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HomeMy WebLinkAbout2007.07.16 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. July 16,2007 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated July 2,2007. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$482,130.95 ($482,130.95 consisting of Claim Warrants numbered 161214 through 161400). 2. To approve bad debt write-offs for utility billing, ambulance, cemetery and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$169,950.03 and,of that amount, authorize$116,963.00 be turned over for collection. (c) Cooperative Agreement on Facility Use,Pasco School District: 1. Agenda Report from Stan Strebel,Administrative&Community Services Director dated July 5,2007. 2. Proposed Agreement. To approve the Interlocal Agreement for Joint Facility use with the Pasco School District and, further,to authorize the City Manager to sign the agreement. (d) Regional Hotel/Motel Commission Appointments: 1. Agenda Report from Gary Crutchfield,City Manager dated June 25, 2007. 2. Letter from Tri-Cities Hotel Lodging Association President dated 6/13/07. 3. Section 5, Interlocal Agreement for Tri-City Regional Tourism Promotion Area. To appoint Jim Gibson (Best Western) to the Tri-Cities Regional Hotel/Motel Commission, term to expire 8/31/09. (e) Resolution No. 3036, a Resolution supporting HUD designation of Census Tract 201, Block Groups 2 and 4 as a single family revitalization area. 1. Agenda Report from Richard J. Smith, Community & Economic Development Director and Angela R.Pitman,Block Grant Administrator dated July 6, 2007. 2. Map of Proposed Pasco Single Family Revitalization Area,June 2007. 3. Letter of Support, Mayor Olson to Arlene Patton, HUD Single Family Housing Revitalization Area(SFHRA). 4. Resolution Supporting Designation of the Proposed Revitalization Area. To approve Resolution No. 3036, supporting designation of the HUD proposed Single Family Housing Revitalization Area and, further, authorize the Mayor to sign the letter of support. *(f) Resolution No. 3037, a Resolution accepting work by Apollo, Inc., under contract for the Pasco Baseball Stadium Improvements Project. 1. Agenda Report from Stan Strebel, Administrative&Community Services Director dated July 11, 2007. 2. Resolution. To approve Resolution No. 3037, accepting the work performed by Apollo, Inc., under contract for the Pasco Baseball Stadium Improvements Project. *(g) Special Workshop Meeting.(NO WRITTEN MATERIAL ON AGENDA) To conduct a Special Workshop Meeting on July 30, 2007; agenda items to be published prior to meeting. (RC) MOTION: I move to approve the Consent Agenda as read. Regular Meeting 2 July 16,2007 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers (b) Financial Services Manager: General Fund Operating Statement through June 30, 2007. (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (None) 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (None) 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (a) 2007 West Pasco Sewer Extension(Ella and Road 36): 1. Agenda Report from Robert J. Alberts, Public Works Director and Michael McShane, City Engineer dated July 2, 2007. 2. Vicinity Map. 3. Quote Summary. (RC) MOTION: I move to award the low bid for the 2007 West Pasco Sewer Extension (Ella and Road 36) Project No. 07-1-01 to Shoemaker Excavation, Inc., in the amount of $48,354.87 including sales tax and, further, authorize the Mayor to sign the contract documents. (b) Legislative Consultant Agreement: 1. Agenda Report from Gary Crutchfield,City Manager dated July 5,2007. 2. Proposed Agreement, MOTION: I move to approve the agreement with Gordon Thomas Honeywell Governmental Affairs for legislative consultant services and, further, authorize the City Manager to sign the agreement. (c) Senior Center Study/Plan Phase II: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated June 25,2007, 2. Proposed Agreement with Education Service District 123. MOTION: I move to approve the Professional Services Agreement with the Educational Service District 123 and,further, authorize the City Manager to execute said agreement. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) Regular Meeting 3 July 16,2007 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1. 6:00 p.m., Monday, July 16, Conference Room #1 — LEOFF Disability Board Meeting. (MAYOR JOYCE OLSON and COUNCILMEMBER REBECCA FRANCIK) 2. 5:00 p.m., Tuesday, July 17, TRAC Facility — TRAC Board Meeting. (MAYOR JOYCE OLSON and COUNCILMEMBER REBECCA FRANCIK) 3. 5:30 p.m., Wednesday, July 18, Roy's Smorgy — Good Roads Association Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; MAYOR JOYCE OLSON, Alt.) 4. 12:00 p.m., Thursday, July 19, 720 W. Lewis Street—Pasco Downtown Development Association Board Meeting. (COUNCILMEMBER TOM LARSEN,Rep.;MATT WATKINS,Alt.) 5. 11:30 a.m., Friday, July 20, Roy's Smorgy — Benton-Franklin Council of Governments Board Meeting. (COUNCILMEMBER TOM LARSEN,Rep.; BOB HOFFMANN,Alt.) MINUTES REGULAR MEETING PASCO CITY COUNCIL JULY 2, 2007 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Michael Garrison, Robert Hoffmann, Joe Jackson, Tom Larsen, Joyce Olson, and Matt Watkins. Absent: Rebecca Francik. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director•, Richard Smith, Community & Economic Dev. Director; David McDonald, City Planner and Denis Austin, Police Chief The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated June 18, 2007. (b) Bills and Communications: To approve General Claims in the amount of$1,915,270.98 ($1,915,270.98 consisting of Claim Warrants numbered 160952 through 161213). To approve Payroll Claims in the amount of$1,636,187.78, Voucher Nos. 36342 through 36494; and EFT Deposit Nos. 30017233 through 30017726. (c) Interagency Agreement for School Resource Officers: To approve the two-year Interagency Agreement with the Pasco School District for School Resource Officers and, further, authorize the Mayor to sign the agreement. (d) Interagency Agreement for Summer School Services: To approve the Interagency Agreement with the Pasco School District for Summer School Services and, further, authorize the Mayor to sign the agreement. (e) Traffic Safety Coordinator: To approve the two-year Traffic Safety Coordinator agreement with the Washington Traffic Safety Commission and, further, authorize the City Manager to implement the agreement. (f) Water Follies Agreement: To approve a three-year agreement with the Tri-Cities Water Follies Association for the Water Follies event and, further, authorize the City Manager to sign the agreement. Removed from Consent Agenda and moved to Item 10(c)—New Business. (g) Solid Waste Management Plan: To approve the Interlocal Agreement with Franklin County for development of the 2008 Integrated Franklin County Solid Waste Management Plan and, further, authorize the Mayor to sign the agreement. MOTION: Mr. Watkins moved to approve the Consent Agenda as amended. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. 1 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL JULY 2, 2007 PROCLAMATIONS AND ACKNOWLEDGMENTS: Mayor Olson presented Certificates of Appreciation for June 2007 "Yard of the Month" to: Edna Evans, 730 S. Douglas Joseph and Virginia McDonald, 616 N. Road 44 Bob and Kim Castleberry, 3608 Desert Plateau Drive Michael and Angela Sharp, 7904 Saturna Drive Mayor Olson presented a Certificate of Appreciation for June 2007 "Business of the Month Appearance Award"to: In Home Medical, 9527 Sandifur Parkway VISITORS -OTHER THAN AGENDA ITEMS: Mr. Mack Miller addressed Council concerning a rock in Volunteer Park. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Garrison attended the Tri-Cities Visitor and Convention Bureau Board Meeting and the TRIDEC Board Meeting. Mr. Larsen attended the Emergency Medical Services Board Meeting. Mayor Olson attended the Benton Franklin Community Action Committee Board Meeting. NEW BUSINESS: Community Survey: MOTION: Mr. Watkins moved to authorize the City Manager to contract for conduct of the 2007 National Citizen Survey in an amount not to exceed $10,000. Mr. Jackson seconded. Motion carried unanimously. Special Permit: Crisis Response Building (Detox Center) (La Clinica for Franklin County) (1020 S. 7th) (MF#SP07-004): MOTION: Mr. Watkins moved to approve the special permit for the Crisis Response Building at the Franklin County Detox (1020 S. 7th) as recommended by the Planning Commission. Mr. Jackson seconded. Motion carried unanimously. Water Follies Agreement: MOTION: Mr. Garrison moved to approve a three-year agreement with the Tri-Cities Water Follies Association for the Water Follies event and, further, authorize the City Manager to sign the agreement. Mr. Jackson seconded. Motion carried unanimously. MISCELLANEOUS DISCUSSION: E. Lewis St. Lights: MOTION: Mr. Watkins moved to authorize installation of city-standard street lights for the East Lewis Corridor Enhancement Project, not to exceed $70,000 and, further, include the expense in the 2007 supplemental budget. Mr. Jackson seconded. Motion carried unanimously. Mr. Larsen and Mr. Watkins volunteered to serve on the Solid Waste Advisory Committee. Mayor Olson and Mr. Garrison will serve as alternates. Mr. Crutchfield commented on a letter received from the Corp of Engineers, which thanked Council for accepting the responsibility for operating Chiawana Park while a 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL JULY 2, 2007 long term lease is developed. He explained the lease is being further delayed because of regulations involved in replacing the boat dock. Mayor Olson invited all to the 4th of July festivities in Pasco. Mr. Garrison noted Pasco's 4th of July festivities are the oldest and the fireworks display is the largest in the Tri-Cities. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:37 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk PASSED and APPROVED this 16th day of July, 2007. 3 CITY OF PASCO Council Meeting of: July 16, 2007 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We,the and rsigned,do.lm�eby ce under penalty of perjury that the materials have been furnished,the services re dered or the labor performed as described herein and that the claim is a just,due and unpaid obliga' n p gainst the city and that we(are authorized to authenticate and certify to said claim. Gary Cr chfield, r nager James W. Chase, Finance Manager We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that check No.s 161214 through 161400 are approved for payment in the amount of$482,130.95 on this 16th day of July,2007, Councilmember Councilmember SUMMARY OF CLAIMSMIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 1,091.81 Judicial 15,328.32 Executive 172.27 Police 11,809.22 Fire 5,409.33 Administration&Community Services 68,926.39 Community Development 4,230.18 Engineering 1,085.64 Non-Departmental 34,593.19 Library 18,203.87 TOTAL GENERAL FUND: 160,850.22 STREET 20,104.42 C. D. BLOCK GRANT 4,180.09 KING COMMUNITY CENTER 840.15 AMBULANCE SERVICE 3,230.98 CEMETERY 1,561.97 ATHLETIC PROGRAMS 2,482.47 SENIOR CENTER 2,885.06 MULTI MODAL FACILITY 1,073.64 RIVERSHORE TRAIL& MARINA MAIN 77.20 LITTER CONTROL 0.00 REVOLVING ABATEMENT 128.00 PARKS FUND 0.00 TRAC DEVELOPMENT 0.00 STADIUM/CONVENTION CENTER 2,500.00 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 METRO DRUG TASK FORCE 1,299.78 METRO DRUG FORFEITURE FUND 35.14 GENERAL CONSTRUCTION 51,814.62 WATER/SEW ER 156,822.00 EQUIPMENT RENTAL-OPERATING 26,804.44 EQUIPMENT RENTAL-REPLACEMENT 0.00 MEDICAUDENTAL INSURANCE 0.00 CENTRAL STORES 117.72 FIRE PENSIONS 0.00 PAYROLL CLEARING 37,917.80 TRI CITY ANIMAL CONTROL 7,405.25 GRAND TOTAL ALL FUNDS: $ 482,130.95 3(b).1 AGENDA REPORT FOR: City Council DATE: 07/10/2007 TO: Gary Crutchfie anager REGULAR: 07/16/2007 Stan ebel,A �nZ tive&Community Services Director FROM: J' C in nce nager SUBJECT: BAD EBT WRITE- I. REFERENCE(S): Write-off and collection lists are on file in the Finance Department. II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve bad debt write-offs for utility billing, ambulance, cemetery and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$169,950.03 and, of that amount, authorize $116,963.00 be turned over for collection. III. HISTORY AND FACTS BRIEF: 1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under $10 with no current forwarding address,or are accounts in"occupant" status. Accounts submitted for collection exceed$10.00. 2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs including DSHS and Medicare customers; the law requires that the City accept assignment in these cases. 3. COURT ACCOUNTS RECEIVABLE-These are all delinquent non-criminal and criminal fines, and parking violations over 30 days past due. 4. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are either un-collectable or have been assigned for collections because the property owner has not complied or paid the fine. There are still liens in place on these amounts which will continue to be in effect until the property is brought into compliance and the debt associated with these liens are paid. 5. CEMETERY—These are delinquent accounts over 120 days past due or statements are returned with no forwarding address. Those submitted for collection exceed$10.00. Amount Direct Referred to Total Write-offs Collection Write-offs Utility Billing $ .00 .00 .00 Ambulance $ 52,987.03 .00 52,987.03 Court A/R $ .00 109,143.00 109,143.00 Liens $ .00 7,820.00 7,820.00 Cemetery $ .00 .00 .00 TOTAL: $ 52,987.03 116,963.00 169,950.03 IV. ADMINISTRATIVE ROUTING: cc: Dot French,Municipal Court Clerk 3(b).2 AGENDA REPORT FOR: City Counci July 5, 2007 TO: Gary Crutch Manager Workshop Mtg.: 7/9/07 Regular Mtg.: 7/16/07 FROM: Stan Strebel, dminis rat�ve and Community Services Dire or SUBJECT: Cooperative Agreement on Facility Use, Pasco School District I. REFERENCE(S): A. Proposed Agreement II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 7/9: Discussion 7/16: MOTION: I move to approve the Interlocal Agreement for Joint Facility use with the Pasco School District and to authorize the City Manager to sign the agreement. III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: A) The City and the Pasco School District have a long history of working cooperatively with programs and resources to serve the citizens. One of the areas where cooperation is most evident is in the use of facilities. The Recreation Division uses many school facilities to provide recreation programs in the community. The City assists the District in meeting its needs through park, swimming pool and sports facility uses. B) As both organizations have increased in size and the number of facilities has multiplied, staff feels the need to outline the basic understandings that have existed between the City and the District while establishing some formal procedures so that this productive relationship can continue as smoothly as possible. C) The attached proposed agreement is the result of much collaboration on the part of the respective staffs and is recommended for approval by Council. 3(c) Interlocal Agreement City of Pasco And Pasco School District No.1 Agreement for joint use of facilities owned by the City of Pasco and/or the Pasco School District No.1 RCW Chapter 39.34 authorizes the City and District to enter into an intergovernmental agreement for the use of property for curricular or extra curricular and recreational purposes. Throughout this agreement the City of Pasco and the Pasco School District are referred to as the "parties". In all cases the intent is to have all provisions apply equally to the City and the District. 1. PURPOSE,INTENT AND TERM OF THIS AGREEMENT To provide guidelines for the use of facilities that belong to the City of Pasco or the Pasco School District by the other party in a manner that does not interfere with the specific educational and/or recreational purposes for which the facility was intended. 2. GOVERNANCE 2.1 The Administrative and Community Services Director or his designee shall represent the City and the Assistant Superintendent of Business and Operations or his designee shall represent the District and each shall be jointly responsible for administering this AGREEMENT. 2.2 The parties shall each have facilities use policies that detail the day-to-day guidelines and procedures for operation of their respective facilities. Rules governing priority of use for each party in the other's facilities shall be clearly delineated in rules and regulations adopted by each party. (See attachments A, B and C) 3. USE OF PARTY'S FACILITIES BY THE OTHER PARTY 3.1 The parties shall each give the other priority or first right of refusal for facility use over other outside agencies. Each school will submit a list or calendar citing all school functions which conflict with the times requested for Recreation Services. This list will accompany the returned, signed Facility Use Agreement. (See attachment D) Interlocal Agreement City of Pasco and Pasco School District i �I 3.2 The parties shall not be charged for the use of the other party's facilities for recreational, curricular or extra curricular purposes, unless extraordinary staff _ labor or incremental costs are incurred and agreed upon by the City and District in advance. 3.3 A list of the shared parties' facilities may include elementary school, middle school and high school gymnasiums, classrooms, play fields, Edgar Brown Stadium,Memorial Swim Pool, City Hall gymnasium, softball complex and soccer fields. 3.4 The party using a facility shall be charged for damage or loss to equipment and/or facility, or extraordinary clean-up caused by participants in activities sponsored by that party. The facility administration will determine the actual cost of damage and bill the user for the expense of repair or replacement. The facility administrator will be trusted to determine the cost of damage and affix a fair cost to repair damage of facility and/or equipment. 3.5 The facilities that are used by the other party will be left in the condition existing before said event, except that facility staff will clean and maintain all areas. 3.6 If a facility becomes unusable due to breakdown or an extreme maintenance issue, each party will do all they can to rectify the situation or provide alternate facilities. 4. SCHEDULING OF ACTIVITIES AND CANCELLATIONS 4.1 The Owner of a facility reserves the final right to cancel any scheduled use of such facility. In the event of cancellation of use of facilities other than for emergencies, 10 days written or electronic notice shall be provided when possible. The cancelling party will work cooperatively with the other party to provide an acceptable alternative when circumstances require a cancellation. 