HomeMy WebLinkAbout2007.06.25 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. June 25,2007
1. CALL TO ORDER
2. VERBAL REPORTS FROM COUNCILMEMBERS:
3. ITEMS FOR DISCUSSION:
(a) Franklin County Jail Expansion Presentation. (NO WRITTEN MATERIAL ON
AGENDA) Presented by Fred Bowen,Franklin County Administrator.
(b) Interagency Agreement for School Resource Officers:
1. Agenda Report from Denis Austin, Chief of Police dated June 18, 2007.
2. Proposed Interagency Agreement.
(c) Interagency Agreement for Summer School Services:
1. Agenda Report from Denis Austin, Chief of Police dated June 18, 2007.
2. Proposed Interagency Agreement.
(d) Traffic Safety Coordinator:
1. Agenda Report from Denis Austin, Chief of Police dated June 18,2007.
2. Traffic Safety Task Force Project Agreement.
(e) Water Follies Agreement:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
June 20, 2007.
2. Agreement for Operation of Water Follies Event(2007-2009).
(f) Solid Waste Management Plan:
1. Agenda Report from Richard J. Smith, Community & Economic Development Director
dated June 21, 2007.
2. Interlocal Agreement.
(g) Community Survey:
1, Agenda Report from Gary Crutchfield, City Manager dated June 21, 2007.
2. Timeline for National Citizen Survey, September Class.
4. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
5. EXECUTIVE SESSION:
(a) Labor Contract Negotiations
(b)
(c)
6. ADJOURNMENT.
Reminders:
1. 6:20 p.m., Sunday, June 24, Pasco Baseball Stadium - Dust Devils Opening Night Pre-Game
Ceremony. (ALL COUNCILMEMBERS INVITED TO ATTEND)
2. 4:00 p.m., Monday, June 25, Port of Benton - Hanford Area Economic Investment Fund Board
Meeting. (COUNCILMEMBER MATT WATKINS,Rep.; JOE JACKSON, Alt.)
3. 7:30 a.m., Thursday, June 28, Quality Inn -- Tri-Cities Visitor & Convention Bureau Board
Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
4. 4:00 p.m., Thursday, June 28, TRAC Facility-Benton-Franklin District Board of Health Meeting.
(COT JNCILMEMBERS REBECCA FRANCIK and MATT WATKINS)
5. 4:00 p.m., Thursday, June 28, Three-Rivers Convention Center - TRIDEC Board Meeting.
(COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.)
6. 5:30 p.m., Thursday, June 28, 710 W. Court Street - Community Action Committee Board
Meeting. (MAYOR JOYCE OLSON,Rep.; COUNCILMEMBER REBECCA FRANCIK,Alt.)
7. 1:00 p.m., Friday, June 29, Sacajawea State Park - Sacajawea Interpretive Center Dedication.
(ALL COUNCILMEMBERS INVITED TO ATTEND)
AGENDA REPORT
FOR: City Council June 18, 2007
TO: Gary Crutehfi Manager Workshop Mtg.: 6/25/2007
Regular Mtg.: 7/2/2007
FROM: Denis Austin, hief of Police
SUBJECT: Interagency Agreement for School Resource Officers
I. REFERENCE:
A. Proposed Interagency Agreement
II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
6/25: Discussion
7/2: MOTION: I move to approve the two-year Interagency Agreement with the
Pasco School District for school resource officers and, further,
authorize the Mayor to sign the agreement.
III. FISCAL IMPACT:
City Funds:
$142,260/year($78,125 for part of 3 officers and $64,135 for part of officer/instructor)
Pasco School District Funds:
$192,070/year($171,570 for part of 3 officers and $20,500 for part of officer/instructor)
IV. HISTORY AND FACTS BRIEF:
School Resource Officers (SRO) are full-time uniformed police officers primarily
dedicated to providing law enforcement resource services to assigned schools and
surrounding neighborhoods. SROs are assigned to work at their assigned school for eight
hours each scheduled school day. There are 180 school days each year from August to
June, or about nine months. SROs are assigned to work normal patrol duties when school
is not in session.
The Interagency Agreement between Pasco School District and the City of Pasco
provides one SRO at Stevens Middle School, one SRO at Ochoa Middle School, and one
SRO at Pasco I igh School. The Pasco School District also pays to have an officer i
instructor teach an anti-bullying curriculum 580 hours each year.
V. DISCUSSION:
This proposed Interagency Agreement is a two-year agreement effective August 2007
through June 2009, and provides three (3) School Resource Officers. This partnership
between the Police Department's SRO program and the School District has successfully
continued for the past decade. The School District will reimburse the City for the salary
and fringe benefits costs for three (3) officers at the top salary level for police officer for
180 school days per year. As evidence of their intention to move forward with the
proposed Interagency Agreement, the School District has signed the agreement and
committed funds to reimburse the City for the wages and benefit costs for three School
Resource Officers and the officer instructor.
3(b)
INTERAGENCY AGREEMENT
Between
Pasco School District No. 1
And
City of Pasco,Washington
This agreement, pursuant to Chapter 39.34 RCW is made and entered into by and between the
Pasco School District No. 1, hereafter referred to as the "District" and the City of Pasco, a
municipal corporation of the State of Washington, hereafter referred to as the "City."
It is the purpose of this agreement to:
1. Enhance the safety and security of students, teachers, staff, and visitors and provide
patrol of the various campuses of the District located within the City of Pasco,
Washington.
2. Provide for the presence of armed and uniformed City Police Officers both inside and
outside the school buildings on selected campuses of the District during certain school
hours in support of such safety and security and the maintenance of a secure and peaceful
learning atmosphere.
3. Provide for prevention, intervention, and prompt effective enforcement by the City's
Police Department in situations involving, but not limited to:
a. Maintenance of order
b. Use, possession, or sale of illegal drugs and alcohol on school premises
C. Crimes against persons
d. Crimes against property
e. Any other situations or activities which relluire the intervention of law
enforcement officers; and
4. Provide for participation by police officers in the educational activities and role modeling
to foster and enhance knowledge of and respect for law enforcement and law
enforcement officers by students and the community.
5. Provide positive and supportive interface between law enforcement representatives and
the District's substance abuse and harassment prevention efforts including, but not
limited to Natural Helpers, Student Assistance Teams, Anti-Harassment and Bullying
Project and other intervention and prevention efforts by the District.
It is therefore mutually agreed that:
1. Statement of Work. The City shall furnish the necessary personnel and services and
otherwise do all things necessary for and incidental to the performance of the work stated herein.
The City shall:
a. Station a full-time uniformed police officer at each of the following schools
during the 180 days when school is in session during the months of August
through June:
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 1 of 6
(1) Pasco High School (8 hours/day)
(2) Stevens Middle School (8 hours/day)
(3) Ochoa Middle School (8 hours/day)
Office space shall be provided as available at each school for the use of the
School Resource Officer. Such office shall be equipped with one office desk and
chair, and one locking cabinet. The City shall provide a lockable cabinet capable
of securing police department equipment when not in use by the officer.
b. Cooperate with the District to provide training and education to each assigned
officer to insure effective communication and interrelation with the school
community and its students;
C. Cooperate with the District to monitor and evaluate the effectiveness of the
assigned officers and the program;
d. Meet as needed during the academic year with the District's representative (as
designated by the District)to evaluate the effectiveness of the program;
e. Cooperate with the District's representative to investigate and report on any
complaints regarding the conduct of an assigned officer, share fully, as permitted
by law, with the District's representative all results of such investigations for the
purpose of responding to each complaint and cooperate to resolve each complaint.
Provided, that it shall be the responsibility of the District to respond to any
complaint the District received from a student, parent or patron of the District and
communicate the results of any investigation to such person or persons.
f. Assign one uniformed police officer to instruct the Anti-Harassment and Bullying
Program curriculum in the grade schools within the city limits of Pasco, with the
emphasis being on the fifth grade. The maximum number of hours the officer is
available to train for, prepare, and instruct the anti-harassment and bullying
curriculum is five hundred twenty (520) work hours or sixty-five (65) workdays.
This work will be performed during two and one-half(2.5) workdays each week
(totaling twenty hours) for twenty-six (26) school weeks. The scheduled work
hours will be:
(1) Tuesdays and Thursdays (8 hours/day), and
(2) Wednesdays (4 hours/day)
2. Terms and Conditions. All rights and obligations of the parties to this agreement shall be
subject to and governed by the terms and conditions contained in the text of this agreement.
3. Period of Performance. Subject to its other provisions, the period of performance of this
agreement shall commence in August 2007 and be completed in June 2009 unless terminated
sooner as provided herein. Except that work performed by the Officer Instructor specified in
item 1.£ shall commence in October and be completed in April (26 school weeks) of each school
year.
The principal of each building shall be responsible for notifying the Chief of the City's Police
Department of the school calendar, schedule of events and activities, and any changes in the
Interagency Agreement between Pasco School District No. I and the City of Pasco.
Page 2 of-6
same. The principal shall determine the specific hours when an officer shall be present within
the limits set forth in Section La. of the Agreement.
4. Payment. Based upon the negotiated wage agreement between the City and the police
officers collective bargaining unit, the District shall reimburse the City for its expenses in
employing three (3) officers for 180 days or 4,320 hours each year of this agreement as follows:
a. For August 2007 through December 2007, an estimated total of seventy-three
thousand nine hundred one dollars ($73,901).
b. For January 2008 through June 2008, an estimated total of ninety-five thousand
one hundred thirty-six dollars ($95,136).
C. For August 2008 through December 2008, an estimated total of seventy-six
thousand one hundred nine dollars ($76,109).
d. For January 2009 through June 2009, an estimated total of ninety-seven thousand
nine hundred ninety-two dollars ($97,992).
Actual amounts are to be determined by the parties based upon any negotiated wage
increase between the City and the police officer's collective bargaining unit.
e. Due to early release days and other regularly scheduled non-school days when an
officer's presence is not required for a full eight (8) hours, in consideration for
compensation as stated in section 4 above, the City agrees to provide officers
during the school year for activities outside of the regularly scheduled school
assignment. Requests for an officer's presence at school activities outside of the
officer's regularly scheduled school assignment during the school year will be
compensated separately at the estimated rate of$38.49 per hour for 2007, $39.64
per hour for 2008, and$40.83 per hour for 2009.
5. Billing Procedure. The City shall submit a monthly invoice or billing statement to the
District. Payment shall be made to the City according to the regular procedures of the District.
