HomeMy WebLinkAbout2007.01.08 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. January 8,2007
1. CALL TO ORDER
2. VERBAL REPORTS FROM COUNCILMEMBERS:
3. ITEMS FOR DISCUSSION:
(a) Hanford Communities Presentation. (NO WRITTEN MATERIAL ON AGENDA).
Presented by Pam Brown-Larsen,Hanford Communities Executive Director.
(b) Professional Services Agreement with Pasco Downtown Development Association:
1. Agenda Report from Richard J. Smith, Community & Economic Development Director
dated January 4,2007.
2. Professional Services Agreement for 2007.
(c) Kurtzman Park Neighborhood Action Plan:
1. Agenda Report from Richard J. Smith, Community & Economic Development Director
dated January 5,2007.
2. Final Report (Council packets only; copy available in Planning Office or at the Pasco
Library for public review).
(d) North 4th Avenue Corridor Enhancements-Contract for Engineering/Survey Services:
1. Agenda Report from Richard J. Smith, Community & Economic Development Director
dated January 3, 2007.
2. Vicinity Map.
3. Amendment No. 2 to Professional Services Agreement.
(e) Naming of New Parks:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
December 20, 2006.
2. Proposed Resolution.
3. Recommendation from Park and Recreation Advisory Council.
4. Resolution No. 2499.
(f) Fire Department Emergency Response Time Report:
1. Agenda Report from Greg Garcia,Fire Chief dated January 5,2007.
2. Fire Department Emergency Response Report, 2006.
(g) Aerial Photography:
1. Agenda Report from Gary Crutchfield, City Manager dated January 5,2007.
2. Memorandum from Stan Strebel to City Manager dated 1/2/07.
3. Photo example A.
4. Photo example B.
(Note: photo references are in Council packets only; copies available at the Pasco Library
and in the Information Services Office.)
(h) Bargaining Contract for Uniformed Police Department Represented Employees:
1. Agenda Report from Lynne Jackson, Human Resources Manager dated December 29,
2006.
2. Proposed Collective Bargaining Agreement (Council packets only; copy available in
Human Resources Office for public review).
4. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
5. EXECUTIVE SESSION:
(a)
(b)
(c)
6. ADJOURNMENT.
Workshop Meeting 2 January 8, 2007
Reminders:
1. 6:30 p.m., Monday, January 8, Conference Room #1 — Old Fire Pension Board Meeting.
(COUNCILMEMBER JOE JACKSON,Rep.; MATT WATKINS,Alt.)
2. 10:00 a.m., Tuesday, January 9, Senior Center — Senior Citizens Advisory Committee Meeting.
(COUNCILMEMBER TOM LARSEN,Rep.; BOB HOFFMANN,Alt.)
3. 7:00 a.m., Thursday, January 11, Florentyna's at the Airport — BFCG Tri-Mats Policy Advisory
Committee Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; JOE JACKSON,Alt.)
4. 7:00 p.m., Thursday, January 11, Transit Facility — Ben-Franklin Transit Board Meeting.
(COUNCILMEMBER MATT WATKINS,Rep.; MIKE GARRISON, Alt.)
AGENDA REPORT NO. 3
FOR: City Council Date: January 4, 2007
TO: Gary Crutchfi 1 Manager Workshop: 1/8/2007
Regular: 1/ 16/2007
FROM: Richard J. Smith, Director
Community & Economic Development
SUBJECT: 2007 Professional Services Agreement (PSA) with the
Pasco Downtown Development Association (PDDA)
I. REFERENCE(Sl:
A. Professional Services Agreement for 2007
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/8/2007 Workshop: DISCUSSION
1/ 16/2007 REGULAR: MOTION: I move to approve the 2007
Agreement with the Pasco Downtown
Development Association to provide
professional services and authorize the City
Manager to sign the agreement.
III. FISCAL IMPACT
$16,000
IV. HISTORY AND FACTS BRIEF:
A. For more than 20 years, the City has contracted with the Pasco
Downtown Development Association (PDDA) to provide varying
levels of funding to help defray costs associated with such
activities as: expanding membership; developing consensus of
downtown business interests; marketing the downtown; soliciting
participation in the facade improvement program; and assisting
the formation of the Business Improvement District (BID).
