Loading...
HomeMy WebLinkAbout2009.02.02 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. February 2, 2009 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated January 20, 2009. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of $321,738.99 ($342.00 consisting of Claim Warrants numbered 169863 through 169864, $12,179.28 consisting of Claim Warrant numbered 169866 and, $309,217.71 consisting of Claim Warrants numbered 169868 through 169942). (2008 EXPENSES) 2. To approve General Claims in the amount of$637,943.15 ($62,883.03 in the form of Wire Transfer Nos. 5137 and 5140, $22,269.00 consisting of Claim Warrant numbered 169865, $16,550.17 consisting of Claim Warrant numbered 169867, and $536,240.95 consisting of Claim Warrants numbered 169943 through 170104). (2009 EXPENSES) 3. To approve Payroll Claims in the amount of $2,548,636.34, Voucher Nos. 39195 through 39302; and EFT Deposit Nos. 30027677 through 30028473. (c) Animal Shelter Building Review Committee: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated January 20, 2009. 2. Letter from Animal Control Authority Representatives. To approve participation in the Animal Control Authority facility planning committee and confirm the Mayor's appointment of Bob Hoffmann and Al Yenney to represent Pasco. (d) Resolution No. 3133, a Resolution adopting the name of"Desert Dunes Park" for the new park located on Cathedral Drive. 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated January 19, 2009. 2. Proposed Resolution. 3. Recommendation from Park and Recreation Advisory Council. 4. Map. 5. Resolution No. 2499. To approve Resolution No. 3133, adapting the name of"Desert Dunes Park" for the new park located on Cathedral Drive as recommended by the Park and Recreation Advisory Council. *(e) Resolution No. 3134, a Resolution accepting work performed by A&B Asphalt, Inc., under contract for the Reconstruction of Alley Approaches(Phase 1), Project No. 07-3-04. 1. Agenda Report from Michael McShane, City Engineer dated December 18, 2008. 2. Resolution. To approve Resolution No. 3134, accepting the work performed by A&B Asphalt, Inc., under contract for the Reconstruction of Alley Approaches (Phase I),Project No. 07-3-04. *(f) Resolution No. 3135, a Resolution fixing the time and date for a public hearing to consider the Vacation of a portion of Montana Avenue. 1. Agenda Report from David I. McDonald, City Planner dated January 27, 2009, 2. Vicinity Map. 3. Proposed Resolution. 4. Vacation Petition. To approve Resolution No. 3135, setting 7:00 p.m., Monday, March 2, 2009 as the time and date to conduct a public hearing to consider the proposed vacation of that portion of Montana Avenue between Blocks 15 and 16,Frey's Addition. Regular Meeting 2 February 2,2009 *(g) Cancellation of Business Meeting: (NO WRITTEN MATERIAL ON AGENDA) To cancel the February 17, 2009 Business Meeting. (RQ MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS- OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (none) 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance of the City of Pasco, Washington amending Section 3.132 entitled "Transportation Impact Fees." 1. Agenda Report from Robert J. Alberts,Public Works Director dated January 27, 2009. 2. Ordinance. MOTION: I move to adopt Ordinance No. amending Chapter 3.132 entitled "Transportation Impact Fees"with an effective date of , 2009 and, further, to authorize publication by summary only. *(b) Resolution No. , a Resolution entering into a Development Agreement with the Port of Pasco. 1. Agenda Report from Rick White, Community & Economic Development Director dated January 27, 2009. 2. Proposed Resolution. 3. Proposed Development Agreement. 4. Report to Planning Commission. 5. Planning Commission Minutes dated 12/18/08 and 1/15/09. NOTE: attachments 3, 4 and 5 are in Council Packets only; copies available in the Planning Office, the Pasco Library on the city's website at www.pasco- wa.irov/webapphncctingsanda red ndas for public review. MOTION: I move to approve Resolution No. approving the Development Agreement between the city and the Port of Pasco and, further, authorize the Mayor to sign the Agreement. Q*(c) Resolution No. , a Resolution accepting the Planning Commission's recommendation and approving a Special Permit for modifications to the Captain Gray Annex at 1102 N, 10" Avenue. 1. Agenda Report from David 1. McDonald, City Planner dated January 27,2009. 2. Report to Planning Commission. 3. Planning Commission Minutes dated 12/18/08 and 1/15/09. 4. Proposed Resolution. MOTION: I move to approve Resolution No. approving a Special Permit for the modifications at the Captain Gray School Annex as recommended by the Planning Commission. Regular Meeting 3 February 2,2009 Q*(d) Resolution No. , a Resolution accepting the Planning Commission's recommendation and approving a Special Permit for the location of the Children's Learning Center in the Bethany Worship Center at 1730 W. Park Street. 1. Agenda Report from Shane O'Neill,Planner I dated January 27, 2009. 2. Report to the Planning Commission. 3. Planning Commission Minutes dated 12/18/08 and 1/15/09. 4. Proposed Resolution. MOTION: I move to approve Resolution No. approving a Special Permit for the location of the Children's Learning Center in the Bethany Worship Center at 1730 W. Park Street, as recommended by the Planning Commission. 9. UNFINISHED BUSINESS: (none) 10. NEW BUSINESS: (a) The Transpo Group Downtown Mobility Study: 1. Agenda Report from Robert J. Alberts, Public Works Director January 27, 2009. MOTION: I move to approve the January 2009 Downtown Mobility Study prepared by The Transpo Group. (b) 1-182/Road 68 Options Feasibility Study: 1. Agenda Report from Robert J. Alberts,Public Works Director dated January 27, 2009. MOTION: I move to approve the January 20, 2009 I-182/Road 68 Options Feasibility Study prepared by The Transpo Group. (c) Raw Water Pumphouse Roof Replacement Project No.08-2-05: 1. Agenda Report from Reuel Klempel, WTP Division Manager dated January 27, 2009. 2. Bid Summary. (ac) MOTION: I move to award the bid for the Raw Water Pumphouse Roof Replacement Project No. 08-2-05 to Vincent Brothers in the amount of $129,994.00 plus applicable sales tax and, further,authorize the Mayor to sign the contract documents. *(d) Baseball Stadium Scoreboard Project: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated January 28, 2009. 2. Summary of Proposals. 3. Letter from Dust.Devils Team. MOTION: I move to accept the proposal of Daktronics for the GESA Stadium Electronic Scoreboard Replacement project in the amount of$139,820.00, including sales tax and, further, authorize the City Manager to sign the contract documents. *(e) Volunteer Park Pavilion Concrete Platform Project No. CDBG 08-007-A: 1. Agenda Report from Dan Dotta,Facilities Services Manager dated January 29, 2009. 2. Bid Summary. MOTION: I move to reject the bids received for the Volunteer Park Pavilion Concrete Platform Project No. CDBG 08-007-A and, further, authorize staff to re-bid the project. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Cali Vote Required * Item not previously discussed MF# "Master File#...... Q Quasi-Judicial Matter Regular Meeting 4 February 2,2009 REMINDERS: 1. 12:00 p.m.. Saturday, January 31, 6411 Burden Blvd. — Viera's Bakery Ribbon Cutting Celebration. (MAYOR PRO-TEM MATT WATKINS) 2. 1:30 p.m., Monday, February 2, KGH — Emergency Medical Services Board Meeting. (COUNCILMEMBER TOM LARSEN,Rep.; AL YENNEY,Alt.) 3. 12:00 p.m., Wednesday, February 4, 2601 N. Capitol Avenue — Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.;AL YENNEY, Alt.) 4. 5:30 p.m., Thursday, February 5, Parks & Rec. Classroom — Parks & Recreation Advisory Council Meeting. (COUNCILMEMBER REBECCA FRANCIK,Rep.;MIKE GARRISON,Alt.) 5. 9:30 a.m.,Friday,February 6,KONA Radio—KONA Mayor's Report. (MAYOR JOYCE OLSON) MINUTES REGULAR MEETING PASCO CITY COUNCIL JANUARY 20, 2009 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom Larsen, Joyce Olson, Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Bob Alberts, Public Works Director; Denis Austin, Police Chief and Bob Gear, Fire Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated January 5, 2009. (b) Bills and Communications: To approve General Claims in the amount of$541,760.48 ($18,366.77 consisting of Claim Warrants numbered 169611 through 169612 and, $523,393.71 consisting of Claim Warrants numbered 169614 through 169782). (2008 EXPENSES) To approve General Claims in the amount of$694,346.13 ($141,481.47 in the form of Wire Transfer Nos. 5130 and 5133 and, $79.00 consisting of Claim Warrant numbered 169613 and $552,785.66 consisting of Claim Warrants numbered 169783 through 169862). (2009 EXPENSES) To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$328,594.69 and, of that amount, authorize $269,079.83 be turned over for collection. (c) Resolution No. 3129, a Resolution fixing the time and date for a Public Hearing to consider the vacation of the north/south utility easement located in Lot 3, Binding Site Plan 2005-4. Removed from Consent Agenda and moved to Item 8(a). (d) Resolution No. 3130, a Resolution accepting work performed by Scott's Excavating Tri-Cities,LLC, under contract for the LID #144, Road 90 and Road 92 Project No. 08-3-04. To approve Resolution No. 3130, accepting the work performed by Scott's Excavating Tri-Cities, LLC,under contract for the LID #144, Road 90 and Road 92 Project No. 08-3- 04. (e) Resolution No. 3131, a Resolution accepting work performed by Granite Northwest, Inc.,DBA Transtate Asphalt, under contract for the Court Street Widening Phase II, Project No. 07-3-01. To approve Resolution No. 3131, accepting the work performed by Granite Northwest, Inc., DBA Transtate Asphalt under contract for the Court Street Widening Phase II, Project 07-3-01. 1 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL JANUARY 20, 2009 (f) Resolution No. 3132, a Resolution of the City of Pasco, Washington,fixing a time and place for hearing on the final assessment roll for Local Improvement District No. 144, and directing that notice thereof be given in the manner required by law. Removed from Consent Agenda and moved to Item 8(b). MOTION: Mr. Watkins moved to approve the Consent Agenda as amended. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Larsen attended the Benton Franklin Council of Governments meeting. Mr. Yenney attended the Wagenaar Reserve Center LRA Advisory Committee meeting and the Army Corp of Engineers' McNary Shoreline Management Plan meeting. Ms. Francik reported on the Public Works Trust Fund Board meeting in Olympia. Mr. Hoffmann attended the Good Roads &Transportation Association meeting. Mayor Olson and Mr. Crutchfield met with Rick Miller, Chair of Franklin County Board of Commissioners and Fred Bowen, Franklin County Administrator, to identify issues of concern to both city and county to be discussed with the full board and council members at a joint meeting on February 10th at TRAC. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Resolution No. 3129, a Resolution fixing the time and date for a Public Hearing to consider the vacation of the north/south utility easement located in Lot 3, Binding Site Plan 20054. MOTION: Mr. Watkins moved to approve Resolution No. 3129, setting 7:00 p.m., Monday, March 2, 2009 as the time and date to conduct a public hearing to consider the proposed vacation of the north/south easement in Lot 3, Binding Site Plan 2005-4. Mr. Garrison seconded. Motion carried unanimously. Resolution No. 3132, a Resolution of the City of Pasco, Washington, fixing a time and place for hearing on the final assessment roll for Local Improvement District No. 144, and directing that notice thereof be given in the manner required by law. MOTION: Mr. Watkins moved to approve Resolution No. 3132, setting 7:00 p.m., Monday, March 2, 2009 as the time and date to conduct a Public Hearing to consider the Final Assessment Roll for LID No. 144. Mr. Garrison seconded. Motion carried unanimously. NEW BUSINESS: Federal Legislative Consultant: Council and staff discussed the proposed agreement. MOTION: Mr. Watkins moved to approve the agreement with Gordon Thomas Honeywell for federal legislative consulting services and, further, authorize the City Manager to sign the agreement. Mr. Garrison seconded. Motion carried 6-1. NO—Larsen. Broadmoor Blvd Improvements and Sandifur Signal, Project No. 08-3-03: Mr. Alberts explained the details of the project. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL JANUARY 20, 2009 MOTION: Mr. Watkins moved to award the low bid for the Broadmoor Blvd Improvements and Sandifur Signal Project No. 08-3-03 to Inland Asphalt Company in the amount of$315,436.25 and, further, authorize the Mayor to sign the contract documents. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. Water Treatment Filter System for West Side Water Treatment Plant, Project No. 09-2-01: Mr. Alberts explained the details of the project. MOTION: Mr. Watkins moved to award the low bid for the purchase of Water Treatment Filter System for West Side Water Treatment Plant Project No. 09-2-01 to Pall Company in the amount of$1,988,500.00 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. MISCELLANEOUS DISCUSSION: Mr. Yenney would like Council to make formal comment on the McNary Shoreline Management Plan. Council requested staff to inform Council on the issue at the upcoming workshop. Mr. Watkins inquired about the progress of Franklin County extending Road 100. Mr. Hoffmann inquired about the status of the Basin Disposal fuel surcharge. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:40 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk PASSED and APPROVED this 2nd day of February, 2009. 