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HomeMy WebLinkAbout2007.08.13 Council Workshop Packet AGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. August 13,2007 1. CALL TO ORDER 2. VERBAL REPORTS FROM COUNCILMEMBERS: 3. ITEMS FOR DISCUSSION: (a) Introduction to the Tri-Cities Research District. (NO WRITTEN MATERIAL ON AGENDA) Presented by Gary Spanner, Manager, Economic Development, Pacific NW National Lab, and Diahann Howard, Director, Economic Development and Governmental Affairs, Port of Benton. (b) Tri-Cities Visitor & Convention Bureau. (NO WRITTEN MATERIAL ON AGENDA). Presented by Kris Watkins, President and CEO,Tri-Cities Visitor and Convention Bureau. (c) Consultant Services for Comprehensive Plan Update: 1. Agenda Report from Gary Crutchfield, City Manager dated August 8, 2007. 2. Proposed Professional Services Agreement. (d) Parks & Recreation Advisory Board Recommendation for Pool Committee: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated August 7, 2007. 2. Letter from Advisory Board Chairman (8/6/07). 3. Pool Options. (e) Amendment No. 3,Engineering Services Agreement with CH2MHill: 1. Agenda Report from Robert J. Alberts,Public Works Director dated August 8, 2007. 2. Vicinity Map. 3, Amendment No. 3 to Professional Services Agreement. (f) Memo of Understanding for Water Conservation Education: 1. Agenda Report from Robert J. Alberts, Public Works Director dated August 8,2007. 2. Memo of Understanding between cities and Benton Franklin Health District. (g) General Obligation Debt Service: 1. Agenda Report from Jim Chase, Finance Manager dated August 4, 2007. 2. Copy of Presentation Material. 4. OTHER ITEMS FOR DISCUSSION: (a) (b) (c) 5. EXECUTIVE SESSION: (a) (b) (c) 6. ADJOURNMENT. Reminders: 1. 12:00 p.m., Monday, August 13, Pasco Red Lion — Pasco Chamber of Commerce General Membership Meeting. (Candidate Forum: City Council, District 5; and School Board,Position 4.) 2. 10:00 a.m., Tuesday, August 14, Senior Center — Senior Citizens Advisory Committee Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN, Alt.) 3. 12:00 p.m., Thursday, August 16, 720 W. Lewis Street—Pasco Downtown Development Association Board Meeting. (COUNCILMEMBER TOM LARSEN,Rep.; MATT WATKINS, Alt.) 4. 11:30 a.m., Friday, August 17, Benton Franklin Council of Governments Board Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN, Alt.) 5. 10:00 a.m., Saturday, August 18, Downtown Kennewick Parkade — Benton Franklin Fair & Rodeo Parade. (MAYOR JOYCE OLSON) AGENDA REPORT TO: City Council August S, 2007 FROM: Gary Crutchfi Manager Workshop Mtg.: 8/13/07 Regular Mtg.: 8/20/07 SUBJECT: Consultant Services for Comprehensive Plan Update I. REFERENCE(S): 1. Proposed Professional Services Agreement II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 8/13: Discussion 8/20: MOTION: I move to approve the Professional Services Agreement with BHC Consultants for comprehensive plan update services and, further, authorize the City Manager to sign the agreement. III. FISCAL, IMPACT: $15,000 IV. HISTORY AND FACTS BRIEF: A) The city is obligated by state law to update its Comprehensive Plan and Growth Management Program by the end of this calendar year. Planning staff had initiated the work program to accomplish the task and has completed the analysis of the Urban Growth Area requirements and associated policies. To complete the balance of work by the end of this year, the City Planner position would need to dedicate the majority of his time to that effort and nothing else. B) The recent departure of the Community & Economic Development Director has caused the City Planner to assume some planning functions and office administration functions previously performed by or under the direction of the Director. This circumstance significantly erodes the ability of the City Planner position to focus sufficient time on the comprehensive plan update. C) Staff has elicited a proposed professional services agreement from the consultant who has already performed a portion of the work under a separate contract (funded by a Growth Management Planning Grant from the State). The work remaining to be completed involves updating the background and data (Volume 2) supporting the planning policies contained in Volume 1 of the Plan (see scope of work attached to the proposed contract). The consultant proposes to finish the comprehensive plan update by the end of this year for a total cost not to exceed $15,000. V. DISCUSSION: A) The city essentially has two choices: hire an "interim" Community & Economic Development Director to function as department administrator and thereby relieve the City Planner from some of those duties and allow sufficient time to be devoted by the City Planner to the comprehensive plan update; or, contract with a consultant to perform the comprehensive plan update activity and allow the City Planner to handle the day-to-day administrative responsibilities and planning functions. All things considered, contracting with a consultant for completion of the necessary work by the applicable deadline is preferred, as it is not only less costly but will assure timely completion of the work. Hiring of an "interim" administrator does not assure that the City Planner will be able to avoid involvement in day-to-day activities (principally because an interim administrator will not be familiar with some of the day-to-day issues and will necessarily distract the City Planner anyway). 