HomeMy WebLinkAbout2008.01.28 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. January 28,2008
1. CALL TO ORDER
2. VERBAL REPORTS FROM COUNCILMEMBERS:
3. ITEMS FOR DISCUSSION:
(a) Award Water Sampling Station Installation Project No. 07-2-05:
1. Agenda Report from Michael McShane,City Engineer dated January 23, 2008.
2. Bid Summary.
3. Vicinity Map.
(b) Award Butterfield WTP Modifications Valves Replacement and Weirs Installation
Project No. 07-2-05:
1. Agenda Report from Michael McShane, City Engineer dated January 23, 2008.
2. Bid Summary.
3. Vicinity Map.
(c) 2007 Community Survey:
1. Agenda Report from Gary Crutchfield,City Manager dated January 25, 2008.
2. 2007 National Citizen Survey for Pasco (Council packets only).
4. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
5. EXECU'T'IVE SESSION:
(a)
(b)
(c)
6. ADJOURNMENT.
REMINDERS:
1. 4:00 p.m., Monday, January 28, Port of Benton —Hanford Area Economic Investment Fund Board
Meeting. (COUNCILMEMBER MATT WATKINS, Rep.; AL YENNEY, Alt.)
2. Wednesday, January 30 - Thursday, January 31, Olympia — Association of Washington Cities
CLAC Conference. (COLINCILMEMBERS REBECCA FRANCIK, TOM LARSEN, MATT
WATKINS and AL YENNEY)
3. 12:00 p.m., Wednesday, January 30, TRAC Facility — State of the Cities Luncheon. (MAYOR
JOYCE OLSON)
4. 7:30 a.m., Friday, February 1, Richland Council Chambers — Hanford Communities Meeting.
(COUNCILMEMBER MIKE GARRISON, Rep.; AL YENNEY,Alt.)
i
AGENDA REPORT NO. 4
FOR: City Council January 23, 2008
TO: Gary Crutchfi t Manager
Robert J. Alber s, Public Works Director
FROM: Michael McSh , tty Engineer Workshop Mtg.: 01/28/08
Regular Mtg.: 02/04/08
SUBJECT: Award Water Sampling Station Installation, Project#07-2-05
I. REFERENCE(S):
1. Bid Summary
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
01/28: Discussion
02/04: MOTION: I move to award the low bid for the Water Sampling Station
Installation Project, #07-2-05 to Sharpe & Preszler Construction
Company, Inc. in the amount of$43,505.00 plus applicable sales tax,
and further, authorize the Mayor to sign the contract documents.
iii. FISCAL IMPACT:
Water Fund
IV. HISTORY AND FACTS BRIEF:
A) On January 9, 2008 staff received two (2) bids for the Water Sampling Station
Installation Project, #07-2-05. The low bid was received from Sharpe & Preszler
Construction Company, Inc. in the amount of $43,505.00 plus applicable sales
tax. The second bid was received from Ray Poland & Sons, Inc. in the amount of
$68,509.00 plus applicable sales tax.
V. DISCUSSION:
A) This project includes the installation of 23 water sampling stations and related site
restoration. Currently, City crews are required to sample water through the
system. Some of these sampling locations are inside of commercial buildings,
schools etc. This presents a problem if the crews are unable to access the
location. The new sampling stations allow samples to be taken directly from the
water main, as well as eliminating the need for coordinating access to the existing
sampling locations.
B) This project is identified in the CIP as part of the Water Filtration Plant
Improvements project, which is budgeted at $800,000. Included in the Water
Filtration Plant Improvements project is the purchase of valves for approximately
$200,000 and the valves replacement and weirs installation for approximately
$400,000.
Staff recommends award of this contract to Sharpe & Preszler Construction
Company, Inc.
3(a)
City of Pasco
Water Sampling Station Installation
Project #07-2-05
January 9, 2008
BID SUMMARY
1 . Sharpe & Preszler Construction Co., Inc. $43,505,00
2. Ray Poland & Sons, Inc. $68,509.00
............................
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AGENDA REPORT NO. 6
FOR: City Council January 23, 2008
TO: Gary Crutch f anager
Robert J. Alb s, u is Works Director
FROM: Michael McSh Engineer Workshop Mtg.: 01/28/08
Regular Mtg.: 02/04/08
SUBJECT: Award Butterfield WTP Modifications Valves Replacement and Weirs
Installation, Project#07-2-05
I. REFERENCE(S):
1. Bid Summary
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
01/28: Discussion
02/04: MOTION: I move to award the low bid for the Butterfield WTP Modifications
Valves Replacement and Weirs Installation Project, #07-2-05 to
Intermech/Thompson in the amount of $396,506.00 plus applicable
sales tax, and further, authorize the Mayor to sign the contract
documents.
