HomeMy WebLinkAbout2009.06.15 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. June 15,2009
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items, if further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated June 1, 2009.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of $1,399,199.78 ($115,341.23 in the form of
Wire Transfer Nos. 5217, 5218 and 5232; and $1,283,858.55 consisting of Claim Warrants
numbered 171939 through 172159).
2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non-criminal, criminal and parking) accounts
receivable in the total amount of$196,086.26 and, of that amount, authorize $132,265.29 be
turned over for collection.
(c) Appointment to Planning Commission: (NO WRITTEN MATERIAL ON AGENDA)
To appoint Carlos Perez to Position No. 9 (expiration date of 2/2/2014) to the Planning
Commission.
(d) Interagency Agreement for School Resource Officer Services:
1. Agenda Report from Denis Austin, Chief of Police dated June 4, 2009.
2. Proposed Interagency Agreement.
To approve the two-year Interagency Agreement with the Pasco School District for School
Resource Officer services and, further,authorize the Mayor to sign the agreement.
(e) Interagency Agreement for Summer School Services:
1. Agenda Report from Denis Austin, Chief of Police dated June 4, 2009.
2. Proposed Interagency Agreement.
To approve the Interagency Agreement with the Pasco School District for summer school
services and, further, authorize the Mayor to sign the agreement.
*(f) Final Plat: Three Rivers Crossing Division H, Phase I(Hayden Homes)(MF#FP09-001):
1. Agenda Report from David 1.McDonald, City Planner dated June 9, 2009.
2. Final Plat (Council packets only; copy available for public review in the Planning office, the
Pasco Library or on the city's webpage at http://www.pasco-
wa.gov,'reneralinfo/citcouncilreports).
3. Vicinity Map.
To approve the Final Plat for Three Rivers Crossing Division 11,Phase 1.
*(g) Resolution No.3164, a Resolution accepting work by Patio Covers Unlimited, under contract for
the Baseball Stadium Patio Area Improvements Project.
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
June 10, 2009.
2. Resolution.
To approve Resolution No. 3164, accepting the work performed by Patio Covers Unlimited,
under contract for the Baseball Stadium Patio Area Improvements Project.
*(h) Resolution No. 3165, a Resolution accepting work by Siefken and Sons Construction, Inc.,under
contract for the Peanuts Park Restroom Remodel and Pavilion Project.
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
June 1, 2009,
2. Resolution.
To approve Resolution No. 3165, accepting the work performed by Siefken and Sans
Construction, Inc.,under contract for the Peanuts Park Restroom Remodel and Pavilion Project.
Regular Meeting 2 June 15, 2009
*(i) Resolution No. 3166, a Resolution accepting work by G2 Construction, Inc., under contract for
the Library Remodel Project.
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
June 10, 2009.
2, Resolution.
To approve Resolution No. 3166, accepting the work performed by G2 Construction, Inc., under
contract for the Library Remodel Project.
*(j) Resolution No. 3167, a Resolution accepting work by Quality Backhoe Services, under contract
for the Kurtzman Park Drainage Improvements Project No.C2008512-1.
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
June 10,2009,
2. Resolution.
To approve Resolution No. 3167, accepting the work performed by Quality Backhoe Services,
under contract for the Kurtzman Park Drainage Improvements Project.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS-OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through May 2009.
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
Q(a) Street Vacation: a portion of the right-of-way adjoining Blocks 6, 7 and 8 Freys Addition
(MF#VAC09-007):
1. Agenda Report from David I. McDonald, City Planner dated June 9,2009.
2. Vicinity Map.
3. Vicinity Map showing Applicant's Request.
4. Proposed Ordinance.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance vacating a portion of Montana Avenue, Colorado
Avenue, Utah Avenue and Spokane Street.
MOTION: I move to adopt Ordinance No. , vacating a portion of Montana, Utah
and Colorado Avenue and a portion of Spokane Street and, further, authorize publication by
summary only.
(b) Six-Year Transportation Improvement Plan 2010-2015:
1. Agenda Report from Michael McShane, City Engineer dated June 3,2009.
2. Proposed Plan.
3. Resolution.
4. Map.
CONDUCT A PUBLIC HEARING
Resolution No. , a Resolution adopting the revised and extended Comprehensive
Street, Storin Drain and Bridge Programs for the City of Pasco.
MOTION: I move to approve Resolution No. , thereby adopting the City's Six-Year
Transportation Improvement Plan for 2010-2015.
(c) 2009 Justice Assistance Grant:
1. Agenda Report from Denis Austin, Chief of Police dated June 1, 2009,
CONDUCT A PUBLIC HEARING
MOTION: I move to authorize the application for 2009 Justice Assistance Grant funding to
purchase anti-crime surveillance cameras.
Regular Meeting 3 June 15,2009
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Q(a) Resolution No. , a Resolution accepting the Planning Commission's recommendation
and approving a special permit for the location of a hot mix asphalt plant at the Central Pre-Mix
site at 11919 Harris Road.
1. Agenda.Report from Rick White,Community&Economic Development Director dated June
9,2009.
2. Report to the Planning Commission dated 5/21/09.*
3. Exhibits 1 through 36 considered by the Planning Commission at the 3!19/09 Open Record
Hearing.*
4. Planning Commission Minutes dated 3119109; 3/26109 and 5121/09.*
5. Proposed Resolution(Exhibit 1*).
(*Attachments in Council packets only; copies available for public review in the Planning office,
the Pasco Library or on the city's webpage at httn://www.pasco-
wa.gov/-eeneralinfo/citvcouncilreports).
MOTION: I move to approve Resolution No. approving the special permit for the
location and operation of a hot-mix asphalt plant in a RT Zone at the Central Pre-Mix site at
11919 Harris Road,as recommended by the Planning Commission.
(b) Resolution No. , a Resolution in the matter of jointly placing a ballot proposition
before the voters of the County in November 2009, proposing an additional three-tenths of one
percent local sales tax and jointly developing an agreement to facilitate construction and
occupancy space for Pasco Municipal Court as part of the new jail project planned by Franklin
County.
1. Agenda Report from Gary Crutchfield,City Manager dated June 10,2009.
2. Conceptual Illustration of new Jail Building.
3. Conceptual"Ground Level"/Jail Footprint.
4. Conceptual"Upper Level"Footprint.
5. Conceptual Floor Plan for Municipal Court Space.
6. Pre-Design Construction Estimate.
7. Criminal Justice Sales Tax Estimate(2008).
8. Proposed Resolution.
MOTION: I move to approve Resolution No. , a joint resolution with Franklin County,
regarding construction of new jail and municipal court space and the financing thereof.
(c) Ordinance No. ,an Ordinance of the City of Pasco,Washington, increasing the fee for
a Utility/Lien Search and amending Chapter 3.07 entitled"Fee Summary,"and amending Section
3.07.090 entitled"Miscellaneous."
1. Agenda Report from Jim Chase,Finance Manager dated June 5,2009.
2. Ordinance.
MOTION: I move to adopt Ordinance No. amending PMC Chapter 3.07 to
increase the fee for a Utility/Lien Search and,further,authorize publication by summary only.
9. UNFINISHED BUSINESS:
(none)
10. NEW BUSINESS:
(none)
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#...."
Q Quasi-Judicial Matter
Regular Meeting 4 June 15, 2009
REMINDERS:
1. 1:30 p.m., Monday, June 15, Three-Rivers Convention Center — Regional Public Facilities District
Legislator Appreciation. (MAYOR JOYCE OLSON)
2. 5:30 p.m., Monday, June 15, Tri-Cities Visitor & Business Center — Tri-Cities Legislative Reception.
(COUNCILMEMBERS MIKE GARRISON,BOB HOFFMANN,MATT WATKINS, AL YENNEY)
3. 6:00 p.m., Monday, June 15, Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR
JOYCE OLSON and COUNCILMEMBER MATT WATKINS)
4. 5:00 p.m., Tuesday, June 16, TRAC Facility—TRAC Board Meeting. (MAYOR JOYCE OLSON and
COUNCILMEMBER REBECCA FRANCIK)
5. 6:00 p.m., Tuesday, June 16, West Richland City Council Chambers—AWC Risk Management Service
Agency Workshop. (MAYOR JOYCE OLSON, COUNCILMEMBERS MATT WATKINS and AL
YENNEY)
6. 5:30 p.m., Wednesday, June 17, Pine Street Diner, Walla Walla — Benton, Franklin & Walla Walla
Counties Good Roads & Transportation Association Meeting. (COUNCILMEMBER BOB
HOFFMANN, Rep.; AL YENNEY, Alt.)
7. 12:00 p.m., Thursday, June 18, 515 W. Clark Street — Pasco Downtown Development Association
Board Meeting. (COUNCILMEMBER AL YENNEY, Rep.; MATT WATKINS, Alt.)
8. 11:30 a.m., Friday, June 19, Sandberg Event Center—Benton-Franklin Council of Governments Board
Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN,Alt.)
9. 11:00 a.m., Saturday, June 20, Pasco's Highland Park — Annual Juneteenth Parade (check in at 10:00
a.m.) (COUNCILMEMBERS MIKE GARRISON, TOM LARSEN and AL YENNEY)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JUNE 1, 2009
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Robert Hoffmann, Torn Larsen, Joyce Olson,
Matt Watkins and Al Yenney. Absent: Michael Garrison
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Rick White, Community &
Economic Development Director; Bob Alberts, Public Works Director; Dave McDonald,
City Planner; Denis Austin, Police Chief and Bob Gear, Fire Chief.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated May 18, 2009.
(b) Bills and Communications:
To approve General Claims in the amount of$1,352,162.82 ($85,298.65 in the form of
Wire Transfer Nos. 5211 and 5215; and $1,266,864.17 consisting of Claim Warrants
numbered 171765 through 171938).
To approve Payroll Claims in the amount of$1,857,667.18, Voucher Nos. 39576 through
39671; and EFT Deposit Nos. 30030093 through 30030643.
(c) Public Road and Utility Easement for Powerline Road:
To accept the Public Road and Utility Easements as granted by Jerry Randal Burgess on
Tax Parcel No. 115-120-013, from Lee Eickmeyer, Jacqueline Hanson, and Randy
Mullen on Tax Parcel No. 115-170-080 and from Lee Eickmeyer, Jacqueline Hanson,
Randy Mullen, Mark Sullivan and Mary Jo Sullivan on Tax Parcel No. 115-170-066.
(d) Resolution No. 3160, a Resolution approving amendment of the program
year 2008 Community Development Block Grant Allocations and Annual Work
Plan for CDBGR activities.
To approve Resolution No. 3160, amending the City's 2008 CDBG-R Allocations and
Annual Work Plan.
(e) Resolution No. 3161, a Resolution fixing the time and date for a public
hearing to consider the vacation of Tippet Lane.
To approve Resolution No. 3161, setting 7:00 p.m., Monday, July 6, 2009, as the time
and date to conduct a public hearing to consider vacating Tippet Lane.
(f) Resolution No. 3162, a Resolution accepting work performed by Stripe Rite,
Inc., under contract for the 2009 Crack Seal, Project#09-3-03.
To approve Resolution No. 3162, accepting the work performed by Stripe Rite, Inc.,
under contract for the 2009 Crack Seal, Project #09-3-03.
MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Ms. Francik
seconded. Motion carried by unanimous Roll Call vote.
I 3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JUNE 1, 2009
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Olson presented Certificates of Appreciation for May 2009 "Yard of the Month"
to:
Don and Yvonne Cooper, 1114 W. Park Street
John Wirth, 403 Road 38
Kirk and Cindi Andrews, 5809 Jefferson Drive
Mayor Olson presented a Certificate of Appreciation for May 2009 "Business of the
Month Appearance Award"to:
Taco Bell, 2407 W. Court Street
VISITORS - OTHER THAN AGENDA ITEMS:
Ms. Bernice Woodbury, 4221 Riverhaven and Mr. Rob Dupuy, 6220 W. Richardson,
presented Council with documents supporting their belief of the negative effects of
fluoride added to public water systems.
Mr. Mac Miller addressed Council regarding a rock in Volunteer Park.
Mayor Olson requested the topic of time limits on speakers at Council meetings be put on
the June 8 Workshop meeting agenda.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mayor Olson attended the unveiling of Port of Pasco Business Park plan and the Discount
Tire Ribbon Cutting Ceremony.
Mr. Hoffmann reported on the Law and Justice Council meeting.
Mr. Yenney also attended the unveiling of the Port of Pasco Business Park plan and the
Benton Franklin Community Action Committee meeting.
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
Street Vacation: A portion of Montana Avenue (MF# VAC09-008):
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST,AND THERE BEING
NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 3921, an Ordinance vacating a portion of Montana Avenue.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3921, an Ordinance vacating a
portion of Montana Avenue and, further, authorize publication by summary only. Ms.
Francik seconded. Motion carried unanimously.
Street Vacation: A portion of West Park Street(MF#VAC 09-009):
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION.
FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST,AND THERE BEING
NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 3922, an Ordinance vacating a portion of West Park Street.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3922, an Ordinance vacating a
portion of West Park Street and, further, to authorize publication by summary only. Ms.
Francik seconded. Motion carried unanimously.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JUNE 1, 2009
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ordinance No. 3923, an Ordinance of the City of Pasco, Washington, amending the
zoning classification for a parcel located in a portion of the Northeast quarter of
section 25, township 9 North, range 29 East WM., from R-2 (medium density
residential) to R-3 (medium density residential).
