HomeMy WebLinkAbout2008.10.27 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. October 27,2008
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Memorial Pool Renovation:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
October 23, 2008.
(b) 2008 Franklin County Integrated Solid Waste Management Plan:
1. Agenda Report from Jeff Adams,Associate Planner dated October 14, 2008.
(c) Assumption of Wade Park Lease:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
October 15, 2008.
2. Proposed Resolution.
3. Letter from Franklin County dated 10/1108.
4. Letter to Franklin County dated 1118106.
(d) Prequalification Requirements:
1. Agenda Report from Robert J. Alberts,Public Works Director dated October 21, 2008.
2. Ordinance.
(e) City Council Districts:
1. Agenda Report from Gary Crutchfield, City Manager dated October 22, 2008,
2, PMC Chapter 1.10"Voting Districts."
3. Table, Population and Registered Voters, by Precinct.
4. Map, Five District Option B.
5. Map, Five District Option C.
6. Map, Five District Option D.
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT.
REMINDERS:
1. 5:00 p.m., Monday, October 27, Port of Benton - Hanford Area Economic Investment Fund
Committee Meeting. (COUNCILMEMBER MATT WATKINS, Rep.,AL YENNEY,Alt.)
2. 9:00 a.m., Tuesday, October 28, City Hall, Parks & Rec. Classroom - Fair Housing & Landlord
Tenant Workshop Welcome Address. (MAYOR JOYCE OLSON)
3. 10:30 a.m., Tuesday, October 28 - Court Street Pedestrian Overpass Ribbon Cutting Ceremony.
(MAYOR JOYCE OLSON; ALL COUNCILMEMBERS INVITED TO ATTEND)
4. 3:30 p.m., Thursday, October 30, 502 Boeing Street - Franklin County Emergency Management
Board Meeting. (MAYOR JOYCE OLSON, Rep.; TOM LARSEN, Alt.)
5. 7:30 a.m., Friday, October 31, Richland Council Chambers - Hanford Communities Governing
Board Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; AL YENNEY, Alt.)
AGENDA REPORT
FOR: City Council October 23, 2008
TO: Gary Crutchfi Manager
Workshop Mtg.: 10/27/08
FROM: Stan Strebel, dminiss a ' e d Community
Services Manager
SUBJECT: Memorial Pool Renovation
I. REFERENCE(S):
Oral Presentation by Geoff Anderson of ORB Associates
(No written material in packet)
1I. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
10/27: Discussion; Council consensus
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) At a September meeting, concerning proposed renovation plans for Memorial
Pool, Council expressed concern that the scoping for the project be reviewed
before any plans were prepared. In order to familiarize Council with the various
issues that need to be addressed in the remodel, staff has arranged for Geoff
Anderson of ORB Associates to present the remodel concepts and alternates that
be may be considered by Council. Mr. Anderson will be prepared to review the
necessary code and systems renovations needed as well as explore the cost
alternatives (both capital and operational) associated with options such as
enclosure of the facility, alternate replacements for the training pool and
alternative diving configurations.
B) Once Council is satisfied with the scope of work,a contract for design documents
can be prepared for Council approval.
4(a)
AGENDA REPORT NO. 65
FOR: City Council October 14, 2008
TO: Gary Crutchfi Manager Workshop Mtg.: 10/27/2008
Rick White, Di ector '7V4
Community & conomic Development
FROM: Jeff Adams, Associate Planner
SUBJECT: 2008 Franklin County Integrated Solid Waste Management Plan
I. REFERENCEN:
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
10/27 Discussion and presentation by Jack Clark, HDR Engineering.
III. FISCAL IMPACT:
Approximately $87,000 to the City for operations and programs over the first 6-years;
Capital plan and operations approximately $1.5 million over the 20-year planning cycle.
IV. HISTORY AND FACTS BRIEF:
A. The 2008 Franklin County Integrated Solid Waste Management Plan (Plan) was
developed in response to Washington and Oregon Legislation.
B. Each county, in cooperation with the cities within the county, is required to prepare a
solid waste management plan.
C. Although the plan addresses a 20-year timeframe, it will be necessary to revise and
update the plan at least every 5 years (RCW 70.95).
D. Prior to development of the Plan, all participating jurisdictions (Pasco, Connell, Kahlotus,
and Mesa) chose to prepare a joint city—county plan and signed an"Interlocal" agreement
giving Franklin County authority as the lead planning agency.
E. The Plan proposes institution of fees or surcharges to pay the 25%-75% match for
mandated components of RCW 70.95.
V. DISCUSSION:
The next steps in the planning process are as follows:
1. Submission of Plan to Ecology and WUTC and the distribution of the Plan for review by
the public, municipalities, counties, and the SWAC
2. Workshops and hearings (County and municipalities).
3. Review and incorporation of pertinent comments by Ecology and WUTC.
4. Preparation of the final Plan.
5. Obtain resolutions of adoption from municipalities and counties.
6. Submit final Plan to Ecology for approval.
7. Obtaining Ecology approval of Plan.
8. Plan implementation.
The Plan makes recommendations for waste reduction, recycling, moderate risk waste, solid
waste collection, solid waste transfer and disposal, alternatives to disposal, special waste
streams, administration and enforcement, and financing and implementation.
