HomeMy WebLinkAbout2007.02.05 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. February 5,2007
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated January 16,2007.
2. Minutes of the Pasco City Council Special Meeting dated January 29, 2007.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$550,216.27 ($550,216.27 consisting of Claim
Warrants numbered 158703 through 158772). (2006 EXPENSES)
2. To approve General Claims in the amount of$921,922.78 ($182,139.58 in the form of Wire
Transfer Nos. 4675, 4679 and 4686 and, $52,443.10 consisting of Claim Warrants numbered
158686 through 158702, and $687,340.10 consisting of Claim Warrants numbered 158773
through 158946). (2007 EXPENSES)
3. To approve Payroll Claims in the amount of $1,432,656.80, Voucher Nos. 35754 through
35839; and EFT Deposit Nos. 30014574 through 30015289.
(c) Property Line Adjustment:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
January 17,2007.
2. Record of Survey.
3. Quit Claim Deed.
To authorize the City Manager to execute the Quit Claim Deed adjusting the boundary for
property on Beech Avenue.
(d) Dedication of Right-of-Way of Industrial Way:
1. Agenda Report from Robert J.Alberts,Public Works Director dated January 19, 2007.
2. Statutory Warranty Deed.
3. Vicinity Map.
To approve the dedication from Kimo & Tondi L. Vonoelhoffen and acceptance of right-of-way
on Industrial Way.
(e) Washington State Rating Bureau:
1. Agenda Report from Gregory L. Garcia, Fire Chief dated January 24, 2007.
To authorize the Mayor to request the Washington State Rating Bureau re-grade the City of
Pasco in 2007 for fire insurance purposes.
(f) Resolution No. 3005, a Resolution conditionally authorizing connection of two public schools
outside the city to the municipal sewer system.
1. Agenda Report from Gary Crutchfield,City Manager dated February 1, 2007.
2. Letter from PSD Superintendent to City Manager dated 1/2/07.
3. Map of subject school sites and sewer system.
4. Resolution.
To approve Resolution No. 3005, conditionally authorizing connection of two public schools
outside the city to the municipal sewer system.
Regular Meeting 2 February 5,2007
(g) Resolution No. 3006, a Resolution authorizing an amendment to the cooperative agreement to
form the Kennewick, Pasco and Richland consortium under the National Affordable Housing Act
and Extending the Agreement from 2005-2007.
1. Agenda Report from Richard J. Smith, Community&Economic Development Director dated
January 23, 2007.
2. Resolution.
3. Amendment No. 1 to Cooperative Agreement.
To approve Resolution No. 3006, amending the HOME 2005-2007 Cooperative Agreement
between the Cities of Pasco, Kennewick and Richland and, further, authorize the Mayor to sign
the agreement.
*(h) Resolution No. 3007, a Resolution accepting work performed by Watts Construction, Inc., under
contract for the Road 77 Sewer Line and Water Line Project, Project No. 05-1-17.
1. Agenda Report from Doug Bramlette,City Engineer dated January 23,2007.
2. Resolution.
To approve Resolution No. 3007, accepting the work performed by Watts Construction, Inc.,
under contract for the Road 77 Sewer Line&Water Line Project,Project No. 05-1-17.
(RQ MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS-OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers.
(b)
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(None)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Ordinance No. , an Ordinance of the City of Pasco, Washington, amending Section
3.07.060 of the Pasco Municipal Code regarding Cemetery Fees.
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
January 24, 2007.
2. Proposed Ordinance.
3. Cemetery Price Sheet.
MOTION: I move to adopt Ordinance No. , amending Section 3.07.060 "Cemetery" of
the Pasco Municipal Code regarding base fees and charges for Cemetery services and, further, to
authorize publication by summary only.
*(b) Resolution No. , a Resolution regarding the sale of certain surplus real property
located at the southwest corner of 5h Avenue and West Brown Street.
1. Agenda Report from Richard J. Smith, Community&Economic Development Director dated
January 31,2007.
2. Purchase and Sale Agreement.
3. Resolution Authorizing Sale.
MOTION: I move to approve Resolution No. , authorizing the sale of a city parcel
of real property at 5h and Brown Streets to Michael J. Davidson and, further, authorize the City
Manager to execute all documents necessary to effect the sale.
9. UNFINISHED BUSINESS:
(None)
Regular Meeting 3 February 5,2007
10. NEW BUSINESS:
Q*(a) Special Permit: Crematorium in a C-1 Zone (Pet Emergency Services) (8913 Sandifur
Parkway):
1. Agenda Report from David I. McDonald, City Planner dated February 1,2007.
2. Report to Planning Commission.
3. Planning Commission Minutes: dated 12/21/06& 1/18/07.
MOTION: I move to approve the special permit for the location of a Crematorium in the 8900
block of Sandifur Parkway as recommended by the Planning Commission.
*(b) Office& Locker Room Expansion,Phase 1,Project No. 07-1-02:
1. Agenda Report from Robert J. Alberts, Public Works Director dated January 22, 2007.
MOTION: I move to approve the purchase of goods and services from Modern Building
Systems, Inc., for Office and Locker Room Expansion, Phase 1, Project No. 07-1-02, in the
amount of$156,722.01 including applicable sales tax.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#......
Q Quasi-Judicial Matter
REMINDERS:
1. 4:00 p.m., Monday, February 5, City Hall Conference Room #1 — Tri-Cities Regional Centers Study
Oversight Committee Meeting. (COUNCILMEMBERS REBECCA FRANCIK and MATT WATKINS)
2. 12:00 p.m., Wednesday, February 7, 1135 E. Hillsboro Street, #B — Franklin County Mosquito Control
District Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; JOE JACKSON, Alt.)
3. 4:00 p.m., Wednesday, February 7, 720 W. Court Street — Local Housing Trust Fund Oversight
Committee Meeting. (MAYOR JOYCE OLSON, COUNCILMEMBERS REBECCA FRANCIK and
MIKE GARRISON
4. 7:00 p.m., Thursday, February 8, Transit Facility — Ben-Franklin Transit Board Meeting,
(COUNCILMEMBER MATT WATKINS, Rep.; MIKE GARRISON,Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JANUARY 16, 2007
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Tom
Larsen, Joyce Olson, and Matt Watkins. Joe Jackson was absent.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Richard Smith, Community &
Economic Dev. Director; Bob Alberts, Public Works Director; David McDonald, City
Planner; Doug Bramlette, City Engineer; Denis Austin, Police Chief; Greg Garcia, Fire
Chief; and Doyle Heath, Utility Engineer.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated January 2, 2007.
(b) Bills and Communications:
To approve General Claims in the amount of$358,225.21 ($14,997.86 consisting of
Claim Warrants numbered 158429 through 158430 and, $343,227.35 consisting of Claim
Warrants numbered 158445 through 158626). (2006 EXPENSES)
To approve General Claims in the amount of$555,691.24 ($70,397.49 in the form of
Wire Transfer Nos. 4668 and 4672 and, $39,350.83 consisting of Claim Warrants
numbered 158431 through 158444, and $445,942.92 consisting of Claim Warrants
numbered 158627 through 158685). (2007 EXPENSES)
To approve bad debt write-offs for utility billing, ambulance, miscellaneous, cemetery,
code enforcement and Municipal Court non-criminal, criminal and parking accounts
receivable in the total amount of$181,072.77 and, of that amount, authorize $112,964.15
be turned over for collection.
(c) Fire Department Emergency Response Time Report:
To accept and approve the 2006 Fire Department Emergency Response Time Report.
(d) 2007 Professional Services Agreement with the Pasco Downtown
Development Association:
To approve the 2007 Agreement with the Pasco Downtown Development Association to
provide professional services and, further, authorize the City Manager to sign the
agreement. Removed from Consent Agenda and moved to Item 10(i)—New Business.
(e) Bargaining Contract for Uniformed Police Department Represented
Employees:
To approve the Collective Bargaining Agreement with the Pasco Police Officers
Association, uniformed employees and, further, authorize the Mayor to sign the
agreement.
(f) Resolution No. 3003, a Resolution adopting the names of"Lincoln Park" for
the new park located on Wrigley Drive and "Casa del Sol Park" for the new park
located on Laredo Drive.
3(a)A
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JANUARY 16, 2007
To approve Resolution No. 3003, adopting the name of"Lincoln Park" for the new park
located on Wrigley Drive and "Casa del Sol Park" for the new park located on Laredo
Drive as recommended by the Park and Recreation Advisory Council.
(g) Resolution No. 3004, a Resolution accepting work performed by Goodman
and Mehlenbacher Ent., Inc., under contract for the 66th Place Sewer and Water
Line Project Nos. 06-1-03 and 06-2-01.
To approve Resolution No. 3004, accepting the work performed by Goodman &
Mehlenbacher, Ent., Inc., for the 66th Place Sewer& Water Line Project Nos. 06-1-03
and 06-2-01.
MOTION: Mr. Watkins moved to approve the Consent Agenda as amended. Mr.
Garrison seconded. Motion carried by unanimous Roll Call vote.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Garrison reported on the Hanford Communities Governing Board Meeting.
Mr. Hoffman attended the Regional Transportation Advisory Committee Meeting
Mayor Olson attended the 16th Annual Bell Ringing Ceremony in honor of Martin Luther
King Jr.
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
Public Hearing on the Final Assessment Roll for ULID 142:
Mr. Doyle Heath, Utility Engineer, explained the details of the assessment.
Council and Staff discussed the details of the assessment.
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE ASSESSMENT
ROLL.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THEIR BEING
NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 3815, an Ordinance of the City of Pasco, Washington, relating to
Utility Local Improvement District No. 142, approving and confirming the
assessments and assessment roll of Utility Local Improvement District No. 142
created for the purpose of carrying out a system or plan of additions to and
betterments and extensions of the waterworks utility of the City, including the
sanitary sewerage system and the system of storm or surface water sewers of the
City specified, adopted and ordered to be carried out by Ordinance No. 3712, and
levying and assessing the cost and expense thereof against the several lots, tracts,
parcels of land, and other property as shown on the assessment roll.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3815, confirming the Final
Assessment Roll for Utility Local Improvement District No. 142 and, further, authorize
publication by summary only. Mr. Garrison seconded. Motion carried 5-1. No—Larsen.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ordinance No. 3816, an Ordinance of the City of Pasco, Washington, amending the
zoning classification of certain real property located within Gerry's Addition and
Pettit's Addition from C-1 (Retail Business) to R-1 (Low Density Residential) and
R-2 (Medium Density Residential).
