HomeMy WebLinkAbout2009.06.08 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 P.M. June 8,2009
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) McNary Pool Revised Management Plan:
1. Agenda Report from Rick White, Community & Economic Development Director dated
June 3, 2009.
2. February 20"l Memorandum to City Manager.*
3. Battelle Report on Salmon Predation.*
4. Corps Condensed Summary of Biologic Opinions.*
5. Korenko letter to Corps.*
6. Resolution opposing the 10 foot minimum anchoring requirement.
*(Attachments in Council packets only; copies available for public review in the Planning
office, the Pasco Library or on the city's webpage at htt :/!wwmLL)4sco-
wa.i*ovigetieral info/citycouncilreports).
(b) Franklin County Jail Expansion:
1. Agenda Report from Gary Crutchfield,City Manager dated June 5, 2009.
2. Conceptual Illustration of New Jail Building.
3. Conceptual"Ground Level"/Jail Footprint.
4. Conceptual "Upper Level"Footprint.
5. Conceptual Floor Plan for Municipal Court Space.
6. Pre-Design Construction Estimate.
7. Criminal Justice Sales Tax Estimate(2008).
S. Proposed Resolution.
(c) Six-Year Transportation Improvement Plan 2010-2015:
1. Agenda Report from Michael McShane, City Engineer dated June 3, 2009.
2. Proposed Plan.
3. Resolution.
4. Map (Council packets only; copy available for public review in the Public Works office,
the Pasco Library or on the city's webpage at littp://www.pasco-
wa.gnv,'generalinfo/citycouncilreports).
(d) Public Notification Signage for Land Use Permits:
1. Agenda Report from Rick White, Community & Economic Development Director dated
June 3, 2009.
2. Sign Template.
3. Proposed Notification Matrix.
(e) Electronic Utility &Property Lien Search Services:
1. Agenda Report from Jim Chase,Finance Manager dated June 5, 2009.
2. Ordinance- Increasing Utility/Lien Search Fee and Amending Chapter 3.07 Fee Summary.
(f) 2009 Justice Assistance Grant:
1. Agenda Report from Denis Austin, Chief of Police dated June 1, 2009.
(g) Interagency Agreement for School Resource Officer Services:
1. Agenda Report from Denis Austin, Chief of Police dated June 4, 2009.
2. Proposed Interagency Agreement.
(h) Interagency Agreement for Summer School Services:
1. Agenda Report from Denis Austin, Chief of Police dated June 4, 2009.
2. Proposed Interagency Agreement.
Workshop Meeting 2 June S, 2009
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT.
REMINDERS:
1. 12:00 p.m., Monday, June S, Pasco Red Lion — Pasco Chamber of Commerce General Membership
Luncheon. ("Pasco Progress"; presented by Gary Crutchfield, City Manager, City of Pasco)
2. 10:00 a.m., Tuesday, June 9, Senior Center — Senior Citizens Advisory Committee Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN,Alt.)
3. 7:00 a.m., Thursday, June 11, Cousin's Restaurant - BFCG Tri-Mats Policy Advisory Committee
Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; TOM LARSEN, Alt.)
4. 7:00 p.m., Thursday, June 11, Transit Facility — Ben-Franklin Transit Board Meeting.
(COUNCILMEMBER MATT WATKINS, Rep.; MIKE GARRISON, Alt.)
AGENDA REPORT
FOR: City Council June P,2009
TO: Gary Crutchfield, ager Workshop Mtg.: 6/8/09
Regular Mtg.: 6/15/09
FROM: Rick White,�V�
Community&Economic Development Director
SUBJECT: McNM Pool Revised Management Plan
I. REFERENCE(S):
1. February 201h Memorandum to City Manager*
2. Battelle Report on Salmon Predation*
3. Corps condensed summary of biologic opinions*
4. Korenko letter to Corps*
5. Resolution No. , opposing the 10 foot minimum anchoring requirement
*(Attachments in Council packets only; copies available for public review in the
Planning office, the Pasco Library or on the city's webpage at htw://ww%v.pasco-
wa.gov/generalinfo/citycouncilreports).
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/8/09: DISCUSSION
6/15/09: MOTION: I move to approve Resolution No. , urging the Corps of
Engineers to remove the minimum depth anchoring requirement
for docks from provisions of the revised McNary Pool
Management Plan.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A. The Corps of Engineers developed the McNary Pool Shoreline Management Plan
in 1980, and prepared revisions to this original Plan in 1983. It has not been
updated since then. The Pasco Columbia River shoreline is regulated by the Plan.
B. In January of this year, the Corps (along with a biologist and a Fish and Wildlife
representative) presented draft revisions to the Management Plan at a public
meeting at Columbia Basin College.
C. The sentiment at the public meeting was one of concern over the regulatory
requirements contained in the Plan revisions — especially regarding impacts to
existing dock owners.
D. Council was given a summary of the Plan revisions at the 3/23/09 Workshop
meeting by staff and at the 5111/09 Workshop meeting by the Corps.
II. DISCUSSION:
A. The Battelle Report cites literature that concludes that the "extent of increase in
predation on salmonids in the Columbia River resulting from over-water
structures is not well known".
B. The Corps of Engineers has provided literature references and sources that
support the 10 foot minimum dock anchoring depth above the minimum operating
level of the McNary Pool.
4(a)
C. The Korenko letter explains that due to the speed of the current in various
locations in the Columbia River, the effect of turbidity on salmonid smolts
resulting from propeller wash is"transient and insignificant".
D. Based on information contained in the above references, there is a genuine debate
of public and scientific opinion on the beneficial effects of the proposed dock
design criteria on juvenile salmon.
E. The minimum anchoring depth of 10 feet above the minimum operating pool level
of 335 feet is the one factor that impacts the majority of current dock owners and
which these owners cannot control. It is likely that applying this minimum
anchoring depth will result in the removal of most docks along the Pasco
rivershore.
RESOLUTION NO.
A RESOLUTION URGING THE CORPS OF ENGINEERS TO REMOVE THE
MINIMUM DEPTH ANCHORING REQUIREMENT FOR DOCKS FROM THE
REVISED MCNARY POOL MANAGEMENT PLAN
WHEREAS, the McNary Pool Management Plan was last amended in 1983, and
since 1983 the population and land use patterns in the Tri-Cities have changed
significantly; and
WHEREAS, the existing McNary Pool Management Plan contains regulations
that pertain to the transfer of ownership and the permitting process for docks; and
WHEREAS, several species of salmonids in the Columbia River have been listed
as threatened or endangered under the Endangered Species Act; and
WHEREAS, the proposed plan revisions contain design criteria for docks that
dictate size, material, design, transparency and depth for anchoring; and
WHEREAS, the traveling pattern of juvenile salmonid smolts appears to be the
center sections of the Columbia River in water depths of 30 to 40 feet; and
WHEREAS, the Columbia River contains currents that range from 0 to 0.2 mph
near or at the shore to 5.8 mph near or at the center of the River and true scientific and
public debate exists over the effects of sedimentation from boat propeller wash relative to
the River current on salmonid smolts.