B. Over the past five years in particular, the PDDA effort has been
less than effective. Membership has declined. The State of
Washington canceled PDDA's long-standing certification as a "Main
Street" (downtown revitalization) program, thus eliminating it from
receiving certain state assistance (and making Pasco ineligible for
the financial assistance available under the recent B&O tax
deferral program enjoyed in Kennewick and Walla Walla). Their
effort to generate a BID was met with an overwhelming lack of
interest on the part of businesses in the core downtown area. And
the executive director recently resigned. In short, the ability of
PDDA to resurrect a meaningful revitalization effort in downtown is
in serious doubt.
C. At a workshop on November 13, 2006, the City Council discussed
the PDDA's past performance. As a result of those discussions and
subsequent talks between representatives of the City Council and
PDDA Board on December 4, 2006, staff is soliciting proposals
from qualified economic development/management consultants to
analyze downtown Pasco organizations and programs and develop
recommendations regarding the best organizational structure to
provide leadership for revitalization activities and to manage on-
going programs and events. The consultants report should be
completed by Summer, 2007.
3(b)
V. DISCUSSION:
A. A Professional Services Agreement for 2007 has been prepared
which will allow the PDDA to continue to manage on-going
programs.
B. Points of note in the Agreement are as follows:
1. Tasks are limited to management of on-going programs and the
filing of quarterly reports.
2. Compensation is fixed at $16,000 to be paid in four
installments. The assumption is that a half-time employee paid
$15.00/hour would manage the on-going activities ($15.00 x
1040 hours = $15,600).
3. The funds would be sufficient to operate the PDDA for 12
months. The City would, however, have the right to terminate
the contract after six months which would coincide with the
completion of the consultant's report.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE
CITY OF PASCO AND PASCO DOWNTOWN DEVELOPMENT
ASSOCIATION
FOR
2007
An Agreement by which the Pasco Downtown Development Association (PDDA),
a non-profit Washington State corporation (hereinafter called "ASSOCIATION"),
agrees to provide professional services to the City of Pasco, a municipal
corporation of the State of Washington (hereinafter called "CITY"), for the
stated consideration and in accordance with the terms and conditions provided
herein and setting forth the rights and responsibilities for the parties.
WHEREAS, the ASSOCIATION is a private, non-profit corporation,
established to promote downtown business and property development through
a balanced and comprehensive process that includes organization, promotion,
design, and economic restructuring; and
WHEREAS, the CITY desires to promote and sustain the economic
development of the downtown businesses for the benefit of the CITY'S
residents; and
WHEREAS, the CITY has a continuing need for additional assistance in
planning and implementation of a comprehensive downtown revitalization
program and related improvements; and
WHEREAS, the CITY desires to provide for the protection of the health,
safety, and general welfare of the CITY'S residents and visitors; and
WHEREAS, the CITY has retained the services of a qualified economic
development/management consultant to make recommendations regarding the
most effective organizational management structure to achieve downtown
revitalization objectives; and
WHEREAS, The Consultants report and recommendations are expected
to be presented to the City Council in July, 2007.
IT IS AGREED AS FOLLOWS:
Section 1. The Association will accomplish the following specific
objectives during the term of this Agreement.
A. Continue to manage programs and activities related to the
Specialty Commercial Kitchen, Farmer's Market, Fiery Foods and
Cinco de Mayo Festivals, Fagade Improvement program, marketing
vacant space and promoting the downtown.
Page 1 of 2
B. Provide the City with written quarterly reports which address both
the PDDA'S financial position and performance in fulfilling the
objectives and service obligations which are the subject of this
Agreement. The reports will be due on April 9, July 9, October 8,
and December 28, 2007.
Section 2. Consideration. In consideration of the services performed on
behalf of the City as set forth in the Agreement under Section 1, the City shall
pay a maximum of Sixteen Thousand Dollars ($16,000) in four equal
installments of Four Thousand Dollars ($4,000) each. The payments shall be
made upon receipt of appropriate invoices for services rendered and required
quarterly reports for April, July, October, and December.
Section 3. Terms. This Agreement shall commence as of January 1,
2007 and terminate on December 31, 2007 except that anytime after July 9,
2007, the City, for its convenience and upon thirty (30) days written notice,
may terminate the Agreement.
