HomeMy WebLinkAbout2008.09.15 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. September 15,2008
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated September 2, 2008.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$920,708.44 ($90,252.23 in the form of Wire
Transfer Nos. 5039 and 5049 and, $830,456.21 consisting of Claim Warrants numbered
167793 through 168007).
2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts, and Municipal Court (non-criminal, criminal, and parking) accounts
receivable in the total amount of$206,447.77 and, of that amount, authorize $153,533.34 be
turned over for collection.
(c) Resolution No. 3102, a Resolution authorizing the sale of forfeiture/unclaimed asset property
surplus to city needs.
1. Agenda Report from Debbie Clark, City Clerk dated August 26, 2008.
2. Evidence Inventory Disposition Request from David Renzelman, Crime Specialist/Evidence
Technician.
3. Proposed Resolution.
To approve Resolution No. 3102, authorizing the sale of seized/asset forfeiture property
considered surplus to city needs.
*(d) Resolution No. 3103, a Resolution accepting work performed by George A. Grant, Inc., under
contract for the SR 395/Court Street Pedestrian Walkway Facilities,Project No. 00-3-09,
1. Agenda Report from Michael McShane, City Engineer dated September 3, 2008.
2. Resolution.
To approve Resolution No. 3103, accepting the work performed by George A. Grant, Inc., under
contract for the SR 395/Court Street Pedestrian Walkway Facilities, Project No. 00-3-09.
*(e) Resolution No. 3104, a Resolution accepting work performed by A&B Asphalt, Inc., under
contract for the Burden Boulevard Improvements Project.
1. Agenda Report from Michael McShane, City Engineer dated September 3,2008.
2. Resolution.
To approve Resolution No. 3104, accepting the work performed by A&B Asphalt, Inc., under
contract for the Burden Boulevard Improvements Project.
ptQ MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a) Presentation of Proclamation for "Domestic Violence Awareness Month, October 2008."
Mayor Joyce Olson to present Proclamation to Denis Austin, Chief of Police, Pasco Police
Department.
5. VISITORS- OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
Regular Meeting 2 September 15,2008
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through August 2008.
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
q*(a) Street Vacation: A Portion of South 13`"Lane(MF##VAC08-007):
1. Agenda Report from David I. McDonald, City Planner dated September 11, 2008.
2. Proposed Resolution and Vicinity Map.
CONDUCT A PUBLIC HEARING
Ordinance No. ,an Ordinance vacating a portion of South 13"'Lane.
MOTION: I move to adopt Ordinance No. , vacating a portion of South 13a' Lane and,
further, authorize publication by summary only.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Ordinance No. , an Ordinance relating to zoning and amending Title 25 dealing with
Business Parks.
1. Agenda Report from David I. McDonald, City Planner dated September 4, 2008.
2. Proposed Ordinance.
3. Memo to Planning Commission.
4. Planning Commission Minutes dated 8/21/08.
MOTION: I move to adopt Ordinance No. , amending PMC Chapter 25.50 dealing with
business parks and, further, authorize publication by summary only.
4. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(None)
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#......
Q Quasi-Judicial Matter
REMINDERS:
1. 6:00 p.m., Monday, September 15, Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR
JOYCE OLSON and COUNCILMEMBER MATT WATKINS)
2. 5:00 p.m., Tuesday, September 16, TRAC — TRAC Board Meeting. (MAYOR JOYCE OLSON and
COUNCILMEMBER REBECCA FRANCIK)
3. 10:00 a.m., Wednesday, September 17, Columbia Park (east end) — Heritage Trail Ribbon Cutting. (MAYOR
JOYCE OLSON)
4. 5:30 p.m., Wednesday, September 17, Benton, Franklin & Walla Walla Counties Good Roads & Transportation
Association Board Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; AL YENNEY,Alt.)
5. 11:00 a.m.,Thursday, September 18, Howard Amon Park, Richland— 15a`Annual All Senior Picnic. (MAYOR
JOYCE OLSON)
6. 12:00 p.m., Thursday, September 18, 515 W. Clark Street— Pasco Downtown Development Association Board
Meeting. (COUNCILMEMBER AL YENNEY,Rep.;MATT WATKINS, Alt.)
7. 11:30 a.m., Friday, September 19, Cousin's Restaurant — Benton-Franklin Council of Governments Board
Meeting. (COUNCILMEMBER TOM LARSEN,Rep.;BOB HOFFMANN,Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL SEPTEMBER 2, 2008
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom
Larsen, Joyce Olson, Matt Watkins and Al Yenney.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Rick White, Community &
Economic Development Director; Bob Alberts, Public Works Director; David McDonald,
City Planner and Denis Austin, Police Chief.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated August 18, 2008.
(b) Bills and Communications:
To approve General Claims in the amount of$1,228,031.04 ($81,744.43 in the form of
Wire Transfer Nos. 5030 and 5033 and, $1,146,286.61 consisting of Claim Warrants
numbered 167573 through 167792).
To approve Payroll Claims in the amount of$2,654,541.78, Voucher Nos. 38400 through
38667; and EFT Deposit Nos. 30024580 through 30025349.
(c) First Night Tri-Cities Agreement:
To approve the agreement with First Night Tri-Cities and, further, authorize the City
Manager to sign the agreement.