MOTION: Mr. Watkins moved to adopt Ordinance No. 3816, rezoning various parcels
around Clark Street from 5th Avenue to 10th Avenue from C-I to R-I and R-2 as
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JANUARY 16, 2007
recommended by the Planning'Commission and, further, to authorize publication by
summary only. Mr. Garrison seconded. Motion carried unanimously.
Ordinance No.3817, an Ordinance of the City of Pasco, Washington, amending the
zoning classification of certain real property located in the Sprouse Addition from
"O" (Office) to C-1 (Retail Business) with a Concomitant Agreement.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3817, granting a rezone for 1712
and 1704 North 20th Avenue from "O" to C-I with a concomitant agreement as
recommended by the Planning Commission and, further, to authorize publication by
summary only. Mr. Garrison seconded. Motion carried unanimously.
Ordinance No. 3818, an Ordinance of the City of Pasco,Washington, amending the
zoning classification of certain real property located within Coles Estates from R-T
(Residential Transition) to R-1 (Low Density Residential) with a Concomitant
Agreement.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3818, granting a rezone for lots
in Coles Estates from R-T to R-1 with a concomitant agreement as recommended by the
Planning Commission and, further, to authorize publication by summary only. Mr.
Garrison seconded. Motion carried unanimously.
NEW BUSINESS:
i
Special Permit Appeal—Location of an Asphalt Batch Plant in the Central Pre-Mix
Pit (11919 Harris Road) (MF#SP06-010):
Mr. Crutchfield explained the process of a Closed Record Hearing.
Mr. McDonald explained the background of the issue and the points of the appeal.
Mr. Watkins and Maygr Olson declared they received emails about this issue but
believed they could be'impartial. There was no objection from Council or the
audience to their participation.
MAYOR OLSON DECLARED THE CLOSED RECORD HEARING OPEN TO CONSIDER THE
APPEAL.
Council discussed the points of the appeal.
MAYOR OLSON DECLARED THE CLOSED RECORD HEARING CLOSED.
MOTION: Mr. Watkins moved to adopt the findings of fact and conclusions, as
contained in the staff report to the Planning Commission. Mr. Garrison seconded. Motion
carried unanimously.
MOTION: Based on the findings of fact and conclusions therefrom, as adopted, Mr.
Watkins moved to deny the request by Central Pre-Mix and Dale Adams to operate an
asphalt batch plant at the Central Pre-Mix pit off Harris Road. Mr. Garrison seconded.
Motion carried unanimously.
Transportation Improvement Board (TIB) Grant for Walkways:
MOTION: Mr. Watkins moved to accept the TIB Grant of$231,000 for walkways along
Court Street between Roads 68 and 84. Mr. Garrison seconded. Motion carried
unanimously.
3
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JANUARY 16, 2007
North 4th Avenue Corridor Enhancements—Contract for Engineering/Survey
Services:
MOTION: Mr. Watkins moved to authorize Amendment No. 2 to the February 22, 2006
Professional Services Agreement with CH2M Hill, authorizing additional engineering
services, not to exceed $49,700, for North 4th Avenue enhancements and, further,
authorize the Mayor to sign the Agreement. Mr. Garrison seconded. Motion carried 4-2.
No—Larsen, Hoffmann.
Aerial Photography:
MOTION: Mr. Watkins moved to authorize participation in the Franklin County aerial
photography project at 6 inch pixel imaging level for a total cost of$30,546 and direct
that the expenditure be included in the 2007 supplemental budget. Mr. Garrison
seconded. Motion carried 5-1. No—Larsen.
Award 2007 West Pasco Sewer Extension—Phase I, Project No. 07-1-01:
MOTION: Mr. Watkins moved to award the low bid excluding Alternate A for the 2007
West Pasco Sewer Extension Phase 1, Project No. 07-1-01 to Goodman &Mehlenbacher,
Ent., Inc., in the amount of$1,124,725.94 including sales tax and, further, authorize the
Mayor to sign the contract documents. Mr. Garrison seconded. Motion carried
unanimously.
Special Permit—RV Park in a C-1 Zone (2600 Block of E. Lewis) (MF#SP06-017):
MOTION: Mr. Watkins moved to approve the special permit for the location of an RV
Park in the 2600 block of East Lewis Street as recommended by the Planning
Commission. Mr. Garrison seconded. Motion carried unanimously.
Special Permit— Stadium Sun Shade Structure in Excess of 35 feet (Dust Devil's
Stadium) (MF#SP06-019):
MOTION: Ms. Francik moved to approve the special permit for the construction of a
shade structure at the Dust Devil's Stadium, as recommended by the Planning
Commission. Mr. Garrison seconded. Motion carried unanimously.
Special Permit—Location of a Day Care at 403 N. 20th Avenue (MF#SP06-016):
MOTION: Mr. Watkins moved to approve the special permit for a Commercial Day
Care at 403 N. 20th Avenue, as recommended by the Planning Commission. Mr.
Garrison seconded. Motion carried unanimously.
2007 Professional Services Agreement with the Pasco Downtown Development
Association:
MOTION: Mr. Watkins moved to approve the 2007 Agreement with the Pasco
Downtown Development Association to provide professional services and, further,
authorize the City Manager to sign the agreement. Mr. Garrison seconded. Motion
carried unanimously.
EXECUTIVE SESSION:
Council adjourned to Executive Session at 8:44 p.m. for approximately 15 minutes to
establish the sales price or lease amount of real estate.
Mayor Olson called the meeting back to order at 8:56 p.m.
4
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JANUARY 16, 2007
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:56 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk
PASSED and APPROVED this 5th day of February, 2007.
5
MINUTES
SPECIAL MEETING PASCO CITY COUNCIL JANUARY 29, 2007
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Joe
Jackson, Tom Larsen, Joyce Olson, and Matt Watkins.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Richard Smith, Community &
Economic Dev. Director; Doug Bramlette, City Engineer; Denis Austin, Police Chief, and
Greg Garcia,Fire Chief.
The meeting was opened with the Pledge of Allegiance.
BUSINESS ITEMS:
Award of Bid,Baseball Stadium Shade Structure:
Council and Staff discussed the issue.
MOTION: Mr. Garrison moved to award the bid for the Pasco Baseball Stadium
Improvements, Alternate 4,to Apollo, Inc., in the amount of$1,100,000, plus applicable
Washington State sales tax and, further, authorize the Mayor to sign the construction
contract. Mr. Jackson seconded. Motion carried 4-3. No—Larsen, Watkins,Hoffmann.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:28 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk
PASSED and APPROVED this 5th day of February, 2007.
1 3(a).2
CITY OF PASCO
Council Meeting of:
February 5, 2007
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the un&thety ify under penalty of perjury that the materials have been furnished,the
services remed as described herein and that the claim is a just,due and unpaid
obligation a e a to authenticate an d certify to said cl
I
Gary Cr ut field,'Irlty V nager James W. C ' se, Finance Manager
We,the ndersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,
Washington, do hereby certify that the merchandise or services hereinafter specified have been received;
that Check No.s 158703 through 158772 are approved for payment in the amount of$550,216.27 on this
5th day of February, 2007.
Councilmember Councilmember
SUMMARY OF CLAIMSNVIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 2,448.69
Judicial 1,297.38
Executive 7,359.44
Police 150,066.46
Fire 5,201.52
Administration&Community Services 32,837.46
Community Development 2,516.79
Engineering 11,716.14
Non-Departmental 4,690.87
Library 1,049.35
TOTAL GENERAL FUND: 219,184.10
STREET 119,723.95
C. D. BLOCK GRANT 0.00
KING COMMUNITY CENTER 1,043.72
AMBULANCE SERVICE 1,594.52
CEMETERY 2,233.13
ATHLETIC PROGRAMS 0.00
SENIOR CENTER 2,277.56
MULTI MODAL FACILITY 0.00
RIVERSHORE TRAIL& MARINA MAIN 120.21
LITTER CONTROL 0.00
REVOLVING ABATEMENT 0.00
PARKS FUND 0.00
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 49.60
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 0.00
ME-TRO DRUG FORFEITURE FUND 0.00
GENERAL CONSTRUCTION 43,150.11
WATER/SEW ER 159,282.49
EQUIPMENT RENTAL-OPERATING 943.68
EQUIPMENT RENTAL- REPLACEMENT Q.00
MEDICAUDENTAL INSURANCE 198.25
CENTRAL STORES 107.45
FIRE PENSIONS 0.00
PAYROLL CLEARING 0.00
PUBLIC FACILITIES DIST 307.50
GRAND TOTAL ALL FUNDS: $ 550,216.27
2006 EXPENSES
3(b).1
CITY OF PASCO
Council Meeting of:
February 5,2007
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the Lainstth ertify under penalty of perjury that the materials have been furnished,the
services bor pe ormed as described herein and that the claim is a just,due and unpaid
obligatio nd at we are authorized to auth enticate and certi to said c i
Gary Cr tch d, Citllana#r James W. Vase, Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4675,4679 and 4686 in the amount of$182,139.58, have been authorized;that Check No.s 158686
through 158702 are approved for payment in the amount of$52,443.10,and check No.s 158773 through
158946 in the amount of$687,340.10;for a combined total of$921,922.78 on this 5th day of February,2007.