13) Staff recommends Council authorize the consultant agreement as proposed, thus permitting the required work to be completed timely. 3(C) PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and BHC Consultants, a Washington Corporation hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide consulting services with respect to updating the City's Comprehensive Plan, NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scone of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Outline of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Ownershini nd use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant and shall not be considered public records, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B. The City shall have the right, upon reasonable request, to inspect, review and,subject to the approval of the Consultant, copy any work product. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 3. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be as set forth as per the schedule found in Exhibit A, provided, in no event shall the payment for all work performed pursuant to this Agreement exceed the sum of$15,000. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3)years after final payment. Copies shall be made available upon request. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Hold harmless agreement. In performing the work under this contract, Consultant agrees to protect, indemnify and save the City, its officials and employees ("City") harmless from and against any and all injury or damage to the City or its property, and also from and against all claims, demands, and cause of action of every kind and character arising directly or indirectly, or in any way incident to, in connection with, or arising from the negligent acts of the Consultant, its agent, employees, representatives or subcontractors in the performance of professional services tinder the terms hereof. Consultant specifically promises to indemnify the City against claims or suits brought under Title 51 RCW by its employees or subcontractors and waives any immunity that the Consultant may have under that title with respect to, but only to, the City. Consultant fiirther agrees to fully indemnify City from and against any and all costs of defending any such claim or demand to the end that the City is held harmless therefrom. This paragraph shall not apply to damages or claims resulting from the sole negligence of the City. 6. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 7. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractor during the performance of this contract. 8. City approval, Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 9. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten(10)days in advance of the effective date of said termination. lo. Integration. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A. this Agreement shall control. 11. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 12. Non-assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 13. Covenant against contineent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 15. Notices. Notices to the City of Pasco shall be sent to the following address: CITY OF PASCO P. O. BOX 293 PASCO,WA 99301 Notices to the Consultant shall be sent to the following address: BHC Consultants 720 third Ave,Suite 1200 Seattle,WA 98104-1820 Receipt of any notice shall be deemed effective three(3)days after deposit of written notice in the U. S. mails, with proper postage and properly addressed. DATED THIS DAY OF ,2007. CITY OF PASCO CONSULTANT: Gary Crutchfield,City Manager Roger K. Wagoner, Director of Community Planning ATTEST: City Clerk APPROVED AS TO FORM: City Attorney STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2007®, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Exhibit A Outline of Services City of Pasco Comprehensive Plan Update Phase 2 Task 1- Pasco Comprehensive Plan Volume 11 Assessment • Review organization structure of Comp Plan Vol 11 Reorganize individual chapters as needed for compliance with GMA • Correct internal inconsistencies • Correct GMA inconsistencies • Correct lack