PI to Sandifur Pkwy).
Road 52 (Burden Blvd. to Sandifur Parkway);
Road 60 (Burden Blvd. to Sandifur Parkway);
Argent Road (From 20th Avenue to the east);
Burden Blvd. (Road 76 to Convention Drive);
Madison Avenue(Road 44 to Burden Blvd.);
Road 44 (Argent to Madison Avenue);
Chapel Hill Blvd. (Road 68 to Churchill Downs Lane);
Chapel Hill Blvd. (FCID Canal right-of-way to Road 84).
(Ord. 3868, 2008; Ord. 3730 Sec. 1, 2005; Ord. 3716 Sec. 1, 2005; Ord. 3630 Sec. 1,
2003; Ord. 3395 Sec. 1, 1999; Ord. 3293 Sec. 1, 1998; Ord. 3217 Sec. 1, 1997; Ord. 2818
Sec. 2 (part), 1991; Ord. 2795 Sec. 4, 1990.)
30 MPH
S. 10th Avenue (W. Ainsworth Avenue to W. Sylvester Street);
N. 20th (W. "A" Street to airport terminal);
W. "A" Street (N. 20th Avenue to Road 28);
W. Clark Street(W. 5th Avenue to N. 18th Avenue);
W. Court Street (N. 1st Avenue west to Road 36);
W. Court Street (Road 100 to Harris Road);
E. Lewis Street (N. Beech Avenue to N. Cedar Avenue);
28th Avenue(W. "A" Street to W. Lewis Street);
W. Sylvester Street (N. 20th Avenue to N. 7th Avenue);
Road 34 (W. Sylvester Street to W. Court Street);
Road 84 (Chapel Hill Blvd. to Argent Road);
Clemente Lane (Burden Blvd. to Wrigley Drive);
Wrigley Drive (Road 76 to Clemente Drive).
(Ord. 3868, 2008; Ord. 3716 Sec. 1, 2005; Ord. 3630 Sec. 1, 2003; Ord. 3395 Sec. 1,
1999; Ord. 3293 Sec. 1, 1998; Ord. 3217 Sec. 1, 1997; Ord. 2891 Sec. 1, 1992; 2818
Secs. 1-4, 1991; Ord. 2795 Sec. 5,1990; Ord. 2644, Sec. 1, 1987; Ord. 2536 Sec. 1, 1985;
Ord. 2493 Sec. 1, 1984; Ord. 2486 Sec. 1, 1984; Ord. 2165 Sec. 1, 1980; Ord. 1979 Sec.
1, 1978; Ord. 1793 Sec. 1, 1976; Ord. 1578 Sec. 1, 1973; Ord. 1475 Sec. 1, 1971; prior
code Sec. 8-14.12.)
Section 2. This Ordinance shall take effect five (5) days after passage and publication.
PASSED by the City Council of the City of Pasco,this day of July, 2009.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
CITY OF PASCO
SUMMARY OF ORDINANCE NO.
ORDINANCE NO. is an ordinance amending section amending Section 10.24.040
"Increasing Speed Limits in Certain Zones" amending the speed zone at various locations
throughout the City.
The full text of Ordinance No. is available free of charge and will be mailed
(electronically or via postal service) to any person who requests it from the City Clerk of the City
of Pasco (509) 545-3402, PO Box 293, Pasco, WA 99301.
Debra L. Clark, City Clerk
AGENDA REPORT NO. 16
FOR: City Council July 7, 2009
TO: Gary CrutchfI ity Manager
Robert J. Albe s, ublic Works Director
FROM: Michael McShane, City Engineer Workshop Mtg.: 7/13/09
Regular Mtg.: 7/20/09
SUBJECT: Small Works Roster
I. REFERENCE(S):
1. Proposed Ordinance (Amending Section 14.10)
2. Proposed Ordinance (Amending Section 14.11)
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
07113: Discussion
07/20: MOTION: I move to adopt Ordinance No. , an Ordinance amending
Section 14.10, Qualification for Public Works Construction,
and, further, authorize publication by summary only.
07/20: MOTION: I move to adopt Ordinance No. , an Ordinance amending
Section 14.11, Small Works Roster, and, further, authorize
publication by summary only.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) On December 18, 2000, Council approved Ordinance No. 3455 establishing
contractor prequalification requirements for road and utility infrastructure projects
which would belong to the City.
B) In 2007 and 2008, State Legislature passed new laws requiring all cities to
scrutinize the qualifications of potential bidders on all municipal projects. On
November 03, 2008 Council passed Ordinance No. 3885 reflecting the new legal
requirements while retaining the prequalification requirements for Public Works
Projects established in Ordinance No. 3455.
