HomeMy WebLinkAbout2009.05.26 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. May 26,2009
Please note that our Council Meeting will take place on Tuesday, May 26
as City Hall will be closed Monday, May 25 in honor of Memorial Day.
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Franklin County Jail Expansion:
1. Agenda Report from Gary Crutchfield, City Manager dated May 20, 2009.
2. Conceptual Illustration of New Jail Building.
3. Conceptual"Ground Level"/Jail Footprint.
4. Conceptual"Upper Level"Footprint.
5. Conceptual Floor Plan for Municipal Court Space.
6. Pre-Design Construction Estimate.
7. Criminal Justice Sales Tax Estimate (2008).
8. Proposed Resolution.
(b) Memorial Pool Renovation:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
May 21, 2009.
2. Quotation from Myrtha Pools.
(c) Design Services for Heritage Rail Line:
1. Agenda Report from Gary Crutchfield, City Manager dated May 21, 2009.
2. Vicinity Map.
(d) 2008 Community Development Block Grant Allocations and Annual Work Plan for
American Recovery and Reinvestment Act of 2009 Entitlement(CDBG-R):
1. Agenda Report from Angie Pitman, CDBG Administrator dated May 21, 2009.
2. CDBG Recovery Act Proposal Summary.
3. Planning Commission Meeting Minutes dated April 16, 2009 and May 21, 2009.
4. Resolution Approving CDBG-R Work Plan.
(e) Public Road and Utility Easement for Powerline Road:
1. Agenda Report from Robert J. Alberts, Public Works Director dated May 20, 2009.
2. Vicinity Map.
3. Public Road and Utility Easement.
(f) Ridges to Rivers Open Space Network:
1. Agenda Report from Gary Crutchfield, City Manager dated May 20, 2009.
2. Letter and associated documents addressed to Mayor Olson from Scott Woodward received
5/6/09.
3. Current Steering Committee Member List.
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT.
Workshop Meeting 2 May 26,2009
REMINDERS:
1. 1:00 p.m., Wednesday, May 27, 4612 Artesia Drive — Bulldog House XII, Celebration of
Achievement and House Dedication. (ALL COUNCILMEMBERS INVITED TO ATTEND)
2. 7:30 a.m., Thursday, May 28, 7130 W. Grandridge Blvd. — Tri-Cities Visitor & Convention
Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN, Alt.)
3. 9:00 a.m., Thursday, May 28, 502 Boeing Street — Franklin County Emergency Management
Meeting. (COUNCILMEMBER JOYCE OLSON)
4. 10:00 a.m., Thursday, May 28, Pasco Red Lion— Son's of Italy Conference, Welcome Address.
(MAYOR PRO-TEM MATT WATKINS)
5. 4:00 p.m., Thursday, May 28, 7130 W. Grandridge Blvd. — TRIDEC Board Meeting.
(COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN, Alt.)
6. 5:30 p.m., Thursday, May 28, 710 W. Court Street — Benton Franklin Community Action
Committee Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.)
7. 7:30 a.m., Friday, May 29, Port of Benton — Benton Franklin Council of Governments, CEDS
Meeting. (MAYOR JOYCE OLSON, Rep.; COUNCILMEMBER BOB HOFFMANN, Alt.)
8. 11:00 a.m., Friday, May 29, 7002 Burden Blvd. — Discount Tire Ribbon Cutting Celebration.
(MAYOR JOYCE OLSON)
AGENDA REPORT
TO: City Council May 20, 2009
FROM: Gary Crutchfi Manager Workshop Mtg.: 5/26/09
SUBJECT: Franklin Coun Jail Expansion
I. REFERENCE(S):
I. Conceptual Illustration of new Jail Building
2. Conceptual "Ground Level"/Jail Footprint
3. Conceptual "Upper Level" Footprint
4. Conceptual Floor Plan for Municipal Court Space
5. Pre-Design Construction Estimate
6. Criminal Justice Sales Tax Estimate(2008)
7. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
5/26: Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The 25-year-old Franklin County jail requires renovation and is inadequate in size to
meet current or future jail space needs. Renovation cost is estimated at $445 million
and construction of an additional 225 beds in an expansion of the jail is estimated to cost
about $28 million. The renovation and expansion, combined, are expected to
accommodate jail space needs in Franklin County for another 25 years (minimum).
B) Franklin County has two options for funding such a project, both subject to voter
approval: a) traditional property tax bond; or b) criminal justice sales tax. If financed via
property tax bond, the estimated debt service of $2 million annually would require an
annual extra levy of about 46 cents per thousand of assessed value; thus, the owner of a
$200,000 home would pay an additional $92 per year in property tax while a business
with $1.5 million in taxable real/personal property would pay nearly $700 per year
additional property tax. The same debt service would require a sales tax increase of 3/10
of a cent county-wide, as the county's share (60%) would approximate $1.9 million.
Given the greater flexibility associated with the sales tax option and the fact it will grow
over time (thus allowing some future problems to be addressed without additional tax
burdens),the county prefers use of the 3/10 criminal justice sales tax option and seeks the
city's opinion/support.
C) One of the city's priority needs is to make room for the overcrowded police department
and to pay for a new municipal court facility. The space currently occupied by the
municipal court at the county's public safety building was constructed in the early 1970's
and paid by the city as a long-term lease; that 40-year lease terminates in 2012 and the
city has no place to conduct court thereafter. The police department has simply
outgrown its space at City Hall due to the dramatic expansion of its staff, in keeping up
with the city's population growth. A space-needs analysis and conceptual floor plan
completed last year has identified a need for a new building on the east end of the City
Hall campus to house the police department ($11 million) and possibly a new municipal
court ($3 million).
D) Estimated debt service for a police station building combined with a new municipal court
space approximates $1 million annually, If financed via property tax, an additional levy
rate of about 37 cents per thousand dollars would be required; that represents an
additional $74 per year for the owner of a$200,000 home. The city's additional property
tax levy would be in addition to the county levy, if the county chooses to use property tax
as a financing mechanism. The city's statutory share of the criminal justice sales tax
(proportionate share of incorporated population applied to 40% of the total 3110 sales tax
annually)would approximate $1.2 million. 4(a)
V. DISCUSSION:
A) Although the county is legally responsible to provide jail space for felony crimes within
the county, the city is responsible for housing city misdemeanants. Clearly, the best
option for the city is to contract with Franklin County to house misdemeanants at the
county jail (doing so avoids construction of a separate jail at city expense as well as
transport costs between a separate jail and municipal court); this method has the added
advantage of helping the county provide for operating costs associated with the jail
(essentially, the city pays a large share of the annual operating cost for the county jail, in
the form of daily prisoner housing cost). In essence, the city and county both benefit
from a mutual contracting arrangement. As the county has nearly tripled in population
since the current jail was built, expansion is clearly needed now and for future growth as
well. The question is not whether a jail expansion is necessary; the question is"how best
to finance?" such a project.
B) As evidenced during the discussion of this matter during the recent joint "city/county"
meetings, the county's jail expansion project could include new floor space for Pasco's
municipal court (just as the city and county collaborated in 1970, a new long-term
agreement could be developed whereby the city would pay for new court space as part of
the jail expansion project). Thus, the county's jail project not only would provide a long-
term solution to the city and county jail space need, but would also answer the question
"where does the city conduct municipal court?" A long-term agreement (at least in
principle) could be developed prior to the financing solution.
