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HomeMy WebLinkAbout2007.10.01 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. October 1,2007 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated September 17, 2007. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) I. To approve General Claims in the amount of$1,151,665.35 ($68,496.98 in the form of Wire Transfer No. 4804 and $1,083,168.37 consisting of Claim Warrants numbered 162288 through 162525). 2. To approve Payroll Claims in the amount of $1,646,178.94, Voucher Nos. 36987 through 37126; and EFT Deposit Nos. 30018959 through 30019438. *(c) Council Representation on Boards and Committees. (NO WRITTEN MATERIAL ON AGENDA) To approve Councilmember Matt Watkins as City Council representative to the LEOFF Board, replacing Councilmember Rebecca Francik. (d) Deed for Future Street Right-of-Way(MF#INFO-054): 1. Agenda Report from David I.McDonald, City Planner dated September 20,2007. 2. Deed for Coles Estates Right-of-Way. 3. Deed for Broadmoor Estates Right-of-Way. 4. Vicinity Map. To accept the deeds from Helmes Development for street right-of-way along the north side of Coles Estates and Broadmoor Estates. (e) Water Filtration Plant Improvements (Valve Purchase) Project No. 07-2-05: 1. Agenda Report from Reuel Klempel, WWTP Division Manager dated September 19, 2007. To approve the purchase of materials for the Water Filtration Plant Improvements Project No. 07-2-05 from IIDS Waterworks in the amount of $199,384.66 plus applicable sales tax and freight charges. *(f) Resolution No. 3043, a Resolution accepting work performed by Sierra Electric under contract for the Road 68 and Wrigley Traffic Signal,Project No. 05-5-24, 1. Agenda Report from Michael McShane,City Engineer dated September 25,2007. 2, Resolution. To approve Resolution No. 3043, accepting the work performed by Sierra Electric under contract for the Road 68 &Wrigley Traffic Signal Project No. 05-5-24. (RC) MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) "Yard of the Month" Awards. (NO WRITTEN MATERIAL ON AGENDA) The following Pasco residents have been invited to attend the Council meeting to receive Certificates of Appreciation from Mayor Joyce Olson for"Yard of the Month,"September 2007. 1. Carlos and Blanca Gomez,423 N. Elm Avenue 2. Bud and Mina Rogers, 114 Muirfield sane 3. Daniel and Tiffany Coffland, 5003 Mariola Lane 4. Leonid and Kyudmila Khomin,4618 Muris Lane Regular Meeting 2 October 1,2007 (h) "Business of the Month" Appearance Award. (NO WRITTEN MATERIAL. ON AGENDA) The following Pasco business has been invited to attend the Council meeting to receive a Certificate of Appreciation from Mayor Joyce Olson for "Business of the Month Appearance Award," September 2007. 1. The Flower Basket,4307 W. Court Street 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (None) 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance changing the name of street that was heretofore platted and named Billings Avenue, 1. Agenda Report from David I. McDonald,City Planner dated September 20,2007. 2. Proposed Ordinance and Vicinity Map. 3. Letter from Tippett Company. MOTION: I move to adopt Ordinance No. changing the name of Billings Avenue to Heritage Boulevard and, further, to authorize publication by summary only. (b) Ordinance No. , an Ordinance of the City of Pasco, Washington, creating a new Section 5.40.110, entitled"Notice of Sex Offender Residence." 1. Agenda Report from Denis Austin, Chief of Police dated September 28, 2007. 2. Ordinance. MOTION: I move to adopt Ordinance No. creating a new Section 5.40.110, entitled Notice of Sex Offender Residence and, further, to authorize publication by summary only. *(c) Resolution No. , a Resolution approving the purchase of certain real property by the Water Utility Fund. 1, Agenda Report from Robert J. Alberts, Public Works Director dated September 25, 2007. 2. Map. 3. Resolution. MOTION: I move to approve Resolution No. approving the purchase of certain real property for a second water treatment plant. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: Q*(a) Special Permit: Migrant Head Start Building (WA State Migrant Council) (315 W. Court Street) (MF#SP07-010): 1. Agenda Report from David 1, McDonald,City Planner dated September 26,2007. 2. Report to Planning Commission. 3. Planning Commission Minutes dated 8/16/07 and 9/20/07. MOTION: I move to approve the special permit for the Washington State Migrant Council Head Start building,at 315 W. Court Street, as recommended by the Planning Commission. Q*(b) Special Permit: School Master Plan (Tri-Cities Prep) (9612 St. Thomas Drive) (MF#SP07- 011): 1. Agenda Report from David I.McDonald,City Planner dated September 26,2007. 2. Report to Planning Commission, 3. Planning Commission Minutes dated 8/16/07 and 9/20/07. MOTION: I move to remand the Tri-Cities Prep special permit application back to the Planning Commission for the purpose of addressing the issue of stadium lighting on the sports fields. Regular Meeting 3 October 1,2007 *(c) Road 28/Road 26/Brown Street Improvements Project No.06-3-08: 1. Agenda Report from Robert J. Alberts,Public Works Director dated September 26, 2007, 2. Bid Summary. 3. Vicinity Map. (RC) MOTION: I move to award the low bid for the Road 28/Road 26/Brown Street Improvements Project No. 06-3-08 and St. Paul Lane Improvements to A&B Asphalt in the amount of $171,239.50 and, further, authorize the Mayor to sign the contract documents. *(d) Reconstruction of Alley Approaches Project No.07-3-04: 1. Agenda Report from Michael McShane, City Engineer dated September 26,2007. 2. Vicinity Map. (RC) MOTION: I move to award the low bid for the Reconstruction of Alley Approaches Project No. 07-3-04 to A&B Asphalt in the amount of$71,750 and, further, authorize the Mayor to sign the contract documents. 11. MISCELLANEOUS DISCUSSION: (a) Community Survey Policy Questions: 1. Agenda Report from Gary Crutchfield, City.Manager dated September 27, 2007. 2. Proposed 2007 Survey Policy Questions. Selection of Preferred Questions 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...... Q Quasi-Judicial Matter REMINDERS: 1. 1:30 p.m., Monday, October 1, KGH — Emergency Medical Services Board Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; JOE JACKSON, Alt.) 2. 12:00 p.m., Wednesday, October 3, 1135 E. Hillsboro St., #B — Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; JOE JACKSON, Alt.) 3. 12:00 p.m., Thursday, October 4, Three-Rivers Convention Center—TRIDEC SmartMap Expo Luncheon Meeting. (MAYOR JOYCE OLSON and COUNCILMEMBER MIKE GARRISON) 4. 5:30 p.m., Thursday, October 4, Parks & Rec. Classroom—Parks & Recreation Advisory Council Board Meeting. (COLNCILMEMBER REBECCA FRANCIK,Rep.; MIKE GARRISON, Alt.) MINUTES REGULAR MEETING PASCO CITY COUNCIL SEPTEMBER 17, 2007 CALL TO ORDER The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca. Francik, Michael Garrison, Robert Hoffmann, Joe Jackson, Tom Larsen, Joyce Olson, and Matt Watkins. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Bob Alberts, Public Works Director; David McDonald., City Planner; Michael McShane, City Engineer; Denis Austin, Police Chief and Angela Pitman, Block Grant Administrator. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated September 4, 2007. (b) Bills and Communications: To approve General Claims in the amount of$1,187,1.31.67 ($159,341.76 in the form of Wire Transfer Nos. 4795 and 4801 and $1,027,789.91 consisting of Claim Warrants numbered 162098 through 162287). To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$210,719.50 and, of that amount, authorize $148,187.99 be turned over for collection. (c) Amendment No. 3 to Tri-Cities HOME Consortium Agreement: To approve Amendment No. 3 to the 2005-2007 Tri-Cities HOME Consortium Recipient Contract Agreement dated November 30, 2005 and, further, authorize the City Manager to sign the amendment. (d) Growth Management Grant: To accept the State Community, Trade and Economic Development GMA Grant Contract and, further, authorize the City Manager to sign said contract. (e) Wastewater Treatment Plant Membrane Replacement: To approve the purchase of goods and services for $196,800 plus applicable sales tax from Siemens Water Technologies for the costs associated with replacing the Dystor Membranes at the Wastewater Treatment Plant. (f) Amendment of Interlocal Agreement for Joint Planning of Regional Centers: To approve the revised Amendment No. 1 to the Interlocal Agreement for Joint Planning of Regional Centers and, further, authorize the Mayor to sign the Amendment. (g) Resolution No. 3041, a Resolution allocating estimated 2008 Federal HOME Funds. To approve Resolution No. 3041, allocating estimated 2008 HOME Funds. MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. 1 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL SEPTEMBER 17, 2007 REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Garrison reported on the Solid Waste Advisory Committee Meeting. Mr. Hoffmann reported on the BFGC Tri-Mats Policy Advisory Committee Meeting. Mr. Larsen noted he attended the Solid Waste Advisory Committee Meeting and Energy Northwest's 50t' Anniversary Celebration, PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Resolution No. 3042, a Resolution approving the Program Year 2008 Community Development Block Grant Allocations and Annual Work Plan. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2008 CDBG ALLOCATIONS. FOLLOWING THREE CALLS FOR COMMENTS, EITIIER FOR OR AGAINST,AND THERE BEING NONE, MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. MOTION: Mr. Watkins moved to approve Resolution No. 3042, regarding the City's 2008 CDBG Allocations and Annual Work Plan. Mr. Jackson seconded. Motion carried unanimously. NEW BUSINESS: Edgar Brown Stadium Parking.Lot: MOTION: Mr. Watkins moved to approve the Interlocal Agreement with the Pasco School District for Edgar Brown Stadium Parking Lot improvements and, further, authorize the City Manager to sign the agreement. Mr. Jackson seconded. Motion carried 5-2. No — Larsen, Hoffmann. Widening Road 76 of the Road 68 Reservoir Site Improvements, Project No. 07-2- 06: MOTION: Mr. Watkins moved to award the low bid for widening Road 76 of the Road 68 Reservoir Site Improvements Project No. 07-2-06 to A&B Asphalt in the amount of $47,830 and, further, authorize the Mayor to sign the contract documents. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. MISCELLANEOUS DISCUSSION: Mr. Garrison suggested combining the Monthly General Fund Operating Statement with the Quarterly Activity Report. Council concurred. EXECUTIVE SESSION: Council adjourned to Executive Session at 7:19 p.m. for approximately 30 minutes to consider acquisition of real estate and establish the sales price or lease amount of real estate. Mayor Olson called the meeting back to order at 7:36 p.m. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL SEPTEMBER t 7, 2007 ADJOURNMENT: There being no further business, the meeting was adjourned at 7:36 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy,Deputy City Clerk PASSED and APPROVED this I" day of October, 2007. 3 CITY OF PASCO Council Meeting of: October 1, 2007 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We,the and sign d,do eby certify under penalty of perjury that the materials have been furnished,the services ren ere or a labor erformed as described herein and that the claim is a just,due and unpaid obligation a 'n t t city and th t we are authorized to authenticate and certify to said . �w Gary 'rut ie anag James W. ase, Finance Manager We,th undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No.4804 in the amount of$68,496.98, has been authorized;that Check No.s 162288 through 162525 are approved for payment in the amount of$1,083,168.37,for a combined total of$1,151,665.35 on this 1 st day of October,2007. Councilmember Councilmember SUMMARY OF CLAIMSMIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 115.74 Judicial 3,885.89 Executive 6,333.12 Police 387,423.24 Fire 16,226.76 Administration&Community Services ' 77,096.36 Community Development 30,989.35 Engineering 3,563.99 Non-Departmental 64,729.43 Library 88,906.33 TOTAL GENERAL FUND: 679,270.21 STREET 38,816.39 C.D. BLOCK GRANT 9,894.57 KING COMMUNITY CENTER 784.42 AMBULANCE SERVICE 48,968.94 CEMETERY 4,212.19 ATHLETIC PROGRAMS 587.90 SENIOR CENTER 4,335.88 MULTI MODAL FACILITY 1,116.26 RIVERSHORE TRAIL& MARINA MAIN 1,037.38 LITTER CONTROL 2,625.24 REVOLVING ABATEMENT 461.00 PARKS FUND 0.00 TRAC DEVELOPMENT&OPERATING 12,500.00 STADIUM/CONVENTION CENTER 6,613.49 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 METRO DRUG TASK FORCE 9,612.97 METRO DRUG FORFEITURE FUND 3,562.06 GENERAL CONSTRUCTION 2,193.13 WATER/SEWER 106,399.26 EQUIPMENT RENTAL-OPERATING 26,890.12 EQUIPMENT RENTAL-REPLACEMENT 0.00 MEDICAUDENTAL INSURANCE 104,569.99 CENTRAL STORES 815.88 FIRE PENSIONS 6,912.19 PAYROLL CLEARING 38,469.30 TRI CITY ANIMAL CONTROL 41,016.58 GRAND TOTAL ALL FUNDS: $ 1,151,665.35 3(b).1 CITY OF PASCO Council Meeting of: Payroll Approval October 1,2007 The City Council City of Pasco Franklin County, Washington The follo is a summary of payroll claims against the City of Pasco for the month of September 20 47 ,cfh re herewith for your review and approval. r Gary y anage r James W.Chas inancial Services Manager We the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington,do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 36987 through 37126 and EFT deposit No's. 30018959 through 30019438 and City contributions in the aggregate amount of$1,646,178.94 are approved for payment on this 1st day of October 2007. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERAL FUND; Legislative $ 6,194.44 Judicial 59,755.18 Executive 42,459.93 Police 499,182.54 Fire 254,095.02 Administrative&Community Services 231,579.61 Community Development 41,188.41 Engineering 52,945.50 TOTAL GENERAL FUND 1,187,400.63 CITY STREET 41,396.64 BLOCK GRANT 10,09514 MARTIN LUTHER KING CENTER 4,945.55 AMBULANCE SERVICE FUND 114,215.37 CEMETERY 8,088.76 ATHLETIC FUND 90.58 SENIOR CENTER 10,927.33 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 259.37 BOAT BASIN 2,582.61 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 4,766.84 WATER/SEWER 236,166.40 EQUIPMENT RENTAL-OPERATING 25,243.12 GRAND TOTAL ALL FUNDS $ 1,646,178.94 Payroll Summary Net Payroll 802,599.48 Employee Deductions 490,141.23 Gross Payroll 1,292,740.71 City of Pasco Contributions 353,438.23 Total Payroll $ 1,646,178.94 3(b).2 AGENDA REPORT NO. 71 FOR: City Council Date: 9/20/U'1 TO: Gary Crutchfi Manager Workshop: 9/24/07 Regular: 10/1/07 FROM: David I. McDonald, City Planner --.� SUBJECT: Deed for Future Street Right-of-Way (MF #INFO-054) I. REFERENCE(S): A. Deed for Coles Estates Right-of-Way B. Deed for Broadmoor Estates Right-of-Way C. Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 9/20/07 Discussion 10/1/07 Motion: I move to accept the deeds from Helmes Development for street right-of-way along the north side of Coles Estates and Broadmoor Estates. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The Bonneville Power Administration has a 50 foot utility casement along the north edge of the city from Road 68 west to about Road 90. The use of this utility easement has been the subject of a lengthy court case. As a result of legal action on the part of the city an agreement was reached earlier this year on the use of the easement. The agreement affords property owners impacted by the easement an additional 10 feet of useable backyard space. Essentially the agreement reduced the easement from 25 feet to 15 feet across the back portion of residential lots. The balance of the easement is now permitted to be used for a city street right-of-way. B. Since the agreement was reached staff has been meeting with property owners impacted by the BPA easement to explain the agreement. While the BPA agreement lessens the impact of the easement on properties it still leaves the problems associated with the 15 feet that will be located between yard fences and the power poles. For a variety of reasons (nuisance abatement, fire hazards, community appearance) the easement area north of the agreed fence line lends itself well for inclusion as street right-of-way. To that end staff has been encouraging property owners to dedicate that area for future right-of-way uses. C. The attached deeds provide the right-of--way for a portion of the properties in the Coles Estates and Phase 3 of Broadmoor Estates. V. DISCUSSION: 3(d) After Recording,Return To: City of Pasco, Washington Attn: City Planner 525 North 3rd Pasco, WA 99301 DEDICATION DEED THE GRANTOR(S), lk,/tw e5 &v+C 1V#y y donation pursuant to RCW 35A.79.010, dedicates, conveys and quit claims to the GRANTEE, THE CITY OF PASCO, a Municipal Corporation of the State of Washington, for the public use, as a public right-of-way, all interest in the land described as follows: That portion of Lots 19,20,21 and 22 of Broadmoor Estates,Phase 3 according to the Plat thereof recorded in Volume D of Plats Page 330, records of Franklin County, Washington, described as follows: Beginning at the Northeast corner of the West half of Section 8, Township 9 North, Range 29 East, W. M.; Thence South 89 degrees 38 minutes and 13 seconds West for a distance of 30 feet to the True Point of Beginning; Thence South 89 degrees 38 minutes 13 seconds West for a distance of 300.66 feet; Thence South 00 degrees 49 minutes 11 seconds East for a distance of 48.55 feet; Thence North 89 degrees 24 minutes 23 seconds East for a distance of 300.66 feet;Thence North 00 degrees 49 minutes 37 seconds West for a distance of 47.34 feet to the True Point of Beginning. THE GRANTEE shall defend, indemnify and hold the GRANTOR harmless from any and all claims of whatever nature or kind, arising out of or resulting from any act or failure to act in connection with the use, improvement and maintenance of the dedicated right-of-way except to the extent of the GRANTOR'S own negligent or intentional acts. Dedication Deed- 1 GRANTEE shall provide ongoing maintenance and repair of the right-of- way, including keeping improvements thereon in good repair and maintain the landscaping. DATED this day of , 2007. GRANTOR(S) GRANTEE Owner(s) City of Pasco, Washington r� Joyce Olson, Mayor STATE OF WASHINGTON ) (!Aav ss. County of F+m lMn ) f_ On this day of 2007, before me,the undersigned,duly commissioned and sworn,personally appeared C ✓15 I-W tWS tome known to be individual(s) described above and who executed the within and foregoing instrument as owner(s)of record,and acknowledged to me that he/she/they signed the same as his/her/their free and voluntary act and deed, for the uses and purposes therein mentioned, and on oath stated that he/she/they is/are authorized to execute the said instrument. \ ,.'ANWMM/AM under by hand and official seal this �_ day of Ok ils ' Z4)01� 1ssioN JAN N. Print N e: 0 3-cA4 AA-- M i 1(-�,r --- 's 2011 NOTARY PUBLIC in and for the State of Washington ���y0�. wnS;►; ''����'� Residing at: V C6t.k\1t-✓ My Commission Expires: J. (JI Ut I STATE OF WASHINGTON ) ss. County of Franklin ) On this day personally appeared before me JOYCE OLSON, Mayor of the City of Pasco, Washington,described in and who executed the within and forgoing instrument,and acknowledged that she signed the same as her free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under by hand and official seal this day of , 2007. Dedication Deed-2 Print Name: NOTARY PUBLIC in and for the State of Washington Residing at: My Commission Expires: Dedication Deed-3 After Recording,Return To: City of Pasco, Washington Attn: City Planner 525 North 3`d Pasco, WA 99301 DEDICATION DEED THE GRANTOR(S), 41me.5 0e ve by donation pursuant to RCW 35A.79.010, dedicates, conveys and quit claims to the GRANTEE, THE CITY OF PASCO, a Municipal Corporation of the State of Washington, for the public use, as a public right-of-way, all interest in the land described as follows: That portion of Lots 14 and 15 of Coles Estates,according to the Plat thereof recorded in Volume D of