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HomeMy WebLinkAbout2009.04.20 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. April 20,2009 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated April 6, 2009. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$1,239,624.72 ($94,353.17 in the form of Wire Transfer Nos. 5189.and 5193; and $1,145,271.55 consisting of Claim Warrants numbered 171091 through 171327). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$180,673.94 and, of that amount, authorize $135,104.96 be turned over for collection. (c) Appointments to Senior Services Advisory Committee: (NO WRITTEN MATERIAL ON AGENDA) To appoint Margaret Moore to Position No. 1 (expiration date of 4/1/12) and Richard Brandt to Position No. 4(expiration date of 1/l/11)to the Senior Services Advisory Committee. *(d) Final Plat: Juniper Grove Phase 1 (formerly Chapel Hill) (Envision Homes) (MF #FP08- 008): 1. Agenda Report from David I. McDonald, City Planner dated April 15, 2009, 2. Final Plat (attachments in Council packets only; copies available for public review in the Planning office, the Pasco Library or on the city's webpage at http://www.pasco- wa.gov`generalinfo/citycounciIreports). 3. Vicinity Map. To approve the Final Plat for Juniper Grove Phase 1. *(e) Final Plat: Linda Loviisa Phase 2 (AHO Construction) (MF#FP08-009): 1. Agenda Report from David I.McDonald, City Planner dated April 15, 2009. 2. Final Plat (attachments in Council packets only; copies available for public review in the Planning office, the Pasco Library or on the city's webpage at http://www.pasco- wa.yov/(eneralinfo/citycouncilreports). 3. Vicinity Map. To approve the Final Plat for Linda Loviisa Phase 2. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS- OTHER THAN AGENDA ITEMS: (a) (b) (c) Regular Meeting 2 April 20,2009 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Financial Services Manager: General Fund Operating Statement through March 2009. (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: *(a) Easement Vacation: Waterline Easement and Access Easement in the Northwest Commons Development(MF#VAC09-005): 1. Agenda Report from David 1.McDonald, City Planner dated April 15, 2009. 2. Vicinity Map. 3. Proposed Ordinance. CONDUCT A PUBLIC HEARING Ordinance No. ,an Ordinance vacating a Waterline Easement and Access Easement in Section 11, Township 9 North, Range 29 East. MOTION: I move to adopt Ordinance No. vacating a Utility and Access Easement through Section 11 of Township 9 North, Range 29 East and, further, authorize publication by summary only. (b) 2009 Justice Assistance Grant: 1. Agenda Report from Denis Austin,Chief of Police dated April 9, 2009. CONDUCT A PUBLIC HEARING MOTION: I move to authorize the application for 2009 Recovery Act Justice Assistance Grant funding to purchase 800 MHz Radios.and Firearms for the Police Department and to pay $10,417 to the Franklin County Prosecutor's Equipment Purchase Fund. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance of the City of Pasco, Washington, approving and confirming the assessments and assessment roll of Local Improvement District No. 144 for the improvement of approximately 1300 feet of each of Road 90 and Road 92, north of Sandifur Parkway, to City standards, including curb, gutter, storm drainage system, and power, as provided by Ordinance No. 3864, and levying and assessing a part of the cost and expense thereof against the several lots, tracts, parcels of land and other property as shown on the assessment roll. 1. Agenda Report from Doyle L. Heath, Utility Engineer dated April 15, 2009. 2. Ordinance. 3. Final Assessment Map. MOTION: I move to adopt Ordinance No. approving and confirming the assessments and assessment roll of Local Improvement District No. 144 for the improvement of approximately 1300 feet of each of Road 90 and Road 92, north of Sandifur Parkway, to City standards, including curb, gutter, storm drainage system, and power, as provided by Ordinance No. 3864, and levying and assessing a part of the cost and expense thereof against the several lots,tracts,parcels of land and other property as shown on the assessment roll. (b) Resolution No. , a Resolution accepting a ten percent annexation petition, providing a determination on the territory to be annexed and whether simultaneous zoning and the assumption of bonded indebtedness will be required. 1. Agenda Report from David 1.McDonald, City Planner dated April 15, 2009. 2. Vicinity Map. 3. Overview Map. 4. Proposed Resolution. 5. Annexation Petition. 6. Statements of Support or Opposition. (Attachments 5 and 6 are in Council packets only.) MOTION: I move to approve Resolution No. , accepting a petition for annexation and providing a determination on the annexation boundary, zoning and indebtedness. 9. UNFINISHED BUSINESS: (none) Regular Meeting 3 April 20, 2009 10. NEW BUSINESS: (a) Fluoridation Grant Agreement for the West Pasco Water Treatment Plant: 1. Agenda Report from Robert J. Alberts,Public Works Director dated April 8, 2009. 2. Grant Agreement. 3. Resolution No. 2406. MOTION: I move to approve the Fluoridation Grant Agreement for the new West Pasco Water Treatment Plant and, further, authorize the Mayor to sign the agreement. (b) Baseball Stadium Patio Area Improvements: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated April 8, 2009, 2. Letter from Dust Devils Team. 3. Photograph of Existing Patio Area. 4. Photographs of Proposed Pergola Structure. (RC) MOTION: I move to award the contract for the Baseball Stadium Patio Area Improvements project to the low bidder, Patio Covers Unlimited, in the amount of$51,013.72 including sales tax and, further,authorize the City Manager to sign the contract documents. *(c) Road 68 Overlay north of Sandifur Parkway,Project No. 09-3-03: 1. Agenda Report from Michael McShane,City Engineer dated April 15, 2009. 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for the Road 68 Overlay north of Sandifur Parkway, Project No. 09-3-03 to Inland Asphalt Company in the amount of $129,721.70 and, further, authorize the Mayor to sign the contract documents. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...... Q Quasi-Judicial Matter REMINDERS: 1. 5:00 p.m., Tuesday, April 21, TRAC Facility—TRAC Board Meeting. (MAYOR JOYCE OLSON and COUNCILMEMBER REBECCA FRANCIK) 2. 12:00 p.m.,Wednesday,April 22—Mayor's Luncheon. (MAYOR JOYCE OLSON) 3. 7:30 a.m., Thursday, April 23, 7130 W. Grandridge Blvd — Tri-Cities Visitor & Convention Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.) 4. 4:00 p.m., Thursday, April 23, 7130 W. Grandridge Blvd — TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.;TOM LARSEN, Alt.) 5. 5:30 p.m., Thursday, April 23, 710 W. Court Street— Benton Franklin Community Action Committee Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK,Alt.) 6. 6:00 p.m., Thursday, April 23, Senior Center — City of Pasco Volunteer Reception. (ALL COUNCILMEMBERS INVITED TO ATTEND) 7. 7:30 a.m., Friday, April 24, Richland City Council Chambers — Hanford Communities Governing Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; AL YENNEY, Alt.) MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 6, 2009 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom Larsen, Joyce Olson, Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Bob Alberts, Public Works Director; Denis Austin, Police Chief; Bob Gear, Fire Chief; Jim Chase, Financial Services Manager and Doyle Heath, Utility Engineer. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated March 16, 2009. (b) Bills and Communications: To approve General Claims in the amount of$1,440,128.46 ($176,916.36 in the form of Wire Transfer Nos. 5175, 5179 and 5184; and $1,263,212.10 consisting of Claim Warrants numbered 170775 through 171090). To approve Payroll Claims in the amount of$1,835,419.45, Voucher Nos. 39380 through 39464; and EFT Deposit Nos. 30029010 through 30029550. (c) Appointments to Code Enforcement Board: To reappoint Dwayne Speer to Position No. 1 and to appoint Daniel Gottschalk to Position No. 2 (both with the expiration date of 1/1/2011) to the Code Enforcement Board. (d) Right-of-Way Dedication for the Intersection of Brown Street and 26th Avenue (MF #INF009-022): To authorize the City Manager to sign and record the Dedication Deed necessary to establish street right-of-way for street improvements at the northwest corner of Brown Street and 26th Avenue. (e) Resolution No. 3150, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of Colorado Avenue and a portion of Salt Lake Street. To approve Resolution No. 3150, setting 7:00 p.m., Monday, May 4, 2009 as the time and date to conduct a public hearing to consider the vacation of Colorado Avenue located between Blocks 16 and 17, Frey's Addition and the south 10 feet of Salt Lake Street adjacent to the same blocks. MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Joyce Olson presented a Proclamation to Debbie Clark, City Clerk and Sandy Kenworthy, Deputy City Clerk, proclaiming May 3-9, 2009 "Municipal Clerks Week." 1 3{a}.1 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 6, 2009 VISITORS - OTHER THAN AGENDA ITEMS: Mr. Bob Tippett, Pasco Public Facilities District Board President, presented the Pasco Public Facilities District Annual Report. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Hoffrnann attended the Franklin County Mosquito Control District meeting. Mr. Larsen attended the Emergency Medical Services Board meeting. Mayor Olson participated in the Mid-Columbia Meals on Wheels Mayors for Meals Day, gave the Annual State of the City address at the Tri-City Regional Chamber of Commerce luncheon, and presented a Proclamation to Lourdes Health Network recognizing March 30t' as National Doctors Day, Mr. Garrison attended the TRIDEC 45`h Annual meeting. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Final Assessment Roll for Local Improvement District (LID) No. 144—Road 90 and Road 92 North of Sandifur Parkway: Mr. Heath explained the details of the LID process. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE FINAL ASSESSMENT ROLL FOR LID No. 144. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. No action was taken. Council will consider the Final Assessment Roll at the April 20`h regular meeting. Alley Vacation—A Portion of the East/West Alley in Block 5 Steffin's Amended Addition (MF#VAC09-004): Mr. White explained the details of the proposed vacation. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 3914, an Ordinance vacating a portion of the East/West Alley in Block 5, Steffin's Amended Addition. MOTION: Mr. Watkins moved to adopt Ordinance No. 3914, vacating a portion of the East/West Alley in Block 5, Steffin's Amended Addition and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Ordinance No. 3915, an Ordinance relating to the Waterworks Utility of the city, including the Sanitary Sewerage System and the System of Storm or Surface Water Sewers as a part thereof; adopting a system or plan of additions to and betterments and extensions of the Waterworks Utility of the city; providing for the issuance and sale of$10,045,000.00 par value of water and sewer revenue bonds, 2009, for the purpose of obtaining the funds with which to pay the cost of carrying out such plan of additions and of improvements in Utility Local Improvement District No. 143, 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 6, 2009 and to provide a reserve for and pay costs of issuance of such bonds; fixing the date, form,denomination, maturities,interest rates, terms and covenants of the bonds authorized herein; and providing for the sale and delivery of the bonds to Piper Jaffray & Co. of Seattle,Washington. Mr. Chase, Financial Services Manager, and Ms. Jane Towery, representing Piper Jaffray, explained the details of the Bond Sale and explained the benefits of the AA— credit rating received from Standard and Poor's. MOTION: Mr. Watkins moved to adopt Ordinance No. 3915, relating to the Waterworks Utility of the city, including the Sanitary Sewerage System and the System of Storm or Surface Water Sewers as a part thereof; adopting a system or plan of additions to and betterments and extensions of the Waterworks Utility of the city; providing for the issuance and sale of$10,045,000.00 Par Value of Water and Sewer Revenue Bonds, 2009, for the purpose of carrying out such plan of additions and of improvements in Utility Local Improvement district No. 143; fixing the date, form, denomination, maturities, interest rates, terms and covenants of the bonds authorized herein; and providing for the sale and delivery of the bonds to Piper Jaffray & Co. of Seattle Washington. Ms. Francik seconded. Motion carried unanimously. Authorization to Purchase Personal Property with Local Option Capital Asset Lending (LOCAL) Program. Ordinance No. 3916, an Ordinance authorizing the acquisition of personal property known as the Police Department Patrol Vehicle Computer Equipment and execution of a financing contract and related documentation relating to the acquisition of said personal property. MOTION: Mr. Watkins moved to adopt Ordinance No. 3916, authorizing the acquisition of personal property known as the Police Department Patrol Vehicle Computer Equipment and a financing contract with the State of Washington Local Option Capital Asset Lending(LOCAL) Program and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried unanimously. Resolution No. 3151, a Resolution authorizing reimbursement for the purchase of personal property known as the Police Department Patrol Vehicle Computer Equipment through a financing contract. MOTION: Mr. Watkins moved to approve Resolution No. 3151, authorizing reimbursement for the purchase of the personal property known as the Police Department Patrol Vehicle Computer Equipment through a financing contract. Ms. Francik seconded. Motion carried unanimously. Resolution No. 3152, a Resolution approving the Neighborhood Stabilization Program (NSP) Plan Guidelines. MOTION: Mr. Watkins moved to approve Resolution No. 3152, approving Neighborhood Stabilization Program (NSP) Plan Guidelines. Ms. Francik seconded. Motion carried unanimously. Resolution No. 3153, a Resolution accepting the Planning Commission's recommendation and approving a Special Permit for the location of the Children's Daycare/Preschool at the 6200 Block of Burden Boulevard. MOTION: Mr. Watkins moved to approve Resolution No. 3153, approving the Special Permit for the location of the Jigsaw Daycare/Preschool in the 6200 Block of Burden Boulevard as recommended by the Planning Commission. Ms. Francik seconded. Motion carried unanimously. 3 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 6, 2009 Resolution No. 3154, a Resolution relating to disposition of firearms. MOTION: Mr. Watkins moved to approve Resolution No. 3154, relating to disposition of firearms, Ms. Francik seconded. Motion carried unanimously. NEW BUSINESS: Amendment to 6yr Transportation Improvement Plan. Mr. Alberts explained the proposed amendment. MOTION: Mr. Watkins moved to amend the Six Year Transportation Improvement Plan by adding $20,000 in federal STP funds for the Lewis Street Overpass Project. Ms. Francik seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mayor Olson requested the"Public Notice of Land Use" issue be placed on the April 13`h workshop meeting agenda. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:54 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk PASSED and APPROVED this 201h day of April, 2009. 