C) Assuming the city is committed to including new court space in the jail expansion
project, the financing question appears easily answered. To finance both projects via
property tax would require two separate ballot issues (one county-wide for the jail; one
within the city for the municipal court space and possibly the new police station); the
effect, assuming voter approval, would be a total of 93 cents per thousand additional
property tax on city property owners (assumes jail, court and police station), or$186 per
year for a $200,000 home. On the other hand, the county-wide sales tax option would
require one ballot question, county-wide, and the result (assuming approval of the 3/10
sales tax)would provide adequate funding for the jail expansion, municipal court and the
police station. In addition, the revenue stream associated with the criminal justice sales
tax (unlike the property tax) would tend to grow over time, thus absorbing growth in
operating costs over time and minimizing the need to seek increased property or sales tax
rates in the future.
D) Given the space needs of the city (new municipal court and police station), the simplicity
of the sales tax option (one, county-wide ballot), the ability of the criminal justice sales
tax to fully support all three projects; the improved opportunity to collaborate with and
mutually benefit the city and county criminal justice operations; and the reality that the
criminal justice sales tax will grow over time, staff urges Council to prefer use of the
county-wide criminal justice sales tax as the financing option for the jail expansion,
municipal court space and new police station. That recommendation, however, is
conditioned on the assumption that a satisfactory "agreement in principle" can be
established prior to formal action. To that end, staff further recommends a joint
resolution (city and county) which would spell out those principles in formal accord and
express mutual support for the criminal justice sales tax ballot, presumably in November
this year.
E) Following Council discussion at the May I l workshop meeting, city and county staff
developed a joint resolution which outlines the basic rationale for a joint project
agreement and the principles to be included in that agreement. In addition, the resolution
declares the intent of the County Commission, with support of the Pasco City Council, to
place a ballot proposition before the voters on the ballot, proposing the three-tenths of
one percent sales tax addition. Staff recommends Council consideration of the proposed
joint resolution and motion at its June 1 meeting.
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JOINT RESOLUTION OF THE CITY OF PASCO AND FRANKLIN COUNTY
PASCO RESOLUTION NO.
FRANKLIN COUNTY RESOLUTION NO.
A RESOLUTION regarding construction of new County Jail and
Municipal Court Space and the preferred financing thereof.
WHEREAS, Franklin County is planning construction of a new 225-bed jail as well as
renovation of the old jail, as both are needed to provide the capacity for housing local offenders
as the county continues to grow over the next 20 years; and
WHEREAS, the city contracts with Franklin County for housing of city misdemeanant
offenders being adjudicated through Pasco Municipal Court, so having adequate jail space for
pre-trial as well as post-trial confinement is critically important to the maintenance of public
safety in the Pasco community; and
WHEREAS, the city has operated its Municipal Court within space at the Franklin
County Courthouse under the terms of a 40-year lease which will expire in 2012, thus
necessitating that the city find new space in which to conduct its Municipal Court functions; and
WHEREAS, the Franklin County Board of Commissioners and the Pasco City Council,
during recent joint meetings, discussed the probability of the city paying for new Municipal
Court space in conjunction with the county's construction of a new jail; and
WHEREAS, the Franklin County Commission and Pasco City Council, having duly
considered the efficiencies to be gained for both parties, jointly find that the citizens and
taxpayers of both jurisdictions will be greatly benefitted by the parties executing an agreement
whereby the Pasco Municipal Court functions can be housed, long term, at the Franklin County
Courthouse, provided that the agreement is consistent with certain principles; and
WHEREAS, the cost of such a facility requires the issuance of debt by the County, the
repayment of which will require a voter-approved source of revenue; and
WHEREAS, the County Commission and the Pasco City Council have considered the
only two available options, an excess property tax levy or a three-tenths of one percent sales tax
increase; and
WHEREAS, the County Commission and the Pasco City Council both find that the sales
tax option is much preferred because it provides sufficient funding for construction of both the
jail and court facilities but will also provide sufficient funds for operation of those and other
criminal justice functions throughout the county as well as the city and avoids an increase in the
existing property tax burden on owners of property throughout the county; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO and
THE BOARD OF COMMISSIONERS OF FRANKLIN COUNTY, WASHINGTON:
Section 1. That the Franklin County Commission and Pasco City Council hereby agree
to develop a detailed agreement to facilitate construction and occupancy of sufficient space for
Pasco Municipal Court as part of the new jail project planned by Franklin County.
Section 2. That the Franklin County Commission and Pasco City Council hereby agree
that any such agreement will be wholly consistent with the following "Principles of Agreement":
• Total floor area to be occupied solely by the city will be determined mutually but not
less than 10,000 square feet in area.
• City will pay for all construction cost attributed directly to the space mutually agreed
to house Municipal Court and its related functions.
• City will pay proportional cost of construction of"common areas" of new building
directly related to the space mutually agreed to house Municipal Court.
• City payment for construction costs will occur on the same schedule as any debt
repayment schedule incurred by County for construction debt.
• City will have long-term lease of subject space for the habitable life of the building.
• City will pay proportional share of operating costs (utilities,janitorial, etc.) based on
occupied space
• The prisoner housing contract will remain substantially in its current form and
content. County will not include jail construction or renovation costs in calculating
the daily fee for city use of the jail facilities.
Section 3. That the County Commission, with support of the Pasco City Council, will
place a ballot proposition before the voters of the county in 2009, proposing an addition of
three-tenths of one percent to the local sales tax, principally for construction and operation of a
county jail and other public safety purposes.
APPROVED by the City Council of the City of Pasco, Washington, this day of
June, 2009.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
APPROVED by the Franklin County Commissioners, this day of June, 2009.
Rick Miller, Chairman
Robert E. Koch, Chair Pro-Tem Brad Peck, Commissioner
AGENDA REPORT
FOR: City Council May 21, 2009
TO: Gary Crutchfield, ager
FROM: Stan Strebel, Administrative and Community Workshop Mtg.: 5/26/09
Services Director Regular Mtg.: 6/1/09
SUBJECT: Memorial Pool Renovation
I. REFERENCE(S):
1. Quotation from Myrtha Pools
H. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
5/26: Discussion
6/1 Motion: I move to authorize the purchase of materials for the renovation of
Memorial Pool from Myrtha Pools in an amount not to exceed $420,000 plus
applicable sales tax.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) Last October, Council viewed a presentation by ORB Architects on the various
design considerations and alternatives for renovation of Memorial Pool and the
possibility of adding a zero depth leisure pool to the facility, assuming sufficient
savings could be realized in the renovation process. Introduced at the meeting was
a renovation system by Myrtha Pools which staff and ORB have now determined
to be the most cost effective and durable product for use in the pool renovation
and new facility construction. Myrtha's product is a stainless steel and PVC fused
panel system which is ideal for renovation of existing pools and increasingly in
use for new facilities. While some manufacturers offer flexible liners, Myrtha is
the only known manufacturer which incorporates all the necessary elements of the
renovation into a complete system.
B) Myrtha has provided quotations for the materials package necessary for the
existing pool renovation and for the proposed new leisure pool. The City can save
the cost of contractor handling and markup by purchasing the product directly and
bidding installation by qualified contractors in conjunction with the balance of the
construction project.
C) In order to complete detailed final design work and assure the availability of
materials to commence construction in late summer, staff recommends the
prepurchase of the materials for the existing pool renovation at this time. The cost
will be $420,000 plus tax. (A 10% deposit is required for design work with the
balance due at shipping).
The purchase of the materials for the leisure pool construction (approximately
$300,000) can be delayed until the project bids are received. A decision can be
made at that time, depending on costs, to go forward with the combination of
alternatives that provides the greatest benefit within the funding available.
4(b)
A&T Europe Spa
Cap.Soc.Lit. 6.000.000.000
interamente versato
C.C.I.A.A.0096284
Iscr.Tribunate Mantova 3435 A6T
Codice Meccanogratico MN 001197
Cod.Fisc.a Partita IVA 00141030205 �eff"� _Cod.Identificazione IVA IT00141030205
Quotation Form May 5th, 2009
Quote No.