Councilmember Councilmember
SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 0.00
Judicial 3,387.60
Executive 112.81
Police 266,163.97
Fire 16,158.42
Administration&Community Services 28,869.23
Community Development 38,665.56
Engineering 411.92
Non-Departmental 47,880.74
Library 101,023.05
TOTAL GENERAL FUND: 502,673.30
STREET 36.02
C. D. BLOCK GRANT 5,919.87
KING COMMUNITY CENTER 1,749.06
AMBULANCE SERVICE 27,818.30
CEMETERY 1,303.35
ATHLETIC PROGRAMS 335.42
SENIOR CENTER 3,292.00
MULTI MODAL FACILITY 1,443.30
SPECIAL ASSESSMNT LODGING 12,338.27
LITTER CONTROL 0.00
REVOLVING ABATEMENT 446.00
PARKS FUND 0.00
TRAC DEVELOPMENT 25,000.00
STADIUM/CONVENTION CENTER 6,020.92
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 6,115.65
METRO DRUG FORFEITURE FUND 999.29
GENERAL CONSTRUCTION 0.00
WATER/SEW ER 25,575.94
EQUIPMENT RENTAL-OPERATING 11,720.98
PUBLIC FACILITIES DIST 26,229.29
MEDICAUDENTAL INSURANCE 184,044.58
CENTRAL STORES 745.38
FIRE PENSIONS 7,752.99
PAYROLL CLEARING 70,362.87
LID CONSTRUCTION 0.00
GRAND TOTAL ALL FUNDS: $ 921,922.78
2007 EXPENSES
3(b).2
CITY OF PASCO
Council Meeting of:
Payroll Approval February 5,2007
The City Council
City of Pasco
Franklin County,Washington
The followi a summary of payroll claims against the City of Pasco for the month of
January 2007 w is are pr erewith for your review and approval.
t d�
Gary . Cr chfield, City Hager James W ase, Financial Services Manager
We,the undersigned City Council members of the City Council of the City of Pasco, Franklin County,
Washington, do hereby certify that the services represented by the below expenditures have been received
and that payroll voucher No's.35754 through 35839 and EFT deposit No's.30014574 through 30015289
and City contributions in the aggregate amount of$1,432,656.80 are approved for payment on this
5th day of February 2007.
Councilmember Councilmember
SUMMARY OF PAYROLL BY FUND
GENERAL FUND:
Legislative $ 6,109.45
Judicial 55,880.24
Executive 40,512.36
Police 396,587.52
Fire 232,626.35
Administrative&Community Services 183,602.75
Community Development 47,712.26
Engineering 73,468.25
TOTAL GENERAL FUND 1,036,499.18.
CITY STREET 34,001.98
BLOCK GRANT 6,435.35
MARTIN LUTHER KING CENTER 5,356.58
AMBULANCE SERVICE FUND 100,872.34
CEMETERY 7,809.70
ATHLETIC FUND 2,849.80
SENIOR CENTER 9,901.28
STADIUM OPERATIONS 0.00
MULTI-MODAL FACILITY 183.37
BOAT BASIN 82.75
REVOLVING ABATEMENT FUND 0.00
TASK FORCE 6,881.21
WATER/SEWER 200,865.70
EQUIPMENT RENTAL-OPERATING 20,917.56
GRAND TOTAL ALL FUNDS $ 1,432,656.80
Payroll Summary
Net Payroll 801,741.11
Employee Deductions 350,062.18
Gross Payroll 1,151,803.29
City of Pasco Contributions 280,853.51
Total Payroll $ 1,432,656.80
3(b).3
AGENDA REPORT
FOR: City Council January 17, 2007
TO: Gary Crutchfi 1 Manager Workshop Mtg.: 1/29/07
Regular Mtg.: 2/5/07
FROM: Stan Strebel, strative and Community
Services ctor
SUBJECT: Property Line Adjustment
I. REFERENCE(S):
A. Record of Survey
B. Quit Claim Deed
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/29: Discussion
2/5: MOTION: I move to authorize the City Manager to execute the Quit Claim
Deed adjusting the boundary for property on Beech Ave.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) Last month Council authorized the sale of two properties on Beech Ave. One
parcel includes the relocated Cemetery house. The other parcel is an adjacent
vacant lot located north of the Cemetery house.
B) During the course of preparing the vacant parcel for sale, it was discovered that
the home to the north of the parcel was encroaching on the City lot by 2 feet and
the fence by 15 feet. (In fact, staff discovered that the next 3 parcels to the north
each have similar incorrect fence lines established.)
C) Staff determined that the most reasonable way to solve the encroachment would
be to have the property line adjusted to include the existing home plus the
minimum side yard setback for the zone (2 feet plus 5 feet) for the encroaching
property. The City parcel will lose only approximately 7 feet as opposed to the
previous 15 foot encroachment. The City parcel will still be buildable.
D) A boundary line adjustment survey has been prepared for recording with the
County. Staff has prepared a Quit Claim Deed to transfer this property to the
adjacent property owner, thus removing any cloud on the owner's title. The fence
has been relocated to the new property line.
F) Staff recommends the Council approve the execution of the deed.
3(c)
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DESCRIPTION
PARCEL 11
LOT 1 AND THE SOUTH 23 FEET OF LOT 2, BLOCK
4. A.M. WEHE'S ADDITION. TOGETHER WITH THE
NORTH HALF OF THE ADJOINING PORTION OF SCALE 1' = 40'
QUIT CLAIM DEED
The GRANTORS, the City of Pasco, Washington, a municipal corporation of
the State of Washington, for good and valuable consideration, conveys and quit
claims to VICTOR O. GUTIERREZ, the following described real estate, situated
in the County of Franklin, State of Washington:
The north 7.26 feet of the south 11 feet of Lot 5, Block 4, A. M. Wehe's First
Addition.
TOGETHER WITH AND SUBJECT TO EASEMENTS, COVENANTS,
RESERVATIONS, AND RESTRICTIONS OF RECORD AND IN VIEW.
Dated this day of , 2007.
City of Pasco
Gary Crutchfield
City Manager
State of Washington)
) :ss
County of Franklin )
On this day of 2007, before me, the undersigned
Notary Public in and for said County and State, personally appeared Gary
Crutchfield, known to me to be the City Manager of the City of Pasco, whose
name is subscribed to the foregoing instrument, who acknowledged to me that
he signed same as his free and voluntary act and deed, for the uses and
purposes therein mentioned.
WITNESS MY SEAL
Notary Public
Residing at:
Commission Expires:
AGENDA REPORT NO. 03
FOR: City Council January 19,2007
TO: Gary Crutch fi Manager Workshop: January 29,2007
Regular: February 5, 2007
FROM: Robert J. Alberts,Public Works Director
SUBJECT: Dedication of Right-of-Way of Industrial Way
I. REFERENCE(S):
1. Statutory Warranty Deed
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
01/29/07: Discussion
02/05107: MOTION: I move to approve the Dedication from Kimo & Tondi
L. Vonoelhoffen and acceptance of Right-of-Way on Industrial Way.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
Staff has prepared a Statutory Warranty Deed dedicating Right-of-Way for
Industrial Way to the City. The Dedication is from the property owners Kimo &
Tondi L. Vonoelhoffen. In 2006, Industrial Way was extended south to Kartchner
Street. The improvement provides a frontage road parallel to SR 395 and was
constructed in accordance with applicable city standards.
Staff recommends formal acceptance of the Right-of-Way.
V. ADMINISTRATIVE ROUTING
Project File
3(d)
After Recording, Return To:
City of Pasco, Washington
Engineering Division
525 North 3"
Pasco, WA 99301
STATUTARY WARRANTY DEED
Tax Parcel No. 118-322-039
THE GRANTOR(S),Kimo&Tondi L Vonoelhoffen,husband and wife,for
good and valuable consideration, the receipt of which is hereby acknowledged,
dedicates, conveys and warrants to the GRANTEE, THE CITY OF PASCO, a
Municipal Corporation of the State of Washington, the following described real
estate, for the public use, as a public right-of-way, including the installation of
utilities, all interest in the land described in Exhibit 1, attached hereto and by this
reference is made a part thereof, situated in the County of Franklin, State of
Washington.
TOGETHER WITH AND SUBJECT TO EASEMENTS, COVENANTS,
RESERVATIONS, AND RESTRICTIONS APPARENT OR OF RECORD.
DATED th,ncjavof 6�1-z._� 2007.
By:
K,'-mo,Vonoelhof elYj
Y: �.
XY
Tondi L Vonoelhoffen.-
Dedication Deed-Vonoelhoffen-Industrial Way 010907.doc
STATE OF WASHINGTON )
ss.
County of )
On this r -day of ,2007, before me,the undersigned,
duly commissioned and swo rsonally a eared Kimo and Tondi Vonoelhoffen,
to me known to be individual(s) described above and who executed the within and
foregoing instrument as owner(s)of record,and acknowledged to me that he/she/they
signed the same and his/her/their free and voluntary act and deed, for the uses and
purposes therein mentioned, and on oath stated that he/she/they is/are authorized to
execute the saiAN
In and for t e State of Washington
ond o-
" ,• ' a 3 ley Commission Expires:
r� IW •
ACCEPTANCE OF DEDICATION
The City Council of the City of Pasco, Washington,accepted the conveyance
and dedication made out in this Dedication Deed at their regular meeting on
,2007,as reflected in the official minutes of the City Council.
Accepted by the City of Pasco:
By:
Print Name: Debra L Clark
Title: City Clerk
Date:
Dedication Deed-Vonoelhoffen-Industrial Way 010907.doc
Exhibit 1
Description of Right-of-Way Dedication to the City of Pasco by Kimo & Tondi L
Vonoelhoffen for the southerly extension of Industrial Way.
A strip of land, 80 feet in width, being a portion of the Northwest
quarter of Section 17, Township 9 North, Range 30 East, W.M., City
of Pasco, Franklin County, Washington, said strip of land lies 40 feet
either side of the following described centerline:
Commencing at the intersection of Jason Avenue and Hillsboro
Street as shown on the plat of Kartchner Industrial Park as on record
with Franklin County in Volume D of Plats, Page 91; thence North
1°07'53" East along the centerline of Jason Avenue 907.21 feet to a
cased monument at the beginning of a curve to the left on said Jason
Avenue; thence continuing North 1°7'53"East 352.67 feet to a point
on the Northerly boundary of said plat, said point being the true
beginning of said centerline and said strip of land;
Thence continuing North 1°7'53" East 1425.60 feet to a point on the
northerly section line of said Section 17, and point being the end of
said centerline and strip of land.
Together with and subject to easements, covenants,
reservations and restrictions of record and in view.
Dedication Deed-Vonoelhoffen-Industrial Way 010907.doc
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VICINITY MAP
Item:Statutory Warranty Deed
Industrial Way Right-of-Way
AGENDA REPORT
FOR: City Council January 24, 2007
TO: Gary Crutch Manager Workshop Mtg.: 1/29/07
Regular Mtg.: 2/5/07
FROM Gregory L. Ga cia, Fire Chief
SUBJECT: Washington State Rating Bureau
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
1/29 Discussion
2/5 MOTION: I move to authorize the Mayor to request the Washington State Rating
Bureau re-grade the City of Pasco in 2007 for fire insurance purposes.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) The Washington State Surveying and Rating Bureau (WSRB) has been in operation
since 1906. The WSRB is funded by an annual assessment from their subscribers,
(insurance companies) based on premiums written in Washington State.