6. Funding. In addition to the costs associated with the School Resource Officers, funding for
an officer to instruct anti-harassment and bullying curriculum hereunder shall be provided by the
District in the amount of$20,500.
If for any reason the District exhausts"its budgeted funds for payment to the City for its services
described herein or funds from any expected funding source become unavailable, the District
shall notify the City and the obligations of the City shall immediately cease and this agreement
terminate, unless the district otherwise assumes the obligations for the payment of services
rendered by the Police Department.
7. Non-discrimination. In the performance of this agreement, the District and the City shall
comply with the provisions of Title VI of the Civil Rights Act of 1964 (42 USC 200d), Section
504 of the Rehabilitation Act of 1973 (29 USC 7904) and Chapter 49.60 RCW, as now and
hereafter amended. Both shall not, except as they may be specifically allowed by laws to do so,
discriminate on the grounds of race, color, national origin, sex, religion, marital status, age,
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 3 of 6
creed, Vietnam-Era and Disabled Veterans status, or the presence of any sensor, mental, or
physical handicap in:
a. Any terms or conditions of employment to include taking affirmative action
necessary to accomplish the objectives of this part; and
b. Denying an individual the opportunity to participate in any program provided by
this agreement through the provisions of services, delivery of services
contemplated by this agreement or otherwise afforded others hereunder.
In the event of non-compliance by either party or refusal to comply with the above provisions
this agreement may be rescinded, canceled, or terminated in whole or in part. The non-
complying party shall, however, be given a reasonable time in which to cure this non-
compliance. Any dispute may be resolved in accordance with the "Disputes"procedure set forth
herein.
8. Records Maintenance. The City shall maintain books, records, documents and other
evidence that sufficiently and effectively reflect all direct and indirect cost expended in the
performance of the services described herein. These records shall be subject to inspection,
review or audit by the personnel of both parties, other personnel authorized by either party, the
Office of the State Auditor and federal officers, if any, so authorized by law. The City and
District shall retain all books, records, documents, and other materials relevant to this agreement
for five (5) years after expiration. The office of the State Auditor, federal auditors, and any
persons authorized by the parties shall have full access and the right to examine any of these
materials during this five-year period.
9. Responsibilities and Authority of School Administrator. The principal or other
administrator designated by the District is responsible for the supervision and daily operations of
the school shall, subject to the lawful exercise of the officer's law enforcement responsibilities,
schedule, assign and direct the officer's duties under this agreement.
The principal is responsible for the investigation of non-criminal incidents that occur at or are
related to the school. If the principal finds that he or she or any individual is in physical danger,
the principal may request the law enforcement officer to assist him or her.
In the case of a search of student property for the violation of District rules or other
administrative reasons, the school principal or designated administrator or District employee will
conduct the search. Once the principal has reason to believe that a crime has been or may be
committed, the principal or other designated administrator shall request the law enforcement
officer to assume responsibility.
The building administrator shall have the responsibility to contact and report to parents and
patrons regarding activities and findings of the law enforcement officer, where appropriate.
10. Indemnification. Each party shall defend, protect and hold harmless the other party from
and against all claims, suits and/or actions arising from any negligent or intentional act or
omission of that party's employees or agents while performing under this agreement.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 4 of 6
11. Agreement AIterations and Amendments. The District and the City may mutually amend
.this agreement. Such amendments shall not be binding unless they are in writing and signed by
the personnel authorized to bind the District and the City.
12. Termination. Except as otherwise provided for in this agreement, either party may
terminate this agreement by providing sixty (60) days advance written notification to the other
party of their intent to terminate the agreement. If this agreement is so terminated, the
terminating party shall be liable only for performance, in accordance with the terms of this
agreement for performance rendered prior to the effective date of termination.
13. Savings. Should any portion of this agreement be declared illegal, the balance of the
agreement shall remain in full force and effect to carry out the purposes of this agreement.
14. Disputes. In the event that a dispute arises under this agreement, it shall be resolved in the
following manner: The Director of Educational Services of the District shall appoint a member to
the Dispute Board. The Pasco Chief of Police shall appoint a member to the Dispute Board. The
Director of Educational Services and the Pasco Chief of Police shall jointly appoint a third
member to the Dispute Board. That person shall act as chairperson, convene the Dispute Board
and cause a determination of the dispute, arrived at by a majority of the Board, to be rendered in
a timely manner. The determination of the Dispute Board shall be final and binding on the
District and the City.
15. Notices. Any notices required herein or related hereto shall be delivered in writing to the
District at:
Pasco School District No.1
Attn.: Director of Student Services
1215 West Lewis Street
Pasco,WA 99301
And to the City at:
Chief of Police
Pasco Police Department
525 North 3`d Avenue
Pasco,WA 99301
16. All Writings Contained Herein. This agreement contains all the terms and conditions
agreed to by the parties. No understandings, oral or otherwise, regarding the subject matter of
this agreement shall be deemed to exist or to bind any of the parties to this agreement.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 5 of 6
In Witness whereof, the parties have executed this agreement effective this day of
52007.
City of Pasco: Pasco School District No. 1
Joyce Olson Wil Leggett
Mayor President, Board of Education
Attest: -•�
Debbie Clark Saundra Hill
City Clerk Superintendent
Approved as to Form:
Leland Kerr S4afftWornton
City Attorney School District Counsel
Interagency Agreement between Pasco School District No. 1 and City of Pasco
Page 5 of 5
AGENDA REPORT
FOR: City Council June 18, 2007
TO: Gary Crutchfi anager Workshop Mtg.: 6/25/2007
Regular Mtg.: 7/2/2007
FROM: Denis Austin, hief of Police
SUBJECT: Interagency Agreement for Summer School Services
I. REFERENCE:
A. Proposed Interagency Agreement
II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
6/25: Discussion
7/2: MOTION: I move to approve the Interagency Agreement with the Pasco
School District for summer school services and, further, authorize
the Mayor to sign the agreement.
III. FISCAL IMPACT:
Pasco School District Funds - $ 6,620
IV. HISTORY AND FACTS BRIEF:
School Resource Officers (SRO) are full-time uniformed police officers primarily
dedicated to providing law enforcement resource services to assigned schools and
surrounding neighborhoods. The School District has requested an extension of the SRO
services for the 2007 Summer School at Pasco High School. Normally, SRO services are
not provided during summer months. However, for the second consecutive year the
School District has consolidated all summer school programs at Pasco High School,
which places more than 1,600 students at one school. As a proactive measure, the School
District has requested SRO services for eight hours each summer school day. There are
19 summer school days from June to July. SROs are assigned to work normal patrol
duties when school is not in session.
V. DISCUSSION: .
The proposed Interagency Agreement is effective June through July 2007, and provides
one School Resource Officer for the 2007 Summer School. The School District will
reimburse the City for the salary and fringe benefits costs for one officer at the top salary
level for police officer for eight hours during 19 summer school days. As evidence of
their intention to move forward with the proposed Interagency Agreement the School
District has committed funds to reimburse the City for the wages and benefit costs for
one School Resource Officer.
3(c)
INTERAGENCY AGREEMENT
Between
Pasco School District No. 1
And
City of Pasco,Washington
This agreement, pursuant to Chapter 39.34 RCW is made and entered into by and between the
Pasco School District No. 1, hereafter referred to as the "District" and the City of Pasco, a
municipal corporation of the State of Washington, hereafter referred to as the "City."
It is the purpose of this agreement to:
1. Enhance the safety and security of students, teachers, staff, and visitors and provide
patrol of the various campuses of the District located within the City of Pasco,
Washington.
2. Provide for the presence of armed and uniformed City Police Officers both inside and
outside the school buildings on selected campuses of the District during certain school
hours in support of such safety and security and the maintenance of a secure and peaceful
learning atmosphere.
3. Provide for prevention, intervention, and prompt effective enforcement by the City's
Police Department in situations involving, but not limited to:
a. Maintenance of order
b. Use, possession, or sale of illegal drugs and alcohol on school premises
C. Crimes against persons
d. Crimes against property
e. Any other situations or activities which require the intervention of law
enforcement officers; and
4. Provide for participation by.police officers in the educational activities and role modeling
to foster and enhance knowledge of and respect for law enforcement and law
enforcement officers by students and the community.
5. Provide positive and supportive interface between law enforcement representatives and
the District's substance abuse and harassment prevention efforts including, but not
limited to Natural Helpers, Student Assistance Teams, Anti-Harassment and Bullying
Project and other intervention and prevention efforts by the District.
It is therefore mutually agreed that:
1. Statement of Work. The City shall furnish the necessary personnel and services and
otherwise do all things necessary for and incidental to the performance of the work stated herein.
The City shall:
a. Station a full-time uniformed police officer at Pasco High School for eight
consecutive hours each day from 07:00 AM to 3:00 PM during the 19 days when
summer school is in session from June 25th through July 20th. The uniformed
officer will also be responsible for responding to incidents at Ochoa and Stevens
Interagency Agreement between Pasco Schoo[District No.l and the City of Pasco.
Page 1 of 5
Middle Schools as needed during that period. Beginning July 23rd and continuing
through July 27`h the uniformed officer will be stationed at Ochoa and Stevens
Middle Schools for a total of four consecutive hours each day from 08:00 AM to
12:00 PM.
Office space shall be provided as available at each school for the use of the
School Resource Officer. Such office shall be equipped with one office desk and
chair, and one locking cabinet. The City shall provide a lockable cabinet capable
of securing police department equipment when not in use by the officer.
b. Cooperate with the District to provide training and education to each assigned
officer to insure effective communication and interrelation with the school
community and its students;
C. Cooperate with the District to monitor and evaluate the effectiveness of the
assigned officers and the program;
d. Meet as needed during the academic year with the District's representative (as
designated by the District)to evaluate the effectiveness of the program;
e. Cooperate with the District's representative to investigate and report on any
complaints regarding the conduct of an assigned officer, share fully, as permitted
by law, with the District's representative all results of such investigations for the
purpose of responding to each complaint and cooperate to resolve each complaint.
Provided, that it shall be the responsibility of the District to respond to any
complaint the District received from a student, parent or patron of the District and
communicate the results of any investigation to such person or persons.
2. Terms and Conditions. All rights and obligations of the parties to this agreement shall be
subject to and governed by the terms and conditions contained in the text of this agreement.
3. Period of Performance. Subject to its other provisions, the period of performance of this
agreement shall commence on June 25, 2007 and be completed on July 27, 2007 with July 4`h
scheduled off, unless terminated sooner as provided herein.