Mr. White explained the details of the proposed zoning amendment.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3923, granting a rezone for a
parcel of land at 921 North 24th Avenue from R-2 to R-3 as recommended by the
Planning Commission and, further, to authorize publication by summary only. Ms.
Francik seconded. Motion carried unanimously.
Ordinance No.3924, an Ordinance of the City of Pasco, Washington, assigning
zoning to certain real property within the City of Pasco.
Mr. White explained the details of the proposed ordinance.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3924, an Ordinance establishing
R-S-12 zoning for the Road 76 and Court Street Annexation Area and, further, to
authorize publication by summary only. Ms. Francik seconded. Motion carried
unanimously.
Resolution No. 3163, a Resolution accepting the Planning Commission's
recommendation and approving a special permit for the location of a Salvation
Army Corp Community Building in the 1900 Block of West Lewis Street.
MOTION: Mr. Watkins moved to approve Resolution No. 3163, approving the special
permit for the location of a Salvation Army Corp Community building in a C-1 and C-3
Zoning District in the 1900 Block of West Lewis Street, as recommended by the Planning
Commission. Ms. Francik seconded. Motion carried unanimously.
NEW BUSINESS:
Memorial Pool Renovation:
MOTION: Mr. Watkins moved to authorize the purchase of materials for the renovation
of Memorial Pool from Myrtha Pools, as a sole source supplier and exempt from public
bidding by RCW 39.04.280, in an amount not to exceed $420,000 plus applicable sales
tax. Ms. Francik seconded. Motion carried unanimously.
Professional Services Agreement with HDR Engineering, Inc. for Heritage Railspur
Project:
MOTION: Mr. Watkins moved to approve the Professional Services Agreement with
HDR Engineering, Inc., authorizing engineering services on a time and material basis not
to exceed $43,000 for the Heritage Railspur Project and further, authorize the City
Manager to sign the agreement. Ms. Francik seconded. Motion carried unanimously.
Sale of Surplus Property: 2607 W Brown:
MOTION: Mr. Watkins moved to authorize the sale of surplus property located at 2607
W Brown to Jan Tidrick for $38,050 and further, authorize the City Manager to sign all
documents necessary to execute the sale. Ms. Francik seconded. Motion carried
unanimously.
3
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JUNE 1, 2009
MISCELLANEOUS DISCUSSION:
Council concurred to consider the only applicant for the open planning commission seat
at the June 15 Regular meeting.
Mr. Crutchfield updated Council on the status of the possible closure of the Downtown
Post Office.
Mayor Olson inquired to the status of a Resolution stating the Council's position
regarding the Corp of Engineers private dock plan.
Mr. Crutchfield thanked Joe Chapman, Tri-City Herald reporter, for his fair reporting of
city issues the past 2 '/z years.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:05 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Debra L. Clark, City Clerk
PASSED and APPROVED this 15`h day of June, 2009.
4
CITY OF PASCO
Council Meeting of:
June 15, 2009
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We,thVered ereby ertify under penalty of perjury that the materials have been furnished,the
servicehe labor p ormed as described herein and that the claim is a just, due and unpaid
obligati city and at we are author ized to authenticate and said c
1
Gary Cr field, rdCilty ana r James W. C Finance Manager
We,the undersign Councilmembers of the City Council of the City of Pasco, Franklin County, Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 5217, 5218 and 5232 in the amount of$115,341.23, have been authorized;that Check No.s 171939 through
172159 are approved for payment in the amount of$1,283,858.55, for a combined total of$1,399,199.78 on this
15th day of June, 2009.
Councilmember Councilmember
SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 91.89
Judicial 12,494.88
Executive 3,045.82
Police 17,263.89
Fire 9,956.66
Administration&Community Services 84,441.35
Community Development 665.17
Engineering 909.80
Non-Departmental 50,541.39
Library 2,470.92
TOTAL GENERAL FUND: 181,881.77
STREET 95,144.44
C. D. BLOCK GRANT 20.80
KING COMMUNITY CENTER 2,598.91
AMBULANCE SERVICE 4,511.28
CEMETERY 10,225.28
ATHLETIC PROGRAMS 4,957.13
SENIOR CENTER 6,10199
MULTI MODAL FACILITY 3,269.82
RIVERSHORE TRAIL&MARINA MAIN 425.67
LITTER CONTROL 0.00
REVOLVING ABATEMENT 5,057.88
CAPITAL IMPROVEMENT 239.00
TRAC DEVEL&OPERATING 0.00
STADIUM/CONVENTION CENTER 198.30
SPECIAL ASSESSMNT LODGING 0,00
METRO DRUG TASK FORCE 1,079.84
METRO DRUG FORFEITURE FUND 417.80
GENERAL CONSTRUCTION 23,849.09
WATER/SEWER 869,858.20
EQUIPMENT RENTAL-OPERATING 29,651.58
EQUIPMENT RENTAL- REPLACEMENT 22.25
MEDICAUDENTAL INSURANCE 115,341.23
CENTRAL STORES 1,780.20
PUBLIC FACILITIES DIST 0.00
PAYROLL CLEARING 40,758.56
LID CONSTRUCTION 628.00
TRI CITY ANIMAL CONTROL 1,178.76
GRAND TOTAL ALL FUNDS: $ 1,399,199.78
3(b).1
AGENDA REPORT
FOR: City Council DATE: June 10,2009
TO: Gary Crutchfi y anager REGULAR: June 15,2009
Stan Str ministrative&Community Services Director
FROM: Jim hase,F e Manager
SUBJECT: BAD DEBT VRME-OFF'S/COLLECTION.
1. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and
parking) accounts receivable in the total amount of $196,086.26 and, of that amount,
authorize$132,265.29 be turned over for collection.
III. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address,or are accounts in"occupant" status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write off's
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines,and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY—These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
6. GENERAL- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
7. MISCELLANEOUS- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ .00 71.34 71.34
Ambulance $ 63,595.97 9,435.64 73,031.61
Court AIR $ .00 122,444.00 122,444.00
Liens $ .00 .00 .00
Cemetery $ .00 .00 .00
General $ 225.00 314.31 539.31
Miscellaneous $ .00 .00 .00
TOTAL: $ 63,820.97 132,265.29 196,086.26
IV. ADMINISTRATIVE ROUTING:
cc: Dot French, Municipal Court Clerk
3{b}.2
AGENDA REPORT
FOR: City Council June 4, 2009
TO: Gary Crutchfiiief t an r Workshop Mtg.: 6/8/09
Regular Mtg.: 6/15/09
FROM: Denis Austin, of Polic
SUBJECT: Interagency Agreement for School Resource Officer Services
I. REFERENCE:
A. Proposed Interagency Agreement
II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
6/8: Discussion
4/15: MOTION: I move to approve the two-year Interagency Agreement with the
Pasco School District for school resource officer services and, further, authorize
the Mayor to sign the agreement.
III. FISCAL IMPACT:
2009 — 2011 City Funds: $336,458 ($194,813 for 4 school officers and $141,672 for one
officer/instructor)
2009 — 2011 Pasco School District Funds: $546,901 ($505,901 for 4 school officers and
$41,000 for one officer/instructor)
IV. HISTORY AND FACTS BRIEF:
A) School Resource Officers (SRO) are full-time uniformed police officers primarily
dedicated to providing law enforcement resource services to assigned schools and
surrounding neighborhoods. SRO's are assigned to work at their assigned school for
eight hours each scheduled school day. SRO's are assigned to work normal patrol
duties when school is not in session.
B) The Interagency Agreement between Pasco School District and the City of Pasco
provides four SRO's (one SRO per school) at Stevens Middle School, Ochoa Middle
School, Pasco High School, and Chiawana High School. The Pasco School District
also pays to have an officer instructor teach an anti-bullying curriculum 460 hours
each year (20 hours each week for 23 weeks) and patrol the elementary schools.
C) The proposed Interagency Agreement is a two-year agreement effective August 2009
through June 2011. The School District will reimburse the City for the salary and
fringe benefits costs for four (4) officers at the top salary level for police officer for
180 school days per year(8 hours per school day).
D) It is understood by both parties that negotiations are in progress for a successor
Collective Bargaining Agreement between the City of Pasco and the Pasco Police
Officer's Association. A settlement of that contract will likely include an increased
wage provision. Any increase in the wage rates or fringe benefit costs for the officers
in the successor agreement would require an adjustment of the reimbursement costs
paid by the School District for services in 2010 and 2011, including retroactive
payments.
3(d)
INTERAGENCY AGREEMENT
Between
Pasco School District No. 1
And
City of Pasco, Washington
This agreement, pursuant to Chapter 39.34 RCW is made and entered into by and between the
Pasco School District No. 1, hereafter referred to as the "District" and the City of Pasco, a
municipal corporation of the State of Washington, hereafter referred to as the "City."
No special budget or funds are anticipated, nor shall be created. It is not intended that a separate
legal entity be established to conduct this cooperative undertaking, nor is the acquiring, holding,
or disposing of real or personal property other than as specifically provided within the terms of
this Agreement, anticipated. The Chief of Police of the City of Pasco, Washington, shall be
designated as the Administrator of this Interlocal Agreement.
This Agreement shall be filed with the Franklin County Auditor, or alternatively listed by subject
on either parties' website or other electronically retrievable public source.
It is the purpose of this agreement to:
1. Enhance the safety and security of students, teachers, staff, and visitors and provide
patrol of the various campuses of the District located within the City of Pasco,
Washington.
2. Provide for the presence of armed and uniformed City Police Officers both inside and
outside the school buildings on selected campuses of the District during certain school
hours in support of such safety and security and the maintenance of a secure and peaceful
learning atmosphere.
3. Provide for prevention, intervention, and prompt effective enforcement by the City's
Police Department in situations involving, but not limited to:
a. Maintenance of order
b. Use, possession, or sale of illegal drugs and alcohol on school premises
C. Crimes against persons
d. Crimes against property
e. Any other situations or activities which require the intervention of law
enforcement officers; and
4. Provide for participation by police officers in the educational activities and role modeling
to foster and enhance knowledge of and respect for law enforcement and law
enforcement officers by students and the community.
5. Provide positive and supportive interface between law enforcement representatives and
the District's substance abuse and harassment prevention efforts including, but not
limited to Natural Helpers, Student Assistance Teams, Anti-Harassment and Bullying
Project and other intervention and prevention efforts by the District.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 1 of 6
It is therefore mutually agreed that:
1. Statement of Work. The City shall furnish the necessary personnel and services and
otherwise do all things necessary for and incidental to the performance of the work stated herein.
The City shall:
a. Station a full-time uniformed police officer at each of the following schools
during the 180 days when school is in session during the months of August
through June:
(1) Pasco High School (8 hours/day)
(2) Chiawana High School (8 hours/day)
(3) Stevens Middle School (8 hours/day)
(4) Ochoa Middle School (8 hours/day)
Office space shall be provided as available at each school for the use of the
School Resource Officer. Such office shall be equipped with one office desk and
chair, and one locking cabinet. The City shall provide a lockable cabinet capable
of securing police department equipment when not in use by the officer.
b. Cooperate with the District to provide training and education to each assigned
officer to insure effective communication and interrelation with the school
community and its students;
C. Cooperate with the District to monitor and evaluate the effectiveness of the
assigned officers and the program;
d. Meet as needed during the academic year with the District's representative (as
designated by the District) to evaluate the effectiveness of the program;
e. Cooperate with the District's representative to investigate and report on any
complaints regarding the conduct of an assigned officer, share fully, as permitted
by law, with the District's representative all results of such investigations for the
purpose of responding to each complaint and cooperate to resolve each complaint.
Provided, that it shall be the responsibility of the District to respond to any
complaint the District received from a student, parent or patron of the District and
communicate the results of any investigation to such person or persons.
f. Assign one uniformed police officer to instruct the Anti-Harassment and Bullying
Program curriculum in the grade schools within the city limits of Pasco, with the
emphasis being on the fifth grade. The maximum number of hours the officer is
available to train for, prepare, and instruct the anti-harassment and bullying
curriculum is four hundred sixty (460) work hours or fifty-seven and one-half
(57.5) workdays. This work will be performed during two and one-half (2.5)
workdays each week (totaling twenty hours) for twenty-three (23) school weeks.
The scheduled work hours will be:
(1) Tuesdays and Thursdays (8 hours/day), and
(2) Wednesdays (4 hours/day)
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 2 of 6
2. Terms and Conditions. All rights and obligations of the parties to this agreement shall be
subject to and governed by the terms and conditions contained in the text of this agreement.
3. Period of Performance. Subject to its other provisions, the period of performance of this
agreement shall commence in August 2009 and be completed in June 2011 unless terminated
sooner as provided herein. Except that work performed by the Officer Instructor specified in
item l.f. shall commence in October and be completed in April (23 school weeks) of each school
year.
The principal of each building shall be responsible for notifying the Chief of the City's Police
Department of the school calendar, schedule of events and activities, and any changes in the
same. The principal shall determine the specific hours when an officer shall be present within
the limits set forth in Section La. of the Agreement.
4. Payment. Based upon the negotiated wage agreement between the City and the police
officers collective bargaining unit, the District shall reimburse the City for its expenses in
employing four(4) officers for 180 days or 5,760 hours each year of this agreement as follows;
a. For August 2009 through June 2010, an estimated total of two hundred forty-nine
thousand seven hundred fifty-four dollars ($249,754).
b. For August 2010 through June 2011, an estimated total of two hundred fifty-six
thousand one hundred forty-seven dollars ($256,147).
Actual amounts are to be determined by the parties based upon any negotiated wage
increase between the City and the police officer's collective bargaining unit.