WHEREAS, the minimum requirements for depth and transparency of overwater
structures are the subject of true scientific debate concerning beneficial/adverse impacts
on the migration and predation of salmonid smolts.
WHEREAS, the minimum proposed anchoring depth for docks of 10 feet above
the minimum McNary operating pool level of 335 feet is impractical given the River
depth at or near the Pasco shoreline and such minimum anchoring depth could result in
the removal of most or all docks on said Pasco shoreline; and
WHEREAS, the probable adverse effect on the human environment and the
ability to utilize the shoreline for recreational purposes resulting from the 10 foot depth
requirement will substantially exceed the very debatable and highly uncertain benefit to
certain endangered fish and associated habitat;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
The City of Pasco urges the Corps of Engineers to remove the anchoring
requirement of 10 feet above the minimum operating pool level of 335 feet from the
proposed dock design criteria as applied and associated with the McNary Pool Plan
Revisions of 2009.
Passed by the City Council of the City of Pasco this day of , 2009
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy,Deputy City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
TO: City Council June 5, 2009
FROM: Gary Crutchfi I Manager Workshop Mtg.: 6/8/09
SUBJECT: Franklin Count Jail Expansion
I. REFERENCE(S):
1. Conceptual Illustration of new Jail Building
2. Conceptual "Ground Level"/Jail Footprint
3. Conceptual "Upper Level" Footprint
4. Conceptual Floor Plan for Municipal Court Space
5. Pre-Design Construction Estimate
6. Criminal Justice Sales Tax Estimate(2008)
7. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
5/26: Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The 25-year-old Franklin County jail requires renovation and is inadequate in size to
meet current or future jail space needs. Renovation cost is estimated at $445 million
and construction of an additional 225 beds in an expansion of the jail is estimated to cost
about $28 million. The renovation and expansion, combined, are expected to
accommodate jail space needs in Franklin County for another 25 years (minimum).
B) Franklin County has two options for funding such a project, both subject to voter
approval: a) traditional property tax bond; or b) criminal justice sales tax. If financed via
property tax bond, the estimated debt service of $2 million annually would require an
annual extra levy of about 46 cents per thousand of assessed value; thus, the owner of a
$200,000 home would pay an additional $92 per year in property tax while a business
with $1.5 million in taxable real/personal property would pay nearly $700 per year
additional property tax. The same debt service would require a sales tax increase of 3/10
of a cent county-wide, as the county's share (60%) would approximate $1.9 million.
Given the greater flexibility associated with the sales tax option and the fact it will grow
over time (thus allowing some future problems to be addressed without additional tax
burdens), the county prefers use of the 3/10 criminal justice sales tax option and seeks the
city's opinion/support.
C) One of the city's priority needs is to make room for the overcrowded police department
and to pay for a new municipal court facility. The space currently occupied by the
municipal court at the county's public safety building was constructed in the early 1970's
and paid by the city as a long-term lease; that 40-year lease terminates in 2012 and the
city has no place to conduct court thereafter. The police department has simply
outgrown its space at City Hall due to the dramatic expansion of its staff, in keeping up
with the city's population growth. A space-needs analysis and conceptual floor plan
completed last year has identified a need for a new building on the east end of the City
Hall campus to house the police department ($11 million) and possibly a new municipal
court($3 million).
D) Estimated debt service for a police station building combined with a new municipal court
space approximates $1 million annually. If financed via property tax, an additional levy
rate of about 37 cents per thousand dollars would be required; that represents an
additional $74 per year for the owner of a$200,000 home. The city's additional property
tax levy would be in addition to the county levy, if the county chooses to use property tax
as a financing mechanism. The city's statutory share of the criminal justice sales tax
(proportionate share of incorporated population applied to 40% of the total 3/10 sales tax
annually)would approximate $1.2 million.
4(b)
V. DISCUSSION:
A) Although the county is legally responsible to provide jail space for felony crimes within
the county, the city is responsible for housing city misdemeanants. Clearly, the best
option for the city is to contract with Franklin County to house misdemeanants at the
county jail (doing so avoids construction of a separate jail at city expense as well as
transport costs between a separate jail and municipal court); this method has the added
advantage of helping the county provide for operating costs associated with the jail
(essentially, the city pays a large share of the annual operating cost for the county jail, in
the form of daily prisoner housing cost). In essence, the city and county both benefit
from a mutual contracting arrangement. As the county has nearly tripled in population
since the current jail was built, expansion is clearly needed now and for future growth as
well. The question is not whether a jail expansion is necessary; the question is "how best
to finance?" such a project.
B) As evidenced during the discussion of this matter during the recent joint "city/county"
meetings, the county's jail expansion project could include new floor space for Pasco's
municipal court (just as the city and county collaborated in 1970, a new long-term
agreement could be developed whereby the city would pay for new court space as part of
the jail expansion project). Thus, the county's jail project not only would provide a long-
term solution to the city and county jail space need, but would also answer the question
"where does the city conduct municipal court?" A long-term agreement (at least in
principle) could be developed prior to the financing solution.
C) Assuming the city is committed to including new court space in the jail expansion
project, the financing question appears easily answered. To finance both projects via
property tax would require two separate ballot issues (one county-wide for the jail; one
within the city for the municipal court space and possibly the new police station); the
effect, assuming voter approval, would be a total of 93 cents per thousand additional
property tax on city property owners (assumes jail, court and police station), or $186 per
year for a $200,000 home. On the other hand, the county-wide sales tax option would
require one ballot question, county-wide, and the result (assuming approval of the 3/10
sales tax) would provide adequate funding for the jail expansion, municipal court and the
police station. In addition, the revenue stream associated with the criminal justice sales
tax (unlike the property tax) would tend to grow over time, thus absorbing growth in
operating costs over time and minimizing the need to seek increased property or sales tax
rates in the future.
D) Given the space needs of the city (new municipal court and police station), the simplicity
of the sales tax option (one, county-wide ballot), the ability of the criminal justice sales
tax to fully support all three projects; the improved opportunity to collaborate with and
mutually benefit the city and county criminal justice operations; and the reality that the
criminal justice sales tax will grow over time, staff urges Council to prefer use of the
county-wide criminal justice sales tax as the financing option for the jail expansion,
municipal court space and new police station. That recommendation, however, is
conditioned on the assumption that a satisfactory "agreement in principle" can be
established prior to formal action. To that end, staff further recommends a joint
resolution (city and county) which would spell out those principles in formal accord and
express mutual support for the criminal justice sales tax ballot, presumably in November
this year.
E) Following Council discussion at the May I1 workshop meeting, city and county staff
developed a joint resolution which outlines the basic rationale for a joint project
agreement and the principles to be included in that agreement. In addition, the resolution
declares the intent of the County Commission, with support of the Pasco City Council, to
place a ballot proposition before the voters on the ballot, proposing the three-tenths of
one percent sales tax addition.