of information supporting the policy framework of Vol I • Consult with Pasco Public Works and or Finance Office to clarify any outstanding concerns • Review other applicable data/information pertaining to housing, land use parks etc related to the supporting elements Schedule: Week of September 17, 2007 Budget: $7,000 Task 2- Draft Updates for Elements in Volume I of the Comp Plan • Prepare and draft introduction • Draft new supporting elements incorporating corrections identified in Task 1 for the following: Land Use Shoreline Management Critical Areas Resource Lands Open Space Housing Capital Facilities Utilities Transportation Economic Development Park 8s Recreation • Prepare a preliminary Volume I Draft for Staff review • Revise Volume lI draft for Planning Commission Review Schedule: Week of September 17, 2007 Budget: $5,000 Task 3- Prepare Final Comprehensive Plan Draft • Prepare Draft Comprehensive Plan (Vol I 8. Vol II) for Council workshops Schedule: Week of October 22, 2007 Budget: $3,000 AGENDA REPORT FOR: City Council August 7, 2007 TO: Gary Crutchfield, City Manager FROM: Stan Strebel,Adrm �r a and Workshop Mtg.: 8/13107 Community S�xv; s D ctor Regular Mtg.: 8120/07 SUBJECT: Parks and Recreation Advisory Board Recommendation for Pool Committee I. REFERENCE(S): 1. Letter from Advisory Board Chairman (8-6-07) 2. Pool Options H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 8/13: Discussion III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: A) In August of 2006, the Park and Recreation Advisory Council forwarded (in response to a request from Council) a recommendation on the disposition of the 3 City swimming pools. As updated cost estimates were not available for each item under the recommendation, the Council authorized ORB Consultants, in early 2007, to prepare and update cost estimates for alternative proposals for each facility. This information was provided to the Council and the Advisory Council in June. B) At the July meeting of the Advisory Council, members discussed a number of alternatives and reached consensus on a tentative recommendation. At the August meeting of Advisory Council, staff was able to provide more complete information to the group regarding the City's ability to pay for improvements (and in the context of other pressing needs)as well as the potential cost impacts on individual property owners. C) With more complete information, the Advisory Council concluded, as stated in the attached letter from the Chairman, that "the complexity and potential cost associated with any comprehensive decision on our pools . . . must be well researched, understood and evaluated by both the Advisory Council and the City Council". The Advisory Council, therefore, suggested a committee composed of members of both Councils could be helpful. V. DISCUSSION: A) A committee approach will enable members of both Councils to evaluate alternatives more completely. B) Several members of the Advisory Council have indicated an interest and willingness to serve. Staff suggests that the Council consider the appointment of 3 Advisory Council members and 2 or 3 City Council members to serve. C) It is suggested that the committee be tasked with the assignment to develop a recommendation encompassing, at least, the future of each pool facility, as well as an articulated plan for serving the entire community, by February 1, 2008. 3(d) ' ADMINISTRATIVE AND COMMUNITY SERVICES DEPARTMENT P.O.BOX 293,525 NORTH THIRD AVENUE,PASCO,WASHINGTON 99301 DIVISIONS ADMINISTRATIVE SERVICES August 6,2007 (509)544-3096 FAX 543-5717 CITY CLERK (509)545-3401 FAX 543-5717 Pasco City Council City Hall FACILITIES y a SERVICES (509)S43-5?57 Honorable Council Members: F1r543-5758 FINANCE For several years, the Park and Recreation Advisory Council has been reviewing and discussing the (509)S45- S- (S09) 3101 situation and alternatives with our City swimming pools. We have been mindful of the aged FAx544.3081 condition of the existing pools and have followed closely the progress of the proposed regional INFORAMTiON aquatic faculty. We have reviewed many options for upgrading or replacing facilities as prepared by SERVICES staff and consultants to the City. (509)545-3419 FAX 543-5758 Last fail the Advisory Council forwarded a recommendation to you which proposed a specific course RECREATION SER VICES of action for each of our three facilities. Following up on that recommendation, staff and ORB (509)545-3456 Consultants prepared updated cost estimates for the options included in our recommendation, plus FaX545-3455 others. The Advisory Council has been reviewing this information, as we know the City Council has, for some months now. At its meeting of August 2, 2007,the Advisory Council was poised to consider sending a new recommendation