III. FISCAL IMPACT:
Water Fund
IV. HISTORY AND FACTS BRIEF:
A) On January 23, 2008 staff received three (3) bids for Butterfield WTP
Modifications Valves Replacement and Weirs Installation Project, #07-2-05. The
low bid was received from Intermech/Thompson in the amount of $396,506.00
plus applicable sales tax. Intermech/Thompson's proposal form had a minor
irregularity which upon review did not affect the outcome of the bid. The second
lowest bid was received from Ray Poland & Sons, Inc. in the amount of
$398,264.00 plus applicable sales tax. The Engineer's estimate for this project is
$379,500.00 plus applicable sales tax.
V. DISCUSSION:
A) This project includes:
Valve Replacement---approximately$170,000
Install 49 valves and actuators for the filter and backwash operations to replace
aging and broken valves and actuators. The City previously purchased 45 valves
and the contractor will purchase an additional 4 valves prior to installation. The
contractor will then repaint filter gallery piping and valves.
Sedimentation Weirs and Isolation Gate—approximately $125,000
Furnish and install stainless steel weirs to provide better control over the
operations of the plant. Provide an isolation gate between the two sides of the
treatment plant for maintenance and more versatile operations control.
New and Relocated Turbidity Meters--approximately $105,000
Install eight new turbidity meters in filter drain piping allowing for a more
automated operation of the filters. Relocate eight existing turbidity meters for
operator accessibility. The turbidity meters monitor the turbidity of the water as it
leaves the plant.
B) This project is identified in the CIP as part of the Water Filtration Plant
Improvements project, which is budgeted at $800,000. Included in the Water
Filtration Plant Improvements project is the purchase of valves for approximately
$200,000 and the installation of sampling stations for approximately $50,000.
Staff recommends award of this contract to Intermech/Thompson.
3(b)
City of Pasco
Butterfield WTP Modifications Valves Replacement and
Weirs Installation, Project #07-2-05
January 23, 2008
BID SUMMARY
1. Intermech/Thompson $396,506.00
2. Ray Poland & Sons, Inc. $398,264.00
3. Triad Mechanical, Inc. $588,333.00
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AGENDA REPORT
TO: City Council January 25, 2008
FROM: Gary Crutchfi Manager Workshop Mtg.: 1/28/08�ff
SUBJECT: 2007 Commul ity Survey
I. REFERENCE(S):
1. 2007 National Citizen Survey for Pasco (Counci l packets only)
If. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/28: Discussion
111. FISCAL IMPACT:
None
1V. HISTORY AND FACTS BRIEF:
A) The city contracted with the National Research Center in Colorado in 2005 to
conduct the first "National Citizen Survey" (a trademarked, uniform survey
methodology) in Pasco. The survey information was subsequently used in
developing Council goals for the 2006-2007 biennium.
B) The National Research Center was again contracted in 2007 to conduct the survey
for the city. The attached documents report the results of that survey.
V. DISCUSSION:
A) The survey reflects a lower response rate (only 244) than the 2005 survey (304
respondents); still, the results are statistically valid with an error factor of 6%.
B) Generally, the 2007 survey reflects slightly lower ratings of services and
community characteristics than did the 2005 survey. In addition to the smaller
pool of respondents, the survey reflects that a much higher percent of the
respondents felt the economy was a positive factor in 2005 than in 2007 (32% vs.
23%); thus, the survey ratings in general may reflect a more negative backdrop
for evaluation.
C) Probably the most notable changes are found in the "major problems" ranking.
"Unsupervised youth," ranked 29 in 2005, was ranked 50 in 2007 (second only to
"drugs" at 51). "Graffiti," an activity somewhat related to unsupervised youth,
grew from 17 to 25. Other problem areas that have grown substantially in
perceived magnitude are "homelessness" (from 13 to 21) and "traffic congestion"
(from 11 to 19).
D) The respondents' perception of local government remains virtually the same, as
percents moved between only one and three points for the various factors.
E) In addition to the standard survey questions, the city included three policy
questions designed to gauge the opinion of the community regarding three
particular, current issues. The results are as follows:
Downtown Revitalization: To what extend do you support or oppose the city
taking a more active role in working to improve the downtown business area?
o 92% somewhat or strongly support this notion (54% strongly
support it); only 2% strongly oppose it.
3(c)
• Corridor Aesthetics: 7o what extent do you support or oppose the city
installing and maintaining landscaping along select major street corridors to
improve the appearance of the community?
o 89% of the respondents somewhat or strongly support this idea
(57% strongly support it); and only 1% strongly oppose it.
• Swimming Pools: As you may know, the three public pools in Pasco are in
need of complete renovation. As an alternative, to what degree would you
support or oppose the city building a new water park (including a pool slide
and other water features) that would replace one (or possibly two) existing
swimming pools?
o 78% somewhat or strongly support the construction of a
contemporary water park, even if it means one or two existing
pools would be closed (only 8% strongly opposed).
F) The survey document will be used by staff in comparing proposals for Council
consideration at its Council retreat in March. The entire survey document will be
posted on the city's website within the next week, so that anyone can view the
comparative results.