The principal shall be responsible for notifying the Chief of the City's Police Department of the
school calendar, schedule of events and activities, and any changes in the same. The principal
shall determine the specific hours when an officer shall be present within the limits set forth in
Section La. of the Agreement.
4. Payment. The District shall reimburse the City for its expenses in employing one officer for
172 hours as follows:
a. For June 25, 2007 through July 27, 2007, an estimated total of six thousand six
hundred twenty dollars ($6,620).
Actual amount will be determined by the parties based upon any negotiated wage
increase between the City and the police officer's collective bargaining unit. The current
wage rate with benefits is $38.49.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 2 of 5
5. Billing Procedure. The City shall submit a monthly invoice or billing statement to the
District. Payment shall be made to the City according to the regular procedures of the District.
6. Funding. If for any reason the District exhausts its budgeted funds for payment to the City
for its services described herein or funds from any expected funding source become unavailable,
the District shall notify the City and the obligations of the City shall immediately cease and this
agreement terminate, unless the district otherwise assumes the obligations for the payment of
services rendered by the Police Department.
7. Non-discrimination. In the performance of this agreement, the District and the City shall
comply with the provisions of Title VI of the Civil Rights Act of 1964 (42 USC 200d), Section
504 of the Rehabilitation Act of 1973 (29 USC 7904) and Chapter 49.60 RCW, as now and
hereafter amended. Both shall not, except as they may be specifically allowed by laws to do so,
discriminate on the grounds of race, color, national origin, sex, religion, marital status, age,
creed, Vietnam-Era and Disabled Veterans status, or the presence of any sensor, mental, or
physical handicap in:
a. Any terms or conditions of employment to include taking affirmative action
necessary to accomplish the objectives of this part; and
b. Denying an individual the opportunity to participate in any program provided by
this agreement through the provisions of services, delivery of services
contemplated by this agreement or otherwise afforded others hereunder.
In the event of non-compliance by either party or refusal to comply with the above provisions
this agreement may be rescinded, canceled, or terminated in whole or in part. The non-
complying party shall, however, be given a reasonable time in which to cure this non-
compliance. Any dispute may be resolved in accordance with the "Disputes"procedure set forth
herein.
8. Records Maintenance. The City shall maintain books, records, documents and other
evidence that sufficiently and effectively reflect all direct and indirect cost expended in the
performance of the services described herein. These records shall be subject to inspection,
review or audit by the personnel of both parties, other personnel authorized by either party, the
Office of the State Auditor and federal officers, if any, so authorized by law. The City and
District shall retain all books, records, documents, and other materials relevant to this agreement
for five (5) years after expiration. The office of the State Auditor, federal auditors, and any
persons authorized by the parties shall have full access and the right to examine any of these
materials during this five-year period.
9. Responsibilities and Authority of School Administrator. The principal or other
administrator designated by the District is responsible for the supervision and daily operations of
the school shall, subject to the lawful exercise of the officer's law enforcement responsibilities,
schedule, assign and direct the officer's duties under this agreement.
The principal is responsible for the investigation of non-criminal incidents that occur at or are
related to the school. If the principal finds that he or she or any individual is in physical danger,
the principal may request the law enforcement officer to assist him or her.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 3 of 5
In the case of a search of student property for the violation of District rules or other
administrative reasons, the school principal or designated administrator or District employee will
conduct the search. Once the principal has reason to believe that a crime has been or may be
committed, the principal or other designated administrator shall request the law enforcement
officer to assume responsibility.
The building administrator shall have the responsibility to contact and report to parents and
patrons regarding activities and findings of the law enforcement officer, where appropriate.
10. Indemnification. Each party shall defend, protect and hold harmless the other party from
and against all claims, suits and/oar actions arising from any negligent or intentional act or
omission of that party's employees or agents while performing under this agreement.
11. Agreement Alterations and Amendments. The District and the City may mutually amend
this agreement. Such amendments shall not be binding unless they are in writing and signed by
the personnel authorized to bind the District and the City.
12. Termination. Except as otherwise provided in this agreement, either party may terminate
this agreement by providing sixty (60) days advance written notification to the other party of
their intent to terminate the agreement. If this agreement is so terminated, the terminating party
shall be liable only for performance, in accordance with the terms of this agreement for
performance rendered prior to the effective date of termination.
13. Savings. Should any portion of this agreement be declared illegal, the balance of the
agreement'shall remain in full force and effect to carry out the purposes of this agreement.
14. Disputes. In the event that a dispute arises under this agreement, it shall be resolved in the
following manner: The Director of Educational Services of the District shall appoint a member to
the Dispute Board. The Pasco Chief of Police shall appoint a member to the Dispute Board. The
Director of Educational Services and the Pasco Chief of Police shall jointly appoint a third
member to the Dispute Board. That person shall act as chairperson, convene the Dispute Board
and cause a determination of the dispute, arrived at by a majority of the Board, to be rendered in
a timely manner. The determination of the Dispute Board shall be final and binding on the
District and the City.
15. Notices. Any notices required herein or related hereto shall be delivered in writing to the
District at:
Pasco School District No.1
Attn.: Director of Student Services
1215 West Lewis Street
Pasco,WA 99301
And to the City at:
Chief of Police
Pasco Police Department
525 North 3 d Avenue
Pasco,WA 99301
Interagency Agreement between Pasco School District No. I and the City of Pasco.
Page 4 of 5
16. All Writings Contained Herein. This agreement contains all the terms and conditions
agreed to by the parties. No understandings, oral or otherwise, regarding the subject matter of
this agreement shall be deemed to exist or to bind any of the parties to this agreement.
Interagency Agreement between Pasco School District No. 1 and the City of Pasco.
Page 5 of 5
2007 Summer School Cost Est.
POO
PASCO HIGH SCHOOL
Number of Officers 1
Hourly Rate with Benefits $ 38.49
Total Hourly Rate $ 38.49
Number of Hours Each School Day 8
Number of School Days 19
Total Number of Officer Hours 152
Estimated Cost - PHS $ 5,850.48
OCHOA& STEVENS MIDDLE SCHOOLS
Number of Officers 1
Hourly Rate with Benefits $ 38.49
Total Hourly Rate $ 38.49
Number of Hours Each School Day 4
Number of School Days 5
Total Number of Officer Hours 20
Estimated Cost - Middle Schools $ 769.80
TQT L COST FOR'$VMM R h - $ 6,620.28
In Witness whereof, the parties have executed this agreement effective this day of
92007.
City of Pasco: Pasco School District No. 1
Joyce Olson William Legget
Mayor President, Board of Education
Attest:
Debbie Clark Saundra Hill
City Clerk Superintendent
Approved as to Form:
Leland Kerr Sarah Thornton
City Attorney School District Counsel
Interagency Agreement between Pasco School District No. 1 and City of Pasco
Page 5 of 5
AGENDA REPORT
FOR: City Council June 18, 2007
TO: Gary Crutch Manager Workshop Mtg.: 6/25/2007
Regular Mtg.: 7/2/2007
FROM: Denis Austin, 'olice Chief
SUBJECT: Traffic Safety Coordinator
I. REFERENCE(S):
1. Traffic Safety Task Force Project Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/25: Discussion
Review of accepting the grant for a Traffic Safety Coordinator
7/2: MOTION: I move to approve the two-year Traffic Safety Coordinator
agreement with the Washington Traffic Safety Commission.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
The Benton Franklin Traffic Safety Coordinator position is funded through a grant from
the Washington Traffic Safety Commission. The coordinator is tasked with overseeing
traffic safety programs that occur in the Benton and Franklin Counties and is the direct
liaison between the law enforcement agencies and the Washington Traffic Safety
Commission,
V. DISCUSSION:
Acceptance of this grant will place the coordinator at one of the mini-stations and allow
direct law enforcement contact between the coordinator and Tri-City law enforcement
officers. Having direct contact will enable the coordinator to seek funding for localized
traffic safety issues and emphasis patrols that most affect our geographic area. The grant
funding for this position is two years with no cost to the city.
3(d)
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Washington Traffic Safety Commission
1000 South Cherry Street
PO Box 40944
Olympia, Washington 98504-0944
Phone (360) 753-6197
Fax (360) 586-6489
www.wa.gov/wtsc
Section 1 — Authorization
Project Title: Benton--Franklin DUI/Traffic Safety Task Force
Ownership of facilities or equipment, acquired through this funding, shall be vested with the applicant agency,
not the state of Washington. However, facilities or equipment acquired through this agreement shall be utilized
and retained in highway safety operations during the useful existence of such equipment or facilities. Costs
incurred for maintenance, repairs or support of such equipment or facilities shall be borne by the applicant
agency. Further, it is understood and agreed that the activity covered by this project, as more particularly
described in sections 2 and 3 attached thereto and made a part hereof, is undertaken under authority of Title 23,
USC and is subject to the administrative regulations established by federal guidelines and the WTSC.
Applicant Agency/Organization: Pasco Police Department
Applicant Agency Project Director
Name: Denis Austin Title: Chief of Police Signature:
Address 525 N.3 rd, Pasco WA 99301
E-mail Address: austind cDci.pascoma.us Area Code 509 Phone 545-3421
Applicant Agency Authorizing Official (person with contracting authority)if different from above:
Name
Title Organization Address
Signature City, State,Zip Phone
WTSC Use Only:
WTSC Program Manager: Lynn Drake
Planned Project Duration From:July 1, 2007 To: June 30,2009
Approved by
Name: Lowell Porter Project Number:
Title: Director.WTSC Funds (obligated)$
Signature:
Date:
ertifications and Assurances
It is hereby understood that this application and attachments hereto, when approved and signed by all concerned parties, as indicated shall constitute an
agreement by and between the applicant organization to perform in accordance with the terms of this application and attachments, taken as a whole. This
agreement is based on guidelines found in the Common Rule,OMB Circular A-102,in order to standardize and simplify federal grants. The signature below of an
authorized representative of the applicant agency certifies and assures that all the following conditions will be met.
1) Reports—The Contractor shall submit quarterly reports,a final report at end of project,and submit special reports as outlined Project Agreement,Addendurn
A,Billing and Report Requirements.