F) Continuing discussion between city and county staff over the past two weeks has
identified the following language for the principles regarding the term of city occupancy
of the court facility to be fully paid by the City:
City will have minimum of 40 year lease of the space; county will
have periodic right to terminate after 40 years, with at least 3 years
notice and payment of depreciated value based on 80 year life of
building space and industry standards.
If City Council concurs in the revised principles, the joint resolution can be approved by
City Council at its June 15 meeting.
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E- M U a
JOINT RESOLUTION OF THE CITY OF PASCO AND FRANKLIN COUNTY
PASCO RESOLUTION NO.
FRANKLIN COUNTY RESOLUTION NO.
A RESOLUTION regarding construction of new County Jail and
Municipal Court Space and the preferred financing thereof.
WHEREAS, Franklin County is planning construction of a new 225-bed jail as well as
renovation of the old jail, as both are needed to provide the capacity for housing local offenders
as the county continues to grow over the next 20 years; and
WHEREAS, the city contracts with Franklin County for housing of city misdemeanant
offenders being adjudicated through Pasco Municipal Court, so having adequate jail space for
pre-trial as well as post-trial confinement is critically important to the maintenance of public
safety in the Pasco community; and
WHEREAS, the city has operated its Municipal Court within space at the Franklin
County Courthouse under the terms of a 40-year lease which will expire in 2012, thus
necessitating that the city find new space in which to conduct its Municipal Court functions; and
WHEREAS, the Franklin County Board of Commissioners and the Pasco City Council,
during recent joint meetings, discussed the probability of the city paying for new Municipal
Court space in conjunction with the county's construction of a new jail; and
WHEREAS, the Franklin County Commission and Pasco City Council, having duly
considered the efficiencies to be gained for both parties, jointly find that the citizens and
taxpayers of both jurisdictions will be greatly benefitted by the parties executing an agreement
whereby the Pasco Municipal Court functions can be housed, long term, at the Franklin County
Courthouse, provided that the agreement is consistent with certain principles; and
WHEREAS, the cost of such a facility requires the issuance of debt by the County, the
repayment of which will require a voter-approved source of revenue; and
WHEREAS, the County Commission and the Pasco City Council have considered the
only two available options, an excess property tax levy or a three-tenths of one percent sales tax
increase; and
WHEREAS, the County Commission and the Pasco City Council both find that the sales
tax option is much preferred because it provides sufficient funding for construction of both the
jail and court facilities but will also provide sufficient funds for operation of those and other
criminal justice functions throughout the county as well as the city and avoids an increase in the
existing property tax burden on owners of property throughout the county; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO and
THE BOARD OF COMMISSIONERS OF FRANKLIN COUNTY, WASHINGTON:
Section 1. That the Franklin County Commission and Pasco City Council hereby agree
to develop a detailed agreement to facilitate construction and occupancy of sufficient space for
Pasco Municipal Court as part of the new jail project planned by Franklin County.
Section 2. That the Franklin County Commission and Pasco City Council hereby agree
that any such agreement will be wholly consistent with the following"Principles of Agreement":
• Total floor area to be occupied solely by the city will be determined mutually but not
less than 10,000 square feet in area.
• City will pay for all construction cost attributed directly to the space mutually agreed
to house Municipal Court and its related functions.
• City will pay proportional cost of construction of"common areas" of new building
directly related to the space mutually agreed to house Municipal Court.
• City payment for construction costs will occur on the same schedule as any debt
repayment schedule incurred by County for construction debt.
• City will have long-term lease of subject space for the habitable life of the building.
• City will pay proportional share of operating costs (utilities,janitorial, etc.) based on
occupied space
• The prisoner housing contract will remain substantially in its current form and
content. County will not include jail construction or renovation costs in calculating
the daily fee for city use of the jail facilities.
Section 3. That the County Commission, with support of the Pasco City Council, will
place a ballot proposition before the voters of the county in 2009, proposing an addition of
three-tenths of one percent to the local sales tax, principally for construction and operation of a
county jail and other public safety purposes.
APPROVED by the City Council of the City of Pasco, Washington, this day of
June, 2009.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
APPROVED by the Franklin County Commissioners, this day of June, 2009.
Rick Miller, Chairman
Robert E. Koch, Chair Pro-Tem Brad Peck, Commissioner
AGENDA REPORT NO. 17
FOR: City Council Date: 06/03/2009
TO: Gary Crutchfi 1
Robert J. Albe , ire Public Works
FROM: Michael McShane, City Engineer Workshop: 06/08/09
Regular: 06/15/09
SUBJECT: Six-Year Transportation Improvement Plan 2010 - 2015
I. REFERENCE(S):
1. Proposed Plan
2. Resolution
3. Map (Council packets only; Copies available for public review in the Public Works
Office, the Pasco Library or on the City's webpage at http:/www.pasco-
wa.gov/generalinfo/citycouncilreports)
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
06108: Discussion
06/15: Conduct Public Hearing
06115: MOTION: I move to approve Resolution No. thereby adopting
the City's Six-Year Transportation Improvement Plan for 2010
- 2015.
III. FISCAL IMPACT:
None
IV. HISTORY AND BRIEF FACTS:
A) Each year, all Cities and Counties in the State are required to adopt an updated
Six-Year Transportation Improvement Plan specifically for federal and state
funded projects. For the City of Pasco, this plan has consisted of all projects
including the annual overlays, street widening, and signal projects which are
within the City limits. Larger projects such as the Lewis Street Overpass also
have been shown.
B) The proposed six-year program represents those projects that are anticipated to be
needed within six years. Several projects will need to be coordinated with utility
projects which could change the actual timing of the projects. Although this
process of adopting a six-year plan is a state requirement, the Council will again
review the projects in the Six-Year C.I.P. process and the budgeting process.
While the worksheets presented by staff include a potential funding source, many
of the projects listed will be dependent upon available funding. In addition, staff
will be pursuing available grants from the various funding programs.
Staff recommends the plan be presented at a public hearing on June 15, 2009, and
that Council adopt the plan by resolution.
4(c)
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RESOLUTION NO.
A RESOLUTION adopting the revised and extended Comprehensive Street, Storm Drain
and Bridge Programs for the City of Pasco.
WHEREAS, RCW 35.77.010 provides for annual revision and extension of the
Comprehensive Street Program of each city and town, after holding public hearings thereon; and
WHEREAS, it is now time to revise and extend the Comprehensive Street, Storm Drain
and Bridge Programs; and NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, That the
City Council of the City of Pasco hereby adopts the revision and extension of the Comprehensive
Street, Storm Drain and Bridge Programs for the ensuing six years as attached hereto and labeled
"Six-Year Transportation Improvement Plan 2010 - 2015" incorporated by this reference as
though fully set forth herein; and
Be It Further Resolved, that the Comprehensive Street, Storm Drain and Bridge Programs
shall be filed with the Benton-Franklin Regional Council and the State of Washington.