4.2 Both parties agree that their use of the other party's facilities will comply with the rules and policies governing the use of the facility. (See attachment B) 4.3 Both parties will submit facility request forms to the other for all anticipated use during the school year at least 90 days before the date of use. 5. SECURITY Both parties recognize the importance of proper security and acknowledge responsibility for buildings/site security before, during and after events. Facility supervisors will report any suspicious activity to the police. Facility supervisor will make sure building is unoccupied after activity and that all Interlocal Agreement City of Pasco and Pasco School District participants have exited the building and make sure that the building is secure upon his or her departure of the said facility. 6. COSTS AND FEES 6.1 User fees may be set for programs and activities that either party schedules in facilities of the other party. The scheduling party shall retain such fees as revenue. 6.2 Extraordinary costs incurred by the District for City activities or City for District activities must be defined as such in advance; then billed accordingly These costs will include actual custodial or groudsman overtime rates or rental of equipment. The City of Pasco will pay overtime for custodians for events which encompass high traffic and high use of facility. Such costs may include, but are not limited to, vandalism or damage, additional maintenance and utility/mechanical incremental costs (such as, but not limited to,playing field lights, gym use or computer use). The parties will develop a list of allowable incremental costs. 6.3 In allowing for the joint use of each party's facilities, the parties intend that such use and/or development shall not cause any additional non-reimbursed direct or indirect costs or liability or degradation of property for the owner of the facilities. It is the intent of the parties that all other agreements entered into between the parties pursuant to this provision shall be consistent with this AGREEMENT including this section and shall be construed accordingly. 6.4 Each party agrees to hold the other party harmless, to the extent allowed by law, from any and all liability incurred as a result of the use or development of the other party's property. Each party shall be responsible for losses arising from its own negligence and any damages attributed to joint negligence shall be comparatively apportioned between the parties involved. 7, INSURANCE Unless otherwise provided, it is agreed that the parties each shall maintain their own facilities and equipment, which is used by the other party, and each shall maintain their own liability and property insurance coverage. S. AMENDMENTS This AGREEMENT may be amended at any time by the mutual consent of the parties expressed by the adoption of appropriate resolution by the governing body of each party. 9. TERMINATION Interlocal Agreement City of Pasco and Pasco School District This AGREEMENT may be terminated by either party acting alone for any reason upon ninety(90) days written notice to the other party. This AGREEMENT may be terminated at any date upon the mutual agreement of the parties. 10. REAL OR PERSONAL PROPERTY The Parties do not intend to purchase or hold any real or personal property related to this agreement, which will require transfer of ownership at any time nor on termination or expiration of this agreement. 11. RECORDING Upon execution of this agreement by authorized representatives of each of the Parties, this agreement shall be placed of record by recording with the Franklin County Auditor. Dated this day of _ 2007 Pasco School District City of Pasco Gary Crutchfield Superintendent City Manager APPROVED TO FORM Lee Kerr City Attorney Interlocal Agreement City of Pasco and Pasco School District i Attachment A 2.2 Middle school facilities supervisor's procedure for using school facilities 1. Upon entering the facility, check for damages and report it to the Recreation Services office. 2. Inspect restrooms and equipment that will be used for recreation activities. 3. Make routine walkthroughs to ensure people are not in areas that are off limits. 4. Clean up all trash before leaving facility. 5. Sweep basketball court and return equipment to designated storage area. 6. Lock every door before leaving facilities. Grade schools (Twin City Youth Basketball) 1. Parents will drop off kids on time and only if coach is present. 2. Parents will pick up kids on time. 3. Coaches,players and parents will not use school/P.E. equipment. 4. Coaches, players and parents are to remain in the gym at all times, except when getting a drink or using the restroom. 5. Facility will be left as it was found, including returning the basket to its' original height. Adult volleyball program, McLoughlin Middle School 1. Gym supervisor will sweep gym floor. 2. Gym supervisor will set-up and take down volleyball equipment. 3. Janitors are asked to help with clean-up and putting away of bleachers and garbage from school event/games immediately following school functions. 4. See attached Facility Use Form (reverse side) for each school's requirement. 3.1 Typical annual schedule of events 1. Fall choir and band concerts. 2. Winter choir and band concerts. 3. Spring choir and band concerts. 4. Sports home games, 5. PTA meetings once a month. Interlocal Agreement City of Pasco and Pasco School District I, Attachment B _ PHS Softball Field Use Concerns: • Be responsible for opening and closing own gates, double check gates for security, lock padlocks to fence when gate is open to prevent loss. • Open and close restrooms (unlock and lock) each day. This will be coordinated with McLoughlin or other user group when present. • Caution players about speeding in the parking lots, it will not be tolerated. • Use only Fields #4, 5 & 6 unless other arrangements have been made. • Keep the office current with your practice and game schedules; exact days and times. Call anytime to leave a message, Recreation Services 545-3456. • Call control link to schedule the lights 1 (877) 347-3319 anytime, you will need a user name and password. Notify the Recreation office when lights are scheduled. • If practice or game is cut short or cancelled, call control link to have the lights shut off. • Do not allow unauthorized users of the fields to come in through your gate, and do not lock anyone in. • If the green main gate or green walk through gate is open it should be left open as well as the restrooms for evening use. • Do not allow hitting or throwing of balls into the fence or backstop. McLoughlin Softball Field Use Concerns: • Be responsible for opening and closing own gates, double check gates for security, lock padlocks to fence when gate is open to prevent loss. • Open and close restrooms (unlock and lock) each day. This will be coordinated with Pasco High or other user group when present. • Use only Fields# 2 & 3 unless other arrangements have been made. • Keep the office current with your practice and game schedules, exact days and times. Leave a message after hours, Recreation Services 545-3456. • Do not allow unauthorized users of the fields to come in through your gate, and do not lock anyone in. • If the green main gate or green walk through gate is open it should be left open as well as the restrooms for evening use. • Do not allow hitting or throwing of balls into the fence or backstop. Interlocal Agreement City of Pasco and Pasco School District it Attachment C APPROVAL OF AN APPLICATION FOR USE OF PASCO SCHOOL DISTRICT FACILITIES IS SUBJECT TO THE FOLLOWING REGULATIONS:. 1. Any group or individuals using the facilities accept responsibility for damage done to District property and shall reimburse the District for such damage. 2. Approval will not be granted for any activity which may be in any way prejudicial to the best interests of the schools. Satisfactory sponsorship and adequate supervision must be provided by the group or individuals using the facilities. This shall include proper police and fire protection where necessary. 3. The user agrees to protect, indemnify, and hold harmless the District, its elected and appointed officials, employees, agents and staff from any and all claims, liabilities,damages, expenses, or rights of action, directly or indirectly attributable to the User's activities and/or use of premises in connection with this agreement. 4. The requirement to provide insurance and the amount of the insurance required shall be applied at the discretion of the District administration and shall relate to the nature of the scheduled event or activity. 5. When no service charge is made, the user agrees to clean the facilities and restore the equipment/furniture to its original arrangement. The District reserves the right to charge the user for cleaning or damange costs associated with returning facilities to their original state. 6. The building principal or his/her designee may require the presence of a custodian or other staff member to be on the premises when a non-school group is using a district facility. 7. Standard approved gym shoes are required for all activity-type usage in the District's gyms. Proper attire shall be worn at all times. 