HomeMy WebLinkAbout2008.03.03 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. March 3,2008
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated February 19, 2008.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,386,776.39 ($101,343.28 in the form of Wire
Transfer Nos. 4915 and 4919; and, $1,285,433.11 consisting of Claim Warrants numbered
164632 through 164837).
2. To approve Payroll Claims in the amount of $2,366,607.52, Voucher Nos. 37541 through
37682; and EFT Deposit Nos. 30021343 through 30022080.
*(c) TPA Budget Amendment:
1. Agenda Report from Gary Crutchfield, City Manager dated February 29, 2008.
2. Letter from TPA to City Council dated 2/28/08.
To approve the transfer of$104,000 from the reserve account within the TPA budget to be used
for promotional project expenditures.
(d) Disposal of Surplus Property:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director February
13, 2008.
2. Memorandum and e-mail from Dave Renzelman, Crime Specialist/Evidence Technician.
3. Proposed Resolution(Weapons).
4. Proposed Resolution(Vehicle).
Resolution No. 3069, a Resolution authorizing the sale of forfeiture/unclaimed asset property
surplus to city needs.
To approve Resolution No. 3069, authorizing the sale of forfeiture and unclaimed weapons that
are considered surplus to city needs.
-AND-
Resolution No. 3070, a Resolution authorizing the sale of seized/asset forfeiture property surplus
to city needs.
To approve Resolution No. 3070, authorizing the sale of a seized/forfeiture vehicle considered
surplus to city needs.
(e) Resolution No. 3071, a Resolution accepting the donation of certain real property located on
Clark Street.
1. Agenda Report from Gary Crutchfield, City Manager dated February 27, 2008.
2. Vicinity Map.
3. Resolution.
To approve Resolution No. 3071, accepting the donation of certain real property located on Clark
Street.
(RQ MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
Regular Meeting 2 March 3,2008
5. VISITORS-OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b)
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
Q*(a) Alley Vacation—A portion of the alley in Block 5,Longs First Addition (MF#VAC-08-002):
1. Agenda Report from David I. McDonald, City Planner dated February 29, 2008.
2. Proposed Ordinance and Vicinity Map.
3. Dedication Deed and Vicinity Map.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance vacating a portion of the north/south and east/west alley
in Block 5,Longs First Addition.
MOTION for Vacation: I move to adopt Ordinance No. vacating a portion of the
alley in Block 5,Longs First Addition and, further,to authorize publication by summary only.
-AND-
MOTION to Accept New Alley: I move to accept the dedication deed from Benjamin Lee for an
alley in BIock 5, Longs First Addition.
Q*(b) Easement Vacation—Waterline Easement at Tri-Cities Prep (MF#VAC-08-001):
1. Agenda Report from David I. McDonald, City Planner dated February 27, 2008.
2. Proposed Ordinance and Vicinity Map.
3. Dedication Deed for a Waterline Easement.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance vacating a waterline casement in Lot 1, Short Plat 2005-
15.
MOTION for Vacation: I move to adopt Ordinance No. vacating a portion of the
waterline easement filed under Auditor's File#1590567 located on Lot 1, Short Plat 2005-15 and,
further, to authorize publication by summary only.
-AND-
MOTION to Accept New Easement: I move to accept the dedication deed from Tri-Cities Prep-
A Catholic High School for a waterline easement.
Q*(c) Street Vacation—A portion of Chestnut Avenue (MF#VAC-07-006):
1. Agenda Report from David I. McDonald, City Planner dated February 29, 2008.
2. Proposed Ordinance and Vicinity Map.
CONDUCT A PUBLIC HEARING
Ordinance No. ,an Ordinance vacating a portion of South Chestnut Avenue.
MOTION for Vacation: I move to adopt Ordinance No. , vacating a portion of South
Chestnut Avenue and, further,to authorize publication by summary only.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(None)
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
*(a) Amendment No. 7 to Professional Services Agreement with CH2MHill:
1. Agenda Report from Robert J. Alberts, Public Works Director dated February 28, 2008.
2. Vicinity Map.
3. Amendment No. 7 to Professional Services Agreement.
MOTION: I move to approve Amendment No. 7 to the February 22, 2005 Professional Services
Agreement with CH2MHill authorizing additional professional engineering services not to exceed
$82,700 for the 2008 WWTP Expansion (Solids Thickening Facilities) Project No. 08-1-02 and,
further, authorize the Mayor to sign the agreement.
Regu[ar Meeting 3 March 3, 2008
*(b) Court Street Widening Phase II--Project No. 07-3-01:
1. Agenda Report from Michael McShane, City Engineer dated February 27,2008.
2. Bid Summary.
3. Vicinity Map.
(RC) MOTION: I move to award the low bid for the Court Street Widening Phase II Project No. 07-3-
01 to Granite Northwest, Inc., dba Transtate Asphalt in the amount of $1,374,897.00 plus
applicable sales tax and, further, authorize the Mayor to sign the contract documents.
Q*(c) Special Permit — Off-site parking lot for the Pasco Flea Market on East Lewis Place (Bill
Robinson) (MF#07-013 SP):
1. Agenda Report from David I. McDonald, City Planner dated February 27, 2008.
2. Report to Planning Commission.
3. Planning Commission Minutes dated 1/17/08 and 2/21/08.
MOTION: I move to approve the special permit for the location of an off-site parking lot for the
Pasco Flea Market as recommended by the Planning Commission.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#......
Q Quasi-Judicial Matter
REMINDERS:
1. 1:30 p.m., Monday, March 3, KGH — Emergency Medical Services Board Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; AL YENNEY, Alt.)
2. 12.:00 p.m.,Wednesday, March 5,2601 N. Capitol Avenue—Franklin County Mosquito Control
District Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; AL YENNEY, Alt.)
3. 5:30 p.m., Thursday, March 6, Parks & Rec. Classroom—Parks &Recreation Advisory
Council Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; MIKE GARRISON,
Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 19, 2008
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Tom Larsen, Joyce Olson,
Matt Watkins and Al Yenney. Excused: Robert Hoffmann.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Michael McShane, City
Engineer; Reuel Klempel, Plant Division Manager and Jess Greenough, Field Division
Manager.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated February 4, 2008.
(b) Bills and Communications:
To approve General Claims in the amount of$73,319.04 ($73,319.04 consisting of Claim
Warrants numbered 164379 through 164399). (2007 Expenses)
To approve General Claims in the amount of$831,109.96 ($98,447.54 in the form of
Wire Transfer Nos. 4906 and 4909; $51,148.36 consisting of Claim Warrants numbered
164375 through 164378; and, $681,514.06 consisting of Claim Warrants numbered
164400 through 164631). (2008 Expenses)
To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
miscellaneous accounts and Municipal Court non-criminal, criminal and parking
accounts receivable in the total amount of$185,435.43 and, of that amount, authorize
$138,782.92 be turned over for collection.
(c) 2008 Interlocal Agreement for Correctional Facilities Use:
To approve the 2008 Interlocal Agreement with Franklin County for Correctional
Facilities Use and, further, authorize the Mayor to sign the agreement.
Removed from Consent Agenda and moved to Item 10(d)—New Business.
(d) Amendment to Lease for Pasco Boat Basin, Levee 12-1 with Corps of
Engineers:
To approve Amendment No. 2, Department of the Army Lease for recreation purposes
for the Pasco Boat Basin and Levee 12-1 and, further, to authorize the Mayor to sign the
amendment.
(e) Juvenile Detention Contract:
To approve the contract with the Benton-Franklin Counties Juvenile Justice Center for
juvenile detention services and, further, authorize the City Manager to sign the
agreement.
(f) Resolution No. 3068, a Resolution rescinding the February 2007 Real Estate
Agreement with Michael and Susan Davidson.
To approve Resolution No. 3068, rescinding the February 2007 Real Estate Agreement
with Michael and Susan Davidson.
1 3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 19, 2008
MOTION: Mr. Watkins moved to approve the Consent Agenda as amended. Mr.
Garrison seconded. Motion carried by unanimous Roll Call vote.
VISITORS - OTHER THAN AGENDA ITEMS:
Carol Sue Perkins, representing Frontier Trading Co., asked Council that staff expedite
the process of assigning an address to Frontier Trading Co.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Garrison, along with other Hanford Communities Governing Board members, met
with staff from the Attorney General's office and the Dept. of Ecology in Olympia
regarding the Hanford cleanup schedule.
Mr. Larsen attended the Benton Franklin Council of Governments meeting.
UNFINISHED BUSINESS:
Butterfield WTP Modifications Valves Replacement and Weirs Installation, Project
No. 07-2-05:
Mr. Garrison abstained from this issue due to his association with the parties
involved.
Mr. Crutchfield & Mr. Kerr updated Council on the outcome of the legal action
initiated by the second low-bidder, Ray Poland& Sons.
Mr. Glen Bestebreuer, representing Ray Poland& Sons, presented Council with a
letter outlining concerns they have about the City's bidding process.
Ms. Lacey Kenmore, attorney for Intermech/Thompson, noted the court has ruled
on this issue.
Council and staff discussed awarding the bid.
MOTION: Ms. Francik moved to award the low bid for the Butterfield WTP
Modifications Valves Replacement and Weirs Installation, Project No. 07-2-05 to
Intermech/Thompson in the amount of$396,506.00 plus applicable sales tax and, further,
authorize the Mayor to sign the contract documents. Motion died for lack of second.
MOTION: Mr. Watkins moved to reject all bids and rebid the project. Mr. Larsen
seconded. Motion carried by the following Roll Call vote: Yes—Larsen, Olson,Watkins.
No—Yenney, Francik.
Mayor Olson called a recess at 8:15 p.m.
Mayor Olson reconvened the meeting at 8:25 p.m.
MOTION: Mr. Yenney moved to reconsider the motion to reject all bids and rebid the
project. Ms. Francik seconded. Motion carried by unanimous Roll Call vote.
Council and staff further discussed this issue.
MOTION: Mr. Watkins moved to reject all bids and rebid the project. Mr. Larsen
seconded. Motion carried by the following Roll Call vote: Yes—Larsen, Olson, Watkins.
No—Yenney, Francik.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 19, 2008
NEW BUSINESS:
Road 84/Argent Sewer and Water Improvements, Project No. 07-1-06:
MOTION: Mr. Watkins moved to award the low bid for the Road 84/Argent Sewer and
Water Improvements, Project No. 07-1-06 to Rotschy, Inc. in the amount of$715,279.68
plus applicable sales tax and, further, authorize the Mayor to sign the contract documents.
Mr. Garrison seconded. Motion carried by unanimous Roll Call vote.
2008 WWTP Expansion (Solids Thickening Facilities) Project No. 08-1-02:
MOTION: Mr. Garrison moved to award the low bid for the 2008 WWTP Expansion
(Solids Thickening Facilities) Project No. 08-1-02 to Fowler General Construction in the
amount of$1,459,727.00 plus applicable sales tax and, further, authorize the Mayor to
sign the contract documents.Mr. Watkins seconded. Motion carried by unanimous Roll
Call vote.