4(b)
AGENDA REPORT
FOR: City Council October 15, 2008
TO: Gary Crutchfie anager
FROM: Stan Strebel, A ini trafive and Community Workshop Mtg.: 10127/08
Services Director� � Regular Mtg.: 11/3/08
SUBJECT: Assumption of Wade Park Lease
I. REFERENCE(S):
1. Proposed Resolution
2. Letter from Franklin County 10-1-08
3. Letter to Franklin County 1-18-06
Il. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
10/27: Discussion
11/3: Motion: I move to approve Resolution No. Accepting the
inclusion of Wade Park in the City's lease for Chiawana Park.
III. FISCAL IMPACT:
Minimal—the City already maintains Wade Park.
IV. HISTORY AND FACTS BRIEF:
A) In 2004, Franklin County began the process of relinquishing its U.S. Army Corps
of Engineers leases for Columbia River shoreline property, including Chiawana
Park and Wade Park. While the City has since signed a new lease with USACE
for Chiawana Park, due to the ongoing grant-funded project for the Road 54 Boat
Launch at Wade Park, the County agreed to continue its lease until the project was
completed and the City agreed to assume the lease at that time.
B) The boat launch has been completed this year and the County is formally
requesting that the City assume the lease.
C) As the City has been maintaining Wade Park for several years (under an
agreement with the County) assumption of responsibility for the property under
the existing Chiawana Park lease will have little financial effect on the City
budget. The City will assume first line management and reporting responsibility
as a result of the transfer.
4(c)
RESOLUTION NO.
A RESOLUTION Accepting the Inclusion of Wade Park in the Public Park and Recreation
Lease for Chiawana Park.
WHEREAS, Franklin County is the holder of Department of the Army Public Park and
Recreation Lease No. W912EF-1-04-12 which includes Wade Park in Pasco; and
WHEREAS, Franklin County has previously relinquished other properties previously included
in said lease to the Army; and
WHEREAS, the City of Pasco has previously agreed to lease said relinquished properties and is
willing to now accept transfer of Wade Park to its current lease for Public Park and Recreation lands;
NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
SECTION 1: That the City hereby agrees to accept the inclusion of Wade Park (property leased
under Lease No. W912EF-1-04-12, McNary Project to Franklin County, Washington) for inclusion with
its Lease No. W912EF-1-08-07, Chiawana Park per attachment"A".
SECTION 2: That the Mayor and City Manager are hereby authorized to execute all documents
necessary to effect the transfer.
PASSED by the City Council of the City of Pasco this day of 2008.
Joyce Olson, Mayor
ATTEST:
Sandy Kenworthy, Deputy City Clerk
APPROVED AS TO FORM:
Lee Kerr, City Attorney
i
rill
rr
� r•
kai •
`its ._ .. �tr: '''' ..i• '-
- 'Y
r
1 4
f
r M f i•
FRANKLIN COUNTY
i.,� or BOARD OF COMMISSIONERS
S2i NEVA J.CORKRUM ROBERT E.KOCH RICK MILLER
DISTRICT 1 DISTRICT l DISTRICT 3
Fred H. Bowen Patricia L. Shults Rosie H. Rumsey PAS
County Administrator Executive Secretary Human Resources Director RE C1T-yp ALL
2008
ClTy MANN
October 1, 2008 OF�FlCE ER S
Mr. Gary Crutchfield. City Manager
City of Pasco
525 North 3'd Avenue
Pasco, WA 99301
Re: Relinquishment of Remainder, Franklin County, WA, Department of the Army
Public Park and Recreation Lease No. W912EF-1-04-12, McNary Project
Dear Gary:
Enclosed please find a copy of correspondence from Paul Shampine, Realty Specialist,
Department of the Army, same subject.
We respectfully request the City's acceptance of the transfer for leasing Wade Park, Lease
Number W912EF-1-04-12.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
FRANKLIN COUNTY, WASHINGTON
lq,tl-leel�
Robert E. Koch, Chairman
Rick M' , Chairman Pro Tem
Neva J. Cor , Mem er
cc: Public Works
Paul Shampine
1016 North 4'h Avenue,Pasco,Washington 99301-37061 Phone(509)545-3535(Fax(509)545-35731 web site www.co.franklin.wa.us
qq DEPARTMENT OF THE ARMY
WALLA WALLA DISTRICT,CORPS OF ENGINEERS CJ,Jcf J �`e�c
201 NORTH THIRD AVENUE
l WALLA WALLA WA 99362-4876 CC a
REPLY TO
ATTENTION OF
September 22, 2008
Real Estate Division
Subject: Relinquishment of Remainder, Franklin County, WA, Department of the Army
Public Park and Recreation Lease No. W912EF-1-04-12, McNary Project
Board of County Commissioners
Franklin County Courthouse
1016 N. 4th Avenue
Pasco, WA 99301
Dear Commissioners:
On September 16, 2008, we received a copy of the September 9, 2007, Franklin
County Public Works Department letter to Apollo, Inc., acknowledging the completion of
the Erwen Trust Boating Access Project at Road 544 in Pasco, WA. We assume that the
letter should have been dated September 9, 2008. Please see enclosure 1. The
January 23, 2006, letter from the Board of County Commissioners (the Board) to
Mr. Richard Carlton, Chief, Real Estate Division, states that "Upon completion (of the
project), said lease will be transferred to the City of Pasco." Please see enclosure 2.
