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2007.05.07 Council Meeting Packet
AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. May 7,2007 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated April 16, 2007. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of $1,909,251.26 ($103,321.93 in the form of Wire Transfer Nos. 4730, 4732 and 4738 and, $1,805,929.33 consisting of Claim Warrants numbered 159992 through 160284). 2. To approve Payroll Claims in the amount of $1,647,212.32, Voucher Nos. 36130 through 36232; and EFT Deposit Nos. 30016255 through 30016741. *(c) Final Plat: Kelly's River Park Estates 2nd Addition (Jeff Kelly) (MF#FP07-002): 1. Agenda Report from David I.McDonald, City Planner dated May 3,2007. 2. Final Plat(Council packets only; copy available in Planning Office for public review). 3. Vicinity Map. To approve the final plat for Kelly's River Park Estates 2nd Addition. (d) Resolution No.3021,a Resolution establishing a Bikeway Plan for the City of Pasco. 1. Agenda Report from David I.McDonald,City Planner dated April 24,2007. 2. Proposed Resolution accepting the Bikeway Plan. 3. Bikeway Plan. 4. Staff Memos to Planning Commission. 5. Planning Commission Minutes dated 2/15/07, 3/15/07 and 4/19/07. To approve Resolution No. 3021, accepting the Bikeway Advisory Committee recommendations on the Bikeway Plan and, establishing the same as the Bikeway Plan for the City of Pasco. *(e) Resolution No. 3022, a Resolution accepting work performed by Landmark Structures, under contract for the Road 68 Elevated Storage Reservoir Project No. 04-2-06. 1. Agenda Report from Robert J. Alberts,Public Works Director dated April 30, 2007. 2. Resolution. To approve Resolution No. 3022, accepting the work performed by Landmark Structures under contract for the Road 68 Elevated Storage Reservoir,Project No. 04-2-06. *(f) Resolution No. 3023, a Resolution accepting work performed by Allstar, Inc.,under contract for the East Lewis Corridor Enhancement Project,Project No. 04-3-08. 1. Agenda Report from Michael McShane,Acting City Engineer dated April 30, 2007. 2. Resolution. To approve Resolution No. 3023, accepting the work performed by Allstar, Inc., under contract for the East Lewis Corridor Enhancement Project,Project No. 04-3-08. (RQ MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) "Yard of the Month" Awards. (NO WRITTEN MATERIAL ON AGENDA) The following Pasco residents have been invited to attend the Council meeting to receive Certificates of Appreciation from Mayor Joyce Olson for"Yard of the Month,"April 2007. 1. Enrique and Rosario Diaz, 931 W. Park Street. 2. Ramon and Irma Sandoval, 1936 W.Ruby Street. 3. Allen and Cheryl Olberding, 5 Lavender Court. 4. Dale and Sylvia Erickson, 11804 Waters Edge Drive Regular Meeting 2 May 7,2007 (b) "Business of the Month" Appearance Award. (NO WRITTEN MATERIAL ON AGENDA) The following Pasco business has been invited to attend the Council meeting to receive a Certificate of Appreciation from Mayor Joyce Olson for "Business of the Month Appearance Award" for April 2007. 1. Sterling Savings Bank, 1204 N. 20th Avenue. (c) Presentation of Proclamation for "Child Care Providers Appreciation Day." Mayor Joyce Olson to present Proclamation to Lorri Hope, Benton Franklin Family Child Care Association Representative. (d) Presentation of Proclamation for "National Police Week" and "Peace Officers' Memorial Day." Mayor Joyce Olson to present Proclamation to Denis Austin, Chief of Police, Pasco Police Department. 5. VISITORS-OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers. (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: Q*(a) Street Vacation: A Portion of North California Avenue(MF#VAC-07-004): 1. Agenda Report from David I. McDonald, City Planner dated May 2, 2007. 2. Proposed Ordinance and Vicinity Map. CONDUCT A PUBLIC HEARING Ordinance No. , an Ordinance vacating a portion of North California Avenue. MOTION:I move to adopt Ordinance No. , vacating a portion of North California Avenue and, further,to authorize publication by summary only. 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance authorizing a change in the hydrant meter refundable deposit amount and amending Chapter 3.07.160 of the Pasco Municipal Code entitled "Water Use Fees." 1. Agenda Report from Jim Chase,Finance Manager dated April 20,2007. 2. Proposed Ordinance. MOTION: I move to adopt Ordinance No. providing for a change in the Hydrant Meter Refundable Deposit Amount and amending Section 3.07.160 (D) of the Pasco Municipal Code and, further,to authorize publication by summary only. (b) Resolution No. ,a Resolution approving a design plan for East"A" Street. 1. Agenda Report from Gary Crutchfield,City Manager dated April 25, 2007. 2. Vicinity Map. 3. Proposed Resolution. MOTION:I move to approve Resolution No. , approving a design plan for East"A" Street. Q*(c) Resolution No. a Resolution approving a Preliminary Plat for Broadmoor Estates Phases 4 and 5. 1. Agenda Report from David I.McDonald,City Planner dated May 2,2007. 2. Proposed Resolution. 3. Preliminary Plat (Council packets only; copy available in Planning Office for public inspection). 4. Planning Commission Report dated 3/15/07. 5. Planning Commission Minutes dated 3/15/07 and 4/19/07. MOTION: I move to approve Resolution No. approving the preliminary plat for Broadmoor Estates Phases 4 and 5. 9. UNFINISHED BUSINESS: (none) Regular Meeting 3 May 7,2007 10. NEW BUSINESS: (a) Appointments to Planning Commission: (NO WRITTEN MATERIAL ON AGENDA) MOTION: I move to appoint Joe Cruz to Position No. 5 and to reappoint Ray Rose to Position No. 6(both with the expiration date of 2/2/13),to the Planning Commission. (b) Comprehensive Independent Utility Rate Study: 1. Agenda Report from Jim Chase,Finance Manager dated April 23, 2007. 2. Proposed Professional Services Agreement. 3. Proposal of Scope of Services to be Performed from HDR Engineering, Inc. (Exhibit A). MOTION: I move to approve the proposed agreement with HDR Engineering, Inc., to conduct a Comprehensive Rate Study for the Water, Sewer, Stormwater and Irrigation Utilities. (c) Image Payment Processing Equipment Purchase: 1. Agenda Report from Jim Chase,Finance Manager dated April 23, 2007. 2. Image Payment Processing Proposal 3. Equipment Maintenance Agreement. MOTION: I move to approve the purchase of equipment and services included in the Image Payment Processing Proposal from Technology Unlimited, Inc., and, further, authorize the City Manager to sign the related documents. (d) Golf Course Lease: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated May 2, 2007. 2. Proposed Lease Amendment No. 3. 3. Memo Outlining Lease Review Committee Recommendations, 4. Summary City-Funded Golf Course Improvements Since 2000. MOTION: I move to approve Golf Course Lease Amendment No. 3 and, further, to authorize the Mayor to sign the Amendment. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1. 1:30 p.m., Monday, May 7, KGH—Emergency Medical Services Board Meeting. (COUNCILMEMBER TOM LARSEN,Rep.; JOE JACKSON, Alt.) 2. 10:00 a.m., Tuesday, May 8, Senior Center — Senior Citizens Advisory Committee Meeting. (COUNCILMEMBER TOM LARSEN,Rep.; BOB HOFFMANN,Alt.) 3. 7:00 a.m., Thursday, May 10, Cousins Restaurant — BFCG Tri-Mats Policy Advisory Committee Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; JOE JACKSON,Alt.) 4. 3:00 p.m., Thursday, May 10, CBC Board Room — Institute for Professional Development Advisory Committee Meeting. (MAYOR JOYCE OLSON) 5. 7:00 p.m., Thursday, May 10, Transit Facility — Ben-Franklin Transit Board Meeting. (COUNCILMEMBER MATT WATKINS,Rep.; MIKE GARRISON, Alt.) MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 16, 2007 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson,Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffinann, Joe Jackson, Torn Larsen, Joyce Olson, and Matt Watkins. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Richard Smith, Community & Economic Dev. Director; Bob Alberts, Public Works Director; David McDonald, City Planner; Michael McShane, Acting City Engineer; Denis Austin, Police Chief; and Greg Garcia, Fire Chief. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated April 2, 2007. (b) Bills and Communications: To approve General Claims in the amount of$607,892.66($59,610.65 in the form of Wire Transfer Nos. 4723 and 4725 and, $548,282.01 consisting of Claim Warrants numbered 159809 through 159991). To approve bad debt write-offs for utility,billing, ambulance, cemetery and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of $176,422.19 and, of that amount, authorize $100,698.88 be turned over for collection. (c) Appointments to Code Enforcement Board: To reappoint Dwayne Speer to Position No. 1, and Larry Smith to Position No. 2 (expiration date 1/1/09); and,to appoint Pat Diaz to Position No. 4 (expiration date 1/1/08), all on the Code.Enforcement Board. (d) Walter's Field Lease Renewal: To approve the lease for Walter's Field with the Pasco Youth Baseball Association, Inc., and, further, to authorize the Mayor to sign the agreement. (e) Resolution No. 3019, a Resolution authorizing the disposal of Police Department vehicles considered surplus property to city needs. To approve Resolution No. 3019, authorizing public auction and/or sale of three vehicles considered surplus to city needs. (f) Resolution No.3020, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of Salt Lake Street and the north/south alley adjacent Blocks 28 and 29, Prey's Addition. To approve Resolution No. 3020, fixing 7:00 p.m., May 21,2007 as the time and date for a public hearing to consider the proposed vacation. MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Jackson seconded.Motion carried by unanimous Roll Call vote. 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 16, 2007 VISITORS - OTHER THAN AGENDA ITEMS: Mr. Bob Tippett, Pasco Public Facilities District Board President, presented the Pasco Public Facilities District Annual Report. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Hoffmann reported on the Franklin County Mosquito Control District Board Meeting. Mayor Olson attended a retirement celebration for Pasco Physician Dr. Hee K. Rho. UNFINISHED BUSINESS: Special Permit Closed Record Hearing: Farming in a RT Zone (North of Harris Road and West Broadmoor Blvd.) (MF#SP06-015): Mr. Lee Kerr, explained the process of a Closed Record Hearing. Mr. David McDonald, explained the background of the Special Permit. Council reviewed and discussed the Special Permit Record. MOTION: Mr. Watkins moved to adopt the findings of fact and conclusions, as contained in the staff report to the Planning Commission under Master File No. SP06- 015. Mr. Jackson seconded. Motion carried 5-2. No—Larsen,Hoffinann. MOTION: Based on the findings of fact and conclusions therefrom, as adopted,Mr. Watkins moved to deny the request by Dale Adams to locate and operate a farm west of Broadmoor Boulevard. Mr. Jackson seconded. Motion carried 5-2. No-Larsen, Hoffinann. NEW BUSINESS: Agreement for Chiawana Park Maintenance, Corps of Engineers: MOTION: Mr. Garrison moved to approve Amendment No. 1 to the Department of Army Challenge Cost Sharing Agreement with the City of Pasco for Chiawana Park maintenance and, further, to authorize the Mayor to sign the agreement. Mr. Jackson seconded. Motion carried unanimously. Contract for Additional Animal Patrol: MOTION: Mr. Watkins moved to approve the Personal Services Agreement with A2Z Animal Sheltering Services and, further, to authorize the City Manager to sign the document. Mr. Jackson seconded. Motion carried unanimously. Professional Services Agreement,with CKJT Architects for Municipal Center Space Needs: MOTION: Mr. Watkins moved to approve the Professional Services Agreement with CKJT Architects for the Municipal Center Space Needs Study and, further,to authorize the City Manager to sign the document. Mr. Jackson seconded. Motion carried 6-1.No - Larsen. Award Court Street Widening Road 68-100 Phase 1,Project No. 07-3-01: MOTION: Mr. Watkins moved to award the low bid for the Court Street Widening Road 68-100 Phase 1, Project No. 07-3-01 to A&B Asphalt, Inc.,in the amount of $1,296,310.65 including applicable sales tax and, further, authorize the Mayor to sign the contract documents. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 16, 2007 City of Pasco vs. Bonneville Power Administration: Council and Staff discussed the details of the settlement. MOTION: Mr. Watkins moved to approve the memorandum of understanding with Franklin County PUD for settlement of the City of Pasco vs. BPA lawsuit and, further, authorize the City Manager to sign the MOU. Mr. Jackson seconded. Motion carried 6-1. No -Larsen. MISCELLANEOUS DISCUSSION: Mr. Watkins recognized Tyler Fisher, a Richland High School student,who was observing the meeting for a Government class. ADJOURNMENT: There being no further business, the meeting was adjourned at 8:23 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk PASSED and APPROVED this 7th day of May, 2007. 3 CITY OF PASCO Council Meeting of: May 7,2007 Accounts Payable Approved .The City Council City of Pasco, Franklin County,Washington We,the and rrsi ned,do hereby certify under penalty of perjury that the materials have been furnished,the services re d or the labor performed as described herein and that the claim is a just,due and unpaid obligatia I gq, st the city and tha we are authorized to authenticate and to said claim. Gary Cr chfi d, City anager James W. se, finance Manager We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No.s 4730,4732 and 4738 in the amount of$103,321.93, have been authorized;that Check No.s 159992 through 160284 are approved for payment in the amount of$1,805,929.33,for a combined total of$1,909,251.26 on this 7th day of May,2007. Councilmember Councilmember SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 0.00 Judicial 7,255.02 Executive 2,561.73 Police 173,026.30 Fire 74,298.78 Administration&Community Services 61,186.57 Community Development 54,201.03 Engineering 4,510.04 Non-Departmental 126,963.67 Library 89,772.88 TOTAL GENERAL FUND: 593,776.02 STREET 160,164.28 C. D.BLOCK GRANT 11521.51 KING COMMUNITY CENTER 2,179.17 AMBULANCE SERVICE 5,407.53 CEMETERY 13,417.89 ATHLETIC PROGRAMS 4,877.69 SENIOR CENTER 5,390.38 MULTI MODAL FACILITY 2,589.26 RIVERSHORE TRAIL&MARINA MAIN 228,76 LITTER CONTROL 2,461.94 REVOLVING ABATEMENT 684.80 SPECIAL ASSESSMNT LODGING 11,888.47 TRAC DEVELOPMENT 12,500.00 STADIUM/CONVENTION CENTER 6,224.06 PUBLIC FACILITIES DIST 21,656.78 METRO DRUG TASK FORCE 10,774.61 METRO DRUG FORFEITURE FUND 500.54 GENERAL CONSTRUCTION 13,372.70 WATER/SEWER 753,600.82 EQUIPMENT RENTAL-OPERATING 35,124.26 EQUIPMENT RENTAL-REPLACEMENT 48,254.23 MEDICAUDENTAL INSURANCE 103,321.93 CENTRAL STORES 1,490.45 FIRE PENSIONS 7,752.99 PAYROLL CLEARING 42,165.75 TRl CITY ANIMAL CONTROL 47,924.44 GRAND TOTAL ALL FUNDS: $ 1,909,251.26 3(b).1 CITY OF PASCO Council Meeting of: Payroll Approval May 7, 2007 The City Council City of Pasco Franklin County, Washington The followi g is a summary of payroll claims against the City of Pasco for the month of April 2007 whi re prese herewith for your review and approval. Ga D. rut d, CV Manager James W.C se, Financial Services Manager We,the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 36130 through 36232 and EFT deposit No's. 30016255 through 30016741 and City contributions in the aggregate amount of$1,647,212.32 are approved for payment on this 7th day of May 2007. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERAL FUND; Legislative $ 6,175.90 Judicial 58,059.53 Executive 43,017.59 Police 466,055.13 Fire 278,468.81 Administrative&Community Services 2.18,192.82 Community Development 57,517.46 Engineering 60,404.37 TOTAL GENERAL FUND 1,187,891.61 CITY STREET 33,308.33_ BLOCK GRANT 9,257,07 MARTIN LUTHER KING CENTER 5,157.80 AMBULANCE SERVICE FUND 125,115.68 CEMETERY 8,286.26 ATHLETIC FUND 2,814.54 SENIOR CENTER 11,384.16 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 74.58 BOAT BASIN . 381.15 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 8,595.70 WATER/SEWER 232,927.82 EQUIPMENT RENTAL-OPERATING 22,017.62 GRAND TOTAL ALL FUNDS $ 1,647,212.32 Payroll Summary Net Payroll 926,189.03 Employee Deductions 397,916.41 Gross Payroll 1,324,105.44 City of Pasco Contributions 323,106.88 Total Payroll $ 1,647,212.32 3(b).2 AGENDA REPORT NO. 38 FOR: City Council DATE: 5/3/07 TO: Gary Crutchfi 1 1 Manager A?3 WORKSHOP: Richard J. Sm' ctor REGULAR: 5/7/07 Community an Economic Development FROM: David I. McDonald, City Planner SUBJECT: FINAL PLAT: Kelly's River Park Estates 2nd Addition (Jeff Kelly) (MF # FP07-002) I. REFERENCE[Si: A. Final Plat (Council Packets only-Copy available in Planning Office for public review) B. Vicinity Map II. ACTION RE UESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve the final plat for Kelly's River Park Estates 2nd Addition. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The City Council previously approved a preliminary plat for Kelly's River Park Estates 2nd Addition. The developer is now seeking final plat approval. B. The plat contains 13 lots. V. DISCUSSION: Prior to the approval of a final plat, the developer is to either install all infrastructure or post a bond or other instrument that secures the financing for the improvements. In this case, the developer has completed the improvements. The final plat shows and contains information on primary control points, tract boundaries, dimensions, bearings, lot numbers and other necessary engineering data. In addition the plat contains the required descriptions, dedications and acknowledgment and approval sections. VI. ADMINISTRATIVE ROUTING: 3(c) " ! a { >•i� M�f�W �d 7��j±�' f " F E IN CIA -4j 41 0 PEA n, s re i 7 f M' ff w 9 Vy 6 � 1 1 AGENDA REPORT NO. 36 FOR: City Council ' Date: 4/24/07 TO: Gary Crutchfi 1 y anager Workshop: 4/30/07 Richard J. Sr it to Regular: 5/7/07 Community an Economic Development FROM: David I. McDonald, City Planner' ;�.. SUBJECT: Comprehensive Plan: Bikeway Plan (City of Pasco) (MF # CPA 07- 001 I. REFERENCE(SI A. Proposed Resolution accepting the Bikeway Plan B. Bikeway Plan C. Staff Memos to Planning Commission D. Planning Commission Minutes dated 2/15/07, 3/15/07 & 4/19/07 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/30/07: Discussion 5/7/07: Motion: I move to approve Resolution No.30al accepting the Bikeway Advisory Committee recommendations on the Bikeway Plan and establishing the same as the Bikeway Plan for the City of Pasco. III. FISCAL IMPACT: ]gone IV. HISTORY AND FACTS BRIEF: A. Late last summer the City Council authorized the formation of an ad hoc advisory committee to advise the Council on design standards and other matters related to bike routes within the city. B. Following two workshops and a public hearing, which was held on April 19th, the Planning Commission recommended the City Council adopt the proposed Bikeway Plan as prepared by the Bikeway Advisory Committee. V. DISCUSSION: A. The proposed Bike Plan developed by the Bikeway Advisory Committee contains a number of policies addressing concerns related to safety, encouraging bike use, accessibility and maintenance of biking facilities. B. The Bikeway Advisory Committee also developed a recommended bike route map. The Pasco bike routes have been included in the recently published Tri-City Cycling Guide prepared by' the Regional Council of Governments. The bike routes in the Tri-City Cycling Guide including those in Pasco were recommended by the Tri-City Bicycle Club. The Bikeway Plan has also been reviewed and accepted by the Park Advisory Board. C. Later this year the Bike Plan will be incorporated as a part of the Transportation Element of the updated Comprehensive Plan. 3(d) RESOLUTION NO. 100"/ A RESOLUTION establishing a Bikeway Plan for the City of Pasco. WHEREAS, the Growth Management Act [RCW 36.70A.070 6 (a)(iii)]requires the City to address pedestrian and bicycle facilities to encourage community access and promote healthy life styles; and, WHEREAS, the City Council authorized the formation of an ad hoc Bikeway Advisory Committee; and, WHEREAS, the Bikeway Advisory Committee prepared a number of policies and statements and a bike route map, collectively constituting a bikeway plan for the City; and WHEREAS, the Planning Commission reviewed the Bikeway Plan prepared by the Bikeway Advisory Committee during two public workshop meetings and conducted one public hearing on the proposed Plan; and, WHEREAS, following a public hearing, the Planning Commission unanimously recommended the Bikeway Plan for City Council approval; and, WHEREAS, the City Council has reviewed the Planning Commission's recommendation fora Bikeway Plan; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: Section 1. That the Bikeway Plan attached as "Exhibit 1" hereto shall be the Bikeway Plan for the City of Pasco. Passed by the City Council of the City of Pasco this day of , 2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney Exhibit # 1 CITY OF PASCO Bikeway Plan Introduction Goals and objectives create the framework for a plan. A goal is a broad statement that gives the community a sense of direction. Goals typically do not change over time. Objectives are a more precise statement that, when accomplished, help achieve a goal. There are multiple options for achieving goals and therefore objectives may change based on new information, community value shifts, technology, or other ideas. Modification of objectives is a continuous process. Overall Bikeway Goal Overall Goal: Create and maintain a high-quality bikeway network that is safe, direct, comfortable, and aesthetically pleasing, which encourages non- motorized over automobile travel, and which allows cyclist access to every destination accessible to automobiles. A well-designed bikeway will encourage a healthier lifestyle and reduce negative impacts on the environment. Bicycles should be seen as legal transportation devices and be afforded the same consideration as motorized vehicles. Policies and Objectives The overall Goal can be broken down into several Policies and Objectives that elaborate on and help quantify the goal statement. The plan's objectives include the following: 1) Policy: Connectivity/Access—Bicyclists should have access to every City destination accessible by motorized vehicles, where practical. Objectives a) Require bicycle lanes, paths, or trails and bicycle access points in new development design. b) Design bike paths for the most direct routes possible. c) Remove/mitigate major barriers such as freeways and railroad crossings by including over/underpass facilities. Crossing points to be at right angles and to be as short as possible. d) Connect "Missing Links" for bike path continuity. e) Loop and interconnect paths, or trails to provide a variety of trail lengths and destinations including small and large loops for a broad range of experiences and ability levels fl Provide safe bicycle access to and parking facilities for all major commercial destinations, where practical. 1 Exhibit # 1 g) Provide safe bicycle access to and parking facilities for all major civic destinations, (e.g., library, post office). h) Provide safe bicycle routes to all schools. 2) Policy: Safety/Security—Bicyclists should have safe access to destinations citywide, where practical. Objectives: a) Design bicycle routes and paths to minimize the conflicts between motorists and bicyclists by increasing the separation of cyclists from motorized vehicles as hazards increase as funding permits. b) Design intersections with bicycle-friendly facilities such as bicycle-first signaling as funding permits. c) Include secure bicycle lock-up facilities at all destinations as funding permits. d) Design landscaping to be open and "visually secure," as funding permits. e) Install clear Right-of Way indicators for automobiles and bicyclists as funding permits. fl Utilize "Traffic Calming" measures where appropriate. g) Clearly mark bike paths and lanes for safety as funding permits. h) Consider installation of lighting along bike paths and trails as funding permits. 