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HomeMy WebLinkAbout2007.01.02 Council Meeting Packet AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. January 2, 2007 Please note that our Council Meeting will take place on Tuesday,January 2 as City Hall will be closed Monday,January 1 in honor of New Year's Day. 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. (a) Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated December 18, 2006. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$1,638,022.13 ($64,165.01 in the form of Wire Transfer Nos. 4663 and 4666 and, $1,573,857.12 consisting of Claim Warrants numbered 158272 through 158405). (2006 EXPENSES) 2. To approve General Claims in the amount of$94,572.09 ($94,572.09 consisting of Claim Warrants numbered 158406 through 158428). (2007 EXPENSES) 3. To approve Payroll Claims in the amount of $1,743,490.82, Voucher Nos. 35667 through 35753; and EFT Deposit Nos. 30014092 through 30014573. (RQ MOTION: I move to approve the Consent Agenda as read. 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) (b) (c) 5. VISITORS- OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers. (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: (None) 8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (None) 9. UNFINISHED BUSINESS: (None) Regular Meeting 2 January 2,2007 10. NEW BUSINESS: *(a) Main Avenue Storm Water—Phase II,Project No. 07-8-01: 1. Agenda Report from Doug Bramlette, City Engineer dated December 20, 2006. 2. Vicinity Map. 3. Bid Summary. (RC) MOTION: I move to award the low bid including Alternate A for the Main Avenue Storm Water — Phase H, Project No. 07-8-01 to Sharpe & Preszler Construction Co., Inc., in the amount of $105,624.45 including sales tax and, further, authorize the Mayor to sign the contract documents. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) 12. EXECUTIVE SESSION: (a) City Manager Performance Evaluation. (b) (c) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1. 6:00 p.m., Sunday,December 31, John Dam Plaza, Richland—First Night Tri-Cities Welcome Address. (MAYOR JOYCE OLSON) 2. 12:00 p.m., Wednesday, January 3, 1135 E.Hillsboro Street, #B—Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; JOE JACKSON, Alt.) MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 18, 2006 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Joe Jackson, Tom Larsen, Joyce Olson, and Matt Watkins. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Richard Smith, Con-mlunity & Economic Dev. Director; Bob Alberts, Public Works Director; David McDonald, City Planner; Doug Bramlette, City Engineer; Denis Austin, Police Chief; Doyle Heath, Utility Engineer; and Jim Chase, Financial Services Manager. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated December 4, 2006. (b) Bills and Communications: To approve General Claims in the amount of$1,328,030.06 ($73,193.64 in the form of Wire Transfer Nos. 4657, 4660 and 4661 and, $1,254,836.42 consisting of Claim Warrants numbered 158043 through 158271). To approve bad debt write-offs for utility billing, ambulance, miscellaneous, cemetery, code enforcement and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$191,032.18 and, of that amount, authorize $133,384.20 be turned over for collection. (c) Comprehensive Plan Update Contract: To authorize the City Manager to execute an agreement with BHC Consultants in an amount not to exceed $20,000. (d) Resolution No. 2999, a Resolution authorizing the sale of Fire Department and Code Enforcement Inspection Services miscellaneous personal property and equipment surplus to City needs. To approve Resolution No. 2999, authorizing the sale of Fire Department and Code Enforcement Inspection Services miscellaneous personal property surplus to City needs. (e) Resolution No. 3000, a Resolution accepting work by Mountain States Construction Company, under contract for the Parks Maintenance Facility/Cemetery Sales Office Project. To approve Resolution No. 3000, accepting the work performed by Mountain States Construction Company, under contract for the Parks Maintenance Facility/Cemetery Sales Office. (f) Resolution No. 3001, a Resolution accepting work performed by Apollo,Inc., under contract for the Ainsworth Overpass Railroad Crossing (SR397) Project No. 99-3-04. To approve Resolution No. 3001, accepting the work performed by Apollo, Inc., under contract for the Ainsworth Overpass Railroad Crossing (SR397),Project No. 99-3-04. (g) Cancellation of Workshop Meeting: I 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 18, 2006 To cancel the December 25, 2005 Workshop Meeting. MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. VISITORS - OTHER THAN AGENDA ITEMS: Mayor Olson acknowledged Ciara Duarte and Kylie Lynch, Pasco High School students in the audience. Their instructor Rick Venable was also present. REPORTS FROM COMMITTEES AND/OR OFFICERS: Ms. Francik spoke to a local Scout Troop whose members are working toward earning their Citizenship Merit Badge. Mr. Garrison attended the TRIDEC Board Meeting. Mr. Larsen attended the Senior Citizens Advisory Committee Meeting, Benton-Franklin Council of Governments Board Meeting and the Emergency Services Board Meeting. Mr. Hoffmann reported on the Good Roads Association Board Meeting, BFCG Tri-Mats Policy Advisory Committee and the Cable Bridge Run. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: 2006 Budget Supplement: Mr. Chase reviewed the proposed 2006 Budget Supplement. Mr. Crutchfield explained the purpose of the Budget Supplement. MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2006 BUDGET SUPPLEMENT. FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED. Ordinance No. 3810, an Ordinance amending the 2006 Annual Budget of the City of Pasco by providing supplement thereto; by appropriating revenue received in excess of estimated revenues for the current year and by providing transfer and adjustment authority. MOTION: Mr. Watkins moved to adopt Ordinance No. 3810, amending the 2006 Operating Budget by providing a Supplement thereto in the amount of$7,123,600 and, further, to authorize publication by summary only. Mr. Jackson seconded. Motion carried unanimously. Ordinance No. 3811, an Ordinance relating to Supplemental Capital Improvement Projects Budget for the Year 2006. MOTION: Mr. Watkins moved to adopt Ordinance No. 3811, amending the 2006 Capital Improvements Budget by providing a Supplement thereto in the amount of $2,458,715 and, further, to authorize publication by summary only. Mr. Jackson seconded. Motion carried unanimously. Resolution No. 3002, a Resolution authorizing interfund loans from the General Fund to the Arterial Street Fund, the Community Development Block Grant Fund, the Ambulance Service Fund, and the Equipment Rental-Operations and Maintenance-Government Type Fund in the Total Sum of$1,505,000 and an interfund loan from the Water/Sewer Utility Fund to the Equipment Rental 2 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 18, 2006 Operations and Maintenance-Proprietary Type Fund and to the Local Improvement District Construction Fund for a total sum of$1,020,000, for a grand total of$2,525,000. MOTION: Mr. Watkins moved to approve Resolution No. 3002, authorizing temporary interfund loans from the General Fund to the Arterial Street Fund, the Community Development Block Grant Fund, the Ambulance Service Fund and the Equipment Rental Operations and Maintenance-Government Type Fund in the total amount of$1,505,000, and from the Water/Sewer Utility Fund, to the Equipment Rental Operations and Maintenance-Proprietary Type Fund and the LID Construction Fund in the total amount of$1,020,000. Mr. Jackson seconded. Motion carried unanimously. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: 2007 Annual Operating and Capital Improvements Project Budgets: Ordinance No. 3805, an Ordinance adopting the City of Pasco Operating Budget for the year 2007. MOTION: Mr. Watkins moved to adopt Ordinance No. 3805, adopting the 2007 Annual Operating Budget and, further, to authorize publication by summary only. Mr. Jackson seconded. Motion carried unanimously. Ordinance No. 3806, an Ordinance adopting the City of Pasco Capital Projects Budget for the Year 2007. MOTION: Mr. Watkins moved to adopt Ordinance No. 3806, adopting the 2007 Capital Projects Budget and, further, to authorize publication by summary only. Mr. Jackson seconded. Motion carried. No—Larsen, Hoffmann. Ordinance No. 3812, an Ordinance of the City of Pasco, Washington, amending certain sections of the Pasco Municipal Code regarding building rental fees. MOTION: Mr. Watkins moved to adopt Ordinance No. 3812, amending PMC 3.07.040 setting fees for recreation facility use and, further, to authorize publication by summary only. Mr. Jackson seconded. Motion carried. No—Larsen. Ordinance No. 3813, an Ordinance concerning wages for Temporary Non- Management, Non-Represented personnel for the Calendar Year 2007. MOTION: Mr. Watkins moved to adopt Ordinance No. 3813, revising the Temporary Employee Wage Plan for 2007 and, further, to authorize publication by summary only. Mr. Jackson seconded. Motion carried unanimously. Ordinance No. 3814, an Ordinance relating to the waterworks utility of the City, including the sanitary sewerage system and the system of