HomeMy WebLinkAbout2007.12.17 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. December 17,2007
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Couneilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated December 3,2007.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,722,730.01 ($80,819.48 in the form of Wire
Transfer Nos. 4856 and 4873 and $1,641,910.53 consisting of Claim Warrants numbered
163450 through 163664).
2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
and Municipal Court non-criminal, criminal and parking accounts receivable in the total
amount of $182,481.57 and, of that amount, authorize $140,450.73 be turned over for
collection.
(c) Deed for Street Right-of-Way(2517 W.Sylvester Street) (MF#INF007-076):
1. Agenda Report from David 1.McDonald,City Planner dated December 13, 2007.
2. Deed for a portion of West Sylvester Street.
3. Vicinity Map.
To accept the deed from Lynn M. Jones for a portion of the West Sylvester Street Right-of-Way.
(d) Snow Removal Assistance Agreements:
1. Agenda Report from Robert J. Alberts,Public Works Director dated December 4,2007.
2. Snow Removal Letter.
To authorize the City Manager to enter into an agreement with Ray Poland & Sons for snow
removal assistance.
(e) Professional Services Agreement with HDR Engineering,Inc.:
1. Agenda Report from Robert J.Alberts,Public Works Director dated December 4,2007.
2. Professional Services Agreement.
To approve a Professional Services Agreement with HDR Engineering, Inc., authorizing
engineering support with respect to the city utility system not to exceed $43,029.04 and, further,
authorize the Mayor to sign the agreement.
(f) Professional Services Agreement for Indigent Defense Services:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
December 5,2007.
2. Proposed Agreement.
3. Letter from Chris Herion.
4. Memo from City Clerk.
To approve the Professional Services Agreement for Indigent Defense with Heidi Ellerd and,
further,to authorize the Mayor to sign the agreement.
*(g) Accept Permanent Utility Easement--Gary D. &Nancy K.Wiley:
1. Agenda Report from Michael McShane,City Engineer dated December 13,2007.
2. Permanent Utility Easement.
3. Vicinity Map.
To accept the Permanent Utility Easement from Gary D. &Nancy K. Wiley for the land to install
a sewer main in Road 90,north.of Sandifur Parkway.
Regular Meeting 2 December 17,2007
*(h) Accept Permanent Utility Easement—Fred Jr. &Dee Ann Carlson and Phil M.&Dannette
L. Warren:
1. Agenda Report from Michael McShane, City Engineer dated December 13,2007,
2. Permanent Utility Easement.
3. Vicinity Map.
To accept the Permanent Utility Easement from Fred Jr. & Dee Ann Carlson and Phil M. &
Dannette L. Warren for the land to install a sewer main in Road 90,north of Sandifur Parkway.
(i) Resolution No. 3053, a Resolution of the Pasco City Council forming an ad-hoc Corridor
Enhancement Study Committee to recommend modifications to the Gateways and Corridors
Beautification Plan.
1. Agenda Report from Gary Crutchfield,City Manager dated December 7,2007.
2. Resolution No. 2215.
3. Proposed Resolution.
To approve Resolution No. 3053, forming an ad-hoc Advisory Committee to update the
Gateways and Corridors Beautification Plan.
(j) Resolution No.3054, a Resolution amending Resolution No. 2941 regarding abandoned grocery
shopping carts.
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
November 15,2007.
2. Proposed Resolution.
3. Memo from City Attorney.
To approve Resolution No. 3054, providing staff with direction for addressing abandoned
grocery shopping carts.
(k) Resolution No. 3055, a Resolution accepting dedication deeds for public right-of-way for a
future street adjacent the north line of the Columbia Place and Heritage Village subdivisions.
1. Agenda Report from David I.McDonald, City Planner dated December 7,2007.
2. Vicinity Map.
3. Deeds for Power Line Road right-of-way (Council packets only; copy available in the
Planning office, the Pasco Library or on the city's website at www.pasco-wa.gov for public
review).
4. Resolution Accepting Deeds.
To approve Resolution No. 3055, accepting certain deeds for street right-of-way along the north
side of Columbia Place and Heritage Village.
luc> MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a) Presentation of plaque to outgoing Councilmember Joe Jackson. Presented by Gary
Crutchfield,City Manager.
(b)
(c)
5. VISITORS-OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through November 30,2007.
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(a) Water Use Efficiency Goals:
1. Agenda Report from Doyle L.Heath,Utility Engineer dated December 4, 2007.
CONDUCT A PUBLIC HEARING
Regular Meeting 3 December 17,2007
(b) 2007 Budget Supplement:
1. Agenda Report from Jim Chase, Finance Manager dated December 6, 2007.
2, Proposed Ordinance amending the 2007 Operating Budget.
3. Proposed Ordinance amending the 2007 Capital Improvements Projects Budget.
4. Proposed Resolution authorizing the Interfund Loans.
5. Memorandum from Finance Manager to City Manager,
6. Exhibit 1 —2007 Budget Supplement Worksheet.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance amending the 2007 Annual Budget of the City of Pasco
by providing supplement thereto; by appropriating revenue received in excess of estimated
revenues for the current year and by providing transfers and adjustment authority.
MOTION: I move to adopt Ordinance No. , amending the 2007 Operating
Budget by providing a supplement thereto in the amount of$1,849,500 and, further, to authorize
publication by summary only.
-AND-
Ordinance No. , an Ordinance relating to Supplemental Capital Improvement Projects
Budget for the Year 2007.
MOTION: I move to adopt Ordinance No. amending the 2007 Capital
Improvements Budget by providing a supplement thereto in the amount of $2,550,000 and,
further,to authorize publication by summary only.
-AND-
Resolution No. ,a Resolution authorizing interfund loans from the General Fund to the
Arterial Street Fund, the Community Development Block Grant Fund and the Ambulance Service
Fund in the total sum of$1,485,000.
MOTION: I move to approve Resolution No. authorizing temporary interfund
loans from the General Fund to the Arterial Street Fund, the Community Development Block
Grant Fund,and the Ambulance Service Fund in the total amount of$1,485,000.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) 2008 Annual Operating and Capital Projects Budgets:
1. Agenda Report from Jim Chase,Finance Manager dated December 13,2007.
2. Proposed 2008 Annual Operating Budget Ordinance.
3. Proposed 2008 Capital Projects Budget Ordinance.
SECOND READING OF THE ORDINANCES
Ordinance No. 3845, an Ordinance adopting the City of Pasco Operating Budget for the year
2008.
MOTION: I move to adopt Ordinance No. 3845, adopting the 2008 Annual Operating Budget
and, further,to authorize publication by summary only.
-AND-
Ordinance No. 3846, an Ordinance adopting the City of Pasco Capital Projects Budget for the
Year 2008.
MOTION: I move to adopt Ordinance.No. 3846,adopting the 2008 Capital Projects Budget and,
further,to authorize publication by summary only.
(b) Ordinance No. , an Ordinance amending Section 10.64.040 Truck Routes of the Pasco
Municipal Code.
1, Agenda Report from Michael McShane,City Engineer dated November 30, 2007,
2. Map.
3. Ordinance.
MOTION: I move to adopt Ordinance No. , amending designated truck routes in the City
and, further, authorize publication by summary only.
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(a) Baseball Stadium Lease:
1. Agenda Report from Gary Crutchfield,City Manager dated December 13,2007.
2. Proposed Lease Agreement (Council packets only; copy available in the City Manager's
office,the Pasco Library or on the city's website at www.pasco-wa.gov for public review).
MOTION: I move to approve the 10-year lease agreement with Northwest Baseball Ventures for
the Baseball Stadium and,further, authorize the Mayor to sign the agreement.
Regular Meeting 4 December 17,2007
(b) Chiawana Park Lease:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
December 6,2007.
2. Transmittal letter from Real Estate Division,Corps of Engineers.
3. Proposed Lease (Revised from 11/26, w/o attachments, Council packets only; copy available
in the Administrative and Community Services office, the Pasco Library or on the city's
website at www.pasco-wa.gay for public review).
4. Exhibit C--letter on City Proposed.Improvements.
5. Letter on house rental.
MOTION: I move to approve the Public Park and Recreation Purposes Lease for Chiawana Park
and Columbia River Shoreline with the Department of the Army and, further, to authorize the
Mayor to sign the agreement.
(c) 2007 Sewer Lining Project No.07-1-04:
1. Agenda Report from Michael McShane, City Engineer dated November 28,2007.
2. Bid Summary.
3. Vicinity Map.
tttc> MOTION: I move to award the low bid for the 2007 Sewer Lining Project No. 07-1-04 to
Planned and Engineered Construction, Inc., in the amount of $606,903.99 including all
applicable alternates and tax and, further,authorize the Mayor to sign the contract documents.
*(d) SR395/Court Street Pedestrian Walkway Facilities,Project No. 00-3-09:
1. Agenda Report from Michael McShane, City Engineer dated December 4, 2007.
2. Bid Summary.
3. Vicinity Map.
4. Resolution.
ptcl MOTION: I move to award the low bid for the SR395/Court Street Pedestrian Walkway
Facilities, Project No. 00-3-09 to George A. Grant, Inc., in the amount of$745,200 and, further,
authorize the Mayor to sign the contract documents.
*(e) Road 36 Pump Station Landscaping,Project No.07-2-09:
1. Agenda Report from Michael McShane,City Engineer dated December 11,2007.
2. Bid Summary.
3. Vicinity Map.
(uc) MOTION: I move to award the low bid for the Road 36 Pump Station Landscaping,Project No.
07-2-09 to Gamache Landscaping, Inc., in the amount of$47,449.16 plus applicable sales tax
and, further,authorize the Mayor to sign the contract documents.
11. MISCELLANEOUS DISCUSSION:
(a) Oath of Office: City Clerk to administer the Oath of Office to Councilmembers: Rebecca
Francik (District 5); Matt Watkins (At-Large, Position 6); Councilmember Elect, Al Yenney
(District 1).
(b)
(c)
12. EXECUTIVE SESSION:
(a) Real Estate
(b) City Manager Performance Evaluation
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#......
Q Quasi-Judicial Matter
REMINDERS:
1. 6:00 p.m., Monday, December 17, Conference Room#1 —LEOFF Disability Board Meeting. (MAYOR
JOYCE OLSON and COUNCILMEMBER MATT WATKINS)
2. 5:30 p.m., Wednesday, December 19, Clover Island Inn -- Good Roads Association Board Meeting.
(COUNCILMEMBER BOB HOFFMANN,Rep.; MAYOR JOYCE OLSON,Alt.)
3. 7:30 a.m., Thursday, December 20, Hampton Inn - Tri-Cities Visitor & Convention Bureau Board
Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.;TOM LARSEN,Alt.)
4. 12:00 p.m., Wednesday, January 2, 1135 E. Hillsboro Street, #B — Franklin County Mosquito Control
District Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.)
CITY HALL WILL BE CLOSED THE FOLLOWING DATES:
Monday,December 24-Tuesday,December 25 -Monday,December 31 -Tuesday,January 1
THE FIRST CITY COUNCIL MEETING OF THE NEW YEAR WILL BE HELD:
Monday,January 7,2008-7:00 p.m.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 3, 2007
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Joe
Jackson, Tom Larsen, Joyce Olson, and Matt Watkins.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Bob Alberts, Public Works
Director; David McDonald, City Planner; Michael McShane, City Engineer; Denis
Austin, Police Chief; Greg Garcia, Fire Chief; Reuel Klempel, Plant Division Manager;
and Jim Chase, Financial Services Manager.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated November 19, 2007.
(b) Bills and Communications:
To approve General Claims in the amount of$999,995.01 ($69,533.20 in the form of
Wire Transfer Nos. 4847 and 4850 and $930,461.81 consisting of Claim Warrants
numbered 163256 through 163449).
To approve Payroll Claims in the amount of$1,567,984.05, Voucher Nos. 37246 through
37353; and EFT Deposit Nos. 30019916 through 30020391.
(c) Senior Center Facility and Program Study:
To accept the final report of the Senior Center Future Planning Report as recommended
by the Senior Advisory Board and the Park and Recreation Advisory Council.
(d) Final Plat—First Place, Phase 1 (The Al Angelo Company) (MF#FP07-008):
To approve the final plat for First Place, Phase 1.
(e) Resolution No.3052, a Resolution accepting work performed by Modern
Building Systems, Inc., under contract for the Office & Locker Room Expansion,
Phase I, Project No. 07-1-02.
To approve Resolution No. 3052, accepting the work performed by Modern Building
Systems, Inc., under contract for the Office & Locker Room Expansion, Phase 1, Project
No. 07-1-02.
MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Jackson
seconded. Motion carried by unanimous Roll Call vote
VISITORS - OTHER THAN AGENDA ITEMS:
Mayor Olson recognized a student from Richland High School in the audience.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mayor Olson attended the TRAC Advisory Board Meeting.
1 3WA
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 3, 2007
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
2008 Annual Operating and Capital Projects Budgets:
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2008
ANNUAL OPERATING BUDGET AND 2008 CAPITAL PROJECTS BUDGET.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE
BEING NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED.
Council and Staff discussed the details of the 2008 Operating Budget.
Ordinance No.3845, an Ordinance adopting the City of Pasco Operating Budget for
the year 2008.
MOTION: Mr. Watkins moved for the first reading of Ordinance No.3845, for
consideration of the 2008 Annual Operating Budget. Mr. Jackson seconded. Motion
carried unanimously.
Council and Staff discussed the details of the 2008 Capital Projects Budget.
Ordinance No.3846, an Ordinance adopting the City of Pasco Capital Projects
Budget for the year 2008.
MOTION: Mr. Watkins moved for the first reading of Ordinance No.3846, for
consideration of the 2008 Capital Projects Budget. Mr. Jackson seconded. Motion carried
unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ordinance No.3847, an Ordinance authorizing operating cash transfers from the
Sewer Utility to the Stormwater Utility and adding Section 13.60.085 of the Pasco
Municipal Code entitled "Sewer Utility Funding Source."
MOTION: Mr. Watkins moved to adopt Ordinance No.3847, authorizing operating cash
transfers from the Sewer Utility to the Stormwater Utility and adding Chapter 13.60.095
of the Pasco Municipal Code entitled"Sewer Utility Funding Source" and, further,
authorize publication by summary only. Mr. Jackson seconded. Motion carried
unanimously.
2008 COLA for Non-Represented Employees:
Ordinance No.3848, an Ordinance concerning wages for certain Non-Represented,
Non-Management personnel for the calendar year 2008.
MOTION: Mr. Watkins moved to adopt Ordinance No.3848, providing a cost-of-living
adjustment in the Non-Represented, Non-Management Wage Plan for year 2008 and,
further, authorize publication by summary only. Mr. Jackson seconded. Motion carried
unanimously.
Ordinance No. 3849, an Ordinance concerning the salaries for Management
positions for the calendar year 2008.
MOTION: Mr. Watkins moved to adopt Ordinance No.3849, providing a cost-of-living
adjustment in the Management Salary Plan for year 2008 and, further, authorize
publication by summary only. Mr. Jackson seconded. Motion carried 6-1. No—Larsen.
Ordinance No. 3850, an Ordinance concerning wages for temporary Non-
Management, Non-Represented personnel for the calendar year 2008.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 3, 2007
MOTION: Mr. Watkins moved to adopt Ordinance No.3850, revising the Temporary
Employee Wage Plan and, further, authorize publication by summary only. Mr. Jackson
seconded. Motion carried unanimously.
NEW BUSINESS:
Wastewater Treatment Plant Expansion Project No. 07-1-05:
MOTION: Mr. Watkins moved to award the low bid for the Wastewater Treatment Plant
Expansion Project No. 07-1-05 to Winthrop Construction, Inc., for $176,384.96 including
sales tax and, further, authorize the Mayor to sign the contract documents. Mr. Jackson
seconded. Motion carried by unanimous Roll Call vote.
Amendment of Water Filtration Plant Improvements (Valve Purchase) Project No.
07-2-05:
MOTION: Mr. Watkins moved to amend the award for the purchase of goods and
services with HDS Waterworks from 49 valves to 45 valves in the amount of
$176,521.42 plus applicable sales tax. Mr. Jackson seconded. Motion carried
unanimously.
MISCELLANEOUS DISCUSSION:
Mr. Hoffmann commented on the language in the Chiawana Park contract.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:55 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk
PASSED and APPROVED this 17th day of December, 2007.
3
CITY OF PASCO
Council Meeting of:
December 17,2007
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the un rsi Ztha ify under penalty of perjury that the materials have been furnished,the
services r n e r perfor ed as described her ein and that the claim is a just,due and unpaid
obligation nd that a are authorized to authenticate and certiLlo said cla
Gary utch , 7 Manag James W. C , Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4856 and 4873 in the amount of$80,819.48, have been authorized;that Check No.s 163450 through
163664 are approved for payment in the amount of$1,641,910.53,for a combined total of$1,722,730.01 on this
17th day of December,2007.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE"TRANSFERS BY FUND:
GENERAL FUND:
Legislative 725.23
Judicial 12,245.67
Executive 5,138.06
Police 136,439.37
Fire 15,476.66
Administration &Community Services 48,241.06
Community Development 7,006-67
Engineering 7,928.10
Non-Departmental 54,364.45
Library 1,684.45
TOTAL GENERAL FUND: 289,249.72
STREET 846,309.01
C. D. BLOCK GRANT 88,792.54
KING COMMUNITY CENTER 3,421.25
AMBULANCE SERVICE 25,748.93
CEMETERY 1,238.67
ATHLETIC PROGRAMS 0.00
SENIOR CENTER 4,822.04
MULTI MODAL FACILITY 5,060.17
RIVERSHORE TRAIL&MARINA MAIN 100.17
SPECIAL ASSESSMT LODGING 15,278.16
REVOLVING ABATEMENT 5,230.39
PARKS FUND 0.00
TRAC DEVELOPMENT 50,000.00
STADIUM/CONVENTION CENTER 47,52
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 14,421.99
METRO DRUG FORFEITURE FUND _ _ 394.32
GENERAL CONSTRUCTION 22,102,78
WATER/SEW ER 141,866.14
EQUIPMENT RENTAL-OPERATING 32,784.52
EQUIPMENT RENTAL-REPLACEMENT 22.25
MEDICAL/DENTAL INSURANCE 109,267.68
PUBLIC FACILITIES DIST 27,389.71
CENTRAL STORES 42.50
PAYROLL CLEARING 36,968.80
TRI CITY ANIMAL CONTROL 2,170.75
GRAND TOTAL ALL FUNDS: $ 1,722,730.01
AGENDA REPORT
FOR: City Council DATE: 12/12/2007
TO: Gary Crutchfi i anager REGULAR: 12/17/2007
Stan Strebel, ministrative&Community Services Director
FROM: Jim has ce Manager
SUBJECT: BA DEB9 WRITE-OFF'S/COLLECTION.
I. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCIL,/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general
accounts, and Municipal Court non-criminal, criminal and parking accounts receivable in
the total amount of$182,481.57 and, of that amount,authorize$140,450.73 be turned over
for collection.
III. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address, or are accounts in"occupant" status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines, and
parking violations over 30 days past due.
4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY—These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
6. GENERAL- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
7. MISCELLANEOUS- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ 19.39 963.20 982.59
Ambulance 1 42,011.45 10,162.53 52,173.98
Court A/R $ .00 120,508.00 120,508.00
Liens $ .00 8,497.08 8,497.08
Cemetery $ .00 199.92 199.92
General $ .00 .00 .00
Miscellaneous $ .00 120.00 120.00
TOTAL: $ 42,030.84 140,450.73 182,481.57
IV. ADMINISTRATIVE ROUTING:
cc: Dot French,Municipal Court Clerk
3(b).2
AGENDA REPORT NO. 81
FOR: City Council December 13, 2007
TO: Gary Crutchfi Manager Workshop: 12/10/07
Regular: 12/17/07
FROM: David L McDonald, City Planner
Community & Economic Develo ment
SUBJECT: Deed for Street Right of Way (2517 W. Sylvester Street)
(MF #INF07-076)
I. REFERENCE(S):
A. Deed for a Portion of West Sylvester Street
B. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/10: Discussion
12/17: Motion: I move to accept the deed from Lynn M. Jones for a
portion of the West Sylvester Street right-of-way.
III. FISCAL IMPACT
None.
IV. HISTORY AND FACTS BRIEF:
A. County records indicate the property at 2517 W. Sylvester Street
has provided no right-of-way for Sylvester Street. The owner of said
property recently applied for a building permit to construct a small
storage building. Where street right-of-way is lacking Council
Resolution No. 1372 requires dedication as a part of the building
permit process.
B. The attached deed provided the right-of--way for a small portion of
the West Sylvester Street.
V. DISCUSSION:
3(c)
After Recording,Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3rd
Pasco, WA 99301
Tax Parcel No. 119-351-112
DEDICATION DEED
THE GRANTOR(S), L-W&I M JO n_e J , by donation
pursuant to RCW 35A.79.010, dedicates, conveys and quit claims to
the GRANTEE, THE CITY OF PASCO, a Municipal Corporation of the
State of Washington, for the public use, as a public right-of-way, all
interest in the land described as follows:
That portion of Section 25, township 9 North, Range 29
East W. M. Franklin County, Washington, described as
follows:
The south 30' of the East 132' of the West 271 1/3' of
the South 330' and the North 18' of the South 1747 of
the East 8' of the West 139' 1/3 of the SE 1/4 SW 1/4 NE
1/4 Section 25, Township 9, North Range 29 East, W.M.
DATED this D' day of r 6VeKbP ', 2007.
GRANTOR(S)
Owner(s)
Dedication Deed-1
STATE OF WASHINGTON )
ss.
County of Franklin A �)
On this 8 day of �VO1/4 N-6 v' ,2007, before me,the undersigned, duly
commissioned and sworn,personally appeared h PA —TO he S to me known to be
individual(s) described above and who executed the within and foregoing instrument as
owner(s)of record,and acknowledged to me that he/she/they signed the same as his/her/their
free and voluntary act and deed, for the uses and purposes therein mentioned, and on oath
stated that he/she/they is/are authorized to execute the said instrument. '
GIVEN under by hand and official seal this G; day of V. ,
2007.
.�
Print Name: eta. K Pi h
NOTARY PUBLIC In and for the State of Washington
Residing at: W 1:.1 CA-16 VI"A
My Commission Expires: CLuA „ ZO I l
Notary Pubiic
State of Washington
ANGELA R. PITMAN
MY COMMISSION EXPIRES
August 25.2011 {�
Dedication Deed-2
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AGENDA REPORT NO. 31
FOR: City Council December 4,2007
TO: Gary Crutch d Manager
FROM: Roberti. Alb i lic Works Director Workshop Mtg.: 12/10/07
Regular Mtg.: 12/17/07
SUBJECT: Snow Removal Assistance Agreements
I. REFERENCE(S):
1. Snow Removal Letter
II. ACTION REQUESTED OF COUNCIL,/STAFF RECOMMENDATIONS:
12/10: Discussion
12/17: MOTION: I move 'to authorize the City Manager to enter into an agreement
with Ray Poland& Sons for snow removal assistance.
III. FISCAL IMPACT:
Street Fund: $6,000 (minimum)
IV. HISTORY AND FACTS BRIEF:
A) Since 2004 the City has contracted to have a contractor have two road graders
with operators on standby for snow removal. The contract period has been for the
three months of November, December and January. In 2006 the City contracted
with Ray Poland & Sons, Inc. (Poland) for $7,200. In addition to the standby
charge, the contract also included activation rates of $5,250 per month for any
grader requested by the City.
V. DISCUSSION:
A) Staff proposes for 2007 to contract for 6 weeks due to the rising costs being
experienced by the contractor. Poland is willing to have two (2) graders on
standby for $6,000 and an activation fee of$6,500 per month. The operators cost
would be $100.00 per hour for normal hours and $130.00 per hour for overtime
hours.
The minimum costs for both graders to be "on standby" is $6,000 for the winter;
additional costs would occur only if used. As such, the proposed arrangement
represents a form of insurance; the annual "premium" of $6,000 appears
acceptable for having the capacity of two additional graders (more efficient than
plows). With general concurrence of City Council, staff will execute an
agreement with Ray Poland & Sons, Inc.
3(d)
P.0 BOX 6772 PP
POLAND WWW.RPSINCGC.COM
525 W. GRAND RONDE (509) 586-215B
KENNEWICK, WA 99336 FAX: (509) 562-6912
< .rT...p...a rti..
GENERAL CONTRACTOR 4' •-�
RAYPOUZ43JE
November 28, 2007 ,
City of Pasco "f9Dr".,.
P,O. Box 293
Pasco, WA 99301
Attention: Bob Alberts, Public Works Director
Re: Revised snow removal standby proposal
Dear Bob:
This letter agreement is between the City of Pasco (City) and Ray Poland and Sons Inc, (Poland)
for snow removal standby.
Poland agrees to provide on standby two (2) graders and operators for the purpose of snow
removal for the period of 6 weeks starting December 16, 2007 and ending January 31, 2008.
Poland agrees to provide(2) graders & operators for the purpose and snow removal for the 1
months December 16, 2007 through January 31, 2008.
"rhe City shall pay Poland a fee of$6,000.00 for standby for the 1 % months. Payment to be
made prior to December 31, 2007.
Poland agrees to provide operators within (2) hours of notice at a rate of$100.00 per hour for
regular time and $130.00 per hour for overtime hours, for Sundays and Holidays a rate of
$160.00 per hour. The City has the discretion of when to activate one or both graders.
The first call for an operator will activate a grader charge of$6,500.00 each per month for the
month. Subsequent weeks if applicable would be at$2,500.00 per week. The fuel and operator
fee shall be paid for actual hours worked.
The operator(s)shall take direction for the routes to be plowed from the Field Division Manager.
Both parties agree to the terms of this Letter Agreement by signing below.
S' cerely,
Dennis L. Poland Date Gary Crutchfield Date
Ray Poland &Sons Inc City Manager
AGENDA REPORT NO. 32
FOR: City Council December 4, 2007
TO: Gary Crutchfi anager
FROM: Robert J. Alb Works.Director Workshop Mtg.: 12/10/07
Regular Mtg.: 12/17/07
SUBJECT: Professional Services Agreement with HDR Engineering, Inc.
1. REFERENCE(S):
1. Professional Services Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/10: Discussion
12/17: MOTION: I move to approve a Professional Services Agreement with HDR
Engineering, Inc. authorizing Engineering Support with respect to the City Utility
System not to exceed$43,029.04 and further, authorize the Mayor to sign the
agreement.
111. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) Between 1996 and 2004 the City has contracted with Economic and Engineering
Services (EES) to assist the City of Pasco as well as the City of Kennewick,
Richland and West Richland with water rights issues. Mr. Bob Wubbena of EES
was the project manager and assisted the Cities in securing the Quad-Cities water
right. Although the agreement was with the City of Pasco, all of the Cities shared
equally in the costs. The last service provided by EES was in 2005 with the
preparation of the 2005 Interim Regional Water Forecast and Conservation Plan.
Since 2004, EES merged with HDR Engineering, Inc. which has provided
Professional Services to the City. Mr. Wubenna now works for HDR
Engineering, Inc.
V. DISCUSSION:
A) Conditions of the Quad-Cities water right required the submittal of a new demand
forecast document and discussion on conservation measures. The proposed
Professional Services Agreement with HDR Engineering, Inc. is to provide
assistance with Mr. Wubbena being the project manager. The estimated fee is
$43,029.04. This cost would be shared equally with the other three Cities.
Staff recommends approval the Professional Services Agreement with HDR
Engineering,Inc.
3(e)
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter
referred to as the "City", and HDR Engineering, Inc.,hereinafter referred to as the "Consultant
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide Engineering Support with respect to the City Utility System.
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with Exhibit A.
2. Ownership of Work Product.
A. All studies, plans, specifications, documents, materials, methodology,
software, logic, and systems developed under this Agreement whether finished or not shall
become the property of the City of Pasco, shall be forwarded to the City of Pasco at its request
and may be used by the City of Pasco as the City of Pasco sees fit. The City of Pasco agrees that
if products prepared by the Consultant are used for purposes other than those intended in this
Contract, the City of Pasco does so at the City's sole risk and agrees to hold the Consultant
harmless for such use.
B. All services performed under this Agreement will be conducted solely for the
benefit of the City of Pasco and will not be used for any other purpose without written consent of
the City of Pasco. Any information relating to the services will not be released without the
written permission of the City of Pasco.
3. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and material basis as set forth on the fee schedule found in Exhibit A, provided, in no
event shall the payment for all work performed pursuant to this Agreement exceed the sum of
$43,029.04.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three (3) years after final
payment. Copies shall be made available upon request.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly and within 360 days.
5. Hold harmless agreement. In performing the work under this contract, the
Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter
individually and collectively referred to as "Indemnitees"), from all suits, claims, demands,
actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the
Indemnitees from
A. All damages or liability of any character including in part costs, expenses
and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person
or organization for whom the Consultant may be responsible, and arising out of the performance
of professional services under this Agreement; and
B. All liability, loss, damage, claims, demands, costs and expenses of
whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be
based upon, any act, omission, or occurrence of the Consultant or any person or organization for
whom the Consultant may be responsible, arising out of, in connection with, resulting from or
causee by the performance or failure of performance of any work or services other than
professional services under this Agreement, or from conditions created by the Consultant
performance or non-performance of said work or service, regardless of whether or not caused in
part by the party indemnified hereunder.
