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HomeMy WebLinkAbout2007.11.05 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. November 5,2007 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by toll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated October 15,2007. 2. Minutes of the Special Pasco City Council Meeting dated October 29, 2007. (b) Bills and Communications: (A detailed. listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of $1,850,366.56 ($249,956.84 in the form of Wire Transfer Nos. 4822, 4828 and 4833 and $1,600,409.72 consisting of Claim Warrants numbered 162764 through 163041). 2. To approve Payroll Claims in the amount of $1,582,649.26, Voucher Nos. 37127 through 37245; and EFT Deposit Nos. 30019439 through 30019915. *(c) Final Plat--Northwest Commons,Phase 2 (EE Properties LLC) (MF#FP07-006): 1. Agenda Report from David I. McDonald,City Planner dated October 31, 2007. 2. Copy of Final Plat(Council packets only; copy available in Planning Office or Pasco Library for public review). 3. Vicinity Map. To approve the final plat for Northwest Commons,Phase 2. M *(d) Resolution No. 3046, a Resolution accepting work performed by Sharpe & Preszler, Inc., under contract for the Road 34 to "A" Street Water Line,Project No. 05-2-03, 1. Agenda Report from Michael McShane, City Engineer dated October 31, 2007. 2. Resolution. To approve Resolution No. 3046, accepting the work performed by Sharpe & Preszler, Inc., under contract for the Road 34 to"A" Street Water Line,Project No.05-2-03. *(e) Resolution No. 3047, a Resolution accepting work performed by Shoemaker Excavation, Inc., under contract for the 2007 West Pasco Sewer Extension(Ella&Road 36),Project No. 07-1-01. 1. Agenda Report from Michael McShane,City Engineer dated October 31,2007. 2. Resolution. To approve Resolution No. 3047, accepting the work performed by Shoemaker Excavation, Inc., under contract for the 2007 West Pasco Sewer Extension (Ella and Road 36), Project No. 07-1- 01. *(f) Resolution No. 3048, a Resolution accepting work performed by Goodman & Mehlenbacher Ent. Inc., under contract for the Livingston and Road 48 Water Main Extension, Project No. 06- 2-04. 1. Agenda Report from Michael McShane, City Engineer dated October 31,2007. 2. Resolution. To approve Resolution No. 3048 accepting the work performed by Goodman & Mehlenbacher Ent. Inc., under contract for the Livingston &Road 48 Water Main Extension, Project No. 06-2- 04. *(g) Resolution No. 3049, a Resolution accepting work performed by Transtate Paving Company under contract for the Road 68 Widening West Side Phase 1,Project No. 06-3-05. 1. Agenda Report from Michael McShane, City Engineer dated October 31, 2007. 2. Resolution. To approve Resolution No. 3049, accepting the work performed by Transtate Paving Company, under contract for the Road 68 Widening West Side Phase I,Project No. 06-3-05. (Rc) MOTION: I move to approve the Consent Agenda as read. Regular Meeting 2 November 5,2007 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: *(a) Street Vacation: A Portion of Brown Street and 2e Avenue(MF#VAC-07-007): 1. Agenda Report from David I.McDonald, City Planner dated October 31, 2007. 2. Proposed Ordinance and Vicinity Map. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance vacating a portion of the intersection of West Brown Street and Road 2828/28"-Avenue. MOTION: I move to adopt Ordinance No. , vacating portions of Brown Street and 280' Avenue and, further, authorize publication by summary only. *(b) 2008 Property Tax Levy: 1. Agenda Report from Jim Chase,Finance Manager dated October 31, 2007. 2. Tax Levy Rate History Chart. 3. Assessed Value History Chart. 4. Summary of Options. 5. Copy of Ordinance for the 2008 Ad Valorem Tax. 6. Copy of Ordinance Preserving Property Tax Levy Capacity. CONDUCT A PUBLIC HEARING S. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: *(a) Resolution No. , a Resolution waiving competitive bidding requirements for the purchase of a replacement membrane for the existing 42-foot diameter Dystor manufactured by Siemens Water Technologies and,authorizing its purchase. 1. Agenda Report from Robert J. Alberts,Public Works Director dated October 30,2007. 2. Resolution, MOTION: I move to approve Resolution No. waiving competitive bidding requirements for the purchase of a replacement membrane for the existing 42-foot diameter Dystor manufactured by Siemens Water Technologies and, authorizing its purchase. 9. UNFINISHED BUSINESS: (a) Parking Ordinance Revision: 1. Agenda Report from Michael McShane,City Engineer dated October 17,2007. 2. Map. 3. Ordinance. Ordinance No.3839,an Ordinance prohibiting parking on various streets, and amending Section 10.56.080 of the Pasco Municipal Code. MOTION: I move to adopt Ordinance No. 3839, adding parking restrictions on certain streets and, further, authorize publication by summary only. 10. NEW BUSINESS: *(a) Special Permit: School Master Plan (Tri-Cities Prep) (9612 St.Thomas Drive)(MF# SP07- 011): 1. Agenda Report from David I.McDonald,City Planner dated November 1,2007. 2. Memo to Planning Commission. 3. Report to Planning Commission. 4. Planning Commission Minutes: dated 8/16/07, 9/20/07 and 10/18/07. MOTION: I move to approve the special permit for the Tri-Cities Prep Master Plan as recommended by the Planning Commission. Regular Meeting 3 November 5, 2007 *(b) Award Road 68 Reservoir Site Improvements(Landscaping)Project No.07-2-06: 1. Agenda Report from Robert J.Alberts,Public Works Director dated October 31,2007. 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for Road 68 Reservoir Site Improvements(Landscaping) Project No. 07-2-06 to J&B Asphalt in the amount of$212,162.00 plus applicable sales tax and, further,authorize the Mayor to sign the contract documents. *(c) Award Sewer ULID#143 Project No.06-1-08: 1. Agenda Report from Michael McShane,City Engineer dated October 31,2007. 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for the Sewer ULID#143 Project No. 06-1-08 to Watts Construction, Inc., in the amount of $2,040,668.50 plus applicable sales tax and, further, authorize the Mayor to sign the contract documents. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...... Q Quasi-Judicial Matter REMINDERS: 1. 1:30 p.m., Monday, November 5, KGH — Emergency Medical Services Board Meeting. (COUNCILMEMBER TOM LARSEN,Rep.; JOE JACKSON,Alt.) 2. 12:00 p.m., Wednesday,November 7, 1135 E. Hillsboro St.—Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; JOE JACKSON, Alt.) 3. 5:30 — 7:30 p.m., Wednesday, November 7, CBC — Franklin PUD's 60`" Anniversary Celebration. (MAYOR JOYCE OLSON) 4. 4:00 - 7:00 p.m., Thursday, November 8, Three-Rivers Convention Center — Tri-Cities Visitor & Convention Bureau Annual Meeting. (MAYOR JOYCE OLSON, COUNCILMEMBERS REBECCA FRANCIK,MIKE GARRISON,TOM LARSEN and MATT WATKINS) 5. 7:00 p.m., Thursday, November 8, Transit Facility — Ben-Franklin Transit Board Meeting. (COUNCILMEMBER MATT WATKINS,Rep.; MIKE GARRISON,Alt.) 6. 9:30 a.m., Saturday,November 10—West Richland's 8b Annual Regional Veterans' Day Parade (line up on Van Giesen between 62nd&Grosscup; staging begins at 8:00 a.m.). (MAYOR JOYCE OLSON) MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 15, 2007 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Joe Jackson, Tom Larsen, Joyce Olson, and Matt Watkins. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; David McDonald, City Planner; Michael McShane, City Engineer and Denis Austin, Police Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated October 1, 2007. (b) Bills and Communications: To approve General Claims in the amount of$792,934.91 ($1$1,907.82 in the form of Wire Transfer Nos. 4811, 4812 and 4817 and$611,027.09 consisting of Claim Warrants numbered 162526 through 162763). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts, and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$272,038.22 and, of that amount, authorize $221,154.49 be turned over for collection. (c) Professional Services Agreement for Indigent Defense Services: To approve the Professional Services Agreement for Indigent Defense with Carlos Villarreal and, further, to authorize the Mayor to sign the agreement. (d) Amendment No. 4 to Professional Services Agreement with CH2MHill: To approve Amendment No..4 to the February 22, 2005 Professional Services Agreement with CH2MHIl1 authorizing additional professional engineering services not to exceed $57,000 for the Water Filtration Plant Improvements (07-2-05) and Raw Water Pump Station and, further, authorize the Mayor to sign the agreement. (e) Tree Ordinance Update and Management Plan: To approve the Professional Services Agreement with Community Forestry Consultants, Inc., and, further, to authorize the City Manager to sign the agreement. (f) Special Meeting for Budget Workshop: To fix 7:00 p.m., Monday, October 29, 2007 in the City Hall Council Chambers as the time and place for a special meeting for presentation of the 2008 Preliminary Operating and Capital Budgets. MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Olson presented a Proclamation to Denis Austin, Chief of Police, Pasco Police Department, declaring October 2007 "Domestic Violence Awareness Month." 1 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 15, 2007 REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Garrison reported on the tour of the Hanford`B" reactor. Mr. Larsen and Mr. Garrison attended the BF Solid Waste Advisory Committee meeting. Mr. Hoffmann reported on the BFGC Tri-Mats Policy Advisory Committee Meeting. Mayor Olson attended the groundbreaking ceremony for the new Science and Technology wing at Tri-Cities Prep. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Parking Ordinance Revision: Mr. McShane explained the details of the proposed parking revision. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPOSED PARKING ORDINANCE REVISION. Mr, Donald Ham, representing Trinity Lutheran Church, 281" & Henry, is concerned about a possible increase in unauthorized use of their parking lot for unloading cars from semi-trailers. Mr. Jan Tidrick, 1704 W. Octave, owns property on Brown St. and is in favor of the revision. Mr. Butch Lindstrom, All Star Automotive Group, 2715 W. Sylvester St., is concerned about customer parking on Sunday's for his business. Mr. Ron George, Chief's RV, 1120 N. 28th Ave, is in favor of the revision. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. Ordinance No.3839, an Ordinance prohibiting parking on various streets, and amending Section 10.56.08.0 of the Pasco Municipal Code. MOTION: Mr.Watkins moved to table until November 5. Mr. Jackson seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Resolution No.3045, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of intersection of West Brown Street and Road 28/28th Avenue. Mr. McDonald explained the details of the proposed vacation. MOTION: Mr. Garrison moved to approve Resolution No. 3045, fixing 7:00 p.m., November 5, 2007 as the time and date for a public hearing to consider the proposed vacation. Mr. Jackson seconded. Motion carried unanimously. NEW BUSINESS: Award 2007 Handicap Ramps, Project No. 07-3-06: MOTION: Mr. Watkins moved to award the low bid for the 2007 Handicap Ramps Project No. 07-3-06 to A&B Asphalt in the amount of$126,460 and, further, authorize the Mayor to sign the contract documents. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL OCTOBER 15, 2007 MISCELLANEOUS DISCUSSION: Mayor Olson recognized students in the audience from Kingspoint Christian School. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:36 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, 'Deputy City Clerk PASSED and APPROVED this 5th day of November, 2007. 