DATED this day of , 2007
CITY OF PASCO PASCO DOWNTOWN DEVELOPMENT
ASSOCIATION
Gary Crutchfield For the PDDA
City Manager
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
Page 2 of 2
AGENDA REPORT NO. 2
FOR: City Council Date: January 5, 2007
TO: Gary Crutchfie anager AC Workshop: 1/8/2007
FROM: Richard J. Smi , i for
Community conomic Development
SUBJECT: Kurtzman Park Neighborhood Action Plan
I. REFERENCE(SI:
A. Final Report - Provided in the Council Packets only. Copies are available in
the Planning Office or at the Pasco Library for public review.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/8/2007: DISCUSSION
III. FISCAL IMPACT
$130,000 Federal CDBG Funds
IV. HISTORY AND FACTS BRIEF:
A. At the March, 2006, meeting, the staff presented a proposal for a new
program intended to identify and then address issues of concern to
residents, particularly families living in older neighborhoods near the
center of the City. In April, 2006, Council identified implementation of
the Neighborhood Improvement Action Plan as one of the goals for 2006-
2007.
B. In July and October, 2006, City staff met with residents and property
owners in the area near Kurtzman Park. The residents identified
infrastructure improvements, maintenance of vacant lots/illegal
dumping, and an enhanced Police presence as priority needs.
V. DISCUSSION:
A. The staff analyzed the neighborhood concerns and developed a program
to meet the highest priority needs. To date, $130,000 in CDBG funds has
been set aside for this program.
B. The Action Plan recommendations contained in the attached report were
developed as a result of discussions at two neighborhood meetings. The
high cost of bringing the neighborhood infrastructure (sidewalks, curbs
and gutters) up to modern standards is a particularly difficult problem to
resolve.
As such, staff is looking at additional financing alternatives which could
upgrade all deficient infrastructure in the neighborhood as part of a
multi-year comprehensive program which could include an LID payable
over time. Federal CDBG funds could be used to pay assessments for
lower income residents similar to the program now in place to pay utility
LID's. This is an option which would have to be discussed with residents
at a neighborhood meeting(s) and then brought back to Council. The
other recommendations in the plan can be implemented immediately.
C. Residents/property owners have been notified that the Council will be
reviewing the Action Plan at the January 81h Workshop. They have been
invited to attend.
D. Staff will present the Plan at the January 8th Workshop and answer any
questions Council members or residents may have.
3(c)
AGENDA REPORT NO. 1
FOR: City Council Date: January 3, 2007
TO: Gary Crutchf . y Manager Workshop: 1/8/0'J
Regular: 1/16/0
FROM: Richard J. Smi h, Director
Community & Economic De elopment
SUBJECT: North 4th Avenue Corridor Enhancements - Contract for
Engineering/Survey Services
I. REFERENCE(S):
A. Vicinity Map
B. Amendment No.2 to Professional Services Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/8 DISCUSSION
1/16 MOTION: I move to authorize Amendment No. 2 to the
February 22, 2006 Professional Services Agreement
with CH2M Hill Authorizing additional engineering
services, not to exceed $49,700, for North 4th Avenue
enhancements and authorizing the Mayor to sign the
Agreement.
III. FISCAL IMPACT
Approximately $49,700
IV. HISTORY AND FACTS BRIEF:
A. The City and Chamber of Commerce collaborated several years ago to
identify a "Corridor Improvement Plan". The Plan identifies six major
entrance corridors into the City. The North 4th Avenue Corridor is one of
those major entranceways. The Plan calls for each of the entranceways
to undergo substantial improvements to include sidewalks, landscaping,
and street trees. The recommended plan for North 4th Avenue generally
extends the development concept of sidewalk, grass and street trees
utilized on both East and West Lewis Streets.
B. Conceptual sidewalk and landscape plans were developed and meetings
with adjacent property owners were conducted on November 22, 2005,
December 13, 2005, and April 4, 2006 to explain both the project and
the process to the property owners. The plans were revised to
incorporate many of the comments generated during these meetings.
C. The City of Pasco has signed right-of-way encroachment agreements with
three property owners allowing them to use portions of the right-of-way
for customer parking. These agreements were negotiated by City staff as
a response to preexisting conditions associated with the properties and
will have minimal impact on the enhancement plan.