Plats Page 24, records of Franklin County, Washington, described as follows: Beginning at the Northwest corner of the East half of Section 8, Township 9 North, Range 29 East, W. M.;Thence South 89 degrees 38 minutes and 13 seconds West for a distance of 30 feet; Thence South 00 degrees 49 minutes 37 seconds East for a distance of 30 feet to the True Point of Beginning; Thence North 89 degrees 39 minutes 55 seconds East for a distance of 600 feet; Thence South 00 degrees 49 minutes 35 seconds East for a distance of 18.41 feet; Thence South 89 degrees 39 minutes 57 seconds West for a distance of 21.84 feet; Thence South 89 degrees 35 minutes 07 seconds West for a distance of 325.31 feet; Thence South 89 degrees 54 minutes 12 seconds West for a distance of 249.77 feet; Thence South 89 degrees 24 minutes 23 seconds West for a distance of 83.17 feet; Thence North 00 degrees 49 minutes 37 seconds West for a distance of 17.35 feet to the True Point of Beginning. Dedication Deed- 1 THE GRANTEE shall defend, indemnify and hold the GRANTOR harmless from any and all claims of whatever nature or kind, arising out of or resulting from any act or failure to act in connection with the use, improvement and maintenance of the dedicated right-of-way except to the extent of the GRANTOR'S own negligent or intentional acts. GRANTEE shall provide ongoing maintenance and repair of the right-of- way, including keeping improvements thereon in good repair and maintain the landscaping. DATED this day of , 2007. GRANTOR(S) GRANTEE Owner(s) City of Pasco, Washington IA Joyce Olson, Mayor STATE OF WASHINGTON ) ss. County of�i� (i1 a-r k ) 54- On this 3 1 day of t.tS ,2007, before me,the undersigned, duly commissioned and sworn,personally appeared Uh Y15 }k,(Mt_S tome known to be individual(s) described above and who executed the within and foregoing instrument as owner(s)of record,and acknowledged to me that he/she/they signed the same as his/her/their free and voluntary act and deed, for the uses and purposes therein mentioned, and on oath stated that he/she/they is/are authorized to execute the said instrument. per by hand and official seal this ) day of a(i to � �.•O� I �-�ar•,A JAN 1 *Trint N e: 2011 - _NOTARY PUBLIC in and for the State of Washington a;WASH»- %G`,Z Residing at: V&+4-(-C4 V V- r4n y pU�,\\N My Commission Expires: JO-e— 15-1 U 1 I STATE OF WASHINGTON ) ss. County of Franklin ) On this day personally appeared before me JOYCE OLSON, Mayor of the City of Dedication Deed-2 Pasco,Washington,described in and who executed the within and forgoing instrument,and acknowledged that she signed the same as her free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under by hand and official seal this day of , 2007. Print Name: NOTARY PUBLIC in and for the State of Washington Residing at: My Commission Expires: Dedication Deed-3 Exhibit "Aft File s 07-054 -� 40, rp :. »,e r j — Y � r v tw ; -- - _.s. � �. «,g" ti� , � �- _: '°$� ,:�.• ' ' art+ 3. ¢:� `.�-h r •sr�� .�;� �* _, ate` �-� 2 '."� x �_ AGENDA REPORT NO. 03 FOR: City Council September 19, 2007 TO: Gary Crutchfi i Manager Robert J. Albe Works Director FROM: ReuAlempel, WWTP Division Manager Workshop Mtg.: 09/24/2007 Regular Mtg.: 10/01/2007 SUBJECT: Water Filtration Plant Improvements (Valve Purchase) Project, #07-2-05 I. REFERENCE(S): None II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 09/24/07: Discussion 10/01/07: MOTION: T move to approve the purchase of materials for the Water Filtration Plant Improvements Project, #07-2-05 from 14DS Waterworks in the amount of$199,384.66 plus applicable sales tax and freight charges. III. FISCAL IMPACT: Water Utility IV. HISTORY AND FACTS BRIEF: A) Staff requested three quotes for replacing a total of 49 valves at the Butterfield Water Treatment Plant. The lowest quote received was from HDS Waterworks in the amount of$199,384.66 plus applicable sales tax and freight charges. V. DISCUSSION: A) The majority of the valves are over 20 years old. The manufacturer states that the lifespan of these valves are between 20 to 25 years. The modulators on the valves are obsolete and we can no longer get spare parts for them. Many of the valves are failing to close completely. B) [nstallation is not part of the valve purchase. A contractor will be hired to install the valves at a later time. This project was identified in the 2007 Capital Improvement Program. Staff recommends that Council approve the purchase of materials from HDS Waterworks. 3(e) AGENDA REPORT NO. 21 FOR: City Council September 25, 2007 TO: Gary Crutchfi Manager Robert J. Alb marks Director FROM: Michael McSha i y Engineer Regular Mtg.: 10/01/2007 SUBJECT: Accept Road 68 & Wrigley Traffic Signal; Project#05-5-24 I. REFERENCE(S): 1. Resolution It. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 10/01/07: MOTION: I move to approve Resolution No—` U V�accepting the work performed by Sierra Electric, under contract for the Road 68 & Wrigley Traffic Signal; Project#05-5-24. III. FISCAL IMPACT: Arterial Street Fund IV. HISTORY AND FACTS BRIEF: A) On March 15, 2006, staff received one bid for the Road 68 & Wrigley Traffic Signal; Project #05-5-24. The bid was received from Sierra Electric, in the total amount of$136,002.10. V. DISCUSSION: A) The final project cost was $134,897.88. Final project quantities for flagging were reduced which resulted in a savings of$1,104.22. The work is now complete and staff recommends acceptance of the work. 3(f) RESOLUTION NO. A RESOLUTION ACCEPTING WORK PERFORMED BY SIERRA ELECTRIC UNDER CONTRACT FOR THE ROAD 68 & WRIGLEY TRAFFIC SIGNAL, PROJECT #05-5-24. WHEREAS, the work performed by SIERRA ELECTRIC, under contract for the Road 68 & Wrigley Traffic Signal, Project #05-5-24, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by SIERRA ELECTRIC, under contract for the Road 68 & Wrigley Traffic Signal, Project #05- 5-24, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this I st day of October, 2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT NO. 70 FOR: City Council DATE: 9/20/07 TO: Gary Crutch"Manager WORKSHOP: 9/24/07 REGULAR: 10/1/07 FROM: David McDonald, City Plannefyl--^� SUBJECT: Street Name Change for Billings Avenue (MF #INFO 07-047) I. REFERENCE(S): A. Proposed Ordinance and Vicinity Map B. Letter from Tippett Company II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: Motion: I move to adopt Ordinance No, changing the name of Billings Avenue to Heritage Boulevard, and further, to authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. In conjunction with a private development the City recently completed construction on Billings Avenue. Billings was constructed to provide a truck route link between the Lewis Street Interchange and the industrial properties south of"A" Street. B. Tippett Company, the owner of much of the industrial land south of"A" Street, recently made a formal request to have Billings Avenue renamed to Heritage Boulevard, V. DISCUSSION: This issue was originally discussed at the Council workshop on August 27, 2007. At that time concerns were raised about the possible conflict between naming a street Heritage Boulevard, given the fact the City recently named a park on Road 44 Heritage Park. Heritage Park is a neikhborhood park with little City wide name recognition. Some recent residents to the community may relate the name Heritage Park to the Heritage Village subdivision at the north end of Road 84. The subdivision and the park are over 5 miles apart. The conflict between the name of Heritage Park and the Subdivision has not been an issue because the park name is generally only recognizable by surrounding neighbors. For the same reason there should be little confusion over the park name and a truck route,named Heritage. As a result of the last Council workshop on this issue staff contacted the Tippett Company to relay the concern of the possible name conflict with an existing City park. After consulting with several entities involved with economic development Tippet Company sent staff a second letter (attached) in support of the name change to Heritage Boulevard. The proposed name change will not affect any addressing because no properties are currently addressed on Billings. 8(a) ORDINANCE NO. AN ORDINANCE changing the name of street that was heretofore platted and named Billings Avenue. WHEREAS, the identification of streets plays an important function in maintaining the safety and welfare of the public; and, WHEREAS, street names are the principal means for the public to reference and locate properties in the city; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That Billings Avenue from the north right-of-way line of "A" Street to the south right-of-way line of East Lewis Street, is hereby renamed and shall henceforth be referred to and known as Heritage Boulevard. Section 2. This ordinance shall be in full force and effective after its passage and publication as required by law. PASSED this day of September 2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy Kenworthy Leland B. Kerr Deputy City Clerk City Attorney CITY OF PASCO SUMMARY OF ORDINANCE NO. ORDINANCE No. changing the name of a portion of"A" Street. The full text of Ord. No. is available free of charge to from the City Clerk, City of Pasco (509) 545-3402, PO Box 293, Pasco, WA 99301. Sandy Kenworthy, Deputy City Clerk Item: Street Name Change--Billings Ave. ,Vicinity . Applicant: Robert Tippett N Map File #: INFO o7-447 _ D •� e�+st" .,� ..... .r .� H :. ,f :� :�_ +• -�i _" .sue.. e � - - -sl - r -•� •r ,r_ �,." _ 4?_ jai ,f1/1� _ .�-��� s • i v V t7 Lj.w u • ���� ..� .r 1' �.. -F M ;:'a5*i-: YQ .l: .e �11.•M .�",17:Vii`�•'-n~ '� -- r' E TON ST -A E ALTO S - T - e i E/ELENA ST tit P1 D Y 1 too ti Lsi WIM EBUTTE ST .r`...._..,._�. �, .. �. - � l�� I �-al��q _ a.