3 MINUTES SPECIAL MEETING PASCO CITY COUNCIL OCTOBER 29, 2007 CALL TO ORDER: The special meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Joe Jackson, Tom Larsen, Joyce Olson, and Matt Watkins. Staff present: Gary Crutchfield, City Manager; Stan. Strebel, Administrative & Community Services Director; Bob Alberts, Public Works Director; Michael McShane, City Engineer; Denis Austin, Police Chief and Greg Garcia, Fire Chief. The meeting was opened with the Pledge of Allegiance. BUSINESS ITEMS: Softball Complex Storage Facility: Mr. Strebel explained the details of this issue. MOTION: Mr. Watkins moved to award the contract for the Softball Complex Storage Facility to the low bidder, Siefken & Sons Construction, Inc., in the amount of$47,170, including sales tax and, further, to authorize the City Manager to sign the contract documents. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. 2008 Budget Presentation: Council and staff discussed the 2008 Annual Operations &Capital Improvement Preliminary Budget. MISCELLANEOUS DISCUSSION: Mayor Olson recognized seven Richland High School students in the audience. ADJOURNMENT: There being no further business, the meeting was adjourned at 9:30 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk PASSED and APPROVED this 5 1 day of November, 2007. 1 3(a).2 CITY OF PASCO Council Meeting of: November 5,2007 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We,t" aga'Estthe do reby certify under penalty of perjury that the materials have been furnished,the servi he lab r performed as described herein and that the claim is a just,due and unpaid oblig city a d t hat w e are authorized to authenticate and certi said claim. 7 Ga ru rel ity Ma 'Tames mes W. C s , Finance Manager e,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No.s 4822,4828 and 4833 in the amount of$249,956.84, have been authorized;that Check No.s 162764 through 163041 are approved for payment in the amount of$1,600,409.72,for a combined total of$1,850,366.56 on this 5th day of November,2007. Councilmember Councilmember SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 330.00 Judicial 3,827.76 Executive 8,263.33 Police 177,164.44 Fire 6,134.25 Administration&Community Services 62,741.59 Community Development 45,916-46 Engineering 2,161.67 Non-Departmental 41,796.32 Library 87,402.57 TOTAL GENERAL FUND: 435,738.39 STREET 360,515.74 C. D, BLOCK GRANT 90,676.88 KING COMMUNITY CENTER 241.35 AMBULANCE SERVICE 6,358.60 CEMETERY 839.37 ATHLETIC PROGRAMS 4,385.79 SENIOR CENTER 3.198.44 MULTI MODAL FACILITY 190.54 RIVERSHORE TRAIL& MARINA MAIN 702.89 LITTER CONTROL 1,618.85 SPECIAL ASSESSMNT LODGING 17,489.83 REVOLVING ABATEMENT 406.00 TRAC DEVELOPMENT 37,500.00 STADIUM/CONVENTION CENTER 11,226.07 PUBLIC FACILITIES DIST 25,528.65 METRO DRUG TASK FORCE 9,582,78 METRO DRUG FORFEITURE FUND 5,878.89 GENERAL CONSTRUCTION 20,367.55 WATER/SEWER 420,196.26 EQUIPMENT RENTAL-OPERATING 30,574.87 EQUIPMENT RENTAL- REPLACEMENT 462.04 MEDICAUDENTAL INSURANCE 277,351.78 CENTRAL STORES 2,634.20 FIRE PENSIONS 9,853.45 PAYROLL CLEARING 35,239.62 TRI CITY ANIMAL CONTROL 41,607.73 GRAND TOTAL ALL FUNDS: $ 1,850,366.56 3(b).1 CITY OF PASCO Council Meeting of: Payroll Approval November 5,2007 The City Council City of Pasco Franklin County, Washington 'rhe fall i g is a summary of payroll claims against the City of Pasco for the month of October 2007 ch presen herewith for your review and approval. J ry field, ty Manager James W. Ch e,Financial Services Manager We, the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 37127 through 37245 and EFT deposit No's. 30019439 through 30019915 and City contributions in the aggregate amount of$1,582,649.26 are approved for payment on this 5th day of November 2007. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERAL FUND: Legislative $ 6,194.52 Judicial 57,724.55 Executive 42,146.11 Police 474,613,53 Fire 252,070.62 Administrative&Community Services 224,890.60 Community Development 43,117.38 Engineering 58,785.63 TOTAL GENERAL FUND 1,159,542.94 CITY STREET 31,940.51 BLOCK GRANT 9,619.91 MARTIN LUTHER KING CENTER 4,946.36 AMBULANCE SERVICE FUND 102,449.24 CEMETERY 8,849.73 ATHLETIC FUND 1,200.86 SENIOR CENTER 10,784.19 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 442.19 BOAT BASIN 393.16 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 4,767.80 WATER/SEWER 225,166.17 EQUIPMENT RENTAL-OPERATING 22,546.20 GRAND TOTAL ALL FUNDS $ 1,582,649.26 Payroll Summary Net Payroll 859,456.88 Employee Deductions 376,034.09 Gross Payroll 1,235,490.97 City of Pasco Contributions 347,158.29 Total Payroll $ 1,582,649.26 3(b).2 AGENDA REPORT NO. 75 FOR: City Council DATE: 10/31/07 TO: Gary Crutch el ty Manager WORKSHOP: REGULAR: 11/5/07 FROM: David McDonald, City Planner�. SUBJECT: FINAL PLAT - Northwest Commons, Phase 2 (EE Properties LLC) (MF # FP07-006) I. REFERENCE(S): A. Copy of Final Plat (Council packets only; copy available in Planning Office or Pasco Library for public review) B. Vicinity Map II. ACTION REQUESTED"OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve the final plat for Northwest Commons, Phase 2. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The City Council previously approved a preliminary plat for Northwest Commons. Northwest Commons is a single family residential development located north of Sandifur Parkway and east of Road 52. B. The developer is now seeking final plat approval for Phase 2 of the Northwest Commons development. V. DISCUSSION: A. Prior to the approval of a final plat, the developer is to either install all infrastructure or post a bond or other instrument that secures the financing for the improvements. In this case, the developer has completed most of the improvements and has provided the City with a bond in an amount sufficient. ($431,312) to cover the cos_ is of the outstanding improvements. B. The final plat shows and contains information on primary control points, tract boundaries, dimensions, bearings, lot numbers and other necessary engineering data. In addition the plat contains the required descriptions, dedications and acknowledgment and approval sections. VI. ADMINISTRATIVE ROUTING: 3(c) • Item: Final Plat NW Commons Ph. 2 Vicinity Map Applicant: EE Properties LLC N File #: FP 07-006 •i 4 . t x 4 _ s xht 2 fi C 1 uj NORTHWEST COMMONS DR k - - SANDIFUR PKWY y 35�is ,.3Y N LAREDO DR LU J y _ . 0 Q AGENDA REPORT NO. 26 FOR: City Council October 31, 2007 TO: Gary Crutchfi i Manager Robert J. Albe #&,Works Director FROM: Michael McSh e, City Engineer Regular Mtg.: 11/05/2007 SUBJECT: Accept Road 34 to A Street Water Line Project#05-2-03 I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: I1/05/07: MOTION: I move to approve Resolution No.30 accepting the work performed by Sharpe & Preszler, Inc., under contract or the Road 34 to A Street Water Line, Project#05-2-03. III. FISCAL IMPACT: Utility Fund IV. HISTORY AND FACTS BRIEF: A) On February 20, 2007, Council awarded the Road 34 to A Street Water Line, Project#OS-2-03 to Sharpe &Preszler, Inc. for$1,097,715.61. V. DISCUSSION: A) The final project cost was $1,149.098.03. This increase was due to adding additional work necessary to complete the job as designed. The work is now complete and staff recommends acceptance of this work. 3(d) RESOLUTION NO. A RESOLUTION ACCEPTING WORK. PERFORMED BY SHARPE & PRESZLER, INC. UNDER CONTRACT FOR THE ROAD 34 TO A STREET WATER LINE, PROJECT #05-2-03. WHEREAS, the work performed by SHARPE & PRESZLER, INC., under contract for the Road 34 to A Street Water Line, Project #05-2-03, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by SHARPE & PRESZLER, INC., under contract for the Road 34 to A Street Water Line, Project #05-2-03, as being completed in apparent conformance with the project specifications and drawings; and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance; and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 5th day of November,2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT NO. 24 FOR: City Council October 31, 2007 TO: Gary Crutch i Manager Robert J. Alb . Works Director PROM: Michael McSh , ity Engineer Regular Mtg.: 11/05/2007 SUBJECT: Accept 2007 West Pasco Sewer Extension(Ella and Rd 36) Project#07-1-01 I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 11/05/07: MOTION: I move to approve Resolution No.06�7 accepting the work performed by Shoemaker Excavation, Inc., under contract for the 2007 West Pasco Sewer Extension(Ella and Rd 36); Project#07-1-01. III. FISCAL IMPACT: Sewer Fund IV. HISTORY AND FACTS BRIEF: A) On July 16, 2007, Council awarded the 2007 West Pasco Sewer Extension (Ella and Rd 36), Project#07-1-01 to Shoemaker Excavation, Inc. for$48,354.87. V. DISCUSSION: A) The final project cost was $50,601.01. This increase was due to additional work being performed in order to provide sewer service to the residences adjacent to the new sewer line. The work is complete and staff recommends acceptance of this work. 3(e) RESOLUTION NO. ,;2 � A RESOLUTION ACCEPTING WORK. PERFORMED BY SHOEMAKER EXCAVATION, INC. UNDER CONTRACT FOR THE 2007 WEST PASCO SEWER EXTENSION (ELLA &RD 36), PROJECT#07-1-01. WHEREAS, the work performed by SHOEMAKER EXCAVATION, INC., under contract for the 2007 West Pasco Sewer Extension (Ella & Rd 36), Project #07-1-01, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by SHOEMAKER EXCAVATION, INC., under contract for the 2007 West Pasco Sewer Extension (Ella & Rd 36), Project #07-1-01, as being completed in apparent conformance with the project specifications and drawings; and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance; and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 5th day of November, 2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT NO. 28 FOR: City Council October 31, 2007 TO: Gary Crutch Manager Robert J. Alb }mac Works Director FROM: Michael McSh ty Engineer Regular Mtg.: 11/05/2007 SUBJECT: Accept Livingston&Road 48 Water Main Extension Project#06-2-04 I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 11/05/07: MOTION: I move to approve Resolution No. w accepting the work performed by Goodman & Mehlenbacher Ent. Inc., under contract for the Livingston&Road 48 Water Main Extension, Project#06-2-04. III. FISCAL IMPACT: Utility Fund IV. HISTORY AND FACTS BRIEF: A) On December 18, 2006, Council awarded the Livingston & Road 48 Water Main Extension, Project #06-2-04 to Goodman & Mehlenbacher Ent. Inc., for $148,693.64. V. DISCUSSION: A) The final project cost was $162,560.15. This increase was due to additional requirements for maintaining the road through the construction period, as well as an alteration in how the new line tied into the existing line. The work is now complete and staff recommends acceptance of this work. 3(f) RESOLUTION NO. o A RESOLUTION ACCEPTING WORK PERFORMED BY GOODMAN & MEHLENBACHER ENT. INC., UNDER CONTRACT FOR THE LIVINGSTON & ROAD 48 WATER MAIN EXTENSION, PROJECT#06-2-04. WHEREAS, the work performed by GOODMAN & MEHLENBACHER ENT. INC., under contract for the Livingston & Road 48 Water Main Extension, Project #06-2-04, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by GOODMAN & MEHLENBACHER ENT. INC., under contract for the Livingston &Road 48 Water Main Extension, Project #06-2-04, as being completed in apparent conformance with the project specifications and drawings; and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance; and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 5th day of November, 2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT NO. 27 FOR: City Council October 31,2007 TO: Gary Crutchfi i y Manager Robert J. Alb si,, gw—works Director FROM: Michael McSha�i�' ty Engineer Regular Mtg.: 11/05/2007 SUBJECT: Accept Road 68 Widening West Side Phase I Project#06-3-05 I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 11/05/07: MOTION: I move to approve Resolution No.3�0accepting the work performed by Transtate Paving Company, under contract for the Road 68 Widening West Side Phase I, Project#06-3-05. III. FISCAL IMPACT: Arterial Street Fund IV. HISTORY AND FACTS BRIEF: A) On July 17, 2006, Council awarded the Road 68 Widening West Side Phase I, Project#06-3-05 to Transtate Paving Company