HomeMy WebLinkAbout2007.12.03 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 P.M. December 3,2007
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmernbers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated November 19, 2007.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$999,995.01 ($69,533.20 in the form of Wire
Transfer Nos. 4847 and 4850 and $930,461.81 consisting of Claim Warrants numbered
163256 through 163449).
2. To approve Payroll Claims in the amount of $1,567,984.05, Voucher Nos. 37246 through
37353; and EFT Deposit Nos. 30019916 through 30020391.
(c) Senior Center Facility and Program Study:
1. Agenda Report from Paul Whitemarsh, Recreation Services Manager dated November 27,
2007.
2. Final Draft Report (Council packets only; copy available in Recreation Services Manager's
office,the Pasco Library or on the city's website at www.pasco-wa.a for public review).
To accept the final report of the Senior Center Future Planning Report as recommended by the
Senior Advisory Board and the Park and Recreation Advisory Council.
*(d) Final Plat—First Place,Phase 1 (The Al Angelo Company)(MF#FP07-008):
1. Agenda Report from David I. McDonald,City Planner dated November 28,2007.
2. Copy of Final Plat(Council packets only; copy available in Planning Office or Pasco Library
for public review).
3. Vicinity Map.
To approve the final plat for First Place, Phase 1.
*(e) Resolution No.3052, a Resolution accepting work performed by Modern Building Systems,Inc.,
under contract for the Office&Locker Room Expansion,Phase I, Project No. 07-1-02.
1. Agenda Report from Jess Greenough,Field Division Manager dated November 28, 2007.
2. Resolution.
To approve Resolution No. 3052, accepting the work performed by Modern Building Systems,
Inc.,under contract for the Office&Locker Room Expansion,Phase 1,Project No. 07-1-02.
(RC) MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS-OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b)
(c)
Regular Meeting 2 December 3,2007
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
*(a) 2008 Annual Operating and Capital Projects Budgets:
1. Agenda Report from Jim Chase,Finance Manager dated November 28,2007.
2. Proposed 2008 Annual Operating Budget Ordinance.
3. Proposed 2008 Capital Projects Budget Ordinance.
4. Replacement Pages for the Budget Document,
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance adopting the City of Pasco Operating Budget for the
year 2008.
MOTION: I move for the first reading of Ordinance No. , for consideration of the 2008
Annual Operating Budget.
-AND-
Ordinance No. , an Ordinance adopting the City of Pasco Capital Projects Budget for
the year 2008.
MOTION: I move for the first reading of Ordinance No. , for consideration of the 2008
Capital Projects Budget.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Ordinance No. , an Ordinance authorizing operating cash transfers from the Sewer
Utility to the Stormwater Utility and adding Section 13.60.085 of the Pasco Municipal Code
entitled"Sewer Utility Funding Source."
1. Agenda Report from Jim Chase,Finance Manager dated November 28,2007.
2. Ordinance.
MOTION: I move to adopt Ordinance No. , authorizing operating cash transfers from the
Sewer Utility to the Stormwater Utility and adding Chapter 13.60.095 of the Pasco Municipal
Code entitled "Sewer Utility Funding Source" and, further, authorize publication by summary
only.
(b) 2008 COLA for Non-Represented Employees:
1. Agenda Report from Lynne Jackson,Human Resources Manager dated November 28, 2007.
2. Proposed Ordinance,Non-Represented,Non-Management Wage Plan.
3. Proposed Ordinance,Management Salary Plan.
Ordinance No. , an Ordinance concerning wages for certain Non-Represented, Non-
Management personnel for the calendar year 2008.
MOTION: I move to adopt Ordinance No. , providing a cost-of-living adjustment in the
Non-Represented, Non-Management Wage Plan for year 2008 and, further, authorize publication
by summary only.
-AND-
Ordinance No. , an Ordinance concerning the salaries for Management positions for
the calendar year 2008.
MOTION: I move to adopt Ordinance No. , providing a cost-of-living adjustment in the
Management Salary Plan for year 2008 and, further,authorize publication by summary only.
(c) Ordinance No. , an Ordinance concerning wages for temporary Non-Management,
Non-Represented personnel for the calendar year 2008.
1. Agenda Report from Lynne Jackson,Human Resources Manager dated November 19,2007.
2. Ordinance.
MOTION: I move to adopt Ordinance No. ,revising the Temporary Employee Wage Plan
and, further,authorize publication by summary only.
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
*(a) Wastewater Treatment Plant Expansion Project No.07-1-05:
1. Agenda Report from Reuel Klernpel,WWTP Division Manager dated November 21,2007.
2. Bid Summary.
ptQ MOTION: I move to award the low bid for the Wastewater Treatment Plant Expansion Project
No. 07-1-05 to Winthrop Construction, Inc., for $176,384.96 including sales tax and, further,
authorize the Mayor to sign the contract documents.
Regular Meeting 3 December 3,2007
*(b) Amendment of Water Filtration Plant Improvements (Valve Purchase) Project No. 07-2-
05:
1. Agenda Report from Reuel Klempel,WWTP Division Manager dated November 19, 2007.
MOTION: I move to amend the award for the purchase of goods and services with HDS
Waterworks from 49 valves to 45 valves in the amount of$176,521.42 plus applicable sales tax.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#......
Q Quasi-Judicial Matter
REMINDERS:
1. 1:30 p.m., Monday, December 3, KGH — Emergency Medical Services Board Meeting.
(COUNCILMEMBER TOM LARSEN,Rep.; JOE JACKSON,Alt.)
2. 4:30 p.m., Tuesday, December 4, Three Rivers Convention Center--Annual Elected Leaders Reception.
(MAYOR JOYCE OLSON, COUNCILMEMBERS REBECCA FRANCIK, BOB HOFFMANN and
MATT WATKINS)
3. 12:00 p.m., Wednesday, December 5, 1135 E. Hillsboro Street, #B —Franklin County Mosquito Control
District Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; JOE JACKSON,Alt.)
4. 5:30 p.m., Thursday, December 6, Parks & Rec. Classroom — Parks & Recreation Advisory Council
Meeting. (COUNCILMEMBER REBECCA FRANCIK,Rep.; MIKE GARRISON, Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 19, 2007
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Joe
Jackson, Tom Larsen, Joyce Olson, and Matt Watkins.
Staff present: Gary Crutchfield, City Manager; David Jakeman, Acting City Attorney;
Stan Strebel, Administrative & Community Services Director; Bob Alberts, Public
Works Director; David McDonald, City Planner; Denis Austin, Police Chief; Greg
Garcia, Fire Chief, and Jim Chase, Financial Services Manager.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated November 5, 2007.
(b) Bills and Communications:
To approve General Claims in the amount of$717,702.04 ($116,742.90 in the form of
Wire Transfer Nos. 4841 and 4845 and $600,959.14 consisting of Claim Warrants
numbered 163042 through 163255).
To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
and Municipal Court non-criminal, criminal and parking accounts receivable in the total
amount of$228,085.21 and, of that amount, authorize $175,887.84 be turned over for
collection.
(c) Amendment No. 5 to Professional Services Agreement with CH2MHill:
To approve Amendment No. 5 to the February 22, 2005 Professional Services Agreement
with CH2MHil1 authorizing additional professional engineering services not to exceed
$99,700 for the Court Street Widening Road 84 to Road 100 (Phase 2) Project No. 07-3-
01 and, further, authorize the Mayor to sign the agreement.
(d) Amendment No. 6 to Professional Services Agreement with CH2MHill:
To approve Amendment No. 6 to the February 22, 2005 .Professional Services Agreement
with CH2MHil1 authorizing additional professional engineering services not to exceed
$176,900 for the 2008 WWTP Expansion (Solids Thickening Facilities) Project No. 08-
1-02 and, further, authorize the Mayor to sign the agreement.
(e) Tourism Promotion Area:
To approve the 2008 operating budget for the Tourism Promotion Area in the total
amount of$810,000.
(f) Final Plat—Linda Loviisa, Phase 1 (Aho Construction) (MF #FP07-007):
To approve the final plat for Linda Loviisa,Phase 1.
(g) Resolution No. 3051,a Resolution accepting work performed by Booth &
Sons Construction, Inc., under contract for the Office & Locker Room Expansion,
Phase II, Project No. 07-1-02.
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 19, 2007
To approve Resolution No. 3051, accepting the work performed by Booth & Sons
Construction, Inc., under contract for the Office &Locker Room Expansion, Phase 11,
Project No. 07-1-02.
MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Jackson
seconded. Motion carried by unanimous Roll Call vote.
VISITORS - OTHER THAN AGENDA ITEMS:
Mr. Robert Dupuy, 6220 Richardson Rd., asked Council to support implementing the
Homeowners &Bank Protection Act as federal legislation.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Hoffmann attended the Franklin County Mosquito Control District Board meeting,
the Our Lady of Lourdes expansion ground breaking ceremony and the Advisory
Committee for Aquatic Facilities meeting.
Mr. Garrison attended the TRIDEC Board of Directors meeting.
Mr. Larsen attended the Pasco Downtown Development Association meeting and the
Benton-Franklin Council of Governments meeting.
Mayor Olson attended a reception celebrating the 1 Oth anniversary of HAMMER, a
ribbon cutting ceremony for the expansion of Con Agra Foods Processing Facility and a
ribbon cutting ceremony at Lourdes Medical Center new Gift Shop.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ordinance No. 3841, an Ordinance providing for the 2008 Ad Valorem Tax Levy, a
levy for the 1999 Unlimited Tax General Obligation Bonds and a levy for the 2002
Unlimited General Obligation Refunding Bonds in the City of Pasco in accordance
with state law.
Council and Staff discussed the proposed 2008 Ad Valorem Tax Levy.
MOTION: Mr. Watkins moved to adopt Ordinance No.3841, providing for the 2008 Ad
Valorem Tax Levy, a levy for the 1999 Unlimited Tax General Obligation Bonds and the
2002 Unlimited Tax General Obligation Refunding Bonds. Mr. Jackson seconded.
Motion carried unanimously.
Ordinance No. 3842, an Ordinance preserving property tax levy capacity in the City
of Pasco, Washington for fiscal years after 2008 in accordance with state law.
Council and Staff discussed preservation of property tax levy capacity.
MOTION: Mr. Watkins moved to adopt Ordinance No.3842,preserving property tax
levy capacity for fiscal years after 2008 in accordance with state law. Mr. Jackson
seconded.
MOTION: Ms. Francik called for the question. Mr. Garrison seconded. Motion carried
6-1. No—Larsen.
Original Motion carried by the following Roll Call vote: Yes—Olson, Watkins, Francik,
Garrison, Hoffmann, Jackson. No—Larsen.
Ordinance No.3843, an Ordinance changing the name of a portion of East Lewis
Street.
Council and Staff discussed the proposed name change.
Mr. Al Yenney, 711 N B St., suggested dual street name signage on Hwy. 12.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 19, 2007
MOTION: Mr. Watkins moved to adopt Ordinance No.3843, changing the name of a
portion of East Lewis Street to Heritage Boulevard and, further, authorize publication by
summary only. Mr. Jackson seconded. Motion carried 6-1. No—Larsen.
Ordinance No. 3844, an Ordinance of the City of Pasco,Washington,creating
Chapter 14.11 entitled "Small Works Roster."
