HomeMy WebLinkAbout2008.12.15 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. December 15, 2008
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated December 1, 2008.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,006,134.10 ($95,802.24 in the form of Wire
Transfer Nos. 5099 and 5113 and, $910,331.86 consisting of Claim Warrants numbered
169163 through 169382).
2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts and Municipal Court (non-criminal, criminal, and parking) accounts
receivable in the total amount of$165,077.11 and, of that amount, authorize $131,329.00 be
turned over for collection.
(c) Interlocal Agreement for Emergency Management Services:
1. Agenda Report from Gary Crutchfield, City Manager dated December 4, 2008.
2. Proposed Interlocal Agreement.
3. 2009 Schedule of Local Assessments.
To approve the interlocal agreement for Emergency Management Services and, further, authorize
the Mayor to sign the agreement.
*(d) Resolution No. 3125, a Resolution accepting work performed by Stripe Rite under contract for
the Street Sign Replacement—Citywide Phase II, Project No. 06-3-07.
1. Agenda Report from Michael McShane, City Engineer dated December 9,2008.
2. Resolution.
To approve Resolution No. 3125, accepting the work performed by Stripe Rite under contract for
the Street Sign Replacement—Citywide Phase II, Project No. 06-3-07.
*(e) Resolution No. 3126, a Resolution accepting work performed by Scott's Excavating Tri-Cities,
LLC, under contract for the Reconstruction of Alley Approaches—2008 Phase 2,Project No. 07-
3-04.
1. Agenda Report from Michael McShane, City Engineer dated December 9, 2008,
2. Resolution.
To approve Resolution No. 3126, accepting the work performed by Scott's Excavating Tri-Cities,
LLC, under contract for the Reconstruction of Alley Approaches—2008 Phase 2, Project No. 07-
3-04.
*(f) Cancellation of Workshop Meeting. (NO WRITTEN MATERIAL ON AGENDA) To cancel
the December 22, 2008 Workshop Meeting.
(RQ MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
Regular Meeting 2 December 15, 2008
5. VISITORS -OTHER THAN AGENDA ITEMS:
(a) Hanford Reach Interpretive Center Presentation. (NO WRITTEN MATERIAL ON
AGENDA) Presented by Kimberly Camp,Director,Hanford Reach Interpretive Center.
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through November 2008.
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
q*(a) Alley Vacation: The East/West Alley in Blocks 7 & 8 Owens Addition(MF#VAC08-012).
1. Agenda Report from David I.McDonald, City Planner dated December 10, 2008.
2. Proposed Ordinance and Vicinity Map.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance vacating the East/West Alley in Blocks 7 & 8 Owens
Addition.
MOTION: I move to adopt Ordinance No. , an Ordinance vacating a portion of
the East/West Alley in Blocks 7 & 8 Owens Addition and, further, authorize publication by
summary only.
(b) 2008 Budget Supplement.
1. Agenda Report from Jim Chase, Finance Manager dated December 4, 2008.
2. Proposed Ordinance amending the 2008 Operating Budget.
3. Proposed Ordinance amending the 2008 Capital Improvements Projects Budget.
4. Proposed Resolution authorizing the Interfund Loans.
5. Memorandum from Finance Manager to City Manager.
6. Exhibit 1 —2008 Budget Supplement Worksheet.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance amending the 2008 Annual Budget of the City of Pasco
by providing supplement thereto; by appropriating revenue received in excess of estimated
revenues for the current year and by providing transfers and adjustment authority.
MOTION: I move to adopt Ordinance No. , amending the 2008 Operating
Budget by providing a Supplement thereto in the amount of $506,100 and, further, authorize
publication by summary only.
-AND-
Ordinance No. , an Ordinance relating to Supplemental Capital Improvement Projects
Budget for the Year 2008.
MOTION: I move to adopt Ordinance No. amending the 2008 Capital
Improvements Budget by providing a Supplement thereto in the amount of$246,000 and, further,
authorize publication by summary only.
-AND-
Resolution No. , a Resolution authorizing interfund Loans from the General Fund to
the Community Development Block Grant Fund, the Ambulance Services Fund and the
Equipment Rental Maintenance and Operations Government Type Fund in the total sum of
$660,000.
MOTION: I move to approve Resolution No. authorizing temporary interfund
loans from the General Fund to the Community Development Block Grant Fund, the Ambulance
Service Fund and the Equipment Rental Maintenance and Operations Government Type Fund in
the total amount of$660,000.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Ordinance No. , an Ordinance amending Chapter 3.07 of the Pasco Municipal Code
regarding Sewer Front Footage and Square Footage Fees.
I. Agenda Report from Michael McShane, City Engineer dated December 3, 2008.
2. Proposed Ordinance.
MOTION: I move to adopt Ordinance No. , amending Chapter 3.07 of the Pasco
Municipal Code regarding Sewer Front Footage and Square Footage Fees and, further, authorize
publication by summary only.
Regular Meeting 3 December 15,2008
(b) Ordinance No. , an Ordinance concerning wages for Temporary Non-Management,
Non-Represented Personnel for the Calendar Year 2009.
1. Agenda Report from Lynne Jackson, Human Resources Manager dated December 3, 2008.
2. Ordinance,
3. Proposed Wage Plan.
MOTION: I move to adopt Ordinance No. ,revising the Temporary Employee Wage Plan
and, further, authorize publication by summary only.
9. UNFINISHED BUSINESS:
(a) 2009 Annual Operating and Capital Projects Budgets.
1. Agenda Report from Jim Chase,Finance Manager dated December 11, 2008,
2. Proposed 2009 Annual Operating Budget Ordinance.
3. Proposed 2009 Capital Projects Budget Ordinance.
SECOND READING OF THE ORDINANCES
Ordinance No. 3892, an Ordinance adopting the City of Pasco Operating Budget for the Year
2009.
MOTION: I move to adopt Ordinance No. 3892, adopting the 2009 Annual Operating Budget
and, further, authorize publication by summary only.
-AND-
Ordinance No. 3893, an Ordinance adopting the City of Pasco Capital Projects Budget for the
Year 2009.
MOTION: I move to adopt Ordinance No. 3893, adopting the 2009 Capital Projects Budget and,
further, authorize publication by summary only.
10. NEW BUSINESS:
(a) Library Services Survey:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
December 3, 2008,
2. Proposed Agreement.
MOTION: I move to approve the Professional Services Agreement with the Gilmore Research
Group for library services survey work and, further, authorize the City Manager to sign the
agreement.
*(b) Transportation Improvement Board (TIB) Grant for Argent Road and Road 84 Sidewalks:
1. Agenda Report from Robert J. Alberts, Public Works Director dated December 9, 2008.
2. Vicinity Map.
3. TIB Grant Agreement,
MOTION: I move to accept the grant offered by TIB in the amount of$200,000 for the Argent
Road and Road 84 Sidewalks and, further, authorize the Mayor to sign the agreement.
*(c) Library Remodel Project:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
December 11, 2008.
2. Bid Tabulation.
(xC) MOTION: I move to award the contract (conditional on concurrence by the Mid-Columbia
District) for the Library Remodel Project, including alternates 1-3, to the low bidder, G2
Construction, Inc., in the amount of$156,384.60, including sales tax and, further, authorize the
City Manager to sign the construction agreement.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a) City Manager Performance Evaluation
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#......
Q Quasi-Judicial Matter
Regular Meeting 4 December 15,2008
REMINDERS:
1. 6:00 p.m., Wednesday, December 17, Clover Island Inn — Benton, Franklin & Walla Walla Counties
Good Roads & Transportation Association Meeting and Holiday Event. (COUNCILMEMBER BOB
HOFFMANN, Rep.; AL YENNEY,Alt.)
2. 7:30 a.m., Thursday, December 18, 7130 W. Grandridge Blvd. — Tri-Cities Visitor & Convention
Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.;TOM LARSEN, Alt.)
3. 4:30 p.m., Thursday, December 18, 7130 W. Grandridge Blvd. -- TRIDEC Board Meeting.
(COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
4. 6:00 p.m., Wednesday, December 31, CBC Campus — First Night Tri-Cities Welcome Address.
(MAYOR JOYCE OLSON) (ALL COUNCILMEMBERS INVITED TO ATTEND)
CITY HALL WILL BE CLOSED THE FOLLOWING DATES:
Thursday, December 25 - Friday, December 26 - Thursday, January 1 - Friday, January 2
THE FIRST CITY COUNCIL MEETING OF THE NEW YEAR WILL BE HELD:
Monday, January 5, 2009— 7:00 p.m.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 1, 2008
CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor Pro-Tem.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom
Larsen, Matt Watkins and Al Yenney. Joyce Olson was excused.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Rick White, Community &
Economic Development Director; Bob Alberts, Public Works Director; Michael
McShane, City Engineer, Doyle Heath, Utility Engineer, Jim Chase, Financial Services
Manager and Denis Austin, Police Chief.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated November 17, 2008.
(b) Bills and Communications:
To approve General Claims in the amount of$1,187,976.30 ($65,609.75 in the form of
Wire Transfer Nos. 5093 and 5097 and, $1,122,366.55 consisting of Claim Warrants
numbered 168958 through 169162).
To approve Payroll Claims in the amount of$1,751,769.61, Voucher Nos. 38958 through
39044; and EFT Deposit Nos. 30026628 through 30027148.
(c) Professional Services Agreement for Memorial Pool Remodel:
To approve the Professional Services Agreement with ORB Architects for design and
construction services for Memorial Pool and, further, authorize the City Manager to sign
the agreement.
(d) Resolution No. 3122, accepting work performed by A&B Asphalt, Inc., under
contract for the Sacagawea Heritage Trail Phase 2, Project No. 06-6-02.
To approve Resolution No. 3122, accepting the work performed by A&B Asphalt, Inc.,
under contract for the Sacagawea Heritage Trail Phase 2, Project No. 06-6-02.
MOTION: Mr. Garrison moved to approve the Consent Agenda as read. Ms. Francik
seconded. Motion carried by unanimous Roll Call vote.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Larsen attended the Emergency Medical Services Board Meeting.
Mr. Garrison attended the TRIDEC Board of Directors meeting.
Mr. Watkins spoke to Boy Scout Troop #258 about City government.
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
Alley Vacation: A portion of the north/south alley in Block 10 Gantenbein's
Addition (MF#VAC08-011).
1 3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 1, 2008
Mr. White explained the details of the proposed vacation.
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING
NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 3890, an Ordinance vacating a portion of the north/south alley in
Block 10, Gantenbein's Addition.
MOTION: Mr. Garrison moved to adopt Ordinance No. 3890, vacating a portion of the
north/south alley in Block 10 Gantenbein's Addition and, further, authorize publication
by summary only. Ms. Francik seconded. Motion carried unanimously.
Final Assessment Roll for Sewer ULID 143 (continued from 11/3/08).
Council and staff discussed the final assessment roll.
MAYOR WATKINS CONTINUED THE PUBLIC HEARING TO CONSIDER THE FINAL
ASSESSMENT.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING
NONE, MAYOR WATKINS DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 3891, an Ordinance of the City of Pasco, Washington, approving and
confirming the assessments and assessment roll of Utility Local Improvement
District No. 143 for the expansion and extension and improvement of the sewer
collection system of the city,west of Road 100, as provided by Ordinance No. 3794,
as amended by Ordinance No. 3814, and levying and assessing a part of the cost and
expense thereof against the several lots, tracts, parcels of land and other property as
shown on the assessment roll.
MOTION: Mr. Garrison moved to adopt Ordinance No. 3891, approving and confirming
the assessments and assessment roll of Utility Local Improvement District No. 143. Ms.
Francik seconded. Motion carried 5-1. No —Larsen.
2009 Annual Operating and Capital Projects Budgets.
Mr. Chase explained the details of the proposed budgets.
MAYOR WATKINS DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2009
ANNUAL OPERATING AND CAPITAL PROJECTS BUDGETS.
Mr. Ed Thiessen, 10018 W. Argent Rd., inquired about improvements needed to
the water system in W. Pasco.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST, MAYOR WATKINS
DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 3892, an Ordinance adopting the City of Pasco Operating Budget for
the Year 2009.
MOTION: Mr. Garrison moved for the first reading of Ordinance No. 3892, for
consideration of the 2009 Annual Operating Budget. Mr. Francik seconded. Motion
carried 5-1. No—Hoffmann.
Ordinance No. 3893, an Ordinance adopting the City of Pasco Capital Projects
Budget for the Year 2009.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 1, 2008
MOTION: Mr. Garrison moved for the first reading of Ordinance No. 3893, for
consideration of the 2009 Capital Projects Budget. Ms. Francik seconded. Motion carried
4-2. No—Larsen, Hoffmann.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Resolution No. 3123, a Resolution approving the preliminary plat for Heritage
Village Phase 5.
MOTION: Mr. Garrison moved to approve Resolution No. 3123, approving the
preliminary plat for Heritage Village Phase 5. Ms. Francik seconded. Motion carried
unanimously.
Resolution No. 3124, a Resolution approving a planned density development
preliminary plat for Three Rivers Crossing Division IL
MOTION: Mr. Garrison moved to approve Resolution No. 3124, approving the
preliminary plat for Three Rivers Crossing Division II. Ms. Francik seconded. Motion
carried unanimously.
Ordinance No. 3894, an Ordinance of the City of Pasco, Washington, amending
Sections 1.10.020 through 1.10.060, 1.10.090 and 1.10.130 of the Pasco Municipal
Code defining Voting Districts.
MOTION: Mr. Garrison moved to adopt Ordinance No. 3894, amending PMC Chapter
1.10 regarding voting districts and, further, authorize publication by summary only. Ms.
Francik seconded. Motion carried unanimously.
Ordinance No. 3895, an Ordinance amending Section 2.16.010 relating to
Councilmember salaries.
MOTION: Mr. Hoffmann moved to adopt Ordinance No. 3895, amending Section
2.16.010 relating to Councilmember salaries and, further, authorize publication by
summary only. Mr. Yenney seconded. Motion carried 4-2. No—Larsen, Garrison.
2009 COLA for Non-Represented Employees:
Ordinance No. 3896, an Ordinance concerning wages for certain Non-Management,
Non-Represented personnel for the calendar year 2009.
MOTION: Mr. Garrison moved to adopt Ordinance No. 3896, providing a cost-of-living
adjustment in the non-represented, non-management wage plan for year 2009 and,
further, authorize publication by summary only. Ms. Francik seconded. Motion carried
unanimously.
Ordinance No. 3897, an Ordinance concerning the salaries for Management
positions for the calendar year 2009.
MOTION: Mr. Garrison moved to adopt Ordinance No. 3897, providing a cast-of-living
adjustment in the management salary plan for year 2009 and, further, authorize
publication by summary only. Mr. Francik seconded. Motion carried 5-1. No—Larsen.