3 CITY OF PASCO Council Meeting of: February 2, 200.9 _ Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We, the utinst d,d certify under penalty of perjury that the materials have been furnished, the services r r t e labor p rformed as described herein and that the claim is a just, due and unpaid obligation city and th t we are authorized to authenticate and cert' said cl Gary Cr chi d, Cifrnag6r James W. Ch e, Finance Manager We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Check No.s 169863 through 169864 are approved for payment in the amount of$342.00;that Check No. 169866 is approved for payment in the amount of$12,179.28; that Check No.s 169868 through 169942 are approved for payment in the amount of$309,217.71,for a combined total of$321,738.99 on this 2nd day of February, 2009. Councilmember Councilmember SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 1,189.30 Judicial 3,451.29 Executive 691.21 Police 3,121.72 Fire 6,368.46 Administration&Community Services 5,559.46 Community Development 2,120.58 Engineering 4,476.83 Non-Departmental 28,584.84 Library 124.83 TOTAL GENERAL FUND: 55,688.52 STREET 8,342.14 C. D. BLOCK GRANT 63,077.55 KING COMMUNITY CENTER 301.26 AMBULANCE SERVICE 2,860.44 CEMETERY 26.55 ATHLETIC PROGRAMS 529.50 SENIOR CENTER 448.92 MULTI MODAL FACILITY 240.99 RIVERSHORE TRAIL& MARINA MAIN 0.00 LITTER CONTROL 1,615.98 REVOLVING ABATEMENT 33.91 PARKS FUND 0.00 TRAC DEVEL&OPERATING 0.00 STADIUM/CONVENTION CENTER 0.00 INDUSTRIAL DEVELOPMENT& INFRASTRUCTURE 142,913.39 METRO DRUG TASK FORCE 0.00 METRO DRUG FORFEITURE FUND 0.00 GENERAL CAPITAL PROJECT CONSTRUCTION 234.35 WATER/SEWER 29,392.11 EQUIPMENT RENTAL-OPERATING 3,279.01 EQUIPMENT RENTAL- REPLACEMENT 0.00 MEDICAL/DENTAL INSURANCE 0.00 CENTRAL STORES 82.31 FIRE PENSIONS 0.00 TRI CITY ANIMAL CONTROL 90.64 LID CONSTRUCTION 12,581.42 GRAND TOTAL ALL FUNDS: $ 321,738.99 2008 EXPENSES 3(b).1 CITY OF PASCO Council Meeting of: February,2,2009 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the under ed, do h rtify under penalty of perjury that the materials have been fumished,the services ren er d or the bor pert rmed as described herein and that the claim is a just, due and unpaid obligation a ai st the rya:;th we are authorized to authenticate and ce o said ciai Gary Crutc ie , C' anager James W. C ase, Finance Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received; that Wire Transfer No.s 5137 and 5140 in the amount of$62,883.03, have been authorized;that Check No. 169865 is approved for payment in the amount of$22,269.00;that Check No. 169867 is approved for payment in the amount of $16,550.17; that Check No.s 169943 through 170104 are approved for payment in the amount of$536,240.95, for a combined total of$637,943.15 on this 2nd day of February,2009. Councilmember Councilmember SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 0.00 Judicial 4,369.78 Executive 1,015.51 Police 119,061.38 Fire 2,463.95 Administration&Community Services 32,182.98 Community Development 30,668.76 Engineering 2,225.44 Non-Departmental 72,815.80 Library 101,884.31 TOTAL GENERAL FUND: 366,687.91 STREET 1,609.28 C. D. BLOCK GRANT 24.57 KING COMMUNITY CENTER 106.57 AMBULANCE SERVICE 9,615.42 CEMETERY 185.68 ATHLETIC PROGRAMS 868.69 SENIOR CENTER 1,623.77 MULTI MODAL FACILITY 0.00 RIVERSHORE TRAIL& MARINA MAIN 0.00 LITTER CONTROL 0.00 REVOLVING ABATEMENT 406.00 PARKS FUND 0.00 TRAC DEVEL&OPERATING 12,500.00 STADIUM/CONVENTION CENTER 17,481.94 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 METRO DRUG TASK FORCE 5,396.19 METRO DRUG FORFEITURE FUND 743.72 GENERAL CONSTRUCTION 0.00 WATER/SEWER 25,216.80 EQUIPMENT RENTAL-OPERATING 9,565.87 EQUIPMENT RENTAL- REPLACEMENT 0.00 MEDICAUDENTAL INSURANCE 93,202.71 PUBLIC FACILITIES DISTRICT 2,607.38 FIRE PENSIONS 7,743.96 PAYROLL CLEARING 39,488.68 TRI CITY ANIMAL CONTROL 42,868.01 GRAND TOTAL ALL FUNDS: $ 637,943.15 2009 EXPENSES 3(b).2 CITY OF PASCO Council Meeting of: Payroll Approval February 2,2009 The City Council City of Pasco Franklin County, Washington The following is a summary of payroll claims against the City of Pasco for the month of January 2009 w i are pre d herewith for your review and approval. r4_X2V__' Gary chf ity Manager James W. C se, Financial Services Manager We,the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington,do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 39195 through 39302 and EFT deposit No's. 30027677 through 30028473 and City contributions in the aggregate amount of$2,548,636,34 are approved for payment on this 2nd day of February 2009. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERAL FUND: Legislative $ 10,145.10 Judicial 98,901.88 Executive 79,250.66 Police 740,457.44 Fire 364,262.41 Administrative&Community Services 307,326.44 Community Development 85,396.04 Engineering 109,913.16 TOTAL GENERAL FUND 1,795,653.13 CITY STREET 86,963.40 BLOCK GRANT 13,634.85 MARTIN LUTHER KING CENTER 8,607.30 AMBULANCE SERVICE FUND 173,557.37 CEMETERY 13,825.55 ATHLETIC FUND 4,552.04 SENIOR CENTER 15,923.41 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 7425 BOAT BASIN 0.00 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 12,639.35 WATERISEWER 387,28521 EQUIPMENT RENTAL-OPERATING 35,920.48 GRAND TOTAL ALL FUNDS $ 2,548,636.34 Payroll Summary Net Payroll 1,255,941.58 Employee Deductions 777,154.25 Gross Payroll 2,033,095.83 City of Pasco Contributions 515,540.51 Total Payroll $ 2,548,636.34 3(b).3 AGENDA REPORT FOR: City Council January 20, 2009 TO: Gary Crutchfi 1 anager FROM: Stan Strebel, A ini ative and Community Workshop Mtg.: 1126/09 Services Director Regular Mtg.: 212/09 SUBJECT: Animal Shelter Building Review Committee I. REFERENCE(S): 1. Letter from Animal Control Authority Representatives II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 1/26 Discussion 2/2 MOTION: I move to approve participation in the Animal Control Authority facility planning committee and confirm the Mayor's appointment of Bob Hoffmann and Al Yenney to represent Pasco. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) The existing Animal Control Shelter was originally constructed for the Benton- Franklin Humane Society in 1975 (a smaller adjacent building was built many years prior). The City of Pasco purchased the facility in 2001 and currently leases the facility to the Animal Control Authority (consisting of the cities of Pasco, Richland and Kennewick). B) The ACA operates the shelter through Tri-City Animal Shelter and Control Services, a private contractor. In 2008, some 4,500 animals were processed through the shelter. C) With growth in the Tri-Cities area over the last several years, future capacity at the shelter is beginning to be an issue to be addressed. The age and physical condition of the facility are also of growing concern to ACA representatives and the contractor. D) In 2008 the ACA contracted with Shelter Planners of America for the preparation of a Building Needs and Feasibility Assessment study, with the intent of identifying shelter facility needs for the 20 year planning horizon. The study suggests that future needs may translate into a facility of approximately twice the size of the current shelter (15,000 sq. ft.) E) Historically, animal shelters have typically been constructed and located following an industrial/warehouse approach resulting in facilities which were less costly to construct, however, somewhat less accessible to the public. More contemporary design trends suggest that shelters designed to be more inviting to the public are more successful in reducing unnecessary destruction of animals through increased adoption rates. Design can also be a significant factor in reducing operational costs. F) Because the projected cost for a new facility, $4 million, is significant, but dependant on the approach that the cities choose to take, the ACA has recommended that a City Council review committee, composed of 2 Council members from each of the three cities, be appointed to work with ACA staff representatives in considering needs and options for the ACA facility. The committee will likely meet over the next 4 — 5 months in formulating recommendations for the ACA and the 3 cities to consider in future plans. 3(c) January 12, 2009 Cindy Johnson, City Manager, City of Richland Robert Hammond, City Manager, City of Kennewick Gary Crutchfield, City manager, City of Pasco As you know, the Tri-City Animal Control Authority recently commissioned Shelter Planners of America to complete a needs assessment study for the animal shelter. The study was undertaken to help the ACA and the three cities outline the process of responding to the challenges that we are beginning to confront with the current facility—age and capacity. The study identifies considerations that should be made in anticipation of the projected 2025 population for the area and the expected shelter capacity demands and associated functions. The preliminary estimates suggest that a facility of some 15,300 sq. ft. may be needed, costing an approximate $4 million. The consultant's work includes preparation of a preliminary building plan and layout for more detailed cost estimating and planning purposes. However, before moving forward to complete that work, we recommend that the City Councils be brought into the process so that the ACA and the three cities can proceed according to the Councils' direction. You will recall that last summer, as we discussed alternative approaches for the siting and construction of a new facility, there were at least two different models to consider: 1) a more traditional "warehouse" approach where the facility may be located in a more remote or industrial area with potentially lower construction costs but possibly less appeal to the public and 2) a more contemporary model focused on greater public appeal, animal comfort and long term durability. Of course, this "higher profile"option would be expected to cost more but holds the potential to reduce operational costs and increase the level of adoptions. It was determined that it would be important for Council members to become familiar with these alternatives and give direction in this regard. As discussed, when the consultant was selected, we recommend that each Council designate two members from each body to meet with the ACA to review the needs assessment and the status of the current facility. We would then propose that the group hold one meeting with the consultant before authorizing completion of the preliminary building plan phase. This phase (remaining cost expected to be approximately $7,200—divided between the three cities) will result in a plan that can be used for prioritizing, siting and preparing a financing and budgeting plan for a new facility if the three City Councils authorize this step. If the decision is to move forward, it is logical that this committee would provide some direction regarding other decisions that will be needed along the way. If members from the respective Councils are named during January, we expect that the remaining work(building plan and layout), as described herein, can be completed before summer. Sincerely, Ron Musson Scott Ruf Stan Strebel City of Richland City of Kennewick City of Pasco AGENDA REPORT FOR: City Council January 19, 2009 TO: Gary Crutchfi anager Workshop Mtg.: 1/26109 Regular Mtg.: 2/2/09 FROM: Stan Strebel, A tive and Community Services Director SUBJECT: Naming of ew City Park I. REFERENCE(S): A. Proposed Resolution B. Recommendation from Park and Recreation Advisory Council C. Map D. Resolution No. 2499 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 1/26: Discussion ` 2/2: MOTION: I move to approve Resolution No. 3 l M> adopting the name of "Desert Dunes Park" for the new park located on Cathedral Drive as recommended by the Park and Recreation Advisory Council. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: A) A new neighborhood park in First Place Subdivision, west of Road 44, was completed and dedicated to the City last year. B) Following the guidelines of the City's facility naming policy (Resolution No. 2499, attached) the Advisory Council considered local neighborhoods, historical and geographic elements prior to developing its recommendation, as described in the attached letter from the Chairman of the Council. C) At the January meeting of the Advisory Council a motion was passed to recommend "Desert Dunes Park" for the new park on Cathedral Drive in the First Place subdivision. D) It is recommended that the Council approve the name recommendation so that appropriate signage can be prepared prior to the park being opened this summer. 3(d) RESOLUTION NO. A RESOLUTION adopting the name of "Desert Dunes Park" for the new park located on Cathedral Drive. WHEREAS, the City Parks and Recreation Advisory Council has recommended a name for the new City park on Cathedral Drive; and WHEREAS, considering the best interests of the community, the Advisory Council has recommended the name of"Desert Dunes Park" for the park;NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: SECTION 1: That the new park located on Cathedral Drive shall be named "Desert Dunes Park". PASSED by the City Council of the City of Pasco this day of 2009. Joyce Olson, Mayor ATTEST: Sandy Kenworthy, Deputy City Clerk APPROVED AS TO FORM: Lee Kerr, City Attorney ADMINISTRATIVE AND COMMUNITY SERVICES DEPARTMENT It • �j P.O.BOX 293,525 NORTH THIRD AVENUE,PASCO,WASHINGTON 99301 DIVISIONS ADMINISTRATIVE SERVICES (509)544-3096 FAX 543-5727 CITY CLERK (509)545-3402 FAX 543-5727 January 19, 2009 FACILITIES SERVICES (509)543-5757 FAX 543-5758 FINANCE Pasco City Council SERVICES (509)545-3401 FAX 544-3082 Honorable Council Members: INFORMATION SERVICES On behalf of the Park and Recreation Advisory Council and pursuant to City Resolution No. (509)545-3419 2499, I am pleased to recommend the name of Desert Dunes Park for the new park in the FAX 543-5758 First Place Subdivision. The Council has spent a good deal of time discussing and RECREATION P g g SERVICES deliberating on an appropriate name for this facility. (509)545-3456 FAX 545-3455 The Council feels that the name"Desert Dunes" recognizes the desert theme that is so common for street names in this and adjacent neighborhoods. Additionally, the name echoes some of the local history of the area. (Edmond Daniels, long time Pasco resident and member of the Advisory Council, remembers playing in the sand dunes in this general area as a young man.) We thank you for your consideration of this recommendation and look forward to your final decision to name this facility. Thank you very much for the opportunity to be of assistance. Sincerely, Duane Taber, Chairman Park and Recreation Advisory Council I �a� ;- - - _ ,� . � � '`.Y , ter / � y i �� 1 l/ �. � _ • r 1 r r i r , ���—__--� I , r rrr r rJ �� /�` � yy1 — --�_ lei r � � � ,� , y � li r l � � i i ,y1 I ! : i t r '� ti lyy . � � � , �' 1 �. fit, .� ! ,' . �'1` ' i � r i f j � \` - � f II ham! r ' r � ( _ 1 - gg _ � • r r � 3rf rrr � �\\ � � ~ , � - �� ' .�/ � J r'�1f fir` ;\y, ' ��i� �.\ \�� �(r _ € � � ' � � � � „�. �:---J .—._._.�.----��-�--- –,gin - --– moo . ---� �--- -'� �f..--- - � i �I • i RESOLUTION NO. 2499 A RESOLUTION APPROVING A POLICY FOR NAMING OF CITY PARKS AND RECREATION FACILITIES. WHEREAS, the City Council has determined it to be beneficial to approve a policy and procedure for the naming of City Parks and Recreation Facilities as occasion may require, and WHEREAS, the City Parks and Recreation Advisory Council has developed and recommended the establishment of such a policy, Now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the attached policy for naming of City Parks and Recreation Facilities is hereby approved. PASSED by the City Council of the City of Pasco this 7th day of February, 2000. 6Michael L."Garrison. Mayor ATTEST: APPROVED AS TO FORM: 94S-�4 Y Catherine D. Seaman, Leland . Kerr, City Attorricy Deputy City Clerk 4 � Policy for Naming of City Parks and Recreation Facilities Purpose: The purpose of this policy is to provide a process whereby City parks and recreational facilities may be named. Policy: When authorized by the City Council, the City Parks and Recreation Advisory Council shall be charged with the responsibility of making recommendations for the naming of City parks and recreational facilities. The City Council shall consider the recommendations of the Advisory Council and make final determinations. Procedure: 1. When, in the opinion of the Parks and Recreation Advisory Council, it is necessary to name or rename a City park or recreation facility, it shall advise the City Council of its opinion and may suggest a process whereby a name shall be chosen. 