MOTION: Mr. Watkins moved to adopt Ordinance No.3844, creating Section 14.11,
Small Works Roster and, further, authorize publication by summary only. Mr. Jackson
seconded. Motion carried 6-1.No—Larsen.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:59 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk
PASSED and APPROVED this P day of December, 2007.
3
CITY OF PASCO
Council Meeting of:
December 3,2007
Accounts Payable Approved
-rho City Council
City of Pasco, Franklin County,Washington
We,the anLned, rtlfy under penalty of perjury that the materials have been furnished,the
services repe rmed as described herein and that the claim is a just,due an unpaid
obligation a t we a thorized to authenticate and coif He,,said clai
Gary Crut Feld, City I anager James W. C e, Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4847 and 4850 in the amount of$69,533.20, have been authorized;that Check No.s 163256 through
163449 are approved for payment in the amount of$930,461.81,for a combined total of$999,995.01 on this
3rd day of December,2007.
Councilmember Councilmember
SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 350.56
Judicial 6,674.61
Executive 4,342.13
Police 157,657.89
Fire 4,126.07
Administration&Community Services 69,866.61
Community Development 31,237.25
Engineering 15,414.62
Non-Departmental 24,704.76
Library 88,262.13
TOTAL GENERAL FUND: 402,636.63
STREET 5,605.55
C. D. BLOCK GRANT 2,583.44
KING COMMUNITY CENTER 627.91
AMBULANCE SERVICE 6,728.68
CEMETERY 4,611.39
ATHLETIC PROGRAMS 936.00
SENIOR CENTER 6,409.59
MULTI MODAL FACILITY 2,153.17
RIVERSHORE TRAIL& MARINA MAIN 139.37
LITTER CONTROL 3,904.31
REVOLVING ABATEMENT 2,073.95
PARKS FUND 0.00
TRAC DEVELOPMENT 12,500.00
STADIUM/CONVENTION CENTER 6,611.87
LID 135 SALT LAKE SUPERIOR 214.40
METRO DRUG TASK FORCE 7,339.14
METRO DRUG FORFEITURE FUND 1,434.73
GENERAL CONSTRUCTION 2$.1$
WATE RISEW ER 360,760.61
EQUIPMENT RENTAL-OPERATING 17,395.19
TRI CITY ANIMAL CONTROL 40,932.92
MEDICAL/DENTAL INSURANCE 69,533.20
CENTRAL STORES 2,212,97
FIRE PENSIONS 7,326.73
PAYROLL CLEARING 35,047.43
LID CONSTRUCTION 247.67
GRAND TOTAL ALL FUNDS: $ 999,995.01
3(b).1
CITY OF PASCO
Council Meeting of:
Payroll Approval December 3, 2007
The City Council
City of Pasco
Franklin County, Washington
The follo n is a summa payroll claims against the City of Pasco for the month of
November 20 hich are esented erewith for your review and approval.
t
Ga D. rutch City M nager James W. C se, Financial Services Manager
We,the undersigned City Council members of the City Council of the City of Pasco, Franklin County,
Washington, do hereby certify that the services represented by the below expenditures have been received
and that payroll voucher No's. 37246 through 37353 and EFT deposit No's. 30019916 through 30020391
and City contributions in the aggregate amount of$1,567,984.05 are approved for payment on this
3rd day of December 2007,
Councilmember Councilmember
SUMMARY OF PAYROLL BY FUND
GENERAL FUND:
Legislative $ 6,194.38
Judicial 57,609.62
Executive 41,463.86
Police 479,734.03
Fire 231,820.13
Administrative&Community Services 224,904.93
Community Development 41,899.97
Engineering 66,107.15
TOTAL GENERAL FUND 1,149,734.07
CITY STREET 23,237.79
BLOCK GRANT 9,924.71
MARTIN LUTHER KING CENTER 5,240.46
AMBULANCE SERVICE FUND 105,387.57
CEMETERY 9,038.65
ATHLETIC FUND 1,284.24
SENIOR CENTER 10,383.28
STADIUM OPERATIONS 0.00
MULTI-MODAL FACILITY 236.76
BOAT BASIN 337.16
REVOLVING ABATEMENT FUND 0.00
TASK FORCE 6,372.73
WATER/SEWER 224,176.49
EQUIPMENT RENTAL-OPERATING 22,630.14
GRAND TOTAL ALL FUNDS $ 1,567,984.05
Payroll Summary
Net Payroll 847,737.78
Employee Deductions 374,178.28
Gross Payroll 1,221,916.06
City of Pasco Contributions 346,067.99
Total Payroll $ 1,567,984.05
3(b).2
AGENDA REPORT
FOR: City Council November 27, 2007
TO: Gary Crutch i anager
Stan Strebel, ra ive and Community
Services Dir to
FROM: Paul Whitemarsh, Recreation Services Manager
Regular Mtg.: 12/3/07
SUBJECT: Senior Center Facility and Program Study
I. REFERENCE(S):
I. Final Draft Report(Council packets only; copy available in Recreation Services
Manager's office, the Pasco Library or on the city's website at www. asco-wa. ov
for public review).
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/3: MOTION: I move to accept the final report of the Senior Center Future
Planning Report as recommended by the Senior Advisory
Board and the Park and Recreation Advisory Council.
III. FISCAL IMPACT:
TBD.
IV. HISTORY AND FACTS BRIEF:
At the meeting of November 13, Council discussed acceptance of the final draft report
and plan for the Senior Center. During the discussion a question was raised as to the
measurability of success of the proposed plan. It was generally acknowledged that
participation in the various activities offered by the Center would be the most objective
measurement of success. To use as a benchmark, staff has compiled a 5 year (plus 2007
YTD) participation history for the various activity centers which it proposes to attach as
"Appendix H" of the report. This will provide that the base data will be available when
the success of the plan is evaluated. Staff recommends approval of the plan document as
revised.
A) In July of 2007 the Council approved a Professional Services Agreement with the
Educational Services District to conduct an all day compression planning session
to map out the future of the Senior Center. Staff conferred on three occasions
with the facilitators who gathered background information, reviewed the Phase I
report and toured the Senior Center prior to the planning session. Forty-six people
participated in the six hour session on July 26.
B) The results of the day's work was 1) new mission statement, 2) an action plan to
make the facility more attractive to seniors, and 3) direction to develop new
programs that address the abilities and interests of the various age cohorts.
C) The Senior Center Advisory Board and the Parks and Recreation Advisory
Council have both accepted the printed report and recommend adoption by the
City Council.
3(c)
Planning for the Future
of the
Pasco S enio, Center
Final Report Y..
S epteb p 0'7 t Y
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- '}f.�r V�a4'ky4M1s'1
Prepared by
Dr. Judy Reault
Assistant Superintendent, Teaching and Learning
Educational Service District 123
and
Greg Reault
Evergreen Associates Educational Consultants
Table of Contents
ExecutiveSummary.....................................................................................................................3
Background..................................................................................................................................4
Purpose ........................................................................................................................................4
Process.........................................................................................................................................4
Participants.................................................................................................................. ............5
MissionStatement.......................................................................................................................6
ActionPlan..................................................................................................................................7
TimelineSummary................................................................................. ..................................14
Recommendations ........................................................................................................ ............14
FinalComments.........................................................................................................................14
Appendices: ...............................................................................................................................15
Appendix A: Activities at the Pasco Senior Center......................................................16
Appendix B: Invitation to Participants.........................................................................18
Appendix C: Workshop Participants............................................................................19
Appendix D: Top Ideas--Mission................................................................................21
Appendix E: Additional Ideas—Mission .....................................................................22
Appendix F: Additional Ideas—Action Plan................................................................23
Appendix G: Tri-City Herald Article .................................................................. ........25
Appendix H: Senior Center Attendance Record (2002—2007).....................................6
Executive Summary
On July 26, 2007,46 representatives from the Pasco senior adult community convened to
accomplish two tasks: 1) develop a mission statement for the Pasco Senior Center; and 2)
create a five-year action plan that addresses recommendations from the 2006 Senior
Center study referred to as Phase One.
Both tasks were accomplished through a process called Compression Planning TM. The
process allowed participants to generate a multitude of ideas, prioritize the ideas and use
them to develop an action plan complete with tasks, responsible.16aders and timelines.
Four goals were developed with three-four action ideas to sq 8rt each one.
Five additional recommendations are included in the rep6itt regardrig:;the process for
approval of the mission statement and the action plan�Inanaging the plan, monitoring
progress and strengthening the foundation to expa i the plan beyond th6," xt five years.
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Planning for the Future of the Pasco Senior Center
Background
In 2006, a study of the Pasco Senior Center was conducted for the purpose of gathering
and analyzing data and input to guide planning for the future of the center. The study,
referred to as Phase One, offered a variety of ideas for consideration and recommended
the formation of a planning committee to address possible solutions. The Center currently
offers a variety of programs (Appendix A) intended to appeal to the rapidly changing
demographics in the Pasco area. Attendance in 45%of the currerit;programs or services
has dropped; 25% of the programs and services have increased(`r`entals and flu shots);
and 30% of the programs and services have remained steady.4i,Addition, the Senior
Association offers varied programs at the Center. Concerr 'exi f about the possible
elimination of programs. The 2006 study states that the Ceoter is a modern, newer facility
needing a few low cost upgrades.
The city recognized the need to advance to Phswo and`develop an actiori plan linked
to the recommendations in the 2006 study, Outside facilitators•from ESD 123 were
contracted to lead a broad-based group of stakeholders" r;"an action planning session on
July 26, 2007.
Purpose
The purpose of the session was two-fol `draft4nission statement for the
Pasco Senior Center for council approval b mitt'-Septe and 2)to develop a one-five
year growth plan for implementation beginntig September,2007. The charge was to
clearly define tasks,timelines arid,people res 'b4sible to fully implement the plan and to
use the Pasco Senior'Centcr Phase One Study r q h mendations as the foundation for the
ocus
plan. The intent of the session was;nit to,,f on dollars and resources, debate the Pasco
Senior Center,: fudy recommendations,focus 4'on narrow agendas or worry about
wordsmitling.
Prior to the�e,sion, the ESb�:123 facilitators met with Mr. Whitemarsh and Mr. Guerrero
on three occasions to gather; ackground information and tour the Pasco Senior Center.
*.
Together, the te6*;'trepared an invitation to patrons (Appendix B)who had volunteered
to serve on the Phas ' vao Planning Committee, as well as other interested community
members.
The process use for the workshop was Compression Planning TM. Compression Planning
TM is a storyboard system using large boards to capture ideas that can be written on index
cards and posted. It is a visual group process designed to bring out a group's best
thinking and energy on a specific issue in an environment of fair play and equal
participation. It gets everybody heading in the same direction and compresses the
planning time for major projects to enable an organization to achieve the results needed.
The purpose is to dramatically speed up collaborative work. It works well for identifying
concepts and details, while allowing new ideas to live long enough to be heard.
4
Participants
Forty-six people participated in the six-hour session on July 26, 2007 (Appendix Q. The
participants represented the Parks and Recreation Advisory Board, Senior Center staff,
Senior Center Association officers and Board members, senior program participants,
service club members,partner agencies and other interested community members. Work
groups were organized to allow for a variety of perspectives in thinking.