NEW BUSINESS:
Library Remodel and Temporary Closure:
MOTION: Ms. Francik moved to approve the First Addendum to the Library Services
Contract with the Mid-Columbia Library District for remodeling at the Pasco Library and,
further, authorize the City Manager to sign the document. Mr. Garrison seconded. Motion
carried unanimously.
3
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 1, 2008
Professional Services Agreement with CH2MHill:
MOTION: Ms. Francik moved to approve Amendment No. 1 to the July 7, 2008
Professional Services Agreement with CH2MHi11 to provide design services for the West
Side Water Treatment Plant at a lump sum fee of$761,400 and, further, authorize the
Mayor to sign the agreement. Mr. Garrison seconded. Motion carried 5-1. No —Larsen.
Special Permit: Location of a Water Treatment Plant in an R-S-12 District (City of
Pasco) (MF#SP08-009):
MOTION: Ms. Francik moved to approve the special permit for the location of a new
water treatment plant in the 11300 block of West Court Street, as recommended by the
Planning Commission. Mr. Garrison seconded. Motion carried unanimously.
Special Permit: Location of a Church (World Life Christian Center) in the
Broadmoor Square Mall(MF#SP08-008):
MOTION: Ms. Francik moved to table the permit request for 2 weeks to receive
clarification from the Planning Commission on findings of fact#12 & 13 relating to
parking. Motion died for lack of second.
MOTION: Mr. Garrison moved to approve the special permit for the location of the
World Life Christian Center in suites 176, 180 and 184 of Broadmoor Square, as
recommended by the Planning Commission. Mr. Larsen seconded. Motion carried 5-1.
No—Francik.
Special Permit: Location of a College/Technical School (Charter College) in the
Broadmoor Square Mall (MF#SP08-010):
MOTION: Mr. Garrison moved to approve the special permit for the location of a
college/technical school in suites 208 and 216 of Broadmoor Square, as recommended by
the Planning Commission. Mr. Larsen seconded. Motion carried unanimously.
MISCELLANEOUS DISCUSSION:
Council and staff discussed an inquiry by IAFF #1433 regarding an old city fire truck.
Mayor Watkins noted the December meeting schedule is Dec. 8—workshop, Dec. 15 —
regular meeting. The next meeting will be a regular meeting on January 5 `.
Mr. Crutchfield noted City Hall will be closed December 25 &26t` and January 1 & 2 nd
Mayor Watkins announced a joint meeting with Council and the County Commissioners
is planned in the near future.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:42 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk
PASSED and APPROVED this 15'' day of December, 2008.
4
CITY OF PASCO
Council Meeting of:
December 15, 2008
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We,the and rsi ed, doereby ify under penalty of per jury that the materials have been furnished,the
services ren er d or th med as described herein and that the claim is a just, due and unpaid
obligation ag st the ca are authorized to authenticate and c said i
Gary Crut fief ity James W. C se, Finance Manager
We, th ' ndersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received, that Wire Transfer
No.s 5099 and 5113 in the amount of$95,802.24, have been authorized;that Check No.s 169163 through
169382 are approved for payment in the amount of$910,331.86, for a combined total of$1,006,134.10 on this
15th day of December,2008.
Councilmember Councilmember
SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 1,417.08
Judicial 10,144.32
Executive 3,859.42
Police 28,746.77
Fire 8,880.30
Administration&Community Services 51,486.17
Community Development 2,253.21
Engineering 40,545.75
Non-Departmental 62,018.33
Library 2,258.50
TOTAL GENERAL FUND: 211,609.85
STREET 30,898.61
C_ D. BLOCK GRANT 67,734.46
KING COMMUNITY CENTER 3,396.82
AMBULANCE SERVICE 2,615.78
CEMETERY 902.08
ATHLETIC PROGRAMS 1,072.00
SENIOR CENTER 5,244.76
MULTI MODAL FACILITY 1,962.83
SPECIAL ASSESSMNT LODGING 15,426.25
LITTER CONTROL 1,769.14
REVOLVING ABATEMENT 1,126.87
PARKS FUND 0.00
TRAC DEVEL&OPERATING 0.00
STADIUM/CONVENTION CENTER 0.00
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 8,528.03
METRO DRUG FORFEITURE FUND 779.74
GENERAL CONSTRUCTION 39,204.60
WATER/SEWER 159,814.17
EQUIPMENT RENTAL-OPERATING 18,387.05
TRI CITY ANIMAL CONTROL 5,841.99
MEDICAUDENTAL INSURANCE 129,924.73
CENTRAL STORES 869.75
PUBLIC FACILITIES DIST 27,248.30
PAYROLL CLEARING 39,009.66
LID CONSTRUCTION 232,766.63
GRAND TOTAL ALL FUNDS: $ 1,006,134.10
3(b). 1
AGENDA REPORT
FOR: City Council DATE: 12/10/2008
TO: Gary Crutchfiel ty anager REGULAR: 12/15/2008
Stan Strebel is tive&Community Services Director
FROM: Jim Cha e,Fi a Manager
SUBJECT: BAD D T RITE-OFF'S/COLLECTION.
1. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and
parking) accounts receivable in the total amount of $165,077.11 and, of that amount,
authorize$131,329.00 be turned over for collection.
III. HISTORY AND FACTS BRIEF:
I. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address,or are accounts in"occupant" status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write off s
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY—These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
6. GENERAL- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
7. MISCELLANEOUS- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ 0.00 0.00 0.00
Ambulance $ 33,748.11 0.00 33,748.11
Court A/R $ .00 130,493.00 130,493.00
Liens $ .00 836.00 836.00
Cemetery $ .00 .00 .00
General $ .00 .00 .00
Miscellaneous $ .00 .00 .00
TOTAL: $ 33,748.11 131,329.00 165,077.11
IV. ADMINISTRATIVE ROUTING:
cc: Dot French,Municipal Court Clerk
3(b).2
AGENDA REPORT
TO: City Council December 4, 2008
FROM: Gary Crutchfie
ly anager Workshop Mtg.: 12/8/08
Regular Mtg.: 12/15/08
SUBJECT: Interlocal Agreement for Emergency Management Services
I. REFERENCE(S):
1. Proposed Interlocal Agreement
2. 2009 Schedule of Local Assessments
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
12/8: Presentation by FCEM Director,John Scheer
Discussion
12/15: MOTION: I move to approve the interlocal agreement for Emergency
Management Services and, further, authorize the Mayor to sign the
agreement.
III. FISCAL IMPACT:
Approximately$8,000 annually
IV. HISTORY AND FACTS BRIEF:
A) State Law (RCW 38.52) requires all cities and counties in the state of Washington
to establish a local emergency management program so as to assure that all
citizens are afforded the prescribed level of emergency preparation at the local
level. RCW 39.34 (Interlocal Cooperation Act) further authorizes cities and
counties to jointly exercise their responsibilities through an interlocal agreement.
Franklin County and the four municipalities within the county (Pasco, Mesa,
Connell and Kahlotus) entered into an interlocal agreement in the late 1980s to
create the Franklin County Emergency Management Agency. That agreement has
been updated several times over the course of the past 20 years or so and the
current agreement expires at the end of 2008.
B) The proposed agreement will continue the existing agency in the same fashion it
has existed for the past 15 years or so. The financial provision (Section 8) is
clarified but essentially remains the same; that portion of the operating budget not
covered by grants from state or other agencies must be provided by the
participating jurisdictions based on their respective share of the county-wide
population. This means Pasco pays approximately 75% of the local assessment
for the operating budget.
V. DISCUSSION:
A) The proposed agreement is essentially the same as the expiring agreement and will
extend the agency through December 2012. The city would likely spend more than
$8,000 annually if it were to operate its own emergency management function.
Staff recommends Council approval of the interlocal agreement.
3(c)
FRANKLIN COUNTY
EMERGENCY MANAGEMENT
502 Boeing Street
Pasco, WA 99301
(509) 545-3546 Fax: (509) 545-2139
EMERGENCY MANAGEMENT ORGANIZATION INTERLOCAL AGREEMENT
THIS AGREEMENT, made and entered into by and between the COUNTY OF
FRANKLIN, CITY OF PASCO, CITY OF MESA, CITY OF CONNELL, and the CITY OF
KAHLOTUS, all incorporated municipalities of the State of Washington.
WHEREAS, RCW 38.52.070, EMERGENCY MANAGEMENT ACT, authorizes and
directs each political subdivision of this state to establish a local organization for emergency
management in accordance with the State Emergency Management Plan and Program and,
specifically permits the General of the State Military Department to authorize two or more
entities to join together in the establishment and operation of a local organization for emergency
management; and,
WHEREAS, RCW 39.34, INTERLOCAL COOPERATION ACT, authorizes political
subdivisions to jointly exercise their powers,privileges, or authorities with other political
subdivisions of this state through the execution of an interlocal cooperative agreement; and,
WHEREAS, the Board of County Commissioners of Franklin County and the
incorporated municipalities of Pasco, Mesa, Connell, and Kahlotus desire to join together to
establish and operate a program to mitigate, prepare for, respond to, and recover from, disasters
and other extraordinary emergencies, both natural and human caused;
NOW, THEREFORE, in consideration of the promises and agreements herein
contained, and subject to terms and conditions hereinafter set forth, it is mutually understood and
agreed by the parties signatory to this Agreement as follows:
Section 1. Definitions. The following terms when used herein are defined as follows:
A. "Agency" refers to Franklin County Emergency Management.
B. "Board"refers to the Board of Directors of Franklin County Emergency Management.
C. "County" refers to the County of Franklin.
D. "Director"refers to the Director of Franklin County Emergency Management.
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E. "Emergency or Disaster"shall mean an event or set of circumstances which: (a)Demands
immediate action to preserve public health,protect life,protect public property,or to provide
relief to any stricken community overtaken by such occurrences,or(b)reaches such a dimension
or degree of destructiveness as to warrant the governor declaring a state of emergency
pursuant to RCW 43.06.010.
F. "Emergency Management"refers to the preparation for and the carrying out of all emergency
functions,other than functions for which military forces are primarily responsible,to mitigate,
prepare for, respond to,and recover from emergencies and disasters,and to aid victims
suffering from emergencies or damage,resulting from disasters caused by all hazards,
whether natural or man-made, and to provide support to search and rescue operations for
persons or property in distress. However, "emergency management"does not mean
preparation for emergency evacuation or relocation of residents in anticipation of nuclear
attack.
G. "Hazard" is a dangerous event or circumstance which has the potential to escalate into an
emergency or a disaster.
H. "Incorporated Municipalities" refers to the cities of Pasco, Mesa,Connell, and Kahlotus.
Section 2. Aizencv Established.
A. The Agency hereby established by this agreement is to be comprised of the County and the
Incorporated Municipalities and shall be designated The Franklin County Emergency
Management Agency as defined in RCW 38.52.005.
B. The Agency shall commence its existence upon the approval of this agreement by appropriate
ordinance or resolution adopted by the Board of Franklin County Commissioners and the
Councils of the Incorporated Municipalities, subject to the approval of the State Emergency
Management Division.
C. Any incorporated city or town within the county may become a participating member of
this agency upon the adoption of the resolution by its council to that effect, its agreement
to the provisions hereof, and the deposit with the Director of Franklin County Emergency
Management, a copy of this agreement duly executed by such city or town.
Section 3. Powers and Responsibilities of the Auncv.
In accordance with RCW 38.52.070,the agency is designated as the local organization for emergency
management for the incorporated municipalities, and shall:
A. Operate and have emergency powers as authorized by RCW 38.52.070 and exercise
disaster control and coordination through the agency office or through the Emergency
Operations Center.
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B. Provide service, equipment, and personnel to the member jurisdictions to assist them with
emergency management functions.
C. Provide an emergency management organization to coordinate organizational
activities and to minimize death, injury, and damages during natural disasters or man-
made disasters.
D. Coordinate local emergency service planning with the federal government, State of
Washington,neighboring counties and states,military organizations, and other support
networks.
E. Provide for the effective utilization of resources within or from outside the Incorporated
Municipalities to minimize the effects of disaster and to request assistance as needed
through established emergency service avenues,county to state, state to region,region to
national levels.
F. Seek compensation coverage for volunteers who suffer injury or equipment loss
or damage as a result of emergency service duty.
G. Establish and maintain training and public information programs.
H. Identify and develop capability and protection for the population to monitor and
decontaminate the effects of radioactivity.
1. Develop a system for warning and providing information and instruction to the general
public.
J. Perform routine office procedures, correspondence, and inventory.
Section 4. Board of Directors.
A. Board of Directors is created to directly govern the agency for the executive heads of
the Incorporated Municipalities signatory to this Agreement. To establish policies and
to do all things necessary to insure efficient and functional operation thereof.
B. The Board of Directors shall consist of seven (7) members as follows:
1. The executive head of the County of Franklin or his or her officially designated
representative.
2. One appointee by the executive head of the County of Franklin or his or her
officially designated representative.
3. The Mayor of the City of Pasco or his or her officially designated
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representative.
4. One appointee by the Mayor of the City of Pasco or his or her officially
designated representative.
5. The Mayor of the City of Mesa or his or her officially designated representative.
6. The Mayor of the City of Connell or his or her officially designated
representative.
7. The Mayor of the City of Kahlotus or his or her officially designated
representative.
The Director of the Agency shall be the ex-officio, nonvoting member of the Board.
C. The Board shall follow the approved By-laws of the Agency.
Section 5. Powers and Responsibilities of the Director.
A. Subject to the direction and control of the Board,the Director shall have direct responsibility
for the day to day development,operation,and management of the Agency,including,but
not limited to:
1. Implementation of policies,programs, and directives of the Board.
2. Issuance of recommendations and reports to the Board as deemed necessary by the
Board.
3. Representation of Agency programs on behalf of the Board in dealings with
public and/or private organizations pertaining to emergency services and
disasters.
4. Recruitment,development,and training of employees and volunteers in the
coordination, advancement, and exercising of an overall Agency effort for the
purposes of this Agreement.
5. Maintaining of the Franklin County Comprehensive Emergency Management
Plan for the County and its Incorporated Municipalities which conforms to the State
Comprehensive Emergency Management Plan and Program.
6. Preparation and submittal to the Board of an annual budget and work program for
the Agency.
B. In the event of a disaster as defined by RCW 38.52.010(6) or as declared by the
Governor of the State of Washington as provided by law, the Director shall be
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empowered, with the concurrence of the Board:
1 . To make and issue regulations and rules on matters reasonably related to the
immediate protection of life and property as affected by such disaster, provided,
however, such rules and regulations shall be confirmed by the Board at the
earliest practicable time.
2. To obtain vital supplies,equipment,and such other properties found to be lacking and
necessary for the protection of life and property, and to bind the Agency for the fair
value thereof, and, if required immediately to commandeer the same for public use in
accordance with law.