3) Policy: Comfort/Convenience—Bikeways shall be designed to encourage non-motorized travel citywide. Objectives: a) Plant shade trees along bicycle paths for relief from summer heat. Trees should be selected that do not produce a destructive root pattern for paths and trails. b) Include rest areas with water, air, and toilet facilities at convenient intervals along bicycle routes. c) Design bicycle lanes, paths, or trails for "flow," with as few stops as possible. d) Mark trails for distance monitoring. 4) Policy: Aesthetics— Bikeways shall be aesthetically pleasing so as to encourage non--motorized travel citywide. Objectives: a) Plan bike paths and trails to provide visual and physical access to natural areas and to the river. b) Landscape bicycle lanes, paths, or trails to be interesting and attractive to the user. 2 Exhibit # 1 c) Take soil conditions, surface drainage and other physical limitations that may impact or cause over-use into account when designing bike paths or trails. 5) Policy:Incentives/Promotion—Encourage non-motorized travel a) Consider utilizing urban planning approaches that promote physical activity wherever possible (As per Chapter 36.70A.070(1) RCW). b) Make bikeway maps easily available (brochures and internet). c) Continue to provide Safety guides/education. 6) Policy: Maintenance—Establish bike path maintenance policies and schedules. a) Maintain roadways and bikeways to a relatively hazard-free standard. i) Sweep pavement and paved shoulders with sufficient care. ii) Patch potholes in an expeditious manner. iii) Patch surfaces as smoothly as possible and require other agencies or private companies to do likewise whenever a road or trail is excavated. iv) Make sure pavement overlay projects feather the new surface into the existing one or otherwise do not create new linear joints. v) Replace such hazards as dangerous grates or utility covers as the opportunity arises. vi) Implement vegetation prevention programs as allowable and practical. vii)Routinely cut back all encroaching vegetation on trails or popular bike routes. b) Encourage bicyclists to report maintenance problems and other hazards. i) Develop a bicycle trail/path improvement form and distribute copies throughout the bicycling community. ii) Make sure returned forms are acted on in a timely manner. c) Design and build new roadways and bikeways in such a manner as to reduce the potential for accumulation of debris. i) Use edge treatments, shoulder surfaces and access controls that reduce the potential for accumulation of debris. ii) Use materials and construction techniques that increase the longevity of new trail surfaces. d) Include maintenance costs and maintenance procedures in all bicycle facility projects. i) Include reasonable estimates for the maintenance costs in the project budget. ii) Establish clear maintenance responsibilities in advance of construction. Bike Routes Bike routes for the City of Pasco are identified in the attached Bike Route Map 3 I J �9 1 ;is k ray ka Si, k W M1 4 a r �. tl ( G H � Av A 11 UN r s E R w e C7 °,r 7 .� '--Ba VC �. � 1 t' rL � ^ a F"Oo J � � 1 ' 1 ❑ a-.1_� (n 1 W w 1 1 , 6 _ Pp 6 1 a (n a R ,"'--- ----- d g Q N m 00 av ° a CL N i. Memo To: Planning Commission From: Jeffrey B. Adams, Associate City Planner Subject: Bikeway Policy Advisory Committee Date: February 15, 2007 The City Council recently authorized appointment of an ad hoc Advisory Committee to assist staff in developing policies relating to the design, location and maintenance of bikeways throughout the city. This newly formed Committee, in conjunction with staff representatives from three City departments (Public Works, Planning, and Parks and Recreation) was charged with the following tasks: 1. Propose design standards and options for bikeways throughout the city 2. Propose policies regarding bicycle accommodation in the city 3. Maintenance standards for the bikeway system This Committee convened for the first time on September 27th 2006 and held subsequent meetings on October 11th, October 25th, November 15th, December 6th and finally on January 24th, 2007. Design Standards For design standards the Committee accepted the Public Works proposal of adopting the "Bicycle Facilities" section of the Washington State Department of Transportation Design manual by reference. The committee felt that a good policy would be to increase the level of separation of bicycles from motorized traffic as the traffic counts increased, as the speed increased, and as the percentage of heavy vehicles increased. Bicycle Accommodation in the City and Maintenance Standards The Committee proposed a series of policies addressing some of the impediments of bicycle use in the city. These include Connectivity and Access, Safety and Security, Comfort and Convenience, Aesthetics, Incentives and Promotion, and finally Maintenance Standards (See attached Proposed Bikeway Goals, Policies and Objectives). The Committee also produced an updated map (see Attached Bike Route Map) delineating both existing and proposed routes and paths where bicyclists should be able to travel safely and comfortably. MEMORANDUM DATE: March 15, 2007 TO: Planning Commission FROM: Dave McDonald, City Planner SUBJECT: Bike Plan Questions At the last regular Planning Commission meeting Staff provided the Commission with a listing of Bikeway goals and policies developed by the Bikeway Advisory Committee. The proposed goals and accompanying Advisory Committee Map generated a number of questions from Commission members. The questions and observations centered on the safety of proposed bike routes, projects for bike improvements and bike path maintenance. To assist with answering questions and to provide the Planning Commission with a biker's prospective of the proposed goals and policies Staff has invited the Chairman of the Bikeway Advisory Committee to the March 15th meeting. The Bikeway Committee Chairman will be able to address the Commission's concerns about the safety over certain portions of the proposed routes and provide answers to other questions. Specific questions related to capital improvement projects are issues the Staff and the Bikeway Chairman can not really address. The City Council addresses these issues with the development of the annual Capital Improvement Program. MEMORANDUM DATE: April 19, 2007 TO: Planning Commission FROM: Dave McDonald, City Planner SUBJECT: Bike Plan The Growth Management Act requires the City to include information within the Comprehensive Plan dealing with or encouraging non motorized transportation. The current comprehensive plan addresses this mandate by including information on pedestrian/bike routes throughout the City. This year's Plan update will need to include information on bike routes within the transportation element. The Planning Commission reviewed the work of the Bikeway Advisory Committee at the regular meeting of February 15th and March 15th. At the March 15th meeting the Chairman of the Bikeway Committee, along with the Community and Administrative Services Director answered questions about the proposed Bikeway Plan. The Bikeway Plan has since been reviewed and accepted by the Park Advisory Board and the Bike routes have been included in the recently published (by the Benton Franklin Council of Governments) Tri-City Cycling Guide. The routes in the Tri-City Cycling Guide including those in Pasco were recommended by the Tri-City Bicycle Club. The proposed Bikeway Plan has been scheduled for a public hearing on April 19th. RECOMMENDATION Motion: I move that the Planning Commission recommend the City Council adopt the proposed "Bikeway Plan". Planning Commission Minutes 2/15/07 WORKSHOP: A. Code Amendment Bikeways Plan (MF# CPA 07-001) Staff explained a Bikeways Committee was recently convened to develop goals and recommend bikeways standards and routes. The Committee work resulted in the development of a bikeways plan. Staff explained the contents of the plan for the benefit of the Planning Commission. Commissioner McCollum asked if the cost of maintaining the bikeways will be the City's responsibility. Staff stated some of the pathways will be maintained by the City's Parks and Recreation Department while other routes will be maintained as part of the City's road system. Commissioner McCollum suggested that the bikeways might be adopted by local enthusiasts to maintain portions of the routes, similar to the adopt a highway program. Commissioner Schouviller asked if the plan is a requirement for the City or a recommendation; he questions the impact upon the City of implementing the plan. Staff responded that the bikeways would become part of the City's Capital Improvement Plan. The State has mandated that a bikeways plan be implemented into the overall transportation plan. Commissioner Little commented that the map illustrated a bikeway along Road 68; he would like to know where it is located. Staff responded that clarification on the location of the bikeway would have to given by the Director of Public Works. Staff further explained that some of the bikeways are marked, some unmarked, etc. Commissioner Little stated that he believes something should be done to delineate the bikeway along Road 68. As traffic increases, the separation will become more important. Commissioner Samuel stated that he felt the bikeways plan is a terrific idea, but that the proposed routes would entail a significant expense to the City in order to make them safe. Staff asked the Commission if what they would like to see is a map that rates the different proposed routes in terms of safety and accessibility. Commissioner Hay stated that he would like to see the existing bikeways are properly maintained. Commissioner McCollum stated that he agreed that the bikeways plan is a terrific idea, particularly in light of environmental issues. He also stated that perhaps the Committee should prioritize the project by rating the different streets (for safety, extent of work to create the bike routes, etc.) He feels that the bikeways plan should recognize priorities. Commissioner Samuel stated that perhaps maintenance of the existing bike paths should be the highest priority. Second would be those locations where there is low danger, low traffic and relative ease of installation/designation of the bike route. The lower priority locations would be those in high danger zones, and with higher implementation costs. Commissioner Hay asked about pathways currently existing along the freeway. He wondered if that is a pedestrian path, a bike path, etc. and who maintains it. Staff responded that the paths along the freeway are in the WDOT right-of-way The City maintains the path. Commissioner McCollum stated that he felt that the plan should go back to the Committee for them to prioritize the plan. Commissioner Hay stated that he felt a path from the river to the highway would be a good place to start. Commissioner Schouviller commented that W. Sylvester is indicated as a bike route, but that no shoulder exists in that location. Commissioner Little commented that perhaps moving the proposed route from Road 68 to Road 72 would be a safer alternative with less traffic. Commissioner Samuel stated that the map of the routes is questionable. It should be revised to indicate locations that are not safe, or would difficult to make safe. He feels that the workability of the plan should be more closely examined. The plan should also designate what work will be done now, what ten years from now, etc. Planning Commission Minutes 3/15/07 WORKSHOP: A. Bike Plan Bikeways Plan (MF# CPA 07-001) Vice Chairman Samuel read the Master file and asked Staff for a report. Staff stated that at the last meeting, there was extensive discussion of the proposed Bikeways Plan. Staff determined that the Commission might be best served if their questions are answered by individuals on . the Bikeways Committee. Jan Tidrick, 1704 W. Octave, introduced himself to the Commission as Chairman of the Bikeways Committee. He stated that they had presented what they felt they were asked to do by the Council. The Committee was comprised of five members with a variety of experience in bicycling. Vice Chairman Samuel asked if Mr. Tidrick had seen the questions that were asked by the Commission at the previous meeting. Mr. Tidrick responded that he had received a rough overview of the questions. He commented that he was aware that they had requested a prioritization of the paths, and recommended which paths should be completed first. Commissioner Schouviller asked what criteria had been used to determine bike routes. Mr. Tidrick stated that there were no specific criteria. There are very few north/south connections; there are only four locations in which it is possible to cross the freeway in Pasco (under 20th, over Road 68, under Road 44 and over Road 100). The committee included 20th in order to provide access to the college. Commissioner Schouviller commented that he does not consider Sylvester Street to be bike friendly. Mr. Tidrick responded that between 2001-2004 there were five bicycle accidents along Sylvester Street and they were not in any particular location. He added that there is a bike path that runs parallel to Sylvester, and he believes that most of the bike traffic is on that path. Commissioner Anderson stated that he runs on Sylvester Street and does not feel the volume of traffic is unfriendly to bicycles. He asked for clarification of the term "traffic calming measures" that was used in the report. Mr. Tidrick responded that staff would be better able to answer that question. Staff stated that traffic calming measures could take the form of a protrusions from the edge of the street that would cause vehicles to slow down, speed bumps, small roundabouts, etc. These features are placed every quarter-mile or so to calm traffic. Commissioner Rose asked if the Committee had any discussion regarding the maintenance of these paths. Mr. Tidrick responded that the Committee did discuss maintenance. There is a big problem with tumbleweeds north of the freeway; south of the freeway tackweeds are a problem. Mitigation measures might include poisoning (within City limits), gravel along the paths, or cutting/removing the weeds. Vice Chairman Samuel stated that the discussion at the prior meeting included questions about maintenance of the current paths versus installation of new paths. He wondered if the Committee had discussed which would be more important. Mr. Tidrick responded that they did not discuss which is more important. He felt that these types of priorities would be something better suited for staff to establish. The Committee focused their efforts on determining the best linkages and North/South routes. He also noted that the Benton-Franklin Governmental Council has established a set of standards for bikeways. Vice Chairman Samuel asked if the Committee's position was that sidewalks are not bike paths. Mr. Tidrick responded that sidewalks that are designed at seven feet wide are very easy to ride a bicycle on. The State establishes a dual purpose sidewalk as eight feet wide. Vice Chairman Samuel stated that it was obvious that the Committee had put a lot of time and effort into development of the plan. Stan Strebel, Administrative and Community Service Director for the City of Pasco addressed the Commission. He stated they will attempt to develop a more comprehensive maintenance document. He added that the costs of implementing the plan may be absorbed into other projects. Commissioner Schouviller stated that he felt the plan will help create an enhanced sensitivity toward bicycle traffic to impact future street development. Mr. Strebel stated that from this point forward the plan can be incorporated into development proposals. Commissioner Rose commented that the only new pathway would be along the irrigation canal. He wondered how soon that might be installed. Mr. Strebel responded that funding is currently being coordinated for that pathway. Vice Chairman Samuel asked what staff's next step be in the process. Mr. Strebel responded that as the document is formalized, the route and standard information can be applied to new development within the City as it occurs. Vice Chairman Samuel asked what the next step will be in approving this document. Staff responded the plan will need to be approved and later in the year incorporated in the Transportation Element of the Comprehensive Plan. Vice Chairman Samuel commented that he appreciated having the opportunity to look at the plan and provide comments. Commissioner Rose asked how the plan will be implemented in those areas that are in the County's jurisdiction. Staff responded that they are coordinated with the County through the Benton Franklin Regional Council. Planning Commission Minutes 4/19/07 E. Bikeway Plan Bikeways Plan (MF# CPA 07-001.) Chairman McCollum read the Master file and asked Staff for a report. Staff stated that notice of the hearing had been published in the newspaper. Staff explained this item had been reviewed by the Planning Commission in workshops over the past two months. A final draft of the policy has been provided to the Commissioners for review. Staff further explained the proposed Bike Plan/Policy had been reviewed and accepted by the Parks Board. The proposed bike routes in the plan were also recently included in the newly published Tri-City Cycling Guide prepared by the Regional Council. The routes in the guide including those in Pasco were recommended by the Tri- city Bicycle Club. The Chairperson opened the Public Hearing. After three calls for public comment the Chairman closed the Public Hearing. Commissioner Samuel moved to close the hearing on the proposed Bikeway Plan and recommend approval to the City Council. Commissioner Little seconded the motion; motion carried unanimously. AGENDA REPORT NO. 11 FOR: City Council DATE: 4/30/07 TO: Gary Crutch a ity Manager Regular: 05/07/07 FROM: Robert J.Albe _Works Director SUBJECT: Accept Road 68 Elevated Storage Reservoir, Project#04-2-06 I. REFERENCE(S): 1. Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 05/07/07: MOTION: I move to approve Resolution No. 50X'�accepting the work performed by Landmark Structures., under contract for the Road 68 Elevated Storage Reservoir, Project#04-2-06. III. FISCAL IMPACT: Utility Fund IV. HISTORY AND FACTS BRIEF: On July 5, 2005 the City Council awarded the Road 68 Elevated Storage Reservoir Project, #04-2-06 to Landmark Structures $4,228,823.67 including applicable taxes. The final cost of the project was $4,206,991.39 including applicable taxes. The work is now complete and staff recommends acceptance of the work. V. ADMINISTRATIVE ROUTING Project File 3(e) RESOLUTION NO. � A RESOLUTION ACCEPTING WORK PERFORMED BY LANDMARK STRUCTURES, UNDER CONTRACT FOR THE ROAD 68 ELEVATED STORAGE RESERVOIR PROJECT#04-2-06. WHEREAS, the work performed by Landmark Structures, under contract for Road 68 Elevated Storage Reservoir Project #04-2-06, has been examined by Engineering and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is Engineering recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the City Council concurs with Engineering recommendation and thereby accepts the work performed by Landmark Structures, under contract for the Road 68 Elevated Storage Reservoir Project #04- 2-06, as being completed in apparent conformance with the project specifications and drawings, and Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Be It Further Resolved, that the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 7th day of May, 2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney AGENDA REPORT NO. 9 FOR: City Council April 30, 2007 TO: Gary Crutchfi Manager Regular Mtg-. May 7, 2007 Robert J. Albe s, ublic Works Director FROM: Michael McSha A ting City Engineer SUBJECT: Accept East Lewis Corridor Enhancement Project-Project No. 04-3-08 I. REFERENCE M, 1. Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 5/7: MOTION: I move to approve Resolution No.�-3 accepting the work performed by Allstar, Inc., under contract for the East Lewis Corridor Enhancement Project, Project No. 04-3-08. III. FISCAL IMPACT: Arterial Street Fund IV. HISTORY AND FACTS BRIEF: On May 2, 2005, the City Council awarded the East Lewis Corridor Enhancement Project, Project #04-3-08, to Allstar, Inc. in the amount of$610,580.11. The final cost of the project was $764,196.35. The additional cost is due to bid quantities differing from actual quantities. Quantities were underestimated therefore, an overrun in cost was necessary to complete the project. The work is now complete and staff recommends acceptance of the work. V. ADMINISTRATIVE ROUTING Project File 3(f) RESOLUTION NO. A RESOLUTION ACCEPTING WORK PERFORMED BY ALLSTAR, INC. UNDER CONTRACT FOR THE EAST LEWIS CORRIDOR ENHANCEMENT PROJECT, PROJECT#04-3-08. WHEREAS, the work performed by ALLSTAR, INC., under contract for the East Lewis Corridor Enhancement Project, Project#04-3-08, has been examined by the engineering division and has been found to be in apparent compliance with the applicable project specifications and drawings, and WHEREAS, it is the engineering division's recommendation that the City of Pasco formally accept the contractor's work and the project as complete; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: Section 1: That the City Council concurs with the engineering division's recommendation and thereby accepts the work performed by Allstar, Inc. under contract for the East Lewis Corridor Enhancement Project, Project #04-3-08, as being completed in apparent conformance with the project specifications and drawings, and Section 2: That the City Clerk is hereby directed to notify the Washington State Department of Revenue of this acceptance, and Section 3: That the final payment of retainage being withheld pursuant to applicable laws, regulations and administrative determination shall be released upon satisfaction of same and verification thereof by the Public Works Director and Finance Manager. PASSED by the City Council of the City of Pasco this 7th day of May,,2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B. Kerr Deputy City Clerk City Attorney 1 "Child Care ftmo ers eciation Da " May 11, 2007 UNTP ,fZM, the Benton-Franklin Family Child Care Association, in conjunction with other Washington State and National Family Child Care Associations are celebrating child care providers on this day; and `WHSR,�A,M, of the 21 million children under the age of six in America, 13 million are in child care at least part time; and 'WWEP",, an additional 24 million school-age children are in some,form of child care outside of school time; and 14,'J&9,M by calling attention to the importance of high quality child care services for all children and families within our state and community, these groups hope to improve the quality and availability of such services; and 'W.Ht.