HomeMy WebLinkAbout2008.05.12 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. May 12,2008
1. CALL TO ORDER
2. VERBAL REPORTS FROM COUNCILMEMBERS:
3. ITEMS FOR DISCUSSION:
(a) First Night Tri-Cities Presentation. (NO WRITTEN MATERIAL ON AGENDA) Presented
by First Night Tri-Cities President,Tom Powers.
(b) Planning Commission Interviews:
1. Agenda Report from Gary Crutchfield, City Manager dated May 7, 2008.
2. Applications (2) (Council packets only).
(c) Aquatic Facilities Bond Election:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
May 7, 2008.
2. Sketch of Proposed New Facility.
3. Aquatic Facilities Financing Options.
4. Draft Bond Election Ordinance.
(d) Grand Old 4 l Budget:
1. Agenda Report from Paul Whitemarsh,Recreation Services Manager dated May 8, 2008.
2. Interlocal Agreement.
(e) Subdivision Boundary Fencing Standards (MF #CA-08-002):
1. Agenda Report from David 1. McDonald, City Planner dated May 7, 2008,
2. Proposed Resolution.
3. Staff Memo to Planning Commission dated 4/17/08.
4. Planning Commission Minutes dated 4/17/08.
(f) Baseball Stadium Name Signs:
1. Agenda Report from Gary Crutchfield, City Manager dated May 9, 2008.
2. Letter from Brent Miles (Dust Devils) to Administrative & Community Services Director
dated 5/9/08.
3. Aerial View of Stadium Site.
4. Proposed Free Standing Sign.
5. Proposed Wall Sign.
(g) Sign Code Amendment(MF#CA-08-003):
1. Agenda Report from David 1. McDonald, City Planner dated May 7, 2008.
2. Proposed Ordinance.
(h) Council Chambers Video Upgrade:
1. Agenda Report from Gary Crutchfield, City Manager dated May 8, 2008.
2. Memorandum to City Manager from Communications Specialist dated 5/7/08.
4. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
5. ENECUTIVE SESSION:
(a)
(b)
(c)
6. ADJOURNMENT.
Workshop Meeting 2 May 12,2008
REMINDERS:
1. 12:00 p.m., Monday, May 12, Pasco Red Lion — Pasco Chamber of Commerce General
Membership Meeting. (Teacher Appreciation Luncheon)
2. 10:00 a.m., Tuesday, May 13, Senior Center — Senior Citizens Advisory Committee Meeting.
(COUNCILMEMBER TOM LARSEN, Rep., BOB HOFFMANN, Alt.)
3. 11:00 a.m., Tuesday, May 13 — Road 54 Boat Launch Opening Ceremony. (MAYOR JOYCE
OLSON and COUNCILMEMBER BOB HOFFMANN)
4. 12:00 p.m., Thursday, May 15, 515 W. Clark Street—Pasco Downtown Development Association
Board Meeting. (COUNCILMEMBER AL YENNEY,Rep.; MATT WATKINS,Alt.)
5. 11:30 a.m., Friday, May lb, Roy's Smorgy — Benton-Franklin Council of Governments Board
Meeting. (COUNCILMEMBER TOM LARSEN, Rep., BOB HOFFMANN, Alt.)
AGENDA REPORT
TO: City Counci May 7, 2008
FROM: Gary Crutch Manager Workshop Mtg.: 5/12108
SUBJECT: Planning Com ission Interviews
I. REFERENCE(S):
1. Applications (2) (Council packets only)
H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
5112: Council to conduct brief interviews with Jana Kempf and Kenneth Klander.
III. HISTORY AND FACTS BRIEF:
A) The Planning Commission is composed of nine members; terms are for six years.
The Commission meets on the third Thursday of each month at 7:00 p.m.
B) The Planning Commission conducts workshop meetings and public hearings on
land-use policy and development requests and issues recommendations for the
City Council.
C) At the present time there are two vacancies on the Commission:
I. Position No. 8 (vacant) term expiration date of 02108
2. Position No. 9 (vacant) term expiration date of 02109
D) There is one position whose term has expired:
1. Position No. 7 (currently Tony Schouviller)
E) The Council screening committee concluded that the incumbent in Position No. 7
be reappointed without interview.
F) After Council committee review of all applications, the following have been
selected to interview for Position No. 8:
1. Jana Kempf........................................................... 8015 Saturna Drive
2. Kenneth Klander.....................................................2 Sunflower Court
G) The committee noted the Planning Commission presently has no member residing
in the eastern portion of the community. Given the desire for broad geographical
representation, the committee recommends Council solicit applicants from that
part of the community and hold open Position No. 9 for future applicant
consideration
IV. DISCUSSION:
A) After conduct of interviews at the May 12 Workshop meeting, it is proposed that
appropriate appointments be made by the Mayor to fill Positions No. 7 and 8,
subject to confirmation by the Council, at the May 19 meeting.
3(b)
AGENDA REPORT
FOR: City Council May 7, 2008
TO: Gary Crutchf Manager
FROM: Stan Strebel, A minis trative and Community Workshop Mtg.: 5/12/08
Services Direct Regular Mtg.: 5/19/08
SUBJECT: Aquatic Facilities Bond Election
I. REFERENCE(S):
1. Sketch of Proposed New Facility
2. Aquatic Facilities Financing Options
3. Draft Bond Election Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
5/12: Discussion
5/19: Motion: I move to adopt Ordinance No. , providing for
submission to the voters of the question of issuing bonds to finance the
Aquatic Facilities Project.
111. FISCAL IMPACT:
$5,000,000 Unlimited Tax General Obligation Bond Issue
IV. HISTORY AND FACTS BRIEF:
A) At its meeting of April 28, Council again reviewed the various swimming facility
alternatives including the original Option "A", renovation of Memorial Pool and
construction of a new outdoor leisure pool, as recommended by the ad hoc pools
committee and options for an indoor facility.
B) The consensus of Council appeared to favor moving forward with Option "A".
The issuance of bonds would have to be approved by sixty (60%) percent of those
voting for that purpose in a special election. In addition, forty (40%) percent of
those voting in the last previous general election would be required to validate the
vote. An election in conjunction with the August 19, 2008 primary election
would require notice (a resolution) filed with the County Auditor by May 27tH
The November 4, 2008 general election would require notice filed by August 12"'-
C) If Council desires to submit the issue at the August election, a Bond Election
Ordinance, in substantially the form provided herein, must be adopted for
submission to the County Auditor at the meeting of May 19th
D) As previously discussed with Council, the cost for the owner of a $100,000 home,
on an annual basis, would be a $16.00 per year increase in property tax if the
measure were adopted and $5 million worth of bonds sold. As valuation in the
city continues to increase over the life of the bonds, it would be expected that the
annual cost to property owners would decline.