If the Board of County Commissioners wishes to follow through with the referenced
formal transfer, a letter stating the Board's intent should be submitted to the City of
Pasco (the City) requesting the City's acceptance of the transfer. The City should be
asked to provide us with a copy of their acceptance of the transfer as well as a copy of
the Board's letter. The City's letter should be addressed to Jana L. Brinlee, Chief, Real
Estate Division, 201 North Third Avenue, Walla Walla, Washington 99362-1876.
If you have any questions, please call me at 509-527-7324. 1 can also be contacted
by e-mail at Paul.S.Shampine @usace.army.mil.
Sincerely,
Paul Shampine
Realty Specialist
Enclosures
Neva J. Corl-rum Fred H. Bowen
District 1 County Administrator
Robert E. Koch " �,',• — --
District 2 x ' Rasie H. Rumsey
Human Resources Director
Frank H. Brock �a° r x
District 3 er� � Patricia L. Shults
. Executive Secretary
Board of County Commissioners
F-RANIKLIN COUNTY
D 'ved 1
January 23, 2006 f. Real Este"
U.S. Army Corps of Engineer
Walla Walla District - --
201 North Third Ave. . P&C = --
Walla Walla, WA 99362-1876 Pro e
F163
Attn: Richard Carlton
Chief, Real Estate Division
Subject: Lease No. W912EF-1-04-12
Extension of Wade Park Lease
Dear Mr. Carlton:
We were recently informed that we were successful in receiving a Washington Interagency
Committee for Outdoor(IAC) Recreation grant funding for boat launch improvements at
Road 54, located in Wade Park. We must have a current lease in order for us to exercise an
agreement with IAC.
The City of Pasco has agreed to commit resources to maintain Wade Park for us until the
improvements are completed. Upon completion, said lease will be transferred to the City of
Pasco.
Our letter dated September 1, 2004 gave formal notice to relinquish Lease No. W912EF-1-04-12
effective September 1, 2005 and was extended for Chiawana and Wade Park to December 31,
2005 by letter dated July 25, 2005.
Therefore, please consider this our formal request to continue leasing the Wade Park area under
Lease No. W912EF-1-04-12 until such time as the Road 54 Boat Launch is completed.
1016 North Fourth Avenue, Pasco,Washington 99301 -Phone (509) 545-3535 - Fax(509) 545-3573—web site www.co.franklin.wa.us
U.S. Army Corps of Engineer
January 23, 2006
Page Two
Enclosed is a map of the area.
Also enclosed is a copy of a letter of agreement signed by the City of Pasco and the Franklin
County Commissioners.
We look forward to hearing from you in regards to this issue.
Please feel free to contact Tim Fife, 3416 Stearman Avenue, Pasco, WAS 99301, (509) 545-3514
should you have any questions.
Sincerely,
BOARD OF COUNTY COMMISSIONERS
F IN COUNTY, WASH GTON
N a J. Cor hair
Ro ert E. koch, Chair Pro Tem
ABSENT
Frank H. Brock, Member
cc: Engineer Tim Fife
Prosecutor Steve Lowe
Chief Civil Deputy Prosecutor Ryan Verhulp
File/LB
CITY MANAGER (509) 545-3404 / Fax (509) 545-3403
l;, P.O.Box 293 (525 North 3rd Avenue) Pasco,Washington 99301
January 18, 2006
Franklin County Commissioners
1016 N. 4`t'
Pasco WA 99301
Re: Road 54 Boat Launch/Wade Park Lease
Dear Commissioners:
We recently reviewed(with Corps of Engineers real estate personnel and Tim Fife, County
Engineer) the dilemma created by the County's termination of its lease with the Army for
rivershore properties and the requirements of the Washington Interagency Committee for
Outdoor Recreation (IAC)regarding funding for the Road 54 boat launch.
In the interest of demonstrating acceptable control of the boat launch project property by
February 15, 2006 (as required by the IAC grant), Corps personnel advised that it would be
simpler at this point in time for the County to withdraw its lease termination for the subject
property than to have the lease assumed by the City. Therefore, in the interest of fulfilling the
_grant requirements for the project, the City and County have agreed as follows:
• The County will withdraw its notice to terminate the lease with the Corps of Engineers
for the Wade Park area (Road 39 to Road 54), including the site of the boat launch, until
the boat launch project is completed. The County will continue to manage the IAC grant
and the improvement project through completion. The County will continue to provide
general management of the park and the bike/pedestrian trail on the property until the
project is completed.
• The City agrees to assume the lease responsibility for Wade Park,including the new boat
launch, upon completion of the improvement project. The City will continue to maintain
the turf and the irrigation system on the property until it assumes the lease. In addition,
the City will also assume responsibility for the payment of electric costs (pumping),
garbage collection and portable toilets for the park area beginning in 2006.