2. The City Council shall review the matter and, if it concurs with the Advisory Council, shall authorize the Council to proceed. Otherwise the Council shall give such direction to the Advisory Council as it deems appropriate. 3. The Advisory Council may conduct public hearings or use contests, solicitations, historic evidence or any other appropriate means under the circumstances, and within the direction of the City Council, to generate ideas and recommendations for a name. Names for parks and facilities should be appropriate for the facility and the community served. if for a neighborhood facility, the name should support or help establish a neighborhood identity. If for a facility serving the entire community, the name should be appropriate considering the diversity of users. Names should be such that their meaning and significance to the neighborhood or the community will remain over time. 4. The Advisory Council shall submit its recommendations to the City Council for final consideration. AGENDA REPORT NO. 43 FOR: City Council December 18, 2008 TO: Gary Crutchfield, anager Robert J. Alb , Works Director G FROM: Michael Mc5 ity Engineer Regular Mtg.: 2/2/09 SUBJECT: Accept Reconstruction of Alley Approaches (Phase I), Project#07-3-04 I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 02/02: MOTION: I move to approve Resolution No.31Z4 accepting the work performed by A&B Asphalt, Inc., under contract for the Reconstruction of Alley Approaches (Phase 1), Project #07-3- 04. III. FISCAL IMPACT: City Street Fund IV. HISTORY AND FACTS BRIEF: A) On October 1, 2007, Council awarded the Reconstruction of Alley Approaches (Phase I), Project#07-3-04 to A&B Asphalt, Inc. for $71,750.00. V. DISCUSSION: A) The final project cost was $71,750.00. The work is now complete and staff recommends acceptance of this work. 3(e) RESOLUTION NO. 3134 A RESOLUTION ACCEPTING WORK PERFORMED BY A&B ASPHALT, INC., UNDER CONTRACT FOR THE RECONSTRUCTION OF ALLEY APPROACHES (PHASE I), PROJECT#07-3-04. WHEREAS, the work performed by A&B ASPHALT, INC., under contract for the Reconstruction of Alley Approaches (Phase I), Project #07-3-04, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by A&B ASPHALT, INC., under contract for the Reconstruction of Alley Approaches (Phase 1), Project #07-3-04, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 2nd day of February, 2009. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT FOR: City Council January 27, 2009 TO: Gary Crutchfie anager Regular Mtg.: 2/2/09 Rick White, Community & Economic Development Director FROM: David I. McDonald, City Planner SUBJECT: STREET VACATION: A portion of Montana Avenue (MF# VAC09-003) I. REFERENCE(S): 1. Vicinity Map 2. Proposed Resolution 3, Vacation Petition II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 2/2: MOTION: I move to approve Resolution No. , setting 7:00 p.m., Monday, March 2, 2009, as the time and date to conduct a public hearing to consider the proposed vacation of that portion of Montana Avenue between Blocks 15 and 16, Freys Addition. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. Property owners in the Freys Addition have petitioned to vacate that portion of Montana Avenue located between Blocks 15 and 16 of the Freys Addition. The vacation is being requested to facilitate future development of said blocks for commercial purposes. B. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is March 2, 2009. 3(f) tedf.. Al. s• 'K• 3" s}�" 1. e • '1• f' - i .t4 p •e 7d.`.. WiT�. ���'� ���y ♦ if P 4:� � 4 �' :.+- •� •.is IN f 3 ilk RESOLUTION NO. 315 A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF A PORTION OF MONTANA AVENUE. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating that portion of Montana Avenue between Blocks 15 and lb, Freys Addition, will be held before the City Council of the City of Pasco in the Council Chambers at, 525 North 3rd Avenue, Pasco, Washington, at the hour of 7:00 p.m., on March 2, 2009. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. Passed by the City Council of the City of Pasco this 2nd day of February, 2009. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney FEE $200 r „ � f r CITY OF PASCO STREET/ALLEY VACATION PETITION MASTER FILE # _$ DATE SUBMITTED: /-A2_-©q 1, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: APPLICANT: J PROPERTY OWNED (Legal Description) Print Name: t(6 Sign Name: Address: a Phone # ate /-ZZ-off Print Name: ���t-� tl'rr i�',Vixl Sign Name: ., Date Print Name: Sign Name: Date I-ZZ-6 y AGENDA REPORT NO. 07 FOR: City Council January 27, 2009 TO: Gary Crutchfie Manager FROM: Robert J. Albe rks Director Regular Mtg.: 02/02/09 SUBJECT: Traffic Impact Fees Ordinance I. REFERENCE(S): 1. Ordinance II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 02102: MOTION: I move to adopt Ordinance No. amending Chapter 3.132 Entitled "Transportation Impact Fees" with an effective date of 2009 and to authorize publication by summary only. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On January 26, 2009 Mr. Bruce Haldors from The Transpo Group provided a presentation to Council on the updated traffic impact fees calculated from the Pasco I-1$2 Corridor Subarea Transportation Plan. The proposed ordinance includes transportation impact fees of $709.00 per unit for residential developments, $435 per multi-family unit, and $43 per daily vehicle trip for commercial. B) Comparison of transportation impact fees in the Tri-Cities area reveals the following: Residential Multi-Family Commerical Richland Subarea 1 $550/unit $550/peak trips $550/peak hour trips Subarea 2 $1500/unit $1500/peak trips $1500/peak hour trips W. Richland $944.35/unit $561/peak hour trip Adjusted (case by case) V. DISCUSSION: A) Staff concurs with the proposed transportation impact fees increase and recommends Council approve the ordinance. 8(a) ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Amending Section 3.132 Entitled "Transportation Impact Fees" THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO HEREBY ORDAIN AS FOLLOWS: WHEREAS, the City Council has approved the January 16, 2009 Transportation Impact Fee Update prepared by The Transpo Group, with updated projects and impact fees commensurate with developments proportionate share for the projects,NOW, THEREFORE, Section 1. That Section 3.07.220 entitled "Transportation impact Fees" Subsection A) "Residential Developments", B) "Multi-Family Units", and C) "Commercial" of the Pasco Municipal Code shall be and is hereby amended to read as follows: 3.07.220 TRANSPORTATION IMPACT FEES A) Residential Developments $300-00 $709.00 per unit B) Multi-Family Units $200.00 $435.00 per unit C) Commercial X00- $43.00 per daily vehicle trip Section 2. This Ordinance shall take full force and effect on 2009. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this day of , 200 Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Debbie Clark Leland B. Kerr City Clerk City Attorney AGENDA REPORT FOR: City Council January 27, 2009 TO: Gary Crutchfie Manager Regular Mtg.: 212109 e�I", FROM: Rick White, Community & Economic Development Director SUBJECT: Development Agreement with the Port of Pasco (MF# SMP 08-001 I. REFERENCE(S): 1. Proposed Resolution 2. Proposed Development Agreement* 3. Report to the Planning Commission* 4. Planning Commission Minutes of 12/18/08 and 1/15109* *(Council packets only; Copies available in the Planning Office, the Pasco Library or on the City of Pasco web page at http://www.pasco-wa.gov/WebAp /MeetingsandA e� ndas for public review.) II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 2/2: MOTION: I move to approve Resolution No. , approving the Development Agreement between the City and the Port of Pasco, and, further authorize the Mayor to sign the Agreement. III. FISCAL IMPACT NONE IV. HISTORY AND FACTS BRIEF: A. The Port of Pasco has requested that the City enter into a "Development Agreement" with the Port to increase marketability of lands in the Big Pasco Industrial Center (BPIC). Development Agreements are authorized by RCW 36.70(b).170, and allow a local government to enter into an agreement with owners of property within its jurisdiction. Development agreements fix the standards that govern property development and may include permitted uses, densities, impact fees, design, phasing, review procedures, and other appropriate development requirements. B. This proposed Development Agreement (Exhibit "F") is the culmination of effort that began in 1999. Then, the Port commissioned an engineering firm to prepare a detailed master plan for the BPIC. This 1999 master plan included designation of land uses, a discussion of financial and infrastructure issues and a capital improvement program. Since 60 of the 500 acres in the BPIC are within 200 feet of the Columbia River shoreline, a more detailed and comprehensive look at the activities proposed in the 1999 Master Plan was needed. The 1999 master plan was then followed by a Shoreline Management Permit (for redevelopment) that was approved by the City in 2008 (Exhibit "C" — Report to the Planning Commission). C. The proposed Development Agreement affects property shown on Exhibit "C" attached to the Development Agreement. This Exhibit is also a land use plan that provides the base for future redevelopment of the Port property. This proposed Development Agreement focuses on zoning and permitted uses, development regulations, transportation improvements, public use and access, utilities, and impact fees with an initial term of 15 years and the possibility of an extension with Council approval. D. On December 18`h, 2008 the Planning Commission conducted a public hearing to determine if the proposed Development Agreement should be recommended for approval. Following that public hearing, the Planning Commission reasoned that 8(b) it would be appropriate to recommend approval of the proposed Development Agreement. V. DISCUSSION: A. One of the important factors that provide an advantage for investment in property is the predictability of land use regulations, and one of the prime benefits of this Development Agreement is that it provides the predictability necessary for a substantial investment in infrastructure. B. Exhibit "E" in the Report to the Planning Commission is also contained with the list of attachments for this item. This exhibit identifies additional City and privately owned properties directly adjacent to the BPIC on the west (Boat Basin). Between these properties and the Cable Bridge is the "Tank Farm" remediation area owned by the Port. The Port and the City have been in discussion about a joint planning effort that would focus on the Boat Basin and Tank Farm areas - recognizing that the entire contiguous Rivershore area between Sacagawea Park and the Cable Bridge would benefit from a coordinated effort at land use, infrastructure and amenity planning. This effort is proposed to begin in 2009, after the Port and City execute a Memorandum of Agreement. RESOLUTION NO. A RESOLUTION ENTERING INTO A DEVELOPMENT AGREEMENT WITH THE PORT OF PASCO WHEREAS, the Comprehensive Plan encourages economic development where public services and utilities to support such development are available; and WHEREAS, Portions of the Big Pasco Industrial Center (BPIC) are only partially served by adequate public facilities and services; and WHEREAS, the Comprehensive Plan designates the Big Pasco Industrial Center as "Industrial" and the BPIC is zoned "Light"and"Heavy" Industrial; and WHEREAS, the Port of Pasco has engaged in a Master Planning process for the BPIC and has received a Shoreline Management Permit for a portion of the industrial lands in the BPIC; and WHEREAS, Development Agreements are authorized by RCW 36.70 and permit local governments to enter into agreements with property owners within its jurisdiction; and WHEREAS, Development Agreements call out the standards for development that govern properties, including permitted uses, impact fees, design standards, phasing and other similar and appropriate requirements; and WHEREAS, the Planning Commission held an open record hearing on the proposed Development Agreement and has recommended that the Development Agreement with the Port of Pasco be approved, and no appeal of the proposal has been filed; and WHEREAS, the City and Port intend to enter into an agreement for a joint planning effort for properties east of the Cable Bridge that will require coordination with the existing Master Plan and Shoreline Management Permit for the BPIC; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: Section 1. That the City Council adopts the Development Agreement affixed as Exhibit "F" and authorizes the Mayor to sign the Development Agreement. Passed by the City Council of the City of Pasco this 2nd day of February, 2009. Joyce Olson, Mayor Sandy L. Kenworthy, Deputy City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney AGENDA REPORT FOR: City Council January 27, 2009 TO: Gary Crutchfi i Manager Regular Mtg.: 2/2/09 Rick White, �v-1 Community Economic Development Director FROM: David I. McDonald, City Planner SUBJECT: SPECIAL PERMIT• Captain Gray Annex Modifications (Pasco School District) (1110 N 10th Ave. (MF# SP08-014) I. REFERENCE(S): 1. Report to Planning Commission 2. Planning Commission Minutes: Dated 12/18/08 & 1/15/09 3. Proposed Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 2/2: MOTION: I move to approve Resolution No. approving a special permit for the modifications at the Captain Gray School Annex, as recommended by the Planning Commission. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On December 18, 2008, the Planning Commission conducted a public hearing to determine whether or not to recommend a special permit for modifications to the Captain Gray Annex located at the intersection of 10`h Avenue and Court Street. B. Following conduct of a public hearing, the Planning Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for the school modifications. The recommended conditions are contained in Alternate # 2 of the attached January 15, 2009 Planning Commission report supplement and in the proposed Resolution. C. No written appeal of the Planning Commission's recommendation has been received. 8(c) REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 08-014 APPLICANT: Pasco School District #I HEARING DATE: 12/ 18/08 1215 W Lewis St ACTION DATE: 1/ 15/09 Pasco, WA 99301 BACKGROUND REQUEST: SPECIAL PERMIT: Captain Gray Annex Modifications (Pasco School District) (Court St 86 10th Ave) 1. PROPERTY DESCRIPTION: Legal: Blocks 1-8, Sylvester's 3rd Addition General Location: 1102 North 10th Avenue Property Size: Approximately 6 acres (only the portion occupied by Captain Gray Annex) 2. ACCESS: The site has access from 10th Avenue. 3. UTILITIES: Municipal services are available on surrounding streets. 