C) The State Legislature in 2009 passed HB 1196 increasing the limit on small works
roster projects from $200,000 to the new limit of$300,000.
D) On November 19, 2007, Council approved Ordinance No. 3844 creating Section
14.11, Small Works Roster establishing rules and implementing the roster
pursuant to RCW 39.04. The State Legislature in 2009 passed HB 1196 increasing
the limit on small works roster projects from the former level of$200,000 to the
new limit of$300,000.
V. DISCUSSION:
A) Staff proposes an Ordinance amending Section 14.10.020 Prequalification of the
Pasco Municipal Code to increase the limit by which contractors may qualify for
public works contracts by submission of a limited prequalification questionnaire
(short form) or small works roster projects from the current level of$200,000 to
the new amount of $300,000; and/or public works contract having an estimated
8(b)
cost currently in excess of $200,000 to an excess of $300,000 by submission of
the prequalification questionnaire (long form).
B) Staff proposes an Ordinance amending Section 14.11.010 Small Works Roster of
the Pasco Municipal Code to increase the limit for small works roster projects
from $200,000 to $300,000. It also increases dollar limits for abbreviated
solicitation requirements ($100,000 - $200,000) to the new limits of $150,000 -
$300,000.
Staff recommends approval of the proposed Ordinance to minimize cost of
construction project solicitations for relatively small projects.
ORDINANCE NO.
AN ORDINANCE concerning prequalification for public works construction, and
amending Section 14.10.020 of the Pasco Municipal Code.
WHEREAS, The City of Pasco currently requires prequalification of contractors based
on small works roster limitations, and,
WHEREAS, The State Legislature in 2009 passed HB 1196 increasing the limit on small
works roster projects, now, therefore,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN
AS FOLLOWS:
Section 1. Section 14.10.020 of the Pasco Municipal Code is hereby amended to read as
follows (deletions shown by interlineations and additions shown by underlining):
14.10.020 PREQUALIFICATION.
A) It has been determined that the infrastructure improvements of the essential services
providing transportational access, water, irrigation, storm water and sewer utilities, requires
sufficient qualifications to provide for the health, safety and welfare of the citizens of the City.
Every person or entity intending to bid and perform any construction, modification, extension or
improvement affecting directly or indirectly any City utility or street infrastructure elements,
including, but not limited to, streets, sidewalks, structures, sewer lines, water lines, storm
drainage lines, irrigation lines, or appurtenances thereto, either by public works contract or by
private development, shall prequalify for the performance of such work demonstrating that they
posses the financial and technical ability, resources and experience to perform the work in
accordance with the standards and specifications adopted by the City. Public works proposal
form shall only be issued to prequalified contractors. Contractors may qualify for public works
contracts having an estimated contract price of less than $200,000 $300,000 by submission of a
limited prequalification questionnaire (short form) with at least two (2) years demonstrated
experience; and/or public works contract having an estimated cost in excess of $200,000
$300,000 by submission of the prequalification questionnaire (long form). (Ord. 3885, 2008;
Ord. 3455 Sec. 1, 2000.)
Section 2. This Ordinance shall take effect July 26, 2009.
PASSED by the City Council of the City of Pasco, this day of July, 2009,
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
CITY OF PASCO
SUMMARY OF ORDINANCE NO.
ORDINANCE NO. is an ordinance amending Section 14.10.020 "Qualification for
Public Works Construction" to increase the limit by which contractors may qualify for public
works contracts.
The full text of Ordinance No. is available free of charge and will be mailed
(electronically or via postal service)to any person who requests it from the City Clerk of the City
of Pasco (509) 545-3402, PO Box 293, Pasco,WA 99301.
Debra L. Clark, City Clerk
ORDINANCE NO.
AN ORDINANCE concerning Small Works Roster Procedures, and amending Section
14.11.010 of the Pasco Municipal Code.
WHEREAS, The State Legislature in 2009 passed HB 1196 increasing the limit on small
works roster projects, now, therefore,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN
AS FOLLOWS:
Section 1. Section 14.11.010 of the Pasco Municipal Code is hereby amended to read as
follows (deletions shown by interlineations and additions shown by underlining):
14.11.010 SMALL WORKS ROSTER PROCEDURES. The following Small Works Roster
procedures are established for use by the City pursuant to RCW 35.22.620 and RCW 39.04.