3. To acquire emergency services of any officer or employee of the parties signatory to
this Agreement, to requisition necessary personnel or material of any County
department or agency with concurrence of the Chair of the Board of Franklin
County Commissioners or of any city department or agency with concurrence of
the Mayor of such city,to command the aid of as many citizens of Franklin County
as deemed necessary in the execution of the Director's duties,such persons to be
entitled to all privileges,benefits, and immunities provided by State law for
registered emergency workers.
4. To execute the special powers conferred upon the Director by this Agreement, or by
resolution adopted pursuant hereto, or conferred upon the Director by statute,or by
agreements approved by the Board, or other lawful authorities.
Section 6. Fund Establishment.
A. There is hereby created and established a special pooled fund designated the
"Franklin County Emergency Management Fund". It is agreed upon by the
parties signatory to this Agreement that said fund shall be administered by the
Treasurer of Franklin County. Any and all unexpended Agency monies at year
end shall he carried forward into the following fiscal year budget.
B. All monies collected and received on account of the Agency,including financial
contributions by the parties signatory to this Agreement in accordance
herewith, shall be deposited into said fund.
C. The Director of the Agency shall authorize expenditures from said fund in accordance
with the Director's Extent of Administrative Authority approved by the Board.
Section 7. Budgets.
1. Fiscal year budgets for the Agency shall be prepared by the Director not later
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than October 30,for the following year, subject to approval by the Board
2. Budgets shall not be approved at any meetings of the Board without at least fourteen
(14)days notice thereof to members of the Board.
3. Approval shall be by a simple majority of the voting members of the Board
Section S. Funding.
A. Deficit portions of Board approved Agency budgets not funded by grants or gifts shall be
funded by assessments paid by the parties signatory to this Agreement.
B. Each participating jurisdiction shall be assessed its proportionate share of the annual
budget deficit as is equal to its proportionate share of the total county population, as those
population figures are prescribed by the Washington State Office of Financial
Management for the calendar year preceding the respective budget year.
Formula: jurisdiction population divided by total county population equals
proportionate share (%);jurisdiction %multiplied by the total budget deficit equals the
jurisdiction's assessment for the respective budget year.
C. In the event of an emergency which results in costs to the agency above and beyond the
normal,budgeted expenses for operation and administration, such excess costs shall be
borne by the party or parties affected by the emergency and promptly remitted to the
Agency fund,provided, that the Director of the agency shall obtain approval of the
affected parties at the earliest opportunity. If in any case, the Board is unable to agree
upon the proper contributions of the parties signatory to this Agreement for the cost of
emergency management,the question of such decision shall be referred to the State
Emergency Management Council for arbitration and the decision of that Council shall be
final and binding upon the parties signatory to this Agreement.
Section 9. Property.
A. For the purposes of this agreement,both monies and property shall be considered a part
of the agency fund.
B. The Director of the Agency shall maintain the custody and control of all property and
equipment acquired by or loaned to the Agency fund.
C. The ownership of all property,equipment,or monies acquired by or through the Agency fund
on or after the execution of this Agreement shall be shared by the parties signatory to this
Agreement in proportion to the financial and contributed service value of each party in the
year of acquisition of such property,equipment, or monies.
D. The ownership of property or equipment loaned or contributed for use by the Agency by
any party signatory to this Agreement shall remain the property of the loaning or
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contributing party.
E. In the event that any party signatory to this Agreement withdraws from this Agreement
prior to its termination as provided herein,any property or equipment loaned or contributed
by such party shall be returned to such party within ninety(90)days following the date of
such party's withdrawal.
Section 10. Liability.
Liability for Agency operations shall be limited as provided by Chapter 38.52 RCW.
Section 11. Compensation Board Established.
A Compensation Board if required, shall be established,meet,and perform such duties in the manner
authorized and required by RCW 38.52.210-280.
Section 12. Severability.
If any portion of this Agreement or its application to any person,place,or circumstance is held
invalid,the remainder or application to other persons or circumstances shall not be affected.
Section 13. Duration.
The duration of this Agreement shall commence upon approval by the Washington State
Military Department, Emergency Management Division and thereafter on or after the first
day of January, 2009, and shall terminate at midnight on the thirty-first day of December,
2012, unless this Agreement is terminated earlier.
Section 14. Withdrawal.
Any party signatory hereto may withdraw from this Agreement effective December 31,of
any year by providing written notice to the Board at least 6 months prior to the planned
termination date.
Section 15. Amendments.
This Agreement may be amended or extended in duration for additional successive periods by
approval of each member agency's legislative body.
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COUNTY OF FRANKLIN ATTEST:
County Commissioner County Clerk of the Board
Approved As To Form:
County Commissioner Prosecuting Attorney
County Commissioner
CITY OF PASCO ATTEST:
Mayor City Clerk
Approved As To Form:
City Attorney
CITY OF CONNELL ATTEST:
Mayor City Clerk
Approved As To Form:
City Attorney
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CITY OF MESA ATTEST:
Mayor City Clerk
Approved As To Form:
City Attorney
CITY OF KAHLOTUS ATTEST:
Mayor City Clerk
Approved As To Form:
City Attorney
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FRANKLIN COUNTY
EMERGENCY MANAGEMENT
502 Boeing Street
Pasco, WA 99301
(509) 545-3546 Fax: (509) 545-2139
October 1, 2008
MEMORANDUM
TO: Franklin County Emergency Management Board
FROM: Franklin County Emergency Management (FCEM)
SUBJECT: 2009 Local Jurisdiction Assessment
2009 Local Jurisdiction Assessment
Jurisdiction Population* % 2009 MINUS MATCH 2009 NET
ASSESSMENT ASSESSMENT
$20,719.09 $10,200.00 $10,519.09
Pasco 52,290 74.49% $15,433.07 $7,597.69 $7,835.37
Franklin County 14,000 19.94% $4,132.01 $2,034.19 $2,097.82
Connell 3,255 4-64% $960.69 $472.95 $487,74
Mesa 440 0.63% $129.86 $63.93 $65.93
Kahlotus 215 0.31% $63.46 $31.24 $32.22
TOTALS: 70,200 100% $20,719.09 $10,200.00 $10,519.09
54,075 Incorporated population for the cities
13,325 Unincorporated population for the county
67,400 Total estimated Franklin County Population for 2008
* Population data was taken from the State of Washington, Office of
Financial Management's April 1 Population report for 2008
* Does not include expenses incurred for the MCC 2008
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AGENDA REPORT NO. 41
FOR: City Council December 9, 2008
TO: Gary Crutchfield Ci ger
Robert J. Alb s rks Director
FROM: Michael McS ity Engineer Regular Mtg.: 12/15/08
SUBJECT: Accept Street Sign Replacement-Citywide Phase II, Project#06-3-07
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
12/15: MOTION: I move to approve Resolution No.31;6 accepting the work
performed by Stripe Rite under contract for the Street Sign
Replacement-Citywide Phase II, Project#06-3-07.
III. FISCAL IMPACT:
City Street Fund
IV. HISTORY AND FACTS BRIEF:
A) On August 18, 2008, Council awarded the Street Sign Replacement-Citywide
Phase 1I, Project#06-3-07 to Stripe Rite for $110,075.00.
V. DISCUSSION:
A) The final project cost was $113,840.08. The overage was due to additional signs
that needed to be replaced but were not included in the original bid. The work is
now complete and staff recommends acceptance of this work.
3(d)
RESOLUTION NO. %31 c�5
A RESOLUTION ACCEPTING WORK PERFORMED BY STRIPE RITE UNDER
CONTRACT FOR THE STREET SIGN REPLACEMENT-CITYWIDE PHASE II, PROJECT
#06-3-07.
WHEREAS, the work performed by STRIPE RITE, under contract for the Street Sign
Replacement-Citywide Phase II, Project #06-3-07, has been examined by Engineering and has
been found to be in apparent compliance with the applicable project specifications and drawings,
and
WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the
contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by STRIPE RITE, under contract for the Street Sign Replacement-Citywide, Phase II, Project
#06-3-07, as being completed in apparent conformance with the project specifications,-and
drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 15th day of December, 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 42
FOR: City Council December 9, 2008
TO: Gary Crutchfiel Ci Zager
Robert J. Albe c Works Director
FROM: Michael McSh ity Engineer Regular Mtg.: 12/15/08
SUBJECT: Accept Reconstruction of Alley Approaches -2008 Phase 2, Project#07-3-04
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/15: MOTION: 1 move to approve Resolution No.3Q(p accepting the work
performed by Scott's Excavating Tri-Cities, LLC, under
contract for the Reconstruction of Alley Approaches - 2008
Phase 2, Project #07-3-04.
IIL FISCAL IMPACT:
City Street Fund
IV. HISTORY AND FACTS BRIEF:
A) On August 4, 2008, Council awarded the Reconstruction of Alley Approaches -
2008 Phase 2 Project, 407-3-04 to Scott's Excavating Tri-Cities, LLC for
$49,738.00.
V. DISCUSSION:
A) The final project cost was $50,690.06. The overage was due to additional
quantity of concrete to complete the work as intended. The work is now complete
and staff recommends acceptance of this work.
3(e)
RESOLUTION NO.
A RESOLUTION ACCEPTING WORK PERFORMED BY SCOTT'S EXCAVATING
TRI-CITIES, LLC, UNDER CONTRACT FOR THE RECONSTRUCTION OF ALLEY
APPROACHES - 2008 PHASE 2, PROJECT#07-3-04 .
WHEREAS, the work performed by SCOTT'S EXCAVATING TRI-CITIES, LLC,
under contract for the Reconstruction of Alley Approaches - 2008 Phase 2, Project #07-3-04, has
been examined by Engineering and has been found to be in apparent compliance with the
applicable project specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the
contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by SCOTT'S EXCAVATING TRI-CITIES, LLC, under contract for the Reconstruction of Alley
Approaches - 2008 Phase 2, Project #07-3-04, as being completed in apparent conformance with
the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 15th day of December, 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
GENERAL FUND OPERATING STATEMENT
THROUGH NOVEMBER 2008
CASH BASIS
YTD % OF YTD TOTAL %OF
2008 2008 ANNUAL 2007 2007 TOTAL
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY 5,459,139 5,503,000 992% 5,077,608 5,077,608 100.0%
SALES 8,341,586 8,050,000 103.6% 7,944,493 8,652,647 91.8%
UTILITY 6,847,457 7,070,000 96.9% 6,326,303 6,788,746 93.2%
OTHER 896,901 940,000 95.4% 864,168 908,784 95.1%
LICENSES&PERMITS 1,329,468 970,900 136.9% 1,657,511 1,708,999 97.0%
INTERGOVT REVENUE 1,501,231 1,186,500 126.5% 1,239,061 1,348,642 91.9%
CHARGES FOR SERVICES 2,272,098 2,598,500 87.4% 2,398,761 2,534,636 94.6%
FINES & FORFEITS 830,913 874,900 95.0% 876,079 951,007 92.1%
MISC. REVENUE 725,104 853,300 85.0% 917,734 1,031,475 89.0%
OTHER FINANCING SOURCES 37,026 133,000 27.8% 190,947 192,405 99.2°x0
TOTAL REVENUES 28,240,923 28,180,100 100.2% 27,492,665 29,194,949 94.2%
BEGINNING CASH BALANCE 6,455,578 6,000,000 5,574,230 5,574,230
TOTAL SOURCES 34,696,501 34,180,100 101.5% 33,066,895 34,769,179 95.1%
EXPENDITURES:
CITY COUNCIL 98,005 115,325 85.0% 87,198 95,638 91.2%
MUNICIPAL COURT 1,011,891 1,113,625 90.9% 888,454 1,019,344 872%
CITY MANAGER 684,977 670,400 102.2% 609,444 674,083 90.4%
POLICE 9,536,456 10,223,061 93.3% 8,775,836 9,976,604 88.0%
FIRE 3,733,497 3,855,500 96.8% 3,355,739 3,748,069 89.5%
ADMIN & COMMUNITY SVCS 4,631,569 5,092,640 90.9% 4,292,278 4,727,687 90.8%
COMMUNITY DEVELOPMENT 1,040,963 1,080,695 96.3% 1,240,848 1,335,287 92.9%
ENGINEERING 1,132,672 1,176,600 96.3% 880,241 993,182 88.6%
MISC. NON-DEPARTMENT 4,629,510 5,398,010 85.8% 3,462,088 4,640,790 74.6%
LIBRARY 1,032,713 1,161,010 88.9% 1,010,626 1,102,917 91.6%
TOTAL EXPENDITURES 27,532,253 29,886,866 92.1% 24,602,752 28,313,601 86.9%
ENDING FUND BALANCE 4,293,234 6,455,578
TOTAL EXPEND AND END FUND BAL 34,180,100 34,769,179
AVAILABLE CASH BALANCE 7,164,248 8,464,143
PERCENTAGE OF BUDGET ALLOCATED FOR 11 MONTHS 91.7%
*Authorized but non-budget expenditures of $268,850 (cumulative)which will effectively reduce the
ending fund balance.
These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance
at month end. The City's CAFR is prepared using the Accrual Basis of Accounting.
These statements are intended for Management use only. 6(b)
AGENDA REPORT NO. 85
FOR: City Council December 10, 2008
TO: Gary Crutchfi Manager I Regular Mtg.: 12/15/08
Rick White, Di c or
Community & onomic Development
FROM: David 1. McDonald, City Planner
SUBJECT: ALLEY VACATION: The East/West Alley in Blocks 7 & 8, Owens Addition
(MF#VAC08-012)
I. REFERENCE(S):
1. Proposed Ordinance and Vicinity Map
1I. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
Conduct Public Hearing:
12/15: MOTION for Vacation:I move to adopt Ordinance No. , an Ordinance
vacating a portion of the east/west alley in Blocks 7 and
8 Owens Addition, and, further, to authorize
publication by summary only.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A) The owners of two thirds of the property abutting the East/West alley in Blocks 7
and 8, Owens Addition petitioned to vacate said alley. The property owners own
land on either side of the alley and desire to consolidate their properties.
2) The City Council set December 15, 2008 as the date to consider the vacation.
V. DISCUSSION:
A) The proposed alley vacation has been reviewed by the City Engineering Department
and the utility providers.
B) The City Engineering Department and the Franklin County PUD have requested an
easement be retained.
7(a)
WHEN RECORDED PLEASE RETURN TO:
City of Pasco
Attn: City Planner
525 North 3`d
Pasco, WA 99301
ORDINANCE NO.
AN ORDINANCE VACATING THE EAST/WEST ALLEY IN BLOCKS 7
AND 8, OWENS ADDITION.
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate rights-of-way; and
WHEREAS, all steps and procedures required by law to vacate said right-of-way have
been duly taken and performed; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That all of the east/west alley located in Blocks 7 and 8, Owens Addition, as
depicted in Exhibit"1"be and the same is hereby vacated.