storm or surface water sewers as a part thereof, amending Section 1, and Exhibits A and B, of Ordinance No. 3794, which created Utility Local Improvement District No. 143 in order to delete properties not benefited by the improvements, and otherwise ratifying and confirming that ordinance. MOTION: Mr. Watkins moved to adopt Ordinance No. 3814, amending Ordinance No. 3794 deleting properties from ULID No. 143. Mr. Jackson seconded. Motion carried unanimously. NEW BUSINESS: Police Traffic Safety Officers: MOTION: Mr. Watkins moved to accept the grant from Washington Traffic Safety Commission as modified December 1, 2006 and, further, authorize-the City Manager to 3 MINUTES REGULAR MEETING PASCO CITY COUNCIL DECEMBER 18, 2006 employ two additional police officers. Mr. Jackson seconded. Motion carried unanimously. Livingston and Road 48 Water Main Extension Project,Project No. 06-2-04: MOTION: Mr. Watkins moved to award the low bid for the Livingston and Road 48 Water Main Extension Project,Project No. 06-2-04 to Goodman&Mehlenbacher Ent. Inc., in the amount of$148,693.64 including sales tax and, further, authorize the Mayor to sign the contract documents. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. MISCELLANEOUS DISCUSSION: Council and Staff discussed the progress being made in detennining the City's involvement with PDDA. Mr. Alberts presented options for improving the Rd 100/I-182 interchange. Council concurred with moving forward on Alternate 2, signalization only. Mr. Crutchfield noted the first regular meeting in January will be held on Tuesday, January 2. EXECUTIVE SESSION: Council adjourned to Executive Session at 7:58 p.m. for approximately 45 minutes to establish sales price or lease amount for real estate. Mayor Olson rehmied to the Council Chambers and noted Council will also discuss litigation or potential litigation. Mayor-Olson called the meeting back to order at 8:35 p.m. ADJOURNMENT: There being no further business,the meeting was adjourned at 8:35 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Sandy Kenworthy, Deputy City Cleric PASSED and APPROVED this 2"d day of January, 2007. 4 CITY OF PASCO Council Meeting of: January 2, 2007 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We,the un rsigned, do hereby certify under penalty of perjury that the materials have been furnished,the services re ered or the abo performed as described herein and that the claim is a just,due and unpaid obligation inst the c' an that we are authorized to authenticate and certify to said pkfi­tb. Gary Crutc fie City I ana James%C ase, Finance Manager 1 We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No.s 4663 and 4666 in the amount of$64,165.01, have been authorized; that Check No.s 158272 through 158405 are approved for payment in the amount of$1,573,857.12,for a combined total of$1,638,022.13 on this 2nd day of January,2007. Councilmember Councilmember SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 27.11 Judicial 1,280.52 Executive 1,894.88 Police 155,282.36 Fire 12,120.60 Administration&Community Services 41,071.73 Community Development 34,126.70 Engineering 536.32 Non-Departmental 77,510.80 Library 1,117.49 TOTAL GENERAL FUND: 324,968.51 STREET 29,230.01 C.D. BLOCK GRANT 39.95 KING COMMUNITY CENTER 1,320.75 AMBULANCE SERVICE 3,052.09 CEMETERY 940.19 ATHLETIC PROGRAMS 0.00 SENIOR CENTER 2,475.10 MULTI MODAL FACILITY 1,253.04 SPECIAL ASSESSMNT LODGING 14,358.77 LITTER CONTROL 0.00 REVOLVING ABATEMENT 770.00 INDUSTRIAL DEVEL& INFRASTRUCT 151,384.89 TRAC DEVELOPMENT 0.00 STADIUM/CONVENTION CENTER 5,809.54 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 METRO DRUG TASK FORCE 99.87 METRO DRUG FORFEITURE FUND 0.00 GENERAL CONSTRUCTION 24,460.34 WATER/SEW ER 928,068.96 EQUIPMENT RENTAL-OPERATING 18,182.28 EQUIPMENT RENTAL- REPLACEMENT 2,096.91 MEDICAL/DENTAL INSURANCE 64,366.01 CENTRAL STORES 5,205.73 FIRE PENSIONS 0.00 PAYROLL CLEARING 35,839.38 PUBLIC FACIL11-IES DIST 24,099.81 GRAND TOTAL ALL FUNDS: $ 1,638,022.13 2006 EXPENSES 3(b).1 CITY OF PASCO Council Meeting of: January 2, 2007 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We,the dersigned, do hereby certify under penalty of perjury that the materials have been furnished,the service ndered 6ecity or performed as described herein and that the claim is a just, due and unpaid obligati against nd that w e are authorized to authenticate and certify, aid clai Gary T u c eld, r Ma I er James W. Ch Finance Manager We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Check No.s 158406 through 158428 are approved for payment in the amount of$94,572.09 on this 2nd day of January, 2007. Councilmember Councilmember SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 0.00 Judicial 500.00 Executive 100.00 Police 1,048.00 Fire 0.00 Administration&Community Services 490.00 Community Development 75.00 Engineering 0.00 Non-Departmental 1,691.20 Library 74,545.42 TOTAL GENERAL FUND: 78,449.62 STREET 0.00 C. D. BLOCK GRANT 0.00 KING COMMUNITY CENTER 82.00 AMBULANCE SERVICE 0.00 CEMETERY 0.00 ATHLETIC PROGRAMS 0.00 SENIOR CENTER 62.00 MULTI MODAL FACILITY 0.00 RIVERSHORE TRAIL& MARINA MAIN 0.00 LITTER CONTROL 0.00 REVOLVING ABATEMENT 0.00 PARKS FUND 0.00 TRAC DEVELOPMENT 0.00 STADIUM/CONVENTION CENTER 0.00 SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00 METRO DRUG TASK FORCE 1,118.45 METRO DRUG FORFEITURE FUND 5,951.64 GENERAL CONSTRUCTION 0.00 W ATE R/SEWER 1,155.39 EQUIPMENT RENTAL-OPERATING 0.00 EQUIPMENT RENTAL-REPLACEMENT 0.00 MEDICAL/DENTAL INSURANCE 0.00 CENTRAL STORES 0.00 FIRE PENSIONS 7,752.99 PAYROLL CLEARING 0.00 LID CONSTRUCTION 0.00 GRAND TOTAL ALL FUNDS: $ 94,572.09 2007 EXPENSES 3(b).2 CITY OF PASCO Council Meeting of: Payroll Approval January 2,2007 The City Council City of Pasco Franklin County,Washington The following is a summary of payroll claims against the City of Pasco for the month of December 200 which are presented herewith for your review and approval. Gary chfie ity anager James W. Cr, Financial Services Manager We,the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington,do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 35667 through 35753 and EFT deposit No's. 30014092 through 30014573 and City contributions in the aggregate amount of$1,479,561.78 are approved for payment on this 2nd day of January 2007. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERAL FUND: Legislative $ 6,069.91 Judicial 64,360.32 Executive 45,556.82 Police 521,433.01 Fire 316,127.58 Administrative&Community Services 209,421.38 Community Development 60,408.62 Engineering 88,792.84 TOTAL GENERAL FUND 1,312,170.48 CITY STREET 34,332.78 BLOCK GRANT 15,269.98 MARTIN LUTHER KING CENTER 4,762.39 AMBULANCE SERVICE FUND 131,481.98 CEMETERY 7,413.24 ATHLETIC FUND 1,607.28 SENIOR CENTER 9,321.17 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 61.40 BOAT BASIN 86.15 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 3,816.81 WATER/SEWER 199,635.26 EQUIPMENT RENTAL-OPERATING 23,531.90 GRAND TOTAL ALL FUNDS $ 1,743,490.82 Payroll Summary Net Payroll 1,025,799.36 Employee Deductions 426,825.19 Gross Payroll 1,452,624.55 City of Pasco Contributions 290,866.27 Total Payroll $ 1,743,490.82 3(b).3 AGENDA REPORT NO. 1 FOR: City Council DATE: December 20, 2006 TO: Gary Crutchfi i Manager Regular: January 2, 2007 Robert J. Albe t 'corks Director FROM: Doug Bramlette, City Engineer SUBJECT: Award Main Avenue Storm Water—Phase II,Project#07-8-01 I. REFERENCE(S): 1. Vicinity Map 2. Bid Summary II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 1/2: Motion: I move to award the low bid including Alternate A for the Main Avenue Storm Water—Phase II, Project#07-8-01 to Sharpe & Preszler Construction Co., Inc. in the amount of$105,624.45 including sales tax and, further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Utility Fund IV. HISTORY AND FACTS BRIEF: On December 20, 2006, staff received four sealed bids for the Main Avenue Storm Water — Phase II, Project #07-8-01. The lowest bid received, including alternate A, was from Sharpe & Preszler for $105,624.45 including sales tax. The second lowest bid was received from Premier Excavation for $106,155.66. The highest bid was received from Ray Poland &Sons, inc. in the amount of$131,413.39. Phase I of this project was completed in 2005. The scope of the project includes the installation of approximately 900 linear feet of storm drain and related catch basins, as well as two dry wells The Engineer's Estimate for the project is $119,460.32 including sales tax. The budget for this project is $200,000.00. Staff recommends award of this contract to Sharpe &Preszler Construction Co.,Inc. V. ADMINISTRATIVE ROUTING Project File 1Q(a) MAIN AVENUE STORM WATER PHASE II CITY OF PASCO PROJECT NO. 07-5-01 • o HILLSBORO ST n M � ARGENT RD SUN WILLOWS GOLF COURSE I-182 PFARL- i i a � $ < I ' > OUR1 ST 1711 coul mom 7 ST f y� m � w s M QN PROJECT SITE 1 t LU ■ K 1 � "A" ST "A" ST t COL aNSwO r (wB,4 � 38� VICINITY MAP 00 M b sIb m rdw xalod ph 1 aie f uaos Dmwe erg acne M4 City of Pasco MAIN AVENUE STORM WATER-PHASE II Project No. 07-8-01 December 20, 2006 BID SUMMARY Total Engineer's Estimate $119,460.32 1. Sharpe & Preszler, Inc. $105,624.45 2. Premier Excavation $106,155.66 3. Tri-Valley Construction, Inc $108,339.53 4. Ray Poland & Sons $131,413.39