HomeMy WebLinkAbout2007.01.02 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. January 2, 2007
Please note that our Council Meeting will take place on Tuesday,January 2
as City Hall will be closed Monday,January 1 in honor of New Year's Day.
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated December 18, 2006.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,638,022.13 ($64,165.01 in the form of Wire
Transfer Nos. 4663 and 4666 and, $1,573,857.12 consisting of Claim Warrants numbered
158272 through 158405). (2006 EXPENSES)
2. To approve General Claims in the amount of$94,572.09 ($94,572.09 consisting of Claim
Warrants numbered 158406 through 158428). (2007 EXPENSES)
3. To approve Payroll Claims in the amount of $1,743,490.82, Voucher Nos. 35667 through
35753; and EFT Deposit Nos. 30014092 through 30014573.
(RQ MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS- OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers.
(b)
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(None)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(None)
9. UNFINISHED BUSINESS:
(None)
Regular Meeting 2 January 2,2007
10. NEW BUSINESS:
*(a) Main Avenue Storm Water—Phase II,Project No. 07-8-01:
1. Agenda Report from Doug Bramlette, City Engineer dated December 20, 2006.
2. Vicinity Map.
3. Bid Summary.
(RC) MOTION: I move to award the low bid including Alternate A for the Main Avenue Storm Water
— Phase H, Project No. 07-8-01 to Sharpe & Preszler Construction Co., Inc., in the amount of
$105,624.45 including sales tax and, further, authorize the Mayor to sign the contract documents.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a) City Manager Performance Evaluation.
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#...."
Q Quasi-Judicial Matter
REMINDERS:
1. 6:00 p.m., Sunday,December 31, John Dam Plaza, Richland—First Night Tri-Cities Welcome Address.
(MAYOR JOYCE OLSON)
2. 12:00 p.m., Wednesday, January 3, 1135 E.Hillsboro Street, #B—Franklin County Mosquito Control
District Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; JOE JACKSON, Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 18, 2006
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Joe
Jackson, Tom Larsen, Joyce Olson, and Matt Watkins.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Richard Smith, Con-mlunity &
Economic Dev. Director; Bob Alberts, Public Works Director; David McDonald, City
Planner; Doug Bramlette, City Engineer; Denis Austin, Police Chief; Doyle Heath,
Utility Engineer; and Jim Chase, Financial Services Manager.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated December 4, 2006.
(b) Bills and Communications:
To approve General Claims in the amount of$1,328,030.06 ($73,193.64 in the form of
Wire Transfer Nos. 4657, 4660 and 4661 and, $1,254,836.42 consisting of Claim
Warrants numbered 158043 through 158271).
To approve bad debt write-offs for utility billing, ambulance, miscellaneous, cemetery,
code enforcement and Municipal Court non-criminal, criminal and parking accounts
receivable in the total amount of$191,032.18 and, of that amount, authorize $133,384.20
be turned over for collection.
(c) Comprehensive Plan Update Contract:
To authorize the City Manager to execute an agreement with BHC Consultants in an
amount not to exceed $20,000.
(d) Resolution No. 2999, a Resolution authorizing the sale of Fire Department
and Code Enforcement Inspection Services miscellaneous personal property and
equipment surplus to City needs.
To approve Resolution No. 2999, authorizing the sale of Fire Department and Code
Enforcement Inspection Services miscellaneous personal property surplus to City needs.
(e) Resolution No. 3000, a Resolution accepting work by Mountain States
Construction Company, under contract for the Parks Maintenance
Facility/Cemetery Sales Office Project.
To approve Resolution No. 3000, accepting the work performed by Mountain States
Construction Company, under contract for the Parks Maintenance Facility/Cemetery
Sales Office.
(f) Resolution No. 3001, a Resolution accepting work performed by Apollo,Inc.,
under contract for the Ainsworth Overpass Railroad Crossing (SR397) Project No.
99-3-04.
To approve Resolution No. 3001, accepting the work performed by Apollo, Inc., under
contract for the Ainsworth Overpass Railroad Crossing (SR397),Project No. 99-3-04.
(g) Cancellation of Workshop Meeting:
I 3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 18, 2006
To cancel the December 25, 2005 Workshop Meeting.
MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Jackson
seconded. Motion carried by unanimous Roll Call vote.
VISITORS - OTHER THAN AGENDA ITEMS:
Mayor Olson acknowledged Ciara Duarte and Kylie Lynch, Pasco High School students
in the audience. Their instructor Rick Venable was also present.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Ms. Francik spoke to a local Scout Troop whose members are working toward earning
their Citizenship Merit Badge.