Client: City Of Pasco, WA
Pool Reference . Pasco- Memorial Pool Renovation
Competition Pool, Structural Ceramic Renovaction @ 3.6 ft SS Wall Panel
Leisure Pool, Myrtha Ceramic 1 @ 3.6 ft SS Wall System
TOTAL NET COST = $726,000.00
Competition Pool Includes: Myrtha Structural Ceramic Gutter and Myrtha panels (Renovaction),
Alkor 2000 Membrane (Evolution), Strahlenturbolenz Side Wall Inlets, Floating anchors, PVC
Targets and Strips, Recessed Steps and Stainless Steel Handrails,
Leisure Pool Includes, Myrtha Ceramic 1 wall, gutter and buttress system, Alkor 2000
Membrane, Myrtha Finger Wall, Floor Inlets, Floating Anchors, PVC Strips and Targets, Alkor
2000 Anti— Slip Membrane and Myrtha Soft Safety Floor (10 mm White PEM)
Conditions:
1 DDP (Delivery duty paid) site—A&T Europe, S.p.A. pays freight, duty, insurance and
brokerage.
2 Delivery—91 days from written approval of our drawings, unless agreed in writing
elsewhere by Myrtha Pools/A&T Europe S.p.A.
3 Payment Terms. 10%deposit is required prior to the start of preliminary design drawings
or general layouts. The balance is to be paid prior to shipment either through a bank
wire transfer, a Letter of Credit issued by a US bank, a check in US dollars made out to
beneficiary: A&T Europe S.p.A. sent to the Myrtha Pools US office, or American
Express.
4 Prices are valid for 90 days after quotation.
5 All taxes extra— some taxes may be payable by customer prior to customs release.
6 Civil works, site works, excavation& hauling, concrete works, installation, sealing,
backfill, deck construction, coping,electrical works, grounding works, mechanical works
and commissioning works are not included in this supply only price.
7 Dewatering, if necessary, is the responsibility of others, not Myrtha Pools.
8 Concrete footings and floor must have a helicopter or trowel finish, (smooth and glossy.
This is detailed in our Myrtha installation manual and guide.). Finish not meeting Myrtha
Pools standards, will be at the cost of others.
Via Solferino 27-46043 Castiglione delle Stiviere(MN)Italy
tel.+39(0)376/94 261 -fax+39(0)376/63 14 82
9 Engineering works are not included, but Myrtha can provide structural calculations to
local engineers.
10 Drawings are to be transmitted electronically. Price includes up to one revision.
11 Items not specifically included in the referenced quotation are not included in the Net Sell
Price.
12 Myrtha Pools /A&T Europe S.p.A reserve the right to make changes to the pool
component design at their discretion.
13 Installation of the Myrtha Pool components must be carried out by an authorized Myrtha
installer or supervised by an authorized factory supervisor. Authorization of installers and
supervisors is at the sole discretion of Myrtha Pools /A&T Europe S.p.A. Installation by
unauthorized technicians or against our recommendations will void or jeopardize the
Myrtha guarantee and warranty obligations.
14 All fittings or accessories installed within the Myrtha Pool must be provided by Myrtha
or, where this is not practicable,must be approved for installation in writing by Myrtha
Pools /A&T Europe S.p.A.. Lack of such approval will jeopardize the Myrtha guarantee
and warranty obligations.
15 Shipping containers when delivered must be unloaded immediately and not left on site.
Other arrangements may be made directly with the freight forwarding company at the
distributor's expense. Myrtha will not have any liability or expense.
16 Incidental shipping charges and clearance charges are the responsibility of the
distributor/customer.
17 The owners of the facility must execute a continual maintenance
program. Should the pool not be maintained, this could jeopardize , 15
year warranty.
Notes
For Myrtha factory supervisor, add $500.00 USD per day, including travel days, plus room and
board. Myrtha Pools require 3 weeks written notice to schedule a supervisor.Please note that
this supervisor is provided to help train your staff in the proper installation of the Myrtha Pool
components, and not to install the pool components alone.
Guarantee—Myrtha offers a full 15-year guarantee on Myrtha wall, floor and structural
components. There is a one year guarantee on all other components.
Sincerely,
A& T Europe
Page 2
AGENDA REPORT
TO: City Council May 21, 2009
FROM: Gary Crutchfi anager Workshop Mtg.: 5/26/09
SUBJECT: Design Servic for Heritage Rail Line
I. REFERENCE(S):
1. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
5/26: Discussion
III. FISCAL IMPACT:
Industrial Development Infrastructure Fund
IV. HISTORY AND FACTS BRIEF:
A) The city has been working with TRIDEC, the Port, the railroad, and private land
owners to foster creation of the "Heritage Industrial Center," containing about 400
acres of industrial land south of East "A" Street (see map). The creation of
Heritage Industrial Center is a manifestation of one the city's primary goals:
"foster more industrial investment to expand the community's tax base." The city
has extended Heritage Blvd from the SR12/Lewis Street interchange south to
intersect with "A" Street and the property owners along "A" Street have agreed to
a local improvement district to widen and improve "A" Street as a truck corridor.
The Port of Pasco recently approved a contract to install a mainline rail switch at
the west end of the industrial center and has obtained formal written agreements
with all of the affected property owners to provide for the easterly extension of a
rail line to serve the industrial center.
B) The single infrastructure piece remaining to be completed is the rail extension. At
an estimated cost of$1.3 million, the effort will require financial assistance from
either state or federal sources. The grant programs through which funding might
be available greatly favor projects which are "shovel ready." In essence, a project
that is designed and ready to go to bid will be favored, all other things being
generally equal.
C) The city has obtained a price commitment from HDR Engineering to provide the
design services necessary for the rail extension; the work can be completed within
60 days for a cost not to exceed $43,000. The city's industrial development fund
contains sufficient funds to sponsor that cost.
V. DISCUSSION:
A) In essence, the Heritage Industrial Center plan is beginning to take physical shape,
in terms of the necessary infrastructure (streets, utilities, rail switch, etc.). The
major missing piece is the rail extension itself. The Port's preparation for
ownership and operation of the rail line (by way of formal easements now in
hand) opens the door to receive funding assistance for that remaining element.
B) The proposed engineering services cost represents well under 5% of the estimated
construction cost and can be completed timely. In view of the improved
opportunity to obtain federal or state funding assistance with a completed design,
staff recommends Council authorize the work to be completed with the expense
charged to the industrial development fund.
4(c)
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AGENDA REPORT
FOR: City Council May 21, 2009
TO: Gary Crutch i ty Manager Workshop Mtg.: 5126/09
Rick White, Regular Mtg.: 6/1/09
Community& Economic Development Director
FROM: Angie Pitman, CDBG Administrator LZC-/�D
SUBJECT: 2008 Community Development Block Grant Allocations and Annual Work Plan
for American Recovery and Reinvestment Act of 2009 Entitlement(CDBG-9)
I. REFERENCE(S):
1. CDBG Recovery Act Proposal Summary
2. Planning Commission Meeting Minutes dated April 16, 2009 and May 21, 2009
3. Resolution Approving CDBG-R Work Plan
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
5/26/09: DISCUSSION
6/1/09: MOTION: I move to approve Resolution No. , amending the City's
2008 CDBG-R Allocations and Annual Work Plan.
III. FISCAL IMPACT:
$163,082 in Federal CDBG-R Entitlement Funds
IV. HISTORY AND FACTS BRIEF:
A) The purpose of the American Recovery and Reinvestment Act of 2009 is an effort
to jumpstart the economy, create or save jobs, and address underfunded challenges
in our country. The City of Pasco received an additional entitlement of$163,082 by
formula grant from the $1 billion stimulus funds allocated for Community
Development Block Grant Recovery activities(CDBG-R).