2). Copyrights. Publications, and Patents—Where activities supported by this project produce original copyright material, the Contractor may copyright such, but
the WTSC reserves nonexclusive and irrevocable license to reproduce, publish, and use such materials and to authorize others to do so. The Contractor
may publish, at its own expense, the results of project activities without prior review by the WTSC provided that any publications (written,visual, or sound)
contain acknowledgment of the National Highway Traffic Safety Administration (NHTSA) and the WTSC support. Any discovery or invention derived from
work performed under this project shall be referred to the WTSC, who will determine through NHTSA whether or not patent protections will besought, how
any rights will be administered,and other action required to protect the public interest.
3) Termination — This project agreement maybe terminated or fund payments discontinued or reduced by WTSC at any time upon written notice to the
Contractor due to non-availability of.funds,failure of the Contractor to accomplish any of the terms herein, or from any change in the scope or timing of the
project.
4) Fiscal Records—Complete and detailed accounting records will be maintained by the Contractor of all costs incurred on this project, including documentation
of all purchases of supplies, equipment,and services;travel expenses;payrolls;and time records of any person employed part-time on this project. Federal,
state,or WTSC auditors shall have access to any records of the Contractor. These records shall be retained for three years after the final audit is completed
and all questions resolved.
5) Funding—The Contractor will utilize funds provided therein to supplement and not to supplant state and local funds otherwise available for these purposes.
Funds are to be expended only for purposes and activities approved herein. Reimbursement will be made periodically by WTSC for its share based on
approved cost reports. The Contractor will expend from nonfederal sources the required matching amounts, which shall be expended not later than 30 days
following the completion of the projects.
6) Cost Principles and Grant Management—The allowability of costs incurred and the management of this project shall be determined in accordance with the
Office of Management and Budget(OMB) Circular A-87 and 49CFR, Part 18 for state and local agencies, OMB Circulars A-21 and A-110 for educational
institutions,and OMB Circular A-122 for nonprofit entities.
7) Obligation Funds—Funds may not be obligated prior to the effective date or subsequent to the termination date of this project period. Obligations outstanding
as the termination date shall be liquidated within 30 days.
8) Changes—The Contractor must obtain prior written approval from the WTSC for major project changes,including:changes of substance in project objectives,
evaluation,activities,the project manager,key personnel,or project budget.
9) Income— Income earned by the Contractor with respect to the conduct of the project(sale of publications, registration fees, service charges, etc.) must be
accounted for and income applied to project purposes or in reduction of project costs_
10) Purchases—Purchase of equipment or services must comply with state or local regulations. After the end of the project period,equipment will continue to be
utilized for highway safety purposes or will not be disposed of without written approval of the WTSC. The Contractor shall make and maintain an inventory of
equipment to include descriptions,serial numbers, locations,costs or other identifying information,and submit a copy to the WTSC.
11) Third Party Participants— No contracts or agreements may be entered into by the Contractor related to this project, which are not incorporated herein and
approved in advance by the WTSC. The Contractor will retain ultimate control and responsibility for the project. WTSC shall be provided with a copy of all
such contracts and agreements entered into by Contractors. Any contract or agreement must allow for the greatest competition practicable and evidence of
such competition or justification for a negotiated contract or agreement shall be provided to the WTSC.
12) Participation by Disadvantaged Business Enterprises The contractor agrees to take all necessary and reasonable steps in accordance with Title 49, CFR,
Subtitle A, Part 26 to ensure that minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their
contractors shall not discriminate on the basis of race,color,national origin,or sex in the award and performance of any subcontracts financed in whole or in
pail with Federal funds.
13) Americans with Disabilities Act—In the performance of this agreement, the Contractor shall comply with the provisions of Title VI of Civil Rights Act of 1964
42 USC 200d,Section 504 of the Rehabilitation Act of 1973 29 USC 794 Chapter 49.60 RCW,and Title I of the Americans with Disabilities Act 42 USC 1211.
12117 as now or hereafter amended. The Contractor shall not discriminate on the grounds of race,color, national origin, sex, religion, marital status, age,
creed, Vietnam-Era and Disabled Veterans status,or the presence of any sensory,mental, or physical handicap in any terms and conditions of employment
to include taking affirmative action necessary to accomplish the objectives of this part and denying an individual the opportunity to participate in any program
provided by this agreement through the provisions of services,or otherwise afforded others.
14) Political Activities—No funds, materials, equipment, or services provided herein shall be used for any partisan political activity or to further the election of .
defeat of any candidate for public office or to pay any person to influence or attempt to influence an officer or employee of congress, or an employee of a
member of congress, an officer or employee of congress in connection with the awarding of any federal loan or the entering in of any cooperative
agreements.
15) Single Audit—State and local governments that receive federal assistance are subject to the audit requirements of the Office of Management and Budget
(OMB)Circular A-128. An institution of higher education or a nonprofit entity must comply with audit requirements in OMB Circular A-133. An independent
audit of the financial operations, including compliance with provisions of federal law and regulations of all funds expended, must be arranged for by the
contractor. A copy of the completed audit must be submitted to the WTSC.
16) Seat Qelt Policy—No funds, materials,property,or services will be provided to any political subdivision that does not have a concurrent and actively enforced
policy requiring the use of seat belts.
17) Drug Free Workplace — In accordance with the Anti-Drug Act of 1988 41 USC 702-707 and Drug-Free Workplace, 42 USC 12644, the WTSC has the
responsibility to ensure that unlawful manufacture, distribution,dispensing, possession or use of a controlled substance by any employees,grantees, and/or
sub-grantee of the Agency and/or any such activity is prohibited in the workplace.
18) Debarment and Suspension - The applicant agency certifies,by submission of this proposal,that neither it or its principals is presently debarred,suspended,
proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency.
Applicant Agency Authorized Signature to ^��
Washington Traffic Safety Commission
Project Agreement
The Benton-Franklin Traffic Safety Task Force has served the lower Columbia Basin since
October 1, 2000. The Task Force continues to develop an extensive network,of committed and
dedicated individuals, groups and agencies, all diligently working to achieve the mission of
reducing the number of traffic related deaths and injuries through education, prevention
and enforcement". The collaborative efforts of the devoted folks of Benton and Franklin Counties
make it possible; WSP, Police Depts. of Pasco, Richland, Kennewick, West Richland, Prosser,
Benton and Franklin Sheriffs Office, B-F Juvenile Justice Dept, B-F Safe Kids Coalition/B-F Health
Dept., ESD 123 (Educational Service District 123), and B-F Substance Abuse Coalition.
Geographic Area: Benton and Franklin Counties are located in the southeastern part of WA State
and are diverse in demographics, economics and other societal criteria, There is a combined
population of approx. 224,800. Franklin Co, with a population of approximately 64,200, is primarily
agricultural. Benton Co with a population of approx. 160,600 is considered the retailing and
services hub. The three major cities, Kennewick, Pasco, and Richland (Tri-Cities), are very close
in proximity and separated by three rivers (Snake, Columbia & Yakima). These neighboring cities
are ranked as the 191st most populous metropolitan area of the U.S. The area also consists of
numerous smaller communities and rural areas such as; W. Richland, Benton City, Prosser, Basin
City, Connell, Finley, Kahlotus, and Mesa. Traffic-ways include 1-82, the 1-182 spur, State Routes
395,240, 12, 124, 397, 17, 14, 224 and 260.
General Problem Identification: Benton and Franklin Counties have seen several major
changes in the area of traffic safety. Among these changes is the consistent rise in population,
including the Hispanic/Latino community, especially during the harvest season. In fact, according
to the 2000 Census data, 47% of the population in Franklin Co is Hispanic/Latino. This is even
higher than the 36% in Yakima Co. In addition, market research indicates that these numbers are
permanent residents; there are as many as 100,000 additional seasonal/migrant workers that live
in Eastern WA during the harvest season.
According to data (1996-2005) of the 157 traffic fatalities in Benton Co, 135 were vehicle occupants
(85%). While in Franklin County (1996-2005), of the 81 traffic deaths, 74 were vehicle occupants
(91%). Both Benton and Franklin Counties are higher than the state percentage of 78.3%.
Of the 157 fatalities in Benton Co, 66% (or 104) were male while 33% (or 53) were female. In
Franklin Co during the same 'time frame, of the 81 fatalities, 71% (58) were male and 28% (23)
were females. This data indicates that the male demographics are over represented, therefore
playing a vital role in the overall number of fatalities.
In conclusion, the above data is a sign of overpopulated roadways and a large number of the
drivers who are unfamiliar with state laws. Without continuing education, prevention and
enforcement this combination is deadly.
Primary crocus Areas: After reviewing the available data, the Strategic Highway Safety Plan and
the Highway Safety Plan, the Traffic Safety Task Force will focus on 4 primary traffic safety
issues for this funding period; impaired driving, Hispanic/Latino surnamed drivers, speed, and
occupant protection.
A) IMPAIRED DRIVING:
1) Problem identification: Despite the continuing education and increased enforcement, DUI
continues to be a problem. From 1996-2005, there were 157 fatal crashes in Benton Co in which
impairment accounted for 29.29% (46). This percentage has decreased from the 39.3% 'from
1993-2003, but impairment remains a problem. In Franklin Co (1996-2005), there were 81 fatal
crashes in which impairment accounted for 40.74% (33 impaired driving involved).
The total number of fatalities involving alcohol in Benton Co has decreased from 2001 (9 of 20) to
2005 (3 of 15). During this same timeframe, Franklin Co saw a large increase from 2001 (2 of 12)
to 2002 (6 of 11), but in the proceeding years a definite decrease was present (2 of 4 in 2003, 2 of
3 in 2004, and 0 of 3 in 2005).
Although this data shows a decrease in fatalities in both counties, it also indicates that impaired
driver's still plays a major role in the overall number of fatal collisions.
According to WSP, B/F Counties had 9 fatalities in 2006 in which 2 were DUI related (1 Hispanic/1
Caucasian). In other words, 22.22%of the fatalities in 2006 involved an impaired driver. This is an
increase from 2005 where there was 1 (drug impaired).
DUI ARRESTS: In 2005, the combined LE agencies of B/F Counties arrested 1,943 impaired
drivers and 1,999 in 2004. This decrease in total number of arrests is due to the shortage of
staffing issues each agency has experienced in recent years.
Although data indicates a decrease in arrests, the small town of W. Richland is an exception. In
2004, W. Richland (Benton Co) made 28 DUI arrests and in 2005 the number increased to 52.