Baseball Stadium Seating Improvements:
MOTION: Mr. Watkins moved to award the bid for the Baseball Stadium Seating
Improvements to Nor-Pac Seating Co., Inc., in the amount of$94,910.00 plus applicable
Washington State sales tax, for the Base Bid and Alternate No. 1 and, further, authorize
the Mayor to sign the construction contract. Mr. Francik seconded. Motion carried by
unanimous RoII Call vote.
2008 Interiocal Agreement for Correctional Facilities Use:
MOTION: Mr. Watkins moved to approve the 2008 Interlocal Agreement with Franklin
County for Correctional Facilities Use and, further, authorize the Mayor to sign the
agreement. Mr. Francik seconded. Motion carried unanimously.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:49 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk
PASSED and APPROVED this 3`d day of March, 2008.
3
CITY OF PASCO
Council Meeting of:
March 3,2008
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the un signed,do her ify under penalty of perjury that the materials have been furnished,the
services r ered or the or pert med as described herein and that the claim is a just, due and unpaid
obligation ainst th ity and th we are authorized to authenticate and'c90 to said cl
Gary le t d, ana r James W., ase, Finance Manager
We, undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received; that Wire Transfer
No.s 4915 and 4919 in the amount of$101,343.28, have been authorized;that Check No-s 164632 through
164837 are approved for payment in the amount of$1,285,433.11,for a combined total of$1,386,776.39 on
this 3rd day of March,2008.
Councilmember Councilmember
SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 1,815.37
Judicial 5,841.16
Executive 5,601.22
Police 200,471.70
Fire 11,327.52
Administration & Community Services 48,528.42
Community Development 35,835.19
Engineering 9,700.66
Non-Departmental 203,516.44
Library 89,641.29
TOTAL GENERAL FUND: 612,278.97
STREET 44,922.42
C. D. BLOCK GRANT 17,787.13
KING COMMUNITY CENTER 2,790.74
AMBULANCE SERVICE 13,169.95
CEMETERY 4,392.48
ATHLETIC PROGRAMS 456.32
SENIOR CENTER 4,338.76
MULTI MODAL FACILITY 3,275.25
RIVERSHORE TRAIL$MARINA MAIN 111.39
LITTER CONTROL 2,140.11
REVOLVING ABATEMENT 177.00
TRI CITY ANIMAL CONTROL 43,551.13
TRAC DEVELOPMENT 12,500.00
STADIUM/CONVENTION CENTER 8,013.02
PUBLIC FACILITIES DIST 431.75
METRO DRUG TASK FORCE 8,710.46
METRO DRUG FORFEITURE FUND 1,152.81
GENERAL CONSTRUCTION 5,461.36
WATER/SEWER 403,420.85
EQUIPMENT RENTAL-OPERATING 17,250.79
LID GUARANTY 13.00
MEDICAL/DENTAL INSURANCE 130,170.20
CENTRAL STORES 573.33
FIRE PENSIONS 7,326.73
PAYROLL CLEARING 40,750.40
LID CONSTRUCTION 1,610.04
GRAND TOTAL ALL FUNDS: $ 1,386,776.39
3(b).1
CITY OF PASCO
Council Meeting of:
Payroll Approval March 3, 2008
The City Council
City of Pasco
Franklin County, Washington
The followin ' a summary of payroll claims against the City of Pasco for the month of
February 2008 is re pre rewith for your review and approval.
L, — 4ge=:
Gary Crutchfield, ity Hager James W. Ch e, Financial Services Manager
W , the undersigned City Council members of the City Council of the City of Pasco, Franklin County,
Washington, do hereby certify that the services represented by the below expenditures have been received
and that payroll voucher No's. 37541 through 37682 and EFT deposit No's. 30021343 through 30022080
and City contributions in the aggregate amount of$2,366,607.52 are approved for payment on this
3rd day of March 2008.
Councilmember Councilmember
SUMMARY OF PAYROLL BY FUND
GENERAL FUND:
Legislative $ 10,025.25
Judicial 83,981.45
Executive 70,781.24
Police 699,767.81
Fire 349,618.25
Administrative&Community Services 296,975.12
Community Development 66,726.20
Engineering 117,895.27
TOTAL GENERAL FUND 1,695,770.59
CITY STREET 68,948.53
BLOCK GRANT 16,024,43
MARTIN LUTHER KING CENTER 8,182.03
AMBULANCE SERVICE FUND 143,147.56
CEMETERY 16,576.48
ATHLETIC FUND 6,724.29
SENIOR CENTER 17,424.30
STADIUM OPERATIONS 0.00
MULTI-MODAL FACILITY 759.85
BOAT BASIN 31.32
REVOLVING ABATEMENT FUND 0.00
TASK FORCE 11,937.93
WATER/SEWER 346,198.21
EQUIPMENT RENTAL-OPERATING 34,882.00
GRAND TOTAL ALL FUNDS $ 2,366,607.52
Payroll Summary
Net Payroll 1,330,350.00
Employee Deductions 588,249.74
Gross Payroll 1,918,599.74
City of Pasco Contributions 448,007.78
Total Payroll $ 2,366,607.52
3(b).2
AGENDA REPORT
TO: City Council February 29, 2008
FROM: Gary Crutch i Manager Regular Mtg.: 03/03/08
SUBJECT: TPA Budget;Aendmenit
L REFERENCE(S):
1. Letter from TPA to City Council dated 2128/08
II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:
3/03: MOTION: I move to approve the transfer of $104,000 from the reserve
account within the TPA budget to be used for promotion project
expenditures.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) The Tourism Promotion Area(TPA) is a"visitor promotion" program financed by
the hotels in the region through a self-imposed room tax which they remit to the
state each year. The state returns the funds to the cities in which the hotels are
located, to be allocated to the TPA budget as approved by each of the City
Councils annually. The 2008 TPA budget was approved by the Pasco City
Council in November 2007.
B) As explained in the February 28 letter, the regional hotel commission (which
oversees the operation of the TPA) realized more revenue through the end of 2007
than they originally projected. The additional income can be used for additional
promotional projects. To that end, the Commission requests transfer of$104,000
from the budgeted reserve to be used for supplemental tourism projects in 2008.
C) Given that the budget amendment essentially allocates unanticipated revenue for
one-time promotional "project expenses," the request will not have an adverse
effect on the operating budget of the TPA.
V. DISCUSSION:
A) Staff recommends approval.
3(c)
77 77
VKiTOR 6 CONVENTION BUREAU
4 W[WICK PAS O��[fGYJ1N6'/WMIi1NlfTG1�us
A�
TRI-CITIES VISITOR&CONVENTION BUREAU
P.O.Box 2241
Tri-Cities,WA 99302-2241
February 28, 2008
Pasco City Council
c/o Gary Crutchfield, City Manager
City of Pasco
525 North 3 Avenue
Pasco, WA 99301
Dear Mayor Olson and City Council Members:
Thank you for your consideration of the request we presented on behalf of the Tri-City Regional
Hotel-Motel Commission regarding the transfer of$104,000 from Reserves to be used for
supplemental tourism related projects during 2008.
We prepare the Tourism Promotion Area(TPA)budget in July of each year for the following
calendar year. As is the case with most every budget process,there are always many more
worthy projects to be considered than funds to support them. We manage our resources carefully
to ensure our expenses never exceed our projected income and we budget conservatively.
In the case of the TPA budget, revenues are directly tied to the number of hotel rooms sold in the
Tri-Cities at $1.50 per room. in 2007 the hotel industry far out performed our expectations. In
fact,citywide in 2007 occupied rooms were up 11.8% over 2006 levels. As a result, 62,853 more
rooms were rented in 2007 than the prior year,creating a surplus of revenues.
Since the balance of the Tourism Promotion Area Reserve Account is already at an acceptable
level of$250,000;the Commissioners of the Tri-City Regional Hotel-Motel Commission have
voted in favor of re-investing the surplus revenues, in the amount of$104,000,toward some of
the tourism related projects that although valuable, were not possible under our original revenue
projections. The Commissioner's recommendations on how these funds should be spent in 2008
were presented at the February 25`h workshop.
It is the Commission's position that once the Reserve Account reaches an acceptable level,that
any additional funds should actively be used to promote the Tri-Cities as a destination; creating
economic well being for the community. All the projects under consideration accomplish that
goal.
Again, thank you for your consideration and support of the tourism industry. l am available for
any questions or comments you may have.
Sincerely,
Kris Watkins
President and CEO
AGENDA REPORT
FOR: City Council February 13, 2008
TO: Gary Crutch re 4anager
FROM: Stan Strebel, A minis ative &,Community Workshop Mtg.: 2/25/08
Services Director Regular Mtg.: 3/03/08
SUBJECT: Resolutions Authorizing the Disposal of Surplus Property
I. REFERENCE(S):
1. Memorandum and e-mail from Dave Renzelman, Crime Specialist/Evidence
Technician
2. Proposed Resolution (Weapons)
3. Proposed Resolution (Vehicle)
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
2/25: Discussion pp
3/03: MOTION: I move to approve Resolution No, OAuthorizing the sale
of forfeiture and unclaimed weapons that are considered
surplus to City needs.
MOTION: I move to approve Resolution No.36- authorizing the sale
of a seized/forfeiture vehicle considered surplus to City needs.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) Weapons
1. The Police Department has acquired 12 weapons through forfeiture and /
unclaimed action. The weapons have been processed through the Police
Department and are now available for disposal through a Licensed Federal
Firearms Dealer. The weapons are considered surplus to City needs.
2. No minimum price is suggested for each weapon. Staff requests Council to
declare the weapons surplus to City needs and authorize staff to sell at auction
through a Licensed Federal Firearms Dealer for a price that is in the best interest
of the City.
3. Staff proposes to have the auction consigned to H.A. Rowell Auctioneers, a
Licensed Firearms Dealer for a 25% commission on the gross proceeds from the
sale with no charge for transporting the items to auction or advertisement thereof.
B) Vehicle
1. The Police Department acquired one seized forfeiture vehicle through an
Affidavit in Support of Default Judgment and Order of Forfeiture and has
determined the vehicle surplus to City needs.
2. Due to its uncertain condition, no minimum price is suggested for this
vehicle. Staff requests Council to declare the vehicle surplus to City needs and to
authorize staff to sell at auction under terms and for a price that is in the best
interest of the City.
3(d)
ORIGINAL� Pasco Police Task �
Forfeitured and Unclaimed Assets
Evidence Inventory Disposition Request
14 February 2008
Below is a list representing weapons that have been approved by the Chief of Police for disposal as
excess property. The individual value of each of the weapons described is less than $2,000 each. I
request that each of these weapons be classified as surplus equipment and disposed of through and
to only Licensed Federal Firearms Dealers.