D. On November 6, 2006, the City Council approved a resolution ordering
the installation of curbs/gutters and sidewalks on sections of North 4th
Avenue where they were not currently in place. The cost to adjacent
property owner will not exceed $10.00 per linear foot.
V. DISCUSSION:
A. To implement, the project bid documents and a survey must be
completed. The workload of the Engineering Division precludes them
from preparing documents in-house.
B. CH2M Hill, which is already under contract with the City to provide
engineering services, can provide these documents by April 15, 2006.
3(d)
Exhibit "A"
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Exhibit "B"
AMENDMENT NUMBER 2 TO
PROFESSIONAL SERVICES AGREEMENT
WHEREAS, the City and CH2M Hill entered into a Professional Services Agreement on
February 22, 2005, with respect to on-going transportation and traffic management services.
NOW THEREFORE, this agreement is amended to allow CH2M Hill to provide
additional engineering services as described on Attachment A.
1. Scope of Work
Task A — Complete the location survey and base mapping on North 4`h Avenue
between Sylvester Street and the I-182 interchange utilizing the services and work
product of Permit Surveying as described in a November 29, 2006 letter from Daniel
Strasser(see Attachment A).
Task B — Provide Consulting services to assemble bid construction documents to
perform work delineated on the landscape architect's plan for North 4th and described
in more detail in the December 5, 2006 letter from Anthony Krutsch, PE (see
Attachment A).
2. Fee
Task A & B —The added services by the consultant shall be for the lump sum total of
$49,700, including a direct subcontract charge from Permit Surveying of$12,000.
3. Time of Performance
Task A & B —The engineering services shall be complete for the project on or before
April 15, 2007.
DATED THIS DAY OF , 2007.
CITY OF PASCO: CONSULTANT: CH2M Hill
Michael L. Garrison Signature Title
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
CH2M Hill Page I
Amendment No.2
Professional Services Agreement—On-going Services
Attachment "A"
CH2M HILL
8836 Gage Boulevard Suite 202A
Kennewick,WA 99336
Tel 609.736.9149
CH2M H I LL Fax 609.736.9732
December 5,2006
City of Pasco
525 North 3rd Avenue
Pasco,WA 99301
Subject: 4th Avenue Beautification Consulting Services Proposal
Dear Rich:
CH2M HILL hearby proposes to provide Consulting Services to the City of Pasco,
Washington,on its 4th Avenue Beautification Project from Sylvester Street to I-182 for the
lump sum total of$49,700,including a direct subconsultant charge from Permit Surveying
of$12,000. This work will provide the City with a set of bid documents on or before April
15,2007.
Please see attached Exhibit A for the scope of work that outlines our level of effort and
initial assumptions for this project.
We appreciate the opportunity to serve the City of Pasco. If you have further questions or
concerns about this proposal,please let us know.
cerel ,
thon H. is ,P.E.
CHUM HILL
12-O5-06.4th Ave Proposal letter.doc
12-O&M.4TH AVE PROPOSAL LE TER.DOC
COPYRIGHT 2008 BY CH2M HILL,INC.-COMPANY CONFIDENTIAL
EXHIBIT A-PROPOSED SCOPE OF WORK
December 5,2006
The City of Pasco (City) is proceeding with a project to aesthetically improve a section of 4th
Avenue between Sylvester Street and I-182 through street hardscaping and landscaping.
The City retained the services of a landscape architect(LA) to ascertain what work should
be done. A long-plot drawing of the LA's concept has been given to CH2M HILL. This
scope of work is based on the LA's approved and accepted concept layout and content.
CH2M HILL will prepare the plans,technical specifications,and opinion of probable costs
to allow the City to advertise and open bids for construction.
CH2M HILL was asked to provide a estimate for consulting services to assemble bid
construction documents to perform the work similar to what had been done on the East
Lewis Street Beautification Project,and the LA's concept drawing for 4th Avenue.
