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HomeMy WebLinkAbout2007.07.30 Council Special Workshop Packet AGENDA PASCO CITY COUNCIL Special Workshop Meeting 7:00 p.m. July 30,2007 1. CALL TO ORDER 2. ITEMS FOR DISCUSSION: (a) Edgar Brown Stadium Parking Lot: 1. Agenda Report from Gary Crutchfield, City Manager dated July 18, 2007. 2. Letter from Pasco School District to City Manager dated July 12, 2007. (b) Stop Bar Maintenance Project: 1. Agenda Report from Robert J.Alberts, Public Works Director dated July 24,2007. 2. Quote Summary. 3. Map. (c) Capital Improvement Plan: 1. Agenda Report from Gary Crutchfield,City Manager dated July 18,2007. 2. Proposed Capital Improvement Plan 2008-2013 (Council packets only; copy available for review in the City Manager's office, Pasco Library or on the city's website at www.c i.pasco.wa.us). 3. EXECUTIVE SESSION: (a) (b) (c) 4. ADJOURNMENT. Reminders: 1. 12:00 p.m., Wednesday, August 1, 1135 E. Hillsboro Street, #B — Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; JOE JACKSON, Alt.) 2. 5:30 p.m., Thursday, August 2, Parks & Rec. Classroom -- Parks & Recreation Advisory Board Meeting. (COUNCILMEMBER REBECCA FRANCIK,Rep.; MIKE GARRISON,Alt.) AGENDA REPORT TO: City Council July 18, 2007 FROM: Gary Crutchfie Manager Workshop Mtg.: 7/30/07 SUBJECT: Edgar Brown tadium Parking Lot I. REFERENCE(S): 1. Letter from Pasco School District to City Manager dated July 12, 2007 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 7/30: Discussion III. FISCAL IMPACT: To be determined IV. HISTORY AND FACTS BRIEF: A) The School District owns Edgar Brown Stadium, which functions as a major community facility for a variety of sport activities. Although most are associated with school in one way or another (Pasco Invite, high school football, soccer and track, etc.) it is an important community venue. With the impending development of a second high school on the west side of town, the District has made the decision to share Edgar Brown Stadium for both high schools (in view of cost constraints). Doing so will require additional improvements to accommodate "home fans" on both sides of the stadium, including additional parking. The District has requested city participation in the development of the additional parking lot(see letter). B) The city has assisted financially the redevelopment of the stadium by contracting for the use of the new turf. The additional parking area on the east side of the stadium will improve the opportunity for the District to conduct events at the stadium which benefit the business community and, indirectly, increase tax revenues to the city. C) The improvement of the east parking lot and alley will substantially improve not only the appearance of that property (perennially a problem with weeds and dust) but will also improve the alleyway (city responsibility) and improve emergency vehicle circulation in that immediate vicinity. V. DISCUSSION: A) A representative of the District will present a more thorough explanation of the District's request at the meeting. Z(a) i I� I PASCO SCHOOL DISTRICT NO. 1 C.L. Booth Education Service Center • 1215 West Lewis • Pasco,WA 99301 ESTABLISHED 1885 Telephone(509)543-6700 • FAX(509)546-2685 TY HALL PFCEIVED July 12, 2007 JUL 16 2007 CITY MANAGER'S Gary Crutchfield OFFICE City Manager City of Pasco 525 North 3rd Street Pasco, Washington 99301 FI : Edgar Brown Stadium Dear Gary, I know that the city is very aware of the many district projects that are currently underway as a result of the passage of the 2006 capital bond. One of those projects includes improvements to the Edgar Brown Stadium. The stadium houses local, state and national events. With the opening of a second high school in the fall of 2009 the district is continuing to follow the direction of its stakeholders to improve the stadium to house two large high schools. The district is currently developing plans for the improvement of the field house, east side seating for 2500, eastside restroorns and concession area, and parking and entrance areas on the east side. By developing some 141 additional parking stalls we hope to alleviate much of the parking in residential areas. An additional benefit of having the east side parking and entrance area is that it further strengthens Pasco's position to be awarded state events in the fall, winter, and spring. Pasco currently hosts the State Cross Country Meet, 3A/4A State Track Meet, Pasco Invitational Track Meet, and numerous state awarded play-off events. These events bring thousands of visitors to Pasco each year. Having adequate parking is a prime factor in being awarded events of this kind. The district would like to inquire if the city would be willing to participate with the district in funding for the east side porking area. Our goal is to have this parking area ready by August 1, 2009. We greatly appreciate the many years of the City of Pasco's involvement and support of Edgar Brown Stadium and thank you very much for your consideration of this most important project. Res ectffullly, #A John M. Morgan Planning Principal Equal Opportunity Employer AGENDA REPORT NO. 15 FOR: City Council DATE: July 24, 2007 TO: Gary Crutch ie anager Workshop Mtg: July 30, 2007 Regular Mtg: August 6, 2007 FROM: Robert J. Al er ee or, Public Works SUBJECT: Stop Bar Maintenance Project I. REFERENCES : 1. Quote Summary 2. Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 7/30/07: DISCUSSION 8/06/07: MOTION: I move to approve the purchase of goods and services from Apply-A-Line, Inc. for the Stop Bar Maintenance Project, in the amount of$86,016.00, and further,to include this amount in the Year End Supplemental Budget. III. FISCAL IMPACT: Street Fund IV. HISTORY AND FACTS BRIEF: Staff has received three quotes for a Stop Bar Maintenance project. The low quote was received from Apply-A-Line, Inc. in the amount of $86,016.00. The second lowest quote was received from Pavement Surface Control in the amount of$94,809.19. Each year, as part of the annual maintenance project, the Public Works Street Division annually applies paint to stop bars in various areas throughout the City. The Division over the last few years has fallen behind in the City wide painting program. The Division will be unable to go into the neighborhoods and paint stop bars this year. In new subdivisions, the developers are required to use a liquid thermoplastic for stop bars. This material, unlike the paint that is used in residential areas annually by the Division, should last in the lower traffic areas until the street needs overlaying. The annual cost to the City for the Division to apply paint for the stop bars is approximately $50,000. Using this material in other areas would reduce and potentially eliminate the need for the Division to redo stop bars in the future. This contract will provide for the application of liquid thermoplastic to the stop bars in all residential areas throughout the city. Staff believes the one time expenditure will more then pay for itself with savings in future costs. Staff recommends that Council approve the purchase of goods and services from Apply-A-Line, Inc. and add $86,016 to the Year End Supplemental Budget. V. ADMINISTRATIVE ROUTING Project File 2(b) i i i QUOTE SUMMARY STOP BAR MAINTENANCE PROJECT APPLY-A-LINE, INC. $86,016.00 PAVEMENT SURFACE CONTROL $949809.19 STRIPE RITE INC $1389022.94 CUs man" M • Iwo kmol'am s � X •� a+ Intl v° IPA- xwss:ai� fill ERIN rp v go his �� L■\FMiFILp.i��7��h\����� � �1 UUM a' mwti maN_ -plum, 6 � jL f RMIN W- 11 FV all al- EM xv lit �J AN r � b MI U SX. �� SNOOK�"' �� AGENDA REPORT TO: City Council July 18, 2007 FROM: Gary Crut hfi i Manager Workshop Mtg.: 7/30/07 SUBJECT: Capital Impr ement Plan 1. REFERENCE(S): 1. Proposed Capital Improvement Plan 2008 — 2013 (Council packets only; copy available for review in the City Manager's office, Pasco Library or on the city's website at www.ci.pasco.wa.us). II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 7/30: Discussion Ill. FISCAL IMPACT: IV. HISTORY AND FACTS: A) The city spends several million dollars annually on a wide variety of capital expenditures necessary to deliver or improve municipal services to its citizenry. Those capital expenditures range from parks, streets and utilities to buildings, fire engines and computers. B) Some of the capital improvement projects require debt financing. Given the constraints on operating revenues, it is important to properly plan for additional debt service obligations. Development of a six-year Capital Improvement Plan, which identifies the various capital projects expected to be undertaken each year and the method of financing for each, is essential to effective financial planning for the city. It is also beneficial to the general public, which can reasonably anticipate when certain improvements are expected to occur. C) Development of the annual Capital Improvement Plan occurs as a prelude to the annual budget; the first year of the approved Capital Improvement Plan is then incorporated into the subsequent annual budget document. Thus, review and discussion of the Capital Improvement Plan should be carried out with the notion that the conclusions reached represent guidance to staff in developing next year's budget. V. DISCUSSION: A) Staff will be prepared to answer questions about any of the projects included in the proposed Capital Improvement Plan at the Workshop. It is recommended that Council gain a thorough understanding of the document through discussion at the Workshop. Staff expects Council to take formal action approving the Capital Improvement Plan in September so that it can be used to develop the 2008 fiscal year budget during September/October. 2(c)