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HomeMy WebLinkAbout2007.02.26 Council Workshop Packet AGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. February 26,2007 1. CALL TO ORDER 2. VERBAL REPORTS FROM COUNCILMEMBERS: 3. ITEMS FOR DISCUSSION: (a) Police Presentation: Neighborhood and Business Watch Programs. (NO WRUTEN MATERIAL ON AGENDA) (b) Professional Services Agreement for Aquatic Facilities Planning: 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated February 20, 2007. 2. Proposed Agreement. (c) Annexation: City/County Boundary Adjustments(MF#ANX07-001): 1. Agenda Report from David 1. McDonald, City Planner dated February 22, 2007. 2. Interlocal Cooperation Agreement. 3. Staff memo on the Condition of Streets to be Annexed. (d) Appeal of Storm Water Rules: 1, Agenda Report from Gary Crutchfield, City Manager dated February 20,2007. 2. Proposed Interlocal Agreement. (e) Proposed Amendments to Pasco Municipal Code Chapter 5.25 Regarding Special Events: 1. Agenda Report from Debbie Clark,City Clerk dated February 17, 2007, 2. Proposed Ordinance. (f) Disposal of Surplus Equipment: 1. Agenda Report from Debbie Clark, City Clerk dated February 16, 2007. 2. Memorandum—department requests to surplus miscellaneous property. 3. Proposed Resolution. (g) Disposal of Surplus Property: 1. Agenda Report from Debbie Clark,City Clerk dated February 17, 2007. 2. Memorandum from David Renzelman,Crime Specialist/Evidence Technician. 3. Proposed Resolution. 4. OTHER ITEMS FOR DISCUSSION: (a} (b) (c} 5. EXECUTIVE SESSION: (a) (b) (c) 6. ADJOURNMENT. Reminders: 1. 4:00 p.m„ Monday, February 26, Port of Benton — Hanford Area Economic Investment Fund Board Meeting. (COUNCILMEMBER MATT WATKINS,Rep.; JOE JACKSON,Alt.) 2. 5:30 p.m., Thursday, March 1, Parks &Rec. Classroom—Parks& Recreation Advisory Council Meeting. (COUNCILMEMBER REBECCA FRANCIK,Rep.; MIKE GARRISON,Alt.) AGENDA REPORT FOR: City Council February 20, 2007 TO: Gary Crutchfi Manager Workshop Mtg.: 2126/07 Regular Mtg.: 3/5/07 FROM: Stan Strebel A nistrative and Community Services Dire SUBJECT: Professional Services Agreement for Aquatic Facilities Planning I. REFERENCE(S): A. Proposed Agreement II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 2/26: Discussion 3/5: MOTION: I move to approve the professional services agreement with ORB Architects and to authorize the City Manager to execute the agreement. III. FISCAL IMPACT: $7,100, General Fund Budget Supplement necessary. IV. HISTORY AND FACTS BRIEF: A) Last summer, staff introduced a proposal, to demolish one of the smaller neighborhood swimming pools and replace it with a sprayground, for inclusion in the City's 6 year Capital Budget. The difficulty of maintaining our aging pools in safe and reasonable operating condition, without significant expenditures for updating or replacement, was the primary focus of staff's concern. B) The City Council asked that the Park and Recreation Advisory Council provide a recommendation on the proposal. The Advisory Council recommended that Richardson Pool be demolished and that Kurtzman Pool be renovated and that Memorial Pool be renovated and covered for year round use. C) Upon receipt of the recommendation from the Advisory Council, City Council directed staff to develop a proposal for further consideration. D) Staff has had the opportunity to meet with ORB Architects, a consultant firm with considerable expertise in the planning, construction and operation of aquatic facilities, and which firm prepared the City's Aquatic Facility Feasibility Study in 2001. Together with the consultant we have prepared a priced scope of work in which the consultant will: 1) Provide capital and operating cost estimates for the renovation of Memorial Pool as a year round facility. 2) Provide capital and operating cost estimates for replacement of Kurtzman Pool with an indoor,25 yard pool. 3) Provide updated cost estimates for the renovation of Memorial Pool and Kurtzman Pool as outdoor summer facilities(as previously provided in the 2001 planning study)and 4) Provide cost estimates for the replacement of Richardson Pool with a sprayground. Staff believes that the work outlined in the proposed study will enable the City to make decisions on the most reasonable project(s)to consider at this time. E) The proposed cost of the study is approximately $7,100. The work can be completed by April, allowing ample time to consider alternatives prior to discussion on the 2008 Capital Budget. Staff recommends approval of the proposed agreement. 3(b) PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and ORB Architects, hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to perform a planning study for aquatic facilities. NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to complete the work as outlined in the scope of services entitled "Pasco Feasibility Study" that is dated February 20, 2007, and marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant shall not be considered public records, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B. The City shall have the right, upon reasonable request, to inspect, review and, subject to the approval of the Consultant, copy any work product. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost, if the Agreement is terminated through default by the Consultant. If the Agreement is terminated through convenience by the City, the City agrees to pay Consultant for the preparation of the summary of work done. 3. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be as set forth on the fee schedule found in Exhibit A (4 pages, attached), provided, in no event shall the payment for all work performed pursuant to this Agreement exceed the sum of 57,100.00 without prior authorization of the City. ORB Architects, Aquatic Facilities Planning Study 1 B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly and deliver the work product by April 2, 2007, provided that the City gives authorization to proceed by March 6, 2007. 5. Hold harmless agreement. In performing the work under this contract, the Consultant agrees to defend the City, their officers, agents, servants and employees (hereinafter individually and collectively referred to as "Indemnities"), from all suits, claims, demands, actions or proceedings, and to the extent permissible by law, indemnify and hold harmless the Indemnities from A. All damages or liability of any character including in part costs, expenses and attorney fees, based upon, any negligent act, error, or omission of Consultant or any person or organization for whom the Consultant may be responsible, and arising out of the performance of professional services under this Agreement; and B. All liability, loss, damage, claims, demands, costs and expenses of whatsoever nature, including in part, court costs and attorney fees, based upon, or alleged to be based upon, any act, omission, or occurrence of the Consultant or any person or organization for whom the Consultant may be responsible, arising out of, in connection with, resulting from or caused by the performance or failure of performance of any work or services other than professional services under this Agreement, or from conditions created by the Consultant in the performance or non-performance of said work or service, regardless of whether or not caused in part by the party indemnified hereunder. 