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HomeMy WebLinkAbout2009.01.20 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. January 20,2009 Please note that our Council meeting will take place on Tuesday, January 20 as City Hall will be closed Monday, January 19 in honor of Martin Luther King Jr. 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated January 5, 2009. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$541,760.48 ($18,366.77 consisting of Claim Warrants numbered 169611 through 169612 and, $523,393.71 consisting of Claim Warrants numbered 169614 through 169782). (2008 EXPENSES) 2. To approve General Claims in the amount of$694,346.13 ($141,481.47 in the form of Wire Transfer Nos. 5130 and 5133 and, $79.00 consisting of Claim Warrant numbered 169613 and $552,785.66 consisting of Claim Warrants numbered 169783 through 169862). (2009 EXPENSES) 3. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$328,594.69 and, of that amount, authorize $269,079.83 be turned over for collection. *(c) Resolution No. 3129, a Resolution fixing the time and date for a Public Hearing to consider the vacation of the north/south utility easement located in Lot 3,Binding Site Plan 2005-4. 1. Agenda Report from David 1. McDonald, City Planner dated January 14, 2009. 2. Proposed Resolution and Vicinity Map. 3. Vacation Petition. To approve Resolution No. 3129, setting 7:00 p.m., Tuesday, February 17, 2009 as the time and date to conduct a public hearing to consider the proposed vacation of the north/south easement in Lot 3,Binding Site Plan 20054. *(d) Resolution No. 3130, a Resolution accepting work performed by Scott's Excavating Tri-Cities, LLC,under contract for the LID#144, Road 90 and Road 92 Project No. 08-3-04. 1. Agenda Report from Michael McShane, City Engineer dated January 5, 2009. 2. Resolution. To approve Resolution No. 3130, accepting the work performed by Scott's Excavating Tri-Cities, LLC, under contract for the LID#144, Road 90 and Road 92 Project No. 08-3-04. *(e) Resolution No. 3131, a Resolution accepting work performed by Granite Northwest, Inc., DBA Transtate Asphalt,under contract for the Court Street Widening Phase H, Project No. 07-3-01. 1. Agenda Report from Michael McShane,City Engineer dated January 13, 2009. 2. Resolution. To approve Resolution No. 3131, accepting the work performed by Granite Northwest, Inc., DBA Transtate Asphalt under contract for the Court Street Widening Phase 1I, Project 07-3-01. Regular Meeting 2 January 20,2009 *(f) Resolution No. 3132, a Resolution of the City of Pasco, Washington, fixing a time and place for hearing on the final assessment roll for Local Improvement District No. 144, and directing that notice thereof be given in the manner required by law. 1. Agenda Report from Doyle L. Heath, Utility Engineer dated January 13, 2009. 2. Resolution. 3. Vicinity Map. To approve Resolution No. 3132, setting 7:00 p.m., Tuesday, February 17, 2009 as the time and date to conduct a Public Hearing to consider the Final Assessment Roll for LID No. 144. (RQ MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (none) 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (none) 9. UNFINISHED BUSINESS: (none) 10. NEW BUSINESS: (a) Federal Legislative Consultant: 1. Agenda Report from Gary Crutchfield, City Manager dated January 15,2009. 2. Proposed Agreement. MOTION: I move to approve the agreement with Gordon Thomas Honeywell for federal legislative consulting services and, further, authorize the City Manager to sign the agreement. *(b) Broadmoor Blvd Improvements and Sandifur Signal,Project No. 08-3-03: 1. Agenda Report from Michael McShane, City Engineer dated January 13, 2009. 2. Bid Summary. 3. Vicinity Map. (Rc) MOTION: I move to award the low bid for the Broadmoor Blvd Improvements and Sandifur Signal Project No. 08-3-03 to Inland Asphalt Company in the amount of $315,436.25 and, further, authorize the Mayor to sign the contract documents. *(c) Water Treatment Filter System for West Side Water Treatment Plant,Project No. 09-2-01: 1. Agenda Report from Robert J. Alberts,Public Works Director dated January 13, 2009. 2. CH2MHill Letter of Recommendation. (RQ MOTION: I move to award the low bid for the purchase of Water Treatment Filter System for West Side Water Treatment Plant Project No. 09-2-01 to Pall Company in the amount of $1,988,500.00 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. Regular Meeting 3 January 20,2009 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1. 