4 CITY OF PASCO Council Meeting of: April 20, 2009 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the u er igne do here y certify under penalty of perjury that the materials have been furnished,the services r n red o the labor performed as described herein and that the claim is a just, due and unpaid obligatio ainst t e city an that we are authorized to authenticate and rlwl� Gary rutchfield, i ana er James W. C e-, Finance Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No.s 5189 and 5193 in the amount of$94,353.17, have been authorized; that Check No,s 171091 through 171327 are approved for payment in the amount of$1,145,271.55, for a combined total of$1,239,624.72 on this 20th day of April,2009. Councilmember Councilmember SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 136.50 Judicial 16,90026 Executive 5,801.38 Police 41,997.25 Fire 2,423.24 Administration& Community Services 53,209.86 Community Development 809.99 Engineering 18,940.33 Non-Departmental 115,118.50 Library 3,469.38 TOTAL GENERAL FUND: 258,806.69 STREET 272,544.43 C. D. BLOCK GRANT 685.87 KING COMMUNITY CENTER 2,382.55 AMBULANCE SERVICE 7,124.22 CEMETERY 6,023.81 ATHLETIC PROGRAMS 6,965.52 SENIOR CENTER 6,476.79 MULTI MODAL FACILITY 1,995.40 RIVERSHORE TRAIL&MARINA MAIN 72.00 LITTER CONTROL 2,037.15 REVOLVING ABATEMENT 23,492.87 PARKS FUND 0.00 TRAC DEVEL&OPERATING 0.00 STADIUM/CONVENTION CENTER 2,500.00 SPECIAL ASSESSMNT LODGING 0.00 METRO DRUG TASK FORCE 1,819.05 METRO DRUG FORFEITURE FUND 106.09 GENERAL CONSTRUCTION 14,611.74 WATER/SEWER 481,559.25 EQUIPMENT RENTAL-OPERATING 13,373.14 EQUIPMENT RENTAL-REPLACEMENT 0.00 MEDICAUDENTAL INSURANCE 94,353.17 CENTRAL STORES 1,319.57 PUBLIC FACILITIES DIST D.00 PAYROLL CLEARING 40,247.61 LID CONSTRUCTION 0.00 TRI CITY ANIMAL CONTROL 1,127.80 GRAND TOTAL ALL FUNDS: $ 1,239,624.72 3(b).1 AGENDA REPORT FOR: City Council DATE: April 15,2009 TO: Gary Crutchfi anager REGULAR: April 20,2009 StaXSh,ebel,A minis ative&Community Services Director FROM: Ji C e,Finance Manager SUBJECT: BAD 7BT WRITE-OFF'S/COLLECTION. I. REFERENCE(S): Write-off and collection lists are on file in the Finance Department. II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $180,673.94 and, of that amount, authorize$135,104.96 be turned over for collection. III. HISTORY AND FACTS BRIEF: 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under $10 with no current forwarding address,or are accounts in "occupant" status. Accounts submitted for collection exceed$10.00. 2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off's including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY—These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. 6. GENERAL- These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. 7. MISCELLANEOUS- These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. Amount Direct Referred to Total Write-offs Collection Write-offs Utility Billing $ .31 224.03 224.34 Ambulance $ 45,568.67 17,613.93 63,182.60 Court A/R $ .00 116,131.00 116,131.00 Liens $ .00 1,136.00 1,136.00 Cemetery $ .00 .00 .00 General $ .00 .00 .00 Miscellaneous $ .00 .00 .00 TOTAL: $ 45,568.98 135,144.96 180,673.94 IV. ADMINISTRATIVE ROUTING: cc: Dot French, Municipal Court Clerk 3(b).2 AGENDA REPORT FOR: City Council April 15, 2009 TO: Gary Crutchfield, Ci nager Regular Mtg.: 4/20/09 Rick White, Community &Economic evelopment Director FROM: David I. McDonald, City Planner SUBJECT: FINAL PLAT: Juniper Grove Phase 1 (Formerly Chapel Hill) (Envision Homes) (MF#FP08-008) I. REFERENCE(S): 1. Final Plat (Attachments in Council packets only; copies available for public review in the Planning office, the Pasco Library or on the city's webpage at htti):Hw)x-w.i)asco-wa.gov/p-eneralinfo/citycouncilreports) 2. Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/20: MOTION: I move to approve the final plat for Juniper Grove Phase 1. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The City Council previously approved a preliminary plat for the Chapel Hill development. A portion of the development was sold to a new developer who has changed the name of the subdivision. The new developer is now seeking final plat approval for Phase 1 of Juniper Grove. B. Juniper Grove is located east of Saratoga Lane and north of the FCID irrigation canal. V. DISCUSSION: Prior to the approval of a final plat, the developer is to either install all infrastructure or post a bond or other instrument that secures the financing for the infrastructure improvements. In this case, the developer has completed a majority of the improvements and has provided the City with a bond in an amount sufficient($108,790.00) to cover the costs of the outstanding improvements. The final plat shows and contains information on primary control points, tract boundaries, dimensions, bearings, lot numbers and other necessary engineering data. In addition, the plat contains the required descriptions, dedication and acknowledgment, and approval sections. 3(d) y , ,•e i f �•1. � `� :".�7 yl�. , JP I �= f t /� �„{/ `�i.' � ro/p„�y�°p y`.*P`�.+tiyC:, r'��st•��s�,tr jf y��•I�' i�'�•'� A ,f/ V©• �,3t:' //�(� •.V�� / '.6'�A�v�li.YG� .�,�� : Yy:�lqc^' i f�. P�6' r J' iF•�r �I Q�. 2 I` 13 1 7 ��fp p AGENDA REPORT FOR: City Council April 15, 2009 TO: Gary Crutchfield, Ci nager Regular Mtg.: 4/20/09 Rick White, ` lt4 Community & Econ mic Development Director FROM: David I. McDonald, City Planner SUBJECT: FINAL PLAT: Linda Loviisa Phase 2 (AHO Construction) (MF# FP08-009) 1. REFERENCE(S): 1. Final Plat (Attachments in Council packets only; copies available for public review in the Planning office, the Pasco Library or on the city's webpage at http•//www.pasco-wa.gov/generalinfo/citycouncilreports) 2. Vicinity Map 11. ACTION REQUESTED OF COUNCIL 1 STAFF RECOMMENDATIONS: 4120: MOTION: I move to approve the final plat for Linda Loviisa Phase 2. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The City Council previously approved a preliminary plat for the Linda Loviisa development. The new developer is now seeking final plat approval for Phase 2 of Linda Loviisa. B. Linda Loviisa is a single family residential development located south of Burden Boulevard and east of the Desert Plateau neighborhood. V. DISCUSSION: Prior to the approval of a final plat, the developer is to either install all infrastructure or post a bond or other instrument that secures the financing for the infrastructure improvements. In this case, the developer has completed all improvements. The final plat shows and contains information on primary control points, tract boundaries, dimensions, bearings, lot numbers and other necessary engineering data. In addition, the plat contains the required descriptions, dedication and acknowledgment, and approval sections. 3(e) s� "-;:��k'� �� ";r,,' ':�"IiM�.+'�; '.�f?r' •:`�;y'=yam+..„S?iti: . 1� d �:�•��';'S�-.�'i L t =: ;',"'.-rr°� �„ ,.,�x. rx£" r�u�ia SF Lj i�rG•: y:,1 ��x I=e "� _ 9"'x� �+¢'h fir n� `�:a�t'-'°� ;�:,•`.:,,q?"V t' x.: +C'� 'r �•e � �ai�°�:'x• .,: ":� ?ate'. r s3. IA wo ^Y- TSB r••�"'1Y!''D;x�: `4 L: :i `iti7z ) •�-y •a,,� i d {• Wx t: !! :.4 r oJac Y' wNl•g S-+ry a � R�S 9 L ; if i !L Lq�•': 5 - MI+We I-q �••�. �, �•,.�t ! "'A`�'i r�S-d r Vii+:..��:E�G'�W r.� 'If �3 • - �': .'f ...............u•".........$v........F..'`.�•... -.c'..i;.1'�v�':a:'.s, y,'rs.::.• �`" �'' �y; 4d - .. iz ` :: )} .. .y. Ski,°" "i4:,.`a •_a6 t `,.tE>`. '' '•4' At jwk r e M �S is 3' 1 � :t tr•' � 1 � 3 r ��'1� ��.�fty j a'1 oS.� '� .�t� .:. x ., Ys'•yDI�F'�o�.