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5
Mission Statement
Phase One of the study recommended that the Pasco Senior Center needed to develop a
mission statement. A mission statement is critical when a group is designing long term
actions that will affect the future of the organization. It serves as a guidepost when
deciding what activities will fit with the purpose of the Center. The group was provided
several examples of mission statements from other senior centers. The participants were
then asked to respond to four questions in order to generate ideas for the development of
a mission statement:
• Simply defined, what is our purpose?
• What makes us unique from any other Senior Center?
• How do our patrons define our business?
• What are we trying to accomplish?
From the ideas that were generated, five small groups drafted missiop.statements that
reflected the top ideas that the group prioritized (Appendix D). A record of all ideas is
included in Appendix E. The following draft statements were presented '.'h
• The mission of the Pasco Senior:`4enter is to,help adults from all.cultures
access services, fun, health/wellness and god d!.nutrition in a safe,
welcoming environment.
• The mission of the Pasco Senior Cen ter°'s`to provide a positive
environment for all adtif'or opportunities`for social, recreational,
educational and health/w. t1'a.activities.
The Pasco Senior Center 6ncou ages'participatiori through services and
activities for mature, acti44dults 's
• The mission ti the Pasco Seffibi Center i��to promote programs pertinent
to the local adult population w
• The mission of t*Pasco SemoRC.,gnter is to help the adults of the
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commumt�acce }Services, loci activities and meals in a safe and
csmfortable'�enwiroiinent; ile providing a bridge to the diverse groups
in our aentire community.
One membcr from each ofthe five' raups volunteered to collaborate to develop the final
draft missionastatement
The mission of the Pasco 5'enior Center is to provide a positive environment through
s'and activities for all adults o
four community.
6
Action Plan
An action plan was developed around four key concepts recommended in the Phase One
study:
• Improve the facility to attract seniors
• Establish a marketing plan to change the image of the Pasco Senior Center
• Develop programs for active seniors—Baby Boomers
• Develop programs to address the abilities and interests of the various age
cohorts
After generating and prioritizing action ideas for each of the four concepts, participants
submitted tasks and made recommendations for leaders and deadlues.for each of the
recommended tasks. The complete plan follows on pages 845","All additional ideas are
listed in Appendix F.
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Goal 1: Improve the facility to attract seniors
Top Action Ideas Tasks Responsible Deadline
Leader and
Volunteers
1.1 Change decor to create a warm, classy first ; <« Vince Guerrero Fall,2009
impression(fireplace, chairs, etc.) Linda
_
Hendrickson-
Patrick
Allison Mathews
Select a committee °' > ,v
Identify funding
Contract i� decorator for ift stimate
Gather works=and,:crew
Begin actual'redecoratu •,_
Paint a warm cold
:,fir.'-c,���;._ ,<•
1.2 Rename the Center Paul Whitemarsh March,
Pat Grady 2008
John Evans
' Linda Susiene
Forr a steering committee(no more than five
�. m
p eo � ,. olve both inside and outside patrons
Survey riembers for ideas by newsletter—take
_ `b p three
YIrc utility bill or newsletter, give a choice of the
="top three ideas from which to choose
Check costs to change signs, letterhead,etc.;
look at possible corporatesponsor
8
1.3 Create a large sign/readerboard to display Vince Guerrero January,
the name of the Senior Center and to announce Committee 2009
activities
members
Organize action committee
Determine funding needed
Solicit donations for materiadi='and printing costs
Put sign(s) in strategic Iq qnsr
Goal 2: Establish a marketing plan to change the image of the Pasco-'Senior.Center
Top Action Ideas Tasks Responsible Deadline
Leader and
Volunteers
2.1 Post Senior Center activities on Tri-Cities Paul Whitemarsh Spring,
visitor and convention bureau website f and Vince Guerrero 2008
"D isi ofh website should
e
'iyelop graphi" gn
look*,
Detenine activities,,*j Center has to offer
,ApPfoa
Wi-N, sitors'-Bureau with final draft
`Oetjink'cremated and keep website current
2.2 Create brochure explainin—g--activiti
les
Vince Guerrero December,
Marie Schiefelbein 2007
"Create professional, informational brochure
.explaining activities
-'Determine distribution locations
Distribute brochures
9
2.3 Advertise frequently and consistently Paul Whitemarsh Begin
Recreation division Fall, 2008;
staff ongoing
Create a message for the water bi U
Feature Center's activities in th61 -"City Herald
Prime Time, Association ne*i Letter,recreational
brochure, City of Pascoweb age
Display activities on the Channel 12 community
message board
2.4 Promote Senior Center through various Vince Guerrero Begin
public announcements Steering committee 2007;
ongoing
Identify a steerm `committee
Develop plan/schedule p omote-Senior Center
activities through thetfollow:ngpublic service
ouncements l
• Newspapers, flyers, utility bill
Radio
• TV
site
• Public transportation
"Plaiand conduct a re-grand opening of the
T Center
Contact local businesses, agencies, other senior
-centers,museum,special interest groups,
churches and active adult clubs/groups;provide
information on the Pasco Senior Center activities
10
Goal 3: Develop programs for active seniors—Baby Boomers
Top Action Ideas Tasks Responsible Deadline
Leader and
Volunteers
3.1 Initiate a variety of partnership activities Vince Guerrero January,
with other centers and community groups; Linda 2008
activities could include joint programs, friendly Hendrickson-
competitions, dances, cards, all types of Patrick
physical challenges :: .
Determine types of artrieshiactivities
Identify resources needed't6_m,ake this happen
Determnn`*ho,,wiil be invited==`other centers,
public,etc},
Set date and tame
Advertisednvife ,
3.2 Offer facility rental for birthdays, r. Paul Whitemarsh January,
anniversaries, smaller parties Pat Grady 2008
List the tmetions tliat are acceptable: weddings,
l `ariitiversan`es,brthdays, etc.
Develop a fee schedule for various areas; include
kitclie-d"114011 hours, tables, sound system,
zdamageklean up deposit
_ 'confirm liability and property insurance
Assign/appoint a scheduler
3.3 Install a warm water therapy pool for r Paul Whitemarsh 2017+
physical therapy,water aerobics and lap
swimming
11
Organize a committee
Survey for need and feasibility
Explore funding and location
Goal 4: Develop programs to address the abilities and interests of the various age efll arts
Top Action Ideas Tasks. Responsible Deadline
Leader and
Volunteers
4.1 As programs are expanded and facility use Vince Guerrero Spring,
is increased,plan for increased hours of ,, Pat Grady 2009
operation and staffing to allow for more r
effective scheduling and efficient use of the
facilities rP
Determine wh _prograri s are iieeded/requested
t y er regular bus ss hours
:=4w Pricess re uests through"chain of command"
Schedule and determine additional staff/hours
>re tared for.activi r,r
ti f...r.
Acvertiselannounce the activity
4.2 Survey and research target adul#activities :- Paul Whitemarsh Spring,
(new activities and programs),ii'&ds, desires Bill Susiene 2008
that would appeal to adults and utilize their Linda
talents and expertise. For example photo Hendrickson-
contest, stam s and coins, etc. - - Patrick
Organize a committee to develop a survey
Place survey in strategic locations(grocery
stores, library, churches)
12
Present results to recreation department and
advisory council
4.3 Showcase examples of successful programs =V Vince Guerrero Winter,
through print and electronic media, such as ``° _' 2007
newspapers, radio and newsletters (English and
Spanish) F;xft'
Determine which programs`are currently
successful
Make contacts with i&dia sources.,
Invite media sources to"W4" d%parti-' to in
these actirties and prom s)through
their sources<'
'� 2a f3rd
J I tl°✓
13
Timeline Summary
The table below summarizes the recommended timeline for completion of the designated
action ideas.
Fall Spring Fall Spring Fall Spring Fall Spring Fall Spring
2007 2008 2008 2009 2009 2010 2010 2011 2011 2012
2.2 1.2 2.3 1.3 1.1 3.3+
2.4 2.1 4.1
4.3 3.1
3.2
4.2 J,K
Recommendations
1. The draft mission statement needs to be submitted,to the Advisory Board in
August for final editing and then presented`to the council for approval in
September.
2. Similarly,the action plan needs to be submifEedI o the Advisory Board for final
.
editing and then presented to the council for approval; It would be worthwhile to
review the timeline and adjust the=�oompletion dates's they are more evenly
distributed across the five-year period .
3. The plan should be officially evaluated in the fall,2010,to determine progress
that has been fade a id"'ike adjustf`rf6nts as necessary. At this time, additional
tasks may be`added to update the initial,,
plan.
4. The participants have fderif'fied four clew goals that will serve the organization
well ihto 20,17. As t`ii:sks.,are corripleted'and progress is made toward each goal,
new tasks need t be added to further support the sustainability of the goals. An
additional goal"i essin Con7munity partnerships will be important to include
by year five.
5. Managinghthe action"°plan should be the responsibility of Paul Whitemarsh and
Vince Gil e ero. E0 has been listed as the person responsible for leading
particular tasks::This responsibility presumes that they will designate others to
lead various tasks. However, both must remain accountable to ongoing progress
monitoring.
Final Comments
Both facilitators, Dr. Judy Reault and Greg Reault, thoroughly enjoyed working with the
energetic, creative and passionate group of workshop participants. This was captured in
the follow-up article in the Tri-City Herald (Appendix G). Clearly, this group is willing to
invest time, talent and energy in expanding the image and opportunities for adults in the
Pasco community. Thank you for the experience.
14
APPEICES
y
15
Appendix A: Activities at the Pasco Senior Center
Association Programs
• Billiards (Pool)
• China Painting
• Oil Painting
• Pinochle
• Cribbage
• Bridge
• Dances
• Fundraisers (Occasional)
• Newsletter(Association pays for cost and Center creates a d distributes)
Senior Center Programs
• Gift Shop
• Trips and Tours
• Lunch and Dinner Special Events
• Lunch(Provided by Meals on�Uheels daily) ,
:hS w
• Special Events (Entertainment,'1?anee�,„Shows, etc)` , ,,,.t”
• Enhance Fitness (Exercise Class)';
• Stretch N' Tone (Exercise Class)
4+�,
• Perfect Strides"(Exe 6kt ,Class)
,t, � 4
• Socials (Doughnuts, Pied Cake, etc)
• Veterans Assistance " .
• Drawing Class '
• Sewing' .r • K> ;:
• Aging and Ed Term Cate (Out reach for Senior Services)
• Jprthwest Justiee(Free Lego-Services for Seniors and Low Income)
• PSL;Classes(English as a °econd Language)
• Compu`ter Classes :Internet
• Present0ibns (Fraud', Health, Medicare, etc.)
• Special Meetings for groups
• Rentals for prate parties, groups, and events
• SHIBA
• Hearing Tests
• Blood Pressure Checks
• Health Screening
• Foot Care
• Library
• Puzzles
• TV Room
• Wildhorse Casino Trips
16
• Tax Aid (February—April)
• Dial-A-Ride Tickets
• Handicapped Parking Permits
• Photocopies
0 e`
17
Appendix B: Invitation to Participants
June 14, 2007
Dear ,
It is our pleasure to invite you to join us as we continue to movq;forward on our future
planning for the Pasco Senior Center . We have scheduled a,special workshop for July
26, 8:30-3:00 PM. The location is the Pasco Senior Center at`'131.5 N. 71h Avenue in
Pasco. We will serve a continental breakfast at 8:30 and login working together at 9:00.