8. Use of the District facilities, equipment and services shall be restricted to those spaces and times specifically set forth in the Application and Permit for Use of School District Facilities. 9. Smoking is not permitted on District premises. Groups or individuals using school facilities accept responsibility for enforcement of this rule. 10. The transacting of business, merchandizing, advertising or the signing of contracts, other than those which occ6r in the normal business of the District or affect the students and employees of the District, are not allowed on District-property except by special contract arrangement. 11. „ Advertising material of any kind shall not be distributed in the school buildings or on school,premises without prior approval of the District. 12. Games of chance, lotteries, raffles,etc.,are not allowed on District property with the exception of certain fund raising events of the District parent-teacher organizations or student organizations. 13. Boisterous conduct,profane language, possession or use of intoxicating liquor and or drugs shall not be permitted on District premises. 14. Users agree to abide by the laws of the State of Washington and the County of Franklin and by the regulations of the Pasco School District. 15. Fire and safety regulations of the District, Franklin County and the State of Washington shall be observed at all times. M. The District reserves the right to cancel, upon short notice, any meeting or activity in any District facility. 17. The properly executed Application and Permit for Use of School District Facilities is the complete and exclusive statement of the Agreement between the parties relevant to the purpose described therein and supersedes all prior Agreements or proposals, oral or written and all other communications between parties related to the subject matter of the Agreement. No modification of the Agreement will be binding on either party except as a written addendum signed by an authorized agent of both parties. 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No1S'JNIArl ❑ ism —off —sad �C1uo dtgciaqutay� a '1rte0.rsrtJ NO3'tantrnr3ane o lroorssrtJ Nasx3�a 0 Nr[JtaiJ3l3 34 AVW114)UM?n O 1rA'J ❑ —ON —S2A altgnd 01 aasj 1uaAg snila Taum —uaiP1!q:�—ylno —sylnpv:aanrpuaLll pamul3sg. —OIL —saA ostgnd m uado Luang —old roily Lpasn ag suawdlnba purm tj1M —ON —sat; altgnd o1 uado uotintuegio Pu!raa P°!nd CIS puesaa(s]ayra usdla4isd of aaaga aqs ra fagi►saA j1 axld omsnuepr a41 ss 1rq a'saA It OP1 sal( imlip ied at a"3 v"I sl °N p!C La!Wd IT q uado Atl"113e s1 !PIp1tY' �H mdi "d *D NM151 V JS (piny ltsana J0 2m1EH woalU43itse3mim --ppy 3u!les alsoga u°staa tas:oo, yuaAa;o awLq• 1uaA0;O(s)Sawo i10ttd rtwyl aaj alq,,,,oasa7l uospa auOgd tuaAa Suunp 131JU00 A'audlaurg aol"el.to jo aurell aI4Q ?UOgd ssaippy S31mmay3.L3nLzma'1008'39 30 mft 803.Ltm> w aNY Nouvor uiv _ I'OH 131a sia iooHJS 039Yd :Iur5ltddypolLe2rur8i0 jasn sapj11os3 pus s,sgd 4113 jo am so: xluma pus u0jingddy R 1uau=R11H AGENDA REPORT TO: City Council June 25, 2007 FROM: Gary Crutchfi qit anager Workshop Mtg.: 7/9/07 Regular Mtg.: 7/16/07 SUBJECT: Regional Hotel otel Commission Appointments I. REFERENCE(S): 1. Letter from Tri-Cities Hotel Lodging Association President dated 6/13/07 2. Section 5, Interlocal Agreement for Tri-City Regional Tourism Promotion Area 11. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS: 7/9: Discussion 7/16: MOTION: I move to appoint Jim Gibson (Best Western) to the Tri-Cities Regional Hotel/Motel Commission, term to expire 8/31/09. III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A) Pasco, along with the cities of Kennewick and Richland, entered into an interlocal agreement in June 2004 to create a regional "Tourism Promotion Area" (TPA). The TPA is an organization formed as authorized by recent state law to levy special assessments for the use of lodging facilities within the respective area. In the case of the Tri-Cities, all hotels/motels within the boundaries of the three cities are required to collect from users of their facilities the fee of$1.50 for each room night used. That fee is remitted by each of the hotels/motels to the state; the state, in turn, distributes the funding back to the respective cities within which it was collected (much like the long-standing 2% hotel/motel tax) and the cities distribute it to the TPA for expenditure in accordance with the business plan and budget established by the Regional Hotel/Motel Commission. B) The Regional Hotel/Motel Commission is established under Section 5 of the Interlocal Agreement. The Commission consists of six voting members; two appointed by each of the three cities from nominees offered by the Tri-City Hotel Lodging Association. Any vacancy is to be filled by the respective city from a list of nominees offered by the Association. C) Vijay Patel, owner of the Holiday Inn and Suites (near TRAC)has served two full terms on the Commission and, according to Section 5 of the Interlocal Agreement, cannot serve again prior to a one-year break. The Lodging Association, as evidenced by the June 13 letter, recommends Jim Gibson (manager of the Best Western Pasco Inn) to replace Mr. Patel on the Commission representing Pasco. V. DISCUSSION: A) Staff recommends the City Council appoint the individual as recommended by the Lodging Association,without interview. 3(d) MOM tMa t urpe :r P.O. Box 2039 R1Chlafid, WA 99352 June 13, 2007 Mr. Gary Crutchfield City of Pasco 525 N. 3'd Ave Pasco, WA 99301 Dear Mr. Crutchfield: This letter is in reference to the Pasco TPA Commissioner position, currently held by Vijay Patel the owner of Holiday Inn & Suites, which will expire in August 2007. Vijay is not eligible to serve another term according to the TPA bylaws. The Tri-Cities Hotel & Lodging Association has nominated Jim Gibson from Best Western Pasco Inn as our first choice to serve as a TPA Commissioner representing Pasco. David Deeney from Holiday Inn & Suites was nominated as the alternate candidate for Pasco. If you have any questions regarding this issue, please do not hesitate to contact me at 509-942-9400. Si 'I ;;::::� - y oore President Tri-Cities Hotel & Lodging Association Cc Kris Watkins—President CEO Tri-Cities Visitors&Convention Bureau i. The general promotion of tourism within the Tri-Cities Regional Area as ® specified in the TPA business plan to be adopted annually; ii. The marketing of convention, conferences and trade shows that benefit local tourism and the Lodging Business in the Tri-Cities Regional Area; iii. The marketing of the Tri-Cities Regional Area to the travel industry in order to benefit local tourism and the Lodging Businesses in the Tri-Cities Regional Area; iv. The marketing of the Tri-Cities Regional Area to recruit sporting, athletic, recreational, entertainment, performing arts and cultural events in order to benefit tourism and the Lodging Businesses within the Tri-City Regional Area for the purpose of increasing overnight visitor stays within the region. V. Provide marketing and event assistance for qualifying non-profit events that represent a substantial likelihood of benefiting tourism and lodging businesses in the Tri-City Regional Tourism Promotion Area that represent a substantial likelihood of benefiting Tourism and Lodging Business in the Tri-City Tourism Promotion Area and for the purpose of increasing overnight visitor stays within the region. 5. Creation of Tri-City Regional Hotel-Motel Commission. A. It is understood and agreed that it is hereby created, pursuant to RCW 35.101.130 (1), the Tri-City Regional Hotel and Motel Commission ("Commission") to advise the Cities on the expenditure of Special Lodging Assessment revenues io fund tourism promotion within the Tri-City region. B. The Commission shall consist of six (6) voting Members and three (3) ex officio Members. Two voting members shall be selected by the Kennewick City Council from a list of nominees prepared by the Tri-City Hotel and Lodging Association from Operators of Lodging Businesses within the city limits of the City of Kennewick. Two (2) voting members shall be selected by the Pasco City Council from a list of nominees prepared by the Tri-City Hotel and Lodging Association from Operators of Lodging Businesses within the city limits of the City of Pasco. Two voting members shall be selected by the Richland City Council from a list of nominees prepared by the Tri-City Hotel and Lodging Association from Operators of Lodging Businesses within the city limits of the City of Richland. In no event shall fifty percent (50%) or more of the voting membership of the Commission be selected from the same Lodging Ownership or Management Company within the Tri-City Regional Area. The City Manager or his or her Designee from each of the three Cities shall serve as an ex officio member. All Comnniission members, voting and ex officio may participate in all discussions regarding 5-27-2004 7 f proposed activities and programs by the Tri-City Regional Tourism Promotion Area for promotion and marketing of tourism. Ex officio members shall not have voting rights, except in the event of a tie vote among the voting members at which time, each ex officio member may cast a vote to break the tie. Any vacancy on the Tri-City Regional Hotel and Motel Commission shall be filled by the appointing City, from a list