(d) Right-of-Way Dedication for Road 52 (MF#INF008-093):
To accept the deed from EE Properties LLC for a portion of the Road 52 Right-of-Way.
(e) Road 52 Utility Easement(MF#INF008-094):
To accept the utility easement from EE Properties LLC along the east side of Road 52.
Removed from Consent Agenda to allow for more staff research.
(f) Resolution No. 3099, a Resolution accepting work performed by Gamache
Landscaping, Inc., under contract for the Road 36 Pump Station Landscaping,
Project No. 07-2-09.
To approve Resolution No. 3099, accepting the work performed by Gamache
Landscaping, Inc., under contract for the Road 36 Pump Station Landscaping, Project No.
07-2-09.
MOTION: Mr. Watkins moved to approve the Consent Agenda as amended Mr.
Garrison seconded. Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Olson presented Certificates of Appreciation for August 2008 "Yard of the
Month" to:
Zenen and Angela Hernandez, 205 N. Douglas Avenue
I 3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL SEPTEMBER 2; 2008
Carlos and Lorena Figueroa, 2815 Wilcox Drive
Marvin and Grace Rudolph, 4805 Desert Plateau Drive
Jose and Tammy Segura, 5607 Saddle Creek Lane
Mayor Olson presented a Certificate of Appreciation for August 2008 "Business of the
Month Appearance Award" to:
Broadmoor Family Dentistry, 5701 N. Bedford Street
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Yenney attended the Richland Town Hall Meeting.
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
Street Vacation: A Portion of Colorado Avenue and Montana Avenue (MF
#VAC08-006):
Mr. McDonald explained the details of the proposed vacation.
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING
NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 3876, an Ordinance vacating a portion of Colorado Avenue and
Montana Avenue.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3876, vacating a portion of
Colorado Avenue and Montana Avenue and, further, authorize publication by summary
only. Mr. Garrison seconded. Motion carried unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ordinance No. 3866, an Ordinance relating to Comprehensive Land Use Planning
and Adopting a new GMA Comprehensive Plan for the City of Pasco.
Mr. McDonald explained the details of the proposed Comprehensive Plan.
MOTION: Mr. Watkins moved to accept the Planning Commission recommendation to
include Land Use Alternate No. 2 in the Comprehensive Plan and to adopt Ordinance No.
3866, establishing a new Comprehensive Plan for the City of Pasco and, further,
authorize publication by summary only. Mr. Garrison seconded. Motion carried 6-1. No--
Hoffmann.
Ordinance No. 3877, an Ordinance of the City of Pasco, Washington, Creating
Section 1.01.170 "Judicial Appeals" and Amending Sections 5.27.180; 11.02.060 and
15.60.010 regarding Appeals.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3877, amending the Pasco
Municipal Code regarding"Judicial Appeals"and, further, authorize publication by
summary only. Mr. Garrison seconded. Motion carried unanimously.
Resolution No. 3100, a Resolution awarding 2008 HOME CHDO Set-Aside Grant
totaling$92,253 to Tri-County Partners Habitat for Humanity Tri-Cities.
MOTION: Mr. Watkins moved to approve Resolution No. 3100, awarding 2008 HOME
CHDO funds of$92,253 to Tri-County Partnership Habitat for Humanity of Tri-Cities.
Mr. Garrison seconded. Motion carried unanimously.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL SEPTEMBER 2, 2008
Resolution No. 31011 a Resolution allocating estimated 2009 Federal Home Funds.
MOTION: Mr. Watkins moved to approve Resolution No. 3101, allocating estimated
2009 HOME Funds. Mr. Francik seconded. Motion carried unanimously.
NEW BUSINESS:
Program Manager for Administration of Community Housing Improvement
Program (CHIP) for Neighborhood Revitalization Programs:
MOTION: Mr. Watkins moved to approve the HOME Consortium Contract with Kiemle
&Hagood Company to administer the City's CHIP program in an amount not to exceed
$104,347 and, further, authorize the City Manager to sign the Agreement. Mr. Francik
seconded. Motion carried unanimously.
Reject Bids for Raw Water Pump Station Improvements Project No. 0 8-2-05:
Council and staff discussed this issue.
MOTION: Mr. Watkins moved to reject the bid received for the Raw Water Pump
Station Improvements Project No. 08-2-05 and, further,authorize staff to re-bid the
project. Mr. Francik seconded. Motion carried unanimously.
MISCELLANEOUS DISCUSSION:
Mayor Olson proposed discussing Council redistricting options during the month of
September. Council concurred.
ADJOURNMENT:
There being no fiuher business, the meeting was adjourned at 7:33 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk
PASSED and APPROVED this 15`x'day of September, 2008.