B) The insurance classification rating is one of the factors used in the development of
fire insurance rates, as it essentially indicates the relative capability of the local fire
department to avoid and suppress fire-related damage claims.
V. DISCUSSION:
A) The rating schedule uses a grade range of Class 1 to Class 10, Class 1 being the best
and Class 10 the worst; there is no fire department in the State of Washington that is
rated Class 1. The last time the WSRB graded the City of Pasco was in 1992 and the
City received a very weak grade of"Class 5" (which is in the middle of the grading
schedule). Richland is a Class "Y' and Kennewick is a Class "4"
B) A consultant employed by the department last year reviewed the same information
the WSRB does and found that the City has dramatically improved its fire service
capabilities and water system since 1992. The consultant indicated that the City
could possibly improve its rating to a"Class 4."
C) Staff recommends the WSRB be invited to re-grade Pasco in April 2007.
3(e)
AGENDA REPORT
TO: City Council February 1, 2007
FROM: Gary Crutch e 41anager Regular Mtg.: 2/5/07
SUBJECT: School Sewers
I. REFERENCE(S):
I. Letter from PSD Superintendent to City Manager dated 1/2/07
2. Map of subject school sites and sewer system
3. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/5 MOTION: I move to approve Resolution Noy conditionally authorizing connection
of two public schools outside the city to the municipal sewer system.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) The Pasco School District (PSD) operates two schools within the Pasco urban area but
outside the city's municipal boundaries. Although McLaughlin Middle School (on Road 88)
and Ruth Livingston Elementary (on Road 84) are served by the city's water system, both
must use on-site septic tanks for sewage disposal (both were constructed at least 20 years
ago, long before municipal sewer was even close to the properties). As both schools
experience increased student load (due to the Districts' obligation to absorb student
enrollment associated with the community's extraordinary residential growth), the on-site
septic systems present a constraint for these two school locations. Without sewer service,the
District would have to purchase additional land and reconstruct/expand the on-site septic
system(at each of the two schools).
B) The city's long standing policy regarding connection to the municipal sewer system has been
to restrict such connections to only those properties within the city boundary. The
fundamental purpose of the policy, of course, is to assure that such services are available to
serve properties that will enhance the city's tax base, properly management development and
to encourage incorporation of lands within the designated urban growth area. The only
exception to the policy has been the rare circumstance when an unincorporated homeowner
septic system fails and the property is adjacent to city sewer line.
V. DISCUSSION:
A) Although the city's sewer connection policy is sound,the circumstances faced by the District
cry for an exception to the rule. The District is a tax supported entity obligated to serve the
increasing population of the Pasco urban area. The city's sewer system has been extended
over the past decade to points within a reasonable distance of each of the two school sites. If
the District were to purchase additional land and reconstruct the on-site septic systems, the
investments in those on-site systems would prove wasted within the next several years, as
sewer is likely to be extended past the school sites in that timeframe. The school sites
themselves are publicly owned and therefore not on the tax roll; equally important, the
improvements are paid by taxpayers, most of whom are Pasco citizens. Thus, connection to
the city sewer system would appear to be a much more cost effective use of limited taxpayer
dollars. The necessary exception to accommodate that option, however, should be very
carefully and narrowly carved so as not to undermine the general rule of the policy. A draft
resolution expressing the exception is offered for Council consideration as reference number
3.
B) The most practical solution is for the District to extend a shallow pressure line to the city's
existing sewer line at Road 88 and Court Street for McLaughlin and at Road 84 and Court
Street for Ruth Livingston (the Road 84 city line is scheduled for construction in 2007).
However, the County will require franchise approval to authorize installation of the pressure
line within the County right-of-way, which would consume about four months if the District
were to acquire it. It may be more practical,however, for the District to install the line under
the terms of the city's existing franchise agreement with Franklin County, assuming an
appropriate agreement between the District and City can be defined.
3(f)
a
cb�l 41
Pasco School District # 1
C. L. Booth Education Service Center• 1215 W. Lewis Street• Pasco, Washington 99301
ESTABLISHED INS Saundra L. Hill, Superintendent • (509) 546-2800 • FAX (509) 543-6781
PASCO CITY a--IALL
RECEIVED
January 2, 2007 JAN 0 8 2007
Gary Crutchfield CITY MANAGER'S
City Manager OFFICE
City of Pasco
525 North 3rd Street
Pasco, Washington 99301
V
Dear M . rutdhfield:
Pasco School District requests to connect McLoughlin Middle School and Livingston
Elementary School to the City's sewer system. The district must increase enrollment at
each school to accommodate new students brought by the residential growth in the
community. The current septic systems' capacities are inadequate to handle the
additional students that will need to be housed at the schools before the district can build
an additional middle or elementary school. The district's debt capacity, based on
assessed property value, will not be sufficieni to rung bond until about 2010.
Our community has long benefited from the healthy partnership between the school
district and the City. I look forward to working with you to resolve this issue.
Sincerely,
/auncdra�6 A
L. Hill
Sup—.rii;te:�dv;i:
Equal Opportunity Employer
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isyLvi
RESOLUTION NO._,3005
A RESOLUTION conditionally authorizing connection of two public
schools outside the city to the municipal sewer system.
WHEREAS, the city has experienced extraordinary residential growth over the past five
years and the Pasco School District is obligated under state law to absorb the enrollment growth
in the delivery of public educational services; and
WHEREAS, the Pasco School District finds it necessary to add student enrollment
capacity at two school sites (McLaughlin Middle School and Ruth Livingston Elementary) which
are presently situated outside the boundaries of the City of Pasco but within its Urban Growth
Area; and
WHEREAS, the Pasco School District desires to connect the subject schools to the city
sewer system now rather than spend additional public funds on site expansion and reconstruction
of the on-site septic systems for the subject schools; and
WHEREAS, the City of Pasco has previously received approval from Franklin County,
under the terms of Franchise Agreement No. 2005-558, two construct and maintain sewer
utilities within county rights-of-way, but the Pasco School District does not currently have such
approval from the County; and
WHEREAS, the City Council finds it necessary and appropriate, in consideration of the
mutual interests of the taxpayers of the city and District, to conditionally grant an exception from
its long-standing policy that prohibits connection of properties outside the city to the municipal
sewer system; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1: The City Council hereby authorizes the Pasco School District to connect the
McLaughlin Middle School and Ruth Livingston Elementary School to the municipal sewer
system, provided the following conditions are fulfilled in relation to such connections:
• The sewer connections shall be in the form of a private temporary sewer pipeline
connected to a city sewer line at a point within the city's boundary approved by the
city engineer, at the sole expense of the Pasco School District;
• The District shall pay all standard fees associated with connection to the municipal
sewer system, at the time of the temporary connection, but shall not be required to
pay an additional fee when reconnecting after the city sewer system is adjacent to the
school property;
• At such future time as the city sewer system is adjacent the school property, the
District shall install at its cost a standard connection to the adjacent city sewer line
and disconnect the temporary pipeline.
Section 2. The Pasco City Manager is hereby authorized to enter into an agreement with
the Pasco School District Superintendent whereby the District's temporary line may be installed
within County right-of-way under the authority of the city's franchise agreement with Franklin
County, provided such agreement does not transfer responsibility for the temporary line from the
District to the city.
Passed by the City Council of the City of Pasco this day of 72007.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney
Pasco School District—Municipal Sewer System
Page 2
AGENDA REPORT NO. 12
FOR: City Council Date: January 23, 2007
TO: Gary Crutchfi Manager Workshop: 1/29/07
Regular: 2/5/07
FROM: Richard J. Smi , Director
Community & conomic Development
SUBJECT: Amendment to Consortium Agreement for Kennewick, Pasco and
Richland Under the HOME Program
I. REFERENCE(S):
A. Resolution
B. Amendment No. 1 to Cooperative Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/29/07: DISCUSSION
2/5/07 MOTION: I move to authorize Resolution No.� amending
the HOME 2005-2007 Cooperative Agreement
between the Cities of Pasco, Kennewick and
Richland and, further authorize the Mayor to sign
the Agreement.
III. FISCAL IMPACT
Pasco's share of Federal HOME funds in 2006 was $198,304.
IV. HISTORY AND FACTS BRIEF:
A. Pasco entered into a HOME consortium agreement with Richland
and Kennewick in 1995, making the City eligible for federal HOME
funds. The populations of the individual cities alone did not meet
the U.S. Department of Housing and Urban Development (HUD)
minimum. By joining together in a consortium, funds are available
to the three cities.
B. The original consortium agreement ran from 1995 through 1998.
The cities agreed to enter into a new three-year agreement, as
authorized by HUD, to continue to be eligible for HOME funding
through 2001. Thereafter, the agreement was modified to extend
the agreement to the year 2001-2004 and then 2005-2007. The
City, now uses HOME funds to rehabilitate homes in the vicinity of
Longfellow School and the Franklin County Museum.
V. DISCUSSION:
The changes to the Agreement are as follows:
A. The Agreement will automatically renew every three years unless
one of the Cities objects.
B. The Agreement notes the HUD mandated timing for expenditure of
funds. If for some reason a consortium member cannot meet these
time requirements, a portion of their funds, with their permission,
could be used in another community rather than be returned to
HUD.
3(g)
RESOLUTION NO. OO
A RESOLUTION AUTHORIZING AN AMENDMENT TO THE COOPERATIVE
AGREEMENT TO FORM THE KENNEWICK, PASCO, AND RICHLAND
CONSORTIUM UNDER THE NATIONAL AFFORDABLE HOUSING ACT AND
EXTENDING THE AGREEMENT FROM 2005-2007.
WHEREAS, the Cities of Kennewick, Pasco and Richland entered into a cooperative
agreement to form a consortium to increase the local supply of decent affordable housing to low
income residents as authorized by Public Law 101-625, the National Affordable Housing Act of
1990 (NAHA);
WHEREAS, the members of the Consortium extended the agreement three times for an
additional three years each from 1999-2001, 2001-2004, and 2005-2007, NOW THEREORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the Mayor is authorized to execute an Amendment to the 2005-2007 Cooperative
Agreement with the Cities of Kennewick and Richland to accomplish the objectives herein
stated.