-e'w.: 7�Ji$t,:C"�tY• ! a i. •rte f" �~ � }.;R� c fi. GENERAL FUND OPERATING STATEMENT THROUGH MARCH 2009 CASH BASIS YTD % OF YTD TOTAL % OF 2009 2009 ANNUAL 2008 2008 TOTAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL REVENUE SOURCES: TAXES: PROPERTY 99,394 5,725,000 1.7% 156,300 5,805,868 2.7% SALES 1,820,894 8,580,000 21.2% 2,064,263 8,980,651 23.0% UTILITY 2,192,253 7,360,000 29.8% 1,927,982 7,612,492 25.3% OTHER 234,713 980,000 24.0% 238,428 957,621 24.9% LICENSES& PERMITS 490,486 1,009,300 48.6% 595,253 1,364,959 43.6% INTERGOV'T REVENUE 252,371 1,327,300 19.0% 197,453 1,798,308 11.0% CHARGES FOR SERVICES 605,022 2,788,800 21.7% 606,842 2,705,427 22.4010 FINES& FORFEITS 205,643 982,400 20.9% 218,411 980,468 22.3% MISC. REVENUE 173,843 786,800 22.1% 149,114 897,283 16.6% OTHER FIN, SOURCES 7,500 1,142,000 07% 8,436 39,776 21.2% TOTAL REVENUES 6;082,119 30,681,600 19.8% 6,162,482 31,142,853 19.8% BEGINNING CASH BALANCE 6,845,445 6,500,000 7,008,990 7,008,990 TOTAL SOURCES 12,927,564 37,181,600 34.8% 13,171,472 38,151,843 34.5% EXPENDITURES: CITY COUNCIL 30,366 116,000 26.2% 27,833 107,538 25.9% MUNICIPAL COURT 281,773 1,182,700 23.8% 246,405 1,127,148 21.9% CITY MANAGER 188,630 873,425 21.6% 186,612 755,382 24.7% POLICE 2,516,972 10,819,398 23.3% 2,527,371 10,343,396 24.4% FIRE 992,023 4,126,320 24.0% 929,723 4,128,399 22.5010 ADMIN &COMMUNITY SVCS 1,144,779 5,243,540 21.8% 1,064,548 5,103,431 20.9% COMMUNITY DEVELOPMENT 299,642 1,101,400 27.2% 233,787 1,149,262 20.3% ENGINEERING 319,360 1,172,835 27.2% 297,753 1,256,443 23.7% MISC. NON-DEPARTMENT 966,764 7,148,875 13.5% 908,286 6,203,283 14.6% LIBRARY 296,646 1,272,575 23.3% 274,677 1,132,116 24.3% TOTAL EXPENDITURES 7,036,955 33,057,068 21.3% 6,696,995 31,306,398 21.4% ENDING FUND BALANCE 4,124,532 6,845,445 TOTAL EXPEND AND END FUND BAL 37,181,600 38,151,843 AVAILABLE CASH BALANCE 5,890,609 6,474,477 PERCENTAGE OF BUDGET ALLOCATED FOR 3 MONTHS 25.0% •Authorized but non-budget expenditures of $0 (cumulative)which will effectively reduce the ending fund balance. These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance at month end. The City's CAFR is prepared using the Accrual Basis of Accounting. These statements are intended for Management use only, E(b) AGENDA REPORT FOR: City Council April 15, 2009 TO: Gary Crutchfield, City er Regular Mtg.: 4'20/09 Rick White, Qom! Community&Econom c Development Director FROM: David I. McDonald, City Planner SUBJECT: EASEMENT VACATION: Waterline Easement and Access Easement in the Northwest Commons Development(MF#VAC09-005) I. REFERENCE(S): 1. Vicinity Map 2. Proposed Ordinance II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: Conduct Public Hearing: 4/20: MOTION: I move to adopt Ordinance No. an Ordinance vacating a utility and access easement through Section 11, of Township 9 North, Range 29 East and, further, authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The owners and developers of the Northwest Commons subdivision have petitioned to vacate a waterline easement running north/south through the center of the Northwest Commons development. The developers have also petitioned to vacate an access easement through a portion of Northwest Commons Phase 1. The easements are not needed and create unnecessary encumbrances on existing and future lots in Northwest Commons. B. The City Council set April 20, 2009 as the date to consider the vacation. V. DISCUSSION: A. The proposed vacation has been reviewed by the City Engineering Department and the utility providers. The utility providers and the Engineering Department all reported the easements in question are not needed. 7(a) „n jo rA j -rim 2 VAN MIMI .� � -��4 w ;911":'"t:�• +*��, �hr� ka a • .'� �°"iii. 1� - �t= 41_ WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3" Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE VACATING A WATERLINE EASEMENT AND ACCESS EASEMENT IN SECTION 11, TOWNSHIP 9 NORTH, RANGE 29 EAST. WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may easements; and WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly taken and performed; NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That north/south waterline easement located along the center line of Section 11, Township 9, North, Range 29 East W.M. as recorded under Auditors File # 468092 together with the access easement across Lots 10-18 Northwest Commons PUD Phase 1, as depicted in Exhibit "1"be and the same is hereby vacated. Section 2. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington. Section 3. This ordinance shall take full force and effect five(5)days after approval,passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 20'h day of April, 2009, Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney z v v C�3 � W � , 0 v la O Ni � o0 00 M� � � N,012iOd N'7 ct rJ � h� • �-•� Env � � 1 W t' 0= 0 .PM4 NI M311in3— AGENDA REPORT FOR: City Council Date: April 9, 2009 TO: Gary Crutchfi Manager Workshop Mtg.: April 13, 2009 FROM: Denis Austin, Chief of Polic Regular Mtg.: April 20, 2009 SUBJECT: 2009 Justice Assistance Grant I. REFERENCE: II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 04/13: Discussion 04/20: CONDUCT A PUBLIC HEARING MOTION: 1 move to authorize the application for 2009 Recovery Act: Justice Assistance Grant funding to purchase 800 MHz radios and firearms for the police department and to pay $10,417 to the Franklin County Prosecutor's equipment purchase fund. IIL FISCAL IMPACT: City Funds—No required match for Federal funds Federal Funds — $92,164 City of Pasco Award $10,417 Franklin County Award $102,581 Total Award IV. HISTORY AND FACTS BRIEF: A) The Pasco Police Department is requesting permission to apply for $102,581 from the 2009 Recovery Act: Justice Assistance Grant (JAG) funding to purchase 800 MHz radios and firearms. The grant is a joint award for the City of Pasco and Franklin County. The Franklin County Prosecutor and Sheriff have indicated a desire to have the City administer the grant funding. The 2009 Recovery Act: JAG funding will enhance the department's participation in the Tri-Cities Regional SWAT team by replacing the loaner radios used by our team members and providing 800 MHz radios to our field supervisors and division captains. The department proposes to also replace all police duty pistols. The pistols are over seven years old and starting to experience part failures at an increasing rate. These expenditures and the required accessories would account for the $92,164 award to the City. B) The Franklin County Prosecutor's Office and the Sheriff's Office have agreed that the $10,417 award to the County would be used to help purchase a software link between the PLEADS records management system and the case management system used by the Prosecutor's Office. C) This particular Federal grant opportunity requires the conduct of a public hearing to receive public input on the proposed uses for the grant. Following conduct of the hearing, the City Council can make the final determination regarding use of the grant funding. 7(b) AGENDA REPORT NO. 18 FOR: City Council April 15, 2009 TO: Gary Crutchfield, ager Regular Mtg.: 4/20/09 Robert J. Albert' rks Director FROM: Doyle L Heath, Utility Engineeno fi/ SUBJECT: Confirmation of the Final Assessment Roll for Local improvement District (LID) No. 144—Road 90 and Road 92 north of Sandifur Parkway. I. REFERENCE(S): 1. Ordinance 2. Final Assessment Map II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 04/20: MOTION: I move to adopt Ordinance No. approving and confirming the assessments and assessment roll of Local Improvement District No. 144 for the improvement of approximately 1300 feet of each of Road 90 and Road 92, north of Sandifur Parkway, to City standards, including curb, gutter, storm drainage system, and power, as provided by Ordinance No. 3864, and levying and assessing a part of the cost and expense thereof against the several lots, tracts, parcels of land and other property as shown on the assessment roll. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) LID 144 was formed by Ordinance No. 3864 at the May 19, 2008 Regular Council Meeting, Resolution No. 3132 was approved on January 20, 2009 setting the Public Hearing date on March 2, 2009. Resolution No. 3142 was approved on March 2, 2009 rescheduling the Public Hearing date for April 6, 2009. A public Hearing was held on April 6, 2009. There were no protests received in the ten days following the Public Hearing. B) The project included the construction of Road 90 and Road 92 north of Sandifur Parkway approximately 1,300 feet. There are 17 property owners in the LID boundary. The attached map shows the Preliminary Assessment and the Final Assessment for each property. C) The Contractor has completed all of the construction provided for in the LID. Resolution No. 3130 accepted the work performed by Scott's Excavating Tri- Cities, LLC on January 20, 2009. V. DISCUSSION: A) Following the Public Hearing on April 6, 2009, the City did not receive any protests during the ten day protest period. The Ordinance is to confirm the Final Assessment Roll of the LID. The final cost is approximately 12% less than the Preliminary Assessment Roll. All the property owners received their respective Final Assessment Roll cost by certified mail. 8(a) CITY OF PASCO, WASHINGTON ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, approving and confirming the assessments and assessment roll of Local Improvement District No. 144 for the improvement of approximately 1300 feet of each of Road 90 and Road 92, north of Sandifur Parkway, to City standards, including curb, gutter, storm drainage system, and power, as provided by Ordinance No. 3864, and levying and assessing a part of the cost and expense thereof against the several lots, tracts, parcels of land and other property as shown on the assessment roll. WHEREAS, the assessment roll levying the special assessments against the property located in Utility Local Improvement District No. 143 in the City of Pasco, Washington (the `City),has been filed with the City Clerk as provided by law; and WHEREAS, by Resolution No. 3142, notice of the time and place of hearing on the Local Improvement District No. 144 (LID No. 144) assessment roll, and for making objections and protests to the roll was published and posted according to law, fixing the time and place of hearing thereon for the 6th day of April, 2009, at the hour of 7:00 p.m., local time, in the Council Chambers in the City Hall, Pasco, Washington, and further notice thereof was mailed by the City Clerk to each property owner shown on the roll; and WHEREAS, at the time and place fixed and designated in the notices the hearing was held; no written protests were received; and, all persons appearing at the hearings who wished to be heard were heard. Following the close of the hearing, the City Council, sitting and acting as a Board of Equalization for the purpose of considering the roll and the special benefits to be received by each lot, parcel and tract of land shown upon such roll, including the increase and enhancement of the fair market value of each such parcel of land by reason of the improvement, found no protests; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES HEREBY ORDAIN, as follows: -1- 50958055.2 Section 1. FINDINGS OF FACT AND CONCLUSIONS OF LAW. 1.1 The above-recitals are incorporated herein by this reference.. 1.2 Local Improvement District No. 144 (LM No. 144) has been created and established for the purpose of providing for the improvement of the properties within the area described in Exhibit B, by the improvement of approximately 1300 feet of each of Road 90 and 92, north of Sandifur Parkway, to City street standards, including curb, gutter, storm drainage system, and power, as more particularly described in Exhibit A (the `Improvements). The assessments and assessment roll for LID No. 144, as the same now stand, shall be and the same are approved and confirmed in all things and respects in the total amount of$526,694.57. 1.3 Each of the lots, tracts, parcels of land and other property shown upon the assessment roll is determined and declared to be specially benefited by LID No. 144 Improvements in at least the amount charged against the same, and the assessment appearing against the same is in proportion to the several assessments appearing upon the roll. There is levied and assessed against each lot, tract or parcel of land and other property appearing upon the roll the amount finally charged against the same thereon. Section 2. CONFIRMATION AND COLLECTION. 2.1 The assessment roll as hereby approved and confirmed shall be filed with the City Financial Services Manager for collection. The City Financial Services Manager is authorized and directed to publish notice as required by law stating that the roll is in his hands for collection and that payment of any assessment thereon or any portion of such assessment can be made at any time within 30 days from the date of first publication of such notice without penalty, interest or cost, and that thereafter the sum remaining unpaid may be paid in ten (10) equal annual installments of principal together with interest due on the unpaid balance. The estimated interest rate is stated to be 6% per annum, with the exact interest rate to be fixed in the ordinance authorizing the issuance and sale of the local improvement bonds for Local Improvement District No. 144. The first installment of assessments on the assessment roll shall become due and payable during the 30-day period succeeding the date one year after the date of first publication -2- 509580552 by the City Financial Services Manager of notice that the assessment roll is in her hands for collection and annually thereafter each succeeding installment shall become due and payable in like manner. 2.2 If the whole or any portion of the assessment remains unpaid after the first 30-day period, interest upon the whole unpaid sum shall be charged at the rate as determined under Section 2.1, and each year thereafter one of the installments of principal together with interest due on the unpaid balance, shall be collected. Any installment not paid prior to expiration of the 30-day period during which such installment is due and payable shall thereupon become delinquent. Each delinquent installment shall be subject, at the time of delinquency, to a charge of 5% penalty levied on both principal and interest due upon that installment, and all delinquent installments also shall be charged interest at the rate of 8% per annum as set forth in PMC 14.04.050. The collection of such delinquent installments shall be enforced in the manner provided by law. PASSED by the City Council and APPROVED by the Mayor of Pasco, Washington, at a regular open public meeting thereof, this 20`x'day of April, 2009. Mayor [ATTEST]: Debra L. Clark, City Clerk APPROVED AS TO FORM: Leland M. Kerr, City Attorney -3- 50458055.2 EXHIBIT B LID No. 144-North of Sandifur Pkwy in Road 90 and Road 92 Legal description of the boundary: That portion of the south half of the north half of Section 8, Township 9 North, Range 29 East, W.M. in Pasco, Franklin County, Washington, described as follows; Commencing at the intersection of Sandifur Parkway and Road 92, also being the center of Section 8, Township 9 North, Range 29 East, W.M. in Pasco, Franklin County, Washington; thence northerly along the centerline of Road 92 a distance of 40-feet, being the northerly right- of-way line of Sandifur Parkway, also being the True Point of Beginning; Thence easterly along the northerly right-of-way line of Sandifur Parkway, a distance of 30-feet to the southwest corner of Lot 24, Cole's Estates; thence continuing easterly along the northerly right-of-way line of Sandifur Parkway, also being the southerly property line of Lot 24, Coles Estates, and Lot 9, Cole's Estates, to the southeast corner of Lot 9, Colas Estates, also being the western right-of-way line of Road 90; thence continuing easterly along the projection of the southerly line of Lot 9, Coles Estates, a distance of 60-feet, to the easterly right-of-way line of Road 90; thence northerly along the easterly right-of-way line of Road 90, a distance of 11-feet, to the point of