• Upon completion of the boat launch project the County will initiate transfer of the Erwen
property (which was purchased with IAC funding)to the City to manage and continue
development in conformance with the conditions of the purchase grant.
Franklin County Commissioners
January 18, 2006
RE: Road 54 Boat Launch/Wade,Park Lease
Page 2
The City appreciates the cooperative spirit that has allowed this project to move forward as we
maximize our efforts to serve the citizens and provide new facilities for their use. Please sign
below indicating the County's agreement to this understanding.
Sinc ,
y chf ld
ity Manager
GC/S S/tlz
Franklin County Commissioners:
ABSENT
Frank Brock,C-h:ar" Neva rkrum � Robert Koch
AGENDA REPORT NO. 26
FOR: City Council October 21, 2008
TO: Gary Crutchfie �Manager
FROM: Robert J. Albe s,4 Works Director Workshop Mtg.: 10/27/08
Regular Mtg.: 11/03/08
SUBJECT: Prequalification Requirements
I. REFERENCE(S):
1. Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
10127: Discussion
11103: MOTION: I move to adopt Ordinance No. , establishing contractor
prequalification requirements, and further authorize publication
by summary only.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) On December 18, 2000, Council approved Ordinance No. 3455 establishing
contractor prequalification requirements for road and utility infrastructure projects
which would belong to the City. The State Legislature in 2007 and 2008 passed
new laws requiring all cities to scrutinize the qualifications of potential bidders on
all municipal projects. The new laws are to be adopted by the City.
V. DISCUSSION:
A) The proposed Ordinance reflects the new legal requirements to scrutinize the
eligibility of a contractor to bid a project (14.10.010) and retains the
prequalification requirements for Public Works Projects established in Ordinance
No. 3455 (14.10.020). Since the City does not provide full time inspections on
most projects, assuring a bidder is qualified to perform the work has been a
priority. Evidentally state wide, issues have arisen that compelled the Legislator
to mandate requirements. The new requirements have little impact on how the
City evaluates the eligibility of a contractor.
4(d)
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, amending
Chapter 1410 "Qualification for Public Works Construction" of the Pasco
Municipal Code
WHEREAS, due to the potential widespread affect of public works construction on the
quality of life to the citizens of the City, it is necessary to insure that the bidders for such projects
have demonstrated they are responsible bidders, prepared, and qualified to perform these
essential services; and
WHEREAS, the City has since 2000 by the enactment of Ordinance No. 3455,
recognized that the integrity of the utility services necessary to provide for the health of its
citizens is dependent upon the quality of the installation and construction of the elements of
those systems and has maintained qualification requirements for contractors performing public
works construction; and
WHEREAS, the Washington legislature has, likewise, recognized the need to establish
bidder responsibility criteria to be utilized by municipalities in the selection of responsible
bidders through the bidding process; and
WHEREAS, for the purpose of implementing this additional statutory criteria to those
procedures utilized by the City to determine bidder responsibility, and to insure the high level of
qualifications necessary for the construction of critical public works projects involving the
infrastructure of the City; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That Chapter 14.10 entitled"Qualification for Public Works Construction"
of the Pasco Municipal Code shall be and hereby is amended and shall read as follows:
14_.10.010 BIDDER RESPONSIBILTY AND QUALIFICATION FOR PUBLIC
WORKS CONSTRUCTION.
A) Before award of a public works contract, a bidder must meet the following
responsibility criteria to be considered a responsible bidder eligible to be awarded a public works
contract. The bidder must:
1 At the time of the bid submittal have a certificate of contractor
registration in compliance with Cha ter 18.27 RCW.
2 Have a_current state unified business identifier number.
3 If i!pplicable, have industrial insurance coverage for the bidder's
employees working in Washington as r uired by Title 51 RCW; an Mployment secgdt
department number as required by Title 50 RCW; and a state excise tax re istration
number as required by Title 82 RCW.
4 Not be disqualified from bidding on any public works contract under
RCW 39.06.010 or RCW 39.12.065 (3).
Bj_ Upon determination by the Public Works Director that unique or specialized skills
are necessary for the construction of a public works project in compliance with the specifications
and standards for such project as adopted by the City, additional supplemental bidding criteria
may be required for determination of a responsible bidder for that project. Such supplemental
criteria shall:
1) Demonstrate successful experience of at least two public works projects of
the same nature and cost within the prior five(5) years.
2) Successfully completed a public works project of the same nature and
character of the proposed project including, but not limited, to similar size and quantities,
occupancy, staged-construction, continued use or accessibility_ during construction, or
specialized construction techniques or processes
3) Demonstrate sufficient financial capacity to fulfill the contract.
4) Supplemental criteria, the basis for evaluation, and appeal periods shall be
provided in the invitation to bid or bidding documents.
5) If the bidder fails to supply information requested concerning the
responsibility within the time and manner specified in the bid documents, the City may
base its determination of responsibility upon any available information related to the
supplemental criteria, or may find the bidder not responsible.
6) In the.event the City determines the bidder not to be responsible, the City
must provide in writing the reasons for the determination and provide the bidder an
administrative appeal of the determination within the period specified within the bidding
documents.
14.10.04-20 PURPOSE PREQUALIFICATION.
