HomeMy WebLinkAbout2007.09.17 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. September 17, 2007
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated September 4, 2007.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,187,131.67 ($159,341.76 in the form of Wire
Transfer Nos. 4795 and 4801 and $1,027,789.91 consisting of Claim Warrants numbered
162098 through 162287).
2. To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts and
Municipal Court non-criminal, criminal and parking accounts receivable in the total amount
of$210,719.50 and, of that amount, authorize $148,187.99 be turned over for collection.
(c) Amendment No.3 to Tri-Cities HOME Consortium Agreement:
1. Agenda Report from Angie Pitman, Block Grant Administrator dated September 4,2007.
2. Amendment No. 3 to Cooperative Agreement.
To approve Amendment No. 3 to the 2005-2007 Tri-Cities HOME Consortium Recipient
Contract Agreement dated November 30, 2005 and, further, authorize the City Manager to sign
the amendment.
(d) Growth Management Grant:
1. Agenda Report from David 1. McDonald, City Planner dated September 6, 2007.
2. Notice of Grant Award.
3. Washington State Department of Community, Trade & Economic Development Grant
Contract.
To accept the State Community, Trade and Economic Development GMA Grant Contract and,
further, authorize the City Manager to sign said contract.
(e) Wastewater Treatment Plant Membrane Replacement:
1. Agenda Report from Reuel Klempel, Wastewater Plant Division Manager dated September 4,
2007.
To approve the purchase of goods and services for $196,800 plus applicable sales tax from
Siemens Water Technologies for the costs associated with replacing the Dystor Membranes at the
Wastewater Treatment Plant.
(1) Amendment of Interlocal Agreement for Joint Planning of Regional Centers:
1. Agenda Report from Gary Crutchfield, City Manager dated September 7, 2007.
2. Page 1 of Amendment No. 1 approved by Pasco City Council on June 4, 2007.
3. Revised Amendment No. 1 to Interlocal Agreement.
Regular Meeting 2 September 17,2007
4. PROCLAMA'T'IONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
S. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPOR'T'S FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers
(b) Financial Services Manager: General Fund Operating Statement through August 31,2007.
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(None)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Resolution No. , a Resolution approving the Program Year 2008 Community
Development Block Grant Allocations and Annual Work Plan.
1. Agenda Report from Angie Pitman,Block Grant Administrator dated September 4,2007.
2. 2008 Summary of CDBG Applications for Funding.
3. Planning Commission Minutes July 19, 2007 Workshop and August 16, 2007 Public Hearing
and Planning Commission Action.
4. Resolution Approving 2008 Allocations and Annual Work Plan.
MOTION: I move to approve Resolution No._ regarding the City's 2008 CDBG
Allocations and Annual Work Plan.
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(a) Edgar Brown Stadium Parking Lot:
1. Agenda Report from Gary Crutchfield, City Manager dated September 13,2007.
2. Letter from Pasco School District to City Manager dated July 12,2007.
3. Letter from Pasco School District to City Manager dated August 9, 2007.
4. Proposed Interlocal Agreement.
MOTION: 1 move to approve the Interlocal Agreement with the Pasco School District for Edgar
Brown Stadium Parking Lot improvements and, further, authorize the City Manager to sign the
agreement.
*(b) Widening Road 76 of the Road 68 Reservoir Site Improvements, Project No. 07-2-06:
1. Agenda Report from Michael McShane, City Engineer dated September 12, 2007.
2. Bid Summary.
3. Vicinity Map.
(RQ MOTION: 1 move to award the low bid for widening Road 76 of the Road 68 Reservoir Site
Improvements Project No. 07-2-06 to A&.B Asphalt in the amount of $47,830 and, further,
authorize the Mayor to sign the contract documents.
Regular Meeting 3 September 17,2007
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#...."
Q Quasi-Judicial Matter
REMINDERS:
1. 6:00 p,m., Monday, September 17, Conference Room #1 — LEOFF Disability Board Meeting.
(MAYOR JOYCE OLSON and COUNCILMEMBER REBECCA FRANCIK)
2. 4:00 p.m., Tuesday, September 18, City Hall, Conference Room #9 -- Lodging Tax Advisory
Committee Meeting. (COUNCILMEMBER MIKE GARRISON)
3. 5:00 p.m., Tuesday, September 18, TRAC Facility — TRAC Advisory Board Meeting.
(MAYOR JOYCE OLSON and COL NCILMEMBER REBECCA FRANCIK)
4. 5:30 p.m., Wednesday, September 19, Roy's Smorgy — Good Roads Association Board
Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; MAYOR JOYCE OLSON, Alt.)
5. 11:00 a.m. — 2:00 p.m., Thursday, September 20, TRAC Facility — 14`h Annual All Senior
Picnic; hosted by the City of Pasco. (MAYOR JOYCE OLSON) (ALL COUNCILMEMBERS
INVITED TO ATTEND)
6. 12.00 p.m., Thursday, September 20, 720 W. Lewis Street — Pasco Downtown Development
Association Board. Meeting. (COLNCILMEMBER TOM LARSEN, Rep.; MATT WATKINS,
Alt.)
7. 5:30 — 8:00 p.m., Thursday, September 20, Pasco Specialty Kitchen — Farewell Reception for
Dorothy Schoeppach. (ALL COUNCILMEMBERS INVITED TO ATTEND)
8. 6:00 p.m., Thursday, September 20, Hampton Inn, Richland — Association of Washington
Cities Regional Meeting. (COUNCILMEMBERS REBECCA FRANCIK and MATT
WATKINS)
9. 11:30 a.m., Friday, September 21, Roy's Smorgy — Benton-Franklin Council of Governments
Board Meeting. (COLNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN, Alt.)
10. 11:30 a.m. — 1:30 p.m., Friday, September 21, 515 W. Court Street — La Clinica's 25`x'
Anniversary Celebration. (MAYOR JOYCE OLSON)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL SEPTEMBER 4, 2007
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson,Mayor.
ROLL, CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Joe
Jackson, Tom Larsen, Joyce Olson, and Matt Watkins.
Staff present: Gary Crutchfield, City Manager; ,Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Bob Alberts, Public Works
Director; David McDonald, City Planner; Michael McShane, City Engineer; and Denis
Austin, Police Chief
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated August 20, 2007.
(b) Bills and Communications:
To approve General Claims in the amount of$941,232.50 ($184,669.58 in the form of
Wire Transfer Nos. 4788 and 4790 and $756,562.92 consisting of Claim Warrants
numbered 161899 through 162097).
To approve Payroll Claims in the amount of$2,457,804.06, Voucher Nos. 36695 through
36986; and EFT Deposit Nos. 30018221 through 30018958,
(c) Amendment No. 1 to Professional Services Agreement with JUB Engineers:
To approve Amendment No. 1 to the August 4, 2005 Professional Services Agreement
with JUB Engineers authorizing additional professional services not to exceed$15,000
for engineering services for the Road 26 and Road 28 Improvements and, further,
authorize the Mayor to sign the agreement.
(d) Final Plat--Northwest Commons, Phase 2 (EE Properties LLC) (MF #FP07-
006):
To approve the final plat for Northwest Commons, Phase 2.
Removed from Consent Agenda and moved to Item 10(f).
MOTION: Mr. Watkins moved to approve the Consent Agenda as amended. Mr.
Jackson seconded. Motion carried by unanimous Roll Call vote.
PROCLAMATIONS AND ACKNOWLEDGMENTS:
Mayor Olson presented Certificates of Appreciation for August 2007 "Yard of the
Month" to:
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MINUTES
REGULAR MEETING PASCO CITY COUNCIL SEPTEMBER 4, 2007
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Watkins reported on the Benton Franklin Transit Board meeting.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Resolution No. 3039, a Resolution declaring the preferred Urban Growth Boundary
for the City of Pasco.
MOTION: Mr. Watkins moved to approve Resolution No.3039, requesting modification
of the Pasco Urban Growth Boundary proposed by Franklin County. Mr. Jackson
seconded. Motion carried unanimously.
Resolution No. 3040, a Resolution approving the Capital Improvement Plan for
Calendar Years 2008-2013.
MOTION: Mr. Watkins moved to approve Resolution No. 3040, adopting the Capital
Improvement Plan for fiscal years 2008-2013. Mr. Jackson seconded. Motion carried 5-2.
No—Larsen, Hoffmann.
NEW BUSINESS:
Special Permit: Edgar Brown Stadium Remodel(Pasco School District) (MF#SP07-
008):
MOTION: Mr. Watkins moved to approve the special permit for the Edgar Brown
Stadium Remodel, as recommended by the Planning Commission. Mr. Jackson seconded.
Motion carried unanimously.
Special Permit: Daycare—Eli's Place (Jose Lugo) (8610 W. Court Street) (MF
#SP07-009):
MOTION: Mr. Watkins moved to approve the special permit for the location of a
daycare facility at 8610 W. Court Street, as recommended by the Planning Commission.
Mr. Jackson seconded. Motion carried unanimously.
Sun Willows Golf Course Cart Path Improvement Project:
MOTION: Mr. Watkins moved to award the contract for the Sun Willows Golf Course
Cart Path Improvement Project to the low bidder, Rhoads Asphalt in the amount of
$58,709.84 plus sales tax, for the Base Bid plus Alternates I and 2. Mr. Jackson
seconded. Motion carried by unanimous Roll Call vote.
Authorization of New Position—Construction Manager:
MOTION: Mr. Watkins moved to authorize the City Manager to create and fill a new
classification of Construction Manager at Grade 69 contingent on reduction of one
authorized position of Engineering Inspector. Mr. Jackson seconded. Motion carried 6-1.
No—Larsen.
Communication Site License Agreement—Clearwire US,LLC:
MINUTES
REGULAR MEETING PASCO CITY COUNCIL SEPTEMBER 4, 2007
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:29 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk
PASSED and APPROVED this 17`h day of September, 2007.
CITY OF PASCO
Council Meeting of:
September 17, 2007
Accounts Payable Approved
The City Council
City of Pasco, Franklin County, Washington
We,the un r gned, do h fy under penalty of perjury that the materials have been furnished,the
services re red or th abor perfor ed as described herein and that the claim is a just,due and unpaid
obligation ainst th ity and that w are authorized to authenticate and certify to said clai
Gary C tch CI ger James W. C , Finance Manager
We the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4795 and 4801 in the amount of$159,341.76,have been authorized;that Check No.s 162098 through
162287 are approved for payment in the amount of$1,027,789.91,for a combined total of$1,187,131.67 on this
17th day of September,2007.