During the last Drive Hammered, Get Nailed Campaign (2006), the officers of W. Richland made
17 DUI arrests. This is the 2nd highest arrest rate in the state during this campaign.
Note: The cost for an officer to arrest a DUI is significant to not only the citizens of Benton and
Franklin Counties, but to the state of WA as a whole. Taking in to account that an average pay of a
midline officer in B/F is approx. $35/hr and the average arrest time for a DUI (from traffic stop to
booking) is approx. 3 hrs, the cost is upward of $105 per arrest. That means, the number of
arrests made in 2004 (1,999) cost approx. $209,895.00 (officers time) and in 2005 (1,943) it cost
approx. $204,015. The average cost of a fatal collision is $1,150,321 therefore -the 14 fatalities in
B/F totaled approx. 111,145,948.
2) GOAL: To reduce the number of collisions involving impaired drivers, therefore
decreasing the number of fatality collisions.
3) Project Activities and Tasks:
• Assist, coordinate and participate in statewide campaigns such as Drive Hammered, Get
Nailed and other DUI Emphasis Patrols such as; DOTS.
• Work collaboratively with WTSC and contractors to maximize the results of these
campaigns.
• Utilize all local media groups (3 TV stations, 14 radio stations, 1 newspaper) through.
PSA'S, commercials, news stories and press conferences to raise the awareness of the
enforcement efforts, consequences, and new laws as it pertains to alcohol
• Utilize WTSC resources such as; banners, posters, variable road signs, airplane banners
• Assist in securing funding for extra enforcements such as DOTS, especially during those
times where drinking and driving has been identified as a particular problem (boat race
weekend, St. Patrick's Day, Cinco De Mayo, etc.)
■ Maintain stats on DUI'S, and traffic related deaths and collisions involving alcohol
4) Evaluation: This goal's evaluation will be tracked and measured by using data from various
sources such as; local statistics, WTSC, NHTSA, DOT, FARS etc. All are proven strategies and
comply with the SHSP.
**Number of collisions **Number of collisions involving impairment
**Number of DLII arrests **Number of fatal collisions involving impairment
**Number of community events attended
B) HISPANIC/LATINO SURNAMED DRIVERS:
1) Problem identification: The Mid-Columbia Valley has seen a significant increase in the
number of Hispanic/Latino surnamed drivers in the past few years especially during the harvest
season. In 2006, the Hispanic population in Franklin Co, was approx. 4% while in Benton Co. it is
12%. In 2004, Pasco made 199 DUI arrests (# excludes the mos. of Sept. & Oct.). and 130 of
those were Hispanic(65% of the DUI arrests were Hispanic/Latino). In 2005, Franklin Co Sheriffs
Office made 69 arrests and 31 of those were Hispanic (44% of the DUI arrests were
Hispanic/Lal.ino.
According to WSP, Hispanic surnamed drivers are over represented in fatality collisions in 2000
(47%), 2001 (55%), and in 2002 (49%). In 2002, there were 20 fatal collisions of which 12 were
DUI involved and of those, 9 were Hispanic. During that same year, 11 of the 20 fatal collisions
happened during the fall harvest season. In 2004, there were 14 fatal collisions in which 9 were
alcohol involved...almost half of those were Hispanic/Latino. In 2006, WSP (Kenn Detachment
includes WAN) reported 14 fatal collisions in which 4 involved Hispanic Surnamed Drivers (1
involving impairment).
Since the inception of the "El Protector" program, Eastern WA has seen a significant reduction of
traffic related deaths, especially involving Hispanic surnamed drivers. This reduction is attributed
to the outreach program WSP and local LE continue to provide the community.
In 2002, Eastern WA was hit with the reality and severity of the lack of attention the Hispanic
community received regarding traffic safety when 4 separate tragedies occurred. In Jan., the 111
incident left 1 dead and 2 critically injured, in June, 3 died leaving 3 critically injured, in Sept., 5
died critically injuring 1 and the Oct. incident took 1 life and left 4 critically injured.
2) Goal: To reduce the number of collisions involving Hispanic/Latino surnamed driver's
especially involving impairment (reduce traffic related deaths and injuries involving
Hispanics/Latinos).
3) Project Activities and Tasks:
• Attend, participate and assist in the El Protector meetings &community outreach efforts
■ Provide educational materials (literature, videos, CD's, etc.) in Spanish to groups,
individuals and events about traffic safety issues especially pertaining to drinking and
driving (B/F Juvenile Justice, school presentations, Hanford Expo, B/F Fair, etc.)
■ Assist with media (LaVoz, Viva Hispanic newspapers, weekly on-air talk shows, PSA'S
with Charter Media/Univision)
■ Attend issue related conferences and trainings
4) Evaluation: This goal's evaluation will be tracked and measured by using data from various
sources such as; local statistics, WTSC, NHTSA, DOT, etc. All are proven strategies and comply
with the SHSP.
Number of collisions involving Hispanic/Latino Surnamed drivers
Number of collisions involving alcohol and Hispanic/Latino Surnamed drivers
Number of fatal collisions involving Hispanic/Latino Surnamed drivers
Number of fatal collisions involving Hispanic/Latino Surnamed drivers
Number of Hispanic/Latino DUI arrests
C) SPEED:
1) Problem identification: In 2005, 247 people died on WA State roadways in speeding related
crashes. In other words, 38%of all traffic fatalities in 2005 involved speed which is higher than the
US rate of 30% (13,113 fatalities)
Of the 157 fatal collisions in Benton Co. (1996-2005), 50 involved a speeding driver. That
accounts for 31.85%of the fatal collisions were speed related. In Franklin Co., 22 of the 81 fatal
collisions involved speed (1996-2005). That accounts for 27.16% of the fatal collisions were speed
related. In 2001 of the 20 fatalities in Benton Co, 6 involved speed. Despite the total number of
fatalities decreasing in the proceeding 4 years, the number of those that involved speed stayed
consistently the same (3 of 15 in 2002, 1 of 9 in 2003, 6 of 19 in 2004, and 5 of 15 in 2005). In
2004, of the 19 fatalities, 6 were speed related (this is the same # as 2001). In Franklin Co, speed
related fatalities has definitely declined from 2001 to 2005 (4 of 12 in 2001, 3 of 11 in 2002, 0 of 4
in 2003, 2 of 3 in 2004, and 1 of 3 in 2005) (National Center for Statistics& Analysis).
In 2005 (January-April), according to the WSP (Kenn Detachment includes W/W), 19,007 speed
contacts were made. Kennewick PD wrote 11,300 traffic citations in 2005 (Jan-Dec 23), of which,
2,861 were for speeding. Of the 11,300 citations written in 2005, 414 were for school zone
speeding. That's 28.98%of all traffic citations wrote in 2005 were speed related. During this same
year (2005), Pasco PD reported 5,019 driving infractions of which 1,576 were speed related and
454 were school zone speed related. That's 40.45% of the traffic infractions in the city limits of
Pasco were speed related. In Franklin Co, deputies wrote 1,513 citations for speed.
2) GOAL: To reduce the number of traffic related deaths and injuries involving speed by
decreasing the number of speed related crashes.
3) Project Activities and Tasks: To increase enforcement pertaining to speed and the use
of media to raise awareness of the efforts.
■ Assist, coordinate and participate in statewide campaigns pertaining to speed
enforcement/emphasis patrols.
■ Work collaboratively with WTSC and contractors to maximize the results of these
campaigns.
■ Utilize a.11 local media groups (3 TV stations, 14 radio stations, 1 newspaper) through
PSA'S, commercials, news stories and press conferences to raise the awareness of the
enforcement efforts, consequences, and new laws as it pertains to alcohol
Utilize WTSC resources such as; banners, posters, variable road signs, airplane banners
• Maintain stats on speed related infractions and collisions
• Conduct surveys in public entities such as the Columbia Center Mall or by utilizing the
media (websites) accompanied by media (pertaining to behavior and knowledge).
■ Identify problem locations involving speed
■ Identify demographics involved in speed (age group, gender)
• Identify collisions involving both speed and impairment.
4) Evaluation: This goal's evaluation will be tracked and measured by using data from various
entities such as; local statistics, WTSC, NHTSA, DOT, etc. All are proven strategies and comply
with the SHSP.
"*Number of collisions related to speed
**Number of fatal collisions related to speed
"Number of collisions involving speed & impairment
"Number of fatal collisions involving speed and impairment
"*Number of speed citations (gender& age)
**Number of speed citations in school zones
"Number of people surveyed
C) Occupant Protection
1) Problem Identification: WA State Fatality Data, from 1996—2005, shows 6,439 people died
on WA roadways and of those 2,201 were restrained while 2,600 were not. Of the 6,439 fatalities
in WA from 1996-2005, 40.38%were not buckled up. During this same timeframe in Benton Co, of
the 157 fatalities, 44.59%of those were not buckled up (70) and in Franklin Co, of the 81 fatalities,
46.91%were unrestrained (38). Data indicates that both counties are higher than the state rate.
Of the 452 (aged 5 & above)fatally injured vehicle occupants, 232 were restrained (51.33%used
some sort of restraint system) (WA state report "Restraint Use(Safety Belts& Child Seats)
among fatally injured passenger vehicle occupants'). In the age bracket of under 5 in the
same report, 6 of the 11 were restrained (54.55%used some sort of restraint system).
2) GOAL: To increase seatbelt usage rate therefore decreasing the number of fatalities
involving unrestrained vehicle occupants.
3) Project Activities and Tasks:
• Assist, coordinate and participate in state campaigns such as; Click It or Ticket Campaigns
and the Nighttime Click It or Ticket Campaigns
• Work collaboratively with WTSC and contractors to maximize the results of these
campaigns.
• Utilize WTSC resources such as; banners, posters, variable road signs, airplane banners
• Attend, participate and assist in the efforts of the B-F Safe Kids Coalition (includes
attending monthly meetings)
■ Maintain stats regarding occupant protection (both adult and child)
• Attend any issue related conferences and trainings
• Utilize the media (TV, radio, newspaper) through PSA'S, commercials, news stories and
press conferences to raise the awareness of the enforcement efforts, consequences, and
new laws as they pertain to occupant prevention
4) Evaluation: This goal's evaluation will be tracked and measured by using data from various
entities such as; local statistics, WTSC, NHTSA, DOT, etc.
"Number of collisions with unrestrained occupants
**Number of fatal collisions involving unrestrained occupants
`*Number of seatbelt violations
Other Activities and Tasks:
• Coopers Corner:
Coopers Corner is not a proven strategy but the success of the project will
ultimately reduce the number of traffic related deaths and serious injuries in the
Mid Columbia. We will have a better idea of the effectiveness in 3 to 5
• Every 15 Minutes Programs:
The Every 15 Minutes program is not a proven strategy but has been a part of
Benton and Franklin Counties for 10+ years. All of the high schools in the 2
counties participate by conducting their own program. Each area designs their
own program according the unique attributes of the specific area.