A) Cost. The City need not comply with formal sealed bidding procedures for the
construction,building, renovation, remodeling, alteration, repair, or improvement of real property
where the estimated cost does not exceed T 14ond.-ed Th,..,s.,nd Dell fs (9200,000 00) Three
Hundred Thousand Dollars ($300,000.00), which includes the costs of labor, material, equipment
and sales and/or use taxes as applicable. Instead, the City may use the Small Works Roster
procedures for public works projects as set forth herein. The breaking of any project into units or
accomplishing any projects by phases is prohibited if it is done for the purpose of avoiding the
maximum dollar amount of a contract that may be let using the Small Works Roster process.
F) Telephone or Written Quotations. The City shall obtain telephone, written or electronic
quotations for public works contracts from contractors on the appropriate Small Works Roster to
assure that a competitive price is established and to award contracts to the lowest responsible and
qualifying bidder as defined in RCW 39.04.350, as follows:
2) Quotations may be invited from all appropriate contractors on the appropriate
Small Works Roster. As an alternative, quotations may be invited from at least (5)
contractors on the appropriate Small Works Roster who have indicated the capability of
performing the kind of work being contracted, in a manner that will equitably distribute
the opportunity among the contractors on the appropriate roster. If the estimated cost of
the work is from ene hundred the,,s.,n ,7ellaj7s ($100,000.00) to two 1.,,.,, fed theuS,.,a
dellai7s ($200,000-00) one hundred and fifty thousand dollars ($150,000.00) to three
hundred thousand dollars ($300,000.00), the City may choose to solicit bids from less
than all the appropriate contractors on the appropriate Small Works Roster, but must also
notify the remaining contractors on the appropriate Small Works Roster that quotations
on the work are being sought. The City has the sole option of determining whether this
notice to the remaining contractors is made by:
Section 2. This Ordinance shall take effect July 26,2009.
PASSED by the City Council of the City of Pasco, this day of July, 2009.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
CITY OF PASCO
SUMMARY OF ORDINANCE NO.
ORDINANCE NO. is an ordinance amending Section 14.11.010 "Small Works Roster"
to increase the limits for small works roster projects.
The full text of Ordinance No. is available free of charge and will be mailed
(electronically or via postal service) to any person who requests it from the City Clerk of the City
of Pasco (509) 545-3402, PO Box 293, Pasco, WA 99301.
Debra L. Clark, City Clerk
AGENDA REPORT
FOR: City Council July 15,2009
TO: Gary Crutchfield, C nager Regular Mtg.: 7/20/09
Rick White, 'IY4
Community & Economic Development Director
FROM: Jeffrey B. Adams, Associate City Planner
SUBJECT: Wagenaar Reserve Center BRAC Plan (MF#INF008-025)*
I. REFERENCE(S):
1. Proposed Resolution
2. Vicinity Map
*(Copies of the Wagenaar Draft Plan are available for public review in the Planning office or
on the city's webpage at http://www.pasco-wa.gov/generalinfo/citycouncilrel3ort ).
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
7/20: MOTION: I move to approve Resolution No. recommending the
Draft Wagenaar Reserve Center BRAC Plan for submittal to
HUD for Balance Determination and to the Military for
Property Disposal Planning.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. in May 2008 the City of Pasco was granted recognition as the Local
Redevelopment Authority (LRA) for the Wagenaar Army Reserve Center. The
LRA is the entity to which the military entrusts the leadership of formulating a
comprehensive Redevelopment Plan (RDP) while following the prescribed BRAC
process.
B. Public and homeless agency notifications were provided by: 1) individual letters
mailed directly to the agencies; 2) two separate calls for Notice of Interest (NOI)
through the Iocal newspaper (Tri-City Herald), 3) e-mail notifications to agency
contacts; and 4) "event" posting on City of Pasco event calendar. A section of the
City's publically available website has also been maintained as a dedicated
resource for information on the Wagenaar Reserve Center.
C. As a result of our outreach efforts three Notices of Interest (NOI) were received,
as follows:
1. Dayspring Ministries proposed to use the property for an Intensive Outpatient
Program of drug treatment.
2. NW Laborer's Training Trust Fund proposed to use the property to recruit,
train and retrain construction craft laborers.
3. The Port of Pasco provided three scenarios for redevelopment, namely, a
Small Business Incubator, General Tenant Leased Space (Building and Land),
and Port of Pasco Administrative and Maintenance Facility
D. The Advisory Committee evaluated the Notices of Interest using a weighted score
sheet (see Evaluation Matrix in Appendices) and recommended support for the
Port of Pasco's proposal. NW Labor was the second choice and Dayspring
Ministries was the third choice.