Mr. Garrison attended the TRIDEC Board Meeting.
Mr. Larsen attended the Senior Citizens Advisory Committee Meeting, Benton-Franklin
Council of Governments Board Meeting and the Emergency Services Board Meeting.
Mr. Hoffmann reported on the Good Roads Association Board Meeting, BFCG Tri-Mats
Policy Advisory Committee and the Cable Bridge Run.
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
2006 Budget Supplement:
Mr. Chase reviewed the proposed 2006 Budget Supplement.
Mr. Crutchfield explained the purpose of the Budget Supplement.
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2006
BUDGET SUPPLEMENT.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE
BEING NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 3810, an Ordinance amending the 2006 Annual Budget of the City of
Pasco by providing supplement thereto; by appropriating revenue received in excess
of estimated revenues for the current year and by providing transfer and
adjustment authority.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3810, amending the 2006
Operating Budget by providing a Supplement thereto in the amount of$7,123,600 and,
further, to authorize publication by summary only. Mr. Jackson seconded. Motion carried
unanimously.
Ordinance No. 3811, an Ordinance relating to Supplemental Capital Improvement
Projects Budget for the Year 2006.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3811, amending the 2006
Capital Improvements Budget by providing a Supplement thereto in the amount of
$2,458,715 and, further, to authorize publication by summary only. Mr. Jackson
seconded. Motion carried unanimously.
Resolution No. 3002, a Resolution authorizing interfund loans from the General
Fund to the Arterial Street Fund, the Community Development Block Grant Fund,
the Ambulance Service Fund, and the Equipment Rental-Operations and
Maintenance-Government Type Fund in the Total Sum of$1,505,000 and an
interfund loan from the Water/Sewer Utility Fund to the Equipment Rental
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 18, 2006
Operations and Maintenance-Proprietary Type Fund and to the Local
Improvement District Construction Fund for a total sum of$1,020,000, for a grand
total of$2,525,000.
MOTION: Mr. Watkins moved to approve Resolution No. 3002, authorizing temporary
interfund loans from the General Fund to the Arterial Street Fund, the Community
Development Block Grant Fund, the Ambulance Service Fund and the Equipment Rental
Operations and Maintenance-Government Type Fund in the total amount of$1,505,000,
and from the Water/Sewer Utility Fund, to the Equipment Rental Operations and
Maintenance-Proprietary Type Fund and the LID Construction Fund in the total amount
of$1,020,000. Mr. Jackson seconded. Motion carried unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
2007 Annual Operating and Capital Improvements Project Budgets:
Ordinance No. 3805, an Ordinance adopting the City of Pasco Operating Budget for
the year 2007.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3805, adopting the 2007 Annual
Operating Budget and, further, to authorize publication by summary only. Mr. Jackson
seconded. Motion carried unanimously.
Ordinance No. 3806, an Ordinance adopting the City of Pasco Capital Projects
Budget for the Year 2007.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3806, adopting the 2007 Capital
Projects Budget and, further, to authorize publication by summary only. Mr. Jackson
seconded. Motion carried. No—Larsen, Hoffmann.
Ordinance No. 3812, an Ordinance of the City of Pasco, Washington, amending
certain sections of the Pasco Municipal Code regarding building rental fees.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3812, amending PMC 3.07.040
setting fees for recreation facility use and, further, to authorize publication by summary
only. Mr. Jackson seconded. Motion carried. No—Larsen.
Ordinance No. 3813, an Ordinance concerning wages for Temporary Non-
Management, Non-Represented personnel for the Calendar Year 2007.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3813, revising the Temporary
Employee Wage Plan for 2007 and, further, to authorize publication by summary only.
Mr. Jackson seconded. Motion carried unanimously.
Ordinance No. 3814, an Ordinance relating to the waterworks utility of the City,
including the sanitary sewerage system and the system of storm or surface water
sewers as a part thereof, amending Section 1, and Exhibits A and B, of Ordinance
No. 3794, which created Utility Local Improvement District No. 143 in order to
delete properties not benefited by the improvements, and otherwise ratifying and
confirming that ordinance.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3814, amending Ordinance No.
3794 deleting properties from ULID No. 143. Mr. Jackson seconded. Motion carried
unanimously.
NEW BUSINESS:
Police Traffic Safety Officers:
MOTION: Mr. Watkins moved to accept the grant from Washington Traffic Safety
Commission as modified December 1, 2006 and, further, authorize-the City Manager to
3
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 18, 2006
employ two additional police officers. Mr. Jackson seconded. Motion carried
unanimously.