to the Council for your consideration in the CIP to be adopted later this year. Following discussion with the City Manager and staff,the Advisory Council was of the unanimous opinion,that because of the complexity and potential cost associated with any comprehensive decision on our pools,any such recommendation must be well researched, understood and evaluated by both the Advisory Council and the City Council. For this reason,the Advisory Council voted to request that the Council appoint a committee consisting of members of the City Council,the Advisory Council and staff,to see if an acceptable plan can be developed for action by the entire Council. I am pleased to make this recommendation on behalf of the Advisory Council. In the event that the City Council chooses to name a committee, there are a number of members of the Advisory Council who have expressed a willingness to serve. Thank you. Sin rel , Duane Taber, Chairman Park and Recreation Advisory Council i SWIMMING POOL ALTERNATIVES COST ESTIMATES Est. Annual Capital Cost Net Revenue` KURTZMAN POOL ALTERNATIVES 1. Required Renovation, 2008 Code Compliance 5,100 (15,000) 2. Demolish, Restore Site 125,000 3. Complete Renovation,As Is (20 yard) 750,000 (15,000) 4. Replacement, As Is (20yard) 1,100,000 (15,000) 5. Replacement, Expanded 25yard 2,600,000 # (10,000) 6. Replacement, 25 yd Indoor, Competition 5,600,000 (109,000) 800sf Training (see dwg K6) 7. Replacement, 25yd Indoor, Competition 7,530,000 21,000 2500sf Leisure (see dwg K7) RICHARDSON POOL ALTERNATIVES 1. Required Renovation, 2008 Code Compliance 5,100 (15,000) 2. Should Complete Heater Replacement 10,000 (15,000) Deck Replacement 35,000 3. Demolish, Restore Site 125,000 - 4. Complete Renovation 750,000 (15,000) 5. Replacement, As Is 1,100,000 (15,000) 6. Demolish, Replace with Sprayground 650,000 (6,600) (water re-use) 7. Demolish, Replace with Sprayground 400,000 (7,800) *' (flow through) MEMORIAL POOL ALTERNATIVES 1. Required Renovation, 2008 Code Compliance 14,600 (50,000) 2. Complete Renovation,As Is (50yard) 3,030,000 (45,000) 3. Renovation, Add Rapids Channel, 3,300,000 (30,000) Interactive Features (see dwg M3) 4. Replacement, Add Interactive Features 5,400,000 (35,000) 5. Renovate Pool, New Bathhouse,Add Leisure Pool, Interactive Features (see dwg M5) 7,500,000 80,000 '** 6. Replacement, Indoor Facility (see dwg M6) 12,000,000 (278,000) * Operational costs estimated including program/admission revenues Best Case Scenarios **Sprayground costs based on 25,000 gal per day, 8hr/day, 120 days. Labor, electrical, water, sewer, chemicals; No revenue assumption ***Costs updated from 2002 Study # Cost estimate provided by ORB, 5/8/07 AGENDA REPORT NO. 16 FOR: City Council August 8, 2007 TO: Gary Crutch i it Manager FROM: Robert J. Alb rt , i �Vorks Director Workshop Mtg.: 08/13/07 Regular Mtg.: 08/20/07 SUBJECT: Amendment No. 3, Engineering Services Agreement with CH2MHill I. REFERENCE(S): 1. Vicinity Map 2. Amendment No. 3 to Professional Services Agreement II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 08/13/07: Discussion 08/20/07: MOTION: I move to approve Amendment No. 3 to the February 22,2005 Professional Services Agreement with CH2MHill authorizing additional engineering services not to exceed $35,600, for the water and sewer utilities in Argent Road and Road 84, and further, authorizes the Mayor to sign the agreement. III. FISCAL IMPACT: Utility Fund IV. HISTORY AND FACTS BRIEF: A) Pasco School District selected the corner of Argent Road and Road 84 for the location of the new high school. The site does not have sewer service at this time and the water system on Road 84 is dead ended and needs to be connected to the pipeline to the north. V. DISCUSSION: A) To accommodate the water and sewer needs for the site, a sewer pump station, water pipeline, and sewer pipeline will need to be designed and installed prior to opening of the new school. The proposed amendment is for the design of the water and sewer improvements needed in Argent Road and Road 84. The fee would be $35,600. 3(e) ROAD 84 AND ARGENT SEATER IMPROVEMENTS _ s t CC ak.', iry ^t.ti �����.C-y;"4.+ r4 ;� �1`L� � r�°. -� .�� 1'f�5!:& � r{`' t ''' /' 44�y��� •.::r6y,. _ ;4+r'r'.', .y ♦ a: sS. s 1'++� �T'-Y t [ ,F',ter t [ }}� '•r f'r"4 ,. �am z F-u''r s ba -0hCY 4' i t �, � a. ,,•ts -c." s'.:;,r��R.�:��,;o-•. ,�,�� y�:���, _r .� .: �`'ti«;A•;•.. _ tr..t�" _� .a��,. s `r`--5i` ;�5'. 1"vla �'d -r.��� '�•T,' id �- � ti'«'f ar�d� -�4.�< •I�'#'..,s(�'sr T_ ��t5e4yj.�„r � ��? � . ,� s.a;''�'--'. 'U Se �'* �}' �' �.'� -!? • ���,•i�"s"��� ! "'F'••33'i�.....:'�.t7i� r;1'•e+.,� $.. �. � �, k, r !'s � ,fir. . 'sip a 4 '�4\��•� 5..k" t;�^�:r ;.rri•,.3�R} }� �'�' ra •n i,�`��s,S� 3 f ,�`r' 'f. ¢.��' �� #: �Kf r.'&.�''!