8(c)
E. Council received the Planning Commission report, minutes of May 21 and June
18, 2009, and Wagenaar Reserve Center BRAC Plan at the July 13, 2009 Council
Workshop.
V. DISCUSSION
A. Although the site is small compared to other BRAC properties and does not
include full-service amenities such as barracks and commissary, the same BRAC
procedures must be followed as for larger sites. One BRAC requirement is to
balance the needs of the homeless by including a Homeless Submittal for any and
all Notices of Interest (NOI's) submitted to the City. Despite extensive public
outreach efforts the City did not receive NOI from any direct homeless providers.
Despite the lack of NOI's from direct homeless providers, the committee did a
thorough evaluation of the site for practicality in accommodating homeless needs.
Some of the criteria used included site location vis-a-vis other residential areas,
access to public transportation, access to schools, shopping and other services,
underlying zoning, existing land use, the City's comprehensive plan designation
for the area, and the Port of Pasco master plan. After careful evaluation the
committee came to a consensus that residential use would be inappropriate for
this site.
B. The three NOI's received were evaluated for thoroughness of response and for
following the specific instructions published in the Request for Notices of
Interest. The committee considered many variables in their assessments and had
requested clarification of any ambiguities throughout the evaluation process.
Typical clarifications and information gathering were related to the following
areas:
History of past similar operations
° Sustainability of proposed operations
Source and likelihood of funding for proposed operations
° Possibility of combining NOIs
Facility upgrades proposed to make the property suitable for NOI proposal
° Public/private transportation necessary to support the NOI proposal
° Zoning compatibility and possible changes needed
° Surrounding amenities for homeless
NOI proposal description and definitions
° Applicability of various conveyance mechanisms
C. A thorough discussion of the NOIs and their respective strengths and weaknesses
relative to the key criteria (above) allowed a clear consensus to be developed. The
committee members all scored the Port of Pasco's NOI as the "best fit" for the
site, the Laborer's Trust as second, and the Dayspring Ministries as third.
D. The Port of Pasco NOI includes reference to its Port master plan, which includes
the properties surrounding the site. The Port's master plan is consistent with the
City's long-range planning goals for this area.
RESOLUTION NO.
A RESOLUTION ACCEPTING AND RECOMMENDING THE
WAGENAAR ARMY RESERVE CENTER BRAC PLAN.
WHEREAS, the US Army has declared the Wagenaar Army Reserve Center, a seven acre
site and facility situated at the northeast comer of the intersection of Ainsworth and Maitland, to be
surplus to the needs of the military; and
WHEREAS, the Pasco City Council, by virtue of Resolution No. 3074, accepted
responsibility for conducting a reuse planning process to identify the best future use for the
Wagenaar Army Reserve Center facility and making such recommendation to the US Army, for its
consideration in disposal of the property; and
WHEREAS, the Pasco City Council, by virtue of Resolution No. 3110 established an
advisory committee comprised of persons with certain experience and knowledge to carry out the
process and to assure appropriate consideration be given to the various potential uses that may
benefit the community and immediate neighborhood; and
WHEREAS, the advisory committee fulfilled its appointed duty in conducting a reuse
planning process to identify the best future use for the Wagenaar Army Reserve Center facility and
has rendered its findings and recommendation in the form of a written report, dated June 18, 2009 to
the Pasco Planning Commission; and
WHEREAS, the Planning Commission, after due consideration, has recommended the City
Council approve the plan as written; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. That the Wagenaar Army Reserve Center Plan be accepted and recommended on
behalf of the community to the US Army.
PASSED by the City Council of the City of Pasco at its regular meeting this 20th day of July,
2009.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, Leland B. Kerr,
City Clerk City Attorney
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AGENDA REPORT NO. 20
FOR: City Council July 15, 2009
TO: Gary Crgt je C anager
Robert A be s, Pu is Works Director
G
FROM: Michael Mc City Engineer Regular Mtg.: 07/20/09
SUBJECT: Award 2009 Irrigation System Improvements—Road 44, Project#09-7-01
I. REFERENCE(S):
1. Vicinity Map
2. Bid Summary
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
07/20: MOTION: I move to award the low bid for the 2009 Irrigation System
Improvements — Road44, Project #09-7-01 to Sharpe &
Preszler Construction Co., in the amount of$215,648.00, plus
applicable sales tax, and further, authorize the Mayor to sign
the contract documents.