6. General and professional liability insurance. The Consultant shall secure and
maintain in full force and effect during performance of all work pursuant to this contract a policy
of comprehensive general liability insurance providing coverage of at least $500,000 per
occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate
for property damage; and professional liability insurance in the amount of $1,000,000. Such
general liability policies shall name the City as an additional insured and shall include a
provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to
the City. The City shall be named as the certificate holder on the general liability insurance.
Certificates of coverage shall be delivered to the City within fifteen(15) days of execution of this
Agreement.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national origin
or physical handicap.
8. Consultant is an independent contractor. The parties intend that an independent
contractor relationship will be created by this Agreement. No agent, employee or representative
of the Consultant shall be deemed to be an agent, employee or representative of the City for any
purpose. Consultant shall be solely responsible for all acts of its agents, employees,
representatives and subcontractor during the performance of this contract.
9. City approval. Notwithstanding the Consultant's status as an independent
contractor, results of the work performed pursuant to this contract must meet the approval of the
City.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten(10) days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document and
the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the
parties and shall not be amended except by a writing executed by both parties. In the event of
any conflict between this written Agreement and any provision of Exhibit A, this Agreement
shall control.
12. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
13. Non-assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
Covenant against contingent fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee, commission
percentage,percentage, brokerage fee, gift, or contingent fee.
14. General Provisions. For the purpose of this Agreement, time is of the essence.
Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement,
venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall
apply, and the prevailing parties shall be entitled to its reasonable attorney fees and costs.
1 S. Notices. Notices to the City of Pasco shall be sent to the following address:
City of Pasco
P. O. Box 293
Pasco,WA 99301
Notices to the Consultant shall be sent to the following address:
HDR Engineering,Inc.
Bob Wubbena
2805 St. Andrews Loop, Suite A
Pasco, WA 99301
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in
the U. S. mails, with proper postage and properly addressed.
DATED THIS DAY OF ,20
CITY OF PASCO: CONSULTANT:
Joyce Olson, Mayor Bob Wubbena,HDR Engineering, Inc.
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council December 5, 2007
TO: Gary Crutch f anager
FROM: Stan Strebel, A mi is Lave and Community Workshop Mtg.: 12/10/07
Services Direct r Regular Mtg.: 12/17/07
SUBJECT: Professional Services Agreement for Indigent Defense Services
I. REFERENCE(S):
1. Proposed Agreement
2. Letter from Chris Herion
3. Memo from City Clerk
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/10: Discussion
12/17: MOTION: I move to approve the Professional Services Agreement for
Indigent Defense with Heidi Ellerd and further, to authorize the
Mayor to sign the agreement.
III. FISCAL IMPACT:
$30,000 annually(min.) General Fund Budget
IV. HISTORY AND FACTS BRIEF:
A) The City has a panel of two attorneys for providing defense services to indigent
defendants in Municipal Court. Council recently approved a contract with Carlos
Villarreal who replaced Ryan Swinburnson who resigned for other employment.
Staff has recently received a resignation from the other public defender, Chris
Herion, who is resigning due to his responsibilities with the U. S. Army.
B) Because staff has recently solicited applications and interviewed applicants for the
prior vacant position it is recommended that the City contract with the next
qualified applicant from that interview group. It is recommended that Heidi
Ellerd be retained for providing public defense services for the timeframe of
January 1, 2008 through December 31, 2009.
C) The proposed contract is the same in all material aspects as the existing contract
with Mr. Villarreal.
3(f)
PROFESSIONAL SERVICE AGREEMENT
For Legal Representation of Indigent Defendants
Before the Pasco Municipal Court
THIS PROFESSIONAL SERVICE AGREEMENT is entered into, effective
January 1, 2008, by and between the City of Pasco, a Municipal Corporation, hereafter
referred to as "City", and Heidi M. Ellerd, attorney authorized to practice law in the State
of Washington, hereinafter referred to as "Attorney."
THIS AGREEMENT is a Professional Service Agreement for the rendering of
legal representation of indigent persons charged with misdemeanors or gross
misdemeanors in the Pasco Municipal Court.
IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED
HEREIN, it is agreed as follows:
SECTION I
PROFESSIONAL SERVICES
A. The Attorney shall represent in a professional manner, all individuals
charged with misdemeanors or gross misdemeanors in the Pasco Municipal Court, for
whose representation he/she is appointed. Such representation shall include preparation
of appropriate pleadings and appearances in all phases of court proceedings following
appointment, including pretrial hearings, motions, trial, sentencing, probation violations,
and any other additional trials or hearings required by a remand or other order of a higher
court. The Attorney shall communicate with individuals confined to jail in person or by
telephone, prior to the individual's pretrial conference. The Attorney shall have no
responsibility to represent individuals initially charged in the Pasco Municipal Court with
felonies regardless of whether the felony charge is later reduced to a misdemeanor or
gross misdemeanor.
B. In the event a case to which the Attorney is appointed is appealed to
Superior Court, the Attorney shall initiate the appeal by preparing and filing the Notice of
Appeal in Superior Court which shall include a statement of the errors claimed to have
been made and location of such errors in the record. The Attorney shall not be
responsible for prosecuting the appeal in Superior Court, but shall remain responsible to
the appellant until another attorney is appointed to represent the appellant in Superior
Court. If and when the case is remanded to Pasco Municipal Court, Attorney shall again
assume responsibility to provide defense services.
C. The Attorney agrees not to accept appointments for indigent defense
services in Franklin County Superior Court during the term of this Agreement.
Professional Service Agreement - 1
D. The Attorney is expected to have knowledge of the court's schedule,
including hours of operation and days of the week when hearings and trials are ordinarily
set and heard. In its discretion, the court may alter the court's schedule to meet changing
demands. The Attorney agrees to not accept other employment of any character that will
unreasonably cause delay in the hearing of the cases assigned to Attorney or to cause the
court scheduling difficulties as to Attorney's assigned cases.
E. The professional services provided under this Agreement shall be in
compliance with the City of Pasco's Indigent Defense Legal Representative Plan, Goals
and Standards, a copy of which is incorporated as a part of this Agreement as Exhibit A.
SECTION II
COMPENSATION
A. The City will compensate Attorney, as attorney fees and not as a salary, for
the professional services provided as follows:
(1) For the 2008 calendar year: $ 130.00 for each case assigned by the
court to the Attorney; $ 300.00 for each case resulting in a jury trial actually tried
to verdict; $ 50.00 for each deferred or probation matter assigned by the court;
however, initiated by a prior public defender, and $ 410.00 for each case appealed
to Superior Court.
(2) For the 2009 calendar year: $ 140.00 for each case assigned by the
court to the Attorney; $ 300.00 for each case resulting in a jury trial actually tried
to verdict; $ 50.00 for each deferred or probation matter assigned by the court,
however, initiated by a prior public defender; and $ 410.00 for each case appealed
to Superior Court.
Payments shall be made monthly with the first monthly payment to be made not
later than the 281" day of February 2008, constituting compensation for the immediately
preceding month; subsequent payments being made not later than the 30`h day of each
succeeding month and the final payments being made not later than the 30'h day of
January 20 10.
B. The City agrees to compensate Attorney a minimum monthly amount of
Two Thousand Five Hundred Dollars ($2,500.00) in the event the amounts received
based on assignments per Section A above are below said minimum.
C. It is expressly agreed that the monthly compensation fixed in Sections A
and B above shall constitute full compensation for services required under this
Agreement.
Professional Service Agreement- 2
D. Definitions:
(1) "Case assigned". For the purposes of this Agreement shall mean all
proceedings relating to one or more underlying charges, occurring
on or not more than two separate dates, against a defendant at the
time court appointed counsel is approved by the court and on
amendments to those charges including contempt of court for
failure to pay fine, appear for trial or hearings, or the failure to
abide the terms of probation.
(2) "Deferred or Probation Case Assigned". For the purposes of this
Agreement shall mean all proceedings relating to one or more
probation or deferred cases, occurring on or not more than two
separate dates, against a defendant at the time court appointed
counsel is approved by the court and on amendments to those
charges including contempt of court for failure to pay fine, appear
for trail or hearings, or the failure to abide the terms of probation.
SECTION III
EXPENSES
The Attorney shall bear all expenses incurred in the representation of each
individual to whom appointed except:
A. Expenses incurred in obtaining expert testimony, scientific tests or other
analysis when authorized by court order.
B. Expenses of a private investigator used to aid in the preparation of the
defense of a matter when authorized by court order.
C. Expenses for the services of an interpreter determined appropriate by the
court.
SECTION IV
TERM
The terms of this Agreement shall be for the period commencing January 1, 2008,
and concluding on December 31, 2009. Notwithstanding the foregoing, the Attorney's
obligation to represent an individual in a matter to which the Attorney has been appointed
shall continue through the disposition of the matter as set forth below.
If this Agreement is not then in default, the Attorney shall have the option to
renew this Agreement for one (1) additional term of one (1) year. The terms and
conditions of the renewal term shall be identical to the terms and conditions of the last
year of the original term (with appropriate modifications of installment payment dates)
Professional Service Agreement - 3
except that upon termination of the final term, the Attorney shall no longer have any
option to renew this Agreement. The renewal option must be exercised by written notice
to the City, given not less than 120 days prior to the last date of the expiring term. The
giving of such notice shall make the agreement binding for the renewal term without
further act of the parties.
It is understood by the parties hereto that the Attorney's obligation to provide
representation pursuant to this Agreement includes the obligation to complete all cases or
matters covered by this Agreement. The Attorney shall continue to provide
representation for a period of six months, for those persons whom the Attorney was
appointed to represent and whose case was not concluded during the duration of this
Agreement. It is further understood by the parties that the Attorney's obligation to
complete all cases or matters covered by this Agreement shall not result in any additional
compensation over the amount specified herein.
SECTION V
NON-ASSIGNMENT
No other person shall perform any of the services required of the Attorney by this
Agreement nor shall the Attorney assign or subcontract their responsibility for the
performance of any of the services required by this Agreement, provided, however,
Attorney may, by mutual agreement with another attorney holding a current Professional
Service Agreement for legal representation of indigent individuals with the City of Pasco,
make substitute appearances for one another on as-needed basis; or with the approval of
the City, a designated qualified member of the Attorney's Law Firm may perform the
Attorney's contract and responsibilities on a temporary basis, or assign or subcontract
such services with another qualified attorney.
SECTION VI
TERMINATION
This Agreement may be terminated by either party without cause upon forty-five
(45) days advance written notice to the other. This Agreement may be terminated for
cause consisting of failing to comply with any of the provisions of this Agreement upon
ten (10) days advance written notice.
In the event of Attorney's disbarment or suspension from the practice of law, this
Agreement shall terminate as of the effective date of such disbarment or suspension. In
the event of a termination without cause, the Attorney shall continue to accept and
represent to conclusion court assigned cases during the forty (45) day period and will be
compensated for such court assigned cases pursuant to Section 11 above.
Professional Service Agreement-4
SECTION VII
INSURANCE AND INDEMNIFICATION
During the term of this Agreement, the Attorney shall maintain errors and
omissions insurance coverage with the City of Pasco as an additional named insured on
the policy and shall include anyone else acting for or on behalf of the Attorney in the
performance of this Agreement as an additional named insured on any such policy. Such
insurance shall be obtained from any insurance company authorized to do business as
such in the State of Washington, and shall have policy limits of Two Hundred Thousand
Dollars ($200,000.00) or more. At the time of commencement of the performance of
services hereunder, the Attorney shall submit evidence that such insurance is in force and
that such insurance will not be canceled without first giving thirty (30) days written
notice to the City.
DATED this day of 5200.
CITY OF PASCO
Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark Leland B. Kerr
City Clerk City Attorney
ATTORNEY
Attorney
Professional Service Agreement- 5
CHRIS HERION
Attorney At Law, PLLC
415 N Morain, Ste A
Kennewick, WA 99336
(509)737-8308
cherion @verizon.net
November 29, 2007 'RECE1ViEp.MY 29 jW
Debbie Clark �
City Clerk PASCO Cln,C
City of Pasco LEAK
RE: Professional Service Agreement
Dear Ms. Clark,
As of yesterday, I have been advised by the U.S. Army that I may be called to
active duty, as a Judge Advocate General, effective February 10, 2008. Therefore, I am
giving the City of Pasco 45 days advance written notice to terminate my personal service
agreement to represent indigent persons charged with misdemeanors and gross
misdemeanors in Pasco Municipal Court.
I understand the court will continue to appoint me cases during the 45-day period.
I will make every effort to complete all of my cases before my departure date. However,
I will be compelled to ask the court to assign new counsel to any remaining cases in order
to meet my active duty commitment.
Sincerely,
kris erion
Cc: Court Administrator Dot French
Judge Mary Ramirez
City Prosecutor Mike Rio
MEMORANDUM
To: Stan Strebel, Director Administrative & Community Services
From: Debbie Clark, City Clerk
Date: December 4, 2007
Subject: Indigent Defense Representative
Stan,
On November 29th, Chris Herion, Attorney at Law presented his notice to terminate his
Indigent Defense contract with the City of Pasco. Per the terms of the contract Section
VI ...either party without cause upon forty-five (45) days of advance written notice... may
terminate the contract. Mr. Herion's last day will be January 12, 2008 (please see
attached letter dated November 29, 2007). Dot French, Court Administrator stated that
Mr. Herion shared with her that he would be willing to step down earlier if a replacement
was available.
September 7th of this year Ryan Swinburnson Indigent Defense informed staff of his
desire to terminate his Indigent Defense contract with the City of Pasco. Staff advertised
and conducted interviews with three qualified applicants for his position replacement.
The Committee's first choice was Mr. Carlos Villarreal who received approval by City
Council on October 15, 2007; second choice was Ms. Heidi Ellerd.
In an effort to avoid disruption to Municipal Court process and placing undue burden on
Mr. Villarreal, the Interview Committee recommends consideration of Ms. Heidi Ellerd as
Indigent Defense Representative effective January 1, 2009 - filling the vacancy created
by Mr. Herion.
Staff contacted Ms. Ellerd to inquire of her interest in the Indigent Defense
Representative position; Ms. Ellerd informed staff she was interested and further
provided the attached proposed contract for consideration. Please note: 2008 — 2009
terms of the contract are the same as the terms accepted by Mr. Villarreal.
Please advise,
Debbie
AGENDA REPORT NO. 36
FOR: City Council December 13, 2007
TO: Gary Crutchfield
Robert J. Albert Director
FROM: Michael McSh", ty Engineer Regular Mtg.: 12/17/07
SUBJECT: Accept Permanent Utility Easement--Gary D & Nancy K Wiley
1. REFERENCE(S):
1. Permanent Utility Easement
2. Vicinity Map
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/17: MOTION: I move to accept the Permanent Utility Easement from Gary D &
Nancy K Wiley for the land to install a sewer main in Road 90, north
of Sandifur Pkwy.
111. FISCAL IMPACT:
Recording Fee
IV. HISTORY AND FACTS BRIEF:
A) Sewer service to the newly developing eastern portions of Broadmoor Estates
subdivision needs to come from an existing sewer main on the north side of
Sandifur Pkwy and west of the platted Road 92. The sewer main needs to cross
two properties between Road 90 and Road 92.
V. DISCUSSION:
A) The property owners have signed the easement to provide sewer service for the
development of the area north of Sandifer Pkwy in the Road 90 and Road 92 area.
Staff recommends acceptance of the Permanent Utility Easement from Gary D &
Nancy K Wiley.
3(g)
No Real Estate Excise Tax Paid
This Instrument Exempt Under R.C.W. 82.45
Treasurer, Franklin Co.
1709400
111111 Pill 11111111111111111111111111111111111111111 Page: i of 3
PAS;0 CITY OF EASE 42 00 F9 ^05120 o, WA ;07q
WHEN RECORDED RETURN TO:
City of Pasco, Washington
Engineering Department
525 North 3rd Avenue
Pasco, WA 99301
CITY OF PASCO
PERMANENT UTILITY EASEMENT
GRANTORS, Gary D & Nancy K Wiley, husband and wife, as donation for public
purposes pursuant to RCW 35A.21.240, the receipt of which is hereby acknowledged, hereby
grants to the GRANTEE, City of Pasco, Franklin County, Washington, a Municipal
Corporation, and to its successors or assigns, the right to enter upon and occupy the lands of the
Grantors situated in the County of Franklin, State of Washington, and more particularly
described as follows:
The north 20-feet of the south 31-feet of Lot 24, Coles Estates, located in the
southwest quarter of the northeast quarter of Section 8, Township 9 North, Range
29 East, W.M.,in the City of Pasco, Franklin County, Washington.
Parcel Number: 115-392-086.
and to construct, operate, maintain, repair, replace or remove on and under the above described
land City utilities service lines and components with such surface obstructions, (i.e. valve covers,
meters, manholes, etc.) as will not unreasonably interfere with Grantors' surface usages and to
exercise such other rights as is necessary to carry out this purpose.
The Grantors agree that all facilities installed upon the above-described land shall remain
the property of the Grantee, and that the Grantee shall have the right of reasonable ingress and
egress over the adjacent lands of the Grantors for the purpose of exercising all rights hereby
granted.
This Agreement is exclusive to the Grantee,touching and connecting the above-described
real property and shall run with the land.
In the event of any claim or dispute arising out of this Agreement, venue shall be placed
Permanent Utility Easement- 1
1709400
1111 pill 1111
Page: 2 of 3
PASCO CITY OF EASE 42.00 F anklin0o,WA,g7q
in Franklin County Superior Court, and an award of reasonable attorney fees shall be made to the
substantially prevailing party in any such dispute.
DATED this I _day of :5� ()f g rri.,be,r , 2006.
GRANTORS:
Own Owner
STATE OF WASHINGTON )
:ss
County of Franklin )
On this day personally appeared before me,
husband and wife, to be known to be the individuals describe in and wh . executed the within C�
and foregoing instrument, and acknowledged that they signed the same as their free and
voluntary act and deed for the uses and purposes therein mentioned.
GI�Y �1 under by hand and official seal this 1114- day of 2006.
\rtt�l�l 1 1 Ilf��,�i
A..
. NOr " Notary Public in and for the St to of Washington
�,•
3�, •,,�9` - Residing at !/n,'I triyr
.rl• A ps
?. GB My Commission Expires: ��f A,r_ d,U07
1 � Council of the City of Pasco, Washington, accepted the conveyance and
dedication made out in this Permanent Utility Easement at their regular meeting on
2006, as reflected in the official minutes of the City
Council.
ACCEPTED BY CITY OF PASCO:
Debra L Clark
City Clerk
Perm Utility Ease-Wiley-Sandifur-Rd 92 061306.DOC
1709400
Page; 3 of 3
10/03/2007 10:67A
PASCO CITY OF EASE 42.00 Franklin Cc, WA
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AGENDA REPORT NO. 37
FOR: City Council December 13, 2007
TO: Gary Crutchfield, City
Robert J. Albert _ or Director
P(4
FROM: Michael McShdity Engineer Regular Mtg.: 12/17/07
SUBJECT: Accept Permanent Utility Easement—Fred Jr. & Dee Ann Carlson and Phil
M & Dannette L Warren
1. REFERENCE(S):
1. Permanent Utility Easement
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/17: MOTION: 1 move to accept the Permanent Utility Easement from Fred Jr. &
Dee Ann Carlson and Phil M & Dannette L Warren for the land to
install a sewer main in Road 90, north of Sandifur Pkwy.
III. FISCAL IMPACT:
Recording Fee
IV. HISTORY AND FACTS BRIEF:
A) Sewer service to the newly developing eastern portions of Broadmoor Estates
subdivision needs to come from an existing sewer main on the north side of
Sandifur Pkwy and west of the platted Road 92. The sewer main needs to cross
two properties between Road 90 and Road 92.
V. DISCUSSION:
A) The property owners have signed the easement to provide sewer service for the
development of the area north of Sandifur Pkwy in the Road 90 and Road 92 area.
Staff recommends acceptance of the Permanent Utility Easement from Fred Jr. &
Dee Ann Carlson and Phil M& Dannette L Warren.
3(h)
No Real Estate Excise Tax Paid
This instrument Exempt Under R.C.W. 82.45
Treasurer, Franklin Co.
1709399
Page: 1 of 4
WHEN RECORDED RETURN TO: 10/05/2007 10:07F
City of Pasco Washington PASCO CITY OF EASE 43.00 Franklin co, WA
Engineering Department
525 North 3rd Avenue
Pasco, WA 99301
CITY OF PASCO
PERMANENT UTILITY EASEMENT
GRANTORS, Fred Jr. & Dee Ann Carlson, (TR, ETAL) husband and wife, and Phil
M & Danette L Warren, husband and wife as donation for public purposes pursuant to RCW
35A.21.240, the receipt of which is hereby acknowledged, hereby grants to the GRANTEE,
City of Pasco, Franklin County, Washington, a Municipal Corporation, and to its successors or
assigns, the right to enter upon and occupy the lands of the Grantors situated in the County of
Franklin, State of Washington, and more particularly described as follows:
The north 20-feet of the south 31-feet of Lot 9, Coles Estates, located in the
southwest quarter of the northeast quarter of Section 8, Township 9 North, Range
29 East, W.M., in the City of Pasco, Franklin County, Washington.
Parcel Number: 115-392-031.
and to construct, operate, maintain, repair, replace or remove on and under the above described
land City utilities service lines and components with such surface obstructions, (i.e. valve covers,
meters, manholes, etc.) as will not unreasonably interfere with Grantors' surface usages and to
exercise such other rights as is necessary to carry out this purpose.
The Grantors agree that all facilities installed upon the above-described land shall remain
the property of the Grantee, and that the Grantee shall have the right of reasonable ingress and
egress over the adjacent lands of the Grantors for the purpose of exercising all rights hereby
granted.
This Agreement is exclusive to the Grantee, touching and connecting the above-described
real property and shall run with the land.
Permanent Utility Easement- 1
1' 09399
Page: 2 of 4
10/05/2007 10:07;
PASCO CITY OF EASE 49,00 Franklin Ca, WA
In the event of any claim or dispute arising out of this Agreement, venue shall be placed
in Franklin County Superior Court, and an award of reasonable attorney fees shall be made to the
substantially prevailing party in any such dispute.
DATED this day of
GRANTORS:
Fred Carlson, k Owner Dee Ann Carlson, Owrier
STATE OF WASHINGTON )
:ss
County of Franklin )
On this day personally appeared before me,
Y p Y pp ������L���5�. � C�n..��:.�,
husband and wife, to be known to be the individuals described in and who executed the within
and foregoing instrument, and acknowledged that they signed the same as their free and
voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under by hand and official seal this VS"-day 2006.
NO,lift Notary Public in and for the State of Washington
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Residing
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Permanent Utility Easement-2
1709399
Page: 3 of 4
10/05/2007 10:070
PASCO CITY OF EASE 43.00 Franklin Cc, WA
GRANTORS:
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Phil'M Warren, Owner banette L W en, Owner
STATE OF WASHINGTON )
:ss
County of Franklin
On this day personally appeared before me,
husband and wife, to be known to be the individuals described in and who executed the within
and foregoing instrument, and acknowledged that they signed the same as their free and
voluntary act and deed for the uses and purposes therein mentioned.
,QA1\ sunder by hand and official seal this k��day_of��- --, , 2006.
~` %��o Notary Public in and for the State of Washington
°'_?% Residing at
J
My Commission Expires: 9.,
101, STA
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�°�`l`�y Council of the City of Pasco, Washington, accepted the conveyance and
dedication made out in this Permanent Utility Easement at their regular meeting on
, 2006, as reflected in the official minutes of the City
Council.
ACCEPTED BY CITY OF PASCO:
Sandy Kenworthy
Deputy City Clerk
Permanent Utility Easement-3
EXHIBIT
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AGENDA REPORT
TO: City Council December 7, 2007
FROM: Gary Crutch a anager Workshop Mtg.: 12/10/07
Regular Mtg.: 12/17/07
SUBJECT: Corridor Enhancement Study Committee
I. REFERENCE(S):
1. Resolution No. 2215
2. Proposed Resolution
H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/10: Discussion
12/17: MOTION: I move to approve Resolution No. � ,�, forming an ad-hoc
Advisory Committee to update the Gateways and Corridors
Beautification Plan.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) In the mid-1990s, the Pasco Chamber of Commerce requested that the city
consider developing a corridors beautification program. The fundamental
objective of the Chamber's recommendation was to achieve, over time, a much-
improved appearance for those entering the community on key entrance corridors
(East and West Lewis Streets, 20`h Avenue, 4`h Avenue, etc.). An ad-hoc
committee was appointed by the City Council to study the issue; the committee
recommended the city make a commitment to improve key corridors identified by
the committee. The City Council approved the corridor's beautification plan by
Resolution No. 2215 in 1995 and staff has used the document as a guide in
defining improvements to both East and West Lewis Streets.
B) Over the past couple of years, Council discussion about further corridor
improvements has reflected a deteriorating commitment to the objectives of the
corridor beautification plan. In order to address potential changes, staff
suspended its work on corridor planning and recommends Council appoint a new
ad-hoc committee to take a fresh look at the plan, consistent with contemporary
issues (other capital needs, improvements by adjacent property owners, etc.). To
that end, the proposed resolution will put in motion the creation of a study
committee, whose work should be completed by June (in time for the next capital
improvement plan process).
V. DISCUSSION:
A) Inasmuch as the effort will necessarily affect adjacent business owners in the
corridors and in view of the historical participation.of the Chamber of Commerce
in this issue, it is recommended that the committee be composed of two
Councilmembers, two Planning Commission members, and three to five
participants identified by the Chamber of Commerce.
3(i)
RESOLUTION NO. c�a►,�
A RESOLUTION accepting the City of Pasco Gateways and Corridors Beautification
Plan to be used as a general guide for policy and budget decisions.
WHEREAS, the City of Pasco, the Pasco Chamber of Commerce and the Pasco
Downtown Development Association have expressed a desire to improve the
appearance of major transportation corridors and gateways leading into the City;
and
WHEREAS, the Gateways and Corridors Beautification Advisory Committee
and City staff working with a consultant prepared a City of Pasco Gateways and
Corridors Beautification Plan containing design concepts, implementation
strategies and cost estimates for the beautification of the City; and
WHEREAS, the draft final report has been reviewed by the Gateways and
Corridors Beautification Advisory Committee; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON
ORDAIN AS FOLLOWS:
ion_ 1. That the City accepts the Gateways and Corridors Beautification
Plan to be used as a general guide in policy and budget decision making processes.
PASSED by the Cit Council of the City of Pasco, at a regular meeting this
day of 1995
J eFelice, Mayor
ATTEST:
ti:,.., D
Catherine Seaman, Deputy City Clerk
=APPRO FORM:
Leland B. Kerr, Interim City Attorney
RESOLUTION NO. ��3
A RESOLUTION of the Pasco City Council forming an ad-hoc Corridor
Enhancement Study Committee to recommend modifications to the Gateways and
Corridors Beautification Plan.
WHEREAS, the City Council approved a "Gateways and Corridors Beautification Plan" under
Resolution No. 2215 in 1995, to be used as a guide in achieving aesthetic and functional improvements
along certain key street corridors in the city; and
WHEREAS, the city has accomplished much of the recommended improvements on certain
corridors, specifically East Lewis Street, West Lewis Street and part of 20`h Avenues; and
WHEREAS, some of the corridors recommended for improvement in 1995 have been
subsequently influenced by adjacent private development over the past 12 years; and
WHEREAS, the City Council desires that a fresh evaluation of the objectives and
recommendations of the 1995 plan be undertaken and appropriate revisions be identified for Council
consideration; NOW THEREFORE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
SECTION 1: An ad-hoc Committee, to be referred to as the "Corridor Enhancement Study
Committee," is hereby authorized and shall be composed of nine members appointed by the Mayor and
selected from the following respective bodies:
• Two members of the City Council, one of which shall chair the committee;
• Two members of the Planning Commission;
• Five members of the Pasco Chamber of Commerce.
SECTION 2: The committee, after reviewing the 1995 plan and evaluating existing
conditions on those corridors the committee deems appropriate, shall, in writing, advise the City Council
of any modifications it deems appropriate for the 1995 Gateways and Corridors Beautification Plan.
SECTION 3: The committee shall provide its recommendation to the City Council by,tune 1,
2008 and shall be supported by staff as assigned by the City Manager.
PASSED by the City Council of the City of Pasco this 17th day of December 2007.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council November 15, 2007
TO: Gary Crutch anager
FROM: Stan Strebel, dmin's tiye and Community Workshop Mtg.: 12/10/07
Services Dire t Regular Mtg.: 12/17/07
SUBJECT: Disposal of Abandoned Shopping Carts
I. REFERENCE(S):
1. Proposed Resolution
2. Memo from City Attorney
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/10: Discussion
12/17: MOTION: I move to approve Resolution No. ✓V—' providing
staff with direction for addressing abandoned grocery shopping
carts.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) In 2006 Council approved Resolution No. 2941 in an effort to address the problem
of abandoned grocery carts in City rights-of-way. The guidelines in the
Resolution have been followed by staff with considerable success in getting carts
off the streets and returned to store owners.
B) There are approximately 100 carts which the City has impounded for which no
owner can be identified. Staff has explored the possibility of selling such carts at
auction for disposal but there is little interest. It appears that selling the
unclaimed carts for salvage will be most economical and efficient.