5:00 p.m., Tuesday, January 20, TRAC Facility— TRAC Board Meeting. (MAYOR JOYCE OLSON and COUNCILMEMBER REBECCA FRANCIK) 2. 6:00 p.m., Tuesday, January 20, Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR JOYCE OLSON and COUNCILMEMBER MATT WATKINS) 3. 7:30 a.m., Thursday, January 22, 7130 W. Grandridge — Tri-Cities Visitor & Convention Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN, Alt.) 4. 4:00 p.m., Thursday, January 22, 7130 W. Grandridge-- TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 5. 5:30 p.m., Thursday, January 22, 710 W. Court Street — Benton Franklin Community Action Committee Meeting. (COUNCILMEMBER AL YENNEY, Rep.; REBECCA FRANCIK, Alt.) MINUTES REGULAR MEETING PASCO CITY COUNCIL JANUARY 5, 2009 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom Larsen, Joyce Olson, Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Denis Austin, Police Chief and Bob Gear, Fire Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated December 15, 2008. (b) Bills and Communications: To approve General Claims in the amount of$1,085,200.35 ($141,204.17 in the form of Wire Transfer Nos. 5116, 5120 and 5122 and, $943,996.18 consisting of Claim Warrants numbered 169383 through 169579). (2008 EXPENSES) To approve General Claims in the amount of$1,117,322.79 ($1,117,322.79 consisting of Claim Warrants numbered 169580 through 169610). (2009 EXPENSES) To approve Payroll Claims in the amount of$2,179,126.28, Voucher Nos. 39045 through 39194; and EFT Deposit Nos. 300271.49 through 30027676. (c) Resolution No. 3128, a Resolution authorizing the sale of miscellaneous personal property and equipment considered surplus to city needs. To approve Resolution No. 3128, authorizing the sale of personal property and equipment surplus to city needs. MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGMENTS: Mr. Crutchfield acknowledged Bob Gear, new Pasco Fire Chief. VISITORS - OTHER THAN AGENDA ITEMS: Mr. Watkins recognized a Pasco High School student in the audience. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Garrison attended the TC Visitor and Convention Bureau Board meeting and the TRIDEC Board of Directors meeting. Mr. Yenney attended the First Night celebration. Mr. Watkins and Mr. Crutchfield attended the Richland Public Facilities District meeting. Mr. Hoffmann attended the Federal Economic Stimulus Project Review meeting and participated in the Annual Cable Bridge Run. I 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL JANUARY 5, 2009 Mayor Olson spoke at the First Night celebration at Columbia Basin College. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Ordinance No. 3903, an Ordinance of the City of Pasco, Washington, amending the Zoning Classification for a parcel located in a portion of Block 15, Gantenbein's Addition, from I-1 (Light Industrial) to R-2 (Medium Density Residential). MOTION: Mr. Watkins moved to adopt Ordinance No. 3903, granting a rezone for a portion of Lot 1, Block 15 Gantenbein's Addition and a portion of vacated "D" Street from 1-1 to R-2 as recommended by the Planning Commission and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried unanimously. Ordinance No. 3904, an Ordinance of the City of Pasco, Washington, amending the Zoning classification of Lot 1, Oak Estates,from R-S-12 (Suburban Residential) to C-1 (Retail Business) with a Concomitant Agreement. MOTION: Mr. Watkins moved to adopt Ordinance No. 3904, granting a rezone for Lot 1, Oak Estates from R-S-12 to C-1 with a Concomitant agreement as recommended by the Planning Commission and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:14 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk PASSED and APPROVED this 20`h day of January, 2009. 2 CITY OF PASCO Council Meeting of: January 20,2009 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We,the and r ' ned, ere certify under penalty of perjury that the materials have been furnished,the services re d ed o he labor rformed as described herein and that the claim is a just, due and unpaid obligation inst t e city and at we are authorized to authenticate and ce ' to said ci Gary Cru hfeld, Ci nager James W. C , Finance Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Check No.s 169611 through 169612 are approved for payment in the amount of$18,366.77;that Check No.s 169614 through 169782 are approved for payment in the amount of$523,393.71,for a combined