of nominees prepared by the Tri-City Hotel and Lodging Association for voting memberships within thirty (30) days from the date the vacancy occurs. C. It is understood and agreed that the initial voting members of the Commission shall serve staggered terms, with one member serving a one-year term and the second member serving a two-year term. The length of the term for each individual voting member of the initial Commission shall be chosen by lot at the first meeting of the Commission. Thereafter, all voting members subsequently appointed to the Commission shall serve a term of two years. No voting member shall serve more than two consecutive terms as a Member of the Commission unless such subsequent term is separated by at least twelve (12) months from the last date of service as a Member of the Commission. A Member may be removed from the Commission by three- fourths (3/4) affirmative vote of the Commission for actions deemed to be adverse to the interest of the Commission. Such actions may include unexcused absences from three meetings of the Commission within a twelve (12) month period; failure to perform assigned duties and responsibilities; and conduct detrimental to the best interests of the Commission. Succeeding and replacement voting members shall be selected by each City as provided above for the selection of the initial voting members of the Commission. b. Contract For Management of the Tri-City Regional Tourism Promotion Area. The Cities shall contract with, and appointed the Tri-Cities Visitor & Convention Bureau as the initial TPA Manager for the operation of the Tri-City Regional Tourism Promotion Area. Such contract shall provide for the operation of the Area in compliance with the terms of this Interlocal Agreement, Ordinances and Resolutions adopted by the Cities, and with all regulations lawfully imposed by the State Auditor or other State Agencies. 7. _Modification or Disestablishment of the Tri-City Regional Tourism Promotion Area. A. The respective City Councils of each City may, by the affirmative vote of a majority plus one or the whole Council, modify the provisions of the Ordinance establishing its Tourism Promotion Area and participation in the Tri-City Regional Tourism Promotion Area, or provide for the disestablishment of its Tourism Promotion Area and/or its withdrawal from the Tri-City Regional Tourism Promotion Area in the manner as provided by RCW 35.101.140 after adapting a Resolution of Intention for such effect and providing for a public hearing as required by law. Such Resolution of Intention shall describe the change or changes proposed, or indicate that it is the intention to disestablish its Tourism Promotion Area or withdraw from the Tri-City Regional Tourism Promotion Area, and shall state the time and the place for a public hearing to be held before the City Council to consider the proposed action. Any City, after Public Hearing, 5-27-2004 8 AGENDA REPORT NO. 58 FOR: City Council Date: July 6, 2007 TO: Gary Crutchfi i Manager Workshop: 7/9/2007 Regular: 7/16/2007 FROM: Richard J. Sm- h, Director /;_(111 Community Economic Development �� Angela R. Pitman, Block Grant Administrator 6 SUBJECT: HUD Single Family Housing Revitalization Area_Designation I. REFERENCES : A. Map of Proposed Pasco Single Family Revitalization Area, June 2007 B. Letter of Support, Mayor Olson to Arlene Patton, HUD Single Family Housing Revitalization Area(SFHRA) C. Resolution Supporting Designation of the Proposed Revitalization Area II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 7/9/2007: DISCUSSION � r 7/16/2007 MOTION: I move to approve Resolution No., ^supporting designation of the HUD proposed Single Family Housing Revitalization Area and, further, authorize the Mayor to sign the letter of support. III. FISCAL IMPACT None. IV. HISTORY AND FACTS BRIEF: A. In July and October of 2006, Kurtzman Park neighborhood meetings identified infrastructure improvements, maintenance of vacant lots, curbing of illegal dumping, and an enhanced Police presence as priority needs. Staff prepared the Kurtzman Park Action Plan as a general guide for improvements in the area which was accepted by Council in January 2007. B. There have been 17 foreclosures on HUD homes from May 2005 to April 2007 in the Kurtzman Park and Highland Park neighborhoods (Census Tract 201, Block Groups 2 and 4). C. HUD designates geographic areas Revitalization Areas for the purpose of expanding homeownership opportunities by offering HUD-owned single-family properties located in neighborhoods with very low income (less than 60 percent of the median household income), low ownership (70 percent or less owner occupied properties), or high concentration of default or foreclosed properties. The boundaries should be sufficient to cover areas with an inventory of foreclosed properties, and may be added to or modified when the need arises. D. Designation as a HUD Revitalization area allows local governments and qualified nonprofit organizations to participate in discount programs such as The Neighbor Next Door, Dollar Homes, and Sales to Nonprofits. The Good Neighbors Next Door encourages renewal of revitalization areas by providing law enforcement officers, firefighters, emergency medical technicians, and teachers the opportunity to purchase homes in these areas at a fifty percent discount off the list price of eligible properties. If after six months of marketing, Federal Housing Administration (FHA) is unable to sell the homes. Local governments are offered the opportunity to purchase qualified HUD-owned homes for$1 each. V. DISCUSSION: A. The Highland Park and Kutzman Park neighborhoods both meet most of these criteria. Located within Census Tract 201, which is comprised of over 74.6% low to moderate income persons, these neighborhoods face many challenges such as crime, safety, need for infrastructure improvements, and quality of life. In addition, 3(e) B. Designating Census Tract 201, Block Groups 2 and 4 as a Single Family Revitalization Area will make it possible for Pasco teachers, law enforcement officers, firefighters and EMT's to participate in the Good Neighbors Next Door (GNND) program. The program is a benefit to those who participate, providing a home at a 50% discount; but, it also benefits the neighborhoods. Vacant homes are filled with citizens who hold highly visible jobs within the City and are able to make a positive difference in their neighborhoods. Homes that are not sold after six months may be purchased by the City for$1 each. C. The Community Housing Improvement Program (CHIP) encourages revitalization and home ownership through rehabilitation of existing homes and downpayment assistance for first time homebuyers in the City of Pasco. The Museum and Longfellow neighborhoods which are located in Census Tract 202 have been identified as priority areas. These areas may be added by HUD if they become affected by a high inventory of foreclosed properties. D. In conclusion, these two distressed neighborhoods meet the criteria to be designated as a HUD Revitalization Area, including the strong commitment of local government. Staff recommends the City of Pasco support HUD's Single Family Housing Revitalization Area Designation by authorizing signature of the Letter of Support (EXHIBIT A) and approval of the Resolution(EXHIBIT B). EXHIBIT A Proposed Pasco Single Family Revitalization Area June 2007 F C7 xz P `-�& AG r � a -r 4, It^ AIXM�M��I �' �• Pasco 01 e `" 1 zn .. --� A;.a' send c� �' 39 f 7 —HUD Foreclosure—May 2005—April 2006 = —HUD Foreclosure—May 2006—April 2007 Request for Single-Family Revitalization Area Pasco,WA June 2007 Proposed Revitalization Area Pasco--Proposed Block Groups Census Tract 201—Block Group 2 North—Broadway,Park-view and Highland Street • South—E. Lewis Street East —Highway 395 • West —Oregon,Wehe, &Elm Avenue Census Tract 201 —Block Group 4 North—E. Lewis Street • South--A Street • East —Highway 395 • West —Wehe Avenue Census Tract —Block Group REO Inventory: A review of HUD's total REO inventory, from May 1 st, 2005 through April 30ffi, 2007, identified approximately 45 REO properties within the City of Pasco. 17 of these properties (38%) were within the proposed revitalization neighborhood. 