3
CITY OF PASCO
Council Meeting of:
September 15,2008
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We,the under ned, do hereby certify under penalty of perjury that the materials have been furnished,the
services re ed or the labor performed as described herein and that the claim is a just, due and unpaid
obligation inst t d that we are authorized to authenticate and certify to said clai
Gary C tch Id, MMVager James W. hase, Finance Manager
We the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received; that Wire Transfer
No.s 5039 and 5049 in the amount of$90,252.23, have been authorized;that Check No.s 167793 through
168007 are approved for payment in the amount of$830,456.21,for a combined total of$920,708.44 on this
15th day of September,2008.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 310.00
Judicial 13,711.53
Executive 4,389.66
Police 22,616.99
Fire 10,224.85
Administration&Community Services 69,757.11
Community Development 1,043.18
Engineering 20,290.83
Non-Departmental 58,034.71
Library 1,488.32
TOTAL GENERAL FUND: 201,86718
STREET 333,704.26
C. D. BLOCK GRANT 549.44
KING COMMUNITY CENTER 1,655.48
AMBULANCE SERVICE 6,196.92
CEMETERY 8,759.09
ATHLETIC PROGRAMS 436.67
SENIOR CENTER 3,732.51
MULTI MODAL FACILITY 2,250.94
RIVERSHORE TRAIL&MARINA MAIN 5,300.01
SPECIAL ASSESSMNT LODGING FUND 20,174.45
REVOLVING ABATEMENT 1,688.49
PARKS FUND 0.00
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 0.00
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 8,609.89
METRO DRUG FORFEITURE FUND 512.94
GENERAL CONSTRUCTION 64,646.05
WATER/SEWER 89,529.91
EQUIPMENT RENTAL-OPERATING 49,153.28
EQUIPMENT RENTAL-REPLACEMENT 31.73
MEDICALJDENTAL INSURANCE 90,252.23
PUBLIC FACILITIES DIST 30,027.68
TRI CITY ANIMAL CONTROL 652.14
PAYROLL CLEARING 0.00
LID CONSTRUCTION 977.15
GRAND TOTAL ALL FUNDS: $ 920,708.44
3(b). 1
AGENDA REPORT
FOR: City Council DATE: 9/10/08
TO: Gary Crutchfi anager REGULAR: 9/15/08
Stan Strebel,A is tive&Community Serv'c�tor
FROM: Jim Chase,Finance Manager
SUBJECT: BAD DEBT WRITE-OFF'S/COLLECTION.
I. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general
accounts, miscellaneous accounts, and Municipal Court (non-criminal, criminal, and
parking) accounts receivable in the total amount of $206,447.77 and, of that amount,
authorize$153,533.34 be turned over for collection.
III. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address,or are accounts in"occupant" status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write off s
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines,and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY—These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
6. GENERAL- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
7. MISCELLANEOUS- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed 510.00.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ 18.15 190.52 208.67
Ambulance $ 52,896.28 11,823.53 64,719.81
Court A/R $ .00 139,901.29 139,901.29
Liens $ .00 1,618.00 1,618.00
Cemetery $ .00 .00 .00
General $ .00 .00 .00
Miscellaneous $ .00 .00 .00
TOTAL: $ 52,914.43 153,533.34 246,447.77
IV. ADMINISTRATIVE ROUTING:
cc: Dot French,Municipal Court Clerk
3(b).2
AGENDA REPORT
FOR: City Council August 26, 2008
TO: Gary Crutch" ,
oix— ag er W/Shop Mtg.: 09/08/08
Stan Strebel, e &Community
ices irector Regular Mtg.: 09/15/08
FROM: Debbie Clark, City Clerk�)L
SUBJECT: Disposal of surplus property.
I. REFERENCE(S):
1. Evidence Inventory Disposition Request from David Renzelman, Crime Specialist/
Evidence Technician
2. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
9/08: Discussion z
9/15: Motion: I move to approve Resolution No. 31 02-authorizing the sale of
seized/asset forfeiture property considered surplus to City needs.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) The Police Department recently acquired one weapon through seized/asset
forfeiture. The weapon has been processed through the Police Department and is
now available for disposal through a Licensed Federal Firearms Dealer (required
by State law). The weapon is considered surplus to City needs.
B) No minimum price is suggested for this weapon. Staff requests Council to declare
the weapon surplus to City needs, and authorize staff to sell at auction through a
Licensed Federal Firearms Dealer for a price that is in the best interest of the City.
The only other lawful option is to destroy the weapon.
C) Council may recall in August of this year 53-weapons were declared as surplus to
City needs. The weapons were cosigned to H.A. Rowell Auctioneers, Licensed
Firearms Dealer, for a 25% commission on the gross proceeds from the sale with
no charge for transporting the item to auction or advertisement thereof
(Resolution No. 3091). At this time the auctioneer is in the process of scheduling
an auction, and staff recommends inclusion of this weapon in the impending
September auction.
D) In comparison with other auctioneers, this proposal is most advantageous to the
City.
3(c)
ORIG � � � � Pasco Police RECEIVED
Seizure I Asset Forfeitures AUG 1 d 2006 I
Evidence Inventory Disposition Request
14 August 2008 CITY CLERKS OFFICE '
Below is a weapon that has been approved by the ISD, SSD Captains and the Chief of Police for
disposal as excess property. The individual value of the weapons described is less than $200. 1
request that each of this weapon be classified as surplus equipment and disposed of through and to
only Licensed Federal Firearms Dealers.