B) Communities receiving CDBG-R stimulus funds are permitted to carry out a wide
range of community development activities directed toward revitalizing
neighborhoods, economic development, and providing improved community
facilities and services. Priority must be given to projects that can award contracts
based on bids within 120 days.
C) A substantial amendment to the 2008 Annual Action Plan is required for use of the
funds. The action plan amendment is due to HUD by June 5, 2009. HUD shortened
the public review period to seven (7) days to assist in meeting this goal. Grantees
are permitted to use up to 10% of the entitlement for allowable administrative and
planning purposes.
V. DISCUSSION:
A) Notices were posted in the Tri-City Herald and La Voz Hispanic Newspapers
advising that public hearings were to be held before the Planning Commission on
April 16 and May 21, 2009 to discuss proposed allocations and annual work plan
options for CDBG-R funds totaling $163,082.
B) An approved work plan forms the basis for the substantial amendment required by
HUD. The City accepted unsolicited proposals from Administrative & Community
Services, Boys & Girls Club, and Public Works for four distinct projects.
Presentations of proposed projects were heard before the Planning Commission
(minutes attached), and the proposed work plans below were reviewed.
C) Consider CDBG Recovery Act Proposal Summary for action at the June 1, 2009
Regular meeting.
4(d)
CDBG RECOVERY ACT PROPOSAL SUMMARY
NonCDBG PLANNING CITY
LOCID Recipients ACTIVITY 1 AGENCY CDBG FUNDS STAFF COMMISSION COUNCIL
NAME REQUEST Contribution RECOMMEND RECOMMEND APPROVAL
City of Pasco-Comm Planning&
30 Dev Administration $16,308.00 $0.00 $10,000.00 $10,000.00 $0.00
Boys&Girls Club of Boys&Girls Club
Benton&Franklin Improvements&Energy
'31 ICounties Efficient Lighting___ $132,593,00 0.00 $126,082.00 $126,082.00 0.00
Boys&Girls Club
32 City of Pasco-ACS Parking Lot Resurfacinq $27.000.00 0.00 $27,000.00 $27,000.00 $0.00
Martin Luther King
Center-HVAC&Hot
Water Heater Energy
33 1 C itv of Pasco-ACS Efficient Improvements $85,000.00 $0.00 $0.00 $0.00 $0.00
Kurtzman Park
City of Pasco-Public Sidewalk, Curb, Gutter&
34 Works Roadway Improvements $163,082.00 $0.00 $0.00 $0.00 $0.00
$423,983.00 $0.00 $163,082-00 $163,08Z00 $0.00
FY 2008 Entitlement $ 163,082
Total Funds Available $ 163,082
Proposals Received $ 423,983
SURPLUSIDEFICIT $ (260,901)
Breakdown for Boys&Girls Club Proposed Projects
NonCDBG PLANNING CITY
LOCID Recipients ACTIVITY!AGENCY CDBG FUNDS STAFF COMMISSION COUNCIL
NAME REQUEST Contribution RECOMMEND RECOMMEND APPROVAL
Boys&MrIs Club of ropose improvements
Benton & Franklin &energy efficient
31 Counties projects:
Liahtino&Control Point $18,628.00
$18,628.00 $18,628.00
Gym Roof Replacement $25,000-00 $25,000.00 $25,000.00
Energy Efficient HVAC &
L.Lhting $30,970.00 $24,459.00 $24,459.00
Hallway Floor Seal&
Carpet Tile $20,795.00. $20,795,00 $20,795.00
Classroom flooring
replacement $37,200.00 $37,200.00 $37,200.00
$132,593,00 $126,082.00 $126,082.00
CDBG RECOVERY ACT PROPOSAL SUMMARY
Boys & Girls Club Energy Efficient Improvements - Requested: $132,593
Recommended: $126,082
The Boys & Girls Club received $156,000 in 2008 to remodel the games room. This project
required installation of fire doors resulting in the removal of a traffic control check point from
the project. In 2007, two of three aging roofs on the facility were replaced further improving
energy efficiency at the facility. Additional funds are being requested as follows:
• Replace original gymnasium light fixtures from 1954 with modern, energy efficient lights,
provide a check gate for traffic control within the center removed from the 2008 scope of
work ($18,628), -
• Replace the one aged roof remaining on the facility from prior projects ($25,000),
• Make energy efficient improvements to the existing HVAC system and facility lighting
($30,970),
• Seal asbestos hallway floor tiles with carpet tile ($20,795),
• Replace classroom flooring in two rooms ($37,200), and
Overall these public facility improvements would improve programmable space with enhanced
safety and energy efficient features. The Boys & Girls Club is requesting $132,593 for these
additional projects, $126,082 is recommended.
Currently the Boy & Girls Club is approved for $50,000 in program year 2009 to remodel the
stage area of the gymnasium to improve program area for the kindergarten. The additional tasks
recommended above would increase the project cost by $126,082, bringing the combined
contract ceiling for these projects to $176,082 if funded. The public facility improvements would
benefit low-moderate income children in Census Tracts 201, 202, 203 and 204.
Boys & Girls Club Parking Lot Resurfacing - Requested: $27,000
Recommended: $27,000
The current condition of the parking lot does not allow people with disabilities to travel free of
hazards. The existing parking lot at this facility has lifts as high as 4 inches, creating trip hazards.
Existing cracks have allowed water to penetrate under the asphalt, compromising the integrity of
the parking lot and further compounding the problem.
This proposed project would remove all of the asphalt and repair grading to allow for proper
control of storm water. This parking lot would be tied in with the existing parking lot to the south
of the building, creating a uniform parking lot free of hazards. The public facility improvements
would benefit low-moderate income people in Census Tracts 201, 202, 203 and 204. The
proposed project would utilize$27,000 if funded.
ARRA Program Administration - Requested: $16,308
Recommended: $10,000
Program administration for the American Reinvestment Recovery Act has been capped at 10% in
comparison to the 20% normally allowable for CDBG entitlement funds. This program requires
CDBG RECOVERY ACT PROPOSAL SUMMARY
much more reporting to meet the stringent guidelines for transparency set for all stimulus funds.
These administrative funds pay for planning and administration in direct connection with
monitoring expenditure of these funds. Due to the shortened timelines, day-to-day monitoring
will most likely be required to meet these requirements.
Martin Luther Kina Center HVAC System - Re nested: $85,000
Recommended: $0
The HVAC system at the Martin Luther King Center is 35 years old and in need of replacement.
Two units that failed were replaced at the facility in 2008, there are five units remaining to be
replaced. In addition, there are six aging hot water heaters that are incorrectly sized. For better
energy efficiency and enhanced safety they will be replaced with six instant hot water heaters.
The Martin Luther King Center is requesting$85,000 for this project.
Currently, MLK Center is approved for $100,000 in program year 2009 for completion of the
gym remodel project begun in 2007. This prior year project has $32,446 available as carry over
bringing the project funding to $132,446.
This project is recommended for Energy Efficiency and Conservation Block Grant Funding
which would result in improved energy efficiency at this public facility. This project benefits
primarily low-moderate income youth and their families in Census Tracts 201, and 202.
Kurtzman Park Neighborhood Improvement Plan - Reauested: $163,082
Recommended: $0
In 2007, Council approved the Neighborhood Improvement Plan for Kurtzman Park.