Livingston and Road 48 Water Main Extension Project,Project No. 06-2-04:
MOTION: Mr. Watkins moved to award the low bid for the Livingston and Road 48
Water Main Extension Project,Project No. 06-2-04 to Goodman&Mehlenbacher Ent.
Inc., in the amount of$148,693.64 including sales tax and, further, authorize the Mayor
to sign the contract documents. Mr. Jackson seconded. Motion carried by unanimous Roll
Call vote.
MISCELLANEOUS DISCUSSION:
Council and Staff discussed the progress being made in detennining the City's
involvement with PDDA.
Mr. Alberts presented options for improving the Rd 100/I-182 interchange. Council
concurred with moving forward on Alternate 2, signalization only.
Mr. Crutchfield noted the first regular meeting in January will be held on Tuesday,
January 2.
EXECUTIVE SESSION:
Council adjourned to Executive Session at 7:58 p.m. for approximately 45 minutes to
establish sales price or lease amount for real estate.
Mayor Olson rehmied to the Council Chambers and noted Council will also discuss
litigation or potential litigation.
Mayor-Olson called the meeting back to order at 8:35 p.m.
ADJOURNMENT:
There being no further business,the meeting was adjourned at 8:35 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Cleric
PASSED and APPROVED this 2"d day of January, 2007.
4
CITY OF PASCO
Council Meeting of:
January 2, 2007
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the un rsigned, do hereby certify under penalty of perjury that the materials have been furnished,the
services re ered or the abo performed as described herein and that the claim is a just,due and unpaid
obligation inst the c' an that we are authorized to authenticate and certify to said pkfitb.
Gary Crutc fie City I ana James%C ase, Finance Manager
1
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4663 and 4666 in the amount of$64,165.01, have been authorized; that Check No.s 158272 through
158405 are approved for payment in the amount of$1,573,857.12,for a combined total of$1,638,022.13 on this
2nd day of January,2007.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 27.11
Judicial 1,280.52
Executive 1,894.88
Police 155,282.36
Fire 12,120.60
Administration&Community Services 41,071.73
Community Development 34,126.70
Engineering 536.32
Non-Departmental 77,510.80
Library 1,117.49
TOTAL GENERAL FUND: 324,968.51
STREET 29,230.01
C.D. BLOCK GRANT 39.95
KING COMMUNITY CENTER 1,320.75
AMBULANCE SERVICE 3,052.09
CEMETERY 940.19
ATHLETIC PROGRAMS 0.00
SENIOR CENTER 2,475.10
MULTI MODAL FACILITY 1,253.04
SPECIAL ASSESSMNT LODGING 14,358.77
LITTER CONTROL 0.00
REVOLVING ABATEMENT 770.00
INDUSTRIAL DEVEL& INFRASTRUCT 151,384.89
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 5,809.54
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 99.87
METRO DRUG FORFEITURE FUND 0.00
GENERAL CONSTRUCTION 24,460.34
WATER/SEW ER 928,068.96
EQUIPMENT RENTAL-OPERATING 18,182.28
EQUIPMENT RENTAL- REPLACEMENT 2,096.91
MEDICAL/DENTAL INSURANCE 64,366.01
CENTRAL STORES 5,205.73
FIRE PENSIONS 0.00
PAYROLL CLEARING 35,839.38
PUBLIC FACIL11-IES DIST 24,099.81
GRAND TOTAL ALL FUNDS: $ 1,638,022.13
2006 EXPENSES
3(b).1
CITY OF PASCO
Council Meeting of:
January 2, 2007
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the dersigned, do hereby certify under penalty of perjury that the materials have been furnished,the
service ndered 6ecity or performed as described herein and that the claim is a just, due and unpaid
obligati against nd that w e are authorized to authenticate and certify, aid clai
Gary T u c eld, r Ma I er James W. Ch Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Check No.s
158406 through 158428 are approved for payment in the amount of$94,572.09 on this 2nd day of January, 2007.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 0.00
Judicial 500.00
Executive 100.00
Police 1,048.00
Fire 0.00
Administration&Community Services 490.00
Community Development 75.00
Engineering 0.00
Non-Departmental 1,691.20
Library 74,545.42
TOTAL GENERAL FUND: 78,449.62
STREET 0.00
C. D. BLOCK GRANT 0.00
KING COMMUNITY CENTER 82.00
AMBULANCE SERVICE 0.00
CEMETERY 0.00
ATHLETIC PROGRAMS 0.00
SENIOR CENTER 62.00
MULTI MODAL FACILITY 0.00
RIVERSHORE TRAIL& MARINA MAIN 0.00
LITTER CONTROL 0.00
REVOLVING ABATEMENT 0.00
PARKS FUND 0.00
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 0.00
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 1,118.45
METRO DRUG FORFEITURE FUND 5,951.64
GENERAL CONSTRUCTION 0.00
W ATE R/SEWER 1,155.39
EQUIPMENT RENTAL-OPERATING 0.00
EQUIPMENT RENTAL-REPLACEMENT 0.00
MEDICAL/DENTAL INSURANCE 0.00
CENTRAL STORES 0.00
FIRE PENSIONS 7,752.99
PAYROLL CLEARING 0.00
LID CONSTRUCTION 0.00
GRAND TOTAL ALL FUNDS: $ 94,572.09
2007 EXPENSES
3(b).2
CITY OF PASCO
Council Meeting of:
Payroll Approval January 2,2007
The City Council
City of Pasco
Franklin County,Washington
The following is a summary of payroll claims against the City of Pasco for the month of
December 200 which are presented herewith for your review and approval.