C. Due to early release days and other regularly scheduled non-school days when an
officer's presence is not required for a full eight (8) hours, in consideration for
compensation as stated in section 4 above, the City agrees to provide officers
during the school year for activities outside of the regularly scheduled school
assignment. Requests for an officer's presence at school activities outside of the
officer's regularly scheduled school assignment during the school year will be
compensated separately at the estimated rate of$40.22 per hour for 2009, $43.36
per hour for 2010, and 44.47 per hour for 2011.
5. Billing Procedure. The City shall submit a monthly invoice or billing statement to the
District. Payment shall be made to the City according to the regular procedures of the District.
6. Funding. In addition to the costs associated with the School Resource Officers, funding for
an officer to instruct anti-harassment and bullying curriculum hereunder shall be provided by the
District in the amount of$20,500.
If for any reason the District exhausts its budgeted funds for payment to the City for its services
described herein or funds from any expected funding source become unavailable, the District
shall notify the City and the obligations of the City shall immediately cease and this agreement
terminate, unless the district otherwise assumes the obligations for the payment of services
rendered by the Police Department.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 3 of 6
7. Non-discrimination. In the performance of this agreement, the District and the City shall
comply with the provisions of Title VI of the Civil Rights Act of 1964 (42 USC 200d), Section
504 of the Rehabilitation Act of 1973 (29 USC 7904) and Chapter 49.60 RCW, as now and
hereafter amended. Both shall not, except as they may be specifically allowed by laws to do so,
discriminate on the grounds of race, color, national origin, sex, religion, marital status, age,
creed, Vietnam-Era and Disabled Veterans status, or the presence of any sensor, mental, or
physical handicap.
In the event of non-compliance by either party or refusal to comply with the above provisions
this agreement may be rescinded, canceled, or terminated in whole or in part. The non-
complying party shall, however, be given a reasonable time in which to cure this non-
compliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth
herein.
8. Records Maintenance. The City shall maintain books, records, documents and other
evidence that sufficiently and effectively reflect all direct and indirect cost expended in the
performance of the services described herein. These records shall be subject to inspection,
review or audit by the personnel of both parties, other personnel authorized by either party, the
Office of the State Auditor and federal officers, if any, so authorized by law. The City and
District shall retain all books, records, documents, and other materials relevant to this agreement
for five (5) years after expiration. The office of the State Auditor, federal auditors, and any
persons authorized by the parties shall have full access and the right to examine any of these
materials during this five-year period.
9. Responsibilities and Authority of School Administrator. The principal or other
administrator designated by the District is responsible for the supervision and daily operations of
the school shall, subject to the lawful exercise of the officer's law enforcement responsibilities,
schedule, assign and direct the officer's duties under this agreement.
The principal is responsible for the investigation of non-criminal incidents that occur at or are
related to the school. If the principal finds that he or she or any individual is in physical danger,
the principal may request the law enforcement officer to assist him or her.
In the case of a search of student property for the violation of District rules or other
administrative reasons, the school principal or designated administrator or District employee will
conduct the search. Once the principal has reason to believe that a crime has been or may be
committed, the principal or other designated administrator shall request the law enforcement
officer to assume responsibility.
The building administrator shall have the responsibility to contact and report to parents and
patrons regarding activities and findings of the law enforcement officer, where appropriate.
10. Indemnification. Each party shall defend, protect and hold harmless the other party from
and against all claims, suits and/or actions arising from any negligent or intentional act or
omission of that party's employees or agents while performing under this agreement.
11. Agreement Alterations and Amendments. The District and the City may mutually amend
this agreement. Such amendments shall not be binding unless they are in writing and signed by
the personnel authorized to bind the District and the City.
Interagency Agreement between Pasco School District No. I and the City of Pasco.
Page 4 of 6
12. Termination. Except as otherwise provided for in this agreement, either party may
terminate this agreement by providing sixty (60) days advance written notification to the other
party of their intent to terminate the agreement. If this agreement is so terminated, the
terminating party shall be liable only for performance, in accordance with the terms of this
agreement for performance rendered prior to the effective date of termination.
13. Savings. Should any portion of this agreement be declared illegal, the balance of the
agreement shall remain in full force and effect to carry out the purposes of this agreement.
14. Disputes. In the event that a dispute arises under this agreement, it shall be resolved in the
following manner: The Director of Educational Services of the District shall appoint a member to
the Dispute Board. The Pasco Chief of Police shall appoint a member to the Dispute Board. The
Director of Educational Services and the Pasco Chief of Police shall jointly appoint a third
member to the Dispute Board. That person shall act as chairperson, convene the Dispute Board
and cause a determination of the dispute, arrived at by a majority of the Board, to be rendered in
a timely manner. The determination of the Dispute Board shall be final and binding on the
District and the City.
15. Notices. Any notices required herein or related hereto shall be delivered in writing to the
District at:
Pasco School District No.1
Attn.: Director of Student Services
1215 West Lewis Street
Pasco, WA 99301
And to the City at:
Chief of Police
Pasco Police Department
525 North 3rd Avenue
Pasco, WA 99301
16. All Writings Contained Herein. This agreement contains all the terms and conditions
agreed to by the parties. No understandings, oral or otherwise, regarding the subject matter of
this agreement shall be deemed to exist or to bind any of the parties to this agreement.
Interagency Agreement between Pasco School District No.1 and the City of Pasco.
Page 5 of 6
In Witness whereof, the parties have executed this agreement effective this day of
2009.
City of Pasco: Pasco School District No. 1
Joyce Olson William Leggett
Mayor President, Board of Education
Attest:
Debbie Clark Saundra Hill
City Clerk Superintendent
Approved as to Form:
Leland Kerr Larry Mayfield
City Attorney Assistant Superintendent
Sarah Thornton
School District Counsel
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 6 of 6
2009 - 2011 Total Cost Estimate
August 2009;- lln , g: irint
Number of Officers 4
Hourly Rate with Benefits (Estimate) $ 43.36
Total Hourly Rate (Estimate) $ 173.44
Number of Hours Each School Day 8
Number of School Days 180
Total Number of Officer Hours 1440
Sub-total of Estimated Cost $ 249,753.60
Al gust- g 2411 {Estlim.
Number of Officers 4
Hourly Rate with Benefits (Estimate) $ 44.47
Total Hourly Rate (Estimate) $ 177.88
Number of Hours Each School Day 8
Number of School Days 180
Total Number of Officer Hours 1440
Sub-total of Estimated Cost $ 256,147.20
2009 - 2Q' ' .. 1: +d• $ 505,900.80
AGENDA REPORT
FOR: City Council June 4, 2009
TO: Gary Crutchfiel anage Workshop Mtg.: 6/8/09
Regular Mtg.: 6/15/09
FROM: Denis Austin, C ief o olio
SUBJECT: Interagency Agreement for Summer School Services
I. REFERENCE:
A. Proposed Interagency Agreement
II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
6/8: Discussion
6115: MOTION: I move to approve the Interagency Agreement with the Pasco School
District for summer school services and, further, authorize the Mayor to sign the
agreement.
III. FISCAL IMPACT:
Pasco School District Funds - $ 7,722
IV. HISTORY AND FACTS BRIEF:
A) School Resource Officers (SRO) are full-time uniformed police officers primarily
dedicated to providing law enforcement resource services to assigned schools and
surrounding neighborhoods. The School District has requested an extension of the
SRO services for the 2009 Summer School at Pasco High School. Normally, SRO
services are not provided during summer months. The School District has summer
school programs at Pasco High School, New Horizons High School, Ochoa Middle
School, and Stevens Middle School. As a proactive measure, the School District has
requested SRO services for up to eight hours each day of summer school. There are
24 summer school days from June 22°d to July 24th. SRO's are assigned to work
normal patrol duties when school is not in session.
B) The proposed Interagency Agreement is effective June through July 2009, and
provides one School Resource Officer for the 2009 Summer School. The School
District will reimburse the City for the salary and fringe benefits costs for one officer
at the top salary level for police officer for 192 hours during 24 summer school days.
As evidence of their intention to move forward with the proposed Interagency
Agreement the School District has verbally committed to reimbursing the City for the
wage and benefit costs for one School Resource Officer during summer school.
3(e)
INTERAGENCY AGREEMENT
Between
Pasco School District No. i
And
City of Pasco, Washington
This agreement, pursuant to Chapter 39.34 RCW is made and entered into by and between the
Pasco School District No. 1, hereafter referred to as the "District" and the City of Pasco, a
municipal corporation of the State of Washington, hereafter referred to as the"City."
No special budget or funds are anticipated, nor shall be created. It is not intended that a separate
legal entity be established to conduct this cooperative undertaking, nor is the acquiring, holding,
or disposing of real or personal property other than as specifically provided within the terms of
this Agreement, anticipated. The Chief of Police of the City of Pasco, Washington, shall be
designated as the Administrator of this Interlocal Agreement.
This Agreement shall be filed with the Franklin County Auditor, or alternatively listed by subject
on either parties' website or other electronically retrievable public source.
It is the purpose of this agreement to:
1. Enhance the safety and security of students, teachers, staff, and visitors and provide
patrol of the various campuses of the District located within the City of Pasco,
Washington.
2. Provide for the presence of armed and uniformed City Police Officers both inside and
outside the school buildings on selected campuses of the District during certain school
hours in support of such safety and security and the maintenance of a secure and peaceful
learning atmosphere.
3. Provide for prevention, intervention, and prompt effective enforcement by the City's
Police Department in situations involving, but not limited to:
a. Maintenance of order
b. Use, possession,or sale of illegal drugs and alcohol on school premises
C. Crimes against persons
d. Crimes against property
e. Any other situations or activities which require the intervention of law
enforcement officers; and
4. Provide for participation by police officers in the educational activities and role modeling
to foster and enhance knowledge of and respect for law enforcement and law
enforcement officers by students and the community.
S. Provide positive and supportive interface between law enforcement representatives and
the District's substance abuse and harassment prevention efforts including, but not
limited to Natural Helpers, Student Assistance Teams, Anti-Harassment and Bullying
Project and other intervention and prevention efforts by the District.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 1 of 5
It is therefore mutually agreed that:
1. Statement of Work. The City shall furnish the necessary personnel and services and
otherwise do all things necessary for and incidental to the performance of the work stated herein.
The City shall:
a. Assign a full-time uniformed police officer for eight consecutive:hours each clay
from 07:30 AM to 3:30 PM tip provide School Resource Officer services at
specific schools June 22 —July 24, 2,009 (except July 3, 2009) in accordance with
the following schedule.
i;. New Horizons:`Alternative School: June.22 = July 17 "2009 Monday -
Friday,
ii. Ocnoa &c Stevens Middle kh166 s:= June 22 — July 16 ''2009 'Monday
Thursday
iii. Pasco High School:June 29-July 24, 2009,Monday Frio. ay
The SRO wilt be,at:each school=;for lhevzfirstfuftlweek,of classes:as they occur at
that school The .SILO:is also re ponsitile f4,:P po i1 g incidents at the.other
nded dur:pg t`he,or�et-lap penvds:. The'50- laal".make:eertaan chat
the Ad inistration at.ea h kWol xs aw, of hi ei* phys�cal::locafinn (specific
school) for that day. Generally, the quickest way to get the SRO to.respond to an
alternate school will be to call the Franklin<County Emergency Dispatch Center
and request the SRO be sent to the incident at;a.spec f c scho,614
Office space shall be provided as available at each school for the use of the
School Resource Officer. Such office shall be equipped with one office desk and
chair, and one locking cabinet. The City shall provide a lockable cabinet capable
of securing police department equipment when not in use by the officer.
b. Cooperate with the District to provide training and education to each assigned
officer to insure effective communication and interrelation with the school
community and its students;
C. Cooperate with the District to monitor and evaluate the effectiveness of the
assigned officers and the program;
d. Meet as needed during the academic year with the District's representative (as
designated by the District) to evaluate the effectiveness of the program;
C. Cooperate with the District's representative to investigate and report on any
complaints regarding the conduct of an assigned officer, share fully, as permitted
by law, with the District's representative all results of such investigations for the
purpose of responding to each complaint and cooperate to resolve each complaint.
Provided, that it shall be the responsibility of the District to respond to any
complaint the District received from a student, parent or patron of the District and
communicate the results of any investigation to such person or persons.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 2 of 5
2. Terms and Conditions. All rights and obligations of the parties to this agreement shall be
subject to and governed by the terms and conditions contained in the text of this agreement.
3. Period of Performance. Subject to its other provisions, the period of performance of this
agreement shall commence on June 22, 2009 and be completed on July 24, 2009 with July P
scheduled off, unless terminated sooner as provided herein.
The principal shall be responsible for notifying the Chief of the City's Police Department of the
school calendar, schedule of events and activities, and any changes in the same. The principal
shall determine the specific hours when an officer shall be present within the limits set forth in
Section 1.a. of the Agreement.
4. Payment. The District shall reimburse the City for its expenses in employing one officer for
192 hours as follows:
a. For June 22, 2009 through July 24, 2009, an estimated total of seven thousand
seven hundred twenty-two dollars ($7,722).
Actual amount will be determined by the parties based upon any negotiated wage
increase between the City and the police officer's collective bargaining unit. The current
wage rate with benefits is $40.22.
5. Billing Procedure. The City shall submit a monthly invoice or billing statement to the
District. Payment shall be made to the City according to the regular procedures of the District.
6. Funding. If for any reason the District exhausts its budgeted funds for payment to the City
for its services described herein or funds from any expected funding source become unavailable,
the District shall notify the City and the obligations of the City shall immediately cease and this
agreement terminate, unless the district otherwise assumes the obligations for the payment of
services rendered by the Police Department.