CF# BC# Make Model Caliber Serial#
06 41764 363896 1 S&W Air-weight 0.38 81954
David Renzelman,crime Specialist
Certified Evidence Technician
RESOLUTION NO.-&310-2
A RESOLUTION authorizing the sale of forfeiture/unclaimed asset property surplus to
City needs.
WHEREAS, there is an item of forfeiture/unclaimed asset property acquired by the
Pasco Police Department and property is surplus to City needs; and;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO:
SECTION 1: The item of forfeiture/unclaimed asset property listed below is declared
surplus property and city staff is authorized to sell such property at public auction through a
Licensed Federal Firearms Dealer:
SECTION 2: The city staff is hereby authorized to dispose of said surplus property at
auction for a price that is in the best interest of the City.
Make Model Caliber Serial#
S&W Airweight 0.38 81954
PASSED by the City Council of the City of Pasco this day of September, 2008
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Lee Kerr, City Attorney
AGENDA REPORT NO. 34
FOR: City Council September 3, 2008
TO: Gary Crutchfi i Manager
Robert J. Albe orks Director
FROM: Michael McS , ity Engineer Regular Mtg.: 09/15/08
SUBJECT: Accept SR 395/Court Street Pedestrian Walkway Facilities, Project#00-3-09
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
09/15: MOTION: I move to approve Resolution No.36j accepting the work
performed by George A. Grant, Inc., under contract for the
SR 395/Court Street Pedestrian Walkway Facilities, Project
#00-3-09.
III. FISCAL IMPACT:
$500,000 Arterial Street Fund
$395,000 CTED Grant
IV. HISTORY AND FACTS BRIEF:
A) On December 17, 2007, Council awarded the SR 395/Court Street Pedestrian
Walkway Facilities, Project#00-3-09 to George A. Grant, Inc. for$745,200.00.
V. DISCUSSION:
A) The final project cost was $758,274.41. The overage was due to additional work
needed to construct the project. The work is now complete and staff recommends
acceptance of this work.
3(d)
RESOLUTION NO. 5103
A RESOLUTION ACCEPTING WORK PERFORMED BY GEORGE A. GRANT,
INC. UNDER CONTRACT FOR THE SR 395/COURT STREET PEDESTRIAN WALKWAY
FACILITIES, PROJECT#00-3-09.
WHEREAS, the work performed by GEORGE A. GRANT, INC., under contract for the
SR 395/Court Street Pedestrian Walkway Facilities, Project #00-3-09, has been examined by
Engineering and has been found to be in apparent compliance with the applicable project
specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the
contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by GEORGE A. GRANT, INC., under contract for the SR 395/Court Street Pedestrian Walkway
Facilities, Project #00-3-09, as being completed in apparent conformance with the project
specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved:, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 15th day of September, 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 33
FOR: City Council September 3, 2008
TO: Gary Crutchfie Manager
Robert J. Albe Works Director
FROM: Michael McSh*y Engineer Regular Mtg.: 09/15/08
SUBJECT: Accept Burden Boulevard Improvements Project
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
09/15: MOTION: I move to approve Resolution No. accepting the work
performed by A&B Asphalt, Inc., under contract for the Burden
Boulevard Improvements Project.
III. FISCAL IMPACT:
Arterial Street Fund
IV. HISTORY AND FACTS BRIEF:
A) On June 16, 2008, Council awarded the Burden Boulevard Improvements Project
to A&B Asphalt, Inc. for$58,960.00.
V. DISCUSSION:
A) The final project cost was $58,960.00. The work is now complete and staff
recommends acceptance of this work.
3(e)
RESOLUTION NO. 3 ICA
A RESOLUTION ACCEPTING WORK PERFORMED BY A&B ASPHALT, INC.
UNDER CONTRACT FOR THE BURDEN BOULEVARD IMPROVEMENTS PROJECT.