A) It has been determined that the infrastructure improvements of the essential
services providing g ransportational access, water, irrigation, storm water and sewer utilities,
requires sufficient qualifications to provide for the health safety and welfare of the citizens of
the City. Every person or entity hereafter- efr-a to- Cent--ac4o shall, to °-f
LVL VLLILVL 3 V1V11 Vll ,
intending to bid and perform any construction, modification, extension or improvement affecting
directly or indirectly any City utility or street infrastructure elements, including, but not limited
to, streets, sidewalks, structures, sewer lines, water lines, storm drainage lines, irrigation lines, or
appurtenances thereto, either by public works contract or by private development, shall
demenstfate to the satisfaetion of !he Git pregualify for the performance of such work
demonstratin that they possess the financial and technical ability, resources and experience to
perform the work in accordance with the standards and specifications adopted by the City. Public
works proposal form shall only be issued to prequalified contractors
Ordinance Amending Chapter 14.102
Page 2
Contractors may ualif for public works contracts baying an estimated contract price of
less than $200,000 by submission of a limited prequalification questionnaire (short form) with at
least two (2) years demonstrated experience; and/or public works contract having an estimated
cost in excess of$200,000 by submission of the prequalification cuestionnaire (long form).
The applicant may apply for prequalification in any or all of the following_project
categories:
1 Clearing, bbin adin and drainage.
2) Production and placing of crushed materials.
3) Bituminous surface treatment.
4) Asphalt concrete paving.
5) Cement concrete paving.
6) Street striping.
7) Traffic signals.
8) Street lights.
9) Water pipeline(up to 12 inches).
10) Water pipeline(greater than 12 inches).
11) Storm water facilities.
12) Sewer pipeline (12 foot and shallower).
13) Sewer pipeline eater than 12 feet in depth).
14) Sidewalks/curb and ug_tter.
15) Landscaping parks/irrigation.
16 Pump stations.
B) The City shall determine if the ,.e t..,,,ter-'„ eligibility and qualifiruatien as
fespensible bidde. upon consideration of
Ordinance Amending Chapter 14.103
Page 3
Aj) The documented ability, capacity and skill of the contractor of at least two
public works Projects of similar size, nature and cost within the Preceding five (5) year
period. The criteria for determination of lack of necessary experience, organization, of
technical qualifications shall be those identified in WAC 468-16-070.
B2) Whether the contractor can perform promptly or within the time specified
without delay or interference. The criteria for determining the inability to comply with
the performance schedule shall be as established by WAC 468-16-060.
E3) Their The contractor's reputation, experience, and efficiency of the
Eimer in performance and completion of similar public works projects.
D4) The demonstrated quality of performance of previous public works
projects by the contractor. The criteria for determination of unsatisfactory work
performance shall be those indentified in WAC 468-16-040.
E5) The previous and existing compliances by the contractor with laws and
ordinances relating to the contracts or services to be provided in the public works
contract.
lib) The demonstrated sufficiency of the financial resources and ability of the
to perform the contract which shall require a verified net worth of
not less than the estimated cost of the public works project when multiplied by a factor of
five.
7) Adequate bonding, and bonding history to demonstrate continuous
uninterrupted bonding capacity.
(38) The ability of the contractor to provide future maintenance and service for
the work performed. and
9 Satisfaction of all bidder responsibility requirements under PMC
14.10.010 (A-1).above.
#LO) Such other reasonable information as bears on integrity, judgment and
skills of the contractor. The criteria for determination of an unsatisfactory record of
integrit _orjudgment shall be based upon WAC 468-16-050. (Ord. 3455 Sec. 1, 2000.)
14.10.0230 APPLICATION REQUIRED. The City shall, prior to furnishing any
contractor desiring to bid upon any work affecting any City utility or street infrastructure element
or for which a call for bid proposals has been published, with a contract proposal form, or any
required application affecting the City utility services, except permits required under Title 12 of
this Code for minor street or sidewalk construction or modification, require from the contractor
answers to questions contained in the standard from questionnaire and financial statement which
shall include a complete statement of financial ability and experience of the contractor to
perform work affecting the City utility infrastructure elements or other public works. The
questionnaire and financial statement shall contain a statement verified by the applicant that the
Ordinance Amending Chapter 14.104
Page 4
information contained thereon is truthful and accurate. Whenever the City is not satisfied with
the sufficiency of the answers contained in the questionnaire and financial statement or whenever
the City determines that the contractor does not meet all of the requirements set forth in this
section, it may refuse to furnish a contractor with a contract proposal form or reject any bid
proposal submitted by the contractor, or deny any application effecting City utility or street
infrastructure elements. Proof of current eligibility for bidding projects of the Washington State
Department of Transportation, pursuant to RCW 47.28.070, may be accepted by the City as
compliance with this section. The City shall promptly determine and maintain a list of the
responsible contractors eligible to perform services governed by this Chapter.
be submitted by eentraeter-s annuaily at siaeh time that the City y quires Prequalif cation
applications shall be reviewed every year and renewed every three (3) years with all information
bein updated including financial information, contract experience, bonding, and claims. (Ord.