PASSED by the City Council of the City of Pasco this Day of June,2009.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
NOTICE OF PUBLIC HEARING
PLEASE TAKE NOTICE that the City Council of the City of Pasco will hold a public
hearing to consider adoption of the Six-Year Transportation Improvement Program.
THEREFORE, LET ALL CONCERNED TAKE NOTICE that a Public Hearing will be
held by the City Council of the City of Pasco, Washington in the City Council chambers, Pasco
City Hall, at the hour of 7:00 p.m., June 15, 2009 so that all concerned may appear and present
any objections or support for the proposed adoption of the Six-Year Transportation Improvement
Program.
Debra L. Clark
City Clerk
AGENDA REPORT
FOR: City Council June 3, 2009
TO: Gary Crutchfield, anager Workshop Mtg.: 0618/09
FROM: Rick White, 6
Community & Economic Development Director
SUBJECT: Public Notification Signage for Land Use Permits
1. REFERENCE(S):
1. Sign template
2. Proposed notification matrix
11. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
06/08: DISCUSSION
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A. State law authorizes communities to provide public notification of land use issues
and permits through a variety of methods. Currently, the City publishes notices in
the Tri-City Herald twice and directly notifies abutting or radius property owners
by first class mail approximately 2 weeks prior to the action or hearing.
B. Council has indicated interest in reviewing the benefits and drawbacks of posting
specific sites with signage that advertise pending land use actions or permits.
C. Following discussion of this matter and based on Council direction, staff has
prepared a manner to incorporate signage into the City's existing land use
processes.
V. DISCUSSION
A. The implementation process is relatively straightforward. The required contents
for wording on the public notice signage can be determined at the time of
application, and those requirements can be transmitted to a sign maker. The
applicant is then responsible for purchasing the sign and physically posting the
property. City staff will continue to directly mail public notices to adjacent or
nearby property owners, and will continue to publish public notice in the Tri City
Herald.
B. The cost to the applicant is expected to be approximately $75. The sign will be
18" by 24", made of rigid plastic (Corex) and may take 2 business days to
produce.
C. The purpose or role of signage in the notification process should be addressed by
Council. If posting the site with public notice of a pending land use permit is a
"courtesy" rather than a requirement, then is it sufficient to accept an affidavit
from the applicant that verifies the site has been posted?
D. If posting the site with public notice of a pending land use permit is a
requirement, then it will be necessary for staff to verify that the site has been
posted. If the sign is missing at the time of verification, then processing of the
land use pennit should cease until the site has been re-posted and an allowance
made for a minimum of 10 days notice until processing of the permit
recommences.
4(d)
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AGENDA REPORT
FOR: City Council Date: June 5, 2009
Workshop Meeting: June 8, 2009
TO: Gary Crutchfiel anager Regular Meeting: June 15, 2009
Stan Streb f 1, Ad 4in. Community Services Director
FROM: Jim Cha finance Manager
l
SUBJECT: ELECTR NIC UTILITY & PROPERTY LIEN SEARCH SERVICES
I. REFERENCE(S):
Ordinance—Increasing Utility/Lien Search Fee and Amending Chapter 3.07 Fee Summary
I1. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
618109 DISCUSSION
6/15/09 MOTION I move to pass Ordinance No. amending Chapter 3.07
Entitled "Fee Summary," and Amending Section 3.07.090 Entitled
"Miscellaneous", increasing the fee for a Utility/Lien Search, and to
authorize publication by summary only.
III. FISCAL IMPACT:
$3,000 in additional revenues.
IV. HISTORY AND FACTS BRIEF;
A. In 2004, a contract was signed with WebCheck, Inc to provide their WebCheck Canopy
Services where a title insurance company or an escrow closing company can obtain
access to water/sewer utility information and other property liens and assessments
information through the internet 24 hours a day and print the information for their use in
completing real property sales transactions. We went live on their system in 2005.
B. During 2008 we received a total of$5,545 from lien search fees. There are between 20
to 30 access hit's per month.
C. The City is charged a fee by WebCheck and in turn the title insurance and escrow
companies pay a fee ($20) to the City for that internet access. Utility and lien data is sent
to WebCheck on a daily basis.
V. DISCUSSION:
In 2005, WebCheck charged $8 for each "hit" or access to their system. In August of 2006
the charge was increased to $12. The lien search fee collected by Pasco from the title
companies remained at $20. We recently received notification that WebCheck is increasing
their charge, effective July 1, to $15. This will apply to all customers. They have numerous
customers in Washington and Oregon.
Staff feels an increase in the lien search fee to $30 would be appropriate. Our fee was not
increased in when WebCheck increased their charge in 2006. Many cities on the west side
of the state are already charging between $25 and $30 per search.
Kennewick and Richland staff has indicated they are also considering increasing fees.
We are required by the Revised Code of Washington 60.80.020 to provide utility only lien
service at no charge (which would not include other liens). Staff will continue to perform
utility only manual searches at no charge (the RCW gives up to 3 business days to provide).
By using the internet, the title companies have the information needed in minutes; thus, the
use of WebCheck is advantageous to the escrow companies and beneficial to the parties
involved in real estate transactions.
4(e)
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, Increasing the
Fee for a Utility/Lien Search and Amending Chapter 3.07 Entitled "Fee
Summary," and Amending Section 3.07.090 Entitled "Miscellaneous".
WHEREAS, the City of Pasco provides water/sewer utility and other liens and assessments
searches for the closing totals at the sale of a parcel of land in Pasco; and
WHEREAS, the City implemented an electronic service for accessing this information for
the benefit of title insurance, escrow companies and other businesses in 2005; and
WHEREAS, the increasing cost of providing this service should be paid by those using the
service; and,
WHEREAS, the City Council has determined that a fee increase from $20 to $30 is
reasonable based on the speed and value that the City provides this service; and
WHEREAS, in conformity with the laws of the State of Washington, the fee will not apply
to utilities only request,NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY
ORDAIN AS FOLLOWS:
Section 1. Effective as of July 1, 2009, the Utility/Lien Search Fee shall be increased to
$30.
Section 2. Section 3.07.090 entitled "Miscellaneous" of the Pasco Municipal Code shall
be and hereby is amended and shall read as follows:
3.07.090 MISCELLANEOUS
Fee/Charge Reference
A) Photocopy Fees—per copy $0.15 Admin. Order#42
B) Returned Checks $25.00 3.112.010
C) Utility/Lien Search Fee $30.00&20-.Ag
(excluding utilities only requests)
(Ord. 3713, 2005; Ord. 3533, 2002; Ord. 3543, 2002; Ord. 3553, 2002)
Section 3. This Ordinance shall take full force and effect on July 1, 2009, after its
approval,passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington and approved as
provided by law this 15th day of June 2009.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
AGENDA REPORT
FOR: City Council Date: June 1, 2009
TO: Gary Crutchfi Manag Workshop Mtg.: June 8, 2009
FROM: Denis Austin, hief of Polic Regular Mtg.: June 15, 2009
SUBJECT: 2009 Justice Assistance Grant
I. REFERENCE:
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
06108: Discussion
06/15: CONDUCT A PUBLIC HEARING
MOTION: 1 move to authorize the application for 2009 Justice Assistance Grant
funding to purchase anti-crime surveillance cameras.