� '� !: iS�',�r" �+• t?: ; r:'- ro-i'=�i�:�:,X� s a; �fi �;,�� :;, �,- :i��. �,�5`Sr 3`',� �"�_A.�r'e' 'r�' �. .yy?� •4 i�; f �%�;� s.y;"y '" i;` 3 .. 7 - - 'it v r. r s t7 s .: o'•T '}�' ....` .... .j ..�` .��• � _� t __'E' r r"e�''���.;4 '..YYr�. •''v>4r"."7•{.: -- ..t '_n*.,st _.� _ •sd' '� `,�` '" wy +w y��.ry..'�'�-t {-i rd,,.�•a. .•',�n"s r':ijr'�'"'•.'s;..... ''-"r. 3 � a r< 4 �' 4- 'r 5?+ 1-•.-6�.� ,t..�, � ��•�.�-,. `>�tr.'_ o-3', -� ,."r�.�. *.� ���� �,.r ! z �:� ..* �Y. 4•r; i rir�1 :�yF;. tgo- fG. {.2 .•_i,'��'-p*,kc..:t�.;.�' �• i.5' s'" •'',. t� �;. r a , � o.. •.�, W .•-0.,�4.'tr�•.�y.'b,"ai�� s".: }l°'�e',4r�•4 ucp �'�••a. I �„\'� :',4;..5 <.t '"� ',� r��; •�wr .!���{ _k�; .�?te,��"'. s ..,arsi�-+':.. � ' � �.k. ..�. •.-r-` - ;ti�ge€� ,���"�'�'�-�; �4 5 �,yy 4, S I T E LOCATIONS • Y�_4vpjl&4 ,.,•... -. s-..: ..::�?, .�,. .,,,i��ty'� -x„��-d�,��f�t'r�` ,��' vy •a - ;f�E} 'f,;l" ;}TMt.. Al Mi '� ,¢ 'AR s� � �,^ d - ;r�.���;,• ',got:'.r#�Fx�~:< +"�#'ro"5tu�r.•�',}.WAC', _=ai�•:,.r: -•:•�',3,"`�.#a>'�'i�r*,��v'� .. ..._rr yyy1 DRADIE ,R 43rd JwM7 k F AMENDMENT NUMBER 3 to PROFESSIONAL SERVICES AGREEMENT WHEREAS, the City and The CHZM Hill entered into a Professional Services Agreement on February 22, 2005, with respect to on-going transportation and traffic management services. NOW, THEREFORE, this agreement is amended to allow The CHZM Hill to provide additional utility design and engineering services as described on Attachment A. 1. Scope of Work: Task A - Design a sewer lift station, water pipeline and sewer pipeline in Road 84. Compiete the design of a sewer force main and gravity sewer pipeline. 2. Fee: Task A - The added services by the consultant shall be for the lump sum total of $35,600. 3. Time of performance: Task A—The engineering services shall be complete for the project on or before January 1, 2008. DATED THIS DAY OF , 2007. CITY OF PASCO: CONSULTANT— CHZM Hill: Joyce Olson, Mayor Anthony Krutsch, Principle Project Manager ATTEST: APPROVED AS TO FORM: Debbie Clark, City Clerk Leland B. Kerr, City Attorney CHZM Hill 1 Amendment No. 3 Professional Services Agreement—On-going Services ATTACHMENT A CITY OF PASCO ROAD 84/Argent SEWER PIPELINE SCOPE OF SERVICES GENERAL: The City of Pasco has been asked to provide sewer service to the new Pasco high school site northeast of the intersection of Argent Road and Road 84. The City has requested that CH2M HILL prepare an interim design to serve the new Pasco high school. The interim design would involve the installation of one of the City's existing Pumping Station's and emergency generator's (information to be provided by Doyle Heath, Utilities Engineer for the City of Pasco)at the intersection of Road 84/Bell Street (on a site located on the new high school property-approximately 30-feet X 30-feet). The forcemain from the interim pumping station will by constructed along the North right-of-way line of Argent Road to an existing gravity sewer pipeline located West of Road 68. A gravity pipeline will be constructed along the East right-of way line of Road 84 to 10-feet South of the existing trailer park on the East side of Road 84. A gravity pipeline will also be constructed on the South side of Argent Road between Road 84 and Road 76 to serve those residences located along the South side of Argent Road. In addition, the City has requested that CH2M HILL include the design of a 12-inch waterline in Road 84 from Argent Road to an interconnection with an existing 8-inch waterline located North of the Franklin County Irrigation District Canal. A Pressure Reducing Valve in a below grade utility vault will be needed to connect the 8-inch waterline to the 12-inch waterline. Task 1: Preliminary Design Preliminary Design services consist of the following: • Contact utility companies serving the area to mark utilities in the field and obtain utility drawings. • Obtain right-of-way maps of the project area. • Coordinate a site-survey of the project area to identify utility locations, rights-of-way, and key service elevations. Survey services will be provided by the City of Pasco and/or by Meier Enterprises,Inc (providing services on the Pasco high school project). • Coordinate with Meier Enterprises,Inc on the design of service requirements for the Pasco high school, and the roadway improvements proposed for Road 84 and Argent Road. • Obtain standard specifications,standard details, and drawing standards from the City of Pasco for use on this project. • Establish final design criteria,preliminary drawings (base map),schedule of completion of design drawings, and preliminary opinion of probable cost. • Meet with City to review status of Preliminary Design and obtain input,review,and comments. Task 2: Final Design Final Design services consist of the following: • Prepare bidding documents consisting