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2008.04.21 Council Meeting Packet
AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. April 21,2008 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated April 7, 2008. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$2,276,651.77 ($76,040.20 in the form of Wire Transfer Nos. 4949 and 4954 and, $2,200,611.57 consisting of Claim Warrants numbered 165404 through 165630). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$193,472.89 and, of that amount, authorize $136,392.35 be turned over for collection. (c) Appointments to Code Enforcement Board: (NO WRITTEN MATERIAL ON AGENDA) To reappoint Lisa Geming to Position No. 3; appoint Dennis Duncan to Position No. 4; and reappoint Mary Gutierrez to Position No. 5 (all with the expiration date of 1/1/10) to the Code Enforcement Board. *(d) Final Plat—Montgomery Estates, Phase 5 (Copper Basin INC) (MF#FP08-004): 1. Agenda Report from David I. McDonald,City Planner dated April 17, 2008. 2. Copy of Final Plat(Council packets only; copy available in Planning Office or Pasco Library for public review). 3. Vicinity Map. To approve the final plat for Montgomery Estates, Phase 5. (RCI MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS - OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Financial Services Manager: General Fund Operating Statement through March 2008. (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (None) Regular Meeting 2 April 21, 2008 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: *(a) Resolution No. , a Resolution of the City Council of the City of Pasco, Washington, relating to City street improvements; declaring its intention to order the improvement of approximately 1300 feet of each of Road 90 and Road 92 north of Sandifur Parkway and to create a local improvement district to assess the cost and expense of carrying out those improvements against the properties specially benefited thereby; and, notifying all persons who desire to object to the improvements to appear and present their objections at a hearing before the City Council to be held on May 19, 2008. 1. Agenda Report from Doyle L. Heath, Utility Engineer dated April 15, 2008. 2. Vicinity Map. 3. Resolution. MOTION: I move to approve Resolution No.—, declaring Council's intention to create LID 144 and, further, to set Monday, May 19, 2008 at 7:00 p.m., for a Public Hearing on this matter in the Pasco City Council Chambers. (b) Ordinance No. , an Ordinance relating to building permit fees by amending Section 3.07.030 "Building Permits" and Section 16.04.035 "Addition of IBC Section 108.3.1" of the Pasco Municipal Code. 1. Agenda Report from Gary Crutchfield, City Manager dated April 17, 2008. 2. Ordinance. MOTION: I move to adopt Ordinance No. relating to building permit fees and, further, authorize publication by summary only. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: *(a) Sewage Lift Station Easement: 1. Agenda Report from Robert J. Alberts,Public Works Director dated April 15, 2008. 2. Agreement. MOTION: I move to approve the Sewage Lift Station Easement agreement with the Port and, further, authorize the Mayor to sign the agreement. *(b) Fire Station No. 83 Vehicle Storage Project: 1. Agenda Report from Michael McShane,City Engineer dated April 16, 2008. 2. March 31, 2008 letter. MOTION: I move to accept Design Option A for the Fire Station No. 83 Vehicle Storage Project provided by Winthrop Construction, Inc., in the amount of$353,058.00 including sales tax and, further, authorize staff to issue a change order reflecting the alternate. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...... Q Quasi-Judicial Matter REMINDERS: 1. 6:00 p.m., Monday, April 21, Conference Room#1 –LEOFF Disability Board Meeting. (MAYOR JOYCE OLSON and COUNCILMEMBER MATT WATKINS) 2. 4:00 p.m., Tuesday, April 22, Sunny Meadows Boy Scout Troup Tree Planting Ceremony. (MAYOR JOYCE OLSON) 3. 7:30 a.m., Thursday, April 24 -- Tri-Cities Visitor & Convention Bureau Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN, Alt.) 4. 4:00 p.m., Thursday, April 24, TRAC Exposition Hall – TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN, Alt.) 5. 5:30 p.m., Thursday, April 24, 710 W. Court Street – Benton-Franklin Community Action Committee Meeting, (COUNCILMEMBER AL YENNEY, Rep., REBECCA FRANCIK,Alt.) MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 7, 2008 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom Larsen, Joyce Olson, Matt Watkins and A] Yenney. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; David McDonald, City Planner; Michael McShane, City Engineer and Reuel Klempel, Plant Division Manager. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated March 17, 2008. (b) Bills and Communications: To approve General Claims in the amount of$2,012,448.57 ($118,928.86 in the form of Wire Transfer Nos. 4935, 4940 and 4945 and, $1,893,519.71 consisting of Claim Warrants numbered 165091 through 165403). To approve Payroll Claims in the amount of$1,637,868.96, Voucher Nos. 37683 through 37782; and EFT Deposit Nos. 30022081 through 30022576. (c) Deed for Future Street Right-of-Way (MF#INF008-022): To accept the deed from the owners of Parcel #116-020-010 for a portion of the Convention Drive right-of-way. To accept the temporary construction easement from the owners of parcel #116-020-010 for a portion of Convention Drive and, further, authorize the City Manager to sign said easement. To authorize the City Manager to sign the indemnity agreement associated with the Convention Drive construction easement. (d) Schematic Design Services, Poliice.Station and Court Facilities: To approve Amendment No. 1 to the April 17, 2007 Professional Services Agreement with CKJT Architects, authorizing schematic/design services not to exceed $122,850 for the Pasco Police Station and Municipal Court Facilities and, further, authorize the City Manager to sign the agreement. (e) Resolution No. 3072, a Resolution authorizing application(s) for federal funding assistance for a Land and Water Conservation Fund (LWCF) program project to the Recreation and Conservation Office (RCO) as provided in the LWCF Act of 1965, as amended. To approve Resolution No. 3072, authorizing application for federal funding assistance for the Sacagawea Heritage Trail Phase 3. (f) Resolution No. 3073, a Resolution approving the purchase of certain real property by the Park Development Fund. I 3(a)-1 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 7, 2008 To approve Resolution No. 3073, approving the purchase of property adjacent to Highland Park. MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote. VISITORS - OTHER THAN AGENDA ITEMS: Mr. Mac Miller addressed Council regarding a rock in Volunteer Park. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mayor Olson attended the Latino Business Expo and Tri-Cities Hispanic Chamber Gala Dinner Awards. Mr. Watkins attended the dedication of the Community Unitarian Universalist Church Building. Mr. Larsen attended the Emergency Medical Services Board meeting, the Home Builders Association of Tri-Cities meeting, and a meeting on global warming. Mr. Hoffman attended the Franklin County Mosquito Control District Board meeting. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Alley Vacation—A Portion of the Alley in Block 5,Longs First Addition (MF#VAC- 08-002): MAYOR OLSON RECONVENED THE PUBLIC HEARING TO CONSIDER THE ALLEY VACATION. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST, AND THERE BEING NONE, MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 3856, an Ordinance vacating a portion of the North/South and East/West alley in Block 5, Longs First Addition. MOTION: Mr. Watkins moved to adopt Ordinance No. 3856, vacating a portion of the alley in Block 5, Longs First Addition and, further, to authorize publication by summary only. Mr. Garrison seconded. Motion carried unanimously. MOTION: Mr. Watkins moved to accept the dedication deed from Benjamin Lee for an alley in Block 5, Longs First Addition. Mr. Garrison seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: "For Hire Vehicles" Licensing Requirements/Fees: Ordinance No. 3857, an Ordinance amending Section 3.07.050 "Business Licenses" of the Pasco Municipal Code. MOTION: Mr. Watkins moved to adopt Ordnance No. 3857, amending Section 3.07.050 (BB) Business Licenses and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried unanimously. Ordinance No. 3858, an Ordinance amending Chapter 5.45 "For-Hire Vehicles" of the Pasco Municipal Code. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 7, 2008 MOTION: Mr. Watkins moved to adopt Ordnance No. 3858, amending Chapter 5.45 For-Hire Vehicles, of the Pasco Municipal Code and, further, authorize publication by summary only. Ms. Francik seconded. Motion carried unanimously. Resolution No. 3074, a Resolution conditionally designating the City of Pasco as the Local Redevelopment authority for the Wagenaar Army Reserve Center. MOTION: Mr. Watkins moved to approve Resolution No. 3074, conditionally designating the City of Pasco as the Local Redevelopment Authority for the Wagenaar Army Reserve Center. Mr. Garrison seconded. Motion carried unanimously. NEW BUSINESS: Award Sacagawea Heritage Trail Phase 2, Project No. 06-6-02: MOTION: Mr. Watkins moved to award the low bid for the Sacagawea Heritage Trail Phase 2 Project No. 06-6-02 to A&B Asphalt, Inc., in the amount of$516,094.65, which includes Alternate l and, further, authorize the Mayor to sign the contract documents. Mr. Garrison seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: Mayor Olson recognized students in the audience from Richland High School and Columbia Basin College. EXECUTIVE SESSION: Council adjourned to Executive Session at 7:21 p.m. for approximately 20 minutes to discuss collective bargaining strategy and proposals. Mayor Olson called the meeting back to order at 7:42 p.m. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:42 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk PASSED and APPROVED this 21" day of April, 2008. 3 CITY OF PASCO Council Meeting of: April 21, 2008 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We, the un a igned,d by certify under penalty of perjury that the materials have been furnished,the services r d red or a labo performed as described herein and that the claim is a just, due and unpaid obligation inst t city an that we are authorized to authenticate and,certify to said claim. Gary Cru chfie , C' ana r James W. se, Finance Manager We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No.s 4949 and 4954 in the amount of$76,040.20, have been authorized;that Check No.s 165404 through 165630 are approved for payment in the amount of$2,200,611.57,for a combined total of$2,276,651.77 on this 21 st day of April,2008. Councilmember Councilmember SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 54616 Judicial 15,557.33 Executive 977.72 Police 145,315.98 Fire 8,030.83 Administration&Community Services 52,724.45 Community Development 2,032.66 Engineering 2,702.49 Non-Departmental 42,624.28 Library 1,932.05 TOTAL GENERAL FUND: 272,444.55 STREET 609,640.66 C. D. BLOCK GRANT 25121 KING COMMUNITY CENTER 2,173.36 AMBULANCE SERVICE 3,346.44 CEMETERY 7,621.87 ATHLETIC PROGRAMS 3,909.36 SENIOR CENTER 4,758.02 MULTI MODAL FACILITY 1,120.26 RIVERSHORE TRAIL& MARINA MAIN 90.36 LITTER CONTROL 0.00 REVOLVING ABATEMENT 160.00 PARKS FUND 89,271.50 TRAC DEVELOPMENT 0.00 STADIUMICONVENTION CENTER 2,751.58 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 METRO DRUG TASK FORCE 2,607.38 METRO DRUG FORFEITURE FUND 242.36 GENERAL CONSTRUCTION 476.54 WATER/SEWER 805,906.55 EQUIPMENT RENTAL-OPERATING 28,888.90 EQUIPMENT RENTAL- REPLACEMENT 0.00 MEDICAUDENTAL INSURANCE 76,361.20 CENTRAL STORES 0.00 TRI CITY ANIMAL CONTROL 1,739.55 PAYROLL CLEARING 31,573.58 LID CONSTRUCTION 331,316.54 GRAND TOTAL ALL FUNDS: $ 2,276,651.77 3(b).1 AGENDA REPORT FOR: City Council DATE: 4/16/2008 TO: Gary Crutchfie anager REGULAR: 4/21/2008 Stan Strebel,A inistrative&Community Services Director FROM: h Chia inane Manager SUBJECT: BAD D BT WRITE-OFF'S/COLLECTION. I. REFERENCE(S): Write-off and collection lists are on file in the Finance Department. Il. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, miscellaneous accounts and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of $193,472.89 and, of that amount, authorize $136,392.35 be turned over for collection. III. HISTORY AND FACTS BRIEF: I. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under $10 with no current forwarding address,or are accounts in"occupant" status. Accounts submitted for collection exceed$10.00. 2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write off s including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE -These are all delinquent non-criminal and criminal fines,and parking violations over 30 days past due. 4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY—These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. 6. GENERAL- These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. 7. MISCELLANEOUS- These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. Amount Direct Referred to Total Write-offs Collection Write-offs Utility Billing $ 12.16 8,322.82 8,334.98 Ambulance $ 56,568.38 15,293.53 71,861.91 Court A/R $ .00 112,661.00 112,661.00 Liens $ 500.00 .00 500.00 Cemetery $ .00 .00 .00 General $ .00 115.00 115.00 Miscellaneous $ .00 .00 .00 TOTAL: $ 57,080.54 136,392.35 193,472.89 IV. ADMINISTRATIVE ROUTING: cc: Dot French,Municipal Court Clerk 3(b).2 AGENDA REPORT NO. 13 FOR: City Council DATE: 4/17/08 TO: Gary Crutchfi 1 Manager WORKSHOP: REGULAR: 4/21/08 FROM: David McDonald, City Plannez --�� Z- SUBJECT: FINAL PLAT - Montgomery Estates, Phase 5 (Copper Basin INC) (MF # FP08-004) I. REFERENCE(S): A. Copy of Final Plat (Council packets only; copy available in Planning Office or Pasco Library for public review) B. Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve the final plat for Montgomery Estates, Phase 5. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The City Council previously approved a preliminary plat for the Montgomery Estates subdivision. Montgomery Estates is a single family residential development located south of the FCID canal and east of Road 100. B. The developer is now seeking final plat approval for Phase 5 of Montgomery Estates. V. DISCUSSION: A. Prior to the approval of a final plat, the developer is to either install all infrastructure or post a bond or other instrument that secures the financing for the improvements. In this case, the developer has completed a majority of the improvements and has provided the City with a bond in an amount sufficient ($33,630.00) to cover the cost of the outstanding improvements. B. The final plat shows and contains information on primary control points, tract boundaries, dimensions, bearings, lot numbers and other necessary engineering data. In addition, the plat contains the required descriptions, dedications and acknowledgment and approval sections. VI. ADMINISTRATIVE ROUTING: 3{d} + ( �� � s ♦ iii"':.19`'�Ts!-�+'3F!�+�-:�t.•.'�.' ..�L ��• :.jam:is �. 'i• J^ r; Li I IA r r -f 1 1i .t JIM 1% r lab )l r ' ! c, 1 .�y`'�% T.'�� � � � ~' ,.... ''`�:.s'��;''i .t::"rA�. •yam.,...y,. .. .. ;I 6p it V-1 41 TIf Vii:�-�.,.+'++i , �.. }'. a rY:. •� .. _. ,.'\ i... .:�I -'ALA goo � ':• r � "'"fs r � 7: �yi;�}i' - �R�� ?�?'.fir` �a �r.«• I� l� -1 �L� t�Z L4� ''bi �a g.ill+ �61�,. •'.L��s�, / '+ �:.. F :. •.fir GENERAL FUND OPERATING STATEMENT THROUGH MARCH 2008 CASH BASIS YTD % OF YTD TOTAL %OF 2008 2008 ANNUAL 2007 2007 TOTAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL REVENUE SOURCES: TAXES: PROPERTY 156,300 5,503,000 2.8% 147,716 5,077,608 2.9% SALES 2,064,263 8,050,000 25.6% 2,003,616 8,652,647 23.2% UTILITY 1,927,982 7,070,000 27.3% 1,928,832 6,788,746 28.4% OTHER 238,428 940,000 25.4% 215,000 908,784 217% LICENSES & PERMITS 595,253 970,900 61.3% 585,758 1,708,999 34.3% INTERGOV'T REVENUE 245,857 1,186,500 20.7% 124,618 1,348,642 9.2% CHARGES FOR SERVICES 606,842 2,598,500 23.4% 623,697 2,534,636 24.6% FINES &FORFEITS 218,411 874,900 25.0% 200,947 951,007 21.1% MISC. REVENUE 149,114 853,300 17.5% 195,477 1,031,475 19.0% OTHER FIN. SOURCES 8,436 133,000 6.3% 24,723 192,405 12.8% TOTAL REVENUES 6,210,886 28,180,100 22.0% 6,050,384 29,194,949 20.7% BEGINNING CASH BALANCE 6,000,000 6,000,000 5,391,199 5,391,199 TOTAL SOURCES 12,210,886 34,180,100 35.7% 11,441,583 34,586,148 33.1% EXPENDITURES: CITY COUNCIL 27,833 115,325 24.1% 24,609 95,638 253% MUNICIPAL COURT 246,405 1,113,625 22.1% 236,680 1,018,930 23.2% CITY MANAGER 186,612 670,400 27.8% 169,420 674,083 25.1% POLICE 2,527,371 10,223,061 24.7% 2,883,069 9,974,886 28.9% FIRE 929,723 3,855,500 24.1% 908,768 3,742,309 24.3% ADMIN &COMMUNITY SVCS 1,064,548 5,092,640 20.9% 977,824 4,718,187 20.7% COMMUNITY DEVELOPMENT 233,787 1,080,695 21.6% 328,896 1,335,246 24.6% ENGINEERING 297,753 1,176,600 25.3% 277,384 988,931 28.0% MISC. NON-DEPARTMENT 908,286 5,398,010 16.8% 1,011,151 4,572,029 22.1% LIBRARY 274,677 1,161,010 23.7% 357,399 1,102,917 32.4% TOTAL EXPENDITURES 6,696,995 29,886,866 22.4% 7,175,200 28,223,156 25.4% ENDING FUND BALANCE 4,293,234 6,362,992 TOTAL EXPEND AND END FUND BAL 34,180,100 34,586,148 AVAILABLE CASH BALANCE 5,513,891 4,266,383 PERCENTAGE OF BUDGET ALLOCATED FOR 3 MONTHS 25.0% • Authorized but non-budget expenditures of $70,700 (cumulative)which will effectively reduce the ending fund balance. These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance at month end. The City's CAFR is prepared using the Accrual Basis of Accounting. These statements are intended for Management use only. 6(b) AGENDA REPORT NO. 06 FOR: City Council April 15, 2008 TO: Gary Crutch i Manager Robert J. Al l Works Director FROM: Doyle L Heath, Utility Enginee # Regular: 04/21/08 SUBJECT: Local Improvement District (LID) 144 - Resolution of Intent to Create LID for Road 90 and Road 92,North of Sandifur Parkway L REFERENCE(S): 1. Vicinity Map 2. Resolution II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 04121: MOTION: I move to approve Resolution declaring Council's intention to create LID 144, and further, to set Monday, May 19, 2008 at 7:00 p.m. for a Public Hearing on this matter in the Pasco City Council Chambers. III. FISCAL IMPACT: General Fund IV. HISTORY AND FACTS BRIEF: A) Staff made a presentation to the City Council on March 31, 2008 regarding the formation of a LID in Road 90 and Road 92, north of Sandifur Pkwy. Staff explained that in 1967 the Plat of Cole's Estates created Road 90, the east half of Road 92 and a portion of the north half of Sandifur Pkwy. In 1968 the plat of Broadmoor Park No. 1 created the west half of Road 92 and a portion of the north half of Sandifur Pkwy. Neither of the plats were required to install the street improvements. Since that time, the northwestern part of the City has had a lot of development. These two roads need to be built to allow access to the properties so they can be developed. The City Council instructed staff to proceed with the formation of this LID. B) Prior to the Council presentation, staff held a meeting with the property owners to discuss the proposed LID. Staff has received support from owners representing 64% of the project. V. DISCUSSION: A) This Resolution declares the City Council's intention to create the LID and sets a date for a Public Hearing. The Public Hearing will be on May 19, 2008. The property owners will be notified about the Public Hearing and receive a Preliminary Assessment value for their property. After the Public Hearing, the Council will then vote on an Ordinance that would create the LID; if approved, the Ordinance would provide a 30-day appeal process for property owners to formally object to the LID. B) Staff believes a project needs to be created to complete Road 90 and Road 92 in the Cole's Estates area. This project would abut seventeen (17) parcels and facilitates development in this vicinity. The proposed LID boundary includes parcels that are zoned commercial and residential. Due to the variation in parcel sizes, the proposed LID would be based on front footage and area charges. 