This scope of work includes providing to the City:
• Complete the location survey and base mapping on 4th Avenue between Sylvester and I-
182 utilizing the services and work product of Permit Surveying
• Prepare a base map in AutoCad for use in the preparation of design drawings for this
project
• Prepare 20 Civil and Irrigation Drawings utilizing the LA's concept drawing for 4th
Avenue. One review will be completed at approximately 50% completion. The City will
have one two-week review period lead by the City starting in early March. Comments
will be incorporated as appropriate and final plans will be prepared. Technical
specifications will be prepared and included with the final plans utilizing the City of
Pasco standard specifications (Pasco standard specifications to be provided to
CH2M HILL in electronic format for editing). Quantities will be developed from the
design drawings based on the specification requirements for bidding. A bid tabulation
spreadsheet will be prepared, and an opinion of probable cost will be prepared at the
time of final submittal
• Telephone,Cable, Electric,and Gas Utilities will be contacted about type,size, and
locations of their main lines in the 4th Avenue Right of Way. Existing data from utility
company's,that may impact construction of the project,will be added to the design
plans for reference during design of the project
• The City is responsible for supplying known locations of Water,Sewer,Storm Drainage,
and City Irrigation along 4th Avenue to CH2M HILL within three weeks after the notice
to proceed is given
• The final submittal will include one set of reproducible Final Drawings,Specifications,
Summary of Quantities,and Opinion of Probable Construction Costs on or before April
15,2007
12-05-06.EXHIBIT A-PASCO 4TH AVE.DOC
COPYRIGHT 2006 BY CH2M HILL,INC.-COMPANY CONFIDENTIAL
Error! Reference source not found.
Page 2
December 5,2006
Error! Reference source not found.
This scope of work does not include the following;however,we would be willing to
negotiate on these items at any time if it becomes necessary to the City:
• Street or Utility profiles or grades
• Environmental Permitting or Mitigation
• Meetings with Landowners or Public Involvement
• Title reports,research,right-of-way negotiations,and deed revisions for right-of-way
acquisitions
• Preparation of the Bid Documents and advertisement of the project in accordance with
City policy.
• Assistance with the construction bidding and/or award process
• Preparation of Contract Documents for signatures
• Services During Construction
12-06-06.EXHIBIT A-PASCO 4TH AVE.DOC
COPYRIGHT 2006 BY CH2M HILL,INC.•COMPANY CONFIDENTIAL
uec- i - zuub 1 :JOPM No 5509 P . 2
PERMIT SURVIWING, INC-
2245 Robertson Drive
Richland,WA 99354
(509) 976-4123 OFFICE - (509)371-0999 FAX
info@permitsurvgylng.com
November 29, 2006
CH2MHILL
Attn: Tony Krutsch
RE: 0 AVENUE LOCATION SURVEY- PASCO, WA.-SURVEYING SERVICES
Our scope of surveying services for this project will include the following items:
1. 4T" Avenue (5600'±), 50' South of Sylvester Street to 50' North of
South Right-of-Way of 1-182
A. As-build existing features-Curb to 5' outside Right-of-Way-
50'+ stations.
B. Survey all monumentation pertinent to establishing Right-of-Ways.
C. Provide maps of above-mentioned location surveys with
hard copy and electronic files.
This estimate floes not include title reports, research and deed revisions for right-of-way
acquisitions, due to unknown quantities,
Our estimated cost for this project, as outlined'above is $ 12,000.00
Sincerely,
r
F
Daniel L. Strasser, P.L.S.
President
CH2MHILL4th.prp
AGENDA REPORT
FOR: City Council December 20, 2006
TO: Gary Crutcl fi 1 1 Manager Workshop Mtg.: 1/8/07
Regular Mtg.: 1/16/07
FROM: Stan
St
inistrative and Community Services Director
SUBJECT: Naming of New Parks
I. REFERENCE(S):
A. Proposed Resolution
B. Recommendation from Park and Recreation Advisory Council
C. Resolution No. 2499
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/8: Discussion
1/16: MOTION: I move to approve Resolution No. adopting the name of
"Lincoln Park" for the new park located on Wrigley Drive and "Casa
del Sol Park" for the new park located on Laredo Drive as
recommended by the Park and Recreation Advisory Council.
III. FISCAL IMPACT:
N/A
IV. HISTORY AND FACTS BRIEF:
A) Two new neighborhood parks in Subdivisions north of Burden Blvd. are nearly
complete. The City Park and Recreation Advisory Council and staff conducted
two community meetings earlier this year to get citizen comments on the design of
the two parks. Suggestions for names were solicited.