7. Non-discrimination. In the performance of this agreement, the District and the City shall
comply with the provisions of Title VI of the Civil Rights Act of 1964 (42 USC 200d), Section
504 of the Rehabilitation Act of 1973 (29 USC 7904) and Chapter 49.60 RCW, as now and
hereafter amended. Both shall not, except as they may be specifically allowed by laws to do so,
discriminate on the grounds of race, color, national origin, sex, religion, marital status, age,
creed, Vietnam-Era and Disabled Veterans status, or the presence of any sensor, mental, or
physical handicap.
In the event of non-compliance by either party or refusal to comply with the above provisions
this agreement may be rescinded, canceled, or terminated in whole or in part. The non-
complying party shall, however, be given a reasonable time in which to cure this non-
compliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth
herein.
8. Records Maintenance. The City shall maintain books, records, documents and other
evidence that sufficiently and effectively reflect all direct and indirect cost expended in the
performance of the services described herein. These records shall be subject to inspection,
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 3 of 5
review or audit by the personnel of both parties, other personnel authorized by either party, the
Office of the State Auditor and federal officers, if any, so authorized by law. The City and
District shall retain all books, records, documents, and other materials relevant to this agreement
for five (5) years after expiration. The office of the State Auditor, federal auditors, and any
persons authorized by the parties shall have full access and the right to examine any of these
materials during this five-year period.
9. Responsibilities and Authority of School Administrator. The principal or other
administrator designated by the District is responsible for the supervision and daily operations of
the school shall, subject to the lawful exercise of the officer's law enforcement responsibilities,
schedule, assign and direct the officer's duties under this agreement.
The principal is responsible for the investigation of non-criminal incidents that occur at or are
related to the school. If the principal finds that he or she or any individual is in physical danger,
the principal may request the law enforcement officer to assist him or her.
In the case of a search of student property for the violation of District rules or other
administrative reasons, the school principal or designated administrator or District employee will
conduct the search. Once the principal has reason to believe that a crime has been or may be
committed, the principal or other designated administrator shall request the law enforcement
officer to assume responsibility.
The building administrator shall have the responsibility to contact and report to parents and
patrons regarding activities and findings of the law enforcement officer, where appropriate.
10. Indemnification. Each party shall defend, protect and hold harmless the other party from
and against all claims, suits and/or actions arising from any negligent or intentional act or
omission of that party's employees or agents while performing under this agreement.
11. Agreement Alterations and Amendments. The District and the City may mutually amend
this agreement. Such amendments shall not be binding unless they are in writing and signed by
the personnel authorized to bind the District and the City.
12. Termination. Except as otherwise provided in this agreement, either party may terminate
this agreement by providing sixty (60) days advance written notification to the other party of
their intent to terminate the agreement. If this agreement is so terminated, the terminating party
shall be liable only for performance, in accordance with the terms of this agreement for
performance rendered prior to the effective date of termination.
13. Savings. Should any portion of this agreement be declared illegal, the balance of the
agreement shall remain in full force and effect to carry out the purposes of this agreement.
14. Disputes. In the event that a dispute arises under this agreement, it shall be resolved in the
following manner: The Director of Educational Services of the District shall appoint a member to
the Dispute Board. The Pasco Chief of Police shall appoint a member to the Dispute Board. The
Director of Educational Services and the Pasco Chief of Police shall jointly appoint a third
member to the Dispute Board. That person shall act as chairperson, convene the Dispute Board
and cause a determination of the dispute, arrived at by a majority of the Board, to be rendered in
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 4 of 5
a timely manner. The determination of the Dispute Board shall be final and binding on the
District and the City,
15. Notices. Any notices required herein or related hereto shall be delivered in writing to the
District at;
Pasco School District No.1
Attn.: Student Services Administrator
1215 West Lewis Street
Pasco, WA 99301
And to the City at: Pasco Police Department
Attn: Chief of Police
525 North 3rd Avenue
Pasco, WA 99301
16. All Writings Contained Herein. This agreement contains all the terms and conditions
agreed to by the parties. No understandings, oral or otherwise, regarding the subject matter of
this agreement shall be deemed to exist or to bind any of the parties to this agreement.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 5 of 5
In Witness whereof, the parties have executed this agreement effective this day of
2009.
City of Pasco: Pasco School District No. 1
Joyce Olson Saul Martinez
Mayor President, Board of Education
Attest:
Debbie Clark Saundra L. Hill
City Clerk Superintendent
Approved as to Form
Leland Kerr Larry Mayfield
City Attorney Assistant Superintendent
Sarah Thornton
School District Counsel
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 6 of 5
2009 Summer School Cost Estimate 060409
M
L
A IL :$� E -:S
.UM
Number of Officers
Hourly Rate with Benefits 40.22
Total Hourly Rate $ 40.22
Number of Hours Each School Day 8
Number of School Days 24
Total Number of Officer Hours 192
Estimated Cost - PHS $
C
-7
KIR 0 7�12
OST FMi M 0 M
MAJ
AGENDA REPORT
FOR: City Council June 9, 2009
TO: Gary Crutchfi C�Manager Regular Mtg.: 6/15109
Rick White,
Community & Economic Development Director
FROM: David 1. McDonald, City Planner'+ `-�
SUBJECT: FINAL PLAT: Three Rivers Crossiniz Division II Phase 1 (Hayden Homes
(MF# FP09-001)
I. REFERENCE(S):
i. Final Plat (Attachments in Council packets only; copies available for public
review in the Planning office, the Pasco Library or on the city's webpage at
http://www.pasco-wa.gov/generalinfo/citycouncilrePL)rt
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
6/15: MOTION: I move to approve the Final Plat for Three Rivers Crossing
Division II, Phase 1.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. The City Council previously approved a preliminary plat for the Three Rivers
Crossing development. The developer is now seeking final plat approval for Phase
1 of Three Rivers Crossing Division II.
B. Three Rivers Crossing is a single-family residential development located east of
Convention Drive and north of Sandifur Parkway.
V. DISCUSSION:
Prior to the approval of a final plat, the developer is to either install all infrastructure or
post a bond or other instrument that secures the financing for the infrastructure
improvements. In this case, the developer has completed some of the improvements and
has provided the City with a bond in an amount sufficient($1,302,545) to cover the costs
of outstanding improvements.
The final plat shows and contains information on primary control points, tract boundaries,
dimensions, bearings, lot numbers and other necessary engineering data. In addition, the
plat contains the required descriptions, dedication and acknowledgment, and approval
sections.
3(f)
lift
RR .j{}. ' �
� �•"� is R
Us
amb
e Vim° '6U'4 a
4M'
row
Era
f
„ l y.IF x k
Lip
lb
fq
lent
IL sca
�CJ4u .i
1 fig• �M L'fy � 1 [(
• r / � la
tj
s
p� '��-. J}��� .. Y� i �7' t Yn �Y •fir}�•:,� ;r"�•'•
xrr,k( i•'� � r
AGENDA REPORT
FOR: City Council DATE: 6/10/09
TO: Gary Crutchfe Manager Regular: 6/15/09
FROM: Stan Strebel, Direanistrative and Community Services
SUBJECT: Baseball Stadium Patio Area Improvements Project
1. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/15/09: MOTION: I move to approve Resolution No accepting the work
performed by Patio Covers Unlimited, under contract for the Baseball Stadium
Patio Area Improvements Project.
III. FISCAL IMPACT:
Funding from State of Washington
IV. HISTORY AND FACTS BRIEF:
A) On April 20, 2009 the City Council awarded the Baseball Stadium Patio Area
Improvements Project, in the amount of$51,013.72, including tax, to Patio
Covers Unlimited. The project is now complete with the final cost of the contract
being $52,550.49 .
B) Staff recommends acceptance of the project.
V. ADMINISTRATIVE ROUTING
Project File
3(g)
RESOLUTION NO. r
A RESOLUTION ACCEPTING WORK BY PATIO COVERS
UNLIMITED, UNDER CONTRACT FOR THE BASEBALL STADIUM
PATIO AREA IMPROVEMENTS PROJECT.
WHEREAS, the work performed by Patio Covers Unlimited under
contract for the Baseball Stadium Patio Area Improvements Project has been
examined by Administrative and Community Services and been found to be in
apparent compliance with the applicable project specifications and drawings,
and
WHEREAS, it is Administrative and Community Services'
recommendation that the City of Pasco formally accept the contractor's work
and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the City Council concurs with Administrative and Community
Services' recommendation and thereby accepts the work performed by Patio
Covers Unlimited under contract for the Baseball Stadium Patio Area
Improvements Project as being completed in apparent conformance with the
project specifications and drawings, and
Be it further resolved that the City Clerk is hereby directed to notify the
Washington State Department of Revenue of this acceptance, and
Be it further resolved that the final payment of retainage being withheld
pursuant to applicable laws, regulations and administrative determination
shall be released upon satisfaction of same and verification thereof by the
Administrative and Community Services Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 15th day of June,
2009.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council DATE: 6/1/09
TO: Gary Crutchfiel , ty anager Regular: 6/15/09
Dir cto ' marative and Community Services
FROM: Stan Stxebel, e � y
SUBJECT: Peanuts Park Restroom Remodel and Pavilion Project
I. REFERENCE (S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/15/09: MOTION: I move to approve Resolution No. 34 accepting the work
performed by Siefken and Sons Construction, Inc., under contract for the Peanuts
Park Restroom Remodel and Pavilion Project.
III. FISCAL IMPACT:
CDBG Funding
IV. HISTORY AND FACTS BRIEF:
A) On November 3, 2008 the City Council awarded the Peanuts Park Restroom
Remodel and Pavilion Project, in the amount of$59,713.00, including tax, to
Siefken and Sons Construction, Inc. The project is now complete with the final
cost of the contract being $60,434.01, including tax.
B) A small change order was authorized for the repair of unforeseen roof damage,
hidden until the project was underway.
C) Staff recommends acceptance of the project.
V. ADMINISTRATIVE ROUTING
Project File
3(h)
RESOLUTION NO.
A RESOLUTION ACCEPTING WORK BY SIEFKEN AND
SONS CONSTRUCTION, INC., UNDER CONTRACT FOR THE
PEANUTS PARK RESTROOM REMODEL AND PAVILION PROJECT.
WHEREAS, the work performed by Siefken and Sons Construction Inc.,
under contract for the Peanuts Park Restroom Remodel and Pavilion Project
has been examined by Administrative and Community Services and been
found to be in apparent compliance with the applicable project specifications
and drawings, and
WHEREAS, it is Administrative and Community Services'
recommendation that the City of Pasco formally accept the contractor's work
and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the City Council concurs with Administrative and Community
Services' recommendation and thereby accepts the work performed by Siefken
and Sons Construction Inc., under contract for the Peanuts Park Restroom
Remodel and Pavilion Remodel Project as being completed in apparent
conformance with the project specifications and drawings, and
Be it further resolved that the City Clerk is hereby directed to notify the
Washington State Department of Revenue of this acceptance, and
Be it further resolved that the final payment of retainage being withheld
pursuant to applicable laws, regulations and administrative determination
shall be released upon satisfaction of same and verification thereof by the
Administrative and Community Services Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 15th day of June,
2009.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council DATE: 6/10/09
TO: Gary Crutchfiel anager Regular: 6/15/09
FROM: Stan Strebel, Direct ministrative and Community Services
SUBJECT: Library Remodel Project
I. REFERENCE (S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS
� l :
6/15/09: MOTION: I move to approve Resolution No. } accepting the work
performed by G2 Construction, Inc., under contract for the Library Remodel
Project.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) On December 15, 2008 the City Council awarded the Library Remodel Project, in
the amount of$156,384.60, including tax, to G2 Construction, Inc. The City
committed 5105,000 toward the project with the balance to be funded by the Mid-
Columbia Library District. The project is now complete with the final cost of the
contract being $176,349.18, including tax.
B) A number of change orders were requested by the Library District. These change
orders total $18,311.47, including sales tax. A small change order was necessary
for the repair of structural damage, unforeseen until the project was underway, for
which the City is responsible. The City's total cost will be $106,653.11; the
balance of$69,696.07 is payable by the district.
C) Staff recommends acceptance of the project.
V. ADMINISTRATIVE ROUTING
Project File
3(i)
RESOLUTION NO. ,-
A RESOLUTION ACCEPTING WORK BY G2
CONSTRUCTION, INC., UNDER CONTRACT FOR THE LIBRARY
REMODEL PROJECT.
WHEREAS, the work performed by G2 Construction Inc., under contract
for the Library Remodel Project has been examined by Administrative and
Community Services and been found to be in apparent compliance with the
applicable project specifications and drawings, and
WHEREAS, it is Administrative and Community Services'
recommendation that the City of Pasco formally accept the contractor's work
and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the City Council concurs with Administrative and Community
Services' recommendation and thereby accepts the work performed by G2
Construction Inc., under contract for the Library Remodel Project as being
completed in apparent conformance with the project specifications and
drawings, and
Be it further resolved that the City Clerk is hereby directed to notify the
Washington State Department of Revenue of this acceptance, and
Be it further resolved that the final payment of retainage being withheld
pursuant to applicable laws, regulations and administrative determination
shall be released upon satisfaction of same and verification thereof by the
Administrative and Community Services Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 15th day of June,
2009.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council DATE: 6/10109
TO: Gary Crutchfiel anager Regular: 6/15/09
FROM: Stan Strebel, ' , inistrative and Community Services
SUBJECT: Kurtzman Park Drainage Improvement Project No. C2008512-1
I. REFERENCES :
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/15/09: MOTION: I move to approve Resolution No. I0 accepting the work
performed by Quality Backhoe Services, under contract for the Kurtzman Park
Drainage Improvements Project.