Neighborhood meetings identified street lights, sidewalks, code enforcement and an increased
police presence as priority needs. Further analysis of neighborhood needs indicated replacement
of water/sewer infrastructure and roadway improvements were also necessary. A significant
amendment in 2008 provided $40,000 for project design. The project design did not move
forward in 2008, therefore, all but $4,965 was reallocated for Volunteer and Kurtzman Parks
pubic facility projects. An Environmental Assessment is currently underway. The Kurtzman Park
Neighborhood Improvement Plan is requesting $163,082 in additional funding, or any portion
thereof.
Currently the Kurtzman Park Neighborhood Improvement Plan is approved for $294,175 for
roadway improvements in 2009 together with the 2008 carryover the available balance is
$299,140. Due to the accelerated timelines required for Recovery Act, this project would be
inappropriate for funding due to time constraints imposed by the legal requirement for this
project
REGULAR MEETING April 16, 2009
PLANNING COMMISSION MEETING
C. CDBG American Recovery and Reinvestment Act
(ARRA) of 2009 CDBG Formula Allocation JCity
Wide) MF# CDBG 09-0021
Chairman Samuel read the master file number and asked for comments from
staff.
Staff stated the hearing was the first step in the process of allocating funds from
the American Recovery and Reinvestment Act of 2009. In February 2009, Title
12 of the Act allocated approximately $1 billion for Community Development
Block Grant activities. In March 2009, the City of Pasco received notification
from HUD that the City received an entitlement of $163,082 for block grant
activities. The use of these funds, as with the regular entitlement, requires an
amendment to the 2009 Annual Action Plan because these additional funds are
above and beyond the regular entitlement. HUD expects to release funds around
July 15, 2009. Selected projects need to meet the criteria of being able to award
contracts within 120 days of release of funds. The purpose of the Recovery Act of
2009 is to jump start the economy by creating and saving jobs and addressing
underfunded challenges. It allocates $1 billion for community block grant
activities that are specifically directed at revitalizing neighborhoods, economic
development activities and improving community facilities and services. In
Pasco, revitalizing neighborhoods and improvement of community facilities are
typically underfunded activities. We currently do not have any economic
development projects ready to move forward. For the entitlement of $163,082,
there were three unsolicited proposals received totaling $349,705.
The 2005-2009 Consolidated Plan was used to evaluate the proposals. The
proposals need to meet the same criteria as for regular entitlement projects.
They were checked for eligibility, whether or not they meet the national objective
of benefitting low-moderate income people, and whether they meet a priority
need within the City of Pasco.
After the City determines how the funds should be allocated, projects funded
would be rolled into the Annual Action Plan by way of a significant amendment.
This planning document encourages public participation and serves as the
application for the formula grant programs. It identifies community needs and
priorities, and develops strategies to meet those needs.
Once HUD makes the decision to the release funds, there will only be four weeks
to submit the plan. It is anticipated that they will shorten the public review
period from 30 days to 12 days to expedite this process.
Chairman Samuel asked what criteria were used to determine how much money
the City of Pasco would receive.
Mrs. Pitman stated it is based on the same formula that was used in
determining the regular entitlement. It uses information such as housing
conditions and poverty conditions within the community.
Chairman Samuel asked if there was anything the City could do to increase the
ability to attract these funds other than we don't want the City to be poor or
homeless to attract these funds.
Mrs. Pitman stated that is the only way and if we are successful over the years
we will receive less.
Chairman Samuel opened the hearing for public comment.
Ron McHenry, Vice-President Boys and Girls Club, 801 N. 18th Avenue, Pasco
represents the Boys and Girls Club of Benton-Franklin Counties who would be a
beneficiary under the ARRA funding. Presented pictures of improvements that
were recently made with funds provided through the CDBG program. They are
requesting funds for improvements to the facility. Tiles in the facility are 56
years old asbestos tiles and need to be replaced, as well as other improvements.
The Captain Gray School is being reverted back to an elementary school. With
that happening there will be many more elementary school aged children that
will need services from the Boys and Girls Club.
Chairman Samuel asked about the reduction of $18,600 to provide flooring and
whether or not the room would still be usable without the funds.
Mr. McHenry stated there are ways they can compromise to make the space
usable. Lowe's Store helps to provide maintenance needs; other outside
agencies are also involved in donating supplies, etc.
Commissioner Rose asked if the Boys and Girls Club received monies from
United Way and if so, how is it designated.
Mr. McHenry stated they do not receive any monies from United Way. People can
designate gifts through the United Way to the organization, but need to be
specific when donating. Last year they received $12,873 from United Way
designations which goes into a budget of $1.84 million.
Chairman Samuel opened the public hearing, after three calls and no response
the hearing was closed.
REGULAR MEETING May 21, 2009
PLANNING COMMISSION MEETING
A. CDBG American Recovery and Reinvestment Act
(ARRA) of 2009 CDBG Formula Allocation
(City Wide) (MF# CDBG 09-0021
Chairman Samuel read the master file number and asked for comments from
staff.
Staff explained to the Planning Commission at the meeting of April 16, 2009
the purpose of the American Recovery and Reinvestment Act (ARRA) of 2009.
The City of Pasco received an entitlement of$163,082 for block grant activities.
These funds may be used to carry out a wide range of community development
activities directed at revitalizing neighborhoods, economic development and
providing improved community facilities and services. Priority must be given to
projects that can award based on bids within 120 days. At the time of that
meeting, it was thought that an amendment to the 2009 Annual Action Plan
would be required. Since that time, HUD has issued the notice and amendment
to the 2008 Annual Action Plan will be required. The reason for this has to do
with timeliness; it is quicker to use the 2008 funds than 2009. The due date for
submission of the plan is June 5, 2009 which accelerates our schedule.
Administrative and Planning costs allowable will be 10% of the entitlement. In
accordance with the City's Citizen Participation Plan, notices of two public
hearings on April 16, 2009 and April 21, 2009 were published in the Tri-City
Herald and La Voz Hispanic newspapers. At the April 16, 2009 meeting
presentations were heard for proposed projects. In summary, there were four
proposals received, two new projects were added for the Boys a Girls Club and
$10,000 for program administration.
Chairman Samuel questioned the reason behind the major change in the
proposal summary, in particular, the removal of projects for the Martin Luther
King Center.
Mrs. Pitman stated the Martin Luther King Center was considered for funding
from the Energy Efficiency Conservation Grant, another entitlement the City
has received.
Chairman Samuel asked if the Boys & Girls Club couldn't get funding
somewhere else.
Mrs. Pitman answered that it is easier for the City to get funding for the Martin
Luther King Center than it is for the Boys & Girls Club to get funded. The City
owns both buildings, but the Martin Luther King Center is operated by the City
and the Boys 8v Girls Club is not.
Chairman Samuel opened the hearing for public comment.
Ron McHenry, Vice-President Boys and Girls Club, 801 N. 18th Avenue, Pasco
represents the Boys and Girls Club of Benton-Franklin Counties made a brief
presentation regarding the proposed projects. He added that due to the
improvements made at their facility the Boys 8s Girls Club continues to provide
additional quality services to the children who attend.
Chairman Samuel questioned how many kids benefit from their program.
Mr. McHenry stated there are 225 members a day out of this facility.
Chairman Samuel asked Mr. McHenry to describe the necessity for the lighting
improvements and what would happen if they were not fixed.
Mr. McHenry stated the State has required the lighting to be updated due to
the type of lighting in the facility and for the safety of the children. The current
bulbs contain mercury and fluorescent dust that in the event they explode
would cause several small particles to rain down and would be hard to clean
up. They have removed some of the lighting fixtures which have decreased the
lighting. This proposal would replace the lighting fixtures.
Chairman Samuel opened the public hearing, after three calls and no response
the hearing was closed.