intersection of a 35-foot radius at the southwest corner of Lot 1, Binding Site Plan 2006-05; thence easterly along the southerly tangent of the radius and continuing along the southerly line of Lot 1, Binding Site Plan 2006-05, to the southeast corner of said Lot 1; thence northerly along the easterly line of Lot 1, Binding Site Plan 2006-05, to the northeast corner of said Lot 1, also being on the southerly line of Lot 7, Cole's Estates; thence easterly along the southerly line of Lot 7, Coles Estates to the southeast corner of said Lot 7; thence northerly along the eastern line of said Lots 7, 6, and 5, Cole's Estates, to the northeastern corner of Lot 5, Cole's Estates; thence westerly along the northerly line of said Lot 5, to the northwest corner of Lot 5, Cole's Estates, also being the easterly right-of-way line of Road 90; thence westerly across the right-of-way of Road 90 to the northeast corner of Lot 11, Coles Estates, also being on the western right-of-way line of Road 90; thence westerly along the northern line of said Lot 11 to the northwesterly corner of said Lot 11; thence southerly along the western line of said Lot 11, to the northeast corner of Lot 20, Coles Estates; thence westerly along the northern line of said Lot 20, to the eastern right-of-way line of Road 92; thence continuing along the westerly projection of the northern line of said Lot 20 to the centerline of Road 92; thence southerly along the centerline of Road 92 to the projection of the southerly line of Mediterranean Villas Phase 5 (Parcel No. 115-441-156); thence westerly along the projection of the southerly line of Mediterranean Villas Phase 5 to the westerly right-of-way line of Road 92, being the southeasterly corner of Mediterranean Villas Phase 5, also being the northeasterly corner of Lot 4, Block 4, Broadmoor Park No. 1, including a portion of the vacated right-of-way along the northern line of said Lot 4; thence continuing westerly along the said Lot 4 with vacated right-of- way to the northwestern corner of Lot 4, Block 4, Broadmoor Park No. 1, with vacated right-of- way; thence southerly along the western line of Lot 4, Block 4, Broadmoor Park No. 1, and Lot 3, Block 4, Broadmoor Park No. 1, to the southwest corner of said Lot 3, as modified by Lots 3 and 4 of Binding Site Plan 2005-08; thence easterly along the southern line of Lot 3, Block 4, Exhibit B - 1 50958055.? Broadmoor Park No. 1, to the northwest corner of Lot 4, Binding Site Plan 2005-08; thence southerly along the western line of said Lot 4 and Lot 5, Binding Site Plan 2005-08, to the southwest corner of said Lot 5, also being on the northern line of Lot 2, Binding Site Plan 2004- 03; thence westerly along the northern line of said Lot 2, to the northwest corner of said Lot 2; thence southerly along the western line of said Lot 2, including the 20-foot jog easterly near the southern side of said Lot 2, to the southwest corner of said Lot 2, also being the northern right- of-way line of Sandifer Parkway; thence easterly along the southern line of said Lot 2 and tangent of a 25-foot radius at the southeast corner of said Lot 2, to the point of intersection of the radius; thence continuing easterly along the projection of the southerly line of said Lot 2, a distance of 30-feet to a point, also being the True Point of Beginning. Exhibit B - 2 50959055.2 CERTIFICATION I, Debra L. Clark, City Clerk of the City of Pasco, Washington (the`sCit� hereby certify as follows: 1. The attached copy of Ordinance No. (the"Ordinancd) is a full, true and correct copy of the Ordinance duly passed at a regular meeting of the City Council of the City held at the regular meeting place thereof on the 20th day of April, 2009, as that Ordinance appears on the Minute Book of the City; and 2. A quorum of the members of the City Council was present throughout the meeting and a majority of those members present voted in the proper manner for the adoption of the Ordinance. IN WITNESS WHEREOF, I have hereunto set my hand this 20th day of April, 2009. Debra L. Clark, City Clerk 50958055.? 1 N-I N31SNIW1S3M V NI 1 ui N � CV 4'x'1 � � tp fCJ Crvp JA#RZY3 0Y08,0f _ Joe.02 � � a LO � a Y i 1p le 3M02 i ,rv{"Jit � b °j c��a�W n �• � �NtES R v "�g �'�E� $ � Z � U) N Qtn 1 It ^V 3 (•� 4--1 I 508.02 W j O i S I o I � � r� I V) 274.44 W 4-) 327.0' 3274' J27.0' O _.— — 06 ad08 —� I RS Q LORI E o LORI od a � � � � N -1 0 "' 3 I q.C-4p 3 i �° j �[ $ pp 1,1410 p° d - w rn 280.0' � 280.0' 2904' 2GOAr 250.0' N Z5 OV08 af � o vvz �—I o ocs o»4 .0ze1 . a .6410 0) QD N o 1p m & ky vi 1 o Si y f v M ^ X15 NILNV f M y d� 0 l ci v b' g .� all 'IN"•IND I — IAYWY3 YaN,OS W i N � I -Q D I ri O l LID 144—Road 90 & Road 92 PROJECT NO.: N of Sandifur — Final Assmt PUBLIC WORKS DEPARTMENT - ENGINEERING DIVISION DESK MH CITY OF PASCO SHEET: 1 of 1 DRAWN: DLH SCALE: it N/A CHECK: DLH , DATE: 3/10/09 APPR,: RA- CADF9.E: FRANNLW COUNTY YYASHINCION AGENDA REPORT FOR: City Council April 15, 2009 TO: Gary Crutchfield,�jt y alter Regular Mtg.: 4120/09 Rick White, tov--i Community & Economic Development Director FROM: David I. McDonald, City Planner SUBJECT: Annexation: Road 76 &Court Street(MF#ANX09-001 I. REFERENCE(S): 1. Vicinity Map 2. Overview Map 3. Proposed Resolution 4. Annexation Petition* 5. Statements of support or opposition* * Note: Attachments#4 & 5 are in Council packets only. II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 4/20: MOTION: I move to approve Resolution No. , accepting a petition for annexation and providing a determination on the annexation boundary,zoning and indebtedness. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. Due to a recent state court decision,payment of the"use tax" for brokered natural gas applies at the point at which the broker takes possession of the natural gas for delivery to the end user. In the case of Pasco, that location purportedly is at the Cascade Natural Gas station situated at Road 76 and Court Street. As that location is just outside the city boundary, it is not subject to the city's use tax. This circumstance results in a sudden loss of prior tax collections approximating $30,000/annually. If the Cascade station was annexed to the city, the tax obligation would be restored and the city would not experience the loss of general fund revenue. B. At the workshop meetings of March 23`d and April 13`" the City Council discussed the annexation process and a possible annexation boundary necessary to address the loss of general fund revenue as discussed in item"A"above. C. The petition method of annexation is a two step process requiring a petition representing 10 percent of the property values in a given area to initiate annexation. Following Council review of the 10 percent petition a petition representing 60 percent of the property values is required to be submitted. D. Valid annexation petitions carry either the direct signatures of property owners or signatures through the use of power of attorney agreements necessary for water service. In this case the attached petition initiates annexation by use of the power of attorney agreements. E. The petition has been reviewed by staff, and has been determined to be sufficient to initiate the annexation process. F. This proposed annexation area contains 17 single-family dwellings and has a total assessed value of$4,916,100. 8(b) '. .I; I. 5•t4.: 1 s.. .e i 0 q Air . m, . AZ I i - *:� Ye i ,yam #'� '�f •wry� r'�`�'`• ,y ...m.,,-.� :-.. . i.� -.t n:...+r-..rmklTR,gn,,,s,:a _ •+i�.s.�,..�R' ..'iuYY . .'gy.h,Y'+[[.�(',. r Y. •1 NIN T _ t„t,.,n�r.,� - s-�t�:�i'•�r��,S;�'��r. ', ^y~ is ,t.•.. � . �V:: .'Yil:,:rk LS .3:£�- _ �6 .�5 •.'�w'r _4' .j :��: ' Yf:t^!.},/,t� '. . �: s?.:,ty1,,� *�:_�br' ,3';' .� _. `''y;.,�.'Pte_:,.�•'i '.'i •y�� sit,';..:.".:.'• :' .'xiE7'_''. ' 1 „t ” r _.t, i%'1"= - ').w•: vow� `�_�!.•'1 I`;�,A'- Y' i r+�'r' .• �t -`�'F� '�.'