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HomeMy WebLinkAbout2008.11.17 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 P.M. November 17, 2N8 1. CALL TO ORDLR 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. if firtlaer discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated November 3, 2008. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1, To approve General Claims in the amount of$1,287,318.94 ($87,926.39 in the form of Wire Transfer Nos. 5085 and 5090 and, $1,199,392.55 consisting of Claim Warrants numbered 168749 through 168957). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of$228,303.30 and, of that amount, authorize $145,839.44 be turned over for collection, (c) Ambulance Service Agreement with Walla Walla District No. 5; l. Agenda Report from Gary Crutchfield, City Manager dated November 5, 2008. 2. Vicinity Map, 3. Letter to City Manager from D. Hultgren.n, dated 6/24/08, 4. Proposed Interlocal Agreement. To approve the interlocal agreement for provision of ambulance services to Walla Walla Fire Protection District No. 5 and, further, authorize the Mayor to sign the Agreement, (d) Resolution No. 3120, a Resolution approving a new Corridors and Gateways Plan, 1. Agenda Report from Jeff'Adams, Associate Planner dated November l2, 2008. 2. Resolution. To approve Resolution No. 3120, adopting the 2008 Corridors and Gateways Plan. *(e) Resolution No. 3121, a Resolution fixing the time and date for a public hearing to consider the vacation of the east/west alley in Blocks 7 and 8 , Owens Addition, 1. Agenda Report from David .L McDonald, City Planner dated November 12, 2008. 2. Proposed Resolution and Vicinity Map. 3. Vacation Petition. To approve Resolution No. 3121, setting 7:00 p.m,, Monday, December 15, 2008 as the time and date to conduct a public hearing to consider the proposed vacation of the east/west alley in Blocks 7 and 8, Owens Addition. (RQ MOTION: l move to approve the Consent Agenda as read, 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (C) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) Regular Meeting 2 November 17, 2008 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports froze. Councilmembers (b) Financial Services Manager: General Fund Operating Statement through October 2008. (c) 7. PUBLIC BEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Q(a) Street Vacation: A portion of East Washington Street and South Gray Avenue and the East/West Alley in Block 5, Gray's East Riverside Addition (MF#VAC08-010). 1. Agenda Report from David I. McDonald, City Planner dated November 12, 2008, 2. Proposed Ordinance and Vicinity Map. CONDUCT A PUBLIC.HEARING Ordinance No, , an Ordinance vacating a portion of South Gray Avenue and East Washington Street adjacent Block 5, Fast Riverside Addition, MOTION: I move to adopt Ordinance No. , vacating a portion of East Washington Street and South Gray Avenue and,further, authorize publication by summary only, (b) City Council Districts: 1. Agenda Report from Gary Crutchfield, City Manager dated November 12, 2008. 2. Map, Five District Option B. 3, Table,Population and Registered Voters, by Precinct. CONDUCT A PUBLIC BEARING 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) 2009 Property Tax Levy: 1. Agenda Report from Jim Chase, Finance Manager dated October 28, 2008. 2. Tax Levy Rate History Chart. 3, Assessed Value History Chart. 4. Summary of Options. 5. Copy of Ordinance for the 2009 Ad Valorem Tax, 6. Copy of Ordinance preserving Property Tax Levy Capacity, 7. Copy of letter from the Franklin County Assessor. Ordinance No. , an Ordinance Providing for the 2009 Ad Valorem Tax Levy, a levy for the 1999 Unlimited Tax General Obligation Bonds and a levy for the 2002 Unlimited General Obligation Refunding Bonds in the City of Pasco in accordance with state law. MOTION: I move to adopt Ordinance No. providing for the 2009 Ad Valorem Tax Levy, a levy for the 1999 Unlimited Tax General Obligation Bonds and the 2002 Unlimited Tax General Obligation Refunding Bonds, -AND- Ordinance No. , an Ordinance preserving the Property Tax Levy capacity in. the City of Pasco,Washington for fiscal years after 2009 in accordance with state law. MOTION: I move to adopt Ordinance No. , preserving Property Tax Levy capacity for fiscal years after 2009 in accordance with state law. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (None) 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) Regular Meeting 3 November 17, 2008 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#..,," Q Quasi-Judicial Matter REMINDERS 1. 8:30 a.m., Monday, November J7, CBC — AWC's Open Government Workshop "What Local Government Officials Need to Know about Washington's Public Records Act and Open Public Meetings Act." (MAYOR JOYCE OLSON and COUNCILMEM13ER AL YENNEY) 2. 6:00 p.m,, Monday, November 17, Conference Room #1 — LEOFF Disability Board Meeting, (MAYOR JOYCE OLSON and COUNCILMEMBER MATT WATKINS) 3. 5:00 p.m., Tuesday, November 18, TRAC Facility — TRAC Board Meeting, (MAYOR JOYCE OLSON and COUNCILMEMBER REBECCA FRANCIK) 4. 5:30 p.m,, Wednesday, November 19, Old Country Buffet— Benton, Franklin & Walla Walla Counties Good Roads & Transportation Association Board Meeting, (COUNCILMEMB)ER BOB HOFFMANN,Rep,; AL YENNEY, Alt,) 5. 4:00 p.m., Thursday, November 20, 7130 W. Grandridge Blvd. — TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.) 6. 5:30 p.m,, Thursday, November 20, Pasco Specialty Kitchen—Pasco Downtown Development Annual Meeting. (COUNCILMEMBER AL YENNEY, Rep_; MATT WATKINS, Alt.) (ALL COUNCILMEMBERS INVITED TO ATTEND) 7. 11:30 a,m,, Friday, November 21, Sandburg Event Center, 331 41" Street, West Richland - Benton- Franklin Council of Governments Board Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN, Alt.) MINUTES REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 3, 2008 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom Larsen, Joyce Olson, Matt Watkins and Al Yenney. Staff present: Gary Crutchfield, City Manager; Bronson Brown, Acting City Attorney; Stan Strebel, Administrative & Community Services Director; Rick White, Community & Economic Development Director; Bob Alberts, Public Works Director; David McDonald, City Planner; Michael McShane, City Engineer, Doyle Heath, Utility Engineer; and Denis Austin, Police Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated October 20, 2008. (b) Bills and Communications: To approve General Claims in the amount of$1,194,694.17 ($70,869.05 in the form of Wire Transfer Nos. 5077 and 5081 and, $1,123,825.12 consisting of Claim Warrants numbered 168526 through 168748). To approve Payroll Claims in the amount of$1,786,890.69, Voucher Nos. 38840 through 38957; and EFT Deposit Nos. 30026111 through 30026627. (c) Right-of-Way Dedication for the Intersection of Oregon Avenue and "A" Street (MF#1NF008-120): To accept the deed from James and Ellin Larimer for additional Right-of-Way at the northwest corner of Oregon Avenue and "A" Street. (d) Right-of-Way Dedication for a Portion of Sandifur Parkway (MF#INFO08- 114): To accept the deed from Kevin and Andrea Sell for a portion of the Sandifur Parkway Right-of-Way. (e) Right-of-Way Dedication for a Portion of Sandifur Parkway (MF#1NF008- 106): To accept the deed from Richard and Margery Schmidt for a portion of the Sandifur Parkway Right-of-Way. (f) Final Plat: Village at Pasco Heights, Phase 9 (R.C. Olin) (MF#FP08-011): To approve the final plat for the Village at Pasco Heights, Phase 9. (g) Final Plat: Broadmoor Estates Phase 4 (New Tradition Homes) (MF#FP08- 006): To approve the final plat for Broadmoor Estates Phase 4. (h) Resolution No. 3115, a Resolution concerning City Council Districts and fixing a date for a public hearing. 