CF # BC # Caliber I Make I Item Serial #
0033685 29098 20 Gauge 1 Mossberg Shotgun 97961
0712783 382657 .221 Martin Rifle 08291513
0513034 272817 30130 Marlin Rifle 13013466
0513034 272815 221 Marlin Rifle 12369881
0536036 302380 300 Magnum/Weatherby Rifle 10614
0213866 35735 .221 Ruger Rifle 700-97132
0711068 381133 .38/Taurus Pistol MB67900
9416416 375061 .9MM/S&W Pistol A876902
04068-47 41014 .38/Rossi Pistol AA506028
0607475 325692 .38/S&W Pistol 6DO7872
0626335 344367 .91VIM 1 Sturm Ruger Pistol 309-20695
0602612 317999 .381 Taurus KB70484
avid Renzelman, me Specialist
Certified Evidence Technician
From: Dave Renzelman
Sent: Thursday, February 14, 2008 8:58 AM
To: Debbie Clark; Dave Allen; Scott Warren
Subject: Forfeited automobile for auction 07 29650 Mustang
Importance: High
Debbie
On 01 10 2008, the Chief of Police forfeited a 1999
Ford Mustang, WA License 058 DBL, VIN
1 FAFP47V2XF154298 and we are declaring it as
surplus property and recommending auction.
Our case number is 07 29650.
1 have copies of the intent to forfeit!failure to request
a hearing /forfeiture order.
Thanks
David Re n ��f Y�d
Certified Evidence Specialist
Pasco Police Department
(509)545 3493
RESOLUTION NO. 30001
A RESOLUTION authorizing the sale of forfeiture/unclaimed asset property surplus to
City needs.
WHEREAS, there are certain items of forfeiture/unclaimed asset property acquired by
the Pasco Police Department and property is surplus to City needs; and;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO:
SECTION 1: The items of forfeiture/unclaimed asset property listed below are declared
surplus property and city staff is authorized to sell such property at public auction through a
Licensed Federal Firearms Dealer:
SECTION 2: The city staff is hereby authorized to dispose of said surplus property at
auction for a price that is in the best interest of the City.
PASSED by the City Council of the City of Pasco this day of March, 2008
CF# BC # Caliber/Make/Item Serial #
0033685 29098 20 Gauge/Mossberg Shotgun 97961
0712763 382657 .22/ Marlin Rifle 8291513
05 13034 272817 30/30 Marlin Rifle 13013466
05 13034 272815 .22/Marlin Rifle 12369881
0536036 302380 300 Magnum/ Weatherby Rifle 10614
02 13866 35735 .22 /Ruger Rifle 700-97132
07 11068 381133 .38 /Taurus Pistol MB67900
9416416 375061 .9MM/ S&W Pistol A876902
0406847 41014 .38 /Rossi Pistol AA506028
0607475 325692 .38 / S&W Pistol 6DO7872
0626335 344367 .9MM/ Sturm Ruger Pistol 309-20695
0602612 317999 .38 /Taurus KB70484
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Lee Kerr, City Attorney
RESOLUTION NO. < -�
A RESOLUTION authorizing the sale of seized/asset forfeiture property surplus to City
needs.
WHEREAS, there is a certain item of seized/asset forfeiture acquired by the Pasco
Police Department and the property is surplus to City needs; and;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO:
SECTION 1: The item seized/asset forfeiture property listed below is declared surplus
property and city staff is authorized to sell such property at public auction:
1999 Ford Mustang VIN# 1 FAFP47V 2XF 154298
SECTION 2: The city staff is hereby authorized to dispose of said surplus property at
auction for a price that is in the best interest of the City.
PASSED by the City Council of the City of Pasco this day of March, 2008
Joyce Olson, Mayor
ATTEST:
Debra L. Clark, City Clerk
APPROVED AS TO FORM:
Lee Kerr, City Attorney
AGENDA REPORT
TO: City Council n February 27, 2008
FROM: Gary Crutchf anager Regular Mtg.: 3/3/08
SUBJECT: Accepting the onation of Real Property on Clark Street
I. REFERENCE(S):
I. Vicinity Map
2. Resolution
H. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
03/03: MOTION: I move to approve Resolution No. 1 accepting the
donation of certain real property located on Clark Street.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) The developer of the new Rite Aid store in downtown several years ago acquired
the parking lot owned by the city adjacent to the Rite Aid store site, in the event
the Rite Aid store needed the property for the redevelopment project. Upon
completion of the project, Rite Aid determined that it did not need the property
acquired from the city. The developer (Nicholson Investment Properties, Inc.)
concluded it has no use for the property either; Nicholson Properties has proposed
to donate the real property to the city, with no conditions on its use.
V. DISCUSSION:
A) Assuming clear title to the property and no restrictions on its use, acceptance of
the dedication would be beneficial to the city. The proposed resolution will
declare the City Council's approval of the donation and authorize staff to effect
the donation accordingly.
3(e)
RESOLUTION NO. 1
A RESOLUTION accepting the donation of certain real property located on
Clark Street.
WHEREAS, a certain parcel of real property situated between Third and Fourth Avenues on the
north side of Clark Street, more particularly described as Lots 23-25 and the east 15 feet of Lot 22, Block
1, Gerry's Addition, was acquired from the city by the developer of the new Rite Aid store adjacent the
subject parcel; and,
WHEREAS, subsequent to completion of the Rite Aid store project, the developer has
determined the subject parcel is no longer necessary for the Rite Aid project or any other interest of the
developer; and,
WHEREAS, the owner of the parcel, Nicholson Investment Properties Inc., desires to donate the
parcel to the city with no conditions as to its use; and,
WHEREAS, the City Council finds that acceptance of the property donation would benefit the
citizens of the city, provided title to the property is free of encumbrances upon transfer; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,DOES RESOLVE AS FOLLOWS:
Section t: That the City hereby accepts the donation of Lots 23-25 and the east 15 feet of Lot
22, Block 1, Gerry's Addition, provided title to the property is free of all
encumbrances at the time of donation.
Section 2: That the City Manager is hereby authorized to execute all documents necessary to
effect the donation in accordance with applicable law.
PASSED by the City Council of the City of Pasco this 3rd day of March, 2008.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney
err yd' +•:: '�* ". � •�''�':::. !
�'+. _q (� Xa�� �""ti• `try Mj'i�
RCS
•yN.
zy
lk
row-
• � Y1'� 1. `� � � `a.3 ilk
ow IM
•
M t
AGENDA REPORT NO. 7
FOR: City Council February 29, 2008
TO: Gary Crutchfi i Manager REGULAR MTG.: 3!3/08
FROM: David I. McDo ald, City Planner
SUBJECT: ALLEY VACATION- A portion of the alley in Block 5, Longs First Addition
(MF #VAC-08-002)
I. REFERENCE(S):
A. Proposed Ordinance and Vicinity Map
B. Dedication Deed and Vicinity Map
II. ACTION RE VESTED OF COUNCIL/STAFF RECOMMENDATIONS:
Conduct Public Hearing:
MOTION for Vacation: I move to adopt Ordinance No. , vacating a
portion of the alley in Block 5, Longs First Addition
and, further, to authorize publication by summary
only.
MOTION to Accept New Alley: I move to accept the dedication deed from Benjamin
Lee for an alley in Block 5, Longs First Addition.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. The owner of the convenience store at the northeast corner of Oregon Avenue and
East Lewis Street has petitioned to vacate the alley located directly north of his
store. The vacation is being requested to accommodate the demolition of the
existing store and construction of a new and larger store.
B. March 3, 2008 was the date set to consider the vacation.
V. DISCUSSION:
The proposed redevelopment plan for the applicant's property involves the vacation of a
portion of the east/west alley and north/south alley north of the existing convenience
store.
The vacation request has been reviewed by Cascade Natural Gas, Qwest, Franklin
County PUD and the City Engineer. The utility providers have no objection to the
proposed vacation. The service lines (electrical & phone) that cross the existing alley to
serve the applicant's current store will need to be relocated with the new construction.
The existing city sewer line (which only serves the applicant) will be abandoned.
Staff informed the applicant upon submittal of the vacation petition that a replacement
alley would be needed to avoid the creation of an alley without an outlet for service
vehicles. The applicant has provided the City with a dedication deed for a replacement
alley to be located north of the new store.
VI. ADMINISTRATIVE ROUTING:
7(a)
WHEN RECORDED PLEASE RETURN TO:
City of Pasco
Attn: City Planner
525 North 3`d
Pasco, WA 99301
ORDINANCE NO.
AN ORDINANCE VACATING A PORTION OF THE NORTH/SOUTH
AND EAST/WEST ALLEY IN BLOCK 5, LONGS FIRST ADDITION.
WHEREAS, a qualified petition has been submitted to the City Council of the City of
Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and
WHEREAS, when a public purpose is served and the general interest of the City
dictates, the City Council may vacate rights-of-way; and
WHEREAS, all steps and procedures required by law to vacate said right-of-way
have been duly taken and performed; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. That portion of the alley in Block 5, Longs First Addition from the
east right-of-way line of Oregon avenue to intersection with the easterly projection of the
north line of Parcel # 112-081-328, said parcel being the south 15 feet of Lot 5 and all of
Lot 6 Longs First Addition, as depicted in Exhibit"1" be and the same is hereby vacated.
Section 2. That the City shall retain an easement and the right to exercise or grant
easements with respect to that portion of the vacated alley described as follows; Beginning at a
point on the west right-of-way line of the north/south alley in Block 5, Longs First Addition said
point being the northeast corner of Parcel # 112-081-328 said northeast corner being located
15 feet north of the northeast corner of Lot 6, Block 5, Longs First Addition; Thence
southerly along the east line of Parcel # 112-081-328 for a distance of 20 feet; Thence
easterly along the projection of a line parallel to and 5 feet south of the easterly projection
of the north line of Lot 6, Block 5, Longs First Addition for a distance of 5 feet to the
True Point of Beginning; Thence southerly along a line parallel to and 5 feet east of the
east line of Parcel # 112-081-328 to the intersection with the north line of Lot 11, Block
5, Longs First Addition; Thence easterly along the north line of said Lot 11, to the
northeast corner of said Lot 11; Thence northerly two feet to the intersection with a line 2
feet north and parallel to the north line of Lot 12, Block 5, Longs First Addition the same
line being the southerly line of the alley vacated in Section I above; Thence easterly
along the south line of said vacated alley to the east right-of-way line of said vacated
alley; Thence northerly along the east right-of-way line of said vacated alley to the
intersection with the projection of a line ; Thence easterly along vacated alley to the east
1
right-of-way line thereof; Thence northerly along the east right-of-way line of said
vacated alley to the intersection with the easterly projection of a line parallel to and 5 feet
south of the easterly projection of the north line of Lot 6, Block 5, Longs First Addition;
Thence westerly along said projected line to the true point of beginning as depicted in
Exhibit# 2.
Said easement is for the construction, repair and maintenance of public utilities and
services.
Section 3. That a certified copy of this ordinance be recorded by the City Clerk
of the City of Pasco in and with the office of the Auditor of Franklin County,
Washington.
Section 4. This ordinance shall take full force and effect five (5) days after
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, this 3rd day of March, 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
2
• .: .. f-
� ..t ^G'_ � is �,�' •'
i /� fir• i;� b• x., �,�?`".
-'".' t. ,�' \ a °fix �" 1•. _r..r0�`r,. x+
.� l.t'" ,..t•�� ...t*,`:` 'k."hfL"..1�..�+w ,� >�j'p� u? - 1 1 �. .�a.
� •• � it 1•. �y���.%-;'/' ,w.- 1` y ���., '`�•"s
t""'' }+ d G ♦ '+�. �� '` S '✓J �1:Y errs
� , Kam''° ..y� „ i`. ,, _ .x �, .11 � GG``�t `�•� Y� '
,�..