total of$541,760.48 on this 20th day of January,2009. Councilmember Counciimember SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 6.64 Judicial 12,785.00 Executive 4,278.89 Police 38,384.58 Fire 18,385.74 Administration &Community Services 73,079.81 Community Development 513.64 Engineering 44-54 Non-Departmental 38,284.71 Library 4,193.46 TOTAL GENERAL FUND: 189,957.01 STREET 99,846.14 C. D. BLOCK GRANT 3,504.06 KING COMMUNITY CENTER 5,704.19 AMBULANCE SERVICE 6,157.07 CEMETERY 958.71 ATHLETIC PROGRAMS 2,177.06 SENIOR CENTER 6,671.13 MULTI MODAL FACILITY 4,732.87 RIVERSHORE TRAIL& MARINA MAIN 110.46 SPECIAL ASSESSMNT LODGING 13,824.01 REVOLVING ABATEMENT 273.00 PARKS FUND 0.00 TRAC DEVEL&OPERATING 0.00 STADIUMICONVENTION CENTER 2,545-12 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 METRO DRUG TASK FORCE 0.00 METRO DRUG FORFEITURE FUND 0.00 GENERAL CONSTRUCTION 38,219.07 WATERISEWER 111,118.63 EQUIPMENT RENTAL-OPERATING 18,267.22 EQUIPMENT RENTAL-REPLACEMENT 0.00 MEDICAL/DENTAL INSURANCE 0.00 CENTRAL STORES 1,131.20 PUBLIC FACILITIES DIST 23,554.43 TRI CITY ANIMAL CONTROL 3,228.20 LID CONSTRUCTION 9,780.90 GRAND TOTAL ALL FUNDS: $ 541,760.48 2008 EXPENSES 3(b).1 CITY OF PASCO Council Meeting of: January 20, 2009 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We,the und6ged, h eby c ify under penalty of perjury that the materials have been furnished,the services ren bor pert med as described herein and that the claim is a just, due and unpaid obligation ag and tha a ukhorized to authenticate and certify to said cl Gary Crutc fieh,.tity M ger I James W. Ch se, Finance Manager We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No.s 5130 and 5133 in the amount of$141,481.47, have been authorized;that Check No_ 169613 is approved for payment in the amount of$79.00; that Check No.s 169783 through 169862 are approved for payment in the amount of$552,785.66,for a combined total of$694,346.13 on this 20th day of January, 2009. Councilmember Councilmember SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 0-00 Judicial 1,620.73 Executive 5.83 Police 463.27 Fire 295.85 Administration&Community Services 38,368.09 Community Development 1530 Engineering 36.93 Non-Departmental 159,739.67 Library 0.00 TOTAL GENERAL FUND: 200,345.67 STREET 36,067.98 C. 0. BLOCK GRANT 1.46 KING COMMUNITY CENTER 2,221.46 AMBULANCE SERVICE 10,502.52 CEMETERY 2,781.46 ATHLETIC PROGRAMS 2,669.00 SENIOR CENTER 5,275.10 MULTI MODAL FACILITY 1,320.00 . RIVERSHORE TRAIL& MARINA MAIN 1,620.00 LITTER CONTROL 0.00 REVOLVING ABATEMENT 1,620.00 PARKS FUND 0.00 99 UTGO BONDS LiBR/FIRE STAT 303.50 STADIUM/CONVENTION CENTER 2,280.00 2002 UTGO REFUNDING BONDS 303.50 METRO DRUG TASK FORCE 10,073.54 METRO DRUG FORFEITURE FUND 914.32 GENERAL CONSTRUCTION 0.00 WATER/SEWER 217,705.03 EQUIPMENT RENTAL-OPERATING 22,573.02 EQUIPMENT RENTAL-REPLACEMENT 0.00 MEDICAL/DENTAL INSURANCE 142,091.30 CENTRAL STORES 0.00 FIRE PENSIONS 0.00 PAYROLL CLEARING 33,477.27 LID CONSTRUCTION 0.00 GRAND TOTAL ALL FUNDS: $ 694,346.13 2009 EXPENSES 3(b).2 AGENDA REPORT FOR: City Council DATE: January 14,2008 TO: Gary Crutchfield ger REGULAR: January 20,2008 Stan Strebel, imstr e&Community Services Director FROM: Jim Chase in anger SUBJECT: BAD DE W ITE-OFF'S/COLLECTION. I. REFERENCE(S): Write-off and collection lists are on file in the Finance Department. II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $328,594.69 and, of that amount, authorize$269,079.83 be turned over for collection. III. HISTORY AND FACTS BRIEF: 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under $10 with no current forwarding address,or are accounts in"occupant" status. Accounts submitted for collection exceed$10.00. 2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off's including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue.to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY—These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. 6. GENERAL- These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. 7. MISCELLANEOUS - These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. Amount Direct Referred to Total Write-offs Collection Write-offs Utility Billing $ 10.92 5,225.44 5,236.36 Ambulance $ 59,503.94 43,671.94 103,175.88 Court A/R $ .00 212,707.00 212,707.00 Liens $ .00 7235.45 7235.45 Cemetery $ .00 .00 .00 General $ .00 .00 .00 Miscellaneous $ .00 240.00 240.00 TOTAL: $ 59,514.86 269,079.83 328,594.69 IV. ADMINISTRATIVE ROUTING: cc: Dot French,Municipal Court Clerk 31b,3 AGENDA REPORT NO. FOR: City Council January 14, 2009 TO: Gary Crutch y Ma na er Regular Mtg.: 1/20/09 Rick White, Community & Economic Development FROM: David I. McDonald, City Planner—?R-,L-- SUBJECT: EASEMENT VACATION: The North/South easement in Lot 3 BSP 2005-4 (MF#VAC09-041) I. REFERENCE(S): 1. Proposed Resolution and Vicinity Map .2. Vacation Petition 11. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 1/20: MOTION: I move to approve Resolution No._ 3� , setting 7:00 p.m., Tuesday, February 17, 2009, as the time and date to conduct a public hearing to consider the proposed vacation of the north/south easement in Lot 3, Binding Site Plan 2005-04. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A) The owners of Cousins' Restaurant have petitioned to vacate a utility easement in the parking lot along the east side of the restaurant. The easement has not been used by the restaurant or Columbia River Bank. All utilities are located in other easements. The location of the easement hinders potential future expansion of the restaurant. B) The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is February 17, 2009. 3(c) RESOLUTION NO. 3 1 a9 A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF THE NORTH/SOUTH UTILITY EASEMENT LOCATED IN LOT 3, BINDING SITE PLAN 2005-4. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way or easements; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating the north/south 20-foot utility easement located in Lot 3, Binding Site Plan 2005-4, will be held before the City Council of the City of Pasco in the Council Chambers at, 525 North 3rd Avenue, Pasco, Washington, at the hour of 7:00 p.m., on February 17, 2009. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. PASSED by the City Council of the City of Pasco this day of , 2009. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney 3 jc�ZW OR k 1 n lye 44, r Aci }' • t �1J3�L' tl" .� .. ^`std• M .... � ���'�'d./ .�.1t7F 4 s { l. f �• ! .� r Ja•� Rlii OV ef If FA 44 fs or,a fo LI � �' 1� • ,i;i�4 I 1 a Y - a YF p., ...�. a1`..,..a1� it it'^i' • 'tt• 5 r. y�• , -- FEE $200 � r CITY OF PASCO STREEWALLEY VACATION PETITION MASTER FILE # A 8 —dd 1 DATE SUBMITTED: _gip I, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: aA' �bJS1A� `��5kzoiri-A-- �1b65 2,64A (o.8 TA5C6 qq� APPLICANT: 1 PROPERTY OVMED iLeizal Description) Print Name: &�cj(t 3 OSf Sign Name: Address: b , 0 �CI?IC) Phone # SD3 c) �r_c, Print Name: Sign Name: v G � Date 1 �� Print Name: Sign Name: Date AGENDA REPORT NO. l FOR: City Council January 5, 2009 TO: Gary Crutchfi 1 Manager Robert J. Albe s, }*xl�0irector FROM: Michael McSh ity Engineer Regular Mtg.: 01/20/09 SUBJECT: Accept LID #144 Road 90 and Road 92, Project#08-3-04 I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 01/20: MOTION: I move to approve Resolution No. t accepting the work performed by Scott's Excavating Tri-Cities, LLC, under contract for the LID #144 Road 90 and Road 92, Project #08-3-04. III. FISCAL IMPACT: LID Fund IV. HISTORY AND FACTS BRIEF: A) On August 18, 2008, Council awarded the LID #144 Road 90 and Road 92, Project #07-3-04 to Scott's Excavating Tri-Cities, LLC for$627,624.57. V. DISCUSSION: A) The final project cost was $605,179.36. The work is now complete and staff recommends acceptance of this work. 3(d) RESOLUTION NO. 131W A RESOLUTION ACCEPTING WORK PERFORMED BY SCOTT'S EXCAVATING TRI-CITIES, LLC, UNDER CONTRACT FOR THE LID #144 ROAD 90 AND ROAD 92, PROJECT#08-3-04 . WHEREAS, the work performed by SCOTT'S EXCAVATING TRI-CITIES, LLC, under contract for the LID #144 Road 90 and Road 92, Project #08-3-04, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by SCOTT'S EXCAVATING TRI-CITIES, LLC, under contract for the LID #144 Road 90 and Road 92, Project #08-3-04, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 20th day of January, 2009. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT NO. 2 FOR: City Council January 13, 2009 TO: Gary Crutchfield ity er Robert J. Albert rks Director v FROM: Michael McS ity Engineer Regular Mtg.: 01/20/09 SUBJECT: Accept Court Street Widening Phase II, Project #07-3-01 I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDDATIONS: 01/20: MOTION: I move to approve Resolution No.31 Jl accepting the work performed by Granite Northwest, Inc. -dba- Transtate Asphalt, under contract for the Court Street Widening Phase II, Project #07-3-01. III. FISCAL IMPACT: Sewer Fund/Arterial Street Fund IV. HISTORY AND FACTS BRIEF: A) On March 3, 2008, Council awarded the Court Street Widening Phase 11, Project #07- 3-01 to Granite Northwest, Inc. -dba- Transtate Asphalt for$1,397,036.01. V. DISCUSSION: A) The final project cost was $1,432,164.46. The overage was due to additional tree removal, lowering of existing water services and adjusting one existing water meter to new finished grade. The work is now complete and staff recommends acceptance of this work. 3(e) RESOLUTION NO.!y1 A RESOLUTION ACCEPTING WORK PERFORMED BY GRANITE NORTHWEST, INC. DBA TRANSTATE ASPHALT, UNDER CONTRACT FOR THE COURT STREET WIDENING PHASE II, PROJECT#07-3-01 . WHEREAS, the work performed by GRANITE NORTHWEST, INC. DBA TRANSTATE ASPHALT, under contract for the Court Street Widening Phase II, Project #07-3-01, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by GRANITE NORTHWEST, INC. DBA TRANSTATE ASPHALT, under contract for the Court Street Widening Phase It, Project #07-3-01, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 20th day of January, 2009. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT NO. 01 FOR: City Council January 13, 2009 TO: Gary Crutchfield Cit er Regular Mtg.: 1/20/09 Robert J. Alb s, ®rks Director FROM: Doyle L Heath, Utility Engineer SUBJECT: Set a Public Hearing on the Final Assessment Roll for Local Improvement District (LID)No. 144 —Road 90 and Road 92 north of Sandifur Parkway. L REFERENCE(S): 1. Resolution 2. Vicinity Map H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 01/20: MOTION: I move to approve Resolution No. 32)a setting 7:00 p.m., Tuesday, February 17, 2009, as the time and date to conduct a public hearing to consider the Final Assessment Roll for LID No. 144. II1. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) LID 144 was formed by Ordinance No. 3864 at the May 19, 2008 Regular Council Meeting. The project included the construction of Road 90 and Road 92 north of Sandifur Parkway approximately 1,300 feet. There are 17 property owners in the Final Assessment Roll. B) The Contractor has completed all of the construction provided for in the LID. The final assessment roll must yet be approved by the City Council, after direct notice to the affected property owners and a public hearing. V. DISCUSSION: A) Staff recommends that the City Council approve this Resolution to set the Public Hearing date for the Final Assessment Roll. 3(f) CITY OF PASCO, WASHINGTON RESOLUTION NO. 313;�- A RESOLUTION of the City of Pasco, Washington, fixing a time and place for hearing on the final assessment roll for Local Improvement District No. 144, and directing that notice thereof be given in the manner required by law. WHEREAS, the final assessment roll for Local Improvement District No. 144, which was created and established by Ordinance No. 3864 passed by the City Council on May 19, 2008, has been prepared as provided by law and is on file with the City Clerk, and it is necessary to fix the date for a hearing thereon before the City Council; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, that the public hearing on the final assessment roll for Local Improvement District No. 144 will be held before the City Council on February 17, 2009 at 7:00 p.m., local time, in the Council Chambers, City Hall, 525 N. Third Avenue, Pasco, Washington. The City Clerk is instructed to cause notice to be given both by mailing and publication as required by law. ADOPTED by the City Council of the City of Pasco, Washington, at a regular open public meeting thereof on the 20`x' day of January, 2009. Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 50958054.1 CERTIFICATION I, the undersigned, City Clerk of the City of Pasco, Washington (the "City"), hereby certify as follows: 1. The attached copy of Resolution No. (the "Resolution") is a full, true and correct copy of an Resolution duly adopted at a regular meeting of the City Council of the City held at the regular meeting place thereof on January 20, 2009, as that Resolution appears on the minute book of the City; and the Resolution will be in full force and effect immediately following its adoption; and 2. A quorum of the members of the City Council was present throughout the meeting and a majority of those members present voted in the proper manner for the adoption of the Resolution. IN WITNESS WHEREOF, I have hereunto set my hand this 2& day of January, 2009. CITY OF PASCO, WASHINGTON Debra L. Clark, City Clerk 50956054.1 ►`:�O\o, o0 0 ooaaortaedoaoavrra00000+ lion a n KIM <<� � ►s��©daooaoQ o -- T►�! v vv v° . , ° ooa r unusa. an WAL. LVF ov° ao � o law ml ....". , v �m e o ae o o avvvaovo a eoa oo °° v °a°vi°a°ov® o o © � • s v0e� ep�eeeeeeeee eeeppdp -�;� X 0 0 X 0 1 1 a ` B v , .: v 10o I ;�1 , 31 1 � I LM a e 0 �.