HomeMy WebLinkAbout2008.11.24 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. November 24, 2008
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) I-182 Corridor Traffic Improvement Options:
1. Agenda Report from Robert J. Alberts,Public Works Director dated November 19, 2008.
2. Options Maps.
(b) Traffic Impact Fees:
1. Agenda Report from Robert J. Alberts,Public Works Director dated November 19,2008.
2. Impact Fees Map.
(c) Transportation Improvement Options at Road 68 and Court Street:
1. Agenda Report from Robert J. Alberts,Public Works Director dated November 19,2008.
2. Project Location Map.
(d) 4`h Avenue Mobility Strategy Study:
1. Agenda Report from Robert J. Alberts,Public Works Director dated November 19,2008.
2. Study Boundary Map.
(e) Library Remodel and Temporary Closure:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
November 19,2008.
2. Proposed Agreement(revised).
3. Letter from Library Executive Director dated 10/23/08.
4. Closure Schedule(revised).
(f) Professional Services Agreement for Memorial Pool Remodel:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
November 18,2008.
2. Proposed Agreement.
(g) Professional Services Agreement with CH2MHill:
1. Agenda Report from Robert J. Alberts,Public Works Director dated November 19,2008.
2. Professional Services Agreement Amendment No. 1 (Council packets only; copy available
in Public Works office,the Pasco Library or on the city's website at www.pasco-wa.gov for
public review).
3. Vicinity Map.
(h) City Council Districts:
1. Agenda Report from Gary Crutchfield, City Manager dated November 20, 2008.
2. Map,Preferred Five District Option.
3. Proposed Ordinance.
(i) City Council Compensation:
1. Agenda Report from Gary Crutchfield, City Manager dated November 20,2008.
2. Proposed Ordinance.
(j) 2009 COLA for Non-Represented Employees:
1. Agenda Report from Lynne Jackson, Human Resources Manager dated November 20,
2008.
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
Workshop Meeting 2 November 24, 2008
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT.
REMINDERS:
1. 4:00 p.m., Monday, November 24, Port of Benton — Hanford Area Economic Investment Fund
Committee Meeting. (COUNCILMEMBER MATT WATKINS,Rep.;AL YENNEY,Alt.)
City Hall will be closed on
Thursday& Friday, November 27 & 28
for the Thanksgiving holiday
AGENDA REPORT NO. 30
FOR: City Council November 19, 2008
TO: Gary Crutchfiel Manager
FROM: Robert J. Albe01c Works Director Workshop Mtg.: 11/24/08
Regular Mtg.: 12/1/08
SUBJECT: Update discussion with The Transpo Group regarding
1-182 Corridor Traffic Improvement Options
I. REFERENCE(S):
1. Options Maps
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
11/24: Discussion:
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) In June 2008, Council authorized The Transpo Group to determine the feasibility
of transportation options along the 1-182 Corridor between Broadmoor Blvd and
20`x' Ave.
V. DISCUSSION:
A) The Transpo Group has been reviewing transportation options and has met with
WSDOT representatives. Mr. Bruce Haldors of The Transpo Group will update
Council on the progress of the project. No action is requested from Council at
this time.
4(a)
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AGENDA REPORT NO. 31
FOR: City Council November 19, 2008
TO: Gary Crutchfie anager
FROM: Robert J. Albe , Public Works Director Workshop Mtg.: 11/24/08
SUBJECT: Discussion of Traffic Impact Fees
I. REFERENCE(S):
1_ Impact Fees Map
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
11/24: Discussion:
I1I. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The City collects traffic impact fees for projects along the 1-182 Corridor and west
of SR 395. The traffic impact fees were last updated in March 2005.
V. DISCUSSION:
A) The Transpo Group was requested to reevaluate the traffic impact fees and include
the new GMA boundary that was added north of the current City limits. Mr.
Bruce Haldors of The Transpo Group will discuss their findings and
recommended fee adjustments. No action is requested from Council at this time.
4(b)
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AGENDA REPORT NO. 32
FOR: City Council November 19, 2008
TO: Gary Crutchfiel Manager
FROM: Robert J. Albe s, Public Works Director Workshop Mtg.: 11/24/08
SUBJECT: Transportation Improvements Options at Road 68 and Court Street
1. REFERENCE(S):
1. Project Location Map
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
11/24: Discussion:
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The City received traffic complaints from residents living south of Court Street
along Road 68. The complaint stemmed from the inability to exit from Road 68
on the south side of Court Street during certain hours of the week. Subsequently,
a signal project at Road 68 and Court Street was shown in the 2008 CIP program.
V. DISCUSSION:
A) The Engineering staff prepared a signal design for Road 68 and Court Street.
During the design process, however, staff became concerned that a signal system
will benefit those living south of Court Street but be detrimental to the majority of
motorists using the intersection. The staff felt perhaps a roundabout may be more
appropriate.
B) Staff requested The Transpo Group evaluate the existing and future traffic patterns
along with reviewing the improvement alternatives. Mr. Bruce Haldors of The
Transpo Group will discuss their findings with Council. Staff is requesting
Council's input on a preferred alternative.
4(c)
COURT STREET & ROAD 68
TRAFFIC SIGNAL
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AGENDA REPORT NO. 29
FOR: City Council November 19, 2008
TO: Gary Crutchfi Manager
FROM: Robert J. Albe 0, I Ai,—,Works Director Workshop Mtg.: 11/24/08
Regular Mtg.: 12/1/08
SUBJECT: Update discussion with The Transpo Group regarding
the 4L" Avenue Mobility Strategy Study
I. REFERENCE(S):
1. Study Boundary Map
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
11/24: Discussion:
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) In June 2008, Council approved to have The Transpo Group study the existing
and future traffic and pedestrian needs along the 4`" Avenue Corridor
(approximately 3`d Avenue to S`" Avenue) from Court Street to Clark Street.