Commissioner Anderson moved, seconded by Commissioner Cruz the Planning
Commission recommend the City Council accept Option 2 for a workshop item
on May 26, 2009 and action on June 1, 2009. The motion passed
unanimously.
RESOLUTION NO.
A RESOLUTION APPROVING AMENDMENT OF THE PROGRAM YEAR 2008
COMMUNITY DEVELOPMENT BLOCK GRANT ALLOCATIONS AND ANNUAL
WORK PLAN FOR CDBG-R ACTIVITIES.
WHEREAS, the City received an additional entitlement of$163,082 from HUD from the
American Recovery and Reinvestment Act, known as CDBG-R, and budgeted those funds
according to program rules and community needs; and
WHEREAS, modification to the 2008 Annual Work Plan is now necessary for addition
of CDBG-R activities,NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. That the Pasco City Council hereby approves additions to the 2008 Annual
Work Plan as follows:
CDBG-R Action Plan
Resolution This
Activity 3094 Resolution
CDBG-R Program Administration $10,000
Boys & Girls Club Energy Efficiency Lighting 126,082
and other Improvements
Boys & Girls Club Parking Lot 27,000
TOTALS $795,656.00 $163,082.00
PASSED by the City Council of the City of Pasco this day of , 2009.
CITY OF PASCO:
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT NO. 21
FOR: City Council May 20, 2009
TO: Gary Crutchfield,
FROM: Robert J. Albe i:ager
orks Director Workshop Mtg.: 05/26/09
Regular Mtg.: 06/01/09
SUBJECT: Public Road and Utility Easement for Powerline Road
L REFERENCE(S):
1. Vicinity Map
2. Public Road and Utility Easement
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
05126: Discussion
06101: MOTION: I move to accept the Public Road and Utility Easements as
granted by Jerry Randal Burgess on Tax Parcel No. 115-120-
013, from Lee Eickmeyer, Jacqueline Hanson, and Randy
Mullen on Tax Parcel No. 115-170-080 and from Lee
Eickmeyer, Jacqueline Hanson, Randy Mullen, Mark Sullivan
and Mary Jo Sullivan on Tax Parcel No. 115-170-066.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) On July 7, 2008 Council adopted the Six Year Transportation Improvement Plan
which includes the construction of Powerline Road between Road 68 and Road
100. On March 11, 2009, the City received notice that stimulus funding would be
available for this project in the amount of $750,000.00, combined with
$250,000.00 in local funds.
V. DISCUSSION:
A) Powerline Road is anticipated to be a four (4) lane road in the future. This project
is to build two (2) of the four (4) lanes of Powerline Road using stimulus funds.
The road will be widened to four (4) lanes in the future when development occurs
to the north. Three property owners have signed Public Road and Utility
Easements in order for the project to be constructed. The width of easements
varies between properties because of existing rights-of-ways on portions of some
parcels and not others. The easements granted provide sufficient room to
construct a two lane road on the north portion of the easement. Additional rights-
of-way will be obtained in the future when development occurs to the north.
Staff recommends acceptance of the easement from Jerry Randal Burgess (Tax
Parcel No. 115-120-013, from Lee Eickmeyer, Jacqueline Hanson, and Randy
Mullen on Tax Parcel No. 115-170-080 and from Lee Eickmeyer, Jacqueline
Hanson, Randy Mullen, Mark Sullivan and Mary Jo Sullivan on Tax Parcel No.
115-170-066.
4(e)
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After Recordinit,Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3`d
Pasco, WA 99301
PUBLIC ROAD AND UTILITY EASEMENT
Tax Parcel No. 115-120-013
THE GRANTOR(S),Burgess Family Trust,Jerry Randal Burgess Trustee,hereby grant to
the GRANTEE,THE CITY OF PASCO,a Municipal Corporation of the State of Washington,the
non-exclusive right and easement to construct,operate,and maintain a two lane public highway and
public utilities, including water, sewer, irrigation, street lighting, landscaping and storm drainage
conveyance, treatment, and disposal systems within a 18.00-foot wide strip of land located in a
portion of the Southwest quarter of Section 4, Township 9 North, Range 29 East, Willamette
Meridian, Franklin County, Washington, described as follows:
The South 18.00 feet of the Southwest quarter of the Southwest quarter of said
Section 4.
Containing 0.56 acres, (24,321 square feet)more or less.
ALSO TOGETHER WITH AND SUBJECT TO easements,reservations, covenants
and restrictions apparent or of record.
IN WITNESS WHEREOF,the parties have executed this Agreement the day and year first
written below.
DATED this day of , 2009.
Easement Burgess.doc 1 of 2
GRANTORS:
I 11
,oferry R&dal Burgess-', Trustee
Burgess Family Trust
STATE OF WASHINGTON }
ss_
County of
The foregoing instrument was acknowledged before me this l day of L71,_9 2009,by Jerry Randal
Burgess,Trustee. ������++++++ _
TIMA h
���```�UN`fi+''',��' nt Name: • olt� L•
CZ pRf �p ,�NgTARY PUBLIC in and for the Sta a of Waghington
:0 ? e' VljkCommission Expires:
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Easement Burgess.doc 2 of 2
DONATION STATEMENT
Burgess Family Trust May 1, 2009
Our donation for the purposes of an easement for that portion of Parcel # 115-120-013,
more specifically:
An 18.00-foot wide strip of land located in a portion of the Southwest quarter of the
Southwest quarter of Section 4, Township 9 North,Range 29 East, Willamette Meridian,
Franklin County, Washington, described as follows:
The South 18.00 feet of the Southwest quarter of the Southwest quarter of said
Section 4.
Containing 0.56 acres, (24,321 square feet)more or less.
is made to the City of Pasco for the purpose of highway/transportation purposes is made
voluntarily and with full knowledge of our entitlement to receive just compensation.
Therefore we hereby release the City of Pasco from obtaining an appraisal of the acquired
property.
Agreed to by:
."—.d / L-1 ZAJ
Aerry&,fandal Burgesf,Trustee
Burgess Family Trust
After Recording,Return To:
City of Pasco, Washington
Attn: Robert Alberts, Public Works Director
525 North 3"
Pasco, WA 99301
PUBLIC ROAD AND UTILITY EASEMENT
Tax Parcel No. 115-170-084
THE GRANTOR(S),Lee Eickmeyer,Jacqueline Hanson,and Randy Mullen,hereby grant
to the GRANTEE,THE CITY OF PASCO,a Municipal Corporation of the State of Washington,
the non-exclusive right and easement to construct,operate,and maintain a two lane public highway
and public utilities,including water,sewer,irrigation,street lighting,landscaping and storm drainage
conveyance, treatment, and disposal systems within a 50.00-foot wide strip of land located in a
portion of the Southwest quarter of Section 5, Township 9 North, Range 29 East, Willamette
Meridian, Franklin County, Washington, described as follows:
The South 50.00 feet of the Southwest quarter of said Section 5.
Containing 3.05 acres, more or less.
ALSO TOGETHER WITH AND SUBJECT TO easements, reservations, covenants
and restrictions apparent or of record.
IN WITNESS WHEREOF,the parties have executed this Agreement the day and year first
written below.
DATED this 20 day of 4 , 2009.
GRANTORS:
ee rmey r 1 cqtn e H anson
I'
l
Ran y ' lullen
Easment Eickmeye 1 of 2
STATE OF WASHINGTON )
ss.
County of te1-\ )
Ae11 E M,
T g8lg#i t was acknowledged before me this V day of ��l 2009,by Lee Eickmeyer.
co U �,OTARp �cn '� j
---� �— Print e: 17
0 PUBLIC o NOTARY PUBLIC in and for the State of Washington
My Commission Expires: 10,Qv 01
0 1 j
9 8ER
OF
STATE OF WASHINGTON )
ss.