III. FISCAL IMPACT:
CDBG Funding
IV. HISTORY AND FACTS BRIEF:
A) On October 9, 2008 the City Council awarded the Kurtzman Park Drainage
Improvement Project, in the amount of$30,433.60, including tax, to Quality
Backhoe Services. The project is now complete with the final cost of the contract
being $30,433.60.
B) Staff recommends acceptance of the project.
V. ADMINISTRATIVE ROUTING
Project File
3(j)
RESOLUTION NO. 31 � f
A RESOLUTION ACCEPTING WORK BY QUALITY BACKHOE
SERVICES, UNDER CONTRACT FOR THE KURTZMAN PARK
DRAINAGE IMPROVEMENTS PROJECT NO. C2008512-1.
WHEREAS, the work performed by Quality Backhoe Services under
contract for the Kurtzman Park Drainage Improvements Project has been
examined by Administrative and Community Services and been found to be in
apparent compliance with the applicable project specifications and drawings,
and
WHEREAS, it is Administrative and Community Services'
recommendation that the City of Pasco formally accept the contractor's work
and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the City Council concurs with Administrative and Community
Services' recommendation and thereby accepts the work performed by Quality
Backhoe Services under contract for the Kurtzman Park Drainage
Improvements as being completed in apparent conformance with the project
specifications and drawings, and
Be it further resolved that the City Clerk is hereby directed to notify the
Washington State Department of Revenue of this acceptance, and
Be it further resolved that the final payment of rtainage being withheld
pursuant to applicable laws, regulations and administrative determination
shall be released upon satisfaction of same and verification thereof by the
Administrative and Community Services Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 15th day of June,
2009.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
GENERAL FUND OPERATING STATEMENT
THROUGH MAY 2009
CASH BASIS
YTD % OF YTD TOTAL % OF
2009 2009 ANNUAL 2008 2008 TOTAL
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY 2,728,989 5,725,000 47.7% 2,629,007 5,805,868 45.3%
SALES 2,992,033 8,580,000 34.9% 3,607,492 8,980,651 40.2%
UTILITY 3,348,324 7,360,000 45.5% 3,119,674 7,612,492 41.0%
OTHER 488,354 980,000 49.8% 420,298 957,621 43.9%
LICENSES & PERMITS 747,408 1,009,300 74.1% 814,823 1,364,959 59.7%
INTERGOV'T REVENUE 279,541 1,327,300 21.1% 332,223 1,798,308 18.5%
CHARGES FOR SERVICES 1,066,967 2,788,800 383% 999,426 2,705,427 36.9%
FINES & FORFEITS 342,673 982,400 34.9% 330,993 980,468 33.8%
MISC. REVENUE 272,849 786,800 34.7% 312,831 897,283 34.9%
OTHER FIN. SOURCES 12,500 1,142,000 1.1% 13,836 39,776 34.8%
TOTAL REVENUES 12,279,638 30,681,600 40.0% 12,580,603 31,142,853 40.4%
BEGINNING CASH BALANCE 6,845,445 6,500,000 7,008,990 7,008,990
TOTAL SOURCES 19,125,083 37,181,600 51.4% 19,589,593 38,151,843 51.3%
EXPENDITURES:
CITY COUNCIL 47,074 116,000 40.6% 45,194 107,538 42.0%
MUNICIPAL COURT 473,567 1,182,700 40.0% 416,789 1,127,148 37.0%
CITY MANAGER 303,952 873,425 34.8% 304,469 755,382 40.3%
POLICE 4,295,560 10,819,398 39.7% 4,282,459 10,343,396 41.4%
FIRE 1,665,479 4,126,320 40.4% 1,558,518 4,128,399 37.8%
ADMIN &COMMUNITY SVCS 1,936,763 5,243,540 36.9% 1,907,527 5,103,431 37.4%
COMMUNITY DEVELOPMENT 487,462 1,101,400 44.3% 460,753 1,149,262 40.1%
ENGINEERING 530,466 1,172,835 45.2% 500,502 1,256,443 39.8%
MISC. NON-DEPARTMENT 1,432,720 7,148,875 20.0% 1,769,122 6,203,283 28.5%
LIBRARY 504,800 1,272,575 39.7% 468,315 1,132,116 41.4%
TOTAL EXPENDITURES 11,677,843 33,057,068 35.3% 11,713,648 31,306,398 37.4%
ENDING FUND BALANCE 4,124,532 6,845,445
TOTALS 37,181,600 38,151,843
AVAILABLE CASH BALANCE 7,447,240 7,875,945
PERCENTAGE OF BUDGET ALLOCATED FOR 5 MONTHS 41.7%
•Authorized but non-budget expenditures of $15,000 (cumulative)which will effectively reduce the
ending fund balance.
These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance
at month end. The City's CAFR is prepared using the Accrual Basis of Accounting.
These statements are intended for Management use only, 6(b)
AGENDA REPORT
FOR: City Council June 9, 2009
TO: Gary Crutchfield, anager Regular Mtg.: 6115109
Rick White,
Community & Economic Development Director
FROM: David I. McDonald, City Planner-'
SUBJECT: STREET VACATION: A portion of the right-of-way adioininp,Blocks 6 7 and 8
Frees Addition(MF# VAC09-007)
I. REFERENCE(S):
1. Vicinity Map
2. Vicinity Map Showing Applicant's Request
3. Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
Conduct Public Hearing:
6115: MOTION: I move to adopt Ordinance No. , an Ordinance vacating a
portion of Montana, Utah and Colorado Avenue and a portion
of Spokane Street and, further, to authorize publication by
summary only.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. The owners of property in Blocks 6, 7 and 8 Freys Addition petitioned to vacate
portions of the public right-of-way adjoining said blocks. The vacation request
involves a portion of Duluth Street, the north 10 feet of Spokane Street, Colorado
Avenue, the west 10 feet of Utah Avenue and Montana Avenue.
B. The Council set June 15, 2009 as the date to consider the vacation.
V. DISCUSSION:
The proposed street vacation has been reviewed by the City Engineering Department and
the utility providers.
No easements have been requested.
The petitioners' vacation request included a portion of Duluth Street between Montana
Avenue and Colorado Avenue (See Attachment #2). There are currently nine different
property owners with property fronting on Duluth Street between Utah Avenue and
California Avenue.
Staff is recommending the small portion of Duluth Street, as requested by the petitioners,
not be vacated until the property ownership becomes less fragmented and until there is a
better understanding of how the properties around this street will develop.
7(a)
sly.• �t s� ;:'-. ,►
Vi
I:, t. - �� `",,,� - Fes..+ g� `I ;••"�' j. � Q�ti. y•�.:�L,
. ;{�'« :"�.+. t �� 4. ry5' ��ys. ;rt ¢_ a. `.1.- .lc•i al
tr.;::.�.rt ®[[ i.rr >r: t s .a.a' :•xI
r ', sR+ P�{�•,n..: li*VoA� s•.ar9M, t * ��.�6 ,w= ' I
"J �•, k ��1 �� ' •%��r•�q[•;SM1. 171 a f-L' vt•� i
� x '•�4:,;;�'A .ar � ���:�►�.�►.`�s= •i��i�i!!a $,ra,¢�e..'M`a� e p ! ..i.ZT."!,'�
f CXa:,
` ~x Z SJ� '''iFbarl�l lE f M I:'eei'
. .:.•� ��"`� •...ti .a'g1Y� Yel/� ',.••'�1 r r f•,i�a..�e ;s"IY,M7�h. : �!R/+"1°:i'!�, T.�aet'�tg:�.z
1••,f�,•.. _ ..4., "..`.^" .�'se :.�:. .•r .�:� �`t r'�,it 41�I�A 4,'��!•� •�� �F k NEAP»«s ��,*'1.
•''"•" +4,,#.. [ '�y"`�r 1:' 1 .�.J r,,. .P }1 :��`4I- .tlN►lrlt� •e r'7 M! 4i ` �Ur3w
{ ��!,. [�T. 7• i:s:�K:• '
� •'`ye,'��,� � [ :.f;!R�S' :� I�: [i 7f�.Pig a�. iR t a�s�11,..r1• `.,i�=y�r�6a:,
a
r,s'±,Kf:- ; ,r'•• `� r-'' .�F '•, j 'P l.i�.id��L` �� a�a i ��"�. '�al�� ,� ����w�
�¢ - a•;tf,4 Y� g� :�'�4 Y` .r[ t•'L� _ .-� - . ..: .:' .. ;".T.¢J.2+'."..'.. T.. �.�
1g,.. �,....ry i lf��t •�'#. ` �.4�al�} ifidl .t!p;[1' �r•T�•
`�.,1� •Ydµ !� •�}'r s iY `mow`fir.�' ' '- t .
amb
up
OF
AM
� � :u��JI i '4 •b.. I y� GL7"« S ;�. ', Y:t �; e J
�. .,. I w t.i1:'i''"•...".•er.
51'
No
.L �,. p,�:.e ,i t E r` a+! t• 't
ettttttt' -'� •;��,r`' r _ 'S /'�. �'f•�'•'•' "1 : N,...1�i'ii rl�' .:
. "LT..� :Y . .i� ,pst .�-ir "}✓.sy`°' '.ray
l�, M
`. +ra,,�^`W.• -:a:-.. _ . .. .,,�...ma�yy+°+''. �,['y"� �-w,"
~ Wes' - i" '� :.. - , L "�•�' xS i+��,}f'. 41
;n \ �; ..,.. ,`. ,_ �.r ..: .',, a'•'�•'�'� .gyp.,.: �'+.
b
Otto
ow
'� '. ,.'. 1 e.l,. .P•1: vr, �.:.'.R !! ��6 ` S• _ pry
14./ �� � -:I is '¢:t. ��ei >. a •a. ♦-,.. - `,•� :•A � I .�J; A M1,
O v loPV -
� . � ate°
• O i'is'�
M..
�f
Cid
• • Co- .
lia
k .1t
1�1 ua• � ti�� ; j .
t t:
♦ E
ORDINANCE NO.
AN ORDINANCE VACATING A PORTION OF MONTANA AVENUE,
COLORADO AVENUE, UTAH AVENUE AND SPOKANE STREET
WHEREAS, a qualified petition has been submitted to the City Council of the City of
Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate rights-of-way; and
WHEREAS, all steps and procedures required by law to vacate said right-of-way have
been duly taken and performed; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That all of Montana Avenue and Colorado Avenue from the north right-of-
way line of Spokane Street to the south right-of-way line of Duluth Street together with the north
10 feet of Spokane Street from the east right-of-way line of California Avenue to the west right-
of-way line of Utah Avenue and the west 10 feet of Utah Avenue from the north right-of-way
line of Spokane Street to the south right-of-way line of Duluth Street, Except that a 25 foot
radius shall be retained at the northwest corner of Utah Avenue and Spokane Street and a 25 foot
radius offset 10 feet west of the east right-of-way line of California shall be retained at the
northeast corner of Spokane Street and California Avenue, as depicted in Exhibit "1" be and the
same is hereby vacated.
Section 2. This ordinance shall take full force and effect five (5) days after approval,
passage and publication as required by law.
Section 3. That a certified copy of this ordinance be recorded by the City Clerk of the
City of Pasco in and with the office of the Auditor of Franklin County, Washington.
Section 4. This ordinance shall take full force and effect five (5) days after approval,
passage and publication as required by law.
PASSED by the City Council of the City of Pasco, this 15th day of June, 2009.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
O Z
� N PEE
0
u �
•�, Gp1.
Q O
• � O
O O NP'PV r
c� it O
tb
a- �. r y �o
004\p.
0
W
AGENDA REPORT NO. 17
FOR: City Council Date: 06/03/2009
TO: Gary Crutchfi 1
Robert J. Albe , ire Public Works
FROM: Michael McShane, City Engineer Workshop: 06/08/09
Regular: 06/15/09
SUBJECT: Six-Year Transportation Improvement Plan 2010 - 2015
I. REFERENCE(S):
1. Proposed Plan
2. Resolution
3. Map
I1. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
06108: Discussion
06115: Conduct Public Hearing
06/15: MOTION: I move to approve Resolution No. thereby adopting
the City's Six-Year Transportation Improvement Plan for 2010
- 2015.
III. FISCAL IMPACT:
None
IV. HISTORY AND BRIEF FACTS:
A) Each year, all Cities and Counties in the State are required to adopt an updated
Six-Year Transportation Improvement Plan specifically for federal and state
funded projects. For the City of Pasco, this plan has consisted of all projects
including the annual overlays, street widening, and signal projects which are
within the City limits. Larger projects such as the Lewis Street Overpass also
have been shown.
B) The proposed six-year program represents those projects that are anticipated to be
needed within six years. Several projects will need to be coordinated with utility
projects which could change the actual timing of the projects. Although this
process of adopting a six-year plan is a state requirement, the Council will again
review the projects in the Six-Year C.I.P. process and the budgeting process.
While the worksheets presented by staff include a potential funding source, many
of the projects listed will be dependent upon available funding. In addition, staff
will be pursuing available grants from the various funding programs.
Staff recommends the plan be presented at a public hearing on June 15, 2009, and
that Council adopt the plan by resolution.