Counciimember Councilmember
SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 639.85
Judicial 13,599.16
Executive 753.98
Police 16,498.53
Fire 12,283.27
Administration&Community Services 110,912.65
Community Development 6,40145
Engineering 11,570.73
Non-Departmental 19,678.77
Library 1,727.87
TOTAL GENERAL FUND: 194,068.26
STREET 177,704.76
C. D.BLOCK GRANT 9.26
KING COMMUNITY CENTER 2,795.82
AMBULANCE SERVICE 6,377.60
CEMETERY 7,213.19
ATHLETIC PROGRAMS 326.52
SENIOR CENTER 5,321.65
MULTI MODAL FACILITY 2,320.48
RIVERSHORE TRAIL&MARINA MAIN 22158
SPECIAL ASSESSMNT LODGING 21,420.11
REVOLVING ABATEMENT 164.00
PARKS FUND 0.00
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 327.31
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 7,311.79
METRO DRUG FORFEITURE FUND 693.01
GENERAL CONSTRUCTION 23,692.41
WATER/SEWER 484,375.04
EQUIPMENT RENTAL-OPERATING 31,589.10
EQUIPMENT RENTAL-REPLACEMENT 0.00
MEDICALIDENTAL INSURANCE 159,641.76
AGENDA REPORT
FOR: City Council DATE: 09/12/2007
TO: Gary Crutchf. 1 C Manager REGULAR. 09/17/2007
Stan Strobel, strative&Community Services Director
•.FROM: (ADEBT n e,Fin ce Manager
SUBJECT: WRITE-OFF'S/COLLECTION.
I. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
Il. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general
accounts, and Municipal Court non-criminal, criminal and parking accounts receivable in
the total amount of$210,719.50 and,of that amount, authorize$148,187.99 be turned over
for collection.
III. HISTORY AND FACTS BRIEF:
1, UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address,or are accounts in"occupant" status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines, and
parking violations over 30 days past due.
4, CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
5. CEMETERY—These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
6. GENERAL- These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ .00 .00 .00
Ambulance $ 62,531.51 11,999.48 74,530.99
Court A/R $ .00 1 18,702.00 118,702.00
Liens $ .00 .00 .00
Cemetery $ .00 .00 .00
General $ .00 17,486.51 17,486.51
TOTAL: $ 62,531.51 148,187.99 . 210,719.50
AGENDA REPORT NO. 65
FOR: City Council Date: September 4, 2007
TO: Gary Crutchfie Manager Workshop: 9/10/07
Regular: 9/17/07
FROM: Angie Pitman, lock Grant Administrator
Community& Economic Development
SUBJECT: Amendment No. 3 to Tri- Cities HOME Consortium Agreement
I. REFERENCE(S):
A. Amendment No. 3 to Cooperative Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
9/10/07: DISCUSSION
9/17/07 MOTION: I move to approve Amendment No. 3 to the 2005-2007 Tri-
Cities HOME Consortium Recipient Contract Agreement dated
November 30, 2005, and further authorize the City Manager to
sign the amendment.
III. FISCAL IMPACT
Increase the total HOME Funds awarded from a contract ceiling of$695,000 by
$18,405.53 for a new contract ceiling not to exceed $713,405.53
IV. HISTORY AND FACTS BRIEF
In 2005, the City committed 2004 HOME funds for the purchase of two lots on South 5`h Avenue
(Parcel numbers 112-383-460 and 112-383-458) that are ready to develop for low-income
housing. The lots have all necessary infra-structure including sewer and water service, a paved
street with curbing and other utility services. They are located in an R-2 zoning district, which
would permit the development of single family homes. With a density bonus(PMC 25.68), it may
be possible to develop the lots with duplexes. The neighborhood is characterized by single family
homes on individual lots. The surrounding properties consist of both factory assembled homes
and Site built homes.New construction of homes has occurred north of the lots.
V. DISCUSSION
The 5`h and Ainsworth projects, committed with 2004 HOME funds, must be expended by no
later than December, 2009. Due to a tight plan/build schedule, several organizations known to
have the capacity to carry out such a project were contacted by staff. Habitat for Humanity is
currently committed on other projects within the Tri-Cities and would not be able to complete the
project before 2011. La Clinica is currently under contract with the City of Pasco for 2005 CHDO
(Community Housing Development Organization) Project and is currently behind schedule.
Creative Housing Solutions (CHS) is currently under contract with the City of Pasco to
administer the City's Community Housing Improvement Program (CHIP); under this program,
16 homes in the Longfellow and Museum neighborhoods have been rehabilitated over the past
year. CHS responded to the request,providing a proposal for the projects, and committing to meet
the construction deadline of December,2009.
AMENDMENT #3: Tri-Cities HOME Consortium Agreement
Recipient Contract Agreement
This amendment to that certain agreement entitled Tri-Cities HOME Consortium
Recipient Contract Agreement dated the 30th of November. 2005 is hereby entered into
under the terms of said agreement by and between the City of Richland, a municipal
corporation in the State of Washington, acting as lead agency for the Kennewick,
Pasco, Richland HOME Consortium; the City of Pasco, representative member; and
Creative Housing Solutions, a qualified for-profit agency, recipient.
1. AUTHORITY
The parties are hereby authorized to enter into an amendment of the original
agreement.
2. PURPOSE
The parties agree that it is necessary to enter into an amendment of the original
agreement because of_
List: 1. Approval to amend contract termination date from November 17,2007 to
December 31, 2008.
2. Cost increase to original contract of $8,405.53 for completion of a rehab,
and reduction of estimated number of rehabs and down payment
assistance loans due to unforeseen circumstances.
3. Addition of responsibility to oversee and implement construction of a
minimum of 2 new homes to be located at 1024 and 1028 S. 5`" Avenue,
Pasco, WA, and selling homes to income eligible first time homebuyers for
a cost increase to the original contract of$10,000.
3. AMENDMENTS
The following specific amendments shall replace or be added to the original sections of
that agreement dated November 30, 2005.
A. Section 3 -- Sources and Use of Funds
The original agreement shall to amended to read as follows:
Dates for completion of significant items are as follows:
December 31, 2007 Horne design(s) determined. Construction bid completed
and contractor identified. Contract between City of Pasco
and contractor signed to build minimum of 2 homes.
March 31, 2008 Construction started on 1 home. Potential homebuyers
identified.
June 30, 2008 Construction started on 2nd home. Homebuyers pre-qualified
for participation in HOME program.
September 30, 2008 Homebuyers pre-qualified with local lender to provide first
mortgage. Construction completed on 1 home.
November 30, 2008 Construction of 2nd home completed.
December 31, 2008 Homes sold to first time homebuyers.
4. REMAINING TERMS
All terms and conditions of the original agreement and prior amendments, except as
amended or modified in Section 3 above, shall remain in full force and effect.
RECIPIENT CONSORTIUM
T
Creg'tive-Ho' using Solutions Cynthia D. Johnson City Manager
City of Richland for the
Tri-Cities HOME Consortium
P.O. Box 190, MS 20
Richland, WA 99352
Date Date
Representative Member
AGENDA REPORT NO. 70
FOR: City Council Date: 9/6/07
TO: Gary Crutchfi Manager Workshop: 9/ 10/07
Regular: 9/17/07
FROM: David I. McDo ald, City Planner
SUBJECT: GMA Grant (INFO07-051)
I. REFERENCE(S): .
A. Notice of Grant Award
B. Washington State Department of Community, Trade & Economic
Development grant contract
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
9/10/07: DISCUSSION
9/17/07: MOTION: I move to accept the State Community, Trade and
Economic Development GMA grant contract and authorize the City
Manager to sign said contract.
III. FISCAL IMPACT: $10,000 grant award to the City
IV. HISTORY AND FACTS BRIEF:
A. Last fall the City received a small State grant to assist with the cost of
updating the Comprehensive Plan. At that time staff was informed of
the possibility of the opportunity to apply for a second round of funding
for the 2005 State fiscal year. Staff recently applied for the additional
grant funding to offset part of the Comprehensive Plan update costs.
B. On August 27, 2007 staff received notice that the City was awarded a
$10,000 grant.
V. DISCUSSION:
A. The grant award will help offset some of the ongoing costs associated
with the Comprehensive Plan update and will help cover the
additional costs of reproduction, map production and binding.
sTerQ .w,�
17GVCLUh'IV(C141�C���
STATE OF WASHINGTON
DEPARTMENT OF COMMUNITY, -TRADE AND ECONOMIC DEVELOPMENT
128- 101h Avenue SW • PO Box 42525 • Olympia,Washington 98504-2525 • (360)725-4000
'�}'fl'.��I��VIft�0��7C3a 1�LINnWW00
August 23, 2007
Mr. David McDonald, City Planner
City of Pasco
525 North Third Avenue
Post Office Box 293
Pasco, Washington 99301
Dear Mr. McDonald:
I am pleased to inform you that City of Pasco has been selected by the Washington State
Department of Community,Trade and Economic Development(CTED)to receive a grant award in
the amount of$10,000. The grant is being awarded through Growth Management Services to
complete update of the Pasco GMA Comprehensive Plan.
Enclosed are two copies of the contract between City of Pasco and CTED for your Update Grant.
The scope of work is based on the application that City of Pasco submitted. If the contract meets
your approval,please have both copies signed by the authorized signatory and return them to
Growth Management Services,P.O. Box 42525, Olympia,WA 98504-2525, ATTN: GMS Grants.
If the signed contracts have not been received at the Growth Management Services offices by
October 23,2007,CTED may withdraw the award.
It is understood that staff from the Growth Management Services and the jurisdiction will work to
bring this project under contract as quickly as possible. Please be aware that if funding to CTED is
reduced before the completion of your contract then the award may be reduced accordingly. If you
have any questions about this or the contract process in general,please contact Jaclyn Woodson at
(360) 725-3067,or email jaclynw @cted.wa.gov.