2000 Census Information for Proposed Revitalization Area: Income By Census Block Groups: Tract 201, Tract 201, Block Block Pasco,WA Pasco Group 2 Group 4 Median household income $34,540 $30,368 $28,173 Owner Occupied Households By Census Block Groups: Tract 201, Tract 201, Block Block Pasco Homeownership rate Pasco Group 2 Group 4 Total: 9,614 505 319 Owner occupied 5,740 403 114 Overall Homeownership rate 60% 80% 36% 2000 Census Information (BG—Block Group) EXHIBIT B July 3, 2007 Ms. Arlene Patton, Field Office Director Department of Housing and Urban Development Thomas Foley Courthouse Building 920 W Riverside, Suite 588 Spokane, WA 99201 Subject: HUD Single Family Housing Revitalization Area Designation (SFHRA) Good Neighbor Next Door Program GNND Dear Ms. Patton: The City of Pasco supports designation of the proposed HUD Single Family Revitalization Area (SFHRA). The proposed SFHRA encompasses the existing Kurtzman Park Neighborhood Action Plan area, approved by Council in January, 2007. Located within Census Tract 201, which is comprised of over 74.6% low to moderate income persons, this neighborhood faces many challenges such as crime, safety, infrastructure, and quality of life. Neighborhood meetings in the area near Kurtzman Park in July and October, 2006, identified infrastructure improvements,maintenance of vacant lots/illegal dumping, and an enhanced Police presence as priority needs. For this reason, the city is hopeful that through partnership with HUD, and implementation of programs such as Good Neighbor Next Door program, substantial revitalization progress may be realized in this area. The City of Pasco welcomes the opportunity to work with HUD in building a better community through the proposed Single Family Revitalization Strategy Area. If you have any additional questions, please contact Angela Pitman, Block Grant Administrator, at(509) 543-5739. Sincerely, Joyce Olson, Mayor City of Pasco /arp Cc. Rick Smith, Community & Economic Development Director Angela Pitman, Block Grant Administrator EXHIBIT C RESOLUTION NO. r L- A RESOLUTION SUPPORTING HUD DESIGNATION OF CENSUS TRACT 201, BLOCK GROUPS 2 AND 4 AS A SINGLE FAMILY REVITALIZATION AREA. WHEREAS, the U.S. Department of Housing and Urban Development has identified Census Tract 201, Block Groups 2 and 4 as meeting the requirements to be designated as a Single Family Housing Revitalization Area, and WHEREAS, the City of Pasco is strongly committed to revitalization efforts in the proposed neighborhoods; and WHEREAS, implementation of the HUD Programs such as the Good Neighbor Next Door program in this neighborhood may substantially improve revitalization efforts; Now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: Section 1. The City Council provide a letter to the U.S. Housing and Urban Development supporting designation of Census Tract 201, Block Groups 2 and 4 as a single family revitalization area and facilitating City participation in HUD programs such as Good Neighbor Next Door and Direct Sales Program for Nonprofit agencies and Municipalities. PASSED by the City Council of the City of Pasco this day of , 2007. CITY OF PASCO: Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT FOR: City Council July 11, 2007 TO: Gary Crutch i y Manager Regular: 7/16/07 FROM: Stan Strebel, irecto�ministrative and Community Services SUBJECT: Pasco Baseball Stadium Improvements Project I. REFERENCE(S . I. Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: A' 7/16 MOTION: I move to approve Resolution No.,X',?r I accepting the work performed by Apollo, Inc., under contract for the Pasco Baseball Stadium Improvements Project. 111. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: A On January 29, 2007 the City Council awarded the Pasco Baseball Stadium Improvements Project, in the amount of$1,100,000,plus sales tax, to Apollo, Inc. The project is now complete with the final cost of the contract being $1,117,165.52, plus tax. Change orders in the construction contract in the amount of some $17,000 were necessary primarily to relocate underground electrical and water lines which were identified after construction commenced. B) The project costs are fully funded by grants from the State Legislature in 2006 and 2007. Staff recommends acceptance of the project. V. ADMINISTRATIVE ROUTING Project File 3f) RESOLUTION NO. A RESOLUTION ACCEPTING WORK BY APOLLO, INC., UNDER CONTRACT FOR THE PASCO BASEBALL STADIUM IMPROVEMENTS PROJECT. WHEREAS, the work performed by APOLLO Inc., under contract for the Pasco Baseball Stadium Improvements Project has been examined by Administrative and Community Services and been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Administrative and Community Services' recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the City Council concurs with Administrative and Community Services' recommendation and thereby accepts the work performed by APOLLO Inc., under contract for the Pasco Baseball Stadium Improvements Project as being completed in apparent conformance with the project specifications and drawings, and Be it further resolved that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be it further resolved that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Administrative and Community Services Director and Finance Manager. PASSED by the City Council of the City of Pasco this 1.6th day of July, 2007. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney GENERAL FUND OPERATING STATEMENT THROUGH JUNE 2007 CASH BASIS YTD %OF YTD TOTAL %OF 2007 2007 ANNUAL 2006 2006 TOTAL ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL REVENUE SOURCES: TAXES: PROPERTY 2,821,133 5,205,000 54.2% 2,161,126 4,748,822 45.5% SALES 4,145,873 7,071,300 58.6% 3,744,928 8,063,165 46.4% UTILITY 3,628,937 6,350,000 57.1% 3,509,812 6,749,649 52.0% OTHER 439,402 945,000 46.5% 432,695 806,606 53.6% LICENSES&PERMITS 1,198,450 957,100 125.2% 1,229,914 1,912,608 64.3% INTERGOV'T REVENUE 1,299,135 1,544,500 84.1% 446,246 1,408,019 31.7% CHARGES FOR SERVICES 1,363,345 2,549,340 53.5% 1,351,877 2,424,454 55.8% FINES&FORFEITS 466,344 721,000 64.7% 367,730 796,721 46.2% MISC. REVENUE 467,670 728,800 64.2% 439,794 973,277 45.2% OTHER FINANCING SOURCES 174,721 135,000 129.4% 18,750 38,030 49.3% TOTAL REVENUES 16,005,010 26,207,040 61.1% 13,702,872 27,921,351 49.1% BEGINNING CASH BALANCE 5,314,454 6,000,000 6,498,810 6,498,810 TOTAL SOURCES 21,319,464 32,207,040 661% 20,201,682 34,420,161 58.7% EXPENDITURES: CITY COUNCIL 47,877 106,150 451% 52,363 106,376 49.2% MUNICIPAL COURT 471,909 996,515 47.4% 435,330 977,330 44.5% CITY MANAGER 327,828 603,550 54.3% 297,406 617,137 48.2% POLICE 4,810,352 8,809,373 54.6% 3,964,447 8,570,660 46.3% FIRE 1,803,475 3,539,260 51.0% 1,988,050 3,848,386 51.7% ADMIN &COMMUNITY SVCS 2,112,148 4,706,185 44.9% 2,113,134 4,553,616 46.4% COMMUNITY DEVELOPMENT 738,602 1,070,450 69.0% 616,646 1,304,942 47.3% ENGINEERING 491,548 1,080,730 45.5% 558,286 1,206,579 46.3% MISC. NON-DEPARTMENT 2,215,886 5,642,855 39.3% 3,460,614 6,979,718 49.6% LIBRARY 541,382 1,030,000 52.6% 544,467 940,963 57.9% TOTAL EXPENDITURES 13,561,007 27,585,068 49.2% 14,030,743 29,105,707 48.2% ENDING CASH BALANCE 4,621,972 5,314,454 TOTAL EXPEND AND END FUND BAL 32,207,040 34,420,161 AVAILABLE CASH BALANCE ,7 6,170,939 PERCENTAGE OF BUDGET ALLOCATED FOR 6 MONTHS 50.0% r Authorized but non-budget expenditures of $325,840 (cumulative)which will effectively reduce the ending fund balance. These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance at month end. The City's CAFR is prepared using the Accrual Basis of Accounting. These statements are intended for Management use only. 5(b) AGENDA REPORT NO. 14 FOR: City Council DATE: July 2, 2007 TO: Gary Crutch tengineer Manager Workshop Mtg: July 9, 2007 Regular Mtg: July 16, 2007 FROM: Robert J. Albs Works Director Michael McS SUBJECT: 2007 West Pasco Sewer Extension (Ella and Road 36) I. REFERENCES): 1. Vicinity Map 2. Quote Summary II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 7/9/07: Discussion 7/16/07: Motion: I move to award the low bid for the 2007 West Pasco Sewer Extension(Ella and Road 36)project, #07-1-01 to Shoemaker Excavation, Inc., in the amount of$48,354.87 including sales tax, and further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Sewer Fund IV. HISTORY AND FACTS BRIEF: Staff has received four quotes for the 2007 West Pasco Sewer Extension(Ella and Road 36) project, #07-1-01. The low quote was received from Shoemaker Excavation, Inc., in the amount of $48,354.87 including sales tax. The second lowest quote was received from Sharpe & Preszler in the amount of$48,740.42 including sales tax. The scope of the project includes the installation of 390 linear feet an 8-inch sewer main from Road 35 to Road 36. The installation will provide sewer service to a resident with a failed septic system. This project is located within the area identified in the Capital Improvement Program to extend sewer in West Pasco. Staff recommends award of this contract to Shoemaker Excavation, Inc. V. ADMINISTRATIVE ROUTING Project File 10(a) 2007 SEWER EXTENTiON ELLA ST AND ROAD 3 6 PROJECT L ❑CATI ❑N Q 182 R ICI ETT RD 0:ST NETT RD 0JAY STJAY ST �, ELLA ST ELLA ST do WADE CT O op t-n: N >LLJ r7 r-} r4-y. 0, r`}: Q ° o LEOLA ST o¢ 1LCOX _DR Q Q O c Q LEOLA ST o Q Q Q � Q iY z � ; � PEARL ST PEARL ST cNy _ o � I I- OPAL ST ' ,OPAL ST � ' OPAL ST OPAL _ PL o r AGATE ST AGATE ST AGA _ AGATE ST c„ RUBY ST RUBY ST _ _ _ RUBY ST RUBY sTCOU RT ST N ST BROWN ST BROWN _T d MARIE ST z `y -- MARIE 'ST N MARIE ST cv o 0 Q N Q OCTAVE ST a o OCTAVE ST Q OCTAVE ST Q _ p O —� d- HENRY ST ry HENRY ST H QUOTE SUMMARY 2007 West Pasco Sewer Extension (Ella and Road 36) Shoemaker Excavation, Inc. $489354.87 Sharpe & Preszler $489740.42 Mahaffey Enterprises $49,753.02 Premier Excavation $509698.48 AGENDA REPORT TO: City Council July 5, 2007 FROM: Gary Crutchfi Manager Workshop Mtg.: 7/9/07 Regular Mtg.: 7/16/07 SUBJECT: Legislative C sultant Agreement 1. REFERENCE(S): 1. Proposed Agreement II. ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS: 7/9: Discussion 7/16: MOTION: I move to approve the agreement with Gordon Thomas Honeywell Governmental Affairs for legislative consultant services and, further, authorize the City Manager to sign the agreement. 