County of` )
The foregoing instrument was acknowledged before me this 6 day of 2009, by Jacqueline
H'a � �11111111+r/
r �g'R i. •
Print Name: tt
NOTARY PUBLIC in and for the State of Washington
My Commission Expires: --��— c;
0
Of
STATE OF WASHINGTON }
ss.
County of dZ ttC-��• }
The for ' `ment was acknowledged before me this als day of Mr,�- 2009,by Randy Mullen.
s
��; k '•,,' '�� Print Name:
NOTARY PUBLIC in and for the State of Washington
My Commission Expires: 06- Z9- ay� D
& '
Easme G 2 of 2
DONATION STATEMENT
Lee Eickmeyer, Jacqueline Hanson, and Randy Mullen April 8, 2009
Our donation of an easement across that portion of Parcel # 115-170-084, more
specifically:
A 50.00-foot wide strip of land located in a portion of the
Southwest quarter of Section 5, Township 9 North, Range 29 East,
Willamette Meridian, Franklin County, Washington, described as follows:
The South 50.00 feet of the Southwest quarter of said Section 5.
Which contains 3.05 acres, more or less.
is made to the City of Pasco for the purpose of highway/transportation purposes is made
voluntarily and with full knowledge of our entitlement to receive just compensation.
Therefore we hereby release the City of Pasco from obtaining an appraisal of the acquired
property.
Agreed to by:
jAfAhn L&AD lk A A IVI"
ee Meyer �cquel ne Hans n
Rand Mullen
After Recordine, Return To:
City of Pasco, Washington
Attn: Robert Alberts, Public Works Director
525 North 3`d
Pasco, WA 99301
PUBLIC ROAD AND UTILITY EASEMENT
Tax Parcel No. 115-170-066
THE GRANTOR(S), Lee Eickmeyer, Jacqueline Hanson, Randy Mullen, Mark Sullivan,
and Mary Jo Sullivan hereby grant to the GRANTEE, THE CITY OF PASCO, a Municipal
Corporation of the State of Washington,the non-exclusive right and easement to construct,operate,
and maintain a two lane public highway and public utilities,including water,sewer,irrigation,street
lighting, landscaping and storm drainage conveyance, treatment, and disposal systems within a
5 0.00 foot and 18 -foot wide strip of land located in a portion of the Southwest quarter of Section 5,
Township 9 North,Range 29 East,Willamette Meridian,Franklin County,Washington,described as
follows:
A 50.00-foot wide strip of land located in a portion of the Southwest quarter of the Southeast
quarter of Section 5, Township 9 North, Range 29 East, Willamette Meridian, Franklin County,
Washington, described as follows:
The South 50.00 feet of the West 370.00 feet of the Southwest quarter of the Southeast
quarter of said Section 5.
Containing 0.43 acres, (18,535 square feet) more or less.
ALSO an 18.00-foot wide strip of land located in a portion of the Southeast quarter of Section 5,
Township 9 North, Range 29 East, Willamette Meridian, Franklin County, Washington,
described as follows:
The South 18.00 feet of the Southeast quarter of said Section 5,
EXCEPT the West 370.00 feet thereof.
Containing 0.94 acres, (41,082 square feet) more or less.
Easment Mullen 1 of 4
ALSO TOGETHER WITH AND SUBJECT TO easements, reservations, covenants
and restrictions apparent or of record.
IN WITNESS WHEREOF,the parties have executed this Agreement the day and year first
written below.
DATED this day of AjU6 1 2009.
GRANTORS: t
I t
ee c n yer �, cque ine Hanson '
//o }
Randy U116 AVk Su liv
M ry lilivan
STATE OF WASHINGTON }
ss.
County of '1 }
1E Mi O
ssloru
oing in 9 O was acknowledged before me this ��1 day of i 2009,by Lee Eickmeyer.
ti c.) t,,�oTA*jj,
Print Name: {J ,`\s£�
J, n NOTARY PUBLId in and for the State of Washington
'9 0 ER 2%.�,-��` My Commission Expires:
�oF �
STATE OF WASHINGTON� )
ss.
County of
The foregoing instrument was acknowledged before me this d� dad of�009, by Jacqueline
Hanson.
Easment Mullen 2 of 4
i
j �0?14�� j Print Name:
NOTARY PUBLIC in and for the State of Washington
q My Commission Expires: :S
C.
Ns
�/ to `r�-1 fl s � �•
STATE OF WASHINGTON }
ss.
County of
The foregoing instrument was acknowledged before me this Al day of W,t-- 2009,by Randy Mullen.
Print Name: 7 c-1�=h► K Rt�a-q Y
NOTARY PUBLIC in and for the State of Washington
My Commission Expires: 6(c-19- 20 0 0
i S w
STA1�l� ;�1:•.[� TON
1111\�`\� }
ss.
County ofC ankIi in }
The foregoing instrument was acknowledged before me this 21 day of (6ri 1 2009, by Mark Sullivan
`N,ttlIIIN///
`�� �.� �A. 00-If Pri t Nt Name: sat t h e q- L>p a i n L
�Jss�o�' Fij,�% NOTARY PUBLIC in and for the State of Washington
My Commission Expires: 3
PUBLIC :*�
OP ids
Easment Mullen 3 of 4
STATE OF WASHINGTON )
ss.
County of lim khio— )
The foregoing instrument was acknowledged before me this 2._L__ day of 2009, by Mary Jo
Sullivan
♦♦♦`���{P,1! +��', Prin ame:
p+ 0" NOTARY PUBLIC in and for the Late of Washington
�Jo�� ���;.1� My Commission Expires:
:Ci%GTAA Y 0"'-
�* PUBLA,
Easement Mullen.doc 4 of 4
DONATION STATEMENT
April 8, 2009
Lee Eickmeyer. Jacqueline Hanson, Randy Mullen, Mark Sullivan, and Mary Jo Sullivan
Our donation of an easement across that portion of Parcel # 115-170-066, more
specifically:
A 50.00-foot wide strip of land located in a portion of the Southwest quarter of the
Southeast quarter of Section 5, Township 9 North, Range 29 East, Willamette Meridian,
Franklin County, Washington, described as follows:
The South 50.00 feet of the West 370.00 feet of the Southwest quarter of the
Southeast quarter of said Section 5.
Containing 0.43 acres, (18,535 square feet) more or less.
ALSO an 18.00-foot wide strip of land located in a portion of the Southeast quarter of
Section 5, Township 9 North, Range 29 East, Willamette Meridian, Franklin County,
Washington, described as follows:
The South 18.00 feet of the Southeast quarter of said Section 5,
EXCEPT the West 370.00 feet thereof.
Containing 0.94 acres, (41,082 square feet) more or less.
is made to the City of Pasco for the purpose of highway/transportation purposes is made
voluntarily and with full knowledge of our entitlement to receive just compensation.
Therefore we hereby release the City of Pasco from obtaining an appraisal of the acquired
property.
Agreed to by:
Lee Eickmeyer cquei e Hanson
RAndy M lien Mar Sullivan
1
4:Aj
Mar Jo S Oian
AGENDA REPORT
TO: City Council May 20, 2009
FROM: Gary Crutch i , C' anager Workshop Mtg.: 5/26/09
SUBJECT: Ridges to Rive pe Space Network
I. REFERENCE(S):
1. Letter and associated documents addressed to Mayor Olson from Scott Woodward
received 5/6/09
2. Current Steering Committee Member list
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
5/26: Discussion
IIL FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) A non-profit association of Tri-Cities residents, in the form of the Tapteal
Greenway, has spent the past year or two organizing a planning process to address
their goal of identifying critical open spaces within the Tri-Cities region and how
best to preserve them. That effort is labeled "Ridges to Rivers Open Space
Network of the Mid-Columbia" planning process. Mr. Scott Woodward, a
member of the Tapteal Greenway and Chair of the Ridges to Rivers group,
explained the objectives of the open space planning effort to the City Council at
its 8/25/08 workshop meeting.