Lunch will be served at 11:30.
4�
The purpose of the workshop is two-fold: 1) tohighlight and celebrate existing programs;
and 2)to begin setting the direction for future,'efforts We hive,invited Senior�Center
staff, Senior Center Association Officers and Board"',6.06rs, senior program
participants, service club members and other interested munity members. This
important planning session will allow U to continue working with the community to
incorporate data from the existing program 6hdset the directio :;for the next three to five
years.
We are proud of our Sea;ior Center and are etited about expanding the possibilities
created by members,f our co u'unity. We l k forward to having you join us as we
continue to providd'q 'ity opportunities for of rseniors.
Sincerely, ,! 4
Paul Whi arsh, Recreati`orial Services Director
Vince Guerrero, Sensor Recreation Specialist
Please RSVP by July 1. Confirmation with additional details will be mailed at that time.
Phone:
E-mail:
18
Appendix C: Workshop Participants
Last Name First Name
Alexander Brandy
Austria Maria
Biddle Dottie
Bradley Alta
Bradle y Helen
Castleberry Phyllis
Cooper Fe s
Crawford Gale
Crawford Jim
Daniels Edmon
En elmann Ramona
Evans Jahn
Feller Dave
Finke +art 'a.
Finke BeVerl ^
Go Caibria f"
Go : ,,, Jack
Grady
Guerrero Vince
Hall Ruth
Hamman Estelle
Harper Nolan
Haren Pauline
Hendrickson-
Patrick Linda
19
Hoffarth Simon
Johnson Ton
Linden Lucinda
Lux Clara
Martucci De
Mathews Allison
Mathews Mike
Pauline Jane fi:, IS
Rose,MD Ra
Ryan Fern
Sargent Elden _-.
Sargent Jo Della �9 z
hM
Schaffer Sylvia
Schiefelbein Marie •� 1;
Smith
Strong r xNorm :`'
Susiene
Susie4 �Williatn":..
Tao alerie `
Torres E a
l,z
Valdez ti her
Wallace Elaine
Whitemarsh Paul
Woffrnden I Marcee
20
Appendix D: Top Ideas—Mission
Top Ideas(s(prioritized to Include in the Pasco Senior Center Mission Statement =
• Helping seniors access services, social activities and meals in a safe environment
Provide social meeting place
Create social, recreational and educational activities
Promote health and wellness
• Provide activities and services for adults
Offer a variety of services
• Clean place to have a good time with close parking
• Provide incentives to motivate participants
• Provide a bridge between senior community and community at large
Encompass entire adult community
Serve as a gateway to volunteering in the commdAy
• Diversity of ethnic groups in Pasco
• Open to young people learning new skills, sue.W'4s cards
Too limited and restricted to specific age:g;oups
r...
r;•�;k,E.J
r1'%�7,Vi..µ^.:cr .�4•
4r{e1, - •,-rl=ice'y44 J��t l.
1 al
21
Appendix E: Additional Ideas - Mission
• Simply defined, what is our purpose?
Educate to learn new skills
Serve seniors
Promote enthusiasm
Define the target group
Encourage and enable other agencies to support the Senior Center
A place to go and have fun
Let people know this is for all people
Encompass entire community
Bring people in
Socialize
Meet people
Help seniors participate in the community, "..
Market what we do
"What makes us unique from any other Senior
Unique gift shop; small, good-;prices
Unique facilities
Location with easy access to CBS,trala,,bus,hospital
Progressive—willing to participate in change _ti;
y
Best dance floor in all of Washingion. 4''
Prices are right ' ''
Best poolroo;n around ,,W.
More friendl ;yVvelcoming' r
Easy to find
Esprit de;ct�rps
• HoOdo our patrons define our tipsiness?
Offers a well mamt ined facility with helpful staff and a friendly environment
Pro�xles Meals on ?heels'''
Unknown in busme sq community as a resource
Grateful:`acid,appreciated
Available an "friei dly staff
Lack of suppoA`from administration
22
Appendix F: Additional Ideas—Action Plan
• What can we do to give this facility a facelift?
Sponsor a fun run or walk that starts and ends at the Senior Center
Promote idea that help to change the traditional image of seniors
Involve seniors in community activities
Create a dedicated website with pictures of active seniors
Motivate/provide an incentive for seniors to return to the Center
Have a greeter at the center—perhaps high school student
Provide directional signs to the Center
Recognize seniors—Seniors-of-the-Month and their acXvities
Provide active stimulation for both body and brain
• Physical changes we'd love to see
Provide espresso; partner with Starbucks
Provide coffee and rolls
Dedicate a room for computers and educaJitn..
Create a movie room
Update the artwork
Provide a hair salon or barber shb, p
Improve the east end of the parkip lot recycle are
Increase restroom facilities
Fix or update window coverings
Create a mural on Wd>:O tside wall sli*ing activities
How can we market the Cen'ter's programs�And.services to all seniors?
Expand/develop�website
Publicize out-of toil txlps to rnmb�rs and non-members
Ida*e'a"sugge-tori bo�c at,the center
Z 5 4�,
but some of the A is dc'LVtt es in the "Things to do" section of the phone
book
Determine places t' arnarkef°J(phone book, schools, Better Business Bureau,
Chazrib6 rlof Comm0f.6e)
Post brochuxe on and" bulletin boards
Put flyer irlity'bill (stuffer)
Host a booth''a the fair or boat races
Promote wofd-of--mouth advertising; consider a"Bring a Friend" day
Post information on billboards
Contact people who are members and not currently coming to the Center
Promote services at other senior centers
Initiate a competition for membership drive among other centers
Advertise programs/activities,rather than the center itself
Post activities with historical society
Invite high school bands to play at dances
23
• Programs and services to make the Pasco Senior Center one of a kind
Offer childcare for adults who participate in Center's activities
Expand upon various types of music/dances for different ages; considering
Saturday nights
Offer dental hygiene services
Expand the foot care program to include adults younger than 60 years of age
Offer pet care/babysitting so patrons can go on day trips
How can we honor successful programs and manage for a changing population?
Learn to communicate our opportunities with the different,ethnic communities
Recognize top activities at the senior picnic
Promote to adult children to use the facility
Give existing viable programs scheduling priority,,
rti,4
O A*.
S r`hry�n'r
L�y`�`• R Cdr -'4
.k 4. .y,�•" Y.p"1
f h
S
1 :kv
,ti
24
Appendix G: Tri-City Herald Article
B2 TRI-CITY MERAW I FRIDAY,JULY 27,2M7 MID-COLUMBIA
Pasco senior Center wants a new look .
hopes change the image." ii nt.otheactivities.invil,oratesthe.seniors
Group 110�1PS .0 attract X11ClC(> 'he planning session stemmed from a the way a new kitten can add life to a
,you'rig residents to activities city project to broaden the center's appeal horns,
as the baby boomer generation ages but Judy Reault,assist ant superintendent
JOE C1HAI'iMAN Flwsco's overall population gets younger, of teaching and learning for Edueational
.. ... Faced with these demographics,the cen- Service District 123,coordinated Thurs-
xsttat.rr a'r,PP Wat'rER ter's administrators and supporters hope d ay's planning session, Based on the
to draw in younger adults particularly input,she'll write an action plan and sub-
Supporters crf'the Pasco Senior Center those 45 and older,but also to adults of aall nit it to the city by September,sloe said.
embraced change Thursday as they ages, Paul Whitemarsh,recreational services
planned ways to update the center's ails Those who use the c:e.rite
r don't see it as director for Pasco,said he was glad to see
sion and better market it to the eonamu- a hard sell.From the polished dance floor
nit y. the participants address issues with the l
Y to the pool tables and snooker table in the center that he has observed needing
Among the ideas the 50 or ao workshop billiard rooin, they speak highly of the attention himself,
participants .considered; removing the amenities. "
They"senior"from the f0it'ty's title Land Jack and Gloria Go have brought their They suggested cleaning up the deter,
mvisin their age bracket's image. 18-year-old the wail k here the plastic flowers" that.
g g y grandson and his girlfiiend to are stuck here and there;'he saki."'l'liey
"A lot of people think senior means old the Wednesday night dances at the senior
and that everybody's down and not doing center, showed progressive thinking that was real
great,"said Linda Susiene,who uses the "I see how,easily they blend in;'Gloria refreshing.
center and said she wants to see It evolve Go said."They dance with the people.", 1 Joe Chapman.,652-1512;jchgpman@trf
into something better. "So we want to Susiene said Injeeting younger people' ckyhertald.cnm
.y y
^My`
y�.
S.
25
Appendix H
SENIOR CENTER
ATTENDANCE RECORDS
2002-2007
2007
ATTENDANCE
2002 2003 2004 2005 2006 (Through October
PROGRAMS ATTENDANCE ATTENDANCE ATTENDANCE ATTENDANCE ATTENDANCE 2007)
Assistance 1559 1536 *1190 959 1325 1026
Classes 1 Activities 22,227 20,625 17,340 12,525 14,916 11,551
Fitness 3825 5262 5308 2267 4415 3460
Health Services 2181 2208 2160 2711 2832 2521
Meal Service 7309 8590 8544 7334 6323 2424
Rentals 775 360 1500 2910 6868 3749
S ecial Events 550 1 699 1 2,225 1 1,067 1 1,089 1 1,454
ITrips I Tours 1 352 339 315 210 240 191
0 M 0
*Aging and Long Term Care's Franklin County offices moved to their main office in Kennewick in April 2004. An Outreach office rt
Senior Center. They assist approximately 50 people per month.
AGENDA REPORT NO. 92
FOR: City Council DATE: 11/28/07
TO: Gary Crutchfi$�,Manager WORKSHOP:
REGULAR: 12/3/07
FROM: David McDonald, City Plannenp)-L
SUBJECT: FINAL PLAT --- First Place, Phase 1 (The Al Angelo Company)
(MF # FP07--008)
I. REFERENCE(S):
A. Copy of Final Plat (Council packets only; copy available in Planning Office or
Pasco Library for public review)
B. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve the final plat for First Place, Phase 1.
III. FISCAL IMPACT: NONE
IV. HISTORY AND FACTS BRIEF:
A. The City Council previously approved a preliminary plat for the First
Place subdivision. First Place is a single family residential development
located south of the Desert Plateau neighborhood and west of Road 44.
B. The developer is now seeking final plat approval for Phase 1 of the First
Place development.
V. DISCUSSION:
A. Prior to the approval of a final plat, the developer is to either install all
infrastructure or post a bond or other instrument that secures the
financing for the improvements. In this case, the developer has
completed a portion of the improvements and has provided the City
with a bond in an amount sufficient ($1,101,849.00) to cover the cost
of the outstanding improvements.
B. The final plat shows and contains information on primary control
points, tract boundaries, dimensions, bearings, lot numbers and other
necessary engineering data. In addition, the plat contains the required
descriptions, dedications and acknowledgment and approval sections.
VI. ADMINISTRATIVE ROUTING:
3(d)
Item: Final Plat Place
Vidn'ty Applicant: The Al. Angelo Company
Map
File #: FP 07-008
�.i" � it' P •" Z. � 5�; .'sa' _ %� I R-�� � MI{} � � S'"•,� 4� ri' � !'