+EUAS,, our educational future and economic success depends on the quality of the early childhood experiences provided to young children today, and high quality early child care services represent a worthy commitment to our children's future, 27"-L UTCVM I, Joyce Olson, Mayor of the City of Pasco, Washington, call upon all citizens of the City of Pasco to recognize child care providers for their important work and to observe May 11, 2007 as "Child Care ovviden appreciation Q)ay" IN WIq MS `WNMUOF, I have hereunto set my hand and caused the Official Seal of the City of Pasco, State of Washington, to be affixed this 7th day of May 2007. cl �� l r,' ,r Joy is ,Mayor city 4p co ■ "National(PoCwe WeeC Way 13 - 19, 2007 `V-hEPW, the City of Pasco police play an essential role in safeguarding the rights and freedoms of the citizens of the City of Pasco;and 'PVJAEP,W, it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their police; and $VJi?ER,T,AS, City of Pasco police recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression; and U&EP"the men and women of the City of Pasco police unceasingly provide a vital public service, NOW, `LWIMa OR, I, Joyce Olson, Mayor of the City of Pasco, Washington, call upon all citizens of the City of Pasco and upon all patriotic, civic and educational organizations to observe the week of May 13-19, 2007 as "Natioulfthue WeeC with appropriate ceremonies and observances in which all of our citizens may join in commemorating law enforcement officers, past and present, who, by their faithful and loyal devotion to their responsibilities, have rendered a dedicated service to their communities and,in so doing,have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens. I further call upon all citizens of the City of Pasco to observe Tuesday,May 15,2007 as "Tease Offuen'WemoriafDay" in honor of those law enforcement officers who, through their courageous deeds, have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty, and let us recognize and pay respect to the survivors of our fallen heroes. IN WI2JVW,5S $VNEP,,EOF, I have hereunto set my hand and caused the Official Seal of the City of Pasco, State of Washington,to be affixed this 7th day of May 2007. Joyce Oil, ayor P Sc 4(d) � ) AGENDA REPORT NO. 39 FOR: City Council DATE: 5/2/07 TO: Gary CrutchId Manager WORKSHOP: Richard J. Sh, I ctor REGULAR: 5/7/07 Community Economic Development FROM: David I. McDonald, City Planner . SUBJECT: STREET VACATION- A portion of North California Avenue (MF #VAC-07-004) I. REFERENCEISI: A. Proposed Ordinance and Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: CONDUCT PUBLIC HEARING: MOTION: I move to adopt Ordinance No. , vacating a portion of North California Avenue and, further, to authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The owners of Block 50 and 51, Freys Addition have submitted a petition requesting vacation of the undeveloped portions of north California Avenue abutting their property. The vacation is being requested to facilitate development of the property at the north end of California Avenue. B. May 16, 2007 was the date set to consider the vacation request., V. DISCUSSION• The City Engineer has no objection to the vacation. Utility providers have indicated there is no need for the retention of utility easements with this vacation. VI. ADMINISTRATIVE ROUTING: 7(a) WHEN RECORDED PLEASE RETURN TO: City of Pasco Attn: City Planner 525 North P Pasco, WA 99301 ORDINANCE NO. AN ORDINANCE VACATING A PORTION OF NORTH CALIFORNIA AVENUE. WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City,the City Council may vacate rights-of-way; and WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly taken and performed; NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That that portion of California Avenue lying between Blocks 50, 51, and 61, Plat of Frey's Addition to the City of Pasco, and lying southerly of the southeasterly right-of-way line of North Oregon Avenue and northerly of the following described line: Commencing at the intersection of California Avenue and Superior Street; Thence north 18° 45'27"west,along the centerline of said California for 604.60 feet; Thence north 710 14'33"east for 40.00 feet to the easterly right-of-way line of California Avenue and the True Point of Beginning being on the arc of a 55.00 foot radius curve concave to the southwest(the radius point bears south 71°14'33" west); thence northwesterly along the arc of said curve to the left, through a central angle of 117'02'08", for an arc distance of 112.35 feet to the westerly right-of-way line of California Avenue and the terminus of said line, as depicted in Exhibit "1"be and the same is hereby vacated. Section 2. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington, Section 3. This ordinance shall take full force and effect five(5)days after approval,passage and publication as required by law. PASSED by the City Council of the City of Pasco,this 7th day of May, 2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy Leland B.Kerr Deputy City Clerk City Attorney v ct W AGENDA REPORT FOR: City Council DATE: April 20, 2007 WORKSHOP: April 30,2007 TO: Gary Crutchfi anager REGULAR: May 7, 2007 Stan Strebel,.,, i istr tive& Community Services Director FROM: rim h ,Finance Manager SUBJECT: FIRE HYDRANT METER DEPOSIT . I. REFERENCE(S): Proposed Ordinance II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/30/2007 DISCUSSION 5/7/2007 MOTION: I move to adopt Ordinance No. providing for a change in the Hydrant Meter Refundable Deposit Amount and amending section 3.07.160 (D) of the Pasco Municipal Code and to authorize the publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND BRIEF FACTS: With the required dust control standards, contractors are relying heavily upon obtaining water for that purpose through City fire hydrants. The City charges for the water going through Fire Hydrant Meters rented to those contractors. These are specialized meters that track the amount of water flowing through so the water consumption can be billed. The water is charged at 56 cents per 1,000 gallons of water going through the meter per the PMC. This charge is almost identical to the water consumption rate of 54 cents per one hundred cubic feet to residential and commercial utility accounts. Pasco also charges a monthly usage or base fee for those meters. The cost of Hydrant Meters has risen dramatically over the years. The PMC requires a refundable deposit be charged for Fire Hydrant Meters of$100. The current replacement cost for new meters is closer to $875 plus sales tax. Staff has actually been collecting a deposit of$600 since 1995 because of the increased cost of the meters at that time. The PMC has not been changed. Ten years ago the City owned about 20 hydrant meters and only about half of those were rented at any given time for dust control. Today the City owns approximately 60 meters. About 50 are currently rented and in the field.and an additional 10 are in inventory. V. DISCUSSION: With the rising cost of inventory, the municipal code could be amended to allow staff to collect a deposit of sufficient amount to more closely cover the replacement cost of any lost or damaged meters. This deposit helps to remind the contractor to take care of city property. The contractor can get their deposit back when the City's meter is returned. VI. OTHER COMMENTS: The Finance Manager could determine the amount of the deposit needed to replace a meter,plus sales tax. It is suggested that the position be given the discretion to change the deposit amount based on replacement costs without Council approval. 8(a) ORDINANCE NO. AN ORDINANCE AUTHORIZING A CHANGE IN THE HYDRANT METER REFUNDABLE DEPOSIT AMOUNT AND AMENDING CHAPTER 3.07.160 OF THE PASCO MUNICIPAL CODE ENTITLED "WATER USE FEES". WHEREAS, the Hydrant Meter Rental Deposit Fee for meters to provide dust control within the city was last amended in 1977; and WHEREAS, the actual cost of a Fire Hydrant Meter is currently substantially higher than the fee as provided; and WHEREAS,the increase in the number of Fire Hydrant Meters owned by the City in the past 10 years has increased substantially thereby increasing the risk of loss; and WHEREAS, the City Council finds, after analysis and recommendation of the Finance Manager,that allowing that position to set the deposit amount for those meters in relation to cost is appropriate ;NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY ORDAIN AS FOLLOWS: Section 1. Effective immediately, the amount to be collected as a deposit for the use of a Fire Hydrant Meter shall be changed to reflect a deposit fee not to exceed 110%of the cost of a new Fire Hydrant Meter as determined by the Finance Manager, Section 2. Section 3.07.160 (D) entitled "Fire Hydrants" of the Pasco Municipal Code shall be and hereby is amended and shall read as follows: D) Fire Hydrants 1) Meter Rental: a) Refundable Deposit V00.00 13.20.070 Not to exceed 110% of Cost, as determined by the Finance Manager b) Non-refundable Removal Fee $25.00 13,20.070 c) Monthly Base Rental Fee $47.95 d) Late Payment and Not Returning $50.00 Meter after 48 Hrs. (per day) 2) Hydrant Rental —outside corporate $15.00 13.20.060 limits, per year Section 3. This Ordinance shall take full force and effect after its approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco, Washington and approved as provided by law this 7th day of May,2007. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Debra Clark Leland B. Kerr City Clerk City Attorney AGENDA REPORT TO: City Council April 25, 2007 FROM: Gary Crutchfi I y Manager Workshop Mtg.: 4/30/07 Regular Mtg.: 5/7/07 SUBJECT: East"A" Streetl Design Standards I. REFERENCE(S): 1. Vicinity Map 2. Proposed Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/30 Discussion 5/7 MOTION: I move to approve Resolution No. approving a design plan for East."A" Street. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) Staff presented to Council at its March 12 Workshop meeting the proposal to pursue a modified design for reconstruction of East "A" Street, generally from the new north/south truck route easterly to SRI 2. That proposal involved a three-lane design plan for the initial reconstruction; if traffic volumes warrant additional lanes in the future, a four-lane section could be developed within the same right- of-way. Both options are illustrated in Exhibit A of the proposed resolution. V. DISCUSSION: A) Given the investment by the city in the north/south truck route linking East "A" Street to the East Lewis interchange with SR12, coupled with the benefits of eliminating truck traffic on East Lewis Street and encouraging more industrial investment south of"A" Street, staff recommends Council approve the proposed resolution. Doing so will formalize the city's intent to accommodate industrial traffic on East "A" Street and inform affected property owners of the city's intentions. 8(b) j O E- E- 0 - r G JNil351 , 4 3AV HV , a Q' - G - O rn 3A V3 m US.3 9 / 0 0�R �d � o < � y� a 9 0 Q UVOR 7, M- T RESOLUTION NO. A RESOLUTION approving a design plan for East"A" Street. WHEREAS, adequate arterial streets and truck routes for the movement of goods and services within and through the community are a necessity; and WHEREAS, adequate developed and improved rights-of-ways for truck routes are necessary for the continued and future orderly development of the city and serve to improve and secure property values as well as economic viability; and WHEREAS, present truck route designations include "A" Street between Oregon Avenue (SR397 and SR12) as well as East Lewis Street between Oregon Avenue (SR397) and SR12; and WHEREAS, the City of Pasco has caused to be constructed recently a new truck route connecting East "A" Street with the East Lewis Street interchange with SR12, thereby relieving the need to use East Lewis Street as a designated truck route and reducing the use of the East "A" Street intersection with SR12 for truck movements; and . WHEREAS, the Public Works Department has recommended the City Council authorize both a three-lane and four-lane option for design and reconstruction of East "A" Street between the new truck route and SR-12, recognizing that the three-lane design will accommodate anticipated truck traffic volumes and the four-lane option may be used within the expected right-of-way if traffic volume increases warrant such a change in the future; and WHEREAS, the City Council has reviewed the East "A" Street design plan options and has determined the plan appropriately accommodates the anticipated changes in truck traffic patterns as well as the need to properly serve the intended future land uses within the vicinity; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: Section 1: That the East "A" Street roadway plan, composed of a three-lane plan and a four- lane plan, shall be substantially as illustrated in Exhibit"A"attached hereto. Section 2: That upon opening of the new truck route for public use, it shall be formally designated and signed as such and East Lewis Street shall be removed from the list of designated truck routes. Passed by the City Council of the City of Pasco this day of 32007. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Sandy Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney Exhibit A U 0 N E- 0 z �-- U1 Q O O U W J W _.._.1 �, --- Z � LLI m m F-' w 12 w w z 0 z 0 LL- LL)� U) Ld W w W W LLJ � oz r W W W W W � � Q f10 .. W O 0 ry a Elf CL C o . a a W Y_ y X � m AGENDA REPORT NO. 40 FOR: City Council DATE: 5/2/07 TO: Gary Crutchfi Manager WORKSHOP: Richard J. Smi it ctor REGULAR: 5/7/07 Community an Economic Development FROM: David I. McDonald, City Planner — SUBJECT: PRELIMINARY PLAT: Broadmoor Estates Phases 4 &, 5 (Helms Development) (North end of Road 90) (MF #PP07-001) I. REFERENCE(S): A. Proposed Resolution B. Preliminary Plat (Council Packets only-Copy available in Planning Office for Public Inspection) C. Planning Commission Report: Dated 3/15/07 D. Planning Commission Minutes: Dated 3/ 15/07 & 4/19/07 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. approving the preliminary plat for Broadmoor Estates Phases 4 & 5. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On March 15, 2002 the Planning Commission conducted a public hearing for the purpose of developing a recommendation for the City Council on the preliminary plat for Broadmoor Estates Phases 4 & 5. The proposed plat contains 101 lots and is located north of Sandifur Parkway and east of the Heritage Village subdivision. B. Following the conduct of a public hearing, the Planning Commission determined that with conditions related to sewer service and other infrastructure needs the preliminary plat could be recommended for approval. C. The applicant agrees with the recommended conditions prepared by the Planning Commission and is now seeking approval of the preliminary plat by the City Council. The recommended conditions are contained in the attached resolution. V. DISCUSSION: VI. ADMINISTRATIVE ROUTING: $(c) RESOLUTION"B" RESOLUTION NO. A RESOLUTION approving a preliminary plat for Broadmoor Estates Phases 4 & 5. WHEREAS, RCW 58.17 enables the City to uniformly administer the process of subdividing property for the overall welfare of the community; and, WHEREAS, owners and developers of property situated in southwest quarter of Section 8, Township 9 North, Range 29 East, W.M. have requested approval of a preliminary plat; and, WHEREAS, the Planning Commission has reviewed said preliminary plat which is named Broadmoor Estates Phases 4 & 5; and WHEREAS, following a public hearing, the Planning. Commission found the proposed plat promoted the general welfare of the community and recommended said preliminary plat be approved with conditions; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the preliminary plat for Broadmoor Estates Phases 4 & 5 located in the North half of Section 8, Township 9 North, Range 29 East, W.M., is hereby approved with the following conditions: 1) At the time lots are developed all abutting roads and utilities shall be developed to City standards as approved by the City Engineer. This includes but is not limited to water, irrigation and sewer lines, streets and storm water retention. Sidewalks must be installed no later than the time each lot is developed with a house. The handicapped sections must be completed with the street and curb improvements prior to final plat approval. 2) All intersections will require setback lines for appropriate sight distances. No fences, utility vaults or pedestals, or other obstructions will be allowed in this area. 3) The developer/builder shall pay the City a "common area maintenance fee" of $300 per lot upon issuance of building permits for homes. These funds shall be placed in a fund and used to finance the maintenance of Boulevard landscaping. 4) The developer/builder shall pay the City a "traffic mitigation fee" per the Municipal Code. Fees collected shall be placed in a fund and used to finance signalization and other improvements necessary to mitigate traffic impacts on the circulation system within the I-182 corridor. 5) The developer shall install a common Estate type fence 6 feet in height adjacent the north line of lots 94 to 101. The City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep of the fencing. These fencing requirements shall be noted clearly on the face of the final plat(s). RESOLUTION"S" 6) The developer shall be responsible for all costs associated with construction inspection service expenses incurred by the City of Pasco Engineering Department, 7) The developer will be required to provide a deposit to the City of Pasco to allow the City of Pasco to hire a surveying company to perform topographic surveys of the constructed utilities including manhole lids and flow line elevations, location of sewer stubs, water valves, water meters, irrigation valves, irrigation services, storm water catch basins, street lights, fire hydrants, monuments and other pertinent information deemed necessary, to the satisfaction of the City of Pasco. The developers will be required to provide as-built drawings for the remainder of the improvements. The City of Pasco contracted surveyor will be given an electronic copy of the design drawings to then insert their findings from the topographic survey. 8) The developer shall insure active and ongoing dust and litter abatement activities occur during the construction of the subdivision and construction of the houses thereon. 9) The final plat shall contain 10 to 15 foot utility easements parallel to all streets as required by utility providers. 10) The developer shall install a properly designed irrigation system with stubs to all lots in the subdivision for future irrigation needs. All easements/right of ways necessary to convey an irrigation system to and through the proposed plat must be conveyed to the City of Pasco. The irrigation lines shall run in easements/rights of way as directed by the City Engineer. 11) All engineering designs for infrastructure and final plat drawings shall utilize the published City of Pasco Vertical Control Datum. 12) Any and all water rights associated with this land, along with any wells, pumps, pipe, associated electrical system(s) and appurtenances shall be conveyed to the City prior to subdivision construction plan approval of the first phase. If no water rights are available to transfer to the City the property owner/developer must pay a water right fee of $1,500 per acre in lieu thereof, prior to subdivision construction plan approval of the first phase. The Public Works Director may waive the fee if the developer mixes a soil additive in the ground that provides 30% retention of irrigation water. 13) The final plat shall contain the following Franklin County Public Utility District statement: "The individual or company making improvements on a lot or lots of this plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD's primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat." RESOLUTION `B" 14) The final plat shall contain the following statement: "Irrigation service lines are currently available to lots within this plat; however, water for the irrigation system may not currently be available. The City of Pasco is constructing its irrigation infrastructure on an ongoing basis. The use of the system will become available as time and resources permit the expansion and connection of new systems to the existing irrigation supply." 15) All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 15) All storm water shall be disposed of through means approved by the City Engineer. 17) Sewer service to Lots 1-12 and Lots 78-101 must come from Wellington Drive to the west. 18) Sewer service for Lots 13- 77 must come from the installation of a new line in Road 90. Passed by the City Council of the City of Pasco this 7th day of May, 2007. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy, Leland B. Kerr, City Attorney Deputy City Clerk REPORT TO PLANNING COMMISSION MASTER FILE NO: PP07-001 APPLICANT: Helmes Development HEARING DATE: 3/15/07 11815 NE 113th St # 100 ACTION DATE: 4/19/07 Vancouver, WA 98662 BACKGROUND REQUEST: Preliminary Plat - Broadmoor Estates Phases 4 & 5, (101-Lots) 1. PROPERTY DESCRIPTION: Legal: Lots 2-4 and 13-17 Coles Estates General Location: North of Sandifur Parkway between Broadmoor Estates 1-3 and Heritage Village. Property Size: 28.80 Acres Number of Lots Proposed: 101 single-family lots Square Footage range of Lots: 8,500 sq. ft. to 12,798 sq. ft. Average Lot Square Footage: 9,106 sq. ft. 2. ACCESS: The property has access from Overland Drive to the east, Wellington Drive to the west. Rd 90 will provide a connection to Sandifur parkway are platted but not yet developed. 3. UTILITIES: All municipal utilities are located in the adjacent subdivisions to the east and west. 4. LAND USE AND ZONING: The site is zoned R-1 (Low density Residential) with restrictions requiring minimum lots sizes of 8,500 to 9,000 square feet. The site is currently vacant. Property to the east and west is zoned. R-1 Property to the south is vacant and zoned C-1 (Retail Business) and RT (Residential Transition) The property to the north in the County is zoned AP-20 (Agricultural Production) and R-1 in the City. 5. COMPREHENSIVE PLAN: The Comprehensive Plan indicates the site is intended for low density residential development. According to the Comprehensive Plan low density residential means 2 to 5 dwelling units per acre. The criteria for allocation in the Comprehensive Plan Section 3.15 (Vol II, page 38) encourage development of lands designated for residential uses when or where: sewer is available, land is suitable for home sites, the location is convenient major circulation routes and when there is a market demand. Policy LU-3-C encourages development to 1 expand in a progressive and efficient manner. Policy H-3-B encourages the advancement of home ownership and Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community. 