B) Mr. Woodward has submitted a request that the city formally express its support
for the planning process, by the Mayor signing a generic letter of support (copy
attached). In addition, the City Council is requested to assign a councilmember to
the "Jurisdictional Advisory Committee" (composed of an elected official from
each of the affected governmental jurisdictions) and to commit planning expertise
(city staff time/resources)to the open space planning effort.
C) Council considered Mr. Woodward's request at the May 11, 2009 workshop
meeting and had questions regarding the organizational structure of the Rivers to
Ridges Open Space Network (RROSN), the decision making process of their
Board and the role of the Jurisdictional Advisory Committee (JAC) that Pasco is
being asked to provide representation to.
V. DISCUSSION:
A) Conversations with a representative from the RROSN indicate that the JAC would
report to the Executive Committee of the Board of Directors. The JAC would
advise the Executive Committee on matters related to the open space plan and
would provide input on the efforts of the RROSN group itself including their
approach to the planning process and their approach in working cooperatively
with different jurisdictions in developing their regional open space plan.
B) The Board of Directors and the Executive Committee of the Board of Directors
have not been chosen yet. The organizers of the RROSN are currently involved in
4(f)
the formation of a 5010 organization and did not believe it was necessary to
form a Board until the 5010 process is complete. It is anticipated that the
RROSN Board would use a simple majority voting process for decision making,
however representatives of the RROSN have also explained that the
organizational structure could be modified based on input from the jurisdictions.
C) It is recommended that Council consider informal participation in the RROSN. A
council member would participate as an ad hoc JAC member and offer advice and
input to the extent they feel comfortable doing so. That Council member would
report back to the City Council on the efforts and progress of the RROSN. This
informal participation would allow the City to support the RROSN efforts or
decline to participate further if necessary. As the planning effort gains definition
and the organizational structure evolves,the City could reconsider participation as
a formal JAC member. This approach has been discussed with a representative of
the RROSN and they are comfortable with it. City staff would continue to
participate on an"as available"basis.
D) if Council concurs with this approach, a Council representative should be chosen.
Staff will draft a letter for the Mayor's signature that identifies and outlines the
informal role of the Pasco JAC representative.
Mayor Joyce Olson;
As discussed in our last mailing to you we are forwarding a generic letter of
support for the Ridges to Rivers Open Space Network of the Mid-Columbia
planning process.
All that is required of you is to add your City or County letterhead and
substitute the name of your city or county where (C.C) is noted. Also, include
the name of who will represent you on the Jurisdictional Advisory Council. The
final obligation is to fix a title, signature and date to the bottom.
Your prompt attention to this would be appreciated prior to May 25, 2009.
Please forward your response to:
Ridges to Rivers
CIO Tapteal Greenway
PO Box 3007
Richland, WA. 99354
Any questions feel free to call me.
627-3621
Thanks,
Scott Woodward
Chairperson Ridges to Rivers Open Space Network of the Mid-Columbia
Cc; Gary Crutchfield
-'CO CITY HALL
L 2004
t-)FFIC,E
City/County letterhead
On behalf of the City of Pasco I am writing to endorse the Ridges to Rivers
Open Space Network of the Mid-Columbia (RROSN) regional planning process.
Pasco believes this regional approach to coordinate planning for open space
based on citizen input, agency and non-profit participation along with city and
county guidance, will provide a valuable toot for cooperative development of
our communities.
To provide an extensive perspective Pasco is wilting to assign a councilperson
to serve as a member on the Jurisdictional Advisory Council (JAC). The JAC will
meet periodically to review and comment on the plan as it takes shape. The
Jurisdictional Advisory Council would include council members from the cities
of Benton City, Kennewick, Pasco, Richland, and West Richland as well as
representation from the Franklin and Benton County Commissioners. The JAC
would forward its recommendation and comments onto the RROSN Executive
Committee for preparation and presentation to the RROSN Steering Committee.
The members of the Jurisdictional Advisory Council would then report to their
jurisdictions on the progress of the plan.
The representative for the City of Pasco on the Jurisdictional Advisory Council
will be
Pasco will also provide planning expertise and access for the RRSOSN through
the city planning department.
Pasco looks forward to working with other communities, agencies,
organizations, and counties participating in this collaborative effort for
regional planning.
Sincerely, Name
Signature
Date
Title City
RIDGES TO RIVERS OPEN SPACE NMVORK OF THE MID-COLUMBIA
A partnership of organizations and govemrnental agencies for coordinating regional open space planning
• � �• .: ? -s?AL'YZML✓..a, ����3°i f.:-ai �'. '� `V77
q
The Vision—
A network of natural features, open spaces and connecting
trails that complements residential and commercial
development in the Mid-Columbia Region and
RIDGES To RIVERS OPEN SPACE • Enhances our ability to attract and retain people and
NETwoRK business that sustain our economy
STEERING COMMITTEE • Provides access and connection for recreation,
education, and health
o Preserves natural and aesthetic values
City of Kennewick
City of Pasco The Mission--
City of Richland
City oyofRic land Richland Design and implement a plan to support our communities
Benton City in identifying and preserving the unique natural features
Benton County and open spaces of the Mid-Columbia. The plan will focus
Franklin County on creating an integrated system of trails connecting the
Tri-Cities Visitor and Convention Bureau land and water features that are most important to the
Tri-Cities Chamber of Commerce people living here.
Benton Franklin Council of Governments
Benton Franklin Community Health Alliance The Goals—
Washington Health Foundation Preserve the unique regional identity and sense of
Lake Lewis Chapter ice Age Floods Institute ` place that our ridges, rivers and other natural
Tapteal Greenway Association
Lower Columbia Basin Audubon society features provide to the public.
Columbia Basin Native Plant society . Promote citizen-designed Ridges to Rivers Network
Friends of Badger Mountain that boosts economic development in the region.
Open Space Coalition
Fun Fit paceC alMoy • Enjoy and increase use of the outdoors
National Park service
Intermountain Alpine Club
For more information online, go to
Ridges to Rivers Open Space
Network" at
http://www.tapteal.org/
Ridges to Rivers Open Space Network Steering Committee Members
City of Kennewick-Fredouse Oneza
City of Pasco-Rick White
City of Richland-Bill King, Doug Strong
City of West Richland-Merle Johnson, Barb Vatenski
Benton City-Lorna Deckert
Benton County-Adam Fyatt
Franklin County-Jerrod McPherson
Tri-Cities Visitor and Convention Bureau-Megan Neer
Tri-Cities Chamber of Commerce-Colin Hastings
Benton Franklin Council of Governments-Len Pavelka
Benton Franklin Community Health Attiance-Brooke Dubois
Washington Health Foundation (at large)-Greg Vigdor
Lake Lewis Chapter Ice Age Floods Institute-George Last
Tapteat Greenway Association-Dr. Mike Lilga, Scott Woodward
Lower Columbia Basin Audubon Society Columbia Basin-Debbie Berkowtiz
Native Plant Society-Dr. Janette Downs
Friends of Badger Mountain-Sharon Grant
Open Space Coalition-Sharon Grant
Fun Fit and Over Fifty-Tom Page
National Park Service-Sue Abbot
Intermountain Alpine Club-Steve Wisness