BE IT FURTHER RESOLVED that this Resolution shall take effect immediately.
PASSED by the City Council of the City of Pasco this day of , 2007.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
A RESOLUTION AUTHORIZING AN AMENDMENT TO THE COOPERATIVE
AGREEMENT TO FORM THE KENNEWICK, PASCO, AND RICHLAND
CONSORTIUM UNDER THE NATIONAL AFFORDABLE HOUSING ACT AND
EXTENDING THE AGREEMENT FROM 2005-2007.
WHEREAS, the Cities of Kennewick, Pasco and Richland entered into a cooperative
agreement to form a consortium to increase the local supply of decent affordable housing to low
income residents as authorized by Public Law 101-625, the National Affordable Housing Act of
1990 (NAHA);
WHEREAS, the members of the Consortium extended the agreement three times for an
additional three years each from 1999-2001, 2001-2004, and 2005-2007, NOW THEREORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the Mayor is authorized to execute an Amendment to the 2005-2007 Cooperative
Agreement with the Cities of Kennewick and Richland to accomplish the objectives herein
stated.
BE IT FURTHER RESOLVED that this Resolution sball take effect immediately.
PASSED by the,City Council of the City of Pasco this day of ,2007.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
This automatic renewal provision requires all Members of the Consortium to
formally adopt by Council resolution any amendments to the agreement that
incorporate future changes necessary to meet the requirements for consortia
agreements in subsequent qualification periods.
SECTION 4: PROGRAM ADMINISTRATION
f. Any HOME funds set aside for a Member and not committed to a project
within 24 months, or expended within 48 months of the award of HOME
funds to the Tri-Cities HOME Consortium, will be made available to
projects of the remaining members, with the written consent of reallocation
by the affected Member. Monies not spent after 48 months must be
expended during a 12 month time period. Members are aware that after
24 months if funds are not committed to a project, or after 60 months if
1
funds have not been spent on a project, that HUD will recapture the funds.
Such a recapture will reduce the availability of funds for that individual
member by the amount determined by HUD to be in non-compliance.
Upon execution of this document by the entities involved and approval by HUD, this
document shall be recorded with the Benton and Franklin County Auditors for purposes
of meeting the recording requirements of RCW 39.34 Interlocal Cooperation Act. The
cost of said recording shall be paid from administrative funds of the HOME program.
COOPERATIVE AGREEMENT SIGNATURE PAGE
THE TRI-CITIES HOME CONSORTIUM
Bob Hammond, City of Kennewick Date
Gary Crutchfield, City of Pasco Date
John C. Darrington, City of Richland Date
2
AGENDA REPORT NO.4
FOR: City Council January 23, 2007
TO: Gary Crutchfie , i Manager Regular Mtg: February 5, 2007
Robert J. Alb lic Works Director
FROM: Doug Bramlette, City Engineer A6
SUBJECT: Accept Road 77 Sewer Line & Water Line Project, Project# 05-1-17
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/5: MOTION: I move to approve Resolution No. accepting the work
performed by Watts Construction, Inc. under contract for the Road 77
Sewer Line&Water Line Project, Project#05-1-17.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
On February 21, 2006, the City Council awarded the Road 77 Sewer Line& Water
Line Project, Project #05-1-17 to Watts Construction, Inc. in the amount of
$278,281.45. The final cost of the project was $251,641.48. The quantities were
reduced and a utility gas line crossing was eliminated which resulted in a cost
savings of approximately$27,000.00.
The work is now complete and staff recommends acceptance of the work.
V. ADMINISTRATIVE ROUTING
Project File
3(h)
RESOLUTION NO. 01
A RESOLUTION ACCEPTING WORK PERFORMED BY WATTS
CONSTRUCTION, INC. UNDER CONTRACT FOR THE ROAD 77 SEWER LINE &
WATER LINE PROJECT, PROJECT#05-1-17.
WHEREAS, the work performed by WATTS CONSTRUCTION, INC., under
contract for the Road 77 Sewer Line & Water Line Project, Project #05-1-17, has been
examined by the engineering division and has been found to be in apparent compliance
with the applicable project specifications and drawings, and
WHEREAS, it is the engineering division's recommendation that the City of
Pasco formally accept the contractor's work and the project as complete; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1: That the City Council concurs with the engineering division's
recommendation and thereby accepts the work performed by Watts Construction, Inc. under
contract for the Road 77 Sewer Line &Water Line Project, Project#05-1-17, as being completed
in apparent conformance with the project specifications and drawings, and
Section 2: That the City Clerk is hereby directed to notify the Washington State
Department of Revenue of this acceptance, and
Section 3: That the final payment of retainage being withheld pursuant to applicable laws,
regulations and administrative determination shall be released upon satisfaction of same and verification
thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 5th day of February, 2007.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT
FOR: City Council Date: January 24, 2007
TO: Gary Crutchfi ty anager W/Shop Mtg.: 1/29/07
Reg. Mtg.: 2/5/07
FROM: Stan Strebel, Ad tive and Community Services Director
SUBJECT: Cemetery Fee Adjustments
I. REFERENCE(S):
A. Proposed Ordinance.
B. Cemetery Price Sheet.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/29: Discussion:
2/5: MOTION: I move to adopt Ordinance No. amending Section 3.07.060
"Cemetery" of the Pasco Municipal Code regarding base fees and
charges for Cemetery services and further, to authorize publication by
summary only.
III. FISCAL IMPACT:
Cemetery Fund.
IV. HISTORY AND FACTS BRIEF;
A) From time to time we find it necessary to recommend fee increases at the
Cemetery in order to continue to maintain funding for the facility and to stay abreast of
market conditions. City Council last adopted revised Cemetery fees in March of 2004.
Market adjustments to certain other fees (not itemized in the City Code) are proposed to
be made by the City Manager (attached) pursuant to authorization granted in the code.
B) Based on market conditions and the cost of purchase of certain retail items
(liners) staff feels that it is necessary to adjust base Cemetery fees for lots, interments
and disinterments at this time. Even with the proposed adjustments, City View prices
will still be below the prices of competitors in the area; Sunset Memorial Gardens and
Columbia Memorial Gardens. Council's approval of the proposed ordinance will
effectuate the proposed adjustments to base fees; the attached Cemetery price sheet
will be implemented, assuming ordinance approval, for other price changes which are
set in relation to the base fees.
8(a)
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington, amending
Section 3.07.060 of the Pasco Municipal Code regarding Cemetery Fees.
WHEREAS, The City Council of the City of Pasco, Washington, has determined
that certain amendments regarding Cemetery Fees are necessary.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON,DO ORDAIN AS FOLLOWS:
Section 1. That Section 3.07.060 of the Pasco Municipal Code is hereby
amended to read as follows:
3.07.060 CEMETERY: Base fees and charges. (Other fees and charges set
based on market conditions.)
A) Charge for lots exclusive of Fee/Charge Reference
endowment care
1) Baby $2200 Ord. 3660
230.00
2) Adult and Juvenile $590.00 Ord. 3660
610.00
3) Urn $300.00 Ord. 3660
315.00
4) Urn (on existing grave) V60.00 Ord. 3660
160.00
B) Charge for lots exclusive of endowment care
1), Niche with urn $880.00 Ord. 3660
C) Charges for Burials, Inurnment
1) Baby $220.00 Ord. 3660
400.00
2) Adult and Juvenile $475.00 Ord. 3660
650.00
3) Urn (burial) $460:00 Ord. 3660
250.00
4) Niche (inurnment) $160-00 Ord. 3660
250.00
D) Charges for Disinterment:
1) Baby $2-20.00 Ord. 3660
400.00
2) Adult and Juvenile $476.00 Ord. 3660
650.00
3) Urn $i5o.90 Ord. 3660
250.00
4) Niche $460.90 Ord. 3660
250.00
E) Charges for Endowment Care: 30% of cost Ord. 3660
(Ord. 3660, 2004; Ord. 3543,
2002).
Section 2. This ordinance shall take full force and effect on March 1, 2007, after
its approval,passage and publication as required by law.
PASSED by the City Council of the City of Pasco at its regular meeting this
day of ,2007.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney
City View Cemetery
Base Rates adopted ,2007 as per Ordinance
Effective
New Section/Flat Monuments
Adult Urn
Lot $380.00 $610.00 Lot $350.00 $370.00
Endowment Care 1-74.-00 183.00 Endowment Care i 05.00 111.00
Open and Close 475.00 650.00 Open and Close 150.00 250.00
Liner 380.09 625.00 Liner 110.00 140.00
Tax 8.3% (liner only) 41.50 51.88 Tax 8.3% 9-14 11.62
Total $177030 $2,119.88 Total 24.13 $882.62
Urn Old Section/Upright Monument
Lot $300.00 $315.00
Endowment Care 90.00 94.50 Adult
Open and Close 150.00 250.00 Lot $740.09 $830.00
Liner 110.00 140.00 Endowment Care 237.00 249.00
Tax 8.3% 9-14 11.62 Open and Close 47500 650.00
Total $659.13 $811.12 Liner 300.00 625.00
Tax 8.3%(liner only) 41.50 51.88
New Section/Upright Monument Total Q',"� 43.50$2,405.88
Adult Baby
Lot $740.08 $780.00 Lot $220.00 $230.00
Endowment Care 222.00 234.00 Endowment Care 66.00 69.00
Open and Close 47509 650.00 Open and Close 220.00 400.00
Liner 500.00 625.00 Liner 47508 220.00
Tax 8.3%(liner only) 41.50 51.88 Tax 8.3%(liner only) 44.20 18.26
Total Q ," 8 2 340.88 Total $695.50 $937.26
Old Section/Flat Monuments Urn
Lot $330.00 $370.00
Adult Endowment Care i05.09 111.00
Lot $680.00 $715.00 Open and Close 150.00 250.00
Endowment Care 204.00 214.20 Liner 110.00 140.00
Open and Close 47580 650.00 Tax 8.3% 9-14 11.62
Liner 580.08 625.00 Total $724.13 $882.62
Tax 8.3% (liner only) 41.50 51.88
Total $4,908 59$2,256.08 Urn
Add to existing grave $450.00 $160.00
Baby Endowment Care 438 48.00
Lot $220.00 $230.00 Open and Close 4159:08 250.00
Endowment Care 66.00 69.00 Liner 1-10.00 140.00
Open and Close 220.00 400.00 Tax 8.3% 9-14 11.62
Liner 175.00 220.00 Total $464.13 $609.62
Tax 8.3%(liner only) 14:20 18.26
Total $937.26
Niches - Single Setting permanent memorial
Niche $880.00 Veterans Memorial $150.00 $200.00
Endowment Care 264.00 2 x 1 150.00 200.00
Inurnment 150.00 250.00 3 x 1 173-00 225.00
Inscription 170.00 4 x 1 1-85.00 240.00
Vase 66.00 5 x 1 195.00 250.00
Tax 8.3% 19.59 6 x 1 225.00 300.00
Total $1,549.59$1,649.59
-
Vases
Niches-Double Perma vase $75.00
Niche $1,144.00 Setting 25.00
Endowment Care 284.00
Inurnment 150.00 250.00 Vaults $750.00 $800.00
Double Inscription 270.00
Final Date 160.00 Inscriptions
2nd Inurnment 150.00 250.00 Niche front inscription (single)$170.00
Vase 66.00 Niche front inscription(double)270.00
Tax 8.3% 41.17 Niche front inscription
Total Q',' 5-'r; 2 465.17 (extra wording-per letter)1.55
Niche front inscription(emblem) 65.00
Veterans Lots $530.00 $580.00
Cenotaph Inscriptions
Disinterment Single inscription $215.00
Baby $220.00 $400.00 Endowment Care 20.00
Adult and Juvenile 475.00 650.00 Two line inscription 415.00
Urn 150.00 250.00 Endowment Care 30.00
Niche 1-50.00 250.00 Three line inscription 585.00
(Not including removal of liners or vaults) Endowment Care 40.00
Additional Burial Charges:
Saturday and Monday through Friday before 8:00 a.m.and after 5:00 p.m. -$275.00 $350.00
Holiday or Sunday-$475.00 $600.00(&27-5-.W $350.00+$290.00 $250.00 Holiday/Sunday charge)
Overtime Cost-When a service begins after 2:30 p.m.(regardless of the time scheduled) if clean-up duties require
City workers beyond 5:00 p.m.,there will be an additional charge of$50.00 per hour based on costs for the
caretaker and helper.