� ~\.j.i�V ••1:1 0. i lamb If A. .>az " '' a �:+;�+'Y- `' �` ,,,.:.:'�°�'is �! .. „ -S:� #':..;` `'•y- ! � �"'�"y'�'.•,.�' �'; ; %ire - '� " �_ _ , Qp !./i�;i:` t, _ _ t "'_• _ — �fix% ;.t .' fi.. •f !3 t_ b .-.._. 3.A r'' `.'�'. _"•.�. {1, S7 C ^'t . �td1�[�1 ,�f >`�„� ��tyl.t n .. .ltl:.7�- •!' .1 h. „�'• `�;: RESOLUTION NO. A RESOLUTION ACCEPTING A TEN PERCENT ANNEXATION PETITION, PROVIDING A DETERMINATION ON THE TERRITORY TO BE ANNEXED AND WHETHER SIMULTANEOUS ZONING AND THE ASSUMPTION OF BONDED INDEBTEDNESS WILL BE REQUIRED. WHEREAS, the City of Pasco has initiated the annexation of a portion of unincorporated Franklin County, generally between Road 76 and Road 80, south of Wernett Road by the petition method of annexation; and, WHEREAS, the City Council of the City of Pasco has reviewed the annexation petition and has determined annexation of the territory would further orderly growth of the City and is in the best interest of the community; NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, DOES RESOLVE AS FOLLOWS: A) That the City will accept the proposed territory to be annexed as described in Exhibit "A" and depicted in Exhibit"B" attached hereto. B) That the territory to be annexed will not require simultaneous adoption of zoning regulations. Zoning will be determined through a public hearing process with input from affected property owners. C) That the annexation area will not be required to assume any portion of existing City bonded indebtedness. PASSED by the City Council of the City of Pasco this day of April, 2009. Joyce Olson, Mayor ATTEST; APPROVED AS TO FORM: Sandy Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney AGENDA REPORT NO. 17 FOR: City Council April 8, 2009 TO: Gary CrutchfI Manager FROM: Robert J. Alberts, Public Works Director Workshop Mtg.: 04/13/09 Regular Mtg.: 04/20/09 SUBJECT: Approval of Fluoridation Grant Agreement for the West Pasco Water Treatment Plant I. REFERENCE(S): 1. Grant Agreement 2. Resolution No. 2406 II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 04/13: Discussion 04/20: MOTION: I move to approve the Fluoridation Grant Agreement for the new West Pasco Water Treatment Plant, and further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: Save Water Customers $100,000 IV. HISTORY AND FACTS BRIEF: A) The City received a Fluoridation Grant Agreement from the Washington Dental Service Association to add fluoride to the Butterfield Water Treatment Plant. On November 01, 1998, Council passed Resolution No. 2406 directing staff to fluoridate the City's water system. On January 18, 2000 the City awarded a contract to build the fluoridation system, approve the construction for the fluoridation facilities and to approve the acceptance of a grant for $214,500 from the Washington Dental Service Association. The City started fluoridating the City's water in June of 2002. V. DISCUSSION: A) Once an agency starts fluoridating the City's water system, they are mandated to fluoridate all sources of water supply. With the upcoming addition of the new West Pasco Water Treatment Plant as a second source of water supply, fluoride is required, therefore integrated into the design of the new plant. The overall cost of the fluoridation improvements at the new plant is estimated at $100,000. The City has received a grant agreement in the amount of$100,000 for the fluoridation system at the new plant from the Washington Dental Service Association. Acceptance of the grant agreement by City Council would represent $100,000 savings to the new water plant, ultimately benefitting all water customers. Staff recommends Council accept the grant agreement. 10(a) Washington Dental Service Foundation Grant Agreement We are pleased to award the following grant: Grantee: City of Pasco, Public Works Department Contact: Robert Alberts, Director of Public Works Grant Amount: $100,000 Grant Purpose: Fluoridation System for the New West Pasco Treatment Plant Grant Period: May 1, 2009-July 31, 2010 Grantee agrees to use these grant funds solely for the purposes outlined in the attached request letter to the Washington Dental Service Foundation(the "Foundation")received on March 4, 2009, incorporated herein by reference, and subject to the terms and conditions set forth in the letter and this agreement. Grantee further agrees that these funds will be used exclusively for exempt purposes as described in Section 501(c)(3) of the Internal Revenue Code. Grantee further agrees to comply with all applicable federal, state, county and municipal laws in conducting the project and using the grant funds. Conditions of the Grant The grant is to be used to purchase fluoridation equipment and fund the building requirements associated with fluoridating the water at the new West Pasco Water Treatment Plant(the "Project"). Grantee may not use any of the grant funds, including any interest, for expenditures other than those outlined in the Grantee's request letter without prior written approval from the Foundation. Grantee will repay to the Foundation any portion of the grant funds that is not expended within the grant period identified above or that is not spent as outlined in the Grantee's letter or as approved in writing by the Foundation. Grantee will notify the Foundation immediately if there are changes in the scope, budget, staffing or timing of the Project or if there are any other developments that significantly affect the operation of the Project or Grantee's operations generally. Reports Grantee shall submit a final report describing the Project and the grant funds that were expended using the attached"Final Grant Report"format. The final report is due no later than September 1, 2010. The Grantee will.keep adequate supporting records to document expenditure of grant funds and implementation of the Project. Grantee will permit representatives of the Foundation to visit Grantee's premises and review activities and records of the Grantee and will permit the Foundation, at its own expense, to conduct an independent financial and/or programmatic audit of the expenditure of this grant, if it chooses to. By executing this agreement, Grantee represents that it is a political subdivision of the state of Washington within the meaning of Section 170(c)(1) of the Internal Revenue Code. Grantee .will notify the Foundation immediately of any significant organizational changes during the term of the grant, including changes in key personnel. The Trustees of the Foundation are pleased to make this grant to the City of Pasco, Public Works Department. An authorized representative of Grantee must sign and return this grant agreement as evidence of understanding and acceptance of its terms and conditions. One copy of the agreement may be retained for the Grantee's records. By Organization Tittle" Date By (E-0 4/14 Oct a ington Dental Service Foundation Title Date RESOLUTION NO. L 0 ; A RESOLUTION authorizing the fluoridation of the City of Pasco municipal water supply system. WHEREAS, the Tri-Cities Health Care Task Force has presented to the City Council the benefits associated with the fluoridation of the City's drinking water, especially to all children, regardless of economic status, and WHEREAS, the Tri-Cities Health Care Task Force has assisted to make available to the City a grant to furnish and install a fluoridation system funded by the Washington Dental Services Foundation, and WHEREAS, The City Council has heard testimony from medical and dental professionals regarding the benefits of fluoridation and the special need for dental hygiene assistance historically demonstrated in the City of Pasco and Franklin County, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON: Section 1. That the City Council based upon the evidence of testimony received from medical and denial health care professionals for the need and benefits associated with fluoridation of the Pasco drinking water supply, to improve the dental hygiene for the children in residence in the City of Pasco, finds that it is in the best interests of the citizens of the City of Pasco to authorize fluoridation to the drinking water supply and the fluoridation system shall be installed upon the receipt of the grant for the installation of . necessary equipment and modifications of the drinking water system to accommodate fluoridation and its continued health and economic feasibility. Section 2. The City Manager has authorized to make authorization for a grant from the Washington Dental Service Foundation for funds sufficient to pay for complete installation of the fluoridation system, to provide for the training of staff and fund the first two years of the chemical cost. PASSED by the City Council of the City of Pasco, Washington this _C day of November, 1998. 