Gary chfie ity anager James W. Cr, Financial Services Manager
We,the undersigned City Council members of the City Council of the City of Pasco, Franklin County,
Washington,do hereby certify that the services represented by the below expenditures have been received
and that payroll voucher No's. 35667 through 35753 and EFT deposit No's. 30014092 through 30014573
and City contributions in the aggregate amount of$1,479,561.78 are approved for payment on this
2nd day of January 2007.
Councilmember Councilmember
SUMMARY OF PAYROLL BY FUND
GENERAL FUND:
Legislative $ 6,069.91
Judicial 64,360.32
Executive 45,556.82
Police 521,433.01
Fire 316,127.58
Administrative&Community Services 209,421.38
Community Development 60,408.62
Engineering 88,792.84
TOTAL GENERAL FUND 1,312,170.48
CITY STREET 34,332.78
BLOCK GRANT 15,269.98
MARTIN LUTHER KING CENTER 4,762.39
AMBULANCE SERVICE FUND 131,481.98
CEMETERY 7,413.24
ATHLETIC FUND 1,607.28
SENIOR CENTER 9,321.17
STADIUM OPERATIONS 0.00
MULTI-MODAL FACILITY 61.40
BOAT BASIN 86.15
REVOLVING ABATEMENT FUND 0.00
TASK FORCE 3,816.81
WATER/SEWER 199,635.26
EQUIPMENT RENTAL-OPERATING 23,531.90
GRAND TOTAL ALL FUNDS $ 1,743,490.82
Payroll Summary
Net Payroll 1,025,799.36
Employee Deductions 426,825.19
Gross Payroll 1,452,624.55
City of Pasco Contributions 290,866.27
Total Payroll $ 1,743,490.82
3(b).3
AGENDA REPORT NO. 1
FOR: City Council DATE: December 20, 2006
TO: Gary Crutchfi i Manager Regular: January 2, 2007
Robert J. Albe t 'corks Director
FROM: Doug Bramlette, City Engineer
SUBJECT: Award Main Avenue Storm Water—Phase II,Project#07-8-01
I. REFERENCE(S):
1. Vicinity Map
2. Bid Summary
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/2: Motion: I move to award the low bid including Alternate A for the Main
Avenue Storm Water—Phase II, Project#07-8-01 to Sharpe & Preszler
Construction Co., Inc. in the amount of$105,624.45 including sales tax and,
further, authorize the Mayor to sign the contract documents.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
On December 20, 2006, staff received four sealed bids for the Main Avenue Storm
Water — Phase II, Project #07-8-01. The lowest bid received, including alternate A,
was from Sharpe & Preszler for $105,624.45 including sales tax. The second lowest
bid was received from Premier Excavation for $106,155.66. The highest bid was
received from Ray Poland &Sons, inc. in the amount of$131,413.39.
Phase I of this project was completed in 2005. The scope of the project includes
the installation of approximately 900 linear feet of storm drain and related catch
basins, as well as two dry wells The Engineer's Estimate for the project is
$119,460.32 including sales tax. The budget for this project is $200,000.00.
Staff recommends award of this contract to Sharpe &Preszler Construction Co.,Inc.
V. ADMINISTRATIVE ROUTING
Project File
1Q(a)
MAIN AVENUE STORM WATER
PHASE II
CITY OF PASCO PROJECT NO. 07-5-01
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City of Pasco
MAIN AVENUE STORM WATER-PHASE II
Project No. 07-8-01
December 20, 2006
BID SUMMARY
Total
Engineer's Estimate $119,460.32
1. Sharpe & Preszler, Inc. $105,624.45
2. Premier Excavation $106,155.66
3. Tri-Valley Construction, Inc $108,339.53
4. Ray Poland & Sons $131,413.39