7(b)
Ca
0
d
0
0
c `n
o 69- w
r o 0
°
co Q70 j 0
O
LL �-
p
C-) O O
to
m O U 64
C O
C) o o -a n c
v
co 60-? o °o � LL
a)
L. a > LL + N
Ul) C fi4 � 'IT a (�
N is C/) E c �-
p .� -0 -0 cca ° o ° o70 70 -tsa -0 -0 � a c a)
0 ° E c c c c c c c 0 t!
O lL LL 0 o U LL LL LL LL LL LL LL J
LL 70 a a) cR � 6q �CIS a C a C a N a a a c a o
cc � v 4- "aLn O -0 C "C7 N Q) N O
G3 CJ) U) LU c o c L1J U) �- U) U) U) U) to U) U)
T �_ rn
m m ro LL (� lL iu u- N cv ca (B c� to (a N m to
O > c o a F- o a -L o a
o. a 0 < < -i LU) -JLLQJ OQLL OQQQQQ 0QL
m
E
4)
>
O N
L O
U C C
O O C7 O O 0 O O O O C 0 O
00C) C; O 000 00 ;- 0000 (00 00 - 0
O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C) = 0 '- O
_ •O 0 o° O o °-� oCD6C) g °-� o
oo ° ° o r- oci ootl- 000coCa ° C) co °
O 0) Lr) X010 w r` NLo CA U') Mtn = rNCV for (D
;4•r Q. 5R 6ck CPr 63 Efl U4 £fl 6a co:)- Eft ffl d9 Ef} ER 6q ffl U) Eft tf- Uf l ffl 6q
m
"C 3
O
CL m »•
N U o a
U) Lo O
(n _0 ° 06 v� cn mM0 m
to a
».
L tv C C m 7 O a C CL) C: C_ a U) a) C a 0
(� o d C +-• > .- O O a 025 O 4- O U
Co :_ -z- a U) U) U) U) Q
� (� m O Q- - co > cu > U M m 0) � >, U O
C
4, o 0 7 O Q �= C) = d 0 o2S D O y= O
O
C) -j m 0 L) -1 UJ ..._l C) -j ° S
o a d z/yy�� c.s 7 o 0 o Zo 0 0 -o o -o 0 0 Z�./� 70 Q
L L •L {..L.7 00 m •L L co W L L •L M N M •L •L W CQ
O J >> > U 4 oC ao m > > <t >> > 01- LL > > Q (r U
t�
a
� U) Cl) L
a�
r m IM_ a) v
U aO N �, 0. to
3D
a N a m cast o U
o � p L £ o o � - m04 'o,
a
aUtN H +� m 4. N aN c `� d00a
Q CN C C > �+ N �+ U L �+ N
M 4? O O ai (s a) cl- f- u) a m
0 a fm CM i 0 R 0) O O am CL IM
O 0 � G) �
to
N N t~1f Cco O 0 � N N0 N N 0 1- 0 N N0 a' �
CD m ooa'a) �f � oa 0oo o i E
cwo in m E � .r � za) 0 X04) mamas
d C C 3- 0 L O C L y C C O C L O O
> m m 00 2 O > m N > m m � � � > m � O O
ca +, V i w
Z � O u 0 � �U) N � � v •N C4 a)v � •awa, � � � dvi
C3 O r N fn 3 CJ " 00 O r N 3 O r N N N O cti m p
O C14 O O CtS< Np . � O ._ ._ O O ca NO .. O O O o
•p � N � � U _I U) - � NgJ � C414 LL U) � (42JC1` � N
d r cc ,C L) v r N crf -4 K? oo
O o0
o CD C)
N C\1 N o
N
69 69 6q O�IJ
LL LL LL
O a) �
CD O
� a O C C
U) O U? U) � O ,O
O =_ =
C7
C 69 G 'C -
o
C:) -- O O J M U
O O O + O
CS '(3C) N -OOCk cU} �
`�3- -' 0 C C
LL LL r LL LL O O 0
CN a) C5 W a- a-
:3 COc2 �
LL } U) Q LL U) U) 6R 6F}- 69
? 1 C am O O � � -0 "C3 �
O O ,D a) U3
OQQLOL �-- OQLLLLLLLLLL
J
C O 0 0 C 0 0 C C C
0 o C] O O O O C) CD O O O
= 0OCDO _ C70O !-CD
� C)C) CDC) � Carnrn � � �
� LO V-- (0 LO T-- T- .c') ti
6H 63 69 64 69 tf}(,[} 69 69 69 60} 69
C C
O .O
U U
O N
>
m
QOj C
_
O
�
+L. O O Q) .L- O a m
U) UO
U U A V 2 Q
UJJ °�S �S C)-j S � c�
O_ O 0 -o -O O 0 —
(n M 70 70
— CN
L. L_.. L M Co .= L � L 00 M (13
(D m/ > L..L LL / /
(C tC C N
cn
CL )
,t1 m ti
CL
E L
(Q L cn Q O �.
moou roo = aia � n`D
7C a) L � c Q � M
> m my > caN (ate � �
� 0 as as � 0 v � 0
T
Co (n 0 m CD T- 0 '� CO 00 o
O O
N p N p O G) T O r o
iN �" �L � V LN � J2 _ m —
� � N
O TN Or.r.M `Cl � ^
RESOLUTION NO.
A RESOLUTION adopting the revised and extended Comprehensive Street, Storm Drain
and Bridge Programs for the City of Pasco.
WHEREAS, RCW 35.77.010 provides for annual revision and extension of the
Comprehensive Street Program of each city and town, after holding public hearings thereon; and
WHEREAS, it is now time to revise and extend the Comprehensive Street, Storm Drain
and Bridge Programs; and NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, That the
City Council of the City of Pasco hereby adopts the revision and extension of the Comprehensive
Street, Storm Drain and Bridge Programs for the ensuing six years as attached hereto and labeled
"Six-Year Transportation Improvement Plan 2010 - 2015" incorporated by.this reference as
though fully set forth herein; and
Be It Further Resolved, that the Comprehensive Street, Storm Drain and Bridge Programs
shall be filed with the Benton-Franklin Regional Council and the State of Washington.
PASSED by the City Council of the City of Pasco this Day of June, 2009.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
NOTICE OF PUBLIC HEARING
PLEASE TAKE NOTICE that the City Council of the City of Pasco will hold a public
hearing to consider adoption of the Six-Year Transportation Improvement Program.
THEREFORE, LET ALL CONCERNED TAKE NOTICE that a Public Hearing will be
held by the City Council of the City of Pasco, Washington in the City Council chambers, Pasco
City Hall, at the hour of 7:00 p.m., June 15, 2009 so that all concerned may appear and present
any objections or support for the proposed adoption of the Six-Year Transportation Improvement
Program.
Debra L. Clark
City Clerk
a,
x
}
z
z
s ova
I Q�� z o
°w
rv^ {� �OlLS6ER 5R.39�P�,g In g
wF
SR_395 RR °
m
a - wa LA J
CL
R
9NSF R � x v z
< O�
�w
I-a
m ws
V°
0
ow
z ve
LL
v o �
O mn �
d Q;w
w
O •� ROAD 44 � n
s
< 6 N
vrcojzv �n
V -
%'� F
Fes. ¢ p w
I z a
Q : � O3 w W �
e a g Z p
O
°
y wat zN
i w -b F < A m
Bey L— a Fo 'a .
ROAD es '°✓1GD
� J
wq F
V �
O
U O.y Nmmlh`On
ti �� ti ti ti M ti ti ti ti
ry
z a
4 a co
co
v_ z o
D V
a
Q fX C I F
CA O f�•. FW., N E
W-
0 <
wU N O A I a, F
z
- 2 C
n o w a
OQ -19
a
F 4 W a W w a Z. al
w z a F i p w a °o
•` < G rn .. O 'In
Ct p
e —
v
O
AGENDA REPORT
FOR: City Council Date: June 1, 2009
TO: Gary Crutchfi
1 11 Manag Workshop Mtg.: June 8, 2009
FROM: Denis Austin, hief of Polic Regular Mtg.: June 15, 2009
SUBJECT: 2009 Justice Assistance Grant
I. REFERENCE:
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
06/08: Discussion
06115: CONDUCT A PUBLIC HEARING
MOTION: I move to authorize the application for 2009 Justice Assistance Grant
funding to purchase anti-crime surveillance cameras.
III. FISCAL IMPACT:
City Funds—No required match for Federal funds
Federal Funds— $22,355 City of Pasco Award
$ 0 Franklin County Award
$22,355 Total Award
IV. HISTORY AND FACTS BRIEF:
A) The Pasco Police Department is requesting permission to apply for $22,355 from the
2009 Edward Byrne Memorial Justice Assistance Grant (JAG) funding to purchase
anti-crime surveillance cameras. The grant is a joint award for the City of Pasco and
Franklin County. The 2009 Edward Byrne Memorial JAG funding will enhance the
department's ability to identify persons responsible for a variety of criminal activities
through the use of covert surveillance cameras. The department proposes to use the
cameras to capture images of offenders committing crimes. The images will be used
to identify and prosecute the offenders. The purchase of the cameras and required
accessories will expend the $22,355 award to the City.
B) The Franklin County Sheriff's Office does not receive a cash award under this
funding. The Sheriff indicated a desire to have the City administer the grant funding.
A memorandum of understanding required under this grant would provide the
Sheriff's Office with periodic access to one of the cameras for use in addressing
crime in the unincorporated areas of Pasco.
C) This particular Federal grant opportunity requires the conduct of a public hearing to
receive public input on the proposed uses for the grant. Following conduct of the
hearing, the City Council can make the final determination regarding use of the grant
funding.
7(C)
AGENDA REPORT
FOR: City Council June 9g,2009
TO: Gary Crutchf anager
Regular Mtg.: 06/15/09
FROM: Rick White, U4
Community& conomic Development Director
SUBJECT: SPECIAL PERMIT: Location and operation of a hot-mix as halt plant in a RT Zone
(MF#06-010--Remand from Superior Court)
I. REFERENCE(S):
1. Report to the Planning Commission dated 5/21/09*
2. Exhibits 1 through 36 considered by the Planning Commission at the 3/19/09 open record
hearing*
3. Planning Commission Minutes: Dated 3119/09; 3/26/09 and 5/21/09*
4. Proposed Resolution No. (Exhibit I*)
*(Attachments in Council packets only; copies available for public review in the
Planning office, the Pasco Library or on the city's webpage at http://www_pasco-
wa.gov/generalinfo/citycouncilreports).
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATION:
06/15: MOTION: I move to approve Resolution No. approving the special
permit for the location and operation of a hot-mix asphalt plant in a
RT zone at the Central Pre-Mix site at 11919 Harris Road, as
recommended by the Planning Commission.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A. Central Pre-Mix (CPM) has operated a sand and gravel facility at its west Pasco site for
over 50 years. In 1982, the site was annexed to the City of Pasco. In 1995, the City
granted CPM a special permit(SP 95-27)allowing the operation of a concrete batch plant
and administrative offices on the site. That special permit approval extends through 2025.
B. On August 24, 2004, CPM(and an owner of the combined site) submitted an application
to modify the 1995 special permit to allow use of a hot-mix asphalt (HMA)plant within
the site.
C. Following City approval and issuance of an Environmental Impact Statement("EIS"),the
Planning Commission conducted two separate open-record hearings on the CPM
Application (August 17 and 24, 2006) and adopted proposed Findings of Fact and
Conclusions of Law for denial on September 21, 2006. CPM appealed the Planning
Commission's decision to the City Council. City Council adopted the Planning
Commission's recommendation on January 16, 2007. CPM then appealed to Superior
Court,under the Land Use Petition Act,chapter 36.70 RCW ("LUPA").
D. The Franklin County Superior Court granted CPM's appeal, in part, and vacated the City
Council's decision. The Court did not grant the relief requested by CPM to mandate the
issuance of a permit for the HMA plant. Rather, the Court remanded the matter to City
Council for further proceedings on the Application.
E. In October of 2008, City Council approved Resolution No. 3109 which provided for a
remand of MF# SP 06-010 with the specifications that it be directed to the Planning
Commission to "consider additional information relating to a "state-of-the-art HMA"
plant and related mitigation of impacts associated with such a plant...." Consistent with
the remand from Superior Court, the additional information regarding a"state-of-the-art"
HMA plant was submitted through an addendum to the final EIS. The additional
information contained in the Addendum is:
1. A description of the plant design that has the effect of minimizing odors and/or a
description of the odor control process that will be initiated by CPM;
2. A description of the noise levels produced by the plant while in full operation
(expressed in decibel levels)at representative distances from the plant;
3. The height of the plant after full assembly including the height of the silos;
4. The height and design of the berm proposed for enclosing the plant;and
8(a)
5. A description of the continuous odor response program and/or the complaint
resolution process.
F. Consistent with Council Resolution 3109, the Planning Commission conducted an open
record hearing on March 19`h, 2009 and considered testimony from the applicant, the
applicant's qualified experts and citizens and nearby property owners. The Planning
Commission conducted deliberations on March 26` , 2009 on the.additional information
received through the FEIS Addendum, the record of submitted exhibits, the testimony
provided on 3/19109 and proposed conditions of approval. At the Planning Commission
meeting of May 21, 2009, the Commission recommended Council approval subject to an
extensive list of conditions as contained in Exhibit I of the attached Resolution.
V. DISCUSSION:
A. City Council continues to sit in this matter in a quasi-judicial capacity. The Planning
Commission held the open record hearing on March I9`h, 2009, which provides Council
the following options to consider this matter: 1) accept the Planning Commission's
Findings, Conclusions and conditions and approve the special permit as recommended; 2)
remand the special permit back to the Planning Commission for cause; or 3) conduct a
closed record hearing.