6. General and professional liability insurance. The Consultant shall secure and maintain in full force and effect during performance of all work pursuant to this contract a policy of comprehensive general liability insurance providing coverage of at least $500,000 per occurrence and $1,000,000 aggregate for personal injury; $500,000 per occurrence and aggregate for property damage; and professional liability insurance in the amount of $1,000,000. Such general liability policies shall name the City as an additional insured and shall include a provision prohibiting cancellation of said policy, except upon thirty (30) days written notice to the City. The City shall be named as the certificate holder on the general liability insurance. Certificates of coverage shall be delivered to the City within fifteen (15) days of execution of this Agreement. ORB Architects, Aquatic Facilities Planning Study 2 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and sub-consultants during the performance of this contract. 9. City approval. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. General Provisions. For the purpose of this Agreement, time is of the essence. Should any dispute arise concerning the enforcement, breach or interpretation of this Agreement, venue shall be placed in Franklin County, Washington, the laws of the State of Washington shall apply, and the prevailing parties shall be entitled to its reasonable attorney's fees and costs. 12. Integration. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 13. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Non-assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 15. Covenant against continent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. ORB Architects, Aquatic Facilities Planning Study 3 16. Notices. Notices to the City of Pasco shall be sent to the following address: CITY OF PASCO P. O. BOX 293 PASCO,WA 99301 Notices to the Consultant shall be sent to the following address: Robert W. Bignold ORB Arehitects 607 SW Grady Way, Suite 210 Renton, WA 98055 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U. S.mails, with proper postage and properly addressed. DATED THIS DAY OF 12007 CITY OF PASCO CONSULTANT: ORB Architects By: By: City Manager Title: ORB Architects, Aquatic Facilities Planning Study 4 Exhibit A �1 o•r•b arch itacts February 20, 2007 Attention Paul Whitemarsh Park and Recreation Director City of Pasco Reference: Provide updated construction and operating cost for various Swimming pool Options to the City of Pasco Proposed Scope of work: It is our understanding that the Park Board would like to renovate and enclose your existing Memorial Pool,renovate Kurtzman, and replace Richardson pool with an outdoor spray park. The enclosure of a large 50-meter pool like Memorial not only represents a large capital cost but could also impose a large annual operating deficit on the city. For this reason we are suggesting that it would be a prudent course of action to provide the city with the following estimated capital and operating costs to provide the city with the information required to make a prudent decision: I. Renovate Memorial Pool as a fifty meter indoor pool to meet the winter swimming demand. Provide an outline sketch and area of magnitude cost estimate for both the first capital cost and the annual operating pro-forma. 2. Provide a new smaller 25 —yard Indoor Pool at the Kurtzman Pool to serve the Pasco winter swimming demand. Provide an outline sketch and area of magnitude cost estimate to construct a new 25 yard indoor pool. Also provide the city with an outline sketch and area of magnitude cost estimate to include small shallow water zero depth pool in this facility to increase indoor pool usage. This option would give the City of Pasco Park Board and City council the information required to make a good preliminary decision. Provide an outline sketch and area of magnitude cost estimate for both the first capital cost and the annual operating pro-forma. Page l of 2 It is also the purpose of this study effort to update the costs of the projects included in the 2001 planning report as follows: A) Renovate Memorial pool as a fifty-meter outdoor pool to meet the large summer swimming demand as previously outlined in the 2001 planning study. B) Renovate Kurtzman pool and bathhouse as previously planned in 2001 planning study. C) Replace Richardson pool with a water spray-ground and renovate the existing Richardson pool bathhouse to provide park storage and the restroom facilities required for a water spray park. The Cost to accomplish the above scope of work is estimated at $7000.00 See attached fee estimate. Paul, I will be out of the Office next week, if you have any questions concerning either the scope or the fee call Rick Charbonneau. Sincerely, Bob Bignold Page 2 of 2 PASCO FEASI BI LI TY STUDY 2/21/2007 RWB(OF8 4, pne WON Oftow. &a PROPOSED HOURLY BREAKDOWN PRIN. ARCH DRAFT TYPIST Renovate and Enclose Fifty Meter Pool Prepare Outline Sketch 1 8 Prepare Area of Magnitude Construction Cast Estlmete 4 Estimate Annual number of Salms 4 Prepare Preliminary Pool Operating Protorma 4 SUBTOTAL 9 12 0 0 Construct New Twentyflve Yard Indoor Pool Prepare Outline Sketch 8 Prepare Area of Magnitude Construction Cost Estimate 6 Estimate Annual number of Shims 2 Prepare Preliminary Fool Operating Proforma 4 SUBTOTAL 6 14 0 0 Construct New 25 yard pool with Small Leisure Pool Prepare Oufkne Sketch 1 4 Prepare Area of Magnitude Construction Cast Estimate 4 Estimate Annual number of Swims 2 Prepare Preliminary Pool Operallng Proforma 4 SUBTOTAL 7 8 0 0 Estimates to Renovate Memorlal Pool as an Outdoor Pool Escalate Area of Magnitude Estimate to Renovate Memorial Pool 2 Escalate Area of Magnitude Estimate to Renovate Kurtzman Pool 2 Area of Magnitude to Replace Rchardson Pool with a Spray Park 4 SUBTOTAL 0 8 0 0 TOTAL HOURS 22 42 0 0 ARCHITECTURAL RATE W1 OH TOT PRNaPAL 22 $125.00 $2,750 ARCHITECT and Cost Estlmator 42 $102.00 $4,284 DRAFTER 0 $71.00 $0 TYPIST 0 $70.00 $0 TCSTALFEASBIUTYSTUDY FEE $7,034 Page 1 of 1 AGENDA REPORT NO. 22 FOR: City Council DATE: 2/22/007 TO: Gary Crutchfie t anager WORKSHOP: 2/26/07 Richard J. Smi , it for REGULAR: Community an Economic Development FROM: David I. McDonald, City Planner SUBJECT: Annexation: City/County Boundary Adjustments (MF # ANX07-001) I. REFERENCE(S): A. Interlocal Cooperation Agreement B. Staff memo on the condition of streets to be annexed II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 2126/07 Discussion: III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. Over the past decade approximately 2,200 acres of land on the western edges of the City have been annexed to the City. Additionally in the early 1980's the City annexed approximately 8 square miles (348,480 acres) of land which is now often referred to as the 1-182 Corridor. B. Legal descriptions for annexations often included section lines for the formation of annexation boundaries. As the City has developed, section lines tend to be used for centerlines of streets. When a section line is used for an annexation boundary line and the centerline of a subsequent street, the street is inadvertently split between the City and County. Dividing a street down the centerline creates a number of inefficiencies for both the City and County related to maintenance and law enforcement. C. There are currently five segments of street right-of-way between the City and County that are currently divided by, or shortly will be divided by the City County boundary line (see maps with attached Agreement). D. State law does not permit annexations using the centerlines of streets but does recognize the fact streets may become split by municipal boundaries after annexation. As a result the law provides a process that permits the adjustment of City boundaries through interlocal agreement. V. DISCUSSION: A. The process for correcting the split jurisdictional problems with the referenced right-of-way involves the approval of an interlocal agreement between the City and County. The interlocal agreement is then followed by the adoption of an ordinance by the City and an ordinance or resolution by the County. 