CTED Contract Face Sheet Contract Number:U08-63200-045
Y1.32-811011005
Washington State Department of Community,Trade and Economic Development
Local Government Division
Growth Management Services
1. Contractor Name and Address 2. Contractor Doing Business As(optional)
City of Pasco
525 North Third Avenue Post Office Box 293
Pasco,Washington 99301
3. Contractor Representative 4. CTED Representative
Name: David McDonald Name: Janet Rogerson
Phone: (509)545-3441 Phone: (360)725-3047
Fax: (509)545-3499 Fax:
e-mail: e-mail:janetr@cted.wa.gov
5.Contract Amount 6.Funding Source 7. Start Date 8.End Date
$10,000 Federal: ❑ State: [Z] Other: ❑ N/A: [107/01/2007 06/30/2008
9.Federal Funds(as applicable) Federal Agency: CFDA Number:
N/A N/A
10.Tax ID# 11.SWV# 12.UBI# 13.DUNS#
91-6001264
14.Contract Purpose
To complete update of the Pasco GMA Comprehensive Plan
CTED and GRANTEE acknowledge and accept the terms of this AGREEMENT and attachments and have executed this
AGREEMENT on the date below to start as of the date of the last signed party. The rights and obligations of both parties to
this AGREEMENT are governed by this AGREEMENT and following other documents incorporated by reference in the
AGREEMENTS'Terms and Conditions including Attachment"A"Scope of Work,and Attachment"B"Budget.
FOR THE CONTRACTOR FOR THE DEPARTMENT
X
Marijo Olson
Acting Assistant Director
Name(please print)
T_a_
CONTRACT NO.U08-63200-045
CONTRACT TERMS& CONDITIONS
THIS AGREEMENT is made and entered into by and between the DEPARTMENT OF COMMUNITY,TRADE AND
ECONOMIC DEVELOPMENT,hereinafter referred to as "CTED," and City of Pasco hereinafter referred to as the
"GR.ANTEE."
Whereas, CTED has the responsibility under RCW 43.330.050(5)to provide financial and technical assistance to the
communities of the state,to assist in improving the delivery of federal, state, and local programs; and to provide
communities with opportunities for productive and coordinated development beneficial to the well-being of communities
and their residents; and
WHEREAS, the CTED has the statutory authority under RCW 43.330.120 to offer technical and financial assistance to
cities and counties planning under the Growth Management Act; and
WHEREAS, CTED has selected the GRANTEE to receive funds and the GRANTEE shall use the funds to undertake a
project which furthers the goals and objectives of CTED's Growth Management Services Unit in accordance with its
mission.
THEREFORE, the parties mutually agree to the following terms and conditions:
SCOPE OF WORK
The GRANTEE shall furnish the necessary personnel, equipment,material and/or service(s)and otherwise do all things
necessary for or incidental to the performance of the work set forth in Attachment "A" attached hereto and incorporated
herein.
PERIOD OF PERFORMANCE
The period of performance of this Agreement shall commence on 07/01/2007, and be completed on 06/30/2008, except
for any remaining obligations of the GRANTEE as may exist under Attachment"A," unless terminated sooner as
provided herein.
PAYMENT
Compensation for the work provided in accordance with this Agreement has been established under the terms of RCW
39.34.130. The parties have determined that the cast of accomplishing the work herein will not exceed$10,000. Payment
for satisfactory performance of the work shall not exceed this amount unless the parties mutually agree in writing to a
higher amount. Any such written agreement shall be attached to this Agreement and shall be considered an amendment to
this Agreement. Compensation for service(s) shall be paid according to the schedule listed in Attachment"B"which is
attached hereto and incorporated by reference.
In the event that the GRANTEE fails to expend funds under this AGREEMENT in accordance with state laws and/or the
provisions of this AGREEMENT,CTED reserves the right to recapture state funds in an amount equivalent to the extent
of the noncompliance. Such right of recapture shall exist for a period not to exceed six years following expiration of this
Agreement or its termination by either party. Repayment by the GRANTEE of funds under this recapture provision shall
occur within 30 days of demand. In the event that CTED is required to institute legal proceedings to enforce this
recapture provision, CTED shall be entitled to its costs thereof, including reasonable attorney's fees.
Page 2 of 9 539
CONTRACT NO.U08-63200-045
RECORDS MAINTENANCE
The parties to this Agreement shall each maintain books,records, documents and other evidence that sufficiently and
properly reflect all direct and indirect costs expended by either party in the performance of the service(s)described herein.
These records shall be subject to inspection,review or audit by personnel of both parties,other personnel duly authorized
by either party,the Office of the State Auditor,and federal officials so authorized by law. All books, records, documents,
and other material relevant to this Agreement will be retained for six years after expiration or termination of the
Agreement,and the Office of the State Auditor, federal auditors,and any persons duly authorized by the parties shall have
full access and the right to examine any of these materials during this period.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be
employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they
are in writing and signed by personnel authorized to bind each of the parties. .
TERMINATION
Either party may terminate this Agreement upon 30 days'prior written notification to the other party. If this Agreement is
so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of
this Agreement prior to the effective date of termination.
TERMINATION FOR CAUSE
If for any cause, either party does not fulfill in a timely and proper manner its obligations under this Agreement,or if
either party violates any of these terms and conditions,the aggrieved party will give the other party written notice of such
failure or violation. The responsible party will be given the opportunity to correct the violation or failure within 15
working days. If failure or violation is not corrected, this Agreement may be terminated immediately by written notice of
the aggrieved party to the other.
DISPUTES
In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner:
Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly
annoint an additional member to the Dispute Board. The Dispute Rnard shall review the farts agreement t[?rmc and
CONTRACT NO.U08-63200-045
GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any
applicable federal laws. The provisions of this Agreement shall be construed to conform to those laws.
In the event of an inconsistency in the terms of this Agreement,or between its terms and any applicable statute or rule,the
inconsistency shall be resolved by giving precedence in the following order:
a. Applicable state and federal statutes and rules;
b. Scope of work;
c. Budget;
d. Any other provisions of the agreement,including materials incorporated by reference.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not assignable or delegable by either
party in whole or in part,without the express prior written consent of the other party,which consent shall not be
unreasonably withheld.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise
of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a
writing signed by an authorized representative of the party and attached to the original Agreement.
SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision,
if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement,and to
this end the provisions of this Agreement are declared to be severable.
CONTRACT MANAGEMENT
The program manager for each of the parties shall be responsible for and shall be the contact person for all
communications and billings regarding the performance of this Agreement..
The Program Manager for CTED is:
Janet Rogerson
906 Columbia St. SW.
PO Box 48350
Olympia,WA 98504-8350
janetr @cted.wa.gov
(360)725-3047
The Program Manager for GRANTEE is:
David McDonald
525 North Third Avenue Post Office Box 293
Pasco,Washington 99301
(509) 545-3441
Page 4 of 9 539
CONTRACT NO.U08-63200-045
ALL WRITINGS CONTAINED HEREIN
This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings,oral or
otherwise,regarding the subject matter of this Agreement shall be deemed to exist or to bind any of the parties hereto.
The attachments to this Agreement are as follows:
ATTACHMENT A: "Scope of Work"
ATTACHMENT B: `Budget"
CONTRACT NO.U08-63200-045
ATTACHMENT A: Scope of Work
Grantee: Citv of Pasco
Summary: To complete update of the Pasco GMA Comprehensive Plan
Estimated Completion Dates &Activities:
Goals/ Description Start Date End Date
Actions/
Deliverables
Goal 1.0 Prepare Transportation Element Maps.
Action 1.1 Prepare Draft Major Street Plan Map. 7/6/2007 8/17/2007
Action 1.2 Prepare Draft Transit Route Map. 7/6/2007 8/17/2007
Action 1.3 Prepare Draft Bikeway Map. 7/6/2007 8/17/2007
Action 1.4 Prepare Draft Pedestrian Facilities Map, 7/6/2007 8/17/2007
Deliverable 1.5 Draft Transportation Maps 7/6/2007 8/17/2007
Goal 2.0 Complete Comprehensive Plan Goals and Policies.
Action 2.1 Prepare draft final goals and policies statements for each 7/16/2007 9/28/2007
element.
Deliverable 2.2 Final Draft Comprehensive Plan Goals and Policies. 7/16/2007 9/28/2007
Goal 3.0 Complete Comprehensive Plan Supporting Elements.
Action 3.1 Prepare final draft supporting materials for each 7/2/2007 9/28/2007
element.
Deliverable 3.2 Final Draft Comprehensive Plan Supporting Elements 7/2/2007 9/28/2007
Deliverable 3.3 Status Report due to CTED. 7/2/2007 12/15/2007
Goal 4.0 Map Critical Areas for Ordinance Update
Action 4.1 Prepare Draft Critical Areas Maps 12/3/2007 6/13/2008
Deliverable 4.2 Draft Critical Areas Maps 12/3/2007 6/13/2008
Deliverable 4.3 Closeout Report Due to CTED 12/3/2007 6/13/2008
Page 6 of 9 539
�I
CONTRACT NO.U08-63200-045
Status Reports Due By:
12/15/2007
6/15/2008
REPORTS:
A. The GRANTEE shall submit a brief progress report on a form approved by CTED which describe the
progress made on the work program outlined in Attachment "A." Progress reports will be
submitted on a Semi-annual calendar cycle. The semi-annual progress report shall also provide
detail on the dedicated matching funds.
B. The GRANTEE shall furnish, along with or prior to submitting the final invoice voucher, two copies
of each final product designated in Attachment "A."
CONTRACT NO.U08-63200-045
ATTACHMENT B: BUDGET
The budget shall consist of the following elements:
1. Category of Expenditure
SFY 2008 SFY 2009 Total
Salaries and Benefits $ 34,400 $ 0 $ 34,400
Goods and Supplies $ 1,200 $ 0 $ 1,200
Professional Services $ 10,000 $ 0 $ 10,000
Other Goods and Services $ 3,800 $ 0 $ 3,800
Total $ 49,400 $ 0 $ 49,400
2. Budget Summary
SFY 2008 SFY 2009 Total
CTED Funds $ 10,000 $ 0 $ 10,000
Other Funds $ 39,400 $ 0 $ 39,400
Total $ 49,400 $ 0 $ 49,400
3. Payment Disbursement Schedule
Amount
Upon final signing of contract and before June 30,2008 $ 5,000
After submission of first status report and before June 30,2008 $ 4,000
Upon completion of the contract and before June 30, 2008 $ 1,000
4. Special Budget Provisions
A. For CONTRACTS over$30,000 the total amount of transfers of funds between line item budget
categories shall not exceed ten(10)percent of the total budget. If the cumulative amount of these
transfers exceeds or is expected to exceed ten percent,the total budget shall be subject to
justification and negotiation of a CONTRACT amendment by the GRANTEE and
the DEPARTMENT.