III. FISCAL IMPACT:
Water/Sewer Fund—Irrigation Utility
IV. HISTORY AND FACTS BRIEF:
A) On July 15, 2009, staff received six (6) bids for the 2009 Irrigation System
Improvements — Road 44, Project #09-7-01. The low bid was received from
Sharpe & Preszler Construction Co. in the amount of $215,648.00, plus
applicable sales tax. The second lowest bid received was from Rotschy, Inc. in
the amount of$243,802.50, plus applicable sales tax. The Engineer's Estimate
for the project is $221,266.00, plus applicable sales tax.
V. DISCUSSION:
A) This project involves the installation of 4000 feet of 12 inch irrigation main
connecting the well at First Place to the existing system at Desert Plateau. The
line will be installed along Road 44 and include the restoration of the swale area
on the west side of Road 44 and a design-build irrigation system.
Staff recommends award of this contract to Sharpe & Preszler Construction Co.
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City of Pasco
2009 Irrigation System Improvements — Road 44
Project No. 09-7-01
July 15, 2009
BID SUMMARY
Total
1. Sharpe & Preszler Construction Co. $2155648.00
2. Rotschy, Inc. $2435802.50
3. Big D's Construction $2539242.50
4. Culbert Construction, Inc. $2751807.07
5. Mahaffey Enterprises, Inc. $298,706.00
6. Ray Poland & Sons, Inc. $462,386.00
Engineer's Estimate $221,266.00
AGENDA REPORT NO. 23
FOR: City Council July 16, 2009
TO: Gary Crutchfield, City Manager
FROM: Robert J. Albe orks Director Regular Mtg.: 07/20/09
SUBJECT: Amendment No. 2 to Professional Services Agreement with CH2MHiIl
I. REFERENCE(S):
1. Amendment No. 2 to Professional Services Agreement
2. Project Map
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
07/20: MOTION: I move to approve Amendment No. 2 to the July 21, 2008
Professional Services Agreement with CH2MHill authorizing
additional engineering services not to exceed $30,000 and
further, authorize the Mayor to sign the agreement.
III. FISCAL IMPACT:
General Fund $30,000
IV. HISTORY AND FACTS BRIEF:
A) In 2000 the City Council adopted Resolution No. 2532 adopting the Lewis Street
Corridor Study. In July 2008 Council approved the Professional Services
Agreement with CH2MHill (consultant) to provide Funding Technical Services,
Concept Development and Environmental Scan and identify NEPA requirements.
On March 2, 2009 Council authorized additional engineering services to perform
the NEPA by approving Amendment No. 1 to the agreement.
V. DISCUSSION:
A) The City currently has $40,000 identified in STP funds and $3 million in
Washington State Department of Transportation (WSDOT) budget for the Lewis
Street Overpass Project. Staff recommends these funds be used for rights-of-way
acquisition and design. The US Department of Transportation has created another
competitive grant program called Transportation Investment Generating
Economic Recovery (TIGER) Discretionary Grant, which is for projects over $20
million that can be completed within 3 years.
B) Staff feels this is one of the few viable grants that could fund the Lewis Street
Overpass Project, which is estimated at $25 million. The proposed from
CH2MHill is for the preparation of an application for the TIGER grant, which is
very extensive and requires the assistance of a consultant.
Staff recommends approval of the amendment on a time and material basis, not to
exceed $30,000.
10(b)
AMENDMENT NUMBER 2 to
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City and The CH2M Hill entered into a Professional Services Agreement
on July 21, 2008,to provide engineering services with respect to Lewis Street Overpass project.
NOW, THEREFORE, this agreement is amended to allow The CH2MHill to provide
additional engineering services as described on Exhibit A.
1. Scope of Work:
Scope of services includes additional engineering services required to prepare a TIGER
application for submission to the US Department of Transportation for the Lewis Street
Overpass Project.
2. Fee:
The compensation for the work is based on a time and material basis not to exceed the
amount of$30,000.
3. Time of performance:
The services shall be complete for the project on or before September 15, 2009.
DATED THIS DAY OF , 2009.
CITY OF PASCO: CONSULTANT—CH2M Hill:
Joyce Olson, Mayor Wallace W. Hickerson, Vice President
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
C112MHill 1
Amendment No.2
Professional Services Agreement—Lewis Street Overpass
Exhibit A
Scope of Services - TIGER Discretionary Grant
for the Lewis Street Overpass Project
General
This scope of work is to provide the professional services requested to prepare a
Transportation Investment Generating Economic Recovery (TIGER)Discretionary Grant
application for submission to the US Department of Transportation by September 15,2009,
to support the City of Pasco's Lewis Street Overpass Project(the project).The following
identifies the type of activities that will need to be undertaken to produce data and
information in support of the 25-page(maximum) application and related documentation.