Section 2. That the City shall retain an easement and the right to exercise or grant
easements with respect to the vacated right-of-way described in Section i above for the
construction, repair and maintenance of public utilities and services.
Section 3. That a certified copy of this ordinance be recorded by the City Clerk of the
City of Pasco in and with the office of the Auditor of Franklin County, Washington.
Section 4. This ordinance shall take full force and effect five (5) days after approval,
passage and publication as required by law.
PASSED by the City Council of the City of Pasco, this 15`" day of December, 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
INS.
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AGENDA REPORT
Date December 4, 2008
FOR: City CouOGET Workshop Meeting: December 8, 2008
Regular Meeting: December 15, 2008
TO: Gary anager
FROM: Ji Chas e Manager
SUBJECT: 2008 BU UPPLEMENT.
I. REFERENCE(S):
A) Proposed ordinance amending the 2008 Operating Budget.
B) Proposed ordinance amending the 2008 Capital Improvements Projects Budget.
C) Proposed resolution authorizing the Interfund Loans.
D) Memorandum from Finance Manager to City Manager.
E) Exhibit 1 —2008 Budget Supplement Worksheet
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
A) Discussion- December 8, 2008
B) Conduct Public Hearing- December 15, 2008
C) MOTION: I move to adopt Ordinance No. amending the 2008 Operating
Budget by providing a Supplement thereto in the amount of$506,100
and to authorize the publication by summary only.
D) MOTION: I move to adopt Ordinance No. amending the 2008 Capital
Improvements Budget by providing a Supplement thereto in the amount
of$246,000 and to authorize the publication by summary only.
E) MOTION: I move to approve Resolution No. , authorizing temporary inter-
fund loans from the General Fund to the Community Development
Block Grant Fund, the Ambulance Service Fund and the Equipment
Rental Maintenance & Operations- Government Type Fund in the total
amount of$660,000.
111. FISCAL IMPACT:
Per attached Exhibit 1 —2008 Budget Supplement—Expenditure/Revenue Detail
IV. HISTORY AND FACTS BRIEF:
The items recommended to be included in the Supplemental Budget are for
expenditures that were unanticipated or indeterminable at the time of the 2008
Budget preparation. Resources for the expenditures are:
1. Unanticipated revenue
2. Contributions from active funds
3. Ending fund balances
V. DISCUSSION:
Please see attached memo from the Finance Manager to the City Manager.
VI. OTHER COMMENTS:
7(b)
ORDINANCE NO.
AN ORDINANCE AMENDING THE 2008 ANNUAL BUDGET OF THE CITY OF PASCO BY
PROVIDING SUPPLEMENT THERETO; BY APPROPRIATING REVENUE RECEIVED IN
EXCESS OF ESTIMATED REVENUES FOR THE CURRENT YEAR AND BY PROVIDING
TRANSFERS AND ADJUSTMENT AUTHORITY.
WHEREAS, staff has identified the need to make certain revisions to the 2008 Annual Operating Budget
originally adopted through Ordinance No. 3845 on December 17,2007,and
WHEREAS,a Public Hearing has been held subsequent to due notice, and the City Council has,
after consideration,deemed the proposed Supplement to the Annual Operating Budget necessary and
appropriate; NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON,DO ORDAIN AS FOLLOWS:
§1. Pursuant to RCW 35A.33.120,the 2008 Operating Budget be and the same is hereby amended to
provide for the following adjustments to revenue and expenditures,and by providing authority for any
necessary transfer of money within or between funds as indicated.
FUND REVENUE EXPENDITURE
Ambulance Service Fund 200,000 200,000
City View Cemetery Fund 45,000 45,000
Senior Center Fund 26,100 26,100
TRAC Development and Operating Fund 75,000 75,000
Equipment Rental Maintenance&Operations-Governmental Tyl 160,000 160,000
$ 506,100 $ 506,100
The above items are shown as revenues and appropriations to specific budgets and items within budgets in the
attachment marked "Exhibit 1-A -2008 Budget Supplement"the Expenditure/Revenue detail,which is
incorporated herein as though fully set forth.
§2. That the additions in appropriations and expenditures are hereby declared to exist in the above
funds for the said uses and purposes as shown above and in the Exhibit and the proper City officials are hereby
authorized and directed to issue warrants and transfer funds in accordance with the provisions of this Ordinance.
§3. This ordinance shall take effect five(5)days after passage and publication.
PASSED by the City Council of the City of Pasco, at its regular meeting on December 15,2008.
Joyce Olson,Mayor APPROVED AS TO FORM:
ATTEST:
Debra Clark, City Clerk Leland B.Kerr, City Attorney
ORDINANCE NO.
AN ORDINANCE RELATING TO SUPPLEMENTAL CAPITAL IMPROVEMENT PROJECTS
BUDGET FOR THE YEAR 2008.
WHEREAS, on December 17,2007,the City Council passed Ordinance No. 3846, an Ordinance
adopting the City of Pasco Capital Improvements Projects Budget for the year 2008; and
WHEREAS, during the year 2008 additional capital improvement expenditures became necessary
that were unanticipated and a need exists requiring a Supplement to provide for such expenditure authority, and,
WHEREAS, a Public Hearing has been held subsequent to due notice, and the City Council has,
after consideration,deemed the proposed Supplement to the Capital Improvements Projects Budget necessary
and appropriate;NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON,DO ORDAIN AS FOLLOWS:
§1. The following capital improvements projects and water/sewer construction projects are
hereby athorized as detailed below:
Current Change in Total New
PR03ECTS Authority Authority Authority
Burden Boulevard Widening $ 200,000 $ 176,000 376,000
Road 68 Reservoir Improvements 183,000 70,000 253,000
383,000 246,000 629,000
§2. This ordinance shall take effect five(5) days after passage and publication.
PASSED by the City Council of the City of Pasco,at its regular meeting on December 15, 2008.
Joyce Olson,Mayor APPROVED AS TO FORM:
ATTEST:
Debra Clark, City Clerk Leland B.Kerr, City Attorney
RESOLUTION NO.
A RESOLUTION AUTHORIZING INTERFUND LOANS FROM THE
GENERAL FUND TO THE COMMUNITY DEVELOPMENT BLOCK
GRANT FUND THE AMBULANCE SERVICES FUND AND THE
EQUIPMENT RENTAL MAINTENANCE & OPERATIONS-
GOVERNMENT TYPE FUND IN THE TOTAL SUM OF $660,000,
WHEREAS, the City Council of the City of Pasco has, pursuant to RCW 35.33.121,
found that it is in the best interest of the City to lend funds from the General Fund to the
Community Development Block Grant Fund, the Ambulance Services Fund, and the Equipment
Rental Maintenance& Operations-Government Type Fund, and to provide for the repayment
thereof, and
NOW, THEREFORE,
THE CITY OF PASCO,WASHINGTON HEREBY RESOLVES AS FOLLOWS:
1. Authorization for loan. The Finance Manager of the City of Pasco is hereby
authorized and directed to make the following loans from the City of Pasco General
Fund:
(A)To the Community Development Block Grant Fund in the sum of$200,000;
(B)To the Ambulance Service Fund in the sum of$300,000;
(C)To the Equipment Rental Maintenance&Operations-Government Type Fund
in the sum of$160,000;
2. Terms and Memorialization. The effective dates of the loans shall be December 31,
2008 and shall be due and payable on January 1, 2009, 1 day later. Such loans shall
bear no interest. This resolution shall constitute memorialization of these loans and
their terms.
PASSED by the City Council of the City of Pasco, Washington, this 15`h day of December 2008.
SIGNED in authentication of its passage this 157'h day of December, 2008.
Joyce Olson, Mayor
ATTEST APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
MEMORANDUM
Date: December 4, 2008
To: Gary Crutchfield, City Manager
Stan Strebel, Administrative & Community Services Director
From: Jim Ch inancial Services Manager
Subject: 2008 OPERATING AND CAPITAL IMPROVEMENTS PROJECTS BUDGET
SUPPLEMENT.
As is traditionally the case, a budget supplement is required to increase the legal spending
authority for those items unanticipated or indeterminable at the time the 2008 Annual Operating
and Capital Improvements Projects Budgets were adopted.
2008 OPERATING BUDGET SUPPLEMENT
Resources for the 2008 Operating Budget Supplement will be unanticipated revenue,
contributions from active funds, and beginning and ending fund balances. The budget
supplement ordinance will only list those funds that will actually increase revenue and/or
expenditure amounts. Those funds that are utilizing ending fund balance will not be listed.
GENERAL FUND:
The following departments require additional authority to cover unanticipated expenditures.
Please refer to the attached Exhibit 1 to see the line items affected.
1. City Manager's Department requires a supplement of $45,500. This is all within the
Personnel Division primarily for additional wages and overtime ($28,000), legal services
($12,000 in connection with union negotiations and personnel advertising ($5,000) for
vacant positions citywide.
2. Fire Department requires a supplement of $367,500. Increased salaries, overtime and
related benefits due to the new union contract and associated retroactive wage payments is
the primary reason for the supplement.
3. Administrative & Community Services Department requires a supplement totaling
$128,900. Increased legal services exceeded the budget estimate by $108,000. The
Swimming Pools cost center requires an additional $13,000 to pay for increased repair
costs. The remainder ($7,900) is to provide authority for the Cyber Stop cost center which
was overlooked and not provided any budget authority.
4. Community Development Department requires a supplement of$217,000. This is due to
an increase for the contracted services of the building inspectors over what was originally
budgeted.
5. Non-Departmental requires a supplement totaling $445,000. A line item for salaries and
wages and related benefits was included in Non-Departmental budget in anticipation of
wage adjustments in the individual departments. These line items are being reduced to
offset the increase in those areas in the individual departments. The Non-Departmental
Supplement also includes interfund loans totaling $660,000. These loans will provide the
associated funds with a positive cash account at the end of the year. The loans will be made
in December 2008 and repaid in January 2009 and accrue no interest. The Non-
Departmental supplement also shows Operating Transfers totaling $101,100. Other line
items needing supplement were unanticipated computer needs ($49,000) and miscellaneous
professional services ($30,000).
The total amount of the above expenditure increases is $1,214,000. This can be covered by
reducing the Ending Fund Balance budget by that same amount. The end result is no
additional budget authority is needed for the General Fund.
OTHER OPERATING FUNDS:
COMMUNITY DEVELOPMENT BLOCK GRANT FUND:
The block grant fund requires a $200,000 Interfund Loan in order for the fund to have positive
cash balance at year end. The loan will be repaid in January. No increase in the budget is
needed.
AMBULANCE SERVICES FUND:
$200,000 of additional authority is needed in the Ambulance Services Fund largely due to
increased salaries and overtime mainly due to the new union contract approved during the year
requiring retroactive wage payments. A $300,000 Interfund Loan is also needed to provide a
positive cash balance at the year end. The loan will be repaid in January.
CITY VIEW CEMETERY FUND
An additional $45,000 of spending authority is needed in the Cemetery Fund to pay for salaries
and wages ($13,000) and increased agricultural supplies ($2,000). There was also sufficient cash
in the fund to pay down more of the interfund loan to the Equipment Rental Replacement Fund,
(cemetery expansion projects that were completed in 2000)than was originally budgeted. This
requires additional spending authority of$30,000. The expenditure increases can be offset by
increased revenues and beginning fund balance, which was larger than originally budgeted.
SENIOR CENTER OPERATING FUND:
An additional $26,100 in spending authority is needed for various Senior Center line items. The
offsetting amount will come from an Operating Transfer from the General Fund. This will also
cover an existing negative cash balance in the fund.
TRAC DEVELOPMENT AND OPERATING FUND:
An additional $75,000 in spending authority is needed this year to cover required subsidy
payments (Pasco's share of the operating losses) to TRAC. The offset will come in the form of
an Operating Transfer from the General Fund.
EQUIPMENT RENTAL OPERATING FUND—GOVERNMENT OPERATIONS
Additional Spending authority of $160,000 is needed in this fund. This is due to higher fuel
costs for much of the year. The offset will be a temporary Interfund Loan from the General Fund
which will also provide for a positive cash balance at year end.
2008 CAPITAL IMPROVEMENT BUDGET SUPPLEMENT
During the course of the year some capital improvements projects will exceed their original
appropriation; or were not included in the 2008 Capital Improvements Projects Budget, therefore,
a supplement to the 2008 Capital Improvements Projects Budget is required. The total amount of
increased authority is $246,000. The projects needing additional authority are as follows:
Current Change in Total New
PROJECTS Authority Authority Authority
Burden Boulevard Widening 200,000 176,000 376,000
Road 68 Reservoir Improvements 183,000 70,000 253,000
$ 383,000 $ 246,000 $ 629,000
Burden Boulevard Widening
The increase in expenditures was discussed at the 2/4/08 City Council meeting.
Road 68 Reservoir Improvements
The increase in expenditures was discussed at the 8/18/08 City Council meeting.
EXHIBIT 1 2008 BUDGET SUPPLEMENT
EXPENDITURES REVENUES
GENERAL FUND:
CITY MANAGER
PERSONNEL
010-130-51610 511010 Salaries 26,000
010-130-51610 512010 Overtime 2,500
010-130-51610 541090 Misc. Professional Services 12,000
010-130-51610 544020 Personnel Advertising 5,000
TOTAL CITY MANAGER 45,500
FIRE
FIRE SUPPRESSION
010-310-52220 511010 Salaries &Wages 305,000
010-310-52220 512010 Overtime 50,000
010-310-52220 596170 Medical/Dental Premiums 12,500
TOTAL FIRE 367,500
ADMINISTRATIVE&COMMUNITY SERVICES
LEGAL SERVICES
010-410-51520 541010 Legal Services 108,000
CYBER STOP
010-410-57430 511020 Part-Time Wages 7,000
010-410-57430 521010 FICA 500
010-410-57430 521070 State Industirai 400
SWIMMING POOLS
010-410-57620 548090 Repairs and Maintenance 13,000
TOTAL ADMIN &COMM. SERVICES 128,900
COMMUNITY DEVELOPMENT
PERMITS& CERTIFICATIONS
010-505-52420 541090 Misc. Prof. Services 217,000
TOTAL COMMUNITY DEVELOPMENT 217,000
NON-DEPARTMENTAL
OTHER EMPLOYEE BENEFITS
010-905-51790 596170 Medical Insurance-Interfund 33,000
OTHER GENERAL GOVT SERVICES
010-905-51990 511010 Salaries&Wages (388,000)
010-905-51990 521000 Personnel Benefits (30,000)
010-905-51990 541090 Misc. Professional Services 30,000
010-905-51990 564060 Computers and Software 49,000
NON-DEPARTMENTAL-continued EXPENDITURES REVENUES
INTERFUND LOANS
010-905-58110 555010 Interfund Loan-Block Grant Fund 200,000
010-905-58110 555010 interfund Loan-Amb Sery Fund 300,000
010-905-58110 555010 Interfund Loan-Equipment Rental M&O- Gov 160,000
OPERATING TRANSF-OUT
010-905-59700 555010 Interfund Transfers-Out-Sr Center Fund 26,100
010-905-59700 555010 Interfund Transfers-Out-TRAC Fund 75,000
TOTAL NON-DEPARTMENTAL 455,100
010-905-50800 506000 Unreserved Ending Fund Balance (1,214,000)
TOTAL GENERAL FUND -
OTHER OPERATING FUNDS
EXPENDITURES REVENUES
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
140-000-00000 438110 Interfund Loan 200,000
Loan needed to cover negative cash balance.