C) The City Attorney has reviewed the situation and has recommended changes to
the original resolution which would allow staff to select the most appropriate
means of disposal for abandoned carts,depending on circumstances.
D) The resolution, as proposed, also directs that costs or revenues associated with
cart handling or disposal be accounted for in the City's Abatement Fund.
E) Staff recommends adoption of the attached resolution.
3(j)
RESOLUTION NO.
A RESOLUTION amending Resolution No. 2941 regarding abandoned grocery
shopping carts.
WHEREAS, abandoned grocery carts have been a persistent source of citizen complaints for
several years; and
WHEREAS, staff attempts to encourage retail managers to regularly collect abandoned grocery
carts have met with only sporadic success; and
WHEREAS, abandoned shopping carts are unsightly, and present hazwds fik ehildvem,
pedestrians and vehiclesi create conditions of blight in the community, obstruct free access to sidewalks,
streets and other rights of way, interfere with pedestrian and vehicular traffic on pathways, driveways,
public and private streets, and impede emergency services, and otherwise constitute a public nuisance
and a hazard to the health and safety-of the public, NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
SECTION 1: Abandoned grocery carts are hereby declared to be a public nuisance which shall
be subject to abatement as set forth below.
SECTION 12. The City staff should contact the managers of relevant retail store and request
that they initiate a program to systematically collect grocery carts left in public rights-of-way and on
private property.
SECTION 2 3. That the City retain the services of a contractor who will collect all abandoned
grocery carts located within public right-of-way. Abandoned carts located on private property may also
be collected with the permission of the property owner. Said collection should occur on a regular basis.
Retail store managers shall be advised of the process prior to initiation of the collection program.
SECTION g 4. The grocery carts shall be retained by the City for a period of not less than 30
days. The owners of the grocery carts may reclaim the carts upon payment of redemption fee of$10.00
per cart. Grocery carts unclaimed after 30 days shout will be disposed of in any manner deemed most
appropriate by the City, including but not limited to, public or private sale, donation to a charityio
transport to a landfill. Any costs or proceeds associated with sale or disposal of grocery carts shall be
accounted for in the city's Abatement Fund.
PASSED by the City Council of the City of Pasco this day of 2007.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy, Deputy City Clerk Lee B. Kerr,City Attorney
KERR LAW GROUP
7025 Grandridge Blvd., Suite A
Kennewick, Washington 99336-7724
(509) 735-1542
MEMORANDUM
TO: Lee Kerr
FROM: David A. Jakeman
DATE: October 26, 2007
RE: Abandoned Shopping Carts
As you requested, I have researched the matter raised in Mitch Nickolds' email, which states:
Over the past year and a half we have impounded over to 100 carts of which [no]
owner can [be] identified [or] whose owners have failed to reclaim them.
Pursuant to the terms of the attached resolution the City can dispose of all
shopping carts impounded for thirty days or more. We previously attempted to
auction the unclaimed carts off as unclaimed property but did not receive any
interest from potential purchasers. As such, for those carts that remain unclaimed
for thirty days or more, for any reason, can we simply deliver them to a metal
salvager or to the landfill and be done with them? Please advise and thank you."
My answer is as follows:
How to deal with the carts currently in the Cities possession: The City can deliver them to
a metal salvager or to the landfill.
It is my opinion that the City can dispose (by delivery to the metal salvager or the landfill) of the
carts the City has already collected and tried, unsuccessfully, to auction off. There are two
reasons for my opinion. First, if the carts are "personal property", the City met its statutory
obligations when it tried to auction them the first time. As no bids were received at the auction,
the City cannot be expected to continue to bear the cost of storing them and should be able to
dispose of them in any other reasonable manner. Second, if the carts are considered to be a
nuisance, they can be disposed of in the discretion of the City. The glitch here is that such carts
have not been expressly declared to be a nuisance. _Nonetheless, Resolution No. 2941 could
provide grounds for deeming them to be a nuisance as it states that "abandoned shopping carts
are unsightly and present hazards for children, pedestrians, and vehicles."
How to deal with the carts in the future: The City should amend Resolution # 2941 to
explicitly declare abandoned shopping carts to be nuisances and to provide for their
abatement.
Lee Kerr
October 26, 2007
Page 2
There are a number of different methods a city can employ to deal with abandoned shopping
carts. The appropriate method is determined by how carts are characterized. Specifically, if they
are deemed to be personal property, then the City must comply with the requirements of RCW
63.21.060 and RCW 63.32.010. These requirements are explained in detail in Benjamin Riley's
memorandum to you dated September 5, 2006. Suffice it to say that those requirements are very
burdensome, and the City would be well advised to take a different approach.
In my opinion, it would be most advantageous for the City to declare abandoned shopping carts a
nuisance and then abate them under its police power. This power exists under Washington Law.
RCW 35A.21.160 gives code cities all the powers cities of other classes enjoy, including the
power to declare and abate nuisances. RCW 35A.21.160; RCW 35.22.280; RCW 35.23.440.
The City could easily declare abandoned shopping carts a nuisance and provide for their
abatement by amending Resolution Nol. 2941. I suggest the following changes.
1. The third "whereas" should be amended, to state: "WHEREAS abandoned grocery carts
are unsightly, create conditions of blight in the community, obstruct free access to
sidewalks, streets and other right of ways, interfere with pedestrian and vehicular traffic
on pathways, driveways, public and private streets, and impede emergency services, and
otherwise constitute a public nuisance and a hazard to the health and safety of the
public."
2. Another "therefore" should be added, stating: "THEREFORE, abandoned grocery carts
are hereby declared to be a public nuisance which shall be subject to abatement as set
forth below."
3. The last sentence of the currently third sections should be changed to read: "Grocery carts
unclaimed after 30 days will be disposed of in any manner deemed most appropriate by
the City, including but not limited to, public or private sale, donation to a charity, or
transport to a landfill."
DA.I/sla
AGENDA REPORT NO. 82
FOR: City Council December 7, 2007
TO: Gary Crutchfiel anager Workshop Mtg.: 12/10/07
Regular Mtg.: 12/17/07
FROM: David I. McDonald, City Planner-1 *�
Community & Economic Development
SUBJECT: Deed for Future Street Right-of-Way(MF #INF007-075)
I. REFERENCE(S):
A. Vicinity Map
B. Deeds for Power Line Road Right-of-Way (Council packets only; copy available in
the Planning Office, the Pasco Library or on the city's website at www.pasco-
wa.gov for public review.)
C. Resolution Accepting Deeds
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/10 DISCUSSION
—Ja
12/17 MOTION: I move to approve Resolution No,,�, accepting certain deeds
for street right-of-way along the north side of Columbia Place and
Heritage Village.
III. FISCAL IMPACT
None.
IV. HISTORY AND FACTS BRIEF:
A. The Bonneville Power Administration has a 50 foot utility easement along the
north edge of the city from Road 68 west to about Road 92. The use of this utility
easement has been the subject of a lengthy court case. As a result of legal action
on the part of the city an agreement was reached earlier this year on the use of the
easement. The agreement affords property owners impacted by the easement an
additional 10 feet of useable backyard space. Essentially the agreement reduced
the easement from 25 feet to 15 feet across the back portion of residential lots.
The balance of the easement is now permitted to be used for a city street right-of-
way.
B. Since the agreement was reached, staff has been meeting with property owners
impacted by the BPA easement to explain the agreement. While the BPA
agreement lessens the impact of the easement on properties, it still leaves the
problems associated with the 15 feet that will be located between yard fences and
the power poles. For a variety of reasons (nuisance abatement, fire hazards, and
community appearance) the easement area north of the agreed fence line lends
itself well for inclusion as street right-of-way. To that end staff has been
encouraging property owners to dedicate that area for future right-of-way uses.
C. The attached deeds provide the right-of-way for a lot in Heritage Village and
several lots in Columbia Place.
V. DISCUSSION:
3(k)
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After Recordigg,Return To:
City of Pasco, Washington
Attu: City Planner
525 North and
Pasco, WA 99301
DEDICATION DEED
THE GRANTOR'S), rUSoAJ Pi-SC-LaL , by donation pursuant to
RCW 35A.79.010, dedicates, co veys and quit claims to the GRANTEE, THE
CITY OF PASCO, a Municipal Corporation of the State of Washington, for the
public use, as a public right-of-way,all interest in the land described as follows:
That portion of Lot 5 of Heritage Village, Phase 4 according to the
Plat thereof recorded in Volume D of Plats Page 283, records of
Franklin County, Washington,described as follows:
Beginning at the True Point of Beginning, said point being the
Northeast corner of Lot 5,Heritage Village Phase 4;Thence South 01
degrees 33 minutes 51 seconds East for a distance of 13.86 feet;
Thence South 89 degrees 40 minutes 03 seconds West fora distance
of 110.00 feet;Thence North 30 degrees 35 minutes 32 seconds West
for a distance of 16.15 feet;Thence North 89 degrees 39 minutes 55
seconds East for a distance of 101.70 feet to the True Point of
Beginning.
THE GRANTEE shall defend, indemnify and hold the GRANTOR
harmless from any and all claims of whatever nature or kind, arising out of or
resulting from any act or failure to act in connection with the use,improvement and
maintenance of the dedicated right-of-way except to the extent of the GRANTOR'S
own negligent or intentional acts.
GRANTEE shall provide ongoing maintenance and repair of the right-of-
Dedication Deed- 1
way, including keeping improvements thereon in good repair and maintain the
landscaping.
DATED this_day of 007.
GRANTOR(S) GRANTEE
Owner(s) City of Pasco, Washington
Joyce Olson, Mayor
� , X
STATE OF WASHINGTON )
ss.
County of Franklin )
On this /97 day of ro r ct&e 4 j 2007, before me,the undersigned,duly
commissioned and sworn,personally appeared JNw r P:gin t C;ub,4 k,schdto me known to be
individual(s) described above and who executed the within and foregoing instrument as
owner(s)of record,and acknowledged to me that he/she/they signed the same as Kvber/their
free and voluntary act and deed, for the uses and purposes therein mentioned,and on oath
stated that he/she/they is/are authorized to execute the said instrument.
� ,111W,,
GIVEN under by hand and official seal this � day of ) �.�lA E. ��
2007. ��� "eia�� •;�F,9��-
' ��pTARY
Pr' . Name: ,c c�,f e _ �' * PUE31.1�
NOTARY PIC in and for the State of Washington �� ■ �.-i
C..q
My Commission Expires: '-ao i �*.4. OF�yypyh►t��`�
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me JOYCE OLSON,Mayor of the City of
Pasco,Washington,described in and who executed the within and forgoing instrument,and
acknowledged that she signed the same as her free and voluntary act and deed for the uses and
purposes therein mentioned.
GIVEN under by hand and official seal this day of
2007.
Dedication Deed-2
After Recording, Return To:
City of Pasco,Washington
Attn: City Planner
525 North 3rd
Pasco, WA 99301
DEDICATION DEED
THE GRANTOR(S), 1`� ���� Cr ()\ , by donation pursuant to
RCW 35A.79.010, dedicates, conveys and quit claims to the GRANTEE, THE
CITY OF PASCO, a Municipal Corporation of the State of Washington, for the
public use, as a public right-of-way,all interest in the land described as follows:
That portion of Lot 59 of Columbia Place, Phase 4 according to the
Plat thereof recorded in Volume D of Plats Page 284 and 284A,
records of Franklin County,Washington, described as follows:
Beginning at the True Point of Beginning, said point being the
Northeast corner of Lot 59, Columbia Place Phase 4; Thence South
01 degrees 33 minutes 51 seconds East for a distance of 14.30 feet;
Thence South 89 degrees 39 minutes 00 seconds West for a distance
of 35.60 feet;Thence South 89 degrees 43 minutes 11 seconds West
a distance of 39.40 feet; Thence North Oldegrees 33 minutes 51
seconds West for a distance of 14.29 feet;Thence North 89 degrees
40 minutes 32 seconds East for a distance of 75.02 feet to the True
Point of Beginning.
THE GRANTEE shall defend, indemnify and hold the GRANTOR
harmless from any and all claims of whatever nature or kind, arising out of or
resulting from any act or failure to act in connection with the use, improvement and
maintenance of the dedicated right-of-way except to the extent of the GRANTOR'S
own negligent or intentional acts.
Dedication Deed-1
GRANTEE shall provide ongoing maintenance and repair of the right-of-
way, including keeping improvements thereon in good repair and maintain the
landscaping.
DATED this a\ day of 5T, 2007.
GRANTOR(S) GRANTEE
Owner(s) City of Pasco, Washington
Joyce Olson, Mayor
STATE OF WA914r GTGt N- }
L,-17 A wo( (�hl+�� : ss.
County of4iri )
On this 21S day of 2007, before r me,the undersigned,duly
commissioned and swom,personally appeared JVe��.. lc- C v�o to me known to be
individual(s) described above and who executed the within and foregoing instrument as
owner(s)of record,and acknowledged to me that he/she/they signed the same as his/her/their
free and voluntary act and deed, for the uses and purposes therein mentioned,and on oath
stated that he/she/they is/are authorized to execute the said instrument.
GIVEN under by hand and official seal this 'W day of
2007.
Print Name: REINETTE H. LALE 6
NOTARY PUBLIC in and for the State of-Vaslrhtgtvn
Residing at: t1 1 a�t)t- (e u K±j a-f Imo,
My Commission Expires: 7--410 of v
STATE OF WASHINGTON )
:ss.
County of Franklin }
On this day personally appeared before me JOYCE OLSON, Mayor of the City of
Pasco, Washington,described in and who executed the within and forgoing instrument,and
acknowledged that she signed the same as her free and voluntary act and deed for the uses and
purposes therein mentioned.
GIVEN under by hand and official seal this day of ,
2007.
Dedication Deed-2
i
After Recording,Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3rd
Pasco, WA 99301
DEDICATION DEED
Aedm Avg IC4�
THE GRANTOR(S), LA e r u?A I g ,by donation pursuant to
RCW 35A.79.010, dedicates, conveys and quit claims to the GRANTEE, THE j
CITY OF PASCO, a Municipal Corporation of the State of Washington, for the
public use, as a public right-of-way, all interest in the land described as follows:
That portion of Lot 54 of Columbia Place,Phase 4 according to the
Plat thereof recorded in Volume D of Plats Page 284 and 284A,
records of Franklin County, Washington, described as follows:
Beginning at the True Point of Beginning, said point being the
Northeast comer of Lot 54, Columbia Place Phase 4; Thence South
01 degrees 33 minutes 51 seconds East for a distance of 14.16 feet;
Thence South 89 degrees 39 minutes 44 seconds West for a distance
of 75.02 feet; Thence North 01 degrees 33 minutes 51 seconds West
for a distance of 14.18 feet;Thence North 89 degrees 40 minutes 32
seconds East for a distance of 75.02 feet to the True Point of
Beginning.
THE GRANTEE shall defend, indemnify and hold the GRANTOR
harmless from any and all claims of whatever nature or kind, arising out of or
resulting from any act or failure to act in connection with the use,improvement and
maintenance of the dedicated right-of-way except to the extent of the GRANTOR'S
own negligent or intentional acts.
GRANTEE shall provide ongoing maintenance and repair of the right-of-
Dedication Deed-1
way, including keeping improvements thereon in good repair and maintain the
landscaping. `
DATED this 2•01 day of OJQMb0( 2007.
GRANTOR(S) GRANTEE
Owner(s) City of Pasco, Washington
Y 47
T Joyce Olson, Mayor
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day of N D UfAb e r ,2007, before me,the undersigned,duly
commissioned and sworn,personally appeared v fJA L 0 klkh to me known to be
individual(s) described above and who executed the within and foregoing instrument as
owner(s)of record,and acknowledged to me that he/she/they signed the same as his/her/their
free and voluntary act and deed, for the uses and purposes therein mentioned, and on oath
stated that he/she/they is/are authorized to execute the said instrument.
GIVEN under by hand and official seal this day of „�uy'P'ti`�r'✓, ,
2007.
Notary Public
State of Washington
ANGELA R. PITMAN print Name: e i
t,AY C01A1v11$81ON EXPIRES NOTARY PUBLI in and for the tate of Washington
August95,20tt Residing at: 1� i C•k%.Lm
My Commission Expires: �ZZ 2411
STATE OF WASHINGTON )
SS.
County of Franklin )
On this day personally appeared before me JOYCE OLSON, Mayor of the City of
Pasco, Washington,described in and who executed the within and forgoing instrument,and
acknowledged that she signed the same as her free and voluntary act and deed for the uses and
purposes therein mentioned.
GIVEN under by hand and official seal this day of ,
2007.
Dedication Deed-2
After Recording,Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3'
Pasco, WA 99301
DEDICATION DEED
THE GRANTORS), OVNA Pod dald , by donation pursuant to
RCW 35A.79.010, dedicates, conveys and qui claims to the GRANTEE, THE
CITY OF PASCO, a Municipal Corporation of the State of Washington, for the
public use,as a public right-of-way, all interest in the land described as follows:
That portion of Lot 55 of Columbia Place, Phase 4 according to the
Plat thereof recorded in Volume D of Plats Page 284 and 284A,
records of Franklin County, Washington,described as follows:
Beginning at the True Point of Beginning, said point being the
Northeast corner of Lot 55, Columbia Place Phase 4; Thence South
01 degrees 33 minutes 51 seconds East for a distance of 14.18 feet;
Thence South 89 degrees 39 minutes 44 seconds West for a distance
of 36.12 feet; Thence South 89 degrees 39 minutes 00 seconds West
for a distance of 38.90 feet; Thence North 01degrees 33 minutes 51
seconds West for a distance of 14.20 feet;Thence North 89 degrees
40 minutes 32 seconds East for a distance of 75.02 feet to the True
Point of Beginning.
THE GRANTEE shall defend, indemnify and hold the GRANTOR
harmless from any and all claims of whatever nature or kind, arising out of or
resulting from any act or failure to act in connection with the use,improvement and
maintenance of the dedicated right-of-way except to the extent of the GRANTOR'S
own negligent or intentional acts.
Dedication Deed- 1
GRANTEE shall provide ongoing maintenance and repair of the right-of-
way, including keeping improvements thereon in good repair and maintain the
landscaping.
DATED this 2+g day of 02007.
GRANTOR(S) GRANTEE
Owner(s) City of Pasco, Washington
dC�C?C!I<lro nc�
Q) Joyce Olson, Mayor
STATE OF WASHINGTON )
ss.
County of Franklin )
On this 2 ri day of Qr,4e 6,r ,2007, before me,the undersigned,duly
commissioned and sworn,personally appeared SaA^VA OdeAAArJ to me known to be
individual(s) described above and who executed the within and foregoing instrument as
owner(s)of record,and acknowledged to me that he/she/they signed the same as his/her/their
free and voluntary act and deed, for the uses and purposes therein mentioned,and on oath
stated that he/she/they is/are authorized to execute the said instrument.
GIVEN under by hand and official seal this day of U c4e 6ec-
2007.
Notary Public
State of Washington e: 1
JASON S FRANCIS NOTARY PUBLIC in and for the State of Washington
My Appointment Expires Apr 12, 2008 Residing at: L!jtbglce rl
My Commission Expires: Ag6l
STATE OF WASHINGTON )
: ss.
County of Franklin )
On this day personally appeared before me JOYCE OLSON, Mayor of the City of
Pasco,Washington,described in and who executed the within and forgoing instrument,and
acknowledged that she signed the same as her free and voluntary act and deed for the uses and
purposes therein mentioned.
GIVEN under by hand and official seal this day of
2007.
Dedication Deed-2
After Recording,Return To:
City of Pasco, Washington
Attn: City Planner
525 North 3`d
Pasco, WA 99301
DEDICATION DEED
3"v i de T—e rle S"Mc, Mce-c, Lu•i ch
THE GRANTOR(S), (?c-,vre MCjrC.e(-j',2 C) , by donation pursuant to
RCW 35A.79.010, dedicates, conveys and quit claims to the GRANTEE, THE
CITY OF PASCO, a Municipal Corporation of the State of Washington, for the
public use, as a public right-of-way, all interest in the land described as follows:
That portion of Lot 52 of Columbia Place, Phase 4 according to the
Plat thereof recorded in Volume D of Plats Page 284 and 284A,
records of Franklin County, Washington, described as follows:
Beginning at the True Point of Beginning, said point being the
Northeast comer of Lot 52,Columbia Place Phase 4; Thence South
01 degrees 04 minutes 44 seconds East for a distance of 14.11 feet;
Thence South 89 degrees 39 minutes 44 seconds West for a distance
of 87.08 feet; Thence North 20 degrees 06 minutes 51 seconds East
for a distance of 15.08 feet;Thence North 89 degrees 40 minutes 32
seconds East for a distance of 81.63 feet to the True Point of
Beginning.
THE GRANTEE shall defend, indemnify and hold the GRANTOR
harmless from any and all claims of whatever nature or kind, arising out of or
resulting from any act or failure to act in connection with the use,improvement and
maintenance of the dedicated right-of-way except to the extent of the GRANTOR'S
own negligent or intentional acts.
GRANTEE shall provide ongoing maintenance and repair of the right-of-
Dedication Deed- l
o
way, including keeping improvements thereon in good repair and maintain the
landscaping.
DATED this ] day of OCUer , 2007.
GRANTOR(S) GRANTEE
Owner(s) City of Pasco,Washington
�Z�►'1P G�YGeL-/Vt O
Joyce Olson, Mayor
IMfx 4p_ T—X---r-CS/+?'C1 Jul:!-2Q Lu n o"
STATE OF a DALTAZAR CUEVAS
CaZr'r �Yj�1� ) coMAAISStoN.111840447
1`� Ss. NOTARY PUSUC-CALIFORNUI
ORANGE COUNTY
County ofFrtmirFin ()vt qe- COMM.EXP.JANUARY23.2010
On this_5- day of Oc�b„ . ,2007, before me,the undersigned,duly
commissioned and sworn,personally appeare n e .�w n r ' me known to be
individual(s) described above and who executed the within and foregoing instrument as
owner(s)of record,and acknowledged to me that t�'�K/they signed the same as l"/their
free and voluntary act and deed, for the uses and purposes therein mentioned, and on oath
stated that pEib/they is/are authorized to execute the said instrument.
GIVEN under by hand and official seal this 5- day of OC7p 40 C-y-
2007.
r
rintName: A,L j?xe-car rC--pI/C-j
NOTARY PUBLIC in and for the State of inpto'.Ca Li4�rh r'G-.
Residing at: 5Q 17Ta A�2 0 Ccx,
My Commission Expires: \:Mkt`:Mk Lr&y 14Z31 -2- C>
DALTAZAR CUEVAS
STATE OF ) COMMISSION.01840427
NOTARY PUBLIC-CALIFORNIA
ss. ONAN"Coom
County of Win- Qy`C;" �) COMM.EXP,JANUARY 23.2010
On this day personally appeared before me JOYCE OLSON, Mayor of the City of
Pasco,Washington,described in and who executed the within and forgoing instrument,and
acknowledged that she signed the same as her free and voluntary act and deed for the uses and
purposes therein mentioned.
GIVEN under by hand and official seal this day of ,
2007.
Dedication Deed-2
RESOLUTION NO. `)55
A RESOLUTION ACCEPTING DEDICATION DEEDS FOR PUBLIC
RIGHT-OF-WAY FOR A FUTURE STREET ADJACENT THE NORTH LINE OF
THE COLUMBIA PLACE AND HERITAGE VILLAGE SUBDIVISIONS.
WHEREAS, the Bonneville Power Administration (BPA) has a 50 foot utility easement along
the north edge of the city from Road 68 to approximately Road 92; and,
WHEREAS, said BPA utility easement is located partially on lots within the Columbia Place,
the Heritage Village and the Coles Estates subdivisions and partially on city street right-of-way; and,
WHEREAS, the BPA exerted strict control over the use of said utility easement such that the
city was precluded from using its right-of-way for street purposes and private property owner use of the
easement was severely curtailed; and,
WHEREAS, as the result of city-initiated court action an agreement has been reached between
the city,BPA and the PUD over the use of said BPA utility easement; and,
WHEREAS, the settlement agreement affords property owners greater use of their property
encumbered by the BPA easement; and,
WHEREAS, a portion of private property encumbered by the BPA easement will largely be
unusable for private property purposes; and,
WHEREAS, certain owners of property encumbered by the BPA easement have freely signed
deeds dedicating a portion of their lots for future street right-of-way; and,
WHEREAS, the City Council of the City of Pasco has reviewed the dedication deeds and has
determined that acceptance of such would be in the best interest of the community; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,DOES RESOLVE AS FOLLOWS:
A) That the City hereby accepts Dedication Deeds for right-of-way purposes from the owners
of Tax Parcel Numbers 116-050-073, 116-050-073, 116-050-073, 116-050-080 and 115-
370-165.
B) That copies of the Dedication Deeds are attached hereto as exhibits to this Resolution.
C) That the terms and conditions of acceptance of said Dedication Deeds are as set forth in the
deeds.
PASSED by the City Council of the City of Pasco this 17th day of December,2007.
Joyce Olson,Mayor
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy,Deputy City Clerk Leland B.Kerr, City Attorney
GENERAL FUND OPERATING STATEMENT
THROUGH NOVEMBER 2007
CASH BASIS
YTD %OF YTD TOTAL %OF
2007 2007 ANNUAL. 2006 2006 TOTAL.
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY 5,077,608 5,205,000 97.6% 4,764,190 4,825,567 98.7%
SALES 7,944,493 7,071,300 112.3% 7,397,196 8,063,165 91.7%
UTILITY 6,326,303 6,350,000 99.6% 6,218,332 6,749,649 92.1%
OTHER 864,168 945,000 91.4% 774,099 806,606 96.0%
LICENSES&PERMITS 1,657,511 957,100 173.2% 1,852,164 1,912,608 96.8%
INTERGOV'T REVENUE 1,239,061 1,544,500 80.2% 1,181,079 1,408,019 83.9%
CHARGES FOR SERVICES 2,398,761 2,549,340 94.1% 2,298,473 2,424,454 94.8%
FINES& FORFEITS 876,079 721,000 121.5% 725,256 796,721 91.0%
MISC. REVENUE 917,734 728,800 125.9% 894,953 973,277 92.0%
OTHER FINANCING SOURCES 190,947 135,000 141.4% 34,375 38,030 90.4%
TOTAL REVENUES 27,492,665 26,207,040 104.9% 26,140,117 27,998,096 93.4%
BEGINNING CASH BALANCE 5,391,199 6,000,000 6,498,810 6,498,810
TOTAL SOURCES 32,883,864 32,207,040 102.1% 32,638,927 34,496,906 94.6%
EXPENDITURES:
CITY COUNCIL 87,198 106,150 82.1% 96,089 106,376 90.3%
MUNICIPAL COURT 888,454 996,515 89.2% 814,897 977,330 83.4%
CITY MANAGER 609,444 603,550 101.0% 551,947 617,137 89.4%
POLICE 8,775,836 8,809,373 99.6% 7,667,485 8,570,660 89.5%
FIRE 3,355,739 3,539,260 94.8% 3,487,096 3,848,386 90.6%
ADMIN&COMMUNITY SVCS 4,292,278 4,706,185 91.2% 4,171,170 4,553,616 91.6%
COMMUNITY DEVELOPMENT 1,240,848 1,070,450 115.9% 1,203,521 1,304,942 92.2%
ENGINEERING 880,241 1,080,730 81.4% 1,092,853 1,206,579 90.6%
MISC. NON-DEPARTMENT 3,462,088 5,642,855 61.4% 4,799,323 6,979,718 68.8%
LIBRARY 1,010,626 1,030,000 98.1% 934,568 940,963 99.3%
TOTAL EXPENDITURES 24,602,752 27,585,068 89.2% 24,818,949 29,105,707 85.3%
ENDING FUND BALANCE 4,621,972 5,391,199
TOTAL EXPEND AND END FUND BAL 32,207,040 34,496,906
AVAILABLE CASH BALANCE 8,281,112 7,819,978
PERCENTAGE OF BUDGET ALLOCATED FOR 11 MONTHS 91.7%
• Authorized but non-budget expenditures of $349,840 (cumulative)which will effectively reduce the
ending fund balance.
These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance
at month end. The City's CAFR is prepared using the Accrual Basis of Accounting.
These statements are intended for Management use only. 6(b)
AGENDA REPORT NO. 34
FOR: City Council December 4, 2007
TO: Gary Crutchfield, Ci a er
Robert J. Albe o ks Director
FROM Doyle L Heath, Utility Enginee� Regular Mtg.: 12/17/07
SUBJECT: Water Use Efficiency Goals
I. REFERENCE($):
1. None
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/17: Public Hearing
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) In 2003, the State Legislature passed House Bill 1338, better known as the
Municipal Water Law. Water Use Efficiency Goals is a part of the requirements of
this law.
V. DISCUSSION:
A) The purpose of the Public Hearing is to provide a public forum that gives the
opportunity for consumers and the public to participate and comment on the
Water Use Efficiency Goals.
B) The Municipal Water Law requirements for Water Use Efficiency Goals were
explained at the City Council Workshop on December 10, 2007. The background
for where the proposed Water Use Efficiency Goals came from was also discussed
at the City Council Workshop on December 10,2007.