B. For CONTRACTS under$30,000 the total amount of transfers of funds between line item budget
categories shall not exceed twenty(20)percent of the total budget. If the cumulative amount of these
transfers exceeds or is expected to exceed twenty percent,the total budget shall be subject to
justification and negotiation of a CONTRACT amendment Iby the GRANTEE and
the DEPARTMENT.
C. A sum often(10)percent of funds shall be withheld until all tasks, activities,and final products
defined in ATTACHMENT "A" have been successfully completed by the GRANTEE and accepted
fully by the DEPARTMENT.
Page 8 of 9 539
CONTRACT NO.U08-63200-045
S. Reimbursement Provisions
A. Funds will be disbursed per the schedule established in Attachment"B."
B. Only eligible project-related costs will be reimbursed. Ineligible costs include,but are not necessarily
limited to: capital expenses, such as land acquisition or construction costs; purchase of machinery;
hosting expenses, such as meals, lodging, or transportation incurred by persons other than staff and
volunteers working directly on the project; lobbying or political influencing; and other costs which are
not directly related to the project.
C. Within twenty(20)days after receiving and approving the voucher,CTED shall remit to
the GRANTEE a warrant covering CTED's share of the costs incurred for work performed.
D. The final invoice voucher covering costs incurred for work performed on or before 06/30/2008 must
be submitted by the GRANTEE prior 6/30/2008,to allow CTED sufficient time to process it.
Payment of the final voucher shall be contingent upon CTED's receipt and approval of any products or
deliverables designated in Attachment"A."
AGENDA REPORT NO. 01
FOR: City Council September 4, 2007
TO: Gary Crutchfie d, anager Workshop Mtg: 9/10/2007
Robert J. Albe , P .Works Director Regular Mtg: 9/17/2007
FROM: Reglempel, I astewater Plant Division Manager
SUBJECT: Wastewater Treatment Plant Dystor
1. REFERENCE(S):
None
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
09/10: Discussion
09/17: MOTION: T move to approve the purchase of goods and services for
$196,800.00 plus applicable sales tax from Siemens Water
Technologies for the costs associated with replacing the Dystor
membranes at the Wastewater Treatment Plant.
111. FISCAL IMPACT:
Sewer Utility Fund
IV. HISTORY AND FACTS BRIEF:
A) Staff has received a quote from Siemens Water Technologies, who is the sole
source supplier of the Dystor, in the amount of$196,800.00 plus applicable
sales tax to replace the membranes in the existing 42' diameter Dystor. The
Dystor was put into service at the Wastewater Treatment Plant in 1996. The
life expectancy of the membrane is 10-15 years. The Dystor serves as a
storage facility for methane gas to heat the Primary Digesters, and heat the
operations building during the winter months. The membrane has developed
a leak that allows the methane gas to escape. The limited gas storage capacity
makes it necessary to supplement natural gas to heat the Primary Digesters,
The Dystor can not be used for methane gas storage until the membranes are
replaced.
V. DISCUSSION:
A) Staff recommends that Council approve the purchase of goods and services
from Siemens Water Technologies, and $200,000.00 be added to the year end
supplemental budget.
AGENDA REPORT
TO: City Council September 7, 2007
FROM: Gary Crutchfie Manager Workshop Mtg.: 9/10/07
Regular Mtg.: 9/17/07
SUBJECT: Amendment of Interlocal Agreement for Joint Planning of Regional Centers
1. REFERENCE(S):
1. Page 1 of Amendment No. 1 approved by Pasco City Council on June 4, 2007
2. Revised Amendment No. I to Interlocal Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
9/10: Discussion
9/17: MOTION: I move to approve the revised Amendment No. 1 to the Interlocal
Agreement for Joint Planning of Regional Centers and, further,
authorize the Mayor to sign the Amendment.
Ill. FISCAL IMPACT:
No change ($10,000 maximum)
IV. HISTORY AND FACTS BRIEF:
A) The Regional Oversight Committee (ROC) created in 2006 to study the potential for
a common regional centers plan concluded its initial work in spring 2007. The ROC
recommended the three cities collectively fund additional consulting work to refine
the potential funding package to be recommended by the ROC to the City Councils
and Public Facilities Districts within the Tri-Cities region.
B) The Pasco Public Facilities District and Pasco City Council both concurred in the
recommendation of the ROC and the Pasco City Council approved Amendment No. I
to the Interlocal Agreement on June 4,2007,
C) The Kennewick City Council expressed concern that the Public Facilities Districts be
included in the additional work effort and the Richland City Council expressed
concern about the requirement within the Amendment that the cities commit to
placing a.financing plan before the voters of the region in 2008.
D) The ROC representatives have met with each of the Public Facilities Districts and
each has agreed to participate in the additional consulting effort. As a result, the
Richland City Council recently approved a revised Amendment to delete the
requirement for a public vote in 2008 (Task B). The revised language of Section 1 B
does not require a public vote or a certain deadline. The Kennewick City Council is
expected to act on the revised Amendment in September.
V. DISCUSSION:
AMENDMENT NUMBER 1 TO
INTERLOCAL AGREEMENT BETWEEN THE CITIES OF
KENNEWICK PASCO AND RICHLAND FOR
JOINT PLANNING OF REGIONAL CENTERS
WHEREAS, the Cities of Kennewick, Pasco, and Richland entered into an
Interlocal Agreement on May 23, 2006, with respect to Joint Planning for
Regional Centers; and
NOW THEREFORE, this Agreement is amended to allow the City of Pasco, as
contracting agent, to arrange for the consultant to expand the scope of work as
described in Attachment A
1. Sco a of Work
Task A - Prepare a report containing a proposed Regional Center
funding and organizational program together with meeting to discuss
results with the Oversight Committee
Task B - Second interim report containing Aquatic Center/Performing
Arts Center proposals and consultant due diligence evaluation
together with Oversight Committee meeting to discuss results and
recommend next steps leading to a 'Public Facility District funding
measure for 2008 voter consideration.
2. COSTS
A - Pay one-third of the actual cost of additional consulting services
secured for the preparation of the Regional Centers Plan, provided the
share of each party shall not exceed ten thousand dollars. ($10,000)
AMENDMENT NUMBER 1 TO
INTERLOCAL AGREEMENT BETWEEN THE CITIES OF
KENNEWICK, PASCO, AND RICHLAND FOR
JOINT PLANNING OF REGIONAL CENTERS
WHEREAS, the Cities of Kennewick, Pasco, and Richland entered into an
Interlocal Agreement on May 23, 2006, with respect to Joint Planning for
Regional Centers; and
NOW THEREFORE, this Agreement is amended to allow the City of Pasco, as
contracting agent, to arrange for the consultant to expand the scope of work as
described in Attachment A
1. SCOPE OF WORK
Task A -- Prepare a report containing a proposed Regional Center
funding and organizational program together with meeting to discuss
results with the Oversight Committee
Task B - Second interim report containing Aquatic Center and
Performing Arts Center proposals and consultant due diligence
evaluation together with Oversight Committee meeting to discuss
results and next steps leading to the determination and selection of
the best funding options for future regional facilities.
2. COSTS
&_- Pay one-third of the actual cost of additional consulting services
secured for the preparation of the Regional Centers Plan, provided the
share of each party shall not exceed ten thousand dollars. ($10,000)
DATED THIS DAY OF , 2007
IN WITNESS WHEREOF, the parties have executed this Agreement on the
day and year first above.
CITY OF PASCO
Joyce Olson, Mayor
CITY OF KENNEWICK
James R. Beaver, Mayor
CITY OF RICHLAND
Robert A. Welch, Mayor
X
PHASE 2 REGIONAL CENTERS SCOPE OF WORK
(REVISED DRAFT — MAY 10, 2007)
The focus of this Phase 2 regional centers Scope of Work is intended to facilitate the
recommendation of the Oversight Committee that:
In 2008, the Cities shall put forward to the voters of this region a proposal to construct
and finance regional public facilities, including, but not necessarily limited to, an
Aquatics Center and a Perfbrming Arts Center.
A preliminary draft Scope of Work was presented and discussed by E. D. Hovee & Company,
LLC with the Oversight Committee at its meeting of May 2, 2007. This proposal has been
revised based on direction received from the Oversight Committee discussion,
Regional Centers Estimated Proppsed
Phase 2 Work Task Schedule Budget
Task 1. Regional Center PFD / Sales Tax Funding & Organizational Proposal
• Preparation of a recommended funding package July— August $17,500
pursuant to a Public Facility District and sales tax
funding mechanism as recommended to the Cities by the (to be refined in
Oversight Committee. conjunction
• Preliminary contacts and follow-up meetings with local with Task 2)
jurisdiction legal and outside bond counsel together with
selected area legislators and statewide organizations
such as the Association of Washington Cities regarding
current statutory authorization with PFD mechanisms
and potential for amendments to enabling statutes with
the 2008 legislative session.
• Meetings with representatives of each Tri-Cities/County
PFD to identify critical issues to address and potential
approaches including agreement templates appropriate
to assure continuity of existing funding and services.
• Follow-up detailed tax and funding analysis, procedural
a
I
Regional r - • Proposed
Phase 2 Work Task Schedule Budget
Task 2. Aquatics Center& Performing Arts Center Proposals & Due D111 ence
• Contact and consultation with representatives of both July-September $10,000
proposed Regional Center projects to confirm interest in
proceeding and mechanisms for preparing formal (with schedule
project and site submittals. subject to
• Oversight Committee issuance of a formal request for possible
project proposals from the Aquatics Center(AC) and modification if
Performing Arts Center (PAC)—at a minimum expected requested from
to cover refined project/facility plans, proposed sources project
and uses of capital funding, projected operating budget, proponents and
and management plan together with authorization for agreed to by
submittal from each proponent's board of directors. Oversight
• Follow-up to clarify or seek added information from Committee)
Regional Center proponents as needed to complete Task
1/2 due diligence and funding proposals related to
potential tax sources pursuant to proposal and siting
criteria outlined with the Phase 1 Study of Potential
Regional Centers.
