HomeMy WebLinkAbout2009.01.12 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. January 12, 2009
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) TRIDEC Presentation. (NO WRITTEN MATERIAL ON AGENDA) Presented by Carl
Adrian, President/CEO, TRIDEC.
(b) Neighborhood Stabilization Program:
1. Agenda Report from Rick White, Community & Economic Development Director dated
January 8,2009.
2. Washington State Community Trade and Economic Development Department Allocations
for Neighborhood Stabilization Program.
3. Neighborhood Stabilization Program Eligible Uses.
4. Eligible Community Based Development Organizations 24 CFR 570(c).
(c) Sale of Real Property at 26th&Brown:
1. Agenda Report from Gary Crutchfield, City Manager dated January 8, 2009.
2. Location Map.
3. PMC Chapter 2.46.
4. Aerial Photo.
(d) Federal Legislative Consultant:
1. Agenda Report from Gary Crutchfield, City Manager dated January 9,2009.
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT.
REMINDERS:
1. 12:00 p.m., Monday, January 12, Pasco Red Lion — Pasco Chamber of Commerce Luncheon
Meeting. ("Economic Development within the AG Industry" presented by Eric Hurlburt, Chief of
Domestic Marketing & Economic Development, Washington State Department of Agriculture.)
2. 6:30 p.m., Monday, January 12, Conference Room #1 — Old Fire Pension Board Meeting.
(COUNCILMEMBER MATT WATKINS,Rep.; MAYOR JOYCE OLSON,Alt.)
3. 10:00 a.m., Tuesday, January 13, Senior Center — Senior Citizens Advisory Committee Meeting.
(COUNCILMEMBER TOM LARSEN,Rep.; BOB HOFFMANN,Alt.)
4. 7:00 a.m., Thursday, January 15, Cousin's Restaurant — BFCG Tri-Mats Policy Advisory
Committee Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; TOM LARSEN,Alt.)
5. 11:30 a.m., Friday, January 16, Sandberg Event Center, West Richland—Benton-Franklin Council
of Governments Board Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; BOB
HOFFMANN,Alt.)
AGENDA REPORT
FOR: City Council January 8, 2009
TO: Gary Crutchfi Manager
FROM: Rick White, Di ctor Workshop Mtg.: 01/12/09
Community& Economic Development
SUBJECT: Neighborhood Stabilization Program (NSP)
I. REFERENCE(S):
A) Washington State Community Trade and Economic Development (CTED)
Department Allocations for Neighborhood Stabilization Program (NSP)
B) Neighborhood Stabilization Program(NSP) Eligible Uses
C) Eligible Community Based Development Organizations (CDBO) 24 CFR 570(c)
11. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
1112: Discussion
III. FISCAL IMPACT:
$402,141 in NSP Grant Funds
IV. HISTORY AND FACTS BRIEF:
A) Washington State Community Trade and Economic Development (CTED)
Department has been allocated $28,159,293 to establish and implement the
Neighborhood Stabilization Program (NSP) in Washington state. The NSP is
authorized under Title III of the Housing and Economic Recovery Act of 2008
(HERA) and administered by the US Department of Housing & Urban
Development (HUD) for the purpose of stabilizing neighborhoods negatively
affected by foreclosures and abandoned properties (Exhibit A). The City of Pasco
has been identified by CTED as an area of greatest need within the state and may
receive approximately $402,141 of the allocated NSP funds for neighborhood
stabilization.
B) Properties that have been abandoned or foreclosed upon, and have been vacant for
greater than 90 days are eligible for use of NSP funds. Activities must be eligible
per CDBG regulations (24 CFR 570.201) and must meet the national objectives of
benefiting primarily low-moderate income persons (24 CFR 570.208). Recipients of
the funding are required to target 25% of the allocation to benefit persons of very
low-income levels (at or below 50% the area median income of$61,200).
C) The state strongly encourages recipients to address housing needs of the homeless
and those at risk of homelessness, special needs populations, and other activities to
support local ten-year plans to end homelessness when deciding how to use NSP
funds. Pasco, has requested input from local organizations in response to this
recommendation. However, Special Activities may only be carried out by eligible
Community-Based Development Organizations (CBDOs). Criteria for CBDO status
is stringent as defined in the attached 24 CFR 570.204(c) (Exhibit C), and there are
currently no eligible CBDOs operating in our area.