3(c) B. During the February 121h Workshop a number of questions were raised about the condition of the roads proposed to be annexed to the City. The attached memo provides a brief overview of the road conditions and a discussion on costs. C. Review of road conditions revealed Road 52 is in an extremely poor state of repair. In essence the road is nothing more than an unimproved farm road and would require more maintenance than typically associated with improved roads. In its current condition the City should not accept Road 52. Harris Road is also in poor condition due to the heavy truck traffic on the road. The city has been maintaining both the City and County side of the road since the early 1980's. A few years ago the City chip sealed Harris Road to help extend its life. D. With respect to possible costs associated with the proposed street annexations the biggest cost will be development and reconstruction of the road ways. Generally however, the necessary improvements will occur incrementally as the adjoining property is developed. Direct costs to the City will therefore be minimal. One possible exception may be the reconstruction of Harris Road. Truck traffic on Harris Road from the Central Pre-Mix facility will continue to breakdown the road. The road may need to be rebuilt before any significant development occurs on adjoining property. D. The first step in the process of adjusting the City Limits requires the City and County to approve the attached interlocal agreement. The current agreement proposal includes Road 52 for adjustment into the City. Staff recommends Road 52 not be annexed at this time. With Council concurrence staff will modify the agreement to eliminate references to Road 52 and have the agreement available for action at the next regular meeting. WHEN RECORDED RETURN TO: City Clerk City of Pasco,Washington 525 North 3rd Pasco WA 99301 INTERLOCAL COOPERATION AGREEMENT DESIGNATION OF CERTAIN STREETS AND REVISION TO CITY OF PASCO CORPORATE BOUNDARIES THIS INTERLOCAL COOPERATION AGREEMENT is entered into this day of , 2007, between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to as "City" and Franklin County, Washington, a Municipal Corporation, hereinafter referred to as "County", pursuant to RCW 35A.21.210 (revision of corporate boundary) and Chapter 39.34 of the Revised Code of Washington (Interlocal Cooperation Agreement Act). WHEREAS, there has been significant growth in the City resulting in annexation of additional territory within City's defined urban growth boundaries; and WHEREAS, in several cases, the boundaries of such annexations have been a section line which has ultimately resulted in being either the centerline, or the edge of a public street, road or highway right-of-way which in some circumstances has resulted in an inconsistent ownership or jurisdiction over all or a portion of the roadway; and WHEREAS, the legislature has found that the use of centerlines of public streets, roads and highways as boundaries has resulted in divided jurisdictions over such public ways causing inefficiencies and wastes on their construction, improvement and maintenance and impairing effective law enforcement and has encouraged cities and counties, by agreement, to revise their existing centerline boundaries to coincide with right-of-way lines; and WHEREAS, it has been determined by the City Council of the City of Pasco, and the Board of County Commissioners of Franklin County, that a revision of the corporate boundaries of the City of Pasco to comply with the requirements of RCW 35.02.170, and to provide for the orderly operation and maintenance of those affected streets, roads and highways,NOW, THEREFORE, Interloeal Agreement City/County- 1 In consideration of the mutual covenants contained herein, the Parties agree as follows: SECTION I PURPOSE The purpose of this Agreement is to revise any part of the corporate boundaries of the City of Pasco, Washington, which coincide with the centerline, edge, or any portion of a public street, road or highway right-of-way by substituting therefore a right- of-way line for the same public street, road, or highway so as to fully include or fully exclude that segment of the public street, road or highway into or from the corporate limits of the City of Pasco, Washington. SECTION II REVISION OF CORPORATE BOUNDARIES A) As authorized by RCW 35A.21.210, the corporate boundaries for the City of Pasco, Washington, shall be revised by Ordinance passed by the City Council of the City of Pasco, Washington, and the Board of County Commissioners of Franklin County, Washington, to include within the corporate limits of the City of Pasco, Washington, the following segments of right-of-way, which segments are more particularly described on Exhibit A attached hereto and incorporated hereinby this reference. B) Those segments of public street, road or highway right-of-way to be excluded in the corporate limits of the City of Pasco, Washington, are designated as follows and more particularly described in Exhibit B attached hereto and incorporated hereinby this reference. SECTION Ilt JURISDICTION AND AUTHORITY Upon the effective date of this Agreement as provided below, the City of Pasco, Washington, has full jurisdiction and authority concerning the construction, improvement, maintenance and the enforcement of traffic laws and regulations upon those public streets, roads and highways included within the City's corporate boundaries provided above. . Upon the effective date of this Agreement as provided below, Franklin County shall have full jurisdiction and authority concerning the construction, improvement, maintenance and the enforcement of traffic laws and regulations upon those public streets,roads and highways excluded within the corporate boundaries provided above. Interlocal Agreement City/County -2 SECTION IV EFFECTIVE DATE This Agreement shall become effective and the revisions of the corporate boundaries as provided above, shall become effective on the approval by Ordinance of the City Council of the City of Pasco, Washington, and by Ordinance or Resolution of the Board of Franklin County Commissioners. SECTION V INTERLOCAL COOPERATION ACT PROVISIONS No special budget or funds are anticipated nor shall be created. It is not intended that a separate legal entity be established to conduct this cooperative undertaking, nor is the acquiring, holding, or disposing of real or personal property anticipated. The City Manager of the City of Pasco, Washington, and the County Administrator of Franklin County, Washington, shall be designated as the Co- Administrator of this Interlocal Cooperation Agreement. A copy of this Agreement shall be filed with the Franklin County Auditor, as required by RCW 39.34.040, and with the City Clerk of the City of Pasco. SECTION VI ENTIRE AGREEMENT This Agreement contains all the terms and conditions agreed upon by the Parties. No other understanding, verbal or otherwise, in regard to the subject matter of this Agreement, shall be deemed to exist. Any modifications to this Agreement shall be in writing and signed by both Parties to be effective. SECTION VII APPLICABLE LAW This Agreement is governed, construed and enforced in accordance with the laws of the State of Washington. Should any dispute arise concerning the enforcement, breach, or interpretation of this Agreement, the Parties shall first, prior to initiation of any action, meet in a good faith attempt to resolve this dispute. In the event arbitration or litigation is commenced, venue shall be placed in Franklin County, Washington. The prevailing party shall be entitled to recover reasonable attorney fees in such proceeding, or any appeal thereof, to be set by the Court, in addition to costs and disbursements as allowed by law. Interlocal Agreement City/County-3 SECTION VIII AUTHORITY The City and County warrants and represents that its representatives, whose