111. FISCAL IMPACT: Total: $24,500 (estimated $10,000 in 2007; $14,500 in 2008) IV. HISTORY AND FACTS BRIEF: A) The city has employed the services of a legislative consultant for each of the past four years. In doing so, the city has realized the following accomplishments that would likely not have happened. if not for the particular services of the consultant work: • $5.2 million legislative appropriation for construction of the Ainsworth Overpass Project; • Passage of HB2418, authorizing dissolution of a joint housing authority; • $400,000 legislative appropriation for construction of the Court Street Pedestrian Overpass of SR395. B) The consultant employed by the city the first three years terminated his consulting business in late 2006, assigning his contract to the Tacoma firm of Gordon Thomas Honeywell (GTH) Governmental Affairs. GTH performed limited consulting services for the city during the 2007 session but was instrumental in the city's realization of the $400,000 appropriation for the Court Street pedestrian overpass. C) GTH has offered to continue services for Pasco, at their standard rate of$2,250 per month, with a contract term of at least ten months. The resulting cost of $22,500 (plus $2,000 in reimbursables) represents an increase in annual cost from $15,000 (prior consultant) to $25,000. The range in depth of services, however, will also be increased. The new contract scope of work is much broader than the prior contract; it specifically calls for development of the state legislative action plan well ahead of the start of the session. More particularly, the consultant will develop an action plan for funding of the Lewis Street overpass, a long-desired project of the city which is simply too costly for the city to construct on its own. V. DISCUSSION: A) The value of an effective legislative consultant is clear when measured by the success the city has realized over the past four years. Continuing such a relationship is imperative if the city desires to continue to seek assistance via the state legislature (whether by appropriation or statutory language). 10(b) B) GTH accomplished no small feat in the 2007 session by gaining legislative appropriation of the $400,000 for the overpass. While our legislators were instrumental in this endeavor, they were aided by the effort of GTH coordinating with many other legislators to assure the local objective was not lost in the details of the budget process. C) GTH has the advantage of a Washington D.C. office; thus, the opportunity to pursue a coordinated effort (state and federal) to obtain the funding assistance necessary if the city is ever to construct the Lewis Street overpass project. The proposed scope of work will not only address the city's 2008 legislative agenda, but will also produce a "federal/state" action plan specifically aimed at the Lewis Street overpass objective. D) In view of the potential 2008 legislative benefits and the certain work products, staff recommends approval of the proposed contract. CITY OF PASCO CONSULTING AGREEMENT This Agreement is entered into by and between the City of Pasco and Gordon Thomas Honeywell Governmental Affairs (hereinafter referred to as "Consultant"), and in consideration of the mutual covenants contained herein, Consultant is retained upon the following terms and conditions: A. Scope of Work. Consultant will advise and assist the City of Pasco in accordance with Consultant's Scope of Work, described in Attachment "A" hereto and incorporated herein, and Consultant will do and produce such other things as are set forth in the Scope of Work (the "Services"). Consultant's Services will be in compliance with applicable laws, regulations, rules, orders, licenses and permits, now or hereinafter in effect, and Consultant shall furnish such documents as may be required to effect or evidence such compliance. B. Compensation; Expenses. The City of Pasco will pay Consultant for satisfactorily rendered Services in accordance with the specific terms set forth in Attachment"A." C. Invoices; Payment. Consultant will furnish the City of Pasco invoices at regular intervals, as set forth in Attachment "A." D. Term. Consultant shall promptly begin the Services hereunder on the date set forth in Attachment "A" and shall terminate same on the date set forth in Attachment "A," unless earlier terminated by mutual agreement. The City or consultant may terminate consultant services for convenience at any time prior to the termination date set forth in Attachment "A," provided that either party provides 30-days notice. E. Ownership of Work Product. The product of all work performed under this agreement, including reports, and other related materials shall be the property of the City of Pasco or its nominees, and the City of Pasco or its nominees shall have the sole right to use, sell, license, publish or otherwise disseminate or transfer rights in such work product. G. Independent Contractor. Consultant is an independent contractor and nothing contained herein shall be deemed to make Consultant an employee of the City of Pasco, or to empower consultant to bind or obligate the City of Pasco in any way. Consultant is solely responsible for paying all of Consultant's own tax obligations, as well as those due for any employee/subcontractor permitted to work for Consultant hereunder. i H. Release of Claims; Indemnity. Consultant hereby releases, and shall defend, indemnify and hold harmless the City of Pasco from and against all claims, liabilities, damages and costs arising directly or indirectly out of, or related to, Consultant's fault, negligence, strict liability or produce liability of Consultant, and/or that of any permitted employee or subcontract or Consultant, pertaining to the Services hereunder. I. Assignment. Consultant's rights and obligations hereunder shall not be assigned or transferred without the City of Pasco's prior written consent; subject thereto, this Agreement shall be binding upon and inure to the benefit of the parties' heirs, and successors. J. Governing Law; Severability. This Agreement shall be governed by the laws of the State of Washington, U.S.A. (excluding conflict of laws provisions). If any term or provision of this Agreement is determined to be legally invalid or unenforceable by a court with lawful jurisdiction hereover (excluding arbitrators), such term or provision shall not affect the validity or enforceability of any remaining terms or provisions of this Agreement, and the court shall, so far as possible, construe the invalid portion to implement the original intent thereof. K. Arbitration. Any dispute between the parties related to or arising out of the subject matter of this Agreement, shall be resolved exclusively through binding arbitration pursuant to RCW 7.04A, the Civil Rules for Mandatory Arbitration (MAR), and the venue being placed in Pasco, Franklin County, Washington. L. Entire Agreement; Etc. This Agreement, and its incorporated attachments hereto, state the entire agreement between the parties regarding the subject matter hereof and supersede any prior agreements or understandings pertaining thereto. Any modification to this Agreement must be made in writing and signed by authorized representatives of both parties. Any provision hereof which may be reasonably deemed to survive the expiration or termination of this Agreement shall so survive, and remain in continuing effect. No delay or failure in exercising any right hereunder shall be deemed to constitute a waiver of any right granted hereunder or at law by either party. CONSULTANT: CITY OF PASCO Tim Schellberg Gary Crutchfield Gordon Thomas Honeywell Governmental Affairs Title: Title: City Manager Date: Date: Gordon Thomas Honeywell Consulting Agreement Page 2 ATTACHMENT "A" TO CITY OF PASCO CONSULTING AGREEMENT A. Scope of Work: Consultant shall provide the City of Pasco with the following governmental affair services: General Washington State Legislative Services: 1. Identify and track all relevant legislation. 2. During the legislative session, provide the City of Pasco with weekly reports and tracking lists. 3. Attend all relevant legislative hearings. 4. Attend all relevant legislative meetings. 5. Coordinate City of Pasco officials to testify at relevant legislative hearings. 6. Lobby to amend, defeat or pass legislation or budgets that affect the City of Pasco's interests. 7. Strengthen relevant legislative relationships between the City of Pasco, state legislators, and executive offices. Specific Legislative Services: 1. Prior to the 2008 state legislative session, develop a funding strategy and legislative action plan acceptable to the City and designed to obtain federal and state grant and legislative appropriations sufficient to permit City to construct the Lewis Street Overpass project. • Lobby the State Legislature and executive agencies to support and fund the project. • Determine if State grants, rather than specific legislative appropriations can be pursued to the fund the project, and if so, work in consultation with the City of Pasco to pursue the grants. . • Determine if a federal partnership could be developed to pursue the transportation project, and what federal funding sources are available. If federal funds are available, Consultant will prepare a second proposal to represent the City of Pasco in Congress to secure federal funds. 