C) The Proposed Water Use Efficiency Goals are:
a. Residential Retrofit Program — provide public with low flow shower heads,
toilet tank displacement bags, leak detection tablets and other conservation
measures.
b. Perform a Water Audit Program for Large Water Users -- audit large water
users (6"meter or equivalent) by December 31,2010.
c. School Outreach --- perform Water Use Efficiency education in the Pasco
School District.
d. Distribution Leakage Standard (Unaccountable Water) --- goal of 12% or less
by December 31,2010.
e. Outdoor Water Reduction — for domestic users by 2% - 3% by December 31,
2010.
f. Public Education — promote Public Education through the annual Consumer
Confidence Report, customer bill statements, and other education materials.
g. Source Metering Replacement and Improvement — ensure water sources are
accurately monitored by December 31, 2010.
B) Staff will return to the City Council at a later meeting for approval of a Water Use
Efficiency Goals Resolution after input from the Public Hearing.
7(a)
AGENDA REPORT
Date December 6, 2007
FOR: City Council Workshop Meeting: December 10, 2007
Regular Meeting: December 17,2007
TO: Gary Crutchfi 1 anager
FROM: Jim C ase, ce Manager
SUBJECT: 2007 BUD ET SUPPLEMENT.
1. REFERENCE(S):
A) Proposed ordinance amending the 2007 Operating Budget.
B) Proposed ordinance amending the 2007 Capital Improvements Projects Budget.
C) Proposed resolution authorizing the Interfund Loans
D) Memorandum from Finance Manager to City Manager.
E) Exhibit 1 —2007 Budget Supplement Worksheet
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
A) Discussion-December 10, 2007
B) Conduct Public Hearing -December 17, 2007
C) MOTION: I move to adopt Ordinance No. amending the 2007 Operating
Budget by providing a Supplement thereto in the amount of$1,849,500
and to authorize the publication by summary only.
D) MOTION: I move to adopt Ordinance No. amending the 2007 Capital
Improvements Budget by providing a Supplement thereto in the amount
of$2,550,000 and to authorize the publication by summary only.
E) MOTION: I move to approve Resolution No. , authorizing temporary inter-
fund loans from the General Fund to. the Arterial Street Fund, the
Community Development Block Grant Fund, the Ambulance Service
Fund in the total amount of$1,485,000.
III. FISCAL IMPACT:
Per attached Exhibit I —2007 Budget Supplement—Expenditure/Revenue Detail
IV. HISTORY AND FACTS BRIEF:
The items recommended to be included in the Supplemental Budget are for
expenditures that were unanticipated or indeterminable at the time of the 2007
Budget preparation. Resources for the expenditures are:
1. Unanticipated revenue
2. Contributions from active funds
3. Ending fund balances
V. DISCUSSION:
Please see attached memo from the Finance Manager to the City Manager.
VI. OTHER COMMENTS:
7(b)l
ORDINANCE NO.
AN ORDINANCE AMENDING THE 2007 ANNUAL BUDGET OF THE CITY OF PASCO BY
PROVIDING SUPPLEMENT THERETO; BY APPROPRIATING REVENUE RECEIVED IN
EXCESS OF ESTIMATED REVENUES FOR THE CURRENT YEAR AND BY PROVIDING
TRANSFERS AND ADJUSTMENT AUTHORITY.
WHEREAS, staff has identified the need to make certain revisions to the 2007 Annual Operating Budget
originally adopted through Ordinance No.3805 on December 18,2006,and
WHEREAS,a Public Hearing has been held subsequent to due notice,and the City Council has,
after consideration,deemed the proposed Supplement to the Annual Operating Budget necessary and
appropriate; NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON,DO ORDAIN AS FOLLOWS:
§1. Pursuant to RCW 35A.33.120,the 2007 Operating Budget be and the same is hereby amended to
provide for the following adjustments to revenue and expenditures,and by providing authority for any
necessary transfer of money within or between funds as indicated.
FUND REVENUE EXPENDITURE
General Fund 1,500,000 1,500,000
M.L.King Center Fund 4,500 4,500
Ambulance Service Fund 100,000 100,000
Senior Center Fund 37,000 37,000
Multi-Modal Facility 8,000 8,000
Special Assessment Lodging Fund 15,000 15,000
Litter Abatement Fund 15,000 15,000
TRAC Development and Operating Fund 150,000 150,000
Central Stores Fund 20,000 20,000
$ 1,849,500 $ 1,849,500
The above items are shown as revenues and appropriations to specific budgets and items within budgets in the
attachment marked"Exhibit 1-A -2007 Budget Supplement"the Expenditure/Revenue detail,which is
incorporated herein as though fully set forth.
§2. That the additions in appropriations and expenditures are hereby declared to exist in the above
funds for the said uses and purposes as shown above and in the Exhibit and the proper City officials are hereby
authorized and directed to issue warrants and transfer funds in accordance with the provisions of this Ordinance.
§3. This ordinance shall take effect five(5)days after passage and publication.
PASSED by the City Council of the City of Pasco,at its regular meeting on December 17,2007,
Joyce Olson,Mayor APPROVED AS TO FORM:
ATTEST:
Debra Clark,City Clerk Leland B.Kerr,City Attorney
ORDINANCE NO.
AN ORDINANCE RELATING TO SUPPLEMENTAL CAPITAL IMPROVEMENT PROJECTS
BUDGET FOR THE YEAR 2007.
WHEREAS,on December 18,2006,the City Council passed Ordinance No. 3806,an Ordinance
adopting the City of Pasco Capital Improvements Projects Budget for the year 2007;and
WHEREAS,during the year 2007 additional capital improvement expenditures became necessary
that were unanticipated and a need exists requiring a Supplement to provide for such expenditure authority,and,
WHEREAS,a Public Hearing has been held subsequent to due notice,and the City Council has,
after consideration,deemed the proposed Supplement to the Capital Improvements Projects Budget necessary
and appropriate;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON,DO ORDAIN AS FOLLOWS:
§I. The following capital improvements projects and water/sewer construction projects are
hereby athorized as detailed below:
Current Change in Total New
PROJECTS Authority Authority Authority
Court Street Widening from Rd 68 to Rd 84 $ 800,000 $ 581,000 1,381,000
New Water Tower Road 68 4,070,000 907,000 4,977,000
2006 Annual Street Overlay 779,000 59,000 838,000
Water Treatment Plant Digestor Membranes - 200,000 200,000
Road 26-Road 28 Improvements 400,000 29,000 429,000
Baseball Stadium Improvements 1,000,000 341,000 1,341,000
2006 Sewer Lining Project 50,000 353,000 403,000
Waste Water Treatment Plant Expansion 110,000 80,000 190,000
7,209,000 2,550,000 9,759,000
§2. This ordinance shall take effect five(5)days after passage and publication.
PASSED by the City Council of the City of Pasco,at its regular meeting on December 17,2007.
Joyce Olson,Mayor APPROVED AS TO FORM:
ATTEST:
Debra Clark,City Clerk Leland B.Kerr,City Attorney
RESOLUTION NO.
A RESOLUTION AUTHORIZING 1NTERFUND LOANS FROM THE
GENERAL FUND TO THE ARTERIAL STREET FUND, THE
COMMUNITY DEVELOPMENT BLOCK GRANT FUND AND THE
AMBULANCE SERVICE FUND IN THE TOTAL SUM OF $1,485,000,
WHEREAS, the City Council of the City of Pasco has, pursuant to RCW 35.33.121,
found that it is in the best interest of the City to lend funds from the General Fund to the Arterial
Street Fund, the Community Development Block Grant Fund, and the Ambulance Service Fund,
and to provide for the repayment thereof, and
NOW,THEREFORE,
THE CITY OF PASCO,WASHINGTON HEREBY RESOLVES AS FOLLOWS:
1. Authorization for loan. The Finance Manager of the City of Pasco is hereby
authorized and directed to make the following loans from the City of Pasco General
Fund:
(A)To the Arterial Street Fund in the sum of$1,000,000;
(B)To the Community Development Block Grant Fund in the sum of$275,000;
(C)To the Ambulance Service Fund in the sum of$210,000;
2. Terms and Memorialization. The effective dates of the loans shall be December 31,
2007 and shall be due and payable on January 1, 2007, 1 day later. Such loans shall
bear no interest. This resolution shall constitute memorialization of these loans and
their terms.
PASSED by the City Council of the City of Pasco, Washington, this 17`h day of December 2007.
SIGNED in authentication of its passage this 17th day of December, 2007.
Joyce Olson,Mayor
ATTEST APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
MEMORANDUM
Date: December 6, 2007
To: Gary Crutchfield, City Manager
Stan Strebel, Administrative & Community Services Director
From: Jim Chase, Finance Manager
Subject: 2007 OPERATING AND CAPITAL IMPROVEMENTS PROJECTS BUDGET
SUPPLEMENT.
As is traditionally the case, a budget supplement is required to increase legal spending authority
for those items unanticipated or indeterminable at the time the 2007 Annual Operating and
Capital Improvements Projects Budgets were adopted.
2007 OPERATING BUDGET SUPPLEMENT
Resources for the 2007 Operating Budget Supplement will be unanticipated revenue,
contributions from active funds, and beginning and ending fund balances. The budget
supplement ordinance will only list those funds that will actually increase revenue and/or
expenditure amounts. Those funds that are utilizing ending fund balance will not be listed.
GENERAL FUND:
The following departments require additional authority to cover unanticipated expenditures.
Please refer to the attached Exhibit 1 to see the line items affected.
1. City Manager's Department requires a supplement of$83,300. This is essentially due to
the Communications Division being separated from the Administration Section requiring a
$73,300 increase and the remainder in the Personnel Division primarily for additional
position advertising.
2. Police requires a supplement of $1,046,500. $738,900 is due to salary and overtime
increases primarily due to the new union contract agreed upon late in 2006. The other large
portion ($260,000) of the increase is due to the care and housing of prisoners at the
Franklin County Jail.
3. Fire requires a supplement of $288,300. Salaries and related Benefits ($248,000) is the
major portion of this supplement. The remainder is utility related expenses at the fire
stations.
4. Administrative & Community Services requires a supplement totaling $61,800. Salaries
and related Benefits ($16,800) require and increase. Legal services exceeded the budget
estimate by$45,000.
5. Community Development requires a supplement of $339,000. The largest item in this
department is for the contracted services of the building inspectors ($300,000).
6. Non-Departmental requires a supplement of $1,183,600. The Non-Departmental
Supplement includes interfund loans totaling $1,485,000. These loans will provide the
associated funds with a positive cash account at the end of the year; the loans will be made
in December 2007 and repaid in January 2008 and accrue no interest. As you are aware,
the State Auditor's Office required interfund loans to be made to those funds with negative
cash balances at the end of the year. Non-Departmental also has Operating Transfers
totaling $222,000. Additional salary increases were anticipated for the Police and Fire
Departments as well as normal step increases. The salary and benefits line items were
decreased($625,000) and those line items increased in the respective departments.
7. The Library requires a supplement of$77,000 primarily due to the increase in the Library
contract with the Mid-Columbia Library District.
The total amount of the above expenditure increases is $3,079,500. There are two ways to
cover the increased expenditure amounts. The City has been fortunate to have collected
additional revenues over and above originally budgeted amounts. The increased
expenditures can be covered, in part, by increasing the Local Sales & Use Tax budget by
$800,000, the Electric Utility Tax budget by $100,000, the Building Permits budget by
$500,000 and the Plan Checking Fees budget by $100,000. The remainder can be covered
by reducing the Ending Fund Balance budget by $1,579,500. The overall effect would
increase the General Fund budget by$1,500,000.
OTHER OPERATING FUNDS:
ARTERIAL STREET FUND:
The fund needs a $1,000,000 interfund loan in order for the fund to have positive cash balance at
year end. The loan will be repaid in January. No increase in the budget is needed.
COMMUNITY DEVELOPMENT BLOCK GRANT FUND:
The fund needs a $275,000 interfund loan in order for the fund to have positive cash balance at
year end. The loan will be repaid in January. No increase in the budget is needed.
M.L. KING CENTER FUND:
A $4,500 increase in budget authority is needed to cover additional expenses in this fund.
Increased revenues for the King Center Rent will provide the offset for the expenditures.
AMBULANCE SERVICES FUND:
$100,000 of additional authority is needed in the Ambulance Services Fund largely due to
increased overtime. The fund experienced an increase in Medicare and Medicaid write-offs than
originally anticipated but also more in the way of the monthly utility revenues. A$210,000
interfund loan is also needed to provide a positive cash balance at the year end. The loan will be
repaid in January.
SENIOR CENTER FUND:
An additional $37,000 in spending authority is needed for various Senior Center line items. The
offsetting amount will come from an Operating Transfer from the General Fund. This will also
cover an existing negative cash balance in the fund.
MULTI-MODAL FACILITY FUND:
Additional budget authority of $8,000 is needed for the Multi-Modal Facility in various line
items. The offset will come from increasing revenue authority.
SPECIAL ASSESSMENT LODGING FUND
Additional budget authority of $15,000 is needed in this fund. Increased Tourism Promotion
Area (TPA) funds received means increased amounts sent to the Tri Cities Visitor& Convention
Bureau who manages the TPA.
LITTER ABATEMENT FUND:
An additional $15,000 in spending authority is needed in the Litter Abatement Fund to cover
increased litter clean-up costs. The offset will come in the form of an Operating Transfer from
the General Fund.
TRAC DEVELOPMENT AND OPERATING FUND:
An additional $150,000 in spending authority is needed this year to required subsidy payments
(Pasco's share of the operating losses) to TRAC. The offset will come in the form of an
Operating Transfer from the General Fund.
CENTRAL STORES FUND
Additional Spending authority of$20,000 is needed in the Central Stores Fund. The offset will
be an Operating Transfer from the General Fund which will also provide for a positive cash
balance at year end.
2007 CAPITAL IMPROVEMENT BUDGET SUPPLEMENT
During the course of the year some capital improvements projects will exceed their original
appropriation; or were not included in the 2007 Capital Improvements Projects Budget, therefore,
a supplement to the 2007 Capital Improvements Projects Budget is required. The total amount of
increased authority is $2,550,000. The projects needing additional authority are as follows:
Current Change in Total New
PROJECTS Authority Authority Authority
Court Street Widening from Rd 68 to Rd 84 $ 800,000 $ 581,000 $ 1,381,000
New Water Tower Road 68 4,070,000 907,000 4,977,000
2006 Annual Street Overlay 779,000 59,000 838,000
Water Treatment Plant Digestor Membranes - 200,000 200,000
Road 26 - Road 28 Improvements 400,000 29,000 429,000
Baseball Stadium Improvements 1,000,000 341,000 1,341,000
2006 Sewer lining Project 50,000 353,000 403,000
Waste Water Treatment Plant Expansion 110,000 80,000 190,000
$7,209,000 $2,550,000 $9,759,000
Court Street Widening
The increase in expenditures was discussed at the 1/16/07 and 4/16/07 City Council meetings.
New Water Tower
The increase in expenditures was discussed at the 5/7/07 City Council meeting.
2006 Annual Street Overlay
The increase in expenditures was discussed at the 6/18/07 City Council meeting.
Water Treatment Plant Digestor Membranes
The increase in expenditures was discussed at the 9/17/07 City Council meeting.
Road 26/Road 28 Improvements
The increase in expenditures was discussed at the 9/4/07 and 10/1/07 City Council meetings.
Baseball Stadium Improvements
The increase in expenditures was discussed at the 1/29/07 City Council meeting.
2006 Sewer Lining Project
The increase in expenditures was discussed at the 4/2/07 City Council meeting.
Waste Water Treatment Plant Expansion
The increase in expenditures was discussed at the 12/3/07 City Council meeting.
EXHIBIT 1 2007 BUDGET SUPPLEMENT
EXPENDITURES REVENUES
GENERAL FUND:
CITY MANAGER
COMMUNICATIONS
010-130-51330 511010 Salaries 58,000
010-130-51330 521010 FICA 3,500
010-130-51330 521011 Medicare 850
010-130-51330 521020 PERS 3,400
010-130-51330 521070 State Industrial 200
010-130-51330 531090 Misc. Office Supplies 1,000
010-130-51330 543090 Other Transportation 1,800
010-130-51330 549096 Seminars/Training 850
010-130-51330 596170 Medical/Dental Premiums 3,700
73,300
PERSONNEL
010-130-51610 544020 Personnel Advertising 10,000
010-130-51610 596170 Medical/Dentallnsur. 2,600
12,600
TOTAL CITY MANAGER 83,300
POLICE
ADMINISTRATION
010-210-52110 511010 Salaries and Wages 9,000
010-210-52110 541090 Misc. Professional Services 22,000
31,000
INVESTIGATIONS
010-210-52121 511010 Salaries and Wages 91,000
PATROL
010-210-52122 511010 Salaries and Wages 521,000
010-210-52122 512010 Overtime 60,000
010-210-52122 596170 Medical/Dentallnsur. 13,000
594,000
GREAT PROGRAM
010-210-52133 511010 Salaries and Wages 13,900
010-210-52133 512010 Overtime -
010-210-52133 596170 Medical/Dentallnsur. 600
14,500
TRAINING
010-210-52140 511040 Wages-Teaining 31,000
010-210-52140 512010 Overtime 13,000
010-210-52140 549020 Tuition 7,000
010-210-52140 596170 Medical/Dental Premiums 5,000
56,000
CARE&CUSTODY OF PRISONERS
010-210-52360 541090 Misc. Professional Services 260,000
TOTAL POLICE 1,046,500
EXPENDITURES REVENUES
FIRE
ADMINISTRATION
010-310-52210 511020 Part-Time Wages 5,800
FIRE SUPPRESSION
010-310-52220 511010 Salaries&Wages 30,000
010-310-52220 512010 Overtime 180,000
010-310-52220 512060 Upgrade Pay 14,000
010-310-52220 521030 LEOFF 6,000
010-310-52220 596170 Medical/Dental Premiums 13,000
243,000
FACILITIES
010-310-52250 547010 Water&Sewer 3,000
010-310-52250 547030 Garbage 4,000
010-310-52250 547040 Electricity 12,000
010-310-52250 547050 Natural Gas 8,500
010-310-52250 549030 Laundry 12,000
39,500
TOTAL FIRE 288,300
ADMINISTRATIVE&COMMUNITY SERVICES
ADMINISTRATION
010-410-51010 511010 Salaries&Wages 10,000
010-410-51010 596170 Medical/Dental Premiums 2,200
12,200
BUDGETING&ACCOUNTING
010-410-51423 596170 Medical/Dental Premiums 4,600
LEGAL SERVICES
010-410-51520 541010 Legal Services 45,000
TOTAL ADMINISTRATIVE&COMMUNITY SERVICES 61,800
COMMUNITY DEVELOPMENT
PERMITS&CERTIFICATIONS
010-505-52420 541090 Misc. Prof.Services 300,000
PLANNING
010-505-55860 511010 Salaries and Wages 3,000
010-505-55860 512010 Overtime 5,000
010-505-55860 541090 Misc. Prof. Services 31,000
39,000
TOTAL COMMUNITY DEVELOPMENT 339,000
EXPENDITURES REVENUES
NON-DEPARTMENTAL
OTHER EMPLOYEE BENEFITS
010-905-51790 596170 Medical Insurance-Interfund 16,600
OTHER GENERAL GOVT SERVICES
010-905-51990 511010 Salaries&Wages (575,000)
010-905-51990 521000 Personnel Benefits (50,000)
010-905-51990 541030 Organizational Services 85,000
(540,000)
INTERFUND LOANS
010-905-58110 555010 Interfund Loan-Arterial Street Fund 1,000,000
010-905-58110 555010 Interfund Loan-Block Grant Fund 275,000
010-905-58110 555010 Interfund Loan-Amb Sery Fund 210,000
1,485,000
OPERATING TRANSF-OUT
010-905-59700 555010 Interfund Transfers-Out-Sr Center Fund 37,000
010-905-59700 555010 Interfund Transfers-Out-Litter Abatement Fund 15,000
010-905-59700 555010 Interfund Transfers-Out-TRAC Fund 150,000
010-905-59700 555010 Interfund Transfers-Out-Central Stores Fund 20,000
222,000
TOTAL NON-DEPARTMENTAL 1,183,600
LIBRARY
PUBLIC SERVICES
010-910-57221 551030 Other Agency Services 62,000
FACILITIES
010-910-57250 548020 Repairs& Maint-Building 15,000
TOTAL LIBRARY 77,000
REVENUES
010-000-00000 431310 Local Sales&Use Tax 800,000
010-000-00000 431651 Electric Utility Tax 100,000
010-000-00000 432210 Building Permits 500,000
010-000-00000 434583 Plan Checking Fees 100,000
010-905-50800 506000 Unreserved Ending Fund Balance (1,579,500)
1,500,000 1,500,000
OTHER OPERATING FUNDS
EXPENDITURES REVENUES
ARTERIAL STREET FUND
120-000-00000 438110 Interfund Loan 1,000,000
Loan needed to cover negative cash balance.
COMMUNITY DEVELOPMENT BLOCK GRANT FUND
140-000-00000 438110 Interfund Loan 275,000
Loan needed to cover negative cash balance.
M.L. KING CENTER
COMMUNITY CENTER
145-440-57550 511010 Salaries &Wages 2,000
145-440-57550 521070 State Industrial 800
145-440-57550 547030 Garbage 1,200
145-440-57550 547040 Electricity 500
145-000-00000 436248 King Center Rent 4,500
4,500 4,500
AMBULANCE SERVICES FUND
150-311-52620 512010 Overtime 100,000
150-000-00000 434263 Amb Monthly Utility Charge 110,000
150-000-00000 434292 Medicare Write-Offs (110,000)
150-000-00000 434293 Medicaid Write-Offs (110,000)
150-000-00000 438111 Interfund Loan 210,000
TOTAL AMBULANCE SERVICES FUND 100,000 100,000
Loan needed to cover negative cash balance.
EXPENDITURES REVENUES
SENIOR CENTER FUND
FOOT CARE
170-411-55591 511020 Part-Time Wages 6,000
6,000
ADMINISTRATION
170-411-57610 511010 Salaries&Wages 5,000
170-411-57610 511020 Part-Time Wages 5,000
170-411-57610 531050 Janitorial Supplies 2,000
170-411-57610 531090 Misc Operating Supplies 5,000
170-411-57610 541090 Misc Professional Services 8,000
170-411-57610 544090 Misc Advertising 2,000
170-411-57610 547010 Water/Sewer 2,000
170-411-57610 596170 Medical Dental Insurance 2,000
31,000
170-000-00000 439730 Operating Transfer In-General Fund 37,000
TOTAL SENIOR CENTER FUND 37,000 37,000
MULTI MODAL FACILITY
MULTI-MODAL FACILITY
180-460-53956 511010 Salaries&Wages 2,000
180-460-53956 531050 Janitorial Supplies 2,000
180-460-53956 547010 Water/Sewer 2,000
180-460-53956 548020 Repair&Maintenance Building 2,000
180-000-00000 436255 Misc. Rents 8,000
TOTAL MULTI MODAL FACILITY 8,000 8,000
SPECIAL ASSESSMENT LODGING FUND
188-960-57540 541030 Organizational Services 15,000
188-000-00000 431340 Hotel/Motel Special Assessment 15,000
15,000 15,000
LITTER ABATEMENT FUND
ROADSIDE CLEANUP
189-789-54270 541090 Misc Professional Services 15,000
189-000-00000 439730 Operating Transfer In-General Fund 15,000
TOTAL LITTER ABATEMENT FUND 15,000 15,000
EXPENDITURES REVENUES
TRAC DEVELOPMENT&OPERATING FUND
ADMINISTRATION
191-961-57541 551020 County Services 150,000
191-000.00000 431350 Convention/Trade Center Tax -
191-000-00000 439730 Operating Transfer In-General Fund 150,000
TOTAL TRAC DEVELOPMENT&OPERATING FUND 150,000 150,000
CENTRAL STORES FUND
PURCHASE OF INVENTORY
530-132-51958 534090 Inventory Items 20,000
530-000-00000 434870 Sales to City Departments -
530-000-00000 439799 Operating Transfer In-General Fund 20,000
TOTAL CENTRAL STORES FUND 20,000 20,000
CAPITAL IMPROVEMENTS PROJECTS
Current Change in Total New
PROJECTS Authority Authority Authority
Court Street Widening from Rd 68 to Rd 84 $ 800,000 $ 581,000 $ 1,381,000
New Water Tower Road 68 4,070,000 907,000 4,977,000
2006 Annual Street Overlay 779,000 59,000 838,000
Water Treatment Plant Digestor Membranes - 200,000 200,000
Road 26- Road 28 Improvements 400,000 29,000 429,000
Baseball Stadium Improvements 1,000,000 341,000 1,341,000
2006 Sewer Lining Project 50,000 353,000 403,000
Waste Water Treatment Plant Expansion 110,000 80,000 190,000
$ 7,209,000 $ 2,550,000 $ 9,759,000
AGENDA REPORT
FOR: City Council Date: December 13, 2007
Regular Meeting: December 17, 2007
TO: Gary Crutchfiel Manager
Stan Strebel, A Community Services Director
FROM: Ji , Finance Manager
SUBJECT: 2008 rUAL OPERATING AND CAPITAL PROJECTS BUDGETS.
I. REFERENCE(S):
A) Proposed 2008 Annual Operating Budget Ordinance.
B) Proposed 2008 Capital Projects Budget Ordinance.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATION:
A. Second Reading of the Ordinances
B. MOTION: I move to adopt Ordinance No. 3845, adopting the 2008 Annual
Operating Budget and to authorize the publication by summary only.
C. MOTION: I move to adopt Ordinance No. 3846, adopting the 2008 Capital
Projects Budget and to authorize the publication by summary only.
III. FISCAL IMPACT:
A) $96,073,620 - Annual Operating Budget.
B) $13,010,000 - Net Increase to Capital Projects Authority.
IV. HISTORY AND FACTS BRIEF:
The 2008 Preliminary Budget was discussed at the Special Council workshop meeting
held on October 29, 2007. General Fund Revenues and Expenditures were discussed as
well as other operating fund budgets and each department head gave a briefing and
answered questions regarding oversight of the their respective operating and capital
projects budgets.
A copy of the 2008 Preliminary Budget document is available for review at the Pasco
Public Library. The document is also available for viewing and printing from the City's
internet site at www.pasco-wa.gov by clicking Publications then Financial Info &
Reports then Annual Operating & Capital Improvements Budget and then 2008 Annual
Operations and Capital Improvement Preliminary Budget.
V. DISCUSSION:
Several corrections needing to be made to the Operating Budget were discovered at the
workshop meeting and several others were discovered at a later time.
The corrections were to position descriptions in a few organizational charts and personnel
summaries.
A $400,000 capital project incorrectly listed.in the Capital Improvement Fund was deleted.
8(a)
ORDINANCE NO. 3845
AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 2008.
WHEREAS,subsequent to due notice and public hearing thereon,the City Council of the City of Pasco has approved
an operating budget for the year 2008;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON DO ORDAIN AS FOLLOWS:
Section One. The following budget containing the totals set forth for each fund for the year 2008 is hereby adopted
FUND EXPENDITURE REVENUE
GENERAL FUND $ 34,180,100 $ 34,180,100
CITY STREET FUND 1,494,200 1,494,200
ARTERIAL STREET FUND 4,476,000 4,476,000
1-182 CORRIDOR TRAFFIC IMPACT FUND 718,000 718,000
STREET OVERLAY FUND 2,004,000 2,004,000
COMMUNITY DEVELOPMENT BLOCK GRANT FUND 883,700 883,700
M.L.KING JR.COMMUNITY CENTER FUND 138,700 138,700
AMBULANCE SERVICES FUND 1,999,200 1,999,200
CONTINGENCY FUND 163,000 163,000
CITY VIEW CEMETERY FUND 279,700 279,700
ATHLETIC PROGRAM FUND 128,100 128,100
SENIOR CENTER OPERATING FUND 243,200 243,200
MULTI-MODAL FACILITY FUND 57,500 57,500
BI-CENTENIAL FUND 5,750 5,750
RIVERSHORE TRAIL& MARINA MAINTENANCE FUND 25,800 25,800
SPECIAL LODGING ASSESSMENT FUND 190,100 190,100
LITTER ABATEMENT FUND 17,100 17,100
REVOLVING ABATEMENT FUND 325,000 325,000
TRAC DEVELOPMENT&OPERATING FUND 245,500 245,500
PARK DEVELOPMENT FUND 1,935,100 1,935,100
CAPITAL.IMPROVEMENTS FUND 4,200,000 4,200,000
INDUSTRIAL DEVELOPMENT&INFRASTRUCTURE FUND 725,000 725,000
STADIUM/CONVENTION CENTER FUND 590,450 590,450
1999 G.O.BOND FIRE/LIBRARY FUND 261,000 261,000
2002 G.O.REFUNDING BOND FUND 615,000 615,000
WATER/SEWER UTILITY FUND 23,400,000 23,400,000
EQUIPMENT RENTAL OPERATIONS FUND-GOVERNMENT TYPE 798,300 798,300
EQUIPMENT RENTAL OPERATIONS FUND-PROPRIETARY TYPE 341,480 341,480
EQUIPMENT RENTAL REPLACEMENT FUND-GOVERNMENT TYPE 2,342,540 2,342,540
EQUIPMENT RENTAL REPLACEMENT FUND-PROPRIETARY TYPE 1,739,500 1,739,500
MEDICAL/DENTAL INSURANCE FUND 3,380,000 3,380,000
CENTRAL STORES FUND 41,000 41,000
CEMETERY TRUST FUND 377,000 377,000
CEMETERY PRE-NEED TRUST FUND 72,100 72,100
BOULEVARD PERPETUAL MAINTENANCE FUND 1,366,000 1,366,000
OLD FIREMEN'S PENSION TRUST FUND 4,512,000 4,512,000
LANDFILL REMEDIATION FUND 122,000 122,000
LOCAL IMPROVEMENT DISTRICT GUARANTY FUND 1,680,500 1,680,500
GRAND TOTAL ALL FUNDS $ 96,073,620 $ 96,073,620
Section Two. This Ordinance shall be in full force and effect on January 1,2008.