,. _�.'gFT.,•.Y�b,�,,.;iii• •� ` �-a•'+S�f�'. '� \ 1 `'.t
zu
�31_.'.aT"-N'r.i`�•"`, ' ,1 fir,. Y
After Recording,Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3rd
Pasco, WA 99301
DEDICATION DEED
Tax Parcel No. 112-081-328
THE GRANTOR(S), &,ta►ffi;1y i..c.e. by donation
pursuant to RCW 35A.79.010, de di aces, conveys and quit claims to the
GRANTEE, THE CITY OF PASCO, a Municipal Corporation of the State of
Washington, for the public use, as a public right-of-way, all interest in the south
15 feet of Lot 5, and the north 5 feet of Lot 6, Block 5 Longs First Addition.
DATED this Jam- day of FcL, 2008.
GRANTOR(S) JJ
Owner(s)
Le—
STATE OF WASHINGTON )
ss.
County of King )
On this, — day of —e V- , 2008, before me, the undersigned,
duly commissioned and sworn, personal y appeared eN w,,'V1 u.e to me
known to be individual(s) described above and who executed the within and foregoing
instrument as owner(s) of record, and acknowledged to me that he/she/they signed the
same as his/her/their free and voluntary act and deed, for the uses and purposes therein
mentioned, and on oath stated that he/she/they is/are authorized to execute the said
instrument.
�� �rnd and official seal this day oi �Y� Y� , 2008.
• �pT A R F, G Print Name:
—46— NOTARY PLTRLIC i and for the State^ashingfen
J, �:� �+�+ �;'_� Residing at: \n/
r's,�9�°�:7iC.2s.2o'G'��•r My Commission Expires: Ll
� .
11Q�WAS�'`�
°grnnna5M,r�
'��.h�' .� , A .4: •�, Mme..
on
IWO
At:
ve
iV
Mi
4 lit
- - -
4 ';Y<
aw
5,!!''
Al
Aj
Nil
ilk
AMP
'of � �. .i ,, ,' �•4 �.Ar -Y�" F .
1\' �'�f�. �L'"�it�•!� :M1'+<ZY��, ...aM�r 'u � f'� i` l M1
�xi!�{•,spe .K �5: r.�pr: ��l f' r �,'y�y �,t::"yam;
_ i" .. ," � - ../prt" ..A 'y�r• ��� � 1�Rr' R�'• ,R' 'if'k ti, $gyt _
S.• .'^�`:'=� f:,y�.'_fr. i.� ��. ..YM^ ';� "T rzr'I s ��,n7.oE{ ,` �• K. Me;
#xr
:
• 1 ,': ;;.', ''1 t:a n t°`''y': r .4 Vr'
i _Px .a
1
AGENDA REPORT NO. 8
FOR: City Council DATE: 2/27/08
TO: Gary Crutchfi 1 anager WORKSHOP:
REGULAR: 3/3/08
FROM: David I. McDonald, City Planne31_)__
SUBJECT: EASEMENT VACATION- Water line easement at Tri-Cities Prep (MF #VAC-
08-001)
I. REFERENCE(S):
A. Proposed Ordinance and Vicinity Map
B. Dedication Deed for a Water line Easement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
Conduct Public Hearing:
MOTION for Vacation: I move to adopt Ordinance No. , vacating a portion of the
water line easement filed under Auditors File # 1590567 located on Lot 1,
Short Plat 2005-15 and, further, to authorize publication by summary only.
MOTION to Accept New Easement: I move to accept the dedication deed from Tri-Cities
Prep—A Catholic High School for a water line easement.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. Tri-Cities Prep has petitioned the city to vacate a water line easement on the south side
of the existing Prep school building. The vacation is being requested to accommodate the
construction of a new addition to the school.
B. March 3, 2008 was the date set to consider the vacation.
V. DISCUSSION:
The proposed expansion plans for the Tri-Cities Prep involve the construction of an
addition to the south in an area occupied by a city water main. The school was informed
that it would be necessary to vacate the existing water line easement and provide the city
with a new easement prior to the construction of the school addition. Tri Cities-Prep is
nearing completion of a replacement water line and has provided the city with a new
easement for that water line
The vacation request has been reviewed by Cascade Natural Gas, Qwest, Franklin County
PUD and the City Engineer. The utility providers have no objection to the proposed
vacation.
VI. ADMINISTRATIVE ROUTING:
7(b)
WHEN RECORDED PLEASE RETURN TO:
City of Pasco
Attn: City Planner
525 North 3'
Pasco, WA 99301
ORDINANCE NO.
AN ORDINANCE VACATING A WATER LINE EASEMENTS IN LOT 1
SHORT PLAT 2005-15
WHEREAS, a qualified petition has been submitted to the City Council of the City of
Pasco requesting vacation of a certain public easement within the City of Pasco; and
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate easements; and
WHEREAS, all steps and procedures required by law to vacate said easement have been
duly taken and performed; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That portion of the 10 foot wide water line easement filed under Auditors File#
1590567 located on Lot 1, Short Plat 2005-15 and, further described as follows:
A 10.00 feet wide strip of land located in the southwest quarter of Section 8,
Township 9 North, Range 29 east of the Willamette meridian, Franklin county
Washington being 5.00 feet on each side of the following described line:
Beginning at the southwest corner of said Section 8; Thence south 88°56'43"
east, 1515.28 feet along the south line of said Section 8; Thence north
1'03'17" east, 453.33 feet to the TRUE POINT OF BEGINNING; Thence
north 88°56'43" west, 25.00 feet to a point hereafter designated as point "a";
Thence north 88°56'43" west, 185.25 feet to the terminus of said line.
Together with a strip of land 10.00 feet wide, 5.00 feet lying on each side of
the following described line.
Beginning at the above designated point "a"; Thence north 1°03'17" east,
30.00 feet to the terminus of said line.
, as depicted in Exhibit "1" be and the same is hereby vacated.
Section 2. That a certified copy of this ordinance be recorded by the City Clerk of the
City of Pasco in and with the office of the Auditor of Franklin County, Washington.
Section 3. This ordinance shall take full force and effect five (5) days after approval,
passage and publication as required by law.
PASSED by the City Council of the City of Pasco, this 3rd day of March, 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
97
Fin
J
p. .may -•�f �� �' t- -t. l�.�es�} �jk �
1. Pr
r
.{I,
bs
lu I ta :_ •i
Aaw-
IA
MW
k r
. F`y4.-.R �"'•a If ASR' s < *, ,
t �
S � a
a
After Recording,Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3"
Pasco, WA 99301
Dedication of a Water Line
EASEMENT
Tax Parcel No. 115-470-017
THE GRANTOR, TRI-CITIES PREP-A CATHOLIC HIGH SCHOOL by
donation pursuant to RCW 35A.79.010, dedicates, conveys and hereby
grants to the GRANTEE, THE CITY OF PASCO, a Municipal
Corporation of the State of Washington, an exclusive easement for the
location of a water line and maintenance thereof, over across and upon the
following described property:
A 10.00 feet wide strip of land located in the southwest quarter of Section 8,
Township 9 North, Range 29 East of the Willamette Meridian,Franklin
County Washington being 5.00 feet on each side of the following described
line:
Beginning at the southwest corner of said Section 8;Thence south
88°56'43"east, 1515.28 feet along the south line of said Section 8; Thence
north 1°03'17"east,453.33 feet; Thence north 88°56'43"west,215.25 to
the true point of beginning;
Thence south 43°56'43"east, 11.00 feet to a point hereafter designated as
point"x";Thence continuing south 43°56'43"east, 74.00 feet; Thence
south 88°56'43"east, 128.00 feet to a point hereafter designated as point
"y";Thence continuing south 88°56'43"east, 15.00 feet to the terminus of
said line.
Together with a strip of land 10.00 feet wide, 5.00 feet lying on each side of
the following described line;
Beginning at the above designated point"x";Thence south 46003'l 7"west,
25.00 feet to the terminus of said line.
Together with a strip of land 10.00 feet wide, 5.00 feet lying on each side of
the following described line:
Beginning at the above designated point"y";Thence north 01'03'17"east,
15.00 feet to the terminus of said line.All as depicted on the attached
Exhibit Map.
DATED this S ^ day of ' 2008.
1
Tax Parcel No. 115-470-017
GRANTOR(S)
Owners
�, <Q
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day of "4- 2008, before me, the
undersigned, duly commissioned and sworn, personally appeared
5,�--L- �i � to me known to be individual(s) described above and
an authorized representative of the Tri-Cities Prep-A Catholic High School and
who executed the within and foregoing instrument as owner(s) of record, and
acknowledged to me that he/she/they signed the same as his/her/their free and
voluntary act and deed, for the uses and purposes therein mentioned, and on oath
stated that he/she/they is/are authorized to execute the said instrument.
GIVEN under by hand and official seal this _Z S day of -�- , 2008.
Print Name:
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires: , ate?
2
EXHIBIT MAP
LOCATED IN A PORTION OF THE SW 1/4 OF SECTION 8,
TOWNSHIP 9 NORTIL RANGE 29 EAST, W.M.
CITY OF PASCO, FRANKLIN COUNTY, WASHINGTON
T.P-0.8. NEW EASEMENT '
TERMINUS OF VACATED EASEMENT
VACATED POT7TiDN OF
1O' UTHJYY EASEMENT °
S4.T56'43`E 11.00'
--- _
?� '.
-; ;pQ
:.....rv.21.25. .
1
POINT 'A'
� 1
,
f
POINT 'x'
��. X ;
NEW UTIUTY N01'03'17"E
EASEMENT 15.00' �' r
_ 1
12
�L L 8.00'
s88•SB'43 143.00_ �� 1
1
1
POINT 'Y i
t
f
,
1
1
1
f
,
1
f
1
�i
I =i
f
I
I
I
,
1
I
1
1
f
1
f
1
3
1
1
i
1
7 � t
1515.28'
FWD WDOT
PIPE AND PIN
IN NON CASE
BENCHWRK-CITY
01708.DWG 01-22-08
AGENDA REPORT NO. 9
FOR: City Council February 29, 2008
TO: Gary Crutchfie anager WORKSHOP:
REGULAR MTG.: 3/3/08
FROM: David I. McDonald, City Planner
SUBJECT: STREET VACATION- A portion of Chestnut Ave. (MF #VAC-07-006)
I. REFERENCE(S):
A. Proposed Ordinance and Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
Conduct Public Hearing:
MOTION for Vacation: I move to adopt Ordinance No. , vacating a portion
of South Chestnut Avenue and, further, to authorize
publication by summary only.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. The owner of Northwest Ag Products is seeking to vacate a portion of Chestnut
Avenue and "C" Street abutting his property. Northwest Ag has recently
expanded with the construction of two new buildings and has additional
expansion/storage plans for the area south of B Street. The vacation is being
requested to facilitate future expansion to the south of the existing Northwest Ag
facilities.
B. March 3, 2008 was the date set to consider the vacation.
V. DISCUSSION:
The applicant's petition proposed the vacation of a portion of Chestnut Avenue to the
south of"B" Street and a portion of"C" Street west of Maitland Avenue. The vacation
as proposed would create a dead end street for "C" Street and would limit access for
future streets and utilities west of Maitland Avenue. Staff can not recommend the
vacation of"C" Street.
The portion of Chestnut Avenue proposed for vacation has a 4" water line running down
the eastern half of the right-of-way. This line, constructed in 1942, terminates at "C"
Street. The City Engineer is recommending this line be abandoned. No services are
provided off this line.
The Franklin County PUD has requested.an easement be retained for a power line that
crosses the north end of Chestnut Street proposed for vacation. Other utility providers do
not have a need for easements.
VL ADMINISTRATIVE ROUTING:
7(c)
WHEN RECORDED PLEASE RETURN TO:
City of Pasco
Attn: City Planner
525 North 3rd
Pasco, WA 99301
ORDINANCE NO.
AN ORDINANCE VACATING A PORTION OF SOUTH CHESTNUT AVENUE.
WHEREAS, a qualified petition has been submitted to the City Council of the City of
Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate rights-of-way; and
WHEREAS, all steps and procedures required by Iaw to vacate said right-of-way have
been duly taken and performed; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That the Chestnut Avenue right-of-way from the north line of "C" Street to the
intersection with the easterly projection of the north line of Lot 9, Block 7, Owen's Addition, the same
line being the westerly projection of the north line of Lot 24, Block 8, Owen's Addition be and the same
is hereby vacated.
Section 2. That a certified copy of this ordinance be recorded by the City Clerk of the
City of Pasco in and with the office of the Auditor of Franklin County, Washington.
Section 3. This ordinance shall take full force and effect five (5) days after approval,
passage and publication as required by law.
PASSED by the City Council of the City of Pasco, this 3rd day of March, 2008.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
P Pm
IF I {/
r rri.. •`i 7ty 1A'R
t vz f'
Tw
��« _ � 1 � .r�iva•..{— _'i,'�'��=".aauN..~:�...., ay,;, 1 777_ ..`. » :?�,.
u
•�; I N 7 r - •II EE
�4� '+� .�� ?�tea} � `� { • �. ._-_._..--. + ',M Y
A
}
r
m : :,1s,aae!+w .,s .i_y 3 ,a:.a;,ew+' y .�- i +' �• rk�
.5, . 's• �- ,yam, y.w..4 �..:�,:. r n / •'
AGENDA REPORT NO. 2
FOR: City Council February 28, 2008
TO: Gary Crutchfi *ager
FROM: Robert J. Alb ba Works Director Regular Mtg.: 03/03/08
SUBJECT: Amendment No. 7 to Professional Services Agreement with CH2M Hill
I. REFERENCE(S):
1. Vicinity Map
2. Amendment No. 7 to Professional Services Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
03/03: MOTION: I move to approve Amendment No. 7 to the February 22, 2005
Professional Services Agreement with CH2M Hill authorizing
additional professional engineering services not to exceed
$82,700 for the 2008 WWTP Expansion (Solids Thickening
Facilities) Project, #08-1-02 and further, authorize the Mayor to
sign the agreement.
III. FISCAL IMPACT:
Sewer Utility
IV. HISTORY AND FACTS BRIEF:
A) The Capital Improvement Plan shows improvements and expansion at the
Wastewater Treatment Plant including the installation of a new bio-solids
thickening system.
V. DISCUSSION:
A) On November 19, 2007 Council approved Amendment No. 6 (Tasks 1-6) for the
design and bid support of the Solids Thickening Facilities Project. Construction
services (Task 7) were not approved at this time but reserved for a future decision.
B) On February 19, 2008 Council awarded construction of the Solids Thickening
Facilities to Fowler General Construction, Inc. The proposed Amendment No. 7
(Task 7) allows CH2M Hill to provide construction services for the project as
outlined in Attachment A. The compensation for the work associated with Task 7
is estimated on a PER DIEM amount of$82,700.
Staff recommends approval of Amendment No. 7 to CH2M Hill Professional
Services Agreement.
10(a)
d +y ''�*"� { � .CIA � ' •
Ila
IN
¢A. 4401�
•� v �Iyy b �.G� ai ,�r.4
1 •i1.
Xt
_ �} .� ..��t rF 1. _`� Ra . �!;•..
�E?.lash :M1� :`�_' .�',,f � +w�,� __,'�w,:y.-c.^•'•:i, :_}. r• t
AL
fl
i A•& ".
� :-7C.�4C7
i
AMENDMENT NUMBER 7 to
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City and The CH2M Hill entered into a Professional Services Agreement
on February 22, 2005, with respect to on-going professional engineering services.
NOW, THEREFORE, this agreement is amended to allow The CH2M Hill to provide
additional professional engineering services as described on Attachment A and B.
1. Scope of Work:
Scope of services includes construction services for the Solids Thickening Facilities at
the Wastewater Treatment Plant. Services include only Task 7.
• Task 7: Services During Construction
2. Fee:
The compensation for the work associated with Task 7 is based on a PER DIEM amount
of$82,700.
3. Time of performance:
The services shall be complete for the project on or before December 1, 2008.
DATED THIS DAY OF ,2008.
CITY OF PASCO: CONSULTANT—CH2M Hill:
Joyce Olson, Mayor Anthony Krutsch, Principle Project Manager
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
CH2M Hill t
Amendment No. 7
Professional Services Agreement—On-going Services
ATTACHMENT A
CITY OF PASCO
SCOPE OF SERVICES
SOLIDS THICKENING FACILITIES
Introduction
The City of Pasco has utilized drying beds for dewatering anaerobically digested biosolids
since the last upgrade of the WWTP in the late 1990's. The drying beds are near capacity
during the winter and spring period when evaporation from the solids beds is minimal. By
thickening the digested solids to a 5% or greater concentration, the drying bed capacity can
be increased to meet the current and future needs of the City.
The opinion of probable cost for the Solids Thickening Facilities Project as set forth herein,
as based on the 2005 Thickening of Digested Solids Technical Memorandum, is$1,800,000.
The City of Pasco will contract directly with a local surveyor to prepare a Topographic
Survey/Location Survey of the Solids Thickening Facilities Project site, and with S&B,Inc.
to prepare instrumentation and control plans and specifications for the Solids Thickening
Facilities Project.
Unless otherwise agreed to in the Scope of Services,the City will obtain, arrange, and pay
for all advertisements for bids; permits and licenses required by local, state,or federal
authorities; and land, easements, rights-of-way, and access necessary for CH2M HILL Is
services or project construction,
Scope of Services
The following identifies the anticipated improvements to be included in the Solids
Thickening Facilities Project.
a Update the Solids Thickening Technical Memorandum prepared in September 2005 to
discuss the thickening options available for processing up to 20,000 gpd of digested
solids, including an update of anticipated costs.
• "Thickening Building: masonry block building with precast concrete roof, solids
thickener, polymer feed system, pumping equipment, HVAC, and appurtenances.
• Electrical and I&C: connect new facilities to existing facilities.
• Miscellaneous: site civil and mechanical,
The following identifies specific tasks to be provided by CH2M HILL for the project.
Task 1 - Project Management
Provide overall project management including:
• Client Design Review Meetings
• Project Administration
• Quality Control/Quality Assurance
• Coordination with City Surveying and I&C
Task 2- Update Technical Memorandum
Update the September 2005 Technical Memorandum to include the following:
• Review options for thickening of anaerobically digested solids including technical data
for each option(rotary drum,screw thickener, disk thickener, gravity belt),
• Provide preliminary equipment layout plan and ancillary systems (polymer, pumping,
HVAC,electrical).
• Update opinion of probable costs.
• Review meeting with City staff.
In providing opinions of cost, financial analyses, economic feasibility projections, and
schedules for the project,CH2M HILL has no control over cost or price of labor and
materials;unknown or latent conditions of existing equipment or structures that may affect
operation or maintenance costs; competitive bidding procedures and market conditions;
time or quality of performance by operating personnel or third parties; and other economic
and operational factors that may materially affect the ultimate project cost or schedule.
Therefore, CH2M HILL makes no warranty that the City's actual project costs,financial
aspects, economic feasibility, or schedules will not vary from CH2M HILL`s opinions,
analyses, projections, or estimates. If the City wishes greater assurance as to any element of
project cost, feasibility,or schedule, the City will employ an independent cost estimator,
contractor, or other appropriate advisor.
Task 3 -Design Development (609%)
Production of design drawings and specifications utilizing AutoCAD format, and
CH2M HILL standard specifications. Anticipated Design drawing list includes:
• Cover/Location/Vicinity
• Abbreviations,Index and General Notes
• Site/Civil/Legend
• Site Civil Plan
• Site/Grading Plan
• Yard Piping Plan
• Site Details
• Architectural Legend
• Floor Plan
• lilevations
• Sections
• Details and Schedules
• Life Safety Plan& Details
• General Structural Notes, Legend, and Abbreviations
• Foundation/Floor Plan
• Sections
• Sections
• StructuraI Details
• Structural Details
• Mechanical Legend
• Mechanical Schedules
• Equipment Plan
• Equipment Sections
• Equipment Sections
• Polymer System and Details
• HVAC Plan
• HVAC Sections and Details
• Plumbing Plan and Details
• Electrical Legend
• Electrical One-Line
• Power Plan
• MCC Panel
• Control Diagrams
• Luminare Schedule
• Panelboard Schedule
• Electrical Details
• I&C Legend (S&B)
• Local Control Panel (S&B)
• Master Control Panel Modifications (S&B)
• Block Diagram (S&B)
• Block Diagram (S&B)
• Block Diagram (S&B)
• Block Diagram (S&B)
• SCADA Block Diagram (S&B)
Submittal: Three hard copies of half-size drawings (11X17), draft specifications, and
opinion of probable costs.
T ask 4- Contract Documents (90%)
The Design Development documents and comments received will be incorporated into
Contract Documents necessary to bid and construct the project. Contract Documents will be
available for final review by the City and Washington Department of Ecology.
Submittal: Five hard copies of half-size drawings (11X17), specifications, and updated
opinion of probable costs_
Task 5 - Bid Ready Contract Documents
Bid Ready Conti-act Documents will incorporate City and Washington Department of
Ecology review comments.
Submittal: Five hard copies of bound half-size drawings,and one unbound reproducible
set of half-size drawings (11X17). Five hard copies of bound technical specifications and
bidding documents, and one unbound reproducible set of technical specifications and
bidding documents.
Task 6 - Support Bid and Award
Provide assistance during bidding,including;
• Provide technical assistance when needed to interpret contract documents.
• Submit technical addenda if needed.
• Attend and conduct pre-bid conference, including project site tours, for interested
parties during the bidding period.
• Attend bid opening and assist the Owner with opening of bids.
• Assess contract bids for performance capabilities in accordance with the contract
documents.
• Prepare a summary of the bids received.
Task 7-- Services During Construction
It is anticipated that the construction of the Solids Thickening Facilities Project will be
completed over a 10 month period. Services During Construction are based upon the
understanding that the Owner will contract directly with the contractor;Owner will be
actively involved in the construction process to make decisions, provide approvals,and
perform other actions necessary for the completion of the construction contracts and that the
contractor selected will be qualified to perform the work within the time period set forth in
the Contract Documents, and at the amount offered by the contractor in the Bid.
Engineer will provide Service During Construction (SDC) as defined herein. These SDC are
intended to assist the Owner to administer the contract for construction, monitor the
performance of the construction Contractor to determine that the Contractor's work is in
substantial compliance with the Contract Documents, and assist the Owner in responding to
events that occur during the construction.
The presence or duties of Engineer's personnel at a construction site,whether as periodic
visitors, onsite representatives, or otherwise, do not make Engineer or Engineer's personnel
in any way responsible for those duties that belong to the Owner and/or the Construction
Contractor or other entities, and do not relieve the Construction Contractor or any other
entity of their obligations, duties,and responsibilities, including, but not limited to, all
construction methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in accordance with the
construction Contract Documents and any health or safety precautions required by such
construction work.
Engineer and Engineer's personnel have no authority to exercise any control over any
Construction Contractor or another entity or their employees in coiuiection with their work
or any health or safety precautions and have no duty for inspecting, noting, observing,
correcting, or reporting on health or safety deficiencies of the Construction Contractor or
other entity or any other persons at the site except Engineer's own personnel.
The presence of Engineer's personnel at a construction site is for the purpose of providing to
Owner a greater degree of confidence that the completed work will conform generally to the
Contract Document and that the integrity of the design concept as reflected in the Contract
Documents has been implemented and preserved by the Construction Contractor. Engineer
neither guarantees the performance of the Construction Contractor, nor assumes
responsibility for Construction Contractor's failure to perform work in accordance with the
Contract Documents.
Construction Administration
• Attend and conduct preconstruction conferences with the Owner's representatives,
contractor, subcontractor, supplies,interested agencies,utility companies,etc,
• Review project submittals to confirm designer's intent and project requirements,
including:
Submittals critical to the project
Submittals that do not identify specific product types or model numbers
Components requiring special fabrication or specialized design requirements
Submittals of specialized tests
Submittals confirming system performance and the designer's intent
Submittals for structural,mechanical, electrical, I &C systems, and specialized
equipment
• Provide monthly construction observation services. Document performance and
compliance with the contractual requirements. Produce written and photographic
records of the construction work. Prepare daily progress reports of the project work.
• Respond to contractor "request for information and clarification" to interpret design
questions and/or requirements. Prepare design clarification responses and field
directives for all design topics as required.
• Provide technical information for inclusion in change orders or requests for quotes.
• Review change order proposals. Assist in negotiating contractor costs.
• Attend at least two meetings a month with the City and contractor during construction
to discuss progress of construction. Attend onsite meetings for establishing a punch Iist,
and performing the final inspection.
• Review acceptance sampling and testing for construction materials.
• Review and make recommendations regarding progress pay estimates for the
construction contractor(s).
Startup
• Provide up to 40 hours onsite startup assistance.
• Update the existing O&M manual to incorporate specific product information supplied
by the contractor during construction. The manual will be provided in a bound hard
copy and electronic format.
Record Drawings
• Prepare project record drawings from marked-up plans furnished by the construction
contractor and Owner's on-site construction observer. These record drawings will be
prepared by modifying the design drawings to reflect field changes made during
construction and by adding features discovered during construction. Engineer will not
be responsible for representing field changes or other as-constructed information that
was not properly recorded by the contractor and/or Owner's on-site construction
observer.
• Furnish to the Owner two sets of paper print record drawings (11 X 17), and one
electronic CADD file,
Task 8 - On-site Services (Optional Task)
If authorized by the City, Engineer will provide an on-site representative during
construction. The services provided by the on-site representative are defined herein.
On-site Review of Work: Engineer will conduct periodic on-site observations of the
Contractor's work for the purposes of determining if the work generally conforms to the
contract for construction and that the integrity of the design concept as reflected in the
contract for construction has been implemented and preserved by the Contractor, The
overall anticipated level of effort is expected to average 40 hours per week for the duration
of the construction work (12 months).
Engineer's on-site observer will arrange for weekly photographs of the work in progress by
the Contractor, which will be made available to the Owner.
Engineer's observations of the work is not an exhaustive observation or inspection of all
work performed by the Contractor. Engineer does not guarantee the performance of the
Contractor. Engineer's observations shall not relieve the Contractor from responsibility for
performing the work in accordance with the contract for construction,and Engineer shall
not assume liability in respect for the construction of the project. Engineer shall, with the
assistance of the Owner, obtain written plans from the Contractor for quality control of its
work, and will monitor the Contractor's compliance with its plan.
Reporting: Engineer will keep the Owner advised of the progress of the construction. This
includes submitting daily construction reports to the Owner and holding weekly
construction meetings and consultations with the Owner and Contractor.
Deficient and Non-conforming Work: Should Engineer discover or believe that any work
by the Contractor is not in accordance with the contract for construction, or is otherwise
defective, or not conforming to requirements of the contract or applicable rules and
regulations, Engineer will bring this to the attention of the Contractor and the Owner.
Engineer will thereupon monitor the Contractor's corrective actions and shall advise the
Owner as to the acceptability of the corrective actions.
Independent Testing,Inspection and Survey Services: The City will employ, or cause the
Contractor to employ,independent firms for the material testing, ICBO specialty inspection
(required by Code Enforcement), survey, or other services related to verifying the quality of
the Contractor's work. Engineer will assist in coordinating testing,inspection and survey
services. Engineer will review the reports and other information prepared by the
independent firms. Engineer will assist in coordinating their schedules and the transmittal
of their reports, findings or other information to the Contractor and/or the Owner.
Task 9- Additional Services (Optional Task)
The City of Pasco may desire to have Engineer perform work or render services within the
general scope of this Agreement. Such work or services shall be considered as Additional
Services and will be specified in a written supplement to this Agreement which will set
forth the nature of the scope, schedule for additional work or services, and the method of
payment. Work or services shall not proceed until authorized in writing by the Public
Works Director for the City of Pasco.
ATTACHMENT B
CITY OF PASCO
CH2M HILL FEE FOR SERVICE
SOLIDS THICKENING FACILITIES
Based on the"Scope of Services",Attachment A, for the Solids Thickening Facilities Project,
CH2M HILL has prepared the following Proposal,
Design Phase
Task 1 through Task 5 $168,700
(lump sum)
Bidding Phase
Task 6* $ 8,200
(lump sum)
Construction Phase
Task 7** $ 82,700
(per diem***)
On-Site Services (Optional Task)
Task 8 (To be determined)
(per diem***)
Additional Services (Optional Task)
Task 9 (Budget) (per diem***) 20,000
TOTAL SERVICES THIS AGREEMENT $279,600
* Document printing at cost plus 5 percent is in addition to Lump sum
** Estimated cost based on qualified contractor and maximum 10 month construction
period.
*** For CH2M HILL staff that perform per diem services on this project, the Hourly Rate
for these staff shall be calculated based on a raw salary multiplier of 3.10. Further,
the Hourly Rates are subject to annual adjustment based on any cost of living
increase with the adjusted hourly rate based on a raw salary multiplier of 3.10.
NOTE; City of Pasco will contract directly with S&B, Inc. for I&C services to be provided on
this project, and will also contract directly with a local surveyor, or perform the work
with City staff, for Topographic Survey/Location Survey for the Solids Thickening
Facilities Project.
AGENDA REPORT NO. 12
FOR: City Council February 27, 2008
TO: Gary Crutchf1 anager
Roberti. The S, Pub is Works Director
FROM: Michael McSh!AK Engineer Regular Mtg.: 03/03/08
SUBJECT: Award Court Street Widening Phase II- Project, #07-3-01
I. REFERENCE(S):
1. Bid Summary
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
03/03: MOTION: I move to award the low bid for the Court Street Widening Phase 11
Project, #07-3-01 to Granite Northwest, Inc. -dba- Transtate Asphalt,
in the amount of $1,374,897.00 plus applicable sales tax, and
further, authorize the Mayor to sign the contract documents.
III. FISCAL IMPACT:
Sewer Fund/Arterial Street
IV. HISTORY AND FACTS BRIEF:
A) On January 27, 2008 staff received five (5) bids, one of which was non-responsive,
for Court Street Widening Phase II Project, #07-3-01. The low bid was received
from Granite Northwest, Inc. -dba- Transtate Asphalt in the amount of
$1,374,897.00 plus applicable sales tax. The second lowest bid was received from
Inland Asphalt, Inc. in the amount of$1,411,561.93 plus applicable sales tax. The
Engineer's estimate for this project is $1,364,542.00 plus applicable sales tax.
V. DISCUSSION:
A) The project entails the combination of two CIP projects, the second phase of Court
Street Reconstruction and the second phase of the City Sewer Extension Program.
The first phase of both projects was completed in 2007.
This project includes the installation of approximately 4,700 feet of sewer mainline,
17 manholes, and over 50 sewer services. Also included is the reconstruction and
pavement of 6,150 feet of Court Street from Road 84 to Road 100.
B) In evaluating the bids, staff has calculated the sewer fund will be responsible for
70% of the project (about $1,000,000) and the arterial street and street overlay
funds responsible for 30%(about$400,000).
Staff recommends award of this contract to Granite Northwest, Inc. -dba- Transtate
Asphalt.
io(b)
City of Pasco
Court Street Widening Phase II
Project #07-3-01
February 27, 2008
BID SUMMARY
1. Granite Northwest Inc. $ 193741,897.00
2. Inland Asphalt Co. $ 11,411,561.93
3. Watts Construction $ 1,600,359.20
4. West Coast Construction $ 196849389.50
O � XAV R.LOZ _
O
a
r
9E([v02I /S6f`SQ
LL i
~ F
U
A AD 68
ox o
4 68 G OBI
T� ow
r1 � -- TT
r
a 001 Gvom T
t
A '
f
WGV H o
a
a �
w
� o
oJ� ,
O G
F+
H
z°
AGENDA REPORT NO. 10
FOR: City Council DATE: 2/27/08
TO: Gary Crutchfi Manager WORKSHOP:
REGULAR: 3/3/08
FROM: David I. McDo ald, City Planner
SUBJECT: SPECIAL PERMIT: Off-site parking lot for the Pasco Flea Market on East Lewis
Place (Bill Robinson) (MF# 07-013 SP)
I. REFERENCE(S):
A. Report to Planning Commission:
B. Planning Commission Minutes: Dated 1/17/08 & 2/21/08
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve the special permit for the location of an off-site parking lot
for the Pasco Flea Market as recommended by the Planning Commission,
III. FISCAL IMPACT: NONE
IV. HISTORY AND FACTS BRIEF:
A. On January 17, 2008 the Planning Commission conducted a public hearing to consider a
special permit application for the location for an off-site parking lot for the Pasco Flea
Market
B. Following conduct of a public hearing, the Planning Commission reasoned that with
conditions, it would be appropriate to permit the use of an off-site parking lot on East Lewis
Place for limited use by Pasco Flea Market patrons. The recommended conditions for
approval of the special permit are contained in the attached Planning Commission report.
C. No written appeal of the Planning Commission's recommendation has been received.
V. DISCUSSION:
VI. ADMINSTRATIVE ROUTING:
10(c)
REPORT TO PLANNING COMMISSION
MASTER FILE NO: SP 07-013 APPLICANT: Bill Robinson
HEARING DATE: 01/17/2008 10120 Argent
ACTION DATE: 2/21/08 Pasco, WA 99301
BACKGROUND
REQUEST: SPECIAL PERMIT: The use of a vacant lot as off-site parking
for the Pasco Flea Market. (Robinson, MF# 07-013 SP)
1. PROPERTY DESCRIPTION:
Legal: A portion of the southeast quarter of the northwest
quarter of section 27, township 9 north, range 30 east, W.M.,
Pasco, WA, described as follows; begging at southwest corner; then
north along the west line 358.05'; then southeast 512.02' to the
south line; then west along the south line 363.39' to the point of
begging. Less a portion of PSH#3 parcel 5-565 by condemnation
SC 12053.
General Location: The subject parcel is located across East Lewis
Place from the Pasco Flea Market.
Property Size: Approximately 24,725.80 sq. ft. or 0.568 acres.
2. ACCESS: The site has access from E. Lewis Place.
3. UTILITIES: Only City water is available to the site, and is located
in the Lewis Street Right-of-Way.
4. LAND USE AND ZONING: The subject property is bordered on the
northeast side by Highway 12, on the south side by E. Lewis St.,
and the west side by a vacant parcel zoned C-3. The parcel south
of Lewis St. is the location of the Pasco Flea Market and is zoned
C-3. Highway 12 is bordered on the northeast side by the City
boundary.
5. COMPREHENSIVE PLAN: Policy ECON-3-C suggests that
sufficient and attractive off-street parking facilities be provided.
This policy recognizes that the primary function of streets is for the
movement of traffic and not the parking of vehicles.
6. ENVIRONMENTAL DETERMINATION: This proposal has been
issued a determination of non-significance in accordance with
review under the State Environmental Policy Act (SEPA), Chapter
43.21(c) RCW.
7. History: The properties containing the Pasco Flea Market were
annexed into the City in 1994. The Pasco Flea Market was in
existence several years prior to the annexation of the subject area.
Over the years the flea market has grown in popularity and size,
thus necessitating additional parking facilities. During most of the
operating season existing parking is sufficient to accommodate the
parking demands of the flea market; however, around 15-20 times
a year there is a shortage of parking for the flea market, and thus
necessitating an over flow parking area.
ANALYSIS
The applicant is proposing an off-site overflow parking lot for the Pasco
Flea Market to be used a maximum of 20 times a year. Pursuant to PMC
§ 25.86.020 Off-site parking lots are considered an unclassified use as
long as they are less than 500 feet from the building or in this case the
use they are intended to serve and can be allowed in any zone subject to
a Special Permit. Also, PMC § 25.78.090 provides development
standards for all parking lots. As part of this review process the
applicant is requesting relief from portions of these standards including
surfacing, landscaping, and lighting and is seeking to be classified as a
special events parking lot under the provisions of PMC § 25.78.100. PMC
§ 25.78.100 identifies sports fields and the Edgar Brown Stadium as
eligible facilities for special event parking lots. Under the special permit
review criteria however the Planning Commission may review the
proposed application for appropriate conditions that may or may require
full improvements to the parking lot. Without the approval of the
parking lot the applicant was planning on fencing and graveling his
property to control weeds and to eliminate the dumping problem on his
parcel.
In review of this proposal Staff has identified eight (8) issues for
consideration by the Planning Commission: 1) dust control; 2) allowable
development on site; 3) protection of utility poles and down guys from
damage by vehicles; 4) compliance with development standards for
parking lots; 5) safe crossing for pedestrians across Lewis Street; 6) the
2
installation of public facilities, 7) traffic flow through the new parking lot;
and 8) the potential need for a lease between the applicant and the City.
First, the building official has commented that dust must be controlled at
all times on the proposed site. The Building Official has stated that the
most acceptable methods for dust control are paving the site, graveling
the site, or have an acceptable water source available 24 hours a day 7
days a week. In this case the applicant has proposed to gravel the entire
site.
Second, the building official has stated that the site must remain
undeveloped unless appropriate permitting is issued. The concern is
that the site would be developed for uses other than parking. As
proposed the only development to occur is the fencing and graveling of
the site. Any development beyond this would be outside of the scope of
this special permit and would require additional review.
Third, the Franklin PUD has asked that their utility poles and down guys
be protected from damage by vehicles. Typically, these facilities would be
located within the required landscaped area of a parking lot, which
would be protected by border barricades; however, the applicant is
requesting relief from the landscaping requirements due to the lack of
water on site and the limited use of the site. Staff would suggest that
barricades or bollards be required to protect all PUD facilities.
Fourth, in general parking lots are required to comply with the standards
of PMC § 25.78.090 Parking Lot Standards. In this case the applicant
has stated that the proposed parking is similar in nature to Special
Event Parking Lots as identified in PMC § 25.78.100, and as such should
be exempt from Parking Lot Standards. The applicant has requested
relief from the requirements for surfacing, borders and barricades,
landscaping, and lighting. For surfacing the applicant has proposed to
gravel the entire site instead of paving the site. For borders and
barricades the applicant has proposed a fence along the property lines
instead of curbing around the perimeter of the parking lot. The applicant
has proposed no landscaping for this site due to the lack of water service
to the site. The only need for water service would be for landscaping. If
the applicant just fenced his lot and graveled it to prevent dumping there
would be no need for landscaping. The planning commission will need to
determine whether or not landscaping should be required if the proposal
is recommended for approval. If landscaping is not require it should be
kept in mind the property still benefits from the existing water line and
nearby fire hydrants. Even if the landscaping is not required the
3
applicant should be contributing toward the cost of the fire protection by
paying the footage and area charges for water. The applicant has also
proposed no lighting for this site because the parking lot will only be
used during daylight hours.
Fifth, the proposed seasonal parking lot will be located across E. Lewis
Place from the Flea Market. There are currently no crosswalks or signage
on this portion of E. Lewis Place to identify where pedestrians can cross
the street. The Planning Commission may need to consider pedestrian
safety in any recommendation on the parking lot.
Sixth, the development of all property carries with it the obligation to
install or complete necessary infrastructure improvements. These
improvements include curb 8v gutter and sidewalk. Currently the site is
lacking the necessary curb and gutter. If the applicant's request is to be
approved installing curb and gutter should be a condition. Currently,
curbing exist along E. Lewis Place to the southeast of the subject parcel.
Staff recommends the applicant be required to extend the existing
curbing approximately 375 feet to the western property line of the
subject parcel as a condition of approval for this permit. The curbing
will aid in controlling driveway access, channel drainage and properly
defining the road way.
Seventh, the applicant has submitted a traffic circulation plan that Staff
would suggest needs additional consideration. The applicant has
proposed traffic enter the site at the western most corner of the site
circulate through the parking lot and exit the site at the eastern most
corner of the site. Because the majority of the traffic is either coming
from or heading to the west Staff suggests traffic flow can be improved if
vehicles entered the site from the eastern end and exit from the western
end. This would reduce the conflicts and back ups associated with left
hand turns in front of exiting traffic.
Finally, upon review of the proposed site plan it appears the applicant is
including some street right-of-way in his proposed parking lot. Private
use of public right-of-way is generally not permitted. Excess right-of-way
can be vacated or can be used thought a right-of-way license agreement
with the City. The right-of-way currently can not be considered for
vacation because a large portion of it will be needed some time this year
for a bore pit to extend sewer to the east side of Highway 12. Any use of
the right-of-way by the applicant will require a license agreement.
INTIAL STAFF FINDINGS OF FACT
4
Findings of fact must be entered from the record. The following are initial
findings drawn from the background and analysis section of the staff
report. The Planning Commission may add additional findings to this
listing as the result of factual testimony and evidence submitted during
the open record hearing.
1. The site is located in a C-3 zone.
2. Adjoining properties to the south and west are zoned C-3.
3. The subject site is currently vacant. (A billboard and PUD power
pole are located on the site.)
4. The applicant had planned to fence and gravel his property to
control weeds and dumping.
5. The right-of-way bordering the site is lacking curb, gutter and
sidewalk.
6. Water service is available in East Lewis Place.
7. Fire hydrants are located nearby the property.
8. There is no signage or traffic control devices related to pedestrians
in the area of the proposed parking lot.
9. The proposed parking lot is located across the street and north of
the Flea Market.
10. The Pasco Flea Market existed at it's current location several years
prior to annexation into the City of Pasco.
11. The Pasco Flea Market has increased in size and popularity to
necessitate additional parking.
12. The proposed parking lot is considered an off-site parking lot.
13. The proposed overflow parking lot will be used no more than 20
times in any given year.
14. The applicant's site plan includes public right-of-way.
15. The portion of the public right-of-way between the applicant's
property and the paved portion of E Lewis Place will be needed by
the City for a large bore pit for the extension of a major sewer line.
CONCLUSIONS BASED ON STAFF FINDINGS OF FACT
Before recommending approval or denial of a special permit the Planning
Commission must develop findings of fact from which to draw its
conclusion based upon the criteria listed in P.M.C. 25.86.060. The
criteria are as follows:
I j Will the proposed use be in accordance with the goals, policies,
objectives and text of the Comprehensive Plan?
5
The proposed use will be in accordance with the goals, policies,
objectives, and text of the Comprehensive Plan.
2) Will the proposed use adversely affect public infrastructure?
The proposed development will not adversely affect public
infrastructure. The applicant will be required to install curb and
gutter the length of the right-of-way fronting the subject parcel.
3) Will the proposed use be constructed, maintained and operated to
be in harmony with existing or intended character of the general
vicinity?
The surrounding area is used as the Pasco Flea Market. The
proposed parking lot will provide needed overflow parking
approximately 20 days a year. The proposal will be in harmony with
the surrounding uses.
4) Will the location and height of proposed structures and the site
design discourage the development of permitted uses on property in
the general vicinity or impair the value thereof?
No development other than clearing, grading, and fencing will be
allowed on the subject parcel. Use of the subject parcel as an
overflow parking lot will not discourage development of permitted uses
on property in the general vicinity or impair value thereof.
5) Will the operations in connection with the proposal be more
objectionable to nearby properties by reason of noise, fumes
vibrations, dust, traffic, or flashing lights than would be the
operation of any permitted uses within the district?
The proposed parking lot is adjacent to Highway 12 which creates
more noise, vibrations, traffic etc than the proposed parking lot,
which will be used a maximum of 20 times a year.
6) Will the proposed use endanger the public health or safety if
located and developed where proposed, or in anyway will become a
nuisance to uses permitted in the district?
The proposed parking lot will not endanger public health or safety by
providing safe crossing facilities for pedestrians as they enter the Flea
market from the parking lot. Also, use of the parcel as a parking lot
6
will help the owner maintain the site clean and free of weeds to
prevent the creation of a nuisance.