V. DISCUSSION:
A) The Transpo Group has been working on the study and has met with both the
Lourdes Medical Center and a Franklin County representative. Mr. Bruce Haldors
of The Transpo Group will update Council on the progress of the project. No
action is requested from Council at this time.
4(d)
STUDY BOUNDARY MAP
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AGENDA REPORT
FOR: City Council November 19, 2008
TO: Gary Crutchfi Manager
FROM: Stan Strebel, A ministrative r>`d ommunity Workshop Mtg.: 11/24/08
Services Director �f F Regular Mtg.: 12/1/08
SUBJECT: Library Remodel and Temporary Closure
1. REFERENCE(S):
1. Proposed Agreement (revised)
2. Letter from Library Executive Director(10/23/08)
3. Closure Schedule (revised)
H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/1: Motion: I move to approve the First Addendum to the Library Services
Contract with the Mid-Columbia Library District for remodeling at the Pasco
Library and further, authorize the City Manager to sign the document.
111. FISCAL IMPACT:
$105,000 (2008 budget)
IV. HISTORY AND FACTS BRIEF:
This item was originally considered and approved by Council at the meeting of October 20.
Subsequent to that, members of the Library Board expressed concern, that, in the event the City
and Library District did not continue the library services agreement beyond the current expiration
date of December 31, 2010, the District would have expended monies for improvements at the
Pasco Library (improvements expected to have a reasonable life of more than 2 years) with no
ongoing responsibility for the library service.
In order to overcome this concern, the addendum has been revised to provide that bids specify
the cost associated with the improvements of concern which are anticipated to be funded by the
District (paint, carpet and chair rail installation) and to include a reimbursement schedule
whereby the City would reimburse the District an amount, reduced by 10% for each year,
representing the original installation cost of the improvements. Since these kinds of
improvements would typically be undertaken by the City as normal maintenance of the facility,
the concept appears to be reasonable. Staff anticipates the total cost of the subject improvements
will be less than$60,000.
Owing to the delay to rework the Addendum agreement, bidding the project and the previously
discussed library closure schedule have been delayed. At this time, bids are expected to be
opened on December 10 with the closure period for the remodel set to run from December 22 to
February 22.
The District has approved the Addendum, staff recommends approval also.
A) The 2008 budget includes $150,000 for upgrades to the Public Library including
replacement of old inefficient windows, interior paint and electrical upgrades to
allow for the installation of additional computers which the Mid-Columbia
Library has planned to install.
4(e)
B) Installation of the windows has been completed for a cost of approximately
$45,000. Staff has prepared the attached agreement which outlines the process
and payment responsibilities for the contracting of the remainder of the work. As
the building is owned by the City, it is prudent for the City to call for bids and
oversee the construction. The Mid-Columbia Library will fund the cost of the
required construction in excess of the City's commitment of$105,000.
C) The project is being advertised for bids with bid opening scheduled for December
10. Therefore, in order to move the project forward, it is prudent to have the
addendum in place. The project architect estimates that the Library may have to be
closed for up to 2 months in order to complete the construction and painting. The
electrical upgrades require the relocation of book shelves, cutting the concrete
floor, patching and carpet replacement and the installation of wiring.
D) Mid-Columbia Library proposes to provide services during the closure through the
use of the bookmobile on the premises and at Cyber Stop, per the attached.
FIRST ADDENDUM TO
LIBRARY SERVICES CONTRACT
Pv%� e,,bz-, (c-
THIS ADDENDUM made and entered into this /7 day of-9eteber, 2008, by the Mid-
Columbia Library, an intercounty rural library district of Benton and Franklin Counties, by and
through the Board of Trustees of the same, duly organized and existing under the laws of the
State of Washington, hereinafter called the "District," and the City of Pasco, Washington, a
municipal corporation, hereinafter called "City."
WHEREAS, the District and the City have been operating successfully under a Contract
dated December 3, 2001, whereby the District has furnished complete library service to the City
in return for funds provided by the City as the parties agreed upon from time to time in the light
of the then-existing State Laws; and
WHEREAS, improvements to the facilities of the Library are necessary to keep it
customer friendly. The additional upgrades include: electrical upgrades to accommodate
additional computer stations; remodeling of the interior facilities including the customer service
desk and interior painting; and
WHEREAS, the City and the District find for the mutual benefit of all and to the citizens
of the City, to give the best library service to the greatest number of people and to make it
convenient for the City residents to have full use of the library materials and facilities; NOW,
THEREFORE,
IT IS HEREBY AGREED as follows:
1. General Conditions. Section II of the Library Services Contract is amended to read:
II. General Conditions:
A. The District agrees that it shall make available to the residents of Pasco
the resources and library services generally available throughout the Library District, and
except as otherwise provided in Section VII herein, to the extent deemed reasonable and
equitable by the District in view of its district-wide service responsibilities. The District
further agrees that the residents of the City are entitled to the same library privileges as
are provided by to residents of said intercounty rural library district.
B. The City and the District agree that necessary improvements to the Library
are: 1) To provide electrical upgrades to accommodate additional computer stations, 2)
Remodel the customer service desk, and 3) To paint interior walls and ceilings.
Therefore, the City agrees to pay One Hundred Five Thousand Dollars ($105,000)
towards the improvements. The District agrees to provide the balance of the necessary
funding to complete the improvements of the library contingent upon District's approval
of the contract award to a qualified contractor.
C. The City agrees to solicit bids from qualified contractors and supervise the
construction contract and the construction of the improvements. Bid solicitations shall
provide for identifiable costs to complete painting, carpet and chair rail installation work
as bid alternates. When the City receives the bids for the construction contract, the City
will first consult with the District to determine the amount of funding required from the
District for the project. Upon agreement between City and District, City will award the
contract.