signatures are below, possess all required authority to sign this Agreement and such powers have not, as of the date of this Agreement, been revoked or revised. IN WITNESS WHEREOF, the parties have executed this Agreement by duly authorized officers on the day and year first written above. CITY OF PASCO, WASHINGTON Joyce Olson, Mayor Attest: Approved as to Form: Debbie Clark, City Clerk Leland B. Kerr, City Attorney BOARD OF COUNTY COMMISSIONERS FRANKLIN COUNTY, WASHINGTON Robert E. Koch, Chair Neva J. Corkrum, Chair Pro-tem Rick Miller, Member Attest: Approved as to Form: Clerk of the Board Ryan E. Verhulp for Franklin County Chief Civil Deputy Prosecutor Jnterlocal Agreement City/County-4 STATE OF WASHINGTON ) ss. County of Franklin ) On this day personally appeared before me JOYCE OLSON, Mayor of the City of Pasco, Washington, to be known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that she signed the same as her free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this day of , 2006. NOTARY PUBLIC in and for the State of Washington Residing at: My Commission Expires: STATE OF WASHINGTON ) : ss. County of Franklin } On this day personally appeared before me FRANK H. BROCK, Chair of the Franklin County Board of County Commissioners, to be known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this day of 72006. NOTARY PUBLIC in and for the State of Washington Residing at: My Commission Expires: STATE OF WASHINGTON } : ss. County of Franklin ) On this day personally appeared before me NEVA J. CORKRUM, Chair Pro-Tem of the Franklin County Board of County Commissioners, to be known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that she signed the same as her free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my band and official seal this day of ,2006. NOTARY PUBLIC in and for the State of Washington Residing at: My Commission Expires: Interlocal Agreement City/County- 5 STATE OF WASHINGTON ) ss. County of Franklin ) On this day personally appeared before me ROBERT E. KOCH, Member of the Franklin County Board of County Commissioners, to be known to be the individual described in and who executed the within and foregoing instrument, and acknowledged that he signed the same as his free and voluntary act and deed for the uses and purposes therein mentioned. GIVEN under my hand and official seal this day of , 2006. NOTARY PUBLIC in and for the State of Washington Residing at: My Commission Expires: Interlocal Agreement City/County-6 �p M S�'�,'"iv`....Ek•'.�•@'l�w'®.�A�9M"7E.°.-..`Si,._ 't& � -.s a r'-E ,N_n �,�"'� �, r: .� x -°�•••k..� i.• � . '" .� �'hx,:' +„." by far , ,st�r x ,� � � 'I f� P vac• � � ��i' r �+ � � 'I T 9#: �. �' r. �,`` !J? 7 U, rJ-il+J n,s`�?s,`ti::;':��i•�� 440 is ''"ti..^r,�°tt''�`'• "# - off �A�: _ l�pt ,i. �-`�' s 3i Nt "L kn r„��s�,r,i�i. -`- yj`3'•t4`�`n'��+,'�r' .•�,Ss 4g"7d ..+ z ymy rt cl,!d:'art •''iR?: :.}t'r AM • g rrz.'k _ .F 1� -`z, .%r�t�Y�,€r w•3a:-,s.;�i .. 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':''.JK4-•?=4.+ '-• �'a_:b';w�,+.ti%+'��„�};,i'i^su'.,•.•..:3:' �••k,;,� t h EXHIBIT B RIGHT-OF-WAY SEGMENTS TO BE EXCLUDE FROM THE CORPORATE LIMITS OF THE CITY B-1 Road 96 Adjustment from the City to County Beginning at a point on the south line of the FCID canal right-of-way, said point being the intersection of the south right-of-way line of the FCID canal with the northerly extension of the center line of Road 96; Thence southerly along said extension of Road 96 to a point lying 30 feet east of the northeast corner of Short Plat 83-7, said point being the true point of beginning; Thence westerly along the projection of the north line of Short Plat 83-7 to the west right-of-way line of Road 96; thence northerly along the west right-of-way line of road 92 to the intersection with the westerly projection of the south line of Lot 3 Plat of Hills Estates; thence easterly along said westerly projection of Lot 3 Plat of Hills Estates to the center line of Road 96; thence southerly along the center line of road 92 to the true point of beginning, as depicted in the map attached hereto and labeled Map B-1. T y�P' t �.J ��. �,. YF�� 4• 7; ��} ifs �s�l r way n . _. ' . , ,sue : . .M • . .�, �_ � e =.�� _ . ]^J� o - �"S_'_• ._.___._,��, � ����t?, �'r -:AFL.. _ Ij oCt •, t;�'s,rA ykvJ'.al,'.€T . J. � _• - ^� 'J� .� Y 3 ct J-4 1C.Vk: • ; p1 } Y►y. �e i r. Fes.` 4 • ��� .fir: •L:,A MEMORANDUM For : City Council To: Gary Crutchfield, City Manager From: Dave McDonald, City Planner Subject: Street Information on City/County Boundary Adjustment Date: February 21, 2007 At the last Workshop the Council reviewed an interlocal agreement between the City and County that provided a means to adjust the City/County Boundary line where streets are split by the boundary line. As a result of discussion over the interlocal agreement Staff indicated additional information would be provided on the condition of the road ways covered under the proposed interlocal agreement. There are five segments of roads that are currently divided down the centerline by the City Limits. A portion of Road 52 (Lentz Rd), Road 60, Sandifur Parkway, Road 96 and Harris Road are proposed to be adjusted into the City. A small segment of Road 96 is proposed to be adjusted out of the City. Information on the condition of the road segments are as follows: (1) Road 52 Lentz Rdl: The west half of the road is in the County and is in very poor condition. This is basically a farm road that is surfaced with very little gravel and has no visible drainage ditches. The east side of the road is in the City and is more or less non- existent except for some very preliminary grading associated with the Northwest Commons development. Rd 52 currently extends 1,330 feet north of Sandiur Parkway. The current condition of the road makes it unacceptable to annex. (2) Road 60: The road improvements for Road 60 appear to be partially centered on the section with line with part of the road surface in the County and part in the City. Road 60 is a bituminous road (surfaced with oil & rock instead of asphalt) similar to a majority of the roads in West Pasco. The first 90 feet north of Sandifur parkway on the City side (west side) of the street contains curb and gutter. The surfaced portion of Road 60 extends about 660 feet north of Sandifur Parkway. Beyond that point there is no improved or graveled road 1 surface. This section of road is in a reasonably fair condition for a bituminous road. There are some minimal signage improvements that will be needed at the intersection with Sandifur Parkway. The west side of the road will be improved incrementally as the Three Rivers Crossing subdivision is built. (3) Sandifur Parkway: The south side of Sandifur Parkway is in the City and is improved with curb gutter pavement and a street drainage system. Landscaping and a sidewalk are being installed in conjunction with each abutting phase of the Village at Pasco Heights. The north 630 feet of Sandifur Parkway extending east from Road 60 is in the County. This segment of road was surfaced with rock and oil earlier in the year. There is no curb and gutter on the County side of the street. Except for the minor signage requirements this road is in reasonable shape. (4) Harris Road: The City has been maintaining both sides (City 8s County) of Harris Road since the early 1980's. Harris Road was evaluated about 5 years ago and was determined to be in poor condition. The road was chip sealed (over layed with rock and oil) to help extend its life. Due to heavy truck traffic Harris Road will need to be reconstructed in the future. Reconstruction could occur as the adjoining property is developed. The County segment of the road is 2,900 feet in length. (5) Road 96: Road 96 is a bituminous road that extends 800 feet north of Sunset Trail. The road surface appears to be partially in the City and County. This road is in about the same condition as Road 60. However, the northerly 360 feet of Road 96 contains a 12 foot wide graveled lane that connects with the FC1D canal right-of-way. As abutting property (Montgomery Estates) is developed the road will be improved to a high standard. With the exception of Road 52 the yearly increase in maintenance costs for Road 60, Road 96 and Sandifur Parkway will be minimal. The City 2 currently maintains Harris Road. Therefore annexing the County portion of the road will not add to maintenance costs. The reconstruction and further improvement of the roads in question can be costly. However, as adjoining properties are developed those costs are borne by the developer of the property. For example, as the Three Rivers subdivision is constructed along the western edge of Road 60 the developer will be required to make improvements to Road 60 consistent with City street standards. Likewise when Phase S of Montgomery is completed improvements will be made to Road 96. 