•+ '� .. �`£� � - c +J -Mawr� AN COMPANY RECEIVED SEP 1 4 2007 September 13, 2007 COMMUNITY DEVELOpMENTDEpr. Dave McDonald Planning Department City of Pasco 525 North 3`d Avenue Pasco WA 99301 Re: tame Chiange of Billings Street to Heritage Boulevard Dear Dave: I understand that several concerns were raised by the Council over the proposed name change for Billings Street. As I mentioned in my letter to you of August 8, 2007, we went through quite a process to consider a name change for the Sacagawea Industrial Park which is the name that has been used by our partnership for the past 15 years on approximately 400 acre we own south of"A" Street. We consulted with several sources including TRIDEC, The Port of Pasco, real estate professionals and City staff. We came to a comprehensive conclusion that the new branding of the industrial area south of `A" Street should be changed to give the impression of encompassing all other ownerships south of"A" Street including the Port of Pasco. This larger area is comprised of over 800 acres. These people enthusiastically supported the name change to "Heritage Industrial Center". This name provides much better branding possibilities as it conveys permanence, quality and is much easier to market than an industrial park with the name "Sacagawea" in it. We also felt that promoting of Heritage Industrial Center area would be greatly enhanced by changing the name of Billings Street to "Heritage Boulevard" to correspond with the name of the Heritage Industrial Center. The signage on the freeway would carry the name of Heritage Boulevard and perhaps include the name Heritage Industrial Center. The name change would be relatively easy as there are no street signs or mailing addresses on the street at this time. The name carries no historical significance to the best of our knowledge. P.O. Box 3027 Pasco,WA 99302 tel 509.545.3355 fax 509.545.1689 www.tippettcompany.com Mr. Dave McDonald Page 2 of 2 September 13, 2007 1 am therefore, respectfully requesting that you resubmit to the City Council for reconsideration, our proposal to change the name of Billings Street to Heritage Boulevard. Sincerely, Robe M. ippett RMT:sar AGENDA REPORT FOR: City Council September 28, 2007 TO Gary Crutchfi t&anage;r R egular Mtg.: 10/01/07 FROM: Denis Austin, hief of Police. SUBJECT: Notice of Sex Offender Residence I. REFERENCE(S): 1. Ordinance II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 10/1: MOTION: I move to adopt Ordinance No. , creating a new section 5.40.110, entitled Notice of Sex Offender Residence and, further, authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: The Police Department has observed an increasing number of Level II and Level Ill sex offenders taking up residence in local commercial accommodations within the City of Pasco in comparison with our adjoining cities. OFFENDER RATINGS III II 1 • City of Pasco 21 17 139 • City of Kennewick S 11 180 • City of Richland 4 S 110 • City of West Richland 0 0 24 • Franklin County 1 2 0 • Benton County 0 2 17 Many of the Level II and III offenders are being placed in Pasco by the Department of Correction or through one of their contact agencies. The Department of Corrections would not disclose the criteria used or the number of sex offenders placed in Pasco through the private contractor. Efforts are still ongoing with their private contractor to gain this information, however private agencies are not require to release data under the state's public records law. V. DISCUSSION: The Police Department has been increasingly concerned about the number of Level 1I and Level III sex offenders residing in several local hotel and motels. Local citizens, as well as individuals and families traveling through our community may innocently stay in one of these accommodations without realizing that sex offenders are residing within. The attached draft ordinance is designed to require those commercial locations housing sex offenders to post a "Notice of Sex Offender Residence" sign in a conspicuous location. Additionally, the Police Department would post a sex offender flyer, including the picture of the offender in the same location. In this way, potential guests and citizens would be aware of the possible danger,prior to renting a room. S(b) ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Creating a New Section 5.40.110, Entitled "Notice of Sex Offender Residence" WHEREAS, the Washington legislature has previously found that sex offenders pose a high risk of engaging in sex offences even after being released from incarceration or commitment and that protection of the public from sex offenders is a paramount governmental interest; and WHEREAS, registration of sexual offenders is mandated to assist law enforcement's efforts to protect the members of our community and to give the public adequate notice and information concerning the location of sex offenders to allow them to protect themselves and their children from the risks incident to being in proximity to the registered sex offenders having a probability or high probability to reoffend; and WHEREAS, the legislature has recognized that homeless and transient offenders may present unique risks to the community making their location more difficult to determine and to provide appropriate protection to those that may reside by; and WHEREAS, homeless and transient offenders have been found to utilize public accommodations and lodgings as residences which are also available for other members of the public who may be unaware and unprepared to protect themselves and their families from the potential risks created for the presence of registered sex offenders; and WHEREAS, in order to provide to the public notice of these risks, the most practical means of providing this notice is posting of the notice at such places that provide public accommodation and lodging designated as residences and registered sex offenders, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That a new Section 5.40.110 entitled "Notice of Sex Offender Residence" shall be and hereby is enacted and shall read as follows: 5.40.110 NOTICE OF SEX OFFENDER RESIDENCE. Any provider of public accommodations and lodging, as defined by RCW 70.62.210, upon notification of designation as the residence of a registered Level II or Level III sex offender by the Franklin County Sheriff's Office, Pasco Police Department, or subject to a contract with the Department of Corrections, or its subcontractor, to provide housing services or designation of current residence, shall post, in a conspicuous location displayed in the lobby or office a sign stating "Registered Sex Offender(s) Reside Within this Facility", upon which sign shall have lettering of not less than one inch height, clearly visible from the registration location and provide immediately adjacent thereto posting of the sex offender flyer prepared and distributed by the Pasco Police Department for each sex offender residing within the facility. Notice of Sexual Offender Residence Page 1 This sign, together with posted flyers, shall remain in place so long as the registered sex offender resides within the facility. Section 2. This Ordinance shall take full force and effect five (5) days after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington, and approved as provided by law this 1st day of October, 2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Debbie Clark Leland B. Kerr City Clerk City Attorney Notice of Sexual Offender Residence Page 2 CITY OF PASCO SUMMARY OF ORDINANCE NO. ORDINANCE NO. __ is an Ordinance creating a new Section 5.40.110 "Notice of Sex Offender Residence,"requiring commercial locations housing sex offenders to display signs stating"Notice of Sex Offender Residing in Facility." This ordinance is effective five (5) days after its approval,passage and publication as required by law. The full text of Ordinance No. is available free of charge and will be mailed (electronically or via postal service) to any person who requests it from the City Clerk of the City of Pasco (509)545-3402, P.O. Box 293, Pasco, Washington 99301-0293 or on the city's website at www,pasco-wa.gov. Sandy L. Kenworthy,Deputy City Clerk AGENDA REPORT NO. 23 FOR: City Council September 25, 2007 TO: Gary Crutchfi t Manager FROM: Robert J. Albe Fibdx+.• orks Director Regular Mtg.: 10/01/07 SUBJECT: Purchase of Land near West Court Street and Road 111 I. REFERENCE(S): 1. Map 2, Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 10/01/07: MOTION: I move to approve Resolution No. approving the purchase of certain real property for a second water treatment plant. III. FISCAL IMPACT: Water Utility Fund IV. HISTORY AND FACTS BRIEF: A) A piece of property located one lot to the west of the intersection of West Court Street and Road 1 I I was recently put on the market for sale. The City received a professional appraisal of the property concluding that price is appropriate and land conditions and location are viable for the construction of a new water treatment facility. A second water treatment facility would provide another source of potable water for the city residents. V. DISCUSSION: A) The City's Water Comprehensive Plan identified the need for a second water filtration plant on the west side of town. Since the City owns a river pump station under the 1-182 bride and adjacent to Court Street, a site near the pump station would be advantageous. The 5 acre parcel adjacent to I-182 and Court Street was listed for sale and the City's offer was accepted. Under the terms of the sales agreement, Staff recommends the City purchase the property in the amount of$225,000.00. 8(c) PROPOSED REAL ESTATE ACQUISITION 3 QF3F415 QR t 'N LD DR UT! Wf(Lj,tj0N DR IM T > M JUCKING R mouowoN MIA L" 0 NVA L MAJE$Ttk LANE 0 ViNCENZO OR 5 ACRE PARCEL m SANDIFUR PARKWAY sr HARRIS RD Im CHAPEL HILL BLVD CK 3, --4.mMWOR I WATER$ DGE OR 0 0 WImww OR . ................... 