PASSED by the City Council of the City of Pasco this 17th day of December,2007.
ATTEST:
Joyce Olson,Mayor
Debbie Clark,City Clerk
Approved as to Form: Leland B. Kerr,City Attorney
ORDINANCE NO. 3846
AN ORDINANCE ADOPTING THE CITY OF PASCO CAPITAL PROJECTS BUDGET FOR THE YEAR 2008.
WHEREAS,subsequent to due notice and public hearing thereon,the City Council of the City of Pasco has approved the following
Capital Projects Budget for the year 2008;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DOES ORDAIN AS FOLLOWS:
Section One. That capital projects are hereby authorized as detailed below. The following schedule summarizes(1)newly authorized
projects,(2)previously authorized projects which have had authorization Increased,(3)previously authorized projects
which have had authorization increased,and(4)previously authorized projects which have had authorization decreased.
INCREASE TOTAL
PREVIOUS (DECREASE) NEW PROJECT
CAPITAL PROJECTS: AUTHORITY AUTHORITY PROJECT AUTHORITY
POLICE STATION/MUNICIPAL COURT BUILDING $ 0 $ 0 $ 100,000 $ 100,000
LIBRARY FACILITY ENHANCEMENTS 0 0 150,000 150,000
PEANUTS PARK RESTROOM 0 0 100,000 100,000
VOLUNTEER PARK RENOVATION 0 0 160,000 160,000
VEHICLE STORAGE BUILDING 0 0 350,000 350,000
E LEWIS ST COORIDOR-PHASE 3 0 0 35,000 35,000
IRRIGATION SYSTEM IMPROVEMENTS 0 0 250,000 250,000
PWRF UPGRADES 0 0 80,000 80,000
E ROAD 40 SEWER EXTENSION 0 0 50,000 50,000
MISC SEWER IMPROVEMENTS 0 0 50,000 50,000
ROAD 84 AND ARGENT SEWER IMPROVEMENT 0 0 560,000 560,000
SEWER LINE EXTENSIONS 0 0 1,500,000 1,500,000
SEWER LINE REPLACEMENT 0 0 500,000 500,000
2008 WW TREATMENT PLANT EXPANSION 0 0 1,650,000 1,650,000
MISCELLANEOUS STORMWATER IMPROVEMENTS 0 0 55,000 55,000
STORMWATER COMPLIANCE 0 0 100,000 100,000
"A"ST AND SR 12 INTERCHANGE 0 0 20,000 20,000
ANNUAL OVERLAY AND CRACK SEAL PROJECTS 0 0 710,000 710,000
ARGENT ROAD WIDENING 0 0 500,000 500,000
COLUMBIA RIVER BRIDGE STUDY 0 0 25,000 25,000
COURT STIR&ROAD 68 TRAFFICE SIGNAL 0 0 200,000 200.000
COURT STR WIDENING-ROAD 84 TO ROAD 100 0 0 1,000,000 1,000,000
1-182 AND ROAD 48 OFF RAMP 0 0 100,000 100,000
MISCELLANEOUS STREET IMPROVEMENTS 0 0 50,000 50,000
MISCELLANEOUS TRAFFIC SIGNAL IMPROVEMENTS 0 0 100,000 100,000
RECONSTRUCTION OF ALLEY APPROACHES 0 0 70,000 MOW
ROAD 100 AND 1-182 RAMPS&SANDIFUR SIGNAL 0 0 1,400,000 1,400,000
ROAD 68&1-182 IMPROVEMENTS 0 0 115,000 115,000
STREET SIGN REPLACEMENT-CITY WIDE 0 0 150,000 150,000
INTERTIE TO CITY OF KENNEWICK 0 0 20,000 20,000
MISCELLANEOUS WATER IMPROVEMENTS 0 0 80,000 80,000
RAW WATER PUMP STATION IMPROVEMENTS 0 0 150,000 150,000
REPLACEMENT OF AC WATERPIPE 0 0 600,000 600,000
WATER DISTRIBUTION LINE EXTENSIONS 0 0 600,000 600,000
WATER FILTRATION PLANT IMPROVEMENTS 0 0 800,000 800,000
WATER METERIREPLACEMENT/CROSS CONNECT 0 0 140,000 140,000
BASEBALL STADIUM IMPROVEMENTS 1,000,000 340,000 0 1,340,000
LEWIS STREET OVERPASS 50.000 50,000 0 100,000
COMMERCIAL/SR 12/LEWIS STREET WATER LINE 500,000 100,000 0 600,000
TOTAL $ 1,550,000 $ 490,000 $ 12,520,000 $ 14,560,000
Section Two. This Ordinance shall be in full force and effect on January 1,2008.
PASSED by the City Council of the City of Pasco this 17th day of December,2007.
ATTEST:
DEBRA CLARK,CITY CLERK JOYCE OLSON,MAYOR
APPROVED AS TO FORM: LELAND B.KERR,CITY ATTORNEY
AGENDA REPORT NO. 31
FOR: City Council November 30, 2007
TO: Gary Crut hfie anager
Robert J Pub is Works Director
FROM: Michael MckCity Engineer Workshop Mtg.: 12/10/2007
Regular Mtg.: 12/17/2007
SUBJECT: Truck Route Ordinance Revision
1. REFERENCE(S):
1. Map
2. Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/10: Discussion
12/17: MOTION: 1 move to adopt Ordinance No. , amending designated
truck routes in the City, and further, authorize publication by summary only.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) City staff recently completed construction on the newly renamed Heritage Blvd.
This road was constructed in order to move larger truck traffic off of E. Lewis St.,
down to "A" Street which has already been identified as a truck route.
V. DISCUSSION:
A) This ordinance amends Section 10.64.040 Truck Routes of the Pasco Municipal
Code to remove
(9) Lewis Street from Oregon Street to east city limits;
and add
(12) Heritage Blvd. from SRI interchange to"A" Street.
B) Staff recommends the designation of Heritage Blvd. from SR 12 interchange to
"A" Street as the amended truck route.
8(b)
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ORDINANCE NO.
AN ORDINANCE amending Section 10.64.040 Truck Routes of the
Pasco Municipal Code.
WHEREAS, the City Engineer has determined it necessary to restrict truck traffic to
certain City streets; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Section 10.64.040 of the Pasco Municipal Code is amended to read as
follows:
10.64.040 TRUCK ROUTES. Any and all through truck traffic with a maximum gross
weight of fourteen thousand pounds or more shall restrict their operation to the following routes
or areas while in the City:
(1) Lewis Street from west city limits to 20th Avenue;
(2) 20th Avenue from Lewis Street to "A" Street;
(3) "A" Street from 20th Avenue to east City limits;
(4) 10th Avenue from "A" Street to Ainsworth Avenue;
(5) Ainsworth Avenue from 10th Avenue to east city limits;
(6) Maitland Avenue from Ainsworth Avenue to "A" Street;
(7) Oregon Avenue from Oregon Street Interchange with SR12 to "A" Street;
(8) 4th Avenue from north city limits to 4th Avenue Interchange with SRI 2;
(9) Lewis Street from Oregon Street to east city limit&,t
(10) All streets, roads and highways in area zoned either I-1 or I-2;
(11) Fourth Avenue from Ainsworth Avenue to "A" Street;
(12) Heritage Blvd. from SRI interchange to "A" Street.
(Ord. 2416 Sec. 1, 1982; Ord. 1798 Sec. 1, 1976; Ord. 1389 Sec. 1, 1969: prior code Sec. 8-
42.28).
Section 2. This Ordinance shall take effect five (5) days after passage and
publication.
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this 17`" day of December, 2007.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
CITY OF PASCO
SUMMARY OF ORDINANCE NO.
ORDINANCE NO. is an ordinance amending section 10.60.040 entitled "Truck
Routes"of the Pasco Municipal Code.
The full text of Ordinance No. , is available free of charge to any person who requests
it from the City Clerk of the City of Pasco (509) 545-3402, PO Box 293, Pasco, WA 99301.
Debbie Clark, City Clerk
AGENDA REPORT
TO: City Council December 13, 2007
FROM: Gary Crutch Manager Regular Mtg.: 12/17/07
SUBJECT: Baseball Stadi m Lease
I. REFERENCE(S):
1. Proposed Lease Agreement (Council packets only; copy available in the City
Manager's office, the Pasco Library or on the city's website at www.pasco-
wa.gov for public review)
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/17: MOTION: I move to approve the 10-year lease agreement with Northwest
Baseball Ventures for the Baseball Stadium and, further, authorize
the Mayor to sign the agreement.
III. FISCAL IMPACT:
See discussion below.
IV. HISTORY AND FACTS BRIEF:
A) The city's professional baseball stadium, built in 1995 has been leased to
Northwest Baseball Ventures since June 2004. That five-year lease will expire at
the end of 2008. The general provisions of the lease include rent at $15,000/year
the first year, rising by $2,500 each year to $25,000 in 2008; tenant pays for most
utilities; city provides major structure repair. The tenant was also obligated to
spend $50,000 in tenant improvements at the stadium in the first two years of the
lease; in exchange, the city provided the right to sell (rent) the stadium name for
the period of the lease.
B) Over the past four years the tenant has established a strong presence in the Tri-
Cities community and has developed a stronger fan base (average ticket sales
have increased each of the past four years). The tenant has performed its
responsibilities under the lease satisfactorily and has been timely with all rent and
other payments due the city. Given the improved business operation being
realized, the tenant desires a new lease agreement be established before the
current lease expires. Inasmuch as finding a replacement tenant would require
about a year, it is also in the city's interest to determine whether or not a new
lease agreement is acceptable, at the soonest opportunity.
C) The new lease provides a longer term arrangement for occupancy of the stadium
by a tenant that is realizing some success in growing the business. It is also
structured to provide the city the strong probability of a "break even" on the
stadium operation each year, as revenues/taxes from the tenant are expected to
offset the city's cost obligations each year (other than debt service), assuming no
major structural repair work is required. Beyond that, the tenant's installation of
the modular office building speaks volumes as to the tenant's commitment to the
Tri-Cities market for professional baseball.
V. DISCUSSION:
A) The proposed 10-year lease provides for the following(key) changes:
• Term: the old five-year lease will be replaced by a 10-year lease but will
include a five-year extension (thus, a total of 15 years), subject to mutual
agreement on rent for the extension period;
10(a)
• Rent: the base rent in 2008 will remain $25,000 (same as old. lease), but will
increase $1,000 each year (essentially represents a 4% annual increase)
through the initial 10-year lease term. Rent for the five-year extension is
subject to negotiation and mutual agreement at that time;
• Additional Rent: the city has received a modest payment from the tenant
over the past two years under the current lease provision (5% of adjusted
ticket revenue exceeding $250,000 annually). The proposed lease will
increase the threshold to $400,000 and increase the deduction for MLB from
5% to 7% over the lease term. The effect of the change is that the city will
likely receive no additional rent payment in 2008, but such payments are
likely to resume in 2009 or 2010, at the latest.
• Utilities: tenant will pay for all utilities (except well water) consumed by the
stadium operation.
• Winterization: city has performed this service (to assure its proper execution)
with reimbursement of cost by tenant; under new lease, city will continue to
perform the service but will not be reimbursed its cost.
Office Building: tenant is required to install modular office building at its
expense; city will credit base rent by 1/15`h of tenant's cost but not more than
$175,000 over the 15-year lease period.
• Termination: if lease terminated by tenant prior to tenth year, no obligation
on city to pay balance of rent credit owed for office building; if the city
increases rent for five year renewal period more than acceptable by tenant, the
city is obligated to pay balance of rent credit.
• Naming Rights: tenant will have right to sell (rent) name of stadium for term
of lease (same as current lease).
Insurance: new lease increases tenant insurance obligations, from $1 million
occurance/$2 million aggregate (old lease) to $2 million occurance/$'5 million
aggregate (new lease).
B) The city's lease revenue and costs are estimated as follows:
Lease Revenue:
2008 2009 2010
Rent $25,000 $26,000 $27,000
Additional Rent 0 0 $1,000
Admissions Tax $9,900 $10,500 $11,000
Gross Revenue $34,900 $36,500 $39,000
Rent Credit (max) -$11,666 - 11 666 -$11,666
Net Revenue $23,234 $24,834 $27,334
Annual Operating Expenses:
Personnel $500
Supplies $500
Professional * $1,000
Insurance $5,000
Electricity (well) $1,000
Repair/Maintenance * $15,000
Administration/Accounting $2,000
$25,000
* variable
C) The only risk to the city in the proposed lease is the possibility of a major repair
being required during the term. For that reason, staff has insisted on a term not to
exceed ten years (the tenant prefers 15 years), as it will provide the city an
opportunity to assess its exposure before agreeing to the five-year extension.
BASEBALL STADIUM
LEASE
THIS BASEBALL STADIUM LEASE ("Lease") is made and entered into this day
of December, 2007, by and between the CITY OF PASCO, a
Washington municipal corporation ("City"), and NORTHWEST BASEBALL VENTURES I
LLC, a Washington limited liability company (the "Tenant").
RECITALS:
City owns certain real property in Franklin County, Washington, legally described in
Exhibit A attached hereto (the "Property"), upon which City has constructed a baseball stadium
and related improvements (the "Baseball Stadium"). Tenant desires to lease from City, and City
agrees to lease to Tenant, the Property and Baseball Stadium (collectively the"Premises") on the
terms and conditions set forth herein. This Lease is intended to supersede and replace in its
entirety that certain Baseball Stadium Lease entered into by City and Tenant dated June ,
2004 (the "2004 Lease"). By executing this Lease, City and Tenant agree that the 2004 Lease
shall be terminated effective December 31, 2007,
NOW, THEREFORE, City and Tenant hereby agree:
1. LEASE
City leases to Tenant and Tenant leases from City, in accordance with the terms hereof,
the Premises (including the Baseball Stadium located thereon).
II. USES
2.1 Uses.
a. Use. Subject to Section 2.1c, Tenant shall have the exclusive and
unrestricted right to use and operate the Premises for any baseball or non-baseball events that
Tenant sponsors or that Tenant allows third parties to sponsor. Tenant shall operate the Premises
in a sound and professional manner. The Premises shall be a public facility, and the seating,
parking, concession stands, restroom facilities, and other specified areas thereof shall be open to
the public, subject to reasonable admission fees and other reasonable restrictions.
Notwithstanding the foregoing, Tenant may not use the Premises, or permit any other person or
entity to use the Premises, for any improper, immoral or unlawful purpose, for a use or purpose
inconsistent with applicable zoning or the primary use of the Premises for professional baseball
purposes, or for any use that would constitute a public or private nuisance or would make void or
voidable any insurance then in force with respect to the Premises. Tenant also may not use the
Premises, or permit any other person to use the Premises, for flea markets, bazaars, or similar
events for the sale of used or second-hand items.
b. Baseball Equipment. This Lease includes the right of Tenant to use at the
Premises the baseball equipment identified in Exhibit B attached hereto (the "Equipment"). City
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makes no warranty or representation concerning the condition of such Equipment. Tenant agrees
to maintain such Equipment in good working condition (reasonable wear and tear excepted) and
to replace items of Equipment as reasonably necessary. Upon the expiration of the Term (as
defined below) of this Lease all items of Equipment, including replacements thereof, shall
belong to City, provided that with respect to replacements that are less than two (2) years old as
of the date of expiration of the Lease, such replacements shall become the property of the City
only if the City reimburses Tenant for the unamortized cost incurred by Tenant to purchase such
replacements, based upon an amortization period of the lesser of sixty (60) months or the useful
life of such replacements_
C. Other Uses. Subject to the scheduling provisions set forth in this Lease,
City shall have the right to use the Premises for up to five (5) community events sponsored by
City (each a "Community Event") per calendar year during the Term, including a 4`" of July
fireworks display. Each day of a multi-day Community Event shall count as one Community
Event. Tenant shall allow community baseball events and baseball events sponsored by local
colleges and universities to take place in the Baseball Stadium at the lowest reasonable rental
rate possible, and subject to the availability of the Baseball Stadium. Such baseball events shall
not be deemed Community Events. Non-baseball events sponsored by Tenant or by third parties
and Community Events shall, collectively,be "Other Events." Tenant shall operate the Baseball
Stadium during Community Events and City shall reimburse Tenant for Tenant's reasonable
actual out-of-pocket cost of operating the Baseball Stadium during such events, including XW
for-utility costs if the Community Event ineludes the use of the baseball field lights,
2.2 Exclusive Rights. Tenant shall have the exclusive right during the Term to do the
following:
a. To use the Premises (including the locker rooms) for professional baseball
purposes and to conduct Other Events permitted by this Lease;
b. To allow third party sponsors to use the Premises to conduct Other Events
permitted by this Lease;
C. To use the baseball team office located within the Premises;
d. To use the storage facilities dedicated to the baseball team and its
equipment;
e. To solicit advertisements to be located on the interior walls of the Baseball
Stadium, including without limitation, those to be located on the scoreboard, and to solicit
advertisements to be located on that portion of the exterior walls of the Baseball Stadium above
the concourse area and described in Exhibit C, and to install and receive and retain all revenue
from such advertisements. Tenant may not display advertisements on the exterior walls of the
Baseball Stadium, other than above the concourse area, without City's prior consent.
Advertisements that occur inside or on the exterior walls of the Stadium may not include or
connote adult content, firearms or tobacco. City may place signage within the Baseball Stadium
announcing upcoming City functions and events with Tenant's prior consent,which consent may
not be unreasonably withheld.
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f. To direct all aspects of the operation, management and control of the
Premises, except as expressly set forth in this Lease;
g. To sell food, drink and souvenir concessions(collectively "Concessions")
to patrons of the Premises during baseball games or Other Events, subject to the provisions
contained in Section VIII below, and to retain all revenues therefrom; and
h. To use the press box area during baseball games, and during all Other
Events sponsored by Tenant or third parties taking place within the Baseball Stadium Public
address equipment provided by Tenant shall be available for the use by City for Community
Events,provided such public address equipment is operated by an employee or designee of
Tenant or an employee or designee of City trained to use such equipment and approved by
Tenant(such approval not to be unreasonably withheld). If the public address equipment is
operated by an employee or designee of Tenant for a Community Event, City shall reimburse
Tenant for the reasonable actual costs to make such employee or designee available to operate
such equipment.
2.3 Scheduling. On or before September I"of each calendar year, beginning
September 1, 2008, City shall deliver to Tenant a schedule of the soccer tournaments to be held
during the next calendar year in the playing fields adjacent to the Baseball Stadium. Tenant shall
use its best efforts to prevent the Northwest League(the "Northwest League"), which is a
member of the National Association of Professional Baseball ("NAPBL") from scheduling a
Minor League Baseball game in the Baseball Stadium on a date that a soccer tournament will be
held in the playing fields adjacent to the Baseball Stadium. If a Minor League Baseball game is
scheduled in the Baseball Stadium on the date of a soccer tournament, Tenant shall schedule
such baseball game as a night game. City shall submit a request to Tenant to use the Baseball
Stadium for a Community Event at least thirty(30) days before the proposed date of the
Community Event, Tenant shall make reasonable efforts to accommodate City's scheduling
requests for Community Events. Tenant shall also make reasonable efforts to accommodate
other soccer tournaments in the playing fields adjacent to the Baseball Stadium(in addition to
those designated under the first sentence of this Section 2.3) if requested by City. Soccer
tournaments scheduled for 2008 are listed in Schedule 1, which dates are acknowledged by
Tenant.
In addition to the foregoing, Tenant shalt not schedule a baseball game or Other Event on
the 4th of July, and the Baseball Stadium shall be reserved for the City's 4th of July fireworks
display_
Ili. TERM
3.1 Term. The term of this Lease shall commence on January 1, 2008 (the "Effective
Date"),and shall expire on December 31, 2017, unless extended pursuant to Section 3.2 below
(the "Initial Term").
3.2 Extension Option. Tenant shall have one (1) option to extend the Initial Term for
five (5)years, subject to the terms provided herein (the `Extension Term"). The Extension Term
together with the Initial Term are referred collectively as the "Term".
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(a) If, at the time of exercise, Tenant has performed all Tenant's covenants and is
not in default under any of the terms of the Lease beyond any applicable cure period, then
Tenant, on giving written notice to City not earlier than twenty-four(24) months, and not later
than eighteen (18) months prior to the last day of the Initial Term of the Lease, shall have the
right to extend the Initial Term of the Lease for an additional term of five (5)years upon the
same terms and conditions as contained in the Lease, except for the Rent. The Extension Term
shall commence on the day immediately succeeding the last day of the Initial Term of the Lease
and shall end at midnight on the day immediately preceding the fifth anniversary of the first day
of the extended term unless sooner terminated in accordance with the provisions of the Lease.
The Rent during the Extension Term shall be mutually agreed upon between City and Tenant no
later than twelve (12) months prior to the last day of the Initial Term of the Lease. If City and
Tenant have not mutually agreed on the Rent at least twelve (12) months prior to the last day of
the Initial Term, then the exercise of the extension option shall be deemed to be ineffective and
this Lease shall automatically terminate on the last day of the Initial Term.
IV. RENT, ADDITIONAL PAYMENTS
4.1 Rent. Tenant agrees to pay annual rent in the following amounts ("Rent"):
Period Ann
ual Rent
From the Effective Date to 12/31/08 $25,
000
1/1/09 to 12/31/09 $26,
000
1/1/10 to 12/31/10 $27,
000
1/1/11 to 12/31/11 $28,
000
1/1/12 to 12/31/12 $29,
000
1/1/13 to 12/31/13 $30,
000
1/1/14 to 12/31/14 $31,
000
111115 to 12/31/15 $32,
000
1/1/16 to 12/31/16 $33,
000
1/1/17 to 12/31/17 $34,
000
Rent shall be paid to City at 525 North 3`d Avenue, Pasco, Washington 99301, Attention:
City Treasurer("City's Address"). Tenant shall pay Rent in a lump sum annually on June 1.5 of
each calendar year during the Term. Tenant shall pay a late service charge on all past due rent at
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the rate of five percent(5%) per month, but in no event higher than the legal limit. The Rent
specified in this Section 4.1 includes the leasehold excise tax of 12.84%payable in accordance
with Chapter 82.29A RCW(the "Leasehold Tax"). Tenant shall pay the Rent to City, and City
will forward to the State of Washington as required by law that portion of the Rent which is
allocable to the Leasehold Tax.
If City raises the admission tax on tickets to view events in the Baseball Stadium above
two and one-half percent(2.5%), the Rent set forth above shall be reduced on a dollar for dollar
basis for each year the dollar amount of admission taxes collected by Tenant for such year in
excess of 2.5% of the price of each ticket sold. In the event Tenant has already paid Rent, City
shall refund to Tenant a portion of the Rent overpaid as a result of the application of this
provision.
4.2 Additional Rent.
a. Tenant shall pay City as additional rent("Additional Rent") for each
Lease Year(beginning with the Lease Year commencing January 1, 2008) five percent(5%) of
all base ticket revenues associated with the use and operation of the Premises by Tenant, in
excess of$400,000. `Base ticket revenues" shall mean the base ticket revenues for all paid
tickets to attend and/or view events sponsored by Tenant. Base ticket revenues shall be the
actual revenues generated by all ticket sales, exclusive of(i) revenues to pay admission taxes, (ii)
trade and complementary tickets, and (iii) the MLB ticket tax as set forth in Schedule 2 attached
hereto, not to exceed 7% for purposes of calculating base ticket revenues hereunder. If Tenant
packages tickets with other goods and/or services (e.g., hot dogs, soft drinks, etc.),base ticket
revenues shall be calculated only on that portion of revenues reasonably allocated to the tickets
to view the event, which will in no case be less than fifty percent (50%) of the face value of the
ticket. If Tenant sells tickets at a discount from their face value, base ticket revenues shall be
calculated from the discounted price of such tickets. Ticket revenues based on season or
advanced ticket sales shall be deemed "collected"by Tenant for purposes of determining
Additional Rent on the respective dates that events covered by such tickets actually occur. No
Additional Rent shall be payable for Community Events or"free" events if Tenant is merely
reimbursed the its reasonable costs to make the Premises available for such event. For purposes
of calculating Additional Rent, a Lease Year shall be the 12-month period from January 1 to the
next December 31.
b. With respect to Other Events at the Premises sponsored by a third party,
Tenant shall pay City as Additional Rent ten percent(10%) of the net sublease/license fees paid
to Tenant by the third party to use the Baseball Stadium for such Other Event. Net
sublease/license fees shall be the sublease/license fees paid to the Tenant with respect to such
Other Event, less the reasonable and actual costs and expenses incurred by Tenant with respect to
such Other Event.
C. On or before October 1, of each year, Tenant shall remit to City a
summary events reconciliation statement for the year to date, and including the entire baseball
season. The reconciliation statement shall set forth ticket sales for all events sponsored by
Tenant and net sublease/license fees paid to Tenant by third parties during such year to date. If
as a result of such statement Additional Rent is due, such Additional Rent shall be paid
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simultaneously with the delivery of such statement. If Tenant or a third party sponsors Other
Events in such year after the effective date of the reconciliation statement, then within ten(1 Q)
days after such Other Event,.Tenant shall remit to City a reconciliation statement for such Other
Event and pay any Additional Rent(if any) due as a result of such Other Event.
d. Tenant shall maintain documentation and records verifying the ticket sales
for each event held within the Baseball Stadium sponsored by Tenant and net sublease/license
fees for each event held within the Baseball Stadium sponsored by a third party for a period of
two (2)years after the date of such event. Upon written request by City, Tenant shall make such
documentation reasonably available for an audit by City, or its duly authorized representatives,
to verify the accuracy of the Additional Payments remitted by Tenant.
e. If the Additional Rent is included in contract rent for purposes of
calculating the Leasehold Tax, City shall pay such Leasehold Tax, including all applicable
penalties and interest thereon, from the Additional Rent remitted by Tenant and the Additional
Rent shall be deemed to have been reduced by the amount of such Leasehold Tax.
f. Tenant shall include in all written agreements with third parties that
sponsor Other Events,the right of City to audit such third parties' records regarding payment of
sublease/license fees.
V. UTILITIES
5.1 Utilities
a. Utility Charges. Tenant shall pay or cause to be paid when due, and shall
indemnify, protect and hold harmless City and the Premises from all charges for public or private
utility services to the Premises during the Term, including without limiting the generality of the
foregoing, all charges for heat, light, electricity, potable water, gas, telephone service, garbage
collection and sewer and drainage service. Notwithstanding the foregoing, the City shall provide
un-metered well irrigation water to Tenant at no cost to Tenant.
b. Interruptions of Utility Services. City shall not be liable to Tenant in
damages or otherwise(i) if any utility shall become unavailable from any entity (including City)
supplying or distributing such utility, or(ii) for any interruption in any utility service (including,
without limitation, any heating, air-conditioning or sprinkler) caused by the making of any
necessary repairs or improvements or by any cause, and the same shall not constitute a
termination of this Lease or an eviction of Tenant. If any utility service, used at the Premises and
for which City is responsible, shall be interrupted, City shall restore such utility service as soon
as practical.
VI. CONDITION OF PREMISES; IMPROVEMENTS
6.1 Current Condition. Tenant agrees to accept the Premises and Baseball Stadium in
its current as is, where is condition other than the ongoing plumbing r-epaifs, whieh City agrees
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to eemplete with reasonable diligenee. Tenant acknowledges the opportunity prior to its
execution of this Lease to conduct a thorough inspection of the Premises.
6.2 Air Conditioninu.
The air conditioning, previously installed by Tenant in the"home team" clubhouse/locker
room, is part of the Premises, and during the Term shall be maintained by Tenant at Tenant's
cost. Upon expiration or earlier termination of this Lease, the air conditioning equipment shall
become the property of City, without additional cost or expense to City.
6.3 Improvements.—T nand_ as requested City's permission to install certain fixtures
on the Premises during the Lra .,_TCrrn. City consents to Tenant's request pursuant to the
rc uirements and conditions contained in this Section 6.3.
a. Tenant agrees and roevenants to City th-atshall nl�Tenant shaft install a
modular office building on the Property containing approximately_... square feet(the
"Improvements"). Tenant shall use good faith and
_J.=n effQrta L&_QmVlete the construction of the Improvements an or the mproymr cnts.to—k
ready for occupancy no later than June 15, 2008. The Improvements shall be constructed and
installed according to all governing laws and regulations, including but not limited to, the
Americans with Disabilities Act. Prior to constructing or installing the Improvements, Tenant
shall submit to City plans and specifications for the Improvements for City approval, such
approval not to be unreasonably withheld. The location of the Improvements shall be subject to
the prior approval of City. 2u1i_n 1Q T=._QDhe._Leasc,
Tenant shall maintain ow=,,jWp_4f_l:he_Ir ments: however, at the expiration of the Term.