V. DISCUSSION:
A) Neighborhood Stabilization Program (NSP) eligible uses are summarized as Items
A through E in the attached table (Exhibit B). In the state of Washington, all
activities are allowable with the exception of Item C (establishment of land banks
for homes that have been foreclosed upon).
B) Staff recommends the city accept the grant opportunity (by letter). Staff intends to
conduct an inventory of abandoned/foreclosed houses and develop a recommended
action plan for Council consideration by March (for submission to HUD by the
April I deadline). 4(b)
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Ofc. of Asst. Secy., Comm. Planning, Develop., HUD §570.205
(4) Carrying out an activity that (vii) Is not subject to requirements
would otherwise be eligible under under which its assets revert to the re-
§570.205 or §570.206, but that would re- cipient upon dissolution;and
sult in the recipient's exceeding the (viii) Is free to contract for goods and
spending limitation in§570.200(g). services from vendors of its own choos-
Eligible CB s. (1) A CBDO quali- ing.
fying under this section is an organiza- (2) A CBDO that does not meet the
tion which has the following character- criteria in paragraph (c)(1) of this sec-
istics: tion may also qualify as an eligible en-
(i) Is an association or corporation tity under this section if it meets one
organized under State or local law to of the following requirements:
engage in community development ac- (i) Is an entity organized pursuant to
tivities (which may include housing section 301(d) of the Small Business In-
and economic development activities) vestment Act of 1958 (15 U.S.C. 681(d)),
primarily within an identified geo- including those which are profit mak-
graphic area of operation within the ju- ing; or
risdiction of the recipient, or in the (ii) Is an SBA approved Section 501
case of an urban county, the jurisdic- State Development Company or Sec-
tion of the county; and tion 502 Local Development Company,
(ii) Has as its primary purpose the or an SBA Certified Section 503 Com-
improvement of the physical, economic pany under the Small Business Invest-
or social environment of its geographic ment Act of 1958, as amended; or
area of operation by addressing one or (iii) Is a Community Housing Devel-
more critical problems of the area, opment Organization (CHDO) under 24
with particular attention to the needs CFR 92.2, designated as a CHDO by the
of persons of low and moderate income; HOME Investment Partnerships pro-
and gram participating jurisdiction, with a
(iii) May be either non-profit or for- geographic area of operation of no
profit, provided any monetary profits more than one neighborhood, and has
to its shareholders or members must be received HOME funds under 24 CFR
only incidental to its operations;and 92.300 or is expected to receive HOME
GO Maintains at least 51 percent of funds as described in and documented
its governing body's membership for in accordance with 24 CFR 92.300(e).
low- and moderate-income residents of (3) A CBDO that does not qualify
its geographic area of operation, own- under paragraph (c)(1) or (2) of this sec-
ers or senior officers of private estab- tion may also be determined to qualify
lishments and other institutions lo- as an eligible entity under this section
cated in and serving its geographic if the recipient demonstrates to the
area of operation, or representatives of satisfaction of HUD, through the provi-
low- and moderate-income neighbor- sion of information regarding the orga-
hood organizations located in its geo- nization's charter and by-laws, that
graphic area of operation; and the organization is sufficiently similar
(v) Is not an agency or instrumen- in purpose, function, and scope to those
tality of the recipient and does not per- entities qualifying under paragraph
mit more than one-third of the mem- (c)(1) or (2) of this section.
bership of its governing body to be ap- (60 FR 1944,Jan. 5, 1995]
pointed by, or to consist of, elected or
other public officials or employees or §570.205 Eligible planning, urban en-
officials of an ineligible entity (even vironmental design and policy-plan-
though such persons may be otherwise ring-management•capacity building
qualified under paragraph (c)(1)(iv) of activities.