for$55,175.00. V. DISCUSSION: A) The final project cost was $58,416.80. The overage was due to additional quantities needed to complete the project as designed. The work is now complete and staff recommends acceptance of this work. 3(9) RESOLUTION NO. A RESOLUTION ACCEPTING WORK PERFORMED BY TRANSTATE PAVING COMPANY UNDER CONTRACT FOR THE ROAD 68 WIDENING WEST SIDE PHASE I, PROJECT#06-3-05. WHEREAS, the work performed by TRANSTATE PAVING COMPANY, under contract for the Road 68 Widening West Side Phase I, Project #06-3-05, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings; and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by TRANSTATE PAVING COMPANY, under contract for the Road 68 Widening West Side Phase 1, Project #06-3-05, as being completed in apparent conformance with the project specifications and drawings; and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance; and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 5th day of November,2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT NO. 76 FOR: City Council DATE: 10/31/07 TO: Gary Crutchfi Manager WORKSHOP: REGULAR: 11/5/07 FROM: David I. McDonald, City Plannervz_<__c SUBJECT: STREET VACATION- A portion of Brown St. and 28th Ave. (MF #VAC-07-007) I. REFERENCE(SL A. Proposed Ordinance and Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: Conduct Public Hearing: MOTION: I move to adopt Ordinance No. , vacating portions of Brown Street and 28th Avenue and, further, to authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The City is in the process of making improvements to the intersection of Brown Street and 28th Avenue. To accommodate the increased radius at the intersection it is necessary to realign the intersection. This realignment will create some excess right-of-way at the northwest corner of the intersection. The vacation is necessary to facilitate the reconstruction of the intersection and to fulfill contractual obligations under the sales and purchase agreement for the purchase of a portion of the Steamfitters parking lot. B. November 5, 2007 was the date set to consider the vacation. V. DISCUSSION: The right-of-way proposed for vacation contains a water line, sewer line and a power line. The affected utilities have requested the retention of an easement. Retention of the easement will not adversely affect the ability of the vacated property to be used for its intended purpose—off street parking for the steamfitters building. VI. ADMINISTRATIVE ROUTING: 7(a) WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North 3" Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF THE INTERSECTION OF WEST BROWN STREET AND ROAD 28/28TH AVENUE. WHEREAS, there is a public need to improve the intersection of West Brown Street and Road 28/28' Avenue to improve traffic flow and safety. Said improvements will create surplus right-of-way that will no longer be needed for a public purpose; and, WHEREAS, when a public purpose is served and the general interest of the City dictates, the City Council may vacate rights-of-way; and WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly taken and performed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That portion of Road 28/281h Avenue and Brown Street, located in the northeast quarter of the northwest quarter of section 25, Township 9 North Range 29 East. W.M. and in the Plat of Sunny Acres according to the plat thereof, as recorded in Volume Book of Plats, page 73, Franklin County, Washington. Being more particularly described as follows: BEGINNING at the Southwest corner of Lot 7, Block 1, of said plat, being the intersection of the Northerly right of way of said Brown Street and the Easterly right of way of said Road 28 and the True Point of Beginning; Thence North 89'04'17" East, along the said Northerly line thereof a distance of 87.14 feet to a point of curve; Thence along a non radial curve to the left, said curve having a central angle of 89°16'34", a radius of 149.00 feet, a chord bearing of south 44°26'00" West, an arc distance of 232.17 feet to a point on the Westerly right-of-way of said Road 28; Thence North 00'12'17" West along said Westerly right of way line, a distance of 126.93 feet to the highway right-of-way as recorded under Auditor's File Number 264690; Thence North 48°59'52" East along said highway right of way a distance of 79.26 feet to the Easterly right of way of said Road 28; thence south 00°12'17" east along said Easterly right-of-way a distance of 30.81 feet to said True Point of Beginning, be and is hereby vacated. 1 Section 2. That the City shall retain an easement and the right to exercise or grant easements with respect to the vacated right-of-way described in Section 1 above for the construction, repair and maintenance of public utilities and services. Section 3. That all of said vacated right-of-way described in Section 1 above shall be attached to and hereby becomes a part of Parcel# 119-370-173, Except that portion of the vacated right-of-way described as follows: Beginning at the Southwest corner of Lot 7, Block 1, Plat of Sunny Acres; Thence Westerly along the projected North right-of- way line of vacated Brown Street to the intersection with the highway right-of-way as recorded under Auditor's File Number 264690; Thence North 48°59'52" East along said highway right of way a distance of 79.26 feet to the Easterly right of way of said Road 28; thence south 00°12'17" east along said easterly right of way a distance of 30.81 feet to said True Point of Beginning. Section 4. That the portion of said vacated right-of-way described in Section 1 above more particularly described as follows: Beginning at the Southwest corner of Lot 7, Block 1, Plat of Sunny Acres; Thence Westerly along the projected North right-of- way line of vacated Brown Street to the intersection with the highway right-of-way as recorded under Auditor's File Number 264690; Thence North 48°59'52" East along said highway right of way a distance of 79.26 feet to the Easterly right of way of said Road 28; thence south 00'12'17" east along said easterly right of way a distance of 30.81 feet to said True Point of Beginning shall be attached to and hereby becomes a part of Parcel # 119-342-060 Section 5. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington. Section 6. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, this 5`h day of November, 2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney 2 Exhibit Item: Street Vacation "All Brown Street and 28th Ave N File #: VAC 07-007 Arw J_Lii t f . Area - `,5 4L sx, y. � a s Y A $�y ♦ " W r L e, s`�'T: AGENDA REPORT FOR: City Council DATE: 10/31/07 REGULAR: 11/05/07 TO: Gary Crutch e 1 y anger REGULAR: 11/19/07 Stan Strebel, A nistrative & Community Services Director FROM: Jima ce Manager SUBJECT: 2008 Property Tax Levy I. REFERENCE(S): 1. Tax Levy Rate History Chart 2. Assessed Value History Chart 3. Summary of Options 4. Copy of Ordinance for the 2008 Ad Valorem Tax 5. Copy of Ordinance Preserving Property Tax Levy Capacity II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 11/05/07 Discussion and Public Hearing 11/19/07 Motion: I move to adopt Ordinance No ,providing for the 2008 Ad Valorem Tax Levy, a levy for the 1999 Unlimited Tax General Obligation Bonds and the 2002 Unlimited Tax General Obligation Refunding Bonds. Motion: I move to adopt Ordinance No. ,preserving property tax levy capacity for fiscal years after 2008 in accordance with state law. III. HISTORY AND FACTS BRIEF: The maximum allowed levy rate, per state statute, that a City can levy per $1,000 of assessed value is $3.60. The last time the City of Paso's levy rate was near that level was in 1994. From 1994 to 1999 the City reduced the levy rate by not taking any of the allowable percentage increase, which before 2002 was 6%, and preserved the unused levy capacity in case it were needed in the future. In November 1999, the legislature reduced the Motor Vehicle Excise Tax (MVET) to $30 per vehicle. To compensate for the loss of future MVET revenues, Council elected to use $450,000 of unused, preserved, levy capacity. The levy rate for 2000 taxes was set at $3.07 per $1,000 of assessed value, still well below the $3.60 maximum. In 2001 the voters approved Initiative 747, limiting the amount taxing districts can raise the property tax levy over the previous year by the lesser of 1% or the Implicit Price Deflator (IPD), without a vote of the people. On June 13, 2006, Judge Mary Roberts ruled in King County Superior Court that Initiative 747 was unconstitutional. The state appealed the ruling to the Washington State Supreme Court and was granted a "stay", which means that the one percent limit of Initiative 747 remains in effect until and unless the court rules differently. The court heard the appeal on May 8, 2007. Most observers believe that a decision will be announced this fall but may not come before November 30, the date by which property tax levies for 2008 must be set. The preliminary budget document has been prepared with the assumption that the limit is the lesser of 1% or IPD. IPD for the 2008 calculation is 2.084% (July 2007). IPD is a national inflation index. 7(b) The current general property.tax levy rate of$2.2494 per $1,000 of assessed value is 62.5% of the maximum rate allowable. Pasco has enjoyed the effects of continued growth within the city limits. A steady revenue stream has helped to keep property taxes at an affordable level. The property tax levy for 2008 will be comprised of the following three elements: 1. General Property Tax Levy. 2. 1999 Unlimited Tax General Obligation Fire Station/Library Bonds Debt Service. 3. 2002 Unlimited Tax General Obligation Refunding(1993)Bonds Debt Service. The City is required to certify property tax levies with the county by November 30 of each year. IV. DISCUSSION: The Franklin County Assessor has provided an assessed valuation(preliminary figure) of $2,476,284,420 which is used to calculate 2008 taxes. This amount includes new construction of $132,483,260. There were no annexations of property before the cutoff date of March 31St. The Franklin County Assessor's Office did not re-assess any portion of the properties within City limits during this year. The County Assessor uses a four year rotation to assess all real property in the County. The next re-assessment for the property within City limits will take place in 2008 for taxes in 2009. That re-assessment will be for properties lying west of 20th Avenue within city limits. GENERAL PROPERTY TAX LEVY The 2008 Preliminary Budget has been prepared without the 1% growth allowance but including the tax from new construction. The number used in the preliminary budget is $5,503,000. The Council has various options to setting the 2008 General Property Tax Levy. Following are several options. Option 1: This option does NOT include any of the allowable 1% increase but adds the value of new construction and annexations and any increases in State Assessed Utilities at last year's rate and adding those numbers to last year's total levy. 2007 Total General Property Tax Levy $5,204,745 1% increase in the levy rate based on the allowable maximum levy 0 New Construction Values of$132,483,260 at the 2007 rate of$2.2494/$1,000 Assessed Value 298,004 Annexation Values of$0 at the 2007 rate of$2.2494/$1,000 Assessed Value 0 Increase in the State Assessed Utilities of$67,088 at the 2007 rate of$2.2494/$1,000 Assessed Value 151 $5,502,900 A 2008 General Levy of$5,502,900 using the assessed value of$2,476,284,420 calculates to a levy rate of$2.2222 per $1,000 of assessed value. The 2008 levy rate would be slightly less than the 2007 rate of$2.2494. This option was used in setting the 2007 levy. Option 2: By including the allowable 1% increase, which calculates to be $67,644, and including the tax resulting from new construction, the actual levy rate for 2008 would be $2.2496 per $1,000 of assessed value. Using this option the 2008 General Property Tax Levy would be $5,570,544. Option 3: If the City were to levy all of the tax available in Option 2 and also choose to levy all the preserved levy capacity the General Levy would increase to $6,764,423. The levy rate would calculate to $2.7317, still well below the maximum rate allowed per state statute ($3.60). Selecting this option would need a supermajority vote of the Council. Preserved levy capacity, also referred to as "banked" levy capacity, is NOT money that has been put into a bank account. It is merely dollars that have not been levied and left in the pockets of the taxpayers. The purpose of RCW 84.55.092 allowing a governmental entity to preserve future levy capacity is to "remove the incentive for a taxing district to maintain its tax levy at the maximum level permitted under this chapter, and to protect the future levy capacity of a taxing district that reduces its tax levy below the level that it otherwise could impose under this chapter, by removing the adverse consequences to future levy capacities resulting from such levy reductions." This simply means if the tax is not needed, a City does not have to set the levy at the maximum amount. The City can reserve that resource for future use. Preserving any unused levy capacity also requires a supermajority vote. 1999 UNLIMITED TAX GENERAL OBLIGATION BOND DEBT SERVICE The 2008 debt service requirement for the 1999 UTGO Bonds issued for the purpose of the Library Remodel and Fire Station Relocation is $72,772 and $92,178, respectively. Staff recommends the 1999 Unlimited Tax General Obligation Bond tax levy be set at those amounts. The two numbers are not combined because they appeared on the official ballot separately when voted upon. The county assessor's office requires we set these levies separately. The estimated assessed value for properties subject to the tax (preliminary figure) is $2,060,000,000; this will result in levy rates of $0.0353 and $0.0447, respectively, or a combined levy rate of $0.0801. The 2007's levy rates were $0.0367 and $0.0464, respectively, or $0.0831 combined. The schedule of payments calls for principal payments of $100,000 each year. This will result in decreased levy rates for the remaining payment schedule as the interest portion declines. The final payment for these bonds occurs in December 2019. 2002 UNLIMITED TAX GENERAL OBLIGATION REFUNDII',TG BONDS The 2002 Unlimited Tax General Obligation Refunding Bonds were issued to refund the 1993 General Obligation Bonds to take advantage of lower interest rates available and save the taxpayer's money. The debt service requirements in 2008 for the 2002 UTGO Refunding Bonds is $381,700 and staff recommends the 2002 Unlimited General Obligation Refunding Bonds tax levy rate be set at that dollar amount. The estimated assessed value for properties subject to the tax (preliminary figure) is $1,850,000,000. This equates to a levy rate of$0.2063 per$1,000 of assessed value. This is down from the 2007 levy rate of$0.2083. Unlike the 1999 Bonds, the principal payment amounts will increase over the remaining life of these bonds but the interest portion will decrease keeping the annual payments at approximately$380,000. The final payment for these bonds occurs in December 2013. CITY OF PASCO PROPERTY TAX RATE HISTORY (GENERAL FUND PORTION) PER $1,000 OF ASSESSED VALUE $3.6000 $3.4000 $3.2000 $3.0000 - $2.8000 $2.6000 $2.4000 $2.2000 $2.2222 $2.0000 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 YEAR ASSESSED VALUE HISTORY $3,000,000,000 $2,500,000,000 $2,000,000,000 $1 ,500,000,000 /000 $1,000,000,000 $500,000,000 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 SUMMARY OF OPTIONS OPTION 1: 2007 Total General Property Tax Levy $ 5,204,745 1% increase in the levy rate based on-the allowable maximum levy 0 New Construction Values of$132,483,260 at the 2007 rate of$2.2494/$1,000 Assessed Value 29804 Annexation Values of$0 0 Increase in the State Assessed Utilities of$67,088 at the 2007 rate of$2.2494/$1,000 Assessed Value 151 Levy rate of$2.2222 per $1,000 of assessed value $ 5,502,900 OPTION 2: Include the 1% allowable increase $ 67,644 Levy rate of$2.2496 per $1,000 of assessed value $ 5,570,544 OPTION 3: Levy all remaining available capacity $ 1,193,879 Levy rate of$2.7317 per $1,000 of assessed value $ 6,7643423 ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE 2008 AD VALOREM TAX LEVY,A LEVY FOR THE 1999 UNLIMITED TAX GENERAL OBLIGATION BONDS AND A LEVY FOR THE 2002 UNLIMITED GENERAL OBLIGATION REFUNDING BONDS IN THE CITY OF PASCO IN ACCORDANCE WITH STATE LAW. THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: §l. The City Council of the City of Pasco has met and considered its budget for the calendar year 2008; §2. The City Council of the City of Pasco after public hearing and after duly considering all relevant evidence and testimony presented, determined that the City of Pasco requires a regular levy in the amount of $5,502,900, which does NOT include any of the allowable 1% increase in property tax revenues from the previous year, and does include amounts resulting from the addition of new construction and improvements to property and any increases in the value of state-assessed property, and amounts authorized by law as a result of any annexations that have occurred and refunds made, in order to discharge the expected expenses and obligations of the district. RCW 84.55.120 requires a specific statement regarding the amount of any increase in regular property tax from the previous year. The actual general levy amount from the previous year (2007) was $5,204,745. The City Council of the City of Pasco hereby authorizes the following increase in the regular property tax levy to be collected in the 2008 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0 (ZERO)which is a percentage INCREASE of 0% (ZERO PERCENT) from the previous year. This increase is exclusive of additional revenue resulting from the addition of new construction and improvements to property and any increase in the value of state assessed property, and any additional amounts resulting from any annexations that have occurred and refunds made. The property tax from new construction to be included in the actual levy is calculated to be $298,004. This number is the result of the amount of new construction and improvements to property of$132,483,260, provided by the Franklin County Assessor's Office, multiplied by the 2007 levy rate of$2.2494 per$1,000 of that value. There was a $67,088 increase in the value of state assessed property, multiplied by the 2007 levy rate of $2.2494 per $1,000 of that value, resulting in additional tax levy of $151. There was no additional amounts resulting from any annexations that have occurred or refunds made. §3. A tax for the following sums of money which includes new construction and annexations to defray the expense and liabilities of the City of Pasco be and the same is hereby levied for the purposes specified against all taxable property in the City for the fiscal year 2008: General Expense, including Councilmanic Bond Debt Service $5,502,900 1999 Unlimited Tax General Obligation Bond/Library Remodel 72,772 1999 Unlimited Tax General Obligation Bond/Fire Station 92,178 2002 Unlimited Tax General Obligation Refunding Bonds 381,700 $6,049,550 §4. This Ordinance shall take effect five(5) days after passage and publication. Adopted by the City Council of the City of Pasco, on this day of November,2007. City of Pasco: Joyce Olson, Mayor Attest: Approved As To Form: Debra Clark, City Clerk Leland B. Kerr, City Attorney ORDINANCE NO. AN ORDINANCE PRESERVING PROPERTY TAX LEVY CAPACITY IN THE CITY OF PASCO, WASHINGTON FOR FISCAL YEARS AFTER 2008 IN ACCORDANCE WITH STATE LAW. WHEREAS, to provide the property tax revenues required by the general operating budget of the City for fiscal year 2008, City Council of the City of Pasco levied property taxes on all taxable property in the City for collection in fiscal year 2008 in the total amount of$5,502,900, which dollar amount is the sum of(a) $5,204,745, which is the amount of property taxes levied by the City in fiscal year 2007, plus (b) $0 (ZERO) of the allowable increase of the lesser of 1% or the Implicit Price Deflator, which for this calculation, is 2.084%, (c) $298,004, which is the amount of additional taxes at the 2007 levy rate of 2.2494 cents per $1,000 of assessed value resulting from the addition of new construction and improvements to property in the City, property annexed into the City during fiscal year 2007, and any increase in value of state-assessed property in the City; and, WHEREAS, the City Council of the City desires to preserve in accordance with state law (including but not limited to Chapter 84.55 RCW) the capacity of the City to levy property taxes in future fiscal years after 2008, calculated as if the City in fiscal year 2008 had levied the full amount allowed by state law upon a finding of substantial need therefore; and WHEREAS, upon a finding of substantial need and based upon limit factors of the lesser of 101%or IPD (102.084%) for the previous year and limit factors of 106% for previous years as provided by RCW 84.55.0101 and $3.60 per $1,000 of assessed value by RCW 84.52.043 and 41.16.060, the City would be permitted to levy property taxes for fiscal year 2008 in a total amount of$6,764,423 (the "full amount allowed by law"), which dollar amount is the sum of(a) $5,956,182 (the lesser of the amount calculated by multiplying the allowable 2007 property tax levy of$6,466,268 times the limit factor of the lesser of 1016/6 or IPD or the $3.60 per $1,000 statutory limitation), plus (b) $298,004, which is the amount of additional taxes at the 2007 levy rate of 2.2494 cents per$1,000 of assessed value resulting from the addition of new construction and improvements to property in the City,property annexed into the City during fiscal year 2007, and any increase in value of state-assessed property in the City; and WHEREAS, the full amount allowed by law for fiscal year 2008 of $6,764,423 is $1,261,523 greater than the actual property tax levy of the City for fiscal year 2008 of$5,502,900 and such excess of $1,261,523 represents the unused 2008 property tax levy capacity that the City desires to preserve for future fiscal years after 2008; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON,DO ORDAIN as follows: Section 1. The City Council of the City finds and determines that there is substantial need for the City to preserve for future fiscal years after 2008 the capacity to levy property taxes on all taxable property in the City in the amount of$1,261,523, which is equal to the unused levy capacity of the City for fiscal year 2008. This substantial need includes, without limitation, the anticipated future requirements for additional property tax revenues that will be needed for the construction and/or maintenance of roads, streets, bridges and other transportation facilities of the City; to satisfy anticipated and unanticipated new regulatory requirements applicable to the City; to provide for potential excess costs of capital facilities; and generally to meet other substantial future financial requirements of the City. Section 2. This ordinance shall take effect and be in force from and after its passage and five days following its publication as required by law. ADOPTED by the City Council by the affirmative vote of a majority plus one vote of the members thereof and APPROVED by the Mayor of Pasco, Washington, at a regular open public meeting thereof, this day of November, 2007. Joyce Olson, Mayor ATTEST: Debra Clark, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney AGENDA REPORT NO. 26 FOR: City Council October 30, 2007 TO: Gary Crutchfi anager FROM: Robert J. Albe lic Works Director Regular Mtg.: 11/5/07 SUBJECT: Dystor Replacement Membrane Resolution I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 11/5/07: MOTION: 1 move to approve Resolution No. waiving competitive bidding requirements for the purchase of a replacement membrane for the existing 42-foot diameter Dystor manufactured by Siemens Water Technologies; and authorizing its purchase. III. FISCAL IMPACT: Sewer Utility Fund IV. HISTORY AND FACTS BRIEF: A) On September 17, 2007 the City Council approved the purchase of goods and services to Siemens Water Technologies to replace the Dystor membranes. The cost of the replacement was $196,800.00 plus applicable sales tax. The total cost with sales tax is $213,134.40. Since Siemens Water Technologies is the sole supplier of the Dystor membranes, the only quote received was from them. At the time of discussion, Council was made aware that Siemens Water Technologies was the only company that manufactures the Dystor membranes, and approval was granted. V. DISCUSSION: A) The competitive bid process was not used in this instance because there was only one supplier. Because the total costs exceeded $200,000.00 the process should have included a formal competitive bid process or the City needed to declare by Resolution that there is only the one supplier and waive any competitive bid requirements. The existing purchase agreement could be cancelled and the City would have to negotiate an impact cost with the vendor. This isn't reasonable since this vendor would be the only bidder in a competitive bid process and time would be lost in putting the digester back into service. Approving the attached Resolution would meet the legal requirement and keep the replacement on its current schedule. Staff recommends approval of the Resolution. 