B. The original proposal from CPM was to move the HMA plant from the Richland site to
the Pasco site. Instead, CPM has requested to install and operate a new HMA plant at the
Pasco site. The new HMA plant proposed is a "counter flow design drum mix plant".
This means that the aggregate mixing section is located behind the burner so that the
liquid asphalt does not come in contact with the burner flame. The plant is designed to
provide enclosure of the mixing and movement processes so that emission of vapors is
minimized. Combustion noise is shielded in a more technologically advanced manner
than the existing Richland HMA plant, and vapors and fumes are collected through a
design which reintroduces them into the combustion chamber for use as fuel.
C. The FEIS Addendum also examined noise levels associated with the new HMA plant.
The original environmental noise analysis which was performed in August in 2005 used
the Richland plant as the base. That analysis has been updated with sound level
information applicable to the new HMA plant. Consistent with the original FEIS, the
burners were orientated to the north in the noise models.
D. The original FEIS prepared for the relocation of the Richland plant specified that the
height of the plant would be 54 feet at full installation. The FEIS Addendum indicates
that the newly proposed plant would have a height of 65 feet(415 feet above sea level).
E. The FEIS Addendum contained a description of the landscape berm that was committed
to by CPM as a mitigation measure in the original EIS.The FEIS addendum describes the
berm as approximately 30 feet at the base with an average height of 15 feet and side
slopes of 1:1. The berm has been supplemented through a planting of a rye grass mixture
and with evergreen trees that will be located between the berm and Harris Road,
F. The FEIS Addendum also described the continuous odor response program (CORP)
proposed by CPM for the Pasco site. The CORP is a process that establishes a hierarchy
of complaint reporting and a procedure for resolution of such complaints. The CORP in
the FEIS Addendum has been significantly revised by Condition #21 in the proposed
Council resolution.
G. The FEIS Addendum was used in this process because the new information— specifically
the proposed replacement of the existing Richland plant with a new plant—minimized the
level of odor and noise from the plant operations. Since the original FEIS analyzed the
Richland plant, an Addendum to the FEIS was prepared to assemble and disperse new
environmental information. The minimization of noise and odors was supported by
qualified evidence received at the Planning Commission open record hearing on March
19,2009.
RESOLUTION NO.
A RESOLUTION ACCEPTING THE PLANNING COMMISSION'S RECOMMENDATION
AND APPROVING A SPECIAL PERMIT FOR THE LOCATION OF A HOT MIX ASPHALT PLANT
AT THE CENTRAL PRE-MIX SITE AT 11919 HARRIS ROAD
WHEREAS, in August of 2004 CPM and Dale Adams submitted an application to modify the
Special Permit#95-27 to allow use of an HMA plant within the 443 acre CPM Pasco site, and at the end
of November 2004, the City's SEPA responsible official issued a Determination of Significance (DS)
requiring preparation of an Environmental Impact Statement(EIS) for the proposed HMA plant; and,
WHEREAS, a Final EIS (FEIS) was prepared and issued in May 2006, and identified several
actions that could enhance regulatory measures which led to the conclusion that there are no unavoidable
significant adverse impacts resulting from the proposed action and there was no appeal of the FEIS; and,
WHEREAS, in August of 2006 the Planning Commission conducted 2 separate public hearings
and numerous citizens provided testimony at the public hearing in opposition to the proposal; and,
WHEREAS, the Planning Commission entered into deliberations on the proposal on September
21, 2006 and recommended that Council adopt the Planning Commission Findings and Conclusions and
deny the application for the special use permit;and,
WHEREAS, CPM appealed the Planning Commissions' decision to the City Council at a closed
record hearing in January of 2007, and Council adopted the Planning Commission's recommendations
and denied the special use permit; and,
WHEREAS,CPM appealed the City Councils' decision to Franklin County Superior Court; and,
WHEREAS,Franklin County Superior Court determined that the City's land use decision was an
erroneous interpretation of law and remanded the case to the City but did not direct the case to be handled
in a particular manner or direct that the City arrive at a particular outcome; and,
WHEREAS, in October of 2008, City Council adopted Resolution 3109 which specified that
consideration of additional information should be first considered at an open record hearing before the
Planning Commission and be contingent on the receipt of any additional environmental information as
determined by the City's SEPA responsible official; and,
WHEREAS, CPM submitted additional information in November of 2008 and then through a
FEIS Addendum which allowed assembly and dispersal of this information to the public as appropriate;
and,
WHEREAS, the FEIS Addendum of January 2009 indicates that CPM intends to install a new
GENCOR 400 Ultra Plant as well as additional mitigating measures, instead of relocating the existing
Richland IAC plant;and,
WHEREAS, the new plant will minimize odors and noise compared to the Richland plant and
the FEIS Addendum concluded that no significant adverse environmental impacts beyond those analyzed
in the original FEIS are expected to occur;and,
WHEREAS, qualified evidence (testimony and exhibits) received prior to and at the hearing
support the Responsible Official's SEPA Determination including those contained in the FE1S
Addendum;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That a Special Permit is hereby granted to Central Pre-Mix for the location and operation
of a hot mix asphalt plant at the Central Pre-Mix site at 11919 Harris Road under Master
File # SP06-010 subject to the Planning Commission's Findings, Conclusions and
conditions as contained in attached Exhibit 1.
Passed by the City Council of the City of Pasco this day of ,2009
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
TO: City Council June 10, 2009
FROM: Gary Crutch Manager Regular Mtg.: 6/15109
SUBJECT: Franklin Cou Jail Expansion
I. REFERENCE(S):
1. Conceptual Illustration of new Jail Building
2. Conceptual "Ground Level"/Jail Footprint
3. Conceptual "Upper Level" Footprint
4. Conceptual Floor Plan for Municipal Court Space
5. Pre-Design Construction Estimate
6. Criminal Justice Sales Tax Estimate (2008)
7. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/15: MOTION: I move to approve Resolution No. , a joint resolution with
Franklin County, regarding construction of new jail and municipal
court space and the financing thereof.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The 25-year-old Franklin County jail requires renovation and is inadequate in size to
meet current or future jail space needs. Renovation cost is estimated at $445 million
and construction of an additional 225 beds in an expansion of the jail is estimated to cost
about $28 million. The renovation and expansion, combined, are expected to
accommodate jail space needs in Franklin County for another 25 years(minimum).
B) Franklin County has two options for funding such a project, both subject to voter
approval: a) traditional property tax bond; or b) criminal justice sales tax. If financed via
property tax bond, the estimated debt service of $2 million annually would require an
annual extra levy of about 46 cents per thousand of assessed value; thus, the owner of a
$200,000 home would pay an additional $92 per year in property tax while a business
with $1.5 million in taxable real/personal property would pay nearly $700 per year
additional property tax. The same debt service would require a sales tax increase of 3/10
of a cent county-wide, as the county's share (60%) would approximate $1.9 million.
Given the greater flexibility associated with the sales tax option and the fact it will grow
over time (thus allowing some future problems to be addressed without additional tax
burdens),the county prefers use of the 3/10 criminal justice sales tax option and seeks the
city's opinion/support.
C) One of the city's priority needs is to make room for the overcrowded police department
and to pay for a new municipal court facility. The space currently occupied by the
municipal court at the county's public safety building was constructed in the early 1970's
and paid by the city as a long-term lease; that 40-year lease terminates in 2012 and the
city has no place to conduct court thereafter. The police department has simply
outgrown its space at City Hall due to the dramatic expansion of its staff, in keeping up
with the city's population growth. A space-needs analysis and conceptual floor plan
completed last year has identified a need for a new building on the east end of the City
Hall campus to house the police department ($11 million) and possibly a new municipal
court($3 million).
D) Estimated debt service for a police station building combined with a new municipal court
space approximates $1 million annually. If financed via property tax, an additional levy
rate of about 37 cents per thousand dollars would be required; that represents an
additional $74 per year for the owner of a $200,000 home. The city's additional property
tax levy would be in addition to the county levy, if the county chooses to use property tax
as a financing mechanism. The city's statutory share of the criminal justice sales tax
(proportionate share of incorporated population applied to 40% of the total 3110 sales tax
annually) would approximate $1.2 million. 8(b)
V. DISCUSSION:
A) Although the county is legally responsible to provide jail space for felony crimes within
the county, the city is responsible for housing city misdemeanants. Clearly, the best
option for the city is to contract with Franklin County to house misdemeanants at the
county jail (doing so avoids construction of a separate jail at city expense as well as
transport costs between a separate jail and municipal court); this method has the added
advantage of helping the county provide for operating costs associated with the jail
(essentially, the city pays a large share of the annual operating cost for the county jail, in
the form of daily prisoner housing cost). In essence, the city and county both benefit
from a mutual contracting arrangement. As the county has nearly tripled in population
since the current jail was built, expansion is clearly needed now and for future growth as
well. The question is not whether a jail expansion is necessary; the question is"how best
to finance?" such a project.
B) As evidenced during the discussion of this matter during the recent joint "city/county"
meetings, the county's jail expansion project could include new floor space for Pasco's
municipal court (just as the city and county collaborated in 1970, a new long-term
agreement could be developed whereby the city would pay for new court space as part of
the jail expansion project). Thus, the county's jail project not only would provide a long-
term solution to the city and county jail space need, but would also answer the question
"where does the city conduct municipal court?" A long-term agreement (at least in
principle) could be developed prior to the financing solution.
C) Assuming the city is committed to including new court space in the jail expansion
project, the financing question appears easily answered. To finance both projects via
property tax would require two separate ballot issues (one county-wide for the jail; one
within the city for the municipal court space and possibly the new police station); the
effect, assuming voter approval, would be a total of 93 cents per thousand additional
property tax on city property owners (assumes jail, court and police station), or $186 per
year for a $200,000 home. On the other hand, the county-wide sales tax option would
require one ballot question, county-wide, and the result (assuming approval of the 3/10
sales tax) would provide adequate funding for the jail expansion, municipal court and the
police station. In addition, the revenue stream associated with the criminal justice sales
tax (unlike the property tax) would tend to grow over time, thus absorbing growth in
operating costs over time and minimizing the need to seek increased property or sales tax
rates in the future.
D) Given the space needs of the city (new municipal court and police station), the simplicity
of the sales tax option (one, county-wide ballot), the ability of the criminal justice sales
tax to fully support all three projects; the improved opportunity to collaborate with and
mutually benefit the city and county criminal justice operations; and the reality that the
criminal justice sales tax will grow over time, staff urges Council to prefer use of the
county-wide criminal justice sales tax as the financing option for the jail expansion,
municipal court space and new police station. That recommendation, however, is
conditioned on the assumption that a satisfactory "agreement in principle" can be
established prior to formal action. To that end, staff further recommends a joint
resolution (city and county) which would spell out those principles in formal accord and
express mutual support for the criminal justice sales tax ballot, presumably in November
this year.
E) Following Council discussion at the May I1 workshop meeting, city and county staff
developed a joint resolution which outlines the basic rationale for a joint project
agreement and the principles to be included in that agreement. In addition, the resolution
declares the intent of the County Commission, with support of the Pasco City Council, to
place a ballot proposition before the voters on the ballot, proposing the three-tenths of
one percent sales tax addition.
F) Continuing discussion between city and county staff over the past two weeks has
identified the following language for the principles regarding the term of city occupancy
of the court facility to be fully paid by the City:
City will have minimum of 40 year lease of the space; county will
have periodic right to terminate after 40 years,with at least 3 years
notice and payment of depreciated value based on 80 year life of
building space and industry standards.
If City Council concurs in the revised principles, the joint resolution can be approved by
City Council at its June 15 meeting.
34 m� .s..
r-i W s ?vk Iv
§r:xx �YS> T�44 ye�1:,."d rr �F: i S��� �• ,s,Z}. � $ ��
v2 �~ fi :ntu�::"F'd.".'�i:dS'v _5ts.}+' v Sv°t""r F~' `•..' -f-' - L N 'ap
�.e, X14,
�'�/•• t A`� ` lµµ•;.' i yyex, a f ' .;"� '€{
.:r'c'etc �L t.` 7�Aro fX�••f�,i'k y 'r,r"`t „ .;r. �y � n'Ew�. ,�y
`�• Sd;:�,'�l•Ti°Y��4±;t�t.�!.} 1 {� Y y � ! �s'•zit'1�.E
yr• �_" �.,�'�,a r� tr�•!t r t;'r�..�r_.r...7�:3 a, a,t 1 � 1 ,X pn'*."fit• qy°
��d st i' Y'rs C•ar' Y' ..( °,x`^5 } r .r n ,<., ,. Fz,
A t 3
j '�L y2
krf ..MrM a �F'� '��e>i S � •t�'d�d.F t •1. �" i.�.: s�.
�"'�,. . . 7Sr�k "�srr m 'J"'�''�-�}�. 'I t. m' 'M?L �•y 7 Y �r ,�MMM� F � 'A`"$t�
„Kr�k a.,
FT�
55t(gyf..f d'r-'. ?,a 35 p'S `�'�;•, D k sX• N Y �'
1p E�Tr"Y i, -',•� fi'A:4<':26'';FI`16L:.`{`. r!`�'b J I{. ,}( ��y
Ty D
4 4'K4
X V,_
fd
.,ur, Y-`tz'. "1T'" LY 2ry rtg 5 u J• �'.." e `}'+
I�<� x�Y.7'!` Q ..