0.R" RON R ;"HE Mp.0t.1m, a AM DR Q. SHIRE-RI t V qkXg..pR. K(UMP QR cl A 0 ox, CHELAN CT 0 ROAN CT. MAPLE 0 "Now pp iMERL91 DR NVAW�g OR ARGENT 'RD C-11 IT si. RESOLUTION NO. A RESOLUTION approving the purchase of certain real property by the Water Utility Fund. WHEREAS, the City of Pasco provides potable water, produced by its water treatment plant situated in the eastern half of the county, to more than 50,000 residents and hundreds of businesses and official growth projections for the city require additional water production capacity; and WHEREAS, development of a second water treatment plant would provide a prudent second source of water for the city and should be located in the western end of the water service area; and WHEREAS, a tract of land appropriately situated near the Columbia River and 1-182 highway bridge was recently offered for sale and a professional appraisal of the site's value indicates the proposed sale price to be appropriate; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES RESOLVE AS FOLLOWS: Section 1. The City Council hereby approves the purchase of that real property legally described in Exhibit A attached hereto and made a part hereof, in the amount of$225,000, by and for the use of the water utility fund. Section 2. The City Manager is hereby authorized to execute all documents necessary and appropriate to consummate the purchase approved herein. PASSED by the City Council of the City of Pasco, this 1 st day of October, 2007. CITY OF PASCO: Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney Exhibit A LEGAL DESCRIPTION That portion of the Northwest quarter of Section 18, Township 9 North, Range 29 East, W.M., Franklin County, Washington, described as follows; Commencing at the Northwest corner of said Section 18; thence South 88°59'59" East, along the North line of said Section 18, for 1,711.47 feet; thence South 02°03'59" East for 770.74 feet; thence South 06 044'33" East for 315.40 feet to'the most Northerly corner of that tract of land shown as Parcel 5 on Record Survey recorded under Auditor's File Number 456145, records of Franklin County, Washington, and being on the Southeasterly right-of-way margin of SR 182; thence South 06°44'33" East for 268.86 feet; thence South 55°31'53" East for 381.95 feet to the Northwesterly line of the Franklin County Irrigation District pipeline right-of-way; thence South 35°21'24"West, along said pipeline right-of-way, for 883.96 feet; thence North 48°27'41"West for 237.52 feet to the True Point of Beginning; thence South 35°22'14" West for 201.1f feet to the Northeasterly right-of-way margin of West Court Street; thence North 48 027'46"West, along said West Court Street right-of-way margin,for 544.67 feet to the point of curvature with a 5,789.58 foot radius curve concave to the Southwest; thence Northwesterly along the arc of said curve to the left, through a central angle of 00°33'40"for an arc distance of 56.70 feet to the Southeasterly right-of-way margin of said SR 182; thence North 50 021'05" East, along said right-of-way margin, for 383.14 feet; thence South 54°38'36" East for 498.88 feet; thence South 35°22'14"West for 233.41 to the True Point of,Beginning. (Also known as Parcel 2 of Boundary Line Adjustment Survey recorded August 4, 2006 in Volume 2 of Surveys, page 980 under Recording No. 1687409) AGENDA REPORT NO. 73 FOR: City Council DATE: 9/26/07 TO: Gary Crutchfie 1 Manager WORKSHOP: REGULAR: 10/01/07 FROM: David I. McDonald, City Planner SUBJECT: SPECIAL PERMIT: Migrant Head Start Building (WA State Migrant Council) (315 W. Court St) (MF# SP07-010) I. REFERENCE(S): A. Report to Planning Commission B. Planning Commission Minutes: Dated 8/ 16/07 & 9/20/07 II. ACTION REQUESTED OF COUNCILJSTAFF RECOMMENDATIONS: MOTION: I move to approve the special permit for the Washington State Migrant Council Head Start building, at 315 West Court Street, as recommended by the Planning Commission. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On August 16, 2007 the Planning Commission conducted a public hearing to determine whether or not to recommend a special permit for a new Migrant Head Start building at 315 West court Street. B. Following conduct of a public hearing, the Planning Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for the proposed Head Start building. The recommended conditions are contained in the attached Planning Commission report. C. No written appeal of the Planning Commission's recommendation has been received. 14(a) REPORT TO PLANNING COMMISSION MASTER FILE NO: SP07-010 APPLICANT: WA St Migrant Council HEARING DATE: 8/ 16/07 105-13, S. 6t' St. ACTION DATE: 9/20/07 Sunnyside, WA 98944 BACKGROUND REQUEST: SPECIAL PERMIT: Location New Head Start Buildings at 315 West Court Street. 1. PROPERTY DESCRIPTION: Legal: A portion of Lot 1 Short Plat 96-15 General Location: 315 W. Court St. Property Size: 2.2 acres 2. ACCESS: The site has access from Court Street 3. UTILITIES: Water and sewer are available to the site. 4. LAND USE AND ZONING: The property is currently zoned R-3 (Medium Density Residential) and partially developed with Migrant Head Start facilities and daycare. The property to the north and west is zoned R-4 (High Density Residential) and developed with Housing Authority apartments. The vacant land to the east is also zoned R-4. The Easterday packing sheds to the south are zoned I-1 (Light Industrial). S. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for residential uses. Plan goal UF--5 suggests provisions should be made for educational facilities throughout the Urban Growth Area. 6. ENVIRONMENTAL DETERMINATION: A Determination of Non- significance (DNS) has been issued for this proposal in accordance with the requirements of the State Environmental Policy Act (SEPA), Chapter 43.21(c) RCW. ANALYSIS The Washington State Migrant Council has operated a Head Start Program at 315 West Court Street for at least 20 years. Special Permits have previously been granted for the buildings, parking lot, and play grounds that are in 1 current use for the programs provided on site. The current programs are housed in two buildings equaling 8,200 square feet in size with and additional 400 square feet of storage/utility buildings. The proposal calls for the addition of 3,500 square feet of classroom space in a new building. The new building will contain 5 classrooms, two offices and necessary restroom facilities. A total of 83 children will be cared for or taught in the building. The proposed building will be located directly east of the existing complex. The proposed building will be site built whereas much of the previous buildings were prefabricated structures. Additional lawn and play areas will be added with the building. The proposal calls for the removal of an existing parking lot so the new building can be grouped closer to the existing buildings and utilize onsite utilities. The replacement parking lot is proposed to be a gravel surfaced lot only. Parking lots associated with the approval of special permits have typically been required to be hard surfaced. The site is located on a major east/west arterial and as such has good access. The existing traffic generated by the migrant Facility is being accommodated on Court Street and said traffic has had minimal impact to nearby properties. INTIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1) The site is zoned R-3; 2) The Pasco Migrant Head Start Center has been located on the site for at least 20 years; 3) Two existing buildings and associated play grounds are located on the property; 4) Court Street is a major arterial ; 5) Pasco Housing Authority Apartments are located to the north ; 6) The site contains an operating daycare/preschool 7) The City of Pasco has doubled in population since 1997; 8) The Comprehensive Plan designates the site for high density residential uses; 9) Comprehensive Plan goal OF-5 encourages educational facilities to be located throughout the Urban Growth Area; 10) Schools facilities are typically located in or near residential neighborhoods; 11) DSHS regulates daycare facilities; 2 12) The proposed project will eliminate a hard surfaced parking lot and replace it with a gravel parking lot. 13) Schools, churches, and other uses approved through the special permit process have only been approved with a condition requiring hard surfaced parking lots. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusion based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: 1) Will the proposed use be in accordance with the goals, policies, objectives, and text of the Comprehensive Plan? Comprehensive Plan goal OF-5 encourages educational facilities to be located throughout the Urban Growth Area. 2) Will the proposed use adversely affect public infrastructure? The proposed facility is located on an arterial street that is capable of handling significant traffic. The use of the property for a preschool (head start) and daycare will increase water usage at the site slightly. 3) Will the proposed use be constructed, maintained, and operated to be in harmony with existing or intended character of the general vicinity? The existing Head Start Facility has operated in harmony with the neighborhood since it was initially established 20 plus years ago. The addition of one more building on the current Head Start property will not change the character of the neighborhood. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof Surrounding properties are substantially developed and have been for many more years than the Migrant Facility has been located on the site. The addition of one more building on the current Head Start property will not change the character of the neighborhood. S) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or 3 flashing lights than would be the operation of any permitted uses within the district? Existing traffic on Court Street creates more noise, fumes, vibrations, dust and traffic than would be associated with the operation of the Head Start programs. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway become a nuisance to uses permitted in the district? Use of the property as a Migrant Head start Center has not endangered public health and will not create a nuisance. RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and conclusions there from as contained in the September 20, 2007 staff report. MOTION for Recommendation: I move based on the findings of fact and conclusions there from the Planning Commission recommend the City Council grant a special permit to the Washington State Migrant Council for the location of the additional Migrant Head Start Building at 315 West Court Street with conditions as contained in the September 20, 2007 staff report: (Proposed) Approval Conditions (1) The special permit is personal to the applicant; (2) The new classrooms shall be located on the site as indicated in the site plan submitted with the special permit application; (3) The proposed parking lot must be hard surfaced. (4) The special permit shall be null and void if a building permit has not been obtained by October 1, 2008. 4 Item: Special Permit Buildin Additions Ity Applicant:Vicin* Migrant Map File - 07-0 1 € - l x % W, T w . . s q asi.^ ay 4. s"'3's i� "ry ?:• s3'2. "'¢ p. 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A1'ASIMdaiON 48SSx OAIE 1/30/07 9FET 1 OF 1 PdSCO, WdS97NGTON (5087 sEe oxx ax noun fa pna s n.s nam t.T up / �saal ws_15M DRAY+er.as 1 W4500 Planning Commission Minutes 8/16/07 C. Special Permit Migrant Head Start Buildings (MF # SP 07-010) WA State Migrant Councils (315 W. Court St) Chairman Samuel read the master file number and asked staff for a report. Staff stated that notice of the hearing was published in the newspaper and mailed to surrounding property owners. Staff explained the Washington State Migrant Council plans to expand their current facilities on Court Street to accommodate up to 83 additional children. Staff provided a brief history of the facility and reviewed the written report for the benefit of the Commission. Staff had one concern related to the removal of the existing paved parking lot to be replaced by a gravel lot. The installation of a graveled lot does not fit with City policy. Chairman Samuel asked if the Migrant Council would be required to have a paved parking. Staff stated it could be required. Chairman Samuel asked if there were exceptions within the city where a hard surface parking lot was not required. Staff noted that with special permit reviews in the past, particularly for small churches, the requirement has always been to pave the parking lot. Any new businesses that locate in Pasco are required to have paved customer parking lots. Staff stated they will recommend the parking lot to be paved with the report next month. Chairman Samuel asked if the City had any complaints regarding the operation of the facility. Staff reported no. The Chairman opened the Public Hearing. Carlos Diaz, Executive Director of the Washington Migrant Council, Sunnyside, Wa., spoke in favor of the proposal. They were very interested in getting the project built. Chairman Samuel asked how many people are currently serving out of the facility. Mr. Diaz responded that it is about 130. They are going to increase that by about 50. Commissioner Little asked what the ages are of the children. Mr. Diaz stated that they serve from 1 month to about 5 years. After three calls for public comment, Chairman Samuel closed the Public Hearing. Commissioner Little moved to close the hearing on the proposed Special Permit and to initiate deliberations and schedule adoption of findings of fact, conclusions and a recommendation to the City Council for the September 20, 2007 meeting. Commissioner Hay seconded the motion; motion carried unanimously. Planning Commission Minutes 9/20/07 B. Special Permit Migrant Head Start Building (MF# SP07-010 (WA State Migrant Council) (315 W Court St( Chairman Samuel introduced the item and explained that it had been presented at the last meeting and public comment had been received at that time. No further public comments will be taken during the deliberations. Chairman Samuel asked for Commission comments. Chairman Samuel asked about the need for fencing on the project. Staff stated there currently was fencing around the site. Commissioner Little moved to adopt the Findings of Fact and Conclusions there from as contained in the September 20, 2007 staff report. Commissioner Rose seconded the motion; motion carried unanimously. Commissioner Little moved based upon the findings of fact and conclusions there from the Planning Commission recommend the City Council grant a special permit to the Washington State Migrant Council for the location of the additional Migrant Head Start Building at 315 West Court Street with conditions as contained in the September 20, 2007 staff report. Commissioner Rose seconded the motion; motion carried unanimously. Staff noted that this item will come before the City Council on October 1, 2007 unless there was an appeal filed at which point a closed record hearing would be required. AGENDA REPORT NO. 72 FOR: City Council n DATE: 9/26/07 TO: Gary Crutchfi Manager WORKSHOP: REGULAR: 10/01/07 FROM: David I. McDonald, City Planner YT -�_ SUBJECT: SPECIAL PERMIT: School Master Plan (Tri-Cities Prep) (9612 St Thomas Dr.) (MF# SP07-011.) I. REFERENCEtS►: A. Report to Planning Commission B. Planning Commission Minutes: Dated 8/16/07 & 9/20/07 II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS: MOTION: I move to remand the Tri-Cities Prep special permit application back to the Planning Commission for the purpose of addressing the issue of stadium lighting on the sports fields. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On August 16, 2007 the Planning Commission conducted a public hearing to determine whether or not to recommend a special permit for the Tri-Cities Prep Master Plan. B. Following conduct of a public hearing, the Planning Commission reasoned that with conditions, it would be appropriate to recommend approval of a special permit for the Tri-Cities Prep Master Plan. The recommended conditions are contained in the attached Planning Commission report. C. No written appeal of the Planning Commission's recommendation has been received. V. DISCUSSION: The proposed development plan for the Tri-Cities Prep contains a number of stadium light fixtures for the sports fields. In their review the Planning Commission did not address the potential impacts of the lighting on nearby residential properties. Staff is recommending this special permit application be remanded back to the Planning Commission for review of the lighting and development of possible conditions to addresses lighting impacts to surrounding properties. 10(b) REPORT TO PLANNING COMMISSION MASTER FILE NO: SP07-011 APPLICANT: Tri-Cities Prep HEARING DATE: 8/ 16/07 9612 St Thomas Dr. ACTION DATE: 9/20/07 Pasco, WA 99301 BACKGROUND REQUEST: SPECIAL PERMIT: School Master Plan. 1. PROPERTY DESCRIPTION: Legal: Lot 1 Short Plat 2005 General Location: 9612 St. Thomas Dr. Property Size: 23.65 acres 2. ACCESS: The site has access from St. Thomas Dr and Chapel Hill Blvd. 3. UTILITIES: Water and sewer are available to the site. 4. LAND USE AND ZONING: The property is currently zoned C-1 (Retail Business) and is partially developed with the Tri-Cities Prep school. The property to the west is zoned C-1 and is partially developed with a convenient store/gas station. The Loviisa Farms subdivision which is zoned R-1 (Low Density Residential) is located to the south. The vacant property to the north is zone C-R (Regional Commercial) as is a small portion of the property to the east. A major portion of the property to the east is zoned R-4 (High Density Residential) and developed with the Silver Creek Apartment Complex. 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site for public/quasi public uses. Plan goal OF-5 suggests provisions should be made for educational facilities throughout the Urban Growth Area. 6. ENVIRONMENTAL DETERMINATION: A Determination of Non- significance (DNS) has been issued for this proposal in accordance with the requirements of the State Environmental Policy Act (SEPA), Chapter 43.21(c) RCW. 1 ANALYSIS Originally, Tri-Cities Prep was issued a special permit in 1996 allowing school development to begin. The first facilities were established in on site 1997 with construction of the school building and gymnasium. The school began classes with one secondary grade level with less than 30 students. Additional classes were added along with students. Enrollment for the 2007-2008 school year is expected to be about 130 students. Tri-Cities Prep anticipates modest growth over the next ten years which will require improvements to the school buildings and campus. The Tri-Cities Prep Master Plan calls for expanding the main school building with additions to the north, south and east. The expansion as proposed will add about 150 feet on the east side of the building and about 60 feet to both the north and south sides of the building. Additional parking will be constructed to the east of the building while the main park lot will be expanded west toward St. Thomas Drive. The soft ball diamond in the northwest corner of the campus will be enlarged for baseball and a new softball diamond will be located near the west property line. A football and soccer field will be located south of the school building parallel to Chapel Hill Boulevard. Other improvements will include restroom buildings, storage buildings, stadium lighting, and landscaping. Schools and educational facilities are permitted in most zoning districts within the community; however they require review through the special permit process prior to issuance of a building permit. The original Tri-Cities Prep building was granted a special permit in 1996. As the student populations increase, schools and support facilities tend to be modified or enlarged. Each time a major project takes place a separate special permit review is required. Because of funding allocations and fluctuations in enrollments school construction projects tend to be mutli-year efforts that continue over time. In the recent past CBC and the Pasco School District have both submitted 10 year Master Plans for various expansion projects. Tri-Cities Prep is also seeking approval of a 10 year Master Plan. Approving a 10 year Master Plan eliminates the need for multiple special permit reviews for individual expansion projects. It simplifies the development process and enables schools to quickly move forward on projects as funding becomes available. The school site is now boarded by a local street (St Thomas) and an arterial street (Chapel Hill.). The design of the Master Plan provides for an access point onto Chapel Hill enabling traffic to exit the site and make use of the signalized intersection at Chappell Hill and Broadmoor Boulevard. Future impacts of traffic will be mitigated by the completion of the signalization project at the Rd 100/Broadmoor Blvd Interchange. The signalization project will be completed 2 in September 2007. When St. Paul Lane at the east end of St. Thomas is improved (connecting St. Thomas to Chapel Hill) traffic circulation through the neighborhood will also be enhanced. INTIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1) The Tri-Cities Prep Campus is zoned C-1; 2) The Tri-Cities Prep facilities have been on the site since 1997; 3) Access streets are located north and south of the Tri-Cities Prep property; 4) Comprehensive Plan goal OF-5 suggests provisions should be made for educational facilities throughout the Urban Growth Area; 5) Population in Benton and Franklin Counties has grown by 53,000 in the last 10 years; 6) The City of Pasco has doubled in population since 1997; 7) Population growth has created a demand for additional educational facilities; 8) Numerous changes and additions will be needed at the Tri--Cities Prep Campus over the next 10 years to serve the growing educational needs of the community. 