` � s
A3
I .
_ a
1. n -
AGENDA REPORT NO. 02
FOR: City Council November 28, 2007
TO: Gary Crutchfield i
Robert J. Albe Wo Director
FROM: Jess Greenough, Field Division Manager Regular Mtg.: 12/03/2007
SUBJECT: Accept Office &Locker Room Expansion, Phase I
Project No. 07-1-02
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/03/07: MOTION: I move to approve Resolution No.;-ccepting the work
performed by Modern Building Systems, Inc., under contract for the Office &
Locker Room Expansion, Phase I, Project No. 07-1-02.
111. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
A) On February 5, 2007, Council awarded the Office & Locker Room Expansion,
Phase I, Project No. 07-1-02 to Modern Building Systems, Inc., for$156,722.01.
V. DISCUSSION;
A) The final project cost was $169,557.08. This increase was for changes made after
award including changing the size of the building allowing 4 additional feet to be
added to the men's locker room; site work for the backfill of the foundation; and
miscellaneous changes to the inside of the building. The work is now complete
and staff recommends acceptance of this work.
3(e)
RESOLUTION NO. ��
A RESOLUTION ACCEPTING WORK PERFORMED BY MODERN BUILDING
SYSTEMS, INC., UNDER CONTRACT FOR THE OFFICE & LOCKER ROOM
EXPANSION, PHASE I, PROJECT NO. 07-1-02.
WHEREAS, the work performed by MODERN BUILDING SYSTEMS, INC., under
contract for the Office & Locker Room Expansion, Phase I, Project No. 07-1-02, has been
examined by the Field Division and has been found to be in apparent compliance with the
applicable project specifications and drawings; and
WHEREAS, it is the Field Division's recommendation that the City of Pasco formally
accept the contractor's work and the project as complete; NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with the Field Division's recommendation and thereby accepts the work
performed by MODERN BUILDING SYSTEMS, INC., under contract for the Office & Locker
Room Expansion, Phase I, Project No. 07-1-02, as being completed in apparent conformance
with the project specifications and drawings; and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance; and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this P day of December, 2007.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT
FOR: City Council November 28,2007
TO: Gary Crutchfie anager Regular Mtg.: 12/3/07
Stan Strebel, A ommunity Services Director
FROM: Jim Chase, Finance Manager
SUBJECT: 2008 ANNUAL OPERATING AND CAPITAL PROJECTS BUDGETS
I. REFERENCE(S):
A) Proposed 2008 Annual Operating Budget Ordinance
B) Proposed 2008 Capital Projects Budget Ordinance
C) Replacement Pages for the Budget Document
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATION:
CONDUCT PUBLIC HEARING
MOTION: I move for the first reading of Ordinance No. , for consideration of
the 2008 Annual Operating Budget.
MOTION: I move for the first reading of Ordinance No. , for consideration of
the 2008 Capital Projects Budget.
III. FISCAL IMPACT:
A) $96,073,620 -Annual Operating Budget
B) $13,010,000 -Net Increase to Capital Projects Authority
IV. HISTORY AND FACTS BRIEF:
The 2008 Preliminary Budget was discussed at the Special Council workshop meeting
held on October 29, 2007. General Fund Revenues and Expenditures were discussed as
well as other operating fund budgets and each department head gave a briefing and
answered questions regarding oversight of their respective operating and capital projects
budgets.
A copy of the 2008 Preliminary Budget document is available for review at the Pasco
Public Library. The document is also available for viewing and printing from the City's
internet site at www.pasco-wa.g_ov by clicking Publications then Financial Info &
Reports then Annual Operating & Capital Improvements Budget and then 2008 Annual
Operations and Capital Improvement Preliminary Budget.
V. DISCUSSION:
Several corrections needing to be made to the Operating Budget were discovered at the
workshop meeting. Replacement pages are provided for your convenience and reference.
Page 19—Personnel Summary for the Police Department:
The number of Detective/Officer was reduced in 2007 and 2008 to show the correct
numbers.
Page 23 —Personnel Summary for the Admin. & Community Services Department:
The line that includes Groundsman I / Facil. Maint. was separated into separate lines and
the 2008 total number was increased showing the addition of a Groundsman I.
Page 55 —Capital Improvement Fund Expenditures:
In 2008 the Capital Outlay amount is reduced as a project was incorrectly included in the
original document.
7(a)
ORDINANCE NO.
AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 2008.
WHEREAS,subsequent to due notice and public hearing thereon,the City Council of the City of Pasco has approved
an operating budget for the year 2008;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON DO ORDAIN AS FOLLOWS:
Section One. The following budget containing the totals set forth for each fund for the year 2008 is hereby adopted
FUND EXPENDITURE REVENUE
GENERAL FUND $ 34,180,100 $ 34,180,100
CITY STREET FUND 1,494,200 1,494,200
ARTERIAL STREET FUND 4,476,000 4,476,000
1-182 CORRIDOR TRAFFIC IMPACT FUND 718,000 718,000
STREET OVERLAY FUND 2,004,000 2,004,000
COMMUNITY DEVELOPMENT BLOCK GRANT FUND 883,700 883,700
M.L.KING JR.COMMUNITY CENTER FUND 138,700 138,700
AMBULANCE SERVICES FUND 1,999,200 1,999,200
CONTINGENCY FUND 163,000 163,000
CITY VIEW CEMETERY FUND 279,700 279,700
ATHLETIC PROGRAM FUND 128,100 128,100
SENIOR CENTER OPERATING FUND 243,200 243,200
MULTI-MODAL FACILITY FUND 57,500 57,500
BI-CENTENIAL FUND 5,750 5,750
RIVERSHORE TRAIL& MARINA MAINTENANCE FUND 25,800 25,800
SPECIAL LODGING ASSESSMENT FUND 190,100 190,100
LITTER ABATEMENT FUND 17,100 17,100
REVOLVING ABATEMENT FUND 325,000 325,000
TRAC DEVELOPMENT&OPERATING FUND 245,500 245,500
PARK DEVELOPMENT FUND 1,935,100 1,935,100
CAPITAL IMPROVEMENTS FUND 4,200,000 4,200,000
INDUSTRIAL DEVELOPMENT&INFRASTRUCTURE FUND 725,000 725,000
STADIUM/CONVENTION CENTER FUND 590,450 590,450
1999 G.O.BOND FIRE/LIBRARY FUND 261,000 261,000
2002 G.O. REFUNDING BOND FUND 615,000 615,000
WATER/SEWER UTILITY FUND 23,400,000 23,400,000
EQUIPMENT RENTAL OPERATIONS FUND-GOVERNMENT TYPE 798,300 798,300
EQUIPMENT RENTAL OPERATIONS FUND-PROPRIETARY TYPE 341,480 341,480
EQUIPMENT RENTAL REPLACEMENT FUND-GOVERNMENT TYPE 2,342,540 2,342,540
EQUIPMENT RENTAL REPLACEMENT FUND-PROPRIETARY TYPE 1,739,500 1,739,500
MEDICAL/DENTAL INSURANCE FUND 3,380,000 3,380,000
CENTRAL STORES FUND 41,000 41,000
CEMETERY TRUST FUND 377,000 377,000
CEMETERY PRE-NEED TRUST FUND 72,100 72,100
BOULEVARD PERPETUAL MAINTENANCE FUND 1,366,000 1,366,000
OLD FIREMEN'S PENSION TRUST FUND 4,512,000 4,512,000
LANDFILL REMEDIATION FUND 122,000 122,000
LOCAL IMPROVEMENT DISTRICT GUARANTY FUND 1,680,500 1,680,500
GRAND TOTAL ALL FUNDS $ 96,073,620 $ 96,073,620
Section Two. This Ordinance shall be in full force and effect on January 1,2008.
PASSED by the City Council of the City of Pasco this 17th day of December,2007,
ATTEST:
Joyce Olson,Mayor
Debbie Clark,City Clerk
Approved as to Form: Leland B.Kerr,City Attorney
ORDINANCE NO.
AN ORDINANCE ADOPTING THE CITY OF PASCO CAPITAL PROJECTS BUDGET FOR THE YEAR 2008.
WHEREAS,subsequent to due notice and public hearing thereon,the City Council of the City of Pasco has approved the following Capital
Projects Budget for the year 2008;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DOES ORDAIN AS FOLLOWS:
Section One. That capital projects are hereby authorized as detailed below. The following schedule summarizes(1)newly authorized
projects,(2)previously authorized projects which have had authorization increased,(3)previously authorized projects
which have had authorization Increased,and(4)previously authorized projects which have had authorization decreased.
INCREASE TOTAL
PREVIOUS (DECREASE) NEW PROJECT
CAPITAL PROJECTS- AUTHORITY AUTHORITY PROJECT AUTHORITY
POLICE STATION/MUNICIPAL COURT BUILDING $ 0 $ 0 $ 100,000 $ 100,000
LIBRARY FACILITY ENHANCEMENTS 0 0 150,000 150,000
PEANUTS PARK RESTROOM 0 0 100,000 100,000
VOLUNTEER PARK RENOVATION 0 0 160,000 160,000
VEHICLE STORAGE BUILDING 0 0 350,000 350,000
E LEWIS ST COORIDOR-PHASE 3 0 0 35,000 35,000
IRRIGATION SYSTEM IMPROVEMENTS 0 0 250,000 250,000
PWRF UPGRADES 0 0 80,000 80,000
E ROAD 40 SEWER EXTENSION 0 0 50,000 50,000
MISC SEWER IMPROVEMENTS 0 0 50,000 50,000
ROAD 84 AND ARGENT SEWER IMPROVEMENT 0 0 560,000 560,000
SEWER LINE EXTENSIONS 0 0 1,500,000 1,500,000
SEWER LINE REPLACEMENT 0 0 500,000 500,000
2008 WW TREATMENT PLANT EXPANSION 0 0 1,650,000 1,650,000
MISCELLANEOUS STORMWATER IMPROVEMENTS 0 0 55,000 55,000
STORMWATER COMPLIANCE 0 0 100,000 100,000
"A"ST AND SR 12 INTERCHANGE 0 0 20,000 20,000
ANNUAL OVERLAY AND CRACK SEAL PROJECTS 0 0 710,000 710,000
ARGENT ROAD WIDENING 0 0 500,000 500,000
COLUMBIA RIVER BRIDGE STUDY 0 0 25,000 25,000
COURT STR&ROAD 68 TRAFFICE SIGNAL. 0 0 200,000 200,000
COURT STR WIDENING-ROAD 84 TO ROAD 100 0 0 1,000,000 1,000,000
1-182 AND ROAD 48 OFF RAMP 0 0 100,000 100,000
MISCELLANEOUS STREET IMPROVEMENTS 0 0 50,000 50,000
MISCELLANEOUS TRAFFIC SIGNAL IMPROVEMENTS 0 0 100,000 100,000
RECONSTRUCTION OF ALLEY APPROACHES 0 0 70,000 70,000
ROAD 100 AND 1-182 RAMPS&SANDIFUR SIGNAL 0 0 1,400.000 1,400,000
ROAD 68&1-182 IMPROVEMENTS 0 0 115,000 115,000
STREET SIGN REPLACEMENT-CITY WIDE 0 0 150,000 150,000
INTERTIE TO CITY OF KENNEWICK 0 0 20,000 20,000
MISCELLANEOUS WATER IMPROVEMENTS 0 0 80,000 80,000
RAW WATER PUMP STATION IMPROVEMENTS 0 0 150,000 150,000
REPLACEMENT OF AC WATERPIPE 0 0 600,000 600,000
WATER DISTRIBUTION LINE EXTENSIONS 0 0 600,000 600,000
WATER FILTRATION PLANT IMPROVEMENTS 0 0 800,000 800,000
WATER METER/REPLACEMENT/CROSS CONNECT 0 0 140,000 140,000
BASEBALL STADIUM IMPROVEMENTS 1,000,000 340,000 0 1,340,000
LEWIS STREET OVERPASS 50,000 50,000 0 100,000
COMMERCIAL/SR 121 LEWIS STREET WATER LINE 500,000 100,000 0 600,000
TOTAL $ 1,550,000 $ 490,000 $ 12,520,000 $ 14,560,000
Section Two. This Ordinance shall be in full force and effect on January 1,2008.