The June 17,2009,Federal Register"Notice of Funding Availability for Supplemental
Discretionary Grants for Capital Investments in Surface Transportation Infrastructure Under
the American Recovery and Reinvestment Act" (Federal Register Notice)will be followed in
preparing a complete application by the submission deadline,
Task i, Kick-off Meeting
CH2M HILL has prepared engineering and consultant reports related to the Lewis Street
Overpass Project. It is assumed that these documents and other information from the City of
Pasco are available for use in this scope of work to minimize any new research.For this
initial meeting,Joan Yim,Senior Planner/Grant Writer,will travel to Pasco to meet with the
City of Pasco and CH2M HILL staff to match the Grant Application information
requirements with the information sources already available.Any gaps will be identified
and a list of needed information items submitted to the City of Pasco. During this time,the
City of Pasco will identify a single-point-of-contact to work with our Senior Planner/Grant
Writer on preparing the grant application. The Kick-Off portion of the trip will require 1 day
of travel to and from Pasco, I day of meetings and 1 day of work in the local CH2M HILL
office.
Deliverables:
1.A draft working outline for the grant application that references information sources and
a project schedule.
2. A list of information needs or questions for submission to the City of Pasco to assist in
filling any gaps in information.
3.Agreed upon themes and strategies to make the best case for Federal action to support the
project and award the TIGER Grant including a determination as to whether or not
"program specific criteria" (Sec.II.C,Federal Register Notice,p. 28762)applies to this project
and what points to support"secondary selection criteria" (Sec.II.13.2,p. 28761)can readily be
made in the application.
TIGER_GRAFR_FiNAL_SUN-071409_PES.DCC i
COPYRIGHT 2009 BY CFQM HILL,INC.•COMPANY CONFIDENTIAL
Task 2. Project Description
21 CH2M HILL.will prepare a project description per the grant application requirements.
This includes:
u. Geospatial data fur the project, iucludir►g a reap of the project's location and its
connections to existing transportation infrastructure;
b. A description of how the project addresses the needs of an urban and/or rural area;
c. A clear description of the transportation challenges that the project aims to address
and how the project will address these challenges;and
d. Data to support these descriptions such as passenger or freight volumes,congestion
levels,infrastructure condition,or safety experience.
2.2 Working with the City of Pasco,CH2M HILL will prepare project cost information
required for the grant application. This is to include:
a. Total project costs;
b. Sources and uses of the project funds;
c. The percentage of project costs that would be paid for with TIGER Discretionary
Grant funds;and
d. Identified funding parties and their percentage shares of funds for the project
(including Federal funds provided under other programs.)
Deliverables:
1.Drawings, plans,specifications for application requirements including construction costs
and general project phasing.
2.Descriptive information on area needs and transportation challenges that the project will
address.
3.A table of funding sources and parties,amount of TIGER grant funds and percentage of
total costs bome by each party.
Task 3. Economic Competitiveness Analysis, Job Creation & Economic Stimulus
The application is needed to demonstrate that this project will contribute to economic
competitiveness of the United States over the medium-to long-term including its
contribution to employment,production or other high value economic activity.The analysis
needs to also describe how the project will improve long-term efficiency,reliability or cost
competitiveness in the movement of workers or goods.Part of this will involve an agreed
upon forecast of demand for services of the project infrastructure.Based on available
information,CH2M HILL,will develop baseline information for the required 'build","no-
build" scenarios in today's timeframe and 20 years in the future.The focus is on "public
benefits"from this investment.According to the June 17,2009 Federal Register notice,
"Economic competitiveness may be demonstrated by the project's ability to increase the
efficiency and effectiveness of the transportation system through integration or better use of
all existing transportation infrastructure"such as its augmentation of the capacities of
connecting modes and facilities.This Task may involve additional research with local and
regional planning agencies and various economic development offices.It is assumed that
Task 1 will identify if such research is needed and sources to be contacted in framing the
analysis. Finally, this task will compare expected benefits and costs to be derived from the
TIGER_GRAfff_FINAL_SOW O1t409-PES.DOG 2
COPYRIGHT M BY CWM HILL.INC.•COMPANY CONFIDENTIAL
project in accordance with the Federal Register Notice requirements that the expected
bellefity in terms of the five long-tern►outcomes,i.e.,State of Good Repair,EcotlualLic
Competitiveness, Livability,Sustainability,and Safety,be identified and quantified.It is
assumed that the City of Pasco will assign staff to work with CH2M HILL to develop and
prepare this cost and benefits analysis and this Task's deliverables.