• LE Agency Surveys:
Surveys will be conducted for each LE Agency to determine any special needs of
the individual jurisdictions. These will initially be completed by upper management
and discussed with Chiefs and Sheriffs.
Other tasks to maintain an effective Task Force:
• Continue to employ and maintain a Task Force Coordinator
■ Serve as a central hub and liaison for communication about traffic safety projects,
activities, enforcements, and reporting mobilization statistics
■ Serve as a central hub and liaison for the media (including ride-along coordination)
■ Hold Task Force meetings at least quarterly if not monthly
■ Serve as a central hub and liaison for the TF and the Chiefs and Sheriffs
• Assist in coordination of law enforcement trainings (SFST training) and dissemination of
new training materials or law updates in the area of traffic safety issues, especially
regarding the of areas focus outlined in this project proposal.
■ Communicate and inform LE of State Conferences and Trainings.
• Serve as a central hub for community outreach in the areas of traffic safety:
❖ Provide informative literature and materials to groups, individuals, and community
events about traffic safety issues (Local businesses, Every 15 Minutes programs,
Hanford Expo, Spring into Safety and the B-F County Fair) especially regarding
the areas of focus outlined in this project proposal.
❖ Presentations about traffic safety projects and issues
❖ Utilize reader boards especially regarding the areas of focus outlined in this project
proposal
• Maintain an effective Task Force website with WTSC
Budget Justification
Salary: Coordinator shall be paid at$17.61/hr. at 34 hours per week
Travel: Reimbursable mileage is paid at$.485 per mile, with total travel to be approximately 7,200
miles, or 300 miles per month for a total reimbursement of$3,492.00. This allows for meetings,
media, and events for planning and coordination for Task Force activities, programs, and
presentations.
Administrative contract allows for 160 hours of annual leave per year. Leave tracking will be
documented through quarterly reporting to WTSC.
Match Documentation
See attachments for details on the following:
• Source and amounts of cash (funds received from grants) Attachment A
■ Community donations of in-kind services (office space& meeting rooms) Attachment A
■ Task Force Support (meeting attendance, duties and DUI arrests) Attachment B/C
C
AGENDA REPORT
FOR: City Council June 20, 2007
TO: Gary Crutch el anager Workshop Mtg.: 6/25/07
Regular Mtg.: 7/2/07
FROM Stan Strebel, Ad' ' a ive and Community
Services Direc�
SUBJECT: Water Follies Agreement
I. REFERENCE(S):
A. Agreement for Operation of Water Follies Event(2007—2009)
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/25: Discussion
7/2: MOTION: I move to approve a three-year agreement with the Tri-Cities Water
Follies Association for the Water Follies event and further, authorize
the City.Manager to sign the agreement.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) In 2004 City Council and Franklin County approved a three year agreement(2004,
2005, 2006) with the Water Follies Association, setting forth the conditions for
approval for the annual Water Follies event at Wade Park and allowing streets
south of Sylvester Street between Roads 36 and 56 to be closed for such event.
B) As the prior agreement has expired, the attached agreement is presented to
Council for approval for the 2007, 2008 and 2009 Water Follies events.
The agreement is essentially the same as prior years with minor revisions
reflecting a greater leadership role of the City in coordinating and monitoring the
event as the property in the surrounding area has now all been annexed.
The Association is allowed to close roads during the stipulated Schedule 1. The
dates for 2007 are July 28 & 29. This schedule will be presented for approval if
revised for 2008 or 2009.
The Association will provide adequate crowd and traffic control and First Aid
services. The Association will deposit a check with the City in the amount of
$1,000.00 to cover damage and clean-up. The Association will provide general
liability insurance through the American Boat Racing Association in the amount
of $5,000,000 and liquor liability insurance of $2,000,000 for beer service and
$5,000,000 for spirituous liquor service. Additionally, $2,000,000 general
liability insurance will be provided for contract vendors.
C) Staff recommends that the Council authorize the City Manager to enter into the
agreement on behalf of the City.
3(e)
AGREEMENT FOR OPERATION OF
WATER FOLLIES EVENT
(2007-2009)
This agreement is made and entered into this day of 2007,
among Franklin County, hereinafter referred to as the "County," the City of Pasco, hereinafter
referred to as the "City," and the Tri-City Water Follies Association, hereinafter referred to as
the "Association."
WHEREAS, the Association has applied for the right to conduct the 2007, 2008 and 2009
Columbia Cup Unlimited Hydroplane Races on water adjacent to certain City and County lands
and needs the temporary use of such lands for said activity, and;
WHEREAS, this activity is planned for the enjoyment of the general public;
NOW THEREFORE, in consideration of the covenants and agreements herein contained
and the terms and conditions thereof,the parties agree to the following:
I
For the years 2007, 2008 and 2009, the City and the County grant to the Association the
temporary use of the property for the periods defined in Schedule 1 within their respective
boundaries described in Exhibit "A", attached hereto and by this reference made a part hereof,
including all parking lots together with the right of access thereto and therefrom.
II
The Association shall be allowed to collect a donation fee from each person over S years
of age entering said land for viewing the hydroplane races, provided the proceeds are used solely
for the conduct of the program and necessary expenses incidental thereto. An accounting of all
revenue received shall be presented to the City and County before January 1 of the following
year for each of the three years this agreement shall remain in effect.
Donation and parking fee amounts and hours when fees may be collected are described in
Schedule 1. By agreement of the parties, details included in Schedule 1 may be amended from
year to year.
III
The Association shall be responsible for providing adequate personnel assistance in
vehicle parking, traffic and crowd control. In addition to providing adequate personnel for
vehicle parking, traffic and crowd control the Association must provide for adequate contract
police services. Police personnel are to be provided access to the venue at all time and will
maintain authority over civilian crowd control personnel in the event that police intervention is
necessary. Pasco Police Reserves may qualify as contract police services in lieu of regular police
officers as determined by the Chief of Police.
IV
A traffic and crowd control plan will be submitted to and shall have the written approval
of the Franklin County Sheriff's Department and City of Pasco Police Department no later than
ten (10) days before the day race time trials are to be held. The use of any barricade proposed
for traffic control shall be included in the traffic and crowd control plan. The City of Pasco will
provide barricades for traffic control on the residential streets which intersect with Sylvester
Street on the south side. Barricades will be delivered to the street corners designated in the plan.
The Association shall be responsible for setting up barricades; maintaining barricades following
setup; and returning them to the drop-off corners for City pickup. The Association shall be
responsible for any damage to barricades.
The Association shall be responsible for furnishing and installing "No Parking" signs on
the north-south roads from Road 36 inclusive to Road 56 inclusive between Sylvester and Court
Street and along Sylvester Street from Road 36 to Road 56 the morning of the day of the time
trials, and for removing said signs by noon the following Monday. The signs and method of
installation shall be approved in writing by the City Engineer no later than three (3) days before
the day the time trials are to be held.
V
No costs or liability will accrue to the City or County due to the races, traffic control, and
parking activities.
VI
The Association will not preempt the public use of all the project recreation resources in
the area. Chiawana Park will remain open to the public during the races.
VII
The Association is responsible for returning all keys issued, clean up and restoration of
the area to pre-use condition to the satisfaction of the City Engineer and County Engineer within
ten(10)days of the day of the race. At least seven(7)days before the day the time trials are to be
held, the Association agrees to deposit a check in the amount of One Thousand Dollars ($1,000)
with the City Engineer, payable to the City of Pasco, to cover potential damages and
extraordinary cleanup, repair and maintenance costs. If none accrue, the check will be returned to
the Association; otherwise, the check will be deposited to the account of the City of Pasco. Any
excess amount will be refunded. The Association agrees to pay any additional clean=up and/or
repair costs incurred by the City and the County.
If, prior to the race, the Franklin County Fire Marshall and/or City of Pasco Fire Chief
require fire control site preparation of the river shore viewing area, the association will perform
the necessary work, at its sole expense.
Agreement for Operation of Water Follies Event
page 2
VIII
The Association will be permitted to restrict public use of said lands during the period of
the hydroplane races from 6:00 p.m. the Friday before the race, to 6:00 p.m., Sunday, the day of
the race. It will be necessary to close the Columbia River in the vicinity of Columbia Park to
commercial and pleasure boats during the hydroplane races. The closure will be of an
intermittent type, as needed, when hydroplanes are actually on the course. Provisions to allow
emergency traffic and commercial traffic to pass through the closed area will be made by the
Association. River closure authorization must be obtained by a separate permit from the U.S.
Coast Guard setting forth the specific dates and time periods involved.
IX
The Association shall comply with all Federal Laws and Regulations of the State and the
County wherein the said premises are located with regard to construction, license or permits to
do business and all other matters.
The Association will further comply with standards and recommendations of the State
and local health departments in all matters concerning health and sanitation.
The Association shall be responsible for providing the necessary chemical toilets as
required by the local health department to serve the general public on Saturday and Sunday
during the races.
X
The Association may authorize concessions to be operated to accommodate the public.
All concessions will be operated under the supervision of the Benton-Franklin Public Health
Department and, if applicable, a City of Pasco business license.
If alcohol is sold or served, all necessary alcohol permits must be obtained, and sales and
consumption shall be in accordance with Washington State Liquor Control Board rules and
regulations. Alcohol consumption shall be permitted only within the designated beer/alcoholic
beverages gardens and special tent areas.
In addition to any alcohol permits or approvals required by the State of Washington, an
alcohol permit must also be obtained from City of Pasco Administrative and Community
Services Department.
XI
In all cases, admission to the various areas will not be limited to membership in any
organization, and there will be no discrimination made against any person or persons because of
race, sex, creed, color, national origin or physical disability.
Agreement for Operation of Water Follies Event
page 3
XII
The Association agrees to maintain and pay for general liability insurance coverage
through American Boat Racing Association (ABRA) at all times hereof insuring the Association,
the County and the City, such insurance to afford protection of a limit of not less than
$5,000,000.00.
The Association agrees to require liquor liability insurance and general liability insurance
for the company with which it contracts for the fenced area commonly known as "the beer
garden", such insurance to afford protection to a limit of not less than $2,000,000.00. The
Association, the City, and the County shall be named as additional insureds on the policies.