D. In the event that City and District do not renew this Library Services
Contract at the end of the term, as specified in Section XI, or in the event that City
terminates this or any renewal contract prior to January 1, 2019, City agrees to reimburse
District for the cost of painting, carpet and chair rail installation expense, to the extent
that such expenses are incurred under the provisions of paragraph C, above, according to
the following schedule:
If termination occurs after:
Percentage of Original
Costs for Reimbursement
January 1, 2010 90%
January 1, 2011 80%
January 1, 2012 70%
January 1, 2013 60%
January 1, 2014 50%
January 1, 2015 40%
January 1, 2016 30%
January 1, 2017 20%
January 1, 2018 10%
E. The District agrees to pay its share of the amounts under the construction
contract within thirty (30) days of receipt of billing by the City.
2. Dispute Resolution. Section XIII of the Library Services Contract is amended to read as
follows:
XI1I. Dispute Resolution: Should any dispute arise concerning the interpretation,
enforcement, breach or default of this Agreement, the parties shall first meet in good faith
and attempt to resolve or mediate the dispute. In the event it remains unresolved by
mediation, the dispute shall be resolved by arbitration pursuant to RCW 7.04A, the
Mandatory Rules of Arbitration. Venue for such arbitration shall be placed in Franklin
County, Washington, and the prevailing party shall be awarded its attorney fees and costs
as additional judgment against the other.
3. All remaining terms and conditions of the Library Services Contract of December 3,
2001, shall remain in full force and effect.
First Addendum to
Library Services Contract- 2
IN WITNESS THEREOF, the said District and the said City have caused this
Addendum to be executed by their respective officers on the day and the year first written above.
MID-COLUMBIA LIBRARY CITY OF PASCO
Danielle R. Krol, Executive Director Gary Crutchfield, City Manager
Attested to by:
Secretary City Clerk
First Addendum to
Library Services Contract-3
midcolumbia
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405 S.Dayton o;(ennewic�,WA 99336 o(509J 58214745 o Fax(509J 737-6349
October 23, 2008
Mr. Gary Crutchfield
City Manager
City of Pasco
525 North Third Ave.
Pasco, WA 99301
Dear Mr. Crutchfield:
I was glad to read in the October 21, 2008 issue of the Tri-City Herald that the Pasco City
Council continues to support the Pasco Library remodel by allocating $105,000 towards this
project. The article also indicated that the Pasco City Council approved the "First Addendum
to Library Services Contract," which Mr. Stan Strebel, Administrative & Community Services
Director, City of Pasco, submitted to my office on October 14, 2008 for review and approval.
The'"First Addendum to Library Services Contract" was reviewed by our general counsel, Mr.
Diehl Rettig. The addendum was also presented to the Mid-Columbia Libraries Board of
Trustees on October 20, 2008.
At the October 20, 2008 Mid-Columbia Libraries Board of Trustees meeting, the Board
passed the following motion:
"I move the Board authorize the Executive Director to sign an amended "First Addendum to
Library Services Contract' prepared by the City of Pasco, and move forward with the
budgeted Pasco Branch remodel. The amendment would include language requiring the City
of Pasco to reimburse MCL, if the City of Pasco chooses to discontinue contracting with MCL
for library services, for improvements made to the Pasco Branch Library structure
proportionate to the remaining useful life of the improvement."
Mid-Columbia Libraries projects expending $136,880 on furnishings, equipment and signage
in 2009 on the Pasco remodel. The library system would own all the furniture, equipment
and signage if the City of Pasco did not renew its contract with Mid-Columbia Libraries.
1
Mid-Columbia Libraries projects expending an additional $61,050 on the following:
improvements: interior painting of walls and the ceiling; replacement of carpet tiles in
certain areas, and possibly additional architectural fees due to this remodel. The Mid-
Columbia Libraries Board of Trustees requests that $61,050 be refunded on a pro-rata basis
to Mid-Columbia Libraries if the City of Pasco does not renew its contract with Mid-Columbia
Libraries.
The Mid-Columbia Libraries Board of Trustees authorized the Executive Director to move
forward with the Pasco remodel only if the City of Pasco enters into an agreement to
reimburse the library for costs associated with the project which could not be recovered if
the City of Pasco did not renew its contract with Mid-Columbia Libraries. Please see the
attached "2008-2009 Pasco Branch — Remodel and Upgrade Estimated Costs" prepared by
Mrs. Leone Michalec, Finance & Business Director, Mid-Columbia Libraries.
To date, Mid-Columbia Libraries has expended $23,000 in architectural fees for the Pasco
Library remodel. The Mid-Columbia Libraries Board of Trustees is willing to absorb this cost.
The Mid-Columbia Libraries Board of Trustees and I look forward to our continued
partnership in providing library services to Pasco city residents. Please call me at (509) 737-
6351.
Very Truly Yours,
Danielle R. Krol
Executive Director
cc: Mr. Stan Strebel, Administrative & Community Services Director
Mid-Columbia Libraries Board of Trustees
Enclosure: 2008-2009 Pasco Remodel and Upgrade Estimated Costs
2
Pasco Branch Library
2008-2009 Pasco Remodel and Upgrade Estimated Costs
Prepared by: Leone Michalec, Finance & Business Director
10/21/2008
Expenses paid by Mid-Columbia Libraries (MCL)to be Recouped if City of Pasco
terminates library services contract:
Item Expected Life Estimated Cost to
MCL
Paint Interior of Building 10 $50,000 Includes tax
Re-Carpet certain areas 10-15 years $5,500 Includes tax
Sub-Total $55,500
Miscellaneous Cost Calculated at 10%to
include other
miscellaneous items,
i.e., chair rail in
meeting room,
additional
$5,55 architectural fees in
TOTAL $61,050 2009 for permanent
signage, etc.
Payback provision if City of Pasco terminates library services contract before 10 years
or December 2018:
Pull out after 1 yr: Payback is $54,945 or 90%of$61,050
Pull out after 2 yrs: Payback is $48,840 or 80% of$61,050
Pull out after 3 yrs: Payback is $42,735 or 70% of$61,050
ETC...