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RAFT: 05 107/0
CITY OF PASCO, WASHINGTON
BONDS TO RENOVATE AND CONSTRUCT AQUATIC FACILITIES
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF CITY OF PASCO,
WASHINGTON, PROVIDING FOR THE SUBMISSION TO THE VOTERS OF
THE CITY AT A SPECIAL ELECTION TO BE HELD THEREIN ON
2008, IN CONJUNCTION WITH THE STATE
[PRIMARY/GENERAL] ELECTION TO BE HELD ON THE SAME DATE, OF A
PROPOSITION AUTHORIZING THE CITY TO ISSUE GENERAL
OBLIGATION BONDS IN THE PRINCIPAL AMOUNT OF NO MORE THAN
$5,000,000 (OR SUCH LESSER MAXIMUM AMOUNT AS MAY BE
LEGALLY ISSUED UNDER THE LAWS GOVERNING THE LIMITATION OF
INDEBTEDNESS), FOR THE PURPOSE OF PAYING COSTS OF
RENOVATING MEMORIAL PARK SWIMMING POOL AND ACQUIRING,
CONSTRUCTING AND EQUIPPING A NEW OUTDOOR AQUATIC
FACILITY, THE PRINCIPAL OF AND INTEREST ON SUCH BONDS TO BE
PAYABLE FROM ANNUAL PROPERTY TAX LEVIES TO BE MADE IN
EXCESS OF REGULAR PROPERTY TAX LEVIES; AND DESIGNATING THE
CITY ATTORNEY TO RECEIVE NOTICE OF THE BALLOT TITLE FROM
THE AUDITOR OF FRANKLIN COUNTY, WASHINGTON.
PASSED: 52008
This document prepared by:
FOSTER PEPPER PLLC
I I I1 Third Avenue, Suite 3400
Seattle, Washington 98101
(206) 447-4400
50912194.1
CITY OF PASCO,WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF CITY OF PASCO,
WASHINGTON, PROVIDING FOR THE SUBMISSION TO THE VOTERS OF
THE CITY AT A SPECIAL ELECTION TO BE HELD THEREIN ON
2008, IN CONJUNCTION WITH THE STATE
[PRIMARY/GENERAL] ELECTION TO BE HELD ON THE SAME DATE, OF A
PROPOSITION AUTHORIZING THE CITY TO ISSUE GENERAL
OBLIGATION BONDS IN THE PRINCIPAL AMOUNT OF NO MORE THAN
$5,000,000 (OR SUCH LESSER MAXIMUM AMOUNT AS MAY BE
LEGALLY ISSUED UNDER THE LAWS GOVERNING THE LIMITATION OF
INDEBTEDNESS), FOR THE PURPOSE OF PAYING COSTS OF
RENOVATING MEMORIAL PARK SWIMMING POOL AND ACQUIRING,
CONSTRUCTING AND EQUIPPING A NEW OUTDOOR AQUATIC
FACILITY, THE PRINCIPAL OF AND INTEREST ON SUCH BONDS TO BE
PAYABLE FROM ANNUAL PROPERTY TAX LEVIES TO BE MADE IN
EXCESS OF REGULAR PROPERTY TAX LEVIES; AND DESIGNATING THE
CITY ATTORNEY TO RECEIVE NOTICE OF THE BALLOT TITLE FROM
THE AUDITOR OF FRANKLIN COUNTY, WASHINGTON.
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN as
follows:
Section 1. The City Council (the "Council") of City of Pasco, Washington (the
"City"), hereby makes the following findings and determinations:
(a) The City is in need of renovating its existing Memorial Park Swimming Pool
located East of Highway 395 and acquiring, constructing and equipping a new outdoor aquatic
facility to be located West of Highway 395, all as more particularly defined and described in
Section 3 herein (collectively referred to herein as the "Project"), and the City lacks sufficient
money with which to pay costs of the Project.
(b) To pay costs of the Project, the Council hereby deems it necessary and advisable
that the City issue, sell and deliver unlimited tax general obligation bonds in the principal
amount of no more than $5,000,000 (or such lesser maximum amount as may be legally issued
under the laws governing the limitation of indebtedness) (the "Bonds").
(c) The City is authorized pursuant to Article VII, Section 2(b) of the Washington
Constitution and laws of the State of Washington (including chapters 35.37, 35A.40, 39.36 and
84.52 RCW) to submit to the City's voters at a special election, for their approval or rejection,
the proposition of whether the City shall issue the Bonds to pay costs of the Project and levy
annual 'excess property taxes to pay and retire the Bonds.
Section 2. The Council hereby finds and declares that the best interests of the City
and its residents require the City to carry out and accomplish the Project as hereinafter provided.
50912194.1
Section 3. The Council hereby finds and declares that the Project to be paid for with
proceeds of the Bonds, including interest earnings thereon (the "Bond Proceeds") is more
particularly defined and described as follows:
(a) Renovate the existing Memorial Park Swimming Pool located East of Highway 395,
including, but not limited to: correct operational and code deficiencies; construct a new bath
house; and make other capital improvements, all as deemed necessary and advisable by the
Council.
(b) Acquire, construct and equip a new outdoor aquatic facility to be located West of
Highway 395 that will include, but not be limited to: a zero depth leisure pool; bath house; slide
and other water play features; and other capital improvements, all as deemed necessary and
advisable by the Council.
(c) Acquire, construct and install all necessary furniture, equipment, apparatus, fixtures
and appurtenances in the foregoing, all as deemed necessary or advisable by the Council.
,(d) Pay incidental costs incurred in connection with carrying out and accomplishing
the foregoing pursuant to RCW 39.46.070. Such costs shall be deemed part of the Project and shall
include, but are not limited to, costs related to the issuance, sale and delivery of the Bonds;
payments for fiscal and legal expenses; obtaining ratings and bond insurance; printing, advertising,
establishing and funding accounts; necessary and related engineering, architectural, planning,
consulting, inspection and testing costs; administrative and relocation expenses; site acquisition and
improvement; demolition; on and off-site utilities and road improvements; and other similar
activities or purposes, all as deemed necessary and advisable by the Council.
The Project, or any portion or portions thereof, shall be acquired or made insofar as is
practicable with available Bond Proceeds, together with any other money of the City legally
available therefor, and in such order of time as shall be deemed necessary and advisable by the
Council. The Council shall determine the application of Bond Proceeds, together with any other
money of the City legally available therefor, between the various parts of the Project so as to
accomplish, as near as may be, all of the Project. The Council shall determine the exact order,
extent and specifications for the Project. The Project is to be more fully described in the plans and
specifications to be prepared by the City's architects and engineers and to be filed with the City.
The estimated cost of the Project, including the costs of issuing, selling and delivering the
Bonds is declared to be, as nearly as may be, $10,000,000. The economic life of the Project is
expected to be at least 20 years.