this section); and (a) Planning activities which consist
(vi) Except as otherwise authorized of all costs of data gathering, studies,
in paragraph (c)(1)(v) of this section, analysis, and preparation of plans and
requires the members of its governing the identification of actions that will
body to be nominated and approved by implement such plans, including, but
the general membership of the organi- not limited to:
zation, or by its permanent governing (1) Comprehensive plans;
body;and (2) Community development plans;
47
Exhibit C
AGENDA REPORT
TO: City Council January S, 2009
FROM: Gary Crutchfi Manager Workshop Mtg.: 1/12/09
SUBJECT: Sale of Real P operty at 26"' &Brown
I. REFERENCE(S):
I. Location Map
2. PMC Chapter 2.46
3. Aerial Photo
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
1/12: Discussion
III. FISCAL IMPACT:
To be determined
IV. HISTORY AND FACTS BRIEF:
A) The city acquired a parcel of property (including a residential structure) at the
northwest corner of 26a` and Brown Streets in 2007, to accommodate the
realignment of South 26`h at the corner (see reference 1). The purchase price was
$153,000 and the house was removed (removal cost of$19,555), representing a
total expense of$172,555. The project has been completed and the remnant of the
property is now surplus to the city's needs.
B) PMC Chapter 2.46 (reference 2) provides rules for the disposition of real property
held by the city.
V. DISCUSSION:
A) The parcel is simply too small to present any significant opportunity for new
development (buildings); however, it does appear to be potentially useful for
parking, given the adjacent businesses (see reference C). Another potential
interest is the adjacent residential property.
B) Ordinarily, staff recommends disposition of real property via negotiated sale, as
that process presents greater opportunity to assure the disposition results in
appropriate development. In this case, however, the city's existing zoning
regulations should be sufficient to assure complimentary improvement. Thus,
staff recommends the property simply be sold to the highest bidder, as
contemplated in PMC 2.46.040-060. This process, however, will not assure when
improvement occurs (Council may desire to do so).
C) Staff requests Council direction in this matter.
4(c)
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CHAPTER 2.46 SALE OF CITY PROPERTY
Sections:
2.46.010 AUTHORITY TO SELL REAL PROPERTY..................................................................51
2.46.020 MINIMUM PRICE OF REAL PROPERTY ....................................................................51
2.46.030 PROCEDURE FOR SALE OF REAL PROPERTY EXCEPTION.................................51
2.46.035 NEGOTIATED SALES....................................................................................................52
2.46.040 ADVERTISEMENT OF SALE OF REAL PROPERTY PUBLICATION - POSTING. 52
2.46.050 CONTENTS OF ADVERTISEMENT FOR SALE OF REAL PROPERTY...................52
2.46.060 OPENING BIDS FOR SALE OF REAL PROPERTY REJECTION..............................52
2.46.070 DEED TO REAL PROPERTY.........................................................................................53
2.46.080 AUTHORITY TO SELL PERSONAL PROPERTY........................................................53
2.46.090 MINIMUM PRICE OF PERSONAL PROPERTY..........................................................53
2.46.100 ADVERTISEMENT OF SALE OF PERSONAL PROPERTY BY CONSIGNMENT
ORINTERNET AUCTION..............................................................................................53
2.46.110 ADVERTISEMENT OF SALE OFTERSONAL PROPERTY - PUBLICATION -
POSTING..........................................................................................................................53
2.46.120 CONTENTS OF ADVERTISEMENT FOR SALE OF PERSONAL PROPERTY ........54
2.46.130 OPENING BIDS FOR SALE OF PERSONAL PROPERTY—REJECTION.................54
2.46.140 SALE OF PERSONAL PROPERTY FOR CASH EXCEPTIONS..................................54
2.46.150 BILL OF SALE TO PERSONAL PROPERTY ............................................................... 54
2.46.010 AUTHORITY TO SELL REAL PROPERTY. Whenever it appears to the City
Council that it is for the best interest of the City and the people thereof that real property belonging
to the City should be sold, the City Council shall sell and convey such property under the
limitations and restrictions and in the manner hereinafter provided. In making such sales, the City
Council may sell timber, mineral, or other resources on any land owned by the City separate and
apart from the land in the same manner and upon the same terms and conditions as provided in
Sections 2.46.020 - 2.46.070 for the sale of real property. The City Council may reserve mineral
rights in such land. (Prior code Sec. 2-10.04.)
2.46.020 MINIMUM PRICE OF REAL PROPERTY. The Council shall fix a minimum
price at which real property may be sold by bid. No sale shall be made unless at least the minimum
price fixed by the Council is bid. (Ord. 1991 Sec. 1, 1978; prior code Sec. 2-10.08.)