Expenses paid by MCL but not to be Recouped if City of Pasco terminates Library
services contract:
Item _ Estimated Cost to MCL
Modification of existing Circulation and Reference $3,490
Desks
$4,910
IT Cabling—Supplies, Salaries, Benefits
$23,000
Architectural Fees paid in 2008 for Pasco project
Furnishings, Equipment, and Signage in 2009 Budget $136,880
TOTAL $168,280
Pasco Library Remodel
Closure Schedule
Revised
Library is proposed for closure November- 3 December 22, 2008 —3anaaf4 February 22, 2009.
During the closure, Mid-Columbia Library will locate the Barth Bookmobile in the Library
parking lot.
Hours of Operation: Monday--Thursday 11:00 a.m. — 7:00 p.m.
Friday through Saturday 11:00 a.m. — 5:00 p.m.
Sunday 1:00 p.m. — 5:00 p.m.
Mid-Columbia Library will provide book drop and pick-up services at Cyber Stop in Kurtzman
Park.
Monday through Friday 2:00 p.m. — 6:00 p.m.
(Cyber Stop open 4:00 p.m. —7:00 p.m.)
Saturday and Sunday 12:00 noon—4:00 p.m.
(Cyber Stop open 12:00 noon—4:00 p.m.)
An additional bookmobile will be available Friday — Sunday at locations as needed, to be
determined.
AGENDA REPORT
FOR: City Council November 18, 2008
TO: Crary Crutchf ty Manager
FROM: Stan Strebel, dr�r iri aoe.and Community Workshop Mtg.: 11/24/08
Services Di ector Regular Mtg.: 12/1/08
SUBJECT: Professional Services Agreement for Memorial Pool Remodel
I. REFERENCE(S):
1. Proposed Agreement.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
11/24: Discussion
12/1: Motion: 1 move to approve the Professional Services Agreement with ORB
Architects for design and construction services for Memorial Pool, and
further, authorize the City Manager to sign the agreement.
III. FISCAL IMPACT:
$210,000 in 2009 Capital Budget.
IV. HISTORY AND FACTS BRIEF:
A) On October 27, Council reviewed the basic issues and alternatives associated with
the remodel of Memorial Pool during a presentation by Geoff Anderson of ORB
Architects.
B) Based on the discussion of the meeting, staff and ORB have developed a scope of
work and schedule for design and construction of the pool remodel project with
the following pertinent points:
1. Demolition and replacement of existing bathhouse.
2. Renovation of 50 meter pool, restore 1 meter diving, upgrade/replace
mechanical system.
3. Replace training pool with leisure pool, relocate slide, add additional spray
toys/features as budget allows.
C) Design and construction document costs are set at $149,020 for the estimated $2.3
million construction budget (6.48%). A construction administration allowance of
$60,000 (depending on actual time/expenses) is also included.
D) Staff recommends approval of the agreement so that design work can commence
forthwith.
4(f)
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter
referred to as the "City", and ORB Architects, hereinafter referred to as the "Consultant".
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide design, permitting, construction plan preparation and administration
services with respect to the Memorial Pool Remodel project.
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scone of work. The scope of work shall include all services and material necessary
to complete the work as outlined in the scope of services letter dated November 11, 2008, and
marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant shall not be considered public records, provided, however,
that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become public records.
B. The City shall have the right, upon reasonable request, to inspect, review
and, subject to the approval of the Consultant, copy any work product.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost, if the Agreement is terminated through default by the Consultant. If the
Agreement is terminated through convenience by the City, the City agrees to pay Consultant for
the preparation of the summary of work done.
3. Payments, The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be as
set forth in Exhibit A (5 pages, attached), provided, in no event shall the payment for all work
performed pursuant to this Agreement exceed the sum of$210,000, plus reimbursable expenses,
without prior authorization of the City.
ORB Architects, Memorial Pool Remodel
1
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly and deliver the work product in accordance with the schedule set forth in
Exhibit A.
5. Hold harmless agreement. In performing the work under this contract, the
Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter
individually and collectively referred to as "Indemnities"), from all suits, claims,, demands,
actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the
Indemnities from
A. All damages or liability of any character including in part costs, expenses
and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person
or organization for whom the Consultant may be responsible, and arising out of the performance
of professional services under this Agreement; and
B. All liability, loss, damage, claims, demands, costs and expenses of
whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be
based upon, any act, omission, or occurrence of the Consultant or any person or organization for
whom the Consultant may be responsible, arising out of, in connection with, resulting from or
caused by the performance or failure of performance of any work or services other than
professional services under this Agreement, or from conditions created by the Consultant in the
performance or non-performance of said work or service, regardless of whether or not caused in
part by the party indemnified hereunder.
6. General and professional liability insurance. The Consultant shall secure and
maintain in full force and effect during performance of all work pursuant to this contract a policy
of comprehensive general liability insurance providing. coverage of at least $500,000 per
occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate
for property damage; and professional liability insurance in the amount of $1,000,000. Such
general liability policies shall name the City as an additional insured and shall include a
provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to
the City. The City shall be named as the certificate holder on the general liability insurance.
Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
ORB Architects, Memorial Pool Remodel
2
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national origin
or physical handicap.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative
of the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. Consultant shall be solely responsible for all acts of its agents, employees,
representatives and sub-consultants during the performance of this contract.
9. City approval. Notwithstanding the Consultant's status as an independent
contractor, results of the work performed pursuant to this contract must meet the approval of the
City.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten (10) days in advance of the effective date of said termination.
11. General Provisions. For the purpose of this Agreement, time is of the essence.
Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement,
venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall
apply, and the prevailing parties shall be entitled to its reasonable attorney's fees and costs.
12. Integration. The Agreement between the parties shall consist of this document and
the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the
parties and shall not be amended except by a writing executed by both parties. In the event of
any conflict between this written Agreement and any provision of Exhibit A, this Agreement
shall control.
13. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
14. Non-assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
15. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
ORB Architects, Memorial Pool Remodel
3
16. Notices. Notices to the City of Pasco shall be sent to the following address:
CITY OF PASCO
P. O. BOX 293
PASCO,WA 99301
Notices to the Consultant shall be sent to the following address:
ORB Architects
607 SW Grady Way, Ste 210
Renton WA 98057
Receipt of any notice shalt be deemed effective three (3) days after deposit of written notice in
the U. S. malts, with proper postage and property addressed.
DATED THIS DAY OF , 2008
CITY OF PASCO CONSULTANT: ORB Architects
By: By:
City Manager
Title:
ORB Architects, Memorial. Pool Remodel.
4
Exhibit "A"
Ed 1
a-r�b W 11,
11 November 2008
City of Pasco
525 North-third Avenue
Pasco,WA 99301
Attention: Stan Strebel
Re: Memorial Pool Renovation -Scope of Work
Dear Stan:
ORB Architects, Inc. (ORB) is pleased to provide you with the proposed Scope of Work description and
Design Fee Estimate for the renovation of the Memorial Pool facility in Pasco Washington,
Concepts
The objective of this project is to upgrade the 1948 Memorial Pool into a modern facility that includes
aspects which realize the latest trends in aquatic facility design. In achieving this goal, the city expects to
be making a wise investment that will increase the number of swimmers that use the pool facility while
reducing the subsidy for the operations of the pool for the City of Paso.
It is our understanding that this project will have a total budget on $3 million to complete the renovations.
Based on the previous City of Pasco Aquatics Needs Studies prepared by ORB and subsequent meetings
with you and the Pasco City Council that this scope of work shall include the following program elements:
Memorial Pool
Bathhouse
• Demolish existing Bathhouse
• Upgrade structural footings/supports as required to build a new Bathhouse
• Replace the Bathhouse with a new enclosed structure
• Provide an improved changing room layout
• Provide for full accessibility per ADA standards
50-Meter Pool
• Provide new manufactured pool lining system within the existing concrete pool
• Restore the 1-meter Diving Board, including meeting the DOH Safety codes
• Provide a new pool gutter system
• Upgrade and/or replace the mechanical system for the pool
Leisure Pool
• Replace the training pool with a approx. 3,600 SF Leisure Pool, including a Zero-Depth Entry
• Relocate or reconfigure the existing Water Slide
• Include spray toys as budget allows
COMMUN)TV INSPIRED ARCHITECTURE
t7 7 ,E:' _ _. _ 1:
Pasco Memorial Pool Renovation
11/11/2008
Scope of Design Services
ORB will be a valuable partner in the design and construction of your pool renovation project, from
planning and developing concepts to completion of construction and even opening day.
Below, I have attempted to outline the process that we will take in order to achieve a successful project.
Approach
We will work with you to develop the"big ideas" early in the process. By and large, this has already been
accomplished through ORB's Needs Study's and the Pasco City Council Meeting on October 201". I
suggest that the next step in this process include an initial meeting on site to reacquaint ourselves with the
specifics of the layout and determination of unknown factors that should be clarified or obtained early on.
Throughout our design process,we will continue to review the ideas and progress with you.
Pre-design
In Pre-design we clarify requirements and parameters. This is where we determine what expectations can
be met balancing the budget with scope and schedule.We establish a program; research code issues,
and document your site and existing structures, as needed.
Pre-design tasks include:
Programming - defining uses
Design concept development- setting down the big ideas
Feasibility analysis - looking at budget, space needs
Permit/code/Department of Health research
Site analysis, and legal research as needed (Verity if we need to get a survey)
According to the research I've done so far, this property does have any immediately evident site
constraining issues. If there are development restrictions on the site, we will notify you as soon as we
discover them, and work together with you to determine an appropriate action plan.
Schematic Design
In Schematic Design we define the massing and form of the structure. We will test plan, section, and
elevation options; and discuss materials, detail, and design concepts with you. The goal of Schematic
Design is to craft a vision that we are all behind developing_
Schematic Design tasks include:
Design: plan options, elevation and section sketches to develop a preferred layout
Structural analysis and recommendations
Preliminary systems design (heat, plumbing, ventilation, etc)
Progress meeting
Schematic Design ends with an agreed-upon set of design drawings. A schematic set is not a finished
design, but a set of ideas that we all wish to advance. I recommend that we get a cost estimate based on
the Schematic Design drawings, to validate our assumptions regarding material and systems costs and to
check progress against your budget.
Pasco Memorial Pool Renovation
11/11/2008
Design Development
In Design Development we do detailed design based on the completed Schematic Design.
Design Development tasks include:
Develop detailed plan and elevation layouts
Perform a Code analysis
Coordinate the Structural systems
Coordinate Mechanical, Electrical and Plumbing layouts
Prepare outline Specifications
Construction Documents
Finally, we will finish the drawings and prepare documents for construction. Finish detail design and final
color and material selections will be refined as the documents are developed. Final review and
adjustments to the construction cost estimate will be made.
Construction Document tasks include:
Finalize Drawings with details and schedules
Prepare code worksheets and notes
Final coordination of all consultant scopes of work
Final Specifications and Project Manual
Permitting and Department of Health Review
ORB will provide you with the required set(s)of documents in order to apply for a building application and
application with the Department of Health. ORB knowledge of the code requirement and experience with
the Washington State DOH will help facilitate a smooth process of approval. If deemed necessary, ORB
Architects will meet or communicate with the building and health department to resolve any issues prior to
the application process.
We recommend that the owner apply for the permit and pay the applicable fees in order to save time and
money in the process.
Bidding
As this will be a standards Design-Bid-Building project, ORB Architects will prepare a full set of project
documents, including detailed drawings and project manual with specifications for the purpose of bidding.
During the Bid period ORB will support the owner through responding to bidder questions and issuing the
appropriate addendums. If required ORB can also support a pre-bid walk-through of the project at cost.