of design drawings and specifications. Specifications will be prepared utilizing City of Pasco standard specifications and details for sewer pipeline construction. • Provide technical criteria,written descriptions, and design data for the City to use in filing applications for permits, or obtaining approvals of government authorities having jurisdiction to approve the design of the project,and assist the City in consultations. • Update the opinion of probable cost at the 90%completion of the bidding documents. • Furnish five (5) copies of the 90%bidding documents. Two (2)copies to be sent to WDOE for final review (if required). • Meet with City to review 90%bidding documents and obtain input,review and comments. Task 3: Bid Documents Bid Document services consist of the following: • Prepare bid documents,including final drawings and specifications for the project. • Furnish three (3)bound copies of the set of plans (11X17) and specifications, one (1)bid ready unbound reproducible set of plans (11X17) and unbound specifications, and one (1)unbound reproducible set of full-sized drawings (22X34). Based on our understanding of the project, CH2M HILL anticipates the following drawings will be prepared in AutoCAD format: • Cover • Location/Vicinity/List of Drawings • Symbol Legend • Abbreviations • Project Control Data • Plan and Profile (1"=50') • Plan and Profile (1"=50') • Plan and Profile (1"=50') • Electrical Plan • Details • Details Task 4: Bidding and Construction Services Bidding and Construction Services by CH2M HILL may be added to this Scope of Services by Addendum if required by the City and upon mutual acceptance of the Scope of Services. CITY OF PASCO ROAD 84/Argent Road SEWER PIPELINE COST PROPOSAL Based on the "Scope of Services", Attachment A, for the Road 84/Argent Road Sewer Pipeline project, CH2M HILL has prepared the following lump sum proposal: Task 1 through Task 3* $ 35,600 (lump sum) Task 4 to be determined (per diem) TOTAL SERVICES THIS AGREEMENT $ 35,600 *No geotechnical or surveying services have been included in this proposal. All Work will be conducted under the terms and conditions of the Professional Services Agreement between the City of Pasco and CH2M HILL signed February 22, 2005. AGENDA REPORT NO. 17 FOR: City Council. August 8, 2007 TO: Gary Crutc ft "Pablic Manager FROM: Robert J. Alb rts, Works Director Workshop Mtg.: 08/13/07 Regular Mtg.: 08/20/07 SUBJECT: Memo of Understanding (MOU) for Water Conservation Education 1. REFERENCE(S): 1. Memo of Understanding (MOU) II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 08/13: Discussion 08/20: MOTION: I move to approve the Memo of Understanding with Benton- Franklin Health District for Water Conservation Education and, further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: Utility Fund IV. HISTORY AND FACTS BRIEF: A) In September 2003 the Department of Ecology issued a regional water rights permit in the name of Pasco, Richland, Kennewick and West Richland, referred to as the "Quad-Cities". A condition of the permit was for the cities to have water conservation programs including a recommended school education program. V. DISCUSSION: A) The Benton-Franklin Health District (Health District) currently provides other education programs in the school districts. The Health District has agreed to make the education on water conservation part of their program. The cost to the City would be for any direct costs for materials and publications. The Memo of Understanding outlines the program with the City of Richland being the lead agency. The Memo of Understanding meets the water right requirements. Staff recommends approval of the agreement. 3(f) MEMORANDUM OF UNDERSTANDING BETWEEN CITIES OF KENNEWICK, PASCO, RICHLAND, WEST RICHLAND AND BENTON-FRANKLIN HEALTH DISTRICT FOR WATER CONSERVATION PUBLIC EDUCATION AND OUTREACH PROGRAM SERVICES THIS MEMORANDUM OF UNDERSTANDING (MOU) is entered into this date by and between the Cities of Kennewick, Pasco, Richland, and West Richland, municipal corporations, (hereinafter "Quad-Cities") and the Benton-Franklin Health District, a governmental agency (hereinafter "District"). ` : WHEREAS, the Quad-Cities and the District are public,-` Pcies as defined in RCW 39.34.020(1), who wish to enter into a Memorandum of Understanding; and WHEREAS, In September, 2003 the Washington State Department of Ecology issued water right permit S4-30976 to the Quad-Cities; and WHEREAS, Permit conditions require the' yl-Cities; o.'implement a`14int regional water conservation program; and WHEREAS, the Benton-Franklin HEI.th;.D,istrict is a ' 9unty governmental agency with resources sufficient to provide a regional � ter conservation education program; and WHEREAS, the Quad Citie ,desires td`ikrEter in A a:: :ipmq @i dum of