PASSED by the City Council of the City of Pasco this 17th day of December,2007.
ATTEST:
DEBRA CLARK,CITY CLERK JOYCE OLSON,MAYOR
APPROVED AS TO FORM: LELAND B.KERR,CITY ATTORNEY
POLICE EXPENDITURES
2005 2006 2007 2008
FUNCTION ACTUAL ACTUAL BUDGET BUDGET
SALARIES AND WAGES $ 4,256,184 $ 4,492,614 $ 4,458,250 $ 5,185,850
PERSONNEL BENEFITS 1,027,847 1,147,356 1,324,255 1,534,175
SUPPLIES 104,587 117,602 121,600 133,500
OTHER SERVICES/CHARGES 2,010,874 1,948,260 1,919,850 2,153,950
INTERGOVT'L SERVICES&TAXES 429,368 438,589 515,150 725,300
CAPITAL OUTLAY 38,532 26,167 22,068 52,376
DEBT SERVICE 0 0 0 0
INTERFUND PMT FOR SERVICES 272,900 400,072 448,200 437,910
INTERFUND TRANSFERS 0 0 0 0
TOTAL EXPENDITURES $ 8,140,292 $ 8,570,660 $ 8,809,373 $ 10,223,061
PERSONNEL SUMMARY
MONTHLY/
NUMBER OF EMPLOYEES HOURLY
RANGE
POSITION 2005 2006 2007 2008 MIN - MAX
POLICE CHIEF 1.00 1.00 1.00 1.00 8,562
CAPTAIN 3.00 3.00 3,00 3.00 7,338
SERGEANT 6.00 6.00 6.00 6.00 36.19-40.53
CORPORAL 4.00 4.00 4.00 4.00 33.18-37.16
DETECTIVE/OFFICER 48.00 48.00 50.00 52.00 30.16-33.78
CRIME SPECIALIST 1.00 1.00 1.00 1.00 18.67-24.61
COMM. RELATIONS SPEC. 1.00 1.00 1.00 1.00 18.67-24.61
DOMESTIC VIOLENCE SPEC, 1.00 1.00 1.00 1.00 18.67-24.61
EVIDENCE TECHNICIAN 1.00 1.00 1.00 1.00 18.67-24.61
SECRETARY 2 1.00 1.00 1.00 1.00 16.76-22.07
LEAD POLICE SERVS.SPEC. 1.00 1.00 1.00 1.00 15.74-20.68
POLICE SVCS. SPEC. 4.00 5.00 4.00 4.00 14.85-19.51
SECRETARY 1 1.00 1.00 1.00 1.00 14.33-18.87
TOTAL 73.00 74.00 75.00 77.00
19
ADMINISTRATIVE&COMMUNITY SERVICES EXPENDITURES
2005 2006 2007 -v 2008
FUNCTION ACTUAL ACTUAL BUDGET BUDGET
SALARIES AND WAGES $ 2,228,831 $ 2,335,595 $ 2,347,060 $ 2,473,980
PERSONNEL BENEFITS 483,055 548,043 666,925 759,175
SUPPLIES 192,472 188,828 177,050 184,150
OTHER SERVICES/CHARGES 1,278,973 1,281,170 1,297,550 1,424,475
INTERGOVT'L SERVICES&TAXES 0 981 1,200 1,200
CAPITAL OUTLAY 1,678 5,459 1,000 6,000
DEBT SERVICE 0 0 0 0
INTERFUND PMT FOR SERVICES 137,880 193,540 215,400 243,660
INTERFUND TRANSFERS 0 0 0 0
TOTAL EXPENDITURES $ 4,322,889 $ 4,553,616 $ 4,706,185 $ 5,092,640
PERSONNEL SUMMARY
MONTHLY)
NUMBER OF EMPLOYEES HOURLY
RANGE
POSITION 2005 2006 2007 2008 MIN - MAX
ADMIN&COMM SVCS DIR. 1.00 1.00 1.00 1.00 8,562
FINANCE MANAGER 1.00 1.00 1.00 1.00 7,561
INFORMATION SVCS MGR 1.00 1.00 1.00 1.00 7,338
RECREATION SERVICES MGR 1.00 1.00 1.00 1.00 6,115
ADMINISTRATIVE SVCS MGR 1.00 0.50 0.00 0.00
FACILITY&GROUNDS SUP 1.00 1,00 1.00 1.00 5,782
UTILITY SUPERVISOR 1.00 1.00 1.00 1.00 4,781
ACCOUNTING SUPERVISOR 1.00 1.00 1.00 1.00 25.79-33.95
CHIEF GROUNDSMAN 1.50 1.00 1.00 1.00 26.40-28.94
SENIOR ACCOUNTANT 1.00 1.00 1.00 1.00 23.36-30.75
GROUNDSMAN I 6.00 6.50 7.50 8.50 21.28-23.62
FACILITIES MAINTENANCE 1 1.00 1.00 1.00 11.00 21.28-2162
INFORMATION SYST.SPEC. 1.00 1.00 1.00 1.00 20.79-27.37
STAFF ACCOUNTANT 1.00 1.00 2.00 2.00 19.90-26.20
ADMIN.SPEC./CITY CLERK 0.00 0.50 1.00 1.00 19.52-25.70
PARALEGAL 1.00 1.00 1.00 1.00 18.76-24.70
RECREATION SPECIALIST 2.00 2.00 2.00 2.00 18.76-24.70
GROUNDSMAN II 1.00 1.00 1.00 1.00 18.46-20.80
ACCOUNTING CLERK 0.75 0.75 0.75 0.75 16.76-22.07
DEPUTY CITY CLERK 1.00 1.00 1.00 1.00 1636-22.07
SECRETARY 2 1.00 1.00 1-00 1.00 16.76-22.07
INFORM SVC TECHNICIAN 2.75 2.75 2.75 2.75 16.76-22.07
PAYROLL CLERK 1.00 0.00 0.00 0.00
DEPARTMENT ASSISTANT II 9.25 9.25 9.00 9.00 14.91 -19,63
SECRETARY 1 0.50 0.50 0.50 0.50 1433-18.87
PARK PATROL 0.25 0.25 0.25 0.25 12.36-16.27
DEPARTMENT ASSISTANT 1 0.875 1 0.875 1 0.375 0.375 9.36-12.32
TOTAL 40.875 39.875 41.125 42,125
23
CAPITAL IMPROVEMENTS FUND
The Capital Improvement Fund accounts for real estate escise tax revenue and other sources
deemed necessary by the Council,to fund various capital improvements.
CAPITAL IMPROVEMENTS FUND REVENUES
2005 2006 2007 2008
REVENUE ACTUAL ACTUAL BUDGET BUDGET
TAXES $ 848,440 $ 944,378 $ 550,000 $ 700,000
LICENSES AND PERMITS 0 0 0 0
INTERGOVERNMENTAL 0 0 0 0
CHARGES FOR SERVICES 0 0 0 0
FINES&FORFEITURES 0 0 0 0
MISCELLANEOUS 92,326 114,786 75,000 100,000
OTHER FINANCING SOURCES 0 0 0 0
INTERFUND TRANSFERS 0 0 0 0
TOTAL REVENUE 940,766 1,059,164 625,000 800,000
BEGINNING FUND BALANCE 2,443,308 2,671,723 2,000,000 3,400,000
TOTAL RESOURCES $ 3,384,074 $ 3,730,887 $ 2,625,000 $ 4,200,000
CAPITAL IMPROVEMENTS FUND EXPENDITURES
2005 2006 2007 2008
FUNCTION ACTUAL ACTUAL BUDGET BUDGET
SALARIES AND WAGES $ 0 $ 0 $ 0 $ 0
PERSONNEL BENEFITS 0 0 6 0
SUPPLIES 0 0 0 0
OTHER SERVICES/CHARGES 0 0 0 0
INTERGOVT'L SE=RVICES&TAXES 0 0 0 0
CAPITAL OUTLAY 712,351 610,813 525,000 175,000
DEBT SERVICE 0 0 0 0
INTERFUND PMT FOR SERVICES 0 0 0 0
INTERFUND TRANSFERS 0 0 0 0
SUB-TOTAL EXPENDITURES 712,351 610,813 525,000 175,000
ENDING FUND BALANCE 2,671,723 3,120,074 2,100,000 4,025,000
TOTAL $ 3,384,074 $ 3,730,887 $ 2,625,000 $ 4,200,000
55
AGENDA REPORT
FOR: City Council November 28, 2007
TO: Gary Crutchfi anager Regular Mtg.:12/3/07
Stan Strebel, istrative & Community Services Director
FROM: Jim Chase, Fin nce Manager
SUBJECT: STORMWATER UTILITY RATE INCREASE
I. REFERENCE(S):
1. Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/3 MOTION: I move to approve Ordinance No. , authorizing operating cash
transfers from the Sewer Utility to the Stormwater Utility and adding
Chapter 13.60.095 of the Pasco Municipal Code entitled "Sewer
Utility Funding Source" and, further, authorize publication by
summary only.
III. FISCAL IMPACT:
See DISCUSSION.
IV. HISTORY AND BRIEF FACTS:
The City contracted with HDR Engineering, Inc. (HDR) to perform a comprehensive
utility rate study early in 2007. The study included the water, sewer, stormwater and
irrigation utilities. The study indicated a need for a rate increase in the stormwater utility
while the other utility rates are adequate to cover anticipated expenses. HDR made a
presentation to Council on July 23, 2007 which provided several options for a stormwater
rate increase.
As of the end of 2006, the stormwater utility had a deficit cash balance of $229,459.
Including $330,000 in capital improvements budgeted in 2007, the negative cash balance
will be approximately $650,000 by the end of the year.
The present stormwater utility rate is $1.80 per month and the resulting revenues have not
been sufficient to cover operating costs. If the rate is left unchanged, and with $155,000
in capital improvements in the proposed budget, the negative balance will grow by an
additional $275,000 in 2008.
The major component of the stormwater utility program is keeping the streets and gutters
free of debris to allow rainwater easy access into the drainage system. The street
sweepers are utilized during slack traffic times to accomplish this task.
V. DISCUSSION
At the last Workshop Meeting, staff presented several options for rate increases based on
the utility rate study performed by HDR.