Section 4. The Auditor of Franklin County, Washington, as ex officio Supervisor of
Elections (the "Auditor"), is requested to call and conduct a special election in the City, in the
manner provided by law, to be held therein on , 2008, in conjunction with the State
[primary/general] election to be held on the same date, for the purpose of submitting to the City's
voters, for their approval or rejection, the proposition of whether the City shall issue the Bonds to
pay costs of the Project and levy annual excess property taxes to pay and retire the Bonds.
If such proposition is approved by the requisite number of voters, the City will be authorized
to issue and sell the Bonds in the manner described in this ordinance, spend the Bond Proceeds to
-2-
pay costs of the Project, and levy annual excess property taxes to pay and retire the Bonds. The
Bond Proceeds shall be used, either with or without additional money now available or hereafter
available to the City, for capital purposes only, as permitted by law, which shall not include the
replacement of equipment.
Section 5. The Bonds authorized may be issued as a single issue or bond, as a part of a
combined issue with other authorized bonds, or in more than one series, as deemed necessary or
advisable by the Council and as permitted by law. The Bonds shall be fully registered bonds; shall
bear interest payable as permitted by law; shall mature within 20 years from the date of issue (but
may mature at an earlier date or dates as fixed by the Council); shall be paid by annual property tax
levies sufficient in amount to pay both principal and interest when due, which annual property tax
levies shall be made in excess of regular property tax levies without limitation as to rate or amount
but only in amounts sufficient to meet such payments of principal and interest as they come due;
and shall be issued and sold in such manner, at such times and in such amounts as shall be required
for the purpose for which the Bonds are to be issued, all as deemed necessary or advisable by the
Council and as permitted by law. The exact date, form, terms, option of prior redemption, price,
interest rate or rates and maturities of the Bonds shall be hereafter fixed by ordinance of the
Council. Pending the issuance of the Bonds, the City may issue short-term obligations pursuant to
chapter 39.50 RCW to pay for costs of the Project. Such obligations may be paid or refunded with
the Bond Proceeds.
If the City receives voter approval to issue the Bonds in the manner described in this
ordinance, the Council hereby authorizes and directs the Finance Manager of the City to: (a)
review and "deem final" (within the meaning of Rule 15c2-12 of the Securities and Exchange
Commission), if necessary and upon such official's satisfaction, any preliminary official
statement prepared in connection with the sale of the Bonds by the City; (b) authorize the
"deemed final" preliminary official statement to be distributed prior to the date any underwriter
or purchaser bids for, purchases, offers or sells the Bonds; and (c) acknowledge in writing any
action taken pursuant to clauses (a) and (b) of this paragraph.
The Council declares that to the extent, prior to the date the Bonds or other short-term
obligations are issued to pay costs of the Project, the City shall make capital expenditures for the
Project from money that is not (and is not reasonably expected to be) reserved, allocated on a long-
term basis or otherwise set aside by the City under its existing and reasonably foreseeable budgetary
and financial circumstances to pay costs of the Project, those capital expenditures are intended to be
reimbursed out of the Bond Proceeds or other short-term obligations issued in an amount not to
exceed the principal amount of the Bonds provided by this ordinance.
Section 6. If Bond Proceeds are more than sufficient to pay costs of the Project (the
"Excess Bond Proceeds"), the City may use the Excess Bond Proceeds to: (a) acquire, construct,
install, equip and make other capital improvements to the City's facilities; or (b) retire and/or
defease a portion of the Bonds or other outstanding bonds of the City, all as deemed necessary or
advisable by the Council and as permitted by law. In the event that the Bond Proceeds, together
with any other money of the City legally available therefor, are insufficient to carry out and
accomplish all of the Project, the City shall use the Bond Proceeds and other available money for
paying the cost of that portion of the Project that is deemed by the Council most necessary and in
the best interest of the City.
-3-
If the Council shall determine that it has become impractical to accomplish the Project or
portions thereof by reason of state or local circumstances, including, but not limited to, changed
conditions or needs, regulatory considerations, incompatible development or costs substantially in
excess of those estimated, the City shall not be required to accomplish such Project and may apply
the Bond Proceeds or any portion thereof to: (a) other portions of the Project; (b) acquire, construct,
install, ,equip and make other capital improvements to the City's facilities; or (c) retire and/or
defease a portion of the Bonds or other outstanding bonds of the City, all as deemed necessary or
advisable by the Council and as permitted by law.
Section 7. Pursuant to RCW 29A.36.071, the ballot title of the aforesaid proposition
shall be in substantially the following form:
PROPOSITION 1
CITY OF PASCO
BONDS TO RENOVATE AND CONSTRUCT AQUATIC FACILITIES
The City Council of the City of Pasco, Washington, passed Ordinance No.
concerning a proposition to finance renovation and construction of
aquatic facilities. This proposition would authorize the City to renovate the existing
Memorial Pool located East of Highway 395 and acquire, construct and equip a new
outdoor aquatic facility to be located West of Highway 395 (including zero depth
leisure pool, bath house, slide and other water play features); issue no more than
$5,000,000 of general obligation bonds maturing within 20 years; and levy annual
excess property taxes to repay the bonds, all as provided in Ordinance No.
Should this proposition be:
Approved........❑
Rejected..........El
Section 8. The City Clerk of the City or her designee is directed to: (a) present a
certified copy of this ordinance to the Auditor at least 84 days prior to the date of such special
election; and (b) perform such other duties as are necessary or required by law to submit to the
City's voters at the aforesaid special election, for their approval or rejection, the proposition of
whether the City shall issue the Bonds to pay costs of the Project and levy annual excess property
taxes to pay and retire the Bonds.
Section 9. For purposes of receiving notice of the exact language of the ballot title
required by RCW 29A.36.080,the Council hereby designates the City Attorney as the individual to
whom the Auditor shall provide such notice. The City Attorney is authorized individually to
approve changes to the ballot title, if any, deemed necessary by the Auditor.
Section 10. If any provision of this ordinance shall be declared by any court of
competent jurisdiction to be invalid, then such provision shall be null and void and shall be
separab)e from the remaining provisions of this ordinance and shall in no way affect the validity of
-4-
the other provisions of this ordinance, of the Bonds or of the levy or collection of the taxes pledged
to pay and retire the Bonds.
Section 11. This ordinance shall take effect and be in force from and after its passage
and five days following its publication as provided by law.
PASSED by the City Council of the City of Pasco, Washington, this day of ,
2008, at a regular open public meeting, and signed in authentication of its passage this day
of , 2008.