8(a) �v�0 °or°r,� °o • �� ,� 0�ldapaopQ RA,,, `✓mil './� 'J °� °moo o °o o s� �a � s • it v oa © 0 � =. �N�� � o ° IMP, ao �`a v o0 v v � �s � • IULW, CF) ma q1t V" �v oa o es . •' • �s vv ao v v' _ 0 mom peeeeeeeee -asap pp d a v 0 0 / avo 1 : F� , IOA ■ 01 � d Y 0� � i CITY OF PASCO, WASHINGTON RESOLUTION NO. A RESOLUTION of the City Council of the City of Pasco, Washington, relating to City street improvements; declaring its intention to order the improvement of approximately 1300 feet of each of Road 90 and Road 92 north of Sandifur Parkway and to create a local improvement district to assess the cost and expense of carrying out those improvements against the properties specially benefited thereby; and, notifying all persons who desire to object to the improvements to appear and present their objections at a hearing before the City Council to be held on May 19, 2008. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, as follows: Section 1. It is the intention of the City Council of the City of Pasco, Washington, to order the improvement of the properties within the area described in Exhibit B, by the improvements to approximately 1300 feet of each of Road 90 and Road 92, north of Sandifur Parkway, to City street standards, to include curb, gutter, storm drainage system, and power, as more particularly described in Exhibit A. Exhibits A and B are attached hereto and made a part hereof by this reference. All of the foregoing improvements shall be in accordance with the plans and specifications therefore prepared by the City Engineer and may be modified by the City as long as that modification does not affect the purpose of the improvements. Section 2. The total estimated cost and expense of the improvements is declared to be $602,160:04 and the entire cost and expense of the improvements shall be borne by and assessed against the property specially benefited by the improvements to be included in a local improvement district to be established embracing as nearly as practicable all the property specially benefited by the improvements. Actual assessments may vary from estimated assessments as long as they do not exceed a figure equal to the increased true and fair value the improvements add to the property. Section 3. The City Clerk is authorized and directed to give notice of the adoption of this resolution and of the date, time and place fixed for the public hearing to each owner or reputed owner of any lot, tract, parcel of land or other property within the proposed local improvement district by mailing such notice at least fifteen days before the date fixed for public hearing to the owner or reputed owner of the property as shown on the rolls of the Franklin County Assessor at the address shown thereon, as required by law. 50903913.1 This resolution also shall be published in its entirety in at least two consecutive issues of the official newspaper of the City, the date of the first publication to be at least 15 days prior to the date fixed for the public hearing. Section 4. All persons who may desire to object to the improvements are notified to appear and present those objections at a hearing before the City Council to be held in the Council Chambers in the City Hall, 525 North 3d Avenue, Pasco, Washington, at 7:00 p.m. on May 19, 2008, which time and place are fixed for hearing all matters relating to the improvements and all objections thereto and for determining the method of payment for the improvements. All persons who may desire to object thereto should appear and present their objections at that hearing. Any person who may desire to file a written protest with the City Council may do so within 30 days after the date of passage of the ordinance ordering the improvements in the event the local improvement district is formed. The written protest should be signed by the property owner and should include the legal description of the property for which the protest is filed and that protest should be delivered to the City Clerk. Section 5. The City Engineer is directed to submit to the City Council on or prior to May 19, 2008, all data and information required by law to be submitted. The foregoing resolution was ADOPTED by the City Council of the City of Pasco, Washington, at a regular open public meeting thereof this 21"day of April, 2008. Mayor ATTEST: City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney -2- 50903913.1 CERTIFICATION 1, the undersigned, City Clerk of the City of Pasco, Washington (the "City"), hereby certify as follows: 1. The attached copy of Resolution No. (the "Resolution") is a full, true and correct copy of an Resolution duly adopted at a regular meeting of the City Council of the City held at the regular meeting place thereof on April 21, 2008, as that Resolution appears on the minute book of the City; and the Resolution will be in full force and effect immediately following its adoption; and 2. A quorum of the members of the City Council was present throughout the meeting and a majority of those members present voted in the proper manner for the adoption of the Resolution. IN WITNESS WHEREOF, I have hereunto set my hand this 21"day of April, 2008. CITY OF PASCO, WASHINGTON Debra L. Clark, City Clerk 30903913.1 EXHIBIT A LID No. 144-in Road 90 and Road 92 North of Sandifur Pkwy The L.I.D. is to include the work of installing curb, gutter, storm drainage systems, power, and the roadway to City of Pasco standards. In Street From To Road 90 Sandifur Pkwy North of Sandifur Pkwy 1,300 feet Road 92 Sandifur Pkwy North of Sandifur Pkwy 1,300 feet Exhibit A 50903913) EXHIBIT B LID No. 144-in Road 90 and Road 92 North of Sandifur Pkwy Legal description of the boundary: That portion of the south half of the north half of Section 8, Township 9 North, Range 29 East, W.M. in Pasco, Franklin County, Washington, described as follows; Commencing at the intersection of Sandifur Parkway and Road 92, also being the center of Section 8, Township 9 North, Range 29 East, W.M. in Pasco, Franklin County, Washington; thence northerly along the centerline of Road 92 a distance of 40-feet, being the northerly right-of-way line of Sandifur Parkway, also being the True Point of Beginning; Thence easterly along the northerly right-of-way line of Sandifur Parkway, a distance of 30-feet to the southwest corner of Lot 24, Cole's Estates; thence continuing easterly along the northerly right-of-way line of Sandifur Parkway, also being the southerly property line of Lot 24, Cole's Estates, and Lot 9, Cole's Estates, to the southeast corner of Lot 9, Cole's Estates, also being the western right-of-way line of Road 90; thence continuing easterly along the projection of the southerly line of Lot 9, Cole's Estates, a distance of 60-feet, to the easterly right-of-way line of Road 90; thence northerly along the easterly right-of-way Iine of Road 90, a