4. LAND USE AND ZONING: The site is currently zoned R-1 (Low Density Residential) and is developed with the Captain Gray Annex. Pasco High School is directly to the south. The properties to the west, south and east are generally zoned R-1 with some small areas of C-1 (Retail Business) located along Court Street. The properties to the north are zoned R-3 (Medium Density Residential) and C-1. These properties are developed with churches, retail establishments and residential units. 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for public or quasi-public uses such as schools. The proposed use is to convert the property from high school use to a kindergarten facility. Goal OF-5 suggests adequate provisions for educational facilities should be located throughout the urban growth area. Policy-5-A encourages the appropriate location and design of schools through out the community. 6. ENVIRONMENTAL DETERMINATION: This proposal has been issued a determination of non-significance (DNS) in accordance with review under the State Environmental Policy Act (SEPA), Chapter 43.21 (c) (RCW). DISCUSSION Grade schools are listed as unclassified uses in Pasco Municipal Code Title 25 (Zoning). Unclassified uses may be permitted in any zoning district following a review through the Special Permit process. The Captain Gray Annex has been located at the southwest corner of Court Street and 10th Avenue for over 20 years. The Annex replaced the original Captain Gray Elementary School that stood on the site for more than 30 years prior to the construction of the Annex. The neighborhood surrounding the annex is fully developed. An on-line search of the Franklin County Assessors records (December 2008) revealed that values of residential properties located across Henry Street and or 10th Avenue from the Pasco High School campus have maintained value or appreciated in value. Surrounding properties have increased in value an average of nearly $30,000 since the last revaluation in 2006. The Pasco School District desires to re-configure the existing bus loading/unloading, parent pickup and staff parking areas to increase staff/student safety and to accommodate the busing of kindergarten students. Site modifications include the following: 1) Removing the 8 portable units from the west side of the annex; 2) Installing a ten-bus loading area (40' buses) that would come off Court Street and exit onto 10th Avenue; 3) Adding 52 staff parking stalls just north of the bus loading zone; 4) Reconfiguring the public parking area north and east of the school building with 13 drop-off spaces, 15 parking spaces, and 4 handicap accessible spaces; and 5) Installing a 6' fence along the west border of the school and on the inside of the bus loading zone. Any improvements needed in infrastructure, the moving of water lines on-site and/or street repairs associated with construction activities shall be the responsibility of the School District. INITIAL STAFF FINDINGS OF FACT* (*See Supplemental Report for Final Listing of Findings) Findings of Fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report and comments made at the public hearing. The Planning Commission may add additional findings as deemed appropriate. 2 1. The Captain Gray Annex is located in an R-1 zone. 2. A school building has been located on the site for approximately 50 years. 3. The Captain Gray Annex is being converted to a kindergarten facility. 4. Grade Schools are unclassified uses that require review through the special permit process prior to permitting for construction. 5. The Captain Gray Annex site is fully developed with surrounding infrastructure in place. 6. The site is within the City limits of Pasco. 7. The Comprehensive Plan identifies the site for public or quasi-public uses. 8. Comprehensive Plan Goal OF-5 suggests adequate provisions for educational facilities should be located throughout the urban growth area. 9. The site is bounded on two sides by major streets. 10. A risk management study was performed by the Washington Schools Risk Management Pool. According to this study the Pasco High School Students would logically follow 10f Avenue as the walking route to and from the high school. 11. There is currently no marked or lighted crossing at 10th Avenue. The existing crossing is located approximately 250 feet west of 10th Avenue. TENTATIVE CONCLUSIONS BASED ON STAFF FINDINGS OF FACT* (*See Supplemental Report for Final Listing of Conclusions) Before recommending approval or denial of a special permit the Planning Commission must draw its conclusion from the findings of fact based upon the criteria listed in P.M.C. 25.86.060. The criteria and staff listed conclusions are as follows: IJ Will the proposed use be in accordance u4th the goals, policies, objectives and text of the Comprehensive Plan? The proposed use supports the following plan policies or goals: OF-5 suggests adequate provisions be made for educational facilities throughout the Urban Growth Area. Policy-5-A encourages the appropriate location and design of schools throughout the community. The future land use map of the Comprehensive Plan designates the site for public and quasi-public uses. Schools are public uses. 2) Will the proposed use adversely affect public infrastructure? 3 The Captain Gray Annex site is fully developed. Surrounding streets and utilities have been in place for many years. These utilities have been sized to accommodate the needs of the grade school. 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The Captain Gray Annex has been located at the southwest corner of Court Street and 10th Avenue for over 20 years. Single-family homes, churches and businesses have all developed around the school. The school is a major part of the general character of the neighborhood. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The neighborhoods surrounding the Captain Gray Annex are fully developed. An on-line search of the County Assessors, property records indicates property values near the Captain Gray Annex have increased in recent years. The revisions to parking/loading areas and the removal of portable structures will not adversely impact the neighborhood. 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The proposed modifications of the Captain Gray Annex will not increase the schools, capacity to house more students in classrooms. The modifications are designed to increase staff/student safety and to accommodate the rerouting of bus traffic. With the completion of the new high school on Argent Road student enrollment at the Pasco High School will decrease; thus freeing up the annex for other needed classroom uses. The Captain Gray Annex has a long history of being part of the neighborhood in which it is located. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the district? The proposed school parking lot and bus lane modifications are designed to enhance the safety of students, teachers and visitors to the school. The neighborhood has a long history with this property being developed with school buildings. Schools have a long history of acceptance in residential 4 neighborhoods. In most communities schools are located in or near residential neighborhoods. The education and social development of children is generally not viewed as a nuisance. RECOMMENDATION* (*See Supplemental Report for Alternate Motions) 5 rl'. ora. P '. IT 4.0 '' � '''' r'..' _ ,�,r w icy„ - — '��, �•,� ' �'A.. t�.•�' agY:..t..0 t�'`�4 _?.�!K'ly'�,�'F�.�,�:^..�,�.:ut. t79,'t:•� x��:- f 1 �". � i.L .#NY dli iL Spoom _ x 1,� �e$�F J• F ..Yr.:g' ���-�r15Yr�i b'�:'tj i':�• 2 aa i'• °-'Y�'•.'E,i„�i"w +�•r.': -r++• 7+1 �'r4'`•41j'°' ,. •'` ,..�...._._,fib '! yk '•-a� �• ",.7"a fit'• 's• � �, `< PA • � �ai.-sra }�, 1,7.^ch�i'q +� lo6.f' 1' r :s.,9'1$k+ �,' '':Jj} �. 'f.`'r. a. .'f•':":;?R4.4�:.".y'+_3:"L' 'R1 •r-�.Y�r....+u-�vsv+....n.�n�.�..,:�R .+n/v++Y �v+,. ..a:_• �.,�.. <!�N4«r �,:7.::� ..rr:rd,'��w w.;?;�f!`.'7�-:.,.:�r4 w.•:?d�+i _ lip r;rl._. ,...e.,,,yy.Ha.�IF!.iww1'J_:�.'.^�!iz!!a;!�'•: Y` •w✓ '�, ��: �i .� .. .e..:�"+'t"v^.'P::... 'ylO.�1'... � � .:•� � � :�► •�`j^�i , ��3,4xu:aL•Y':.caar:FMlOftiss•-.�.. /' ti• 1 i t �' � _ � ,. #� Ww�_ '+ � :;YF��:_':ua.'-:..:yw<.iwu'sw._.:..x•:�:a�.;::•:--� �?i 'T fy,s,.•z ..r v.. _ �.`f �i•_.�:�}'.�� rv.,.._ r u.a. ,.., _ .. ... s ~ .. .. �°:.r.4.<" .... .___..__._..., it �.f i ....-. a.. .. ... ..... .. and His _ Z j 13A c E z � w a o � a„I- � _ . . — U) and HiM co � � a c C>o ° (U a a- Cl) CIO 3AV Hilt,6 j Z o D c� u, a Cl) Cf) t� AAA H18 m F — r U) (U aU Z W > and H16 °0 ° c� 3AV HIM 3AV HIO W � p V 3AV HIZ U) C13 0 r • �-�+ C> and HIE L 3AV Hltl C m V i ► cn t.. E FU VWlQL N OC Q 0 X Y L a aac� LL w r ~ o r a � 25 i t inNIAd (1101 i I fIF- LLJ C <� x = i a w � � cn LU Q � Ix c � i1 9 Z LU i LL � Q a � ppa � U ! w O co --- 7 ?mow cn CD Ij 1 W ` � Q 11 1 I C3 -1 ui Cf) co 4 --- �--- x S2 LLJ Z --A- -- I-, ,, w i z C3 co ' S l; I I 1 , I Yew � O' ; -W Luu- z uj 8i � � El E i uz C I u' mi � C9 r I Z U- F— I f uj REPORT SUPPLEMENT MASTER FILE NO: SP 08-014 APPLICANT: Pasco School District #1 HEARING DATE: 12/18/08 1215 W Lewis St ACTION DATE: 1/ 15/09 Pasco, WA 99301 BACKGROUND On December 18, 2008 the Planning Commission held a hearing to consider the Pasco School District application for parking lot modifications for the Captain Gray Annex at 10th and Court Street. The initial staff report reviewed during the December 18th meeting contained a recommendation for the relocation of the existing lighted crosswalk on Court Street to the intersection with 10th Avenue. The recommendation further suggested the 10th Avenue intersection be converted to a fully signalized intersection. After reviewing the proposed recommendations the Planning Commission expressed concern over the cost of the recommended traffic signal. Following the hearing staff indicated two sets of findings and motions with conditions would be prepared for Planning Commission discussion at the January 15, 2009 regular meeting. One motion would include requirements for a new signal at 10th Avenue and Court Street, the other would not. ALTERNATE # I (No Traffic Signal) FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report and comments made at the public hearing. The Planning Commission may add additional findings as deemed appropriate. 1. The Captain Gray Annex is located in an R-I zone. 2. A school building has been located on the site for approximately 50 years. 3. The Captain Gray Annex is currently being used for High School classrooms. 4. With the opening of the new high school (Chiawana High) on Argent Road student enrollment at the Pasco High School will decrease by approximately 1,800 students. 5. The music classroom in the Captain Gray Plaza has been or will be closed this year (2009). 6. The Captain Gray Annex is being converted to a K-5 facility. 7. Eighty-five Pasco High School students currently live north of Court Street and east of 14th Avenue. 8. Grade Schools are unclassified uses that require review through the special permit process prior to permitting for construction. 9. Eight portable high school classrooms will be removed form the Captain Gray site. 10. The Capitan Gray site will be fenced to isolate the K-5 school from the high school. 11. The Captain Gray Annex site is fully developed with surrounding infrastructure in place. 12. The site is within the City limits of Pasco. 13. The Comprehensive Plan identifies the site for public or quasi-public uses. 14. Comprehensive Plan Goal OF-5 suggests adequate provisions for educational facilities should be located throughout the urban growth area. 15. The site is bounded on two sides by major streets. 16. A risk management walking route study was performed by the Washington Schools Risk Management Pool. 17. The risk management study concluded the current Court Street cross- walk between 101h Avenue and 12th Avenue "does not present any unusual walking route hazards for Pasco High School Students". 18. The risk management study concluded a change in the existing Court Street crosswalk is not necessary. 19. The risk management study did not include the proposed site plan modifications for the Captain Gray site. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must draw its conclusion from the findings of fact based upon the criteria listed in P.M.C. 25.86.060. The criteria and staff listed conclusions are as follows: 1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The proposed use supports the following plan policies or goals: OF-5 suggests adequate provisions be made for educational facilities throughout the Urban Growth Area. Policy-5-A encourages the appropriate location and design of schools throughout the community. The future land use map of the Comprehensive Plan designates the site for public and quasi-public uses. Schools are public uses. 2) Will the proposed use adversely affect public infrastructure? 2 The Captain Gray Annex site is fully developed. Surrounding streets and utilities have been in place for many years. These utilities have been sized to accommodate the needs of the Captain Gray School site. 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? Captain Gray school building has been located at the southwest corner of Court Street and 10th Avenue for over 20 years. The original Captain Gray School was established on the site well over 30 year ago. Single- family houses, churches and businesses have all developed around the school. The school is a major part of the general character of the neighborhood. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The neighborhoods surrounding the Captain Gray Annex are fully developed. An on-line search of the County Assessors property records indicates property values near the Captain Gray Annex have increased in recent years. The revisions to the parking and loading areas and the removal of portable structures will not adversely impact the neighborhood. 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or .flashing lights than would be the operation of any permitted uses within the district? The proposed modifications of the Captain Gray Annex will not increase the schools' capacity to house more students in classrooms. The modifications are designed to increase staff/student safety and to accommodate the rerouting of bus traffic. With the completion of the new high school on Argent Road student enrollment at the Pasco High School will decrease, thus freeing up the annex for other needed classroom uses. The Captain Gray Annex has a long history of being part of the neighborhood in which it is located. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the district? The proposed school parking lot and bus lane modifications are designed to enhance the safety of students, teachers and visitors to the school. The neighborhood has a long history with this property being developed with school buildings. Schools in Pasco have a long history of acceptance in 3 residential neighborhoods. In most communities schools are located in or near residential neighborhoods. MOTION FOR ALTERNATE # 1 MOTION: I move the Planning Commission adopt the Findings of Fact and conclusions in Alternate # 1 as contained in the January 15, 2009 staff report. MOTION: I move, based on the findings of fact as adopted, the Planning Commission recommend the City Council grant a special permit to the Pasco School District for the modification of the Captain Gray school with conditions under Alternate # 1 as contained in the January 15, 2009 staff report: APPROVAL CONDITIONS (1) The special permit is personal to the applicant; (2) The site modifications shall substantially conform to the site plan submitted with the special permit application; (3) The relocation of water lines, street repairs, storm water modifications modification of sidewalks and related infrastructure improvements associated with the parking lot modifications shall be the responsibility of the School District. This does not include the relocation of the crosswalk signal on Court Street or the installation of a new traffic signal at the intersection of 10th Avenue and Court Street. (4) The special permit shall be null and void if a building permit has not been obtained by February 1, 2010. 4 ALTERNATE # 2 (Traffic Signal Required) FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report and comments made at the public hearing. The Planning Commission may add additional findings as deemed appropriate. 1. The Captain Gray Annex is located in an R-1 zone. 2. A school building has been located on the site for approximately 50 years. 3. The Captain Gray Annex is being converted to a kindergarten facility. 4. Grade Schools are unclassified uses that require review through the special permit process prior to permitting for construction. 5. The Captain Gray Annex site is fully developed with surrounding infrastructure in place. 6. The site is within the City limits of Pasco. 7. The Comprehensive Plan identifies the site for public or quasi-public uses. 8. The proposed modifications to the school site will involve a new driveway entrance on Court Street. 9. The Captain Gray site will be fenced to isolate the elementary school from the High School campus. 10. Access to the Pasco High School Site from the Court Street gate will no longer be available as a result of the proposed site modifications. 11. Comprehensive Plan Goal OF-5 suggests adequate provisions for educational facilities should be located throughout the urban growth area. 12. The site is bounded on two sides by major streets. 13. The existing crossing between 10th Avenue and 12th Avenue was installed approximately 20 years ago to create a safe crossing for students. A fence was also installed to direct students to the crossing. No openings were allowed in the fence except at the crossing to reduce jaywalking. The modifications proposed in the site plan would create an opening in the fence away from the existing crossing and would restrict direct student access to the crossing from the high school. In the proposal students would be redirected to use 10th Avenue and 14th Avenue as the north-south routes across Court Street to and from the school. 14. There is currently a fully signalized intersection at 141h Avenue. 5 15. A risk management study was performed by the Washington Schools Risk Management Pool. According to this study the Pasco High School Students would logically follow 101h Avenue as the walking route to and from the High School. 16. There is currently no marked or lighted crossing at 10th Ave. The existing signalized crossing is located approximately 300 feet west of 101h Avenue. Access to school grounds will no longer be available at this signal crossing. The students would not be likely to walk down to the signalized crossing and would cross at the 10th Avenue intersection. 17. The risk management study did not include the proposed site plan modifications for the Captain Gray site. 18. The risk management study did not included impacts to Court Street traffic that will result from the new driveway approach to the Captain Gray site from Court Street. 19. The distance between the new Court Street driveway and the crosswalk stop bar is only 80 feet. 20. There is only enough room for 4 cars to stack behind the crosswalk signal before the new bus driveway on Court Street is blocked. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must draw its conclusion from the findings of fact based upon the criteria listed in P.M.C. 25.86.060. The criteria and staff listed conclusions are as follows: 1 j Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The proposed use supports the following plan policies or goals: OF-5 suggests adequate provisions be made for educational facilities throughout the Urban Growth Area. Policy-S-A encourages the appropriate location and design of schools throughout the community. The future land use map of the Comprehensive Plan designates the site for public and quasi-public uses. Schools are public uses. 2) Will the proposed use adversely affect public infrastructure? The Captain Gray Annex site is fully developed. Surrounding streets and utilities have been in place for many years. These utilities have been sized to accommodate the needs of the grade school. The new bus driveway on Court Street is only 80 feet from the Court Street crosswalk signal stop bar. Cars stopped behind the stop bar could stack up across the new driveway causing busses to be stacked on Court Street congesting Court Street traffic. 6 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The Captain Gray Annex has been located at the southwest corner of Court Street and 10th Avenue for over 20 years. Single-family homes, churches and businesses have all developed around the school. The school is a major part of the general character of the neighborhood. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The neighborhoods surrounding the Captain Gray Annex are fully developed. An on-line search of the County Assessors' property records indicates property values near the Captain Gray Annex have increased in recent years. S) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The proposed modifications of the Captain Gray Annex will not increase the schools' capacity to house more students in classrooms. The modifications are designed to increase staff/student safety and to accommodate the rerouting of bus traffic. With the completion of the new High School on Argent Road, student enrollment at the Pasco High School will decrease, thus freeing up the annex for other needed classroom uses. The Captain Gray Annex has a long history of being part of the neighborhood in which it is located. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the district? The proposed school parking lot and bus lane modifications are designed to enhance the safety of students, teachers and visitors to the school. The modifications created to Court Street by the new driveway entrance have the potential to cause bus congestion on Court Street if the current crosswalk signal is not relocated further to the east. The proposed site modifications will eliminate student access to the school grounds at the crosswalk signal. This situation creates safety concerns for high school students that will cross Court Street at other unsignalized (jaywalking} locations. 7 MOTION FOR ALTERNATE # 2 MOTION: I move the Planning Commission adopt the Findings of Fact and conclusions in Alternate # 2 as contained in the January 15, 2009 staff report. MOTION: I move, based on the findings of fact as adopted, the Planning Commission recommend the City Council grant a special permit to the Pasco School District for the modification of the Captain Gray school with conditions under Alternate # 2 as contained in the January 15, 2008 staff report: APPROVAL CONDITIONS (1) The special permit is personal to the applicant; (2) The site modifications shall substantially conform to the site plan submitted with the special permit application; (3) The relocation of water lines, street repairs, storm water modifications modification of sidewalks and related infrastructure improvements associated with the parking lot modifications shall be the responsibility of the School District; (4) The existing lighted crosswalk located on Court Street between 10th Avenue and 12th Avenue must be relocated to the intersection of Court Street and 10th Avenue. This would require the intersection to be converted to a fully signalized intersection; (5) The special permit shall be null and void if a building permit has not been obtained by July 30, 2009. 8 Planning Commission Minutes 12/18/08 B. Special Permit Captain Gray Annex Modifications (Pasco School District No. 1I (1110 N. 1Oth Ave.) IMF# SP-08-0141 Chairman Samuel read the master file number, opened the hearing and asked for comments from staff. Staff stated that a notice of the hearing was published in the newspaper and mailed to surrounding property owners within 300 feet of the site. Staff explained that with the opening of the new High School the Captain Gary Annex is planned to revert back to use as a grade school. To accommodate the conversion the Captain Gray site will be modified with a new parking lot and bus loading area. The existing portable classrooms will be removed and the site will be fenced. Staff pointed out the Engineering Department has recommended the existing signalized crosswalk be removed (between 10th and 12th) and that the intersection of 10th Ave. and Court Street be fully signalized to accommodate students crossing Court Street. Staff then reviewed the balance of the written report for the benefit of the Planning Commission. Commissioner Rose asked about the height of the fence on the north side of the school. Staff stated it was a 6 foot high fence. The new fence along the west side of the site was necessary to redirect foot traffic from the high school away from the grade school. Commissioner Anderson referenced the memorandum from the Washington Schools Risk Management Pool addressing the issue of the foot route for students. The memorandum stated it was not necessary to move the signal. Commission Anderson stated he felt it was unfounded and is waste of tax payer money to install a new signal at 10th Avenue and Court Street. Kim Marsh, Pasco School District, 1215 W Lewis Street stated the District would be converting Captain Gray back to an elementary school and the goal was to make the area safer by separating bus loading areas from parking areas. Mr. Marsh briefly discussed the proposed site modifications. Commissioner Samuel asked the current fence along Court Street was to be revised. Mr. Marsh stated the fence would remain except for the area where the new bus driveway would be located. Commissioner Samuel asked when the building was last used for the grade school. Mr. Marsh stated 8 years ago. Commissioner Samuel asked if there were any issues with the businesses across the street. Mr. Marsh stated they have staff that monitors the area and the high school students use the crosswalk at 14thAve or the crosswalk midway between 9th Ave and 12th Ave.. Commissioner Anderson explained the existing crosswalk was in use when Captain Gray was previously an elementary school. He asked how students will get to school. Mr. Marsh mentioned the majority of students will be bused or driven by parents. Chairman Samuel opened the public hearing for public comments. Following three calls for public comment the hearing was closed. Commissioner Anderson requested more information on the traffic signal prior to forming a decision on condition #3. Mr. Anderson requested this item be stricken from the recommendation. Staff stated the recommendations need to be supported by findings of fact and the Engineers have provided findings related to the traffic signal which was based on the School Districts survey of the pedestrian crossing. Commissioner Anderson stated the findings of fact are not supported by the information in the Risk Management memo. Mr. White agreed with Commissioner Anderson and recommended that justification be provided with information from the Engineering Department. Commissioner Rose moved, seconded by Commissioner Anderson, to close the hearing on the proposed Captain Gray modifications and initiate deliberations and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the January 151h, 2009 meeting. The motion passed unanimously. PLANNING COMMISSION MINUTES 1/15/09 A. Special Permit Captain Gray Annex Modifications (Pasco School District No. 11 (1110 N. 10t-h Ave.) MF# SP 08-014) Chairman Samuel read the Master File number and asked for discussion and or comments from staff. Staff explained that as per the request of the Planning Commission, two alternatives with findings and conditions have been prepared. Staff reviewed Alternate #1 which does not contain findings or conditions related to the need for installing a new traffic signal at loth and Court. Alternate #2 provided findings and conditions for a new traffic signal at loth and Court. The new driveway entrance on Court Street would cause a bottle-neck for bus traffic entering the proposed driveway due to the lack of stacking behind the current pedestrian traffic light. Commissioner Anderson stated staff was grasping at straws when talking about stacking cars in front of the driveway. The driveway is for entrance and not an exit so he did not believe there would be an issue. Commissioner Rose stated that to leave the crosswalk as is would be a mistake and he was in favor of Alternate #2. Commissioner Anderson stated that his concern was the City should be responsible for the cost of this signal and not the School District. Staff explained that the School District was the entity causing the change to Court Street. The new driveway was changing the dynamics of Court Street. Only about three cars would be able to stack up behind the cross walk light before blocking the new driveway. Blocking the driveway would cause buses to back up along Court Street. Staff also pointed out that in other projects where the School District has caused changes, such as on Argent for the new High School, the School district has been responsible for installing new traffic signals. Chairman Samuel stated based on the information provided by staff he is in favor of Alternative #2. Commissioner Hay moved, seconded by Commissioner Little, that the Planning Commission adopt the Findings of Fact and conclusions in Alternate #2 as contained in the January 15, 2009 staff report. The motion passed with Commissioner Anderson voting Nay. Commissioner Hay further moved, seconded by Commissioner Little, based on the Findings of Fact as adopted, the Planning Commission recommend the City Council grant a special permit to the Pasco School District for the modification of the Captain Gray Annex with conditions under Alternate #2 as contained in the January 15, 2009 staff report. The motion passed with Commissioner Anderson voting Nay. Staff noted this item would go to the City Council at their first regular meeting in February. Staff briefly explained the appeal process. RESOLUTION NO. A RESOLUTION ACCEPTING THE PLANNING COMMISSIONS' RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR MODIFICATIONS TO THE CAPTAIN GRAY ANNEX AT 1102 NORTH 10`h AVENUE WHEREAS, the Pasco School District submitted an application for a Special Permit for parking lot and driveway modifications at the Captain Gray Annex on November 25, 2008; and, WHEREAS, the Planning Commission held a public hearing on December 18, 2008 to review the School District proposal for the Captain Gray Annex. WHEREAS, following deliberations on January 15, 2009 the Planning Commission recommended approval of a Special Permit for the Captain Gray Annex modifications with certain conditions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1) That a Special Permit is hereby granted to the Pasco School District for modifications to the Captain Gray Annex under Master File # SP08-014 with the following conditions: a. The special permit is personal to the applicant; b. The site modifications shall substantially conform to the site plan submitted with the special permit application; c. The relocation of water lines, street repairs, storm water modifications modification of sidewalks and related infrastructure improvements associated with the parking lot modifications shall be the responsibility of the School District; d. The existing lighted crosswalk located on Court Street between 10th Avenue and 12 Avenue must be relocated to the intersection of Court Street and 10th Avenue. This would require the intersection to be converted to a fully signalized intersection; e. The special permit shall be null and void if a building permit has not been obtained by July 30, 2009. Passed by the City Council of the City of Pasco this 2nd day of February, 2009 Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney AGENDA REPORT FOR: City Council January 27, 2009 TO: Gary Crutchfie anager Regular Mtg.: 2/2/09 Rick White, Community & conomic Development Director FROM: Shane O'Neill, Planner I SUBJECT: SPECIAL PERMIT: Location of a Children's Learning Center/Daycare in an R-1 District (MF# SP08-011) I. REFERENCE(S): 1. Report to Planning Commission 2. Planning Commission Minutes: Dated 12/18/08 & 1/15/09 3. Proposed Resolution I1. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 2/2: MOTION: I move to approve Resolution No. approving the special permit for the location of the Children's Learning Center in the Bethany Worship Center at 1730 West Park Street, as recommended by the Planning Commission. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On January 15, 2009, the Planning Commission conducted a public hearing to determine whether or not to recommend a special permit for a Children's Learning Center to be located in the Bethany Worship Center at 1730 West Park Street. B. Following conduct of a public hearing, the Planning Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for Children's Learning Center in the Bethany Worship Center. The recommended conditions are contained in Alternate #2 of the attached January 15, 2009 Planning Commission report supplement and in the proposed Resolution. C. No written appeal of the Planning Commission's recommendation has been received. S(d) REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 08-011 APPLICANT: Dolores Escalera HEARING DATE: 12/18/2008 1730 W. Park St. ACTION DATE: 1/ 15/2009 Pasco WA. 99301 BACKGROUND REQUEST: SPECIAL PERMIT: Location of a Children's Learning Center/Daycare in an R-1 District. 1. PROPERTY DESCRIPTION: Leizal: Block 8, Stadium Park Addition, together with the North and the South half of the adjacent vacated alley. General Location: 1730 West Park Street Property Size: 296 ft x 272 ft or 80,512 square feet (1.85 acres) 2. ACCESS: The site's principle access is from 18th Avenue; however, access also exists from Nixon 8. Park Street and 18f Avenue. 3. UTILITIES: All municipal utilities are available to the site. 4. LAND USE AND ZONING: The site is currently zoned R-1 (Low-Density Residential) and contains one church building. The properties to the south are zoned R-2 and R-1, containing four duplexes and one single family home. The properties to the west are zoned R-1 and contain single-family dwellings. Pasco School District High School Stadium/Boys and Girls Club to the east is zoned R-1 (Low-Density Residential) and the properties to the north are zoned R-1 which contain single-family dwellings and one duplex. 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for Low-Density Residential uses. Goal LU-3-A encourages the location of daycare facilities in residential neighborhoods. 6. ENVIRONMENTAL DETERMINATION: This proposal has been issued a determination of non-significance in accordance with review under the State Environmental Policy Act (SEPA), Chapter 43.21(c) RCW. ANALYSIS The site was originally developed in 1965 with a church and supporting parking facilities. The church has been a part of the surrounding neighborhood for the last 43 years. The applicant is proposing to locate a children's learning/daycare center in a portion of the church. The applicant's proposal involves the use of 5 rooms within the church to provide daycare and learning services for up to 50 children. The ages of the children will range from 1 month to 11 years. Initial hours of operation will be from 5:00 AM to 7:00 PM Monday through Friday. The site is located one block east of 20th Avenue and one block north of Sylvester Street and as such is functionally convenient to both arterial streets. The site is fully developed with streets and curbing on all four sides. A sidewalk is located on all sides of the property except along 18th Avenue. Although not a residential use, daycare facilities and churches are often located in or adjacent to residential neighborhoods. Church and daycare activities in residential neighborhoods usually do not generate complaints from neighbors. The church was built on the site after most of the homes were built in the neighborhood. Traffic to and from the proposed learning/day care center will typically coincide with the morning and afternoon peak traffic through the neighborhood (Per ITE Trip Generation Manual Vol. 7) The Trip Generation Manual indicates the existing church (8,000 sq ft) could generate up to 300 vehicle trips on a Sunday with 94 trips being generated during peak hours. There are 34 hard-surfaced parking spaces and 33,980 square feet of gravel parking surface on the site. Approximately 42% of the 1.85 acre site is devoted to parking. The Department of Social and Health Services (DSHS) typically requires outdoor play areas for daycare facilities. No such play area is proposed at this time. However, the site has an area (approximately 1,882 square feet) enclosed by a six (6) foot masonry wall which may be suitable as a play area. INITIAL STAFF FINDINGS OF FACT* (*See Supplemental Report for Final listing of Findings) Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the 2 result of factual testimony and evidence submitted during the open record hearing. 1. The site is zoned R-1 (Low-Density Residential). 2. The Comprehensive Plan identifies the site for Low-Density Residential uses. 3. The Pasco High School Stadium/Boys and Girls Club site is located directly to the east of the site and are in the R-1 zoning district. 4. The building proposed for child learning/daycare center use is currently a church. 5. A church has existed at this location for approximately 44 years. 6. Franklin County Assessor records indicate residential property values within the neighborhood have increased in the last 3 years. 7. The proposed learning/day care center could generate approximately up to 120 vehicle trips a day (including employees) if each child arrived in an individual vehicle. 8. The applicant indicated a maximum capacity of 50 children for the learning/daycare center. 9. Sidewalks exist on three sides of the property. 10. There are two driveway entrances to the church parking lot on Nixon Street and two on Park Street. However, one entrance on Park Street is barricaded. 11. Existing handicap accessible pedestrian ramps do not meet current City of Pasco Standards. 12. Insufficient right of way exists to install approved handicap accessible pedestrian ramps. 13. The driveways entrances on the church property are severely deteriorated or consist of gravel. TENTATIVE CONCLUSIONS BASED ON INTIAL STAFF FINDINGS OF FACT* (*See Supplemental Report for Final listing of Conclusions) Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: 3 1) 14fi1I the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The site is identified in the Comprehensive Plan for Low-Density Residential uses. Churches, schools and daycare facilities are often located with residential zoning districts. The proposed learning/daycare center supports Plan Goal LU- 3-A that encourages such facilities to be located in residential neighborhoods. 2) Will the proposed use adversely affect public infrastructure? All municipal utilities serve the proposed site. The utilities serving the property are sized to serve utility demands of greater intensities than the proposed use. 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The proposed use will be located within an existing church and will not alter the existing or intended character of the surrounding residential neighborhood. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The proposal involves the use of an existing church. The church building will not be altered or changed. The existing church has not negatively affected existing residential development nor has the church affected recent redevelopment of the Boys and Girls Club of the Edgar Brown Stadium facilities. Franklin County Assessor records indicate property values around the church have increased in recent years. S) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise,fumes vibrations, dust, traffic, or flashing lashing lights than would be the operation of any permitted uses within the district? Traffic to and from the site will correspond to the morning and evening peaks through the neighborhood. The proposed learning center/daycare use inside the church will be similar to activities in the Boys and Girls Club directly across 18th Avenue. This use will not generate vibrations, fumes and other items that would be objectionable to the neighborhood. 4 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? The proposed learning center/daycare facility will be located inside an existing church building and will have a low probability of creating a nuisance for the surrounding neighborhood. RECOMMENDATION* (*See Supplemental Report for alternate Motions) 5 • '°' ...-� ter`:- � _ .�.��°�;`��� � r G• �. �'- : = i 7F ' ;e A y„ ��ir. s 7"e,� ',r j�'Yry�-i� �F �•:.7I. r�s-.i.��. r :t54r`•_' rx.N'..o rM'M'.a «.. �•tica�e,.•_ ..` -.�'w.lnsN..,, � � _t',` � • � ..3 y tiff �, .dy✓�$ �C 3��' ..�`.v'��' �; °F I :;� Ai; "��o- • _r P ` y�Y�arinrt: {{ af� ems' ��,� .. life ,k.'�.,p,•3 ___,.�t �f''t ^ti� "•.�+�y". y'.�� � '.'1.. .n. .. ..."'r �a.:..,.,s....>+,..w�.m.s �A. =.'•W!r�"r! i' A'.r' . MM ^°'"`""• rry.' r..+74Mur+�/�"'�"'• •x.r � _ .''?;° .:+t,.]4 `r"-: �^^r>iaa. . 33 9 I r . F 3 L z 0 N � co 0 0 °o m L cri Cf) U � � U � w O � � Q O 0 w CL z 3AH H16 L � Wh uL E co E 0 - 3ntf H10Z 1� N � r • INNO 0 o � � W . � 3Ad HIS L �.. p-0 '—' p w W w . Cd o w V • • C) tY aa. � - � z �- t �� ago ' V .p o � N and Hloz REPORT SUPPLEMENT MASTER FILE NO: SP 08-011 APPLICANT: Dolores Escalera HEARING DATE: 12/18/2008 1730 W. Park St. ACTION DATE: l/ 15/2009 Pasco, WA 99301 BACKGROUND On December 18, 2008 the Planning Commission held a hearing to consider the Escalera application for a Children's Learning Center/Daycare proposed for the existing church at 1730 West Park Street. The initial staff report reviewed during the December 18th meeting contained several recommendations in the form of approval conditions for improvements to curbing, sidewalks and handicapped ramps. After reviewing the proposed conditions the Planning Commission expressed concern over how the recommended improvements could be linked to locating a daycare in the church building. After reviewing the Planning Commission's concerns over the handicapped ramp replacement recommendation with the Engineering Department staff, the Engineers agreed that the existing handicapped ramps did not have to be replaced. However, the Engineers are still concerned about the lack of sidewalk on 181h Avenue and the poor quality driveway approaches. Following the hearing staff indicated two sets of findings and motions with conditions would be prepared for Planning Commission discussion at the January 15, 2009 regular meeting. One motion would include requirements for sidewalk and handicapped ramp improvements and the other would not. In light of the Engineers agreeing to drop the request for handicapped ramp alterations the alternate findings and approval conditions listed below have been modified to deal only with the sidewalk issue. Both alternates contain the requirements for driveway approach improvements. The approaches into the gravel parking area cause rocks, sand and silt to be knocked into the street. These materials are washed into the nearby storm water system and plug the catch basin. Additional and sometimes costly public maintenance of the storm water system is then required. ALTERNATE # 1 (No sidewalk improvements required) FINDINGS OF FACT 1. The site is zoned R-1 Low-Density Residential. 2. The Comprehensive Plan identifies the site for Low-Density Residential uses. 3. The Pasco High School Stadium and Boys and Girls Club are located directly to the east of the site and are in an R-1 zoning district. 4. The building proposed for the child learning/daycare center use is currently a church. 5. The daycare/child learning center is located in the Stadium Park Addition which was platted in 1952. 6. Subdivision standards in 1952 typically did not require a radius on corner lots at the intersection of two streets. 7. Almost all subdivisions within the central core of the City were platted without radii at the intersection of streets. 8. Over the past 15 plus years the city has retrofitted every street corner with handicapped ramps. 9. The retrofitted handicapped ramps were installed at most street intersections without enlarging the curb radii. 10. The handicapped ramps around the daycare/child learning center site were installed by the City in 2005 without modification to the curb or right-of-way width. 11. The Vocational Training Center (Sheet Metal Training Trust) was granted a special permit in June of 2007 for 1718 W. Sylvester without a condition requiring the dedication of enlarged radii at street corners. 12. The Vocational Training Center was granted a special permit in June of 2007 for 1718 W. Sylvester without a condition requiring new curb gutter and handicapped ramps. 13. The Vocational Training Center is about one block south of the proposed daycare/child learning center. 14. A church has existed at this location for approximately forty-four (44) years. 