6. ENVIRONMENTAL DETERMINATION: This proposal has been issued a determination of nonsignificance in accordance with review under the State Environmental Policy Act (SEPA), Chapter 43.21(c) RCW. ANALYSIS At the time the Comprehensive Plan was developed there was no development in the I-182 corridor, except for the Desert Plateau/Riverview Heights neighborhood. The plan envisioned development would occur radially from the major interchange nodes of Road 68 and Road 100 and fill back toward the main part of the city. Through the implementation of land use regulations development is expanding as planned from the interchange nodes. In the early 1990's the City extended and expanded infrastructure facilities to support urban development in the I-182 corridor. The City's land use plans for the last 25 years have indicated the property in question should be utilized for low-density (single family) residential development. Following the direction of the land use plan most of the community's low density residential development over the last two decades has occurred in the I-182 corridor. The proposed subdivision utilizes land within the Pasco Urban Growth Boundary that was previously bypassed (skipped over) by development. The applicant is proposing to subdivide the site into 101 single family lots. The proposal calls for the development of single family lots that are similar in size to the subdivision to the east and west. The average lot size in the proposed subdivision is 9,106 square feet. LOT LAYOUT: The proposed plat contains 101 lots meeting or exceeding the R-1 zoning requirements imposed by the ordinance that rezoned the property form R-T to R-1. RIGHTS-OF-WAY: All lots have adequate frontage on streets that will be dedicated. The plat provides for the extension of adjoining streets to the east and west. UTILITIES: The developer will be responsible for extending the water lines, sewer lines and other utilities into the plat. A utility easement will be needed 2 along the first 10-15 feet of all lots. The final location and width of the easements will be determined during the engineering design phase. The front yard setbacks for construction purposes are larger than the requested easements; therefore the front yard easements will not encroach upon the buildable portions of the lots. The City Engineer will determine the specific placement of fire hydrants and streetlights when construction plans are submitted. As a general rule, fire hydrants are located at street intersections and at a maximum of 600-foot intervals and streetlights are located at street intersections and at 300-foot intervals on residential streets. Only about 36 lots can be serviced by the sewer lines in Broadmoor Estates to the west. The balance of the lots must be serviced by a new sewer line to run south in Road 90 to Sandifur Parkway. STREET NAMES: The street names follow the English County theme established for Broadmoor Estates. IRRIGATION: The Municipal Code requires the installation of irrigation lines as a part of infrastructure improvements. WATER RIGHTS: The assignment . of water rights is a requirement for subdivision approval. If no water rights are available to transfer to the City the property owner/developer must pay a water right fee of $1,500 per acre in lieu thereof. The Public Works Director may waive the fee if the developer mixes a soil additive in the ground that provides 30% retention of irrigation water. FINDINGS OF FACT State law (RCW 58.17.010) and the Pasco Municipal code require the Planning Commission develop Findings of Fact as to how this proposed subdivision will protect and enhance the health, safety and general welfare of the community. The following is a listing of proposed "Findings of Fact": Prevent Overcrowding: Minimum lot sizes of 8,500 square feet or greater will address the overcrowding concern by providing manageable lots and usable open spaces. R-1 zoning requires a 20 foot front yard set back and no more than 40 percent lot coverage providing for open space on the lots. Parks Opens Space/Schools: The subdivision is too small for the requirement for a neighborhood park. The developer will need to provide a fee en lieu of land dedication. 3 Effective Land Use/Orderly Development: The plat is laid out to effectively utilize the site consistent with surrounding residential development. The site is within the Pasco Urban Growth boundary and the development will occur on land previously skipped over by past development. Safe Travel & Walking Conditions: The plat provides connections to the community by way of local access streets. Sidewalks are required to be installed when homes are built. Adequate Provision of Municipal Services: Municipal water and sewer lines will be extended to the plat from nearby lines. All utility lines will be sized and installed to meet the standard specification of the City. The interconnection and looping of water lines will improve the reliability and safety of the water system for the adjoining neighborhoods. Provision of Housing for State Residents: This preliminary plat will provide 101 lots for the construction of new dwellings for Pasco residents. Adequate Air and Light: The lot sizes and maximum lot coverage limitations will assure the adequate movement of air and light is available to each lot. Proper Access &. Travel: The access streets to and through the plat will be paved and developed to City standards to assure proper access is maintained to each lot. Connections to the community will be provided by local streets. The preliminary plat was submitted to the Transit Authority for review. No comments were received from the Transit Authority. Comprehensive Plan Policies & Maps: The Comprehensive plan designates the site for low-density residential development. Policies of the plan encourage development to expand in a progressive and efficient manner. These policies also encourage the advancement of home ownership and suggest the City strive to maintain a variety of housing of residents. Other Findings: (list additional finds as appropriate) • The property is zoned R-1 which is identical to the zoning of the existing neighborhoods + Heritage Village is located to the east. • Broadmoor Estates Phases 1-3 are located to the west. The Comprehensive Plan encourages the interconnection of neighborhood streets. • Streets in the proposed subdivision will connect to existing and proposed neighborhood streets. e The proposed plat will allow the interconnection and looping of utilities. 4 • The site is currently vacant. • Each lot developed within the I-182 corridor whether in the applicant's proposed subdivision or other subdivisions is required to pay a traffic mitigation fee of$300. • Comprehensive Plan Policy LU-3-C encourages development to expand in a progressive and efficient manner. • Comprehensive Plan Policy H-3-B encourages the advancement of homeownership. • Comprehensive Plan Policy H-2 suggests the city strive to maintain a variety of housing options for residents of the community. • Comprehensive Plan Policy H-1-B supports the protection and enhancement of the established character of viable residential neighborhoods. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of the proposed plat the Planning Commission must develop findings of fact from which to draw its conclusion (P.M.C. 26.24.070) there from as to whether or not: (1) Adequate provisions are made for the public health, safety and general welfare and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary wastes, parks, playgrounds, transit stops, schools and school grounds, sidewalks for safe walking conditions for students and other public needs; The proposed plat will be required to develop under the standards of the municipal code and standard specifications of The City Engineering Department. These standards were designed to ensure the public health, safety and general welfare of the community are secured. These standards include provisions for streets, drainage, water and sewer service and funding for park lands. This preliminary plat has been forwarded to the Franklin County PUD, the Pasco School District and Ben- Franklin Transit Authority for review and comment. (2) The proposed subdivision contributes to the orderly development and land use patterns in the area; The proposed plat is located on a site that has been skipped over by development. The development is an infill project that makes efficient use of vacant land that was previously platted at rural densities. (3) The proposed subdivision conforms to the policies, maps and narrative text of the Comprehensive Plan; 5 The Comprehensive Plan land use map designates the site for low density residential development. Low density development is described as 2 to 5 single family units per acre in the text of the Comprehensive Plan. The policies of the plan (LU-3-C) encourage development to expand in a progressive and efficient manner and encourage the advancement of home ownership (H-3-B). Plan Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community while Plan Policy H-1-B supports the protection and enhancement of the established character of viable residential neighborhoods. (4) The proposed subdivision conforms to the general purposes of any applicable policies or plans which have been adopted by the City Council; Development plans and policies have been adopted by the City Council in the farm of the Comprehensive Plan. The proposed subdivision conforms to the policies, maps, and narrative text of the Plan as noted in number three above. (5) The proposed subdivision conforms to the general purposes of the subdivision regulations. The general purposes of the subdivision regulations have been enumerated and discussed in the staff analysis and findings of fact. The findings of fact indicate the subdivision is in conformance with the general purposes of the subdivision regulations. (6) The public use and interest will be served by approval of the proposed subdivision. The proposed plat, if approved, will be developed in accordance with all City standards designed to insure the health, safety and welfare of the community are met. The Comprehensive Plan will be implemented through development of this plat. These factors will ensure the public use and interest is served. RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact numbers and the conclusions as contained in the staff report of April 1% 2007. 6 MOTION for Recommendation: I move based on the findings of fact and conclusions there from the Planning Commission recommend the City Council approve the Broadmoor Estates Phases 4 & 5 with conditions as listed in the staff report of April 19, 2007. PLAT APPROVAL CONDITIONS 1) At the time lots are developed all abutting roads and utilities shall be developed to City standards as approved by the City Engineer. This includes but is not limited to water, irrigation and sewer lines, streets and storm water retention. Sidewalks must be installed no later than the time each lot is developed with a house. The handicapped sections must be completed with the street and curb improvements prior to final plat approval. 2) All intersections will require setback lines for appropriate sight distances. No fences, utility vaults or pedestals, or other obstructions will be allowed in this area. 3) The developer/builder shall pay the City a "common area maintenance fee" of $300 per lot upon issuance of building permits for homes. These funds shall be placed in a fund and used to finance the maintenance of Boulevard landscaping. 4) The developer/builder shall pay the City a "traffic mitigation fee" per the Municipal Code. Fees collected shall be placed in a fund and used to finance signalization and other improvements necessary to mitigate traffic impacts on the circulation system within the I-182 corridor. 5) The developer shall install a common Estate type fence 6 feet in height adjacent the north line of lots 94 to 101. The City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep of the fencing. These fencing requirements shall be noted clearly on the face of the final plat(s). 6) The developer shall be responsible for all costs associated with construction inspection service expenses incurred by the City of Pasco Engineering Department. 7) The developer will be required to provide a deposit to the City of Pasco to allow the City of Pasco to hire a surveying company to perform topographic surveys of the constructed utilities including manhole lids and flow line elevations, location of sewer stubs, water valves, water meters, irrigation valves, irrigation services, storm water catch 7 basins, street lights, fire hydrants, monuments and other pertinent information deemed necessary, to the satisfaction of the City of Pasco. The developers will be required to provide as-built drawings for the remainder of the improvements. The City of Pasco contracted surveyor will be given an electronic copy of the design drawings to then insert their findings from the topographic survey. 8) The developer shall insure active and ongoing dust and litter abatement activities occur during the construction of the subdivision and construction of the houses thereon. 9) The final plat shall contain 10 to 15 foot utility easements parallel to all streets as required by utility providers. 10) The developer shall install a properly designed irrigation system with stubs to all lots in the subdivision for future irrigation needs. All easements/right of ways necessary to convey an irrigation system to and through the proposed plat must be conveyed to the City of Pasco. The irrigation lines shall run in easements/rights of way as directed by the City Engineer, 11) All engineering designs for infrastructure and final plat drawings shall utilize the published City of Pasco Vertical Control Datum. 12) Any and all water rights associated with this land, along with any wells, pumps, pipe, associated electrical system(s) and appurtenances shall be conveyed to the City prior to subdivision construction plan approval of the first phase. if no water rights are available to transfer to the City the property owner/developer must pay a water right fee of $1,500 per acre in lieu thereof, prior to subdivision construction plan approval of the first phase. The Public Works Director may waive the fee if the developer mixes a soil additive in the ground that provides 30% retention of irrigation water. 13) The final plat shall contain the following Franklin County Public Utility District statement: "The individual or company making improvements on a lot or lots of this plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD's primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat." 14) The final plat shall contain the following statement: "Irrigation service lines are currently available to lots within this plat; however, water for 8 the irrigation system may not currently be available. The City of Pasco is constructing its irrigation infrastructure on an ongoing basis. The use of the system will become available as time and resources permit the expansion and connection of new systems to the existing irrigation supply." 15) All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 16) All storm water shall be disposed of through means approved by the City Engineer. 17) Sewer service to Lots 1-12 and Lots 78 -101 must come from Wellington Drive to the west. 18) Sewer service for Lots 13- 77 must come from the installation of a new line in Road 90. 9 4 b - a ar YR io AM Ao �,] Non F r MAP W— V _ ` T iii w r r? a4 mac, t n ♦ Ar `^ ¢ ''s i .uF, �� -r 3 _ _ __, ,+ _ { R i�r � �'L• yx• ? 'emur 4 r _ vl- 7`4 J Land Rem: Rezone from R-T to R- 1 Use Applicant: Hehnes Development Inc. N .. Map File #: Z 06-002 'Pasco City Limits _..:.�U FA FIELD DR kASALLE DR, _ SFDUs WELLIN TON - C T�L ZEPHYP CT TIiCKER CT -- -- X SFDUS - DUNSMIffR DRr" ;A;t z w _U11 70-: u - O R BROUGHTON DR OVERLAND CT HUDSON CT Z, 04. VMCENZQ p_R Z AU Future z ;z DR _ MIALM Condos �s STUDEBAKER Condos F UY 00 i i . .PACKARD DR.... . . .-_, -.. 0! Vacant Vacant NAs SFDUS E o O HUDS :IN DR o Mim-S l} .orage © DESOTO DR ; Q w aoi � z _ Offices CQRD_DR fces Z SANDIFUR PKWY SP O Item: Preliminary Plat Broadmoor Estat ZOrn Applicant: H Development Inc. N Map File #: PP 07-001 Pasco ity-Limits U Z FA-I-R FIELD DR LE DR IA l ...R- 1 / -------- - WELLINGTON - ZEPHYP CT TUCKER CT H ..1 S1TE R- 1 DUI�ESMUIR DRZ S TUTZ DR 0 - - uj!. R 8ROEIGHTON DR -- OVERLAND CT HUDSON CT VI1*CEk6 DR ; o; R 3 o, 11 �. z STtJDEBAKER DR_- MIA LN 2 Lu PACJ%RD-D6 p R-T NASH DR R- 1 N C. 1 0 1 AUDS -_N DR D. O; o DESOTO DR CORD DR w SANDIFUR PKWY uj SP Planning Commission Minutes 3/15/07 A. Preliminary Plat Broadmoor Estates Phases 4 & 5 (Helms Development) (North end of Road 90) (MF #PP07- 001) Vice Chairman Samuel read the master file number and asked the Staff for a report. Staff stated that notice of the hearing was published in the newspaper, and mailed to adjoining property owners. The site is located North of Sandifur Parkway, just west of the prior phases of Broadmoor Estates and East of the Heritage Village subdivision. The project was before the Commission a couple of months prior to the current hearing, for consideration of a rezone. A recommendation was made to City Council to rezone the property for residential development; City Council approved the re-zone, which is now reflected on the proposed Preliminary Plat. Staff reviewed the written report for the benefit of the Planning Commission, Commissioner Schouviller asked for clarification of Item 4 in the Conditions of Approval; how is the cost of the traffic mitigation fee determined and what is the approximate amount in this case? Staff responded that the amount is determined by Council Ordinance, which stipulates a fee of $300 per dwelling unit. The fee was based on a study which estimated the cost of traffic signals and road improvements that will be required in the I-182 area. Commercial development is also required to pay traffic impact fees, which are determined by the number of vehicles corning to and going from a facility. Vice Chairman Samuel asked where the nearest park was located relative to the proposed development. Staff responded that the proposed development is too small to require a park; the nearest park is approximately 1,300 feet away on Road 84, just south of Maya Angeleou School. The proposed development will be required to pay park development fees ($583 per lot) to cover the developments proportionate share of constructing a park. Commissioner Schouviller asked if there are any water rights on this property. Staff responded that there are no water rights. The developer will be required to pay $1500 per acre prior to City Council approval of the plat. I Commissioner Rose asked who will be required to pay the cost of maintaining the fencing in the development. Staff responded that the costs and maintaining the fence is the responsibility of the private property owners. The developer will install a common fence; damage repair in the future will be the responsibility of individual property owners. Commissioner Anderson asked if there was a requirement for the fence to be constructed of wood. Staff stated that the fence will be either vinyl or perhaps a block wall. Vice Chairman Samuel opened the Public Hearing and asked if there was anyone present who wished to speak on this matter. John Fetterholf, 6115 Burden Blvd., Pasco, of Hopper, Dennis, Jellison Engineers, was present to speak in favor of the proposed plat. Mr. Fetterholf stated he was in agreement with the Staff Report. He stated that they are considering installing a block wall along the North property line to address possible future sound issues. After three calls for public comment the Vice Chairman closed the Public Hearing. Commissioner Anderson moved to close the hearing on the proposed Preliminary Plat and to initiate deliberations and schedule adoption of Findings of Fact Conclusions and a Recommendation to the City Council for the April 19, 2007 meeting. Commissioner Hay seconded the motion; motion carried unanimously. Planning Commission Minutes 4/19/07 A. Preliminary Plat Broadmoor Estates Phases 4 & 5 (Helms Development) (North end of Road 90) (MF #PP07- 001) Chairman McCollum introduced the item and explained that it had been presented at the last meeting and opportunity was provided for public comment. No further public comments will be taken. Commissioner Samuel moved to adopt the Findings of Facts and Conclusions therefrom as contained in the April 19, 2007 Staff Report. Commissioner Anderson seconded the motion; motion carried unanimously (with Commissioner McCollum abstaining due to his absence from the previous meeting). Commissioner Samuel moved that based upon the Findings of Fact and Conclusions therefrom, the Planning Commission recommend to the City Council that the Broadmoor Estates Phase 4 & 5 Preliminary Plat be approved with Conditions as listed in the April 19, 2007 Staff Report. Commissioner Anderson seconded the motion; motion carried unanimously (with Commissioner McCollum abstaining). AGENDA REPORT FOR: City Council DATE: April 23, 2007 WORKSHOP: April 30, 2007 TO: Gary Crutch e , 'ta nager REGULAR: May 7, 2007 Stan Strebel, rrfr e & Community Services Director FROM: Jim inane Manager SUBJECT: COMP HENSIVE INDEPENDENT UTILITY RATE STUDY. I. REFERENCE(S): Proposed Professional Services Agreement Proposal of Scope of Services to be performed from HDR Engineering, Inc. (Exhibit A) II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/30/2007 DISCUSSION 5/7/2007 MOTION: I move to approve the proposed agreement with HDR Engineering, Inc. to conduct a Comprehensive Rate Study for the Water, Sewer, Stormwater and Irrigation Utilities. III. FISCAL IMPACT: $53,825 paid by the Water/Sewer Fund. IV. HISTORY AND BRIEF FACTS: The City has utilized the services of HDR Engineering(HDR) in the past to perform water and sewer utility rate analysis. HDR's prior analysis and recommendations have enabled the City to provide water and sewer services at rates sufficient to maintain adequate cash reserves and meet capital improvement needs. Pasco has grown dramatically over the past 10 years. The last comprehensive study(one that included both a rate review and a cost of service analysis)was completed in 1993. In 2002, HDR performed a revenue requirement study for the water and sewer utilities. The irrigation utility system was purchased in 2002 and has grown from 900 customers to over 2,960 in 2006. The system provides water to those customers from April through October. The previous owner charged customers $32 per month. Staff determined the rates could be reduced to cover anticipated costs. Council authorized a rate reduction for the 2003 irrigation season from $32 to $24 per month. This system has not been included in past studies. The stormwater management utility was formed in 1.999 and has not been included in previous studies. The present charge is $1.80 per month and the resulting revenues have not been sufficient in covering operating costs and capital improvements to the system for the last several years. One of the major costs in the stormwater management program is keeping the streets and gutters free of debris to allow rainwater easy access into the drainage system. The street sweepers are utilized during slack traffic times to accomplish this task with the added benefit of clean looking streets. The last rate increase in water rates was the result of HDR's 2002 recommendation. The monthly base rates were increased by 4%in January 2003 and an additional 4% in January 2004. The monthly sewer base rates were also increased at those times by the same percentages. 10(b) The monthly sewer base rate fee was reduced by 10%in January 2007. This was a result of staff's determination of a sufficient cash balance in that utility to cover expenses and anticipated capital improvements needs. It was anticipated a rate study would be completed in 2007 to validate the lowering of those rates. It is also important to note the water consumption fee has remained at 54 cents per one hundred cubic feet since 1993. Approximately half of the billing revenues come from base rates and the other half from consumption charges. The study will reveal if rates for consumption should be higher to induce additional conservation efforts by our customers. Many other cities use multiple tiers and rates depending on usage to assist in conservation efforts. Pasco's single rate applies to all consumption. V. DISCUSSION: There are a number of different elements that make utility rate setting a complex process. In short, the objective is to assure that the City's water and sewer utilities are adequately funded, and that rates are fair and equitable to all customers. The.utility also has an obligation,per revenue bond covenants, to hold cash reserves sufficient to cover debt service payments. In addition, capital projects need to be financed, whether by increased rates or additional utility revenue bonds. The goals and objectives for this study would be to provide a feasible financial and rate plan for each utility's operating and capital needs and provide a presentation to Council with documentation to summarize the findings and options. HDR has agreed to complete this study for$53,825. The study will be a continuation of the services that HDR has provided to the City in the past. VI. OTHER COMMENTS: In consideration of the need for timely rate information for planning purposes and in consideration of HDR's past performance, staff recommends approval of the proposed agreement. It is anticipated that any needed changes to utility rates would be made effective in 2008 and used in preparation of the 2008 budget. PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and HDR Engineering, Inc.,hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to perform a Comprehensive Water, Sewer, Stormwater and Irrigation Utilities Rate Study. NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: L Scone of work. The scope of work shall include all services and material necessary to complete the work as outlined in the scope of services entitled"Comprehensive Water, Sewer, Stormwater and Irrigation Utilities Rate Study" that is dated April 18, 2007, and marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Ownership and use of documents. A. All studies, plans, specifications, documents, materials, methodology, software, logic and systems developed under this Agreement whether finished or not shall become the property of the City of Pasco, shall be forwarded to the City of Pasco at its request and may be used by the City of Pasco as the City of Pasco sees fit. The City of Pasco agrees that if products prepared by the Consultant are used for purposes other than those intended in this Contract, the City of Pasco does so at the City's sole risk and agrees to hold the Consultant harmless for such use. B. All services performed under this Agreement will be conducted solely for the benefit of the City of Pasco and will not be used for any other purpose without written consent of the City of Pasco. Any information relating to the services will not be released without the written permission of the City of Pasco. 3. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be invoiced and paid in 5 monthly installments and in no event shall the payment for all work performed pursuant to this Agreement exceed the sum of$53,825.00 without prior authorization of the City. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. l C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly and deliver the work product by July 18, 2007, 5. Hold harmless agreement. In performing the work under this contract, the Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter individually and collectively referred to as "Indemnities"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemnities from A. All damages or liability of any character including in part costs, expenses and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person or organization for whom the Consultant may be responsible, and arising out of the performance of professional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the Consultant or any person or organization for whom the Consultant may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services other than professional services under this Agreement, or from conditions created by the Consultant in the performance or non-performance of said work or service, regardless of whether or not caused in part by the party indemnified hereunder. 6. General and professional liability insurance. The Consultant shall secure and maintain in full force and effect during performance of all work pursuant to this contract a policy of comprehensive general liability insurance providing coverage of at least $500,000 per occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate for property damage; and professional liability insurance in the amount of $1,000,000. Such general liability policies shall name the City as an additional insured and shall include a provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. The City shall be named as the certificate holder on the general liability insurance. Certificates of coverage shall be delivered to the City within fifteen(15) days of execution of this Agreement. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any 2 purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and sub-consultants during the performance of this contract. 9. City approval. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 10. Termination, This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten(10) days in advance of the effective date of said termination. 11. General Provisions. For the purpose of this Agreement, time is of the essence. Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement, venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply, and the prevailing parties shall be entitled to its reasonable attorney's fees and costs. 12. Integration. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 13. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Non-assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 15. Covenant aeainst contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission,percentage,brokerage fee, gift, or contingent fee. 3 16. Notices. Notices to the City of Pasco shall be sent to the following address: CITY OF PASCO P. O. BOX 293 PASCO,WA 99301 Notices to the Consultant shall be sent to the following address: Tom Gould,Vice President HDR Engineering, Inc. 500108th Avenue NE,Suite 1200 Bellevue,WA 98004-5549 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U. S. mails,with proper postage and properly addressed. DATED THIS DAY OF ,2007 CITY OF PASCO CONSULTANT: HDR Engineering,Inc. By: By: City Manager Title: 4 EXHIBIT A SCOPE OF SERVICES ' Section Scope r Work 1.1 Introduction The City of Pasco (City) has requested that HDR Engineering, Inc. (HDR) submit a proposal for a water, sewer, stormwater and irrigation rate study. This scope of work has been provided based on our limited knowledge and understanding of the City's goals and objectives of this study. HDR is willing to adjust the scope to ensure the City's needs are met within the scope of services, as described below. 1.2 Proposed Scope of Work For each task described below, HDR has attempted to identify the main objective of that task, along with the expected City staff support for the task and the task deliverables. Unless stated otherwise, it is assumed that the task will be preformed for each utility. The scope of services for the comprehensive water, sewer, stormwater and irrigation rate analyses is designed to provide a feasible financial and rate plan for each utility's operating and capital improvement projects. Task Initial Project Meeting Task Objective: Bring the Consultant, City management and staff together at the start of the project to assure that all parties have a mutual understanding of the goals, objectives, and concerns related to the study. The initial project "kick-off' meeting for the rate studies is important to the overall success of this engagement since it forms the foundation for the rate study process. The initial project meeting is used as a starting point in developing strong working relationships between HDR and the City's rate study project team. At the same time, this meeting allows both parties to discuss the overall goals and objectives for this study, while at the same time discussing any issues and concerns that either party may have. It is proposed that the initial project meeting be approximately two hours in length. Expected City Staff Support for Task 1: ■ Have City key management/project team members attend a two hour planning meeting. Deliverables as a Result of Task]—Initial Project Kick-off Meeting: • Identification of objectives, issues and concerns by both parties. • Face-to-face meeting to get the study off to a positive start. HDR Terms&Conditions for Professional Services Page 3 of 15 revised 10/2001 Task Z--Data Collection and Review Task Objective: Review and assess the City's existing utility data, and provide a written data request detailing the data required to complete the water, sewer, stormwater and irrigation rate study. The initial written data request details the data and information required to conduct the City's rate studies. HDR will provide a written data request to the City prior to the initial project meeting so that it can be "The data and information discussed at the meeting and any problem areas quickly requested for this study resolved. The data and information requested for this study should be,for the most should be, for the most part,readily available information (e.g. part,readily available financial, statistical, customer, etc.). It is important to keep in information (e.g.financial, mind that a cost of service study requires data and information statistical, customer, etc.)." that is more detailed than the data typically reported for annual financial statement purposes. However, given that the City has conducted rate studies in the past,we do not anticipate any major data deficiencies. For those areas where the data is not readily available, or will require significant labor and expense on the City's part to provide, HDR and the City will determine the "sensitivity" or "importance" of the data required and if alternative data sources are available. As with any study,it is imperative that the City provide a timely response for the data requested. Expected City Staff Supportfor Task 2: ■ Gather the data requested from the written data request provided by HDR. (Note: typically requires 20–40 hours of total staff time to provide.) Deliverables as a Result of Task 2—Data Collection and Review: • An initial written data request to the City. • Identification of any data constraints. Task 3--Revenue Requirement Analysis Task Objective: Using a generally-accepted rate-setting methodology, develop the City's revenue requirement for each utility, for a projected five-year time period. By considering various capital financing options, revenue requirements result in a financial plan and rate strategy to adequately fund operations and capital needs. The development of the revenue requirement analyses is the first major,analytical portion of the comprehensive utility rate study 'This task considers process. This portion of the study entails reviewing the various the prudent and sources of funds (revenues) and comparing them to the applications proper funding for. of funds (expenses) for the utility, while considering the prudent O&M and capital and proper funding for O&M and capital expenditures. It expenditures for the determines the need for any future rate adjustments. A more City. . ." detailed discussion of the various steps involved in developing the revenue requirements is provided below. STEP I — SELECTION OF A TEST PERIOD — The first step in the development of the revenue requirements is the selection of a "test period". A "test period" refers to a time frame of reference for the accumulation of revenues, expenses and consumption data. In this case, a five- HDR Terns&Conditions for Professional Services Page 4 of 15 revised 1012001 year (e.g. 2008 — 2012) projected time period is recommended. This extended time period should be sufficient to fully understand the issues of timing of the utility capital projects. At the same time, the City can potentially take steps today to help minimize future impacts (e.g. rate adjustment transition,accumulation of reserves, etc.). STEP 2--METHOD OF ACCUMULATING COSTS—Once the "test period" has been determined, the next decision is to determine the basis or method of accumulating costs. There are two choices (methodologies) for accumulating costs; the "cash" or "utility/accrual" basis. Table 1-1 provides a simple comparison between these two "generally accepted" methodologies. Table 1-1 Cash vs. Utility Basis Comparison • O&M Expense + O&M Expense • Taxes or Transfer Payments + Taxes or Transfer Payments • Annual Depreciation Expense + Capital Projects Financed with Rate Revenues(>_Deprec.Exp.) • Return on Rate Base(Investment) + Debt Service(P+I) Revenue Requirement = Revenue Requirement It should be noted that the "cash" basis approach is most commonly used by public (municipal) utilities for determining and setting their revenue requirements since this closely follows their budgeting process. This is the methodology that the City has historically used in the past to conduct their water and sewer rate studies. STEP 3 —ACCUMULATION OF REVENUES AND EXPENSES— Once the test period and method of accumulating costs has been determined, HDR in conjunction with City management and staff will develop the test period revenue requirements. Revenue requirements are composed of two major types of costs; operational and capital expenses. The operational costs are generally projected from budgeted costs, using assumed escalation factors, and adjusted for any known changes (e.g. additional personnel, growth/expansion, etc.) In development of the O&M projections, any.changes in operations are also taken into account (e.g. meter reading/customer service additions). While the projection of the operational costs is fairly straightforward, the capital cost projections are generally the focus of the analysis,and require more thought and planning_ The starting point for projecting capital costs(expenditures)will be the City's utility Master Plan for each utility, or capital budgeting documents. In the financial planning process, consideration must be given to maximizing the capital expenditures, while minimizing rates. This is accomplished in a variety of ways. However, the most important aspect of this discussion is that there are multiple methods of financing capital expenditures, and it is through this process that rates can be minimized. Table 1-2 provides an overview of the general approach that is used to develop a capital expense plan for the revenue requirement analysis. HDR Terms&Conditions for Professional Services Page 5 of 15 revised 1012001 Table 1-2 Overview of the General Methodology For Reviewing the Financing of Capital Project Expenses + TotalCapitalProjects— ✓ Replacement and Refurbishment Capital Projects ✓ Legally Mandated Capital Projects ✓ System Growth and Expansion Capital Projects Outside Funding Sources— ✓ Capital Reserves ✓ Grants ✓ Low-Interest Loans(State and/or Federal) ✓ Connection Fees/Contributed Capital ✓ Short-Term Borrowing ✓ Borrowed Funds/Long Term Debt(e.g.Revenue Bondl Capital Projects Financed with Rate Revenues(?Deprec.Exp.) The basic framework shown in Table 1-2 is developed on a year-by-year basis for each of the projected five (5) years of the revenue requirement analysis. In summary form, the general approach is to list the annual capital projects, and then determine the various outside funding sources for each of the projects. These outside funding sources may be low-interest loans, grants, customer capital contributions, connection fees, etc. The balance of projects not funded by the available sources of funds must be financed from a combination of long-term debt and rates. It is the balancing of the use of long-term debt to the impact upon rates,which is critical to the analysis. A major component of this capital improvement funding analysis is the attempt to maximize capital projects while minimizing rate impacts to customers. Through an iterative process, a final plan can be developed that meets the City's regulatory `: . . consideration must requirements and other capital needs, while providing a smooth be given to maximizing transition from a financial and rate setting perspective. the capital improvements (expenditures)for the In balancing the use of debt to equity(rate) financing of capital system, while at the same projects, a number of financial planning aspects are taken into time, minimizing rates to account. First, the utility's debt service coverage ratio is an its customers." important financial measure or indication of the utility's ability to repay debt. The strength of the debt service coverage ratio is a direct function of the amount of capital projects that are financed from rate revenues. At a minimum, we assume that a utility should fund an amount equal to or greater than the utility's annual depreciation expense for renewal and replacement of capital projects. By properly funding for this component of the capital projects, it should provide the utility with greater flexibility in its ability to borrow for capital projects. Given a better understanding of the overall magnitude of the needed capital projects, a final financing plan can be developed which meets the City's goals and objectives, while attempting to minimize rates and costs over time. Expected City Staff Support for Task 3: • Provide "as needed" assistance, via email and telephone, to explain the City's data and information as it relates to developing the revenue requirements. • Provide "as needed" data refinements or additional data needs as determined during the HDR Terms&Conditions for Professional services Page 6 of 15 revised 1012001 process of developing the revenue requirements. ■ Attend a half-day project meeting to review the draft revenue requirement analysis. Deliverables as a Result of Task 3-Development of the Revenue Requirement Analyses From the work accomplished above,the deliverables for this task will be as follows: • A half-day conference call meeting to review revenue requirements for each utility. • A projected revenue requirement analysis for a projected 6-year period that considers the necessary operating and capital needs of each utility(water,sewer,stormwater and irrigation). • A capital financing plan within the revenue requirement analysis, utilizing the utility Master Plans or capital budget, which attempts to maximize capital expenditures, while minimizing the impacts to customers over time. • If needed,a transition plan to"phase in"any needed rate adjustments. • Recommendations regarding key financial indicators (debt service coverage, capital replacement,reserve levels,etc.). Task 4—Cost of Service Analysis Subtask Objective. Develop an average embedded cost of service study for the water and sewer utilities, to equitably allocate the revenue requirements to the customers served by the City. Develop a methodology that equitably allocates the costs to customers, while considering the varying levels of service (e.g. residential, commercial, etc.) Given the results of the revenue requirement analysis, they will be allocated to the various customer classes of service using an average embedded cost of service methodology. A cost of service analysis will be conducted for the water and sewer utilities only. The stormwater and irrigation utilities do not require a cost of service analysis. Instead, average unit costs will be used to establish final rate designs for the stormwater and irrigation utilities. In simplified terms, a cost of service study attempts to equitably allocate the revenue requirements between the various customer classes of service (e.g. residential, multi-residential, commercial, etc.). A brief discussion of the major steps associated with a cost of service analysis is provided below. STEP Y —SELECTION OF TEST PERIOD — The first step of a cost of service is to select a time period for the allocation of costs. A cost of service analysis typically reviews a 1 to 2 year period, or the period over which rates will ultimately be set. In the City's case, allocating the 2008 revenue requirements for cost of service purposes would appear to be appropriate, at this time. HDR will confirm this test period with the City as the project progresses. `7n simplifiej cost of servi STEP 2 —SELECTION OF THE METHOD TO ACCUMULATE COSTS — attempts to e Much like the discussion of revenue requirements, the City must allocate the determine whether to use a "cash" or "accrual" basis approach for requirements the cost of service study. At this point, it would seem that utilizing the various cthe "cash basis" approach would be the most appropriate. HDR classes ofs will verify the appropriateness of using the "cash basis" methodology with the City at the initial project meeting. STEP3—FUNCTIONALIZATION AND CLASSIFICATION OF EXPENSES—The next step in the cost of service analysis is to functionalize the data. Functionalization refers to the arrangement of cost data into its basic cost categories (e.g. source of supply/production, treatment, transmission, distribution, etc. for water). This task is simplified greatly through the City's use of a uniform HDR Terms&Conditions for Professional Services Page 7 of 15 revised 10/2001 system of accounts. Given functionalized costs, the costs are then classified to their various cost components. Classification involves determining whether each specific cost or account item was incurred to meet a consumer's capacity, commodity (flow), customer or fire protection related need. Classification will be based upon"generally accepted"cost of service techniques. STEP 4—DETERMINATION OF CLASSES OF SERVICE—Development of the cost of service begins with determining the classes of service that will be used for purposes of establishing cost allocations and rates. The process of establishing classes of service is to group customers into homogeneous groups. That is, customers with similar usage and/or facility requirements. As a part of this task, HDR will work with the City to define customer classes of service cost of service analysis. In 2001 HDR reviewed the outside rate. At the initial project meeting, the team will determine if the City has a need to review that delineation again. STEP 5—ALLOCATION OFEXPENSEs—The next analytical process involved in the cost of service study is the allocation of the classified expenses to each of the customer classes of service. Once the classes of service have been determined, the process of developing allocation factors is undertaken. In developing the allocation factors, HDR will develop factors that are "equitable" to all customers, and which rely upon City specific data where available. STEP 5—SUMMARY OF THE COST OF SERVICE—Given the "The summarypage for the development of all the allocation factors, the previous cost of service study compares step allocated the expenses to each class of service. From the difference between the this process, a summary page of the cost of service study current level of rate revenues is provided. The summary page for the cost of service received from each class of study compares the difference between the current level service, and the allocated cost of rate revenues received from each class of service, and of service for each class." the allocated cost of service for each class. The cost of service will also provide average unit costs, or cost-based water and sewer rates, for each customer class service. Average unit costs are important in that they are used as the starting point for the development of final rate designs. Average unit costs provide the City with an understanding of the cost/rate relationship between fixed and variable costs. From this cost-based information, it can be combined with the City's rate design goals and objectives to produce the final proposed rates for the City. Expected City Staff Supportfor Task 4: • Attend a half-day project meeting to review the findings and results of the water and sewer cost of service analysis. • Provide any "as needed" data refinements or additional data needs as determined during the process of developing the cost of service analysis. Deliverables as a Result of Task 4—Cast of Service Analysis: • Review of the current customer classes of service and detenmine any revisions for cost allocation purposes. • An "equitable" allocation of the revenue requirements to the various classes of service for the City's water and sewer systems. • A water and sewer cost of service allocation method that recognizes the various service levels of the City's customers. • A summary of the average unit costs (cost-based rates) for the various customer classes of HDR Terms&Conditions for Professional Services Page 8 of 15 revised 1012001 service. Task S--Rate Design Analyses Task Objective: Develop rate design options utilizing the cost information