WHEREAS, the work performed by A&B ASPHALT, INC., under contract for the
Burden Boulevard Improvements Project, has been examined by Engineering and has been found
to be in apparent compliance with the applicable project specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the
contractor's work and the project as complete; NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by A&B ASPHALT, INC., under contract for the Burden Boulevard Improvements Project, as
being completed in apparent conformance with the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 2nd day of September, 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
GENERAL FUND OPERATING STATEMENT
THROUGH AUGUST 2008
CASH BASIS
YTD % OF YTD TOTAL % OF
2008 2008 ANNUAL 2007 2007 TOTAL
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY 3,257,896 5,503,000 59.2% 2,774,056 5,077,608 54.6%
SALES 6,071,697 8,050,000 75.4% 5,722,397 8,652,647 66.1%
UTILITY 5,597,108 7,070,000 79.2% 4,668,537 6,788,746 68.8%
OTHER 714,272 940,000 76.0% 679,331 908,784 74.8%
LICENSES&PERMITS 1,138,753 970,900 117.3% 1,422,068 1,708,999 83.2%
INTERGOV'T REVENUE 1,154,411 1,186,500 97.3% 968,807 1,348,642 71.8%
CHARGES FOR SERVICES 1,635,811 2,598,500 610% 1,748,672 2,534,636 69.0%
FINES&FORFEITURES 583,213 874,900 66.7% 629,970 951,007 66.2%
MISC_ REVENUE 591,052 853,300 69.3% 661,111 1,031,475 64.1%
OTHER FINANCING SOURCES 22,036 133,000 16.6% 180,605 192,405 93.9%
TOTAL REVENUES 20,766,249 28,180,100 73.7% 19,455,554 29,194,949 66.6%
BEGINNING CASH BALANCE 6,455,578 6,000,000 5,574,230 5,574,230
TOTAL SOURCES 27,221,827 34,180,100 79.6% 25,029,784 34,769,179 72.0%
EXPENDITURES:
CITY COUNCIL 73,706 115,325 63.9% 66,722 95,638 69.8%
MUNICIPAL COURT 715,642 1,113,625 64.3% 656,588 1,019,344 64.4%
CITY MANAGER 509,427 670,400 76.0% 447,570 674,083 66.4%
POLICE 7,018,749 10,223,061 68.7% 6,407,294 9,976,604 64.2%
FIRE 2,857,926 3,855,500 74.1% 2,502,692 3,748,069 66.8%
ADMEN & COMMUNITY SVCS 3,428,063 5,092,640 67.3% 3,121,321 4,727,687 66.0%
COMMUNITY DEVELOPMENT 766,984 1,080,695 71.0% 974,530 1,335,287 73.0%
ENGINEERING 817,086 1,176,600 69.4% 645,477 993,182 65.0%
MISC. NON-DEPARTMENT 3,010,472 5,398,010 55.8% 2,729,880 4,640,790 58.8%
LIBRARY 750,716 1,161,010 64.7% 739,749 1,102,917 67.1%
TOTAL EXPENDITURES 19,948,771 29,886,866 66.7% 18,291,823 28,313,601 64.6%
ENDING FUND BALANCE 4,293,234 6,455,578
TOTAL EXPEND AND END FUND BAL 34,180,100 34,769,179
AVAILABLE CASH BALANCE 7,273,056 6,737,961
PERCENTAGE OF BUDGET ALLOCATED FOR 8 MONTHS 66.7%
Authorized but non-budget expenditures of $179,850 (cumulative)which will effectively reduce the
ending fund balance.
These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance
at month end_ The City's CAFR is prepared using the Accrual Basis of Accounting.
These statements are intended for Management use only_ 6(b`
AGENDA REPORT NO. 51
FOR: City Council September 11, 2008
TO: Gary Crutchfie iManageF— Regular Mtg.: 9/15/08
Rick White, Dir or (r
Community & conomic Developmen
FROM: David I. McDonald, City Planner
SUBJECT: STREET VACATION: A portion of South 13th Lane. (MF# VAC08-007)
I. REFERENCE(S):
1. Proposed Resolution and Vicinity Map
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
Conduct Public Hearing
MOTION for Vacation: I move to adopt Ordinance No. , vacating a portion
of South 13th Lane and, further, to authorize publication by
summary only.
III.FISCAL IMPACT: None
IV.HISTORY AND FACTS BRIEF:
A. The owner of Lots 6, Block 31 Riverside Addition (1420 W. Washington) is seeking to
vacate a portion of the east half of South 13th Lane abutting his property.
B. The City Council set September 15, 2008 as the date to consider the vacation.
V. DISCUSSION: -
The Riverside Addition was platted in 1889 and most of the street right-of-ways were
never fully developed. In 1972 and 1975 portions of South 13`h Lane (Called Ship St at
that time) were vacated by Ordinance #'s 1513 and 1725. These vacations were then
noted on city maps but, were drawn incorrectly. The vacations were erroneously shown
to include all of South 13`h Lane south of Washington Street.
Based on the incorrect maps a permit was issued for a garage to be built adjacent Lot 6,
Block 30, Riverside Addition (the applicant's lot) in 2002. The garage was inadvertently
constructed in the right-of-way of South 13th Lane.
There are two options to correct the problem of the garage being located in a city street.
The city could demand that the garage be removed from the right-of-way or the right-of-
way could be vacated. The cost of removing the garage would most likely fall to the city.
The street vacation is complicated by the fact that there are overhead power lines running
north and south in South 13`h Lane. Staff has met with the PUD Engineering Office and
learned there is adequate clearance between the garage and the overhead power lines.
The Franklin County PUD has requested the retention of an easement across the area
proposed for the vacation.
The City Engineering Department has no objection to the proposed vacation.
7(a)
WHEN RECORDED PLEASE RETURN TO:
City of Pasco
Attn: City Planner
525 North 3`d
Pasco, WA 99301
ORDINANCE NO.
AN ORDINANCE VACATING A PORTION OF SOUTH 13"LANE.
WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco
requesting vacation of certain public rights-of-way within the City of Pasco; and
WHEREAS, from time to time in response to petitions or in cases where it serves the general
interest of the City,the City Council may vacate rights-of-way; and
WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly
taken and performed;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. That the east 30 feet of South 13th Lane abutting Block 31, Riverside Addition
together will all public right-of-way located west of a line 30 feet east of and parallel to the east line of
Block 30, Riverside Addition. Said line extending from the southerly line of the easterly projection of the
south line of Washington Street to the intersection with the south line of the east/west alley adjacent the
south line of Blocks 30 and 31 Riverside Addition as depicted in Exhibit "1" be and the same is hereby
vacated subject to the easement retained in Section 2 hereof.