15. The proposed daycare/child learning center will occupy existing classroom space within the church that has been on the site for over 40 years. 16. A daycare has been located in the existing church for many years. 17. No occupancy classification change is required for the proposed use. 18. The church use and function of the site will not change. 2 19. No building improvements are being proposed. 20. The 33% threshold for improvement costs versus property value will not be met to require major on site improvements. 21. Franklin County Assessor records indicate residential property values in the neighborhood have increased in the last 3 years. 22. The proposed learning/daycare center could generate up to approximately 120 vehicle trips per day (including employees) if each child arrived in an individual vehicle. 23. The applicant indicated a maximum capacity of fifty (50) children for the learning/daycare center. 24. There are two driveway entrances to the church parking lot on Nixon Street and two on Park Street. One entrance on Park Street is barricaded. 25. The driveways entrances on the church property are severely deteriorated or consist of gravel. CONCLUSIONS BASED ON THE FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: 1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive PIan? The site is identified in the Comprehensive Plan for Low-Density Residential uses. Churches, schools and daycare facilities are often located within residential zoning districts. The proposed learning/daycare center supports Plan Goal LU-3-A which encourages such facilities to be located in residential neighborhoods. 2) Will the proposed use adversely affect public infrastructure? All municipal utilities serve the proposed site. The utilities serving the property are sized to serve utility demands of greater intensities than the proposed use. 3) Will the proposed use be constructed, maintained and operated to be in harmony urith existing or intended character of the general vicinity? 3 The proposed use will be located within an existing church and will not alter the existing or intended character of the surrounding residential neighborhood. The church building and a daycare have been apart of the neighborhood character for many years. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The proposal involves the use of an existing church. The church building will not be altered or changed. The existing church has not negatively affected existing residential development nor has the church affected recent redevelopment of the Boys and Girls Club or the Edgar Brown Stadium facilities. Franklin County Assessor records indicate property values around the church have increased in recent years. 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? Traffic to and from the site will correspond to the morning and evening peaks through the neighborhood. The proposed learning center/daycare use inside the church will be similar to activities in the Boys and Girls Club directly across 18th Avenue. The proposed use will not generate vibrations, fumes and or flashing lights that would be objectionable to the neighborhood. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? The proposed learning center/daycare facility will be located inside an existing church building and will have a low probability of creating a nuisance for the surrounding neighborhood. MOTION FOR ALTERNATE # 1 (No sidewalk improvements required) MOTION: I move the Planning Commission adopt the Findings of Fact and conclusions in Alternate # 1 as contained in the January 15, 2009 staff report. MOTION: I move, based on the findings of fact as adopted, the Planning Commission recommend the City Council grant a special permit to 4 Dolores Escalera for the location of a Child Learning center/daycare at 1730 West Park Street with conditions under Alternate #1 as contained in the January 15, 2009 staff report: APPROVAL CONDITIONS 1) The special permit shall be personal to the applicant; 2) The applicant shall maintain a current Department of Social and Health Service license at all times for the activities allowed on the site; 3) The number of children permitted on the site shall be determined by the strict application of the DSHS daycare criteria and shall in no case exceed 50 children; 4) The applicant shall comply with all DSHS operational requirements for the daycare; 5) All driveway entrances (existing or proposed) must be constructed to City of Pasco standard 3-5 and must have a minimum of 40 feet of hard surface pavement from the right of way line into the property. The pavement width must equal the width of the driveway entrance. Existing driveway drops that are not being used must be removed and replaced with standard curb, gutter and sidewalk. 6) The special permit shall be null and void if a modified business license has not been obtained by August 3, 2009. ALTERNATE # 2 (Sidewalk improvements required) FINDINGS OF FACT 1. The site is zoned R-1 Low-Density Residential. 2. The Comprehensive Plan identifies the site for Low-Density Residential uses. 5 3. The Pasco High School Stadium and Boys and Girls Club are located directly to the east of the site and are in an R-1 zoning district. 4. The building proposed for the child learning/daycare center use is currently a church. 5. The daycare/child learning center is located in the Stadium Park Addition which was platted in 1952. 6. Subdivision standards in 1952 typically did not require a radius on corner lots at the intersection of two streets. 7. Almost all subdivisions within the central core of the City were platted without radii at the intersection of streets. 8. Over the past 15 plus years the city has retrofitted every street corner with handicapped ramps. 9. The retrofitted handicapped ramps were installed at most street intersections without enlarging the curb radii. 10. The handicapped ramps around the daycare/child learning center site were installed by the City in 2005 without modification to the curb or right-of-way width. 11. The Vocational Training Center (Sheet Metal Training Trust) was granted a special permit in June of 2007 for 1718 W. Sylvester without a condition requiring the dedication of enlarged radii at street corners. 12. The Vocational Training Center was granted a special permit in June of 2007 for 1718 W. Sylvester without a condition requiring new curb gutter and handicapped ramps. 13. The Vocational Training Center is about one block south of the proposed daycare/child learning center. 14. A church has existed at this location for approximately forty-four (44) years. 15. The proposed daycare/child learning center will occupy existing classroom space within the church that has been on the site for over 40 years. 16. A daycare has been located in the existing church for many years. 17. No occupancy classification change is required for the proposed use. 18. The church use and function of the site will not change. 19. No building improvements are being proposed. 20. The 33% threshold for improvement costs versus property value will not be met to require major on site improvements. 6 21. Franklin County Assessor records indicate residential property values within the neighborhood have increased in the last 3 years. 22. The proposed learning/daycare center could generate up to approximately 120 vehicle trips per day (including employees) if each child arrived in an individual vehicle. 23. The applicant indicated a maximum capacity of fifty (50) children for the learning/daycare center. 24. There are two driveway entrances to the church parking lot on Nixon Street and two on Park Street. However, one entrance on Park Street is barricaded. 25. The driveways entrances on the church property are severely deteriorated or consist of gravel. 26. The site has sidewalk on three street frontages. 27. No sidewalk exists along 18th Avenue. 28. The site is the only property on 18th Avenue between Court Street and Sylvester Street that lacks sidewalk. 29. The site is the only developed property between Court Street and Sylvester Street from 20th Avenue to 15th Avenue lacking sidewalk. CONCLUSIONS BASED ON THE FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusions based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: 1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? The site is identified in the Comprehensive Plan for Low-Density Residential uses. Churches, schools and daycare facilities are often located within residential zoning districts. The proposed learning/daycare center supports Plan Goal LU-3-A which encourages such facilities to be located in residential neighborhoods. 2) Will the proposed use adversely affect public infrastructure? All municipal utilities serve the proposed site. The utilities serving the property are sized to serve utility demands of greater intensities than the proposed use. 7 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The proposed use will be located within an existing church and will not alter the existing or intended character of the surrounding residential neighborhood. The church building and a daycare have been apart of the neighborhood character for many years. The surrounding neighborhoods are fully developed with sidewalks. The site can be brought into harmony with the neighborhood by having sidewalk installed along 18th Avenue. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The proposal involves the use of an existing church. The church building will not be altered or changed. The existing church has not negatively affected existing residential development nor has the church affected recent redevelopment of the Boys and Girls Club or the Edgar Brown Stadium facilities. Franklin County Assessor records indicate property values around the church have increased in recent years. 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? Traffic to and from the site will correspond to the morning and evening peaks through the neighborhood. The proposed learning center/daycare use inside the church will be similar to activities in the Boys and Girls Club directly across 1811, Avenue. The proposed use will not generate vibrations, fumes and or flashing lights that would be objectionable to the neighborhood. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? The proposed learning center/daycare facility will be located inside an existing church building and will have a low probability of creating a nuisance for the surrounding neighborhood. The site has not participated in constructing sidewalk along 18t" Avenue. Permitted uses in the neighborhood are fully developed with sidewalks providing for the safe passage of pedestrians through the neighborhood. 8 MOTION FOR ALTERNATE # 2 (Sidewalk improvements required) MOTION: I move the Planning Commission adopt the Findings of Fact and conclusions in Alternate # 2 as contained in the January 15, 2009 staff report. MOTION: I move, based on the findings of fact as adopted, the Planning Commission recommend the City Council grant a special permit to Dolores Escalera for the location of a Child Learning center/daycare at 1730 West Park Street with conditions in Alternate #2 as contained in the January 15, 2009 staff report: APPROVAL CONDITIONS 1) The special permit shall be personal to the applicant; 2) The applicant shall maintain a current Department of Social and Health Service license at all times for the activities allowed on the site; 3) The number of children permitted on the site shall be determined by the strict application of the DSHS daycare criteria and shall in no case exceed 50 children; 4) The applicant shall comply with all DSHS operational requirements for the daycare; 5) All driveway entrances (existing or proposed) must be constructed to City of Pasco standard 3-5 and must have a minimum of 40 feet of hard surface pavement from the right of way line into the property. The pavement width must equal the width of the driveway entrance. Existing driveway drops that are not being used must be removed and replaced with standard curb, gutter and sidewalk. 6) Sidewalk shall be installed along 18th Avenue per City's standard specifications. 7) The special permit shall be null and void if a modified business license has not been obtained by August 3, 2009. 9 Planning Commission Minutes 12/18/08 C. Special Permit Location of a Children's Learning Center in an R-1 District IDolores Escaleral (1730 W. Park St.) (MF# Z-08-0111 Chairman Samuel read the master file number opened the hearing and asked for comments from staff. Staff stated that a notice of the hearing was published in the newspaper and mailed to surrounding property owners within 300 feet of the site. Staff explained the applicant was proposing to locate a daycare to the existing church. The current zoning and land uses were discussed and the written report was reviewed for the benefit of the Planning Commission. Staff then reviewed the recommended conditions which included the requirement for dedication of additional right-of-way at street corners to accommodate larger handicap ramps that meet current standards. Commissioner Hay asked if the handicapped ramps were being provided by the City's Block Grant Program. Staff stated the City had completed the installation of handicapped ramps thought the community last year. The ramp improvements were funded through the Block Grant Program. Commissioner Hay asked why the handicap ramps are being requested to be redone. Staff explained the handicap ramps have smaller radiuses at the intersections and the standard for ramps had changed. The Engineering Department recommended the additional right-of-way be provided and new handicap ramps be installed. Commissioner Samuel asked what it costs to install handicap ramps. Staff stated it could cost roughly $1,500 per ramp. Commissioner Anderson stated on the east side of the property a dirt parking lot exists and asked if there were plans to pave the lot. Staff stated it was not a recommended requirement at this time. Commissioner Anderson asked why there was a requirement for a sidewalk along 18th Ave. Staff explained there was no sidewalk along 18th Ave. Denise Escalera, P.O Box 3004, Pasco explained they currently have a home daycare and they have a waiting list for parents seeking daycare. They would like to open a daycare in the church at 1730 West Park. Their clientele are mostly low income families or families with special needs. Commissioner Samuel asked how many children they currently serve. Ms. Escalera stated they currently have 12 children and would like to add 20 children totaling 32 children. Current hours of operation are from 5 am to 7 pm and would change from 5 am to 6 pm. Commissioner Schouviller asked Ms. Escalera if she had any issues with outdoor play areas. Ms. Escalera stated there was a section of the property that was used as a playground. The area is fenced with a brick wall. The wall can be modified depending on the requirements of the State Licensing Department. Commissioner Anderson asked who would be responsible for installing the sidewalk and handicapped ramps. Ms. Escalera stated the dollar amount was more than they anticipated for this