developed as a part of the previous tasks. Consider alternative rate structures that are contemporary, cost-based, defensible and meet the specific rate design objectives of the City. An important starting point for the rate design process is understanding the City's rate design goals and objectives. These objectives may include ease of administration, simplicity, revenue stability, efficient use, etc. Understanding the City's rate design objectives will assist HDR in the development of the rate design alternatives. As a part of this task, the City's present rate designs for each utility will be reviewed to ensure that they conform to contemporary rate-setting goals and objectives. For each utility, up to two (2) rate designs, for each customer class of service, will be prepared. With each rate design developed, a bill comparison and graph will be provided that shows a comparison between the present bill and the proposed bill at various levels of usage. Bill comparisons are useful in assessing the potential impacts to a wide variety of customers. A comparison of neighboring water utilities will also be provided for the proposed rate designs. Expected City Staff Support for Task S: • Discuss with HDR the City's rate design goals and objectives for each utility. • Review and comment on rate design alternatives for appropriateness. Deliverables as a Result of Task 5-Rate Design Analysis: • Review of the City's current rates and develop rate design alternatives for each utility. • Bill comparisons and graphs for the rate design alternatives will be provided. Task 6—Written Report Task Objective: Provide a well-written report to summarize the findings, conclusions and recommendations of the rate study. Upon completion of the rate analysis, HDR will develop an electronic draft written report of the rate study. The written report is intended to be comprehensive in nature and document the activities undertaken as a part of the project, along with our findings, conclusions and recommendations. Within all of our reports, HDR provides technical appendices of all the technical analyses undertaken. HDR will provide an electronic copy of the draft final report(and up to three hard copies if desired) to the City for its review and comment. Any comments, suggestions or corrections from the City concerning the draft final report will be incorporated into the final report. Two bound copies, 1 unbound copy, and an electronic copy of the final report will be provided to the City. More copies can be provided if necessary. Expected City Staff Support for this Task: ■ Review and comment on the draft written report. Deliverables as a Result of Task 6--Written Reports: ■ Copies of the draft and final written reports. HDR Terms&Conditions for Professional Services Page 9 of 15 revised 1012001 Task 7--Computer Models Task Objective: Provide a copy of all rate models developed as part of this study. The financial/rate model developed for the City will be provided at the end of the study. The model will be developed using Microsoft Excel. Expected City Staff Support for this Task: ■ None Deliverables as a Result of Task 7 Computer Models: ■ An electronic copy of the computer spreadsheet models used to develop the City's studies for each utility. Task 13----Public Presentations Task Objective: Provide an effective public presentation of the findings, results and recommendations of the utility rate studies. The overall quality and value of a rate study is often measured by the quality of the public presentation process. In addition, the ability of the consultant to present this technical material in a manner that is easily understandable to the City Council and public is paramount. For planning purposes, HDR will assume one(1)public presentation of the findings, conclusions and recommendations of this study. It is anticipated that the public presentation will be to the City Council and will be scheduled for July 23rd or July 301h. Should additional meetings be required, they may be provided on a time and material basis. Expected City Staff Support for this Task: IN Schedule and coordinate the meeting date and materials for the City Council meeting. ■ Review and comment on the proposed handout for the public meeting. Deliverables as a Result of Task 8—Public Presentations: ■ Provide presentation materials for Council packets. IN One (1)public presentation of the study's findings and recommendations. This proposed rate study work plan has been developed based upon our limited understanding of the City's specific needs. HDR is willing to modify our approach to meet the City's needs. 1.3 Proposed Project Time Schedule The City has indicated an interest in completing the project by late July to fit into the budgeting process. HDR can commit the staff and resources necessary to meet this completion date. We assume the project will begin in early to mid-May, with various review meetings with staff occurring over the summer. The public presentations will be provided at a mutually convenient time. At this time, it is assumed the public presentation of the study will be held on either July 23rd or July 30th. This schedule will provide ample opportunity for the HDR and the City to have the necessary review time and policy discussions to develop an.appropriate and effective plan for each utility. HDR Terms&Conditions for Professional Services Page 10 of 15 revised 10/2001 Section Project Organization 2.1 Project Team Organization Presented below in Table 2-1 is a graphical overview of the organization of our project team. Torn Gould will be the Project Principal and Manager for this engagement. As Project Principal, Torn will be responsible for overall project quality control and project schedule. Tom will be assisted by Cil Pierce, a senior financial analyst and project manager with HDR. Cil will provide the day-to-day coordination of the project to ensure the schedule, budget, and quality meet or exceed the City's needs. Table 2-1 Organization of the Proposed Project Project Principal/Manager Tom Gould Assistant Project Manager Cil Pierce Rate Studies Meetinas/ Task Leaders: Presentations Cil Pierce Tom Gould Shawn Koorn Kevin Lorentzen Dina O'Reilly Tom will provide the public presentation of the findings, conclusions and recommendations of the study. The presentations are currently scheduled for July 23rd or July 30th. Should these dates change, for whatever reason,they will be rescheduled at the mutual convenience of the parties. Resumes are attached of the ley individuals for this study. HDR Terms&Conditions for Professional Services Page 11 of 15 revised 10/2001 Section 3 Project 3.1 Hourly Billing Rates and Fees The following hourly billing rates were used to establish the fees for this study. Individual Project Role Hourly Rate Tom Gould Project Principal/Manager $225.00/hour Shawn Koorn Senior Financial/Rate Analyst 135.00/hour Pricilla Pierce Senior Financial/Rate Analyst 140.00/hour Kevin Lorentzen Financial/Rate Analyst 90.00/hour Dina O'Reilly Project Analyst 90.00/hour Others Project Clerical Support 85.00/hour Should other HDR individuals be required for this project, they will be billed at their standard hourly billing rate. If additional work is requested that is outside the scope of services, it shall be provided at these hourly billing rates. Provided below in Table 3-2 is a summary of the estimated fees for the City's project. Table 3-2 Summary of the Fees for the City of Pasco Comprehensive Utility Rate Studies 'Tote Labor: Task 1: Initial Project Kick-Off Meeting; Project Management $2,790 Task 2:Data Collection and Review 1,180 Task 3:Revenue Requirement Analyses 13,440 Task 4: Cost of Service Analyses(water and sewer only) 9,720 Task 5: Rate Design Analyses 12,510 Task 6: Written Reports 4,880 Task 7:Computer Models N/C Task 8:Public Presentations 4,965 Subtotal $49,485 Expenses: Airfare,travel,mileage $1,400 Meals,hotels 425 Car Rental 250 Phone,fax,copies 175 Technology charges 2,090 Total Expenses $4,340 Grand Total"Not to Exceed"Fees 5 $ZS HDR Terms&Conditions for Professional Services Page 12 of 15 revised 10/2001 The above fees are based upon the scope of work previously presented. Should the City request any additional services under this contract, the services will be provided at the hourly billing rates stated above. 3.2 Proposed Method of Payment HDR is willing to enter into a fixed fee, lump sum payment for this project. HDR would propose that the fees be split into five equal monthly payments. The last(5`")payment would be held by the City until all final reports are completed and delivered to the City. At that point,the final payment would be billed to the City and the project completed. HDR Terms&Conditions for Professional Services Page 13 of 15 revised 10/2001 HDR Engineering, Inc. Terms and Conditions for Professional Services 1.STANDARD OF PERFORMANCE CITY and CONSULTANT, respectively, bind themselves, The standard of care for all professional engineering, their partners, successors, assigns, and legal consulting and related services performed or furnished by representatives to the covenants of this Agreement. Neither CONSULTANT and its employees under this Agreement will CITY nor CONSULTANT will assign, sublet, or transfer any be the care and skill ordinarily used by members of interest in this Agreement or claims arising therefrom without CONSULTANT'S profession practicing under the same or the written consent of the other, similar circumstances at the same time and in the same locality. CONSULTANT makes no warranties, express or 6.RE-USE OF DOCUMENTS implied, under this Agreement or otherwise, in connections All documents,including all reports,drawings,specifications, with CONSULTANT's services. computer software or other terms prepared or furnished by CONSULTANT pursuant to this Agreement,are instruments 2.INSURANCE of service with respect to the project. CONSULTANT retains CONSULTANT agrees to procure and maintain, at its ownership of all such documents. CITY may retain copies of expense,Workers'Compensation insurance as required by the documents for its information and reference in statute;Employer's Liability of$250,000;Automobile Liability connection with the project;however,none of the documents insurance of $1,000,000 combined single limit for bodily are intended or represented to be suitable for reuse by CITY injury and property damage covering all vehicles, including or others on extensions of the project or on any other project. hired vehicles,owned and non-owned vehicles;Commercial Any reuse without written verification or adaptation by General Liability insurance of $1,000,000 combined single CONSULTANT for the specific purpose intended will be at limit for personal injury and property damage; and CITY'S sole risk and without liability or legal exposure to Professional Liability insurance of$1,000,000 per claim for CONSULTANT, and CITY will defend, indemnify and hold protection against claims arising out of the performance of harmless CONSULTANT from all claims, damages, losses services under this Agreement caused by negligent acts, and expenses, Including attorney's fee, arising or resulting errors, or omissions for which CONSULTANT is legally therefrom. Any such verification or adaptation will entitle liable. Upon request, CITY shall be made an additional CONSULTANT to further compensation at rates to be insured on Commercial General and Automobile Liability agreed upon by CITY and CONSULTANT. insurance policies and certificates of insurance will be furnished to the CITY. CONSULTANT agrees to indemnify 7_TERMINATION OF AGREEMENT CITY for the claims covered by CONSULTANT'S insurance. CITY or CONSULTANT may terminate the Agreement, in whole or in part, by giving seven (7) days written notice, if 3.CONTROLLING LAW the other party This Agreement is to be governed by the law of the state substantially fails to fulfill its obligations under the Agreement where CONSULTANTS services are performed. through no fault of the terminating party.Where the method of payment is "lump sum,"or cost reimbursement, the final 4.SERVICES AND INFORMATION invoice will include all services and expenses associated CITY will provide all criteria and information pertaining to with the project up to the effective date of termination. An CITY's requirements for the project, including design equitable adjustment shall also be made to provide for objectives and constraints,space,capacity and performance termination settlement costs CONSULTANT incurs as a requirements,flexibility and expandability,and any budgetary result of commitments that had become firm before limitations. CITY will also provide copies of any CITY- termination, and for a reasonable profit for services furnished Standard Details, Standard Specifications, or performed. Standard Bidding Documents which are to be incorporated into the project. 8.SEVERABILITY If any provision of this agreement is held invalid or CITY will furnish the services of soil s/geotech n ical engineers unenforceable, the remaining provisions shall be valid and or other consultants that include reports and appropriate binding upon the parties. One or more waivers by either professional recommendations when such services are party of any provision, term or condition shall not be deemed necessary by CONSULTANT. The CITY agrees to construed by the other party as a waiver of any subsequent bear full responsibility for the technical accuracy and content breach of the same provision,term or condition. of CITY-fumished documents and services. 9.INVOICES In performing professional consulting and related services CONSULTANT will submit monthly invoices for services hereunder, it is understood by CITY that CONSULTANT is rendered and CITY will make prompt payments in response not engaged in rendering any type of legal, insurance or to CONSULTANT'invoices, accounting services, opinions or advice. Further, it is the CITY's sole responsibility to obtain the advice of an attorney, CONSULTANT will retain receipts for reimbursable insurance counselor or accountant to protect the CITY's expenses in general accordance with Internal Revenue legal and financial interests. To that end,the CITY agrees Service rules pertaining to the support of expenditures for that CITY or the CITY's representative will examine all income tax purposes. Receipts will be available for studies, reports, sketches, drawings, specifications, inspection by CITY'auditors upon request. proposals and other documents,opinions or advice prepared or provided by CONSULTANT,and will obtain the advice of If CITY disputes any items in CONSULTANT's invoice for an attorney, insurance counselor or other consultant as the any reason, including the lack of supporting documentation, CITY deems necessary to protect the CITY's interests before CITY may temporarily delete the disputed item and pay the CITY takes action or forebears to take action based upon or remaining amount of the invoice. CITY will promptly notify relying upon the services provided by CONSULTANT. CONSULTANT of the dispute and request clarification and/or correction. After any dispute has been settled, 5.SUCCESSORS AND ASSIGNS CONSULTANT will include the disputed item on a HDR Terms&Conditions for Professional Services Page 14 of 15 revised 10/2001 subsequent, regularly scheduled invoice, or on a special CITY hereby releases and holds harmless CONSULTANT invoice for the disputed item only. from any liability above such amount. CITY recognizes that late payment of invoices results in 16.LITIGATION SUPPORT extra expenses for CONSULTANT. CONSULTANT retains In the event CONSULTANT is required to respond to a the right to assess CITY Interest at the rate of one percent subpoena, government inquiry or other legal related to the (1%) per month, but not to exceed the maximum rate services in connection with a legal or dispute resolution allowed by law,on invoices which are not paid within forty- proceeding to which CONSULTANT is not a party, CITY five (45) days from the date of the invoice. in the event shall reimburse CONSULTANT for reasonable costs in undisputed portions of CONSULTANT's invoices are not responding and compensate CONSULTANT at its then paid when due,CONSULTANT also reserves the right,after standard rates for reasonable time incurred in gathering seven (7) days prior written notice, to suspend the infomnation and documents and attending depositions, performance of its services under this Agreement until all hearings,and trial. past due amounts have been paid in full. 10.CHANGES The parties agree that no change or modification to this Agreement,or any attachments hereto,shall have any force or effect unless the change is reduced to writing,dated,and made part of this Agreement. The execution of the change shall be authorized and signed in the same manner as this Agreement. Adjustments in the period of services and in compensation shall be in accordance with applicable paragraphs and sections of this Agreement. Any proposed fees by CONSULTANT are estimates to perform the services required to complete the project, as CONSULTANT understands it to be defined. For those projects involving conceptual or process development services,activities often are not fully definable in the initial planning. In any event,as the project progresses, the facts developed may dictate a change in the services to be performed,which may alter the scope.CONSULTANT will inform CITY of such situations so that changes in scope and adjustments to the time of performance and compensation can be made as required. If such change,additional services, or suspension of services results in an increase or decrease in the cost of or time required for performance of the services, an equitable adjustment shall be made, and the Agreement modified accordingly. 11.CONTROLLING AGREEMENT These Terms and Conditions shall take precedence over any inconsistent or contradictory provisions contained in any proposal, contract, purchase order, requisition, notice-to- proceed,or like document. 12.EQUAL EMPLOYMENT AND NONDISCRIMINATION In connection with the services under this Agreement, CONSULTANT agrees to comply with the applicable provisions of federal and state Equal Employment Opportunity, and other employment, statutes and regulations. 14.EXECUTION This Agreement, including the exhibits and schedules made part hereof, constitute the entire Agreement between CONSULTANT and CITY supersedes and controls over all prior written or oral understandings. This Agreement may be amended, supplemented or modified only by a written instrument duly executed by the parties. 15.LIMITATION OF LIABILITY CONSULTANT's total liability to CITY for any loss or damage, Including but not limited to special and consequential damages arising out of or in connection with the performance of services or any other cause, including CONSULTANT's professional negligent acts, errors, or omissions, shall not exceed the greater of$50,000 or the total compensation received by CONSULTANT hereunder, except as otherwise provided under this Agreement, and HDR Terms&Conditions for Professional Services Page 15 of 15 revised 1012001 AGENDA REPORT FOR: City Council DATE: April 23, 2007 WORKSHOP: April 30, 2007 TO: Gary Crutchfi Man a e REGULAR: May 7,2007 Stan Strebel, A mi tra ' mmunity Services Director FROM: J m se, Finance Manager SUBJECT: IMAGE PAYMENT PROCESSING EQUIPMENT PURCHASE I. REFERENCE(S): 1) Image Payment Processing Proposal 2) Equipment Maintenance Agreement II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/30/07 Discussion 5/7/07 MOTION: I move to approve the purchase of equipment and services included in the Image Payment Processing Proposal from Technology Unlimited, Inc., and authorize the City Manager to sign the related documents. III. FISCAL IMPACT: $32,997.39 -Purchase price of the new equipment plus travel expenses for training. Travel and training cost would likely be in the $800 range. Ongoing maintenance fees would be approximately$3,000 (beginning in 2009). It is anticipated this equipment would be used for at least five years,making the annual cost, including maintenance, about $9,300. The purchase would also eliminate a part time position and result in annual wage and benefits savings. Over the past 12 months those costs have been $9,977. IV. HISTORY AND BRIEF FACTS: A) The City receives about 500 payments by check each day. The majority of those are from utility customers. New technology has provided improved ways to handle checks received from customers. Equipment is available to electronically scan the checks and payment stubs, create a electronic file to keep a copy of those documents, send the file to the . utility billing software to record the payments on account and send the file to the bank to deposit those funds. B) Staff attended a demonstration in the spring of 2006 of the Image Payment Processing system presented by Technology Unlimited, Inc. (TUI). The demonstration was held at the Basin Disposal, Inc. offices. Since the demonstration,Basin Disposal and Franklin PUD have purchased the system. Staff recently visited Franklin PUD to view the system in operation. PUD staff was very enthusiastic with the system performance and with the results and time savings. The Franklin County Treasurer's Office and the Yakima County Treasurer's Office also began using the system just last week. The Benton County Treasurer's Office and the Walla Walla County Treasurer's Office are also currently using the system. 14(c) V. DISCUSSION A) Currently, a part time staff person opens the utility payments received in the mail each day. The City receives, on average, about 500 checks per day. It takes that staff person about 4 hours per day to open, sort and total the payments and deliver them to the utility billing staff to prepare the Bank deposit and enter those payments by hand and/or scan them individually into the utility billing system with a hand held electronic device. With this new equipment, the part time position can be eliminated. The customer service division can absorb that time difference. B) An added benefit with the machine is having an electronic copy of each check received and the payment stub on file. An additional benefit is the reduced time cashier's would need to balance their tills each day. The checks received over the counter can also be easily scanned and deposited electronically to the bank. Each payment window could physically be open a little longer each day to provide additional customer service. C) Staff also reviewed whether a lock box service would be more cost efficient to process check payments. The City of Richland recently began using a Seattle company to process their utility payments. The customer mails their payment to a Seattle address for processing. Richland is being charged 11 cents per item where the check and a payment stub are present and 28 cents per item for exception items. Exception items are when payments need to be manually handled(checks and stubs do not equal, multiple stubs and one check,the computer cannot read the writing on the check, etc.). There are also some additional basic monthly fees. They estimate they will pay$35,000 per year for this service for approximately 22,000 payments per month. This equates to about 13 cents per item. If this method was used for Pasco's utility mail,it would cost approximately$15,600 per year. Therefore this method does not appear to be cost effective compared to the scanning alternative of$9,300 per year. D) Staff recommends purchasing system from TUI to take advantage of the time efficiencies this new technology provides and to include this expenditure in the year end budget supplement. i Y k k TECHNOLOGY 'UNLIMITED INC. -Presents — Image Payment Processing Proposal QURA.CY L1.0 nraaa._r�+uw�es�..