Deliverables: Second interim report containing ACAIAC proposals and consultant due diligence
evaluation together with Oversight Committee meeting to discuss results and recommended next
steps leading to a PFD funding measure for 2008 voter consideration.
Proposal Notes:
• Scope of Work covers near-term strategic planning for an Aquatics Center and
Performing Arts Center only. Planning will also address long-term consideration of future
additional regional centers as part of a preferred community-driven approach to on-going
regional centers development. if other facilities such as existing PFD projects are
included during the process for near-term strategic planning, this Scope of Work together
with project budget and schedule may be revised accordingly as is mutually agreeable
' combination of these services, if desired from the consultant, could be considered with a
supplemental Scope of Work and associated project budget as may be mutually agreeable
between the parties.
• Scope of Work assumes primary responsibility for project proposals is to Regional
Center project proponents and not project consultants or Oversight Committee.
• All deliverables produced by consultant team will be provided to the Oversight
Committee or its designee in electronic (Word or pdf) format, for reproduction and
distribution by the Committee.
• Consultant will invoice for each task upon completion pursuant including Oversight
Committee acceptance of deliverables. If the schedule is extended beyond what is
indicated with this Scope of Work at the direction of the Oversight Committee, progress
payments may be made as is determined by agreement of the consultant and Oversight
Committee.
• Budget and schedule are subject to modification as may be mutually agreed between the
parties. The proposed schedule assumes ability to obtain rapid response and approvals or
revisions of work products from the Oversight Committee and other project participants.
AGENDA REPORT NO.69
FOR: City Council Date: September 6, 2007
TO: Gary Crutchfield, City Manager Workshop: 9/10/07
Regular: 9/17/07
FROM: Angela Pitman, Block Grant Administrator (JA -'p'''
SUBJECT: 2008 HOME Fund Allocation
I. REFERENCE(S):
A. Resolution allocating 2008 HOME funds.
B. CHIP Map of Completed Projects and Applicants
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
9/10/07 DISCUSSION )
9/17/07: MOTION: I move to approve Resolution No `! allocating estimated 2008
HOME funds.
III. FISCAL IMPACT
Estimated $198,304 Federal HOME funds.
IV. HISTORY AND FACTS BRIEF:
A. Pasco entered into a HOME Consortium Agreement with Richland and Kennewick in
1995 making the City eligible for Federal HOME funds. In September, 2007, this
Agreement was extended to 2008.
B. The Redevelopment Strategy Plan, accepted by Council in 2004, recommended that
assistance programs be concentrated in two neighborhoods in the vicinity of Longfellow
School and the Franklin County Historical Museum.
C. On November 21, 2005 City Council authorized the use of the 2006 HOME award to be
used for housing rehab and down payment assistance for home buyers in the Longfellow
and Museum area.
D. As of August 30, 2007 there were 16 rehabs completed, and 13 applicants on the wating
list within the target area.
E. It is estimated that in 2008 Pasco will receive funds totaling $198,304. Staff is
recommending that these funds be used for housing rehab for home owners within the
Longfellow and Museum area. It is expected that the $198,304 would be used for the
rehab of approximately 7 homes.
Exhibit A
RESOLUTION NO.
A RESOLUTION ALLOCATING ESTIMATED 2008 FEDERAL HOME FUNDS.
WHEREAS, the City of Pasco entered into an Agreement with Kennewick and Richland
in 2004 continuing participation in a Consortium originally formed in 1996 under the Horne
Investments Partnership (HOME) Program; and
WHEREAS, the Consortium allows the three cities to be eligible for federal 140ME
funds; and
WHEREAS, the City has established a housing rehabilitation program to be constructed
in the Longfellow and Museum neighborhoods; and
WHEREAS, it is estimated that the City of Pasco will receive $198,304 federal HOME
funds in 2008; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
Section 1. All 2008 HOME funds received by the City of Pasco shall be allocated to
housing rehabilitation.
PASSED by the City Council of the City of Pasco this day of , 2007.
CITY OF PASCO:
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
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GENERAL FUND OPERATING STATEMENT
THROUGH AUGUST 2007
CASH BASIS
YTD %OF YTD TOTAL %OF
2007 2007 ANNUAL 2006 2006 TOTAL
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY 2,861,528 5,205,000 55.0% 2,298,636 4,748,822 48.4%
SALES 5,722,397 7,071,300 80.9% 5,205,457 8,063,165 64.6%
UTILITY 4,668,537 6,350,000 73.5% 4,558,332 6,749,649 67.5%
OTHER 679,331 945,000 71.9% 625,306 806,606 77.5%
LICENSES&PERMITS 1,422,068 957,100 148.6% 1,538,760 1,912,608 80.5%
INTERGOV'T REVENUE 968,807 1,544,500 62.7% 927,475 1,408,019 65.9%
CHARGES FOR SERVICES 1,748,672 2,549,340 68.6% 1,727,308 2,424,454 71.2%
FINES& FORFEITURES 629,970 721,000 87.4% 513,859 796,721 64.5%
MISC. REVENUE 661,111 728,800 90.7% 619,105 973,277 63.6%
OTHER FINANCING SOURCES 180,605 135,000 133.8% 25,000 38,030 65.7%
TOTAL REVENUES 19,543,026 26,207,040 74.6% 18,039,238 27,921,351 64.6%
BEGINNING CASH BALANCE 5,314,454 6,000,000 6,498,810 6,498,810
TOTAL SOURCES 24,857,480 32,207,040 77.2% 24,538,048 34,420,161 71.3%
EXPENDITURES:
CITY COUNCIL 66,722 106,150 62.9% 68,417 106,376 64.3%
MUNICIPAL COURT 656,588 996,515 65.9% 579,500 977,330 59.3%
CITY MANAGER 447,570 603,550 74.2% 392,214 617,137 63.6%
POLICE 6,407,294 8,809,373 72.7% 5,454,699 8,570,660 63.6%
FIRE 2,502,692 3,539,260 70.7% 2,554,148 3,848,386 66.4%
ADMIN &COMMUNITY SVCS 3,121,321 4,706,185 66.3% 3,007,961 4,553,616 66.1%
COMMUNITY DEVELOPMENT 974,530 1,070,450 91.0% 878,506 1,304,942 67.3%
ENGINEERING 645,477 1,080,730 59.7% 751,560 1,206,579 62.3%v
MISC. NON-DEPARTMENT 2,729,880 5,642,855 48.4% 4,843,855 6,979,718 69.4%
LIBRARY 739,749 1,030,000 71.8% 699,223 940,963 743%
TOTAL EXPENDITURES 18,291,823 27,585,068 66.3% 19,230,083 29,105,707 66.1%
ENDING FUND BALANCE 4,621,972 5,314,454
AGENDA REPORT NO. 68
FOR: City Council DATE: September 4, 2007
WORKSHOP: 9/10/07
TO: Gary Crutch 1 nager REGULAR: 9/17/07
FROM: Angie Pitman, lock Grant Administrator wW
Community & Economic Development
SUBJECT: 2008 Community Development Block Grant Program
Allocations and Annual Work Plan
I. REFERENCE(S):
A. 2008 Summary of CDBG Applications for Funding
B. Planning Commission Minutes July 19, 2007 Workshop and August 16, 2007 Public
Hearing and Planning Commission Action
C. Resolution Approving 2008 Allocations and Annual Work Plan
TT. ACTION REOUESTED OF COUNCIU/STAFF RECOMMENDATIONS:
9/10/07: DISCUSSION
9/17/07: MOTION: I move to approve Resolution No. regarding the City's
2008 CDBG Allocations and Annual Work Plan.
Ill. FISCAL IMPACT
It is estimated that total of $755,656 will be available for use in meeting the goals of the
Community Development Block Grant (CDBG) 2008 Annual Work Plan. This estimated
combined total is from the following sources, an estimated entitlement grant of approximately
$615,000 from the U.S. Department of Housing and Urban Development, program income
estimated at $10,000, and reallocations totaling $130,656. In the event of a funding shortfall,
funding for program activities wil I be reduced in accordance with HUD guidelines.
IV, HISTORY AND FACTS BRIEF:
A. The City received fourteen (14) requests for funds totaling $971,500. Approximately
$755,656 is estimated to be available for use in 2008 from three sources. A funding deficit
of $215,844 was resolved by reducing funding requests for lower priority goals. A
summary of requests for 2008 CDBG funds is attached in Exhibit A.
B. All proposed activities are eligible for funding under U.S. Housing and Urban
Development Department regulations. HUD regulations state that the amount of CDBG
Funds obligated within a program year to support public service activities may not exceed
15%of the total entitlement plus prior year program income.
C. The Planning Commission held a Public Hearing on July 19, 2007 and August 16, 2007.
The public hearing, which was advertised in the Tri-City Herald in both English and
Spanish, solicited public comment either for or against any application for fielding, or
reallocation for the City of Pasco 2008 Community Development Block Grant (CDBG)
Program. At the public hearing fourteen (14) presentations were made relating to proposed
activities.