III. FISCAL IMPACT:
City Funds—No required match for Federal funds
Federal Funds — $22,355 City of Pasco Award
$ 0 Franklin County Award
$22,355 Total Award
IV. HISTORY AND FACTS BRIEF:
A) The Pasco Police Department is requesting permission to apply for $22,355 from the
2009 Edward Byrne Memorial Justice Assistance Grant (JAG) funding to purchase
anti-crime surveillance cameras. The grant is a joint award for the City of Pasco and
Franklin County. The 2009 Edward Byrne Memorial JAG funding will enhance the
department's ability to identify persons responsible for a variety of criminal activities
through the use of covert surveillance cameras. The department proposes to use the
cameras to capture images of offenders committing crimes. The images will be used
to identify and prosecute the offenders. The purchase of the cameras and required
accessories will expend the $22,355 award to the City.
B) The Franklin County Sheriff's Office does not receive a cash award under this
funding. The Sheriff indicated a desire to have the City administer the grant funding.
A memorandum of understanding required under this grant would provide the
Sheriff's Office with periodic access to one of the cameras for use in addressing
crime in the unincorporated areas of Pasco.
C) This particular Federal grant opportunity requires the conduct of a public hearing to
receive public input on the proposed uses for the grant. Following conduct of the
hearing, the City Council can make the final determination regarding use of the grant
funding.
4(f)
AGENDA REPORT
FOR: City Council June 4, 2009
TO: Gary Crutchfie t ana r Workshop Mtg.: 6/8/09
Regular Mtg.: 6115/09
FROM: Denis Austin, ref of Police
SUBJECT: Interagency Agreement for School Resource Officer Services
I. REFERENCE:
A. Proposed Interagency Agreement
H. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
618: Discussion
8/15: MOTION: I move to approve the two-year Interagency Agreement with the
Pasco School District for school resource officer services and, further, authorize
the Mayor to sign the agreement.
HI. FISCAL IMPACT:
2009 — 2011 City Funds: $336,458 ($194,813 for 4 school officers and $141,672 for one
officer/instructor)
2009 -- 2011 Pasco School District Funds: $546,901 ($505,901 for 4 school officers and
$41,000 for one officer/instructor)
IV. HISTORY AND FACTS BRIEF:
A) School Resource Officers (SRO) are full-time uniformed police officers primarily
dedicated to providing law enforcement resource services to assigned schools and
surrounding neighborhoods. SRO's are assigned to work at their assigned school for
eight hours each scheduled school day. SRO's are assigned to work normal patrol
duties when school is not in session.
B) The Interagency Agreement between Pasco School District and the City of Pasco
provides four SRO's (one SRO per school) at Stevens Middle School, Ochoa Middle
School, Pasco High School, and Chiawana High School. The Pasco School District
also pays to have an officer instructor teach an anti-bullying curriculum 460 hours
each year (20 hours each week for 23 weeks) and patrol the elementary schools.
C) The proposed Interagency Agreement is a two-year agreement effective August 2009
through June 2011. The School District will reimburse the City for the salary and
fringe benefits costs for four (4) officers at the top salary level for police officer for
180 school days per year(8 hours per school day).
D) It is understood by both parties that negotiations are in progress for a successor
Collective Bargaining Agreement between the City of Pasco and the Pasco Police
Officer's Association. A settlement of that contract will likely include an increased
wage provision. Any increase in the wage rates or fringe benefit costs for the officers
in the successor agreement would require an adjustment of the reimbursement costs
paid by the School District for services in 2010 and 2011, including retroactive
payments.
4(g)
INTERAGENCY AGREEMENT
Between
Pasco School District No. 1
And
City of Pasco, Washington
This agreement, pursuant to Chapter 39.34 RCW is made and entered into by and between the
Pasco School District No. 1, hereafter referred to as the "District" and the City of Pasco, a
municipal corporation of the State of Washington, hereafter referred to as the "City."
No special budget or funds are anticipated, nor shall be created. It is not intended that a separate
legal entity be established to conduct this cooperative undertaking, nor is the acquiring, holding,
or disposing of real or personal property other than as specifically provided within the terms of
this Agreement, anticipated. The Chief of Police of the City of Pasco, Washington, shall be
designated as the Administrator of this Interlocal Agreement.
This Agreement shall be filed with the Franklin County Auditor, or alternatively listed by subject
on either parties' website or other electronically retrievable public source.
It is the purpose of this agreement to:
1. Enhance the safety and security of students, teachers, staff, and visitors and provide
patrol of the various campuses of the District located within the City of Pasco,
Washington.
2. Provide for the presence of armed and uniformed City Police Officers both inside and
outside the school buildings on selected campuses of the District during certain school
hours in support of such safety and security and the maintenance of a secure and peaceful
learning atmosphere.
3. Provide for prevention, intervention, and prompt effective enforcement by the City's
Police Department in situations involving, but not limited to:
a. Maintenance of order
b. Use, possession, or sale of illegal drugs and alcohol on school premises
C. Crimes against persons
d. Crimes against property
e. Any other situations or activities which require the intervention of law
enforcement officers; and
4. Provide for participation by police officers in the educational activities and role modeling
to foster and enhance knowledge of and respect for law enforcement and law
enforcement officers by students and the community.
5. Provide positive and supportive interface between law enforcement representatives and
the District's substance abuse and harassment prevention efforts including, but not
limited to Natural Helpers, Student Assistance Teams, Anti-Harassment and Bullying
Project and other intervention and prevention efforts by the District.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 1 of 6
It is therefore mutually agreed that:
1. Statement of Work. The City shall furnish the necessary personnel and services and
otherwise do all things necessary for and incidental to the performance of the work stated herein.
The City shall:
a. Station a full-time uniformed police officer at each of the following schools
during the 180 days when school is in session during the months of August
through June:
(1) Pasco High School (8 hours/day)
(2) Chiawana High School (8 hours/day)
(3) Stevens Middle School (8 hours/day)
(4) Ochoa Middle School (8 hours/day)
Office space shall be provided as available at each school for the use of the
School Resource Officer. Such office shall be equipped with one office desk and
chair, and one locking cabinet. The City shall provide a lockable cabinet capable
of securing police department equipment when not in use by the officer.
b. Cooperate with the District to provide training and education to each assigned
officer to insure effective communication and interrelation with the school
community and its students;
C. Cooperate with the District to monitor and evaluate the effectiveness of the
assigned officers and the program;
d. Meet as needed during the academic year with the District's representative (as
designated by the District) to evaluate the effectiveness of the program;
C. Cooperate with the District's representative to investigate and report on any
complaints regarding the conduct of an assigned officer, share fully, as permitted
by law, with the District's representative all results of such investigations for the
purpose of responding to each complaint and cooperate to resolve each complaint.