project. Commissioner Hay asked if the church was financially capable of covering the improvement costs. Ms. Escalera stated the church was not wealthy and they reach out to the community for resources. Commissioner Little stated the City had already paid for the handicap ramps and it would be costly to revise the ramps. Commissioner Samuel asked if the location being next to the Pasco Stadium would be an issue. Ms. Escalera stated the Stadium was next to the Boys and Girls Club which has a daycare and there are no issues with the Stadium. Commissioner Samuel stated there is a great need for daycare. Chairman Samuel opened the public hearing for public comments. Following three calls for public comment the hearing was closed. Commissioner Samuel stated the Planning Commission would need additional information on the sidewalk and handicapped issue for the next meeting. Commissioner Schouviller moved, seconded by Commissioner Little, to close the hearing on the proposed Learning Center Daycare modifications and initiate deliberations and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the January 15th, 2009 meeting. The motion passed unanimously. PLANNING COMMISSION MINUTES 1/15/09 C. Special Permit Location of a Children's Learning Center in an R-1 District Dolores Escalera 1730 W. Park ST.) IMF# SPOS-0111 Chairman Samuel read the Master File number and asked for discussion and or comments from staff. Staff explained that during the public hearing there was considerable discussion related to handicap ramp improvements on all corners of the proposed site. Following the hearing staff reviewed the matter with the Engineering Department and the request for ramp modifications was dropped. Staff further explained that the request for the driveway approach improvements were necessary to prevent rocks and dirt from getting into the streets and being washed into the storm drains. Staff also discussed the need and recommendation for a sidewalk along 18th Avenue. It was pointed out that the property in question was the only property between Court and Sylvester in this area of town without sidewalk. Staff recommended a sidewalk be required along 18th Avenue. Staff also explained they had, as requested, provided alternate sets of findings and approval conditions for the Planning Commission's consideration. Commissioner Anderson asked if the Engineering Department had withdrawn the request on the handicap ramps. Staff stated that is correct. Chairman Samuel asked what the cost would be for paving the first 40 feet of the driveway entrances. Staff did not have the cost information for driveways but explained a five foot wide sidewalk would be about $10.00 a running foot. Commissioner Anderson asked how many driveways would be affected. Staff stated there was one driveway on the south side, and two driveways on the north side. One driveway on the north side is blocked with a log. This abandoned driveway needs to be removed. Chairman Samuel commented that with Alternate #1 it would cost approximately a couple of thousand dollars and Alternate #2 would cost approximately $4,000 - $5,000. Commissioner Anderson was in favor of adding the sidewalk on 18th Avenue in the future when the parking lot was improved. Commissioner Kempf stated she was in favor of Alternate #2 due to the safety of pedestrians. Commissioners Little and Cruz also stated they were in favor of Alternate #2. Commissioner Kempf moved, seconded by Commissioner Cruz based on the findings of fact as adopted, the Planning Commission recommend the City Council grant a special permit to Dolores Escalera for the location of a Child Learning Center/Daycare at 1730 W. Park Street with conditions in Alternate #2 as contained in the January 15, 2009 staff report. The motion passed with Commissioners Anderson and Samuel voting Nay. Staff noted this item would go to the City Council at their first regular meeting in February. Staff briefly explained the appeal process. RESOLUTION NO. A RESOLUTION ACCEPTING THE PLANNING COMMISSIONS' RECOMMENDATION AND APPROVING A SPECIAL PERMIT FOR THE LOCATION OF THE CHILDREN'S LEARNING CENTER IN THE BETHANY WORSHIP CENTER AT 1730 WEST PARK STREET WHEREAS, Dolores Escalera submitted an application for a Special Permit for locating a Children's Learning Center in an existing church at 1730 West Park Street on October 1, 2008; and, WHEREAS, the Planning Commission held a public hearing on December 18, 2008 to review Dolores Escalera's proposed daycare facility. WHEREAS, following deliberations on January 15, 2009 the Planning Commission recommended approval of a Special permit for the location of the Children's Learning Center at 1730 West Park Street with certain conditions; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: 1) That a Special Pen-nit is hereby granted to Dolores Escalera for the location of the Children's Learning Center in the Bethany Worship Center at 1730 West Park Street under Master File # SP08-011 with the following conditions: a. The special permit is personal to the applicant; b. The applicant shall maintain a current Department of Social and Health Services license at all times for the activities allowed on the site; c. The number of children permitted of the site shall be determined by the strict application of the DSHS daycare criteria and shall in no case exceed 50 children; d. The applicant shall comply with all DSHS operational requirements for the daycare; e. All driveway entrances (existing or proposed) must be constructed to City of Pasco standard 3-5 and must have a minimum of 40 feet of hard surface pavement from the right-of-way line into the property. The pavement width must equal the width of the driveway entrance. Existing driveway drops that are not being used must be removed and replaced with standard curb, gutter and sidewalk; f. Sidewalk shall be installed along 18th Avenue per City's standard specifications. g. The special permit shall be null and void if a modified business license has not been obtained by August 3, 2009. Passed by the City Council of the City of Pasco this 2nd day of February, 2009 Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney AGENDA REPORT NO. 08 FOR: City Council January 27, 2009 TO: Gary Crutch 1 Manager FROM: Robert J. Alb , bra Works Director Regular Mtg.: 02/02/09 SUBJECT: Accept The Transpo Group Downtown Mobility Study I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 02/02: MOTION: I move to approve the January 2009 Downtown Mobility Study prepared by The Transpo Group. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On January 26, 2009 Mr. Bruce Haldors from The Transpo Group provided a presentation to Council on the final Downtown Mobility Study. This study was provided in the Council packet. V. DISCUSSION: A) Staff concurs with the proposed Downtown Mobility Study and recommends Council approve the study. 10(a) AGENDA REPORT NO. 09 FOR: City Council January 27, 2009 TO: Gary Crutchfiel Manager FROM: Robert J. Albe sU0q", orks Director- Regular Mtg.: 02/02/09 SUBJECT: Accept I-182/Road 68 Options Feasibility Study I. REFERENCE(S): II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 02102: MOTION: I move to approve the January 20, 2009 I-182 / Road 68 Options Feasibility Study prepared by The Transpo Group. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On January 26, 2009 Mr. Bruce Haldors from The Transpo Group provided a presentation to Council on the final I-182 / Road 68 Options Feasibility Study. This study was provided in the Council packet. V. DISCUSSION: A) Staff concurs with the proposed I-182 / Road 68 Options Feasibility Study and recommends Council approve the study. 10(b) AGENDA REPORT NO. 01 FOR: City Council January 27, 2009 TO: Gary Crutchfiel anager Robert J. Alb Works Director k FROM Reuel Klempel, WTP Division Manager Regular Mtg.: 02/02/09 SUBJECT: Award Raw Water Pumphouse Roof Replacement Project, #08-2-05 I. REFERENCE(S): 1. Bid Summary II. ACTION REQUESTED OF COUNCIL 1 STAFF RECOMMENDATIONS: 02102: MOTION: I move to award the bid for the Raw Water Pumphouse Roof Replacement Project, #08-2-05 to Vincent Brothers in the amount of $129,994.00 plus applicable sales tax, and, further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Water/Sewer Fund IV. HISTORY AND FACTS BRIEF: A) On January 27, 2009, staff received three (3) bids for the Raw Water Pumphouse Roof Replacement Project, #08-2-05. The low bid was received from Vincent Brothers in the amount of $121,094.00, and an Alternate in the amount of $8,900.00 plus sales tax for additional interior painting. The second lowest bid was received from G2 Construction in the amount of$169,500.00 plus sales taxes. The Engineer's Estimate was $285,000.00, which was a reflection of the previous bidding climate. V. DISCUSSION: A) The scope of the project consists of removing the existing concrete roof in its entirety, and installing pre-engineered wood trusses, plywood sheathing and standing seam metal roofing. There will be four large roof hatches installed plus an Alternate for additional interior painting. This project was bid in August 2008 in which only one bid was received in the amount of$343,944.56. The budget at that time was $150,000. Council rejected the bid and authorized staff to rebid the proj ect. Staff recommends award of this contract in the amount of $121,094.00 plus the Alternate in the amount of$8,900.00 for a total of$129,994.00 plus sales tax, to Vincent Brothers. 10(c) City of Pasco Raw Water Pump Station Improvements Project No. 08-2-05 Bid Opening Date January 27, 2009 BID SUMMARY Total Engineer's Estimate $285,000.00 1. Vincent Brothers Base Bid $1213094.00 Alternate $83900.00 2. G2 Construction Base Bid $169,500.00 Alternate $3,218.00 3. Ray Poland Base Bid $277,602.00 Alternate $10,028.00 AGENDA REPORT FOR: City Council January 28, 2009 TO: Gary Crutch Manager FROM: Stan Strebel, ministrativg,.ao Community Services Director c Regular Mtg.: 2/2/09 SUBJECT: Baseball Stadium Scoreboard Project I. REFERENCE(S): 1. Summary of Proposals 2. Letter from Dust Devils Team II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 212: Motion: I move to accept the proposal of Daktronics for the GESA Stadium Electronic Scoreboard Replacement project in the amount of$139,820.00, including sales tax, and further, authorize the City Manager to sign the contract documents. III. FISCAL IMPACT: Funding from State of Washington. IV. HISTORY AND FACTS BRIEF: A) On January 26, the City received six proposals for the replacement of the baseball stadium scoreboard as funded by a special grant from the State Department of Community, Trade and Economic Development in 2007. Part of the funding has already been used to upgrade stadium seating last year. B) Proposals, as opposed to bids, were received due to some design elements that were open for negotiation and due to the fact that as electronic and computer based manufactured products, not all brands are exactly comparable. C) In the City's published request for proposals a list of evaluation criteria was provided including: 1) installed cost; 2) the cost/value of additional features (beyond the minimum); 3) overall design/quality/appearance; 4) serviceability/warranty; and 5) compliance with technical specifications. Each proposal was scored according to the evaluation criteria and a score assigned (See attached Summary of Proposals.) D) Daktronics submitted the proposal determined to have the best combination of attributes based on the evaluation factors. While the price is second lowest, considering all of the factors, staff recommends award of the bid to Daktronics. Representatives of the Dust Devils team participated in the evaluation process and concur with this recommendation. 10(d) / / / % % k e 3 � f o o e m 0 0 \ v / 0 / © / 2 © 2 § ƒ > ° $ LLI m o 0 0 0 0 0 @ I $ > O � Q 2 $ $ % q 0 7 � v E e q 7 q ? 22 / or $ to 7 ' a m m 6 E / 7 7 / G co ° \ k co m % Q 'a G m G $ E % LL g f x x x x x x � $ B / O CL 2 m \ � 2 M � 2 % 5 7 2 2 2 $ dR y 2 \ to a ~ @ k a O ƒ 0 / %f / m o - 2 \ ( b / \ U > O m w I O w 2 y y c ]Lj 2 & a 4 a January 28, 2009 To: Stan Strebel Director, Administrative & Community Services City of Pasco 525 N. 3rd Ave Pasco, WA 99301 From: Garrett Flowers Assistant GM—Operations Tri-City Dust Devils Baseball Club 6200 Burden Blvd Pasco, WA 99301 Re: Scoreboard Proposal Award Stan: After applying the weighted evaluation criteria(see Attachment A)that we discussed in order to compare the various merits of each scoreboard proposal received in response to the Gesa Stadium Scoreboard Replacement RFP, the Tri-City Dust Devils support the award of the bid to Daktronics, Inc. Despite a cost of 9% more than the apparent low bidder(Eagle Signs), the other factors considered in the weighted evaluation criteria favor selecting Daktronics. We feel that the design, value of additional features, serviceability/warranty, and technical specifications all favor Daktronics to an extent that outweighs Eagle Signs' advantage in cost. Additionally, Daktronics will sub-contract with Dwinnell Visual Systems, a Tri- City-based installer, and previously installed a unit for another company in our organization, the Spokane Indians. The experiences we had with Daktronics in Spokane and with the current scoreboard in Tri-City give us confidence in the equipment, service, and warranty that they will provide for the Dust Devils and City of Pasco. If you have any questions or need any further information, please do not hesitate to contact me at (509) 544-8789 or gflowers @dustdevilsbaseball.com. Warm Dust Devils regards, Garrett Flowers Assistant General Manager—Operations Encl: Attachment A AGENDA REPORT NO FOR: City Council January 29, 2009 TO: Gary Crutchfi Manager Regular Mtg.: 2/2/09 Stan Strebel, in trative and Community Services Manager FROM: Dan Dotta, Facilities Services Manager SUBJECT: Reject Bids for Volunteer Park Pavilion Concrete Platform Project#CDBG 08-007-A I. REFERENCE (S): 1. Bid Summary II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 2/2: MOTION: I move to reject the bids received for the Volunteer Park Pavilion Concrete Platform Project# CDBG 08-007-A, and, further, authorize staff to re-bid the project. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: On January 27, 2009, Staff received two sealed bids for the Volunteer Park Pavilion Concrete Platform Project. The low bid was received from George Grant in the amount of $57,615.60 including sales tax. The highest bid was received from Ray Poland & Sons, in the amount of $74,806.06. The Engineer's Estimate for the project is $40,000 including sales tax. Staff will evaluate other alternatives for the project. V. ADMINISTRATIVE ROUTING Project File 10(e) O H H z O U 0 m T O O T U m Q d F- z Q 0 U I O U d DC z O U m O U o O z 0 (N OU m N O NO c U c Q M Z O 0 U) i U m m Co ti CD C)C) ! O c vi CD 0) of LO LO c Q C7 0 ° C:) 0 (1) Cl O Z o 00 0 m U m L 0) rn ti O N Cv n o co ao r: co CF) 0) o Co U c co w a) co o coo &9� ti z O 0 U m F- z z `o � d m n. C 0 .y �o a a m c O ' z z O O O Um (D m .0 W m ui Cl) Fa mz azT