3 AGENDA REPORT TO: City Council February 20, 2007 FROM: Gary Crutch f Manager Workshop Mtg.: 2/26/07 Regular Mtg.: 3/5/07 SUBJECT: Appeal of Storm Water Rules I. REFERENCE(S): 1. Proposed Interlocal Agreement II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 2/26: Discussion 3/5: MOTION: I move to approve the Interlocal Agreement with the City of Bellevue and others to appeal the State of Washington Storm Water Management Rules and, further, authorize the Mayor to sign the agreement. III. FISCAL IMPACT: Less than $11,000 IV. HISTORY AND FACTS BRIEF: A) The Federal Clean Water Act was amended several years ago by Congress to require management of storm water, with the intent to reduce the level of pollution ultimately sent to rivers and oceans, largely from urban areas (pavement and roof tops). The federal law provided several years of preparation and time for states to implement the new requirements, under the National Pollutant Discharge Elimination System (NPDES) permit. B) The Washington State Department of Ecology has developed its state-wide rules to implement the NPDES Phase II Program for management of storm water and declared the rules effective January 16, 2007 (any objection to the rules must be filed within 30 days, or February 16, 2007). While the rules were generally developed to respond to many of the concerns voiced by cities, certain portions of the new rules present significant concern to cities either through extraordinary cost burdens or liability exposures. C) A group of more than 20 cities has initiated an appeal of Ecology's storm water rules and has invited other cities to join the effort via interlocal agreement (attached). V. DISCUSSION: A) The new storm water rules include requirements which would apply to redevelopment of urban areas (i.e., downtowns and other older areas generally without contemporary storm water systems) which would likely make redevelopment cost-prohibitive, thus indirectly defeating a common urban goal of revitalizing older urban areas. In other cases, cost impositions associated with compliance may invite lawsuits from property owners for effectively making their property too expensive to be developed. There remains some question about the level of regulation imposed in relation to the Federal Clean Water Act requirements. The collective cities' effort to cause changes to the storm water rules may well be beneficial to the City of Pasco and its landowners, so as to assure the storm water management rules do not effectively override other valid urban development programs. B) The interlocal agreement offered by the cities' group provides for a maximum cost of about $11,000/per city. Any increase in cost must be first approved by all participating cities (or an individual city can drop out before incurring additional costs). A city can terminate at any time, with 90 days written notice. C) Per the most recent discussion with representatives of the group of cities, the number of participating cities now exceeds 25 and the maximum cost is dropping closer to S 1 0,000. It is expected that Kennewick and Richland will likewise participate in the appeal effort. Staff recommends Council determine whether or not Pasco will participate. 3(d) INTERLOCAL AGREEMENT BETWEEN THE CITIES OF ANACORTES, AUBURN, BELLEVUE, BREMERTON, BURIEN, BURLINGTON,CAMAS, CLYDE HILL, ELLENSBURG, FEDERAL WAY, KENNEWICK, KENT, LONGVIEW, MARYSVILLE, NORMANDY PARK, ORTING, PACIFIC, PASCO, PORT ANGELES, POULSBO, PUYALLUP, RENTON,SUMNER, TUKWILA, UNIVERSITY PLACE AND VANCOUVER REGARDING LEGAL SERVICES THIS INTERLOCAL AGREEMENT("Agreement")is entered into between the Cities of Anacortes,Auburn,Bellevue, Bremerton, Burien, Burlington,Camas, Clyde Hill, Ellensburg, Federal Way, Kennewick, Kent, Longview, Marysville, Normandy Park,Orting, Pacific, Pasco, Port Angeles, Poulsbo, Puyallup, Renton, Sumner, Tukwila , University Place,Vancouver, and any other cities that later join this Agreement (collectively,"Cities"). RECITALS 1. The Cities are public agencies as defined by Ch. 39.34 of the Revised Code of Washington,and may enter into interlocal agreements on the basis of mutual advantage to provide services and facilities in the manner and pursuant to forms of governmental organization that will accord best with geographic, economic, population,and other factors influencing the needs and development of local communities. 2. The Phase II National Pollutant Discharge Elimination System (NPDES) Permit is required under provisions of the Federal Clean Water Act and requires Cities in Washington to develop and maintain storm water programs. The Department of Ecology(DOE) has adopted standards(DOE Standards) purportedly under the NPDES Permit authority that may impose costly burdens on landowners, including Cities and may also cause costly legal challenges to Cities as a result of enforcing DOE Standards. 3. The potential impact of the DOE Standards on Cities and property owners is so significant and far-reaching,Cities are joining together to explore all legal and other avenues available to challenge the DOE Standards including but not limited to filing an appeal with the Pollution Control Hearings Board. The appeal deadline is February 16,2007,the effective date of the DOE Standards. Cities wish to retain outside counsel (Counsel)to represent the Cities in said legal challenge(s)and wish to collectively pay Counsel as further set forth below. 4. NOW THEREFORE, in consideration of the terms and provisions contained herein,the Cities agree as follows: NPDES INTERLOCAL AGREEMENT Page 1 of 12 AGREEMENT 1. Purpose: It is the purpose of this Agreement to have Cities collectively pay for the legal services of Foster Pepper PLLC (Legal Services)to represent the Cities' interests in any legal challenges to the NPDES Phase II permits(Litigation). 2. Duration: This Agreement shall be effective February_, 2007, irrespective of the date Cities execute this Agreement. Unless terminated by any party in accordance with Paragraph 5,Termination,the Agreement shall remain in full force and effect through conclusion of the Legal Services either through settlement of the dispute with the State of Washington, Pollution Control Hearings Board order,court order or other court disposition by the highest court authorized to hear an appeal of this matter, and/or other mutual resolution of the legal challenge or Legal Services as agreed to among Cities as provided in Paragraph 5.2 of this Agreement. 