City may (i) rye wire Tenant to remove the Improvement5�..f,iLLaIIQ�%Tnt tQn�n.1 �
Improvements. at which time, the Impiu-c cents shall become part of the Property and-sha11 be
owned by City.
b. Following completion of the Improvements, Tenant shall provide City
with an accounting of the actual third-party costs and expenses incurred by Tenant to install the
Improvements, in-cluding...painA,.Qa=t/floorin anted tinny ul> I -in_cab ►eta and cmute such costs
not to include fees to Tenant or affiliates of Tenant, furniture or fixture costs, or other non-third
party expenses. If requested by the City, the accounting shall be accompanied by receipts,
contracts, or any other reasonable evidence of the costs incurred by Tenant for the
Improvements. Upon City review and approval of such accounting, the costs incurred by Tenant
to install the Improvements shall constitute the Approved Costs.
C. City shall provide Tenant with an annual credit against the Rent in an
amount equal to one-fifteenth (1/151h)of the Approved Costs, such credit not to exceed $11,666
annually or$175,000 in the aggregate (the"Rent Credit").
d. If City and Tenant mutually agree upon the Rent during the Extension
Term and extend this Lease through the Extension Term, then Tenant shall be eligible for the
Rent Credit through the Extension Term. If Tenant terminates this Lease after the expiration of
the Initial Term without exercising its option to extend the Lease, then Tenant shall have
forfeited any remaining Rent Credit.
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e. If Tenant exercises its option to extend this Lease but City and Tenant
have not mutually agreed on the Rent for the Extension Term at least twelve (12)months prior to
the last day of the Initial Term, then (i) upon expiration of this Lease following the end of the
Initial Term and provided that Tenant has otherwise complied with the terms of this Lease,
Tenant shall receive one-third(1/3) of the Rent Credit as a termination fee within sixty(60) days
following the last day of the Initial Term; and (ii) this Lease shall terminate upon the expiration
of the Initial Term. Notwithstanding the preceding sentence, if City proposes an amount for
annual Rent for the Extension Term which does not exceed $34,000, and Tenant does not accept
this proposal, then Tenant shall have forfeited any right to a termination fee upon the expiration
of this Lease.
VII. REPAIRS AND MAINTENANCE .
7.1 City Obligation. City shall, at its own cost and expense, maintain and repair all
structural portions of the Premises in a good and safe condition during the Term, reasonable wear
and tear excepted,promptly after City is made aware of the need for such structural maintenance
and/or repair. Structural portions of the Premises shall include, without limitation, all sidewalks
and the roof, structural walls, structural members (including structural elements of the light
poles, scoreboard and outfield fence), floor slabs and foundation of the Baseball Stadium and
plumbing and electrical repairs that require alteration of floor slabs, foundations, roof or exterior
walls. If governmental laws, rules, regulation or ordinances ("Applicable Laws")change such
that the Premises no longer complies with Applicable Laws and can no longer be used for its
intended purposes without repair or improvements, the City shall have the first option to alter or
repair the Premises to bring it into compliance with Applicable Laws. If City does not bring the
Premises into compliance with Applicable Laws within a reasonable period of time, Tenant shall
have the right, but not the obligation,to make the alterations or repairs necessary to bring the
Premises into compliance with Applicable Laws. If neither City nor Tenant elect to bring the
Premises into compliance with Applicable Laws, Tenant may terminate this Lease in its sole
discretion. The foregoing shall only apply to changes required to be made to the Premises in
order to comply with Applicable Laws so that the Premises can continue to be used for its
intended purposes and does not apply under circumstances where the Premises becomes a
nonconforming structure, put for which changes are not required for the continued use of the
Premises.
7.2 Tenant Obligations.
a. Tenant shall be responsible, at its own cost and expense, for the routine
maintenance and upkeep and routine nonstructural repairs of the Premises during the Term,
including interior walls, ceilings, doors, windows, light fixtures, switches, wiring and plumbing
not the responsibility of City under Section 7.1 above,and heating and air conditioning systems
and equipment. Tenant shall also be responsible for the cost of cleaning the Premises and the
cost of cleaning supplies and other routine supplies required to operate the Premises, all in
accordance with customary standards for similar facilities and prudent maintenance practices.
b. Notwithstanding the foregoing, City shall be responsible for all routine
maintenance and repair of the Premises required by or arising from use of the Premises for
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Community Events. City shall fulfill its maintenance and repair obligations under this Section
7.2 immediately after use of the Premises for Community Events.
C. Tenant shall also be responsible for garbage disposal and other cleaning of
the Premises and Parking Areas (as defined below) following each game or Other Event
sponsored by Tenant or a third party, and for payment of all expenses of staff and services for
each game or Other Event sponsored by Tenant or a third party, including without limitation
parking attendants, security officers, ticket salespeople and attendants, ushers, and, if applicable,
medical personnel and vehicles. Tenant shall also be responsible for maintaining the baseball
team office and locker rooms while Tenant is entitled to the exclusive use thereof. Tenant will
permit no waste, damage or injury to the Premises. At the expiration or sooner termination of
this Lease, Tenant will quit and surrender the Premises in a neat and clean condition (reasonable
wear and tear excepted), and will deliver up all keys belonging to the Premises to City, or City's
agent. Should Tenant fail to tender possession of the Premises to City as provided herein, City
shall have the right to perform the work necessary to put the Premises in a neat and clean
condition (reasonable wear and tear excepted), at Tenant's expense, and Tenant agrees to
reimburse City for the costs to do so.
d. Tenant shall not damage or deface the Premises. Tenant shall not do
anything which may injure the buildings or other improvements or be a nuisance or menace. All
deliveries of supplies and material to the Premises shall be made at such hours and in accordance
with such rules as City may reasonably prescribe. Tenant will not permit an accumulation of
boxes, waste, or other refuse matter. Trash and garbage shall be stored, until disposed, within
areas designated by City for such purposes.
e. In addition, Tenant agrees as follows:
(i) Care of Plumbing Facilities. Plumbing facilities shall not be used for
any other purpose than that for which they were constructed.
(ii) Cleaning of Kitchens. Tenant shall have the Concessions ventilation
equipment cleaned at least every six(6) months, and Tenant upon request shall provide City with
evidence that the work has been done for the most recent period.
(iii) Odors. Tenant shall not permit the emission of offensive odors from
the Premises or allow permeation through interior or exterior walls.
(iv) Tenant To Pay For Violation. The expense of any breakage,
stoppage or damage resulting from a violation of this Section 7.2 shall be borne by Tenant.
(v) City May Demand Repairs. If City reasonably deems necessary any
repairs required to be made by Tenant, it may demand that Tenant make the same forthwith, and
if Tenant refuses or neglects to commence such repairs and complete the same with reasonable
dispatch, City may make or cause such repairs to be made and Tenant agrees, forthwith, on
demand, to pay to City the cost thereof with interest at the maximum rate permitted by law at the
time City incurs said cost of repairs.
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7.3 Plumbing System Winterization. Notwithstanding the other provisions of this
Lease, the City shall be responsible for the work associated with draining and winterizing the
plumbing system of the Premises each year(either using a third party plumber or using City staff
based upon protocols established by plumbing professionals). Fall",ing the eampletion of sue
wor-k by the Gity, Tenant shall reimburse City fef the r-easenable eests ineaffed by the City to
eemplete sueh weEk(limited to actual staff time and aetual eests of mate-F-i-A-8 if Su A14 wedit i s
perf4med by the City), not to exeeed $3,000 per-year,
7.4 Baseball Field/Grass Maintenance.
a. Tenant shall be responsible at its sole cost and expense for the year-round
maintenance, upkeep, repair and care of the baseball field and the other grass areas of the
Baseball Stadium, including the preparation and maintenance of the playing field before, during
and after each game or Other Event sponsored by Tenant. Such upkeep and maintenance shall
include fertilizing, mowing, aeration, irrigation and all other matters associated with the
maintenance of the playing field and other grass areas. All such upkeep and maintenance shall
be in accordance with the standards and specifications attached hereto as Exhibit E, or otherwise
directed by City. Tenant shall also be responsible at its sole cost and expense for all fertilizer
and other supplies required for the upkeep and maintenance of the playing field and other grass
areas of the Baseball Stadium.
b. If Tenant fails to maintain the playing field and the other grass areas of the
Baseball Stadium as herein required, City shall have the right to do so, at Tenant's expense, and
Tenant agrees to reimburse City for the costs to do so.
C. Tenant shall also have the exclusive right to use a portion of the
maintenance facility just beyond the left field outfield fence of the Baseball Stadium for the
storage of maintenance equipment and other uses associated with the maintenance of the baseball
field and other grass areas of the Baseball Stadium.
VIII. CONCESSIONS
8.1 Concessions. Except as otherwise set forth herein, Tenant shall have the
exclusive right, during baseball games and Other Events held in the Baseball Stadium, subject to
the provisions set forth below, to sell Concessions in the Premises and in the Parking Areas (as
defined below) and to retain all revenues therefrom. Such right may be exercised by Tenant
directly or through a sublicensee.
a. Concession Equipment. Tenant shall supply at its own expense and in its
sole discretion all equipment, fixtures and supplies, and all staff and other persons required or
necessary to provide Concessions to patrons of the Premises.
b. Tenant to Use Adequate Electrical Equipment. If Tenant supplies any
concessions electrical equipment that overloads the electrical lines in the Premises, Tenant shall
at its own expense (but only with the prior consent of City)make whatever changes are
necessary to meet the electrical requirements consistent with the requirements of the insurance
underwriters and governmental authorities having jurisdiction.
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50856940.5
C. Liquor License. City shall not object to or interfere with the efforts of
Tenant or its sublicensee to secure a permit to sell alcoholic beverages as one of the Concessions
sold inside the Baseball Stadium.
8.2 Concession Services. Tenant or its sublicensee shall operate and supply
Concessions and concession services during baseball games and Other Events sponsored by
Tenant or third parties on such terms and conditions as Tenant deems appropriate. Tenant shall
also provide concession services for Other Events not sponsored by Tenant (including
Community Events) at levels and with staffing as reasonably necessary to provide appropriate
concession service given the nature of the event and the expected attendance.
If Concessions are not provided by Tenant at appropriate levels for Community Events or Other
Events not sponsored by Tenant, then City may permit another entity to sell Concessions from
portable concession stands brought into the Premises for such purposes.
IX. PARKING
9.1 Generally. Adjacent to the Premises is an area for vehicle parking containing
approximately 1000 parking spaces and depicted on the map attached hereto as Exhibit F (the
"Parking Area") City hereby grants Tenant a non-exclusive license to use the Parking Area on
the terms set forth below.
a. Throughout the tefm1f-m of this Lease, (i)Tenant shall have the
exclusive right to control, use and operate the Parking Area for baseball games and Other Events
sponsored by Tenant or third parties at the Premises and (ii) City shall have the exclusive right to
control,use and operate the Parking Area for Community Events and for soccer tournaments
played at the adjacent playfields. Tenant shall be entitled to retain all parking revenue generated
during periods when Tenant controls and operates the Parking Area, and City shall be entitled to
retain all parking revenues generated during periods when City controls and operates the Parking
Area. Tenant shall provide parking attendants to operate the Parking Area for baseball games
and Other Events sponsored by Tenant and City shall provide parking attendants to operate the
Parking Area for Community Events and for events at the adjacent playfields. Tenant shall be
responsible at its sole cost to clean the Parking Area after baseball games and Other Events
sponsored by Tenant. City shall be responsible, at its sole cost, to clean the Parking Area after
Community Events and soccer tournament held at the adjacent playfields.
b. If an evening Minor League Baseball game is scheduled on the same date
as a soccer tournament: (i) Tenant and City shall work together to accommodate each others'
needs for use of the Parking Area, including an agreement on when control of the Parking Area
will change from City to Tenant; and(ii) Tenant shall honor the parking privileges of soccer
tournament spectators that have paid City to use the Parking Area. During such times, Tenant
and City shall cooperate in good faith to manage the Parking Area so that Tenant receives all
parking revenue associated with the baseball game and City receives all parking revenues
associated with the soccer tournament being conducted at the adjacent playfields, and with
Tenant providing the parking attendants to operate the Parking Area immediately prior to and
during title baseball game.
3
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X. ESTOPPEL
Within fifteen (15) days of presentation, Tenant shall execute, acknowledge, and deliver
to City, at no expense to City, any estoppel certificate requested by City, certifying in writing, if
such shall be true, that Tenant shall be in occupancy, that this Lease is in full force and effect,
specifying the dates to which the rent and other charges shall have been paid, and stating that
there have been no defaults by City and such other representations as may be requested by a
lender, mortgagee or beneficiary.
XI. TENANT ALTERATIONS
Except as ► ,y_ided above in Section 6.3•Tenant shall not make any material alterations,
additions, or improvements in the Premises (including any alterations that affect structural
portions of the Premises, or any electrical,plumbing or similar system) without first obtaining
City's written consent (which may be withheld in its reasonable discretion). All such alterations,
additions and improvements shall be at the cost and expense of Tenant, and shall become the
property of City and shall remain in and be surrendered with the Premises as a part hereof at the
termination of this Lease, without disturbance, molestation, or injury except for any
improvements that City may elect to require Tenant to remove. Notwithstanding the foregoing,
Tenant may remove concessions equipment and similar trade fixtures from the Premises if
Tenant originally paid the cost to acquire and install such equipment and/or fixtures and if
Tenant fully repairs all damage caused by the removal of such equipment and/or fixtures. If
Tenant shall perform work with the consent of City, as aforesaid, Tenant agrees to comply with
all laws, ordinances, rules and regulations of the appropriate city or county, and any other
authorized public authority. Tenant further agrees to hold City harmless from damage, loss or
cost arising out of the said work.
XII. INSURANCE
12.1 Tenant Insurance.
a. Tenant, at its sole expense, shall place and maintain in effect throughout
the term of this Lease the following insurance (collectively, the "Insurance"): (i) Commercial
general liability insurance with limits of not less than $2,000,000 each occurrence and
$5,000,000 in the aggregate, written on Insurance Services Office(ISO) occurrence form CG 00
01, insuring against all liability arising out of and in connection with Tenant's use and occupancy
of the Premises and with Tenant's exercise of its rights granted under this Lease, including
premises and contractual liability and naming City and its employees, officers and agents as
additional insureds using ISO Additional Insured-Managers or Lessors of Premises Form CG 20
1.l or a substitute endorsement providing equivalent coverage, and(ii) in the event Tenant or its
sublicensee offers alcoholic beverages in or around the Premises, "Dram Shop" and/or
"Innkeeper's Liability" insurance against claims or liabilities arising directly or indirectly to
persons or property on account of the sale or dispensing of beer, wine or other alcoholic
beverages, with a combined single limit coverage of$1,000,000 bodily injury and property
damage liability, or in greater amounts if required by law, in form and substance reasonably
acceptable to City, and naming City and its employees, officers and agents as additional
insureds, and (iii) worker's compensation and employer's liability insurance covering employees
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at the Premises employed by Tenant(to the extent required, and in the amounts required by
applicable laws).
b. Certificates of such coverage and endorsements, in form satisfactory to
City, shall be furnished to City and each shall provide that said coverage will not be changed or
cancelled without forty-five (45) days written notice to City. The limits of coverage described
above shall be increased from time to time as reasonably requested by City and to the extent
consistent with prudent risk management practices and insurance standards for similar facilities.
Tenant's insurance coverage shall be primary as respects City. Any insurance, self-insurance or
insurance pool coverage maintained by City shall be excess of Tenant's insurance and shall not
contribute with it. All insurance shall be placed with insurers with a current A. M. Best rating of
not less than A:VII.
C. In the event the Insurance required under this section is not maintained, or
if an Event of Default occurs, City shall have the right(but not the obligation) to place and
maintain the Insurance required to be placed and maintained by Tenant hereunder. Tenant
agrees, on demand, to pay to City the amounts expended therefor with interest at the maximum
rate permitted by law from the tune City incurs said costs of insurance.
d. In the event Tenant fails to place and maintain the Insurance required
hereunder, City shall have the right(but not the obligation) to require the immediate cessation of
the sale of alcoholic beverages at the Premises.
12.2 City Insurance. City shall purchase and maintain during the term of this Lease
all-risk property insurance covering the Premises and the Baseball Stadium, for their full
replacement cost without coinsurance provisions.
12.3 Waiver of Subrogation. Tenant and City hereby release and discharge each other
from all claims, losses and liabilities arising from or caused by any hazard covered by property
insurance on or in connection with the Premises and Baseball Stadium. This release shall apply
only to the extent that such claim, loss or liability is covered by insurance.
XIII. DAMAGE OR DESTRUCTION
If the Premises or Baseball Stadium are damaged by fire or other casualty under
circumstances where the cost to repair does not exceed $500,000 and the loss is covered by
insurance maintained by City, the damage shall be repaired by City, and until such repairs are
completed, rent shall be abated in proportion to the portion of the Premises which is unusable by
Tenant in the conduct of its business(but there shall be no abatement of rent by reason of any
portion of the Premises being unusable for a period equal to three (3) days or less).
If the costs to repair such damage exceeds $500,000, or the loss is not covered by
insurance maintained by City, City at its option may elect to repair the Premises, in which event
rent shall be abated as provided above. City shall make such election whether or not to rebuild
within thirty(30) days of such damage.
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If City does not elect to make such repairs, or if it reasonably appears that such repairs
cannot be made within one hundred eighty(180) days of the date of such damage, then either
party may, by written notice to the other within forty-five(45) days of the date of damage,
terminate this Lease.
XIV. NAMING RIGHTS
During the tefmTerm of this Lease, Tenant shall have the right to offer to sell and to sell
the right to name the Baseball Stadium to third parties and to retain all revenues therefrom. City
shall have the right to approve the name and the form of any naming rights agreement, which
approval shall not be unreasonably withheld or delayed. In the absence of a naming rights
agreement, the Baseball Stadium shall continue to be named "Pasco Stadium." Tenant may not
name the Baseball Stadium after Tenant. The name of the Baseball Stadium may not connote or
be affiliated with adult content, firearms or tobacco. Upon expiration of or earlier termination of
this Lease, any naming rights agreement shall also terminate and no longer be in force or effect.
XV. DEFAULTS; REMEDIES
15.1 Defaults: Remedies.
a. Events of Default. The occurrence of any one or more of the following
events shall constitute a material default and breach of this Lease by Tenant(an "Event of
Default"):
(i) The failure by Tenant to make any payment of Rent by the tenth
(10`h) day after such amount is due;
(ii) The failure by Tenant to make any other payment required to be
made by Tenant hereunder(other than a payment specified in subsection (i) above), including,
without limitation, Additional Rent, utility payments, insurance premiums or other charges,
within five(5) days after receiving written notice from City of such failure to pay;
(iii) The failure by Tenant to observe or perform or the violation of any
of the other covenants, conditions or provisions of this Lease to be observed or performed by
Tenant, where such failure shall continue for a period of twenty (20) days after Tenant's receipt
of written notice of default or violation from City;provided, however, that if the nature of
Tenant's obligation is such that more than twenty(20)days are required for performance, then
Tenant shall not be in default if Tenant commences performance within such 20-day period and
thereafter diligently prosecutes the same to completion and in any event completes such
performance within ninety(90)days of Tenant's receipt of such written notice; or
(iv) The failure by Tenant to use the Premises for professional baseball
purposes as a franchisee of the Northwest League.
b. Upon an Event of Default, then,without prejudice to any other remedies
which City might have, City may, at its election, declare this Lease forfeited and the Lease term
ended, and re-enter the Premises, with or without process of law, and remove all persons or
chattels therefrom.
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15.2 Removal of Property_.
a. In the event of any re-entry or taking possession of the Premises for
default, City shall have the right, but not the obligation, to remove from the Premises all personal
property of Tenant located therein, and may store the same in any place selected by City,
including but not limited to a public warehouse, at the expense and risk of the owners thereof,
with the right to sell such stored property, without notice to Tenant, after it has been stored for a
period of thirty (30) days or more. The proceeds of such sale to be applied first to the cost of
such sale, second to the payment of the charges for the storage, if any, and third to the payment
of any other sums of money which may then be due from Tenant to City under any of the terms
hereof,the balance if any without interest to be paid to Tenant.
b. Tenant hereby waives all claims for damages that may be caused by City's
re-entering and taking possession of the Premises or removing and storing the property of Tenant
as provided in this Lease, and will hold City harmless from loss, costs or damages occasioned
City thereby. No such reentry shall be considered or construed to be a forcible entry.
153 City May ReLet. In such case of re-entry, City may relet the Premises upon such
terms as it sees fit, for a term which may expire either before or after the expiration date of this
Lease, and to such persons or entities as it desires, including without limitation another
professional baseball league.
15.4 Tenant Still Liable for Rent. City shall not be liable for damages by reason of
such re-entry. Notwithstanding any such re-entry by City, the liability of Tenant for the Rent
provided for herein shall not be extinguished for the balance of the Lease Term. Tenant agrees
to pay to City any deficiency arising from a re-entry and re-letting of the Premises at a lesser
rent, and Tenant shall pay such deficiencies each month as the amount thereof is ascertained by
City.
15.5 Tenant to Pay Cost of ReLetting. Upon reletting Tenant shall be immediately
liable to pay to City the cost and expense of reletting and of such repairs as may be incurred by
City in readying the Premises for reletting.
15.6 Cumulative Remedies. No remedy or election hereunder shall be deemed
exclusive, but shall, where ever possible, be cumulative with all other remedies at law or in
equity.
15.7 Default by City. City shall not be in default unless City fails to perform
obligations required of City within twenty(20) days after written notice by Tenant to City,
provided, however, that if the nature of City's obligation is such that more than twenty(20) days
are required for performance then City shall not be in default if City commences performance
within such 20-day period and thereafter diligently prosecutes the same to completion. If City
fails to cure any such default within the allotted time, Tenant may cure such default itself and
offset the cost thereof against Rent payable hereunder.
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5 VL400.5
XVI. HAZARDOUS SUBSTANCES
16.1 Hazardous Substances.
a. Tenant shall not dispose of or otherwise allow the release of any
hazardous waste or materials in, on or under the Premises, or any adjacent property, or in any
improvements placed on the Premises, in violation of applicable law. Tenant represents and
warrants to City that Tenant's intended use of the Premises does not involve the use,production,
disposal or bringing on to the Premises of any hazardous waste or materials in violation of
applicable law. As used herein, the term"hazardous waste or materials" includes any substance,
waste or material defined or designated as hazardous, toxic or dangerous (or any similar term) by
any federal, state or local statute, regulation, rule or ordinance now or hereafter in effect. Tenant
shall promptly comply with all statutes, regulations and ordinances, and with all orders, decrees
or judgments of governmental authorities or courts having jurisdiction, relating to the use,
collection, treatment, disposal, storage, control, removal or cleanup of hazardous waste or
materials, in, on or under the Premises or any adjacent property, or incorporated in any
improvements, at Tenant's expense.
b. After notice to Tenant and a reasonable opportunity for Tenant to effect
such compliance, City may, but is not obligated to, enter upon the Premises and take such actions
and incur such costs and expenses to effect such compliance as it deems advisable to protect its
interest in the Premises; provided, however that City shall not be obligated to give Tenant notice
and the opportunity to effect such compliance if(i) such delay might result in material adverse
harm to City or the Premises, (ii) Tenant has already had actual knowledge of the situation and a
reasonable opportunity to effect such compliance, or(iii) an emergency exists. Whether or not
Tenant has actual knowledge of the release of hazardous waste or materials on the Premises or
any adjacent property as the result of Tenant's use of the Premises, Tenant shall reimburse City
for the full amount of all costs and expenses incurred by City in connection with such
compliance activities,and such obligation shall continue even after the termination of this Lease.
Tenant shall notify City immediately of any release of any hazardous waste or materials on the
Premises.
C. Notwithstanding the foregoing, Tenant shall not be responsible for any
cleanup, liabilities, claims, damages, costs and expenses of any kind or nature that arise or result
from any contamination of the Premises or surrounding property by hazardous waste or
materials, except for such contamination that is caused by Tenant or its employees or agents. If
Tenant cannot operate the Baseball Stadium because of contamination of the Premises or
surrounding property by hazardous waste or materials not caused by Tenant or its employees or
agents, Tenant shall have the right to terminate this Lease without further liability hereunder.
XVII. OTHER PROVISIONS
17.1 Surrender of Premises. At the expiration of the term of this Lease, or at the earlier
termination of this lease, Tenant shall surrender the Premises in good condition, reasonable wear
and tear excepted.
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17.2 Damage-oir-Destfuetion. in the event the Premises afe daFaaged to sueh an extent
as to render the same le Ar-in substantial pan. City shall repair-or-rebui
Pr-efnises witheut unneeessafy delay unless City deteR:fliaes that it is Fiet pmetieable to fepair or-
rebuild the Premises due to the extent of damage. Rent and- e-th- t-RiF ehff-ges payable heFeundef
shall be abated while sueh work is in progress, in the same ratio that the portion of the Pr-efflise
unfit for-oeeupaney shall bear-to thevike-le efthe Premises. if aftef a feasenable tinie City shall
fail to pweeed to fopair-or-r-ebuild, T_efl-afit, sha-11 have the f4ght te deelar-e this Lease tenuinated by
extefit that in the epinien of City it shall not be pfaetieable to repair-or-r-ebuild, eithef pai4y shall.
have the option to tofminate this Lease by written netiee mailed to Tenant within twenty (20)
days aftef such d°m^rr° ^r ddbtfuet^" nten ionally Deleted.
17.3 Liens and Solvency. Tenant shall keep the Premises free from any liens arising
out of any work performed, materials furnished or obligations incurred by Tenant and hold City
harmless therefrom including all costs and attorney's fees. In the event Tenant becomes
insolvent, voluntarily or involuntarily bankrupt, or if a receiver, assignee or other liquidating
officer is appointed for the business of Tenant, then City may cancel this Lease at City's option
and Tenant shall nevertheless be liable for any further losses or damages sustained by City so
caused by Tenant.
17.4 Assi ng ment. Tenant shall have the right to assign this Lease or let or sublet the
whole or part of the Premises with the written consent of City, which consent may not be
unreasonably withheld. Notwithstanding the foregoing, City shall consent to any assignment or
sublease of this Lease by Tenant: (a)to any entity controlled by Tenant that owns the Team; and
(b)to any purchaser of the Team that(i) has been approved by the National Association of
Professional Baseball, (ii) holds a franchise to operate such team by the Northwest League, and
(iii) has retained a management team with prior experience managing a professional sports team
to operate such team. Any purported assignment or sublet shall be of no effect if not consented
to by City. Any assignment or sublet of this Lease shall not extinguish or diminish the liability
of Tenant hereunder.
17.5 Non-Waiver. The failure of either party to insist upon strict performance of any
of the covenants and agreements of this Lease, or to exercise any option herein conferred in any
one or more instances, shall not be construed to be a waiver or relinquishment of any such, or
any other covenants or agreements,but the same shall be and remain in full force and effect.
17.6 Costs and Attorney's Fees. All costs and expenses, including attorneys' fees at
trial and on appeal in a reasonable amount, incurred by City or by Tenant in enforcing the
obligations of Tenant or City under this Lease, shall be paid by the defaulting party to the
prevailing party upon demand. The venue of any legal action brought under the terms of this
Lease shall be in the county in which the Premises are situated.
17.7 Transfer by City. If City shall assign its interest under this Lease or transfer its
interest in the Premises, such transferee shall be required to assume all obligations of City under
this Lease, City shall be relieved of any obligation accruing hereunder after such assignment or
transfer, and such transferee shall thereafter be deemed to be City hereunder.
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17.8 Heirs and Successor. Subject to the provisions hereof pertaining to assignment
and subletting, the covenants and agreements of this Lease shall be binding upon the heirs, legal
representatives, successors and assigns of any or all of the parties hereto.
17.9 Holdover. If Tenant shall, with the written consent of City, holdover after the
expiration of this Lease, such tenancy shall be on a month-to-month tenancy, which tenancy may
be terminated by either party upon twenty(20) days notice to the other party. During such
tenancy Tenant agrees to pay to City the same rental as provided herein, unless a different rent is
agreed upon, and to be bound by all of the applicable terms and conditions of this Lease.
17.10 Mutual Release and Waiver. To the extent a loss is covered by insurance in force,
City and Tenant hereby mutually release each other from liability and waive all right of recovery
against each other for any loss from perils insured against under their respective fire or other
insurance policies, including any causes of loss forms attached thereto; provided, that this
agreement shall be inapplicable if it would have the effect of invalidating any insurance coverage
of City or Tenant
17.11 Notices. All notices under this Lease shall be in writing and shall be deemed to
have been duly given if personally delivered, sent by confirmed facsimile, overnight courier
services or registered or certified mail, postage prepaid, and shall be deemed given upon delivery
if personally delivered, upon the earlier of actual receipt or one day after it is sent, if sent by
overnight courier or confirmed facsimile, or three days after it is sent by registered or certified
mail. All notices or other communications shall be made as follows:
If to City: City of Pasco
525 North P Avenue
Pasco, Washington 99301
Attention: City Manager
Facsimile No.: (509) 545-3403
If to Tenant: Northwest Baseball Ventures 1, LLC
P.O. Bel 537
Spokane, WA 99205
6200_BiH&n.-B-
Pasco, WA 99301
Attention: George Tyrett PruidM
Facsimile No.: (509) 329 7608547-9 70
17.12 Compliance with Laws. All operations or activities upon, or any use or
occupancy of the Baseball Stadium and Premises, or any portion thereof, by Tenant or any
person claiming through Tenant shall be in all material respects in compliance with all state,
federal and local laws, ordinances, rules, regulations, permits, standards, and requirements.