1 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 3, 2008 To approve Resolution No. 3115, fixing 7:00 p.m., November 17, 2008 as the time and date for a public hearing to discuss City Council District Boundaries. Removed from Consent Agenda and moved to Item 8(c) - Ordinances and Resolutions not relating to Public Hearings. (i) ResoIution No. 3116, a Resolution accepting the inclusion of Wade Park in the Public Park and Recreation Lease for Chiawana Park. To approve Resolution No. 3116, accepting the inclusion of Wade Park in the City's lease for Chiawana Park. 0) Resolution No. 3117, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of the north/south alley in Block 10, Gatenbiens Addition. To approve Resolution No. 3117, fixing 7:00 p.m., December 1, 2008 as the time and date for a public hearing to consider the proposed vacation. MOTION: Mr. Watkins moved to approve the Consent Agenda as amended. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mayor Olson reported she gave welcoming remarks at the Fair Housing & Landlord Tenant Workshop, attended the Court Street Pedestrian Overpass Ribbon Cutting Ceremony, and the Franklin County Emergency Management Board Meeting. Mr. Larsen attended the Court Street Pedestrian Overpass Ribbon Cutting Ceremony and the Emergency Medical Services Board Meeting. Mr. Garrison reported on the Hanford Communities Governing Board Meeting. Mr. Hoffmann attended the Court Street Pedestrian Overpass Ribbon Cutting Ceremony and the State Auditor's Exit Conference for calendar year 2007. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Mr. Watkins moved to amend the agenda to hear item 7(d), ULID 143, first. Ms. Francik seconded. Motion carried by the following Roll Call vote: Yes—Olson, Watkins, Francik, Garrison, Hoffmann. No—Larsen, Yenney. Final Assessment Roll for Sewer ULID 143: Mr. Heath explained the details of ULID 143. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE ASSESSMENT. Mr. Paul Mson, 3006 Rd 101, requested clarification on the final assessment to property owners. Mr. David Hannum, 10316 Willow Way, questioned the fees and expressed concern about the ability of low income property owners to pay the assessment. Mr. Rob Davis, 3011 Lindemein Ct., felt there was a lack of communication with the city during the construction process and noted there are a few areas still in need of repair. Ms. Tina Raeder, 3809 Rd 109, inquired about the financing process. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 3, 2008 Mr. Al Slahtasky, 10204 Willow Way, inquired when payments are due. Mr. Andrew Watson, 3114 Rd 103, inquired about when liens were placed on the properties. Resolution No. 3118, a Resolution of the City of Pasco, Washington fixing a time and place for a continued hearing on the final assessment roll for Utility Local Improvement District No. 143 and, directing that further published notice thereof be given in the manner required by law. MOTION: Mr. Watkins moved to approve Resolution No. 3118, fixing a time and place for a continued hearing on the final assessment roll for Utility Improvement District No. 143 and, directing that further published notice thereof be given in the manner required by law. Mr. Garrison seconded. Motion carried unanimously. 2009 Property Tax Levy: Council and staff discussed the details of the 2009 Property Tax Levy. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2009 PROPERTY TAX LEVY. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST, AND THERE BEING NONE, MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. No action was taken. This item will be considered at the November 17`h regular meeting. Street Vacation: A Portion of Road 32 (MIT VAC08-009): Mr. McDonald explained the details of the proposed Vacation. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION. Paul Christensen, Engineer for Oasis Development, spoke in favor of the vacation. FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 3883, an Ordinance vacating a portion of Road 32 south of Sylvester Street. MOTION: Mr. Watkins moved to adopt Ordinance No. 3883, vacating a portion of Road 32 and, further, to authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. Street Vacation: A Portion of Lindsay Avenue (MIT #VAC08-008): Mr. McDonald explained the details of the proposed Vacation. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. 3 MINUTES REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 3, 2008 Ordinance No. 3884, an Ordinance vacating a portion of Lindsay Avenue. MOTION: Mr. Watkins moved to adopt Ordinance No. 3884, vacating a portion of Lindsay Avenue and, further, authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Ordinance No. 3885, an Ordinance of the City of Pasco, Washington, amending Chapter 14.10 "Qualification of Public Works Construction" of the Pasco Municipal Code. MOTION: Mr. Watkins moved to adopt Ordinance No. 3885, establishing contractor prequalification requirements and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried unanimously. Ordinance No. 3886, an Ordinance of the City of Pasco, Washington, amending the Zoning Classification of Blocks 2 and 3 Frey's Addition, from C-3 (General Business) to R-3 (Medium Density Residential). MOTION: Mr. Watkins moved to adopt Ordinance No. 3886, granting a rezone for Blocks 2 and 3 Frey's Addition from C-3 to R-3 with a concomitant agreement as recommended by the Planning Commission and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried unanimously. Resolution No. 3115, a Resolution concerning City Council Districts and fixing a date for a public hearing. MOTION: Mr. Watkins moved to approve Resolution No. 3115, fixing 7:00 p.m., November 17, 2008 as the time and date for a public hearing to discuss City Council District Boundaries. Ms. Francik seconded. Motion carried unanimously. NEW BUSINESS: Peanuts Park Restroom Remodel and Pavilion: Mr. Strebel explained the details of the remodel. MOTION: Mr. Watkins moved to award the contract for the Peanuts Park Restroom Remodel and Pavilion Project to the low bidder, Siefken and Sons Construction, in the amount of$59,713.00 including sales tax. Mr. Garrison seconded. Mr. Francik seconded. Motion carried by unanimous Roll Call vote. MISCELLANEOUS DISCUSSION: Mr. Watkins encouraged everyone to get out and vote. Mr. Crutchfield requested Council consider the sale of property on Road 40 East. MOTION: Mr. Watkins moved to approve Resolution No. 3119, declaring the City Council's intent to sell a 40-acre parcel on Road 40 East. Mr. Garrison seconded. Motion carried 6-1. No—Larsen. Mr. Crutchfield distributed the 2009 Preliminary Budget to Council for consideration at the next Workshop meeting on November 10°i. Council and staff discussed adjusting City Council monthly compensation to include mileage allowance for local trips. 4 MINUTES REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 3, 2008 ADJOURNMENT: There being no further business, the meeting was adjourned at 8:57 p-m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk PASSED and APPROVED this 17th day of November, 2008. 5 CITY OF PASCO Council Meeting of: November 17,2008 Accounts Payable Approved The City Council City of Pasco, Franklin County, Washington We, the undersigned, do hereby certify under penalty of perjury that the materials have been furnished, the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against the city and that we are authorized to authenticate and certify to said cl Gary Crutchfield, City Manager .lames W. C se, Finance Manager We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the merchandise or services hereinafter specified have been received; that Wire Transfer No.s 5085 and 5090 in the amount of$87,926.39, have been authorized;that Check No.s 168749 through 168957 are approved for payment in the amount of$1,199,392.55, for a combined total of$1,287,318.94 on this 171h day of November,2008. Councilmember Councilmember SUMMARY OF CLAIMSJWIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 2,682.12 Judicial 14,232.77 Executive 6,924.28 Police 25,214.88 Fire 9,934.46 Administration&Community Services 52,922.55 Community Development 174.28 Engineering 25,305.18 Non-Departmental 34,820.18 Library 1,497.69 TOTAL GENERAL FUND: 173,708.39 STREET 46,072.44 C. D. BLOCK GRANT 546.72 KING COMMUNITY CENTER 1,804.18 AMBULANCE SERVICE 3,224.86 CEMETERY 4,043.40 ATHLETIC PROGRAMS 205.80 SENIOR CENTER 3,962.30 MULTI MODAL FACILITY 1,730.03 RIVERSHORE TRAIL&MARINA MAIN 18,020.42 LITTER CONTROL 2,478.25 REVOLVING ABATEMENT 521.57 PARKS FUND 0.00 TRAC DEVELOPMENT&OPERATING 88,736.38 STADIUM/CONVENTION CENTER 0.00 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 METRO DRUG TASK FORCE 10,284.35 METRO DRUG FORFEITURE FUND 266.18 GENERAL CONSTRUCTION 53,467.71 WATER/SEWER 424,417.39 EQUIPMENT RENTAL- OPERATING 27,432.89 PUBLIC FACILITIES DIST 25,673.31 MEDICAUDENTAL INSURANCE 87,956.39 CENTRAL STORES 1,237.06 TRI CITY ANIMAL CONTROL 166.69 PAYROLL CLEARING 41,601.93 LID CONSTRUCTION 269,760.30 GRAND TOTAL ALL FUNDS: $ 1,287,318.94 3(b).1 AGENDA REPORT FOR: City Council DATE: 11/12/2008 TO: Gary Crutc anager REGULAR: 11/17/2008 Stan S beL nistrative&Community Services Director FROM: J' Cha trance Manager SUBTECT: BAD b WRITE-OFF'S/COLLECT ON. 1. REFERENCE M: Write-off and collection,lists are on file in the Finance Department. I1. ACTION REQUESTED OF COUNCIUSTAFF RECOMMENDATIONS: MOTION: 1 move to approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts receivable in the total amount of $228,303,30 and, of that amount, authorize$145,839.44 be turned over for collection. III. HISTORY AND FACTS BRIEF: I, UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under $10 with no current forwarding address,or are accounts in"occupant" status. Accounts submitted for collection exceed$10.00. 