distance of 11-feet, to the point of intersection of a 35-foot radius at the southwest corner of Lot 1, Binding Site Plan 2006- 05; thence easterly along the southerly tangent of the radius and continuing along the southerly line of Lot 1, Binding Site Plan 2006-05, to the southeast corner of said Lot l; thence northerly along the easterly line of Lot 1, Binding Site Plan 2006-05, to the northeast corner of said Lot 1, also being on the southerly line of Lot 7, Cole's Estates; thence easterly along the southerly line of Lot 7, Cole's Estates to the southeast corner of said Lot 7; thence northerly along the eastern line of said Lots 7, 6, and 5, Cole's Estates, to the northeastern corner of Lot 5, Cole's Estates; thence westerly along the northerly line of said Lot 5, to the northwest corner of Lot 5, Cole's Estates, also being the easterly right-of-way line of Road 90; thence westerly across the right-of-way of Road 90 to the northeast corner of Lot 11, Cole's Estates, also being on the western right-of-way line of Road 90; thence westerly along the northern line of said Lot 11 to the northwesterly corner of said Lot 11; thence southerly along the western line of said Lot 11, to the northeast corner of Lot 20, Cole's Estates; thence westerly along the northern line of said Lot 20, to the eastern right-of-way line of Road 92; thence continuing along the westerly projection of the northern line of said Lot 20 to the centerline of Road 92; thence southerly along the centerline of Road 92 to the projection of the southerly line of Mediterranean Villas Phase 5 (Parcel No. 115-441-156); thence westerly along the projection of the southerly line of Mediterranean Villas Phase 5 to the westerly right-of- way line of Road 92, being the southeasterly corner of Mediterranean Villas Phase 5, also being the northeasterly corner of Lot 4, Block 4, Broadmoor Park No. 1, including a portion of the vacated right-of-way along the northern line of said Lot 4; thence Exhibit B - 1 50407913,1 continuing westerly along the said Lot 4 with vacated right-of-way to the northwestern corner of Lot 4, Block 4, Broadmoor Park No. 1, with vacated right-of-way; thence southerly along the western line of Lot 4, Block 4, Broadmoor Park No. 1, and Lot 3, Block 4, Broadmoor Park No. 1, to the southwest comer of said Lot 3, as modified by Lots 3 and 4 of Binding Site Plan 2005-08; thence easterly along the southern line of Lot 3, Block 4, Broadmoor Park No. 1, to the northwest corner of Lot 4, Binding Site Plan 2005-08; thence southerly along the western line of said Lot 4 and Lot 5, Binding Site Plan 2005-08, to the southwest corner of said Lot 5, also being on the northern line of Lot 2, Binding Site Plan 2004-03; thence westerly along the northern line of said Lot 2, to the northwest corner of said Lot 2; thence southerly along the western line of said Lot 2, including the 20-foot jog easterly near the southern side of said Lot 2, to the southwest corner of said Lot 2, also being the northern right-of-way line of Sandifur Parkway; thence easterly along the southern line of said Lot 2 and tangent of a 25-foot radius at the southeast corner of said Lot 2, to the point of intersection of the radius; thence continuing easterly along the projection of the southerly line of said Lot 2, a distance of 30-feet to a point, also being the True Point of Beginning. Exhibit B - 2 50903913.] AGENDA REPORT TO: City Council April 17, 2008 FROM: Gary Crutchfi I Manager Regular Mtg.: 4/21/08 SUBJECT: Fees for Minor Construction Permits 1. REFERENCE(S): A. Ordinance II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 4/21: MOTION: I move to adopt Ordinance No. , relating to building permit fees by summary and, further, authorize publication only. III. FISCAL IMPACT: Reduction in permit fee revenue IV. HISTORY AND FACTS BRIEF: A) Cities and counties throughout the state of Washington charge building permit fees for construction activities within their respective jurisdictions. Fees are intended to cover the cost of plan review, construction inspection and all associated municipal planning costs associated with development of land in the respective jurisdiction. B) Pasco's construction permit fees are set forth in PMC 3.07.030 (Reference A) as prescribed by PMC 16.04.040 (Reference B). The progressive table of construction values reflects a correlating progression in associated permit fee. The "value of improvement" is determined by the use of a professional publication ("Building Valuation Data," or BVD) which is periodically updated to reflect rising construction values. The construction value for each permit is reported to the County Assessor(as part of the permit record) to assist their determination of improvement values for property tax purposes. C) As many of the more "minor" construction activities (installing a heat pump, re- roofing, fence, gazebo, etc.) are of relatively low cost (usually less than $10,000) and only require one inspection in addition to the plan reviews (for setbacks, etc.), such small projects are required (per the table) to pay relatively high percentage fees (especially when the actual cost of the improvement is less than the value prescribed by the BVD). For example, a recent application for a gazebo would require a permit fee (plus plan review fee) totaling $141, representing nearly 20% of the material cost because the BVD prescribed a finished value of more than$2,000. V. DISCUSSION: A) Use of the BVD to prescribe construction values on a consistently fair basis is essential to the fair administration of the permit fee requirement of the code. Yet, it seems to frequently overstate the value of minor residential improvements to the point that either the owner performs the work without a permit or feels unfairly "robbed" by the city by paying an exorbitant permit fee, in either case, the city is left with more of a problem than a solution. B) To resolve most of the problem, staff suggests the threshold for the progressive fee table start at $10,000; any permit for less than $10,000 construction value (as determined by the BVD) would require a flat fee of$50. The $50 fee would cover the typical amount of plan review, permit issuance/recording and one field inspection. Although some permits would require more than one inspection, most would not. In addition, PMC 16.04,035 would require amendment to clarify the exemption of permits for construction value less than $10,000 would not require a separate plan review fee. C) The proposed Ordinance will effect the recommended changes. s(b) ORDINANCE NO. AN ORDINANCE relating to building permit fees by amending Section 3.07.030 "Building Permits" and Section 16.04.035 "Addition of IBC Section 108.3.1" of the Pasco Municipal Code. WHEREAS, the city requires