Provided, that it shall be the responsibility of the District to respond to any
complaint the District received from a student, parent or patron of the District and
communicate the results of any investigation to such person or persons.
f. Assign one uniformed police officer to instruct the Anti-Harassment and Bullying
Program curriculum in the grade schools within the city limits of Pasco, with the
emphasis being on the fifth grade. The maximum number of hours the officer is
available to train for, prepare, and instruct the anti-harassment and bullying
curriculum is four hundred sixty (460) work hours or fifty-seven and one-half
(57.5) workdays. This work will be performed during two and one-half (2.5)
workdays each week (totaling twenty hours) for twenty-three (23) school weeks.
The scheduled work hours will be:
(1) Tuesdays and Thursdays (8 hours/day), and
(2) Wednesdays (4 hours/day)
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 2 of 6
2. Terms and Conditions. All rights and obligations of the parties to this agreement shall be
subject to and governed by the terms and conditions contained in the text of this agreement.
3. Period of Performance. Subject to its other provisions, the period of performance of this
agreement shall continence in August 2009 and be completed in June 2011 unless terminated
sooner as provided herein. Except that work performed by the Officer Instructor specified in
item l.f. shall commence in October and be completed in April (23 school weeks) of each school
year.
The principal of each building shall be responsible for notifying the Chief of the City's Police
Department of the school calendar, schedule of events and activities, and any changes in the
same. The principal shall determine the specific hours when an officer shall be present within
the limits set forth in Section 1.a. of the Agreement.
4. Payment. Based upon the negotiated wage agreement between the City and the police
officers collective bargaining unit, the District shall reimburse the City for its expenses in
employing four (4) officers for 180 days or 5,760 hours each year of this agreement as follows:
a. For August 2009 through June 2010, an estimated total of two hundred forty-nine
thousand seven hundred fifty-four dollars ($249,754).
b. For August 2010 through June 2011, an estimated total of two hundred fifty-six
thousand one hundred forty-seven dollars ($256,147).
Actual amounts are to be determined by the parties based upon any negotiated wage
increase between the City and the police officer's collective bargaining unit.
G, Due to early release days and other regularly scheduled non-school days when an
officer's presence is not required for a full eight (8) hours, in consideration for
compensation as stated in section 4 above, the City agrees to provide officers
during the school year for activities outside of the regularly scheduled school
assignment. Requests for an officer's presence at school activities outside of the
officer's regularly scheduled school assignment during the school year will be
compensated separately at the estimated rate of$40.22 per hour for 2009, $43.36
per hour for 2010, and 44.47 per hour for 2011.
5. Billing Procedure. The City shall submit a monthly invoice or billing statement to the
District. Payment shall be made to the City according to the regular procedures of the District.
6. Funding. In addition to the costs associated with the School Resource Officers, funding for
an officer to instruct anti-harassment and bullying curriculum hereunder shall be provided by the
District in the amount of$20,500.
If for any reason the District exhausts its budgeted funds for payment to the City for its services
described herein or funds from any expected funding source become unavailable, the District
shall notify the City and the obligations of the City shall immediately cease and this agreement
terminate, unless the district otherwise assumes the obligations for the payment of services
rendered by the Police Department.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 3 of 6
7. Non-discrimination. In the performance of this agreement, the District and the City shall
comply with the provisions of Title VI of the Civil Rights Act of 1964 (42 USC 200d), Section
504 of the Rehabilitation Act of 1973 (29 USC 7904) and Chapter 49.60 RCW, as now and
hereafter amended. Both shall not, except as they may be specifically allowed by laws to do so,
discriminate on the grounds of race, color, national origin, sex, religion, marital status, age,
creed, Vietnam-Era and Disabled Veterans status, or the presence of any sensor, mental, or
physical handicap.
In the event of non-compliance by either party or refusal to comply with the above provisions
this agreement may be rescinded, canceled, or terminated in whole or in part. The non-
complying party shall, however, be given a reasonable time in which to cure this non-
compliance. Any dispute may be resolved in accordance with the"Disputes"procedure set forth
herein.
8. Records Maintenance. The City shall maintain books, records, documents and other
evidence that sufficiently and effectively reflect all direct and indirect cost expended in the
performance of the services described herein. These records shall be subject to inspection,
review or audit by the personnel of both parties, other personnel authorized by either party, the
Office of the State Auditor and federal officers, if any, so authorized by law. The City and
District shall retain all books, records, documents, and other materials relevant to this agreement
for five (5) years after expiration. The office of the State Auditor, federal auditors, and any
persons authorized by the parties shall have full access and the right to examine any of these
materials during this five-year period.
9. Responsibilities and Authority of School Administrator. The principal or other
administrator designated by the District is responsible for the supervision and daily operations of
the school shall, subject to the lawful exercise of the officer's law enforcement responsibilities,
schedule, assign and direct the officer's duties under this agreement.
The principal is responsible for the investigation of non-criminal incidents that occur at or are
related to the school. If the principal finds that he or she or any individual is in physical danger,
the principal may request the law enforcement officer to assist him or her.
In the case of a search of student property for the violation of District rules or other
administrative reasons, the school principal or designated administrator or District employee will
conduct the search. Once the principal has reason to believe that a crime has been or may be
committed, the principal or other designated administrator shall request the law enforcement
officer to assume responsibility.
The building administrator shall have the responsibility to contact and report to parents and
patrons regarding activities and findings of the law enforcement officer, where appropriate.
10. Indemnification. Each party shall defend, protect and hold harmless the other party from
and against all claims, suits and/or actions arising from any negligent or intentional act or
omission of that party's employees or agents while performing under this agreement.
11. Agreement Alterations and Amendments. The District and the City may mutually amend
this agreement. Such amendments shall not be binding unless they are in writing and signed by
the personnel authorized to bind the District and the City.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 4 of 6
12. Termination. Except as otherwise provided for in this agreement, either party may
terminate this agreement by providing sixty (60) days advance written notification to the other
party of their intent to terminate the agreement. If this agreement is so terminated, the
terminating party shall be liable only for performance, in accordance with the terms of this
agreement for performance rendered prior to the effective date of termination.
13. Savings. Should any portion of this agreement be declared illegal, the balance of the
agreement shall remain in full force and effect to carry out the purposes of this agreement.
14. Disputes. In the event that a dispute arises under this agreement, it shall be resolved in the
following manner: The Director of Educational Services of the District shall appoint a member to
the Dispute Board. The Pasco Chief of Police shall appoint a member to the Dispute Board. The
Director of Educational Services and the Pasco Chief of Police shall jointly appoint a third
member to the Dispute Board. That person shall act as chairperson, convene the Dispute Board
and cause a determination of the dispute, arrived at by a majority of the Board, to be rendered in
a timely manner. The determination of the Dispute Board shall be final and binding on the
District and the City.