8(a) RESOLUTION NO. A RESOLUTION waiving competitive bidding requirements for the purchase of a replacement membrane for the existing 42-foot diameter Dystor manufactured by Siemens Water Technologies; and authorizing its purchase. WHEREAS, the City is authorized by RCW 39.04.280 to waive competitive bidding for purchases that are clearly and legitimately limited to a single source of supply; and WHEREAS, the City placed into service at the Wastewater Treatment Plant the existing 42-foot diameter Dystor membrane which serves as a storage facility for methane gas utilized to heat the primary digesters in the operations building; and WHEREAS, that membrane has developed a leak allowing methane gas to escape and the immediate replacement of the membrane is necessary to eliminate the loss of methane gas and to provide heating for the upcoming winter season; and WHEREAS, the sole supplier of the Dystor membrane is Siemens Water Technologies; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGON, DOES RESOLVE AS FOLLOWS: Section 1. The City Council does hereby declare that the purchase of the replacement membrane for the existing 42-foot diameter Dystor is clearly and legitimately limited to a single source of supply, and that sole source of supply is Siemens Water Technologies. Section 2. The competitive bidding requirements for the City of Pasco are, hereby, waived, and the Pasco Public Works Department is authorized to purchase from Siemens Water Technologies the replacement Dystor 42-foot membrane for utilization at the Wastewater Treatment Plant in the sum of$196,800.00,plus applicable sales tax and costs of delivery. Section 3. The City Manager is hereby authorized to execute all documents necessary and appropriate to consummate the purchase approved herein. PASSED by the City Council of the City of Pasco, Washington, this day of 12007. CITY OF PASCO: Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT NO. 25 FOR: City Council October 17, 2007 TO: Gary Crutchfie ' y ager Robert J. Albe ub ' Works Director FROM: Michael McSh�ity Engineer Regular Mtg.: 11/05/2007 SUBJECT: Parking Ordinance Revision I. REFERENCE(S): 1. Map 2. Ordinance II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 11/05/07: MOTION: I move to adopt Ordinance No. 3839, adding parking restrictions on certain streets, and further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) On October 15, 2007 Council held a public hearing regarding the proposed Parking Ordinance Revision specifically to address parking along the Road 26 / Brown/Road 28 Corridor, along with the additional revisions. Council requested staff further review the proposed restrictions. B) Along the Road 26 / Brown / Road 28 Corridor, staff is proposing to restrict parking completely on the west side of Road 28, the North side of Brown St, and both sides of Road 26 between Court St. and Brown St. Parking would also be restricted on the East side of Road 28 for 150 feet north of Court St. as well as for approximately 200 feet beginning north of the alley along the Southeast radius between Road 28 and Brown St. to ease the turning movements at those locations. V. DISCUSSION: A) This ordinance amends Section 10.56080 (Schedule III, Parking Prohibited at All Times on Certain Streets) of the Pasco Municipal Codes to add the following streets to the list of prohibited parking streets. No Parking on Both Sides: Heritage Blvd. - from Lewis St to "A" Street Chapel Hill Blvd - from Cresent Rd to Broadmoor Blvd.; Court Street- from Road 68 to Road 84; Lewis Street—from Cedar Ave. to Heritage Blvd. Road 26—from Court St. to Brown St. Road 80 - from Court St. south; Road 84 - from Sunset Ln. south; Sandifur Parkway- from Road 60 to Road 44; No Parking on North Side Only: Ainsworth Avenue- from Railroad Ave to Oregon Ave; Brown Street - from Road 28 to Road 26; No Parking on South Side Only Ainsworth Avenue - from 10`"Ave to 4`"Ave; 9(a) Brown Street- from the intersection of Road 28 to a point 130 feet to the east; No Parking on East Side Only Road 28 - from the intersection of Sylvester St. to a point 150 feet to the north; Road 28—from the intersection of Brown St. to a point 130 feet to the south; Road 44—from Meadow View St. to Argent Pl.; Road 76 - from Sandifur Pkwy to a point 620 feet south of Wrigley Dr.; No Parking on West Side Only Road 28 - from Brown St. to Sylvester St.; Road 44- from Desert St. to Argent Pl.; Road 76 - from Sandifur Pkwy to Wrigley Dr.; ------------------ --------------- ---- ------------------- ................... .......... I F --------------- 7,J -4=7 gg On T-T-7- L 1L.-I COO Is • a- r 'j `� ''ay n as .,r..f►1.i • ? _` 9 €• as Ws 1 ill,wu CITY OF PASCO �, ;� � �.; 1 �' - I` III III .y �. • . /f...,I. C r 9+ w J v IIMIl111 �N s c • �rwyawy4v y� ` ,.s� 1' f d,i �. 1 r�, r ..w e. 'if 1 9. :3. ORDINANCE NO.3839 AN ORDINANCE prohibiting parking on various streets, and amending Section 10.56.080 of the Pasco Municipal Code. WHEREAS, the Public Works Director has determined that it is necessary for public safety to prohibit parking on certain streets; NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 10.56.080 of the Pasco Municipal Code is amended to add the following underlined language and read as follows: 10.56.080 SCHEDULE III - PARKING PROHIBITED AT ALL TIMES ON CERTAIN STREETS. In accordance with Section 10.56.030, and when signs are erected giving notice thereof, no person shall at any time park a vehicle upon any of the following described streets or parts of streets: "A" Street-both sides of the street from Elm Avenue to SR-12; "A" Street(from Ninth Avenue to Eleventh Avenue)both sides of street; "A" Street- From Main Avenue to Beech Avenue; "A" Street - Three hundred feet west of 4th Avenue to three hundred feet east of 4th Avenue; "A" Street - On both sides from 20th Avenue to a point two hundred fifty feet west of 20th Avenue; "A" Street--On both sides, corner of"A" Street and 28th Ave; Agate Street-Between Fourth and Fifth Avenues; Ainsworth Avenue-North side from Railroad Ave to Oregon Ave; Ainsworth Avenue- South side from 10th Ave to 4th Ave; Argent Road—201h Ave to Road 44; Autoplex Way—From Court Street south to 160 feet north of Marie Street; Bonneville Street - the south side of Bonneville Street from a point 150 feet east of the east curb line of 10th Avenue to the east curb line of 10th Avenue; Broadmoor Blvd. --FCID canal to Nottingham Drive; Brown Street-North side from Road 28 to Road 26• Brown Street- South side from Road 28 to a point 130 feet to the east; Burden Blvd. --Road 76 to Road 36; Chapel Hill Blvd. —Road 68 to Saratoga Lane; Chapel Hill Blvd. —Broadmoor Blvd. to Road 84;. Chapel Hill Blvd - from Cresent Rd to Broadmoor Blvd.; Clark Street(from Ninth Avenue to Eleventh Avenue)both sides of street; Clemente Lane—Burden Blvd. to Wrigley Drive; Commercial Avenue—both sides from Hillsboro Avenue south 1 mile; Court Street-From Fourth Avenue west to State Highway 12 (the By-Pass Highway); Court Street—east of 4 th Ave; Court Street- from Road 68 to Road 84; Court Street—Rd. 100 to I-182 Hwy overpass; Court Street—One thousand feet south of Harris Rd; E. Broadway Street—(north side) Wehe St. to Franklin St.; First Avenue—Court Street to Sylvester Street; Fourth Avenue—(east side) fifty feet north of Columbia Street; Fourth Avenue—one hundred feet south of Columbia Street; Fourth Avenue - East side from Shoshone Street to Court Street; and on the west side from Shoshone Street to one hundred twenty-five feet north of vacated Park Street and from one hundred fifteen feet north of Octave Street to Court Street; Fourth Avenue - On the east side from Sylvester Street north one hundred forty feet; and on the west side from Sylvester Street north two hundred feet; Fifth Avenue(west side)Park to Octave; Fifth Avenue—(east side)north of Court Street; North Fourth Avenue - Between Court and Ruby Streets; Heritage Blvd. -from Lewis St to "A" Street Hillsboro Street and Commercial Avenue - both sides of Hillsboro Street from a point 100 feet east of the center line of Commercial Avenue to SR 395, and on both sides of Commercial Avenue from a point 100 feet south of the center line of Hillsboro to Hillsboro; Jay Street - North side from the east curb line of Road 22 to a point 50 feet west of the east curb line of Road 22; Lewis Street-From First Avenue to seventy feet east; Lewis Street-Ninth Avenue to Eleventh Avenue; Lewis Street - North side of Lewis Street from the east curb line of Seventh Avenue to a point one hundred thirty-five feet east; Lewis Street - South side of Lewis Street, from one hundred fifty feet east of the center line of First Street running easterly a distance of one hundred sixty-five feet; Lewis Street (east) - On both sides from Wehe Avenue east to Cedar Avenue; Lewis Street(east) - On both sides from Oregon Avenue east to Wehe Avenue; Lewis Street—from Cedar Ave. to Heritage Blvd. Ninth Avenue—Washington Street to Ainsworth Street; Octave Street - the south side of Octave Street from 1 point 280 feet east of the east curb line of Road 34 to a point 420 feet east of the east curb line of Road 34; Oregon Avenue between "A" Street and Ainsworth Avenue; Oregon Avenue—(west side) three hundred fifty feet north of Bonneville St; Oregon Avenue—Hagerman Street to James Street; Road 22 - East side from the north curb line of Jay Street to a point 50 feet south of the north curb line of Jay Street; Road 26—from the intersection of Court St. south 400 feet: Road 28—West side from Sylvester St. to Brown St.; Road 28—East side from the intersection of Sylvester St. to a point 150 feet to the north; Road 28—East side from the intersection of Brown St. to a point 130 feet to the south; Road 34 -No parking on both sides of the street from Henry Street to Court Street; Road 36 - Both sides of the street from its intersection with Argent Place to a point 1200 feet north of Argent Place; Road 36—Burden Blvd. to 200' south of Meadow Beauty Drive; Road 44-East side from Meadow View St. to Argent Pl.; Road 44 -West side from Desert St._to Argent Road 44—West side from Desert Street to Burden Blvd; Road 44—Burden Blvd. to Sandifur Blvd; Road 52—Burden Blvd. to Sandifer Blvd; Road 60—Burden Blvd. to Sandifur Blvd; Road 68 Place—Burden Blvd. to Sandifur Blvd; Road 68 —FCID canal North to City Limits; Road 68 —I-182 to Sandifur Blvd.; Road 76- East side from Sandifer Pkwy to a point 620 feet south of Wrigley Dr, Road 76 -West side from Sandifur Pkwv to Wrigley Dr: Road 80 - from Court St. south' Road 84 - from Sunset Ln. south; Road 100—Court Street to FCID canal; Rodeo Drive—Road 68 to Convention Place; Ruby Street- Between Fourth and Fifth Avenue; Sandifur Blvd.