Deliverables:
1. Drafts of the following Grant Application sections to be used by the U.S.Department of
Transportation in evaluating the project's conformance with the Federal Register Notice's
sections laying out the Primary and Secondary Selection Criteria: a)Economic
Competitiveness (Sec.II.A.L(a).(ii))and b)job Creation &Economic Stimulus(Sec.
11.8.1.(b)).This will include a discussion of impacts should the project not be built.
2.A draft section of the Grant Application to describe how the funded project will be
monitored by the City of Pasco to gather and report information on job creation and
employment in accordance with requirements of the Federal Recovery Act,i.e.,conformance
with prevailing wage requirements.
3.A brief draft benefit and cost analysis Grant Application section that identifies,quantifies
and compares expected benefits and costs for the project to include estimates of the project's
expected benefits for the five long-term outcomes identified in the Federal Register's Section
1l(A)(1)(a).
Task 4. State of Good Repair inventory, Analysis, and Asset Management System
The application requires that in order to determine whether the project will improve the
condition of existing transportation facilities or systems,including whether life-cycle costs
will be minimized,the Department will assess"(0 whether the project is part of,or
consistent with,relevant state,local or regional efforts to maintain transportation facilities or
systems in a state of good repair;(ii)whether an important aim of the project is to
rehabilitate,reconstruct or upgrade surface transportation projects that threaten future
economic growth and stability due to their poor condition, (iii)whether the project is
appropriately capitalized up front and u.ses asset management approaches that optimize its
long-term cost structure,and (iv)the extent to which a sustainable source of revenue is
available for long-term operations and maintenance of the project."
This Task involves identifying a way to measure and monitor physical conditions and
performance improvements over time to address a response to items (i), (ii), (iii)and(iv).
This will be built upon existing operations and maintenance processes and systems.
Deliverables:
1.A draft section of the Grant Application that addresses the primary selection criteria
outlined in the Federal Register's Section 1LA.L(a)(i)and Section 11.6.1.(a)(i)pertaining to
the State of Good. Repair information and analysis requirPrnents.
Task 5. Livability, Sustainability, and Safety
This task is designed to address the primary selection criteria relating to "livability",
"sustainability" and"safety."Livability relates to how the project not only delivers
transportation benefits,but also is designed and planned to have a positive impact on
qualitative measUTP?,of community life..ru5tainahility relates to how much the project will
TIGER.GRANT-FINAL SOW 071 PES000 3
MPYP1GRT 9009[iY CHPM H111,1NC•C(WPANY r()NF1nFNnA1..
improve energy efficiency,reduce greenhouse gas emissions and will maintain,protect and
enhance the environment overall.Safety relates to the project's ability to reduce the number,
rate and consequences of surface transportation-related crashes, and injuries and fatalities
among drivers and/or non-drivers in the area and region.This includes the elimination of
highway/rail grade crossings.
Deliverables:
L Three draft sections of the Grant Application that address the primary selection criteria
outlined in the Federal Register's Sections R.A.1.(a)(iii), (iv),and (v) and as further described
in Sections II.B.l.(a)(ii.i),(iv) and (v)pertaining to Livability,Sustainability,and Safety.
2.A description of the approach and methodology used to calculate quantifiable
information used in the draft sections of Deliverable#1,above.
Task 6. Innovative Strategies and Community Partnerships
This task involves preparing grant application sections relating to two secondary selection
criteria,Innovation and Partnership.Innovation includes the value of new approaches to,
among other things, transportation funding and finance,contracting,project delivery,
congestion management,safety management,asset management,or long-term operations
and maintenance.Partnership relates to jurisdictional and stakeholder collaboration and
disciplinary integration.It is assumed that the Federal Notice details on what the
Department expects the project to support in this regard will be discussed during the Task 1
meetings and that documentation to support these selection criteria are readily available.
Deliverable:
1.Two draft sections of the Grant Application that address the secondary selection criteria
outlined in the Federal Register's Sections II.A.2.(a) and II.A.2.(b)and as further described in
Sections II.B.2.(a) and II.B.2(b) pertaining to Innovation and Partnership_
2.An identification of sources used in preparing the draft sections of Deliverable#1, above.
Task 7. Environmental Documents, Approvals, and Permits
The Federal Register Notice requires that the Federal agencies normally involved in
environmental reviews have been contacted and consulted regarding the project. If the
NEPA process is completed,the applicant must provide a Web site link to any
documentation.If permits still need to be obtained, then the application must indicate the
status of obtaining those permits and provide a Web site link to records of compliance with
Federal agencies contacted through a consultation process.It is assumed that the timeline
for this process is well laid out by the City of Pasco and that a minimal amount of effort will
be needed to prepare this information.