understanding with the Benton Franklin Heialfh Qistrict to develop' and`0-0jement a water conservation public education and_outreach for the Quad-Cities. For and in consideration of the.,gonditions, co 4pants and agreements contained herein, the parties agree as follows: :4Y 1. DUTIES: A. The District will develop, publish and maintain a Water Conservation page on the District's Web '`' i# providing links to the Quad-Cities with water conservation loucationai materials targeted for commercial, industrial, residential (indoor) and landscape water use. Web site materials will be updated regularly with links to cooperative extension to provide up to date landscape water demand information_ Web site design and content shall be reviewed and approved on an annual basis by each of the Quad-Cities. B. The District will acquire, develop, and distribute water conservation curriculum suitable for K-12 classrooms. The District shall actively solicit local school districts and private schools for distribution of the curriculum and to provide classroom presentations. C. The District will design an annual water conservation brochure. The design shall be based on a tri-fold 8'/z"x11" brochure and shall be submitted for Quad-Cities review no later than February 1ST of every year. The final design shall be provided to the Quad-Cities no later than March 1" of every year. Wage 1 of 4 D. The District will report annually by January 1st summarizing its water conservation public education activities on behalf of the Quad-Cities for the previous year. E. The Quad-Cities shall designate a representative to act on behalf of each City. F. The Quad-Cities shall provide timely review of District-prepared materials. G. The Quad-Cities shall be responsible for all printing costs for materials of their choice to be used in their respective Cities. 2. COMPENSATION FROM THE QUAD-CITIES. The-,;,'Benton-Franklin Health District currently conducts water quality education within all of Benton and Franklin Counties. Funding will not be required f r,th first year of the program. The District will inform the Quad-Cities by Junof'�ewery year for the term of the MOU if funding for the program will be require for the``fallowing fiscal year. s�tti 3. TERM. The term of this agreement r 6 years to coincRki-with the Cities" updates to Water System Plans. 4 ADMINISTRATION. This MOU shall be adminjst red by the City of Richland or its Contracting Officer. Modifications to this,,,.-a reement may be done by written consensus of the Quad-Cities Public Works Dire tors. 3. TERMINATION. This MOU m`ay be to rr in�ted by` 4jnonths written notice from the party desiring to terminate tho,agree.m the` her parties. DATED this,`` . day CITY OF RICHLAND, WASHINGTON By: ROBERT WELCH, Mayor ATTEST: DEBRA BARHAM, City Clerk Page 2 of 4 CITY OF KENNEWICK, WASHINGTON BY: _ JAMES R. BEAVER, f'< Mayor <,O ATTEST: . Nm S?\, f` •fib=„�. VALERIE LOFFLER City Clerk ` � OF PASCO, WASHINGTON JOYCE OLSON, Mayor kkl r”. ATTEST: DEBBIE CLARK, Crt Clerk:,``. _p CITY OF WEST RICHLAND, WASHINGTON By. DALE JACKSON, Mayor ATTEST: Page 3 of 4 JULIE RICHARDSON, City Clerk BENTON-FRANKLIN HEALTH DISTRICT, WASHINGTON By: Larry Jecha, M.D., 11 ; ! H., District Health Officer SD'` •"''6.�Sy�°',L'4� "�,�`t! ✓�. and.4' L" Page 4 of 4 AGENDA REPORT FOR: City Council DATE: August 9, 2007 WORKSHOP: August 13, 2007 TO: Gary Crutchfi anager Stan Strebel, i ative & Community Services Director FROM: Jim ha ante Manager SUBJECT: GENERAL OBLIGATION DEBT SERVICE I. REFERENCE(S): Copy of Presentation Material II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 8/13/07 Discussion III. FISCAL IMPACT: IV. HISTORY AND BRIEF FACTS: At the workshop meeting on July 30'', a presentation was made regarding the Space Needs Study for City Hall. That study indicated the need for a new building to house the Police Department and Municipal Courts. The Preliminary Capital Improvements Plan for years 2008 through 2013 was also presented which included a new Police building as well as several million dollars for the City's aging aquatics facilities. The City Council raised the question regarding current debt service obligations and what additional legal debt capacity, if any, existed. Assessed Value for the 2008 Property Tax calculation should be around $2.6 billion. The 2007 assessed value was $2,314,634,072. The Council can legally issue debt up to 1.5% of the assessed value. This equates to a total capacity of$39 million. There is about $9.5 million of outstanding debt in this calculation, leaving $29.5 million of additional non-voted available debt capacity. The debt service on non-voted debt is paid out of general government revenues. The total capacity for voter approved debt is legally limited to 2.5%of assessed value. This equates to a total capacity of$65 million. There is about $9.5 million of outstanding non-voted debt (as mentioned in the previous paragraph) and about $3.2 million of outstanding voter approved debt, leaving$52.3 million of available voter approved debt capacity. The debt service on voted debt is paid from excess property tax levies for capital projects. A $10.5 million bond issue for a new building would be well within the bounds of either limit. The City will have a total of$12,745,780 of borrowed debt on December 31, 2007. 