2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off s including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE- These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4, CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY—These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. 6. GENERAL- These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00, 7. MISCELLANEOUS - These are delinquent accounts over t20 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$1.0.00. Amount Direct Referred to Total Write-off s Collection Write-off s Utility Billing $ 2.73 6,445.28 6,448.01 Ambulance $ 82,461.13 15,006.67 97,467.80 Court A/R $ .00 123,301.00 123,301.00 Liens $ .00 584.00 584.00 Cemetery $ .00 319.41 319.41 General $ .00 183,08 183.08 Miscellaneous $ 00 .00 .00 TOTAL: $ 82,463.86 145,839.44 228,30330 IV. ADMINISTRATIVE ROUTING: cc: Dot French,Municipal Court Clerk 3(b).2 AGENDA REPORT TO: City Council November 5, 2008 FROM: Gary Crutchfiel y anager Workshop Mtg.: 1 1/10/08 Regular Mtg.: l 1/17/08 SUBJECT: Ambulance Service Agreement with Walla Walla District No. 5 I. REFERENCE(S): 1. Vicinity Map 2. Letter to City Manager from D. Hultgrenn, dated 6/24/08 3. Proposed Interlocal Agreement II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 11/10: Discussion 11/17: MOTION: I move to approve the interlocal agreement for provision of ambulance services to Walla Walla Fire Protection District No. 5 and, further, authorize the Mayor to sign the Agreement. III. FISCAL IMPACT: General Fund: $24,000 annual revenue Ambulance Service Fund: estimated $70,000 annual revenue Unknown additional expenses (fuel,-overtime, medical supplies) IV. HISTORY AND FACTS BRIEF: A) Walla Walla Fire Protection District No. 5 provides fire and emergency medical services to the Burbank area of western Walla Walla County (see vicinity map). District staff provides Basic Life Support (BLS) and Intermediate Life Support (ILS) emergency service, but has no paramedic service or Advance Life Support (ALS), capacity. For the past several years, it has relied on "AMR" (private ambulance service) for ALS service to the District. As AMR is not always available for District ALS incidents (AMR responds to a variety of calls throughout the Tri-Cities area), the District has requested Pasco consider provision of ALS service to the District (see letter). B) Staff has negotiated a proposed interlocal agreement whereby the city would provide ALS ambulance service to the District. The proposed agreement is similar to the agreement between Pasco and Franklin County Fire District No. 3, which has been in place for more than 10 years. V. DISCUSSION: A) The proposed agreement essentially mirrors the Franklin County Fire,District No. 3 agreement except that Pasco will only respond to those incidents in Walla Walla District 5 which are deemed by Walla Walla Dispatch (or the initial District response) to require paramedic service (ALS); under the agreement with Franklin County Fire District No. 3, the city provides automatic ambulance response to any medical emergency called through Franklin County dispatch. Walla Walla District No. 5 has experienced an average of about 120 such calls annually, or about two per week; this compares to a current ambulance call volume of about 50 per week in the city and Franklin County District No. 3 combined. 3(c) B) The agreement provides compensation in two forms: 1) an annual contract fee of $24,000 paid by the District to the city; 2) city authority to bill users (patients) of the ambulance service. The annual contract fee is necessary in consideration of the $420,000 "contribution" to the ambulance service budget required by law to come from the city's general taxes; without such a contract fee Pasco taxpayers would be making its ambulance service available to an outside jurisdiction "free." The billing of users is essential to assure recovery of a portion of the transport cost, as determined by the rate analysis used to establish the city's billing rates. The rates charged to users will be the same charge applied to any other user not residing in Pasco (those not paying the monthly ambulance utility fee). Expected revenue to the Ambulance Service Fund (approximately$70,000 annually) should exceed additional costs associated with the provision of the additional service responsibility. C) In view of the financial commitments of the District in exchange for the service obligations accepted by the city, staff recommends Council approval of the agreement. ot Flm Did 03 RiChlanMd s L �� �' 1� Tn-CIUtS •' _ Agpod A 12 1 woo OH9c0 �r _ if F KenneWck YV GuurM IlkFin Degt�©sS ' ' 12 • 1 1y KUFFEL, HULTGRENN, KLASHKE & SHEA, LLP Attorneys at Law .1915 Suez Willows BNd PO Box 2368 Pasco WA 99302 (5 09) 545-853.1 F IV(509) 545-3019 $M June 24, 2008 Gary Crutchfield R City of Pasco P. 0. Box 293 Pasco, WA 99301 Re: ALS Service to Walla Walla County Fire Protection District No. 5 Dear Gary: As f indicated in our meeting yesterday, Walla Walla County Fire Protection District No. 5 is interested in exploring the possibility of entering into a contract with the City of Pasco for the City to provide ALS coverage to the residents of the District. The District currently runs BLS, and ALS service is furnished by others. The District would suggest that a contract be entered into similar to the current contract the City has with Franklin County Fire Protection District No. 3, except that Walla Walla County Fire Protection District No. 5 would only require the City to respond to incidents in which advanced life support/paramedic level services are necessary. Over the past four years the District has averaged 117 calls per year necessitating ALS. Based upon the current compensation paid by Franklin 3, the District would propose to pay the City of Pasco $17,040.00 annually and would expect annual increases based on the Consumer Price Index, Thank you for your consideration of the District's proposal. Very truly yours, KUFFEL, HULTGRENN, KLAS SHEA, LLP Dan F. ultgrenn DFH:ch cc: Commissioners Bryan Bauer Interlocal Cooperation Agreement City of Pasco and Walla Walla County Fire Protection District No. 5 BY THIS INTERLOCAL COOPERATIVE AGREEMENT entered into this day of , 2008, between the City of Pasco, Washington, a Washington Municipal corporation, hereinafter referred to as "City," and Walla Walla County Fire Protection District No. 5, a Washington Municipal Corporation, hereinafter referred to as "Fire District," as authorized by Chapter 39.34 of the Revised Code of Washington, enter into the following Agreement: WHEREAS, the Fire District has heretofore determined that there is not an existing private ambulance service available to adequately provide for "911" dispatched emergency medical transport with Advanced Life Support (ALS) services to the District; and, WHEREAS, the Fire District is authorized pursuant to RCW 52.12.031 to enter into an agreement with the City to provide emergency medical transport services