AGENDA REPORT NO. 14
FOR: City Council Date: January 31, 2007
TO: Gary Crutchfi Manager Workshop:
Regular: 2/5/07
FROM: Richard J. Smi , irector
Community & Economic Development
SUBJECT: Sale of 5th and Brown Property to Michael Davidson
I. REFERENCE(S):
A. Purchase 8s Sale Agreement
B. Resolution Authorizing Sale
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. authorizing the
sale of a city parcel of real property at 5th and Brown Streets
to Michael J. Davidson and, further, authorizing the City
Manager to execute all documents necessary to effect the
sale.
III. FISCAL IMPACT
$55,000 Revenue to the City plus enhanced tax base.
IV. HISTORY AND FACTS BRIEF:
A. In 2003, the City subdivided a 51,492 square foot parcel fronting
on N 5th Avenue between Marie and Brown Streets into two
parcels. The southern parcel was sold to Michael Davidson, a local
attorney, who subsequently constructed an 8,000 square foot law
office and cafe on the property.
B. In September, 2006 the City solicited proposals for the sale and
development of the northern parcel. The minimum acceptable bid
was $60,000. No bids were received which met the minimum
asking price.
C. A "For Sale" sign was placed on the property and offers would be
considered on a rolling basis. Four purchasers expressed interest
in the property.
D. All interested parties were asked to submit formal proposals.
Based on building size, quality of development and purchase price
offer, the Davidson proposal provides the best long term return to
the City (purchase price plus real estate taxes).
V. DISCUSSION:
A. Davidson will pay $55,000 for the property and will erect an 8,000
square foot office building within 18 months of closing.
B. The Sales Agreement, very similar to the 2003 Agreement with
Michael Davidson for the sale of the southerly property, stipulates
that $4,000 shall be placed in an escrow guaranteeing the
completion of the office within eighteen (18) months.
8(b)
REAL ESTATE PURCHASE AND SALE AGREEMENT
(Please read carefully before signing)
Pasco, Washington
January 26, 2007
Received from Michael Davidson(Buyer) the sum of$2,000 in the form of a certified check,
which will be deposited with Benton-Franklin Title Company, Inc. within ten (10) days after
mutual acceptance. The earnest money will be applied as a credit to Buyer on the closing of this
transaction.
The Property to be sold in this transaction is comprised of approximately 25,746 square feet and
is shown on the map marked Exhibit"A" and by this reference is made a part:of this Agreement.
Subject property is legally described as Lot 2, Short Plat 2003-05, City of Pasco,Franklin
County Assessor's Parcel Number 112-152-300 records of Franklin County, Washington.
1. PURCHASE PRICE: The total price shall be $55,000 for approximately 25,746 square
feet of land as shown on the map marked "Exhibit A."Purchase price shall be paid, in
cash on closing, including earnest money.
2. CONTINGENCIES
'A. Prior to closing,the Seller shall mark with pins the four corners of the property.
B. Prior to closing, the City of Pasco shall inspect the sidewalks surrounding the
property to be sold. Any panels required to be replaced as a condition of building
permit approval shall result in a reduction of the purchase price by $400.00 per
panel. It is expressly agreed and understood that the purchaser shall be solely
financially responsible for the replacement or repair of any sidewalks damaged
during construction or anytime thereafter.
C. Upon or prior to closing, the buyer shall provide a$4,000 certificate of deposit or
other surety instrument satisfactory to the City Attorney to guarantee the terms
and conditions of Paragraph 20. Any interest accruing to this surety instrument
shall belong to the buyer.
D. Closing shall occur within 90 days of mutual acceptance of this Agreement.
3. TITLE: Title to the property shall be marketable at closing. Rights, reservations,
covenants, conditions and restrictions presently of record or of apparent use, easements
and encroachments of record or apparent use, not materially affecting the value of the
property or unduly interfering with Buyer's intended use of the property shall not cause
the title to be considered unmarketable. Additionally, the property is subject to the
standard policy printed exceptions of Benton-Franklin Title Company, Inc., Inc., and the
encumbrances, if any, retained by Seller for security as set forth in this Agreement.
Buyer accepts the property subject to all easements and encroachments of record or of
apparent use, including, but not limited to, easements granted to or retained or held by
public utilities or governmental entities, and subject to restrictions and reservations of the
supply of water and water rights and future assessments thereof. Buyer shall
- 1 -
conclusively be deemed to have accepted the condition of title unless Seller receives
notice of Buyer's objections within seven(7) days after preliminary commitment for title
insurance is received by and made available to Buyer.
4. TITLE INSURANCE: The parties authorize the closing agent, at Seller's expense,to
apply for a standard form owner's policy of title insurance to be issued by
Benton-Franklin Title Company, Inc. The title insurance shall contain no exceptions
other than those contained in said standard form, those referred to in this Agreement,
those accepted by Buyer, and those not inconsistent with this Agreement. If title is not so
insurable and cannot be made so insurable prior to closing, Buyer may elect to either
waive such encumbrances or defects and proceed with the closing, or to terminate this
Agreement and receive a refund of the earnest money, at which time, this Agreement
shall be at an end. Buyer acknowledges that standard form title insurance does not insure
the location of boundaries, and that an extended form of insurance is available at
additional cost, with such additional cost to be borne by the Buyer.
5. CONVEYANCE: Title shall be conveyed by general warranty deed free of
encumbrances and defects except those included in this Agreement or otherwise
acceptable to Buyer.
6. PROPERTY CONDITIONS: Seller represents for Buyer's benefit that, to the Seller's
best knowledge, (a) no Hazardous Material has been released on the Property; action with
respeet to the release of any hazardous material affecting the-property; (b) Seller has not
entered into or been subject to any.consent decree, compliance order or administrative
order with respect to the Release of any Hazardous Material affecting the Property; (c)
Seller has not received any demand letter, compliance, or administrative inquiry
concerning the Release or Threat of Release, of any hazardous Material affecting the
property; and (d) Seller has not been subject to or threatened with any government or
citizen enforcement action with respect to the Release of any Hazardous Material
affecting the Property.
7. CLOSING: This sale shall be closed by Benton-Franklin Title Company, Inc. within
thirty (30) days after mutual acceptance. "Closing"means the date on which all
documents are recorded and the sale proceeds are available for disbursement to Seller.
Buyer and Seller shall deposit with closing agent all documents and monies required to
complete this sale in accordance with this Agreement.
8. CLOSING COSTS AND PROBATIONS: Seller shall pay all customary and usual
closing costs paid by Sellers of Real Estate in Franklin County, Washington, including
title insurance premiums, excise tax, one-half of document preparation, one-half of the
escrow fees, and pro-ratable items. Buyer shall pay all customary and usual closing costs
paid by Buyers of Real Estate in Franklin County, Washington, including recording fees,
one-half of document preparation, one-half of escrow fees, sales or use tax, and pro-
ratable items.
9. POSSESSION: Buyer shall be entitled to possession on closing.
10. ASSIGNMENT: Buyer's rights under this Agreement may not be assigned by Buyer
without Seller's prior written consent, which consent shall not be unreasonably withheld.
- 2 -
11. BROKERAGE COMMISSIONS: Buyer and Seller each represent and warrant that they
have incurred no liabilities or claims for brokerage commissions or finder's fees in
connection with the transaction described in this Agreement. Buyer and Seller agree to
indemnify and hold each other harmless from all such liabilities or claims (including,
without limitation, attorneys' fees).
12. FIRPTA COMPLIANCE: This sale may be subject to the withholding and reporting
requirements of the Foreign Investment in Real Property Tax Act (FIRPTA), unless
Seller furnishes to Buyer an affidavit of non-foreign status. Seller and Buyer agree to
comply with FIRPTA, if applicable.
13. NOTICES: Unless otherwise specified in this Agreement, any and all notices required to
be given under this Agreement must be given in writing. Notices to Seller must be
signed by the Buyer and shall be deemed to be given when actually received by or at the
address of the Seller. Notices to Buyer must be signed by Seller and shall be deemed to
be given when actually received by or at the address of the Buyer.