Section 2. That the City shall retain an easement and the right to exercise or grant easements
with respect to vacated easterly 30 feet of South 13th Lane Street described in Section 1 above for the
construction,repair and maintenance of utilities and services.
Section 3. That a certified copy of this ordinance be recorded by the City Clerk of the City of
Pasco in and with the office of the Auditor of Franklin County, Washington.
Section 4. This ordinance shall take full force and effect five(5) days after approval, passage and
publication as required by law.
PASSED by the City Council of the City of Pasco, this 15ffi day of September, 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
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AGENDA REPORT NO. 50
FOR: City Council September 4, 2008
TO: Gary Crutchfie anager WORKSHOP: 9/8/08
Rick White, Di t to mmunity& Economic Dev. REGULAR: 9/15/08
FROM: David I. McDonald, City Planne`- `' Tzf 1^4
SUBJECT: Business Park Code Amendment (MF#CA08-004)
I. REFERENCE(S):
A. Proposed Ordinance
B. Memo to Planning Commission
C. Planning Commission Minutes Dated: 8/21/08
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
9/8/08 Discussion:
9/15/08 MOTION: I move to adopt Ordinance No. amending PMC
Chapter 25.50 dealing with business parks and, further,
authorize publication by summary only.
IIII. FISCAL IMPACT: None
IV. HISTORY AND FACTS BRIEF:
A. In the early 1990's the City established a BP zoning district in an effort to create a
regulatory framework that could be used to facilitate the Iocation of research and
development businesses to locate in Pasco. The principle focus of the BP District is
to allow the development of business centers that permit the grouping of offices,
other commercial uses, non hazardous research and development facilities and high
technology manufacturing. The intent of the BP District is to permit research
facilities to design, test and then assemble components or devices in an
environment that minimizes noise, vibrations, odors and other nuisance activities.
B. Over the years, a few research and development firms have made inquiries about
locating in Pasco but, no real "Business Park"has ever been developed.
C. In 1995, the City was successful in attracting a research and development firm to
the City's central core but, that occurred only after a minor code amendment was
approved for the C-2 District.
V. DISCUSSION:
The Planning Commission recently held a public hearing to consider a few minor
amendments to PMC Chapter 25.50 (Business Park District). The amendments were
considered to create some flexibility in the use of the BP regulations for locating
Business Parks in the City.
The proposed amendments recommended by the Planning Commission include
expanding the permitted uses under PMC 25.50.020 to include offices, and retail
activities, removing the 35 percent limitation on retail activities and reducing the area
requirements for Business Parks from 25 acres to 15 acres.
If the council concurs with the recommended code amendment, the proposed ordinance
will be placed on the September 150' agenda for Council action.
8(a)
ORDINANCE NO.
AN ORDINANCE relating to zoning and amending Title 25 dealing with Business
Parks.
WHEREAS, cities have the responsibility to regulate and control the physical
development within their borders and insure the public health, safety and welfare are
maintained, and,
WHEREAS, the City of Pasco has zoning regulations that encourage orderly
growth and development of the city, and,
WHEREAS, the City Council has reviewed the Planning Commission's
recommendations, and has determined that to further the purpose of the comprehensive
planning and to maintain and protect the welfare of the community, it is necessary to
amend PMC Title 25,NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. That PMC Title 25.50 be and is hereby amended to read as follows:
CHAPTER 25.50 BP BUSINESS PARK DISTRICT
Sections:
25.50.010 PURPOSE..........................................................................................................1
25.50.020 PERMITTED USES ..........................................................................................1
25.50.030 PERMITTED ACCESSORY USES..................................................................2
25.50.040 CONDITIONAL USES.....................................................................................2
25.50.050 PROHIBITED USES.........................................................................................2
25.50.060 DEVELOPMENT STANDARDS.....................................................................3
25.50.070 PLAN REQUIRED............................................................................................4
25.50.010 PURPOSE. The purpose of the Business Park District is to provide for and
encourage the development of business parks that are established in a campus like setting with
landscaping and architectural amenities that create a sense of place and an esthetically attractive
urban development. It is intended that the business park district provide for the grouping and
clustering of professional offices, commercial uses, non hazardous research and development
facilities and high technology manufacturing that functionally interact well together.
Development standards of this district are intended to provide compatibility with and protection
to surrounding residential and commercial properties by minimizing traffic congestion, noise,
glare, vibration, odors, airborne particulate, and toxic substances. Sites within this district should
have primary access to or be functionally convenient to principal arterials.
25.50.020 PERMITTED USES. The following uses shall be permitted in the
business park district:
1
(1) Administrative professional and business offices;
(2) Research laboratories and facilities;
(3) Testing laboratories and facilities;
(4) Research and Development facilities for the creation of prototypes;
(5) Manufacturing assembly testing and repair of component devices, equipment and
systems of an electrical,electronic or electromagnetic nature;
(6) Manufacture testing, repair and assembly of optical devices, equipment and
systems;
(7) Manufacture testing, repair and assembly of testing equipment;
(8) Pharmaceutical laboratory;
(9) Blue printing, photocopying, photo engraving, and film processing;
(10) Printing;
(11) Manufacture of ceramic products using only previously culturized clay and using
kilns fired only by electricity or gas;
(12) Manufacture of control devices and gauges;
(13) Industrial medical facilities;and
(14) Cafeteria,restaurants;
(15) Offices; and,
(16) Stores and shops for the conduct of retail business, excluding repair shops and
any automotive related retail or service businesses.