3(g) }0 Q r rrr� �L L - LJ U) 0 Q U m caU) o o_ 0 0 ._ 4-, a L 0 a) L � n �J 4-1 C: -a .o (D a) a) 000E 0 i �� z _j k of b i Voted General Obligation Debt In 1992, voters approved the remodeling of the building which is now City Hall . In 1993, bonds were sold to finance the construction . In 2002, the bonds were refinanced to take advantage of lower interest rates . In 1998, voters approved the remodeling of the Library and the building of the new Fire Station on Oregon Avenue. Early in 1999 the City received financing for these and other projects with the 1999 Bond Anticipation Notes. Later in 1999 a portion of these notes were paid off with the sale of the 1999 General Obligation Bonds. Voted Debt - Annual Debt Service 450,000.00 4009000.00 -- - --- 350,000.00 - - - - --- 300,000.00 ___-- -_. -------- 250,000.00 - 200,000.00 150,000.00 -- --- 100,000.00 509000.00 - ---- - 0.00 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 �—� 1999 UTGG �LibrarylFire Station) �-2002 UTGO City Hall City of Pasco Non-Voted General Obligation Debt The 2001 Bonds refunded the remaining 1999 Bond Anticipation N otes issued to finance the Softball Complex and third floor City Hall improvements. The 2002 Bonds refunded the 1995 bonds used for the Baseball Stadium to take advantage of lower interest rates and provided additional funds for lowering the Levee between the Cable and Blue Bridges, installing fire hydrants in newly annexed areas and additional City Hall improvements. Non Voted Bonds - Annual Debt Service 700,000.00 600,000.00 - 500,000.00 400,000.00 --- - --- 300,000.00 -- -- - 200,000.00 - - - -- 100,000.00 0.00 000 000 No ohh 0hti Oho oh0k ohh oho oh1 oho oho 0�0 0`�h oyti ti ti ti ti ti ti ti ti ti e ti ti ti ti ti F-+� LTGO (Softball/City Hall) 2002 LTGO Levy Lower/Fire Hydr/City Hall} City of Pasco Other Debt • TRAC/Franklin Co Bonds 1994 • Fire Truck — LOCAL Program - 2000 • Animal Control Facility — LOCAL - 2001 • Police Video Equipment — LOCAL - 2004 ( LOCAL — Local Option Capital Asset Lending ) 1 AW Other Debt - Annual Debt Service 120,000.00 100,000.00 - — — --- 80,000.00 -- 60,000.00 40,000.00 20,000.00 - 0.00 2006 2009 2010 2011 2012 2013 2014 2015 2016 +TRAC (Fire Truck ---Animal Control Facility 1 i e e oeo V e a� oe cn e .� oe D oe f e a � e f oe ay Oe oc� Zoe � I t t ono vvv O 0 0 0 0 0 0 0 0 0 0 oc� 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o co 0 0 0 0 . 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 i o 0 0 0 0 0 0 0 0 GO (D N G co cD It N M A w Y w r r r r r R CITY OF PASCO DEBT LIMITATION AS OF JANUARY 1 , 2008 ESTIMATED ASSESSED VALUATION for 2008 TAXES $ 29600,000,000 GENERAL PURPOSES Non-Voted (Councilmanic): Capacity (1 .50% of Assessed value) 39,000,000 Less: G.O. Bonds Outstanding 8,655,000 T.R.A.C. Obligation 602,069 State L.O.C.A.L. Program 293,711 9,550,780 Available Councilmanic Capacity 29,4499220 Voter-Approved: 60 percent approval Total Capacity (2.50% of Assessed Value) 65,000,000 Less: Councilmanic Outstanding 9,550,780 Issued Voter-Approved 3,195,000 12,745,780 Available Voter-Approved Capacity $ 5292549220 CITY OF PASCO RATIO of GENERAL BONDED DEBT (General Obligation Only) to ASSESSED VALUE and NET BONDED DEBT PER CAPITA as of JANUARY 1 , XXXX RATIO OF BONDED BONDED FISCAL APRIL 1 ASSESSED BONDED DEBT TO DEBT YEAR POPULATION VALUATION DEBT ASS'D. VALUE PER CAPITA 2001 33,010 $ 1,031,900,004 $ 14,310,000 1.4% $ 433.50 2002 34,630 $ 1,127,156,465 $ 13,745,000 1.2% $ 396.91 2003 37,580 $ 1,304,080,231 $ 16,030,000 1.2% $ 426.56 2004 40,840 $ 1,437,069,638 $ 15,325,000 1 .1% $ 375.24 2005 44,190 $ 1,779,825,339 $ 14,500,000 0.8% $ 328.13 2006 47,610 $ 1,987,640,071 $ 13,650,000 0.7% $ 286.70 2007 50,210 $ 2,3141634,072 $ 127765,000 0.6% $ 254.23 2008 52,000 $ 2,600,000,000 $ 11,850,000 0.5% $ 227.88 o Combined Debt Service for the IPW�M City Hall and Library/Fire Station Bonds qqwpp Annual Property Tax Year Debt Service Levy Rate 1994 $ 3965723 $ 0.8913 1995 $ 3885473 $ 0.7050 1996 $ 3905223 $ 0.6716 1997 $ 391 ,423 $ 0.6192 1998 $ 3929746 $ 0.6112 1999 $ 387,173 $ 0.5470 2000 $ 4975808 $ 0.6306 2001 $ 4779944 $ 0.5637 2002 $ 5139343 $ 0.5716 2003 $ 536,864 $ 0.5255 2004 $ 563,588 $ 0.4906 2005 $ 5561675 $ 0.3890 2006 $ 5599663 $ 0.3502 2007 $ 5515498 $ 0.2914