17.13 Indemnification.
a. Tenant agrees to and shall indemnify, defend and hold City, City's
successors and assigns, and the, officers, employees, agents and contractors of City, harmless
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from and against any and all claims (including without limitation third parry claims for death,
personal injury or real or personal property damage), actions, administrative proceedings
(including both formal and informal proceedings),judgments, damages, punitive damages,
penalties, fines, costs, liabilities (including sums paid.in settlements of claims), interest or losses,
including reasonable attorneys' and paralegals' fees and expenses (including any such fees and
expenses incurred in enforcing this Agreement or collecting any sums due hereunder), consultant
fees, and expert fees,together with all other costs and expenses of any kind or nature that arise
directly or indirectly from or in connection with (i)Tenant's use, occupation and/or control of
the Premises during events other than Community Events, and including without limitation any
injury or claim of injury to person or property, of any nature and howsoever caused, (ii) from any
breach of the terms of this Lease, or(iii) any violation of any governmental or insurance
requirements by Tenant, its sublessees, assignees, invitees, agents, employees, contractors, or
licensees, provided that such indemnity shall not extend to matters that may arise out of the gross
negligence or willful acts of City or City's agents, employees or contractors.
b. City agrees to and shall indemnify, defend and hold Tenant, Tenant's
successors and assigns, and the directors, officers, shareholders, employees, agents and
contractors of Tenant, harmless from and against any and all claims (including without limitation
third party claims for death, personal injury or real or personal property damage), actions,
administrative proceedings (including both formal and informal proceedings),judgments,
damages, punitive damages, penalties, fines, costs, liabilities (including sums paid in settlements
of claims), interest or losses, including reasonable attorneys' and paralegals' fees and expenses
(including any such fees and expenses incurred in enforcing this Agreement or collecting any
sums due hereunder), consultant fees, and expert fees, together with all other costs and expenses
of any kind or nature that arise directly or indirectly from or in connection with (i) City's use,
occupation and/or control of the Premises during a Community Event, and including without
limitation any injury or claim of injury to person or property, of any nature and howsoever
caused, (ii) from any breach of the terms of this Lease, or(iii) any acts arising from the gross
negligence or willful misconduct of City, provided that such indemnity shall not extend to
matters that may arise out of the gross negligence or willful acts of Tenant or Tenant's agents,
employees or contractors.
17.14 Time is of the Essence of this Lease. Time is of the essence in the performance of
all obligations of Tenant and City under this Lease.
17.15 City Approvals. City shall, from time to time, designate one or more people who
are authorized on behalf of City to give consents or approvals required of City hereunder. Such
designation shall remain effective until such time as City notifies Tenant in writing of a new
designee or designees. At the outset, City's designee shall be Gary Crutchfield, City Manager.
17.16 Force Majeure. Notwithstanding anything in this Lease to the contrary, each
party's obligations to perform under this Lease shall be excused to the extent that such
performance is prevented, delayed or rendered impracticable by events beyond that party's
reasonable control, provided such party shall have exercised all reasonable efforts to avoid such
events. Such events shall include, without limitation, inclement weather, acts of God, strikes,
civil commotion, riot, war and any other cause whether similar or dissimilar to those enumerated
that is reasonably beyond the control of the party obligated to perform. Force Majeure shall not
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include financial inability to perform (regardless of the cause) and shall not apply to defaults
arising out of the loss by Tenant of its franchise to operate a professional baseball team with the
Northwest League.
17.17 Counterparts. This Lease may be executed in one or more counterparts, each of
which shall be deemed an original, but all of which together shall constitute one and the same
instrument. This Lease or any counterpart may be executed and delivered by facsimile
transmission with an executed hard copy to follow.
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SOB5G490.5
IN WITNESS WHEREOF, City and Tenant have executed this Lease the day and year
first above written.
CITY OF PASCO
By:
Its:
NORTHWEST BASEBALL VENTURES I LLC, a
Washington limited liability company
By:
Its:
EXHIBITS AND SCHEDULE:
Exhibit A — Legal Description of Property
Exhibit B — List of Included Equipment
Exhibit C — Concourse Exterior Wall Advertising Area
Exhibit D — Intentionally Blank
Exhibit E — Field Maintenance Standards (two pages)
Exhibit F — Parking Area
Schedule 1 — 2008 Soccer Tournament Dates
Schedule 2 — MLB Tax
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s(LMA20 S
STATE OF WASHINGTON
ss.
COUNTY OF FRANKLIN
I certify that I know or have satisfactory evidence that is the
person who appeared before me, and said person acknowledged that said person signed this
instrument, on oath stated that said person was authorized to execute the instrument and
acknowledged it as the of City of Pasco, a municipal corporation, to be
the free and voluntary act of such City for the uses and purposes mentioned in the instrument.
Dated this day of , 2007.
(Signature of Notary)
(Legibly Print or Stamp Name of Notary)
Notary public in and for the State of Washington,
residing at
My appointment expires
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<nssao s
STATE OF WASHINGTON
ss.
COUNTY OF FRANKLIN
I certify that I know or have satisfactory evidence that is the person
who appeared before me, and said person acknowledged that said person signed this instrument,
on oath stated that said person was authorized to execute the instrument and acknowledged it as
the of Northwest Baseball Ventures I LLC, a Washington limited liability
company to be its free and voluntary act for the uses and purposes mentioned in the instrument.
Dated this day of )2007.
(Signature of Notary)
(Legibly Print or Stamp Name of Notary)
Notary public in and for the State of Washington,
residing at
My appointment expires
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snasraeas
Exhibit A
Legal Description
Pasco Baseball Stadium
(without Parking Lot)
The South 700 feet of the North 1850 feet of the West 550 feet of the East 1043± feet of the
northwest comer of Section 15, Township 9 North, Range 29 East W.M. Franklin County,
Washington.
EXHIBIT A
�3
548564915
Exhibit B
Baseball Equipment
Batting Cage: Full cover batting cage with minimum dimensions of 18' wide, 14' deep and
9' high. It is recommended that the cage be portable and made of aluminum
frame to provide maximum maintainability.
Field Screens: Pitching Screen: 7' high x 8' wide with 4' x 4' notch in upper corner.
Double Play Screen: 7' high x 14' wide with hinged wings.
First Base Screen: 7' high x 8' wide.
Shag Protector Screen: 7' high x 8' wide.
EXHIBIT B
30836496.3
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Exhibit C
Concourse 1 ' Area
West Side
East Side
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EXHIBITC
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Exhibit D
Intentionally Blank
EXHIBIT D
5085G490S
Exhibit E
Tri-Cities Baseball Stadium
Maintenance Standards
PROGRAM FREQUENCY DETAIL
Fertilizing April—October Application of complete NPK fertilizer
with trace minerals at 7 lbs. per 1,000 sq.
ft. monthly in April,June, July and
August. Equivalent to ESN 18-3-15. In
October equivalent to 20-5-15 at 7 lbs.
per 1,000 sq. ft. Apply quick release
fertilizer at rate of 7 lbs. per 1,000 sq. ft.
in front of pitchers mound or any other
worn areas.
AeiEcation May—October Monthly in May, June, July and October.
Flag all irrigation heads prior to
aerification. Do not aerify clay areas.
Mowing March —October March—April mow at 2"height. Two
weeks prior to team practice mow at 1-
1/2"and maintain until October. Mow
playing field minimum of every other day
and all other areas twice per week.
Edging May—September Edge all base paths and infield perimeter
twice per month.
Irrigation March---October Irrigate as needed but no less than 4 times
per week for 1 hr. Immediately repair
system as needed.
Chemical March—November Identify turf problems and correct
Applications immediately. Apply fungicide 1St week of
November. Apply penetrating agent or
other chemicals as needed.
EXHIBIT E
5085649G.;
SQ81Ci44Q.5
Game Day May-- September 1. Drag and water infield as needed.
Field Preparation 2. Wash loose dirt back into grass at dirt
infield grass transition areas.
3. Cover area in front of pitchers mound
during practice and pre game warm
up.
4. Drag and clean all red rock warning
track areas.
5. Line infield as per baseball standards.
6. Paint outfield out-of-play lines
weekly or as needed.
Miscellaneous Year Round 1. Apply a minimum of 2 tons soil
conditioner to the top 1" of all infield
clay areas.
2. Repair safety net and wall pads as
needed.
3. Overseed all areas at the rate of 25
lbs. per acre. Seed mixture to be
approved by City based on turf
analysis.
4. Spray fence lines with herbicide twice
a year or as needed.
EXHIBIT E
3035fi49p S
Exhibit F
Parking Area
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OUT ONLY
• PARKING LOT
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EXHIBIT F
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SCHEDULEI
2008 SOCCER TOURNAMENT DATES
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SCHEDULE 2
MLB TAX SCHEDULE
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50856490,5
AGENDA REPORT
FOR: City Council December 6, 2007
TO: Gary Crutch anager
FROM: Stan Strebel, ative and Community Workshop Mtg.: 12/10/07
Services Di
Regular Mtg: 12/17/07
SUBJECT: Chiawana Park Lease
I. REFERENCE(S):
1. Transmittal letter from Real Estate Division, Corps of Engineers
2. Proposed lease (Revised from 11/26,w/o attachments, Council packets only;
copy available in the Administrative and Community Services office, the Pasco
Library or on the city's website at www.pasco-wa.gov for public review.)
3. Exhibit C - Letter on City Proposed Improvements
4. Letter on house rental
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/10: Discussion
12/17 MOTION: I move to approve the Public Park and Recreation Purposes Lease
for Chiawana Park and Columbia River Shoreline with the Department of the
Army and further,to authorize the Mayor to sign the agreement.
111. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) Following the Council meeting of November 19, at which the lease for Chiawana
Park was discussed, staff has attempted to further address the issues remaining on
the proposed document. While all issues have not been resolved in the way which
was originally preferred by staff, we believe that the process of negotiation has
produced a document that is acceptable and the best for the City that can be
obtained.
B) The following summarizes the issues that were addressed at the previous meeting
and the current recommendation:
17. RESTORATION
(last sentence) " . . . The Lessee shall also pay the United States on demand any
sum which may be expended by the United States after the expiration, revocation
or termination of this lease in restoring the premises.
Staff again requested the insertion of"reasonable" in this section as a protection
to the City. In the alternative, and following COE's second reiteration that this
language was "standard", staff requested a letter from COE discussing its
approach to restoration in recent local lease terminations. This was also
rejected, COE staff indicating that such a letter could be construed as a
commitment which it was not authorized to make. While the language is not
10(b)
optimal, staff suggests that the language be accepted in light of the difficulty and
expense that could be incurred to further try to change it.
31. TRANSIENT USE
This issue has been resolved. The COE has verbally indicated acceptance of the
attached letter (Reference 4).
37. SITE SPECIFIC CONDITION ON ENVIRONMENTAL COMPLIANCE
This issue has been resolved with the COE changing the language
("environmental" added)per the City's request.
38. SITE SPECIFIC CONDITION ON TRESSPASS AND ENCROACHMENT
The City proposed and COE has indicated acceptance of new language as follows
(not yet included in draft document)
In accordance with the Condition on PROTECTION OF PROPERTY, the Lessee
will use its best efforts to prevent and resolve trespasses and encroachments
which occur on the premises on or after the date this lease is signed by the
District Engineer. The Lessee shall report all encroachments to the District
Engineer. If, after exercising available administrative remedies, the Lessee is
unable to resolve the trespass or encroachment, the Lessee shall contact the
District Engineer and provide complete information on its efforts to resolve the
trespass or encroachment. Thereafter, the District Engineer shall have the
primary responsibility to resolve the matter.
C) The proposed lease is for a 25 year period and most standard provisions are
identical to those included in the City's existing lease for the Boat Basin and
portions of the Heritage Trail.
D) Staff recommends approval of the revised lease.
DEPARTMENT OF THE ARMY
WALLA WALLA DISTRICT,CORPS OF ENGINEERS
201 NORTH THIRD AVENUE
WALLA WALLA WA 99362-1876
REPLY TO
ATTENTION OF
October 25, 2007
Real Estate Division
Mr. Stan Strebel
Administrative and Community Services Director
City of Pasco
PO Box 293
Pasco, WA 99301
Dear Mr. Strebel:
Enclosed for review and acceptance by the City of Pasco is one copy of the ,
proposed Department of the Army Public Park and Recreation Lease for Chiawana Park
and the Columbia River Shoreline. The term of the proposed lease is 25 years,
beginning on December 1, 2007, and ending on November 30, 2032.
Please review the lease and its exhibits carefully. If you have any concerns, please
bring them to our attention as soon as possible. If you find it acceptable, please do not
have the document signed but return it to us in its entirety with a letter acknowledging
acceptance. We will work with you to schedule a signing ceremony at which Mayor Olson
and Lieutenant Colonel Anthony Hofmann will execute the documents.
If you have any questions, please call me at 509-527-7324. You can also contact
me by e-mail at Paul,S.Shampine@usace.army.mil.
Sincerely,
Paul Shampine
Realty Specialist
Enclosure
NO. W912EF-1-08-??
DEPARTMENT OF THE ARMY
LEASE TO NON-STATE GOVERNMENTAL AGENCIES
FOR PUBLIC PARK AND RECREATIONAL PURPOSES
Chiawana Park & Columbia River Shoreline
McNary Lock and Dam Project
Franklin County, Washington
Tracts XX-3561, XX-3500, XX-3559, XX-3558, XX-3557, XX-3554, XX-3552, XX-3551,
XX-3549, XX-3548, XX-3547, XX-3546, XX-3544, XX-3543, XX-3542, XX-354.1,
XX-3539, XX-3538, XX-3537, XX-3536, XX-3534, XX-3533, XX-3532, XX-3531,
XX-3529
THIS LEASE is made on behalf of the United States and the SECRETARY OF
THE ARMY, hereinafter referred to as the Secretary, and THE CITY OF PASCO,
WASHINGTON, hereinafter referred to as the Lessee,
WITNESSETH:
That the Secretary, by authority of Title 16, United States Code, Section 460d,
and for the consideration hereinafter set forth, hereby leases to the Lessee, the property
identified in tan in Exhibits Al, A2 & B, attached hereto and made a part hereof,
hereinafter referred to as the premises, for public park and recreational purposes. The
premises are further defined as follows: In portions of the premises where levees are
located, the premises shall be from the shoreline of the Columbia River landward to the
Non-State Park Lease
1 July 1997
landward toe of the levee. In portions where no levees exist, the premises shall be the
entire tract to the landward public property boundary except in Tracts XX-3559,
XX-3500 and XX-3561 where the approximate limits of the premises are shown in tan.
THIS LEASE is granted subject to the following conditions:
1. TERM
Said premises are hereby leased for a term of 25 years, beginning December 1,
2007 and ending November 30, 2032.
2. CONSIDERATION
The consideration for this lease is the operation and maintenance of the
premises by the Lessee for the benefit of the United States and the general public in
accordance with the conditions herein set forth.
3. NOTICES
All correspondence and notices to be given pursuant to this lease shall be
addressed, if to the Lessee to the City Manager, City of Pasco; 525 N. 3rd Avenue; PO
Box 293; Pasco, WA 99301; and if to the United States, to the District Engineer, ATTN:
Chief, Real Estate Division, Walla Walla District; 201 N. Third Avenue, Walla Walla, WA
99362-1876 or as may from time to time otherwise be directed by the parties. Notice
shall be deemed to have been duly given if and when enclosed in a properly sealed
envelope, or wrapper, addressed as aforesaid, and deposited, postage prepaid, in a
post office regularly maintained by the United States Postal Service.
4. AUTHORIZED REPRESENTATIVES
Except as otherwise specifically provided, any reference herein to "Secretary of
the Army," "District Engineer," "said officer" or "Lessor" shall include their duly
authorized representatives. Any reference to "Lessee" shall include sublessees,
assignees, transferees, concessionaires, and its duly authorized representatives.
5. DEVELOPMENT PLANS
The Lessee shall be guided by an annual Plan of Operation and Maintenance
(Annual Management Plan or "AMP") in furtherance of the Lessee's implementing Plan
of Recreation Development and Management (Development Plan) attached as Exhibit
C which shows the facilities and services necessary to meet the current and potential
public demand and the management and development activities to be undertaken by
the Lessee and any sublessees. No later than January 1 of each year the Lessee will
submit the AMP to be mutually agreed on between the Lessee and the District
Engineer. Such AMP shall include but is not limited to the following:
Non-State Park Lease 2
1 July 1997
a. Plans for management, maintenance and development activities to be
undertaken by the Lessee and any sublessees.
b. Report of the management, maintenance and development
accomplishments of the Lessee for the preceding year.
c. Report on any significant modification of policies or procedures which are
planned for the following year as well as those implemented in the preceding year.
d. Minor modifications to the Development Plan. Major modifications are to be
accomplished by amendment to the Plan before proceeding to implement any changes
in the development or management of the leased premises.
e. Budget of the Lessee for carrying out all activities for the upcoming year.
f. Personnel to be used in the management of the leased premises.
g. Annual certification that all water and sanitary systems on the premises have
been inspected and comply with Federal, state and local standards. Lessee will also
provide a statement of compliance with the Rehabilitation Act and the Americans with
Disabilities Act, as required in the condition on NON-DISCRIMINATION, noting any
deficiencies and providing a schedule for correction.
The use and occupation of the premises shall be subject to the general
supervision and approval of the District Engineer.
During the term of the lease, the District Engineer will notify the Lessee of any
updates to the existing project Master Plan affecting the premises and the Lessee may
provide comments.
6. STRUCTURES AND EQUIPMENT
The Lessee shall have the right, during the term of the lease, to erect such
structures and to provide such equipment upon the premises as may be necessary to
furnish the facilities and services authorized. Those structures and equipment shall be
and remain the property of the Lessee, except as otherwise provided in the Condition
on RESTORATION. However, no structures may be erected or altered upon the
premises unless and until the type of use, design, and proposed location or alteration
thereof shall have been approved in writing by the District Engineer. The District
Engineer may require the Lessee, upon the completion of each of the proposed
developments to furnish complete "as built' construction plans for all facilities.
Non-State Park Lease 3
1 July 1997
7. APPLICABLE LAWS AND REGULATIONS
a. The Lessee shall comply with all applicable Federal laws and regulations
and with all applicable laws, ordinances, and regulations of the state, county, and
municipality wherein the premises are located, including, but not limited to, those
regarding construction, health, safety, food service, water supply, sanitation, use of
pesticides, and licenses or permits to do business. The Lessee shall make and enforce
such regulations as are necessary and within its legal authority in exercising the
privileges granted in this lease, provided that such regulations are not inconsistent with
those issued by the Secretary of the Army or with the provisions of 16 U.S.C. § 460d.
b. The Lessee will provide an annual certification that all water and sanitary
systems on the premises have been inspected and comply with Federal, state and local
standards. The Lessee will also provide a statement of compliance with the
Rehabilitation Act and the Americans with Disabilities Act, as required in the Condition
on NON-DISCRIMINATION, noting any deficiencies and providing a schedule for
correction.
8. CONDITION OF PREMISES
a. The Lessee acknowledges that it has inspected the premises, knows its
condition, and understands that the same is leased without any representations or
warranties whatsoever and without obligation on the part of the United States to make
any alterations, repairs, or additions thereto.
b. As of the date of this lease, an inventory and condition report of all personal
property and improvements of the United States included in this lease shall be made by
the District Engineer and the Lessee to reflect the condition of said property and said
improvements. A copy of said report is attached hereto as Exhibit D and made a part
hereof. Upon the expiration, revocation, or termination of this lease, another inventory
and condition report shall be similarly prepared. This report shall constitute the basis for
settlement for property damaged or destroyed. Any such property must be either
replaced or restored to the condition required by the Condition on PROTECTION OF
PROPERTY.
9. FACILITIES AND SERVICES
The Lessee shall provide the facilities and services as agreed upon in the
Development Plan referred to in the Condition on DEVELOPMENT PLANS either
directly or through subleases or concession agreements that have been reviewed and
accepted by the District Engineer. These subleases or agreements shall state: (1) that
they are granted subject to the provisions of this lease; and (2) that the agreement will
not be effective until the third party activities have been approved by the District
Engineer. The Lessee will not allow any third party activities with a rental to the Lessee
or prices to the public which would give the third party an undue economic advantage or
Non-State Park Lease 4
1 July 1997
circumvent the intent of the Development Plan. The rates and prices charged by the
Lessee or its sub-lessees or concessionaires shall be reasonable and comparable to
rates charged for similar goods and services by others in the area. The use of sub-
lessees and concessionaires will not relieve the Lessee from the primary responsibility
for ensuring compliance with all of the terms and conditions of this lease.
10. TRANSFERS, ASSIGNMENTS, SUBLEASES
a. Without prior written approval of the District Engineer, the Lessee shall
neither transfer nor assign this lease nor sublet the premises or any part thereof, nor
grant any interest, privilege, or license whatsoever in connection with this lease.
b. The Lessee will not sponsor or participate in timeshare ownership of any
structures, facilities, accommodations, or personal property on the prernises. The
Lessee will not subdivide nor develop the premises into private residential development.
11. FEES
Fees may be charged by the Lessee for the entrance to or use of the premises or
any facilities, however, no user fees may be charged by the Lessee or its sub-lessees
for use of facilities developed in whole or part with federal funds if a user charge by the
Corps of Engineers for the facility would be prohibited under law.
12. ACCOUNTS, RECORDS AND RECEIPTS
All monies received by the Lessee from operations conducted on the premises,
including, but not limited to, entrance, admission and user fees and rental or other
consideration received from its concessionaires, may be utilized by the Lessee for the
administration, maintenance, operation and development of the premises. Beginning 5
years from the date of this lease and continuing at 5-year intervals, any such monies not
so utilized or programmed for utilization within a reasonable time shall be paid to the
District Engineer. The Lessee shall establish and maintain accurate records and
accounts and provide an annual statement of receipts and expenditures to the District
Engineer. Annual or weekly entrance fees not collected on the Project, which also are
honored at other recreational areas operated by the Lessee, are excluded from this
requirement. The District Engineer shall have the right to perform audits or to require
the Lessee to audit the records and accounts of the Lessee, third party concessionaires
and sub-lessees, in accordance with auditing standards and procedures promulgated by
the American Institute of Certified Public Accountants or by the state, and furnish the
District Engineer with the results of such an audit.
13. PROTECTION OF PROPERTY
The Lessee shall be responsible for any damage that may be caused to property
of the United States by the activities of the Lessee under this lease and shall exercise
Non-State Park Lease 5
1 July 1997
due diligence in the protection of all property located on the premises against fire or
damage from any and all other causes. Any property of the United States damaged or
destroyed by the Lessee incident to the exercise of the privileges herein granted shall
be promptly repaired or replaced by the Lessee to the satisfaction of the District
Engineer, or, at the election of the District Engineer, reimbursement may be made
therefore by the Lessee in an amount necessary to restore or replace the property to a
condition satisfactory to the District Engineer.
14. RIGHT TO ENTER AND FLOOD
The right is reserved to the United States, its officers, agents, and employees to
enter upon the premises at any time and for any purpose necessary or convenient in
connection with Government purposes; to make inspections; to remove timber or other
material, except property of the Lessee; to flood -the premises; to manipulate the level of
the lake or pool in any manner whatsoever; and/or to make any other use of the land as
may be necessary in connection with project purposes, and the Lessee shall have no
claim for damages on account thereof against the United States or any officer, agent, or
employee thereof.
15. LIGHTS, SIGNALS AND NAVIGATION
There shall be no unreasonable interference with navigation by the exercise of
the privileges granted by this lease. If the display of lights and signals on any work
hereby authorized is not otherwise provided for by law, such lights and signals as may
be prescribed by the Coast Guard or by the District Engineer shall be installed and
maintained by and at the expense of the Lessee.
16. INSURANCE
a. At the commencement of this lease, the Lessee, unless self-insured, and its
sub-lessees and concessionaires at the commencement of operating under the terms of
this lease as third parties, shall obtain from a reputable insurance company or
companies contracts of liability insurance. The insurance shall provide an amount not
less than that which is prudent, reasonable and consistent with sound business
practices, or a minimum combined Single Limit of $1,000,000, whichever is greater, for
any number of persons or claims arising from any one incident with respect to bodily
injuries or death resulting therefrom, property damage, or both, suffered or alleged to
have been suffered by any person or persons, resulting from the operations of the
Lessee, sub-lessees and concessionaires under the terms of this lease. The Lessee
shall require its insurance company to furnish to the District Engineer a copy of the
policy or policies or, if acceptable to 'the District Engineer, certificates of insurance
evidencing the purchase of such insurance. The minimum amount of liability insurance
coverage is subject to revision by the District Engineer every three years or upon
renewal or modification of this lease.
Non-state Park Lease 6
1 July 1997
b. The insurance policy or policies shall specifically provide protection
appropriate for the types of facilities, services and products involved; and shall provide
that the District Engineer be given thirty (30) days notice of any cancellation or change
in such insurance.
c. In the event the Lessee is self-insured, the Lessee shall certify such self-
insurance in writing in the minimum amount specified above to the District Engineer.
The Lessee's insurance status shall not eliminate the requirement for its sub-lessees
and concessionaires to have insurance from a reputable insurance carrier as set out
above.
d. The District Engineer may require closure of any or all of the premises during
any period for which the Lessee and/or its sub-lessees and concessionaires do not
have the required insurance coverage.
17. RESTORATION
On or before the expiration of this lease or its termination by the Lessee, the
Lessee shall vacate the premises, remove the property of the Lessee, and restore the
premises to a condition satisfactory to -the District Engineer. If, however, this lease is
revoked, the Lessee shall vacate the premises, remove said property therefrom, and
restore the premises to the aforesaid condition within such time as the District Engineer
may designate. In either event, if the Lessee shall fail or neglect to remove said
property and restore the premises, then, at the option of the District Engineer, said
property shall either become the property of the United States without compensation
therefore, or the District Engineer may cause the property to be removed and no claim
for damages against the United States or its officers or agents shall be created by or
made on account of such removal and restoration work. The Lessee shall also pay the
United States on demand any sum which may be expended by the United States after
the expiration, revocation or termination of this lease in restoring the premises.
18. NON-DISCRIMINATION
a. The Lessee shall not discriminate against any person or persons or exclude
them From participation in the Lessee's operations, programs or activities conducted on
the leased premises, because of race, color, religion, sex, age, handicap, or national
origin. The Lessee will comply with the Americans with Disabilities Act and attendant
Americans with Disabilities Act Accessibility Guidelines (ADAAG) published by the
Architectural and Transportation Barriers Compliance Board.
b. The Lessee, by acceptance of this lease, is receiving a type of Federal
assistance and, therefore, hereby gives assurance that it will comply with the provisions
of Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Age
Discrimination Act of 1975 (42 U.S.C. § 6102); the Rehabilitation Act of 1973, as
amended (29 U.S.C. § 794); and all requirements imposed by or pursuant to the
Non-State Park Lease 7
1 July 1997
Directive of the Department of Defense (32 CFR Part 195) issued as Department of
Defense Directive 5500.11 and 1020.1, and Army Regulation 600-7. This assurance
shall be binding on the Lessee, its agents, successors, transferees, sub-lessees and
assigns.
19. SUBJECT TO EASEMENTS
This lease is subject to all existing easements, easements subsequently granted,
and established access routes for roadways and utilities located, or to be located, on
the premises, provided that the proposed grant of any new easement or route will be
coordinated with the Lessee, and easements will not be granted which will, in the
opinion of the District Engineer, interfere with developments, present or proposed, by
the Lessee. The Lessee will not close any established access routes without written
permission of-the District Engineer.
20. SUBJECT TO MINERAL INTERESTS
This lease is subject to all outstanding mineral interests. As to federally owned
mineral interests, it is understood that they may be included in present or future mineral
leases issued by the Bureau of Land Management (BLM), which has responsibility for
mineral development on Federal lands. The Secretary will provide lease stipulations to
BLM for inclusion in such mineral leases that are designed to protect the premises from
activities that would interfere with the Lessee's operations or would be contrary to local
laws.
21. COMPLIANCE, CLOSURE, REVOCATION AND RELINQUISHMENT
a. The Lessee and/or any sub-lessees or licensees are charged at all times
with full knowledge of all the lirnitations and requirements of this lease, and the
necessity for correction of deficiencies, and with compliance with reasonable requests
by the District Engineer. This lease may be revoked in the event that the Lessee
violates any of the terms and conditions and continues and persists in such non-
compliance, or fails to obtain correction of deficiencies by sub-lessees or licensees.
The Lessee will be notified of any non-compliance, which notice shall be in writing or
shall be confirmed in writing, giving a period of time in which to correct the non-
compliance. Failure to satisfactorily correct any substantial or persistent non-
compliance within the specified time is grounds for closure of all or part of the premises,
temporary suspension of operation, or revocation of the lease, after notice in writing of
such intent. Future requests by the Lessee to extend the lease, expand the premises,
modify authorized activities, or assign the lease shall take into consideration the
Lessee's past performance and compliance with the lease terms.
b. This lease may be relinquished by the Lessee by giving one (1) year prior
written notice to the District Engineer in the manner prescribed in the Condition on
NOTICES.