—Broadmoor Blvd. to Robert Wayne Drive; Sandifur Blvd.—(North Side) Robert Wayne Drive to Road 60; Sandifur Blvd. —Road 60 to Road 62; Sandifur Parkway- from Road 60 to Road 44; Shoshone Street-22nd Avenue to 23rd Avenue; Sun Willows Blvd - both sides of the street from its intersection with 20th Avenue to its eastern terminus; Sylvester Street---(south side)20th Ave. to 28th Ave; Sylvester Street—(north side) one hundred feet east of 26th Ave. to 28th Ave; Sylvester Street- From the east line of Twentieth Avenue to a point 290 feet east thereof; Tenth Avenue- ("B" Street to "A" Street)both sides of street; Tenth Avenue- (From "B" Street to and including the Inter-City Bridge; Tenth Avenue-(from Lewis Street to Clark Street)both sides of street; Third Avenue—(east side) fifty feet south of Columbia Street; Third Avenue-(east side) fifty feet north of Columbia Street; Third Avenue—(west side) thirty feet north of Sylvester Street; Third Avenue - On the west side from a point five hundred seventy-five feet north of Margaret Street to a point six hundred fifty feet north of Margaret Street; Twentieth Avenue — From Lewis Street to Argent Road except on the east side of 20th Avenue only from a point one hundred seventy feet south of Hopkins Street to Lewis Street. Twenty Eight Avenue—(west side) Lewis Street to Sylvester Street; Washington Street—9th Ave. to 10th Ave; Wrigley Drive--Road 76 to Clemente Lane; Road 26 - Both sides of Road 26, from a point 120 feet south of the south curb line of Court Street on the east side and 245 feet south of Court Street on the west side, to 250 feet north of the north curb line of Court Street. (Ord. 3774, 2006; Ord. 3750 Sec. 1, 2005; Ord. 3694 Sec 1, 2004; Ord. 3668 Sec 1, 2004; Ord. 3619 Sec 1,2003; Ord. 3549 Sec. 1, 2002; Ord. 3176 Sec. 1, 1996; Ord. 2969, Sec. 1, 1993; Ord. 2964, Sec. 1, 1993; Ord. 2930 Sec. 1, 1993; Ord. 2918 Sec. 1, 1993; Ord. 2898 Sec. 1, 1992; Ord. 2895 Sec. 1, 1992; Ord. 2888 Sec. 1, 1992; Ord. 2832 Sec. 1, 1991; Ord. 2812 Sec. 1, 1991; Ord. 2748 Sec. 1, 1989; Ord. 2747 Sec. 1, 1989; Ord. 2732 Sec. 1, 1989; Ord. 2720 Sec. 1, 1989; Ord. 2698 Sec. 1, 1988; Ord. 2657 Sec. 1, 1987; Ord. 2656 Sec. 1, 1987; Ord. 2655 Sec. 1, 1987; Ord. 2654 Sec. 1, 1987; Ord, 2645 Sec. 1, 1987; Ord. 2615 Sec. 1, 1986; Ord. 2614 Sec. 1, 1986; Ord. 2571 Sec. 1, 1985; Ord. 2534 Sec. 1, 1985; Ord. 2496 Sec. 1, 1984; Ord. 2433 Sec. 1, 1983; Ord. 2407 Sec. 1, 1982; Ord. 2403 Sec. 1, 1982; Ord. 2354 Sec. 1, 1982; Ord. 2207 Sec. 1, 1980; Ord. 2197 Sec. 1, 1980; Ord. 2131 Sec. 1, 1980; Ord. 2108 Sec. 1, 1979; Ord. 2058 Sec. 1, 1979; Ord. 1999 Sec. 4, 1978; Ord. 1943 Sec. 1, 1978; Ord. 1939 Sec. 1, 1978; Ord. 1808 Sec. 1, 1976; prior code Sec. 8-42.12.) Section 2. This Ordinance shall take effect five(5) days after passage and publication. PASSED,by the City Council of the City of Pasco, Washington, and approved as provided by lave this 5th day of November, 2007. Joyce Olson, Mayor ATTEST: Debbie Clark, City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney CITY OF PASCO SUMMARY OF ORDINANCE NO. 3839 ORDINANCE NO. 3839 is an ordinance amending section 10.56.080 entitled "Schedule III — Parking prohibited at all times on certain streets" of the Pasco Municipal Code to prohibit parking on various streets. The full text of Ordinance No. 3839, is available free of charge to any person who requests it from the City Clerk of the City of Pasco (509) 545-3402, PO Box 293, Pasco, WA 99301. Debbie Clark, City Clerk AGENDA REPORT NO. 77 FOR: City Council DATE: 11/ 1/07 TO: Gary Crutchfi Manager WORKSHOP: REGULAR: 11/05/07 FROM: David I. McDonald, City Planner SUBJECT: SPECIAL PERMIT: School Master Plan (Tri-Cities Prep) (9612 St Thomas Dr.) (MF# SP07-011) I. REFERENCE(SI: A. Memo to Planning Commission B. Report to Planning Commission C. Planning Commission Minutes: Dated 8/ 16/07, 9/20/07 8v 10/18/07 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve the special permit for the Tri-Cities Prep Master Plan, as recommended by the Planning Commission. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On August 16, 2007 the Planning Commission conducted a public hearing to determine whether or not to recommend a special permit for the Tri-Cities Prep Master Plan. B. Following conduct of a public hearing, the Planning Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for the Tri-Cities Prep Master Plan. The recommended conditions are contained in the attached Planning Commission report. C. No written appeal of the Planning Commission's recommendation has been received. V. DISCUSSION: On October 1, 2007 the City Council returned the Tri--Cities Prep Special Permit application to the Planning Commission for further consideration. The Planning Commission was instructed to review their recommendation for possible conditions related to sports field lighting. In reviewing the lighting question the Planning Commission considered the existing night lighting in the neighborhood before making a recommendation. Lighting under the Shell station canopy was measured at 44.7 foot candles, while the light under the nearby street lights was measured at 5.5 foot candles. After reviewing existing neighborhood conditions and equipment specifications from the applicants lighting supplier, the Planning Commission added 5 additional conditions to their earlier recommendation (See pg 5 of the attached Staff Memo). Most significantly the Planning commission restricted the lighting levels to 5 foot candles at the property line of the school. 10(a) MEMORANDUM DATE: October 18, 2007 TO: Planning Commission FROM: Dave McDonald, City Planner SUBJECT: Tri-Cities Prep 10 Year Master Plan (MF# SP07-011) At the last regular Planning Commission meeting the Planning Commission approved a motion recommending the City Council grant approval to Tri- Cities Prep for a 10 year development Master Plan. Upon review by the City Council the matter was remanded back to the Planning Commission for further study related to night lighting on the sports fields. The proposed Master Plan contains a football field, a baseball diamond, and a softball diamond, all of which have stadium night lighting identified. Due to the proximity of housing, particularly Lovissa Farms, the concern is that the lighting may spill onto surrounding residential lots. Tri-Cities Prep has indicated the lighting scheme shown on the site plan is for illustrative purposes and the actual lighting of the fields will be dictated by a design prepared by a professional sports lighting company. The lighting design will take into consideration energy cost and glare containment. The attached lighting information has been provided by Tri-Cities Prep's lighting supplier, which highlights two of the floodlights being considered. Both lighting fixtures include internal glare/spill light control louvers to control unwanted glare and light trespass. The information also indicates a typical football field needs only 4 light poles (two on each side of the field) rather than the 14 shown on the proposed site plan. The attached information also indicates that the orientation of the football field plays an important factor in controlling light spill onto neighboring properties. The east/west orientation of the proposed field is the optimum orientation for controlling light spill. While the main concern is the football field lighting, the two ball fields are also proposed to have night lighting and should be considered. The baseball diamond on the north side of the school building is located far enough to the north that it will have minimal lighting impact on nearby residential units. However, the softball diamond located in the southwest corner of the site is as close to the Loviisa Farms subdivision as is the football field. The Planning Commission should also consider the impacts of this lighting. Staff has proposed several Conditions of Approval for your consideration that may help mitigate these lighting impacts. 1 INTIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission will need to consider additional findings specifically related to the lighting concern voiced by the City Council. 1) The Tri-Cities Prep Campus is zoned C-1; 2) C-1 zoning permits a variety of retail, restaurant, and office uses; 3) The Tri-Cities Prep facilities have been on the site since 1997; 4) The Loviisa Farms subdivision is located on the south side of Chapel Hill Boulevard; 5) The Silver Creek apartment complex is located to -the east of the school property; 6) Access streets are located north and south of the Tri-Cities Prep property; 7) Comprehensive Plan goal OF-5 suggests provisions should be made for educational facilities throughout the Urban Growth Area; 8) Population in Benton and Franklin Counties has grown by 53,000 in the last 10 years; 9) The City of Pasco has doubled in population since 1997; 10) Population growth has created a demand for additional educational facilities; 11) Numerous changes and additions will be needed at the Tri-Cities Prep Campus over the next 10 years to serve the growing educational needs of the community. 12) Tri-Cities Prep has developed a Master Plan for Campus development over the next 10 years; 13) The Tri-Cities Prep Master Plan identifies the general location of all needed Campus improvements for the next 10 years; 14) New traffic signals will be installed at the Rd 100/Broadmoor Blvd Interchange in September 2007. 15) The Tri-Cities Prep Master Plan calls for a driveway connection with Chapel Hill Blvd; 16) The proposed Master Plan includes sports field lighting; 17) One method for controlling light spill is to install floodlights on 70 foot tall poles; 18) Tall structures within the vicinity include a wireless communication pole behind the Tri-Cities Prep school building, the Silver Creek Apartments, and BPA power poles. 19) A Shell gas station/convenience store is located west of the school property; 20) Lighting under the Shell gas station canopy was measured at 44.7 foot candles at approximately 7:30 pm October 18, 2007. 2 21) The ambient light at the intersection of Chapel Hill Blvd. and Broadmoor Blvd. generally around 7:30 pm on October 18, 2007 was measured at 2.8 foot candles; 22) Light directly under the City street lights along Chapel Hill Blvd, has been measured at 5.5 foot candles. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusion based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: 1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? Comprehensive Plan Goal OF-5 encourages educational facilities to be located throughout the Urban Growth Area. 2) Will the proposed use adversely affect public infrastructure? The proposed Master Plan is for development on the existing Tri-Cities Prep Campus. Infrastructure is in place to serve the campus. 3) Will the proposed use be constructed, maintained, and operated to be in harmony with the existing or intended character of the general vicinity? Schools are typically located in or near residential neighborhoods. Schools and supporting facilities, (parking lots, sports fields, portable classrooms, & storage buildings) are an accepted part of the character of neighborhoods. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? Permitted uses on surrounding properties have been developed after the development of the existing Tri-Cities Prep buildings. The location and development of school properties on other sites within Pasco have not impaired the value or development of surrounding properties 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? 