-
,'
$R, •G � .-r WR I.iwk KM ,h:.�'�ff.�,s AY.• .,� ! 1,U -# 1 • •y
Il. �. .,ta•.�, ! y�^l yr
Fq y, Fa ar �s;'tYY��.•� k^
4Fe°'fk ^l�� �✓ ^'•"�'X' r'!
':,' .'3'�+„dv4n'^��d� �g...`�,i�:+'k w•i�� aY ,. .i^^i � I i A
TJa,�L[ :}L V•••T"„§„ 7 K''`•..iA. �v �y d..t �F:.
ry:
S'.
t` SyYt�r`� T3,+,�'sr•:�^'Su' M 9.sa ., 1� Y t•z, Yi,. - f��°Y �.,:�
Y.,�""ats iPrt r •,�'7 Fb e' >�.. �' i:; !F.. ,'3 f Wit"' �,
tt
Ai
FROM (TUE1 f'R ?'8, 9-1li1 Q x/ca T. `a 4 7/1,1 1 264 a94 p
O
r � �
" � z
ILL
Alu
IT I
^ w
4
d
U
all
FROM (TUE)APR 28 20i19 9 ; 48/ST. 9 :4T/N.--, h81264994r P 4
D �
o �
' av1
r�
N-
iL
d
J
FROM JUHAPP 28 2009 9 4 8/`8 T 9 :47/11r... 6812649946 P I
T T
JUDGE � RY
FUTURE
T T/
FUTURE
PROB
tj
S
CONF PRO t
COURT ROOM
PROB
CONF
LIBRARY
WAIT C
LOBBY WAIT
SEC
PARA
I WORK
WITNESS s PROS
SERV CLERK
%lTNESS ADMN
COURT LEAO
.............
L OBEY
L C 0 1
FAUN. COURT
I cl _-.I 01 c3 cl cl
cl c- Cl (-I c.
Q (3 ,3, rl ch C3
40 Cl C] CO Cl G LLdd
c Ic-i ri ci (i Q
I t7l (l C,1 1.1 (11 <",
ci cl C., (i 0 Cl
cI C-1 cl (". cl (i cl I IE c Cl
rl C Cl G Q C, c
COURTROOM t
n C." 'c-, Cl
"tc c
T T-
T
STOR C C !
JUDGE
T
T T
Z �
W=
8 r
w d
.a 0.4
j d �
d � m
Q
LL =
d
CD
V
O
O
M
D
O
N_
X
10
tL
O
O
Q
co
O
N
0 O N LL a r r Cp CO to CA V r
U .- to IT N N to r^ M M
W `y r. co to NN r.: (6 CA Cn
E Il r - r- toW MCn CO C
M L N N M N N M p
W 6% .
CA fN V3 lfl 6F!fR 4!CA N
C
N c
Cl
m a N M M OCR Cn r, N r- MCn MMan 001- r cD 1lf X
E 0 to M o r- to o N 'V o CO to to an C) (D M CO a w
tbow V' a OMr- M Cn CD r, CD 0) 07 t• a a V' N w - il-�
W E NCDW cD V' CDNCCIM NMM CD C4 06 Cn M t6 C5 N CD M
CD00) 0 pf .- .- `7 u1NNNCl0NtDs- c'n C a- E
c Vy r- O N M Cn CO V; N V: .- t9 r- M CD .- es► M v f- v w
1tJ O N H9 M N r 6% N to RA CA Cfl C9 CR C.rj +A CD C E
C9 di ff!N9 Ul NtFY CA 64 C*4 O M
d 07 N .- O O a CA r• a CD-M C
a kn0Lnom a
CO -
ro r• a M 0 LO tD Ln r- u� C
Q 0 M V' r- N cl in tin M
U) M
LL-O r r LL
E
°u N F-
w N Y ~ul
m U o
CL U
D d
o E m o
w
o O O U 'o CA Cl O
to O as CD m c -
m E U- yy w two rn U c
°
.0 0 Q s cm E O U - C o
c Z ry in c i1 E E
E a C O (a aE7 2' O ' 'Q
C6 to d >. m m r
C
U U O R N V T Qd -� Yx;
co 00 co C
,
Q p C U () u1 O y W t31.0 Qr W o Y N
m p tU p «}. 06 -E 4 'E CD a C •L C C Q V `p GJ
Y
X g
m
LL a a 0
y
o U- a U O
00 t)
O N Q v y N
fn V) .- ? aP N U O W Y O
ID m Z J
C
N to n
OG to a. a m Z .+ N
Vl 4
all r` 00
%C o0 00 00
c N N N N
� M M
00 64 69 69 69
O a+ 6A
t7
F
M 00 v� d
oho 00
ON
00 00 00
VJ O 64 64 C
w 0 6
O 64 6R?
44 �
en fn CN
F
N cl N d,
en en cq
en 00 en C) CIS
�I N O li- l
69 69 69
00 69 ¢+
V-4 O O
c OC c , -a
F �
U
Q
- - co
En
* � O
n O
O 00
O
W � N
o a V U
.. •p o
i o
v,
a
JOINT RESOLUTION OF THE CITY OF PASCO AND FRANKLIN COUNTY
PASCO RESOLUTION NO.
FRANKLIN COUNTY RESOLUTION NO.
IN THE MATTER OF JOINTLY PLACING A BALLOT
PROPOSITION BEFORE THE VOTERS OF THE COUNTY IN
NOVEMBER 2009, PROPOSING AN ADDITIONAL THREE-TENTHS OF
ONE PERCENT LOCAL SALES TAX
and
JOINTLY DEVELOPING AN AGREEMENT TO FACILITATE
CONSTRUCTION AND OCCUPANCY SPACE FOR PASCO MUNICIPAL
COURT AS PART OF THE NEW JAIL PROJECT PLANNED BY
FRANKLIN COUNTY.
WHEREAS, Franklin County is planning construction of a new 225-bed jail as well as
renovation of the jail, as both are needed to provide the capacity for housing local offenders as
the County continues to grow; and
WHEREAS, the City contracts with Franklin County for housing of City misdemeanant
offenders being adjudicated through Pasco Municipal Court, so having adequate jail space for
pre-trial as well as post-trial confinement is critically important to the maintenance of public
safety in the Pasco community; and
WHEREAS, the City has operated its Municipal Court within space at the Franklin
County Courthouse under the terms of a 40-year lease which will expire in 2012, thus,
necessitating that the City find new space in which to conduct its Municipal Court functions; and
WHEREAS, the Franklin County Board of Commissioners and the Pasco City Council,
during recent joint meetings, discussed the probability of the City paying for new Municipal
Court space in conjunction with the County's construction of a new jail; and
WHEREAS, the Franklin County Commission and Pasco City Council, having duly
considered the efficiencies to be gained for both parties, jointly find that the citizens and
taxpayers of both jurisdictions will be greatly benefitted by the parties executing an agreement
whereby the Pasco Municipal Court functions can be housed, long-term, at the Franklin County
Courthouse, provided that the agreement is consistent with certain principles; and
WHEREAS, the cost of such a facility requires the issuance of debt by the County, the
repayment of which will require a voter-approved source of revenue; and
WHEREAS, the County Commission and the Pasco City Council have considered the
only two available options, an excess property tax levy or a three-tenths of one percent sales tax
increase; and
PASCO RESOLUTION NO.
FRANKLIN COUNTY RESOLUTION NO.
WHEREAS, the County Commission and the Pasco City Council both find that the sales
tax option is much preferred because it provides sufficient funding for construction of both the
jail and court facilities but will also provide sufficient funds for operation of those and other
criminal justice functions throughout the County as well as the City and avoids an increase in the
existing property tax burden on owners of property throughout the County; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO AND
THE BOARD OF COMMISSIONERS OF FRANKLIN COUNTY, WASHINGTON:
Section 1. The Franklin County Commission and Pasco City Council hereby agree to
develop a detailed agreement to facilitate construction and occupancy of sufficient space for
Pasco Municipal Court as part of the new jail project planned by Franklin County.
Section 2. The Franklin County Commission and Pasco City Council hereby agree that
any such agreement will be wholly consistent with the following "Principles of Agreement":
• Total floor area to be occupied solely by the City will be determined mutually but not less
than 10,000 square feet in area.
• City will pay for all construction cost attributed directly to the space mutually agreed to
house Municipal Court and its related functions.
• City will pay proportional cost of construction of"common areas" of new building
directly related to the space mutually agreed to house Municipal Court.
• City payment for construction costs will occur on the same schedule as any debt
repayment schedule incurred by County for construction debt.
• City will have minimum of 40-year lease of the space; County will have periodic right to
terminate after 40 years, with at least three years notice and payment of depreciated value
based on 80-year life of building space and industry standards.
• City will pay proportional share of operating costs (utilities,janitorial, etc.)based on
occupied space.
• The prisoner housing contract will remain substantially in its current form and content.
County will not include jail construction or renovation costs in calculating the daily fee
for city use of the jail facilities.
Section 3. The County Commission, with support of the Pasco City Council, will place
a ballot proposition before the voters of the County in 2009, proposing an addition of three-
tenths of one percent to the local sales tax, principally for construction and operation of a County
jail and other public safety purposes.
PASCO RESOLUTION NO.
FRANKLIN COUNTY RESOLUTION NO.
PASCO CITY COUNCIL
PASCO,WASHINGTON
APPROVED this day of June, 2009.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
BOARD OF COUNTY COMMISSIONERS
FRANKLIN COUNTY, WASHINGTON
APPROVED this day of June, 2009.
Rick Miller, Chairman
Robert E. Koch, Chair Pro-Tern
Brad Peck, Member
ATTEST: APPROVED AS TO FORM:
Clerk to the Board Ryan E. Verhulp
Chief Civil Deputy Prosecutor
AGENDA REPORT
FOR: City Council Date: June 5, 2009
Workshop Meeting: June 8, 2009
TO: Gary Crutchfie Manager Regular Meeting: June 15, 2009
Stan Strebel, 'n. & Community Services Director
FROM: Jim Chase, Finance Manager
SUBJECT: ELECTRONIC UTILITY& PROPERTY LIEN SEARCH SERVICES
I. REFERENCE(S):
Ordinance—Increasing Utility/Lien Search Fee and Amending Chapter 3.07 Fee Summary
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/8/09 DISCUSSION
6115109 MOTION I move to adopt Ordinance No. amending PMC Chapter 3.07
to increase the fee for a Utility/Lien Search and, further, to authorize
publication by summary only.
III. FISCAL IMPACT:
$3,000 in additional revenues.
IV. HISTORY AND FACTS BRIEF;
A. In 2004, a contract was signed with WebCheck, Inc to provide their WebCheck Canopy
Services where a title insurance company or an escrow closing company can obtain
access to water/sewer utility information and other property liens and assessments
information through the internet 24 hours a day and print the information for their use in
completing real property sales transactions. We went live on their system in 2005.
B. During 2008 we received a total of$5,545 from lien search fees. There are between 20
to 30 access hit's per month.
C. The City is charged a fee by WebCheck and in turn the title insurance and escrow
companies pay a fee ($20)to the City for that internet access. Utility and lien data is sent
to WebCheck on a daily basis.
V. DISCUSSION:
In 2005, WebCheck charged $8 for each "hit" or access to their system. In August of 2006
the charge was increased to $12. The lien search fee collected by Pasco from the title
companies remained at $20. We recently received notification that WebCheck is increasing
their charge, effective July 1, to $15. This will apply to all customers. They have numerous
customers in Washington and Oregon.
Staff feels an increase in the lien search fee to $30 would be appropriate. Our fee was not
increased in when WebCheck increased their charge in 2006. Many cities on the west side
of the state are already charging between S25 and $30 per search.
Kennewick and Richland staff has indicated they are also considering increasing fees.
We are required by the Revised Code of Washington 60.80.020 to provide utility onlX lien
service at no charge (which would not include other liens). Staff will continue to perform
utility only manual searches at no charge (the RCW gives up to 3 business days to provide).
By using the internet, the title companies have the information needed in minutes; thus, the
use of WebCheck is advantageous to the escrow companies and beneficial to the parties
involved in real estate transactions.
8(c)
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, Increasing the
Fee for a Utility/Lien Search and Amending Chapter 3.07 Entitled "Fee
Summary," and Amending Section 3.07.090 Entitled "Miscellaneous".
WHEREAS, the City of Pasco provides water/sewer utility and other liens and assessments
searches for the closing totals at the sale of a parcel of land in Pasco; and
WHEREAS, the City implemented an electronic service for accessing this information for
the benefit of title insurance, escrow companies and other businesses in 2005; and
WHEREAS, the increasing cost of providing this service should be paid by those using the
service; and,
WHEREAS,the City Council has determined that a fee increase from$20 to $30 is
reasonable based on the speed and value that the City provides this service; and
WHEREAS, in conformity with the laws of the State of Washington, the fee will not apply
to utilities only request,NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY
ORDAIN AS FOLLOWS:
Section 1. Effective as of July 1,2009,the Utility/Lien Search Fee shall be increased to
$30.
Section 2. Section 3.07.090 entitled "Miscellaneous" of the Pasco Municipal Code shall
be and hereby is amended and shall read as follows:
3.07.090 MISCELLANEOUS
Fee/Charge Reference
A) Photocopy Fees—per copy $0.15 Admin. Order#42
B) Returned Checks $25.00 3.112.010
C� Utility/Lien Search Fee $30.000-9A
(excluding utilities only requests)
(Ord. 3713, 2005; Ord. 3533, 2002; Ord. 3543, 2002; Ord. 3553, 2002)
Section 3. This Ordinance shall take full force and effect on July 1, 2009, after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington and approved as
provided by law this 15th day of June 2009.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney