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HomeMy WebLinkAbout2008.02.04 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. February 4,2008 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated January 22, 2008. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$194,044.19 ($194,044.19 consisting of Claim Warrants numbered 164142 through 164202). (2007 Expenses) 2. To approve General Claims in the amount of$837,004.81 ($136,691.71 in the form of Wire Transfer Nos. 4895 and 4898; $112,313.39 consisting of Claim Warrants numbered 164136 through 164141; and, $587,999.71 consisting of Claim Warrants numbered 164203 through 164374). (2008 Expenses) 3. To approve Payroll Claims in the amount of $1,589,598.49, Voucher Nos. 37449 through 37540; and EFT Deposit Nos. 30020862 through 30021342. *(c) Resolution No. 3063, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of Chestnut Street and "C" Street. 1. Agenda Report from David 1. McDonald,City Planner dated January 30,2008, 2. Proposed Resolution and Vicinity Map. 3. Vacation Petition. To approve Resolution No. 3063, fixing 7:00 p.m., March 3, 2008 as the time and date for a public hearing to consider the proposed vacation. *(d) Resolution No. 3064, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of the utility easement located south of and parallel to the Tri-Cities Prep School building. 1. Agenda Report from David 1. McDonald,City Planner dated January 30,2008. 2. Proposed Resolution and Vicinity Map. 3. Vacation Petition. To approve Resolution No. 3064, fixing 7:00 p.m., March 3, 2008 as the time and date for a public hearing to consider the proposed vacation. *(e) Resolution No. 3065, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of the alley located in Block 5,Long's First Addition. 1. Agenda Report from David 1. McDonald,City Planner dated January 30,2008. 2. Proposed Resolution and Vicinity Map. 3. Vacation Petition. To approve Resolution No. 3065, fixing 7:00 p.m., March 3, 2008 as the time and date for a public hearing to consider the proposed vacation. *(f) Resolution No. 3066, a Resolution accepting work by Siefken & Sons Construction, Inc., under contract for Softball Complex Storage Facility Project. 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated January 31, 2008. 2. Resolution. To approve Resolution No. 3066, accepting the work performed by Siefken & Sons Construction, Inc., under contract for the Softball Complex Storage Facilities Project. (RQ MOTION: I move to approve the Consent Agenda as read. Regular Meeting 2 February 4,2008 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (None) 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: *(a) Resolution No. a Resolution accepting work performed by Transtate Paving Company under contract for the Burden Boulevard Widening,Project No. 05-3-06. 1. Agenda Report from Michael McShane, City Engineer dated January 31, 2008. 2. Resolution. MOTION: I move to approve Resolution No. accepting the work performed by Transtate Paving Company, under contract for the Burden Boulevard Widening, Project No. 05- 3-06. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: *(a) Water Sampling Station Installation,Project No. 07-2-05: 1. Agenda Report from Michael McShane, City Engineer dated January 23,2008, 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for the Water Sampling Station Installation, Project No. 07-2-05 to Sharpe & Preszler Construction Company, Inc., in the amount of $43,505.00 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. *(b) Butterfield WTP Modifications Valves Replacement and Weirs Installation,Project No.07- 2-05: 1. Agenda Report from Michael McShane, City Engineer dated January 23,2008, 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for the Butterfield WTP Modifications Valves Replacement and Weirs Installation, Project No. 07-2-05 to Intermech/Thompson in the amount of$396,506.00 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. *Q(c) Special Permit: Placement of Wireless Communication Equipment at 6520 W. Court Street (Verizon Wireless) (MF#SP07-012): 1. Agenda Report from David I. McDonald,City Planner dated January 30,2008. 2. Report to Planning Commission. 3. Planning Commission Minutes: dated 12/20/07 and 1/17/08. MOTION: I move to approve the special permit for the location of wireless communication equipment at 6520 West Court Street as recommended by the Planning Commission. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) Regular Meeting 3 February 4,2008 12. EXECUTIVE SESSION: (a) Litigation (b) Real Estate (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1. 1:30 p.m., Monday, February 4, KGH—Emergency Medical Services Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; AL YENNEY,Alt.) 2. 2:30 p.m.,Monday, February 4, 502 Boeing Street—Franklin County Emergency Management Council Meeting. (MAYOR JOYCE OLSON,Rep.; COUNCILMEMBER TOM LARSEN,Alt.) 3. 12:00 p.m., Wednesday, February 6, 2601 N. Capital Avenue — Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; AL YENNEY,Alt.) 4. 5:30 p.m., Thursday, February 7, Parks & Rec. Classroom — Parks & Recreation Advisory Council Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.; MIKE GARRISON,Alt.) MINUTES REGULAR MEETING PASCO CITY COUNCIL JANUARY 22, 2008 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Franeik, Michael Garrison, Tom Larsen, Joyce Olson, Matt Watkins and Al Yenney. Absent: Robert Hoffmann. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Michael McShane, City Engineer; Greg Garcia, Fire Chief; Capt. Mike Aldridge, Police Department; and Jess Greenough, Field Division Manager. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated January 7, 2008. Minutes of the Pasco City Council Special Meeting dated January 14, 2008. (b) Bills and Communications: To approve General Claims in the amount of$1,629,620.09 ($45,055.93 in the form of Wire Transfer No. 4887 and $1,584,564.16 consisting of Claim Warrants numbered 163868 through 164058). (2007 Expenses) To approve General Claims in the amount of$649,029.85 ($59,524.78 in the form of Wire Transfer No. 4889 and $589,505.07 consisting of Claim Warrants numbered 164059 through 164135). (2008 Expenses) To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$210,832.70 and, of that amount, authorize $174,595.77 be turned over for collection. (c) Aquatic Lands Lease for Chiawana Boat Dock: To approve the Aquatic Lands Lease for Chiawana Park Boat Dock with the Department of Natural Resources and, further, authorize the Mayor to sign the document. Removed from Consent Agenda and moved to Item 10(c)—New Business. (d) Professional Services Agreement with Quality Coating Inspection and Consulting, Inc.: To approve a Professional Services Agreement with Quality Coating Inspection and Consulting, Inc., authorizing inspection services with respect to the Coating of Road 68 Water Tank Standpipe, Project No. 08-5-01 not to exceed $20,472.00 and, further, authorize the Mayor to sign the agreement. (e) Professional Services Agreement with SAFEBuilt Washington: To approve the Professional Services Agreement with SAFEBuilt Washington, Inc., for certain construction, plan review and inspection services and, further, authorize the Mayor to sign the agreement. (f) Fire Department Emergency Response Time Report: To accept and approve the 2007 Fire Department Emergency Response Time Report. 1 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL JANUARY 22, 2008 (g) Resolution No. 3061, a Resolution accepting dedication deeds for public right-of-way for a future street adjacent the north line of the Heritage Village Subdivision. To approve Resolution No. 3061, accepting certain deeds for street right-of-way along the north side of Heritage Village. MOTION: Mr. Watkins moved to approve the Consent Agenda as amended. Mr. Garrison seconded. Motion carried by unanimous Roll Call vote VISITORS - OTHER THAN AGENDA ITEMS: Mayor Olson acknowledged a representative of the League of Women Voters in the audience. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Larsen attended the Benton Franklin Council of Governments Board meeting. Mayor Olson and Ms. Francik attended the TRAC Advisory Board meeting. Mayor Olson and Mr. Watkins attended the LEOFF Disability Board meeting. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Resolution No. 3062, a Resolution confirming Mayoral appointments of Council members to various Boards and Committees. MOTION: Mr. Watkins moved to approve Resolution No. 3062, confirming Mayoral appointments to various Boards and Committees. Ms. Francik seconded. Motion carried unanimously. NEW BUSINESS: Waiver of Utility Service Requirement—Helena Chemical — 1010 E. Kartchner Street: Council and Staff discussed the Utility Service waiver request. MOTION: Mr. Watkins moved to deny the sewer utility waiver as requested by Helena Chemical Co., Inc. Ms. Francik seconded. Motion carried by the following Roll Call vote: Yes - Yenney, Watkins, Francik, Garrison, Olson. No--Larsen. Initial Bargaining Contract for Code Enforcement Officers and Permit Technicians: MOTION: Mr. Watkins moved to approve the Collective Bargaining Agreement with the IUOE, Local 280 on behalf of Code Enforcement Officers and Permit Technicians and, further, authorize the Mayor to sign the agreement. Mr. Garrison seconded. Motion carried unanimously. Aquatic Lands Lease for Chiawana Boat Dock: MOTION: Mr. Watkins moved to approve the Aquatic Lands Lease for Chiawana Park Boat Dock with the Department of Natural Resources and, further, authorize the Mayor to sign the document. Ms. Francik seconded. Motion carried unanimously. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:33 p.m. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL JANUARY 22, 2008 APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk PASSED and APPROVED this 4'h day of February, 2008. 3 CITY OF PASCO Council Meeting of: February 4,2008 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We, the and i . ed,do a ertify under penalty of perjury that the materials have been furnished,the services ren er d or t labor p ormed as described herein and that the claim is a just,due and unpaid obligation st th city and at we are authorized to authenticate and certify to said claim. Gary Cru hfie Cif Manag James W.Chase, Finance Manager We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Check No.s 164142 through 164202 are approved for payment in the amount of$194,044.19 on this 4th day of February, 2008 Councilmember Councilmember SUMMARY OF CLAIMSfWIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 0.00 Judicial 30,013.98 Executive 3,763.00 Police 2,925.19 Fire 760.24 Administration&Community Services 6,237.37 Community Development 111.84 Engineering 1,389.61 Non-Departmental 31,986.36 Library 413.97 TOTAL GENERAL FUND: 77,601.56 STREET 45,583,56 C. D. BLOCK GRANT 401.12 KING COMMUNITY CENTER 0.00 AMBULANCE SERVICE 3,623.22 CEMETERY 0.00 ATHLETIC PROGRAMS 3,710.84 SENIOR CENTER 327.49 MULTI MODAL FACILITY 0.00 RIVERSHORE TRAIL& MARINA MAIN 0.00 LITTER CONTROL 2,526.95 REVOLVING ABATEMENT _ 0.00 PARKS FUND " Q_00 TRAC DEVELOPMENT Q.p0 STADIUM/CONVENTION CENTER 0,00 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 METRO DRUG TASK FORCE 0.00 METRO DRUG FORFEITURE FUND 36.54 GENERAL CONSTRUCTION 2,175.31 WATER/SEWER 54,861.44 EQUIPMENT RENTAL-OPERATING 2,986.00 EQUIPMENT RENTAL-REPLACEMENT 0.00 MEDICAUDENTAL INSURANCE 0.00 CENTRAL STORES 0.00 FIRE PENSIONS 0.00 PAYROLL CLEARING 0.00 LID CONSTRUCTION 210.16 GRAND TOTAL ALL FUNDS: $ 194 044.19 2007 EXPENSES 3(b).1 CITY OF PASCO Council Meeting of: February 4,2008 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We,the undersigned,do hereby certify under penalty of perjury that the materials have been furnished,the services rendered or the labor performed as described herein and that the claim is a just,due and unpaid obligation against the city and that we are authorized to authenticate and certify to said claim. Gary Crutchfield, City Manager James W.Chase, Finance Manager We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No.s 4895 and 4898 in the amount of$136,691.71,have been authorized;that Check No.s 164136 through 164141 are approved for payment in the amount of$112,313.39,and checks 164203 through 164374 are approved for payment in the amount of$587,999.71,for a combined total of$837,004.81 on this 4th day of February, 2008. Councilmember Councilmember SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 530.00 Judicial 2,418.20 Executive 1,150.96 Police 193,024.76 Fire 1,694.56 Administration&Community Services 32,985.08 Community Development 31,244.73 Engineering 932.69 Non-Departmental 64,737.85 Library 86,851.39 TOTAL GENERAL FUND: 415,570.22 STREET 7,511.20 C. D. BLOCK GRANT 692.27 KING COMMUNITY CENTER 107.37 AMBULANCE SERVICE 9,215.89 CEMETERY 3,332.18 ATHLETIC PROGRAMS 0.00 SENIOR CENTER 3,132.47 MULTI MODAL FACILITY 1,520.16 RIVERSHORE TRAIL& MARINA MAIN 346.68 SPECIAL ASSESSMNT LODGING 13,187.07 REVOLVING ABATEMENT 418.00 PARKS FUND 2,000,00 TRAC DEVELOPMENT 29,286.50 STADIUM/CONVENTION CENTER 7,947.28 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 METRO DRUG TASK FORCE 1,839.19 METRO DRUG FORFEITURE FUND 1,642.67 PUBLIC FACILITIES DIST 26,893.51 WATER/SEWER 80,640.48 EQUIPMENT RENTAL-OPERATING 6,211.96 EQUIPMENT RENTAL-REPLACEMENT 1,344.99 MEDICAUDENTAL INSURANCE 136,691.71 CENTRAL STORES 1,875.59 FIRE PENSIONS 7,326.73 PAYROLL CLEARING 37,476.15 TRI CITY ANIMAL CONTROL 40,794.54 GRAND TOTAL ALL FUNDS: $ 837,004.81 2008 EXPENSES 3(b).2 CITY OF PASCO Council Meeting of: Payroll Approval February 4, 2008 The City Council City of Pasco Franklin County,Washington The folio i g is a summary of payroll claims against the City of Pasco for the month of January 2008 ch are prese rewith for your review and approval. Gary D. M nager James W. Cha ' , Financial Services Manager We, the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 37449 through 37540 and EFT deposit No's. 30020862 through 30021342 and City contributions in the aggregate amount of$1,589,598.49 are approved for payment on this 4th day of February 2008. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERAL FUND: Legislative $ 6,315.53 Judicial 62,521.17 Executive 48,871.32 Police 476,31 2.90 Fire 237,572.78 Administrative&Community Services 205,271.73 Community Development 41,057.55 Engineering 75,976.60 TOTAL GENERAL FUND 1,153,899.58 CITY STREET 31,289.94 BLOCK GRANT 10,586.69 MARTIN LUTHER KING CENTER 5,316.61 AMBULANCE SERVICE FUND 101,471.23 CEMETERY 8,646.23 ATHLETIC FUND 2,826.80 SENIOR CENTER 10,003.67 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 281.88 BOAT BASIN 78.20 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 7,746.24 WATER/SEWER 234,894.00 EQUIPMENT RENTAL-OPERATING 22,557.42 GRAND TOTAL ALL FUNDS $ 1,589,598.49 Payroll Summary Net Payroll 847,897.57 Employee Deductions 384,491.99 Gross Payroll 1,232,389.56 City of Pasco Contributions 357,208.93 Total Payroll $ 1,589,598.49 3(b).3 AGENDA REPORT NO. 5 FOR: City Council DATE: 1/30/08 TO: Gary Crutchfie Manager WORKSHOP: REGULAR: 2/4/08 FROM: David I. McDonald, City Planner ' SUBJECT: STREET VACATION- A portion of Chestnut Ave. and "C" St. (MF #VAC-07- 006) Y. REFERENCE(S): A. Proposed Resolution and Vicinity Map B. Vacation Petition II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No.3c8fixing 7:00 PM, March 3, 2008 as the time and date for a public hearing to consider the proposed vacation. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The owner of Northwest Ag Products is seeking to vacate a portion of Chestnut Avenue and "C" Street abutting his property. Northwest Ag has recently expanded with the construction of two new buildings and has additional expansion plans for the area south of B Street. The vacation is being requested to facilitate future expansion to the south of the existing Northwest Ag facilities. B. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is March 3, 2008. V. DISCUSSION: NONE VI. ADMINISTRATIVE ROUTING: 3(c) RESOLUTION NO. 30(PS A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF A PORTION OF CHESTNUT STREET AND "C" STREET. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating that portion of Chestnut Street lying between Blocks 7 and 8, Owen's Addition and all of that portion of"C" Street adjacent the south line of Block 8, Owen's Addition, will be held before the City Council of the City of Pasco in the Council Chambers at, 525 North 3rd Avenue, Pasco, Washington, at the hour of 7:00 p.m., on March 3, 2008. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. PASSED by the City Council of the City of Pasco this day of , 2008. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney Item: StreetVacation Ei&ibit Applicant: Northwest Ag Products N : File #: VAC 07-006 liz- Ab.`'� .� � '�� [=_i .: ��_ - '-• Sr, wa N�'ci5� rid fk :y . ': , I' MEMO -'� -- - °-`• arm `�!�.s' �: � � ,: „_� .. rte. �"'�T,n 4 •�' ` _ � F�r : _— I` .. --- •fir,.-: .,• � _ � � "Y.• r�. _ FEE $200 MASTER FILE # LAC - 0 2 -- c'VC, DATE SUBMITTED: CITY OF PASCO STREET / ALLEY VACATION PETITION I, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: NAP would like to vacat the Chestnut street abutting plot # 112-342-082.., 112-342-368,,, 112-342-046, we would also like to vacat the street abutting plot # 112-342-045„ I have submitted a map with the vacation we would like to have. You will see the x I put on the lots and have out lined the street that needs to be vacated. Thank you in this matter. If you have any questions on this call me at 539-9926 cell or office 547-8234. thank you Joedy Summit project manager. APPLICANT: PROPERTY OWNED (Legal Description) Print Name: David.Ekrgevix lots 9 to 16, blk 7 owens add tog w E2 Sign Name: ,_ 1�( vac N&S alley adj,,,,,owens add„ lots Address: 82 -s_ es nut Pasc7o WA 21 to 24 blk 8 tog_w/w2 vac N&S alley Phone # 547-8234 Date 8-3-07 adj,,,,,lots 17 to 20 blk 8 owens add tog w/w2 vac N&S alley adj.,, Print Name: Sign Name: Date Print Name: Sign Name: Date AGENDA REPORT NO. 4 FOR: City Council DATE: 1/30/08 TO: Gary Crutchfi Manager WORKSHOP: REGULAR: 2/4/08 FROM: David I. McDonald, City Plannervll-k � SUBJECT: EASEMENT VACATION- Water line easement at Tri-Cities Prep (MF #VAC- 08-001) I. REFERENCE(S): A. Proposed Resolution and Vicinity Map B. Vacation Petition II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No3TUp , fixing 7:00 PM, March 3, 2008 as the time and date for a public hearing to consider the proposed vacation. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. Tri-Cities Prep is in the process of expanding their high school building on St Thomas Drive. The first phases of the expansion will be to the south of the existing school. To facilitate the expansion of the school the existing city water line and associated easement on the south side of the school will need to be relocated. The process of vacating this easement will also include the dedication of a new water line easement. B. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is March 3, 2008. V. DISCUSSION: ]BONE V1. ADMINISTRATIVE ROUTING: 3(d) RESOLUTION NO. 3 P-C A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF A PORTION OF THE UTILITY EASEMENT LOCATED SOUTH OF AND PARALLEL TO THE TRI CITIES PREP SCHOOL BUILDING. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City,the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating the 10-foot utility easement located south of and parallel to the Tri-Cities Prep school building and filed under Auditor # 1590567, will be held before the City Council of the City of Pasco in the Council Chambers at, 525 North 3rd Avenue, Pasco, Washington, at the hour of 7:00 p.m., on March 3, 2008. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. PASSED by the City Council of the City of Pasco this day of , 2008. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney Exhibit Item: Utilit Easement Vacation Applicant: rl-Cities Prep N File #: VAC 08-001 ig� j V � F ?s r _ • R = Yr _ � -� .T. .fir.F' �.�. "��1 h f• - _ s � �;� ��'; � i.-�- t � y j- Y ,-,r-TT 4 _ _. - FEE $200 IV% M• CITY OF PASCO STREET/ALLEY VACATION PETITION MASTER FILE # DATE SUBMITTED: I, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: APPLICANT: PROPERTY OWNED (Legal Description) Print Name: . 4 FOLD! Sign Name: 5ftrz; --/ Address: '2, sr T VIF— Lfi�T Phone # (, 7_ $,,: Date Print Name: Sign Name: Date Print Name: Sign Name: Date WE 4(5�0y rRi�-n Troy �f ie- cc�y T� VACATE- A Tb Iz,-r(oN OP G�C4STi isq_ 0s�7 AOD AMGNr,> 1155067 To I0CLU ce /4 P'F- P0v M_P eI 2G MAIN D w o" CTI OF PAS-Co. 5nFC( Fi C. 1 tOPO Q_MPerraN tO t tom. NS Iry A5 G o u 5-'V_0CT ok) 5 j_AV-W 6r 15 CVAA PCR rE_ V AGENDA REPORT NO. 3 FOR: City Council DATE: 1/30/08 TO: Gary Crutch Manager WORKSHOP: REGULAR: 2/4/08 FROM: David I. McDonald, City Planner ' SUBJECT: ALLEY VACATION- A portion of the alley in Block 5, Longs Addition (MF #VAC-07-007) I. REFERENCE(S): A. Proposed Resolution and Vicinity Map B. Vacation Petition II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution N00(6.-fixing 7:00 PM, March 3, 2008 as the time and date for a public hearing to consider the proposed vacation. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The owner of the convenience store at the northeast corner of Oregon Avenue and East Lewis Street has petitioned to vacate the alley located directly north of his store. The vacation is being requested to accommodate the demolition of the existing store and construction of a new and larger store. The process of vacating the alley will also include the dedication of a replacement alley 25 feet to the north. B. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is March 3, 2008. V. DISCUSSION: NONE VI. ADMINISTRATIVE ROUTING: 3(e) RESOLUTION NO. 30 V�- A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF A PORTION OF THE ALLEY LOCATED IN BLOCK 5, LONGS FIRST ADDITION. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW,THEREFORE, ' BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating that portion of the alley in Block 5, Longs First Addition adjacent the south line of Lot 6 and the east line of Lots 5 and 6 Longs First Addition, will be held before the City Council of the City of Pasco in the Council Chambers at, 525 North 3rd Avenue, Pasco, Washington, at the hour of 7:00 p.m., on March 3, 2008. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. PASSED by the City Council of the City of Pasco this day of , 2008. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy.L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney Item: Alley Vacation Exhibit Applicant: ! ' "A" File #: VAC 08-002 ■ i�' Vt � � •.. III I ��I '`� �- ode _ :.. ..«:.. yam: - yrv`e Yv.; •.: ,' �Y, $' e _ � ." p- Y v t • , a Ak NOW xE Uiiw:1 FEE $200 x s k CITY OF PASCO STREET/ALLEY VACATION PETITION MASTER FILE DATE SUBMITTED: ' I, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: APPLICANT: PROPERTY OWNED (Legal Description) Print Name: Beniamin Lee Sign Name: (Alley between) Lots 1, 7, 8, 9, 10, 11, and Address:11325 SE 208th St., Kent, WA 98031 Lot 6, Block 5, Long's First Addition. Phone # (206)240-0289 Date (Alley between) Lots 6 & 14, Block 5, Longs First Addition. (Alley between)the southern 15-FT of Lots Print Name: &( am:f! Lam{? 5 & 15, Block 5, Long's First Addition. Sign Name: Date o) Print Name: Sign Name: Date AGENDA REPORT FOR: City Council DATE: 1/31/08 TO: Gary Crutchfi Manager FROM: Stan Strebel, irestar inistrative and Community--Servi Regular Mtg.: 2/04/08 SUBJECT: Softball Complex Storage Facility Project 1. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 2/04: MOTION: I move to approve Resolution Note accepting the work performed by Siefken& Sons Construction, Inc. under contract for the Softball Complex Storage Facilities Project. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) On October 29, 2008 the City Council awarded the Softball Complex Storage Facilities Project, in the amount of $47,170, including tax, to Siefken & Sons Construction, Inc. The project is now complete with the final cost of the contract being $47,170, including tax. B) Staff recommends acceptance of the project. V. ADMINISTRATIVE ROUTING Project File 3(f) RESOLUTION NO.30 6LV A RESOLUTION ACCEPTING WORK BY SIEFKEN & S0111S CONSTRUCTION, INC. UNDER CONTRACT FOR SOFTBALL COMPLEX STORAGE FACILITY PROJECT. WHEREAS, the work performed by Siefken & Sons Construction, Inc., under contract for the Softball Complex Storage Facility Project has been examined by Administrative and Community Services and been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Administrative and Community Services' recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the City Council concurs with Administrative and Community Services' recommendation and thereby accepts the work performed by Siefken & Sons Construction, Inc., under contract for the Softball Complex Storage Facility Project as being completed in apparent conformance with the project specifications and drawings, and Be it further resolved that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be it further resolved that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Administrative and Community Services Director and Finance Manager. PASSED by the City Council of the City of Pasco this 4th day of February, 2008. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT NO. 8 FOR: City Council January 31, 2008 TO: Gary Crutch a Manager Robert J. Alb s, uu lic Works Director FROM: Michael McSf�Afit 'Engineer Regular Mtg.: 02/04/2008 SUBJECT: Accept Burden Boulevard Widening Project, #05-3-06 I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 02/04: MOTION: I move to approve Resolution No. accepting the work performed by Transtate Paving Company, under contract for the Burden Boulevard Widening Project, #05-3-06. III. FISCAL IMPACT: Arterial Street Fund IV. HISTORY AND FACTS BRIEF: A) On August 7, 2006, Council awarded the Burden Boulevard Widening Project, #05-3-06 to Transtate Paving Company for$315,553.80. V. DISCUSSION: A) The final project cost was $369,460.36. The overage was due to bid quantity errors in roadway planing, excavation and haul; and also due to additional concrete sidewalk errors. The work is now complete and staff recommends acceptance of this work. 8(a) RESOLUTION NO, A RESOLUTION ACCEPTING WORK PERFORMED BY TRANSTATE PAVING COMPANY UNDER CONTRACT FOR THE BURDEN BOULEVARD WIDENING PROJECT, #05-3-06. WHEREAS, the work performed by TRANSTATE PAVING COMPANY, under contract for the Burden Boulevard Widening Project, #05-3-06, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering recommendation that the City of.Pasco formally accept the contractor's work and the project as complete; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by TRANSTATE PAVING COMPANY, under contract for the Burden Boulevard Widening Project, #05-3-06, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 4th day of February, 2008. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT NO. 4 FOR: City Council January 23, 2008 TO: Gary Crutchf Manager Robert J. Albe s, Public Works Director FROM: Michael McSh *, tty Engineer Workshop Mtg.: 01/28/08 Regular Mtg.: 02/04/08 SUBJECT: Award Water Sampling Station Installation, Project#07-2-05 I. REFERENCE(S): 1. Bid Summary 2. Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 01/28: Discussion 02/04: MOTION: I move to award the low bid for the Water Sampling Station Installation Project, #07-2-05 to Sharpe & Preszler Construction Company, Inc. in the amount of$43,505.00 plus applicable sales tax, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Water Fund IV. HISTORY AND FACTS BRIEF: A) On January 9, 2008 staff received two (2) bids for the Water Sampling Station Installation Project, 407-2-05. The low bid was received from Sharpe & Preszler Construction Company, Inc. in the amount of $43,505.00 plus applicable sales tax. The second bid was received from Ray Poland & Sons, Inc. in the amount of $68,509.00 plus applicable sales tax. V. DISCUSSION: A) This project includes the installation of 23 water sampling stations and related site restoration. Currently, City crews are required to sample water through the system. Some of these sampling locations are inside of commercial buildings, schools etc. This presents a problem if the crews are unable to access the location. The new sampling stations allow samples to be taken directly from the water main, as well as eliminating the need for coordinating access to the existing sampling locations. B) This project is identified in the CIP as part of the Water Filtration Plant Improvements project, which is budgeted at $800,000. Included in the Water Filtration Plant Improvements project is the purchase of valves for approximately $200,000 and the valves replacement and weirs installation for approximately $400,000. Staff recommends award of this contract to Sharpe & Preszler Construction Company, Inc. 1o(a) ftla'�v.11 a PASCO WATER SYSTEM SAMPLE STATION SITES LEGEND LIMITS DOMMUL WAM 6777 M mm r im 9u2m URBAN GROWTH BOtTNDARY & .............................. ..... MW PANK TEffaw&JACENK am#110 A or Fm m7c am p AD a Bum= FM HE MAW.FACUM = D mm#0 s as 2192fivawr PASM SM VAMW LN 1 kT RD am om PAM MAW-SW ins N mimm" ion CoNamumow= Rios RD 84 crrlr Sp SM V linamm pz s sm • IV%p1w m1mm N alzom SAMPLE STATION SITE ED 42 a PARK #17 am x OF SYLIMSM wx fis ------ nomwN ELMEMW sea now PUB=wom cm ff. sm 40 ISMS iM VICINITY MAP sear NOT TO SCAM City of Pasco Water Sampling Station Installation Project #07-2-05 January 9, 2008 BID SUMMARY 1. Sharpe & Preszler Construction Co., Inc. $435505.00 2. Ray Poland & Sons, Inc. $6$,509.00 AGENDA REPORT NO. 6 FOR: City Council January 23, 2008 TO: Gary Crutchf Manager Robert J. Alb s, u is Works Director FROM: Michael McS Engineer Workshop Mtg.: 01/28/08 Regular Mtg.: 02/04/08 SUBJECT: Award Butterfield WTP Modifications Valves Replacement and Weirs Installation, Project#07-2-05 I. REFERENCE(S): 1. Bid Summary 2. Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 01/28: Discussion 02/04: MOTION: I move to award the low bid for the Butterfield WTP Modifications Valves Replacement and Weirs Installation Project, #07-2-05 to Intermech/Thompson in the amount of $396,506.00 plus applicable sales tax, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Water Fund IV. HISTORY AND FACTS BRIEF: A) On January 23, 2008 staff received three (3) bids for Butterfield WTP Modifications Valves Replacement and Weirs Installation Project, #07-2-05. The low bid was received from Intermech/Thompson in the amount of $396,506.00 plus applicable sales tax. Intermech/Thompson's proposal form had a minor irregularity which upon review did not affect the outcome of the bid. The second lowest bid was received from Ray Poland & Sons, Inc. in the amount of $398,264.00 plus applicable sales tax. The Engineer's estimate for this project is $379,500.00 plus applicable sales tax. V. DISCUSSION: A) This project includes: Valve Replacement--approximately$170,000 Install 49 valves and actuators for the filter and backwash operations to replace aging and broken valves and actuators. The City previously purchased 45 valves and the contractor will purchase an additional 4 valves prior to installation. The contractor will then repaint filter gallery piping and valves. Sedimentation Weirs and Isolation Gate—approximately $125,000 Furnish and install stainless steel weirs to provide better control over the operations of the plant. Provide an isolation gate between the two sides of the treatment plant for maintenance and more versatile operations control. New and Relocated Turbidi1y Meters—approximately $105,000 Install eight new turbidity meters in filter drain piping allowing for a more automated operation of the filters. Relocate eight existing turbidity meters for operator accessibility. The turbidity meters monitor the turbidity of the water as it leaves the plant. B) This project is identified in the CIP as part of the Water Filtration Plant Improvements project, which is budgeted at $800,000. Included in the Water Filtration Plant Improvements project is the purchase of valves for approximately $200,000 and the installation of sampling stations for approximately $50,000. Staff recommends award of this contract to Intermech/Thompson. lo(b) City of Pasco Butterfield WTP Modifications Valves Replacement and Weirs Installation, Project #07-2-05 January 23, 2008 BID SUMMARY 1. Intermech/Thompson $396,506.00 2. Ray Poland & Sons, Inc. $398,264.00 3. Triad Mechanical, Inc. $5883333.00 1iii,'fit ".r°.Y'•'� .. �°`:\ 1+(�ys•t,t,l tr �� t d' +!T ifY �. 1 'I x ,', '"; •V ;#�' 1(,� r �fi # `; M.9r•,jti RYA,�7� �I' s M 1A;1�'j� `(�,��'.`�, ��d :fX r 'k X [+ (j� tY i VA ' , ( ! ♦y�y T'�l-„ ....J�, ..�., �'#'.�'IYi� t ”.^' 8M(R'J..2d # .• '� MY� F'1' '' _ 1GA P'Y w / �1 ' µ J� `# � ��r� Y�-�► ,` kit fie' -uj YY' a �!�•S• '.& 1 � 1 lot Lli 4=4 ��� P ■(.r 1 �Sy�hYy�A Y � � R Y � 1 , j t 1 - W K ,,,, y: AGENDA REPORT NO. 2 FOR: City Council DATE: 1/30/08 TO: Gary Crutehf 1 Manager WORKSHOP: REGULAR: 2/4/08 FROM: David I. McDo aid, City Planne 't ''" SUBJECT: SPECIAL PERMIT: Placement of Wireless Communication Equipment at 6520 W. Court Street (Verizon Wireless) (MF#SP07-012 I. REFERENCE(S): A. Report to Planning Commission: B. Planning Commission Minutes: Dated 12/20/07 & 1/17/08 ii. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve the special permit for the location of wireless communication equipment at 6520 West Court Street as recommended by the Planning Commission. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On December 20, 2007 the Planning Commission conducted a public hearing to consider a special permit application for the location of cellular phone equipment on a Franklin County power pole located 140 feet south of the Court Street/66`h Place intersection (6520 West Court Street). B. Following conduct of a public hearing, the Planning Commission reasoned that with conditions, it would be appropriate to permit the proposed wireless equipment at 6520 West Court Street. The recommended conditions are contained in the attached report. C. No written appeal of the Planning Commission's recommendation has been received. 1Q(c) REPORT TO PLANNING COMMISSION MASTER FILE NO: SP 07-012 APPLICANT: Verizon Wireless HEARING DATE: 12/20/07 2715 E 31st Avenue; #B ACTION DATE: 1/ 17/08 Spokane, WA 99223 BACKGROUND REQUEST: SPECIAL PERMIT: The replacement of an existing Franklin County PUD Pole with a stronger pole to accommodate a wireless communications array and install a 12' X 30' prefabricated building for equipment storage. (Verizon Wireless, MF# 07-012 SP) 1. PROPERTY DESCRIPTION: Legal: The north 177' of the West 140' of the East 660' of the North 1/2 of the Northwest 1/4 of the Northwest 1/4 of Section 27, Range 9 North, Township 29 East, WM, Excluding the West 30' and the North 36' for roads. General Location: Site address is 6520 West Court Street. Property Size: Approximately 15,512.29 sq. ft. or 0.356 acres. 2. ACCESS: The site has access from W. Court St. and 66th Place. 3. UTILITIES: All municipal utilities are available to the site. 4. LAND USE AND ZONING: The site is currently zoned C-1 (Retail Business District) and is developed with MOJO'S CAFFEINE EXPRESS. The properties to the north are outside the incorporated city and the properties to the west, south, and east are zoned C-1. Although, the properties to the east and south are zoned C-1, both contain residential uses. The property to the west is in a commercial use. The property to the northwest across Court Street contains two radio broadcasting towers that are both over 200 feet tall. 5. COMPREHENSIVE PLAN: Goal OF-2 suggests the City ought to maintain land use flexibility in regard to placement of infrastructure for public and private utilities. Policy OF-2-A encourages the sound management of all energy and communication utilities through coordination and cooperation dealing with construction of such facilities. Policy OF-2-B encourages the placement of utility substations which are necessary for the surrounding neighborhood. 6. ENVIRONMENTAL DETERMINATION: This proposal has been issued a determination of nonsignificance in accordance with review under the State Environmental Policy Act (SEPA), Chapter 43.21(c) RCW. 7. History: Following the direction in the Comprehensive Plan, several years ago, the City established land use regulations for the location and placement of wireless communication towers. Wireless Communication Towers are permitted uses in all industrial or C-3 zoning districts provided the location in such districts is not closer than 500 feet to a residential district. In such cases the tower/equipment would require special permit approval. In addition wireless communication towers are permitted by special permit in all zoning districts provided the tower/equipment is attached to or located on a building that is 35 feet high or higher and/or is to be located on a publicly owned facility such as land or buildings owned by the City, Port, County or school district. All building permit applications for wireless communication equipment must be accompanied by stamped engineered drawings and appropriate documentation from the FCC and FAA. ANALYSIS The applicant is proposing to relocate existing Wireless Communication Facilities (WFCs) located on a Sterling Radio tower located at 6701 West Court Street (behind Mac's Nursery) to the proposed site on 66th Place. The proposed site is 500-600 feet from the existing site. The applicant's reasoning for why the move is needed is detailed in the attached letter. WCFs are regulated under PMC § 25.70.075. Based on the provisions of this section WCFs may be permitted in all zones by special permit. The main purpose of this portion of the PMC is to ensure that these facilities will be located in the most appropriate locations, and visual impacts will be mitigated to the greatest extent possible. In review of this proposal Staff has identified three main components to the proposal: 1) the replacing of an existing Franklin PUD Utility pole, 2) the locating of a wireless communications array at the top of the new 2 utility pole, and 3) the placement of an equipment storage building to support the wireless communication array. It is these three components that require review for potential impacts. First, the new facilities appear to comply with those provisions of PMC that require the facility to be screened or camouflaged by: 1) locating the wireless array on a utility pole, and 2) providing a 6ft cyclone fence, with slats for screening, around the proposed equipment storage facility. Second, the new facilities appear to comply with those provisions of PMC that require the facility to be attached to an existing structure higher than 35ft and or located on a publicly owned facility by locating the wireless array on 70ft tall Franklin PUD utility pole. However, upon a site visit to the subject parcel Staff would suggest that two potential impacts, that may require mitigation, could result if the proposed facility were to be approved. One potential impact is that the existing utility pole and surrounding utility poles are made of wood and are of the same general color and appearance. It appears that the new pole will be made out of some type of metal and no color has been specified. Not being of a consistent color and material with surrounding utility poles may create a visual impact to the surrounding neighborhood. Also based on Staff's understanding, the storage equipment shed would require air conditioning units in order to maintain constant temperatures for the equipment being housed. Neighbors have voiced concerns that these units may produce unusually high noise levels possibly impacting surrounding properties. Finally, the proposed site for the WCFs was originally developed in Franklin County. Consequently the site lacks complete infrastructure improvements. Curb, gutter, and sidewalk are lacking; and 66th Place is not completely improved on the east side of the right-of-way. Also, the subject property does not provided all of the necessary right-of-way for Court Street. As indicated in the legal description above the subject property only provides 36 feet of right-of-way for Court Street rather than the standard 40 feet that is required for arterial streets. If the proposed Special Permit is to be approved the Planning Commission will need to consider conditions to address the lack of infrastructure, possible noise, and minor visual impacts if any created by the new power pole. 3 INTIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1. The site is located in a C-1 zone. 2. Adjoining properties to the south and east are zoned C-1 but are developed with single family dwellings. 3. The site is occupied by an existing drive thru coffee stand. 4. No wireless communication facilities currently exist on the subject parcel. 5. The new 70ft high utility pole will replace an existing utility pole. 6. The new pole will be constructed of metal. 7. Nearby power poles are wooden. 8. Two, 200 foot tall radio towers are located 500-600 feet northwest of the site in question (Behind Mac's Nursery). 9. The applicant is proposing to relocate the WCFs from an existing radio tower at 6701 West Court Street, to the south end of 66th Place. 10. A communications array will be placed atop the new utility pole. 11. A prefabricated equipment storage building will be placed on the subject parcel. 12. Noise will be generated at the site by a generator that will run at least once a week for about an hour and climate control equipment that will run regularly in order to maintain constant temperatures in the equipment storage building. 13. The equipment storage building will be located in close proximity to two existing residents. 14. The site lacks standard curb gutter and sidewalk improvements. 15. Water and sewer service are located in 66th Place. 16. The site has not provided the necessary right-of-way for Court Street. 17. PMC 25.70.075 lists publicly owned facilities as locations acceptable for cellular equipment through the special permit review process. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its 4 conclusion based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: l) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? Comprehensive Plan goal OF-2 and policy OF-2-A discuss the need for sound management and coordination in the location of utilities and community faculties. 2) Will the proposed use adversely affect public infrastructure? The proposed use is a part of the communication network utilized by the general public. The proposed equipment will be located in such a manner so as not to impact other public utilities or services. 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The surrounding area is intended to be commercial in nature. The site can be developed with a variety of commercial enterprises including accessory storage building the size of the proposed equipment building. The proposed wireless communication array and equipment storage building will create little visual impact on surrounding neighborhoods. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? The proposed wireless array will be located on a new 70 foot Franklin PUD utility pole. The existing utility pole with attached equipment has not discouraged development on properties surrounding the site. The 200 foot tall radio towers on the north side of Court Street have likewise not discouraged development on nearby lots. 5) will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The proposed equipment will create no fumes, a limited amount of noise, and no additional glare, traffic vibrations or dust. Wireless 5 communication facilities located on other sites in Pasco have not been a source of neighborhood complaints. The wireless communication facilities at 6701 West Court Street (500-600 feet to the northwest) have not created any objectionable conditions for neighboring properties. SJ Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the district? The proposal is required to be designed by a professional engineer to withstand the forces of nature. The proposal will benefit surrounding properties by providing enhance cellular service to the area. The proposed equipment building will have a heat pump/air conditioner for maintaining a constant temperature in the building. This heat pump may create a small amount noise. Mitigation measure such as facing the equipment away from adjoining properties and or the construction of a fence or wall may be needed. RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and conclusions there from as contained in this staff report. MOTION for Recommendation: I move based on the findings of fact and conclusions there from the Planning Commission recommend the City Council grant a special permit to Verizon Wireless for the location of a Wireless Communication Facility at 6520 West Court Street with conditions as listed below: (Proposed) Approval Conditions (1) The special permit is personal to the applicant; (2) A sound wall shall be constructed on the east and south side of the equipment storage building; (3) The sound wall and equipment storage building shall be designed to be consistent in design and color with surrounding development; (4) The new utility pole shall be painted a color consistent with existing poles in the area; (5) Capital facility improvements shall be completed including, but not limited to, installation of curb, gutter, sidewalks, drainage facilities and road paving on all streets abutting the property; 6 (6) The applicant shall only perform the weekly generator test between the hours of 8:00 am to 5:00 pm on a day other than Saturday or Sunday; (7) The property owner shall dedicate the appropriate right-of-way (minimum of 4 ft)for Court St. including a 25 foot radius at the intersection of 66th Place and Court Street; (8) No beacon or lighting shall be allowed on the new utility pole; and if lighting or a beacon is required by the FAA, the height of the pole shall be reduced in size sufficiently as to not require lighting or a beacon. (9) Landscaping is required along Court Street and 66th place meeting the requirements of PMC 25.75 (10) The applicant shall provide landscaping in the form of ever green shrubs and trees between the equipment building and the southerly and easterly property lines. A landscape plan must be approved by the City Planner during the building permit review process. (11) The special permit shall be null and void if a building permit has not been obtained by January 17, 2009. 7 Item: Special P Cell Tower Vicinity Map Applicant: Verizon Wireless File SP 07-012 -s- x r fal- Ne �mm. tik 74 t I :. r t �f - J e 'x} W7 �~ '`� ',x •:�� ;� 8 �+,�r Ely a Zoning Item: Special Permit Cell Tower Applicant: Verizon Wireless x Map File #: SP 07-012 R-2 (County) C-1 Office (County) (County) W COURT ST a IT C-1 C-1 � C-1 (County 0 Q 0 RS-12 Land Item: Special Permit Cell Tower Use Applicant: Verizon Wireless N Map File #: SP 07-012 . Residential (County) Commercial Office (County) (County) WC OURT ST Commercial a SIT Com Res � (cou�,e�► 0 00 C.0 a 0 Of Res Residential cC°°"ty, <. 11�wlrel®ss October 8,2007 Planning and Zoning Board Re: Verizon Wireless Sterling Tower Cell Site Relocation Dear Planning and Zoning Board; Verizon Wireless is very interested in maintaining excellent wireless voice and data coverage for the residents of Pasco WA. Our current network in the vicinity of Court and Road 68 streets is serviced by our Sterling Tower cell site collocated on an AM radio station at 6701 W. Court St Pasco WA 99302. Because Verizon Wireless is committed to maintaining the most reliable and safest network possible I am proposing a new location for our Sterling Tower cell site. The Sterling Tower location would not normally have been chosen as a cell site but was acquired from Quest in a multi-site acquisition. The site is ideal from the perspective of its height and location relative to the other cell sites in the network. However, it is unsatisfactory with respect to several other aspects for an operational cell site. The primary reasons for relocating the Sterling Tower cell site are follows. I- The use of an existing AM radio tower is a safety hazard. This tower is actually a radio antenna. The tower steel itself is the AM antenna which means it is isolated from ground and carrying high RF currents. Our antennas and coax lines are on the tower. While electrically this is not a problem, as it can be done using RF isolators, it is an issue for safety. Essentially we are counting on these isolators keeping high RF currents out of our coax lines and panels and thus out of our equipment. The cell technician must constantly be aware of this issue and plan accordingly. This is not a common arrangement and is easily overlooked. A failure in any of the six isolators would put the technician in harms way and also destroy our equipment. 2- We can only work on our antennas when the radio station is turned off. The AM tower being RF hot becomes an issue for us when maintenance is required since the AM transmitter must be turned off and that takes the station off the air (unless they have a backup tower). Our maintenance must then be done at night or other odd hours which is dangerous for the tower crew and technicians. Coordination with the AM station is not easy as they have commitments of their own which generally conflict with our best safety practices. 3- The cell site equipment ground space is very limited. The AM tower has shallow buried ground radials fanning out at close intervals. These radials must maintain very low loss and good connections and thus cannot be disturbed. For this reason we cannot dig into the ground to install a typical cell site radio shelter. Our equipment is limited to a small above ground (mounted on a steel grate) area which cannot be expanded or updated for future equipment. Any equipment change at this site then requires a complete study and approval form the AM station to assure we do not interfere with the radio transmission of their antenna structure. The added work places a burden on Verizon Wireless that we would like to avoid. 4- The AM tower is currently structurally loaded. When we took over the existing Quest site our structural analysis (wind loading, size and weight of our panels and coax) predicted the tower would become overloaded with even a small change in configuration. It may be necessary to add panels to this location in the future which will not be possible thus causing severe implementation issues. Relocation of an existing cell site is not taken lightly by Verizon Wireless. The cost is essentially the same as building a new cell site and there are the issues of lease agreement fulfillment at the existing site. After weighing the benefits to safety and our future network it has been determined to move ahead with relocating this cell site off of the AM tower. Since the location is ideal we have found a site basically across the street which the owners are interested in leasing space for a new cell site. As this is a residential area we are not proposing a new tower but instead are planning to locate our panels on a power pole to mitigate local aesthetics. The new cell arrangement will provide a much safer and more flexible cell location which can give good service well into the future. To summarize, this cell site relocation is needed to resolve safety and network implementation issues. Verizon Wireless is proposing a new location using an existing power pole be constructed and respectfully request approval for this project. Sincerely, Scott Cashmore Verizon Wireless RF Engineer PLANNING COMMISSION MINUTES 12/20/07 PUBLIC HEARINGS: A. Special Permit Location of Wireless Communications Eguipment on PUD Power Pole (Verizon Wireless) (6520 West Court Street) (MF# 07- 012 SP) Chairman Samuel read the master file number and asked staff for a report. Staff stated that notice of the hearing was published in the newspaper and mailed to surrounding property owners. Staff provided an overview of the proposed project and its location. Staff explained the applicant's need for relocating existing facilities to the proposed site and provided details regarding zoning, surrounding zoning, and adjacent land uses. Staff outlined the code and permitting requirements for wireless communication facilities in the C-1 zone. Staff also noted the potential issues for this proposal. The issues included capital facility improvements needed to comply with concurrency requirements, needed right-of-way dedication (4ft)on Court Street, potential noise impacts due to cooling system, the potential aesthetic impacts of the new utility pole, and impacts from lighting on the new pole. Chairman Samuel opened the public hearing. Julie Cope, 2715 East 31 Avenue, Spokane, WA 99223, representing the Verizon Wireless gave a brief explanation of the proposal and why Verizon is moving their wireless communication facility to the proposed site. She stated the main reasons were lack of additional capacity on the existing facility and safety of workers during maintenance of the existing facility. Ms. Cope briefly discusses how noise is generated by the facility. She also stated that they would be willing to install a sound wall. Commissioner Cruz asked Ms. Cope if there were any objection to the proposed conditions suggested by Staff and Ms. Cope stated that the conditions were acceptable. Dave Fassler, 1405 66th Place, the homeowner south of the proposed location expressed concerns regarding the aesthetics of the equipment storage building and the noise that would be generated by air conditioning unit and generator. Mr. Fassler also addressed some concerns regarding existing and proposed capital facilities, namely drainage problems. Commissioner Cruz asked Mr. Fassler if he had any specific concerns regarding the aesthetics if the proposed equipment storage building. Mr. Fassler stated that other than looking like an out house he had no concerns and that with adequate sound barriers there would be no problems. Dave A. Fassler Jr., 6512 W. Court St., stated his main concern was the noise. He explained he owned property to the east of the proposed site and his bedroom window will be 40 ft from proposed building. Currently, his home has no air conditioning and they sleep with the windows open at night in summer. He requested some kind of sound barrier be required and that no barriers be placed on west or north side so that noise would not be deflected back towards residences. Mr. Fassler stated that his only other concerns would be if a light would be placed at the top of the new utility pole and if the proximity of cell tower and equipment would interfere with his use of his wireless internet, cordless phone, or other wireless devices. Julie Cope responded she did not believe the FAA would require any kind of lighting on such a short pole and that the cellular array or equipment would not interfere with the use of any other wireless or cordless devices. Chairman Samuel asked Mr. Fassler Jr., how much noise is currently generated from site by the traffic coming through and the air conditioner on the coffee stand? Mr. Fassler Jr. stated that the traffic noise was mostly during the day and not constant, and that noise from the air conditioning unit on the coffee stand was not significant because the unit is small and located on the west side of the building. Artice fassler, 1405 66th place. She lives in the home south of the proposed site and she just wanted to reaffirm what was previously stated by her son and husband. Her main concern was the noise that would be generated at night. She explained that currently, her family enjoyed quiet evenings without much noise and would appreciate this to continue while they lived in the area. She understood development was going to occur but would like to maintain quietness as much as possible. Chairman Samuel asked, if the mitigations measures that had been discussed would address her concerns? Mrs. Fassler stated they would. Commissioner Cruz asked Planning Staff, if the City had any laws regarding noise levels? Staff noted the City has a noise ordinance that limits noise from IOPM -- 7AM to 55 decibels or less. And if the noise ordinance was violated, the violator could become subject to appearing before the code board. Commissioner Cruz stated that due to his experience on the code board that if in the future the equipment were to fail and generate excessive noise, compliance before the code board was sufficient relief to address unforeseen impacts or concerns. Chairman Samuel asked the applicant if she had any problems with comments from the public or the conditions being requested by staff. Julie Cope, stated that propose conditions were not a problem Commissioner Schouviller, asked when the generator would be running? Ms. Cope stated that the operators try to schedule the generator to be run during day. Commission Cruz asked if the proposed building would have any external lighting. Ms. Cope stated that if maintenance was required at night the doorway would be lit, but otherwise there would be no lighting unless it was required. Following three calls for additional comments Chairman Samuel closed the public hearing. Staff requested direction from the Commission regarding conditions of approval for the size, location, color, and texture of the equipment building and sound wall, the color of utility pole, and capital facility improvements. After a brief discussion the Commission requested conditions requiring: 1) a sound wall on the east and south side of the equipment storage building, 2) the sound wall and equipment storage building be consistent with surrounding development, 3) the new utility pole be painted a color consistent with existing poles in the area, 4)capital facility improvements be completed including, but not limited to, installation of curb, gutter, sidewalks, and road paving, 5) the applicant provide the appropriate noise abatement, and 6) the property owner dedicate the appropriate right-of-way for Court St. and the corner turn radius. Commissioner Schouviller asked if a beacon would be required at the top of the pole? And if any conditions of approval were needed if a beacon was added? Chairman Samuel asked that a condition be in place stating that no beacon be allowed on new utility pole and if one was required by the FAA that the height of the pole be reduced in size sufficiently for a beacon to not be required. Commissioner Cruz moved seconded by Commissioner Hay to close public hearing and schedule the matter for the next Planning Commission meeting for a decision. The motion was unanimously approved. r, COURT STREET \ \ \ - I ` \ \ --- \ \ \ ` \.�°=-------=�. __ ------_----f------- - ' {{{77 1 I 1 II I 1 II \\ 1 I' I I I y I I 1 I C 1 t I 1 1 ICI Z II (d \ 1 +.L__— oil ' ~I v. — -... :— yr" _ — � . .— � — r4rs• �ai�r.•wf� / I _ — — III[4/4411IIIM I 1 111 1 f I 5 DE NEFF DEEHLE BARTON ASSOCIATES tom ARCHITECTS AND PLANNERS of grr TRI STERLING-ALTS Ern w wRttlwes a�w. ROIC�IRCYOn ll�OTCM FbN[ aun��-wm Tu lwn m-.er ca-ao�� 1940�.CQRT 11R2Y nwz'Q�R tl]01 Co L i r n 0 m -A m b m 4 I Elk f I calm ------ 1. s�A4 I j �xffi DE NEFF MERLE BARTON ASSOCIATES ARCHITECTS AND PLANNERS 1 m -jV-I$xr�m X-o% sraiva�,wweMxotox r»s TRI STERLING-ALT 2 I-.e aKr+aim-�e�e rnxnoaRi-fsu e«w:uueweg��w eaan w.oasci amur rwxq ww wra L PLANNING COMMISSION MINUTES 1/17/08 A. Special Permit Location of Wireless Communications Equipment on PUD Power Pole_ (Verizon Wireless) (6520 West Court Street) (MF# 07- 0112 SP) Chairman Samuel introduced the project and turned the floor over to Dave McDonald. Staff provided a brief summary of the proposal and the issues discussed during the December 201h public hearing. The concerns voiced by the public, the Planning Commission members, and Staff included noise from generators in the equipment building, strobe lighting atop the utility pole, need for landscaping, need for dedication of additional right-of-way, the installation of curb, gutter, and sidewalk, and correcting drainage problems on 66th Place. To address these concerns, Staff provided 11 proposed conditions of approval. The Planning Commission reviewed the proposed conditions and stated that as written the conditions addressed their concerns. There was no further discussion. Commissioner Cruz moved to adopt the findings of fact and conclusion there from as presented by staff. Commissioner Rose Seconded the motion; motion carried unanimously. Commissioner Cruz moved the Planning Commission recommend approval of the special permit based on the adopted findings of fact and conclusions there from with conditions of approval as provided by Staff. Commissioner Hayes seconded the motion; motion carried unanimously. Chairman Samuel noted that the Planning Commission does not ultimately approve or disapprove projects. The Commission simply provides a recommendation to the City Council based on the record from the public hearing.