Exhibit A
2008 CDBG Fund Summary - September 10, 2007 Attachment 1
Proposals - Recommendations Page 1
NonCDBG PLANNING CITY
ID ACTIVITY ACTIVITY/AGENCY CpBG FUNDS STAFF COMMISSION COUNCIL
NAME REQUEST Contribution RECOMMEND RECOMMEND APPROVAL
City of Pasco-Community&
1 1 Economic Development Program Administration $120,000.00 $0.00 $105,000.00 $105,000.00
City of Pasco-
Administrative& Civic Center-Youth
2 Community Services Recreation Specialist $37,500.00 $42,500.00 $33,000.00 $33,000.00
City of Pasco- Martin Luther King
Administrative& Community Center
3 1 Community Services Recreation Specialist $37,500.00 $89,200.00 $33,000.00 $33,000.00
City of Pasco-
Administrative& Senior Citizen's Center
4 Community Services Recreation Specialist $37,500.00 $191,250.00 $27,500.00 $27,500.00
Pasco Downtown Pasco Downtown
Development Association- Development Commercial
5 SK Kitchen $65,000.00 $30,800.00 $50,000.00 $50,000.00
City of Pasco-Community&Downtown Fagade
6 Economic Development Improvement 2-4 facades) $80,000.00 $20,000.00 $2,000.00 $2,000.00
Catholic Family&Child Catholic Family Volunteer
7 Services-Pasco Chore Services(4) $4,000.00 $117,614.00 $4,000.00 $4,000.00
8 1 Benton Franklin CAC- Energy Efficient Home
Home Energy Program(10 households) $20,000.00 $20,000.00 $20,000.00 $20,000.00
City of Pasco-Inspection
9 Services Code Enforcement Officer $48,000.00 . $0,00 $48,000.00 $48,000.00
Habitat for Humanity Tierra
Tri-County Partners, Vida Project Support(12
10 Habitat for Humanity Homes) $72,000.00 $1,152,000.00 $0.00 $0.00
Boys&Girls Club of Boys&Girls Club-
Benton&Franklin Mainbranch Gamesroom
11 Counties Renovation $140,000.00 $30,000.00 $140,000.00 $140,000.00
City of Pasco- Martin Luther King
Administrative& Community Center-
12 Community Services Drainage Improvements $50,000.00 $0.00 $50,000.00 $50,000.00
City of Pasco-
Administrative& Peanuts Park Restroom
13 Community Services Upgrade $100,000.00 $0.00 $83,156.00 $83,156.00
City ot Pasco-
Administrative&
Exhibit B
REGULAR MEETING JULY 19, 2007
PLANNING COMMISSION MEETING
NEW BUSINESS:
A. CDBG Development of the 2008 CDBG Program for the
City (Project Presentations) (MF# CDBG 07-001.)
Vice Chairman Samuel read the master file number and asked staff for a report.
Staff reported on the Community Development Block Grant program and the
process for the allocation of funds for projects. The fund allocations are to meet
national objects related to benefiting low to moderate income individuals and
families, addressing urgent needs within the community and/or addressing
conditions of slum and blight.
Staff stated that notice of the hearing was published in the newspaper per
program requirements in both English and Spanish.
Staff provided a report on the 14 funding request proposals received, totaling
$971,500, including non-CDBG funding in the amount of $1,693,364. This
year's grant award is expected to be $625,000 based on last year's allocation of
$600,000 and program income of$25,000.
• Program administration (cap of 20% of available funds) $120,000
• Economic opportunity $145,000
(plus $50,800 non-CDBG funding)
• Public facility improvements $450,000
(plus $30,000 non-CDBG funding)
• Decent housing $144,000
(plus $1,289,614 non-CDBG funding)
• Public services (cap of 15% of available funds) $112,500
(plus $322,950 non-CDBG funding)
Vice Chairman Samuel requested comment from the program administrators for
each of the items on the program proposal summary.
Item 1: Program Administration ($120,000)
Vice Chairman Samuel asked if staff would like to describe how City expects to
use the $120,000 in funding requested.
Staff responded that this funding will offset the cost of administering the CDBG.
Salaries and benefits are approximately $84,000. The other $36,000 is detailed
out into other administrative items beyond the salary breakdown.
Vice Chairman Samuel asked if any code enforcement was being paid for out of
the program administration item.
Staff responded, No, code enforcement falls under decent housing.
Vice Chairman Samuel asked if there were any comments from the public.
Bill Venema, 8517 W Court St, Pasco WA, asked if the $120,000 is an excessive
amount for administration of the program.
Staff responded that the block grant program caps the administrative funds at
20% and that the City has always been under that amount. There is a lot of
time and costs involved for administration of the program including: regulation
assessment, tracking the funds, advertisement, tracking records, etc. The
salary mentioned covers the coordinator, assistants and benefits.
Vice Chairman Samuel noted that the administrative allotment is questioned
every year and that he investigated the program costs last year to his
satisfaction.
Commissioner Anderson stated a point of order. He requested that the
Commission receive testimony from the individuals associated with the
programs prior to calling for comments. The call for comments could be made at
the end of the program presentation.
approximately 1300 at risk youth during the year in the neighborhood of City
Hall in census track 202 and 203.
Vice Chairman Samuel stated a point of order. He requested comparison
information, if available, for the prior year's program request. For example, the
program administration was the same dollar amount as last year's request? Is
the youth recreation specialist the same this year as last year?
Staff noted that both these assumptions are correct.
Item 3: Martin Luther King Community Center Recreation Specialist ($37,5001
Staff reported that this ongoing program is for the same dollar amount as last
year and has been available at the Martin Luther King Community Center for a
number of years. This is partial funding for a recreation specialist to work with
programs in conjunction with the Salvation Army, YMCA, and other
organizations that provide services to approximately 4,000 youths.
Item 4: Senior Citizen's Center Recreation Specialist ($37,500)
Staff reported that this is an ongoing program that has been funded at the same
level for several years, providing partial funding for a recreation specialist. The
program provides 40,000 senior service programming units for the elderly and
senior citizens. The balance of the funding is from the City.
Item 5: Pasco Downtown Development Commercial Kitchen ($65,0001
Dorothy Schoeppach, Manager of the Kitchen, 110 S 4th Avenue, Pasco, WA
99301, reported that this is an ongoing program requesting the same amount as
last year. The City originally received grants to re-develop the two pieces of
property the program and a number of new businesses now use. Ms.
Schoeppach distributed a list of 23 businesses now using the facility. Only
$50,000 of the request was granted last year causing a decrease in the amount
of marketing and advertising for the program.
Ms. Schoeppach noted that the program reacts to trends and that some of the
businesses have branched out, moving to their own locations as viable
Ms. Schoeppach noted that some businesses change their names when they
leave. Four businesses that are known to be still in business are: Quick Dogs in
downtown Kennewick, Northwest Seafood in Richland, Giggles Gluten Free
products in Richland, The Honey People in Pomeroy.
Commissioner Little noted another business - The Lucky Flowers.
Ms. Schoeppach stated that there is a lot of fluctuation, businesses come and
go, but that some catering businesses have been with the kitchen since they
opened the doors. It is the nature of catering businesses that a storefront is not
needed. Also Cakes Be We is very successful, the best cakes in the state.
Commissioner Anderson noted that the block grant program is always in danger
of being discontinued by congress. How would that affect the kitchen?
Ms. Schoeppach responded that, like any small business, they would have to cut
back the management time and reduce visibility, advertising, and maintenance.
Ms. Schoeppach further discussed the cost and maintenance schedule. Also,
the intent of the program could be redesigned to adjust to the loss of funding.
You would not be able to maintain the program as it is without the assistance of
the CDBG funds.
Commissioner Schouviller asked if the participants paid a fee to use the kitchen.
Ms. Schoeppach described the sliding fee scale for the program participants.
The more use, the less the cost to the participants. She also noted that summer
was very busy and that the equipment has a default setting in order to reduce
costs.
Commissioner Schouviller asked about the qualifications of the participants.
Ms. Schoeppach stated that the businesses are required to: maintain a City of
Pasco business license, have a permit from either Benton-Franklin Health
Department or the State of Washington Department of Agriculture, maintain
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long-term client. The client is very successful; they have done a great job and do
a great job. Two things, they not only benefit from the kitchen but the kitchen
benefits from them.
Vice Chairman Samuel asked if it was Ms. Schoeppach's intent that five years in
the future the kitchen would not require CDBG funds or will the kitchen always
require block grant funds.
Ms. Schoeppach stated that if they do not have block grant funds they will have
to change the complexion of it from what they have today or they will have to
change some of the services. The facility is a wide open 10,078 square feet that
is either heated or cooled, which is one of the big expenses, and you maintain it.
The Health Department is very happy with the facility. Maybe someday but it
would be difficult to maintain the facility without some type of assistance.
Nationwide, there is only one commercial kitchen that is self-sustaining and it
contains only two manufacturers.
Item 6: Downtown Facade Improvement (4 facades) ($80,000)
Staff reported that this on-going program, in place for several years and
requesting the same amount as last year, is advanced by the City and utilized by
several businesses in the downtown area to improve facades. Two facades have
been completed since it's inception in 2003 with three or four possible
applicants for the upcoming year, completing a section of five buildings with
new, improved facades, and revitalizing the businesses in the downtown district
with a new facelift.
Commissioner Little noted that the business also participates?
Staff noted that the split is 75%/25% and is capped at $20,000. A deposit of
$500 for good faith is received by the business. Once the bids are received, the
full 25% is received from the business, combined with the CDBG funds and the
City assumes the responsibility for payment using the private and CDBG funds.
Item 7: Catholic FamilV Volunteer Chore Services (J ($4,000)
Shari Hallman_ Catholic Family and Child Service_ 5111 T)eve lane_ WP.-,t
Another aspect of the program, in place for approximately five years, is the
removal of ramps after they are no longer required. The ramps are donated back
to the program and reused for other individuals.
Commissioner Schouviller asked, in response to Ms. Hallman's comment that
they use to do more work in Pasco then they are now, why is it that they do
less? Has Pasco grown?
Ms Hallman responded that, No, it has nothing to do with Pasco, what happened
is that she started using contractor's rather than volunteers. While there were
more funds available all around the agency prefers they use volunteers.
Commissioner Schouviller asked for clarification: Is the City of Pasco doing
anything to discourage Ms. Hallman's organization?
Ms. Hallman responded that the City gave the organization $20,000 last year
but with the limited amount of time and with the grant money coming in later,
they have to meet a certain criteria.. Manpower wise, they don't want to take
more money than they feel they can use. They may ask for more next year if
they feel they could use it.
Item 8: Energy Efficient Home Program LO households) ($20,000)
David Odom, Benton-Franklin CAC, 1002 Abbott, Richland, WA, business
address - 720 W. Court Street, Pasco, WA. This continuing program is
requesting the same funding level as last year and will be matched with $20,000
from a State program. Some of the homes have leaky ducks, condemned
furnaces, and water heaters incorrectly installed. Mr. Odom reviewed the
program and specific projects and presented the Commissioner's with project
photos.
Vice Chairman Samuel asked if they planned on doing 10 houses this year.
Mr. Odom stated that was for 2008.
Vice Chairman Samuel asked if for 2007 they proposed 10.
Mr. Odom responded that they come through their energy assistance program,
another department that helps individuals with their energy bills. If they are
eligible for energy assistance they are automatically eligible for weatherization
and the home repair programs.
Item 9: Code Enforcement Officer ($48,000)
Staff reported that this ongoing project that has been in place for 20 years. This
partial funding, in the same amount as last year, is for a code enforcement
officer to deal with code related issues in housing and other areas, primarily in
central and eastern Pasco.