Deliverable:
Prepare a concise matrix report of environmental documents,approvals and permits along
with a list of consultation activities with the Federal agencies listed in the Federal Register
Notice.
TIGER_GRANT_FINAL_SOW_071409_PES.DOC 4
COPYRIGHT 2008 BY MM FILL.INC.•MMPANYCONFIDENTUIL
Task 8. Miscellaneous Sections
This task will involve gathering information and written commitments from various parties
h,support of the application.The application will need to include a certification that the
applicant will comply with Federal wage rate requirements in accordance with the Davis-
Bacon Act.The application will also need to address the "Buy America"clause as described
in the Recovery Act.It is assumed that CH2M HILL will not be responsible for reaching out
to decision makers to obtain such commitments,but that the City of Pasco will take on that
responsibility.
Deliverables:
CH2M HILL will assist the City of Pasco in drawing up a list of parties that it recommends
be approached to sign letters of support for the Grant Application.
Task 9. Grant Application Coordination, Writing, and Submission
This task involves coordinating CH2M HILL's tasks and deliverables into a draft and final
grant application through the efforts of CH2M HILL's designated project manager. If agreed
to by the City of Pasco,this will involve conference calls as needed to review progress,
information requirements,and resource needs. It is assumed that CH2M HILT,will not
make any public presentations and that responses to public or elected official inquiries will
be addressed by the City of Pasco. CH2M HILL will provide technical support in this
regard.
Deliverables:
Draft document for client review by the last week in August;feedback from the client back
to CH2M HILL within one week from receiving draft;final document prepared by the end
of the second week in September so that the application may be subutitted electronically by
the City of Pasco to the U.S. Department of Transportation's Office of the Secretary on
September 14,2009.This is based on a NTP the week of August 3,2009.
General Scope of Work Assumptions
Opinions of Cost,Financial Considerations,and Schedules
In providing opinions of cost, financial analyses,economic feasibility projections,and
schedules for the project,Cl-12M HILL has no control over cost or price of labor and
materials;unknown or latent conditions of existing, equipment or structures that may affect
operation or maintenance costs;competitive bidding procedures and market conditions;
time or quality of performance by operating personnel or third parties;and other economic
and operational factors that may materially affect the ultimate project cost or schedule.
Therefore,CH2M HILL makes no warranty that the City of Pasco's actual project costs,
financial aspects, economic feasibility,or schedules will not vary from CH2M HILL's
opinions,analyses,projections,or estimates.
City of Pasco-Furnished Data
The City of Pasco will provide to CH2M HILL all data in the City of Pasco's possession
relating to CH2M HILL's services on the project.CH2M HILL will reasonably rely upon the
accuracy,timeliness,and completeness of the information provided by the City of Pasco.
TIGER GRANf_FINAL SOW-071409_PES DOC 5
COPYRIGHT 200913Y CH2M HILL,INC.-COMPANY CONFIDENTIAL
Estimated Budget
The scope of work shall be expressly authorized by the City in writing prior to
conunencerrnent.The estimated budget for this Scope of Services for the TIGER grant
application services is$30,000.00.This amount includes the management time to set up the
project,monthly invoicing and coordination efforts. This amount will not be exceeded
without prior authorization of the City_The budget shall not be amended without mutual
agreement of both parties.
CH2M HILL staff will bill per hourly rates which are based on direct salary cost plus a
multiplier of 3.10.Further,the hourly rates are subject to annual adjustment based on any
cost of living increase with the adjusted hourly rate based on a multiplier of 3.10.
Schedule
The timeline for completion of TIGER grant application services is September 14,2009.
Assumptions:
• Notice to Proceed from the City is received by August 3,2009.
• City reviews of documents/deliverables are conducted in one week or less.
Key milestone dates are listed below:
• Tasks 1 and 2:August 3-August 7,2009
• "Task 3:August 10-August 19, 2009
Tasks 4 and 5:August 13-August 27,2009
• Task 6:August 17—August 21,2009
• Task 7:August 20—August 25,2009
Task 8:August 13-August 27,2009
• Task 9:August 10—September 1,2009
• Draft Document to Client for Review:August 28,2009
• Review Comments Back from Client:September 4,2009
• Fix-up,Final Quality Review and Final Document Preparation:September 11, 2009
TIGER_GRAHT_FINAL_SDW 67I409_PES.DOC 6
COPYRIGHT 2Q09 13Y CH2M HILL,INC.•COMPANY CONFIDEWIAL
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