3455 Sec. 1, 2000.)
14.10.0-340 FINANCIAL INFORMATION NOT OPEN TO PUBLIC INSPECTION.
The City shall not be required to make available for public inspection and copying financial
information supplied by the contractor for the purpose of qualifying for eligibility under this
Chapter as provided in RCW 42.56.270. (Ord. 3455 Sec. 1, 2000.)
14.10.050 REVOCATION OF PREQUALIFICATION STATUS. The Public Works
Director, based upon an investigation determining the cause exists, may revoke a_contractor's
prgqualification status for any of the following causes:
A) Unsatisfactory record of integrity and judgment consisting of those deficiencies as
defined in WAC 468-16-050.
B) Intentional falsification or unauthorized destruction of related records.
C) Default on a contract within three (3) years prior to the date of application for
prgqualification.
D) Bankruptcy or insolvency.
E) Breach of contract.
F) Revocation, suspension or impairment of any required bond.
The Public Works Director shall provide to the contractor written notice of revocation of
pre qualification eligibility which shall state the effective date of the revocation and contractor's
right of appeal as provided in this Chapter.
14.10.0460 APPEAL. The City's detefmination of eligibility all be eeflelusive
unless appoe—Al is made withiii ten (10) days of the date ef detefmination by the City to
An�r person or_entity aggrieved by the determination of the
Public Works Director regardiniz bidder reVonsibility and qualification as provided in PMC
14.10.010 and prequalification as provided in PMC 14.10.020 may within ten (10) days of the
date of the written notice of denial of qualification or revocation of qualification, file a written
Ordinance Amending Chapter 14.105
Page 5
request for an administrative appeal before the City Manager,or his designee. An administrative
appeal hearing shall be held before the City Manager, or his designee, within ten 10 days of the
date of the_apueal and a determination shall be issued by the City Manager, or his designee,
within five (5) days of the date of the hearing. The City Manager, or his designee's,
determination of eligibility shall be conclusive unless appeal therefrom is made within ten (10)
days of the date of determination to the Franklin Count�Superior Court to be heard on the record
pursuant to RCW 36.70C.020. (Ord. 3455 Sec. 1, 2000.)
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this day of , 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark Leland B. Kerr
City Clerk City Attorney
Ordinance Amending Chapter 14.106
Page 6
AGENDA REPORT
TO: City Council October 22, 2008
FROM: Gary Crutchfi ty Manager Workshop Mtg.: 10/27/08
SUBJECT: City Council 'stricts
I. REFERENCE(S):
1. PMC Chapter 1.10 "Voting Districts"
2. Table, Population and Registered Voters, by Precinct
3. Map, Five District Option B
4. Map, Five District Option C
5. Map,Five District Option D
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
10127: Discussion
11I. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) PMC Chapter 1.10 provides that five of the seven City Council positions be filled by
citizens residing in the respective district. The Ordinance was established in 1971 in an
effort to assure geographic representation and, in particular, to assure an opportunity for
ethnic representation on the City Council. As a precaution (to assure "equal
representation", as required under the constitution), the Ordinance further requires that no
district may be more than 10% greater or smaller than another district("10%rule").
B) Given ordinary community growth rates, City Council districts were revised once every 10
years, following the decennial federal census. With the rapid growth of Pasco over the
past eight years, however, the district boundaries have required adjustment every two
years in order to comply with the "10% rule." The last effort (2007) illustrated that the
ability to comply with the 10% rule with five districts is becoming so difficult as to be
improbable without starting over entirely (the existing composition of districts is so bound
by precincts and current Council residency, that it becomes improbable to define an
effective change without displacing a current City Councilmember).
C) The City Council has discussed this subject at its September 8 and 22 workshop meetings
as well as October 10, including review of three options for a five-district system and three
options for a three-district system. Council direction at the conclusion of the October 10
discussion requested staff prepare the options to adjust the current five-district option for
further Council discussion on October 27.
V. DISCUSSION:
A) Staff has identified three variations of the five districts which would comply with the 10%
rule. Option B reflects the least amount of change (two precincts), resulting in a 9%
variation. Option C reflects change of eight precincts and a variation of 7%. Option D
reflects change of 11 precincts and a variation of 7%.
B) Of the three options, Option D best reflects fulfillment of the statutory criteria for districts
(compactness, community of interest, significant boundaries, etc.). Option D results in all
of District 5 being south of the I-182 freeway and eliminates the current split of Loviisa
Farms neighborhood into two City Council districts (Districts 4 and 5). It also makes
District 2 more compact and results in District 4 being nearly entirely north of I-182
freeway. District 3 is elongated (stretching from Fourth Avenue to Road 68), but is
unavoidably so in each of the options.