3 The operations in connection with the existing school improvements have not been objectionable to nearby properties. The operations of schools generally throughout Pasco do not create objectionable conditions for neighboring properties. The school is located in a C-1 district which permits large commercial buildings with night lighting and expansive parking lots with night lighting. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? The proposed Master Plan identifies future buildings, parking lots, and sports fields that will be constructed to adopted construction codes insuring public health and safety needs are satisfied. School properties in Pasco have not been a source of complaints or the development of nuisance conditions. The School is located in a C-1 district. However, Loviisa Farms to the south is located in a residential district and as such could be impacted by the night light of sports fields if no mitigating measures are employed. RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and conclusions therefrom as contained in the October 18, 2007 staff memo: MOTION for Recommendation: 1 move based on the findings of fact and conclusions therefrom the Planning Commission recommend the City Council grant a special permit to Tri-Cities Prep for a 10 year development Master Plan with approval conditions as contained in the October 18, 2007 staff memo: (Proposed) Approval Conditions (1) The special permit is personal to the applicant; (2) Development on the Tri-Cities Prep Campus shall substantially conform to the campus Master Plan submitted with the special permit application; (3) The granting of a Special Permit does not give blanket approval to driveway locations and types of driveways. All driveways must be reviewed and approved by the Planning and Engineering Departments prior to construction. (4) Storage buildings and sheds indicated on the Master Plan can not include container storage as defined in PMC 25.12.430; (5) The southern 200 feet of the Tri-Cities Prep property is encumbered by a Latecomers Agreement (AF # 1646027) for improvements to 4 Chapel Hill Boulevard. The granting of a Special Permit does not negate the property owner's obligations under the terms of said Latecomers Agreement. (6) The sports field lighting fixtures shall be mounted, aimed, and shielded so that light falls within the primary playing area and not directed off--site. (7) All sports field lighting fixtures shall be designed to incorporate light spill control devises or louvers to minimize light spillage such that no more than 5 foot candles of light can be measured at the north curb line of Chapel Hill Boulevard; (8) Certification of the light spillage restriction shall be supplied by the applicants lighting supplier at the time of building permit application; (9) The main sports field light shall be turned off within 30 minutes following the end of an event; (10) Low level lighting may be used after the sports field lighting is turned off for facility clean-up; (11) The special permit shall be valid until October 1, 2017. 5 REPORT TO PLANNINGtr COMMISSION MASTER FILE NO: SP07-011 APPLICANT: Tri-Cities Prep HEARING DATE: 8/16/07 9612 St Thomas Dr. ACTION DATE: 9/20/07 Pasco, WA 99301 BACKGROUND REQUEST: SPECIAL PERMIT: School Master Plan. 1. PROPERTY DESCRIPTION: Legal: Lot 1 Short Plat 2005 General Location: 9612 St. Thomas Dr. Property Size: 23.65 acres 2. ACCESS: The site has access from St. Thomas Dr and Chapel Hill Blvd. 3. UTILITIES: Water and sewer are available to the site. 4. LAND USE AND ZONING: The property is currently zoned C-1 (Retail Business) and is partially developed with the Tri-Cities Prep school. The property to the west is zoned C-1 and is partially developed with a convenient store/gas station. The Loviisa Farms subdivision which is zoned R-1 (Low Density Residential) is located to the south. The vacant property to the north is zone C-R (Regional Commercial.) as is a small portion of the property to the east. A major portion of the property to the east is zoned R-4 (High Density Residential) and developed with the Silver Creek Apartment Complex. 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for public/quasi public uses. Plan goal OF-5 suggests provisions should be made for educational facilities throughout the Urban Growth Area. 6. ENVIRONMENTAL DETERMINATION: A Determination of Non- significance (DNS) has been issued for this proposal in accordance with the requirements of the State Environmental Policy Act (SEPA), Chapter 43.21(c) RCW. 1 ANALYSIS Originally, Tri-Cities Prep was issued a special permit in 1996 allowing school development to begin. The first facilities were established in on site 1997 with construction of the school building and gymnasium. The school began classes with one secondary grade level with less than 30 students. Additional classes were added along with students. Enrollment for the 2007-2008 school year is expected to be about 130 students. Tri-Cities Prep anticipates modest growth over the next ten years which will require improvements to the school buildings and campus. The Tri-Cities Prep Master Plan calls for expanding the main school building with additions to the north, south and east. The expansion as proposed will add about 150 feet on the east side of the building and about 60 feet to both the north and south sides of the building. Additional parking will be constructed to the east of the building while the main park lot will be expanded west toward St. Thomas Drive. The soft ball diamond in the northwest corner of the campus will be enlarged for baseball and a new softball diamond will be located near the west property line. A football and soccer field will be located south of the school building parallel to Chapel Hill Boulevard. Other improvements will include restroom buildings, storage buildings, stadium lighting, and landscaping. Schools and educational facilities are permitted in most zoning districts within the community; however they require review through the special permit process prior to issuance of a building permit. The original Tri-Cities Prep building was granted a special permit in 1996. As the student populations increase, schools and support facilities tend to be modified or enlarged. Each time a major project takes place a separate special permit review is required. Because of funding allocations and fluctuations in enrollments school construction projects tend to be mutli-year efforts that continue over time. In the recent past CBC and the Pasco School District have both submitted 10 year Master Plans for various expansion projects. Tri-Cities Prep is also seeking approval of a 10 year Master Plan. Approving a 10 year Master Plan eliminates the need for multiple special permit reviews for individual expansion projects. It simplifies the development process and enables schools to quickly move forward on projects as funding becomes available. The school site is now boarded by a local street (St Thomas) and an arterial street (Chapel Hill). The design of the Master Plan provides for an access point onto Chapel Hill enabling traffic to exit the site and make use of the signalized intersection at Chappell Hill and Broadmoor Boulevard. Future impacts of traffic will be mitigated by the completion of the signalization project at the Rd 100/Broadmoor Blvd Interchange. The signalization project will be completed 2 in September 2007. When St.. Paul Lane at the east end of St. Thomas is improved (connecting St. Thomas to Chapel Hill) traffic circulation through the neighborhood will also be enhanced. INTIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1) The Tri-Cities Prep Campus is zoned C-1; 2) The Tri-Cities Prep facilities have been on the site since 1997; 3) Access streets are located north and south of the Tri-Cities Prep property; 4) Comprehensive Plan goal OF-5 suggests provisions should be made for educational facilities throughout the Urban Growth Area; 5) Population in Benton and Franklin Counties has grown by 53,000 in the last 10 years; 6) The City of Pasco has doubled in population since 1997; 7) Population growth has created a demand for additional educational facilities; 8) Numerous changes and additions will be needed at the Tri-Cities Prep Campus over the next 10 years to serve the growing educational needs of the community. 9) Tri-Cities Prep has developed a Master Plan for Campus development over the next 10 years; 10) The Tri-Cities Prep Master Plan identifies the general location of all needed Campus improvements for the next 10 years; 11) New traffic signals will be installed at the Rd 100/Broadmoor Blvd Interchange in September 2007. 12) The Tri-Cities Master Plan calls for a driveway connection with Chapel Hill Blvd; CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusion based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: IJ Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? 3 Comprehensive Plan Goal OF-5 encourages educational facilities to be located throughout the Urban Growth Area. 2) Will the proposed use adversely affect public infrastructure? The proposed Master Plan is for development on the existing Tri-Cities Prep Campus. Infrastructure is in place to serve the campus. 3) Will the proposed use be constructed, maintained, and operated to be in harmony with the existing or intended character of the general vicinity? Schools are typically located in or near residential neighborhoods. Schools and supporting facilities, (parking lots, sports fields, portable classrooms, & storage buildings) are an accepted part of the character of neighborhoods. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereop Permitted uses on surrounding properties have been developed after the development of the existing Tri-Cities Prep buildings. The location and development of school properties on other sites within Pasco have not impaired the value of surrounding properties 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The operations in connection with the existing school improvements have not been objectionable to nearby properties. The operations of school generally throughout Pasco do not create objectionable conditions for neighboring properties. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? The proposed Master Plan identifies future buildings, parking lots, and sports fields that will be constructed to adopted construction codes that insure public health and safety are met. School properties in Pasco have not been a source of complaints or the development of nuisance conditions. 4 RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and conclusions there from as contained in the September 20, 2007 staff report. MOTION for Recommendation: I move based on the findings of fact and conclusions there from the Planning Commission recommend the City Council grant a special permit to Tri-Cities Prep for a 10 year development Master Plan with conditions as contained 'in the September 20, 2007 staff report: (Proposed)Approval Conditions (1) The special permit is personal to the applicant; (2) Development on the Tri-Cities Prep Campus shall substantially conform to the campus Master Plan submitted with the special permit application; (3) The granting of a Special Permit does not give blanket approval to driveway locations and types of driveways. All driveways must be reviewed and approved by the Planning and Engineering Departments prior to construction. (4) Storage buildings and sheds indicated on the Master Plan can not include container storage as defined in PMC 25.12.430; (5) The southern 200 feet of the Tri-Cities Prep property is encumbered by a Latecomers Agreement (AF # 1646027) for improvements in Chapel Hill Boulevard. The granting of a Special Permit does not negate the property owner's obligations under the terms of said Latecomers Agreement. (6) The special permit shall be valid until October 1, 2017. 5 Item: Special pennit I O-Year Plan Vicinity Applicant: Tri-Cities Prep ; N : Map _ SP 07-011 :+_ '�"" - - � �. e`,+a ''� C= sr -`•-• `DTs' � -3`f � �'J t - �' .N#,,.i�e5° �,!'"`°`S'•- F' �''$': .4y - a,\ 7'� �,,w s"5aA -+�. 'S.t �:. 