AMBULANCE SERVICES FUND
150-311-52620 511010 Salaries&Wages 70,000
150-311-52620 512010 Overtime 70,000
150-311-52620 551020 County Services 60,000
150-000-00000 434263 Ambulance Monthly Utility Charge 28,000
150-000-00000 434271 Transport Fee-Resident 172,000
TOTAL AMBULANCE SERVICES FUND 200,000 200,000
150-000-00000 438110 Interfund Loan 300,000
Loan needed to cover negative cash balance.
CEMETERY FUND
CEMETERY SERVICES
160-430-53620 511010 Salaries&Wages 13,000
160-430-53620 531060 Agricultural Supplies 2,000
LOAN REPAYMENT ISSUED
160-430-58120 577010 Principal- Interfund Loan 30,000
160-000-00000 430800 Beginning Fund Balance 15,000
160-000-00000 434362 Liners and Markers 7,000
160-000-00000 434363 Other Cemetery Services 18,000
150-000-00000 434364 Headstones 5,000
45,000 45,000
EXPENDITURES REVENUES
SENIOR CENTER FUND
FOOT CARE
170-411-55591 511020 Part-Time Wages 12,000
12,000
ADMINISTRATION
170-411-57610 531090 Misc Operating Supplies 3,500
170-411-57610 541090 Misc Professional Services 8,000
170-411-57610 547010 Water/Sewer 2,600
14,100
170-000-00000 439730 Operating Transfer In-General Fund 26,100
TOTAL SENIOR CENTER FUND 26,100 26,100
TRAC DEVELOPMENT&OPERATING FUND
ADMINISTRATION
191-961-57541 551020 County Services 75,000
191-000-00000 439730 Operating Transfer In-General Fund 75,000
TOTAL TRAC DEVELOPMENT & OPERATING FUND 75,000 75,000
ER M&O GOV
OPERATIONS&MAINTENANCE
510-780-54868 532010 Gasoline 80,000
510-780-54868 532020 Diesel 80,000
510-000-00000 438110 Interfund Loan 160,000
Loan needed to cover negative cash balance.
160,000 160,000
CAPITAL IMPROVEMENTS PROJECTS
Current Change in Total New
PROJECTS Authority Authority Authority
Burden Boulevard Widening 200,000 176,000 376,000
Road 68 Reservoir Improvements 183,000 70,000 253,000
$ 383,000 $ 246,000 $ 629,000
AGENDA REPORT#40
FOR: City Council December 3, 2008
TO: Gary Crutchfiel anager
Robert Alberts is orks Director
v
FROM: Michael Mc h ity Engineer Workshop Mtg: 12/08/08
Regular Mtg: 12/15/08
SUBJECT: Sewer Frontage and Square Footage Fees
I. REFERENCE(S):
1. Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/08: Discussion
12/15: MOTION: 1 move to adopt Ordinance No. amending chapter 3.07
of the Pasco Municipal Code regarding Sewer Front Footage and
Square Footage Fees and, further, authorize publication by summary
only.
III. FISCAL IMPACT:
Utility Fund.
IV. HISTORY AND FACTS BRIEF:
A) Ordinance No. 3693, passed by Council in 2004, amended Chapter 3.07 of the
Pasco Municipal code increasing Water and Sewer front footage and area charges
to their current levels of$20.00 per front foot and $0.0374 per square foot.
IV. DISSCUSSION:
A) In cases where the City extends water or sewer lines to serve properties, the City
assesses a fee (to be paid when the property develops), based on the front and
square footage of the parcels served. The fee is based on typical costs, incurred by
the City, to install utility lines in similar areas. Setting the fee in this manner
provides predictability and uniformity and avoids the necessity of assessing the
fee based on actual costs which could vary considerably depending on actual
circumstances. Furthermore, front footage charges are not assessed where utility
lines have been installed by a developer as is typical for most new subdivisions.
B) Staff proposes revisions to the front footage and area charges based on recent bid
data and reflecting the last 4 years' increase in construction costs. The proposed
changes shown below are also in the attached,proposed ordinance.
C) Water and sewer system capital expansion and replacement charges are also
assessed at the time of connection, based upon the size of the water meter (which
is a measure of the portion of the capacity of the respective utility system that is
being committed to that particular user). These charges are calculated based on
the City's expenditures for capital improvements (as necessary to provide the
additional capacity required by growth) and the cost to finance the same. At
present, it appears that water and sewer system expansion/replacement charges are
adequate.
D) In reviewing the recent years bidding history, the current fees need to be increased
in order to adequately represent the present cost to install sewer utilities. For
8(a)
both sides of a given street. Indicating the cost of an 8-inch sewer line should be
approximately $40.00 per foot. In reviewing several bids on City projects over
the last several years, comparable projects ranged from approximately $50.00 to
$70.00 per foot which translates into a rate of$25.00 to $35.00 per foot on each
side of the road. Although there are bids that justify the higher end of the range,
staff believes using the lower end of the bidding history would be fair and
equitable due to the fees being assessed City-wide. The square footage fees are
assessed to cover the costs of installing additional pipelines to connect the
frontage pipes to the existing system. Staff recommends a 25% increase area fee
which is equal to the recommended change in the front footage fee.
Staff recommends the following new fees for sewer only:
Front Footage Present Proposed
Residential $20.00 $25.00
Commercial $20.00 $25.00
Square Footage
Residential $0.0374 $0.0468
Commercial $0.0374 $0.0468
E) The front footage and area fees for water were also compared to recent bid data
for water main installation projects and they appear to be adequate. However,
these fees will likely need to be re-evaluated within the next few years.
F) The Ordinance implementing all of the changes is proposed to be effective
beginning January 1, 2009. Staff recommends approval of the Ordinance.
ORDINANCE NO.
AN ORDINANCE amending chapter 3.07 of the Pasco Municipal Code regarding Sewer Front
Footage and Square Footage Fees.
WHEREAS, the City, pursuant to RCW 35.92.025, is authorized to require, as a condition for
connection to its sanitary sewer system,the payment of reasonable connection charges; and
WHEREAS, the City has conducted a deliberate and comprehensive analysis of the historical
costs of the system to appropriately allocate to new users access to the system to reflect their equitable
share of the systems costs; and
WHEREAS, as a result of this investigation, increases are required to the sewer use fees to
provide for the equitable allocation of the costs to the system;and
WHEREAS, the City Council of the City of Pasco, Washington has determined that certain
amendments regarding Sewer Fees are necessary; NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That Section 3.07.170 of the Pasco Municipal Code is hereby amended to read as
follows:
3.07.170 SEWER USE FEES:
D) Front Footage (per ft): Fee/Charge Reference
1) Residential:
In&Out City Limits $20.N—S25.00 13.44.011
2) Commercial:
In&Out City Limits $20. $25.00 13.44.011
E) Square Footage(per sq ft) Fee/Charge Reference
1) Residential:
In&Out City Limits $0.0374 $0.0468 13.44.011
2) Commercial:
In&Out City Limits $0.02 0.0468 13.44.011
Section 2. This Ordinance shall take effect and be in force from and after January 1, 2009
following its passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as provided by
law this 15`h day of December, 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L.Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
CITY OF PASCO
SUMMARY OF ORDINANCE NO.
ORDINANCE NO. is an ordinance amending chapter 3.07 of the Pasco Municipal Code
regarding Sewer Front Footage and Square Footage Fees.
The full text of Ordinance No. , is available free of charge and will be mailed(electronically or
via postal service)to any person who requests it from the City Clerk of the City of Pasco (509) 545-3402,
PO Box 293,Pasco,WA 99301.
Debbie Clark, City Clerk
AGENDA REPORT
FOR: City Council December 3, 2008
TO: Gary Crutchfie anager Workshop: 12/08/08
Regular Mtg.: 12/15/08
FROM: Lynne Jackson Human Resources Manager
SUBJECT. 2009 Temporary/Seasonal Employee Wage Plan
I. REFERENCES):
I. Ordinance
2. Proposed Wage Plan
IL ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/08: DISCUSSION
12/15: MOTION: I move to adopt Ordinance No. , revising the Temporary
Employee Wage Plan and, further, authorize publication by summary
only.
III. FISCAL IMPACT:
Impact: increase of$2,500 over 2008.
IV. HISTORY AND FACTS BRIEF;
A) Washington's minimum wage increases to $8.55 per hour as of January 1, 2009
(from $8.07, the 2008 state minimum wage). The state minimum wage is
recalculated each year in September as required by voter approved Initiative 688,
that was passed in 1998. The law requires that the state minimum wage be
adjusted each year according to the change in the federal CPI for urban wage
earners and clerical workers (CPI-W) during the 12 months ending each August
31. The CPI-W increased 5.9% during the 12-month period ending August 31,
2008. Therefore, a 5.9% increase, applied to the existing minimum wage of
$8.07/hour, generates a $0.48/hour increase to $8.55/hour for the 2009 minimum
wage.
V. DISCUSSION:
A) The proposed 2008 wage scale adjusts wages for Grades 03, 04, 05 and 06, the
four lowest pay grades. The wages for the upper three grades, Grades 07-09, are
not changed from 2008. All grades were adjusted in 2007.
B) Staff recommends Council approval.
8(b)
ORDINANCE NO.
AN ORDINANCE CONCERNING WAGES FOR TEMPORARY NON-
MANAGEMENT,NON-REPRESENTED PERSONNEL FOR THE CALENDAR YEAR 2009
WHEREAS, the City Manager has recommended the wage scale for temporary positions
be modified to include an adjustment for calendar year 2009 NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. The wage scale for those temporary positions specified in the attached
Exhibit "A" and not represented by a certified bargaining unit, shall be as set forth in Exhibit "A"
attached hereto, which Exhibit is incorporated by reference as if fully set forth herein. The City
shall designate the appropriate hourly wage step in Exhibit "A" for each employee covered by
this Ordinance, considering their time in the position for which they are employed, their current
hourly wage, and the evaluation of their performance.
Section Z. The step increases set forth in Exhibit "A" are dependent upon a satisfactory
work performance.
Section 3. The wage scale set forth in Exhibit"A" shall be effective January 1, 2009 and
remain in effect until this Ordinance is amended or superseded by subsequent Ordinance.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting
provision of a prior Ordinance.
This Ordinance shall take effect five (5) days after passage and publication according to
law.
PASSED by the City Council of the City of Pasco at a regular meeting this 15'h day of
December, 2008.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
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AGENDA REPORT
FOR: City Council Date: December 11, 2008
Regular Meeting: December 15, 2008
TO: Gary Crutchfiel anager
Stan Strebel, Ad i Community Services Director
FROM: Jim has nancial Services Manager
SUBJECT: 2009 AN AL OPERATING AND CAPITAL PROJECTS BUDGETS
I. REFERENCE(S):
A) Proposed 2009 Annual Operating Budget Ordinance.
B) Proposed 2009 Capital Projects Budget Ordinance.
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATION:
A. Second Reading of Ordinances
B. MOTION: I move to adopt Ordinance No. 3892, adopting the 2009 Annual
Operating Budget and to authorize the publication by summary only.
C. MOTION: I move to adopt Ordinance No. 3893, adopting the 2009 Capital
Projects Budget and to authorize the publication by summary only.
III. FISCAL IMPACT:
A) $112,873,260 - Annual Operating Budget.
B) $21,360,000 - Net Increase to Capital Projects Authority.
IV. HISTORY AND FACTS BRIEF:
The 2009 Preliminary Budget was discussed at the Special Council workshop meeting
held on November 10, 2008. General Fund Revenues and Expenditures were discussed
as well as other operating fund budgets and each department head gave a briefing and
answered questions regarding oversight of their respective operating and capital projects
budgets.
On December 1, following a brief presentation of both the Operating and the Capital
Projects Budgets, a public hearing was held. Following the public hearing it was moved
for the first reading of the two budget ordinances and ordinance numbers were assigned.
There were no comments or testimony for or against the passage of either ordinance.
A copy of the 2009 Preliminary Budget document is available for review at the Pasco
Public Library. The document is also available for viewing and printing from the City's
internet site at www.pasco-wa. ov by finding and clicking Publications , then moving
the pointer over to and clicking Financial Info &Reports then clicking on 2009 Annual
Operations and Capital Improvement Preliminary Budget.
V. DISCUSSION:
Since the workshop meeting it was discovered that the Baseball Stadium project had
adequate budget authority to complete the project and was removed from the Capital
Projects Budget Ordinance.
It was also determined that the 2008 Waste Water Treatment Plant Expansion will be
completed in 2008. The original ordinance showed a$430,000 increase in authority was
needed. Public Works indicates that it will be a separate project. The 2009 Waste Water
Treatment Plant Expansion Project and the related $430,000 project cost was also added
to the Capital Projects Budget Ordinance.
9(a)
ORDINANCE NO. 3892
AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 2009.
WHEREAS,subsequent to due notice and public hearing thereon,the City Council of the City of Pasco has approved
an operating budget for the year 2009; NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON DO ORDAIN AS FOLLOWS.