C) Regardless of which option Council prefers, PMC Chapter 1.10 requires amendment to
formally adjust the boundaries to reflect the preferred option. State law requires that a
public hearing be conducted on any such plan at least a week prior to formal action by the
City Council. Thus, staff recommends Council select the preferred option and public
hearing date on November 3 and conduct the hearing on November 17 and formally adopt
the amendment on December 1 (this schedule reflects the general consensus of Council at
the October 10 workshop meeting). 4{e}
CHAPTER 1.10 VOTING DISTRICTS
Sections:
1.10.010 NUMBER OF DIVISIONS - EQUAL POPULATION IN EACH................. 14
1.10.020 DISTRICT ONE............................................................................. 14
1.10.030 DISTRICT TWO............................................................................ 14
1.10.040 DISTRICT THREE. ........................................................................ 14
1.10.050 DISTRICT FOUR........................................................................... 15
1.10.060 DISTRICT FIVE. ........................................................................... 15
1.10.070 ELECTION OF COUNCILMEN COUNCILMAN-AT-LARGE. ................... 15
1.10.080 COUNCILMEN - RESIDENTIAL REQUIREMENT REMOVAL................. 15
1.10.090 RE-ESTABLISHMENT OF DISTRICT BOUNDARIES. .......................... 16
1.10.100 ANNEXATION............................................................................... 16
1.10.110 RECALL PETITIONS...................................................................... 16
1.10.120 FILLING VACANCIES..................................................................... 16
1.10.130 VOTING PRECINCTS..................................................................... 16
1.10.010 NUMBER OF DIVISIONS - EQUAL POPULATION IN EACH. The City is
divided into five voting districts. Each district shall be as nearly equal in population as
possible; compact as possible; consist of geographically contiguous area; be configured
as to not favor or disfavor any racial group or political party; and to the extent feasible,
coincide with the existing recognized natural boundaries so as to preserve existing
communities of related and mutual interest. (Ord. 3472 Sec. 1, 2001; Ord. 1472 Sec. 1,
1971.)
1.10.020 DISTRICT ONE. Voting district one shall encompass the area within
the City of Pasco comprised of precinct numbers one, two, six and fifty, as those
precincts are described on the maps and property descriptions on file with the Auditor
of Franklin County. (Ord. 3832, 2007; Ord. 3724 Sec. 1, 2005; Ord. 3625 Sec. 1, 2003;
Ord, 3476 Sec. 1, 2001; Ord. 3240 Sec. 1, 1997; Ord. 2943, Sec. 1, 1993; Ord. 2824
Sec.'1, 1991; Ord. 1871 Sec. 1 (part), 1977.)
1.10.030 DISTRICT TWO. Voting district two shall encompass the area within
the City of Pasco comprised of precinct numbers three, nine, twelve, thirteen, fifteen,
sixteen, seventeen, eighteen, nineteen, twenty, twenty-one, twenty-four and twenty-
five as those precincts are described on the maps and property descriptions on file with
the Auditor of Franklin County. (Ord. 3832, 2007; Ord. 3724 Sec. 2, 2005; Ord. 3625
Sec. 2, 2003; Ord. 3476 Sec. 2, 2001; Ord. 3240 Sec. 1, 1997; Ord. 2943, Sec. 2, 1993;
Ord. 1871 Sec. 1 (part), 1977.)
1.10.040 DISTRICT THREE. Voting district three shall encompass the area
within the City of Pasco comprised of precinct numbers four, five, seven, eight, ten,
eleven, forty-four, forty-seven, forty-eight, forty-nine and fifty-two, as those precincts
PMC Title 1 9/2/2008 14
are described by the maps and property descriptions on file with the Auditor of Franklin
County. (Ord. 3832, 2007; Ord. 3724 Sec. 3, 2005; Ord. 3625 Sec. 3, 2003; Ord, 3476
Sec. 3, 2001; Ord. 3240 Sec. 1, 1997; Ord. 2284, Sec. 1, 1981; Ord. 1871 Sec. 1 (part),
1977.)
1.10.050 DISTRICT FOUR. Voting district four shall encompass the area within
the City of Pasco comprised of precinct numbers thirty-four, thirty-five, thirty-six, thirty-
eight, thirty-nine, forty, forty-one, forty-two, forty-three, forty-five and forty-six, as
those precincts are described on the maps and property descriptions on file with the
Auditor of Franklin County. (Ord. 3832, 2007; Ord. 3724 Sec. 4, 2005; Ord. 3625 Sec.
4, 2003; Ord. 3476 Sec. 4, 2001; Ord. 3240 Sec. 1, 1997; Ord. 2824 Sec. 2, 1991; Ord.
2365 Sec. 1, 1982; Ord. 1871 Sec. 1 (part), 1977.)
1.10.060 DISTRICT FIVE. Voting district five shall encompass the area within
the City of Pasco comprised of precinct numbers fourteen, twenty-two, twenty-three,
twenty-six, twenty-seven, twenty-eight, twenty-nine, thirty, thirty-one, thirty-two;
thirty-three, and thirty-seven, as those precincts are described on the maps and
property descriptions on file with the Auditor of Franklin County. (Ord. 3832, 2007;
Ord. 3724 Sec. 5, 2005; Ord. 3625 Sec. 5, 2003; Ord. 3479 Sec. 1, 2001; Ord. 3476
Sec. 5, 2001; Ord. 3365 Sec. 1, 1999; Ord. 3240 Sec. 1, 1997; Ord. 2824 Sec. 3, 1991;
Ord. 2365 Sec. 2, 1982; Ord. 2284 Sec. 2, 1981; Ord. 1871 Sec. 1 (part), 1977.)