CITY OF PASCO, WASHINGTON
Joyce Olson,Mayor
ATTEST:
Debra L. Clark,City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
-5-
CERTIFICATION
I, the undersigned, City Clerk of the City of Pasco, Washington (the "City"), hereby
certify as follows:
1. The attached copy of Ordinance No. (the "Ordinance") is a full, true and
correct copy of an ordinance duly passed at a regular meeting of the City Council of the City
held at the regular meeting place thereof on , 2008, as that ordinance appears on
the minute book of the City; and the Ordinance will be in full force and effect five days after the
publication as provided by law.
2. A quorum of the members of the City Council was present throughout the
meeting and a majority of those members present voted in the proper manner for the passage of
the Ordinance.
IN WITNESS WHEREOF, I have hereunto set my hand this day of ,
2008.
CITY OF PASCO, WASHINGTON
Debra L. Clark, City Clerk
50912194,1
AGENDA REPORT
FOR: City Council May 8, 2008
TO: Gary Crutch*Cf Manager
FROM: Paul Whitemarsh Recreation Services Manager Workshop Mtg.: 5/12/08
Regular Mtg.: 5/19/08
SUBJECT: Grand Old 4`h Budget
I. REFERENCE(S):
1. Interlocal Agreement
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
5112 Discussion
5/19 MOTION: I move to approve the Interlocal Agreement with Franklin County for
co-sponsorship of the 2008 Grand Old Fourth and "Rocktoberfest"
events and, further, authorize the Mayor to sign the agreement
III. FISCAL IMPACT:
$60,000
IV. HISTORY AND FACTS BRIEF:
A) In 2005, the City and Franklin County entered into an agreement to expand the
city's traditional Fourth of July Celebration from a single-day event to a three-day
event at TRAC. The ultimate goal was to produce revenue and positive exposure
for TRAC. Over the last three years the exposure has been positive but the
crowds and the revenue have been disappointing.
A number of factors have lead to a poor turnout while those attending were
treated to superb entertainment. Besides unusually hot weather, people seem to
be set in their traditional ways of celebrating the fourth of July.
The parade, pancake breakfast and fireworks have always been well attended, but
the activities produced more recently have been underappreciated.
B) In an effort to attract a large appreciative crowd on a better date, the Grand Old
4th committee wants to produce a new event in October in addition to the
traditional July 4a'pancake breakfast, parade and fireworks show.
C) Rocktoberfest, a blues/rock musical event, will be held October 4 at TRAC with
the intent of producing more revenue for TRAC at a time that is not competing
with traditional family activities.
D) The City and County will each contribute $60,000 for a combined budget that is
as follows:
Fireworks & Show..............................30,000
Car Show.............................................10,000
Rocktoberfest......................................50,000
Administration....................................10,000
Contingency........................................20.000
$120,000
Counting both events, revenue of$40,000 is expected.
3(d)
INTERLOCAL AGREEMENT BETWEEN FRANKLIN COUNTY AND THE CITY OF PASCO
FOR CO-SPONSORSHIP OF 2008 GRAND OLD 4TH AND ROCKTOBERFEST EVENTS
AT THE TRADE RECREATION AGRICULTURAL CENTER(TRAC)
THIS IS AN INTERLOCAL AGREEMENT (hereinafter referred to as "Agreement"), entered into
under the authority of the Interlocal Cooperation Act, Chapter 39.34 RCW, between Franklin County,
Washington, a political subdivision of the State of Washington (hereinafter referred to as the "County")
and City of Pasco, Washington, a municipal corporation (hereinafter referred to as the City"). THIS
AGREEMENT is made and entered into this 26d day of April 2008. No new or separate legal or
administrative entity is created to administer the provisions of this Agreement.
9. PURPOSE
The parties hereto agree that it is to their mutual benefit, and the benefit of the citizenry, to offer
citizens and their families an opportunity to celebrate our Nation's Independence through a multi-day and
multi-faceted event. In addition, the County and City also wish to offer citizens an opportunity to attend
the Rocktoberfest held October 4, 2008.
Subsequently, this Agreement is to provide a contract for the County and City to jointly and
equally sponsor two events as follows:
Grand Old 4th to be held on July 3-5, 2008.
Rocktoberfest to be held on October 4, 2008.
(Hereinafter referred to as"events")..
2. LOCATION
The events shall be located at TRAC at 6600 Burden Boulevard, Pasco, Washington 99301,
within Franklin County.
3. DEFINITIONS
a. "City" shall mean the City of Pasco, Washington.
b. "County" shall mean Franklin County, Washington.
c. "Events" shall mean Grand Old 4th and Rocktoberfest.
d. "Costs" shall be any and all expenses and other monetary liabilities accrued in the management
of the events.
e. "Expenses" shall be any and all costs and other monetary liabilities accrued in the management
of the events.
f. "Management authority" shall be the right to make any and all decisions on behalf of the parties
hereto related to the organizing, the functioning, and administration of the entire events, and shall
further include the complete terms of Section 6.
g. "Parties" shall mean the County and the City.
4. DURATION OF CONTRACT
This Agreement shall commence upon execution and shall expire on the 3151 day of October,
2008, unless otherwise modified or terminated by the parties.
5. GUIDING PRINCIPLES
The County and City agree to the following guiding principles:
JABOWEN1Grand Old 4th 20MCounty City Interlocal.doc 1
1. Superior communication between County and City officials, staff, and citizens is essential
to the success of this Agreement.
2. In those instances where doubt or uncertainty exist, to err on the side of increased
communication and clarification.
3. Plan and implement all projects and programs with the perspective of all stakeholders in
mind_
4. Service delivery decisions will be based upon cost effectiveness.
6. COUNTY'S RESPONSIBILITIES:
As a party to this Agreement, the County shall exercise sole management authority over the
entire events on behalf of all parties included in this Agreement. Management authority shall include the
following: 1) the scheduling, contracting, and expenditure of the total event budgets to secure services
for the events, and 2) the organizing and management of the events from their inception to their
conclusions, and 3)the collection and distribution of any and all revenues obtained from the events with a
detailed accounting, and 4)comply with all terms and conditions incorporated herein.
7. CITY'S RESPONSIBILITIES:
As a party to this Agreement, the City shall comply with all terms and conditions incorporated
herein. The City hereby grants the County all its rights, responsibilities, and authority, including
management authority, to carryout this Agreement. Additionally, as an event co-sponsored by the City,
the events shall be exempt from the requirements of the City's special events permit regulations; the City
hereby grants the County a special use permit and all other permits or licenses (required under Pasco
Municipal Code (PMC) Chapter 5.25) except for those provisions pertaining to temporary sales events by
non-Pasco business license holders.
8. BUDGET
The total budget for the events shall be One Hundred Twenty Thousand ($120,000.00) dollars.