2.46.030 PROCEDURE FOR SALE OF REAL PROPERTY EXCEPTION. The City
Clerk shall advertise for written competitive bids on any sale of real property except:
A) When sale by a method other than through a competitive bid is specifically authorized
by state law;
B) When the value of the property to be sold is less than one thousand dollars based on a
reasonable estimate accepted by the Council;
C) When the Council setting forth its reasons by resolution declares its desire to attempt a
negotiated sale. Passage of such a resolution does not bind the Council to sell the
property by negotiation;
D) When the Council setting forth the facts by resolution has declared an emergency to
exist. The Council shall further direct by resolution the manner of sale appropriate to
meet the emergency. Unless otherwise provided by law, all sales by competitive bid
shall be as provided in this chapter. (Ord. 1991 Sec. 2, 1978; prior code Sec. 2-10.12.)
2.46.035 NEGOTIATED SALES. Following the passage of a resolution as provided in
subsection (C) of Section 2.46.030, the Council shall direct the obtaining of at least one appraisal
for the property being considered for sale. The appraisal shall be performed by an independent
qualified appraiser. The appraisal shall determine the value of the property for the purpose it is
intended to be used, and the value of the property for such other purpose or under such other
circumstances as the Council may direct. The appraisal shall be performed not less than six months
before the date of sale unless the Council by resolution setting forth its reasons provides for a longer
period of time. The results of the appraisal shall be made public prior to the Council's approval of
the sale of the real property. No real property shall be sold for less than any appraisal obtained
without the Council setting forth its reasons by resolution. (Ord. 1991 Sec. 3, 1978.)
2.46.040 ADVERTISEMENT OF SALE OF REAL PROPERTY PUBLICATION -
POSTING. The City Clerk shall publish an advertisement for bids once each week for two
successive weeks in the official city newspaper. All pending sales shall also be advertised by any
notice posted on a public bulletin board in a conspicuous place at the City Hall. Both posting and
the date of last publication must be at least five calendar days before the final date for submitting
the bids. (Prior code Sec. 2-10.16)
2.46.050 CONTENTS OF ADVERTISEMENT FOR SALE OF REAL PROPERTY.
The advertisement for bids shall particularly describe the property or portion thereof proposed to be
sold, shall designate the place and the time that the bids will be opened, shall set forth the minimum
price established by the Council, and shall set forth the terms of the sale. (Prior code Sec. 2-10.20.)
2.46.060 OPENING BIDS FOR SALE OF REAL PROPERTY REJECTION. The bids
shall be opened in public at the time and place stated in the newspaper publication. The City
Council may reject any or all bids, or the bid for any one or more of the parcels of realty included in
the advertisement forbids. (Prior code Sec. 2-10.24.)
2.46.070 DEED TO REAL PROPERTY. Upon the sale of any property, the City Clerk
shall have the necessary contract or deed issued and executed as required by law. (Prior code Sec. 2-
10.30.)
2.46.080 AUTHORITY TO SELL PERSONAL PROPERTY. The supplies, materials,
and equipment not needed for public use may be disposed of by the City pursuant to this section.
A) Personal property with an estimated value, per item, of less than $500 may be declared
surplus by the City Manager and disposed of in a manner determined by the Manager to
be most advantageous to the City, pursuant to Section 2.46.090.
B) Personal property valued in excess of $500, per item, may be declared surplus and
disposed of with authorization from the City Council, including minimum sale price, if
any, and the manner of disposal.
C) Personal property may be traded as consideration in the acquisition of replacement
personal property when such replacement property is included as an authorized
expenditure in the City's current operating budget.
PMC 2.46
Page 2of3
D) Salvage/junk metals that have accumulated for purposes of sale as scrap metals may be
disposed of by the Department Head having responsibility for such materials, in which
case the metals shall be sold to the local dealer(s) offering the best current market price
per measured weight or volume determined by telephone survey or other reasonable
means. (Ord. 3820, 2007; Ord. 2787 Sec. 1, 1990; Prior code Sec. 2-11.04.)