�my. April 17, 2007 TABLE OF CONTENTS SECTION 1: MISSION STATEMENT SECTION 2: COMPANY PROFILE AND EXECUTIVE SUMMARY SECTION 3: HARDWARE AND SOFTWARE REQUIREMENTS SECTION 4: PROCEDURES AND PROJECT IMPLEMENTATION SECTION 5: SYSTEM PRICING FOR PURCHASE / LEASE SECTION 6: COST JUSTIFICATION SECTION 7: WARRANTY SECTION 8: QUALIFICATIONS AND STAFFING SECTION 9: EXPERIENCE SECTION 10: UNIQUE / CREATIVE APPROACH SECTION 11: PAYMENT TERMS SECTION 12: DOCUMENTATION Technology Unlimited Inc. Payment Processing System Proposal Table of Contents April 17,2007 SECTION 1: MISSION / VISION STATEMENT TO PROVIDE LEADERSHIP AND EXPERTISE IN THE ITEM PROCESSING AND FINANCIAL EQUIPMENT INDUSTRY. WE COMMIT TO CREATING A PARTNERSHIP, TOGETHER WITH OUR CUSTOMERS, BYPROVIDING CONSULTATION, SERVICE, SUPPORT AND SALES FOR ALL ITEM PROCESSING AND FINANCIAL EQUIPMENT NEEDS. WE TO KEEPING OUR CUSTOMERS UPDATED AND EDUCATED ON CURRENT INDUSTRY TRENDS, SO THAT THEY CAN MAKE INFORMED DECISIONS ABOUT THEIR ITEM PROCESSING AND FINANCIAL EQUIPMENT NEEDS. WE COMMIT TO THE HIGHEST DEGREE OF QUALITY AND CUSTOMER SATISFACTION IN SERVICE, SUPPORT AND SALES. Technology Unlimited Inc. Payment Processing System Proposal Section 1 April 17,2007 SECTION 2: COMPANY PROFILE AND EXECUTIVE SUMMARY This executive summary provides an overview of the operational benefits and features of the Canon CR180 digital check scanner and Aqurit Capture software proposed by Technology Unlimited Incorporated. City of Pasco personnel will sort received payments into agreed upon payment types, i.e. Single Transactions (one coupon, one check), Multiple Transactions (multiple checks, one coupon, multiple coupons, one check, or variations of both), Check Only (over the counter payments or payments through the mail with no coupon) Check and List,(mortgage company payments) or other job types as required by City of Pasco. Once the work has been sorted into job types the payments pass through the transport at up to 180 items per minute on the Canon CR180. Depending on the application/job type being run, various processes are performed beginning with the autofeeding of the document, optical character recognition (OCR) reading of all payment coupons and magnetic character recognition (MICR) read of all checks. Courtesy Amount Recognition (CAR) and Legal Amount Recognition (LAR) software is applied to each check image and the system will "pass on confidence" or "reject on confidence" that check. If the system passes confidence that check dollar amount will not have to be manually keyed by an operator, but should the CAR/LAR engine "fail on confidence" that individual check will be presented via image to an operator to key. Ink jet printers then imprint pertinent endorsement data on the back each document. The front and/or the back of the documents are imaged and then sorted into individual pockets. The software will automatically apply specific business balancing rules to each transaction to assist in balancing the transaction. If the transaction is found to be "in balance" (Business rules could utilize a rule that states that a transaction is in balance if it is within $5 of amount billed for example)the transaction is "killed" or automatically balanced with no further input by the operator. The information captured off the remittance document and /or check is then transmitted to the mainframe host computer through a PC attached to the CR180 and posted to the customer's accounts. This transmission can be via FTP or by sending the posting file to a folder or other location on the network. This transmission protocol depends on City of Pasco specific network requirements. The complete system is controlled by a PC processor for ease of training and daily operation. The Canon CR180 system utilizes industry standard PC's and can accommodate nearly unlimited amounts of hard drive storage. In addition a RAID array or other media may be used to store images and data in the database or on network databases. The operating system allocates disk and memory more efficiently than any other operating system available. Due to the Canon CR180 intelligence and Aqurit software features, you can perform several tasks at one time. Growth of your system is an important factor in your decision and the Aquracy software allows the customer to upgrade transports for higher throughput speeds (Lip to 600 DPM) and also add Check2l Image Exchange with your financial institution to transmit images directly to the bank thereby eliminating paper check deposits. The growth potential is the best in the industry. In conclusion, the experience and flexibility of Technology Unlimited's hardware / software support and the vast experience in application software from Aquracy Corporation will provide City of Pasco with a quality long-term payment processing solution. Technology Unlimited Inc. Payment Processing System Proposal Section 2 April 17,2007 SECTION 2: COMPANY PROFILE AND EXECUTIVE SUMMARY Proposal Submitted By: Technology Unlimited Incorporated 1179 Andover Park West Seattle, Washington 98188 (206) 575-8644 FAX (206) 575-4602 Year established: 1983 Robert W. Sproul - Owner Bidder Contact: Jeff Parmenter 1179 Andover Park West Seattle, Washington 98188 (206) 812-0624 FAX (206) 575-4602 E-Mail jeff @tuiusa.com Company History Technology Unlimited began operations in 1983, providing complete on-site maintenance of NCR item processing equipment for numerous financial institutions. Immediately thereafter, the company moved into the sales and service of many other types of financial and item processing equipment. Currently, our dealerships, distributorship and authorized maintenance service include: NCR, Unisys, Canon, Maverick, Opex, Sharp, Standard Register, Kodak, Banctec, Glory, Billcon, Brandt, Hedman and many others. Technology Unlimited sells and maintains many different models and makes of item processing equipment for hundreds of financial and retail institutions throughout Washington, Oregon, California, Idaho, Montana, Texas, Nevada and British Columbia. We maintain over 1200 Unisys and NCR proof machines for customers such as: Washington Mutual, Columbia Bank, Union Bank of California, DHL Express, Costco, Puget Sound Energy, King County Treasurer, Everett Clinic, EDS WA/CA, FISERV WA/OR/CA, Premera Blue Cross of WA/AK and many other customers in the Western U.S. We provide our customers with a mixture of on-site and/or depot maintenance contracts. This maintenance approach allows Technology Unlimited the ability to provide our customers with increased response time, decreased down time and unsurpassed customer service. It also gives us the ability to tailor our service to the customers needs quickly and efficiently. Our Business philosophy is to work WITH our customers and tailor our service, sales and price to fulfill their needs. Technology Unlimited Inc. Payment Processing System Proposal Section 2 Aprll 17,2007 SECTION 3: HARDWARE / SOFTWARE REQUIREMENTS CANON HARDWARE INCLUDES: CR180 BASE UNIT WITH FRONT/REAR IMAGE CAMERAS, ENDORSER Base transport with image cameras, endorser and system software SCSI/USB 2.0 INTERFACE Communication with PC for Data and Images DATABASE / IMAGE SERVER DELL PRECISION 380 IMAGE/DATABASE SERVER includes Windows XP Pro, 2-25OGB HD, 100 TX Adapter card, Kg, CD- R Drive, and 17 0Flat Panel Color Monitor BASE AOURACY INCLUDES: Base Functionality Feature Rich Remittance System Full, partial/odd payments Single, multiple, automatic modes Balancing Instant Reject Reentry and Balancing Multi-Institution (Lockbox)Capability Multi-Day Processing Advanced Editing Multi-Media Support Image Functionality Bi-tonal or Gray Scale Image Capture CD-ROM/DVD Generation Image Reject Reentry and Balancing CAR Functionality (Optional) Open PC Platform Highly Scaleable Supports Bi-tonal or Grayscale Images Reads Personal or Commercial checks Technology Unlimited Inc. Payment Processing System Proposal Section 3 April 17,2007 SECTION 4: TECHNICAL SUPPORT INFORMATION, PROCEDURES AND PROJECT IMPLEMENTATION SETUP AND MAINTENANCE Technology Unlimited is an authorized sales and service provider of NCR products and services. The corporate headquarters is in Seattle, Washington with field offices in Vancouver, Washington, San Leandro, California, Glendale, California, Spokane, Washington, Houston, Texas, and San Diego, California The maintenance pricing is based on an annual contract. Time and material contracts are available but not recommended for such a time critical process. Technology Unlimited agrees to no more than a four (4) hour response time from placement of service call in most geographic regions. Customer will receive confirming call not more than 45 minutes from time initial call was placed. Should service call be placed with less than four hours before end of contracted service hours, Technology Unlimited will employ every effort to respond that day; otherwise call will be responded to next day at beginning of service hours. Software support is performed via Internet connectivity utilizing WebEx software. Software support carries a two hour response time from the time the call is placed. Every effort is made to respond to software support calls under the two hour response window and the majority of support calls are typically handled over the phone with no remote support required. Preventive maintenance calls are scheduled with the customer to provide the least amount of work disruption. Generally a preventive maintenance call lasts two hours and two PM's are allowed annually as part of service contract. Customer preventive maintenance includes the weekly cleaning of transport track, weekly sensor cleaning, image camera cleaning and the changing of the autofeed scrubber wheels. Technology Unlimited will train and educated customer on the proper cleaning procedures and schedules. Technology Unlimited Inc. Payment Processing System Proposal Section 4 April 17,2007 INSTALLATION PROCEDURES AND RESPONSIBILITIES Step 1: Requirement Definition - Customer/TUI Step 2: Pre-Installation site Survey - Customer/TUI Step 3: Provide Sample Documents - Customer Step 4: Provide Test File - TUI Step 5: Testing - Customer/TUI Step 6: Hardware Installation - TUI Step 7: Hardware Testing - TUI Step 8: Software Installation - TUI Step 9: Software Testing - Customern-Ul Step 10: Training - Customer/TUI Step 11: System Implementation - Customer/TUI Step 12: System Acceptance - Customer Day 0 - Signed Agreements, equipment ordered. Day 5 - Customer receives conversion surveys from TUI. Day 10 - Customer returns completed surveys to TUI. Day 15-17 - Pre-installation site visit, review conversion survey and implementation schedule. Day 20-45 - Software Programming. Day 45-50 - Equipment delivery, staging and testing off-site. Day 50-51 - Delivery of equipment to customer site. Day 51-52 - Hardware installation, testing and certification. Day 52-60 - Training, on-site testing and Live implementation Day 60 - Customer certification of completion. * Very conservative estimate. Technology Unlimited Inc. Payment Processing System Proposal Section 4 April 17,2007 SECTION 5: SYSTEM PRICING HARDWARE PRICING CANON CR180 IMAGg SYSTEM CANON CR180 DIGITAL CHECK TRANSPORT $ 4,890.00 FMC 1 Bin Check Jogger DATABASE/IMAGE/SERVER $ 2,100.00 DELL Precision 380 3.8GHz • 2 250 GB Hard Disk Drives 2.0 GB Ram, Keyboard, Mouse, Win XP Pro, SQL 5 CAL 17" Flat Panel Color Monitor Installation/Software Load $ 500.00 SOFTWARE PRICING A02 AQURIT REMITTANCE SOFTWARE $ 12,595.00 Aqurit Capture Tier 2 Canon CR180 Aqurit Server 1 Aqurit PassONCE CAR/LAR Module 250,000 uses renews annually Barcode/OCR Processing Client 1 FormXtra 125,000 uses renews annually •Aqu rit Report Activator Aqurit Invoice Keying Client Mark Sense Non-Encode Option AQ2 xChange CHECK21 MODULE $ 2,995.00 Electronic Deposit of Checks to Bank MAINTENANCE / INSTALLATION PRICING Canon CR180 Hardware Maintenance (Annual) $ 800.00 Software Maintenance (Annual) $ 2,123.00 On-Site Training and Installation $ 4,500.00 Subtotal $ 30,503.00 Sales Tax $ 2,494.39 TOTAL SYSTEM COST $32,997.39* * Plus customary travel and living expenses Technology Unlimited Inc. Remittance Processing System Proposal Section 5 April 17,2007 SECTION 5: SYSTEM PRICING - 60 MONTH LEASE HARDWARE PRICING CANON CR180 IMAGE SYSTEM CANON CR180 DIGITAL CHECK TRANSPORT $ 4,890.00 FMC 1 Bin Check Jogger DATABASE/IMAGE/SERVER $ 2,100.00 DELL Precision 380 3.8GHz • 2 250 GB Hard Disk Drives 2.0 GB Ram, Keyboard, Mouse, Win XP Pro, SQL 5 CAL 17° Flat Panel Color Monitor Installation/Software Load $ 500.00 SOFTWARE PRICING AQ2 AQURIT REMITTANCE SOFTWARE $ 12,595.00 Aqurit Capture Tier 2 Canon CR180 Aqurit Server 1 Aqurit PassONCE CAR/LAR Module 250,000 uses renews annually Barcode/OCR Processing Client 1 FormXtra 125,000 uses renews annually .Aqurit Report Activator Aqurit Invoice Keying Client Mark Sense Non-Encode Option MAINTENANCE / INSTALLATION PRICING Canon CR180 Hardware Maintenance (Annual) $ 800.00 Software Maintenance (Annual) $ 2,123.00 On-Site Training and Installation $ 4,500.00 TOTAL MONTHLY LEASE COST $ 841 .30- *Pius customary travel and living expenses. $1.00 buyout at end of 60 month lease. Technology Unlimlted Inc. Remittance Processing System Proposal Section 5 April 17,2007 SECTION 6: COST JUSTIFICATION HARDWARE/SOFTWARE/INSTALLATION $ 27,580.00 Total System Cost $ 27,580.00* Depreciated by 60 Months Monthly Cost $ 459.66 Daily Cost (20 days per month) $ 22.48 *Does not include consumable items or maintenance costs Technology Unlimited Inc. Remittance Processing System Proposal Section 6 April 17,2007 SECTION 7: WARRANTY Technology Unlimited and AQ2 Corporation warrant their application Hardware/Software) for a period of 90 days from date of customer acceptance of the system. Warranty shall cover all defects in material and workmanship, parts, labor, and any associated travel time. Technology Unlimited Inc. Payment Processing System Proposal Section 7 April 17,2007 SECTION 8: QUALIFICATIONS AND STAFFING The following resumes constitute all Technology Unlimited employees that may be associated with this project. The project manager will be Sylvia Valdez, CTO Technology Unlimited. Sylvia oversees every remittance project Technology Unlimited installs or has installed since 1994 (Currently over 100). She has the technical experience as well as application knowledge to successfully manage the proposed project. Being the CTO, Sylvia coordinates the entire installation/support team (9 employees) on a daily basis making her the best suited for this installation and ongoing support. Technology Unlimited currently may utilize or has available for this project: 5 technical professionals, 4 training personnel, 6 service technicians, 4 administrative personnel and 1 sale professional with 18 years of experience. Technology Unlimited Inc. Remittance Processing System Proposal Section 8 April 17,2007 SECTION 9: EXPERIENCE Technology Unlimited has been installing and supporting remittance processing systems since 1992. Over 100 customers have successfully implemented remittance or payment processing systems since that time. Our customers range from the very large such as DHL (30 million payments per month), Costco (400,000 month) and Puget Sound Energy (2.4 million month), to the medium volume such as Spokane County Treasurer (220,000 annually), AAA of Washington (50,000 month)to the smaller customers such as Clallam County PUD (16,000 month), Everett Clinic (13,000 month) and Tillamook PUD (10,000 month). Technology Unlimited works with each and every customer to guarantee the system will perform to their specific applications and give a complete return on investment. Technology unlimited Inc. Remittance Processing System Proposal Section 9 April 17,2007 SECTION 10: UNIQUE/CREATIVE APPROACH Since Technology Unlimited has vast experience in implementing remittance processing systems we have created some unique approaches to our implementation that are not typically offered by other vendors they are as follows: - Complete system implementation and support: Technology Unlimited installs and maintains the hardware, software and provides on-going support. Customers only have to make one phone call to receive answers to questions or support issues. - Local Hot-Staging of entire system: Technology Unlimited will hot-stage all equipment in our Seattle/Vancouver locations. We set up and completely test the hardware and software prior to installation. This eliminates any costly downtime during the implementation. - Local company providing local service/support: Since we are a local company, response to support issues is timely and more cost effective than non-local vendors. Customer Service: We listen to our customers to facilitate them in implementing the proper solution and continued support they ask for. Our reputation in the local area is vitally important to us and continuing customer support/service is what keeps customers recommending us to others in the industry. Technology Unlimited Inc. Remittance Processing System Proposal Section 10 April 17,2007 SECTION 11: PAYMENT TERMS Upon agreement and contract signatures, 50% of the total contracted amount is due. An additional 30% is due at the time of hardware delivery and the remaining 20% at the completion of customer training and acceptance. Technology Unlimited Inc. Remittance Processing System Proposal Section 11 April 17,2007 SECTION 12: DOCUMENTATION The following attached information outlines both the Canon CR180 image processing transport as well as AQ2 Aqurit software. Technology Unlimited Inc. Remittance Processing System Proposal Section 12 April 17,2007 Technology Unlimited Inc. 1179 Andover Park West Seattle, Washington 98188 (206)575-8644 Fax(206)575-4602 www.tuiusa.com TECHNOLOGY UNLIMITED, INC. EQUIPMENT MAINTENANCE AGREEMENT Agreement No. April 20, 2007 This equipment maintenance agreement is entered into by and between TECHNOLOGY UNLIMITED, INC., at 1179 Andover Park West, Seattle, Washington and CITY OF PASCO ("COP"), 525 North 3`d Avenue, Pasco, Washington 99301. This contract is separate and not part of the Master Agreement with Technology Unlimited, Inc. dated The parties to this contract agree as follows: Article I. SCOPE OF SERVICES Technology Unlimited Incorporated shall perform, or cause to be performed, the Services generally described below and identified and defined as Technology Unlimited Incorporated responsibilities throughout this contract(the "Services"): Technology Unlimited Incorporated will provide on-site maintenance on ONE (1) Canon CR180 Remittance Processor (the "Equipment") with quality parts and install them to suggested manufacturer specifications, at the following location: 1) 525 North V Avenue, Pasco,Washington 99301. Maintenance shall include all parts and labor except as follows: -Any normal consumable supply items such as ribbons, ink rollers, bulbs, feeder kits and lister paper. Any service due to accident involving damage to equipment, operator negligence, or problems caused by any unauthorized modifications, misuse or relocation of equipment -Any problems due to outside environment, such as power failure, excessive dirt and dust, or failure by customer to maintain machine according to manufacturer specifications. In addition to the above, Technology Unlimited Incorporated will also perform preventive maintenance on the equipment on a mutually agreed upon schedule to be provided after the initial installation is completed. The preventive maintenance will include two scheduled calls per year. Article II. INDEPENDENT CONTRACTOR It is understood and mutually agreed upon by the parties that Technology Unlimited Incorporated shall perform the services pursuant to this contract as an Independent Contractor and not as an agent or employee of CITY OF PASCO. 1 April 20, 2007 Article III. CONTRACT TERM AND SERVICE HOURS A. The term of this contract shall be ONE (1)year beginning on the date indicated on the last page of this contract as "start date." B. Technology Unlimited Incorporated will provide Services for CITY OF PASCO between the hours of 8 A.M. and 5 P.M. Monday through Friday, excluding holidays. C. Technology Unlimited Incorporated will meet quarterly or as necessary with CITY OF PASCO representatives to discuss status of service and equipment availability. Article IV. MAINTENANCE FEE AND PAYMENT A. CITY OF PASCO shall pay Technology Unlimited Incorporated annually for Services rendered. (See Addendum A.) Payment made to Technology Unlimited Incorporated shall not constitute acceptance of the work or any portion thereof which is not in accordance with this contract. B. CITY OF PASCO shall pay Technology Unlimited Incorporated upon receipt and approval of Technology Unlimited Incorporated's invoice. Technology Unlimited Incorporated will bill thirty(30) days in advance of maintenance. Article V. ASSIGNMENT AND SUBCONTRACTS A. This contract shall not be assigned by either party, either in whole or in part, without the prior written approval of the other, not to be unreasonably withheld. Any attempted assignment without such written consent shall be void. B. As required by the work and if approved in advance in writing by CITY OF PASCO , Technology Unlimited Incorporated may enter into contracts with other 'firms for services not normally performed by Technology Unlimited Incorporated. C. Any subcontract entered into by Technology Unlimited Incorporated subsequent to the execution of this contract must be approved in writing by CITY OF PASCO. This paragraph shall be included in all subcontracts with contractors and/or ,consultants with whom Technology Unlimited Incorporated will require services. 2 April 20, 2007 Article VI. CONTROL AND APPROVAL A. Technology Unlimited Incorporated will appoint a Representative who will be in charge of the maintenance contract for Technology Unlimited Incorporated and have authority to make binding decisions on behalf of Technology Unlimited Incorporated (the "Representative"). All notices regarding maintenance services required or changes in the contract shall be sent to the Representative. Technology Unlimited Incorporated's Representative for this maintenance contract will be: Name Jeff Parmenter Title Vice President Address 1179 Andover Park West City, State, Zip Seattle,WA, 98188 Phone# (206) 575-8644 Article VII. INSURANCE A. Technology Unlimited Incorporated shall keep in force during the contract period, liability insurance coverage, adding CITY OF PASCO as an additional insured, in the minimum amounts indicated below: Public Liability $ 1,000,000 combined single limit Automobile Liability $ 1,000,000 combined single limit Umbrella Excess Liability $2,000,000 per occurrence over and above the limits described above for Public and Automobile Liability. B. Technology Unlimited Incorporated will furnish CITY OF PASCO with certificates showing evidence of insurance coverage as defined above. Article VIII. TERMINATION CITY OF PASCO may terminate this contract at any time by providing Technology Unlimited Incorporated thirty (30) days written notice of such termination. 'the maintenance contract can be discontinued at any time without penalty or additional cost to CITY OF PASCO. Technology Unlimited Incorporated may terminate this agreement by providing CITY OF PASCO thirty (30)days written notice. Article IX. LIMITATION OF LIABILITIES Neither party is liable for any consequential, incidental, indirect or special damages, including commercial loss, which directly or indirectly arises from Services provided by Technology Unlimited Incorporated. 