RECOMMENDATION
MOTION for Findings of Fact: I move to adopt findings of fact and
conclusions there from as contained in the staff report under Master File
# SP 07-013.
MOTION for Recommendation: I move based on the findings of fact
and conclusions there from the Planning Commission recommend the
City Council grant a special permit to Bill Robinson for the location of a
offsite parking lot on the north side of East Lewis Place, across from the
Pasco Flea Market with conditions as listed in the staff report under
Master File # SP 07-013.
(Proposed) Approval Conditions
(1) The special permit is personal to the applicant;
(2) The special permit shall be for a period of five years from the
date of approval. The applicant must re-apply for a special
permit before the expiration of the five year period.
(3) The applicant shall provide safe crossing across East Lewis
Place consistent with the requirements of the City of Pasco's
Public Works Department and or the City Engineer.
(4) The applicant shall redesign the traffic circulation to provide
entrance into the site at the eastern end of the site and exiting
at the western end of the site.
(5) The applicant shall provide curbing or similar type protection
for all Franklin PUD facilities within the applicant's property.
(6) The applicant shall install curb and gutter, consistent with city
standards, the length of the subject area beginning at the
existing curb and gutter located east of the subject parcel and
ending at the most western boundary of the subject parcel.
(7) The applicant shall obtain a franchise agreement with the City
of Pasco prior to use of any excess right-of-way for parking.
(8) The applicant's use of any right-of-way authorized by franchise
agreement must not interfere with the city's use of the right-of-
way for utility work. The city shall not be responsible for
7
replacement of any gravel, paving or fencing that may be
removed by the city for utility work.
(9) The applicant must hard surface the entry driveways a
minimum of 27 feet from the back of the curb
(10) The parking lot must be kept clean of weeds and debris at all
times.
(11) The parking lot shall be for intermittent day time use limited to
12-15 days per year for over flow Flea market parking only.
(12) No vehicles, trailers, recreational vehicles, equipment, merchandise,
or material of any can be stored in the parking lot.
(13) The special permit shall be null and void if a building permit for
the fencing and other improvements required herein has not
been obtained by February 21, 2009.
(14) The property shall pay its fair share for water fees based on
front footage and square footage consistent with requirements
of the Public works Department.
8
NA
'` f x
� • Vii-' �.. �!�•' l,' � r`: �,'
- lit�'� f/ � i• �t Y��"''�;'}�" � ' ?^F'.'.:.►ib+ ` ��'_°�'i,C.1.t146Y
:_' �/ t ��#'.'- .i i�',"...,r.:a'S ,..r..'a'yy._, ,�'. :,fir,}11+x•
i
_
�_•
' .' it�� •
:
L rrAA��
�J
�V
<Ile
4L
Cx _
oM
ci pq
• � o
U . .
CIO
. . � W AW
v w
c� �
r
o �
of
O M
• � 44- w
? '• cn v�
� M �
o
N
f
1
1
1
1
,
1
,
1
1
1
I
l
1
1
1
r � 1
1
f
m son tQ
� � 1
,
Y ,
CL `
� I
O '
CMO �
cmI
� � 1
1
1
1
1
•� 1
N '
,
,
,
N,
92LM 1
o
•• 1
1
1
• � 1
o '
1
N
1
1
,
,
1
1
1
1
1
,
� 1
�Q 1
1
1
1
' 1
. LLM1
I
1
Planning Commission Minutes
1/17/08
A. Special Permit Off-Street Parking Lot (Bill Robinson) (E. Lewis
Street) (MF# SP 07-013)
Chairman Samuel read the master file number and asked staff for a report.
Staff stated that notice of the hearing was published in the newspaper and
mailed to surrounding property owners.
Staff provided an overview of the proposed project and its location. Staff
explained the applicant's need for the additional parking area and explained that
the subject parcel, Flea Market and surrounding areas were annexed into the
City in 1994. The applicant is requesting approval of an offsite parking lot. In
review of the proposal Staff identified eight issues for consideration including
dust control, allowable development on the parking lot, protection of existing
utilities, compliance with development standards, pedestrian safety crossing
Lewis Place, traffic flow, and the potential need for a lease between applicant
and city. With respect to utilities staff explained the property has benefited from
fire hydrants in the area, and typically when development occurs the property
owner's are required to pay their far share of the costs of development of the
system. This property has not paid any fees associated with development of the
water system in this area. Currently, curb and gutter exist to the east of the
subject parcel. There is a need for this infrastructure to be extended thru the
length of this property. Staff also stated traffic circulation impacts could be
mitigated by reversing the exit and entrance of the parking lot. This would help
eliminate conflicts of having to turn left across traffic possible causing backups.
Staff also explained pedestrian safety needs to be addressed because currently
there are no cross walks or signage of any kind along Lewis Place, from the
proposed parking lot to the flea market.
Chairman Samuel stated he recalled a City Council meeting were neighbors of
the flea market complained about parking at flea market and garbage from flea
market patrons being left on there properties. He asked Staff if this parking lot
would help alleviate some of the concerns for the citizens.
Staff responded that the parking lot may or may not help the traffic issue. The
traffic problem extends down East Lewis Place to the intersection with E Lewis
Street (Heritage Bvld).
Commissioner Little asked if there would be any ramifications to permitting an
unimproved parking lot particularly as it relates to how the City deals with
Churches and other similar uses.
Staff responded by stating that churches require individual special permit
review, and are typically located in residential areas and are required to be fully
improved. Staff suggested the proposed parking lot could be considered an
interim type use that could be transitioned into a more permanent use as
allowed in the C-3 zone in the future.
Commissioner Little asked that if this proposal was considered, could a
condition be added requiring additional review in 5 or 10 years.
Staff stated that the Planning Commission certainly had the option.
Commissioner Cruz asked Staff how the parking lot would be affected if the city
needed to use the right-of-way.
Staff noted that this year Public Works was planning on boring under Highway
12 to extend sewer to the, industrial properties to the north side of the highway.
To do this they will need a bore hole and a place for machinery, which would use
a portion of the right-of-way. However, once the work is complete the right-of-
way would no longer be needed by Public Works.
Commissioner Rose asked Staff if most businesses were required to have a
certain amount of parking and if the flea market was providing any on site
parking.
Staff stated that yes the Flea market has parking, and the applicant could
address that in more detail.
Bill Robinson, 10120 Argent, Pasco. Explained the lot in question has been
empty for years and has been used for illegal dumping for the last ten years. He
constantly has to clean it up. Trucks have also used the site for a turnaround
for many years which has created dirt roads on the parcel. Mr. Robinson
explained the Flea Market has about 12 acres of parking and is open 35 days a
year. The existing parking is sufficient for 30 days. Mr. Robinson stated he
would like to control the dumping on the parcel by fencing it and also using it
for overflow parking. The parcel would be used for overflow parking only and
not on a daily basis. He stated he is willing to pay the $15,000 for curbing and
$6,000 for water hook-up if he can use the parcel for parking.
Commissioner Cruz asked is there was any problems with the need for franchise
agreement.
Mr. Robinson's stated that use of the right-of-way for boring is not in issue. He
will simply re-grade and gravel the area once boring is complete. He noted that
he originally thought his property incorporated the right-of-way area.
Commissioner Cruz asked if he was ok with franchise agreement and
maintaining site.
Mr. Robinson stated yes because he already maintains the site.
Chairman Samuel opened the public hearing.
Bill Gordon, 204 Willow Court. Stated he owns property south of flea market
and supports proposal.
Chairman Samuel closed the public hearing.
Chairman Samuel wanted to know what the commissioners thought would be
reasonable time period for granting the special permit.
Commissioner Cruz stated that five years would be reasonable.
Commissioner Little was concerned that approving this would allow similar type
developments in the community.
Mr. Robinson stated he would only use the lot on Sundays from 12 pm to 3 pm
when the primary parking lot is full. He mainly wants to fence the area to
control it and keep the site clean.
Commissioner Anderson stated that he didn't believe landscaping was needed
for this proposal. He did want to see a condition added changing the traffic
pattern as suggested by Staff.
Commissioner Cruz stated that requiring that this proposal be reviewed again in
5 years was appropriate and would help alleviate concerns of full compliance
with development standards. At the time of review, a determination could be
made regarding additional requirements.
Chairman Samuel asked Staff if the City would have an issue with fencing the
property.
Staff stated no, fencing is something that is allowed to protect property. Staff
did request direction on requirements for pedestrian safety.
Commissioner Anderson stated that pedestrian safety needs to be referred to
City Engineer for direction. He thought that minimally a cross walk will have to
be installed.
Chairman Samuel did not believe landscaping was need at this point. He felt
that when the permit was re-visited in 5 years compliance with additional
standards could be considered. For this proposal placing the curb and gutter
and fencing the property would be real benefit to city.
Commissioner Cruz asked what would happen if franchise agreement could not
be reached.
Staff stated that the applicant would not be able to proceed with development of
the parking lot.
Commissioner Cruz asked that if a franchise agreement is not completed will
Mr. Robinson still have access to property.
Staff stated that he would. Typically, driveways are at least 20ft wide paved
aprons. Staff suggested that paved aprons for access be required for this
proposal.
Bill Robinson stated that if a franchise agreement is not granted and he cannot
use right-of-way the project dies. He will leave the lot as it is, grown over with
tumble weeds.
Commissioner Little made a motion to close the public hearing and schedule it
for deliberations, adoption of findings of fact, conclusions therefrom, and
recommendation for February 21, 2008. Commissioner Anderson seconded the
motion.
The motion was unanimously approved.
PLANNING COMMISSION MINUTES
2/21/08
A. Special Permit Off_-Street Parking Lot (Bill Robinson) (E. Lewis
Street) (MF# SP 07-013)
Chairman Samuel introduced the item and explained that it had been presented
at the last meeting and public comment had been received at that time. No
further public comments will be taken during the deliberations.
Staff reviewed the history of the project and discussed the proposed conditions.
Staff explained an additional condition needs to be added. Condition 14 should
state the property shall pay its fair share for water fees based on front footage
and square footage consistent with the requirements of the public works
department.
Chairman Samuel asked what the estimated fees for the water would be?
Staff stated that the water fees have been estimated at about $6,000. Staff
explained why the water fees are charged. Staff further explained the property is
benefiting from the existence of a water line and nearby fire hydrant. Fire
protection is available to the property and the property needs to participate it
the cost of that protection.
Commissioner Cruz asked if the applicant wanted or needed water on the site.
Staff stated that the applicant did not requested water and water would not be
needed because the Planning Commission determined landscaping was not
needed.
Staff explained that prior to submission of the request for the special permit, the
applicant was made aware that payment of the water fee and installation of curb
and gutter would be required. Based on that information the applicant
submitted his Special Permit application.
Commissioner Anderson made a motion to adopt the findings of fact and
conclusions therefore as contained in the Staff report.
Commissioner Little seconded the motion. The motion passed with Commissioner
Cruz voting Nay.
Commissioner Anderson moved based on the findings of fact and conclusions
therefrom that Planning Commission recommend the City Council grant a
special permit to Bill Robinson for the location of an off site parking lot for the
Pasco Flea Market with the conditions presented in the Staff report and the
addition of condition number fourteen.
Commissioner Little seconded the motion. The motion passed with Commissioner
Cruz voting Nay.
Staff explained the appeal process for the benefit of those present.