Section One. The following budget containing the totals set forth for each fund for the year 2009 is hereby adopted
FUND EXPENDITURE REVENUE
GENERAL FUND $ 37,181,600 $ 37,181,600
CITY STREET FUND 1,412,300 1,412,300
ARTERIAL STREET FUND 3,876,000 3,876,000
1-182 CORRIDOR TRAFFIC IMPACT FUND 643,000 643,000
STREET OVERLAY FUND 2,612,000 2,612,000
COMMUNITY DEVELOPMENT BLOCK GRANT FUND 973,175 973,175
M.L. KING JR.COMMUNITY CENTER FUND 140,200 140,200
AMBULANCE SERVICES FUND 1,997,400 1,997,400
CONTINGENCY FUND 165,000 165,000
CITY VIEW CEMETERY FUND 249,900 249,900
ATHLETIC PROGRAM FUND 123,000 123,000
SENIOR CENTER OPERATING FUND 265,600 265,600
MULTI-MODAL FACILITY FUND 65,500 65,500
BI-CENTENIAL FUND 6,100 6,100
RIVERSHORE TRAIL& MARINA MAINTENANCE FUND 27,200 27,200
SPECIAL LODGING ASSESSMENT FUND 190,400 190,400
LITTER ABATEMENT FUND 16,600 16,600
REVOLVING ABATEMENT FUND 329,600 329,600
TRAC DEVELOPMENT&OPERATING FUND 260,300 260,300
PARK DEVELOPMENT FUND 1,928,000 1,928,000
CAPITAL IMPROVEMENTS FUND 4,200,000 4,200,000
INDUSTRIAL DEVELOPMENT&INFRASTRUCTURE FUND 755,000 755,000
STADIUM I CONVENTION CENTER FUND 459,790 459,790
1999 GENERAL OBLIGATION BOND FIREILIBRARY FUND 250,000 250,000
2002 GENERAL OBLIGATION REFUNDING BOND FUND 603,000 603,000
WATER/SEWER UTILITY FUND 36,092,955 36,092,955
EQUIPMENT RENTAL OPERATIONS FUND-GOVERNMENT TYPE 975,780 975,780
EQUIPMENT RENTAL OPERATIONS FUND-PROPRIETARY TYPE 429,020 429,020
EQUIPMENT RENTAL REPLACEMENT FUND-GOVERNMENT TYPE 2,272,060 2,272,060
EQUIPMENT RENTAL REPLACEMENT FUND-PROPRIETARY TYPE 1,732,280 1,732,280
MEDICAL/DENTAL INSURANCE FUND 4,000,000 4,000,000
CENTRAL STORES FUND 56,000 56,000
CEMETERY TRUST FUND 390,000 390,000
CEMETERY PRE-NEED TRUST FUND 83,000 83,000
BOULEVARD PERPETUAL MAINTENANCE FUND 1,491,000 1,491,000
OLD FIREMEN'S PENSION TRUST FUND 4,492,000 4,492,000
LANDFILL REMEDIATION FUND 388,000 388,000
LOCAL IMPROVEMENT DISTRICT GUARANTY FUND 1,740,500 1,740,500
GRAND TOTAL ALL FUNDS $ 112,873,260 $ 112,873,260
Section Two. This Ordinance shall be in full force and effect on January 1,2009.
PASSED by the City Council of the City of Pasco this 15th day of December,2008.
ATTEST:
Joyce Olson,Mayor
Debbie Clark,City Clerk
Approved as to Form: Leland B. Kerr,City Attorney
ORDINANCE NO. 3893
AN ORDINANCE ADOPTING THE CITY OF PASCO CAPITAL PROJECTS BUDGET FOR THE YEAR 2009.
WHEREAS,subsequent to due notice and public hearing thereon,the City Council of the City of Pasco has approved the
following Capital Projects Budget for the year 2009;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DOES ORDAIN AS FOLLOWS:
Section One. That capital projects are hereby authorized as detailed below. The following schedule summarizes(1)newly
authorized projects,(2)previously authorized projects which have had authorization increased,(3)previously
authorized projects which have had authorization increased,and(4)previously authorized projects which have
had authorization decreased.
INCREASE TOTAL
PREVIOUS (DECREASE) NEW PROJECT
CAPITAL PROJECTS: AUTHORITY AUTHORITY PROJECT AUTHORITY
HIGHLAND PARK ADDITION $0 $0 $120,000 $120,000
MEMORIAL POOL RENOVATION 0 0 3,100,000 3,100,000
M L KING CENTER REMODEL 0 0 125,000 125,000
COORIDOR ENHANCEMENT PROJECT 0 0 300,000 300,000
MISCELLANEOUS STREET IMPROVEMENTS 0 0 50,000 50,000
ROAD 100 AND 1-182 RAMPS 0 0 2,000,000 2,000,000
IRRIGATION SYSTEM IMPROVEMENTS 0 0 400,000 400,000
PWRF UPGRADES 0 0 110,000 110,000
2009 WW TREATMENT PLANT EXPANSION 0 0 430,000 430,000
MISC SEWER IMPROVEMENTS 0 0 50,000 50,000
NEW WASTEWATER TREATMENT PLANT 0 0 220,000 220,000
SEWER LINE EXTENSIONS 0 0 1,000,000 1,000,000
SEWER LINE REPLACEMENT 0 0 400,000 400,000
MISCELLANEOUS STORMWATER IMPROVEMENTS 0 0 55,000 55,000
STORMWATER COMPLIANCE 0 0 150,000 150,000
MISCELLANEOUS WATER IMPROVEMENTS 0 0 80,000 80,000
WATER DISTRIBUTION LINE EXTENSIONS 0 0 600,000 600,000
WATER FILL STATIONS 0 0 200,000 200,000
WATER FILTRATION PLANT IMPROVEMENTS 0 0 400,000 400,000
WATER METER/REPLACEMENT/CROSS CONNECT 0 0 140,000 140,000
WEST SIDE WATER TREATMENT PLANT 0 0 9,000,000 9,000,000
POLICE STATION I MUNICIPAL COURT BUILDING 100,000 600,000 0 700,000
ANNUAL OVERLAY AND CRACK SEAL PROJECTS 710,000 910,000 0 1,620,000
ARGENT ROAD WIDENING 500,000 420,000 0 920,000
LEWIS STREET OVERPASS 100,000 100,000 0 200,000
ROAD 100 AND SANDIFUR SIGNALS 1,400,000 -1,050,000 0 350,000
INTERTIE TO CITY OF KENNEWICK 20,000 800,000 0 820,000
RAW WATER PUMP STATION IMPROVEMENTS 150,000 250,000 0 400,000
REPLACEMENT OF AC WATERPIPE 500,000 400,000 0 1,000,000
TOTAL $ 3,580,000 $ 2,430,000 $ 18,930,000 $ 24,940,000
Section Two. This Ordinance shall be in full force and effect on January 1,2009.
PASSED by the City Council of the City of Pasco this 15th day of December,2008.
ATTEST:
DEBRA CLARK,CITY CLERK JOYCE OLSON,MAYOR
APPROVED AS TO FORM: LELAND B.KERR,CITY ATTORNEY
AGENDA REPORT
FOR: City Council December 3,2008
TO: Gary Crutchf Manager
FROM: Stan Strebel, dministrative d Community Workshop Mtg.: 12/8/08
Services Dire for Regular Mtg.: 12/15/08
SUBJECT: Library Services Survey
I. REFERENCE(S):
1. Proposed Agreement
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12:8: Discussion
12/15: Motion: I move to approve the Professional Services Agreement with the
Gilmore Research Group for library services survey work, and further, authorize the
City Manager to sign the agreement.
III. FISCAL IMPACT:
$19,000(not in budget)
IV. HISTORY AND FACTS BRIEF:
Since the Council's meeting of December 8, staff has been able to review concerns raised by the Council
regarding survey logistics: 1) The City has telephone numbers for approximately 90% of utility account
holders --these would, of course, include cell phones. By using the utility data base the consultant feels
confident that valid survey response can be obtained. (Cell phone users are more likely to refuse a
survey due to a) cost of air time and b) inconvenience at the time of survey, etc. In these cases the
surveyor attempts to arrange for a more convenient number or time to call.) 2) The consultant indicates
that they have a much higher rate of success with telephone surveys than written. However, they can
mail a written survey to a potential respondent who insists on one (this is rare and the rate of return is
typically low). 3) Spanish only speakers can be accommodated. The additional cost would be
approximately$400 for translation of the survey and an estimated $300 for interviewers.
A) In October, Council received a report on Library Service Delivery Options from Ruth
Metz, consultant, who evaluated alternatives for Council consideration regarding the
library service agreement with Mid-Columbia Library District which expires at the end
of 2010.
B) As pointed out in the report and owing to Pasco's significant growth in recent years, it
seems prudent for the City to consider the types/levels of library service that the
community desires and will support.
C) Gilmore Research Group is an experienced survey research firm and has provided the
City with a proposal to develop a survey instrument and conduct a telephone survey of
some 375 area residents in order to achieve a statistically valid response to the 95%
confidence level.
D) Questions will be developed to determine public support for different library options (i.e.
full branch library or storefront"Cyber Stop"option) levels of service (i.e. hours, days of
service) and the tolerance for the costs associated with each. Survey information will
help Council decide which overall library service delivery options for the City are most
appropriate.
E) With Council authorization, work can commence in January with results available before
the beginning of March 2009. Staff recommends approval of the agreement.
10(a)
........... ........
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter
referred to as the "City", and The Gilmore Research Group, hereinafter referred to as the
"Consultant".
WHEREAS, the City desires to engage the professional services and assistance of
Consultant to provide survey research regarding library service delivery options.
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
I. Scope of work. The scope of work shall include all services and material necessary
to complete the work as outlined in the scope of services, Exhibit A, attached hereto and
incorporated herein by this reference.
2. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant shall not be considered public records, provided, however,
that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become public records.
B. The City shall have the right, upon reasonable request, to inspect, review
and, subject to the approval of the Consultant, copy any work product.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost, if the Agreement is terminated through default by the Consultant. If the
Agreement is terminated through convenience by the City, the City agrees to pay Consultant for
the preparation of the summary of work done.
3. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be as
set forth in Exhibit A (9 pages, attached), provided, in no event shall the payment for all work
performed pursuant to this Agreement exceed the sum of$19,000.00 without prior authorization
of the City.
The Gilmore Research Group --Library Service Delivery Options
1
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly and deliver the final work product according to the schedule in Exhibit A.
5. Hold harmless agreement. In performing the work under this contract, the
Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter
individually and collectively referred to as "Indemnities"), from all suits, claims, demands,
actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the
Indemnities from
A. All damages or liability of any character including in part costs, expenses
and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person
or organization for whom the Consultant may be responsible, and arising out of the performance
of professional services under this Agreement; and
B. All liability, loss, damage, claims, demands, costs and expenses of
whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be
based upon, any act, omission, or occurrence of the Consultant or any person or organization for
whom the Consultant may be responsible, arising out of, in connection with, resulting from or
caused by the performance or failure of performance of any work or services other than
professional services under this Agreement, or from conditions created by the Consultant in the
performance or non-performance of said work or service, regardless of whether or not caused in
part by the party indemnified hereunder.
6. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national origin
or physical handicap.
7. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative
of the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. Consultant shall be solely responsible for all acts of its agents, employees,
representatives and sub-consultants during the performance of this contract.
8. City approval. Notwithstanding the Consultant's status as an independent
contractor, results of the work performed pursuant to this contract must meet the approval of the
City.
The Gilmore Research Group --Library Service Delivery Options
2
9. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
14. General Provisions. For the purpose of this Agreement, time is of the essence.
Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement,
venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall
apply, and the prevailing parties shall be entitled to its reasonable attorney's fees and costs.
11. Integration. The Agreement between the parties shall consist of this document and
the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the
parties and shall not be amended except by a writing executed by both parties. In the event of
any conflict between this written Agreement and any provision of Exhibit A, this Agreement
shall control.
12. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
13. Non-assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
14. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission,percentage, brokerage fee, gift, or contingent fee.
15. Notices. Notices to the City of Pasco shall be sent to the following address:
CITY OF PASCO
ATTN: CITY MANAGER
P. O. BOX 293
PASCO, WA 99301
Notices to the Consultant shall be sent to the following address:
The Gilmore Research Group
2324 Eastlake Avenue East, Suite 300
Seattle, WA 98102-3306
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in
the U. S. mails, with proper postage and properly addressed.
The Gilmore Research Group --Library Service Delivery Options
3
DATED THIS DAY OF 12008
CITY OF PASCO CONSULTANT: The Gilmore Research Group
By: By:
City Manager
The Gilmore Research Group --Library Service Delivery Options
4
Exhibit "A"
nE MORE
Gn
RESEARCH
GROUP
Sn GIMANSF13W
TO: Stan Strebel, Director
Administrative and Community Services
City of Pasco
FROM: Patricia Glazer
Gilmore Research Group
DATE: November 26, 2008
RE: Proposal to Conduct Qualitative and Survey Research among Residents re: Expansion of
Library Services and/or New Branch
Gilmore Research is responding to your telephone request for a marketing research study to
examine resident needs and preferences for expanded library services in the part of West
Pasco that has experienced the most growth in recent years.
Background and Purpose
The Director of Administrative and Community Services is charged with making
recommendations to the City Council about Contracts for Services for the City of Pasco in
conjunction with the City Council's budgetary approval. The contract for Library Services
with the Mid-Columbia Library District will be renegotiated in the coming year. Mid-
Columbia Library provides library services in Benton, Franklin, and parts of Adams County.
Several factors have influenced a decision to conduct a community research project prior to
renegotiation of the contract:
• The cost of the contract has increased from about $559K in 2002 to 1,085K for the
current renewal, a 13.4% increase per year since 2002.
• Pasco currently has one branch in the center of the city.
• The number of books at that library branch has diminished from about 91,000 in
2002 to 61,000 in 2008.
• Pasco population has increased most dramatically— from about 32,000 in 2000 to
some 52,000 in 2008 —with most of the growth in the newer section of the city, West
Pasco, which is located away from the city center and north of the Interstate highway
and which has a demographic mix of young families and retirees.
• Residents of that area have requested a library branch in their neighborhood.
2324 Eastlake Avenue East,Some 300•Scattk,WA 98102-3304
Voice:(206)726-5555■Fax:(206)726-5420■Email:in(oQa gilmom-• earchxcmt
Page 2
• A levy would be required to cover some of the options under consideration by the
city and that would come on the heels of increased city taxes.
In addition, the City Council is looking at library service levels overall for the city and
evaluating what levels might be needed for the citizenry in the future.
The City Council would like to conduct the research prior to making decisions in the first
quarter of 2009. Budgeting for the research project would take place in December of 2008.
The City has asked Gilmore Research to submit a proposal with recommendations for the
type of study best suited to its information needs.
Gilmore Research Group is well qualified to provide the assistance you require. Gilmore's
reputation for uncompromised quality has earned the trust and respect of clients and the
community of research experts for 60 years. We propose to be responsible for setting up
and conducting focus groups and with a community survey by assisting with questionnaire
development, conducting the interviews under supervision with quality standards and
monitoring in place, analyzing the data and providing a report of the research results in the
format best suited for your needs.
Approach to Project
Gilmore recommends surveying 375 West Pasco residents by telephone using a randomly
selected sample drawn from the approximately 15,000 residents of that community. This
sample size would be statistically valid at the 95% confidence level with a margin of error of
plus or minus five percentage points in the worst case scenario (e.g., where 50 gave one
response and 50% gave the opposite).
Since Pasco has one zip code, residents would need to be screened by address and the part
of the city where they reside. Once qualified as a resident of the community, there will be no
quotas required because the sample will be random and should represent the demographic
proportions of the geographic area.