(17) Motels and Hotels
25.50.030 PERMITTED ACCESSORY USES. The following accessory uses and
buildings as respectively defined in Sections 25.12.020 and 25.12.115 shall be permitted in the
Business Park District:
a MY
fie;
(� Warehousing provided said use does not occupy more than 35%of any structure;
43){2) Auditoriums and conference facilities;
(4)U3 Day care for family members of employees; and
(5)(4) Above and below ground tank storage of critical material. Above ground tanks
shall not exceed 20' in height and shall be painted a neutral color to match or compliment the
principal building. Additionally, the first -7 10 feet of all ground tanks shall be screened by a
solid masonry wall.
{0(5) Storage buildings; excluding container storage, as defined in Section 25.12.430
are permitted.
25.50.040 CONDITIONAL USES. The following uses are permitted subject to the
approval of a special permit:
(4)
(4) W Business, professional,technical and trade schools; and
(3) (2)Recreational areas and facilities.
25.50.050 PROHIBITED USES. The following uses shall be prohibited in the
Business Park District:
(1) Any outdoor manufacturing,testing,processing, or similar activities;
42 �t as provided in this seetieni
s
(3) Outdoor sales;
(4) Residential uses including caretakers residences; and
2
(5) (4) On-site hazardous substance processing and handling or hazardous waste
treatment and storage facilities unless clearly incidental and secondary to a permitted use. On-site
hazardous waste facilities shall be subject to the state siting criteria.
25.50.060 DEVELOPMENT STANDARDS. (1) Minimum lot area: No specific
lot area is required, except the minimum area required for a business park zone shall be wweffty-
€ive (26) fifteen(15) acres. Land immediately adjacent an existing business park zoning district
may be added to that district in increments of five acres;
(2) Lot Coverage: Lot area coverage by buildings or structures shall not exceed fifty
percent of the total lot area;
(3) Minimum Yard Setbacks:
(a) Front Yard: 50 feet.
(b) Side Yard: No requirements except where a business park lot abuts a
residential district then the side yard shall be 30 feet or equal to the height of the building
whichever is greater.
(c) Rear Yard: 30 feet or equal to the height of the building, whichever is
greater.
(4) Maximum building height:
(a) Forty-five (45) feet except a greater height may be approved by special
permit.
(5) Parking: All parking lots shall be improved with appropriate curbs for drainage
control and to maintain landscaping areas. Parking lots shall be constructed of asphalt concrete or
Portland cement concrete and shall contain canopy trees as provided in Section 25.75.070(6);
(6) Landscaping: The landscaping provisions of this section shall be in addition to
the landscape and screening provisions provided in Chapter 25.75. In apparent cases of conflict
between provisions,the most restrictive shall prevail:
(a) Fifteen percent of all lot areas shall be landscaped.
(b) The twenty feet of front yard setback area nearest street rights-of-way
shall be landscaped.
(c) At least fifty percent of all building exteriors shall abut landscaped areas.
(d) Except for loading and unloading zones buildings shall be no closer than
ten feet from a parking area.
(e) No paving shall be permitted within four feet of the center of a tree at the
time of planting.
(f) One hundred percent of all landscaped areas shall contain live
vegetation, said vegetation shall consist of a variety of shrubs, trees and ground covers.
(g) Rear and side yard setback areas immediately adjacent neighboring
properties in a different district shall be treated with landscaped elements so as to create a
visual buffer.
(h) At least fifty percent of the required landscape area shall be visible from
the street adjoining the lot.
(7) Loading And Unloading Docks:
(a) Sufficient area shall be provided on-site to accommodate loading and
unloading activities. Streets and street rights-of-way shall not be used for these purposes.
(8) Roof Top Equipment: All roof top equipment shall be screened so as not to be
visible from the horizontal plane of building roofs;
(9) Outdoor Storage and Waste Disposal:
(a) No outdoor storage shall be permitted in the business park zone unless
such storage is entirely enclosed by building walls and/or a solid masonry wall not less
3
than seven (7) feet in height. No materials stored behind the wall shall extend and be
visible above the wall.
(b) No materials or waste shall be deposited upon a property within the
business park zone in such a form or manner that they may be transferred to other areas
by natural causes or forces.
(c) All waste material shall be stored in an enclosed area in proper
containers and shall be accessible to service vehicles.
(10) Signage: All signs advertising the business park and/or businesses located
therein not affixed to buildings shall be ground signs, which blend with and complement
landscaping and architecture. No roof signs, perpendicular to walls or freestanding pole signs are
permitted. All wall signs shall not exceed ten(10)percent of wall areas in size; and
(11) Architecture: All structures shall be constructed so as to create a unique and
distinct character for the business park. Building exteriors shall consist of various types of
concrete, brick, stucco, glass, tile, wood products and composite materials. The materials are to
be used so as to create character and relief to the buildings. Twenty (20) percent of a building's
exterior may be constructed of baked enamel, sheet metal.