Item 10: Habitat for Humanity Tierra Vida Project Support (12 homes) ($72,000)
Kristin Lerch, Development Coordinator, 1614 Alder Avenue, Richland, WA,
business address - 313 Wellsian Way, Richland, WA. On behalf of Theresa
Richardson, Executive Director, she like thanked the City of Pasco and the
Commission for the opportunity to present their proposal.
Habitat for Humanity Tri-Cities has built 41 homes in the tri-cities since their
incorporation in 1994. The mission is to end poverty housing by building
simple, decent, affordable homes for families in need. They serve the low to very
low income population. These homes are built in partnership with the families
requiring over 500 hours of labor towards the building of their own homes.
The Tierra Vida project is a mixed income development at the east end of Pasco
in which 7 more homes will be completed in 2007 with 12 additional homes in
2008.
The request (estimated at $72,000) is for reimbursement for building permits
and related fees for these 12 homes.
Habitat builds affordable housing in partnership with the hard working families
as well as community support in all forms. The support is vital to be able to
reach the goal of providing simple, decent affordable housing. In the last two
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Commission Schouviller requested information on the other funding sources.
Ms. Lerch responded that they had a number of sources including: fund
raising, HUD funds, CTED grant, construction loans that the mortgage
payments refund.
Vice Chairman Samuel requested information on the impact if the grant was not
received?
Ms. Lerch responded that it might impact where they build and their ability to
build in Pasco.
Item 11: Boys & Girls Club - Main branch Games room Renovation ($140,000)
Brian Ace, 1102 N Irving Place, Kennewick, Wa, stated the proposed games room
renovation is located at 801 N 18th Avenue. The mission of the Boys and Girls
Club is to enable all young people, especially those who need them most, to
realize their full potential as productive, responsible, and caring citizens.
Security at the old Emerson Elementary school would be improved by
eliminating the unsupervised hallway space. The project falls under the public
facility improvements and public services of the City of Pasco and the strategic
plan objects.
Commissioner Schouviller asked for clarification of the hours and days of
i
operation.
Mr. Ace stated that the center is open after school to 6:00 p.m., Monday through
Friday. The cost to the participants is $10.00 per year and is entirely supported
by the community through grant dollars, corporate and individual donations,
and fundraisers.
Vice Chairman Samuels asked for information on enrollment.
Mr. Ace stated that the average daily attendance this school year was up by 30
Mr. Ace noted that a local construction firm, specializing in HUD projects,
completed a good faith estimate. Mr. Ace also noted that the grant dollars would
be used for completion of the bidding process.
Staff asked about the hallways and if they were connected to any other part of
the building.
Mr. Ace stated that they connect to a 30 station computer lab and an art room.
Staff noted that they have concerns regarding fire safety and safety exiting from
the building.
Mr. Ace responded that this was one of the questions they had when they
obtained the estimate. They will address that through the project's architectural
work which will use an engineering firm to ensure that the space is appropriate
safety and security wise for youth and meeting all the necessary codes.
Staff noted that typically you do not exit from one room to another room and
then out of a building.
Mr. Ace responded that they had looked at that at various times with the
licensing requirements on the building. He stated that one of the things they
might need to add are exterior exits from the art and games room. They will not
do a renovation that will put kids in an unsafe situation.
Item 12: Martin Luther King Community Center, Drainage Improvements
($50,0001
Staff noted that this project addresses a problem at the Martin Luther King
Center during stormy weather (flooding causes damage to the building and
makes part of the building unusable for a period of time). The problem would be
eliminate by placing proper drains around the building and channeling the
water to a drainage facility located at the other end of the park.
Vice Chairman Samuel asked if another source of funds was available or, if this
Item 13: Peanuts Park Restroom Upgrade ($100,000)
Staff reported that the Peanuts Park restroom facility is approaching 30 plus
years in age, meeting their useful file, and does not meet current handicapped
accessibility requirements. They need extensive repair/remodel/ replacement.
Vice Chairman Samuel requested information on the park location.
Staff noted that it is the concrete park by the Farmers Market on the corner of
4th and Lewis.
Commissioner Anderson asked if the restroom was open.
Staff responded that in the past it is open during the Farmer's Market days
(Wednesday and Saturday) but does not know if it is open, or should be open,
during the week.
Item 14: Volunteer Park Upgrades ($160,0001
Staff reported that this is a continuation of several years of improvements in
Volunteer Park that will address an upgrade the parking lot at the north end of
the building and provide additional pathways through the park that tie in to the
previously built pathways.
The Vice Chairman opened the public hearing.
After three calls for public comment the Vice Chairman closed the Public
Hearing.
Vice Chairman Samuel asked if there were any left over funds from 2007 that
could carryover into next year or is that part of the $600,000; have we spent all
of the funds?
Staff responded, Not yet but expected to.
Vice Chairman Samuel asked if we expected to have any carryover fund.
REGULAR MEETING AUGUST 16, 2007
PLANNING COMMISSION MEETING
OLD BUSINESS:
A. 2008 Block Grant Development of the 2008 CDBG Program for
Recommendation the City (Project Recommendations) (MF
#CDBG 07-0011
Chairman Samuel introduced the item and explained that it had been presented
at the last meeting and public comment had been received at that time. No
further public comments will be taken during the deliberations.
Staff noted that this item was brought before the Planning Commission for a
public hearing on July 19, 2007. At that time, testimony from staff and
concerned citizens was presented.
Staff stated that as a result of the public hearing, staff has prepared a final
report including findings of fact, conclusions based upon those finds of fact, and
a recommendation.
Chairman Samuel requested information on attachment 1 - reallocation table
for recommended carryover of 2007 CDBG funds. What are the question marks
indicating?
Staff noted that the CDBG coordinator has placed those as footnote indicators.
Those projects are still ongoing and have not been completed. The East Pasco
underground power lines still has some poles standing. East Lewis Street
sidewalks and the Economic Development Activity are also ongoing. These
categories contain no excess funds that can be shifted to 2008. The $130,000
total plus the $10,000 in program income can be carried over and added to the
estimated $615,000 believe HUD will allocate to Pasco for next year's programs.
Chairman Samuel asked staff to comment on the deviation from the Habitat for
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When you compare those fees to other communities such as West Richland
which charges a park fee of$860.00/lot, Richland charges $680.00/lot,
Kennewick is $645.00/lot versus Pasco at $583.00/lot. When you look at the
fees, we are not really that much different than the other cities. The building
permit fees are within $100.00 to $200.00 of each other. If you look at some of
the traffic impact fees for certain areas of Richland, it is up over $900. Again,
Pasco is $125.00. The other communities are not providing Block Grant funds
for this service. Given that, staff was of the opinion that we would be better to
fund the other projects.
Chairman Samuel asked if there was anything that would prevent Habitat for
Humanity from submitting for this next year. Samuel noted that the reported
stated that this was a non-traditional funding request.
Staff noted that they can apply next year.
Commissioner Hay moved that the Planning Commission recommend to City
Council to approve the use of funds for the 2008 Community Development Block
Grant program as set forth in the 2008 fund summary as recommended by staff.
Commission Little seconded the motion; motion carried unanimously.
Exhibit C
RESOLUTION NO.
A RESOLUTION approving the Program Year 2008 Community Development Block
Grant Allocations and Annual Work Plan.
WHEREAS, staff has prepared the Program Year 2008 Annual Work Plan for activities
totaling $755,656; NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS
FOLLOWS:
Section 1. That the Pasco City Council hereby approves the Annual Work Plan as
follows:
1. CDBG Program Administration $105,000.00
2. Youth Civic Center—Recreation Specialist 33,000
3. Martin Luther King Community Center—Recreation Specialist 33,000
4. Senior Center—Recreation Specialist 27,500
5. PDDA—Commercial Kitchen 50,000
6. Downtown Fagade Improvement 2,000
7. Catholic Family—Volunteer Chore Services 4,000
8. Energy Efficient Healthy House Program 20,000
9. Code Enforcement Officer 48,000
10. Boys & Girls Club—Games Room Renovation 140,000
11. Martin Luther King-- Drainage Improvements 50,000
12. Peanuts Park---ADA Restroom Upgrade 83,156
13. Volunteer Park—ADA Trails & Parking Lot Upgrade 160,000
TOTAL $755,656.00
PASSED by the City Council of the City of Pasco this day of , 2007.
AGENDA REPORT
TO: City Council September 13, 2007
FROM: Gary Crutchfie Manager Regular Mtg.: 9/17/07
SUBJECT: Edgar Brown tadium Parking Lot
L REFERENCE(S):
1. Letter from Pasco School District to City Manager dated July 12, 2007
2. Letter from Pasco School District to City Manager dated August 9, 2007
3. Proposed Interlocal Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
9/17: MOTION: I move to approve the Interlocal Agreement with the Pasco School
District for Edgar Brown Stadium Parking Lot improvements and,
further, authorize file City Manager to sign the agreement.
111.. FISCAL IMPACT:
To be determined
IV. HISTORY AND FACTS BRIEF:
A) The School District owns Edgar Brown Stadium, which functions as a major community
facility for a variety of sport activities. Although most are associated with school in one
way or another (Pasco Inviite, high school football, soccer and track, etc.) it is an
important community venue. With the impending development of a second high school
on the west side of town, the District has made the decision to share Edgar Brown
Stadium for both high schools (in view of cost constraints). Doing so will require
additional improvements to accommodate "home fans" on both sides of the stadium,
including additional parking. The District has requested city participation in the
development of the additional parking lot(see letter).
B) The city has assisted financially the redevelopment of the stadium by contracting for the
use of the new turf. The additional parking area on the east side of the stadium will
improve the opportunity for the District to conduct events at the stadium which benefit
the business community and, indirectly, increase tax revenues to the city.
C) The improvement of the east parking lot and alley will substantially improve not only the
appearance of that property (perennially a problem with weeds and dust) but will also
improve the alleyway (city responsibility) and improve emergency vehicle circulation in
that immediate vicinity.
V. DISCUSSION:
A) Following the District's presentation to City Council at its July 30 workshop, the District
provided the follow up information contained in its August 9 letter(reference No. 2).