3. Administration: Cities shall enter into a Joint Prosecution Agreement for the administration of the Legal Services and Litigation. Said Joint Prosecution Agreement shall include, but need not be limited to,a confidentiality agreement, establishing a structure for the administration and oversight of the Legal Services and Litigation that is efficient and effective given the number of Cities who are parties to this Agreement, including oversight of the legal costs incurred pursuant to this Agreement and any other subjects necessary or appropriate to the administration of the Legal Services and prosecution of the Litigation. If this Agreement is effective prior to finalizing the Joint Prosecution Agreement, Cities authorize the City of Bellevue to be Lead Agency to do all things necessary and/or appropriate to pursue the Litigation on behalf of Cities including but not limited entering into an agreement for Legal Services as contemplated herein. 4. Payment: 4.1 The Legal Services'fees and costs shall be shared equally by all Cities regardless of a City's population or any other factor distinguishing it from another City. This obligation shall continue through conclusion of the Legal Services as provided in Paragraph 2 above, unless City terminates its participation in this Agreement as provided in Paragraph 5. Cities hereby authorize said fees and costs up to a total of$275,000. Additional fees and/or costs may be approved by written amendment to this Agreement by Cities. 4.2 The provider of Legal Services shall provide a monthly bill of its fees and costs to Bellevue. Bellevue shall timely pay the bill on behalf of Cities. Within 15 days of approval of this Agreement,each City shall remit its proportionate share of the fees and costs to the City of Bellevue. Bellevue shall place these funds into an interest-bearing account,with any interest derived from these funds to be NPDES iNTERLOCAL AGREEMENT Page 2 of 12 applied to the costs of the provider of Legal Services. At the time of drafting of this Agreement 23 Cities have committed to joining this appeal;therefore the proportionate share of each City is$11,957.00. In the event Bellevue must take legal action to collect any amount due from a City or Cities, Bellevue shall be entitled to recover all costs for said action including reasonable attorney's fees. 4.3 In the event additional Cities join this Agreement,the proportionate share of each City shall be reduced accordingly. In the event fewer Cities participate in this Agreement or terminate their participation,the proportionate share of each remaining participating city shall increase accordingly. 4.4 While it is recognized that some Cities may not be able to sign this Agreement before February 16, 2007, it is agreed that the Cities will benefit from the Legal Services provided herein. Therefore, it is presumed that a City which enters and signs this Agreement agrees to pay for Legal Services performed as of January 31,2007, regardless of the date of signing. Adjustments to amounts previously billed and received by Bellevue due to Iaterjoining Cities will be reconciled on a semi annual basis. 5. Termination: 5.1 Termination by Notice: Any participating City may terminate its participation in this Agreement by providing at least three months prior written notice to all other participating Cities. The terminating City must pay the full share of the Legal Services Fees and Costs due through the date of termination three months from the date of Notice. Should it become necessary to amend this Agreement to increase the authorized total amount of fees and costs set forth in Paragraph 4.1,any City may terminate its participation in this Agreement by providing written notice to all other participating Cities within 15 days of receiving written notice of the request to amend fees and costs. This termination shall not affect the obligation of the terminating City to pay its full share of the currently authorized Legal Services Fees and Costs. Except as provided in Paragraph 5.2,the termination of a City's participation in this Agreement shall not result in the termination of this Agreement with respect to other Cities. 5.2 Termination by Mutual Written Agreement. This Agreement may be terminated at any time by mutual written agreement of a majority of the then participating Cities. Cities shall be obligated to pay for Legal Services incurred to the date of Notice to the provider of Legal Services that its services are no longer needed and any reasonable additional fees and costs necessary to conclude its Legal Services. 5.3 Distribution of Assets upon Termination. It is not anticipated that any assets will be acquired as a result of participating in this Agreement. If, however,any assets are acquired with joint funds of the Cities,those assets will be equally divided among the Cities at the asset's fair market value upon termination. NPDES 1NTERLOCAL AGREEMENT Page 3 of 12 The value of the assets shall be determined by using commonly accepted methods of valuation. 6. Miscellaneous: 6.1 Amendments. This Agreement may only be amended by mutual written agreement of the Cities. 6.2 Severability. If any section of this Agreement is adjudicated to be invalid,such action shall not affect the validity of any section not so adjudicated. 6.3 Interpretation. The legal presumption that an ambiguous term of this Agreement should be interpreted against the party who prepared the Agreement shall not apply. 6.4 Ownership of Property. Any property owned and used by Bellevue in connection with this Agreement shall remain the property of Bellevue and any property owned and used by any other participating City shall remain the property of that City, unless otherwise specifically provided in this Agreement or its amendment. 6.5 Notice. All communications regarding this Agreement will be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice shall become effective upon personal service or three(3)business days after the date of mailing by registered or certified mail, and will be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or any other address if later specified in writing. Except for the requirement of Notice as provided in this Agreement, nothing herein shall be construed to prevent the Cities from communicating among themselves by email,fax or other electronic means. Any City not specifically named herein,that later joins in this Agreement,shall give to all Cities then participating under this Agreement written notice of the name and address of the person that can accept notices on behalf of such joining City. 6.6 Counterparts. This Agreement may be entered into with any number of counterparts which,taken collectively,will constitute one entire agreement. 6.7 Ratification and Confirmation. All acts taken prior to the effective date of this Agreement that are consistent with the intent and purpose of the same are hereby ratified and confirmed retroactive to January 31,2007. 6.8 Dispute Resolution. Should any dispute arise among Cities or between one or more Cities related to the interpretation,application or administration of this Agreement,the disputing parties shall participate in a good faith mediation effort to resolve their differences prior to bringing any legal action. NPDES INTERLCCAL AGREEMENT Page 4 of 12 6.9 Compliance with RCW 39.34.040. Cities entering into this Agreement shall be responsible for ensuring that it is filed in accordance with RCW 39.34.040. IN WITNESS,the parties below execute this Agreement,which shall become effective February ,2007. ANACORTES: U�1 BURN: LDeleted:BELLEVUE CITY OF ANACORTES CITY OF ALPURN CD. BELL EVUE �I l DeJeWd:NACORTES By: By: Print Name: Print Name: Its: Its: Date: Date: NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: (Telephone) (Telephone) (Facsimile) (Facsimile) APPROVED AS TO FORM: APPROVED AS TO FORM: NPaES INTERLOCAL AGREEMENT Page 5 of 12 AGENDA REPORT FOR: City Council February 17, 2007 TO: Gary Crutchfi d ager W/Shop Mtg.: 02/26/07 Stan Strebel, Ad inistr t}- e &Community S rA ector Regular Mtg.: 03/05/07 FROM: Debbie Clark, City Clerk, SUBJECT: Proposed amendments to Pasco Municipal Code Chapter 5.25 regarding Special Events. I. REFERENCE(S): 1. Proposed Ordinance II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 2/26: Discussion 3/05: Motion: I move to adopt Ordinance No. amending Pasco Municipal Code Chapter 5.25 regarding Special Events and to authorize publication by summary only. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) In January of this year, Troy Woody, General Manager for TRAC contacted Planning staff in reference to a revision to the municipal code relating to Special Event Permits. He explained that his customers were encountering difficulty in understanding the requirements and potential exemptions that may affect their particular event. B) After review and consideration of the request from Mr. Woody, staff was able to develop a proposed amendment to the code that is acceptable to all parties. The original integrity and intent of the code remains the same; staff has prepared a "user friendly" amendment to the code which utilizes a "list" format to identify events which require permits and those which are exempt. C) Attached please find the proposed amendment for Council consideration and approval. 3(e) ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER 5.25 OF THE PASCO MUNICIPAL CODE ENTITLED "SPECIAL EVENT PERMITS" WHEREAS, the City Council of the City of Pasco has determined that certain amendments TO THE Pasco Municipal Code regarding Special Events Permit are warranted; NOW, THEREFORE, The City Council of the City of Pasco, Washington, Does Ordain as follows: (deletions by interlineations, additions by underlining) Section 1. That Section 5.25.010 PERMIT REQUIRED of the Pasco Municipal Code is amended to read as follows: 5.25.010 PERMIT REQUIRED. It shall be unlawful for any person or promoter to initiate, conduct, promote, or participate in any public dance, dance hall, concert, outdoor music festival, parade, demonstration, athletic or competitive event or temporary special sales events on public or private roadways, sidewalks, parks or places within the City until a Special Events Permit therefore has been secured. s e�ren � independent or as part of coro IDUSiR666 shall 108 F8quiFed to file an appliration and pay the fees, peF vender faF e at the Trad r exrept for danGes and GonGerts; ty spenGGFed events and ongoing events either operating under a Gity permit or a bU6iRG66 "Gensed OR a faGility SpeGifiGally designed feF the purpose A-f that event, *nGluding but Rot limited to baseball games at the I{-Std 6-at exempt FeclufFernent. Special Events Permit will be required (but not limited to) the following: a) Public dance b) Dance Hall c) Concert d) Outdoor music festival e) Parade f) Demonstration g) Athletic or competitive event h) Temporary special sales event involving one or more unlicensed City of Pasco business i) Dances, concerts and special sales events that involve one or more unlicensed City of Pasco business held at the Trade Recreation and Agricultural Center TRAC (Ord 3764 Sec. 3, 2006; Ord. 3524 Sec. 4, 2001.) Section 2. That a new Section, 5.25.015 of the Pasco Municipal Code entitled Exemption to Permit Requirements, is added to read as follows: 5.25.015 EXEMPTION TO PERMIT REQUIREMENTS The following events shall be exempt from the Special Event requirements and application process and payment of permit fee, provided, however, the person or promoter initiating or conducting such event shall be responsible for collecting an applicable vendor(s) fee and payment of applicable admissions tax: a) Events conducted by public or private element, secondary and college-level educational institutions held at educational facilities b) Events held at the Trade Recreation and Agricultural Center (TRAC) (Please note: 5.25.010(i)listed above) c) Private events not open to the public d) City sponsored events e) Ongoing events either operating under a City permit or; f) A business licensed event in a facility designed for the event (i.e. baseball games at the baseball stadium, soccer matches at the City soccer fields, softball at the City soft ball complex; g) Other similar events. Section 3. This ordinance shall take effect and be in force from and after its passage and five days following its publication as required by law. PASSED by the City Council of the City of Pasco at its regular meeting this day of March, 2007. .Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT FOR: City Council February 16, 2007 TO: Gary Crutchf044iw anager W/Shop Mtg.: 02/26/07 Stan Strebel, alive& Community SE irector Regular Mtg.: 03/05/07 FROM: Debbie Clark, City Clerk SUBJECT: A RESOLUTION AUTHORIZING THE DISPOSAL OF SURPLUS EQUIPMENT I. REFERENCE(S): 1. Memorandum—department requests to surplus miscellaneous property 2. Proposed Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 02/26: Discussion 03/05: Motion: I move to approve Resolution No. authorizing the sale of Administrative and Community Services Department, and Police Department miscellaneous personal property surplus to City needs. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) The Administrative and Community Services Department, along with the Police Department have an assortment of miscellaneous items that are surplus to City needs. B) No minimum prices are suggested for each of the miscellaneous items, as they are too numerous; estimated total sales price will be less than $5,000.00. Staff requests Council to declare the items surplus to City needs and authorize sale of the items through auction consignment for a price that is in the best interest of the City. C) Staff proposes to dispose of the items through auction consignment with proceeds going into the General Fund. 3(f) MEMORANDUM To: Debbie Clark, City Clerk From: Crime Specialist/ Evidence Technician David Renzelman Date: February 16, 2007 Subject: Seizure/Asset Forfeitures for the Pasco Police Department Below is the description of an item that has been seized and is now available for disposal. The value of the item is less than $500.00. 1 request that this microwave be classified as surplus property and disposed of accordingly. 1 —Sharp Carousel commercial grade microwave Thank you, David Renzelman Crime Specialist/ Evidence Technician MEMORANDUM To: Debbie Clark, City Clerk From: Marjorie Worden, IS Manager- Administrative & Community Services Date: February 16, 2007 Subject: Surplus property request We request the following items be classified as surplus property and disposed of accordingly. The value of each item is less than $500.00: 175+ -7400 type AT&T phones US Robotics Modem 1 Tally receipt printer— impact HP Laserjet 8100 with attached paper Apollo Inkjet printer trays 2 Meter Reading devices HP Color Laserjet 4550 5 Laserjet printers IBM PC 2 HP terminals w/keyboards Dell PC Computer HP impact printer w/ accessories 3 boxes continuous form printer paper UPS unit HP Deskjet printer 855 Dot matrix printer—AT&T Voice Over IP equipment for old phone Monitor and keyboard —AT&T system Multi Tech Modem —AT&T 2 AT&T Modems Thank you, Marjie MEMORANDUM To: Debbie Clark, City Clerk From: Dan Dotta, Facilities Services Manager-Administrative & Community Services Date. February 16, 2007 Subject: Surplus property request request the following items be c(assified as surplus property and disposed of accordingly. The value of each item is less than $500.00: 2 — L Shaped wood desks with hutch 1 — L shaped metal desk 1 — Metal desk 1 — Home made wood drafting table 1 — Metal rollup door 1 — Stanley gate opener 1 — Homelite Generator 6— Metal door frames 5— Solid wood doors 8 — Office chairs 13- Molded stackable chairs 23- Folding chairs 4- Swintec 8014 S typewriters 3 — steel rollup doors Th , you lL Dan RESOLUTION NO. A RESOLUTION authorizing the sale of Administrative and