The County shall provide Sixty Thousand ($60,000.00) dollars towards the budget and the City shall
provide Sixty Thousand ($60,000.00) dollars towards the budget of the events. The County shall not be
obligated to provide any additional funds beyond its $60,000.00 share towards the total budget. The City
shall not be obligated to provide any additional funds beyond its $60,000.00 share towards the total
budget_ The total budgeted funds shall only be expended upon direct costs and expenses involved with
the organizing and management of the events, provided, however, neither party shall charge for its staff
time. All funds submitted shall be placed in the Franklin County 2008 Miscellaneous Expense Grand Old
4th Budget, Number 425-000-001. The County and City shall both submit the first payment of$30,000.00
to the fund by the 1st day of May 2008 and the second payment of $30,000.00 on the 1$t day of August
2008. Following the aforementioned dates, said funds are non-refundable, unless mutually agreed and
negotiated by both parties.
The total budgeted funds shall only be expended upon costs and expenses accrued involved with
the organizing and management of the events. The County shall have sole authority to expend the total
budgeted funds. Accrued costs and expenses shall be equally divided among the parties hereto to
include fifty percent (50%) assessed to the County and fifty percent(50%) assessed to the City, not to
exceed the total amount of budgeted funds referenced above.
9. REVENUES
The County shall collect any and all owed revenues from the events. The County shall deposit
any and all collected revenues in the Franklin County 2008 Miscellaneous Expense Grand Old 4th
Budget, Number 425-000-001. The County shall distribute fifty percent(50%) of said revenues to the City
and shall maintain fifty percent(50%)of the revenues as its ownership share by December 15, 2008.
JABOWENIGrand Old 4th 20081County City Interlocal.doc 2
10. TERMINATION
This Agreement shall only be terminated prior to the period of its duration upon the mutual
negotiation and agreement of both parties.
11. DISPUTE RESOLUTION
In the event of a dispute between the County and City regarding the delivery of services under
this Agreement, the County Administrator and the City Manager or their designated representatives shall
review such dispute, review options for resolution, and enter into a mutually agreeable resolution on
behalf of the parties. The mutually agreeable resolution of the County Administrator and the City
Manager regarding the dispute shall be final as between the parties.
If any controversy or claim arising out of or relating to this Agreement or the alleged breach of
such Agreement that cannot be resolved by the County Administrator and the City Manager, the dispute
may be submitted to mediation and if still not resolved, shall be submitted to binding arbitration in
accordance with the rules and procedures set forth in Chapter 7.04 RCW, and the judgment or award
rendered by the arbitrator may be entered in any court having jurisdiction thereof.
For the purposes of this section, any actions or decisions made by the County Administrator and
City Manager shall be subject to ratification by their Boards.
12. INDEMNIFICATION
The County shall indemnify and hold harmless the City, its agents, employees, and officers from
the intentional acts of negligence, if any, arising from the acts or omissions of the County, its agents,
employees, or officers as a result of this Agreement.
The City shall indemnify and hold harmless the County, its agents, employees, and officers from
the intentional acts of negligence, if any, arising from the acts or omissions of the City, its agents,
employees, or officers, as a result of this Agreement.
13. NOTICES
Any notice or demand from either party to the other shall be in writing and shall be deemed duly
served if and when mailed by registered or certified mail, return receipt requested, to the addresses set
forth below.
If to the County: Franklin County
1016 North Fourth Avenue
Pasco, WA 99301
Attention: County Administrator
If to the City: City of Pasco
525 North Third Avenue
Pasco, WA 99301
Attention: City Manager
14. BENEFICIARIES OF CONTRACT
This Agreement is solely for the benefit of the County and the City and creates no rights or
benefits of any type in any third parties.
J:IBOWEN\Grand Old 4th 20081County City Interlocal.doc 3
15. ENTIRE AGREEMENT
This Agreement contains the entire agreement between the parties hereto and shall not be
modified or amended in any manner except by an instrument in writing executed by the parties hereto.
Previous drafts of the agreement or any portion thereof and any oral negotiations shall not be utilized in
any manner by either party should any dispute arise as to the intent of the Agreement.
16. RECORD KEEPING
The County agrees to maintain a detailed and accurate record of the use of all budgeted funds,
including all costs and expenses actually incurred which shall be made available to the City upon request.
17. SEVERABILITY
In the event any provision of this Agreement shall be declared by a court of competent jurisdiction
to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions
shall not, in any way, be affected or impaired thereby.
18. AMENDMENT
The provisions of this Agreement may be amended with the mutual consent of the parties. No
additions to, or alterations of the terms of this Agreement shall be valid unless made in writing and
formally approved and executed by the duly authorized agents of both parties.
19. FILING OF AGREEMENT
This Agreement shall be filed pursuant to the requirements of RCW 39.34.040.
20. EXECUTION IN COUNTERPARTS
The County shall execute the original of this Agreement. Each other party hereto shall sign a
counterpart of the original of this Agreement. The parties hereto intend that all the signed counterparts
taken together with the original will be considered as one original document, and given full force and
effect as if all parties had signed one document.
IN WITNESS WHEREOF, Franklin County, Washington, has executed this Agreement by it's duly
authorized officials as of this day of 2008.
BOARD OF COUNTY COMMISSIONERS
FRANKLIN COUNTY, WASHINGTON
Robert E. Koch , Chairman
Rick Miller, Chairman Pro Tern
Neva J. Corkrum, Member
ATTEST:
Clerk of the Board
JABOWEN\Grand Old 4th 20081County City Interlocal.doc 4
IN WITNESS WHEREOF, the City of Pasco, Washington has executed this Agreement by its duly
authorized officials as of this day of 2008.
CITY OF PASCO
FRANKLIN COUNTY, WASHINGTON
Joyce Olson, Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
Leland Kerr, City Attorney
J:IBOWEN\Grand Old 4th 20081County City Interlocal.doc
AGENDA REPORT NO. 17
FOR: City Council May 7, 2008
TO: Gary Crutch e anager WORKSHOP: 5/12/08
REGULAR: 5/19/08
FROM: David I. McD ald, City Planner
SUBJECT: Subdivision Boundary Fencing Standards (MF #CA-08-002)
I. REFERENCE(S):
A. Proposed Resolution
B. Staff Memo to Planning Commission dated: 4/17/08
C. Planning Commission Minutes dated: 4/17108
II. ACTION RE UESTED OF COUNCIL/STAFF RECOMMENDATIONS:
5/12 Discussion
5/19 MOTION: I move to approve Resolution No. , establishing city policy
for construction of subdivision boundary fences.
1QI. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A. At their regular meeting of April 17, 2008 the Planning Commission held a
workshop to discuss the need for a material standard for the construction of
subdivision boundary fences.
B. The general consensus of the Planning Commission was that the City Council
should consider architectural block, high density polyethylene with vinyl posts and
precast concrete walls as appropriate materials for subdivision fencing. Block walls
were the preferred type of fencing.