building permits to assure compliance with the construction laws and standards adopted by the state of Washington; and WHEREAS, certain fees associated with the issuance of building permits for relatively small and simple construction projects, such as fences, heat pumps, gazebos, car ports, etc., represent a substantial percentage of the actual cost of such small construction projects, thus discouraging compliance with the permit and construction requirements; and WHEREAS, the City Council desires to encourage compliance with the permitting and relevant construction requirements which will,in turn, improve the safety and general welfare of the community,by providing a flat fee for small construction projects, NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY ORDAIN AS FOLLOWS: Section 1. Section 3.07.030(B) entitled"Building Permits" of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: 3.07.030 BUILDING PERMITS: B) Building: Fee/Charee Reference 1) Building Permits Based on 16.04.040 Improvement Value. Value of Improvement: Permit Fee: $1 to $4-500$10,00 0 $23.50 50.00 $1, p-,SW $63.15 $1,801 to et nnn $1,901 to $ nnn te $2,001 to $a nnn $8 $4,-000 end $4,001 to 0-,000 $111.25 $5,001 to $6-,09A $125.25 $6,001 ie , W $139.25 $7, $153.25 $8,001- 000 $167.25 B) Building: Fee/Charae Reference $9,0 $184.25 $10,001 to $11,000 $195.25 $11,001 to $12,000 $209.25 $12,001 to $13,000 $223.25 $13,001 to $14,000 $237.25 $14,001 to $15,000 $251.25 $15,001 to $16,000 $265.25 $16,001 to $17,000 $279.25 $17,001 to $18,000 $293.25 $18,001 to $19,000 $307.25 $19,001 to$20,000 $321.25 $20,001 to $21,000 $335.25 $21,001 to $22,000 $349.25 $22,001 to $23,000 $363.25 $23,001 to $24,000 $377.25 $24,001 to$25,000 $391.25 $25,001 to$50,000 $391.75 for the first $25,000 + $10.10 for each additional $1,000, or fraction thereof $50,001 to $100,000 $643.75 for the first $50,000+ $7.00 for each additional $1,000, or fraction thereof $100,001 to $500,000 $993.75 for the first $100,000+ $5.60 for each additional$1,000, or fraction thereof $500,001 to $1,000,000 $3233.75 for the first $500,000+ $4.75 for each additional $1,000 or fraction thereof $1,000,001 and up $5608.75 for the first $1,000,000 + $3.65 for each additional $1,000 or fraction thereof 2) Plan Review. 650' ,f bldg. peFm t fee- 16.04.035 a) Improvement value less than No plan review fee $10,000 b) lmprovement value rg eater 65% of bldg. perm_it fee than$10,000 3) Fast Track Plan Review 100% of bldg. permit fee Administrative Order#75 Section 2. Section 14.04.035 entitled "Addition of IBC Section 108.3.1" of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: 16.04.035 ADDITION OF IBC SECTION 108.3.1. Section 108.3.1 of the International Building Code shall be added and shall read as follows: Sec. 108.3.1 Plan Review Fees. When the valuation of the proposed construction exceeds one ten thousand dollars and a plan is required to be submitted, a plan-review fee shall be paid to the Building Official at the time of submitting plans and specifications for checking. EXCEPTION: R-3 occupancies require only a twenty-five dollar ($25) plan-review fee. Plan-review fees for all buildings, other than group R-3 Occupancies, shall be sixty-five percent(65%) of the building permit fees. Where plans are incomplete, or changed so as to require additional plan- review, an additional plan-review fee shall be charged at a rate established by the Building Official not to exceed 65% of the value of the building permit fee. (Ord. 3670 Sec, 2, 2004; Ord. 3133 Sec 5, 1996; Ord. 2153 Sec. 4, 1980; Ord. 1853 Sec. 1 (part), 1977.) Section 3. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington and approved as provided by law this 21 st day of April 2008. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Debbie Clark Leland B. Kerr City Clerk City Attorney CITY OF PASCO SUMMARY OF ORDINANCE NO. ORDINANCE NO. , is an ordinance amending Section 3.07.030 "Building Permits' and Section 16.04.035 "Addition of IBC Section 108.3.1"of the Pasco Municipal Code. This ordinance effects the following changes: • Section 1: fixes the permit fee at$50 for construction valued up to $10,000; • Section 2: deletes the plan review fee for construction valued less ten thousand dollars. The full text of Ordinance No. is available free of charge and will be mailed (electronically or via postal service)to any person who requests it from the City Clerk of the City of Pasco (509)545-3402, P. O. Box 293, Pasco, Washington 99301-0293. Sandy Kenworthy, Deputy City Clerk AGENDA REPORT NO. 07 FOR: City Council April 15, 2008 TO: Gary Crutch f 1 anager FROM: Robert J. Alb lac- forks Director Regular Mtg.: 04/21/2008 SUBJECT: Sewage Lift Station Easement I. REFERENCE(S): 1. Agreement II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 04/21: MOTION: I move to approve the Sewage Lift Station Easement agreement with the Port of Pasco and authorize the Mayor to sign the agreement. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) In 2007 the Port of Pasco (Port) constructed a sewer pump station on Port property (next to the airport) to City standards. The Sewage Lift Station Easement Agreement transfers an easement that encompasses the lift station to the City and clarifies the future use of the lift station and connection fees. The City has taken over the ownership and operation of the lift station. V. DISCUSSION: A) The sewer lift station was constructed and paid for by the Port of Pasco. The lift station will serve the Port properties and the properties owned by the City on the south side of Argent Road. The Port also constructed a facility to de-ice airplanes during cold weather. The sewer lift station would also accept the waste stream from this facility. The agreement also restates the City policy that when a developer constructs the sewer infrastructure, the fees for front footage and area charges are waived. A representative from the Port of Pasco will be in attendance of the Council meeting. Staff recommends approval of the agreement. 