1 hereby cer" ow this is a True end Correa Copy of a Resolution-Page 1 doculr em on fide with The CitY of Pawn,Washin an City Clerk AGENDA REPORT FOR: City Council April 8, 2009 TO: Gary Crutchfi Manager FROM: Stan Strebel,A ministrative ommunity Workshop Mtg.: 4/13/09 Services Director Regular Mtg.: 4/20/09 SUBJECT: Baseball Stadium Patio Area Improvements 1. REFERENCE(S): 1. Letter from Dust Devils Team 2. Photograph of existing patio area 3. Photographs of proposed pergola structure II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/13: Discussion 4120: Motion: I move to award the contract for the Baseball Stadium Patio Area Improvements project to the low bidder, Patio Covers Unlimited, in the amount of $51,013.72, including sales tax, and further,authorize the City Manager to sign the contract documents. III. FISCAL IMPACT: Balance of 2007 grant from State of Washington. IV. HISTORY AND FACTS BRIEF: A) In 2007 the State Legislature awarded $666,000 to the City as part of a funding package for five publicly owned minor league baseball stadiums in the state. A portion of the funding was used to pay for the shade structure erected in 2006 — 2007. An additional amount was used to upgrade bleacher seating in the upper deck in 2008. The City is currently anticipating the final installation of the new scoreboard, which Council approved in February. As the scoreboard replacement cost is less than originally expected, approximately $55,000 of the funding remains unexpended. All monies under the grant must be expended by June 30, 2009. B) The Dust Devils team has suggested that remaining funds be used to replace the patio area canopy which has been in place for more than 10 years. The original design was for a fabric cover on an aluminum framework. Maintaining the fabric has proven to be an ongoing and expensive project. Proposed is an aluminum pergola type structure which will provide fan comfort with less ongoing cost and better aesthetics. As noted in the team's letter, the patio area is a major feature at the stadium and a source of revenue generation for the facility. In conjunction with the patio improvements, the team has committed to develop a plan (with the approval of the City) that they will implement this year to upgrade the appearance along the west boundary of the stadium,adjacent the softball complex. C) Staff has secured bids for the construction of the pergola as follows: Nor Pac Exteriors $69,605.73 Patio Covers Unlimited $51,013.72 A third bid, from Bi-State Siding($45,449.17),was withdrawn as the bidder decided that they could not comply with prevailing wage laws of the state. D) Staff recommends award of the contract to Patio Covers Unlimited. io(b) Tri-City Dust Devils " Colorado Rockies Short-Season Class A Affiliate To: Mayor Olson Pasco City Council From: Brent Miles, President Tri-City Dust Devils Date: April 8, 2009 ! Re: Patio Area Improvement Project The City of Pasco has approximately$55,000 remaining from the 2007 State funding for the S Minor League Baseball stadiums in Washington. The remaining funds must be used by June 30, 2009. The Tri-City Dust Devils proposes that the remaining funds be used for the Patio Area Improvement Project. The goal of this project will be to upgrade the appearance of the area and improve fan safety and comfort. The Patio Area, along the first base line,is rented on a nightly basis to local companies for a pre-game, all-you-can-eat buffet for up to 200 people and then,is open to the public with a beverage stand once the game begins. In addition, on most Saturday home games the Stadium is used for company picnics, which are typically three hour events before the gates open to the public. During the picnics,the Patio is the main seating and food service t location. Also,the area has been used on non-game days in the past by outside groups, such as the Visitor and Convention Bureau Sports Council and the Association of Realtors. The Patio Area currently has an aluminum framework with a tattered fabric roof held in place by bungee cords. The Dust Devils have repaired and/or replaced this temporary roof each of the last four years. The Patio Area Improvement Project will install an aluminum pergola structure that will vastly improve the aesthetics and safety of the area, while also providing a long-term,maintenance-free solution that the City of Pasco and the Dust Devils can be proud to showcase. In conjunction with this improvement the team will commit to the development of a plan(with approval of the City) and implementation of landscaping/improvements along the back side of the patio (western boundary of the property)adjacent to the softball complex. The City of Pasco and the Dust Devils have partnered to significantly improve the Stadium over the past four years. We feel the Patio Area Improvement Project is clearly the next step in the on-going improvements to the stadium. Thank you. GczaSMIumm 6200 Burden Blvd. Pasco,Washington 99301 ph:549.544.8789 fax:509.547.9570 www.dustdevilsbaseball.corn } z aM1 yl i? N IN l IN IN IN IN IN S� 4v � . fi Y F4 ) d... 4by ir 4i IN y SL. . t � VI ,' v s..r. JLLLLLL if k � " If 4 i IN ILL if I 61 61 If IN IN t � �y k- N 8 IN x ' S aka # 6 r§# 7 " I v "I r a.: > k "'` ` ';y�' If W m uy r } e ts� ' S $"fir ', rf ✓ rl 4 �3 aS tXC ^t y fill tl : f-fill yy Is t :. t" 33� `#1 ifiri 15 Y :)Ir F � IN fid # fi? ' »rr { rrr z VIL e � K . , If Ir 'r f 1 i I N �y s f n AGENDA REPORT NO. 12 FOR: City Council April 15, 2009 TO: Gary Crutchfield, Ci ger Robert Alberts, Publi s Director FROM: Michael McSh ity Engineer Regular Mtg.: 04/20/09 SUBJECT: Award Road 68 Overlay North of Sandifur Parkway, Project#09-3-03 I. REFERENCE(S): 1. Bid Summary 2. Vicinity Map II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 04/20: MOTION: I move to award the low bid for the Road 68 Overlay North of Sandifur Parkway, Project #09-3-03 to Inland Asphalt Company in the amount of$129,721.70, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Street Overlay Fund IV. HISTORY AND FACTS BRIEF: A) On April 15, 2009, staff received three (3) bids for the Road 68 Overlay North of Sandifur Parkway, Project #09-3-03. The low bid was received from Inland Asphalt Company in the amount of$129,721.70. The second lowest bid received was from Granite Northwest, Inc. in the amount of$149,609.20. The Engineer's Estimate for the project is $175,000.00. V. DISCUSSION: A) This project is a continuation of the 2009 Overlay project. It involves a full depth grind and overlay of approximately 7,700 square yards of Road 68 between Sandifur Parkway and Powerline Road. Staff recommends award of this contract to Inland Asphalt Company. 10(c) 1 1 1 3AV 1 1 I t 1 I 1 1 I I 1 1 I O1 --- 1 LLU 1 1 1 W 1 1 I I , 1 1 l 1 1 1 1 w � 1 '- � O 1 0 1 , 1 � rx ' 1 , , 1 ' f 1 1 1 1 ----- 1 , 00 1 ' co1 - I 89 avow ' H Q z -- W 1 Lt: Q -7Q --------, I I 1 I � I w ' I 1 , o bs adox x E-4 I X 1 1 0 1 1 z 1 z Ft OIN No ,- 1 1 � t i � 1 , 1 ' G -