14. COMPUTATION OF TIME: Unless otherwise expressly specified herein, any period of
time specified in this Agreement shall expire at 5:00 p.m. of the specified period of time,
unless the last day is Saturday, Sunday or a legal holiday, as prescribed in
RCW 1.16.050, in which event the specified period of time shall expire at 5:00 p.m. of
the next business day. Any specified period of seven (7) days or less shall include
business days only.
15. DEFAULT/TERMINATION: In the event Buyer fails, without legal excuse, to complete
the purchase of the property then the earnest money shall be forfeited to Seller as
liquidated damages in full satisfaction of any and all claims which seller may have arising
out of or relating to such failure to purchase by Buyer.
16. GENERAL PROVISION: Time is of the essence. There are no verbal agreements which
modify this Agreement. This Agreement constitutes the full understanding between
Seller and Buyer. Buyer has personally observed the property and has reached Buyer's
own conclusion as to the adequacy and acceptability of the property based upon such
personal inspection. Unless otherwise expressly specified herein, square footage,
dimensions and/or boundaries used in marketing the property are understood to be
approximations and are not intended to be relied to determine the fitness or value of the
property.
17. LEGAL AND TAX IMPLICATIONS: This agreement affects your legal rights and
obligations and will have tax implications. If you have any questions regarding this
Agreement and the addendums, attachments or other related documents, you should
consult an attorney or tax advisor. Further, if a dispute arises regarding this transaction,
the prevailing party shall recover costs and reasonable attorney's fees, including those for
appeals.
18. FACIMILE TRANSMISSION: Facsimile transmissions of any signed original document
and re-transmission of any signed transmission of any original. At the request of either
party or closing agent, the parties will confirm facsimile transmitted signature by signing
the original document.
- 3 -
19. CONDITION OF PROPERTY REPRESENTATION: Buyer has inspected the subject
property in this transaction, and is familiar with the condition of all property which is the
object of this Agreement. Buyer accepts and agrees to purchase the property, which is
the object of this Agreement in its present condition, "as is", without reliance upon any
representation made by owner as to the condition or suitability of said property. There
are no warranties, express or implied, which are the object of this offer beyond the
description of the face hereof. Seller has made no representations regarding the
conditions or suitability for any purpose of the land or installation of utilities which are
the object of this transaction, except as provided in Paragraph 6 hereof. Buyer is relying
solely on his own judgment in entering into this Agreement.
20. BUILDING CONSTRUCTION: Buyer intends to construct an office building on subject
Property. Buyer shall "substantially complete"the construction of a professional office
building, which shall not be less than eight thousand (8,000) square feet in size, within
eighteen (18) months from the date of closing. For purposes of this Agreement
"substantially complete" shall mean that the foundation, walls and roof of the office
building are in place and the office building is enclosed.
If the building is substantially completed within eighteen(18) months from the date of
closing, the Seller shall, through the surety instrument, within 30 days of a written
request by the Buyer, release to the Buyer the $4,000 plus accrued interest thereon.
Should the Buyer fail to meet obligations under this section the$4,000 less accrued
interest thereon, shall be retained by the City.
21. ENTIRE AGREEMENT: This document constitutes the entire agreement of the parties.
There are no verbal or other agreements which modify or alter this agreement. Buyer and
Seller further agree that they have read and understand all of the contents of this Real
Estate Purchase and Sale Agreement and its attached.
22. OFFER TO PURCHASE: Buyer offers to purchase the property on the above terms and
conditions. Seller shall have until on to accept this
offer, unless sooner withdrawn. Acceptance by Seller shall not be effective until a signed
copy hereof is actually received by Buyer. If this offer is not so accepted, it shall lapse
and the earnest money shall be refunded to Buyer.
BUYER: MICHAEL DAVIDSON SELLER: The City of Pasco, a
Municipal Corporation of the
State of Washington
By` BY:
Jc Mi —aee?J. Davidson Gary Crutchfield, City Manager
1310 North 5t" Avenue 525 North 3`d Avenue
Pasco, Washington 99301 Pasco, WA 99301
(509) 544-0724 (509) 545-3404
- 4 -
DEFAULT/TERMI]yATION: In the event Buyer fails, without legal excuse to complete the
purchase of the property,then the earnest money shall be forfeited to Seller as liquidated
damages and the Seller may seek specific performance or monetary damages arising as a result
of the Buyer's failure to perform.
APPROVED AS TO FORM:
By:
Leland B. Kerr, City Attorney
7025 Grandridge Blvd, Suite A
Kennewick, WA 99336
(509) 735-1542
Receipt: On this date: , 2007, Buyer acknowledges receipt of a copy of this
Agreement signed by both parties. If the Seller has made a counter offer, Buyer Accepts the
Counter offer.
By:
BUYER
- 5 -
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RESOLUTION NO.
A RESOLUTION regarding the sale of certain surplus real property located at the
southwest corner of 5th Avenue and West Brown Street.
WHEREAS, the parcel at the southwest corner of North 5th Avenue and West Brown
Street is surplus to the present and future needs of the City; and
WHEREAS, sale of this parcel can best fulfill the City's objectives if accomplished
through negotiated sales to include appropriate terms and conditions regarding the nature, scale
and timing of development; and
WHEREAS, the local attorney, Michael J. Davidson, has agreed to terms and conditions
for its purchase and development of approximately 25,746 square feet at the southwest corner of
North 5th Avenue and West Brown Street for an office, such terms and conditions being
appropriate to fulfill the City's objectives;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON DOES RESOLVE AS FOLLOWS:
Section 1. That the sale of the real property located at the southwest corner of North
5th Avenue and West Brown Street, as legally described in the Purchase and Sale Agreement
attached hereto, to Michael J. Davidson, be approved subject to all terms and conditions in the
attached Purchase and Sale Agreement.
Section 2. The City Manager is hereby authorized to execute all documents necessary
to effect the sale of the property in accordance with the Purchase and Sale Agreement.
PASSED by the City Council of the City of Pasco, this day of , 2007.
CITY OF PASCO:
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 13
FOR: City Council n DATE: February 1, 2007
TO: Gary Crutch ie y Manager p�� WORKSHOP:
Richard J. S ' h, Di ector REGULAR: 2/5/07
Community an Economic Development
FROM: David I. McDonald, City Planner YL"
SUBJECT: SPECIAL PERMIT: Crematorium in a C-1 Zone (Pet Emergency
Services) (8913 Sandifur Parkway)
I. REFERENCE(S):
A. Report to Planning Commission
B. Planning Commission Minutes: Dated 12/21/06 8s 1/ 18/07
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve the special permit for the location of a
Crematorium in the 8900 block of Sandifur Parkway as
recommended by the Planning Commission.
III. FISCAL IMPACT: NONE
IV. HISTORY AND FACTS BRIEF:
A. On December 21, 2006 the Planning Commission conducted a public
hearing to determine whether or not to recommend a special permit for the
location of a pet crematorium in the 8900 block of Sandifur Parkway.
B. Following conduct of a public hearing, the Planning Commission
reasoned that with conditions, the property in question could be utilized for
a crematorium, without detriment to the community. The recommended
conditions are contained in the attached Planning Commission report.
C. No written appeal of the Planning Commission's recommendation has
been received.
V. DISCUSSION:
VI. ADMINSTRATIVE ROUTING:
10(a)
REPORT TO PLANNING COMMISSION
MASTER FILE NO: SP-06-018 APPLICANT: Pet Emergency Services
HEARING DATE: 12/21/06 42 Goethals
ACTION DATE: 1/ 18/07 Richland, WA. 99362
BACKGROUND
REQUEST: SPECIAL PERMIT: Crematorium in a C-1 Zone (Pet Emergency
Services) (8913 Sandifur Parkway)
1. PROPERTY DESCRIPTION:
Legal: Lot 2, BSP 2006-05
General Location: 8913 Sandifur Parkway
Property Size: Approximately 1 acre
2. ACCESS: The site has access from Sandifur Parkway.
3. UTILITIES: Municipal services have recently been installed along the
frontage of the property.
4. 4. LAND USE AND ZONING: The site is zoned C-1 (Retail Business)
and is developed with the new Pet emergency Services Clinic.
Surrounding zoning and land use is as follows:
NORTH- C-1/Vacant
SOUTH- C-1/Vacant
EAST- C-1/New Coleman Veterinary Clinic
WEST- C-1/Vacant
5. COMPREHENSIVE PLAN: The Comprehensive Plan designates the site
for commercial uses. The Comprehensive Plan Policy LU-3-13 encourages
the development of employment clusters. Policy LU-4-B encourages the
concentration of commercial activities, which are functionally and
economically beneficial to each other.
6. ENVIRONMENTAL DETERMINATION: This proposal has been issued a
determination of nonsignificance in accordance with review under the
State Environmental Policy Act (SEPA), Chapter 43.21 (c) (RCW).
DISCUSSION
Pet Emergency Services is in the process of constructing a new clinic on
Sandifur Parkway. The clinic will provide animal health care services for pets.
A second veterinarian clinic is being constructed on the lot immediately east of
the new Pet Emergency facility. The Pet Emergency Services group is
proposing to construct a small pet crematorium adjacent their new building.
The crematorium will be housed in a 12' by 24' building on the west side of the
Pet Emergency Clinic. Crematories are listed as unclassified uses and require
review through the special permit process before locating anywhere in the City.
The proposed crematorium will be a multi chambered system that assures a
smokeless/odorless operation. In tests for the location of the same incinerator
in other areas it was found that the facility proposed for Pasco created no
visible emissions and that particulate and CO emissions were in compliance
with acceptable standards. (Southern Environmental Sciences 2004 & Air
Consulting & Engineering 1993) The applicant submitted a chart (attached)
with the application that indicates a crematory produces less volatile organic
compounds than a restaurant cooking hamburgers.
Crematoriums are often located with memorial parks and mausoleums.
Crematoriums (incinerators) can also be found on the grounds of hospitals and
at veterinarian clinics. Memorial parks can be found adjacent residential
neighborhoods as is the case with the Desert Lawn Memorial Park, Mausoleum
& Crematorium in Kennewick. Hospitals can also be found adjacent residential
neighborhoods. This would indicate that the operation of crematories do not
create noise, vibrations, glare, odors or other activities that tend to create
nuisances for nearby residents. For a number of years there was a functioning
crematorium located with a veterinary clinic on canal drive. Commercial
multifamily and residential developments were and are located around this
facility.
The proposed facility will be required to apply for an air quality permit through
the State Department of Ecology in Spokane. This is an extensive permitting
process that is designed to ensure air quality is protected.