10(a) After recording return to: Dan F. Hultgrenn P. O. Box 2368 Pasco, WA 99302 Grantor: Port of Pasco Grantee: City of Pasco Brief Legal: Section 18, Township 9 North, Range 30 East, W.M., Franklin County Full legal on page 2 SEWAGE LIFT STATION EASEMENT AGREEMENT between CITY OF PASCO and PORT OF PASCO By this Local Cooperative Agreement ("Transfer Agreement") entered into this day of 2008, the City of Pasco, Washington, a municipal corporation, hereinafter referred to as "Cit.V% and Port of Pasco, a municipal corporation, hereinafter referred to as "Port°, enter into the following agreement_ WHEREAS, the Port constructed a sanitary sewage lift station for airport operations and for use by its tenants situated on Port properties (the "Lift Station"), and WHEREAS, the City routinely operates and maintains lift stations across the city, has a vested interest in its use for area sewage collection, and will assume responsibility for the operation and maintenance of the lift station pursuant to this Transfer Agreement, and WHEREAS, the City will need an easement over certain Port property in order to maintain, operate, repair and replace the Lift Station and for pipes leading from the Lift Station to the city sewer system. SEWAGE LIFT STATION EASEMENT AGREEMENT- 1 D;\Port of Pasco\Airport%Terminai\Sewage Lift Easement Agreement 2-29-08.city rev.doc NOW, THEREFORE, the parties agree as follows: Section 1. The Port, for and in consideration of the mutual covenants and conditions set forth below, grants and conveys to the City, its successors and assigns, an easement over the lands described in Section 2_ Section 2. The easement shall be over and across the following described real property ("Easement Area"), also generally indicated on Exhibit A: A parcel of land situated in the Southwest quarter of the Southwest quarter of Section 18, Township 9 North, Range 30 East, W.M., Franklin County, Washington, described as follows: Beginning at the Southwest corner of said Southwest quarter; thence North 89°56'02" East along the South line of said Southwest quarter, a distance of 500.02 feet and being the True Point of Beginning; thence North 04 014'16" East, a distance of 99.33 feet; thence South 85°30'26" East, a distance of 65.01 feet; thence South 04 029'34" West, a distance of 94.18 feet to a point on said South line; thence South 89°56'02" West, along said South line, a distance of 64.77 feet to the True Point of Beginning, EXCEPT any portion lying within Argent Road right-of-way. Section 3. The Easement Area shall be used for maintenance, operation, repair and replacement of the Lift Station, and sewer lines to and from the Lift Station, ingress and egress to the Lift Station, parking and landscaping. Section 4. The City hereby acknowledges that the Port has designed and installed a new sewage lift station and sewer collection line which meets City standards and has been inspected and accepted by the Public Works Department_. Section 5. The Lift Station shall be owned, operated, and maintained by the City. The Port shall have no ownership interest and no obligation to maintain, repair, or replace the Lift Station. Section 6. The City will allow and accept sewage flow from the aircraft deicing collection system. The City will also allow and accept sewage flow meeting the conditions of the Pasco Municipal Code from other Port property east of Varney Lane and north or Argent Road, approximately 83 acres, as indicated on Exhibit B. Furthermore, the City acknowledges and agrees that there shall be no sewer square footage charged for Port properties utilizing the Lift Station in SEWAGE LIFT STATION EASEMENT AGREEMENT- 2 R\Port of Pasco\AirporfferminaPSewage Lift Easement Agreement 2-29-08.city rev-doe recognition of the Port's construction of the Lift Station and allowing it to be utilized by properties other than the properties owned by the Port. Section 7. The City acknowledges and agrees that no sewer front footage charges or stub-out connection fee for Port property using the Lift Station will be charged if the Port installs a sewer main or hookups to the lift station, being consistent with City policy since the Port is responsible for constructing the infrastructure. Section 8. The City and the Port agree that only sewer system fees will apply to Port properties utilizing the Lift Station and that sewer system fees will be based on each water meter installed. Section 9. This Agreement shall be construed and enforced in accordance with, and the validity and performance hereof shall be governed by the laws of the State of Washington. Venue of any suit between the parties arising out of the Agreement shall be the Superior Court for the County of Franklin, State of Washington. Section 10. This Agreement may be changed, modified, or amended only upon written agreement executed by the parties. Section 11. Each party shall defend, indemnify, and hold the other harmless from any claims, causes of action, or judgment arising from, or as a direct result of the negligent or intentional acts of its agents, employees or officers. Section 12. This Agreement contains. all the terms and conditions agreed upon by the parties. All items incorporated by reference are attached. No other understanding, verbal or otherwise, in regard to the subject matter of this Agreement, shall be deemed to exist or to bind any of the parties. Dated this day of , 2008. CITY OF PASCO PORT OF PASCO Joyce Olson, Mayor James T. Klindworth, President ATTEST: ATTEST: SEWAGE LIFT STATION EASEMENT AGREEMENT- 3 DAPprt of Pasco\Airport\Terminai\Sewage Lift Easement Agreement 2-29-03.city rev.doc Catherine D. Seaman William G. Clark, Vice President Executive Director APPROVED AS TO FORM: Leland Kerr, City Attorney Dan F. Hultgrenn, Port Counsel STATE OF WASHINGTON) ) ss. County of Franklin ) On this day of 2008, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared JAMES T. KLINDWORTH and WILLIAM G. CLARK to me known to be the President and Vice President of the Board of Commissioners of the Port of Pasco, the municipal corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said municipal corporation, for the uses and purposes therein mentioned, and on oath stated that they were authorized to execute the said instrument. Witness my hand and official seal hereto affixed the day and year first above written. Printed Name: Notary Public in and for the State of Washington, residing at My commission expires: SEWAGE LIFT STATION EASEMENT AGREEMENT- 4 D:1Port of PascolAirporfferminal\Sewage Lift Easement.Agreement 2-29-08.city rev.doc 4 .8I'b6 I © M.bE,6z.bOS � 3 CD p N �O m �O U-) v 0 �' O CD C CC'66 V 3.91,bI-LION w z 0 3 w >-Z 1 o Q O o ce I Z4�io da s I J� V i i Q w Q o N � o CD C) Q, un m Z rLrA^ f V Qt Q I i I I i J dldiS M❑W l N❑Hd 9/n_ w NMd-1 SvD 9/n O JU U i - C.r� •'��'.�,:. .;f�i: .� .t ' � ` � .:fie _� + �,.�. 'A tit `i? ,•� 5% 4(4 Re Af ,firm - r; AGENDA REPORT NO. 18 FOR: City Council April 16, 2008 TO: Gary Crutchfi "Pu Manager Robert J. Alb , ��j is Works Director FROM: Michael McSW, ity Engineer Regular Mtg.: 04/21/08 SUBJECT: Accept Design Option A for Fire Station#83 Vehicle Storage Project I. REFERENCE(S): 1. March 31, 2008 Letter II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 04/21: MOTION: 1 move to accept Design Option A for the Fire Station #83 Vehicle Storage Project provided by Winthrop Construction, Inc. in the amount of $353,058.00 including sales tax, and further, authorize staff to issue a change order reflecting the alternate. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On March 17, 2008, Council awarded the Fire Station#83 Vehicle Storage Project to Winthrop Construction, Inc, in the amount of$382,190.70 including applicable sales tax, with the conditions that design alternatives would be provided for the City's consideration. After review, the City would then direct the contactor to proceed with construction of the original design, direct the construction of the building with modifications identified in a change order which would also reflect any changes in costs, or the City would cancel the contract, making a payment of $9,600.00 to the contractor. B) The project entails the construction of a vehicle storage building for the Fire Department adjacent to the Road 68 fire station. This project had been previously bid and rejected due to the costs being higher than expected. The bids received on February 13, 2008 were also higher than expected and more than the $350,000 budget. However, Winthrop Construction submitted a letter dated March 5, 2008 stating that they observed areas of potential change in the building design and placement that could result in cost savings. The City awarded the contract to the low bidder with the conditions outlined in the March 5, 2008 letter. V. DISCUSSION: A) As per the conditions of award, Winthrop Construction has submitted a letter dated March 31, 2008 detailing three design alternatives. Staff has reviewed the alternatives and is recommending the selection of Design Option A with final cost of $353,058.00 including tax, which provides a savings to the City of approximately $29,000. Design Options B and C offered two additional roof styles but not as much cost savings. B) Selection of this option relocates the building from abutting Road 68 to behind the existing station allowing for future expansion of the building if so desired. Staff recommends an increase to the supplemental year end budget to cover the extra cost. io(b) 9316 W. ARGENT ROAD PASCO, WA 99301I � _k (509) 542-1988•FAX (509) 542-1989 WA CONT.LIC.#WINTHCI 066KO W II N T R ® P i'l `BLIC WORKS Evpyli CONSTRUCTION, INC. JOB NO. LEGAL DESCRIPTION! VE�AG STGR*E $�t1DfrJ1� C iT( or- PAC ca LOT BLOCK _'USL1G STREET ADDRESS -P,0 . SON z93 -�d (oS iF' EtEr�T 'AP,4�co, WA, `//�`1[�o1 �^ t?4co'v�l f 1t� o.. ++V{�G► tZ W1t 7 7 1���. Lit' 1:. 1I DATE Q 3 3)#C� JV�ESSAi,�E Re o M719"ArTE +3t�1Lr�N�i t31=Slf�>�1� ,&,Tmc4M fok Yooz -Rir=Viv=v4, A� -v'�+itsE AOis -N ATE SLID LMA4N DEs1445 L)SiNi- r?' - E:Wj1NEE0 sTG--L l -8010 >1Nq s45 M5. 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WtkSR \ LEGAL DESCRIPTION glEth AZ STOe$41a V504 C LOT BLOCK t-'u3itc- vj(> / t—=k44&2 V STREET ADDRESS P.0, a0 y.. zQ 3 !q Sk`�fr w st, m 4o j �ksc o, ,N A. pg 2 p ICSiAb-L AA c 5OW E, P.t, C 11-1 jXY..40 ek`+ DATE Mc �to ALj&kW, BL'X r'E.Sjf.0 oplo&3 A' t SX, f1-R164 T> 40tU 7 • t�R�-ii-#'Y'rn3e8!G-'t0 s `3=L -Br_flC �St>I wI0e x '70,LOnt+1 W/Z - 3S' -S A-cfS '''f4W&WSUDiWJ lZ" i>oaoNS wy 12'1 C*vmf RI-L F-b, INZAV A-MW Dime-vdR 4Ar.(uej@ 'R 06F 1Z.'~ sloes WAtL &I AXe 3 8'! 6ND WALL WkXS "J/a" A-V° IWSaut�Oa? sr .�oj,,a0, sr�°t►K RooF�p wH r`r 0 z,& CoLoeZo RW SIOINr PY040-5, Iuou� vE tftlG•�f'[` No N1, (7' , t e-A E-ftvr mom, vC '^'/ '/x'•tZ ROOF Sr S Sex�'►on3*4L 000r2S 4�2 SP;er �! L-4 12!x14} t"'LOS (1) we A, N'noluAL Air e-rtzT' w4iL -m o4caarc, sTokzzow YM$ -/tzx5' colic j}P"m • !n>TEYZ10 i� tr•R6"Trit� ?Prt�.a � 1 I n9�s('` �r4f�7a. NOVA M it-ll ' �rSS�wt�s !►.tT �lO,�. fRt�C7iL DRA1� S�t4 ,N1 c*rc 'n6: - rjv'Pp 8XI%1)"Ej ofL/1.v+ ltze S P.RP � c s'rN 01;7- lexrs�t' &34 lserorq cl�'Zl�trk Atib A-as • S.�tr.flrn�Ej -��t>A�ows �a1t�rJ rS Qy w+Fa c,�c�+✓r� �>\alz�l0r�. • BorL i r4v�s A e �r NC.�� — tM.�E jr l c�,a per'� try @ "tA4 SxTZ'`2iENG .)Arrn+#� of fz� 600t;—w PLO S. *+ r Ms'1ti' oil OF- P{k W��tG.rtit a" ( A vRS S S�unlnt �{ COST T-0P- t IE'� t3 3ZCo,00d'� tw�sZ', -T-r - is A t��o.ac.s�oa O� (35z,900,00- 32x-,000.00) #�2L,9ot3,oca owl o�+z. orz►�r�sAL tat 4 C* ` BrVASS Gjo!5, h`3afiEF oo ORy@aSer-;r SLiWhb0&j 1u e2R`'AKC &Mfa► AeZ w rT+ S*N cw EtY18pSst�`O Ps-�Z Ve�Z-11c k, w MA- PA"Q-S ,, , A-6 0 # Z,3Z.1.00 -t-w SST A-06 ISM COLOR Ctiolt'V 00 S/5 f-1 0 0 F ,1 1 *00 1,3t;,00 'f` WSST *100 S-40-LO 1"5vt-ArreD wr.v(>ov..7* e e4--;; wAGL i "D 2"41.5,00 we""T �41D b (I-) o3a- *00iftOJAIL 3S' i3Pr4 AflO Jos,1�33,oc�-rwtST� ce , ,et4ti�F f,A�caA SD x10S` BL06 S00,Wrfk, X131,2Zd,40 93 ¢x) BY DATE 9316 W. ARGENT ROAD PRSCQ, WA 99301 (509) 542-1988 •FAX (509) 542-1989 Swim WA CONT. LIC.t#WINTHCI 066K0 wtNTN Rop CONSTRUCTION, INC. JOB NO. w 4sq - Gtp 'FA7 "W$3� LEGAL DESCRIPTION VORCtE-7 S18F . CITY o Nt4cp LOT BLOCK STREETADDRESS A►WJ, �ii.�'L. r�sS�w�',t'.C, �irf�t�Gtal's� DATE MESSAGE AFL` Y�A-b4 O---Sl4+J 0+*no0 ' 8•' W OR s,t. -FIk�+ p2.<7+P� • P i2E-�1.�6++�1 - Sr P-' - 7 Ste' ' w I oe x 7p' Lo'—j 4 W/ Z--151 a Aq5 °`�Er R&6 Rocic t � {i-> NOM Ilo'-lol� I S l2 S uoPS • A 11 oJ'1'1.t SAL orb o4>77oti3 'A' ki a- a- ,ou o;z 03s:2,900-00- 3z-)l avmxo� l4 Zs,stlp.00 CUP-- op-VA.'jAt- im b AOD o0)ooS 13►PASS C-IR�t5 ASo0� C*4 DRS a vie;.T Yw,Pa zSA -b uu I'l Stivcco 'A WSSeO K-\Z V�WlAc A-& w►+ A Z.S .. . pros 2 t 3t S.oO t W95r Alt, 4 510 ctL(* C-tiat.� " o.,j Sf s ROOF L. , A-ob 1,30s,00 f we-sI AaiD 3-qoW i wt-A�-i[t" f�- winsoo,.o,. Ce Fg.'r w AiA- , • A-bO 2,415,00 +- u -'qr , A-a6 (I) ate +000 r)avkt 3 51 WM p k Awe W/r'M0 WnWf * 10 y01 xtos:' Bt�o� Is 44 5s, 1560.OD ("W-Vr) C4046 6rAV44A BY . DATE 9316 W. ARGENT ROAD P1988- AX (509) (509) 542-1998-FAX (5os) 542-1989 WA CONT.LIC.#WINTHCI 066KO W I H T M R O P CONSTRUCTION, INC. JOB N0_ W y Sq-co>P LEGAL DESCRIPTION VQW_L9 dMIRA66 F3L)(4 („I-r` or- IPA S40 LOT BLOCK STREETADDRESS Ate, v( m*EL YY�csNirn�G��'.`;. CtTf�rRjA1�r13 DATE o071.1 -3010a Re 4 1�'Lfi -OSS4 eA aP'naa 'C.1 LOCAME-c) (F-s.E. • tz�-ENFt1+J1 ►.�b s`ca`t fa "04 7o'wtoe x SU ►-OmEq wiz- ZS' GAYS -1�4"Le fiver E�VN� 1Gt mom 1CSL4" • fz:lz sooP'e ALL 011t� StOOZ SNvlAlF !4S c jTLltJS arV o i-no•U 'A' SOAAAA RY : CaST Pack �Rt34� EST'b 33Z.5c�t�oo+usS�Y� 't" t , A TR-_-tjt xzat3 04-- (3sz'MoO co- 3?12,o►y.�0} ©I .00 ors o�R �wEth��4L St�Da t �' Iyb� Aofl aP1UQ5 e f�i?ArS cutRTS �3ooQ o�+ dR.S Q_ w6sr I✓tx�?ArTUN c.2 r s� ,nnR..15 -0 wn+ ' Sr'V EWt 505reb +�S-t2 oe'aTIC*k.WAU f»tpit-vi ."A%oD fi-3,2s&.to t wSST Aw "SM GUt,DR Gttotce" o/J S/S RWF ardI Ab0 4 {,400.00`F u-16ST 3-4640 E"s vk-- yJ w 1+J I>� @ SST w A!t_ A*0 1� ;Z,41 S7,o0'- ul-,ST 'n+iS �tl�ict�Y +S .for cor.+ou sr v F Ta �M O � rt-ID>fl s T-r o�,K� �3 M4 Tyra 71t>� h9D�-off� Fr- .t:.«.. ?..r.lC..r.a.t.sa..I.e..•. .7).:.a: `4%h.'i a. � WD: ls_:eN��'wi�:: ...�i.E?..F �.l s.::...v ,...r:. � i'N., r. n� �..k..:.++i,a... •. .,... .... .-... :.,..... .-.r."t;:? ..... -... .. ce ; cvhSF aftRuA 8, A►3b8 `S, 'Pw UtR, BY DATE