• s�� pia . s w �000eo aov � �� AGENDA REPORT TO: City Council January 15, 2009 FROM: Gary Crutchfi Manager Regular Mtg.: 1/20/09 SUBJECT: Federal Legisl tive Consultant I. REFERENCE(S): 1. Proposed Agreement II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 1/20: MOTION: I move to approve the agreement with Gordon Thomas Honeywell for federal legislative consulting services and, further, authorize the City Manager to sign the agreement. III. FISCAL IMPACT: Approximately$60,000 annually IV. HISTORY AND FACTS BRIEF: A) One of Council's priorities is to establish funding for the Lewis Street Overpass project, which is estimated at $20 million. The city will need to find at least $15 million from outside sources, including federal and state programs. B) The city has contracted with Gordon Thomas Honeywell (GTH) to pursue funding assistance in Olympia, through the state's budget as well as state grant programs; that contract costs $2,500/monthly, or$30,000/annually. C) A legislative consultant at the congressional level requires a separate contract with a Washington D.C. consulting office. The estimated cost of federal legislative consultant contracts approximates $5,000/monthly, or $60,000/annually. D) In addition to the Federal Economic Stimulus efforts currently underway in Washington DC, the six-year highway reauthorization bill is expected to be formulated in 200912010. The opportunity to be included in that effort would be improved via legislative consultant representation. V. DISCUSSION: A) The city's current legislative consultant (GTH) has a Washington DC office and has an established working relationship with Senator Murray. The city's design engineer for the project(CH2MHil1) also has an experienced legislative consultant office in Washington DC and is obviously experienced in pursuit of federal funds for roadway projects. B) Staff recommends Council concurrence in the notion that the city contract with a legislative consultant for federal funding of the Lewis Street Overpass. 1Q(a) CONSULTING AGREEMENT GORDON THOMAS HONEYWELL & CITY OF PASCO This Agreement is entered into by and between City of Pasco and any other party hereto, as is identified in the consultant's signature block below (hereinafter referred to as "Consultant"), upon the following terms and conditions: A. Scope of Work. Consultant will advise and assist the City of Pasco in accordance with Consultant's Scope of Work, described in Attachment "A" hereto and incorporated herein, and Consultant will do and produce such other things as are set forth in the Scope of Work (the "Services"). Consultant's Services will be in compliance with applicable laws, regulations, rules, orders, licenses and permits, now or hereinafter in effect, and Consultant shall furnish such documents as may be required to effect or evidence such compliance. B. Compensation; Expenses. The City of Pasco will pay Consultant for satisfactorily rendered Services in accordance with the specific terms set forth in Attachment"A." C. Invoices; Payment. Consultant will furnish the City of Pasco invoices at regular intervals, as set forth in Attachment "A." D. Term. Consultant shall promptly begin the Services hereunder on the date set forth in Attachment "A" and shall terminate same on the date set forth in Attachment "A." The City or Consultant may terminate Consultant services for convenience at any time prior to the termination date set forth in Attachment "A," provided that the terminating party provides 30-days written notice to the other party. E. Ownership of Work Product. The product of all work performed under this agreement, including reports, and other related materials shall be the property of the City of Pasco or its nominees, and the City of Pasco or its nominees shall have the sole right to use, sell, license, publish or otherwise disseminate or transfer rights in such work product. G. Independent Contractor. Consultant is an independent contractor and nothing contained herein shall be deemed to make Consultant an employee of the City of Pasco, or to empower Consultant to bind or obligate