Construction Administration
During construction, we are your support team, helping streamline the process; acting as your agent,
assistant and advisor. We are there to help make sure that the vision we have developed together is
executed, as you want it. Specific responsibilities may include:
Pasco Memorial Pool Renovation
11/11/2008
Generally, we like to schedule regular meetings on site, to provide a time and a structure for questions,
answers, and clarifications of details. For this project, we estimate one(1) site visit to Pasco per month of
the construction period.
Schedule
The schedule shall be used as a guide to track overall project goals. Their may be conditions or changes
that result in altering the schedule. Any changes to the schedule shall be discussed and agreed upon by
Pasco Parks& Recreation and ORB Architects. Based on the current assumptions we propose the
following schedule:
December 2008 Notice to Proceed
Dec 2008-June 2009 Design-Construction Documents
June-July 2009 Permitting
July 2009 Bidding
August 2009- May 2010 Construction
Summer 2010 Open Renovated Memorial Poo!
Fee Summary
The following fees are given based on the Washington State Fee Schedule and our experience for the
above outlined tasks. Based on a$3 million total budget, it is estimated that the Construction Costs will be
approximately$2.3 million, (no site acquisition required),with the additional amount being used for design,
fees, taxes and other soft costs of the project.
Schematic Design $28,075
Design Development $43,195
Construction Documents $77.750
Design Total $149,020
Bidding & Construction Administration (see attached worksheet) allow $60,000
Reimbursable Expenses will be billed at cost plus 10%.
This proposal excludes Geotechnical Evaluation or a Survey which may be required if significant changes
to the site work is determined to be required. If the city of Pasco has Record Drawings of the existing
facility, those could also be helpful in determining if the survey scope is necessary. If either scope is
required they can be either added to ORB's scope of work or retained by the City of Pasco by others.
Please do not hesitate to contact me with any questions or comments. We look forward to proceeding on
this project and working with the City of Pasco.
j tively S bmitted,
Anderson, AIA
al
CITY OF PASCO-MEMORIAL POOL FEE PROPOSAL 11/7/2008 GEA/ORB
ARCHITECTURAL
PROPOSED HOURLY BREAKDOWN PRIN. ARCH INTERN/DRAFT STAFF/ADMIN
BIDDING&CONSTRUCTION ADMINISTRATION
BIDDING &NEGOTIATION,ADDENDA 4 16 8 4
OFFICE ADMIN. (ARCH @ 4 HOURS/WEEK) 10 40 0 0
FIELD OBSERVATION(10 SITE VISITS @ 8 HOURS EACH) 40 80 0 0
SUBMITTALS, SHOP DRAWINGS, PROPOSAL REQUESTS, RFI'S 10 80 20 8
PUNCH LIST AND 0&M REVIEW 8 12 0 1
SUBTOTALITEMS 72 228 28 13
TOTALS 72 228 28 13
ARCHITECTURAL
BIDDING&CONSTRUCTION PHASE PROPOSED HOURLY HOURS RATE W/OH TOTAL
PRINCIPAL 72 $125.00 $9,000
ARCHITECT 228 $105.00 $23,940
DRAFTER 28 $72.00 $2,016
TYPIST 13 $72.00 $936
CONSTRUCTION PHASE FEE $35,892
TOTAL ARCHITECTURAL FEE $35,892
CONSULTANT FEES
STRUCTURAL ENGINEERING DESIGN FEE(AHBL) $2,500
CIVIL ENGINEERING $1,000
MECHANICAL&ELECTRICAL ENGINEERING $10,000
OH&P 10% $1,350
SUBTOTAL CON5ULTANT FEE $14,850
TOTAL ARCHITECTURAL&ENGINEERING FEE $50,742
REIMBURSABLE EXPENSES:
AIRFARE @$250 PER TRIP 10 $2,500
PER DIEM (HOTEL/MEALS) @$150 PER NIGHT IF REQUIRED 10 $0
CAR RENTAL @$85 PER DAY 10 $850
SUBTOTAL REIMBURSABLE EXPENSES $3,350
TOTAL CONSTRUCTION ADMINISTRATION FEE $54,092
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Page 1 of 1 o•r•b
arcr--toctY
AGENDA REPORT NO. 28
FOR: City Council November 19, 2008
TO: Gary Crutchfie �anager
FROM: Robert J. Albe s, Public Works Director Workshop Mtg.: 11/24/08
Regular Mtg.: 12/l/08
SUBJECT: Professional Services Agreement with CH2M1Hi11
1. REFERENCE(S):
1. Professional Services Agreement Amendment No. 1 (Council packets only; copy
available in Public Works office, the Pasco Library or on the city's website at
www,pasco-wa.gov for public review)
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
11/24: Discussion:
12/1: MOTION: I move to approve Amendment No. 1 to the July 7, 2008
Professional Services Agreement with CH2MHil1 to provide
design services for the West Side Water Treatment Plant at a
lump sum fee of$761,400 and further, authorize the Mayor to
sign the agreement.
III. FISCAL IMPACT:
Project to be financed via Utility Revenue Bonds
IV. HISTORY AND FACTS BRIEF:
A) In July 2008, Council approved the agreement with CH2MHill for engineering
services for the West Side Water Treatment Plant. The first task approval was for
the Feasibility Assessment (pre-design).
V. DISCUSSION:
A) The first task is completed and the next task is to design the new plant. The plant
will be designed using package membrane treatment technology. There are two
companies that can meet the requirement for the plant but each company's
equipment is different in design. This requires the City to bid the package units
and purchase the package modules prior to finalizing the design. This also
expedites construction of the new plant.
B) Amendment No. 1 is for preparing the bid package for purchasing the modules
package treatment units and designing the entire treatment facility. The plant will
be designed initially for 6 million gallons per day (MGD) expandable to 16 MGD.
The fee is a lump sum of $761,400. The total project cost is approximately $9
million. Staff recommends approval of the agreement.