1.10.070 ELECTION OF COUNCILMEN COUNCILMAN-AT-LARGE. The qualified
electors of each voting district, and they only, shall nominate from among their number
candidates for the office of councilman of such voting district to be voted for at the
following general election. Such candidates shall be nominated in the same manner as
other candidates at the primary election held on the third Tuesday of September
preceding a general election. In addition, two councilmen, designated councilmen-at-
large, shall be nominated in a similar manner. One of the councilman-at-large positions
shall be designated as council position number one. The City Clerk, not fewer than ten
days prior to the time for filing declarations of candidacy in the next councilman
election, shall designate, by consecutive numbers, commencing with number two and
ending with number seven, all other positions on the council to be nominated by district
or to be elected-at-large. The two candidates having the highest vote totals for each
council position shall be certified as having been nominated and shall run for that
position in the general election. Councilmen shall be elected by all of the qualified
voters of the City and the person receiving the highest number of votes for the office of
councilman for the position for which he is a candidate shall be declared duly elected.
(Ord. 1955 Sec. 1, 1978; Ord. 1472 Sec. 7, 1971.)
1.10.080 COUNCILMEN - RESIDENTIAL REQUIREMENT REMOVAL. Councilmen
elected from districts shall be residents of the district from which they are elected.
Removal of a councilman from the district from which he was elected shall create a
vacancy in that office; provided, that no change in the boundaries of districts shall
PMC Title 1 9/2/2008 15
affect the term of any councilman, but he shall serve out his term in the district of his
residence at the time of his election. (Ord. 1873 Sec. 1, 1977; Ord. 1472 Sec. 8, 1971.)
1.10.090 RE-ESTABLISHMENT OF DISTRICT BOUNDARIES. The Council shall
re-establish district boundaries whenever the population in any district exceeds by ten
percent or more the population in any other district; provided, that no change in the
boundaries of any district shall be made within sixty days next before the date of a
general municipal election, nor within twelve months after the districts have been
established or altered. (Ord. 3476 Sec. 6, 2001; Ord. 1472 Sec. 9, 1971.)
1.10.100 ANNEXATION. When additional territory is added to the City, it may,
by act of the City Council, be annexed to contiguous districts or attached to any other
district as the Council may determine without affecting the right to re-district at the
expiration of twelve months after the last previous division. (Ord. 3476 Sec. 7, 2001;
Ord. 1472 Sec. 10, 1971.)
1.10.110 RECALL PETITIONS. Any registered voter shall be eligible to sign a
petition for the recall of any councilman. (Ord. 1472 Sec. 11, 1971.)
1.10.120 FILLING VACANCIES. If a vacancy in the Council occurs or if a district
office is not filled by the election process, the remaining members of the City Council
shall appoint a person to fill such office until the next regular general municipal election,
at which time a person shall be elected to serve for the remainder of the unexpired
term. Persons appointed to fill district offices shall be the residents of that district.
(Ord. 1472 Sec. 12, 1971.)
1.10.130 VOTING PRECINCTS. Voting precincts within the five districts shall be
established by the City Manager or under his direction and shall be submitted to the
County Commissioners, Franklin County, for approval. No voting precinct shall be
located in more than one district. (Ord. 1472 Sec, 13, 1971.)
PMC Title 1 9/2/2008 16
Estimated Population
and Registered Voters
by Precinct
OFM Total
PRECINCT Adjusted 2008 Registered
Population Voters
Estimate
1 1,937 513
2 1 2,395 309
3 1,472 215
4 1,859 301
5 872 188
6 2,185 345
7 1,187 241
8 480 274
9 454 100
10 1,310 444
11 2,044 565
12 2,686 325
13 1,235 221
14 902 357
15 403 177
16 173 78
17 242 184
18 158 116
19 247 154
20 214 115
21 429 138
22 424 217
23 933 553
24 989 219
25 1,231 226
26 291 154
27 412 297
28 471 321
29 504 255
30 195 147
31 678 415
32 1,222 502
33 861 349
34 889 281
35 1,173 334
36 1,515 635
37 3,306 511
38 1,881 530
39 I 537 132
40 1,139 355
41 877 333
42 887 378
43 1,220 281
44 606 219
45 562 193
46 670 539
47 568 191
48 879 321
49 413 340
50 3,826 312
52 247 122
52,290 15,022
Printed 10/9/2008
PopEst 09-22-08 Options ABCDX.xIs Page 1 of 1 at 5:10 PM
#�• tµh;}
IWI
of
My
• r
y
i
. :. , i � nS
r
-'::...;w. ..... •„ '•� - .Ark-'
'ER Tw
cia
' �� '
?%-;� 5��'..
*�F i�ii;:ta+ ma=y j€'•w..; �
Ys •
4J
i
Z4;.r
hr •
a=
_I
v..
X54��%..�'�•. V::='7.7' }Sf t .: - •
x.:::' tf?r� x'.:3;,:a ...'.1.";s;_�: •
x.
r ;a:�. v',51�..1, r,��.-.:._.?. is •
.:Y«��•i+fit;_:•
1
Al
Li.19
y .��i•r, '4�.r� ..
•
f