Gilmore will develop the questionnaire based on our discussions and debriefing from the
focus groups. We anticipate that it will ask residents about their library use, the services they
would find most beneficial, the locations most convenient and the options of having a
library branch located in a currently existing structure or a standalone facility to be built after
a tax levy is passed. We expect the city administration to aid in defining the options that
might be available.
Gilmore understands that the primary information goals of the survey are the same as those
outlined in the "Background and Purpose" of this proposal. Any additional items that may
come up in the qualitative research could be added as well. For cost estimating purposes,
we assume the average questionnaire length will be five to seven minutes and that the
GU MOB
REARCH
Proposal for City of Pasco,re: library Issues,November 26,2008 GROUP
Page 3
questionnaire will consist of mostly closed-ended structured questions and one open-ended
question.
We will draft a questionnaire for you to review. Once you approve it, Gilmore staff will
program the survey into our Voxco software, the project director will test the logic and any
skip patterns. We recommend pre-testing the survey in the Gilmore call center with 10
respondents to verify that the questions are understood as intended. You may monitor the
pretest, either in person at our call center or via remote access. If any refinements or
changes to the survey instrument are needed, our programmer will edit the survey
accordingly and pass the final version on to the City of Pasco Administration.
Gilmore Research recommends conducting a survey among 375 residents, which should be
sufficient for the community described. With this number of completed interviews, we
would achieve a margin of error of 4.9 percentage points plus or minus in the worst case
scenario (50%vs. 50%) at the 95% confidence level. Sample will be purchased to fit the
correct geographical area and respondents will be screened to assure they live in the newer
part of Pasco.
We plan to make five attempts to reach each contact before that piece of sample is declared
not reachable. This method assures that not only the "easy to reach" are surveyed but also
those who may not be at home as often or answer their phones as readily.
We have in-house CATI (computer-assisted telephone interviewing) call centers in Seattle
and Bremerton to conduct telephone surveys. Calls are made on different days of the week
and at different times of the day to ensure that all contacts get an equal opportunity to
respond. Calling hours are 9:00 AM to 9:00 PM on weekdays, 9:30 AM to 3:30 PM on
Saturdays, and 1:00 PM to 7:00 PM on Sundays.
Interviewers are briefed on the survey by the project director prior to making any calls. Our
training, procedures and controls are all designed to help interviewers find the appropriate
contact and complete the interview. All telephone interviewers are first trained in the basics
of market research, interviewing techniques and use of computers. Interviewers are also
trained specifically for each project and have a thorough understanding of the questionnaire,
skip patterns, and terminology before interviewing begins. Production is important, but
response rate is more important. All telephone interviews are conducted under supervised
conditions, and each interviewer is monitored at least once during every shift. You or an
associate is welcome to monitor interviewing either in person or via remote access.
Once the surveys are completed, Gilmore staff will code the open-ended responses and
enter the codes. Gilmore staff will submit banner specifications for your approval. With
this information, our data processing will produce cross-tabulations, a questionnaire with
frequencies (the preliminary question results), and a data file in the format of your choice. A
Gilmore analyst will analyze the results and prepare either a narrative Word document or a
PowerPoint presentation as our report.
G o
R
Proposal for City of Pasco,re: Library Issues, November 26,2008 G UP
Page 4
As a follow-up option, Gilmore Research Group suggests the possibility of fleshing out the
quantitative results of the survey with two or three focus groups to explore the attitudes of
the West Pasco community regarding their current library attitudes and usage as well as their
preferences for future library facilities and services. We suggest conducting one or two
focus groups among parents of children 2 to 12 years of age and one among retirees. If
there is a sizeable segment of another demographic such as Hispanics in that community,
Gilmore recommends conducting a separate focus group discussion for that ethnic group. A
separate bid would be provided if the Council requests focus groups after the survey.
Company Overview
Background and General Capabilities
Gilmore Research Group is one of the largest and most experienced firms in the Pacific
Northwest in terms of size, staff experience and number of clients served. Since its
inception in 1948, the company has evolved into a full-service research firm with offices in
both Seattle and Portland.
Gilmore Research operates an Outside Field Division out of the Portland office, two
centralized phone centers (Seattle and Bremerton, WA) and four fully-equipped focus suites
(one in Portland). The Gilmore Research Group provides a fun range of market research
products and services to both public and private sector clients including:
• Study design, questionnaire design, sampling design and generation
• In-field data collection such as intercept interviews, observations and self-
administered surveys
• Telephone, mail and web-based data collection
• Focus group moderating and analysis
• Data processing into highly readable cross-tabulation printouts
• Data analysis (descriptive and multi-variate), reports and presentations
Gilmore conducts over 500 studies annually involving more than 250,000 interviews,
intercepts and recruits. Reflecting satisfaction with the service provided, in recent years,
approximately 60% of Gilmore's custom research projects were commissioned by repeat
clients. We provide rigorous research methodology, professional handling of confidential
and proprietary data, and usable output formats. On all projects, Gilmore is committed to
providing information that will be useful in making decisions and formulating strategies.
Our Philosophy
• Research Integrity: We strive to provide sound, actionable data, presented in a
format clients can use. We consider our clients' goals and objectives - both financial
and otherwise - in developing a research program. Our recommended methodologies
GILWRE
RE EARCH
Proposal for City of Pasco,re:library Issues,November 26,2008 R"
Page 5
and samples will be suited to the needs of each client and designed to further their
research,marketing, and communications programs.
• Data Collection Quality: Regardless of data collection method, we pay strict attention
to quality control and accuracy. Standard policies help ensure the lowest response
bias possible, accuracy in respondent selection and recording of responses. Highly
trained and fully experienced supervisors work with interviewers and recruiters to
guarantee the high level of quality we demand.
• Management of Resources, Time, and Cost: Because we do all of our work in-house,
we are able to effectively control costs and timelines. We are also able to accurately
project what costs and timelines will be, thus avoiding surprises at project end. We
have a long record of completing projects on time and within specified budgets.
Gihnore's goal is to provide usable information in a
form and manner that helps organizations advance their own goals.
Proposed Timeline:
If the project is assigned to Gilmore Research Group for the first quarter of 2009, the
following timetable would serve as an example:
Task Completed By
City Council Approval of Proposal and Contract December 15, 2008
Survey Questionnaire Design December 19
Approval of Survey Questionnaire December 31 or early
January 2009
Pretest January 7, 2009
Interviewing January 8 January 31
Coding and Data Processing February G
Prepare Analysis with Graphs and Tables February 13
Provide Final Report of Focus Group and Survey Results February 20
G of
REARCH
Proposal for City of Pasco,re: Ubrory Issues, November 26,2008 GROUP
Page 6
Budget Estimate:
Based on information discussed in this proposal, the cost to complete the telephone survey
with 375 interviews is estimated to be $18,401;
Questionnaire Design $ 450
Programming $ 810
Project Management, Briefing and Supervision $ 3,960
Sample Purchase and Preparation $ 630
Phone Number Look-Up $ 500
Pre-test Questionnaire $450
Telephone Interviewing $ 5,336
Long Distance Charges $ 810
Coding and Data Processing $ 980
Computer-Generated Cross-Tabs and Data File $ 500
Full Report $ 3,975
Total $183,401
Project Team Members:
I will serve as the Project Leader. Gilmore Research uses a team approach on all projects.
Each team has a Team Lead (VP level), an Analyst and a Project Director. The individuals
who will be assigned to this needs assessment have the experience needed for this project
and all three will serve as contacts for the City of Pasco. The following is a chart reflecting
team member responsibility for a project such as the one we are proposing.
GEMORE
RESEARCH
Proposal for City of Pasco,re:library Issues,November 26,2008 GROUP
Page 7
Vice President / Team`
Project Dire' Analyst >
En /Data r ata Process CATI/Web
er
L.elephone Supervgs
Interviewers
Project Leader: Patricia Glazer,Vice President/Senior Moderator.
Ms. Glazer joined Gilmore Research in 1998 and has over 25 years experience in marketing
research, beginning in Chicago and in Washington for the past 14 years. She has expertise in
qualitative techniques as a focus group moderator and analyst. She is skilled in quantitative
research including study design, survey development and analysis of results. She has strong
experience in client development, medical and healthcare research, business equipment and
services, financial/*insurance services, legal, utilities and many consumer categories. Ms.
Glazer received her BA from Case Western Reserve University and earned her MA at
Middlebury Graduate School.
Analyst Assigned to this Project: Sarah Swann-Ketzel
Ms. Swann-Ketzel has over 10 years research experience. Her background includes
commanily research,political polling, sensitive issues research, healthcare, in-depth legislative
interviewing, and mystery shopping. Ms. Swann-Ketzel was the analyst for recent studies for
the City of Redmond and the City ofNewcasde. Through her years of experience, she has
developed a special skill in statistical analysis and translating data into actionable findings.
Ms. Swann-Ketzel has her Bachelor's degree from University of Kansas and her Master's
degree from Ohio State University.
Project Director: Selena Leer
Ms. Leer joined Gilmore in 2006 with prior research experience in a psychology department
research lab studying early intervention of autism at The University of Washington. As a
member of the Custom Research Division at Gilmore, Ms. Leer is responsible for project
direction in all aspects of questionnaire development, recruiting specifications and data
collection as well as assisting in analysis for quantitative and qualitative research studies.
G of
RESEARCH
Proposal for City of Pasco,re:library Issues, November 26,2008 GROUP
Page 8
Experience and References:
Gilmore Research is well qualified to conduct focus groups off-site and telephone surveys
in-house. The following are a few examples of Gilmore Research Group's projects on
behalf of libraries and cities.
Pierce County Library System
Conducted two sets of focus groups among Hispanics and Korean residents of Pierce
County before and after certain services were implemented to better serve these segments of
the community. Translators were used. The library implemented some new signage and
offered special programs for these ethnic groups.
City of Maple Valley, Community Study
Gilmore Research Group conducted a survey on behalf of the City of Maple Valley in 2001.
The City of Maple Valley has been faced with serving a growing population and increased
residential housing. The purpose of the survey was to help determine the most successful
plan for the future and explore residents' preferences for the current and future direction of
Maple Valley. Gilmore began the study by conducting focus groups to aid in the
development of the telephone questionnaire. The focus groups helped define the issues
most important to address in the questionnaire. Gilmore was responsible for sample
definition and draw, focus groups, questionnaire design, analysis and reporting.
City of Redmond, City Services Survey
In 1998, the City of Redmond contracted with Gilmore Research Group to conduct a survey
of residents to establish spending priorities for budgeting. A telephone survey was used to
collect feedback from a broader range of residents than was received through a self-
administered survey resulting from a community newsletter and community forum meetings.
Resident attitudes were explored toward city services including parks, trails and open spaces.
The sample size was 400, and the questionnaire was approximately 15 minutes in length.
The baseline was established in 1998, with follow-up surveys in 2000 and in 2002.
We would like very much to assist the City of Pasco in assessing residents' attitudes and
preferences with regard to library services and facilities. Please let us know if you have any
questions about our proposal. I will look forward to talking with you in late November.
Best regards,
f
Patricia Glazer, Vice President& Senior Moderator
GU MO
REARCH
Proposal for City of Pasco,re:library Issues,November 26,2008 GROUP
Page 9
PATRICIA B. GLAZER
VICE PRESIDENT AND SENIOR MODERATOR
Special Expertise:
Experience in all aspects of both qualitative and quantitative research: research approach, study
design, survey instrument development, data collection, data analysis and focus group moderating.
Specialized experience in healthcare, and medical industries; product development, attitudinal, and
positioning research.
Experience:
2001 to Present: Vice President and Senior Focus Group Moderator, The Gilmore Research
Group. Responsible for client development, research design, project management, analysis,
and report writing for qualitative and quantitative research projects, including aware nesslimage,
concept evaluation, product development, positioning, advertising, name and packaging,
customer satisfaction, and tracking for such industries as medical and health care, business
hardware and software, insurance, financial, publishing, construction, retail and government.
1998 to 2000: Research Analyst and Focus Group Moderator, The Gilmore Research Group.
Responsible for research design, management, analysis and reporting.
1996 to 1997: Independent research consultant, Patricia Glazer Research Associates, designing
and managing qualitative and quantitative research for a variety of clients in medical/healthcare,
publishing, and construction industries.
1987 to 1996: President. Vantage Marketing Research, Inc(1995-96)Nantage Research, Inc.
(1987-95), Chicago. Developed business, designed quantitative and qualitative research,
oversaw project implementation, conducted focus groups and in-depth interviews, analyzed data
and wrote reports. Special focus on new product development, positioning, image, attitudinal
research and customer service satisfaction.
1979 to 1987: Account ManagerlProject Manager, Elrick & Lavidge, Inc., Chicago_ Developed new
accounts and managed all aspects of qualitative and quantitative research projects for a broad
spectrum of clients nationwide. Responsible for study design/proposals, implementation, data
analysis, and report writing.
1978 to 1979: Focus Group Coordinator, Creative Research, Inc., Chicago. Fielded qualitative
projects.
1968 to 1974 Instructor, German Language& Literature, Worcester State College, Worcester,
MA, and Northeastern Illinois University, Chicago.
Education:
Middlebury College Graduate School/Mainz University, Germany, M.A., 1967
Case Western Reserve University, B.A., 1966
Associations:
Qualitative Research Consultants Association, Member 1985-1987 and 2006-2008
American Marketing Association, VP/Professional Development Chicago, 1992-93; Board Director
of Puget Sound AMA, Chairperson for Healthcare Marketing Group 1998 (Co-Chair 1995-97);
Member since 1979.
G of
RESEARCH
Proposal for City of Pasco,re:library Issues,November 26,2008 GROUP
AGENDA REPORT NO. 34
FOR: City Council December 9, 2008
TO: Gary Crutchfie anager
FROM: Robert J. Albe s, Public Works Director Regular Mtg.: 12/15/08
SUBJECT: Acceptance of Transportation Improvement Board(TIB) Grant for Argent Road
and Road 84 Sidewalks
I. REFERENCE(S):
1. Vicinity Map
2. TIB Grant Agreement
Il. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/15: MOTION: I move to accept the grant offered by TIB in the amount of
$200,000 for the Argent Road and Road 84 Sidewalks, and
further, authorize the Mayor to sign the agreement.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) In the 2009-2015 Capital Improvement Program (CIP) a sidewalk project on Road
84 and Argent Road was shown contingent on the City receiving a Transportation
Improvement Board (TIB) grant.
V. DISCUSSION:
A) The City has received an offer from TIB for a $200,000 grant for the sidewalk
project. In accepting the grant, sidewalks on the east side of Road 84 between
Court Street and Argent Road will be added to the current project to install
sidewalks on the south side of Argent Road in front of the new high school. The
grant funds will be matched with $40,000 from Franklin County and $50,100
from the City. The City's share are funds already budgeted for the Argent Road
Sidewalk project. Acceptance of the grant will lower the overall cost to the City.