15. Notices. Any notices required herein or related hereto shall be delivered in writing to the
District at:
Pasco School District No.1
Attn.: Director of Student Services
1215 West Lewis Street
Pasco,WA 99301
And to the City at:
Chief of Police
Pasco Police Department
525 North 3rd Avenue
Pasco, WA 99301
16. All Writings Contained Herein. This agreement contains all the terms and conditions
agreed to by the parties. No understandings, oral or otherwise, regarding the subject matter of
this agreement shall be deemed to exist or to bind any of the parties to this agreement.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 5 of 6
In Witness whereof, the parties have executed this agreement effective this day of
2009.
City of Pasco: Pasco School District No. 1
Joyce Olson William Leggett
Mayor President, Board of Education
Attest:
Debbie Clark Saundra Hill
City Clerk Superintendent
Approved as to Form:
Leland Kerr Larry Mayfield
City Attorney Assistant Superintendent
Sarah Thornton
School District Counsel
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 6 of 6
2009 - 2011 Total Cost Estimate
August 2009..JII
Number of Officers 4
Hourly Rate with Benefits (Estimate) $ 43.36
Total Hourly Rate (Estimate) $ 173.44
Number of Hours Each School Day 8
Number of School Days 180
Total Number of Officer Hours 1440
Sub-total of Estimated Cost $ 249,753.60
I�►e1�u�St 21��Q°-,��1."1@ x:11 �� 1 � .a` � .
Number of Officers 4
Hourly Rate with Benefits (Estimate) $ 44.47
Total Hourly Rate (Estimate) $ 177.88
Number of Hours Each School Day 8
Number of School Days 180
Total Number of Officer Hours 1440
Sub-total of Estimated Cost $ 256,147.20
2009:-:201.1—To # t+ ;: $ 505,900.80
AGENDA REPORT
FOR: City Council June 4, 2009
TO: Gary Crutchfiel toolic anage Workshop Mtg.: 618/09
Regular Mtg.: 6115/09
FROM: Denis Austin, C ief
SUBJECT: Interagency Agreement for Summer School Services
I. REFERENCE:
A. Proposed Interagency Agreement
II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
6/8: Discussion
6/15: MOTION: I move to approve the Interagency Agreement with the Pasco School
District for summer school services and, further, authorize the Mayor to sign the
agreement.
III. FISCAL IMPACT:
Pasco School District Funds - $ 7,722
IV. HISTORY AND FACTS BRIEF:
A) School Resource Officers (SRO) are full-time uniformed police officers primarily
dedicated to providing law enforcement resource services to assigned schools and
surrounding neighborhoods. The School District has requested an extension of the
SRO services for the 2009 Summer School at Pasco High School. Normally, SRO
services are not provided during summer months. The School District has summer
school programs at Pasco High School, New Horizons High School, Ochoa Middle
School, and Stevens Middle School. As a proactive measure, the School District has
requested SRO services for up to eight hours each day of summer school. There are
24 summer school days from June 22°d to July 24`h. SRO's are assigned to work
normal patrol duties when school is not in session.
B) The proposed Interagency Agreement is effective June through July 2009, and
provides one School Resource Officer for the 2009 Summer School. The School
District will reimburse the City for the salary and fringe benefits costs for one officer
at the top salary level for police officer for 192 hours during 24 summer school days.
As evidence of their intention to move forward with the proposed Interagency
Agreement the School District has verbally committed to reimbursing the City for the
wage and benefit costs for one School Resource Officer during summer school.
4(h)
INTERAGENCY AGREEMENT
Between
Pasco School District No. 1
And
City of Pasco, Washington
This agreement, pursuant to Chapter 39.34 RCW is made and entered into by and between the
Pasco School District No. I, hereafter referred to as the "District" and the City of Pasco, a
municipal corporation of the State of Washington, hereafter referred to as the"City."
No special budget or funds are anticipated, nor shall be created. It is not intended that a separate
legal entity be established to conduct this cooperative undertaking, nor is the acquiring, holding,
or disposing of real or personal property other than as specifically provided within the terms of
this Agreement, anticipated. The Chief of Police of the City of Pasco, Washington, shall be
designated as the Administrator of this Interlocal Agreement.
This Agreement shall be filed with the Franklin County Auditor, or alternatively listed by subject
on either parties' website or other electronically retrievable public source.
It is the purpose of this agreement to:
I. Enhance the safety and security of students, teachers, staff, and visitors and provide
patrol of the various campuses of the District located within the City of Pasco,
Washington.
2. Provide for the presence of armed and uniformed City Police Officers both inside and
outside the school buildings on selected campuses of the District during certain school
hours in support of such safety and security and the maintenance of a secure and peaceful
learning atmosphere.
3. Provide for prevention, intervention, and prompt effective enforcement by the City's
Police Department in situations involving, but not limited to:
a. Maintenance of order
b. Use,possession, or sale of illegal drugs and alcohol on school premises
C. Crimes against persons
d. Crimes against property
e. Any other situations or activities which require the intervention of law
enforcement officers; and
4. Provide for participation by police officers in the educational activities and role modeling
to foster and enhance knowledge of and respect for law enforcement and law
enforcement officers by students and the community.
5. Provide positive and supportive interface between law enforcement representatives and
the District's substance abuse and harassment prevention efforts including, but not
limited to Natural Helpers, Student Assistance Teams, Anti-Harassment and Bullying
Project and other intervention and prevention efforts by the District.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 1 of 5
It is therefore mutually agreed that:
1. Statement of Work. The City shall furnish the necessary personnel and services and
otherwise do all things necessary for and incidental to the performance of the work stated herein.
The City shall:
a. Assign a full-tune uniformed police officer for tight consecutive hours each day
from 0'7:30 AM to 3:30. to provide School.Resource Officer; services at
specifW schools Juste 22 -July.24,..20N,(except July 3; �.09} in aecordauce with
the following-solute..
. New FJor zone AAltern tive High:Sc12oo1;-June 22 -:July .17 ;20(39' Monday
Friday
iii 0666: & 'Stevens Middle Schools: June 22 July, 16, '2009 Monday
Thursday
iii. Pasco.High School:June 29 July 24, 2009 Monday- Friday
The SRO will be at each.school for ae first-M. week of classes a&they occur at
that school.; The SRS is also-responsible fo�r.xespcidtng tc� inciiertts.-at the other
schools,as needed during the:o v rl p periods.; The SRO sbal:make dertditi that
the Administration at each school is.aware of hrAer physical.,..locaticzn (specific
school)for that.day.' Generally, the quickest way to get he SRO to respond to an
alternate school will be to call the Franklin County Emergency Dispatch Center
and request the SRO be sertt to the incident at a specifc school,
Office space shall be provided as available at each school for the use of the
School Resource Officer. Such office shall be equipped with one office desk and
chair, and one locking cabinet. The City shall provide a lockable cabinet capable
of securing police department equipment when not in use by the officer.
b. Cooperate with the District to provide training and education to each assigned
officer to insure effective communication and interrelation with the school
community and its students;
C. Cooperate with the District to monitor and evaluate the effectiveness of the
assigned officers and the program;
d. Meet as needed during the academic year with the District's representative (as
designated by the District)to evaluate the effectiveness of the program;
e. Cooperate with the District's representative to investigate and report on any
complaints regarding the conduct of an assigned officer, share fully, as permitted
by law, with the District's representative all results of such investigations for the
purpose of responding to each complaint and cooperate to resolve each complaint.