4(g)
4,•
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AGENDA REPORT
TO: City Council November 20, 2008
FROM: Gary Crutchfi Manager Workshop Mtg.: 11/24/08
SUBJECT: City Council D stricts
I. REFERENCE(S):
1. Map, Preferred Five District Option
2. Proposed Ordinance
IL ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
11/24: Discussion
11I. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) PMC Chapter 1.10 provides that five of the seven City Council positions be filled by
citizens residing in the respective district. The Ordinance was established in 1971 in
an effort to assure geographic representation and, in particular, to assure an opportunity
for ethnic representation on the City Council. As a precaution (to assure "equal
representation", as required under the constitution), the Ordinance further requires that
no district may be more than 10% greater or smaller than another district ("10%rule").
B) The City Council has discussed this subject at its September 8 and 22 workshop
meetings as well as October 10 and 27, including review of three options for a five-
district system and three options for a three-district system. Council conducted a
public hearing on November 17 to receive comment regarding the preferred five-
district option.
V. DISCUSSION:
A) The proposed Council district map (Reference 1) results in compliance with the 10%
rule (it would reflect a maximum 10% variance between districts) and would not
remove a sitting Councilmember from the respective district. It does so with the least
amount of change (Precinct 45 moves from District 4 to District, 3 and Precinct 52
moves from District 3 to District 5).
B) Sections 1 through 6 of the proposed ordinance simply recite which precincts are
included in each district. Only districts 3, 4 and 5 are affected by the changes reflected
in the proposed Council district map.
C) Section 7 of the proposed ordinance adds the reference to RCW 29A.76.010, which
requires adjustment of the Council districts following the decennial federal census.
This change is recommended to assure future compliance with state law.
D) Section 8 effectively deletes a provision of the original ordinance that created Council
districts in 1971, relating to precincts. As precinct boundaries are now determined by
the county, per state law, the city cannot alter precinct boundaries, as contemplated in
this old provision. Thus, the provision is no longer effective, conflicts with state law
and should be deleted.
4(h)
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Proposed Districts ti�sT
District 1
District City of Pasco Council District
District 3 Preferred Option •.
Dls16ct4 2008 Estimated Population
°19'r'"5 by Precinct
Voting Precincts
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, Amending
Sections 1.10.020 through 1.10.060, 1.10.090 and 1.10.130 of the Pasco
Municipal Code defining voting districts.
WHEREAS, state law requires that each voting district shall be as nearly equal in
population as possible to each and every other district within the City; and further by Ordinance,
the City Council is required to re-establish district boundaries whenever the population of any
district exceeds by ten percent or more the population of any other district; provided that no
change to the boundaries of any district shall be made within sixty days prior to the date of a
general municipal election, nor within twelve months after the districts have been established or
altered; provided further that any change must occur at least three months prior to a general
municipal election; and
WHEREAS, the City has experienced an increase in and redistribution of population
since the voting districts were last established, having occurred more than twelve months prior;
and
WHEREAS, the City Council, over the course of several public workshop meetings,
analyzed as many as six possible revisions to district boundaries and selected a preferred option;
and,
WHEREAS, a public hearing, after due notice, was held by the City Council on
November 17, 2008 to receive and consider public comment on the option preferred by Council;
and
WHEREAS, the City Council, after due and deliberate consideration, has determined the
preferred plan, pursuant to RCW 29.70.100, for amending said voting districts, NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES
ORDAIN AS FOLLOWS:
Section 1. That Ordinance No. 3832 shall be and is hereby repealed in its entirety and
the Pasco City Council Districts shall hereafter be described as stated below.
Section 2. That Section 1.10.020 entitled "District One" of the Pasco Municipal Code,
shall be and hereby is amended and shall read as follows:
1.10.020 DISTRICT ONE. Voting district one shall encompass the area within the City
of Pasco comprised of precinct numbers one, two, six, and fifty, as those precincts are described
on the maps and property descriptions on file with the Auditor of Franklin County.
Section 3. That Section 1,10.030 entitled "District Two' of the Pasco Municipal Code,
shall be and hereby is amended and shall read as follows:
1.10.030 DISTRICT TWO. Voting district two shall encompass the area within the City
of Pasco comprised of precinct numbers three, nine, twelve, thirteen, fifteen, sixteen, seventeen,
eighteen, nineteen, twenty, twenty-one, twenty-four, and twenty-five as those precincts are
described on the maps and property descriptions on file with the Auditor of Franklin County.
Section 4. That Section 1.10.040 entitled "District Three" of the Pasco Municipal Code,
shall be and hereby is amended and shall read as follows:
1.10.040 DISTRICT THREE. Voting district three shall encompass the area within the
City of Pasco comprised of precinct numbers four, five, seven, eight, ten, eleven, forty-four,
forty-five, forty-seven, forty-eight and forty-nine and fifty twe, as those precincts are described
on the maps and property descriptions on file with the Auditor of Franklin County.
Section 5. That Section 1.10.050 entitled "District Four" of the Pasco Municipal Code,
shall be and hereby is amended and shall read as follows:
1.10.050 DISTRICT FOUR. Voting district four shall encompass the area within the
City of Pasco comprised of precinct numbers thirty-four, thirty-five, thirty-six, thirty-eight,
thirty-nine, forty, forty-one, forty-two, forty-three;fev$ and forty-six, as those precincts are
described on the maps and property descriptions on file with the Auditor of Franklin County.
Section 6. That Section 1.10,060 entitled "District Five" of the Pasco Municipal Code,
shall be and hereby is amended and shall read as follows:
1.10.060 DISTRICT FIVE. Voting district five shall encompass the area within the City
of Pasco comprised of precinct numbers fourteen, twenty-two, twenty-three, twenty-six, twenty-
seven, twenty-eight, twenty-nine, thirty, thirty-one, thirty-two, thirty-three; ai:W thirty-seven and
fitly-two, as those precincts are described on the maps and property descriptions on file with the
Auditor of Franklin County.