2.46.090 MINIMUM PRICE OF PERSONAL PROPERTY. Personal property declared
surplus may be disposed of through one of the following methods:
A) By transfer to a governmental agency;
B) In trade as credit toward the purchase of a like article;
C) By sale through competitive sealed bid, public, consignment or internet auction. (Ord.
3820, 2007; Prior code Sec. 2-11.08.)
2.46.100 ADVERTISEMENT OF SALE OF PERSONAL PROPERTY BY
CONSIGNMENT OR INTERNET AUCTION. In the event that surplus property is to be sold by
consignment or internet auction, the City Clerk shall cause that notice of such sale shall be given, in
such a manner as to provide reasonable notice to potential buyers of the sale. (Ord. 3820, 2007; Ord.
2787 Sec. 1, 1990; Prior code Sec. 2-11.12.)
2.46.110 ADVERTISEMENT OF SALE OF PERSONAL PROPERTY -
PUBLICATION - POSTING. The City Clerk shall publish an advertisement of such auction or
sale once each week for two successive weeks in the official city newspaper. All pending sales shall
also be advertised by a notice posted on a public bulletin board in a conspicuous place at the City
Hall. Both posting and the date of last publication must be at least five calendar days before the date
for submitting the bids or the date of such sale. (Ord. 3820, 2007; Prior code Sec. 2-11.16.)
2.46.120 CONTENTS OF ADVERTISEMENT FOR SALE OF PERSONAL
PROPERTY. The advertisement for bids must particularly describe the property proposed to be
sold or shall refer to approved specifications on file in the office of the City Clerk, designate the
place and the time when the bids will be opened, and shall set forth the minimum price established
by the Council. (Prior code Sec. 2-11.20.)
2.46.130 OPENING BIDS FOR SALE OF PERSONAL PROPERTY - REJECTION.
The bids shall be opened in public at the time and place stated in the newspaper publication. The
City Council may reject any or all bids, or the bid for any one or more of the articles included in the
advertisement for bids. (Prior code Sec. 2-11.24.)
2.46.140 SALE OF PERSONAL PROPERTY FOR CASH EXCEPTIONS. Sales of
personal property must be for cash except:
A) When property is transferred to a governmental agency;
B) When the City property is to be traded in on the purchase of a like article, in which case
the proposed cash allowance for the trade-in must be a part of the proposition to be
submitted by the seller in the transaction. (Prior code Sec. 2-11.28.)
2.46.150 BILL OF SALE TO PERSONAL PROPERTY. Upon the sale of any property
as provided for in Sections 2.46.080 through 2.46.140 the City Clerk shall, upon request, have the
necessary bill of sale issued and executed as required by law. (Prior code Sec. 2-11.32.)
PMC 2.46
Page 3 of 3
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AGENDA REPORT
TO: City Council January 9, 2009
FROM: Gary Crutchf 1 ager Workshop Mtg.: 1/12/09
SUBJECT: Federal Legisla ve Consultant
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
1/12: Discussion
III. FISCAL IMPACT:
Approximately$60,000 annually
IV. HISTORY AND FACTS BRIEF:
A) One of Council's priorities is to establish funding for the Lewis Street Overpass
project, which is estimated at $20 million. The city will need to find at least $15
million from outside sources, including federal and state programs.
B) The city has contracted with Gordon Thomas Honeywell (GTH) to pursue funding
assistance in Olympia, through the state's budget as well as state grant programs;
that contract costs $2,500/monthly, or$30,000/annually.
C) A legislative consultant at the congressional level requires a separate contract with
a Washington D.C. consulting office. The estimated cost of federal legislative
consultant contracts approximates $5,000/monthly, or$60,000/annually.
D) In addition to the Federal Economic Stimulus efforts currently underway in
Washington DC, the six-year highway reauthorization bill is expected to be
formulated in 2009/2010. The opportunity to be included in that effort would be
improved via legislative consultant representation.
V. DISCUSSION:
A) The city's current legislative consultant (GTH) has a Washington DC office and
has an established working relationship with Senator Murray. The city's design
engineer for the project (CH2MHill) also has an experienced legislative consultant
office in Washington DC and is obviously experienced in pursuit of federal funds
for roadway projects.
B) Staff recommends Council concurrence in the notion that the city contract with a
legislative consultant for federal funding of the Lewis Street Overpass.
4(d)