Provided, that it shall be the responsibility of the District to respond to any
complaint the District received from a student, parent or patron of the District and
communicate the results of any investigation to such person or persons.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 2 of 5
2. Terms and Conditions. All rights and obligations of the parties to this agreement shall be
subject to and governed by the terms and conditions contained in the text of this agreement.
3. Period of Performance. Subject to its other provisions, the period of performance of this
agreement shall commence on June 22, 2009 and be completed on July 24, 2009 with July 3rd
scheduled off, unless terminated sooner as provided herein.
The principal shall be responsible for notifying the Chief of the City's Police Department of the
school calendar, schedule of events and activities, and any changes in the same. The principal
shall determine the specific hours when an officer shall be present within the limits set forth in
Section l.a. of the Agreement.
4. Payment. The District shall reimburse the City for its expenses in employing one officer for
192 hours as follows:
a. For June 22, 2009 through July 24, 2009, an estimated total of seven thousand
seven hundred twenty-two dollars ($7,722).
Actual amount will be determined by the parties based upon any negotiated wage
increase between the City and the police officer's collective bargaining unit. The current
wage rate with benefits is $40.22.
5. Billing Procedure. The City shall submit a monthly invoice or billing statement to the
District. Payment shall be made to the City according to the regular procedures of the District.
6. Funding. If for any reason the District exhausts its budgeted funds for payment to the City
for its services described herein or funds from any expected funding source become unavailable,
the District shall notify the City and the obligations of the City shall immediately cease and this
agreement terminate, unless the district otherwise assumes the obligations for the payment of
services rendered by the Police Department.
7. Non-discrimination. In the performance of this agreement, the District and the City shall
comply with the provisions of Title VI of the Civil Rights Act of 1964 (42 USC 200d), Section
504 of the Rehabilitation Act of 1973 (29 USC 7904) and Chapter 49.60 RCW, as now and
hereafter amended. Both shall not, except as they may be specifically allowed by laws to do so,
discriminate on the grounds of race, color, national origin, sex, religion, marital status, age,
creed, Vietnam-Era and Disabled Veterans status, or the presence of any sensor, mental, or
physical handicap.
In the event of non-compliance by either party or refusal to comply with the above provisions
this agreement may be rescinded, canceled, or terminated in whole or in part. The non-
complying party shall, however, be given a reasonable time in which to cure this non-
compliance. Any dispute may be resolved in accordance with the "Disputes"procedure set forth
herein.
8. Records Maintenance. The City shall maintain books, records, documents and other
evidence that sufficiently and effectively reflect all direct and indirect cost expended in the
performance of the services described herein. These records shall be subject to inspection,
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 3 of 5
review or audit by the personnel of both parties, other personnel authorized by either party, the
Office of the State Auditor and federal officers, if any, so authorized by law. The City and
District shall retain all books, records, documents, and other materials relevant to this agreement
for five (5) years after expiration. The office of the State Auditor, federal auditors, and any
persons authorized by the parties shall have full access and the right to examine any of these
materials during this five-year period.
9. Responsibilities and Authority of School Administrator. The principal or other
administrator designated by the District is responsible for the supervision and daily operations of
the school shall, subject to the lawful exercise of the officer's law enforcement responsibilities,
schedule, assign and direct the officer's duties under this agreement.
The principal is responsible for the investigation of non-criminal incidents that occur at or are
related to the school. If the principal finds that he or she or any individual is in physical danger,
the principal may request the law enforcement officer to assist him or her.
In the case of a search of student property for the violation of District rules or other
administrative reasons, the school principal or designated administrator or District employee will
conduct the search. Once the principal has reason to believe that a crime has been or may be
committed, the principal or other designated administrator shall request the law enforcement
officer to assume responsibility.
The building administrator shall have the responsibility to contact and report to parents and
patrons regarding activities and findings of the law enforcement officer, where appropriate.
10. Indemnification. Each party shall defend, protect and hold harmless the other party from
and against all claims, suits and/or actions arising from any negligent or intentional act or
omission of that party's employees or agents while performing under this agreement.
11. Agreement Alterations and Amendments. The District and the City may mutually amend
this agreement. Such amendments shall not be binding unless they are in writing and signed by
the personnel authorized to bind the District and the City.
12. Termination. Except as otherwise provided in this agreement, either party may terminate
this agreement by providing sixty (60) days advance written notification to the other party of
their intent to terminate the agreement. If this agreement is so terminated, the terminating party
shall be liable only for performance, in accordance with the terms of this agreement for
performance rendered prior to the effective date of termination.
13. Savings. Should any portion of this agreement be declared illegal, the balance of the
agreement shall remain in full force and effect to carry out the purposes of this agreement.
14. Disputes. In the event that a dispute arises under this agreement, it shall be resolved in the
following manner: The Director of Educational Services of the District shall appoint a member to
the Dispute Board. The Pasco Chief of Police shall appoint a member to the Dispute Board. The
Director of Educational Services and the Pasco Chief of Police shall jointly appoint a third
member to the Dispute Board. That person shall act as chairperson, convene the Dispute Board
and cause a determination of the dispute, arrived at by a majority of the Board, to be rendered in
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 4 of 5
a timely manner. The determination of the Dispute Board shall be final and binding on the
District and the City.
15. Notices. Any notices required herein or related hereto shall be delivered in writing to the
District at:
Pasco School District No.1
Attn.: Student Services Administrator
1215 West Lewis Street
Pasco, WA 99301
And to the City at: Pasco Police Department
Attn: Chief of Police
525 North 3rd Avenue
Pasco, WA 99301
16. All Writings Contained Herein. This agreement contains all the terms and conditions
agreed to by the parties. No understandings, oral or otherwise, regarding the subject matter of
this agreement shall be deemed to exist or to bind any of the parties to this agreement.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 5 of 5
In Witness whereof, the parties have executed this agreement effective this day of
2009.
City of Pasco: Pasco School District No. 1
Joyce Olson Saul Martinez
Mayor President, Board of Education
Attest:
Debbie Clark Saundra L. Hill
City Clerk Superintendent
Approved as to Form
Leland Ken Larry Mayfield
City Attorney Assistant Superintendent
Sarah Thornton
School District Counsel
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 6 of 5
2009 Summer School Cost Estimate 060409
ALL.:S MMER MS ':...
Number of Officers
Hourly Rate with Benefits $ 40.22
Total Hourly Rate $ 40.22
Number of Hours Each School Day 8
Number of School Days 24
Total Number of Officer Hours 192
Estimated Cost - PHS ", 4
C 7,22