The Association agrees to require liquor liability insurance and general liability insurance
for the company with which it contracts for the fenced area commonly known as
"Margaritaville" (spirituous liquor service), such insurance to afford protection to a limit of not
less than $5,000,000.00. The Association, the City, and the County shall be named as additional
insureds on the policies.
The Association agrees to require general liability insurance from each company with
which it contracts as a vendor, such insurance to afford protection to a limit of not less than
$2,000,000.00. The Association, the City, and the County shall be named as additional insureds
on the policies.
Copies of the above insurance will be delivered to the City by the Association at least 14
days before the day race time trails are to be held.
XIII
The County, the City and the Corps of Engineers shall not be liable or responsible for
damages to property or injuries to persons which may arise from or be incident to the Tri-City
Water follies Association's use and occupation of said premises, including the areas shown on
Exhibit "A" and the County and City roads and rights-of-way south of Court Street and east of
Road 60 inclusive to Road 34 inclusive,the person of the Association's officers, agents, servants,
employees, or others, including spectators or participants who may be on said premises at their
invitation or the invitation of any one of them. The Association shall hold the County and the
City harmless from any and all such claims which may arise from any damage or injury above-
mentioned, and shall at its expense defend any and all actions which may be brought against the
City and County upon such claims and shall pay any and all judgments that may be recovered
against the City and County upon such actions. Venue shall be in Franklin County.
The Association shall provide the City Engineer and the County Engineer, or such other
persons as designated by the City Engineer, passes for the purpose of inspections for compliance
with the agreement.
XIV
Agreement for Operation of Water Follies Event
page 4
For use of Franklin County and the Corps of Engineers land for the two-day period, in
lieu of a $2,000 donation, the Association donated labor, equipment, and materials to complete
the 1998 Rivershore Enhancement Irrigation Project.
XV
The Association shall provide one (1) first aid station in the park to provide public
assistance within the premises regarding first aid treatment and assuming the assistance for
public safety. Such activity shall meet all conditions and requirements of Mid-Columbia EMS
Council and Franklin County Emergency Management. The Association shall ensure
communication availability to contact Franklin County 911 Dispatch Center.
XVI
This agreement is subject to the terms and conditions of the lease granted Franklin
County by the United States dated March 26, 2004, DACW 68-I-77-20, and modifications
thereto or any subsequent agreements that the United States and the County may enter into with
respect to the premises. A copy of this agreement shall be on file in the office of the Franklin
County Engineer's Office, Pasco, Washington. In the event said lease is relinquished by the
County or terminated by the Government, this agreement will also be canceled on the effective
date agreed to between the County and the Government.
XVII
This agreement may be amended by mutual agreement of the parties.
XVIII
This agreement may be cancelled by any party upon thirty (30) days written notice to the
other parties to the agreement.
Agreement for Operation of Water Follies Event
page 5
Dated this day of , 2007.
TRI-CITY WATER FOLLIES ASSOCIATION, INC.
BY: DATE:
PRESIDENT
CITY OF PASCO
BY: DATE:
GARY CRUTCHFIELD, CITY MANAGER
APPROVED AS TO FORM:
BY: DATE:
LELAND B. KERR, CITY ATTORNEY
BOARD OF COUNTY COMMISSIONERS, FRANKLIN COUNTY, WASHINGTON
BY: DATE:
ROBERT C. KOCH, CHAIR
BY: DATE:
NEVA J. CORKRUM, CHAIR PRO TEM
BY: DATE:
RICK MILLER, MEMBER
APPROVED AS TO FORM:
BY: DATE:
Ryan E. Verhulp, Chief Civil Deputy Prosecutor
ATTEST:
BY: DATE:
Clerk of the Board
Agreement for Operation of Water Follies Event
page 6
TRI-CITY WATER FOLLIES AGREEMENT
SCHEDULE 1: 2007 RACE
The Tri-City Water Follies Association may collect donation fees at admission gates
between the hours of 5:OOam and 6:OOpm on Saturday, July 2$, and Sunday, July 29,
2007 as specified below:
Donation Fee
Weekender Pass (Sat/Sun) $25
Saturday, July 2$ $15
Sunday, July 29 $25
Children ages 6— 12 $ 5/day
Children under 6 Free
The Tri-City Water Follies Association may assess parking fees up to $10 per vehicle
Exhibit "A"
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AGENDA REPORT NO. 56
For: City Council June 21, 2007
To: Gary Crutch iel anager
Workshop: 06/25/07
Regular: 07/02/07
From: Richard J. Smith, Director
Community and Economic Development
SUBJECT: Solid Waste Management Plan
1. REFERENCE(S):
A. Interlocal Agreement
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/25: Discussion
07/02: MOTION: I move to approve the Interlocal Agreement with Franklin County
for development of the 2008 Integrated Franklin County Solid Waste
Management Plan and, further, authorize the Mayor to sign the agreement.
Ill. FISCAL IMPACT:
None.
IV. HISTORY AND FACTS BRIEF:
A) The 2008 Franklin County Comprehensive Solid Waste Management Plan will be
updated in accordance to RCW 70.95, the Solid Waste Management-Reduction and
Recycling Act. The law requires the county, in cooperation with the cities within the
county, to prepare a solid waste management plan. The updated document will
replace the 1994 Benton-Franklin Regional Solid Waste Management Plan and
Program. The recommendations of the 2008 plan will guide local decision makers
and substantiate the need for local funds and state grants to underwrite solid waste
projects.
B) Under state law, each city in a county may fulfill its solid waste management
planning responsibilities in one of three ways: prepare it's own solid waste
management plan for integration into the comprehensive plan; participate with the
county in preparing a joint city-county plan for solid waste management; or,
authorize the county to prepare a plan for the city's solid waste management for
inclusion in the comprehensive county plan.
C) At the May 29, 2007 workshop Council heard a presentation by Jack Clark a
consultant who has been retained by the County to prepare the updated plan. Some
members of Council expressed concern that the cities did not have any apparent
means to modify or reject a Solid Waste Management Plan that could result in a cost,
particularly a disproportionate cost, to the City.
V. DISCUSSION:
A) The County staff has modified the proposed Interlocal Agreement to address City
concerns by adding language which reads: "Any recommendation in the plan, which
would result in a cost to any governmental entity shall be pre-approved by the local
government before presentation to County Commission for adoption into the plan."
(see page IV.0 of Interlocal)
B)The City Attorney has reviewed this revised Agreement for legal form and
sufficiency. He has also made a number of technical changes which bring the
Agreement into compliance with Washington State statutes for Interlocal 3!
Agreements. l
WHEN RECORDED RETURN TO:
INTERLOCAL AGREEMENT
REGARDING ADOPTION OF SOLID WASTE MANAGEMENT PLAN
FOR FRANKLIN COUNTY
THIS INTERLOCAL AGREEMENT is executed by and between Franklin County
("County") and the Cities of Pasco, Connell, Mesa and Kahlotus ("Cities") (hereinafter jointly
referred to as the "Parties") for the purposes of establishing an Integrated solid waste
management plan for Franklin County; fulfilling the Cities and County's obligations under
Chapter 70.95 RCW, and other State and Federal laws and regulations governing solid waste
management; and contributing to the health and safety of all Franklin County residents. The
Parties make and enter into this Interlocal Agreement ("Agreement") effective the day of
2007, for the purposes and under the terms contained herein.
WHEREAS, the Parties recognize the need and obligation to meet Federal and State
mandates for solid waste management planning; and
WHEREAS, the Parties believe that the Integrated Solid Waste Management Plan
("Plan") can best be accomplished under the leadership of Franklin County in cooperation with
the Cities; and
WHEREAS, programs of solid waste reduction and recycling can be most effective
when carried out pursuant to a coordinated Plan; and
WHEREAS, the County has secured adequate grant finding to meet the financial
obligations for solid waste planning as required by law, and
WHEREAS, the Parties are authorized and empowered to enter into this Agreement
pursuant to Chapter 39.34 RCW, NOW, THEREFORE,
IN CONSIDERATION of the mutual promises and covenant herein, it is hereby agreed:
lnterloeal Agreement
Adoption of Solid Waste Management Plan- 1
I. PURPOSE
This Agreement is entered into pursuant to Chapter 39.34 RCW for the purpose of
cooperative management of solid waste within Franklin County. It is the intent of the Parties to
work cooperatively in developing a comprehensive solid waste management plan pursuant of
Chapter 70.95 and 70.105 RCW that is viable and economically responsible to their citizens.
Specifically, this Agreement will provide for the administration, planning and operations of the
adopted Franklin County Comprehensive Solid Waste Management Program.
II. DEFINITIONS
For the purpose of this Agreement and any related agreement, contracts and documents
executed, adopted, or approved to this Agreement, the parties shall use the definitions found in
RCW 70.95.030, RCW 70.138.020, WAC 173-304-100 and WAC 173-350-100, unless the
context indicates otherwise.
III. RESPONSIBILITIES OF FRANKLIN COUNTY
The responsibilities of Franklin County shall be:
A. Prepare and submit for approval on behalf of the Cities and County the Integrated
Solid Waste Management Plan (ISWMP) as provided in RCW 70.95.080 and related provision
of law. Such Plan as finally prepared, amended or modified shall be binding upon. the Parties in
its solid waste management.
B. Implement, in cooperation with the Cities, waste reduction and recycling programs
within such Cities, as well as in unincorporated areas, all as enumerated in the Plan. Where
appropriate and agreed, the County may provide funding to the Cities to implement such waste
reduction and recycling programs.
IV. RESPONSIBILITIES OF CITIES
The responsibilities of the Cities shall be:
A. Cooperatively help prepare the Integrated Solid Waste Management Plan
(ISWMP) for Franklin County by participating in the Franklin County Solid Waste Advisory
Committee (FCSWAC).
B. Review draft plan and respond for your city with comments to be adopted into the
Plan prior to formal FCSWAC recommendations.
C. Any recommendation in the Plan, which would result in a cost to any
governmental entity shall be pre-approved by the local government before presentation to the
County Commission for adoption into the Plan.
Interlocal Agreement
Adoption of Solid Waste Management Plan-2
D. Where appropriate and agreed, receive funding from the County to implement
such waste reduction and recycling programs as outlined in the ISWMP.
V. DISBURSEMENT OF ASSETS AND DEBTS
If this Agreement is terminated, all Parties to this Agreement shall determine the
disbursement of any outstanding debts and the allocation of any assets. If the Parties cannot
agree to the disbursement of any outstanding debts and the allocation of any assets, the issues are
to be submitted for arbitration, pursuant to State law, RCW 7.04A. The County and the
contesting jurisdiction agree that such arbitration shall be conducted before one (1) disinterested
arbitrator.