Non-State Park Lease 8
1 July 1997
22. HEALTH AND SAFETY
a. The Lessee shall keep the premises in good order and in a clean, sanitary,
and safe condition and shall have the primary responsibility for ensuring that any sub-
lessees and concessionaires operate and maintain the premises in such a manner.
b. In addition to the rights of revocation for non-compliance, the District
Engineer, upon discovery of any hazardous conditions on the premises that presents an
immediate threat to health and/or danger to life or property, will so notify the Lessee and
will require that the affected part or all of the premises be closed to the public until such
condition is corrected and the danger to the public eliminated. If the condition is not
corrected within the time specified, the District Engineer will have the option to revoke
the lease. The Lessee and its assignees or sub-lessees shall have no claim for
damages against the United States, or any officer, agent, or employee thereof on
acco+.lnt of action taken pursuant to this condition.
23. PUBLIC USE
No attempt shall be made by the Lessee, or any of its sub-lessees or
concessionaires, to forbid the full use by the public of the premises and of the water
areas of the project, subject, however, to the authority and responsibility of the Lessee
to manage the premises and provide safety and security to the visiting public.
24. PROHIBITED USES
a. The Lessee shall not permit gambling on the premises. Specifically
prohibited are the use of gambling devices, such as slot machines, video gambling
machines, or other casino type devices that would detract from the family atmosphere.
District Engineers may allow the sale of state lottery tickets, in accordance with state
and local laws and regulations, as long as the sale of tickets constitutes a collateral
activity, rather than primary activity, of the Lessee. The Lessee shall not install or
operate, or permit to be installed or operated thereon, any device which is illegal; or use
the premises or permit them to be used for any illegal business or purpose. There shall
not be conducted on or permitted upon the premises any activity which would constitute
a nuisance.
b. As an exception, some games of chance, such as raffles, games and
sporting events, may be conducted by nonprofit organizations under special permits
issued in conjunction with special events, if permissible by state and local law. Any
request to conduct such activities must be submitted in writing to the District Engineer.
c. In accordance with state and local laws and regulations, the Lessee may
sell, store, or dispense or permit the sale, storage, or dispensing of beer, malt
beverages, light wines or other intoxicating beverages on the premises in those facilities
where such service is customarily found. Bar facilities will only be permitted if offered in
Non-State Park Lease 9
1 July 1997
connection with other approved activities. Advertising of such beverages outside of
buildings is not permitted_ Carry out package sales of hard liquor is prohibited.
25. NATURAL RESOURCES
The Lessee shall cut no timber, conduct no mining operations, remove no sand,
gravel, or kindred substances from the ground, commit no waste of any kind, nor in any
manner substantially change the contour or condition of the premises, except as may be
authorized under and pursuant to the Development Plan described in the Condition on
DEVELOPMENT PLANS herein. The Lessee may salvage fallen or dead timber;
however, no commercial use shall be made of such timber. Except for timber salvaged
by the Lessee when in the way of construction of improvements or other facilities, all
sales of forest products will be conducted by the United States and the proceeds
therefrom shall not be available to the Lessee under the provisions of this lease.
26. DISPUTES CLAUSE
a. Except as provided in the Contract Disputes Act of 1978 (41 U.S.C. § 601-
613) (the Act), all disputes arising under or relating to this lease shall be resolved under
this clause and the provisions of the Act.
b. "Claim," as used in this clause, means a written demand or written assertion
by the Lessee seeking, as a matter of right, the payment of money in a sum certain, the
adjustment of interpretation of lease terms, or other relief arising under or relating to this
lease. A claim arising under this lease, unlike a claim relating to the lease, is a claim
that can be resolved under a lease clause that provides for the relief sought by the
Lessee. However, a written demand or written assertion by the Lessee seeking the
payment of money exceeding $100,000 is not a claim under the Act until certified as
required by subparagraph c.(2) below.
c. (1) A claim by the Lessee shall be made in writing and submitted to the said
officer for a written decision. A claim by the Government against the Lessee shall be
subject to written decision by the said officer.
(2) For Lessee claims exceeding $100,000, the Lessee shall submit with the
claim a certification that:
(i) The claim is made in good faith;
(ii) Supporting data are accurate and complete to the best of the
Lessee's knowledge and belief;
(iii) and the amount requested accurately reflects the lease adjustment
for which the Lessee believes the Government is liable.
Non-State Park Lease 10
1 July 1997
(3) (i) If the Lessee is an individual, the certificate shall be executed by
that individual.
(ii) If the Lessee is not an individual, the certification shall be executed
by:
(A) A senior company official in charge at the Lessee's location
involved;
or
(B) An officer or general partner of the Lessee having overall
responsibility of the conduct of the lessee's affairs.
d. For Lessee claims of $100,000 or less, the said officer must, if requested in
writing by the Lessee, render a decision within 60 days of the request. For Lessee-
certified claims over $100,000, the said officer must, within 60 days, decide the claim or
notify the Lessee of the date by which the decision will be made.
e. The said officer's decision shall be final unless the Lessee appeals or files a
suit as provided in the Act.
f. At the time a claim by the Lessee is submitted to the said officer or a claim
by the Government is presented to the Lessee, the parties, by mutual consent, may
agree to use alternative means of dispute resolution. When using alternate dispute
resolution procedures, any claim, regardless of amount, shall be accompanied by the
certificate described in paragraph c.(2) of this clause, and executed in accordance with
paragraph c.(3) of this clause_
g. The Government shall pay interest on the amount found due and unpaid by
the Government from (1) the date the said officer received the claim (properly certified if
required), or (2) the date payment otherwise would be due, if that date is later, until the
date of payment. Simple interest on claims shall be paid at the rate, fixed by the
Secretary of the Treasury as provided in the Act, which is applicable to the period during
which the said officer receives the claim and then at the rate applicable for each 6-
month period as fixed by the Treasury Secretary during the pendency of the claim.
Rental amounts due to the Government by the Lessee will have interest and penalties
as set out in the condition on CONSIDERATION.
h. The Lessee shall proceed diligently with the performance of the lease,
pending final resolution of any request for relief, claim, appeal or action arising under
the lease, and comply with any decision of the said officer.
Non-State Park Lease 11
1 July 1997
27. ENVIRONMENTAL PROTECTION
a. Within the Ili-nits of their respective legal powers, the parties to this lease
shall protect the project against pollution of its air, ground, and water. The Lessee shall
comply promptly with any laws, regulations, conditions or instructions affecting the
activity hereby authorized, if and when issued by the Environmental Protection Agency,
or any Federal, state, interstate or local governmental agency having jurisdiction to
abate or prevent pollution. The disposal of any toxic or hazardous materials within the
leased area is specifically prohibited. Such regulations, conditions, or instructions in
effect or prescribed by the Environmental Protection Agency, or any Federal, state,
interstate or local governmental agency, are hereby made a condition of this lease. The
Lessee shall require all sanitation facilities on boats moored at the Lessee's facilities,
including rental boats, to be sealed against any discharge into the lake. Services for
waste disposal, include sewage pump-out of watercraft, shall be provided by the Lessee
as appropriate. The Lessee shall not discharge waste or effluent from the premises in
such a manner that the discharge will contaminate streams or other bodies of water or
otherwise become a public nuisance.
b. The Lessee will use all reasonable means available to protect the
environment and natural resources, and where damage nonetheless occurs from the
Lessee's activities, the Lessee shall be liable to restore the damaged resources.
c. The Lessee must obtain approval in writing from the District Engineer before
any pesticides or herbicides are applied to the premises.
28. ENVIRONMENTAL BASELINE STUDY
An Environmental Baseline Study (EBS) documenting the known history of the
property with regard to the storage, release or disposal of hazardous substances
thereon is attached hereto and made a part hereof as Exhibit E. Upon expiration,
revocation or termination of this lease, another EBS shall be prepared which will
document the environmental condition of the property at that time. A comparison of the
two assessments will assist the District Engineer in determining any environmental
restoration requirements. Any such requirements will be completed by the Lessee in
accordance with the condition on RESTORATION.
29. HISTORIC PRESERVATION
The Lessee shall not remove or disturb, or cause or permit to be removed or
disturbed, any historical, archaeological, architectural or other cultural artifacts, relics,
remains, or objects of antiquity. In the event such items are discovered on the
premises, the Lessee shall immediately notify the District Engineer and protect the site
and the material from further disturbance until the District Engineer gives clearance to
proceed.
Non-State Park Lease 12
1 July 1997
30. SOIL AND WATER CONSERVATION
The Lessee shall maintain, in a manner satisfactory to the District Engineer, all
soil and water conservation structures that may be in existence upon said premises at
the beginning of, or that may be constructed by the Lessee during the term of, this
lease, and the Lessee shall take appropriate measures to prevent or control soil erosion
within the premises. Any soil erosion occurring outside the premises resulting from the
activities of the Lessee shall be corrected by the Lessee as directed by the District
Engineer.
31. TRANSIENT USE
a. Camping, including transient trailers or recreational vehicles, at one or more
carrlpsites for a period longer than thirty (30) days during any sixty (60) consecutive day
period is prohibited. The Lessee will maintain a ledger and reservation system for the
use of any such campsites.
b. Occupying any lands, buildings, vessels or other facilities within the premises
for the purpose of maintaining a full- or part-time residence is prohibited, except for
employees residing on the premises for security purposes, if authorized by the District
Engineer.
32. COVENANT AGAINST CONTINGENT FEES
The Lessee warrants that no person or selling agency has been employed or
retained to solicit or secure this lease upon an agreement or understanding for a
commission, percentage, brokerage, or contingent fee, excepting bona fide employees
or bona fide established commercial or selling agencies maintained by the Lessee for
the purpose of securing business. For breach or violation of this warranty, the United
States shall have the right to annul this lease without liability or, in its discretion, to
require the Lessee to pay, in addition to the lease rental or consideration, the full
amount of such commission, percentage, brokerage, or contingent fee.
33. OFFICIALS NOT TO BENEFIT
No Member of or Delegate to Congress or Resident Commissioner shall be
admitted to any share or part of this lease or to any benefits to arise therefrom.
However, nothing herein contained shall be construed to extend to any incorporated
company if the lease be for the general benefit of such corporation or company.
34. SITE-SPECIFIC CONDITION ON GROUND DISTURBANCE
Except as authorized herein, the Lessee shall not engage in any construction,
alteration, demolition, or ground disturbing activities on the premises, unless such
activities have been reviewed and approved by the District Engineer in accordance with
Non-state Park Lease 13
1 July 1997
the requirements of the National Historic Preservation Act of 1966 (16 USC 470, et
seq.). The Lessee shall be responsible for all costs, and any actions directed or
required by the District Engineer, which are associated with the National Historic
Preservation Act review process, or other applicable law.
35. SITE-SPECIFIC CONDITION ON CULTURAL RESOURCE STIPULATIONS
Cultural Resources Stipulations (the Stipulations) are attached to this Lease as
Exhibit F and incorporated herein by reference. The Lessee's cultural resources roles
and responsibilities under this Lease shall be governed by the Stipulations and
applicable laws or regulations. The Stipulations may be amended by the District
Engineer, after consultation with the Lessee, if necessary to comply with applicable laws
or regulations.
36. SITE-SPECIFIC CONDITION ON PESTICIDES
a. The use of any pesticides (insecticide, herbicide, fungicide or rodenticide) on
outgranted lands or waters shall be in accordance with all applicable Federal, state, and
local laws, vales and regulations. The Lessee must obtain approval from the District
Engineer before any pesticides are applied to the premises. The Lessee shall report
actual usage of pesticides in -the previous year and anticipated usage of pesticides in
the upcoming year on the Pest Control Plan attached as Exhibit G-1 and G-2. The
reports will be forwarded not later than January 10 of each year to the address identified
below. Usage reports will be reviewed by the District Pesticide Coordinator and shall be
considered approved unless the Lessee is notified otherwise. The form may be
reproduced as'needed.
b. The Lessee shall be responsible for the control of all noxious weeds within the
outgranted area in accordance with all applicable Federal, state, county and local laws,
rules and regulations. Within seven (7) days after each application or treatment with
any approved pesticide, the Lessee shall complete a pesticide application record (NPW
Form 178). A copy of NPW Form 178 is attached as Exhibit H and may be reproduced
when needed. The form shall be mailed or delivered to:
Natural Resources Manager
Ice Harbor Lock and Dam Project
2763 Monument Drive
Burbank, Washington 99323
37. SITE-SPECIFIC CONDITION ON ENVIRONMENTAL COMPLIANCE
a. The District Engineer agrees to provide funding up to a maximum of $30,000
toward environmental compliance costs associated with the proposed renovation project
for playground equipment replacement. The funding is subject to availability of funds
Non-State Park Lease 14
1 July 1997
and is subject to the work being accomplished within 5 years from the date of lease
execution by the government.
b. The District Engineer agrees to provide funding up to a maximum of $30,000
toward environmental compliance costs associated with the proposed renovation or
replacement of the existing east end park restroom facilities. The funding is subject to
availability of funds and is subject to the work being accomplished within 5 years from
the date of lease execution by the government.
c. If the Lessee chooses to submit the renovation projects as a combined project for
the playground equipment replacement and the replacement of east end park restroom
facilities rather than as outlined in 37.a. and 37.b. above, the District Engineer agrees to
provide funding up to a maximum of $60,000 toward environmental compliance costs
associated with the combined projects. The funding is subject to availability of funds
and is subject to the environmental work being accomplished within 5 years from the
date of lease execution by the government.
d. The Lessee will notify the District Engineer in writing when beginning preparation
of plans and specifications for the playground and restroom projects. Upon receipt of
notice From the Lessee, the District Engineer will begin to schedule the compliance work
required for the project, subject to the availability of funds. The Lessee will provide a
scope for each project in sufficient detail to enable the Corps to begin the compliance
work. Lessee understands that any changes in scope may result in delay and
increased cost to complete the compliance work. Lessee shall be responsible for all
compliance work required by state and local laws or regulations, in accordance with
Condition 7a of this lease.
38. SITE-SPECIFIC CONDITION ON TRESPASS AND ENCROACHMENT
In accordance with the Condition on PROTECTION OF PROPERTY, the Lessee will
use its best efforts to prevent and resolve trespasses and encroachments, which occur
on the premises on or after the date this lease is signed by the District Engineer. If,
after exercising available remedies, the Lessee is unable to resolve the trespass or
encroachment, the Lessee may request assistance from the District Engineer. The
Lessee shall report all encroachments to the District Engineer.
39. MODIFICATIONS
This lease contains the entire agreement between the parties hereto, and no
modification of this agreement, or waiver, or consent hereunder shall be valid unless the
same be in writing, signed by the parties to be bound or by a duly authorized
representative; and this provision shall apply to this clause as well as all other
conditions of this lease.
Non-State Park Lease 15
1 July 1997
40. DISCLAIMER
This lease is effective only insofar as the rights of the United States in the
premises are concerned; and the Lessee shall obtain such permission as may be
required on account of any other existing rights. It is understood that the granting of this
lease does not eliminate -the necessity of obtaining any Department of the Army permit
which may be required pursuant to the provisions of Section 10 of the Rivers and
Harbors Act of 3 March 1899 (30 Stat.1151; 33 U.S.C. § 403), or Section 404 of the
Clean Water Act (33 U.S.C. § 1344).
IN WITNESS WHEREOF I have hereunto set my hand by authority/direction
of the Secretary of the Army this day of ,
ANTHONY J. HOFMANN
Lieutenant Colonel, Corps of Engineers
District Commander
Walla Walla District
THIS LEASE is also executed by the Lessee this day of
JOYCE OLSON
Mayor
City of Pasco, Washington
Non-State Park Lease 16
1 July 1997
CERTIFICATE OF AUTHORITY
certify that I am the of the
CITY OF PASCO, WASHINGTON, that who
signed the foregoing instrument on behalf of the lessee was then
of I further
certify that the said officer was acting within the scope of powers delegated to this
officer by the governing body of the grantee in executing said instrument.
Date
Clerk or Appropriate Official
ACKNOWLEDGMENT
STATE OF WASHINGTON )
ss
COUNTY OF WALLA WALLA)
On this day of , before me the undersigned
Notary Public, personally appeared ANTHONY J. HOFMANN, District Commander,
U.S. Army Engineer District, Walla Walla, Washington, known to me to be the person
described in the foregoing instrument, who acknowledged that he executed the same in
the capacity therein stated and for the purposes therein contained.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal.
Notary Public
My Commission Expires:
Non-State Park Lease 17
1 July 1997
THIS INSTRUMENT PREPARED BY:
Paul Shampine, Realty Specialist
U.S. Army Corps of Engineers
Walla Walla District, Real Estate Division
201 N. Third Avenue
509-527-7324
REVIEWED FOR LEGAL SUFFICIENCY BY:
Robert Eskildsen, Attorney
U.S. Army Corps of Engineers
Walla Walla District, Office of Counsel
201 N. Third Avenue
509-527-7322
Non-State Park Lease 18
1 July 1997
ADMINISTRATIVE AND COMMUNITY SERVICES DEPARTMENT
1 • �� P.O.SOX 293,525 NORTH THIRD AVENUE,PASCO,WASHINGTON 99301
DIVISIONS
ADMINISTRATIVE
November 20, 2007 SERVICES
(309)344-3096
FAX 543-3727
CITY CLERK
Paul Sham pine F X 343-3717 7
545-34
P FAX 343-3727
Realty Specialist
Walla Walla Dist. Corps of Engineers SERVICESs
201 North Third Ave. (309)543-5757
Walla Walla WA 98362-1 876 FAX543-5758
FINANCE
Dear Mr. Shampine:
SERVICES
(S009)9)545-3401
FAX 544-3082
In response to your request for the City's plans regarding Chiawana Park, I submit the following. INFORMATION
Assuming the City and COE enter into a lease agreement for the park,the City would plan to SERVICES
complete the proposed projects, subject to funding, within the approximate timetables as follows: (509)545-3419
FAX 543-3758
2008 2009
RECREATION
SERVICES
Pruning. There are a number of trees in the park that are in need of substantial pruning to remove (509)345-3456
dead and dying material. The City will attempt to do this work in the next 2 years. FAX 545-3455
Convert Hand Line Irrigation. There is a section of the eastern portion of the park along the trail
near the river that is irrigated with moveable pipe. The City proposes to bring in fill material
sufficient to cover lines for a fixed underground system for this area.
Installation of Milepost Markers. As part of its efforts to complete elements of the Sacagawea
Heritage Trail in the Tri-Cities,the City proposes to complete installation of milepost markers along
the trail portion along the levee from Road 54 to the West end of Chiawana Park.
2010-2012
Playground. The City proposes to replace the old playground equipment at the east end of the park.
Restroom. The east end restroom structure is not functional and needs to be replaced and, ideally,
connected to the sewer. The City proposes to undertake this work.
Parking Lots,Roadways, Most of these facilities are in need of resurfacing.
Thank you for this opportunity to provide this information.
Sincerely,
6-
Stan Strebel
Administrative and Community Services Director
' r - ADMINISTRATIVE AND COMMUNITY SERVICES DEPARTMENT
vl • k P.O.BOX 293,525 NORTH THIRD AVENUE,PASCO,WASHINGTON 99301
November 20, 2007
DIVISIONS
ADMINISTRATIVE
SERVICES
(509)544-3096
Paul Shampine FAX543-5727
Realty Specialist CITY CLEM
Walla Walla Dist. Corps of Engineers 545-3402
FAX 543-5717
201 North Third Ave.
FAC1L/T/ES
Walla Walla WA 98362-1876 SERVICES
("509)543-5757
FAX 543-5758
Re: Caretaker House at Chiawana Park
FINANCE
SERVICES
Dear Mr. Sham ine: (509)545-3401
p FAX 544-3081
As we have previously discussed, in the event that the City and the Corps of Engineers enter SERVICE T/ON
p y ty rP g SERVICES
into a lease agreement for Chiawana Park, the City would like the option to rent the caretaker (509)545-3419
home in the park. The City understands that federal regulations require some nexus between FAX 543-5758
the use of the home and the care and maintenance of the ark property. The Cit refers not SERVICES E oN
p Y p
to make residency in the park a part of the employment terms for its regular maintenance (509)545-3456
FAX 545-3455
personnel, however, it is interested in renting the house as part of a package for a contract
employee who would perform limited on site park security functions throughout the year. Of
course, any excess revenues from the rental of the house will be used to offset a portion of
park maintenance expenditures.
Please see the attached employment ad which generally outlines what the City proposes in
this regard. The City would like the option to pursue this concept.
Please have the appropriate representative of the Walla Walla District office sign below,
indicating the COE approval of this concept. Thank you.
Sincerely,
Stan Strebel
Administrative and Community Services Director
Approved:
By: Date:
Security Caretaker Chiawana Park
The City of Pasco is seeking a year-round,part time resident security caretaker for Chiawana
Park. This is a contract position which requires opening and closing park gates each day
during the summer park season (May to September) and monitoring park activity throughout
the year. Residence at the park caretaker home (1,820 sq. ft., one level, 4 BR, 2.5 B, office,
carport)is required. No children. Must be at least 55 years of age. No prior experience
necessary. References are required. Compensation from $XXX to $XXX/mo. depending on
workload: Home rental: $XXXX/mo.plus utilities. For further information contact: City of
Pasco, Department of Administrative and Community Services, (509) 543-5757. To submit
a letter of interest contact the Department at: PO Box 293, Pasco WA 99301, by
AGENDA REPORT NO.32
FOR: City Council November 28, 2007
TO: Gary Crutchfi alter
Robert J. Al c orks Director
Workshop Mtg.: 12/10/07
FROM: Michael McS10, ity Engineer Regular Mtg.: 12/17/07
SUBJECT: Award 2007 Sewer Lining,Project#07-1-04
I. REFERENCE(S):
1. Bid Summary
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
12/10/07: Discussion
12/17/07: MOTION: I move to award the low bid for the 2007 Sewer Lining Project,
#07-1-04 to Planned and Engineered Construction, Inc., in the amount of
$606,903.99 including all applicable alternates and tax, and further, authorize
the Mayor to sign the contract documents.
III. FISCAL IMPACT:
Public Works - Sewer Fund
IV. HISTORY AND FACTS BRIEF:
A) On November 27, 2007, staff received two (2) bids for the 2007 Sewer Lining
Project, #07-1-04. The low bid, including all applicable alternates and tax, was
received from Planned and Engineered Construction, Inc. in the amount of
$606,903.99. The second lowest bid received was in the amount of$794,071.85.
The Engineer's Estimate for the project is $757,374.22.
V. DISCUSSION:
Staff previously created a master plan for the reconstruction / rehabilitation of
deteriorated sewer mains. Sewer lines throughout the city have been identified and
prioritized based on the condition of the pipes. Over the past two years, the
program has lined approximately 18,500 linear feet of 8"through 15" sewers and is
anticipated to continue for the next 6 years as outlined in the Capital Improvements
Plan.
The scope of work for the 2007 Sewer Lining Project includes lining of
approximately 18,700 feet of 8-inch, 10-inch, 12-inch and 15-inch sewers. The
project was assembled including a number of alternate areas to allow for a flexible
amount of pipes to be lined and maximize the use of hands. The budget for 2007 is
$500,000. Based on the favorable bids received and that the award of this project
is in December, staff recommends using a portion of the $500,000 budgeted in
2008 in order to complete all of the alternate areas included in this year's project.
A smaller amount of lining will then be included in the 2008 lining project.
Staff recommends award of this contract to Planned and Engineered Construction,
Inc. and designates $110,000 from the 2008 program for the project.
10(c)
City of Pasco
2007 Sewer Lining
Project No. 07-1-04
November 28, 2007
BID SUMMARY
Total
Engineer's Estimate $757,374.22
1 . Planned & Engineered Construction, Inc. $606,903.99
2. Insituform $794.071.85
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AGENDA REPORT NO. 34
FOR: City Council December 4, 2007
TO: Gary Crutchfield, City Manager
Robert J. Albert �Works Director
FROM: Michael McShar&"ngineer Regular Mtg.: 12/17/07
SUBJECT: Award SR 395/Court Street Pedestrian Walkway Facilities, Project#00-3-09
1. REFERENCE(S):
1. Bid Summary
2. Vicinity Map
3. Resolution
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/17: MOTION: I move to award the low bid for the SR 395/Court Street Pedestrian
Walkway Facilities, Project #00-3-09 to George A. Grant, Inc., in
the amount of$745,200.00, and further, authorize the Mayor to sign
the contract documents.
III. FISCAL IMPACT:
$500,000 Arterial Street Fund
$395,000 CTED Grant
IV. HISTORY AND FACTS BRIEF:
A) On December 4, 2007, staff received three (3) bids for the SR 395/Court Street
Pedestrian Walkway Facilities, Project #00-3-09. The low bid was received from
George A. Grant, Inc. in the total amount of$745,200.00. The second lowest bid
received was in the amount of $846,832.69. The Engineer's Estimate for the
project is $850,000.00.
V. DISCUSSION:
The location for this project was discussed with the Planning Commission and
approved by City Council on June 19, 2003. The project was bid twice before,
however bids did not come within budget and they were rejected. The City
pursued funding assistance and obtained a $395,000.00 grant from Community
Trade and Economic Development(CTED) and budgeted $500,000.00 in the CIP.
The scope of work for the SR 395/Court Street Pedestrian Walkway Facilities,
Project #00-3-09 includes the widening of Court Street for sidewalks and the
construction of a pedestrian bridge.
Staff recommends award of this contract to George A. Grant, Inc.
10(d)
City of Pasco
SR 395 PEDESTRIAN WALKWAY FACILITES
Project No. 00--3-09
December 4, 2007
BID SUMMARY
Total
Engineer's Estimate $8505000.00
1. George A. Grant, Inc. $745,200.00
2. Apollo, Inc. $846,832.69
3. Ray Poland & Sons, Inc. $9939175.00
SR 395/COURT STREET PEDESTRIAN
WALKWAY FACILITIES
PROJECT NUMBER 00-3-09
BURDEN
0
1-142
PROJECT LOCATION
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RESOLUTION NO. 2S
A RESOLUTION REGARDING THE SR 395/COURT STREET PEDESTRIAN
OVERPASS
WHEREAS, the City desires to improve the pedestrian crossing of SR 395 in the
vicinity of Court Street; and
WHEREAS, the Planning Commission on June 19, 2003 reviewed options for a
pedestrian crossing and recommended that the crossing be at the Court Street Overpass; and
WHEREAS, on December 27, 2003 the Council approved a Professional Services
Agreement with HDR Engineering, Inc. to identify options for a pedestrian crossing at the Court
Street Overpass and design the preferred option;and
WHEREAS, HDR Engineering, Inc. on March 29, provided three options to Council
for the pedestrian crossing;
WHEREAS, a separate pedestrian structure crossing over all the ramps at Court Street
is considered the most desirable but is neither affordable nor practical to construct due to
required design parameters under applicable law;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF PASCO AS
FOLLOWS:
1. The preferred alternative for the project is Alternative #3, a separate pedestrian
structure across SR 395 approximately 10 feet south of Court Street.
Adopted by the Council at a regular meeting this 5"'Day of April, 2004.
/A 1A
Michael I,. Garr' on
Mayor
ATTEST: APP R AS TO FORM:
—�&Jq /6/1
Sandy L. Ke orthy Leland B.Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 35
FOR: City Council December 11, 2007
TO: Gary Crutchfield, ity
Robert J. Albert,,, or s Director
FROM: Michael McSfi kvity Engineer Regular Mtg.: 12/17/07
SUBJECT: Award Road 36 Pump Station Landscaping, Project#07-2-09
I. REFERENCE(S):
1. Bid Summary
2. Vicinity Map
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/17: MOTION: I move to award the low bid for the Road 36 Pump Station
Landscaping, Project #07-2-09 to Gamache Landscaping, Inc. in the
amount of $47,449.16 plus applicable sales tax, and further,
authorize the Mayor to sign the contract documents.
III. FISCAL IMPACT:
Water Fund
IV. HISTORY AND FACTS BRIEF:
A) On December 5, 2007 staff received three (3) bids for the Road 36 Pump Station
Landscaping Project, #07-2-09. The low bid was received from Gamache
Landscaping, Inc. in the amount of $47,449.16 plus applicable sales tax. The
second lowest bid was received from Bagley Landscape Construction, Inc. in the
amount of$62,906.74 plus applicable sales tax.
V. DISCUSSION:
A) The Pump Station was constructed in 2005. This project includes the installation
of irrigation pipe, landscaping, curb, gutter and sidewalk in front of the Pump
Station along Road 36 and Burden Blvd. This project was identified in this year's
CIP with a budget of$60,000.00
Staff recommends award of this contract to Gamache Landscaping, Inc.
a
10(e)
l
City of Pasco
Road 36 Pump Station Landscaping
Project No. 07-2-09 (Small Works)
December 5, 2007
PROPOSAL SUMMARY
Total
Engineer's Estimate $535205.00
1 . Gamache Landscaping, Inc. $47,449.16
2. Bagley Landscape Construction, Inc. $621906.74
3. Jesse's Lawn Maintenance $641243.70
ROAD 36 PUMP STATION LANDSCAPING
PROJECT NUMBER 07-2-09
URBAN GROWTH BOUNDARY
PROJECT LOCATION
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BURDEN
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