Community Services and Police Department miscellaneous personal property and equipment surplus to City needs. WHEREAS, there are certain items of personal property and equipment surplus to City needs; NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES RESOLVE AS FOLLOWS: The items of personal property listed below are declared surplus property and City staff is authorized to sell at auction the following items: Miscellaneous items: Information Services surplus IBM PC 1 —Metal desk roe Dell PC 1 —Home made wood drafting table 175+ -7400 type AT&T phones HP impact printer w/accessories 1 —Metal rollup door I Tally receipt printer—impact UPS unit 1 —Stanley gate opener Apollo Inkjet printer Dot matrix printer—AT&T 1 —Homelite Generator 2 Meter Reading devices Monitor and keyboard—AT&T 6—Metal door frames 5 Laserjet printers Modem—AT&T 5—Solid wood doors 2 HP terminals w/keyboards 8—Office chairs Computer Central Stores surlus propel 13-Molded stackable chairs 3 boxes continuous form printer obsolete: 23-Folding chairs paper 1 fax toner 4-Swintec 8014 S typewriters HP Deskjet printer 855 6 staple boxes 3—steel rollup doors Voice Over IP equipment for old 26 ink cartridges phone system Multi Tech 38 misc. toner cartridges Police Department surplus property: 2 AT&T Modems 45 misc.typewriter ribbons Microwave US Robotics Modem HP Laserjet 8100 with attached Facility Services surplus property; paper trays 2—L Shaped wood desks with hutch HP Color Laserjet 4550 1 —L shaped metal desk PASSED by the City Council of the City of Pasco, at a regular meeting this day of March 2007. CITY OF PASCO Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT FOR: City Council February 17, 2007 TO: Gary CrutchV, anager W/Shop Mtg.: 02/26/07 Stan Streb�l, ive & Community irector Regular Mtg.: 03/05/07 FROM: Debbie Clark, City Clerk SUBJECT: A resolution authorizing the disposal of surplus property. I. REFERENCE(S): 1. Memorandum from David Renzelman, Crime Specialist/Evidence Technician 2. Proposed Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 2/26: Discussion 3/65: Motion: I move to approve Resolution No. authorizing the sale of seized/asset forfeiture property considered surplus to City needs. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) The Police Department has acquired 63-weapons through seized/asset forfeiture. The weapons have been processed through the Police Department and are now available for disposal through a Licensed Federal Firearms Dealer. The weapons are considered surplus to City needs. B) No minimum price is suggested for each weapon. Staff requests Council to declare the weapons surplus to City needs, and authorize staff to sell at auction through a licensed Federal Firearms Dealer for a price that is in the best interest of the City. C) Staff proposes to have the auction consigned to H.A. Rowell Auctioneers, Licensed Firearms Dealer for a 25% commission on the gross proceeds from the sale with no charge for transporting the items to auction or advertisement thereof. D) In comparison with other auctioneers, this proposal is most advantageous to the City. 3(g) MEMORANDUM To: Debbie Clark, City Clerk From: Crime Specialist / Evidence Technician David Renzelman Date: February 15, 2007 Subject: Seizure/Asset Forfeitures for the Pasco Police Department Below is a list representing weapons that have been approved by the Chief of Police for disposal as excess property. The individual value of each of the weapons described is less than $2,000 each. I request that each of these weapons be classified as surplus equipment and disposed of through and to only Licensed Federal Firearms Dealers. S&W I Pistol I 7BK9381 Bersa I Pistol 29907 Colt I Pistol 1 101368 S&W I Pistol RAH5311 Taurus Pistol 1 AYG38313 S&W I Pistol 124KO16 S&W I Pistol I CAH5222 Taurus I Pistol TMB 98361 D S&W I Pistol 11K4301 S&W I Pistol UAB1533 S&W I Pistol I N323511 Ruger I Pistol 572-02062 S&W I Pistol I D524133 Ruger I Pistol 153-61492 Colt I Pistol SG02348E Ruger I Pistol 650-35134 Remington I Pistol 2207113 Springfield Armory I Pistol NM143032 Colt I Pistol ELCABO258 Ruger I Pistol 34015071 J R Sauer&Son I Pistol 1730113 Winchester I Rifle 676302 Colt I Pistol 311745 Smith Corona Springfield 03 I Rifle 3682608 Uzi I Pistol 96318964 Marlin I Rifle AD53185 FEG Hungary I Pistol R54755 Ruger I Rifle(Scope) 247-47207 Beretta I Pistol BER21WA3 Ruger I Rifle(Scope) 11434773 CZ75 1 Pistol B3986 Rossi I Rifle G174901 Norinco I Pistol 401408 Remington I Rifle I Scope 29096 S&W I Pistol 75227 Ruger I Rifle 237-90614 Llama I Pistol 740053 U S Carbine I M-1 I Rifle 6334443 Ruger I Pistol 153-33225 Savage I Rifle 667722 Browning I Pistol 72C59364 Ruger I Rifle(Scope) 701-90716 Rossi I Pistol D926688 Remington 58 1 Shotgun 260944V Glock I Pistol AYT933 Remington 870 1 Shotgun T953271V S&W I Pistol TBN4684 Winchester I Shotgun L1474886 Ruger95 DC I Pistol 312-90892 Winchester I Shotgun L1532744 Hardballer I Pistol M00605 Winchester I Shotgun 264355 Stump Ruger I Pistol 661-56203 Winchester I Shotgun L3354628 Beretta I Pistol A37293Y H&r I Shotgun AN221589 S&W I Pistol 61623 S&W Model 918T I Shotgun 57R225 Rossi Interarms I Pistol AA192180 Remington 870 1 Shotgun C310580A Glock I Pistol APR082 Heckler&Koch I Benelli I Shotgun M251652 Ruger I Pistol 314-48815 Thank you,, David Renzelman, Crime Specialist/ Evidence Technician RESOLUTION NO. A RESOLUTION authorizing the sale of seized/asset forfeiture property surplus to City needs. WHEREAS, there are certain items of seized/asset forfeiture acquired by the Pasco Police Department and property is surplus to City needs; and; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: SECTION 1: The items of seized/asset forfeiture property listed below are declared surplus property and city staff is authorized to sell such property at public auction through a Licensed Federal Firearms Dealer: S&W I Pistol 7SK9381 Rossi I Pistol D926688 Winchester I Rifle 676302 Smith Corona Springfiled 031 Colt I Pistol 101368 Gloek I Pistol AYT933 Rifle 3682608 Taurus Pistol AYG38313 S&W Pistol TBN4684 Marlin Rifle AD53185 S&W I Pistol CAH5222 Ru et95 DC I Pistol 312-90892 Ru er Rifle(Scope) 24747207 S&W I Pistol I I K4301 Hardballer I Pistol M00605 Ru er Rifle(Scope) 11434773 S&W Pistol N323511 Sturm Ru er I Pistol 661-56203 Rossi I Rifle G174901 S&W I Pistol I D524133 Beretta I Pistol A37293Y Remington I Rifle I Scope 29096 Colt I Pistol SG02348E S&W I Pistol 61623 Ru er I Rifle 237-90614 Remington I Pistol 2207113 Rossi Interarms I Pistol AA192180 U S Carbine I M-1 I Rifle 6334443 Colt I Pistol ELCABO258 Glock I Pistol APRO82 Sava Re I Rifle 667722 3 R Sauer&Son Pistol 1730113 Ru er I Pistol 314-48815 Ru er I Rifle(Scope) 701-90716 Colt I Pistol 311745 Berse I Pistol 29907 Remington 58 1 Shotgun 260944V UZ[I Pistol 96318964 S&W'Pistol RAH5311 Remington SM01 Shotgun T953271 V FEG Hungary I Pistol R54755 S&W I Pistol t24K016 Winchester Shotgun L1474886 TMB Beretta I Pistol BL•R218643 Taurus I Pistol 98361D Winchester Shotgun L1532744 CZ75 I Pistol B3986 S&W I Pistol UAB1533 Winchester Shot un 264355 Norinco I Pistol 401408 Ruged Pistol 572-02062 Winchester Shotgun L3354629 Harrington&Richardson S&W I Pistol 75227 Ru er Pistol 153-61492 Shotgun AN221589 Llama Pistol 740053 Ru er I Pistol 650-35134 S&W Model 916T I Shotgun 5711225 Springfield Armory I Ru er i Pistol 153-33225 Pistol NM143032 Remington 870 1 Shotgun C310580A Heckler&Koch I Benelli BTOWning I Pistol I 72C59364 Ru er I Pistol 1 34015071 L I M251652 SECTION 2: The city staff is hereby authorized to dispose of said surplus property at auction for a price that is in the best interest of the City. PASSED by the City Council of the City of Pasco this day of February,2007 Joyce Olson,Mayor ATTEST: APPROVED AS TO FORM: Debra L.Clark,City Clerk Lee Kerr, City Attorney