3 April 20, 2007 Article X. CHANGES AND EXTRA WORK No modification to this contract shall be effective unless in writing and signed by both parties. Article XI. CONFIDENTIALITY Technology Unlimited Incorporated shall hold and maintain as strictly confidential all information concerning the business of CITY OF PASCO, CITY OF PASCO financial affairs, CITY OF PASCO customers, relations with clientele and employees, as well as any other information which may be specifically classified as confidential by CITY OF PASCO. Article XII. LAWFULNESS If a court or a governmental agency with proper jurisdiction determines that any provision of this Agreement is unlawful, the remainder of the Agreement will continue in effect. Article Xlli. ENTIRE AGREEMENT This document constitutes the whole contract between the parties. The contract shall not be modified or amended except by written amendment, executed by both parties. All notices required be given hereunder shall be deemed to be sufficiently given if mailed by certified mail, postage prepaid, to the address noted below. IN WITNESS WHEREOF, the parties hereto have entered into this contract dated this day Of 2007 "Start Date". City of Pasco Technology Unlimited, Inc. 525 3`d Street 1179 Andover Park West Pasco,Washington 99301 Seattle,Washington 98188 BY: BY: Title Title 4 TECHNOLOGY UNLIMITED, INC. EQUIPMENT MAINTENANCE AGREEMENT ADDENDUM A April 20, 2007 ADDENDUM TO MAINTENANCE AGREEMENT With respect to Article IV A., the fees for services rendered shall be as follows: For service of ONE (1) Canon CR180 Remittance Processor as described more fully in Article I. $800.00 per year The service fee shall be for the above equipment per year. for CITY OF PASCO for TECHNOLOGY UNLIMITED Title Title 5 AGENDA REPORT FOR: City Council May 2, 2007 TO: Gary Crutchfi Manager Reg. Mtg.: 5/7/07 FROM: Stan Streb_e strative&Community Services irec or SUBJECT: Golf Course Lease I. REFERENCE(S): A) Proposed Lease Amendment No. 3 B) Memo Outlining Lease Review Committee Recommendations C) Summary City-Funded Golf Course Improvements Since 2000 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 5/7: MOTION: I move to approve Golf Course Lease Amendment No. 3 and to authorize the Mayor to sign the Amendment. III. FISCAL IMPACT: See Explanation,General Fund Revenue Increase IV. HISTORY AND FACTS BRIEF: A) Following Council review of the committee's recommendation for revision to the Sun Willows Golf Course lease, staff has prepared a proposed amendment document for approval. The only specific language that was not proposed for Council review at the April 30 meeting is found in Section 5 of the amendment. This language provides that, conditional upon timely completion of the pavilion, IRI may exercise its option to extend the base under the 2009 applicable rent formula, as well as all other applicable provisions of the lease, without further negotiation for rent (as provided in paragraphs 1.4 — 1.5 of the Renewal Term Rider). This seems reasonable given that other provisions of the proposed amendment, as discussed below, result in higher payments to the City as well as being tied to course revenues. B) In January, IRI Golf Inc., the golf course lessee, proposed making improvements at the golf course to accommodate larger groups for tournaments and gatherings. In exchange for spending approximately $50,000 to purchase and equip a tent-like banquet pavilion, IRI requested early exercise of their option to renew the lease for an additional 5 year term as well as some changes to the lease regarding the manner in which golf play fees are established. Council appointed a review Committee consisting of Councilman Garrison and Duane Taber and Steve Putnam of the Park and Recreation Advisory Council to review IRI's requests.The Committee has met with IRI and has considered each of the requests. The final recommendations of the Committee are represented in the attached memo which discusses each of the proposed changes,the impacts and proposed language for amending the lease. C) In summary, the Committee recommends that IRI be allowed to proceed with planning of the pavilion and that the early extension of the lease be allowed (2011-2015). The Committee also recommends that, beginning in 2009, IRI be allowed to set fees at the average of the"comparable facilities" (as opposed to 85% of the average) and that only Columbia Point and Canyon Lakes be included as comparable facilities(dropping Horn Rapids from the list). Season passes for City of Pasco residents would be discounted 15%off the regular rates. D) In exchange for the lease amendments requested by IRI, the Committee recommends that the amount paid by IRI to the city, annually, as "capital replacement amount" be increased from 6.5%to 7.5%of"play revenue".(which will generate at least$7,500 additional income beginning in 2009). The capital replacement amount is payable to reimburse the City for a portion of the cost of improvements that it has made to the course since the original lease was signed. (See Attachment"B"for summary of improvements). D) Additionally,the Committee recommends that the threshold,beyond which the City will receive additional revenue for the lease, be lowered from the current amount of$857,143 total annual golf course play revenue,to the amount of play revenue generated for the 2008 calendar year io(d) (The year immediately prior to the effective year for proposed lease changes).This amount wil l likely be between$770,000 and $500,000,therefore,under this concept, the City would receive an additional amount of up to$9,900 to$15,200 annually that would not be realized were the threshold not lowered. E) Finally, the proposed package will resolve the concern that IRI had raised about the transition from the 2.5% Admission Tax on golf which was substituted in 2005 for a like percentage charged on play revenue and remitted as part of the capital replacement amount. F) Staff also recommends Council approval and acceptance of the proposed changes. If Council approves with the Committee's recommendations, a document reflecting the changes to the lease 'h will be drafted for the meeting of May 7 Amendment No. 3 Golf Course Lease Agreement This Amendment is entered into this day of May, 2007 between the CITY OF PASCO, a municipal corporation of the State of Washington, herein called the "City" and IRI SUN WILLOWS ASSOCIATES LLC, a Delaware limited liability company, herein called "Lessee".. Whereas, the City and Lessee entered into that certain Golf Course Agreement dated December 27, 2000; and Whereas, the City and Lessee desire to amend said Agreement as set forth herein below; Now,Therefore,the City and Lessee agree as follows (deletions by interlineation, additions by underline): Section 1 Section 1.1 Definitions, sub paragraph (t), is hereby amended to read as follows: 1.1 Definitions. For all purposes of this Agreement, except as otherwise expressly provided or unless the context otherwise requires, the terms defined in this Article I shall have the following meanings: (t) "Comparable Facilities" shall mean Columbia Point Golf Course;and Canyon Lakes Golf Course , and Hem Rapids Golf Geafse. Section 2 Section 2.2 Rent; Payment; Rental Credit; sub paragraph(b), is hereby amended to read as follows: 2.2 Rent; Payment; Rental Credit. Lessee agrees to pay the City for the right, license and privilege of leasing and operating and maintaining the Golf Course, food and beverage concession, and other concessions,the following payments: (b) Golf Course Additional Payment. (i) In addition to the Annual Lease Payment, Lessee agrees to pay on an annual basis,the amount, if any, by which 17.5%of Golf Course Play Revenues exceeds an amount equal to the annual Lease Payment(the "Additional Payment"). Effective January 1", 2009,the Additional Payment will be 17.5% of Golf Course Play Revenues generated in excess of the amount of Golf Course Play Revenues for the 2008 calendar year. Section 3 Section 4.2, Capital Reserve Account, sub paragraph(b), is hereby amended to read as follows: 4.2 Capital Reserve Account. (b) Capital Replacement Amount. Commencing on January 1, 2003, Lessee shall pay to the City and the City shall deposit to the Capital Reserve Account on an annual basis (i.e. for each Lease Year) an amount(the "Capital Replacement Amount") equal to the greater of (i) four percent(4%) of Golf Course Play Revenues, or (ii) the sum of$20,000.00. Commencing on July 1, 2005, Lessee's payment requirement shall increase to six and one half percent (6.5%)of Golf Course Play Revenues. Commencing on January 1, 2006, Lessee's payment requirement shall increase to six and one half percent (6.5%) of Golf Course Play Revenues plus two and one half percent (2.5%) of driving range revenues. Commencing on January 1, 2009, Lessee's payment requirement shall increase to seven and one half percent(7.5%) of Golf Course Play Revenues plus two and one half percent (2.5%)of driving ranee revenues. Section 4 Section 7.3 Adjustment to Fees, sub paragraphs (b) and (c) are hereby amended to read as follows: (b) Limitations on Increases in Fees. Any increase in the Fees contemplated by Subparagraph (a) above shall not result in the Fees being in excess of eight-five percent (85%) of the average regular rates then being charged at the Comparable Facilities, unless the consent of the City Representative is obtained, which shall not be unreasonably withheld. When adjustment to the Fees are established, they may be rounded upward to the nearest one-half dollar. Effective for the 2009 calendar year, any increase in the Fees shall not result in the Fees being in excess of the average of the regular rates then being charged at the Comparable Facilities. (c) Special Programs. Lessee shall not discontinue programs such as Senior Discounts, Senior Passes,Junior Discounts, Season Passes. (including a 15%discount on season Passes for Pasco residents),and similar programs benefiting the public which have been historically maintained at the Golf Course without the prior consent of the City, which consent shall not be unreasonably withheld so long as such programs have been discontinued at one (1) or more of the Comparable Facilities or the maintenance of such programs is no longer economically viable for the operation of the Golf Course. To the extent that Lessee desires to increase the fees or charges relating to such programs, such increases shall be determined and governed in the same manner as applicable to the Fees under Subparagraphs (a)and (b)above. Section 5 Renewal Term Rider is hereby amended to read as follows: Provided Lessee is not then in material default, and provided that neither this Lease nor any interest in the Golf Course has been assigned, sublet, licensed, or otherwise transferred by Lessee other than in accordance with the provisions of this Lease, Lessee shall have the right to renew and extend this Lease (the "Renewal Option"), together with all existing terms and conditions, with respect to the Golf Course for the Renewal Term upon and subject to the following terms and conditions: 1.1 U Lessee may renew the initial Term of this Lease for one (1) Renewal Term of five (5) years. Subject to the provisions of this Renewal Term Rider,the Renewal Term,herein so called, shall commence immediately upon the expiration of the original Term by , Lessee's giving written notice thereof to City no later than twelve (12) months' prior to the expiration of the original Term. If Lessee does not renew this Lease for the Renewal Term,then Lessee shall have no further renewal rights. (b) Lessee desires to install apavilion,the estimated cost of which is in excess of$50,000,to 'accommodate large group events,tournaments, etc. In the event that Lessee completes such improvements, in compliance with all applicable permits and plans approved by the City, by March 31, 2008, Lessee shall have the right to exercise the Renewal Option, subiect to the Rent provisions (Section 2.2) in effect beginning with the 2009 calendar year, for the term of the renewal, in lieu of the provisions for Rent as determined in paragraphs 1.4 and 1.5, below,by giving written notice as in paragraph 1.1(a), above. 1.2 The exercise by Lessee of any Renewal Option must be made, if at all, by written notice executed by Lessee and delivered to City on or before the date set forth in Paragraph 1.2 above. Once Lessee shall exercise the Renewal Option, Lessee may not thereafter revoke such exercise. Lessee shall not have the right to exercise the Renewal Option at a time a Lessee Default has occurred and remains uncured. Lessee's failure to exercise timely the Renewal Option for any reason whatsoever shall conclusively be deemed a waiver of such Renewal Option. 1.3 Lessee shall take the Golf Course "as is"for the Renewal Term and City shall have no obligation to make any improvements or alterations to the Golf Course. 1.4 Rent for the Renewal Term shall be the greater of the Rent in effect for the year prior to the commencement of the Renewal Term,or the Fair Market Renewal Rate. If City and Lessee have not agreed upon the Fair Market Renewal Rate at least four(4)months prior to the commencement of the Renewal Term, such Fair Market Rate shall be determined as provided in Section 17.4. of the Lease. i I 1.5 In determining the Fair Market Renewal Rate,the parties (and Decision Makers, as applicable) shall take into account all revenue sources then existing with respect to the use and operation of the Golf Course, and a market rate return to the City with respect thereto. The parties may elect to follow the allocation of the rent to different sources of revenues as provided in this Lease, or use other another formula to establish the Fair Market Renewal Rent hereunder. Section 6 That all other provisions of said Lease Agreement shall remain as originally written. CITY OF PASCO i JOYCE OLSON Date Mayor ATTEST: APPROVED AS TO FORM: SANDY L. KENWORTHY LELAND B. KERR Deputy City Clerk j City Attorney LESSEE: IRI SUN WILLOWS ASSOCIATES LLC, a Delaware limited liability company By: IRI GOLF MANAGEMENT, L.P., a Delaware limited liability company, Its Manager By: Golf/Mark Corporation, a Delaware corporation, Its General Partner By: Name: Jeffrey M. Silverstein Date Title: President i MEMORANDUM TO: Pasco City Council Gary Crutchfield, City Manager -- FROM: Stan Strebel, Administrative andty Service Director FOR: Golf Course Review Committee, Mike Garrison, Steve Putnam, Duane Taber DATE: April 24, 2007 RE: Final Recommendation on I.R.I. Requests for Lease Modification This is to summarize the discussions and final recommendations of the Committee regarding I.R.I.'s request for modification of the Golf Course Lease dated January 10, 2007 and subsequent e-mail request dated April 4h (attached). The following is formatted to align with I.R.I.'s Renewal Term Rider Proposal as attached to their request(I.R.I. language shown as italic.) I. I R.I. to provide $50,000 in capital improvements for a pavilion in the first quarter of 2008. The Committee supports this request but recommends that the location and site screening be chosen so as to minimize potential concerns of adjacent homeowners. The alternative to the west of the clubhouse may be a better option to address these issues, though admittedly, may be more difficult from an operational standpoint due to distance. Improvements would revert to the City on expiration of the lease. 2. City to [allow 1.R.I. to] exercise the Renewal Option for five years for the Golf Course Lease Agreement. The Committee agrees with this request. 3. Recommended changes to contract with regard to the daily green fees and season fees to start with the 2009 rates. Committee agrees. Revise section 7.3.b to delete the reference that the Fees must be 85%of the average regular rate then being charged at Comparable Facilities for both daily green fees and season passes. Change to allow Sun Willows to charge an average of the three Comparable Facilities rounding up to the nearest whole dollar. Committee recommends section to be amended to read: (deletions by interlineation, additions by underline) Limitations on Increases in Fees. Any increase in the Fees contemplated by Subparagraph(a) above shall not result in the Fees being in excess of eight-five percent (85%) of the average regular rates then being charged at the Comparable Facilities, unless the consent of the City Representative is obtained, which shall not be unreasonably withheld. When adjustment to the Fees are established, they may be rounded upward to the nearest one-half dollar. Effective for the 2009 calendar year, any increase in the Fees shall not result in the Fees being in excess of the average of the regular rates then being charged at the Comparable Facilities. It is our opinion at this time that Horn Rapids is not a comparable facility with Sun Willows, Columbia Point and Canyon Lakes. We would like to ask you to consider removing them from the Comparable Facility List. Committee agrees with the request conditional upon increasing IRI's 's payment to the City as "Capital Replacement Amount" from 6.5%to 7.5%of golf play revenue effective in 2009 (the year that the fee provisions would go into effect). Prior to any fee adjustments, this would produce approximately$7,500 additional annual income for the City and would increase commensurate with increases in play revenue. It is further proposed that the threshold, beyond which the City will receive annual additional compensation(17.5%) for the course lease, be lowered from the current$857,143 level to the level that is equal to the 2008 actual "play revenues Please see the attached sheets which show calculated averages for the "Comparable" courses for daily fees and for annual passes plus the 15% discount for Pasco residents both including Horn Rapids and without that facility. As can be seen, the major cost effect of dropping Horn Rapids from the list will be on daily fee payers,while the discount for season passes for City residents (see recommendation, below) would actually serve to reduce those rates unless the other courses increased these rates before the 2009 effective date. Implementation of these changes would require the following changes to the lease: 1.1 Definitions. For all purposes of this Agreement, except as otherwise expressly provided or unless the context otherwise requires, the terms defined in this Article I shall have the following meanings: (t) "Comparable Facilities" shall mean Columbia Point Golf Course;and Canyon Lakes Golf Course , and Hem Rapids golf Coufsee. 2.2 Rent; Payment; Rental Credit. Lessee agrees to pay the City for the right, license and privilege of leasing and operating and maintaining the Golf Course, food and beverage concession, and other concessions, the following payments: (b) Golf Course Additional Payment. (i) In addition to the Annual Lease Payment, Lessee agrees to pay on an annual basis, the amount, if any,by which 17.5% of Golf Course Play Revenues exceeds an amount equal to the annual Lease Payment(the "Additional Payment"). Effective January 1", 2009, the Additional Payment will be 17.5%of Golf Course Play Revenues generated in excess of the amount of Golf Course Play Revenues for the 2008 calendar year. 4.2 Capital Reserve Account. (b) Capital Replacement Amount. Commencing on January 1, 2003, Lessee shall pay to the City and the City shall deposit to the Capital Reserve Account on an annual basis (i.e. for each Lease Year) an amount (the "Capital Replacement Amount") equal to the greater of: (i) four percent(4%)of Golf Course Play Revenues, or (ii) the sum of$20,000.00. Commencing on July 1, 2005, Lessee's payment requirement shall increase to six and one half percent(6.5%) of Golf Course Play Revenues. Commencing on January 1, 2006, Lessee's payment requirement shall increase to six and one half percent(6.5%) of Golf Course Play Revenues plus two and one half percent(2.5%) of driving range revenues. Commencing on January 1, 2009, Lessee's payment requirement shall increase to seven and one half percent (7.5%) of Golf Course Pin Revenues plus two and one half percent (2.5%) of driving range revenues. Language could be added to state that the daily fee rate and season pass rate in any category would not increase by more than S% in any one year. The Committee recommends that this language not be included. There are two reasons for the recommendation. 1) The first is allow I.R.T. to increase rates a bit more quickly toward the average as consideration for the issue regarding the"admissions tax". (The admissions tax was intended by City Ordinance to be included or imbedded in the published rates for admission to any of the covered activities. When the tax was removed from golf by action of the City Council in 2005,the City and I.R.I. amended the lease to reflect a 2.5% increase (the amount of the former admissions tax) in the"Capital Replacement Amount" payable by I.R.I. to the City. Had the tax been"imbedded" in admission prices there would have been no difference to I.R.I. in this change. Since LRI's practice had been to add the tax on the admission price,they experienced a net loss due to the change.) 2)The second reason is that it seems to make reasonable sense to allow I.R.I. to bring the rates up to the average as they see fit,judging the local market. We will offer a I5%discount to City of Pasco residents for Season Passes. The Committee concurs with this request and suggests that Section 7.3(c) of the lease be amended to read: Special Programs. Lessee shall not discontinue programs such as Senior Discounts, Senior Passes,Junior Discounts, Season Passes, (including a 15%discount on season passes for Pasco residents), and similar programs benefiting the public which have been historically maintained at the Golf Course without the prior consent of the City, which consent shall not be unreasonably withheld so long as such programs have been discontinued at one (1) or more of the Comparable Facilities or the maintenance of such programs is no longer economically viable for the operation of the Golf Course. To the extent that Lessee desires to increase the fees or charges relating to such programs, such increases shall be determined and governed in the same manner as applicable to the Fees under Subparagraphs (a) and(b) above. 2007 TRI-011M COURSE COMPARISON DAILY FEE RATES SUN WILLOWS Weekend $36.00 inc tax Friday $33.00 inc tax Monday—Thursday $28.00 inc tax COLUMBIA POINT Weekend $40.00 inc tax Friday $35.00 inc tax Monday - Thursday $30.00 inc tax HORN RAPIDS FAjAA 57. #77�N Weekend $38.00 inc tax -740 Friday $33.00 inc tax 3z . Monday—Thursday $28.00 inc tax CANYON LAKES Weekend $49.82 inc tax Friday $44.40 inc tax Monday—Thursday $38.99 inc tax ANNUAL PASS RATES SUN WILLOWS 7 Day $1,190 Resident $1,395 Non Residents 5 Day $ 935 $1,195 Senior $ 765 $ 895 COLUMBIA POINT 7 Day $095 5 Day $1,050 �arscaa.vT Senior $ 895 IAy #�/S? -* /,w. HORN RAPIDS 6740dY 4 9Z o 7 Day $1,300, ,,.x. ass 5 Day $1,000 gig, Senior $ 875 CANYON LAKES 7 Day $1,395 5 Day $1,195 Senior $ 895 r 2007 TRI-CITIES COURSE COMPARISON DAILY FEE RATES SUN WILLOWS Weekend $36.00 inc tax J�4 N. ( 4AI A 05 Friday $33.00 inc tax r ' Monday-Thursday $28.00 inc tax COLUMBIA POINT Weekend $40.00 inc tax Friday $35.00 inc tax w��K�Na yy. 7/ Monday - Thursday $30.00 inc tax 7 .4 � ��, a -ff S /'As 40 / _ Fri' -tax Monday-Thm'sday--S28.6A-ne-t-ax CANYON LAKES Weekend $49.82 inc tax Friday $44.40 inc tax Monday-Thursday $38.99 inc tax ANNUAL PASS RATES SUN WILLOWS 7 Day $1,190 Resident $1,395 Non Residents 5 Day $ 935 $1,195 Senior $ 765 $ 895 COLUMBIA POINT 7 Day $1,395 5 Day $1,050 /S /rte A01AA4Z Senior $ 895 '�iSGd r4 uT ORN A P HS 7 Day 764r fir, t 8'Gr39S ShA7 #15't 17-3 CANYON LAKES Sp- $75' 7 Day $1,395 5 Day $1,195 Senior $ 895 SUMMARY CITY-FUNDED GOLF COURSE IMPROVEMENTS SINCE 2000 2000 2001 2002 2003 2004 2005 2006 Expense Expense Expense Expense Expense Expense Expense TOTALS Golf Cart Storage Sheds 18,487.72 24,087.00 42,574.72 Golf Course Irrigation 730,868.82 362,240.53 1,093,109.35 Golf Course Ponds 251,083.11 251,08111 Golf Course Reservoir 10,564.27 531,541.92 - 542,106.19 Golf Course Restaurant/Clubhouse Remodel 378,925.06 378,925.06 2,307,798.43 2007 Budget: $20,000 Storage Sheds, $80,000 Cart Paths