to the residents of the Fire District; and, WHEREAS, the City is authorized pursuant to RCW 35A.18.010 to provide emergency medical transport services by agreement to other jurisdictions; and, WHEREAS, the parties have determined that the rendering of emergency ALS medical transport services by the City to the Fire District, under the terms provided below, is in the best interest of the health, safety, and welfare of both the residents of the City and the Fire District; NOW THEREFORE, the parties agree as follows: Interlocal Agreement City of Pasco&Walla Walla Fire District No. 5 Page 1 of 5 Revised 10/24/2008 SECTION ONE PURPOSES The City shall make available emergency ALS medical transport services to the Fire District for the benefit of those requiring emergency ALS medical transport services within the Fire District's boundaries more particularly described on the map attached as Exhibit "A". Emergency medical transport services shall include vehicles and personnel appropriately equipped, manned and trained, meeting all City, State and Federal licenses necessary for the performance of services set forth in Section Two. SECTION TWO LEVEL OF SERVICES The City shall make available emergency ALS/Paramedic transport services within that portion of the territorial boundaries of the Fire District as illustrated in Exhibit "A" on a 24-hour per day, 7 days a week basis. The same level, priority and resources shall be extended to a call located within the Fire District as a call located within the City limits; provided, however, the Fire District shall bear full responsibility to determine whether an incident within its boundary requires ALS service. in such event, the Fire District shall advise Walla Walla County Dispatch with instructions to contact Franklin County Dispatch for emergency service from the city. The City will respond under the terms of this agreement only through emergency dispatch by Franklin County. The City shall provide personnel certified to ALS/Paramedic level at all times as defined in Chapter 18.71 RCW, to all trauma incidents, and medical problems where there is a potential loss of life (including but not limited to all mass-casualty incidents, multi-patient incidents, cardiac emergencies, pediatric emergencies, obstetrical emergencies, airway emergencies, seizures, poisonings, overdoses, diabetic emergencies, back pain, chest pain and burn emergencies), except those occasional situations where all ALS/Paramedics are committed to other EMS emergencies. The City shall maintain a paramedic at its Oregon Avenue station at all times, except those occasional situations where the City is prevented from doing so due to illness, vacations or Kelly days of assigned paramedics. Interlocal Agreement City of Pasco&Walla Walla Fire District No. 5 Page 2 of 5 Revised 10/24/2008 SECTION THREE FUNDING The Fire District shall pay to the City the sum of TWENTY-FOUR THOUSAND DOLLARS ($24,000.00) annually, payable in two installments of TWELVE THOUSAND DOLLARS ($12,000.00) each due June 1 and December 1 of each year, and the City shall be entitled to charge and collect an emergency medical transport service fee to users or patients of the City's service within the Fire District and the City shall assume all responsibility for the billing and collection of such fees. Such fees and charges shall not exceed the City's "non- resident ambulance service charges" as established by City ordinance or resolution. After the Agreement has run for the first full year and any succeeding one (1) year period, the annual fee paid by the Fire District shall be increased in accordance with the following procedure. The annual fee paid by the Fire District in the most-recent year (current fee) shall be multiplied by a factor equal to the percentage change for the 12-month October Consumer Price Index for all Urban Consumers (CPI-U), Pacific Cities, West-B/C, published by the Bureau of Labor Statistics, United States Department of Labor. The resulting product shall be added to the current annual fee to establish the annual fee for the succeeding contract year. SECTION FOUR TERM OF AGREEMENT The initial term of this Agreement shall commence on the V day of January 2009 and terminate on the 3151 day of December, 2011. This Agreement shall be automatically renewed for successive one-year terms thereafter, unless terminated by either party upon a one-year advanced written notice to the other party. Interlocal Agreement City of Pasco&Walla Walla Fire District No. 5 Paee 3 of 5 Revised 10/24/2008 SECTION FIVE INDEMNIFICATION The City and the Fire District shall defend, indemnify and hold each other harmless from any claims, damages, causes of action, or judgments arising from, or as a direct result of the negligent or intentional acts of its respective agents, employees, or officers. SECTION SIX INTERLOCAL COOPERATION ACT PROVISION All vehicles, equipment, inventory and any improvements thereto shall remain the sole property of the City. All personnel utilized by the City in the fulfillment of this Agreement shall be solely within the supervision, direction and control of the City and shall not be construed as "loan servants" or employees of the Fire District. All funding, incident to the fulfillment of the Interlocal Cooperative Agreement, shall be the sole responsibility of the City and no special budget or funds are anticipated nor shall be created. It is not the intention that a separate legal entity be established to conduct the cooperative undertaking nor is the acquiring, holding, or disposing of real or personal property anticipated. The City Fire Chief shall be designated as the Administrator of this Interlocal Cooperative Agreement. SECTION SEVEN DISPUTE RESOLUTION For the purpose of this Agreement, time is of the essence. Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement, the parties shall first meet in a good faith attempt to resolve the dispute. In the event the dispute is not resolved, it shall be resolved by binding arbitration pursuant to RCW 7.04A, as amended, and the Mandatory Rules of Arbitration (MAR); and venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply, and the prevailing party shall be entitled to its reasonable attorney fees and costs. lnterlocal Agreement City of Pasco&Walla Walla Fire District No. 5 Pave 4 of 5 Revised 10/24/2008 SECTION EIGHT ENTIRE AGREEMENT This Agreement contains all the terms and conditions agreed upon by the parties. All items incorporated by reference are attached. No other understanding, verbal or otherwise, in regards to the subject matter of this Agreement, shall be deemed to exist. Any modifications to this Agreement shall be in writing and signed by both parties to be effective. IN WITNESS WHEREOF, the parties have executed this Interlocal Cooperative Agreement by the duly authorized officers on the day and year first written above. City of Pasco Walla Walla County Fire District No. 5 By: Joyce Olson, Mayor Interlocal Agreement City of Pasco&Walla Walla Fire District No. 5 Pace 5 of 5 Revised 10/24/2008 AGENDA REPORT NO. 77 FOR: City Council November 12, 2008 TO: Gary Crutch Manager Regular Mtg.: 11/17/08 Rick White, . e Community& conomic Development FROM: Jeff Adams, Associate Planner SUBJECT: Corridors and Gateways Plan 2008 (MF# INFO 08-070) I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 11/17 MOTION: I move to approve Resolution 4__�b adopting the 2008 Corridors and Gateways Plan. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) In a 2007 National Citizens Survey, nearly 90% of Pasco survey respondents supported the idea of the City installing and maintaining landscape along select major street corridors to improve the appearance of the community. B) An ad-hoc committee was appointed by the City Council to update the 1995 Corridors Plan, define policy framework and recommend specific corridors for improvement and their relative priority. C) A majority of the committee was composed of business representatives to assure that the perspective of those most likely to be affected financially would help to define the goals and policies of the program. D) The draft Plan was reviewed by City Council at the November 10, 2008 Workshop meeting. V. DISCUSSION: A) The draft plan expands the area under consideration beyond the central core area. It uses design policies rather than specific "concepts". These broad policies are basic and adaptable, and are driven primarily by long-term maintenance costs, safety concerns and adaptability to a wide range of city conditions. B) The committee selected corridors and suggested prioritized projects. Corridors were chosen primarily for their connectivity-primary streets that linked people to goods and services and to major highways. Projects were prioritized based on economics (such as cost-sharing opportunities), concerns for continuity (fill-in- the-gaps, join the gateway and the corridor), and safety (transit route location, roadway functionality). Prioritized routes are reflected in Table 2 of the draft Plan. C) The "preferred" design policy calls for distancing the sidewalk from the street, landscaping both sides of the sidewalk, and planting trees and grass with minimal shrub areas. This policy balances safety, aesthetics, and maintenance considerations. D) An inviting, aesthetic environment can also translate into an inviting economic climate. Businesses are usually more confident about investing in a community committed to maintaining property values. E) The draft plan, as recommended by the ad hoc committee, has been reviewed by the Planning Commission. Following a public hearing, the Planning Commission has recommended the plan's adoption. 3(d) RESOLUTION NO. 3 I A RESOLUTION approving a new Corridors and Gateways Plan, WHEREAS, the City Council, under its Resolution No. 3053 appointed an ad-hoc committee, composed of representatives of the business community as well as City Council and Planning Commission, to recommend appropriate modifications to the 1995 Gateways and Corridors Beautification Plan; and WHEREAS, the committee completed its review of the plan in relation to the current and projected development trends in the city and recommended substantial revision of the plan to reflect contemporary policies and to prioritize those gateways and corridors deemed particularly important for the city to cause desired improvement; and WHEREAS, the Planning Commission reviewed the plan recommendations and conducted a public hearing, recommending City Council approval of the revised plan; and WHEREAS, the City Council finds the revised plan to represent an appropriate guideline for aesthetic improvement of corridors and gateways as well as prioritization for resource allocation; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: SECTION 1: That the Corridors and Gateways Plan dated October 2008, as recommended by the Planning Commission and attached hereto, is hereby approved by the City Council. SECTIONS 2: That the City Manager is hereby authorized and directed to cause the Corridors and Gateways Plan to be used in the development of pertinent street projects as well as proposals for corridor and gateway improvement projects. PASSED by the City Council of the City of Pasco this 17th day of November 2008. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT NO. 76 FOR: City Council November 12, 2008 TO: Gary Crutchfi anager Regular Mtg.: 11/17/08 Rick White, D Community & con is Development FROM: David 1. McDonald, City Planner SUBJECT: ALLEY VACATION: The East/West Alley in Blocks 7 & 8 Owens Addition (MF#VAC08-012) I. REFERENCE(S): 1. Proposed Resolution and Vicinity Map 2. Vacation Petition II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 11/17: MOTION: I move to approve Resolution No. 31°A\ , setting 7:00 p.m., Monday, December 15, 2008, as the time and date to conduct a public hearing to consider the proposed vacation of the east/west alley in Blocks 7 and 8 Owens Addition. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A) The owners of two thirds of the property abutting the East/West alley in Blocks 7 and 8, Owens Addition have petitioned to vacate said alley. The property owners own land on either side of the alley and desire to consolidate and fence their properties. B) The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is December 15, 2008. 3(e) RESOLUTION NO. -SPA A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF THE EAST/WEST ALLEY IN BLOCKS 7 AND 8, OWENS ADDITION. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating all of that portion of the east/west alley in Blocks 7 and 8, Owens, will be held before the City Council of the City of Pasco in the Council Chambers at, 525 North 3rd Avenue, Pasco, Washington, at the hour of 7:00 p.m., on December 15, 2008. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. PASSED by the City Council of the City of Pasco this day of 32008. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney Vicinity Item: Alley Vacation - Owen's Addition Applicant: Northwest Ag Products N Map File : VAC 08 -012 � "' B" ts ' 114 ' so Aft I I Or D z OF I. 70W j J e-t�j - Area , to be �,.I GTP i cater �. .. �. r � MASTER FILE # DATE SUBMITTED: CITY OF PASCO STREET / ALLEY VACATION PETITION I, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: Northwest Aricultuxal Products, Inc "NAP" would like to vacate the Alley ward If you have any questions on this call me at 430-3362 cell or office 547-8234. Thank You for your attention in this matter. Respectfully, Kyle Hartmeier APPLICANT: PROPERTY OWNED (1:.egal Print NameKyle H%rt�neier Description) .. � Owens ADD, lots 25 to Sign 32 Blk 8 and Lots Ito 8 Address: 82 S Chestnut Pasco WA Block 7 Owens ADD Phone # 547-8234 Date 10.3,108 Pr-intName: Z4r,, R y SignName: ' 6/ ► A sa p!.�o rj Date '� � � :�:=` Print Name; Sign Name: Date GENERAL FUND OPERATING STATEMENT THROUGH OCTOBER 2008 CASH BASIS YfD % OF YTD TOTAL % OF 2008 2008 ANNUAL 2007 2007 TOTAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL REVENUE SOURCES. TAXES: PROPERTY 4,386,492 5,503,000 79.7% 3,567,052 5,077,608 70.3% SALES 7,555,656 8,050,000 93.9% 7,176,689 8,652,647 82.9% UTILITY 6,414,369 7,070,000 90.7% 5,793,172 6,788,746 85.3% OTHER 743,910 940,000 79.1% 712,592 908,784 78.4% LICENSES& PERMITS 1,363,906 970,900 140.5% 1,589,450 1,708,999 93.0% INTERGOVT REVENUE 1,465,721 1,186,500 123.5% 1,222,107 1,348,642 90.6% CHARGES FOR SERVICES 2,082,377 2,598,500 80.1% 2,200,780 2,534,636 86.8% FINES & FORFEITS 740,248 874,900 84.6% 786,908 951,007 823% MISC. REVENUE 697,417 853,300 81.7% 827,272 1,031,475 80.2% OTHER FINANCING SOURCES 34,276 133,000 25.8% 188,030 192,405 97.7% TOTAL REVENUES 25,484,372 28,180,100 90.4% 24,064,052 29,194,949 82.4% BEGINNING CASH BALANCE 6,455,578 6,000,000 5,574,230 5,574,230 TOTALSOURCES 31,939,950 34,180,100 93.4% 29,638,282 34,769,179 85.2% EXPENDITURES: CITY COUNCIL 88,451 115,325 76.7% 80,347 95,638 84.0% MUNICIPAL COURT 918,586 1,113,625 82.5% 806,206 1,019,344 79.1% CITY MANAGER 629,175 670,400 93.9% 548,101 674,083 81.3% POLICE 8,629,623 10,223,061 84.4% 8,035,325 9,976,604 80.5% FIRE 3,443,446 3,855,500 89.3% 3,084,739 3,748,069 82.3% ADMIN &COMMUNITY SVCS 4,283,133 5,092,640 84.1% 3,866,541 4,727,687 81.8% COMMUNITY DEVELOPMENT 952,612 1,080,695 88.1% 1,113,594 1,335,287 83.4% ENGINEERING 1,015,323 1,176,600 86.3% 792,955 993,182 79.8% MISC. NON-DEPARTMENT 4,356,325 5,398,010 80.7% 3,232,423 4,640,790 69.7% LIBRARY 939,380 1,161,010 80.9% 918,674 1,102,917 83.3% TOTAL EXPENDITURES 25,256,054 29,886,866 84.5% 22,478,905 28,313,601 79.4% ENDING FUND BALANCE 4,293,234 6,455,578 TOTAL EXPEND AND END FUND BAL 34,180,100 34,769,179 AVAILABLE CASH BALANCE 6,683,896 7,159,377 PERCENTAGE OF BUDGET ALLOCATED FOR 10 MONTHS 83.3% •Authorized but non-budget expenditures of $268,850 (cumulative)which will effectively reduce the ending fund balance. These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance at month end. The City's CAFR is prepared using the Accrual Basis of Accounting. These statements are intended for Management use only. 6(b) AGENDA REPORT NO. 77 FOR: City Council November 12, 2008 TO Gary Crutchfi anger Regular Mtg.: 11/17/08 Rick White, Dir or ' D Community & conorric Development FROM: David I. McDonald, City Planner SUBJECT: STREET VACATION: A portion of E. Washington St. & S_ Gray Ave. and the East/West alley in Block 5, Gray's East Riverside Addition (MF# VAC08-010) I. REFERENCE(S): 1. Proposed Ordinance and Vicinity Map 11. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: Conduct Public Hearing 11/17: MOTION for Vacation: I move to adopt Ordinance No. , vacating a portion of East Washington Street and South Gray Avenue, and further, to authorize publication by summary only. III. FISCAL IMPACT: 1. NONE IV. HISTORY AND FACTS BRIEF: 1. Roger Swigart, the owner of two parcels on South Gray Avenue, has petitioned to vacate a portion of South Gray Avenue, a portion of East Washington Street, and the East/West alley in Block 5, Gray's East Riverside Addition. 2. The City Council set November 17, 2008 as the date to consider the vacation. V. DISCUSSION: A) The proposed street vacation has been reviewed by the City Engineering Department and the utility providers. B) Utility providers have not requested the retention of any easements. 7(a) WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3rd Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF SOUTH GRAY AVENUE AND EAST WASHINGTON STREET ADJACENT BLOCK 5, EAST RIVERSIDE ADDITION. WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly taken and performed;NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That the East 10 feet of South Gray Avenue and the North 10 feet of East Washington adjacent Block 5, Gray's East Riverside Addition, together with the East/West alley in said Block 5, as depicted in Exhibit"1" be and the same is hereby vacated. Section 2. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County,Washington. Section 3. This ordinance shall take full force and effect five(5)days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 17th day of November, 2008. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney Vicinity Item : Vacation - 'Gray & Washington Ave Applicant: Roger Swigart N Map File # : VAC 08 -010 4 ,�`, . ►"'�,,► Areas ! `{ Vacated f . S 1 tom- AGENDA REPORT TO; City Council November 12, 2(t� FROM: Gary Crutch ty 1�1anager Regular %1t&. 1111'108 SCIBIECT City Council :stncts 1. REFERE.14CEM: I Map, Five Usxtrict Option H 2 Table. Population aid Registered Voters, by Precinct 11. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: c ONDIICT A PUBLIC NEARING• 111. FISCAL IMPACT: IV. IilSTORV AND FACTS BRIEF: A) PMC Chaptcr I I0 provides that five of the seven City Council positions be f:!led by citizens teiiiding in the respecUv a distract. The Otdinwwc was cv3b1ishcd in 1071 in an effort to assure geographic representation rand, in pamculw, to assure an oppormniq for ciluuc rrpicizrtatsun on the City Cbtrncil. As is precaution (to assure "equal reprebcnialion", as required undo the constitulnxi), the Ordinance further nxluitcs that no district may he m(vte than M°,. gicatrr %x anallm than owthet district("1004 rule") B) (riven ordinary cutttmunity gtuwth tate.. City Courant districts we:e re%isesd once every i0 years, following the decrnnial federal census. With the rapid growth of Pasco ova the past right years, however. the district boundancs have required adtussment ever two yetis in order to cvmp:l with the "10% mile" The last effort (N. M) 1lluvtrwtd that the ability to "imply wiQr the 10% rule with five duonets is berocm mg w difficult m to be improbable wiftwi starting oven anutdy(the exitwea eompcisitiun of distncta ix ix► bound by ptecincls and current Ctwncil resulcney. that it beeoffws improbable to define sits effective change without displanng s currernt City Coiuterlttieia�ber) t') The pity Council has discussed itus sub)e+ci at its Se-ptarba 8 and 22 woritshiT meeting,: av well a* Ocloho 10, includinx review of Over optsont for s five-distract system and duce optioru for a three-dittnct s)-stein At the conclusion of the ONoW 27 disc won. Cotmeil testtaul Cy selevetd frvc•distna Option A as a pnnx" d amcndrteatt for public heutong on November 17 V. 015CMION: A) The prvgosed Council district map (Reference 11 results m tom hove with. the 17ti rule (it would reflect s M31kimum 10% vanaice between divncts) and would not rc no-.v a sitting Councilmemba fmm the retpectrve dis>ana It dues so with the least srnouni of change (Piecinct iy r»ovp from Eh"ct 4 to Diatrct I and Precinct S' move3 from Dishtct 3 to Diitrict 5). 10 Two other map options which suaarn the fovea drsuict plan and would -riult ir, compliance with the I My variance rule are nvailablc, should Council detrmune their funhr. cunsArranon appropnatc C) Pubhc comment should be wile-coed through the public hearing pica-, mi a final decision reached by formsl smrndmeni of the City C vuncil dittrici tmundatic+ not later than Deccm. ba 2008 7( b) 'o �� H 39 M* 1171 a an }� 40 Be Bet} Yip Iry a1 . � qt X470 No p 41 �-j ARGENT AD AR RD ti � ao 1110 ' - COURT SI w _ . �• 0 »� .3D" Proposed Modification .A it Proposed Districts o �, r os�K1� City of Pasco Council District _ owra� Option .,B„ 2008 Estimated Population u'"Y" by Precinct ~� Estimated Population and Registered Voters by Precinct OFM Total PRECINCT Adjusted 2008 Reglslerea Populaban Voter$ Estimate t 1,937 513 2 2.3951 304 3 1,4712 215 4 _ 1,859 301 5 8721 188 8 2.185 345 7 _ 1 187 241 8 480 274 9 -- — 45.4 100 1a 1,310 444 11 2,044 565 12 2,686 325 13 1,235 221 14 — 902 357 t5 403 177 16 _. 173 78 17 242 164 18 _ 158 116 19 247 154 20 _ D4 115 21 429 138 22 424 217 23 933 $53 24 989 219 25 1,231 226 26 291 154 27 412 297 28 471 321 29 504, 255 30 195 147 31 678 415, 32 1,222 502 33 851 1 349 34 889 281 35 1,173 334 36 1.515 _ 635 37 _ 3,306 $11 38 1,881 _ 530 39 537 132 40 1,139 355 41 877 333 42 867 37B 43 1,220 281 44 606 219 45 562 193 46 670 539 47 .568 191 — 48 879 321 49 _ 413, 340 50 3,826 312 52 247 122 52,290 15 022 Pfted 1019/2005 PopEs1 0922.08 Options ABCDX xis Page 1 of 1 at 510 PM AGENDA REPORT FOR: City Council DATE: 10/28/08 REGULAR: 11/03/08 TO: Gary Crutchfi anger REGULAR: 11/17/08 Stan Strebel2 A i ative & Community Services Director FROM: Jim C ase finance Manager SUBJECT: 2009 Property Tax Levy 1. REFERENCE(S): 1. Tax Levy Rate History Chart 2. Assessed Value History Chart 3. Summary of Options 4. Copy of Ordinance for the 2009 Ad Valorem Tax 5. Copy of Ordinance Preserving Property Tax Levy Capacity 6. Copy of letter from the Franklin County Assessor 1I. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 11/03/07 Discussion and Public Hearing 11/17/07 Motion: I move to adopt Ordinance No , providing for the 2009 Ad Valorem Tax Levy, a levy for the 1999 Unlimited Tax General Obligation Bonds and the 2002 Unlimited Tax General Obligation Refunding Bonds. Motion: I move to adopt Ordinance No. , preserving property tax levy capacity for fiscal years after 2009 in accordance with state law. III. HISTORY AND FACTS BRIEF: Since the meeting on November 3,d' an update on assessed values was received from the Franklin County Assessor. The values changed by a small amount. The overall assessed value was decreased to $2,861,340,058 from $2,864,227,507. New construction values were increased to $101,042,400 from $100,690,500. The values for the fire and library bonds were decreased to $2,506,911,260 from$2,509,637,637. And the values for the city hall remodel were decreased to $2,253,678,693 from $2,256,809,256. The maximum allowed levy rate, per state statute, that the City of Pasco can levy per$1,000 of assessed value is $3.60. The last time Pasco's levy rate was near that number was in 1994. From 1994 to 1999 the levy rate was reduced by not levying any of the allowable 6% increase available at that time. In November 1999, the legislature reduced the Motor Vehicle Excise Tax (MVET) to $30 per vehicle. To compensate for the loss of future MVET revenues, Council elected to use most of unused, preserved, levy capacity. The levy rate for 2000 taxes was set at $3.07 per $1,000 of assessed value, still well below the $3.60 maximum. In 2001 the voters approved Initiative 747, limiting the amount taxing districts can raise the property tax levy over the previous year by the lesser of 1% or the Implicit Price Deflator (IPD), without a vote of the people. That initiative was challenged and ruled unconstitutional in the Washington State Supreme Court in