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KP x rr- N _ u�a Land Item: Special permit 10-Year Plan Use Applicant: Tri-Cities Prep x Map File #: SP 07-011 Vacant Vacant co 1 5� 0 J m g SITE Multi-Family o Residential Q 0 M Vacant CHAPEL HILL BLVD Z _j _j y Q MUSTANG DR � m U) SFRU's Z) LL LL oni nRaInin no Zoning Item: Special permit 10-Year Plan Applicant: Try-Cities Prep x Map File #: SP 07-011 C-R C-R a� N z /z/, 01/0 C 1 � SITE R-4 MUsR_1 R Co PALOMINO DR .a 1H: I a j Pi §. t ',l� •t ! t S t� w i Y . k :x. t x 1 tl�0AN R,i� y{ y,� 5 i t g E S w).u�arot r.w.ao.{a{ �ml r7 L6 x x x f 4ffil`I 01 fA ' FT all W 7 � L Pmt .il .t•7f�.Q•.I�YA{ p .ii1{i .wut s L �.Q*o• } Planning Commission Minutes 8/16/07 B. Special Permit Tri-Cities Prep 10 Year Master Planl IMF# SP07-011 (9612 St. Thomas Dr) Chairman Samuel read the master file number and asked staff for a report. Staff stated that notice of the hearing was published in the newspaper and mailed to surrounding property owners. Staff noted several nearby property owners called to ask question about the proposal. No one voiced opposition to the proposal. Staff explained that schools require review through the special permit process before they can be permitted for construction. Staff reviewed the proposed development plan for the school campus along with the information contained in the written report. It was noted that in the recent past the Pasco School District and CBC obtained approval for ten year master plans. City approval of a 10 Year Master Plan will aid the Tri-Cities Prep by allowing them to obtain building permits without having to return to the Planning Commission for individual special permits for each expansion. Chairman Samuel opened the public hearing. Richard Rogers, 502 Benham, Richland, spoke in favor of the permit. He discussed the school programs and then reviewed the proposed Master Plan. Mr. Rogers stated there would be 130 students attending the school for the 2007/2008 school year. Chairman Samuel asked when the school planned to start the first phase. Mr. Rogers stated that they hope to break ground in October, 2007 Pat Roach, 9221 Sandifur Parkway, a member of Tri-Cities Prep Board of Directors spoke in favor of the plan. Mr. Roach noted they want to get the plan approved by the City so they did not have to come back for a special permit every year when they wish to make an improvement. He stated their request is similar to Pasco High and CBC for a 10 year plan approval. After three calls for public comment, Chairman Samuel closed the Public Hearing. Chairman Samuel asked if staff was aware of any complaints regarding the operation of the current school activities. Staff responded they were not aware of any. Commissioner Rose moved to close the hearing on the proposed Special Permit and to schedule deliberations, adoption of findings of fact, conclusions and a recommendation to the City Council for the September 20, 2007 meeting. Commissioner Cruz seconded the motion; motion carried unanimously. Planning Commission Minutes 9/20/07 A. Special Permit Tri-Cities Prep 10 Year Master Plan (MF# SP07-011)(Pasco School District) (9612 St. Thomas Dr.) Chairman Samuel introduced the item and explained that it had been presented at the last meeting and public comment had been received at that time. No further public comments will be taken during the deliberations. Chairman Samuel asked for comments or questions from Staff and the Commission. Commissioner Anderson stated that because he did not attend the last meeting he would abstain from voting on this item and the next item on the agenda. Commissioner Hay moved to adopt the Findings of Fact and Conclusions there from as contained in the September 20, 2007 Staff Report. Commissioner Little seconded the motion; motion carried unanimously. Commissioner Hay moved based upon the findings of fact and conclusions there from the Planning Commission recommend the City Council grant a special permit to Tri-Cities Prep for a 10 year development Master Plan with conditions as contained in the September 20, 2007 staff report. Commissioner Rose seconded the motion; motion carried unanimously. Staff noted that this item will come before the City Council on October 1, 2007 unless there was an appeal filed at which point a closed record hearing would be required. PLANNING COMMISSION MINUTES 10/18/07 A. Special Permit Tri-Cities Prep 10 Year Master Plan (MF SP07-011( (9612 St. Thomas Drive( Chairman Samuel introduced the item and explained that it had been reviewed in past meetings and as a result the matter was forwarded to the City Council with a recommendation for approval. City Council expressed concern over night lighting and the issue had been returned to the Planning Commission. Chairman Samuel asked for comments or questions from Staff and the Commission. Staff explained the proposal was reviewed by the City Council and it was remanded back to the Planning Commission to review only the lighting on the sports field. The Tri-Cities Prep site plan indicated there would be stadium lighting around the ball fields. To assist in developing a recommendation on the lighting, Staff explained an engineer take night light readings in the neighborhood. The findings were that the lighting under the canopy at the Shell gas station (Chapel Hill & Broadmoor Blvd) measured 44.7 foot candles. The ambient light on the south side of the Broadmoor Blvd. and Chapel Hill intersection measured 2.8 foot candles. The lighting level under the street lights along Chapel Hill measured at 5.5 foot candles. Staff then discussed the findings of fact and conclusions noting that numbers 17-22 had been added. These findings dealt with night lighting. Staff then reviewed several additional possible conditions to address the lighting of the sports fields. Numbers 6-10 under the staff recommendation were added. Mike Campbell, Tri-Cities Prep, addressed the Commission and stated that with the equipment they are proposing light drops off dramatically as a person moves away from the light poles. They proposed to use 70 foot poles that will enable the school to direct the light down on the fields and not toward the houses. Commissioner Schouviller questioned how often the lights would be used and the time period for use. Mr. Campbell stated they would be used for 6 home games and games are over by 9:30pm. Chairman Samuel asked if 5' candles would cause difficulties for the school Mr. Campbell said he did not think so. He explained that with their proposed lighting the light drops off quickly within 30 or 40 feet. What they are illuminating is a field with grass that will not be very reflective. Commissioner Anderson moved to adopt the revised findings of fact and conclusions as contained in the October 18, 2007 staff memo. Commissioner Hay seconded the motion; motion carried unanimously. Commissioner Anderson moved based on the findings of fact and conclusions, therefrom the Planning Commission recommend The City Council grant a special permit to Tri-Cities Prep for a 10 year development Master Plan with approved conditions as contained in the October 18, 2007 staff memo. Commissioner Schouviller seconded the motion; motion carried unanimously. Staff noted that this item would go before the City Council on November 5, 2007 unless there was an appeal filed, at which point a closed record hearing would be required. AGENDA REPORT NO. 25 FOR: City Council October 31, 2007 TO: Gary Crutchfi i Manager FROM: Robert J. Alb ;ltuWorks Director Regular Mtg.: 11/5/07 SUBJECT: Award Road 68 Reservoir Site Improvements (Landscaping) Project, #07-2-06 I. REFERENCE(S): 1. Bid Summary 2. Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 11/5/07: MOTION: I move to award the low bid for Road 68 Reservoir Site Improvements (Landscaping) Project, #07-2-06 to J&B Asphalt in the amount of $212,162.00 plus applicable sales tax and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Water Fund IV. HISTORY AND FACTS BRIEF: A) Staff received four bids for the Road 68 Reservoir Site Improvements (Landscaping) Project, #07-2-06. The low bid was received from J&B Construction, in the amount of$212,162.00 plus applicable sales tax. The second lowest quote was received from SunScapes, Inc. in the amount of $223,973.00 plus applicable sales tax. V. DISCUSSION: A) The project landscapes the reservoir site and installs sidewalks abutting Road 76 and Sandifur Parkway. This project completes all the improvements identified in the CIF program for the site since 2004. Staff recommends award of this contract to J&B Construction. io(b) BID SUMMARY Road 68 Reservoir Improvements (Landscaping) Project #07-2-06 1. J&B Construction $2129162.00 2. SunScapes, Inc. $2239973.00 3. Jesse's Lawn Maintenance $2289000.00 4. Bagley Landscape $245,598.00 - Road 88 Reservoir Site ... E _ .. '' �~ ,_' 1 � rL PFtA3F 6 � ,r, .' �. ■ « • . .�� • gym,. S vl .,„fit FT - - - s+ " _ l ♦ HI. . ,...... _. _.� is mm-m "'� t t M ulY�m '� t� tv < n wave-m '• • w awra' u �..� ''2 ��r/r R a r a . • . a s �.I r IX�,�, � 1 .. -- �I'f�p119 aVY;•.....• V t» 9lMIGQ1 ILVb M t4 98V�M --A ................ _ Road 68 Reservoir Site Improvements (Landscaping) PUBLIC WORKS DEPARTMENT - ENGINEERING DIVISION D=GN; DLH CITY OF PASCO 811m: I OF t DRAWN: Dul SCAT ; NTS CHSCK: DUI DATE: 11/1/07 AM.; RJA TRANXLIN COONW *AMUNGTON GADMZ:.L%%IZw AGENDA REPORT NO. 29 FOR: City Council October 31, 2007 TO: Gary Crutchfield, i er Robert J. Alberts c orks Director FROM: Michael McSha e�ty Engineer Regular Mtg.: 11/05/07 SUBJECT: Award Sewer ULID #143, Project#06-1-08 I. REFERENCE(S): 1. Bid Summary 2. Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 11/05/07: MOTION: I move to award the low bid for the Sewer ULID #143 Project, #06-1-08 to Watts Construction, Inc. in the amount of $2,040,668.50 plus applicable sales tax, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: L.I.D. Fund IV. HISTORY AND FACTS BRIEF: A) On October 31, 2007, staff received five (5) bids for the Sewer ULID #143 Project, #06-1-08. The low bid was received from Watts Construction, Inc. in the total amount of$2,040,668.50. The second lowest bid received was in the amount of$2,112,731.90. The Engineer's Estimate for the project is $2,060,857.50 V. DISCUSSION: A) The scope of work for the Sewer ULID #143, Project #06-1-08 includes the installation of approximately 9,500 linear feet of sewer in an area west of Road 100. Council formed this area into ULID #143 in December of 2006 to install sewer mains. During the design process it was discovered that the existing water pipeline needed to be replaced. The pipelines were installed as part of the West Pasco water system years ago. At that time small diameter irrigation pipe was used with galvanized pipe devices. The old system is very vulnerable to leakage and doesn't meet today's standards for fire protection. The bid proposal includes a schedule for replacing the water pipelines. The bid for this schedule was $464,789.00, plus sales tax. This cost is not part of the ULID and was not budgeted. Since the ULID included repaving the streets, staff believes it would be prudent to replace the waterlines as part of the project. The Franklin County Irrigation District has also scheduled to replace a portion of their pipelines in the streets due to pipeline age. Staff recommends award of this contract to Watts Construction, Inc. in the amount of $2,040,669.50, plus applicable sales tax. This bid amount includes the $464,789.00 for the replacement of the water pipelines. Staff recommends the award with the recommendation that $510,000.00 be added to the year end supplemental budget. 10(c) ROAD 100 MAI IF X . U.L.IsD. 143 BOUNDARY AMENDED ORDINANCE Sewer ULID #143, Project #06-1-08 BID SUMMARY Engineer's Estimate $2,060,857.50 L Watt's Construction, Inc. $29040,668.50 2. Rotschy, Inc. $21112,731.90 3. Goodman & Mehlenbacher $252249770.85 4. Ray Poland & Sons $2,467,743.80 5. West Coast Construction $21838,537.00