the City of Pasco in any way. Consultant is solely responsible for paying all of Consultant's own tax obligations, as well as those due for any employee/subcontractor permitted to work for Consultant hereunder. H. Release of Claims; Indemnity. Consultant hereby releases, and shall defend, indemnify and hold harmless the City of Pasco from and against all claims, liabilities, damages and costs arising directly or indirectly out of, or related to, Consultant's fault, negligence, strict liability or produce liability of Consultant, and/or that of any permitted employee or subcontract or Consultant, pertaining to the Services hereunder. I. Assignment. Consultant's rights and obligations hereunder shall not be assigned or transferred without the City of Pasco's prior written consent; subject thereto, this Agreement shall be binding upon and inure to the benefit of the parties' heirs and successors. J. Governing Law; Severability. This Agreement shall be governed by the laws of the State of Washington, U.S.A. (excluding conflict of laws provisions). If any term or provision of this Agreement is determined to be legally invalid or unenforceable by a court with lawful jurisdiction hereover (excluding arbitrators), such term or provision shall not affect the validity or enforceability of any remaining terms or provisions of this Agreement, and the court shall, so far as possible, construe the invalid portion to implement the original intent thereof. K. Arbitration. Any dispute between the parties related to or arising out of the subject matter of this Agreement shall be resolved exclusively through binding arbitration under the Commercial Arbitration Rules of the American Arbitration Association in Washington State. L. Entire Agreement; Etc. This Agreement, and its incorporated attachments hereto, state the entire agreement between the parties regarding the subject matter hereof and supersede any prior agreements or understandings pertaining thereto. Any modification to this Agreement must be made in writing and signed by authorized representatives of both parties. Any provision hereof which may be reasonably deemed to survive the expiration or termination of this Agreement shall so survive, and remain in continuing effect. No delay or failure in exercising any right hereunder shall be deemed to constitute a waiver of any right granted hereunder or at law by either party. CONSULTANT: CITY OF PASCO Gordon Thomas Honeywell Governmental Affairs Sign: Sign. Print: Dale Learn Print: Gary Crutchfield Title: Title: City Manager Date: Date: Consulting Agreement for Federal Grants re: Lewis Street Overpass Gordon Thomas Honeywell& City of Pasco Page 2 of 3 ATTACHMENT "A"TO CONSULTING AGREEMENT GORDON THOMAS HONEYWELL & CITY OF PASCO A. Scope of Work: Consultant shall provide the City of Pasco with the following federal governmental affair services: • Identify and track all federal grants that are available to the City of Pasco for funding the Lewis Street Overpass. • Lobby the Washington State Congressional delegation to pursue a congressionally directed transportation funding request in the FY2010 Congressional Budget and/or in the anticipated highway reauthorization bill for a road project related to the Lewis Street Overpass. • Lobby the Washington State Congressional delegation to assure inclusion within the Highway Reauthorization Bill authorization and funding for a "bridge replacement program" for which the Lewis Street Overpass Project would qualify. • Organize meetings for City of Pasco officials, local community leaders and business leaders to support the congressional transportation request. • Provide the City of Pasco with periodic reports and updates on effort, status and progress. B. Compensation/Expenses: The City of Pasco shall pay Consultant a monthly fee of$5,000 for the services listed above. Consultant shall only bill communication expenses. The expenses shall not exceed $2,500 for the term of the contract. C. Invoices/Payments: (a) Consultant shall furnish the City of Pasco with invoices for services performed on a monthly basis, and (b) the City of Pasco shall pay each of Consultant's invoices within thirty (30) days after the City's receipt and verification of invoice. D. Term of Agreement: Consultant's services shall commence on February 1, 2009 and shall terminate on December 31, 2009. Consulting Agreement for Federal Grants re: Lewis Street Overpass Gordon Thomas Honeywell& City of Pasco Page 3 of 3 AGENDA REPORT NO. 3 FOR: City Council January 13, 2009 TO: Gary Crutchfie , Cit ger Robert Albe lib or s Director FROM: Michael McSh& ity Engineer Regular Mtg.: 01/20/09 SUBJECT: Award Broadmoor Blvd. Improvements and Sandifur Signal, Project#08-3-03 I. REFERENCE(S): 1. Bid Summary 2. Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 01/20: MOTION: I move to award the low bid for the Broadmoor Blvd. Improvements and Sandifur Signal, Project #08-3-03 to Inland Asphalt Company in the amount of $315,436.25, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Arterial Street Fund IV. HISTORY AND FACTS BRIEF: A) On January 13, 2009, staff received three (3) bids for the Broadmoor Blvd. Improvements and Sandifur Signal, Project #08-3-03. The low bid was received from Inland Asphalt Company in the amount of$315,436.25. The second lowest bid received was in from Granite NW Inc., dba Transtate Asphalt in the amount of $323,397.98. The Engineer's Estimate for the project is $355,948.00. V. DISCUSSION: A) This project involves the widening of Broadmoor Blvd. from 1-182 to Sandifur Parkway and the installation of a traffic signal at Broadmoor Blvd. and Sandifur Parkway. Staff recommends award of this contract to Inland Asphalt Company. 10(b) City of Pasco Broadmoor Blvd. Improvements and Sandifur Signal Project No. 08-3-03 Bid Opening Date 1-13-09 BID SUMMARY Total 1. Inland Asphalt $315,436.25 2. Granite Northwest (Transtate) $3231397.98 3. A&B Asphalt, Inc. $344,599.40 WON PC fT1 t• r •PEI III op" few= H PC f-7 74=4-ri o �-- - , � -711 —Tx IV p4 . ` N-Y, Ile as!!. AGENDA REPORT NO. 2 FOR: City Council January 13, 2009 TO: Gary Crutchfi , Manager FROM: Robert J. Albe 004001,j�,Works Director Regular Mtg.: 01/20/09 SUBJECT: Award Purchase of Water Treatment Filter System for West Side Water Treatment Plant, Project #09-2-01 I. REFERENCE(S): 1. CH2MHill Letter of Recommendation II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 01/20: MOTION: I move to award the low bid for the Purchase of Water Treatment Filter System for West Side Water Treatment Plant, Project #09-2-01 to Pall Company in the amount of $1,988,500.00 plus applicable sales tax, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Water Fund IV. HISTORY AND FACTS BRIEF: A) On January 14, 2009, staff opened bids for the Purchase of Water Treatment Filter System for West Side Water Treatment Plant, Project #09-2-01. Two firms were prequalified to bid on this project, Pall Company and Siemens Water Technology. Two bids were received, however the bid from Siemens Water Technology in the amount of $2,493,000.00 did not meet the bidding criteria, therefore cannot be considered a responsive bid. The responsive bid was received from Pall Company in the amount of $1,988,500.00. The Engineer's Estimate for the project is $2.2 million. V. DISCUSSION: A) Although only one responsive bid was received, staff believes this to be a fair bid and recommends award of the contract to Pall Company. 10(x) CK M HILL C H 2 M H I L L Suite Bradley Boulevard %P Suite 300 Richland,WA 99352-4486 Tel 509.375.3444 Fax 509.375.5566 January 14,2009 Mr. Robert J Alberts Director of Public Works City of Pasco 525 North 3rd Avenue Pasco,WA 99301 Subject: West Pasco Water Treatment Plant Procurement of Pressure Membrane System Dear Bob: The City received Proposals for the Procurement of a Pressure Membrane Filtration System for the West Pasco Water Treatment Plant on January 14, 2009 at the appointed time and place as set forth in the Request for Proposal,and as modified by Addenda. The City received only one responsive Proposal that complied with the Request for Proposal and Instructions to Proposers of the Bid Document, A second Proposal arrived after the appointed time and has been rejected. Table 1 identifies the two Bidders for the project,and the Total Bid amount of each Bidder. Table 1 City of Pasco West Pasco Water Treatment Plant Pressure Membrane Procurement Bidder's Name Total Bid Pall Corporation $1,988,500.00 Siemens Corporation $2,493,000.00* Engineers OPC $2,200,000.00 "Proposal rejected-received after the appointed time. Our evaluation of the Proposal submitted by Pall Corporation will be ongoing tomorrow, January 15,2009 and Friday,January 16,2009. Based on the Proposals received,we believe the Proposal from Pall Corporation,in the amount of$1,988,500.00(not including WSST),is in substantial compliance with the Request