V. DISCUSSION:
The practice of requiring common exterior subdivision fencing began in 1996 with the
development of the Sunny Meadows subdivision. This subdivision was constructed with
a perimeter fence consisting of chain link and vinyl slats. The next major subdivision
(built in 2000, Island Estates), was constructed with a perimeter fence of cedar.
As additional subdivisions were added to the city, developers sought permission to
substitute cedar look-alike materials and vinyl fencing. These synthetic fencing products
were promoted as being less susceptible to warping, rotting, splitting, fading, and insect
damage.
The city has now had eight or more years of experience with various types of subdivision
fencing materials and experience has shown that all types of fencing has maintenance
issues.
After discussing the merits of various types of fencing materials the consensus of the
Planning Commission was that architectural block, high density polyethylene (HDPE)
and pre-cast concrete panels would all be acceptable materials for subdivision fences.
Architectural block was the preferred material followed by HDPE then pre-cast panels.
Following Council review and direction on this issue staff can prepare a final resolution
for Council approval on May 19, 2007.
3(e)
RESOLUTION NO.
A RESOLUTION affirming City policy on subdivision boundary fencing standards
WHEREAS, the Comprehensive Plan encourages the beautification of major
streets in the city; and
WHEREAS, the construction of fences from different materials and styles along
arterial streets creates a haphazard appearance; and
WHEREAS, certain types of fencing material deteriorates quickly or is
susceptible to damage creating unsightly conditions along major streets and,
WHEREAS, the haphazard construction of fences along major streets with
materials highly susceptible to damage and deterioration does not support or implement
the goals of the Comprehensive Plan; and,
WHEREAS, the haphazard construction of fences along major streets with
materials highly susceptible to damage and deterioration does not support the purposes of
the zoning regulations that are designed to promote a more favorable environment and
attractive city; and,
WHEREAS, the Planning Commission has taken note of the conditions of
subdivision fences along major street and reviewed the issue during the April 17, 2008
Planning Commission meeting; and,
WHEREAS, the Planning Commission concluded that for long term maintenance
and avoidance of eyesores subdivision fencing should be constructed of low maintenance
durable materials such as architectural block, high density polyethylene or pre-cast
concrete panels; and,
WHEREAS, the first choice of the Planning Commission for low maintenance
durable fencing materials was architectural block; and,
WHEREAS, the City Council concurs with the Planning Commission's
assessment of subdivision fencing and suggestion for use of durable construction
materials; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. That all subdivision boundary fences where required by preliminary
plat resolution shall be constructed of architectural concrete block.
Section 2. That a concrete mow strips shall be placed on either side of
subdivision fences with a minimum width of 12 inches on the public side of the
fence and a minimum width of 6 inches on the private side of the fence.
Passed by the City Council of the City of Pasco this day of ,
2008.
Joyce Olson, Mayor
Sandy L. Kenworthy, Deputy City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
MEMORANDUM
DATE: April 17, 2008
TO: Planning Commission
FROM: Dave McDonald, City Planner
SUBJECT: Subdivision Fencing
Since 1996 when the first major subdivision (Sunny Meadows) was constructed
the City has been requiring developers to install common boundary fences where
lots back to major streets. Sunny Meadows was the first subdivision developed
with a common boundary fence that consisted of a chain link fence with vinyl
slats. As other subdivisions were approved fencing was required to be located on
property lines instead of along the sidewalk as in Sunny Meadows and chain link
with slats was not permitted. The chain link has since been replaced with cedar
estate type fencing secured on 4x6 posts.
In 1999, the subdivision regulations were amended to require cedar, masonry,
block, or brick fencing for subdivision boundary fencing. As successive
subdivisions were constructed developers were requesting permission to
substitute composite or vinyl products for "less durable" cedar. As a result some
subdivisions have boundary fences constructed of vinyl and cedar look-alike
materials. Others have 100 percent vinyl products. While product claims boast
of the durability of the cedar look-alike products and other fencing materials,
experience has shown some products have major flaws.
Now that the community has had several years of experience with various types
of subdivision boundary fencing it is clear better direction is needed for what
constitutes acceptable fencing for this application.
After contacting a local fencing supplier, staff learned the following about various
fencing materials:
Cedar
Cedar is the most prevalent material used for wooden fencing. Over time wood
fencing, including pressure treated posts, will crack, split, break, warp, shrink
and rot. Wood fences that have been stained or painted will fade, peel, flake,
blister and discolor over a few short years. Wood fences require constant
maintenance to maintain a reasonable appearance.
I
Pressure Treated Wood
Treated wood that resists rotting and insect infestations contains strong
chemical products that are not good for the environment. Useful life is about
25 years.
Vinyl
Vinyl does not rot, peel, flake or need staining, oil treatment of painting. Like
wood, vinyl fences can be damaged by hard impacts. Some vinyl fences can
become brittle when exposed to prolonged sunlight. Others will bend and
warp with the wind or in high heat. However, most vinyl fence products now
come with a lifetime guarantee. Vinyl can be more difficult to repair than
wooden fences. Cambium is a newer vinyl product that looks like wood. It has
a soft wood-grain appearance that comes in shades of driftwood and cedar to
give the rich look of a wood fence without the maintenance. This product is
being used in the Linda Loviisa subdivision being built south of Burden
Boulevard just east of the soccer complex.
Composite Products
Composite wood and plastic products provide a fence board that can be cut,
nailed and drilled like wood but it will not rot, splinter or delaminate. There is
no need for painting or staining. The product is thin and is relatively easy to
break. Without enough support the product also bends.
High Density Polyethlene
High density polyethelene is a tough hard-wearing plastic product resistant to
yard chemicals and unsightly degradation caused by sprinklers. This product
will not rot, stain, crack or become brittle, and will withstand sharp impacts
that will break or make holes in other types of fencing materials. It can be
sensitive to heat causing picket bending during hot days. The subdivision
fencing along the east side of Rd 84 north of Sandifur Parkway was recently
replaced with this type of product.
Block
Block is sturdy and requires minimal maintenance. Because block comes in
many colors and textures it is versatile and adaptable to various
environments and architectural styles. Rivershore Estates, Mediterranean
Villas and the First Place subdivision all have block fencing as a boundary
fence.
2
Modular Concrete Panels
Pre-cast concrete panels are virtually indestructible and require little
maintenance. The By-pass highway sound wall along the 240 Highway
through Richland is an example of this type of fencing. The trade name for
this product is Verti-Crete. There are various types of pre-cast stone or brick
looking concrete fencing products.
Miscellaneous Product
Miscellaneous fencing materials include bamboo, metal panels, tubular steel,
tubular aluminum, stucco coated block, or treated wood products and others.
Planning Commission Recommendation
After reviewing the various options for fencing, staff is seeking direction from
the Planning Commission on the preferred type of fencing materials for
subdivision boundary fences.
3
Planning Commission Minutes
4/17/08
WORKSHOP:
A. Code/Policy Amendment Subdivision Fence Standards (City of
Pasco) MF#CADS-002)
Chairman Samuel read the Master file Number and asked staff for comments.
Staff explained the City's practice of requiring Estates fences for subdivisions
backing on arterial streets by discussing the various types (wood vinyl, block etc)
of fences that have been used. The practice began in 1995 in response to the
unsightliness of mixing different types of fencing along the length of a
subdivision. Reference was made to the mixture of fencing on Burden Boulevard
west of Rd 44.
Staff stated with several years of maintenance experience with different types of
fencing a decision needs to be made about the preferred fencing to be used in
subdivision development.
Staff then reviewed a number of photos to highlight the different types of fencing
in use and the maintenance problems associated with each.
Chairman Samuel asked what type of fencing material was being used in the
new Linda Loviisa development on Burden Boulevard.
Staff explained the vinyl posts are the same as the posts used in other
developments, but the material between the posts was a product called
cambium. The cambium product has interior ribbing for additional strength
and will not break like the other products.
Commissioner Cruz stated fencing issues are discussed a lot at the Code
enforcement meetings.
Staff explained the fencing material for the First Place subdivision off Rd 44 was
being developed with a block wall at a cost of only a few dollars ($ 4.00) more per
foot than the vinyl fence being placed in the Linda Loviisa development.
Staff explained that out of the discussion they were looking for a fencing
standard that could be used for all new subdivisions. Staff was of the opinion
that block would be the best product
Chairman Samuel stated some of the fences around new neighborhood are in
poor condition and he thought block was the preferred material.
Commissioner Anderson expressed concern about the impacts of graffiti on block
walls.
Commissioner Cruz explained he would be able to support the use of high
density polyethylene. He has experience installing miles of piping made with this
material and it is almost indestructible. He also stated that there needs to be a
concrete runner under the fence and around the posts for weed control.
Commission Anderson stated block looks good, but he was concerned about
graffiti. The high density polyethylene is a viable alternative to block.
Commission Cruz stated if the block product was selected it needed to be split
faced or architectural block and not the standard smooth faced cinder block.
In summary the chairman stated it appeared the Commission believed the HDPE
board would be acceptable and the architectural block would be acceptable. His
preference was the block. The general consensus was that block would be the
number one choice followed by HDPE.
Commissioner Cruz felt precast walls should also be acceptable. There was no
disagreement on the precast walls.
Chairman Samuel stated they were all in agreement that something needed to be
done to set a standard for the subdivision fences.
AGENDA REPORT
TO: City Council May 9, 2008
FROM: Gary Crutchfie Manager Workshop Mtg.: 5/12/08
SUBJECT: Baseball Stadi Name Signs
1. REFERENCE(S):
1. Letter from Brent Miles (Dust Devils)to Administrative &Community Services
Director dated 5/9/08
2. Aerial View of Stadium Site
3. Proposed Free Standing Sign
4. Proposed Wall Sign
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
5/12: Discussion
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) The city has leased the professional baseball stadium to Northwest Baseball Ventures
for the past four years and last fall signed a new 10-year lease. The lease agreement
included the right for the lessee to contract with a sponsor to name the stadium; that
right has been exercised by the lessee and the corporate sponsor is GESA.
B) The corporate sponsor has proposed signing typical of commercial facilities,
including a free-standing (pole) sign to be located near Burden Boulevard and a wall
sign on the face of the stadium visible to those entering the property from Burden
Boulevard (see attachments).
C) The lease agreement requires all exterior advertising on the property to be approved
by the city (as owner) in addition to any permitting requirements applied to such
advertising. Unfortunately, the sign company applied for and received a permit to
install both signs without the lessee obtaining approval from the property owner
(city). The responsibility for that error rests with the lessee (Northwest Baseball
Ventures) as it is a lease obligation to obtain the necessary approval from the lessor.
Regardless, the lessee now seeks the city's approval of the signing proposals.
V. DISCUSSION:
A) The wall sign proposed for the face of the stadium seems appropriate, given the size
of the wall and the distance from Burden Boulevard (to which it is oriented);
unfortunately, the city's new sign ordinance includes a restriction on the height of all
sign letters. Staff will address this conflict in a separate agenda report dealing with
the sign code itself.
B) The proposed free-standing sign meets all requirements of the sign code and would
be located on Burden Boulevard so as to identify the location to those traveling
Burden Boulevard. As such, the lessee desires to place the sign near one of the
corners as illustrated in the attachment. Staff notes that the desired location of the
sign is not within the boundaries of the leased property (the lease includes only the
parking lot). There exists approximately four-acres of graveled area between Burden
Boulevard and the baseball stadium parking lot that has been reserved by the city for
future development (restaurant, etc.). Thus, the location of a stadium sign on either
of the graveled parcels needs to account for probable future development.
C) Staff requests Council discussion of this matter Monday evening so that appropriate
direction can be provided and the signing project can proceed.
3(f)
Tri-City Dust Devils
Colorado Rockies Short-Season Class AAffiliate
May 9, 2008
Stan Strebel
City of Pasco
P.O. Box 293
Pasco, WA 99301
Mr. Strebel,
As per our stadium lease (Section 6.3), the team is required to obtain City approval for all
proposed improvements to the facility.
Please allow this letter to serve as an official request to install a freestanding Gesa
Stadium sign on Burden Blvd. at the entrance to the stadium parking lot. The City
Planning Office has reviewed the sign particulars and has indicated that it is within code.
The preferred location of the sign is just to the west or east of the main stadium entrance.
Alternatively, it could be located on the northwest corner of the west commercial parcel
at the north end of the parking lot.
Since the stadium is set well back from Burden Blvd. and difficult to see when
approaching the stadium entry,this sign will allow stadium users to clearly identify the
stadium and entrance. In addition,the sign will visually enhance the stadium entryway.
Thank you for your consideration and the strong partnership between the City of Pasco
and the Tri-City Dust Devils.
If you have any questions please do not hesitate to call me at(509) 544-8789,
Warm Dust Devils Regards,
Brent Miles
President
Gesasbi"UMA
6200 Burden Blvd. Pasco,wasliington 99301
ph:509.544.8789 fax:509.547.9570
www.dustdevilsbaseball.com
NOW
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AGENDA REPORT NO. 18
FOR: City Council May 7,2008
TO: Gary Crutchfi anager WORKSHOP: 5/12/08
REGULAR: 5/19/08
FROM: David 1. McDonald, City Planne
SUBJECT: Sign Code Amendment(MF#CA-08-003)
I. REFERENCE(S):
A. Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
5/12/08 DISCUSSION:
5/19/08 MOTION: I move to adopt Ordinance No. , amending PMC Title
17 dealing with signs.