VI. DURATION
This Agreement shall commence on the date set forth above and will continue in effect
for six (6) years. As stipulated within RCW 70.95.110(1), each Plan shall be maintained in a
current condition and reviewed and revised periodically as may be required by the WDoE. Upon
each review, such plans shall be extended to show long-range needs for solid waste handling
facilities for twenty (20) years in the future, and a reviewed implementation schedule and
implementation budget for six (6) years in the future. This Agreement may be earlier terminated
by mutual agreement or by any party upon sixty(60) days advance written notice.
VII. INTERLOCAL COOPERATION ACT PROVISIONS
Each party shall be solely responsible for all costs, materials, supplies and services
necessary for their performance under the terms of this Agreement. All property and materials
secured by each party in the performance of this Agreement shall remain the sole property of that
party. All funding incident to the fulfillment of this Interlocal Agreement, shall be borne by each
party necessary for the fulfillment of their responsibilities under the terms of this Agreement. No
special budgets or funds are anticipated, nor shall be created incident to this Interlocal
Cooperation Agreement. It is not the intention that a separate legal entity be established to
conduct the cooperative undertakings, nor is the acquisition, holding, or disposing of any real or
personal property anticipated under the terms of this Agreement. The Franklin County
Administrator, or his designee, shall be designated as the Administrator of this Interlocal
Cooperative Agreement.
A copy of this Agreement shall be filed with the Franklin County Auditor; provided,
however, that failure to file shall not affect the validity of this Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement by duly
authorized officers on the day and year first written above.
Interlocal Agreement
Adoption of Solid Waste Management Plan-3
BOARD OF COUNTY COMMISSIONERS
FRANKLIN COUNTY,WASHINGTON
Frank H. Brock, Chair
Neva J. Cockrum, Chair Pro-tern Robert E. Koch, Member
Attest: Approved as to Form:
Clerk of'the Board Ryan E. Verhulp
for Franklin County Chief Civil Deputy Prosecutor
CITY OF PASCO,WASHINGTON
Joyce Olson, Mayor
Attest: Approved as to Form:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
CITY OF CONNELL, WASHINGTON
Mayor
Attest: Approved as to Form:
City Clerk , City Attorney
CITY OF MESA, WASHINGTON
Mayor
Attest: Approved as to Form:
City Clerk , City Attorney
Interlocal Agreement
Adoption of Solid Waste Management Plan-4
CITY OF KAHLOTUS, WASHINGTON
Mayor
Attest: Approved as to Form:
City Clerk , City Attorney
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me FRANK H. BROCK, Chair of the Franklin County
Board of County Commissioners, to be known to be the individual described in and who executed the
within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act
and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of 92007.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me NEVA I. COCKRUM, Chair Pro-Tem of the Franklin
County Board of County Commissioners, to be known to be the individual described in and who executed
the within and foregoing instrument, and acknowledged that she signed the same as her free and voluntary
act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of , 2007.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
lnterlocal Agreement
Adoption of Solid Waste Management Plan-5
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me ROBERT E. KOCH, Member of the Franklin County
Board of County Commissioners, to be known to be the individual described in and who executed the
within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act
and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of 72007.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me JOYCE OLSON, Mayor of the City of Pasco,
Washington, to be known to be the individual described in and who executed the within and foregoing
instrument, and acknowledged that she signed the same as her free and voluntary act and deed for the uses
and purposes therein mentioned.
GIVEN under my hand and official seal this day of , 2007.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me Mayor of the City of Connell,
Washington, to be known to be the individual described in and who executed the within and foregoing
instrument, and acknowledged that he signed the same as his free and voluntary act and deed for the uses
and purposes therein mentioned.
GIVEN under my hand and official seal this day of 52007.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
Interlocal Agreement
Adoption of Solid Waste Management Plan-6
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me Mayor of the City of Mesa,
Washington, to be known to be the individual described in and who executed the within and foregoing
instrument, and acknowledged that he signed the same as his free and voluntary act and deed for the uses
and purposes therein mentioned.
GIVEN under my hand and official seal this day of 92007.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me Mayor of the City of Kahlotus,
Washington, to be known to be the individual described in and who executed the within and foregoing
instrument, and acknowledged that he signed the same as his free and voluntary act and deed for the uses
and purposes therein mentioned.
GIVEN under my hand and official seal this day of ,2007.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
Interlocal Agreement
Adoption of Solid Waste Management Plan-7
AGENDA REPORT
TO: City Council June 21, 2007
FROM: Gary Crutch 1 Manager Workshop Mtg.: 6/25/07
SUBJECT: Community S rvey
I. REFERENCE(S):
1. Timeline for National Citizen Survey, September Class
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
6/25: Discussion
III. FISCAL IMPACT:
Approximately$9,000
IV. HISTORY AND FACTS BRIEF:
A) The city contracted with the National Research Center in Boulder (Colorado) in late
2005 for the conduct of the "National Citizen Survey" in Pasco. The survey is a
nationally standardized survey used by communities throughout the country to gauge
the citizens' perception of municipal service delivery. The report was useful in
defining concerns for Council to address during its 2006 biennial retreat (spring of
each even-numbered year) and was also used to gain citizen response to three
specific questions selected by the City Council (in addition to the standard survey
questions).
B) In anticipation of the 2008 Council retreat, staff is preparing to contract for the
National Citizen Survey to be conducted in late 2007, for receipt of the report in
January 2008 (providing plenty of time to incorporate the results in preparation for
the Council retreat in spring 2008). In addition to its use for Council retreat, the
survey will become an integral part of the city's recent effort (in conjunction with
Kennewick and Richland as well as Yakima) to implement a formal "performance
measurement program," using the International City Management Association
program, as authorized in the 2007 budget. The survey is used to compliment the
financial data that will be collected each year regarding certain service functions, to
add a qualitative perspective to the quantitative information. Thus, it is even more
important that the survey be conducted on a regular basis(every two years).
C) The base cost for the survey is $8,900. The city is permitted to include up to three
specific questions with the survey. The data may also be compiled in a "Normative
Comparisons" report which compares Pasco's survey data with that of other
jurisdictions of comparable size around the country; the additional cost for this report
is $1,000. The survey is conducted in English but may include a Spanish language
element for an additional cost of$1,400(this option was used in the 2005 survey).
V. DISCUSSION:
A) Staff strongly recommends the survey be conducted in late 2007, preferably in
October; thus, the commitment must be filed with the National Research Center by
September 2007. Doing so will result in the report being provided to the city by
January 1.
I'
B) The use of up to three specific questions was beneficial in the 2005 survey, and it
may be for the 2007 survey as well. Staff would appreciate direction on what
specific questions to include; it is understood that the specific questions need not be
identified until October 1.
C) The Spanish language option is not recommended for the 2007 survey. It was used in
the 2005 survey; the poor response rate (4 responses) made that element useless as a
survey evaluation and reflected an extremely high cost per response ($350 each!).
D) Staff requests authorization to contract for the survey, identification of any specific
questions and confirmation that the survey be conducted in English only. 3(g)
Timeline for The National Citizen Survey TM September 2007 Class
Legend: -4 Indicates when items from NRC are due to you ►Indicates when items from you are due to NRC ♦Indicates information items
Actual
Item Week Dates
Preparing for the survey
♦ The NCS survey process is initiated upon receipt of your enrollment form and first payment.......week 1 Sept 4
r NRC mails you The NCS worksheet packet...................................................................................week 2 Sept 10
► Due to NRC:Worksheets and additional payment for add-on options...........................................week 4 Sept 24
♦ NRC uses the information you provided to generate the sample and customize the
survey instrument for your jurisdiction............................................................................................weeks 5-6 Oct 1-Oct 8
4 NRC provides confirmation documents about options selected by your jurisdiction and a
sample of the postcard and mailing envelope for your records...............................................week 5 Oct 1
► Due to NRC: Confirmation of options selected........................................................................week 6 Oct 8
4 NRC provides samples of survey materials(cover letters and survey instrument)for your
records. ....................................................................................................................................week 6 Oct 8
♦ NRC prints materials and prepares mailings...........................................................................weeks 5-6 Oct 1-Oct 8
Conducting the survey
♦ Survey materials are mailed
♦ Prenotification postcards delivered to post office ..............................................I..................week 7 Oct 15
♦ 15t wave of surveys delivered to post office..........................................................................week 8 Oct 22
♦ 2nd wave of surveys delivered to post office.........................................................................week 9 Oct 29
♦ Data collection:surveys received for your jurisdiction....................................................................weeks 8-12 Oct 22-Nov 1
♦' Note 1: During this time, you will receive postcards that were undeliverable due to bad
addresses, or vacant housing units. This is normal. Please count all the postcards, as we
will subtract the number of returned postcards from the total number mailed to estimate the
number of"eligible"households in calculating the final response rate.
♦' Note 2: You may receive phone calls from citizens during this time period who call to inform
you they are outside of your jurisdiction's boundaries, or that they do not wish to receive
additional mailings,etc. Please reassure them that their household was randomly selected,
and while they may receive a total of three mailings from you, they will not receive any
additional mailings after that time.
► Due to NRC: evaluation questionnaire and timesheet about the data collection process.............week 12 Nov 19
► Due to NRC: Final count of returned postcards.............................................................................week 12 Nov 19
♦ Survey processing and report writing.............................................................................................week 12-14 Nov 19-Dec 3
♦ During this time, NRC will process the surveys, perform the data analysis, and produce a
two-part draft report for your jurisdiction. The report of results will contain a description of
the methodology, information on understanding the results, and graphs and tables of your
results. The second report will include a description of NRC's database of normative data
from across the U.S. and actual comparisons to your results,where appropriate.
4 NRC emails draft report(in PDF format)to you..............................................................................week 15 Dec 10
► Due to NRC:jurisdiction feedback on the draft report....................................................................week 16 Dec 17
-4 NRC mails final report and data file to you (unless otherwise specified).......................................week 17 Dec 26
-4 NRC mails final invoice to you........................................................................................................week 17 Dec 26
4 NRC mails final evaluation questionnaire and timesheet to you....................................................week 17 Dec 26
► Due to NRC: Final half of costs of The NCS..................................................................................week 18 Jan 4, 2008
► Due to NRC: completed final evaluation questionnaire and timesheet..........................................week 18 Jan 4