2. Assist the City to develop a legislative agenda for the Washington State 2008 session and work with the legislature to advance the City's approved agenda. Gordon Thomas Honeywell Consulting Agreement Page 3 S. Compensation/Expenses: The City of Pasco shall pay Consultant a monthly fee of $2,250 for the services listed above. Consultant shall only bill communication expenses, such as travel to Pasco. The expanses shall not exceed $2,000 for the term of the contract. C. Invoices/Payments: 1. Consultant shall furnish the City Pasco of with invoices for services performed on a monthly basis, and 2. The City of Pasco shall pay each of Consultant's invoices within thirty (30) days after the City of receipt and verification. D. Term of Agreement: Consultant's services shall commence on September 1, 2007 and shall terminate on June 30, 2008. Gordon Thomas Honeywell Consulting Agreement Page 4 AGENDA REPORT FOR: City Council June 25, 2007 TO: Gary Crutchfi Manager Workshop Mtg.: 7/9/07 Regular Mtg.: 7/16/07 FROM: Stan Strebel, istrative and Community Services Dire�.t C� r SUBJECT: Senior Center Study/Plan Phase II I. REFERENCE(S): A. Proposed Agreement with Educational Service District 123 (ESD) II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 7/9: Discussion 7/16: MOTION: I move to approve the Professional Services Agreement with the Educational Service District 123 and further, authorize the City Manager to execute said agreement. III. FISCAL IMPACT: $4,410.00 IV. HISTORY AND FACTS BRIEF: A) In 2006 the City contracted with Gerontoloigcal Consultants Northwest, Inc.to conduct a study to evaluate the Senior Center and help define what it is, who it serves and what stumbling blocks stand in the way of better participation and use of the facility. The strongest recommendation coming out of the study was to form a Planning Committee to address the Senior Center's shortcomings, current and future needs and to develop a 1 — 5 year and 10 year plan, followed by a marketing plan. B) The ESD has the expertise and resources to conduct such a session in a single day through a program known as Compression Planning. The planning session would include all of the individuals who participated in Phase I of the Senior Center Study, plus other interested individuals. The ESD representatives who will conduct the program have done similar successful programs for the Pasco School District, North Franklin School District and the Association of Educational Service Districts. C) Following the planning session ESD will prepare a final report for operation and marketing of the center in 1, 5 and 10 year time frames. Staff recommends approval of the agreement. 1Q(c) PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and Educational Service District 123 hereinafter referred to as the "ESD". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to develop a mission statement, current and future needs, a 1, S and 10 year plan for the Senior Center operations and marketing plan. NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: I. Scope of work. The scope of work shall include all services and material necessary to complete the work as outlined in the scope of services entitled "Pasco Senior Center Study, Phase II, Scope of Services"marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Ownership and use of documents. A. All studies, plans, specifications, documents, materials, methodology, software, logic and systems developed under this Agreement whether finished or not shall become the property of the City of Pasco, shall be forwarded to the City of Pasco at its request and may be used by the City of Pasco as the City of Pasco sees fit. The City of Pasco agrees that if products prepared by ESD are used for purposes other than those intended in this Agreement, the City of Pasco does so at the City's sole risk and agrees to hold ESD harmless for such use. B. All services performed under this Agreement will be conducted solely for the benefit of the City of Pasco and will not be used for any other purpose without written consent of the City of Pasco. Any information relating to the services will not be released without the written permission of the City of Pasco. 3. Payments. The ESD shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be as follows: Lump sum compensation for actual hours spent not to exceed $4,410. B. All vouchers shall be submitted by the ESD to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the ESD. The ESD may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. Educational Service District 123 Senior Center Study 1 i 4. Time of performance. The ESD shall perform the work authorized by this Agreement promptly and deliver the completed work product by August 31, 2007. 5. Hold harmless agreement. In performing the work under this contract, the ESD agrees to defend the City, their officers, agents, servants and employees (hereinafter individually and collectively referred to as "Indemnities"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemnities from A. All damages or liability of any character including in part costs, expenses and attorney fees, based upon, any negligent act, error, or omission of ESD or any person or organization for whom the ESD may be responsible, and arising out of the performance of professional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the ESD or any person or organization for whom the ESD may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services other than professional services under this Agreement, or from conditions created by the ESD in the performance or non-performance of said work or service, regardless of whether or not caused in part by the party indemnified hereunder. 6. General and professional liability insurance. The ESD shall secure and maintain in full force and effect during performance of all work pursuant to this contract a policy of comprehensive general liability insurance providing coverage of at least $500,000 per occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate for property damage; and professional liability insurance in the amount of$1,000,000. Such general liability policies shall name the City as an additional insured and shall include a provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. The City shall be named as the certificate holder on the general liability insurance. Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement. 7. Discrimination prohibited. The ESD shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. ESD is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the ESD shall be deemed to be an agent, employee or representative of the City for any purpose. The ESD shall be solely responsible for all acts of its agents, employees, representatives and sub-consultants during the performance of this contract. 9. City approval. Notwithstanding ESD's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten(10) days in advance of the effective date of said termination. Educational Service District 123 Senior Center Study 2 11. General Provisions. For the purpose of this Agreement, time is of the essence. Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement, venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply, and the prevailing parties shall be entitled to its reasonable attorney's fees and costs. 12. Integration. The Agreement between the parties shall consist of this document and the ESD's proposal attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 13. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Nan-assrg_nable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 15. Notices. Notices to the City of Pasco shall be sent to the following address: CITY OF PASCO P. O. BOX 293 PASCO, WA 99301 Notices to the ESD shall be sent to the following address: ESD 123 Bruce Hawkins, Superintendent 3918 W. Court St. Pasco WA 99301 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U. S. mails, with proper postage and properly addressed. DATED THIS DAY OF ,2007 CITY OF PASCO ESD: s By: By r City Manager Title: o Educational Service District 123 Senior Center Study 3 Exhibit A Pasco Senior Center Study,Phase II Scope of Services Proposed Scope of Work Review Phase I Report Review proposal with ESD 123 Superintendent Draft proposed fees; draft contract with Client Draft workshop design Review design with consultant Collect any additional background information, data, etc. Draft letter of invitation to be sent to workshop participants Assist Client with arrangements for lunch/snacks—not included in consultant fee Conduct workshop (July 26, 2007) Prepare final report Report to include: a) Mission Statement b) Action plan(1 —5 years) for implementation of study recommendations c) Foundation for 10 year action plan Projected Work Effort Hours Work 6 Client consultation prior to workshop—interview protocol; background information (collect program data); tour of facility (Judy) 24 Workshop planning and preparation of materials (Judy/Greg) 3 Final consultation with client 4 Room prep for workshop—day before (Judy/Greg) 16 Workshop facilitation—Judy& Greg (2 @ 8 hrs/each) 8 Preparation of final report 2 Consultation with client to determine next steps 63 63 @ $70/hr-$4,410 22 @ $70/hr- $1,540 paid directly to Greg (or ESD 123 can contract with Greg so all fees are paid to ESD 123) 41 (, $70/hr- $2,870 paid to ESD 123 Educational Service District 123 Senior Center Study 4