9) Tri-Cities Prep has developed a Master Plan for Campus development over the next 10 years; 10) The Tri-Cities Prep Master Plan identifies the general location of all needed Campus improvements for the next 10 years; 11) New traffic signals will be installed at the Rd 100/Broadmoor Blvd Interchange in September 2007, 12) The Tri-Cities Master Plan calls for a driveway connection with Chapel Hill Blvd; CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusion based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: I f Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? 3 Comprehensive Plan Goal OF-5 encourages educational facilities to be located throughout the Urban Growth Area. 2) Will the proposed use adversely affect public infrastructure? The proposed Master Plan is for development on the existing Tri-Cities Prep Campus. Infrastructure is in place to serve the campus. 3) Will the proposed use be constructed, maintained, and operated to be in harmony with the existing or intended character of the general vicinity? Schools are typically located in or near residential neighborhoods. Schools and supporting facilities, (parking lots, sports fields, portable classrooms, & storage buildings) are an accepted part of the character of neighborhoods. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? Permitted uses on surrounding properties have been developed after the development of the existing Tri-Cities Prep buildings. The location and development of school properties on other sites within Pasco have not impaired the value of surrounding properties 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses within the district? The operations in connection with the existing school improvements have not been objectionable to nearby properties. The operations of school generally throughout Pasco do not create objectionable conditions for neighboring properties. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in any way become a nuisance to uses permitted in the district? The proposed Master Plan identifies future buildings, parking lots, and sports fields that will be constructed to adopted construction codes that insure public health and safety are met. School properties in Pasco have not been a source of complaints or the development of nuisance conditions. 4 RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and conclusions there from as contained in the September 20, 2007 staff report. MOTION for Recommendation: I move based on the findings of fact and conclusions there from the Planning Commission recommend the City Council grant a special permit to Tri-Cities Prep for a 10 year development Master Plan with conditions as contained in the September 20, 2007 staff report: (Proposed) Approval Conditions (1) The special permit is personal to the applicant; (2) Development on the Tri--Cities Prep Campus shall substantially conform to the campus Master Plan submitted with the special permit application; (3) The granting of a Special Permit does not give blanket approval to driveway locations and types of driveways. All driveways must be reviewed and approved by the Planning and Engineering Departments prior to construction. (4) Storage buildings and sheds indicated on the Master Plan can not include container storage as defined in PMC 25.12.430; (5) The southern 200 feet of the Tri-Cities Prep property is encumbered by a Latecomers Agreement (AF # 1646027) for improvements in Chapel Hill Boulevard. The granting of a Special Permit does not negate the property owner's obligations under the terms of said Latecomers Agreement. (6) The special permit shall be valid until October 1, 2017. 5 Item:Vicinity Special • O-Year , • • . • ; N : Map File . SPO 7-011 ............. 5 .>?.�rim' _v `rs���'•.�, �'�� `�"` � �r`�S'j _ was IW ,-fil i, ........... ...... _ - _'� S eF 3 � 'fir'.' � _ � �1•'¢5��� f��- .°- ..�'�J.: .� ,� �: .. �.i ,£ . ; se '-��a J ! _ '�:.- ;+.� :ate�� d� �sfir• / �r.c � f " .`�f "FC: �+�S3i"�Yl .. FY F 3rd"' e.;• ,° Y '.w'V,'a _ +�+, � y > y' 1 z s I_ Land Item: Special permit 10-Year Plan Use Applicant: Tri-Cities Prep x Map File #: SP 07-011 Vacant Vacant Comm o� 5� O J Co g SITE Multi-Family o Residential Q 0 m Vacant CHAPEL HILL BLVD Z J � Y za MUSTANG DR 0 SFRU's J L W � m PALOMINO DR Zoning Item: Special permit 10-Year Plan Applicant: Tri-Cities Prep x Map File #: SP 07-011 C-R C-R o� 0 �P5 ` 5� D J m SITE C- 1 o R-4 a 0 CWA121=1 14111 R1 Wn m z MUSTANG DR � - ✓ R- 1 W m _ PALOMINO DR 57y _ .V y V:Fly' S ' 1f •' i� y ti va L IRVA l r ��E'' ZR Rory 1�r vim: a A IMF- .a w, ' 8 i J x.i t�M ,a s c F iSt a ip AN g' / A s: to x� MONUMENT SIGN (23 L.F.) p 0 /0 ,f0 l l e eptE 10 x i CPx _— LANDSCAPE BERM DETAIL _ --- 1 -- 11 SCALE: 1"=10' _p — _ a,a i �► ernarncuMOrcrnosns� _ n -\� - ` ' Balw.u.F�saAeanl - �g I x 0 pi� x mAOUr uoKSS.TV. 00,LFIAe RA0111F1 LANDSCAPE,cw reL,wwar.ro SCALE: 1"=10' Full ACem a 0 _ x I SFAmw slats T", I Ti1wMf r ® summ lm,TV. IovmsEO wso aAtt Ai-M ;,• x cum PANNE _ E f _ L I overm r mpwa ar J nrAOAr,1la,.TIP. x !Y'i['47"9 ,alp i! x x Fern.rn. x urrt�� ALL Ao=✓ TRI- PREP PASCO,WASHINGTON CONCERT LAYOlTNM er r...w...r. SME-1'-W(FUL S M ONLY) Planning Commission Minutes 8/16/07 B. Special Permit Tri-Cities Prep 10 Year Master Plan) (MF# SP07-011 (9612 St. Thomas DrI Chairman Samuel read the master file number and asked staff for a report. Staff stated that notice of the hearing was published in the newspaper and mailed to surrounding property owners. Staff noted several nearby property owners called to ask question about the proposal. No one voiced opposition to the proposal. Staff explained that schools require review through the special permit process before they can be permitted for construction. Staff reviewed the proposed development plan for the school campus along with the information contained in the written report. It was noted that in the recent past the Pasco School District and CBC obtained approval for ten year master plans. City approval of a 10 Year Master Plan will aid the Tri-Cities Prep by allowing them to obtain building permits without having to return to the Planning Commission for individual special permits for each expansion. Chairman Samuel opened the public hearing. Richard Rogers, 502 Benham, Richland, spoke in favor of the permit. He discussed the school programs and then reviewed the proposed Master Plan, Mr. Rogers stated there would be 130 students attending the school for the 2007/2008 school year. Chairman Samuel asked when the school planned to start the first phase. Mr. Rogers stated that they hope to break ground in October, 2007 Pat Roach, 9221 Sandifur Parkway, a member of Tri-Cities Prep Board of Directors spoke in favor of the plan. Mr. Roach noted they want to get the plan approved by the City so they did not have to come back for a special permit every year when they wish to make an improvement. He stated their request is similar to Pasco High and CBC for a 10 year plan approval. After three calls for public comment, Chairman Samuel closed the Public Hearing. Chairman Samuel asked if staff was aware of any complaints regarding the operation of the current school activities. Staff responded they were not aware of any. Commissioner Rose moved to close the hearing on the proposed Special Permit and to schedule deliberations, adoption of findings of fact, conclusions and a recommendation to the City Council for the September 20, 2007 meeting. Commissioner Cruz seconded the motion; motion carried unanimously. Planning Commission Minutes 9/20/07 A. Special Permit Tri-Cities Prep 10 Year Master Plan JMF# SP07-011((Pasco School District) (9b 12 St. Thomas Pr. l Chairman Samuel introduced the item and explained that it had been presented at the last meeting and public comment had been received at that time. No further public comments will be taken during the deliberations. Chairman Samuel asked for comments or questions from Staff and the Commission. Commissioner Anderson stated that because he did not attend the last meeting he would abstain from voting on this item and the next item on the agenda. Commissioner Hay moved to adopt the Findings of Fact and Conclusions there from as contained in the September 20, 2007 Staff Report. Commissioner Little seconded the motion; motion carried unanimously. Commissioner Hay moved based upon the findings of fact and conclusions there from the Planning Commission recommend the City Council grant a special permit to Tri-Cities Prep for a 10 year development Master Plan with conditions as contained in the September 20, 2007 staff report. Commissioner Rose seconded the motion; motion carried unanimously. Staff noted that this item will come before the City Council on October 1, 2007 unless there was an appeal filed at which point a closed record hearing would be required. AGENDA REPORT NO. 22 FOR: City Council September 26, 2007 TO: Gary Crutchfi i Manager FROM: Robert J. Albe orks Director Regular Mtg.: 10/01/07 SUBJECT: Award Road 28/Road 26/Brown Street Improvements Project, #06-3-08 I. REFERENCE(S): 1. Bid Summary 2. Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 10/01/07: MOTION: I move to award the low bid for the Road 28/Road 26/Brown Street Improvements Project, 406-3-08 and St. Paul Lane Improvements to A&B Asphalt in the amount of$171,239.50, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Arterial Street Fund IV. HISTORY AND FACTS BRIEF: A) On September 25, 2007, staff received three bids for the Road 28/Road 26/Brown Street Improvements Project, #06-3-08 and for St. Paul Lane Improvements, which paves St. Paul Lane between Chapel Hill Blvd. and St. Thomas Drive. The low bid was received for all improvements from A&B Asphalt, in the total amount of $171,239.50 with $147,691.50 for Proposal No. 1 (Road 28/Road 26/Brown Street Improvements) and $23,548.00 for Proposal No. 2 (St. Paul Lane Improvements). The second lowest bid received was in the amount of $204,289.10. V. DISCUSSION: A) The City solicited bids for the Road 28/Road 26/Brown Street Improvements Project, #06-3-08 (Proposal No.l) and to pave St. Paul Lane between Chapel Hill Blvd. and Saint Thomas Drive (Proposal No. 2). The basis of award would be on the combined bid with the option to award Proposal No. I only. The Road 28/Road 26/Brown Street Improvements bid is within the budget. B) Motorists have been driving through the unimproved right-of-way for St. Paul Lane between Chapel Hill Blvd. and St. Thomas Drive. With the construction of the signal at Broadmoor Blvd. / Chapel Hill Blvd. and the extension of Road 84 to Argent Road, motorists are changing their driving patterns. Motorists are looking for an easier way to get to St. Thomas Drive from Road 84. Road 84 will further be improved south of the FCID canal when the new high school is built. This improvement will encourage more traffic. Staff believes asphalting a partial road now, 28 feet versus 38 feet, will improve safety and be a betterment to the commercial properties. The road would be widened when the adjacent property develops. Staff had identified $10,000 in the Street Budget for the paving which is insufficient. C) Staff recommends award of contract for both proposals to A&B Asphalt and to add $14,000 to the year end supplemental budget. 10(c) ROAD 28/26/BROWN STREET IMPROVEMENTS PROJECT # 06-3-08 BID SUMMARY (PROPOSALS) A&B Asphalt $171,239.50 Inland Asphalt $204,289.10 Granite Northwest $231,902.35 rJ.U. , J-U-13 ENGINEERS, Inc. ENGINEERS .SURVEYORS.PLANNERS 2810 West Clearwater Ave., Suite 201 Kennewick, WA 99336 (509) 783-2144 Fax 736-0790 September 25, 2007 www.jub.com Robert J. Alberts, Direct of Public Works <„C,, ' City of Pasco P.O. Box 293 Pasco, WA 99302 RE: RD. 26/W. BROWN / RD. 28 REALIGNMENT AND ST PAUL LANE PAVING Dear Mr. Alberts: On September 25, 2007, three (3) proposals for the above-referenced Project were received. The three (3) proposals are as follows: Asphalt ; Inland As ht G�art�te'N'orF�w , :. Price Proposal No 1 $147,691.50 186,172.90 $204,850.35 Price Proposal No 2 $23,548.00 $18,116.20 $27,052.00 Total Price Proposal 1 Et 2 $171,239.50 $204,289.10 $231,902.35 Based on the results of the received price proposals, we recommend the City of Pasco award the Road 26 / W. Brown / Road 28 Realignment and St Paul Lane Paving Project in the amount of $171,239.50 to A Et B Asphalt, Inc of Benton City, Washington. The recommendation is conditional upon the City having sufficient funding for the projects. Sincerely, J-U-B ENGINEERS, INC. Kerry E. Albin Construction Administrator KEA:cbr Enc: RFP results c: Rick Door,JUB 30-07.038/Award Recommendation.doc AGENDA REPORT NO. 22 FOR: City Council September 26, 2007 TO: Gary Crutchfield, C' y ger Robert J. Albe c orks Director FROM: Michael McSha e�ty Engineer Regular Mtg.: 10/01/07 SUBJECT: Award Reconstruction of Alley Approaches Project, #07-3-04 I. REFERENCE(S): 1. Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 10/01/07: MOTION: I move to award the low bid for the Reconstruction of Alley Approaches, Project #07-3-04 to A&B Asphalt in the amount of$71,750.00, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: City Street Fund IV. HISTORY AND FACTS BRIEF: A) On September 21, 2007, staff received only one bid for the Reconstruction of Alley Approaches, Project #07-3-04 from A&B Asphalt in the amount of $71,750.00. The project is reflected in the 2007 Capital Improvement Budget with $50,000. V. DISCUSSION: A) The City's Capital Improvement Program (CIP) established a yearly program to repair the alley approaches in the older parts of the City. The bids solicited were for approximately one third of the approaches needing repair. Although only one bid was received, Staff believes the bid represents the cost to do the work due to the price increases since the budget was prepared. The cost estimates used in the CIP for 2008 and 2009 is $70,000. Staff recommends award of this contract to A&B Asphalt and $25,000 be added to the year end supplemental budget. io(d) ■ '�:. �i 1 i ii i i �/ ■ '• I• �i 11 I• /i R__ arw_ aw_ •ter I-'- +i...� L_....-.�' did■_ " " I a ■ iI� �I f! ! � i i b _r ■ I l i-.-. ..__-_. II I 1 v: a__ a11w_ •fir a,w_ b ■ a__ ■ ■ " " M � sNO_ ■ _ a__ I I a ■ '� " " "■_w ■ r0•a "- r a te• ! � r-w r• rfa r•go ■ + rf• ■ a + : i i rr• � ` t rr• I _ t a ■ R_r r + " rr. lop ++ + i + • + r• ` ♦ • • ` rr• � • r r r . r • , • . r•010■ fr r • r,+ r r* \ + ` a r• •• • r r ■ ♦r + �■ rra + Ov � • i do r• REOON6i UMON of ALLEY AmwAm CITY OF PASCO G A" OA F.9M � I'FIA�1 ALJ.EY APFRDAd°I F�001W'I#1CMlli MEMO J AGENDA REPORT 'TO: City Council September 27, 2007 FROM: Gary Crutch e Manager Regular Mtg.: l0/01/07 SUBJECT: Community S rvey Policy Questions 1. REFERENCE(S): 1. Proposed 2007 Survey Policy Questions II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 10/01: Selection of Preferred Questions III. FISCAL IMPACT: None IV. IIISTORY AND FACTS BRIEF: A) The city has contracted with the National Research Center in Boulder CO to conduct its biennial community survey, to occur in October/November. The survey includes a host of evaluative questions to be answered by respondents, covering a broad array of municipal services. In addition, however, the survey may contain up to three "policy questions," at the discretion of the City Council. B) The guidelines offered by the National Research Center underscore the need to be thinking "community" when selecting the subject matter of the policy questions [if the scope of the question is too narrow (such as a single neighborhood issue) then the respondents may not feel comfortable answering the question and it will prove useless]. C) Council discussed a wide variety of policy issues at its September 24 workshop meeting, concluding that each Councilmember should advise Mayor Olson of their preferences. The result of that exercise revealed that the three policy questions should focus on downtown, corridor landscape and swimming pools. Accordingly, staff has developed a rough draft of policy questions for inclusion in the 2007 Community Survey. The city's questions must be submitted to NRC as soon as possible. V. DISCUSSION: A) The questions reflected in the attachment address the three subject matters preferred by Council. However, the downtown and landscape corridor issues can be framed in slightly different ways (as reflected in options A and B under each of the two categories). • Downtown: question A reflects the issue in the context that the city may need to take a stronger leadership role, whereas option B attempts to gauge whether there is a perceived problem with downtown. Given historical efforts and continuing dialogue in the community about the condition of downtown, staff recommends question A for the survey. • Landscape Corridors: question A reflects the issue in the context of focusing on the "older part of the city," whereas option B applies to the entire community. Although the historical effort has focused on the older part of the city, perhaps the policy question should be addressed to the entire community? • Pools: staff believes the proposed question reflects the fundamental policy issue associated with the question of what to do with the existing pools. B) Staff urges Council to select the preferred question under each of the three categories so they can be forwarded to NRC for refinement and inclusion in the 2007 Community Survey. 11(a) 2007 Policy Questions 1. Downtown A. To what extent do you agree or disagree with the following statement: the city should exert a stronger leadership role to improve the downtown business area. B. To what degree are you satisfied with the present condition of the downtown business area. 2. Landscape To what extent do you agree or disagree with the following statement: A. The city should install and maintain landscape along certain major streets (as it did on West and East Lewis Streets)to improve the appearance of the older part of the city. B. The city should install and maintain landscape along select major street corridors to improve the appearance of the community. 3. Pools The city's three existing public pools are aging beyond their useful life and must be either rebuilt or closed. To what extent do you agree or disagree with the following statement: I prefer a single, larger outdoor water park in Pasco, including slides and other contemporary features, even if it means closure of one or more of the three existing pools. ROAD 28/ROAD 26 and BROWN ST. IMPROVEMENTS and ST. PAUL LN IMPROVEMENTS f (off 0�60 I ST. PAUL LN (Proposal 2) -- \ ROAD 28/ROAD 26 IMPROVEMENTS � - �,� -- - (Proposal 1) cwvse s - _ g coast ST 4A a M%