Section 7. That Section 1.10,090 entitled "Re-Establishment of District Boundaries" of
the Pasco Municipal Code, shall be and hereby is amended and shall read as follows:
1.10.090 RE-ESTABLISHMENT OF DISTRICT BOUNDARIES. In addition to
decennial census adjustments required by RCW 29A,76.010, the Council shall re-establish
district boundaries whenever the population in any district exceeds by ten percent or more the
population in any other district; provided, that no change in the boundaries of any district shall
be made within sixty days next before the date of a general municipal election, nor within twelve
months after the districts have been established or altered. (Ord. 3476 Sec. 6, 2001; Ord. 1472
Sec. 9, 1971,)
Pasco City Council Districts
Page 2
Section 8. That Section 1.10.130 entitled "Voting Precincts" of the Pasco Municipal
Code, shall be and hereby is repealed:
1.10.130 VOTING PRECINCTS. Voting preeifiets within. t-he-t-i've distfiets Shall
established by the City MaRagef of tmdeF his dir-eetion and sha4l be submitted to the County
Comm i ssionefs, N-ainklm COUfit5-, fOr- appFeval. No veting pfe6iiBc4 shall be joeated in more than
one disk.+ (Ofd. 1472 C 13, 1071.)
Section 9. This Ordinance shall take full force and effect five days after its approval,
passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this day of , 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
Pasco City Council Districts
Page 3
AGENDA REPORT
TO: City Council November 20, 2008
FROM: Gary Crutchfiel Manager Workshop Mtg.: 11/24/08
SUBJECT: City Council C mpensation
I. REFERENCE(S):
1. Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
11/24: Discussion
III. FISCAL IMPACT:
Nominal
IV. HISTORY AND FACTS BRIEF:
A) City Council compensation (monthly stipend) is fixed by city ordinance. Council
compensation was last adjusted in 2004 under the terms of Ordinance No. 3683.
B) Any change in Council compensation must be accomplished by adoption of an
ordinance by a majority vote of the full City Council (at least four votes) and cannot
change the compensation realized by a Councilmember during a current term. That
is, the first effective change in compensation of Councilmembers would occur in
January 2010, being the commencement of new terms for four of the seven council
positions (the other three Council positions would not realize the new compensation
until January 2012).
V. DISCUSSION:
A) Inflation (CPI) over the past four years has totaled about 12%, suggesting an
increase of at least $100/month to restore purchasing power. The proposed
ordinance has blanks for Council and Mayor salaries; a final version to reflect
council direction will be prepared for council action on 12/1/08.
4(i)
ORDINANCE NO.
AN ORDINANCE amending Section 2.16.010 relating to Councilmember salaries.
WHEREAS, the City Council has determined that the compensation for the Mayor and
other City Councilmembers should be adjusted to partially offset the effect of inflation since the
last adjustment under Ordinance No. 3683 in 2004, NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES
ORDAIN AS FOLLOWS:
Section 1. That Section 2.16.010, entitled "Compensation of Mayor and of
Councilmembers" of the Pasco Municipal Code, shall be and hereby is arnended to read as
follows:
2.16.010 COMPENSATION OF MAYOR AND OF COUNCILMEMBERS.
A) The Councilmember elected by the City Council to serve as Mayor of the City
shall receive a salary of $4-W4-90 per month, which amount shall include the salary
paid as a City Councilmember.
B) Each Councilmexnber shall receive a salary of $900.00 per month.
(Ord. 3529 Sec. 1, 2002; Ord. 3232 Sec. 1, 1997; Ord. 2931 Sec. 1, 1993; Ord. 2762 Sec. 1,
1989; Ord. 2094 Sec. 1, 1979; Ord. 3683 Sec. 1, 2004.)
C) The compensation levels set forth hereinabove shall be effective on and after
January 1, 20A 2010 as to the Mayor position and Councilmember positions no. 2, 3, 4 and 7.
Such compensation level shall be effective on and after January 1, 2-088 2012 as to
Councilmember positions no. 1, 5 and 6.
Section 2. This ordinance shall take full force and effect five days after its approval,
passage and publication as required by law.
Passed by the City Council of the City of Pasco this day of , 2008.
Joyce Olson, Mayor
ATTEST: APPROVE AS TO FORM:
Sandy Kenworthy, Deputy City Clerk Leland B. Kerr, Attorney
AGENDA REPORT
FOR: City Council November 20, 2008
TO: Gary Crutchfi Manager Workshop Mtg.: 11/24/08
FROM: Lynne Jackso , Human Resources Manager
SUBJECT: 2009 COLA for Non-Represented Employees
I. REFERENCE(S):
It. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
11/24: Discussion
III. FISCAL IMPACT:
Estimated fiscal impact of 3% cost of living adjustment:
• Non-management: $134,000
• Management. $74,000
IV. HISTORY AND FACTS BRIEF:
A) The purpose of the Cost of Living Adjustment (COLA) is to assure maintenance
of the purchasing power of the respective wage or salary plans. To do so, the City
typically uses the Consumer Price Index (CPI) published for smaller western
cities. That index is usually referenced in the bargaining unit contracts as well.
B) The CPI-U, B/C western cities, October 2007-October 2008 is 3%.
V. DISCUSSION:
A) It has been the practice of the city to adjust the non-represented and management
pay scales using 90% of the October B/C western cities CPI-U; that suggests 2.7%
for 2009. However, the Fire Union contract reflects 100% CPI (3%) and current
negotiations with non-uniformed police personnel is at 3%. As non-represented
employees received. less than 90% of CPI last year, it is recommended Council
consider granting 100°/% of CPI for 2009 (3%).
B) A review of comparative cities' wages for non-represented and management staff
has been initiated but cannot be completed in time for December consideration. A
report on recommended changes will be presented in early 2009
(January/February).
C) With Council direction, the appropriate Ordinance can be prepared for Council
action on December 1, 2008.
4(j)