III. FISCAL IMPACT: None
IV. HISTORY AND FACTS BRIEF:
A. The current sign code was adopted over a year and a half ago. Since that time, staff
has had an opportunity to implement the code and see what has been effective and
what has been unrealistic,with respect to real life application.
B. Recently, a sign permit was submitted for the new signage on the Dust Devils
Stadium. Staff was only able to approve the proposed signage with limitations
consistent with code restrictions which limits wall sign lettering to four feet in
height. In the case of the Dust Devils Stadium four-foot lettering would barely be
visible from Burden Boulevard,which is located 1,200 feet away.
C. After reviewing the proposed Stadium sign, it is apparent that there may be
circumstances where it would be appropriate to permit wall sign lettering in excess
of four feet.
V. DISCUSSION:
The proposed amendment would permit administrative waivers to the height limitation on
wall sign lettering under certain circumstances. In situations where a building is located
400 feet or more from a street, the lettering can be up to seven feet high. And in
situations where a building is located 600 feet or more from a street, the lettering can be
up to 10 feet in height.
For example, the sign on the front of Lowe's has some lettering that is up to 9.5 feet in
height. Lowes is more than 600 feet south of Burden Boulevard. The Lowe's signage
was approved under the prior code that did not have restrictions on the height of lettering.
Another option to consider would be to eliminate the four-foot height restriction and
permit the 25 percent allowable surface area requirement to be the controlling factor on
lettering heights.
Following Council review and direction on this issue, staff can prepare a final ordinance
for Council approval on May 19,2007.
3(g)
ORDINANCE NO.
AN ORDINANCE AMENDING PMC TITLE 17 DEALING WITH
HEIGHT OF SIGN LETTERING.
WHEREAS, cities have the responsibility to regulate and control the physical
development within their borders and promote the public health, safety and welfare of the
community; and
WHEREAS, the City of Pasco has sign regulations that to enhance and maintain the
aesthetic character of the community while permitting the identification of businesses location
within the city; and
WHEREAS, the City Council has determined that to further the purposes of the sign
code and the proper identification of businesses, it is necessary to amend PMC Title 17; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY
ORDAIN AS FOLLOWS:
Section 1. That the Title of Chapter 17.17 of the Pasco Municipal Code shall be and
hereby is amended to read as follows:
VARINACES AND-APPEALS AND ADMINISTRVATIVE WAIVERS
Section 2. That Chapter 17.17 of the Pasco Municipal Code shall be and hereby is
amended to include a new section 17.17.020 Administrative Waivers to read as follows:
17.17.020 Administrative Waivers.
A) Recognizing that there may be certain cases that may, or may not, be detrimental
to aesthetic character, safety, or general welfare, of the city the Community and Economic
Development Director is granted the ability to issue administrative waivers from the four-foot
height limitation on wall sign lettering. Administrative waivers for wall signs shall be based on
the following:
1. Where the front of a building is located 400 feet or more from a street right-of-
way wall sign lettering may be permitted up to seven feet in height.
2. Where the front of a building is located 600 feet or more from a street right-of-
way wall sign lettering may be permitted up to nine feet in height.
3. Where buildings of 20,000 square feet or more are located adjacent an interstate
or state highway wall sign lettering may be permitted up to nine feet in height.
Section 2. This ordinance shall become effective 5 days after publication as required
by law.
PASSED by the City Council of the City of Pasco, Washington and approved as
provided by law this day of , 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
AGENDA REPORT
TO: City Council May 8, 2008
FROM: Gary Crutchfi y Manager Workshop Mtg.: 5/12108
SUBJECT: Council Chambers Video Upgrade
I. REFERENCE(S):
1. Memorandum to City Manager from Communications Specialist dated 5/7/08
I1. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
5/12: Discussion/Direction
III. FISCAL IMPACT:
$35,000 - $52,000, depending upon conclusion
IV. HISTORY AND FACTS BRIEF:
A) Approximately two years ago, the City Council authorized installation of a video
and new audio system by which to broadcast live the City Council, Planning
Commission and Code Enforcement Board meetings on the city's governmental
access channel available to the community through Charter Cable
Communications. In order to keep costs down and "learn to walk before
running," Council authorized at that time a basic installation with fixed cameras
and no redundancy; the cost of the package at the time was about $80,000.
B) Upgrading the video system, by adding a "pan/tilt/zoom" camera and improved
lighting, would substantially improve the quality of the video recordings of
meetings, for both live and subsequent broadcast purposes. The cost of these
improvements is estimated at $35,000.
C) The video system recently"crashed,"preventing video recording and broadcasting
of the city's meetings for the better part of a month. To avoid that problem,
backup equipment could be acquired for about $16,000.
V. DISCUSSION:
A) The upgrade for the Council Chambers, permitting more close-up shots, etc.,
represents a "next level of improvement" step. While it is not essential, it would
certainly improve the quality of the production and associated appeal to potential
viewers. Half of the project cost is a one-time expense (engineering and
electrical); the equipment should last several years.
B) The backup recommendation should be implemented in order to assure that
broadcasting capability is preserved. If viewership of PSC12 is to grow, the
reliability factor must be improved.
C) As both proposed expenditures are of a one-time nature, they can be viewed
similar to capital expenditures and be charged against the general fund ending
balance.
3(h)
MEMORANDUM
05/07/08
TO: Gary Crutchfield, City Manager
FROM: Denise Mellene, Communications Specialist
RE: 2008 Council Chambers Video Upgrade
In light of the recent events and after careful research, the recommendation below includes two
components: 1) a back-up system to provide limited functionality in the event of a video switcher
system failure; and 2) a fourth camera and required lighting to facilitate close-up shots. I
recommend the following equipment purchase be authorized as soon as possible.
Back-up: $16,500
I would strongly recommend a back-up system be acquired immediately, to provide limited
functionality in the event of future equipment failure. Currently, there is one road that goes from
point `A' to point `B'; this will provide an alternate route if the first road is "closed." (For one
evening of labor from the City of Richland the cost was nearly$300, the cost of the truck and
labor would have been upwards of$1,200 per night. A back-up system would pay for itself in
less than two months of meetings.)
Chambers Upgrade: $35,000
This includes 1 camera, pan/tilt/zoom camera head, controller, lights, and mandatory electrical
work (as determined by facilities). This will enable us to get close-up shots on the Council
members, staff and a wide shot of the audience. Additional lighting for the Council members and
staff is required to achieve an image of similar quality, clarity and definition of members who
currently speak at the podium. (You can see the close-up shots on the current council meeting
that is airing, though without the additional lighting the shots do not look clear and crisp as the
shots of the podium speakers.)
Camera Equipment: $12,000
Lighting Equipment: $6,000
Engineering/Electrical: $17,000
In summary if authorized the work should be completed within 60-90 days.