Staff recommends Council accept the grant.
10(b)
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4 Washington State
' Transportation Improvement Board
tiOq Iwpray
TO Members November 25, 2008
Councilmember Jeanne Buroidge RECEIVED
Chair.City of Federal Way
Commissioner Greg Partch Mr. Robert J. Alberts, P.E. DEC 0 3 20
Vice Chair,Whitman County �$
Public Works Director r�
Todd Coleman,P.E.
Port of Vancouver City of Pasco PUBLIC C
waRl{s AD
MIN.Post Office Box 293 IM1N.
Whatcom County Pasco, WA 99301-0293
Kathleen Davis
WSOOT Dear Mr. Alberts:
Mark Freiberger,P.E.
City of Sedro-Woorrey
Secretary Paula Hammond,P.E. Congratulations! We are pleased to announce the selection of your project, Argent
WSDOT Road and Road 84, Road 84 to Road 76, Argent North 1320 ft, TIB project number P-E-
Mayor James Irish 174(P03)-1. The total TIB contribution for this project is $200,000.
City of La Center
Doreen Marchione
Hopelink Before any work is allowed on this project, you must:
Councilmember Neil McClure • Verify the information on the Program Funding Status form, revise if necessary,
City of Yakima and sign;
Dick McKinley 0 Submit the section of your adopted Six-Year Transportation Improvement Plan
City of Bellingham
Dave Nelson listing this project;
Grant County . Sign both copies of the Fuel Tax Agreement;
Jill Satran . Return the above items to TIB;
Office of Financra!Management
• You may begin work only after you receive notification from TIB.
Heidi Stamp
HS Public Affairs
arolo
i(ingCounty Metro Tauns't If you have questions, please contact John Dorffeld, TIB Project Engineer, at (360) 586-
Steve Thomsen,P.E. 1147 or e-mail JohnD -TIB.wa.cpov.
Snohomish County
John Vodopich Sincerely,
City
ofBonney Lake
Jay Weber
County Road Administration Board r�
Ralph Wessels.P-E.
Bicycle Alliance of Washington '
Commissioner Mike Wilson Stevan Gorcester
Grays Harbor County 's
Executive Director ? K
C 41�
Enclosure
Stevan Gorcester
Executive Director
P.O.Box 40901
Olympia,WA 98504.0901
Phone:360-566-1140
Fax:360-586-1165
www.lib.wa.gov
Investing in your local community
Washington State Transportation Improvement Board
t' Fuel Tax Grant Distribution Agreement
LEAD AGENCY: PASCO
PROJECT NUMBER: P-E-174(P03)-1
PROJECT TITLE: Argent Road and Road 84
PROJECT TERMINI: Road 84 to Road 76, Argent North 1320 ft
1.0 PURPOSE
The Washington State Transportation Improvement Board (hereinafter referred to as "TIB")
hereby grants funds for the project specified in the attached documents, and as may be
subsequently amended, subject to the terms contained herein. It is the intent of the parties, TIB
and the grant recipient, that this Agreement shall govern the use and distribution of the grant
funds through all phases of the project. Accordingly, the project specific information shall be
contained in the attachments hereto and incorporated herein, as the project progresses through
each phase.
This Agreement, together with the attachments hereto, the provisions of chapter 47.26 Revised
Code of Washington, the provisions of title 479 Washington Administrative Code, and TIB
Policies, constitutes the entire agreement between the parties and supercedes all previous
written or oral agreements between the parties.
2.0 PARTIES TO AGREEMENT
The parties to this Agreement are TIB, or its successor, and the grant recipient, or its successor,
as specified in the attachments.
3.0 TERM OF AGREEMENT
This Agreement shall be effective upon execution by TIB and shall continue through completion
of each phase of the project, unless terminated sooner as provided herein.
4.0 AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
parties.
5.0 ASSIGNMENT
The grant recipient shall not assign or transfer its rights, benefits, or obligations under this
Agreement without the prior written consent of TIB. The grant recipient is deemed to consent
to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute
a waiver of the grant recipient's other rights under this Agreement.
6.0 GOVERNANCE & VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
71B Form 190-500 Page 1 of 3 Rev. 2/14/2003
Washington State Transportation Improvement Board
Fuel Tax Grant Distribution Agreement
7.0 TERMINATION
7.1 UNILATERAL TERMINATION
Either party may terminate this Agreement upon 30 days' prior written notice to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the
effective date of termination.
7.2 TERMINATION BY MUTUAL AGREEMENT
Either party may terminate this contract in whole or in part, at any time, by mutual
agreement with a 30 calendar day written notice from one party to the other.
7.3 TERMINATION FOR CAUSE
In the event TIB determines the grant recipient has failed to comply with the conditions
of this Agreement in a timely manner, TIB has the right to suspend or terminate this
Agreement. TIB shall notify the grant recipient in writing of the need to take corrective
action. If corrective action is not taken within 30 days, the Agreement may be
terminated. TIB reserves the right to suspend all or part of the Agreement, withhold
further payments, or prohibit the grant recipient from incurring additional obligations of
funds during the investigation of the alleged compliance breach and pending corrective
action by the grant recipient or a decision by TIB to terminate the Agreement. The grant
recipient shall be liable for damages as authorized by law including, but not limited to,
repayment of misused grant funds. The termination shall be deemed to be a
Termination for Convenience if it is determined that the grant recipient: (1)was not at
fault, or (2) failure to perform was outside of the grant recipient's control, fault or
negligence. The rights and remedies of TIB provided in this Agreement are not
exclusive and are in addition to any other rights and remedies provided by law.
7.4 TERMINATION FOR CONVENIENCE
TIB may, by ten (10) days written notice, beginning on the second day after the mailing,
terminate this Agreement, in whole or in part, because federal or state funds are no
longer available for the purpose of meeting TIB's obligations, or for any reason. If this
Agreement is so terminated, TIB shall be liable only for payment required under this
Agreement for performance rendered or costs incurred prior to the effective date of
termination.
7.5 TERMINATION PROCEDURE
Upon receipt of notice of termination, the grant recipient shall stop work and/or take such
action as may be directed by TIB.
TIB Form 190-500 Page 2 of 3 Rev.2/14/2003
Washington State Transportation Improvement Board
/ Fuel Tax Grant Distribution Agreement
8.0 AVAILABILITY OF TIB FUNDS
The availability of Transportation Improvement Board funds is a function of Motor Vehicle Fuel
Tax collections and existing contractual obligations. The local agency shall submit timely
progress billings as project costs are incurred to enable accurate budgeting and fund
management. Failure to submit timely progress billings may result in delayed payments or the
establishment of a payment schedule.
9.0 ATTACHMENTS
Attachments are incorporated into this agreement with subsequent amendments as needed.
Approved as to Form
This 14th Day of February, 2003
Rob McKenna
Attorney General
By:
Signature on file
Elizabeth Lagerberg
Assistant Attorney General
Lead Agency Transportation Improvement Board
Signature of ChairmanJMayor Date Executive Director Date
Print Name Print Name
TIB Form 190-500 Page 3 of 3 Rev.2/1412003
Washington State Transportation Improvement Board
Fuel Tax Grant Distribution Agreement
LEAD AGENCY: PASCO
PROJECT NUMBER: P-E-174(P03)-1
PROJECT TITLE: Argent Road and Road 84
PROJECT TERMINI: Road 84 to Road 76, Argent North 1320 ft
1.0 PURPOSE
The Washington State Transportation Improvement Board (hereinafter referred to as "TIB")
hereby grants funds for the project specified in the attached documents, and as may be
subsequently amended, subject to the terms contained herein. It is the intent of the parties, TIB
and the grant recipient, that this Agreement shall govern the use and distribution of the grant
funds through all phases of the project_ Accordingly, the project specific information shall be
contained in the attachments hereto and incorporated herein, as the project progresses through
each phase.
This Agreement, together with the attachments hereto, the provisions of chapter 47.26 Revised
Code of Washington, the provisions of title 479 Washington Administrative Code, and TIB
Policies, constitutes the entire agreement between the parties and supersedes all previous
written or oral agreements between the parties.
2.0 PARTIES TO AGREEMENT
The parties to this Agreement are TIB, or its successor, and the grant recipient, or its successor,
as specified in the attachments.
3.0 TERM OF AGREEMENT
This Agreement shall be effective upon execution by TIB and shall continue through completion
of each phase of the project, unless terminated sooner as provided herein.
4.0 AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall
not be binding unless they are in writing and signed by personnel authorized to bind each of the
parties.
5.0 ASSIGNMENT
The grant recipient shall not assign or transfer its rights, benefits, or obligations under this
Agreement without the prior written consent of TIB. The grant recipient is deemed to consent
to assignment of this Agreement by TIB to a successor entity. Such consent shall not constitute
a waiver of the grant recipient's other rights under this Agreement.
6.0 GOVERNANCE &VENUE
This Agreement shall be construed and interpreted in accordance with the laws of the state of
Washington and venue of any action brought hereunder shall be in the Superior Court for
Thurston County.
TO Form 190-500 Page 1 of 3 Rev.2114/2003
Washington State Transportation Improvement Board
Fuel Tax Grant Distribution Agreement
7.0 TERMINATION
7.1 UNILATERAL TERMINATION
Either party may terminate this Agreement upon 30 days' prior written notice to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the
effective date of termination.
7.2 TERMINATION BY MUTUAL AGREEMENT
Either party may terminate this contract in whole or in part, at any time, by mutual
agreement with a 30 calendar day written notice from one party to the other.
7.3 TERMINATION FOR CAUSE
In the event TIB determines the grant recipient has failed to comply with the conditions
of this Agreement in a timely manner, TIB has the right to suspend or terminate this
Agreement. TIB shall notify the grant recipient in writing of the need to take corrective
action. If corrective action is not taken within 30 days, the Agreement may be
terminated. TIB reserves the right to suspend all or part of the Agreement, withhold
further payments, or prohibit the grant recipient from incurring additional obligations of
funds during the investigation of the alleged compliance breach and pending corrective
action by the grant recipient or a decision by TIB to terminate the Agreement. The grant
recipient shall be liable for damages as authorized by law including, but not limited to,
repayment of misused grant funds. The termination shall be deemed to be a
Termination for Convenience if it is determined that the grant recipient: (1)was not at
fault, or (2)failure to perform was outside of the grant recipient's control, fault or
negligence. The rights and remedies of TIB provided in this Agreement are not
exclusive and are in addition to any other rights and remedies provided by law.
7.4 TERMINATION FOR CONVENIENCE
TIB may, by ten (10) days written notice, beginning on the second day after the mailing,
terminate this Agreement, in whole or in part, because federal or state funds are no
longer available for the purpose of meeting TIB's obligations, or for any reason. If this
Agreement is so terminated, TIB shall be liable only for payment required under this
Agreement for performance rendered or costs incurred prior to the effective date of
termination.
7.5 TERMINATION PROCEDURE
Upon receipt of notice of termination, the grant recipient shall stop work and/or take such
action as may be directed by TIB.
TIB Form 190-500 Page 2 of 3 Rev.2114/2003
Washington State Transportation Improvement Board
Fuel Tax Grant Distribution Agreement
8.0 AVAILABILITY OF TIB FUNDS
The availability of Transportation Improvement Board funds is a function of Motor Vehicle Fuel
Tax collections and existing contractual obligations. The local agency shall submit timely
progress billings as project costs are incurred to enable accurate budgeting and fund
management. Failure to submit timely progress billings may result in delayed payments or the
establishment of a payment schedule.
9.0 ATTACHMENTS
Attachments are incorporated into this agreement with subsequent amendments as needed.
Approved as to Form
This 14th Day of February, 2003
Rob McKenna
Attorney General
By:
Signature on file
Elizabeth Lagerberg
Assistant Attorney General
Lead Agency Transportation Improvement Board
Signature of ChaimlaniMayor Date Executive Director Date
Print Name Print Name
TIB Form 190-500 Page 3 of 3 Rev.2/14/2003
Transportation improvement Board
Project Funding Status Form
Agency: PASCO TIB Project Number: P-E-174(P03)-1
Project Name: Argent Road and Road 84
Road 84 to Road 76, Argent North 1320 ft
Verify the information below and revise if necessary.
Return to:
Transportation Improvement Board
PO Box 40901
Olympia, WA 98504-0901
PROJECT SCHEDULE
A•
'NU W "Mad
Construction Approval Date May 2009
Contract Bid Award May 2009
Contract Completion Sep 2009
PROJECT FUNDING PARTNERS
List additional funding partners and amount.
N
1"J fr�V'4.4
-.0
tft'ft;.4 'MUM
PASCO 50,100
WSDOT 0
Federal Funds 0
Franklin County 40,000
Pasco School District 289,500
TOTAL LOCAL FUNDS 379,600
Both agency officials must sign the form before returning it to the TIB office.
Mayor or Public Works Director
Signature Date
Printed or Typed Name Title
Financial Officer
Signature Date
Printed or Typed Name Title
TIB Funding Status Report
Attachment 1
Project Funding Summary
Project Information
Lead Agency PASCO
Project Number P-E-174(P03)-1
Project Title Argent Road and Road 84
Project Termini Road 84 to Road 76, Argent North 1320 ft
TIES funds for the project are:
Phase TIB Funds
Design 0
Right of Way 0
Construction 200,000
Total Grant 200,000
TM Form 190-600 Rev.2/14/2003
AGENDA REPORT
FOR: City Council Date: December 11,2008
TO: Gary Crutchfi Manager
Reg. Mtg.: 12/15/08
FROM: Stan Strebel, Adminis e d Community Services Director
SUBJECT: Bids for Library emodel Project
I. REFERENCE(S):
1. Bid Tabulation
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to award the contract (conditional on concurrence by the
Mid-Columbia District)for the Library Remodel Project, including alternates I —
3, to the low bidder, G2 Construction, Inc., in the amount of $156,384.60,
including sales tax and further, authorize the City Manager to sign the
construction agreement.
III. FISCAL IMPACT:
City Funding $105,000, balance Mid-Columbia Library.
IV. HISTORY AND FACTS BRIEF;
A) The City recently received 4 bids for the Library Remodel Project, which consists of
electrical upgrades, painting, selective carpet replacement and chair rail installation. (See
attached tabulation.)
B) The City has committed to $105,000 funding for this project. The Library District has
agreed to fund the balance and is also doing other interior improvements. The City and
District recently agreed that, in the event the City does not renew the operating
agreement with the District after 2010, the City will reimburse expenses related to paint,
carpet and chair rail. The total expense for those three items under the proposed contract
is $19,834 plus tax.
C) Staff recommends approval of the contract award. The Mid-Columbia Library District
Board will be reviewing the balance required of it on Monday evening also. Therefore,
the award of contract should be approved subject to concurrence by that Board.
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