25.50.070 PLAN REQUIRED. Plans shall comply with the provisions of Chapter
25.75,090.
Section 2. This ordinance shall be in full force and effective after its passage and publication as
required by law.
PASSED this day of 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
4
MEMORANDUM
DATE: August 21, 2008
TO: Planning Commission
FROM: Dave McDonald, City Planner
SUBJECT: Code Amendment BP District
In the early 1990's the City established a BP zoning district in an effort to create
a regulatory framework for encouraging research and development businesses to
locate in Pasco. The purpose statement for the zoning district reads as follows:
"The purpose of the Business Park District is to provide for and encourage the
development of business parks that are established in a campus like setting with
landscaping and architectural amenities that create a sense of place and an
esthetically attractive urban development. It is intended that the business park
district provide for the grouping and clustering of professional offices, commercial
uses, non hazardous research and development facilities and high technology
manufacturing that functionally interact well together. Development standards of
this district are intended to provide compatibility with and protection to
surrounding residential and commercial properties by minimizing traffic congestion,
noise, glare, vibration, odors, airborne particulate, and toxic substances. Sites
within this district should have primary access to or be functionally convenient to
principal arterials."
Over the years a few research and development firms have made inquiries about
locating in Pasco but no real "Business Park" devoted to such firms has ever
been established.
In an effort to create some flexibility in the use of the BP District staff is
proposing some minor changes within the text of the BP regulations. These
changes include expanding some of the retail uses permitted in the district as
well as adding offices to the permitted uses. The current code permits only 35
percent of the floor area of each building in the district to have retail space. The
current code also restricts the minimum size of a Business Park to 25 acres.
Other sections of the Municipal Code [17.03.01 (A) (61)] dealing with the location
of freeway interchange signs have a 15 acre qualifying requirement.
Changing the acreage requirement may encourage inf ll development within the
central core of the city where twenty five acre parcels are limited.
i
A public hearing has been scheduled the regular meeting of August 21, 2008 to
consider Business Park zoning district amendments.
Recommendation
MOTION: I move the Planning Commission recommend the City
Council amend PMC Chapter 25.50 dealing with Business Park
Zoning as indicated in the proposed code amendment attached to the
August 21, 2008 staff memo.
2
Planning Commission Minutes
8/21/2008
B. Code Amendment Business Park Zone Modifications (City of
Pasco) (MF# CA0S-0021
Chairman Samuel read the master file number opened the hearing and asked
for comments from staff.
Staff explained the Business Park zoning regulations were developed in the
1990's to respond to inquires from developers looking to locate business parks
within the community. It was pointed out that developers have looked at the
possibility of developing business parks over the years but, no parks have
actually been developed.
Staff explained that with the current 25 acre minimum area requirement it is
difficult to use the BP zone for any infill development in the central core of the
community. It was also pointed out the Auto-Plex is about 15 acres and there
are provisions within the sign code permitting certain signs for business areas
that occupy 15 acres. Staff recommended the code be changed to reduce the
area requirement to 15 acres to permit the BP zone to be used in more areas of
the City.
Another recommended code modification advanced by staff called for the
elimination of the requirement limiting retail uses to 25 percent of a business
park. Staff argued that the market would better determine the mix of retail in a
given business park. Staff also recommended the permitted use section include
offices, retail and motels.
Staff also pointed out that the next item on the Agenda was related to the code
amendment in that a business was interested in utilizing the BP zoning district
within the central core.
Chairman Samuel asked staff to clarify whether or not retail sues would be
permitted.
Staff stated retail would be incorporated under item 16 of the permitted uses.
Commissioner Cruz asked if there would be a benefit to placing a cap on the
amount of warehousing and retailing.
Staff stated the purpose of the regulations was to allow business parks to
develop but, there may be situation were some retail may fit well with business
park activities. The market will determine the appropriate mix.
Commissioner Cruz suggested the Planning Commission place a limit on retail
and warehousing at 50 percent of the floor area.
Staff explained business parks do not often locate on high impact site and can
be found convenient to but, removed from major streets in locations retail
business do not prefer.
Commissioner Rose asked if the area north of the Red Lion was a business park.
Staff indicated it was a different type of Business Park in that the business park
being discussed was geared more to research, development and production of
prototypes.
Commission Schouviller stated he did not think a restriction should be placed
on retail.
Staff explained there are currently no Business Park Districts within the City.
The Planning Commission and the City Council determine where the Business
Parks locate through the zoning process. It is likely that most business parks
will be located in areas that are not high attraction areas for retail and therefore
retail will be limited in the parks.
Commission Cruz suggested retail activities be limited to 50 percent of a
Business Park development.
Commissioner Hay stated he was satisfied with the proposed code amendment
as written.
Commissioner Schouviller stated he was also satisfied
Chairman Samuel called for the question.
Commissioner Schouviller moved seconded by Commissioner Hay the Planning
Commission recommend the City Council amend PMC Chapter 25.50 dealing
with Business Park Zoning as indicated in the proposed code amendment
attached to the August 21, 2008 staff memo. The motion passed with one
dissenting vote from Commissioner Cruz.