It was suggested that since the stormwater utility performs such services that assist the
sewer utility in its objectives of avoiding contamination of water supply sources, the
sewer utility provide financial support to the stormwater utility. Council asked staff to
determine what a monthly residential utility rate might be needed if the sewer utility were
to provide ongoing funding for the stormwater utility.
Operating expenses in the stormwater utility in 2006 totaled $461,467. Operating
expenses are projected to be $505,000 in 2007. The operating expense budget for 2008 is
slated to be $553,135. 8(a)
The City Manager, in a memo to Council dated November 9, 2007, mentioned ongoing
support of 50% of the ongoing operating expenses as a suggested ongoing funding
amount. 50% of 2008 operating expenses would calculate to be $276,567.
If the sewer utility were to transfer $650,000 into the stormwater utility to reduce the
negative cash balance at the end of 2007, and also provide annual ongoing support of
50% of budgeted operating costs, $276,567 in 2008, the current residential monthly rate
$1.80 would provide sufficient revenues for the utility. The projected cash balance at the
end of 2012 would provide approximately 2 months of operating expenses.
Another option might be for the sewer utility to provide annual ongoing support of 40%
of budgeted operating costs. The support amount would total $224,689 in 2008. The
residential monthly rate would need to be $2.08 to provide a cash reserve of
approximately 2 months of operating expenses at the end of 2012.
One more option would be to provide annual ongoing support of 35%. The support
amount would be about $198,000 in 2008 and would increase each year by about
$10,000. The residential monthly rate of$2.20 would be needed to provide a similar cash
reserve in 2012.
Keep in mind the sewer base rates were reduced by 10% at the beginning of 2007. The
less offered in ongoing support means the longer a rate increase can be delayed for the
sewer utility.
V1. OTHER COMMENTS:
The following are some cities in close proximity to Pasco that charge a monthly fee for
their stormwater utilities and their 2007 monthly single family residential rate:
Richland $2.85
Walla Walla $3.18
Wenatchee $3.82
ORDINANCE NO.
AN ORDINANCE authorizing operating cash transfers from the Sewer
Utility to the Stormwater Utility and adding Section 13.60.085 of the Pasco
Municipal Code entitled"Sewer Utility Funding Source."
WHEREAS, the Water and Sewer Utility Fund is comprised of the following utilities:
Water, Sewer, Process Water Reuse Facility, Stormwater Management, and Irrigation; and
WHEREAS, the Stormwater Management Utility was formed to comply with Chapters
35.67 and 35A.80.010 of the Revised Code of Washington to promote public health, safety and
welfare by promoting an approach to the management of surface and stormwater runoff created
on City streets and delivery to City-owned stormwater facilities; and
WHEREAS, the Stormwater Utility was created by Ordinance No. 3386 in 1999 and
monthly rates were authorized; and
WHEREAS, the Sewer Utility and the Stormwater Utility share the common goal of
prevention of contamination of existing groundwater supplies; and
WHEREAS, the growth in number of customers has increased in proportion to the
growth in the other utilities of the City; and
WHEREAS, even with the growth in the number of customers, the present Stormwater
Utility rates have not been sufficient to cover the operating costs over the past several years; and
WHEREAS, the Sewer Utility benefits from the activities of the Stormwater Utility and
can provide annual ongoing funding for the Stormwater Utility, and
WHEREAS, the City Council finds, after review of a cost of service study completed by
HDR Engineering, and further analysis by city staff, that the monthly fee in the Stormwater
Utility for all classes of customers could remain the same with ongoing annual funding from the
Sewer Utility; and
WHEREAS, it is desirable to have sufficient cash reserves in the Stormwater Utility to
finance reasonable capital construction costs without incurring debt, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY
ORDAIN AS FOLLOWS:
Section I. An initial cash transfer from the Sewer Utility to the Stormwater Utility is
authorized in the amount of $650,000 before December 31, 2007, to cover accumulated cash
shortfalls of the Stormwater Utility and to compensate for the eight years of benefit to the Sewer
Utility.
Section 2. Ongoing operational transfers from the Sewer Utility to the Stormwater
Utility are authorized for up to 50% of Stormwater Utility operational expenses per year,
beginning in 2008.
Section 3. The following section shall be added to Chapter 13.60 (Stormwater
Management Utility) of the Pasco Municipal Code.
13.60.085 SEWER UTILITY FUNDING SOURCE. Stormwater Utility funding shall be
received from the Sewer Utility in an amount not to exceed 50% of annual Stormwater Utility
operation expenditures. Annual operating expenditures shall not include capital project
expenditures.
Section 4. This Ordinance shall take full force and effect immediately, after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington and approved as
provided by law this 3rd day of December, 2007.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
Sewer Utility Funding Source Ordinance
Page 2
AGENDA REPORT
FOR: City Council November 28, 2007
TO: Gary Crutchfie anager Regular Mtg.: 12/3/07
FROM: Lynne Jackson Human Resources Manager
SUBJECT: 2008 COLA for Non-Represented Employees
I. REFERENCE(S):
1. Proposed Ordinance,Non-Represented,Non-Management Wage Plan
2. Proposed Ordinance,Management Salary Plan
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/3: MOTION: I move to adopt Ordinance No. , providing a cost-of-living
adjustment in the non-represented, non-management wage plan for year
2008 and, further, authorize publication by summary only.
MOTION: I move to adopt Ordinance No. , providing a cost-of-living
adjustment in the management salary plan for year 2008 and, further,
authorize publication by summary only.
III. FISCAL IMPACT:
Estimated fiscal impact of 3%cost of living adjustment:
• Non-management: $130,000
• Management: $72,000
IV. HISTORY AND FACTS BRIEF:
A) The purpose of the Cost of Living Adjustment (COLA) is to assure maintenance
of the purchasing power of the respective wage or salary plans. To do so, the City
typically uses the Consumer Price Index (CPI) published for smaller western
cities. That index is usually referenced in the bargaining unit contracts as well.
B) The October-October B/C western cities CPI rate is 3.5%; however, the
September rate was only 2.5%.
V. DISCUSSION:
A) It has been the practice of the city to adjust the non-represented and management
pay scales by 90% of the October-October B/C western cities CPI. A COLA of
3% is recommended for 2008 for both scales.
B) The non-management pay scale originated as a 2% matrix (each vertical grade
and horizontal step represented 2%); however, the cost of living adjustments over
the past several years have been applied across the board (by person) rather than
the base scale being adjusted, resulting in what is now a distorted scale (it no
longer represents a 2% matrix). Staff intends to adjust the scale back to a 2%
matrix and reinsert classifications to fit the adjusted matrix, rather than continue
to distort the matrix by applying the cost of living adjustment to each individual
wage. As a consequence, some positions will realize an adjustment in their wage
of slightly less than 3%, while others will realize slightly more. The result,
however, will fix the distortion problem and no wage will be adjusted less than
2.5%.
8(b)
C) A review of Pasco's pay scale compared to the scale of eight other cities of
similar size (the same cities used for comparability analysis in negotiating our
bargaining unit contracts) revealed several Pasco positions are compensated
substantially less than the respective average for that position (the disparity
exceeds 10%). In addition, the job descriptions in Information Systems have been
overhauled, so as to more accurately reflect the advanced work being performed
as well as the diversity and complexity of electronic systems responsibility (for
example, we have grown into the need for a database specialist and network
administrator, rather than the previous general category of "computer
technician"). The recommended comparability adjustments include:
• Department Assistant 1 (entry level clerical): to start about $10/hour
• Database Specialist, PC Specialist, Payroll Specialist, Planner 1 and
Registered Nurse (Senior Center Health Services): to Grade 38
• Associate Planner and HR Analyst: to Grade 47
• Network Administrator: to Grade 49
D) The scale attached to the proposed Ordinance incorporates the recommended
comparability adjustments as well as a 3% COLA applicable to all classifications.
In addition, the new scale reflects the"2% matrix" as a fixed scale for future use.
ORDINANCE NO.
AN ORDINANCE concerning wages for certain Non-Represented, Non-
Management personnel for the calendar year 2008.
WHEREAS, the City Manager has recommended the wage scale for non-represented positions
be modified to include market adjustment for certain positions and a cost-of-living adjustment for
calendar year 2008; and
WHEREAS, the City Council finds that the cost-of-living adjustment to the non-
management/non-represented scale of 3% is appropriate in consideration of the Department of Labor's
Consumer Price Index through October 2007 as well as the adjustments already committed to other
employee groups;NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. The wage scale for those non-management positions specified in the attached
Exhibit "A" which Exhibit is incorporated by reference as if fully set forth herein. The City Manager
shall designate the appropriate hourly wage step in Exhibit "A" for each employee covered by this
Ordinance, considering their time in the position for which they are employed, their current hourly
wage, and the evaluation of their performance. Any non-represented employee whose actual wage or
salary on December 31, 2007 exceeds the maximum for the respective grade assigned herein, shall
continue to receive said actual wage or salary during calendar year 2008.
Section 2. The step increases set forth in Exhibit "A" are dependent upon a satisfactory
performance evaluation. If the performance evaluation of an employee demonstrates superior
performance and upon recommendation of the Department Director, the City Manager has the discretion
to advance an employee an additional pay step over that step otherwise obtainable by a satisfactory
performance evaluation.
Section 3. The wage scale set forth in Exhibit "A" shall be effective January 1, 2008 and
remain in effect until this Ordinance is amended or superseded by subsequent Ordinance.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting provision
of a prior Ordinance.
Section 5. This Ordinance shall take effect five (5) days after passage and publication
according to law.
PASSED by the City Council of the City of Pasco at a regular meeting this 3`d day of December,
2007.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
ADMINISTRATIVE/PROFESSIONAL WAGE SCALE-2008
(Non-Represented/Non-Management)
Position Grade Step Step Step Step Step Step I Step Step Step Step Step MAX Max
EL 1 2 3 4 5 6 7 8 9 10 Merit Monthly
Department Assistant 1 5 10.03 10.23 10.44 10.64 10.86 11.07 11.30 11.52 11.75 11.99 12.23 13.20 2,288.00
Secretary 1 25 14.90 15.20 15.51 15.82 16.13 16.46 16.78 17.12 I 17.46 17.81 18.17 19.62 3,400.80
Cemetery Cust.Serv.Rep. 26 15.20 15.51 15.82 16.13 16.46 16.78 17.12 17.46 ? 17.81 18.17 18.53 20.01 3,468.40
Department Assistant 2 27 15.51 15.82 16.13 16.46 16.78 17.12 17.46 17.81 18.17 18.53 18.90 20.41 3,537.73
Deputy Court Clerk
Legal Secretary 1
Probation Services Clerk 1 's
Accounting Clerk 33 17.46 17.81 l 18.17 18.53 18.90 1 19.28 19.67 20.06 20.46 20.87 21.29 22.99 3,984.93
Deputy City Clerk
Engineering Technician 1
IS Technician:G1S ,
Lead Court Clerk
Legal Secretary 2 I
Secretary 2 1 t
Database Specialist 38 19.28 19.67 20.06 20.46 20.87 21.29 21.71 22.15 22.59 23.04 23.50 25.38 4,399.20
Court Probation Serv.Spec.
Court Services Specialist I
Legal Secretary/Paralegal
Payroll Specialist I
PC Specialist I a
Planner 1
Recreation Specialist
RN !