November 2007. We were suddenly back to the limit being the lesser of 6% or IPD. Council chose not to increase 2008 property taxes by any allowable legal limit. The legislature placed the 1% limit (suggested by 1-747) into law in January 2008. The IPD figure to be used for the 2009 tax calculation is 4.527%. Since the IPD, a national inflation indicator, is greater than 1%, the additional amount that property taxes can be raised, 8(a) not including new construction, annexations and increases in the state utilities assessment, is limited to I%. The preliminary budget document has been prepared without including any of the allowable percentage increase. That calculation is shown in Option 1, below. Another option available is to include the 1% increase. That increase is shown in Option 2. Option 3 shows the maximum amount the city could set property taxes at if Council chose to levy the 1% and levy all prior property tax that was preserved for future use. Pasco has enjoyed the effects of continued growth within the city limits. A steady revenue stream has helped to keep property taxes at an affordable level. The property tax levy for 2009 will be comprised of the following three elements: 1. General Property Tax Levy. 2. 1999 Unlimited Tax General Obligation Fire Station/Library Bonds Debt Service. 3. 2002 Unlimited Tax General Obligation Refunding (1993) Bonds Debt Service. The City is required to certify property tax levies with the county by November 30 of each year. IV. DISCUSSION: The Franklin County Assessor has provided a preliminary assessed valuation of$2,861,340,058 which is used to calculate 2009 taxes. This amount includes new construction of$101,042,400. There were no annexations of property before the cutoff date of March 31". There were also no increases in the State Assessed Utility values. The Franklin County Assessor's Office re- assessed property values for those properties lying westerly of 20`h Avenue within City limits this year, for 2009 taxes. The County Assessor's Office, from now on, will assess all properties within city limits each year instead of once every 4 years as has been done in the past. GENERAL PROPERTY TAX LEVY The 2009 Preliminary Budget has been prepared without the 1% growth allowance but does include the tax from new construction. The number used in the preliminary budget is $5,725,000. The Council has various options to setting the 2009 General Property Tax Levy. Following are several options as mentioned above. Option 1: This option does NOT include any of the allowable 1% increase but adds the value of new construction, new annexations and any increases in State Assessed Utility values at last year's rate and adding those numbers to last year's total levy. 2008 Total General Property Tax Levy $5,513,967 1.00% increase in the levy rate based on the allowable maximum levy 0 New Construction Values of$101,042,400 using the 2008 rate of$2.2205/$1,000 Assessed Value 224,369 New Annexation Values of$0 using the 2008 rate of$2.220511,000 Assessed Value 0 Increase in the State Assessed Utilities of$0 using the 2008 rate of$2.2205/$1,000 Assessed Value 0 $5,738,336 A 2008 General Levy of$5,738,336 using the assessed value of $2,861,340,058 calculates to a levy rate of$2.0055 per $1,000 of assessed value. The 2009 levy rate would be 22 cents less than the 2008 rate of$2.2205. This option was used in setting the 2008 levy, Option 2: By including the allowable 1% increase (the lesser of 1% or IPD), which calculates to be $61,823, and including the tax resulting from new construction, the actual levy rate for 2009 would be $2.0271 per $1,000 of assessed value. Using this option the 2009 General Property Tax Levy would be$5,800,159. Option 3: If the City were to levy all of the tax available in Option 2 and also choose to levy all the preserved levy capacity, the General Levy would increase to $6,468,450. The levy rate would calculate to $2.2606, still well below the maximum rate allowed per state statute ($3,60). Selecting this option would need a supermaJority vote of the Council, or 5 affirmative votes. PRESERVING FUTURE LEVY" CAPACITY Preserved levy capacity, also referred to as "banked" levy capacity, is NOT money that has been put into a bank account, It is merely dollars that have not been levied and, therefore, left in the pockets of the taxpayers. The purpose of RCW 84.55.092 allowing a governmental entity to preserve future levy capacity is to "remove the incentive for a taxing district to maintain its tax levy at the maximum level permitted under this chapter, and to protect the future levy capacity of a taxing district that reduces its tax levy below the level that it otherwise could impose under this chapter, by removing the adverse consequences to future levy capacities resulting from such levy reductions." This simply means if the tax is not needed, a City does not have to set the levy at the maximum amount. The City can reserve that resource for fixture use, Preserving any unused levy capacity also requires a supermajority vote. 1999 UNLIMITED TAX GENERAL OBLIGATION BOND DEBT SERVICE The 2009 debt service requirement for the 1999 UTGO Bonds issued for the purpose of the Library Remodel and Fire Station Relocation is $68,051 and $86,199, respectively, Staff recommends the 1999 Unlimited Tax General. Obligation Bond tax levy be set at those amounts. The two numbers are not combined because they appeared on the official ballot separately when voted upon. The county assessor's office requires we set these levies separately. The assessed value for properties subject to the tax is $2,506,911,260; this will result in levy rates of$0.0271 and $0.0344, respectively, or a combined levy rate of$0.0615. The 2008 levy rates were $0.0331 and $0,0419, respectively, or $0.0750 combined. The schedule of payments calls for principal payments of $100,000 each year. This will result in decreased levy rates for the remaining payment schedule as the interest portion declines. The final payment for these bonds occurs in December 2019, 2002 UNLIMITED TAX GENERAL OBLIGATION REFUNDING BONDS The 2002 Unlimited Tax General Obligation Refunding Bonds were issued to refund the 1993 General Obligation Bonds to take advantage of lower interest rates available and save the taxpayer's money. The debt service requirements in 2009 for the 2002 UTGO Refunding Bonds is $381,025 and staff recommends the 2002 Unlimited General Obligation Refunding Bonds tax levy rate be set at that dollar amount. The assessed value for properties subject to the tax is $2,253,678,693. This equates to a levy rate of$0.1691 per $1,000 of assessed value. This is down from the 2008 levy rate of$0.1934, Unlike the 1999 Bonds, the principal payment amounts will increase over the remaining life of these bonds but the interest portion will decrease keeping the annual payments at approximately$380,000. The final payment for these bonds occurs in December 2013. PASCO PROPERTY TAX LEVY RATE HISTORY (GENERAL FUND PORTION) PER $1 ,000 OF ASSESSED VALUE $3.2000 $3.0634 $3.0000 $2.8000 - $2.6000 $2.4000 $2.2000 - $2.0000 $2.0055 $1 .8000 $1 .6000 2002 2003 2004 2005 2006 2007 2008 2009 W O ~ O N w o0 w O O N h- O O N to O O + I N LO � O j O 1� N O Q� I O N M Ct� O N N O O N It _ ` O f O f N 1 O O O N r O O O O O O O O O O O O O O O O LO O LO O LO O LI) O M M N N r r O O f!9 suoill0 2009 SUMMARY OF OPTIONS A.V. $ 2,861,340,058 OPTION l.: 2008 Total General Property Tax Levy $ 51)513,967 Increase in the levy rate based on the allowable maximum levy 0 New Construction Values of$101,042,400 at the 2008 rate of$2.2205/$1,000 Assessed Value 224,369 Annexation Values of$0 0 Increase in the State Assessed Utilities of$0 at the 2008 rate of$2.220511,000 Assessed Value 0 Levy rate of$2.0055 per $1,000 of assessed value $ 557385336 OPTION 2: (Allowable increase of the lesser of 1% or IPD of 4.527%) Include the 1% allowable increase $ 61,823 Levy rate of$2.0271 per $1.,000 of assessed value $ 5,800,159 OPTION 3: Levy all remaining available capacity $ 668,291 Would require supermajority vote of Council Levy rate of$2.2606 per $1,000 of assessed value $ 6,468,450 ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE 2009 AD VALOREM TAX LEVY,A LEVY FOR THE 1.999 UNLIMITED TAX GENERAL OBLIGATION BONDS AND A LEVY FOR THE 2002 UNLIMITED GENERAL OBLIGATION REFUNDING BONDS IN THE CITY OF PASCO IN ACCORDANCE WITH STATE LAW. THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: §1. The City Council of the City of Pasco has met and considered its budget for the calendar year 2009; §2. The City Council of the City of Pasco after public hearing and after duly considering all relevant evidence and testimony presented, determined that the City of Pasco requires a regular levy in the amount of $5,738,336, which does NOT include any of the allowable percentage increase in property tax revenues from the previous year, and does include amounts resulting from the addition of new construction and improvements to property and any increases in the value of state-assessed property, and amounts authorized by law as a result of any annexations that have occurred and refunds made, in order to discharge the expected expenses and obligations of the district. RCW 84.55.120 requires a specific statement regarding the amount of any increase in regular property tax from the previous year. The actual general levy amount from the previous year (2008) was $5,513,967. The City Council of the City of Pasco hereby authorizes the following increase in the regular property tax levy to be collected in the 2009 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0 (ZERO) which is a percentage INCREASE of 0% (ZERO PERCENT) from the previous year. This increase is exclusive of additional revenue resulting from the addition of new construction and improvements to property and any increase in the value of state assessed property, and any additional amounts resulting from any annexations that have occurred and refunds made. The property tax from new construction to be included in the actual levy is calculated to be $224,369. This number is the result of the amount of new construction and improvements to property of$101,042,400, provided by the Franklin County Assessor's Office, multiplied by the 2008 levy rate of $2.2205 per $1,000 of that value. There was a no additional increase in the value of state assessed property. There was no additional amounts resulting from any annexations that have occurred or refunds made. §3. A tax for the following sums of money which includes new construction and annexations to defray the expense and liabilities of the City of Pasco be and the same is hereby levied for the purposes specified against all taxable property in the City for the fiscal year 2009: General Expense, including Councilmanic Bond Debt Service $5,738,336 1999 Unlimited Tax General Obligation Bond/Library Remodel 68,051 1999 Unlimited Tax General Obligation Bond/Fire Station 86,199 2002 Unlimited Tax General Obligation Refunding Bonds 381,025 $6,273,611 §4. This Ordinance shall take effect five(5) days after passage and publication. Adopted by the City Council of the City of Pasco, on this 17th day of November, 2008. City of Pasco: Joyce Olson, Mayor Attest: Approved As To Form: Debra Clark, City Clerk Leland B. Kerr, City Attorney ORDINANCE NO. AN ORDINANCE PRESERVING THE PROPERTY TAX LEVY CAPACITY IN THE CITY OF PASCO, WASHINGTON FOR FISCAL YEARS AFTER 2009 IN ACCORDANCE WITH STATE LAW. WHEREAS, to provide the property tax revenues required by the general operating budget of the City for fiscal year 2009, City Council of the City of Pasco levied property taxes on all taxable property in the City for collection in fiscal year 2009 in the total amount of$5,738,336, which dollar amount is the sum of(a) $5,513,967, which is the amount of property taxes levied by the City in fiscal year 2008, plus (b) $0 (ZERO) of the allowable increase of the lesser of I% or the implicit Price Deflator, which for this calculation, is 4.527%, (c) $224,369, which is the amount of additional taxes at the 2008 levy rate of 2.2205 cents per $1,000 of assessed value resulting from the addition of new construction and improvements to property in the City, d) property annexed into the City during fiscal year 2008, which there was $0, and e) any increase in value of state-assessed property in the City; and, WHEREAS, the City Council of the City desires to preserve in accordance with state law (including but not limited to Chapter 84.55 RCW) the capacity of the City to levy property taxes in future fiscal years after 2009, calculated as if the City in fiscal year 2009 had levied the full amount allowed by state law upon a finding of substantial need therefore; and WHEREAS, upon a finding of substantial need and based upon limit factors of the lesser of 101% or IPD (104.527%) for the previous year and limit factors of 101% or 106% and 1PD for previous years as provided by RCW 84.55.0101 and $3.60 per $1,000 of assessed value by RCW 84.52.043 and 41.16.060, the City would be permitted to levy property taxes for fiscal year 2009 in a total amount of$6,468,450 (the"full amount allowed by law"), which dollar amount is the sum of (a) $6,244,081 (the lesser of the amount calculated by multiplying the allowable 2008 property tax levy of $6,182,258 times the limit factor of 101% (the lesser of 101% or IPD or the $3.60 per $1,000 statutory limitation)), plus (b) $224,369, which is the amount of additional taxes at the 2008 levy rate of 2.2205 cents per $1,000 of assessed value resulting from the addition of new construction and improvements to property in the City, c) property annexed into the City during fiscal year 2008 ($0), and c) any increase in value of state- assessed utility property in the City at the 2008 levy rate of 2.2205 cents per $1,000 of assessed value ($0); and WHEREAS, the full amount allowed by law for fiscal year 2009 of$6,468,450 is $730,114 greater than the actual property tax levy of the City for fiscal year 2009 of$5,738,336 and such excess of$730,114 represents the unused 2009 property tax levy capacity that the City desires to preserve for future fiscal years after 2009; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON,DO ORDAIN as follows: Section 1. The City Council of the City finds and determines that there is substantial need for the City to preserve, for future fiscal years after 2009, the capacity to levy property taxes on all taxable property in the City in the amount of$730,114, which is equal to the unused levy capacity of the City for fiscal year 2009. This substantial need includes, without limitation, the anticipated future requirements for additional property tax revenues that will be needed for the construction and/or maintenance of roads, streets, bridges and other transportation facilities of the City; to satisfy anticipated and unanticipated new regulatory requirements applicable to the City; to provide for potential excess costs of capital facilities; and generally to meet other substantial future financial requirements of the City. Section 2. This ordinance shall take effect and be in force from and after its passage and five days following its publication as required by law. ADOPTED by the City Council by the affirmative vote of a majority plus one vote of the members thereof and APPROVED by the Mayor of Pasco, Washington, at a regular open public meeting thereof, this 17th day of November, 2008. Joyce Olson, Mayor ATTEST: Debra Clark, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney FRANKLIN COUNTY ASSESSOR Steve Marks—Assessor November 5, 2008 City of Pasco Attn: Jim Chase P.O. Box 293 Pasco, WA 99301 RE: Preliminary Values for 2009 Tax Collection Your preliminary value for the 2009 tax collection year is as follows. REGULAR VALUE 2,861,340,058 NEW CONSTRUCTION 101,042,400 UTILITY VALUE 57,335,857 REFUNDING BOND VALUE 2,253,678,693 EIRE BOND VALUE 2,506,911,260 LIBRARY BOND VALUE 2,506,911,260 The new construction, the utility value and all bond values are already included in the regular value figure. If you have any questions or concerns, please feel free to contact me at the number below 4Pr t fu 11 y L� . MJt cP11 Administrative Assistani STEVE MARKS FRANK-LIN COUNTY ASSESSOR Franklin County Assessor 1016 N,4th Pasco.WA 49301 Phone: 504-545.3506 Fax: 509-546-SW Email:srnarks@co.frankJln.wa.us