STAFF FINDINGS OF FACT
Findings of fact must be entered from the record. The following are initial
findings drawn from the background and analysis section of the staff report
and comments made at the public hearing. The Planning Commission may
add additional findings as deemed appropriate.
2
1. Crematoriums are listed as unclassified uses in the zoning regulations.
2. Unclassified uses are not restricted by zoning district but require review
through the special permit process.
3. The site is located in a C-1 zone.
4. A veterinary clinic is being built on the site.
5. A veterinary clinic is being built on the lot to the east of the site.
6. Surround properties to the north, west and south are zoned C-1.
7. Surrounding properties except the lot to the east are vacant.
8. The crematorium will be located in a small (288) square foot building
adjacent a 3,432 square foot veterinary clinic.
9. Crematoriums can be found in urban areas and are often associated with
hospitals, veterinary clinic, and Memorial Parks.
10. The proposed crematorium will be a multi chambered system that
assures a smokeless/odorless operation.
11. Engineering tests on the crematory indicates it operates with no visible
emissions and that particulate emissions are in compliance with
acceptable standards.
12. The Veterinary clinic located at 1912 N. 41. Ave operated a
crematorium/incinerator for a number of years.
CONCLUSIONS BASED ON STAFF FINDINGS OF FACT
Before recommending approval or denial of a special permit the Planning
Commission must draw its conclusion from the findings of fact based upon the
criteria listed in P.M.C. 25.86.060. The criteria and staff listed conclusions are
as follows:
1) Will the proposed use be in accordance with the goals, policies, objectives
and text of the Comprehensive Plan?
The Comprehensive Plan designates the site for commercial uses. Goal
and policies of the Plan suggest business activities that complement each
other be grouped together.
2) Will the proposed use adversely affect public infrastructure?
The proposed use will have little or not impact on public infrastructure.
The crematorium will be an ancillary use associated with a veterinary
clinic.
3) Will the proposed use be constructed, maintained and operated to be in
harmony with existing or intended character of the general vicinity?
3
The crematorium will be constructed to complement the principal use of
the site—the veterinary clinic. The veterinary clinic and small crematory
building are required to comply with the I-182 design guidelines.
Conformance to the I-182 design guidelines will ensure harmony with
the intended character of the area.
4) Will the location and height of proposed structures and the site design
discourage the development of permitted uses on property in the general
vicinity or impair the value thereop
The proposed building will be 288 square feet, not much larger than the
space occupied by the typical parking stall. The proposed building will
be designed and built to complement the existing veterinary clinic. As
an alternate the applicant may incorporate the crematorium in an
architecturally integrated addition the existing building on the site.
5) Will the operations in connection with the proposal be more objectionable
to nearby properties by reason of noise, fumes, vibrations, dust, traffic, or
flashing lights than would be the operation of any permitted uses within
the district?
The proposed use creates no vibration, dust, noise or fumes to cause an
impact on adjoining properties. Tests on the crematory indicate it
creates no visible emissions and particulate emissions are less than
permitted by State and Federal standards.
6) Will the proposed use endanger the public health or safety if located and
developed where proposed, or in anyway will become a nuisance to uses
permitted in the district?
The proposed use creates no vibration, dust, noise or emissions to cause
an impact on adjoining properties or in any way become a nuisance to
adjoining properties.
RECOMMENDATION
MOTION for Findings of Fact: I move to adopt findings of
fact and conclusions there from as contained in the January 18, 2007
staff report.
MOTION for Recommendation: I move based on the findings of fact
and conclusions there from the Planning Commission recommend
City Council grant a special permit to Pet Emergency Services for the
4
location of a crematory at 8913 Sandifur Parkway with conditions as
contained in the January 18, 20067staff report.
(Proposed) Approval Conditions
(1) The special permit is personal to the applicant;
(2) The applicant must obtain and maintain all State required air quality
permits and or licenses;
(3) The applicant must provide the City with a copy of all approved State
air quality permits or licenses prior to operation of the crematory.
(4) The crematory shall be permitted in the accessory building or in an
attached architecturally integrated addition to the principal building.
(5) The crematory shall be a random load device not larger than 9 feet
tall, six feet wide and 14 feet long.
(4) The special permit shall be null and void if a building permit for the
crematory building (either an accessory building or an addition to the
principal building) has not been obtained by March 1, 2008.
5
Vicinity Item: Special Permit Crematorium
Map Applicant: Pet Emergency Services N
File 06-018
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PLANNING COMMISSION MINUTES
12/21/06
C. Special Permit Crematorium in a C-1 Zone (Pet Emergency
Services) (8913 Sandifur Parkway) (MF# SP06-
018)
Staff reported to the Commission that the proposed Crematorium would
consist of a 12 x 24 foot building to be located next to the new Pet Emergency
Services building being built on Sandifur Parkway. A crematorium is an
unclassified use as such required review through the special permit process.
The facility would be designed to be a smoke-less and odor-less system. The
facility will be required to obtain an Air Quality Permit from the Department of
Ecology. Staff also reviewed the surrounding development for the benefit of the
Planning Commission.
Commissioner Samuel asked if there currently is a crematory in the City of
Pasco.
Staff responded that the applicant could answer that question.
Dave Richardson, 916 Road 56, Pasco introduced himself as the applicant for
this proposal. He stated that there are no operating pet crematoria in the area;
he believes there may be an application for a large animal crematorium in the
County.
The Chairperson opened the Public Hearing and asked if there was anyone
present who wished to speak on this matter.
Dave Richardson added that his firm was in the process of recruiting
veterinarians with specialized practices and planned to expand their building
in the future. With that expansion, the crematorium would be included inside
the larger building.
Commissioner McCollum asked what assurance there was that no other
biohazards would be burned in the incinerator.
Mr. Richardson stated that the only items allowed in the incinerator are pets;
no other medical wastes may be incinerated there.
Commissioner McCollum stated that there are a significant number of
residential properties in the area. He wondered if there have been concerns
expressed by the neighbors.
Mr. Richardson responded that he would have to defer to the engineers that
design the incinerators. He stated that there would be no visible evidence of
the operation of the machines, nor any odors.
Commissioner Rose asked where the material was produced that represented
issues of particulate matter, etc.
Mr. Richardson responded that those materials came from the manufacturer of
the incinerator.
Commissioner Samuel asked if the crematory would be offered to other vet
clinics, and if so, how many animals would be handled at this location.
Mr. Richardson responded that the incinerators would be operated two days a
week.
Charles W. Coleman, 1708 W. Octave St., Pasco stated that he is in favor of
approval of the crematorium. He believes Pet Emergency Services provides top
quality service.
Commissioner Anderson asked Mr. Coleman if he has experienced smell or
smoke from crematoriums in the past.
Mr. Coleman responded that he is aware of a fellow practitioner who has
operated a crematorium in the past and received no complaints or issues with
odor from the unit.
Commissioner McCollum asked if there is any future use of this facility by the
impound center for Animal Control.
Mr. Coleman responded that the issue of offering the service to Animal Control
has not ever been raised. He added that most of the animals at Animal Control
are taken to rendering works.
Commissioner Little asked if there were any regulations to soliciting business
for the service other than to the owners of Pet Emergency Services.
Mr. Coleman responded that there are no regulations on them offering services
to other vet clinics, however their primary emphasis is on serving their own
members needs.
Staff stated that regardless of who the service is performed for, the State will
still regulate such issues as emissions, etc.
Marvin Nelson, 611 N. Douglas Ave., Pasco stated that he was around a human
crematorium several years ago. He was highly impressed with how clean and
quiet the facility was.
Mr. Richardson stated that there is no body that regulates solicitation of the
service to other veterinary firms. Additionally, they have not considered the
possibility of working with Animal Control, but that they would consider it.
Commissioner Samuel asked what the applicant would do if the application is
denied.
Mr. Richardson responded that they would continue to work with the vendor
that they currently utilize.
Commissioner Samuel moved to close the Public Hearing on the proposed
'Special Permit and initiate deliberations and schedule adopt the findings of
fact, conclusions and recommendations to the City Council for the January 18,
2007 meeting. Commissioner Hay seconded. Motion carried unanimously.
PLANNING COMMISSION MINUTES
1/18/07
A. Special Permit Crematorium in a C-1 Zone (Pet Emergency
Services) (8913 Sandifur Parkway) (MF# SP06-
018)
Chairman McCollum informed the Commission that the crematorium was
considered in a public hearing last month; therefore no further public comment
will be taken. The Chairman asked if there was any additional information on
this item to be presented by Staff. Staff provided a brief summary of the
proposal for the benefit of the Planning Commission.
Commissioner Samuel moved based on the findings of fact and conclusions
there from the Planning Commission recommend the City Council grant a
Special Permit for Pet Emergency Services for location of a crematorium at
8913 Sandifur Parkway with Conditions as contained in the January 18, 2007
Staff Report. Commissioner Little seconded. Motion carried unanimously.
Staff explained the appeal process for the benefit of the audience.
AGENDA REPORT NO. 04
FOR: City Council DATE: January 22,2007
TO: Gary Crutch Manager Regular Mtg: February 5, 2007
FROM: Robert J.Al tollixector,Public Works
SUBJECT: Office & Locker Room Expansion,Phase I, Project No. 07-1-02
I. REFERENCE(S):
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/5/07: MOTION: I move to approve the purchase of goods and services from
Modern Building Systems, Inc. for Office&Locker Room Expansion,
Phase 1, Project No. 07-1-02, in the amount of$156,722.01 including
applicable sales tax.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
The 2007 Capital Improvement Budget includes a project to provide for additional
office space and locker room expansion at the Public Works Shops. The project
will be done in two phases. Phase I will include a modular building which will
have offices, a lunchroom, bathrooms and locker rooms. Phase 11 of the project
will be for an equipment/vehicle storage building with a preliminary cost estimate
of approximately $70,000 to $80,000. The total budget for the project is
$400,000.
Staff has received two quotes for the modular building. The low quote was
received from Modern Building Systems, Inc. in the amount of $156,722.01
including sales tax. The other quote was received from Pacific Mobile in the
amount of$176,361.14 including sales tax.
Staff recommends that Council approve the purchase of goods and services from
Modem Building Systems, Inc.
V. ADMINISTRATIVE ROUTING
Project File
10(b)