Engineering Technician 2 40 20.06 20.46 20.87 ; 21.29 21.71 22.15 22.59 23.04 23.50 23.97 24.45 26.41 4,577.73
Executive Secretary
Lead Recreation Specialist 41 20.46 20.87 2129 21.71 22.15 22.59 23.04 23.50 23.97 24.45 24.94 26.94 4,669.60
Mapping/CADD Technician
Staff Accountant
Block Grant Administrator 43 21.29 1 21.71 22.15 22.59 23.04 23.50 23.97 24.45 24.94 25.44 25.95 28.02 4,856-80
Building Inspector {
Construction Inspector
SafetytEnviron.Reg.Spec.
Associate Planner 47 23.04 23.50 23.97 24.45 24.94 25.44 25.95 26.47 27.00 27.54 28.09 30.33 5,257.20
HR Analyst/Assistant I i
City Clerk 49 23.97 1 24.45 24.94 25.44 25.95 26.47 27.00 27.54 28.09 28.65 29.22 31.56 5,470.40
Network Administrator
Senior Accountant
Associate Engineer 51 24.94 25.44 25.95 26.47 27.00 27.54 28.09 28.65 29.22 29.81 30.40 32.83 5,690.53
Lead Construction Inspector
Accounting Supervisor 54 26.47 27.00 27.54 28.09 28.65 29.22 1 29.81 30.40 31.01 31.63 32.26 34.84 6,038.93
Associate Engineer 2
Communication Specialist j
Instrumentation Technician J
City Planner 56 1 27.54 28.09 28.65 29.22 1 29.81 30.40 31.01 I 31.63 32.26 11 32.91 33.57 36.25 6,283.33
Senior Engineer 58 28.65 29.22 29.81 ? 30.40 31.01 31.63 ! 32.26 i 32.91 33.57 34.24 34.92 1 1 37.72 6,538.13
Construction Manager 61 30.40 31.01 31.63 32.26 32.91 33.57 ? 34.24 34.92 35.62 36.33 37.06 40.03 6,938.53
ORDINANCE NO.
AN ORDINANCE concerning the salaries for Management positions for the calendar
year 2008.
WHEREAS, the City Manager has recommended the salary scale for management positions be
modified to include a cast-of-living adjustment for calendar year 2008; and,
WHEREAS, the City Council finds that the cost-of-living adjustment of 3% is appropriate in
consideration of the Department of Labor's Consumer Price Index through October 2007 as well as the
adjustments already committed to other employee groups;NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. The maximum monthly salaries for management positions shall be as set forth in Exhibit
"A" attached hereto, which Exhibit is incorporated by reference as if fully set forth herein. The schedule of
maximum salaries set forth in Exhibit "A" shall be effective January 1, 2008 and shall remain effective until
this Ordinance is amended or superseded by subsequent Ordinance. The actual salary to be received by an
employee occupying a management position shall be determined by the City Manager in an amount no greater
than the maximum for the position except as authorized herein.
Section 2. A merit increase may be granted to a city employee employed in one of the management
level positions set forth in Exhibit "A", at the sole discretion of the City Manager and within the following
guidelines;provided,however,the total of all merit increases for the year 2008 does not exceed$45,000.
(a) Any merit increase shall be based solely upon job performance demonstrating effort and
achievement above and beyond that regularly expected of the position.
(b) Any merit increase awarded shall be for a temporary period of time to be determined by the City
Manager,provided any such merit increase shall expire not later than December 31,2008.
Section 3: For payroll purposes only, the monthly salaries as set forth in Exhibit "A" may be
multiplied by twelve (12) and divided by two thousand eighty (2,080) (number of hours in work year) to
determine an hourly rate of pay and paychecks may be computed and paid on this hourly basis; however, all
positions listed on Exhibit"A"shall remain salaried positions.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting provision of a
prior Ordinance.
Section 5. This Ordinance shall take effect five (5) days after passage and publication according to
law.
PASSED by the City Council of the City of Pasco at a regular meeting this Yd day of December 2007.
Joyce Olson,Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark,City Clerk Leland B.Kerr,City Attorney
2008 MANAGEMENT SALARY INFORMATION
Exhibit "A"
2008 Maximum
Position Monthly Salary
City Manager 11,796
Public Works Dir. 9,391
Admin/CS Director 8,819
Police Chief 8,819
Fire Chief 8,359
Comm/EcoDev. Dir 8,359
Finance Manager 7,787
City Engineer 7,787
Municipal Ct Jud e 7,778
IS Manager 7,558
Police Captain 7,558
HR Manager 7,215
Field Div. Mgr. 7,215
Asst. Fire Chief 7,215
Manager, WW 6,641
Ins ec. Serv. Mgr 6,298
Rec Services Mgr 6,298
Facilities Mgr. 5,955
Court Admin 5,955
Asst Field Mgr 5,497
Cust Sery/Billin 5,253
AGENDA REPORT
FOR: City Council November 19,2007
TO: Gary Crutchfi anager Workshop: 11/26/07
Regular Mtg.: 12/03/07
FROM: Lynne Jackson Human Resources Manager
SUBJECT: 2008 Temporary/Seasonal Employee Wage Plan
I. REFERENCE(S):
1. Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
11/26: DISCUSSION
12/03: MOTION: I move to adopt Ordinance No. ,revising the Temporary
Employee Wage Plan; and further authorize publication by summary
only.
III. FISCAL IMPACT:
Impact: $1,500
IV. HISTORY AND FACTS BRIEF;
A) Initiative 688 created a minimurn wage law that requires the minimum wage paid
by employers to increase each year (based on the CPI-W for urban wage earners).
Minimum wage will increase from $7.93/hour to $8.07/hour effective January 1,
2008
V. DISCUSSION:
A) The proposed 2008 wage scale adjusts wages only for Grades 03 and 04, the two
lowest paid grades. The wages for the upper five grades, Grades 05-09, are not
changed from 2007. All grades were adjusted in 2007.
B) Staff recommends Council approval.
8(C)
ORDINANCE NO.
AN ORDINANCE concerning wages for temporary Non-Management,
Non-Represented personnel for the calendar year 2008.
WHEREAS, the City Manager has recommended the wage scale for temporary positions
be modified for calendar year 2008 so as to comply with the state's minimum wage law; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. The wage scale for those temporary positions specified in the attached
Exhibit "A" and not represented by a certified bargaining unit, shall be as set forth in Exhibit"A"
attached hereto, which Exhibit is incorporated by reference as if fully set forth herein. The City
Manager or his designee shall designate the appropriate hourly wage step in Exhibit "A" for each
employee covered by this Ordinance, considering their time in the position for which they are
employed, their current hourly wage, and the evaluation of their performance.
Section 2. The step increases set forth in Exhibit "A" are dependent upon a satisfactory
work performance.
Section 3. The wage scale set forth in Exhibit"A" shall be effective January 1, 2008 and
remain in effect until this Ordinance is amended or superseded by subsequent Ordinance.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting
provision of a prior Ordinance.
Section 5. This Ordinance shall take effect five (5) days after passage and publication
according to law.
PASSED by the City Council of the City of Pasco at a regular meeting this 3rd day of
December,2007.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
Wage Scales for Temporary Employees- 2008
Position Grade 00 01 02 03 04
*1 season *2 seasons *3 seasons *4 seasons
Clerk/Cashier TP 03 8.07 8.23 8.40 8.64 8.89
Recreation Aide
Department Aide
Recreation Leader 1
Engineering Aide TP 04 8.24 8.47 8.73 8.98 9.25
Department Aide 2
Facility Supervisor 1
Lifeguard
Recreation Leader 2
Instructor/Guard TP 05 8.87 9.12 9.39 9.66 9.95
Mechanic's Helper
Professional Instructor TP 06 9.13 9.63 10.13 10.63 11.13
Head Lifeguard
Temporary Secretary
Facility Supervisor 2
Program Manager
Professional Instructor 2 TP 07 10.50 11.00 11.50 12.00 12.50
Facility Supervisor 3(Pasco HS)
Professional Intern
Pool Manager TP 08 11.00 12.00 13.00 14.00 15.00
Professional Instructor 3
Lifetime Fitness Instructor TP 09 15.00 16.00 17.00 18.50 20.00
*Must complete term of employment to move to next step(i.e.,not quit or have employment terminated except for end of work)
AGENDA REPORT NO. 02
FOR: City Council November 21, 2007
TO: Gary Crutchfie ager
Robert J. Albe bli orks Director
FROM: R4'lXlempel, WWTP Division Manager Regular Mtg: 12/03/07
SUBJECT: Wastewater Treatment Plant Expansion Project, #07-1-05
I. REFERENCE(S):
1. Bid Summary
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/03: MOTION: I move to award the low bid for the Wastewater Treatment Plant
Expansion Project, #07-1-05 to Winthrop Construction, Inc. for
$176,384.96 including sales tax, and further, authorize the Mayor
to sign the contract documents.
III. FISCAL IMPACT:
Sewer Utility Fund
IV. HISTORY AND FACTS BRIEF:
A) Staff received three bids for erecting a bio-solids storage building to cover the bio-
solid material at the Wastewater Treatment Plant (WWTP). The low bid was
received from Winthrop Construction, Inc. in the amount of $176,384.96,
including sales tax. The second lowest bid was received from Apollo, Inc. in the
amount of$180,861.00. The highest bid was received from Conner Construction
in the amount of$208,304.22.
V. DISCUSSION:
A) The Department of Ecology is requiring the bio-solids storage area be covered.
The bids include a steel building shell 84 feet by 105 feet.
B) The 2007 Capital Improvement Budget identifies a project to erect a cover for the
dry bio-solids as the WWTP Expansion Project, #07-1-05. The total budget for
the project is $110,000.00.
Staff recommends that Council award this contract to Winthrop Construction,
Inc., and $80,000.00 be added to the year end supplemental budget.
l0(a)
BID SUMMARY
Wastewater Treatment Plant Expansion Project
Project #07-1-05
1 . Winthrop $1769384.96
2. Apollo $1809861 .00
3. Conner $2083,304.22
AGENDA REPORT NO. 27
FOR: City Council November 19, 2007
TO: Gary Crutchfi Manager
Robert J. Albe s, u lic Works Director
FROM: AkKlempel, WWTP Division Manager Regular Mtg.: 12/03/07
SUBJECT: Amendment of Water Filtration Plant Improvements(Valve Purchase) Project,
#07-2-05
1. REFERENCE(S):
None
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/03: MOTION: I move to amend the award for the purchase of goods and services
with HDS Waterworks from 49 valves to 45 valves in the amount of
$176,521.42 plus applicable sales tax.
II1. FISCAL IMPACT:
Water Utility Fund
IV. HISTORY AND FACTS BRIEF:
A) On October 1, 2007 Council approved the replacement of 49 valves at the
Butterfield Water Treatment Plant to HDS Waterworks in the amount of
$199,384.66. The order is being reduced by four valves and the amended price is
$176,521.42 plus applicable sales tax.
V. DISCUSSION:
A) The award of the valve purchase was based on 49 valves at a price of$199,384.66
plus sales tax. Staff has determined that to meet the immediate needs only 45
valves need to be replaced. The price for the 45 valves is $176,521.42 plus
applicable sales tax.
Staff recommends approval of the amendment.
io(b)