B) The cost of improving Hassolo Street and the alley connecting it with Sylvester Street,
including typical curbing and driveways, is estimated (by city engineering office) at
$92,000. The city's compensation for the project, however, could also include the value
ascribed to the economic benefits of the WIAA and other major events occurring at the
PASCO SCHOOL DISTRICT NO. 1
C.L. Booth Education Service Center • 1215 West t.,ewis • Pasco,WA 99301
ESTABLISHED_ 1885 j Telephone(509)543-6700 • FAX(509)546-2685
6->°tTY HALL
RECEIVED
July 12, 2007 JUL 16 2007
CITY MANAGER'S
Gary Crutchfield OFFICE
City Manager
City of Pasco
525 North 3 d Street
Pasco, Washington 99301
Fte. Edgar Brown Stadium
Dear Gary,
I know that the city is very aware of the many district projects that are currently
underway as a result of the passage of the 2006 capital bond. One of those projects
includes improvements to the Edgar Brown Stadium. The stadium houses local, state
and national events. With the opening of a second high school in the fall of 2009 the
district is continuing to follow the direction of its stakeholders to improve the stadium to
house two large high schools. The district is currently developing plans for the
improvement of the field house, east side seating for 2500, eastside restroorns and
concession area, and parking and entrance areas on the east side. By developing some
141 additional parking stalls we hope to alleviate much of the parking in residential
areas An additional benefit of having the east side parking and entrance area is that it
further strengthens Pasco's position to be awarded state events in the fall, winter, and
spring. Pasco currently hosts the State Cross Country Meet, 3A/4A State Track Meet,
Pasco Invitational Track Meet, and numerous state awarded play-off events. These
events bring thousands of visitors to Pasco each year. Having adequate parking is a
prime factor in being awarded events of this kind.
The district would like to inquire if the city would be willing to participate with the district
in funding for the east side parking area. Our goe! is to have this parking area ready by
August 1, 2009.
We greatly appreciate the many years of the City of Pasco's involvement and support of
PASCO SCHOOL DISTRICT NO. 1
C.L. Booth Education Service Center • 1215 West Lewis • Pasco,WA 99301
B 1885 Telephone(509)543-6700 • FAX(509)546-2685
PASCO CITY HALL
R ECEI tIE0
(AUG 1 s 2007
August 9, 2007 CITY A+IA1NAGER,,,S
OFFICE
Gary Crutchfield
City Manager
City of Pasco
PO Box 293
Pasco, WA 99301
17E: Edgar Brown Stadium Improvements
Dear Gary:
As we continue to develop Edgar Brown Stadium, our desire is to increase the number of
national, state and local events we host, This past year we have hosted the state cross
country meet, state 3A/4A track meet and state football and soccer playoffs. The stadium
also hosted the Cavalcade of Bands and a national drum and bugle corps exhibition.
We have been very fortunate in being awarded Washington Interscholastic Activities
Association(W IAA) fall and spring events that bring thousands of visitors to Pasco. As
we finalize the plans for the stadium, I will be visiting with Mike Colbrese, the Executive
Director of WIAA, to share our improvements to Edgar Brown Stadium. Additionally,
Amateur Athletic Union (AAU) track officials have contacted us about hosting events
during the summer.
The district continues its commitment to work closely with the city in hosting public
events that benefit the citizens we serve. If I can be of any further assistance,please feel
GO 6GNOOL ptyT9'cr
Kim March * Tom Brandon
Construetion Projects Manager '
m
arahli¢pcdl.org Construefion Projeels Manager
k
marzh(3-6096 lbrandon&psdl.erg
FS7ABLISN811 1585 508-546-2806
Pasco Sehool Distriet
Construction Projoete
1215 Woet Cowie
Paseo. WA 99301
Phone: 509-543-6095
Fax: 509-543-6715
EDGAR BROWN MEMORIAL STADIUM
Total Project Budget 29358,000.00
Total Soft Cost -712,248.00
Total Construction Budget 11645,652.00
Field House Additions/Improvements -19032,000.00
Concessions/Restrooms -2299125.00
Home Side Seating -100,000.00
Visitor Side Seating -2259000.00
East Parking Ticket Booth -19,500.00
East Side Walkdown -66,000.00
East Side Parking -357,750.00
Total Construction Cost -21029,375.00
AGREEMENT BETWEEN THE
CITY OF PASCO AND PASCO SCHOOL DISTRICT NO. l
THIS AGREEMENT, dated this day of 2007 by and
between the City of Pasco Washington, a municipal corporation of the State of Washington
(hereinafter referred to as "City"), and the Pasco School District No. 1, a Special Purpose
District of the State of Washington (hereinafter referred to as "District"), for the purpose of
sharing costs associated with improvements to Edgar Brown Stadium's associated parking areas.
WHEREAS, Edgar Brown Stadium, owned by the District, is a facility that attracts
substantial numbers of visitors to the Pasco community to participate in and/or observe various
athletic events, such as state high school track., football and soccer as well as the annual
Cavalcade of Bands and other musical exhibitions; and
WHEREAS, the stadium facilities are being upgraded and expanded by the District so
as to accommodate use by both high schools of the District, commencing in 2009; and
WHEREAS, additional parking is needed to accommodate the expanded usage as well as
to improve the District's ability to sustain the number and variety of state high school and other
events occurring at Edgar Brown Stadium; and
WHEREAS, the local economic benefits of the various events conducted at the stadium,
through visitor expenditures at a wide variety of commercial establishments throughout the city,
are substantial; and
WHEREAS, the improvement plan for the stadium and its projected construction cost
was prepared more than two years ago to be included in the construction bond levy submitted to
and approved by the voters of the District; and
WHEREAS, construction costs, particularly for asphalt and concrete, both of which are
major elements of the stadium improvement project, have escalated dramatically over the past
two years, resulting in a shortfall between the amount approved by voters and the current cost of
constructing the improvements; and
WHEREAS, the District's parking improvements on the east side of the stadium will
also complete and improve a dead-end street and connecting alleyway, the result of which will
Section 2. Events. The District shall carry out all reasonable efforts within its authority
to sustain the use of Edgar Brown Stadium by Washington Interscholastic Athletic Association
(WIAA) for annual track, football and soccer events. In addition, the District shall strive to
expand and/or add WI AA commitments for use of Edgar Brown Stadium for other events which
will generate substantial visitors to the Pasco community. Notwithstanding any other provision
of this Agreement, this Section 2 shall remain in full force and effect for ten (10) years from the
date of payment by City, as provided in Section 3.
Section 3. Payment. City shall pay to the District the sum of ONE HUNDRED FIFTY
THOUSAND DOLLARS ($1 50,000), in compensation for the District's improvement of
Hassalo Street, the alley extending north from Sylvester Street and the off-street parking area
east of Edgar Brown Stadium as well as the economic stimulus for local businesses and
associated local tax benefits generated by visitor spending for lodging, meals and other local
goods and services. Such payment shall be made by the City within 30 days only after receipt of
invoice from District and completion of the parking improvements, as evidenced by City
inspection and approval.
Section 4. Term. Except as expressly provided in Section 2, above, this Agreement shall
automatically terminate upon payment by the City as contemplated in Section 3 or upon
expiration of three(3) years from the effective date thereof, whichever event occurs first.
Section 5. Interlocat Agreement Provisions. This Agreement is authorized pursuant to
RCW 39.33.030 permitting public agencies to enter into agreements with one another for joint or
cooperative action. The duration of this Agreement shall be that time necessary to complete the
improvements provided in Section 1 above. The improvements to city streets and alleys
improved by the District shall remain the property of the City upon tennination of this
Agreement. It is not intended that a separate legal entity shall be established to conduct the
cooperative undertakings nor is the acquiring, holding or disposing of real or personal property
anticipated; nor is there a need for any special budget or fund to be created. For the purpose of
this Agreement, the City Manager of the City of Pasco, and the District Superintendent of the
Pasco School District No. 1, or their respective designees, shall be responsible for the
administration of these cooperative undertakings.
Section 6. General Provisions. This Agreement is governed, construed and enforced in
accordance with the substantive laws of the State of Washington. Should any dispute arise
concerning the enforcement, breach, or interpretation of this Agreement, resolution shall be by
Section 8. Authority for Execution. Each of the parties warrants and represents that its
representatives, whose signatures are below, possess all required authority to sign this
Agreement and such powers have not, as of the date of this Agreement, been revoked or revised.
This Agreement shall be filed with the Franklin County Auditor, or alternatively listed by
subject on either parties' website or other electronically retrievable public source.
DATED this day of„ , 2007
CITY OF PASCO PASCO SCHOOL DISTRICT NO. 1
Gary Crutchfield Saundra Hill
City Manager Superintendent
ATTEST:
Sandy Kenworthy
Deputy City Clerk
APPROVED AS TO FORM:
Leland B. Kerr
City Attorney
AGENDA REPORT NO. 19
FOR: City Council September 12, 2007
TO: Gary Crutchfi anager
Robert J. Albe rks Director
FROM: Michael McShane, City Engineer Regular Mtg.: 09/17/2007
SUBJECT: Award Widening Road 76 of the Road 68 Reservoir Site Improvements
Project, #07-2-06
I. REFERENCE(S):
I. Bid Summary
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
09/17/07: MOTION: I move to award the low bid for Widening Road 76 of the Road 68
Reservoir Site Improvements Project, #07-2-06 to A&B Asphalt in the amount of
$47,830.00, and further, authorize the Mayor to sign the contract documents.
III. FISCAL IMPACT:
Water Fund
IV. HISTORY AND FACTS BRIEF:
A) The widening of Road 76 to Sandifur Parkway is a required part of the Road 68
Reservoir Site Improvements Project. The landscaping of the reservoir site will
be done in a fixture contract.
V. DISCUSSION:
Staff has received three quotes for Widening Road 76 of the Road 68 Reservoir
Site Improvements Project, #07-2-06. The low quote was received from A&B
Asphalt, in the amount of $47,830.00. The second lowest quote was received
from Inland Asphalt in the amount of$67,502.50.
The scope of the project includes approximately 470 LF of cement concrete curb
and gutter, approximately 500 LF of saw cutting, a cement concrete traffic island,
and approximately 250 tons of asphalt.
Staff recommends award of this contract to A&B Asphalt.
QUOTE SUMMARY
Widening Road 76 of the Road 68 Reservoir Improvements
Project #07-2-06
A&B Asphalt $47,830.00
Inland Asphalt $679502.50
Transtate $88,625.00
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