B) Following the guidelines of the City's facility naming policy (Resolution No.
2499, attached) the Advisory Council considered citizen comments, historical and
geographic elements prior to developing its recommendation, as described in the
attached letter from the Chairman of the Council.
C) At the December meeting of the Advisory Council a motion was passed to
recommend "Lincoln Park" for the new park on Wrigley Drive in the Pasco
Heights subdivision and "Casa del Sol Park" for the new park on Laredo Drive in
the Casa del Sol subdivision.
D) It is recommended that the Council approve the name recommendation so that
appropriate signage can be prepared prior for the parks being opened this summer.
3(e)
RESOLUTION NO.
A RESOLUTION adopting the names of"Lincoln Park" for the new park located on Wrigley
Drive and "Casa del Sol Park" for the new park located on Laredo Drive.
WHEREAS, the City Parks and Recreation Advisory Council have recommended names for the
new City parks being constructed on Wrigley Drive and Laredo Drive; and
WHEREAS, following meetings with residents of the neighborhood to be served by the new
park and considering the best interests of the community, the Advisory Council has recommended the
names of"Lincoln Park" and"Casa del Sol Park" for the parks; NOW THEREFORE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
SECTION 1: That the new park located on Wrigley Drive shall be named "Lincoln Park" and
the new park located on Laredo Drive shall be named "Casa del Sol Park".
PASSED by the City Council of the City of Pasco this day of 2007.
Joyce Olson, Mayor
ATTEST:
Sandy Kenworthy, Deputy City Clerk
APPROVED AS TO FORM:
Lee Kerr, City Attorney
ADMINISTRATIVE AND COMMUNITY SERVICES DEPARTMENT
P.O.BOX 293, 525 NORTH THIRD AVENUE, PASCO,WASHINGTON 99301
%QWJqQWP
DIVISIONS
ADMINISTRATIVE
SERVICES
(509)544-3096
December 12, 2006 FAX 543-5727
CITYCLERK
(509)545-3402
FAX 543-5727
FACILITIES
Pasco City Council SERVICES
(509)543.5757
c/o Gary Crutchfield FAX 543-5758
Pasco City Manager FINANCE
Pasco City Hall SERVICES
(509)545-3401
FAX 544-3082
Honorable Council Members and Manager Crutchfield:
INFORMATION
SERVICES
This is to transmit the recommendation of the Park and Recreation Advisory Council that (509)545-3419
FAX 543-5758
the new park (located on Wrigley Drive) being completed in the Pasco Heights
Subdivision be named "Lincoln Park". We note that, with the exception of Wrigley SERV CESON
Drive, (which was originally constructed and named in an adjacent subdivision) the (509)545-3456
streets in this subdivision are named for former U.S. Presidents. The recommendation of FAX 545-3455
the Advisory Council for "Lincoln Park" provides for recognition of this park's location
within the City while honoring this great former President of our country. (Other names
considered by the Advisory Council included Roosevelt, Truman, Kennedy, Washington,
Founders and Presidential.)
We are also pleased to recommend the name of"Casa del Sol Park" for the new park
being completed on Laredo Drive in the subdivision of the same name. We note that
streets in this subdivision reflect names of Spanish origin and feel that the proposed
name, which means "house of the sun", is appropriate for the neighborhood. This name
was also suggested by several neighbors who attended park design meetings and was the
unanimous choice of the Advisory Council.
On behalf of the Council I am pleased to submit these names for these new facilities.
Please do not hesitate to contact me if I can provide further information.
Sinc ly
Duane Taber
Chairman
Park and Recreation Advisory Council
a i
RESOLUTION NO. 2499
A RESOLUTION APPROVING A POLICY FOR NAMING OF
CITY PARKS AND RECREATION FACILITIES.
WHEREAS, the City Council has determined it to be beneficial to approve
a policy and procedure for the naming of City Parks and Recreation Facilities
as occasion may require, and
WHEREAS, the City Parks and Recreation Advisory Council has
developed and recommended the establishment of such a policy, Now,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO-
That the attached policy for naming of City Parks and Recreation
Facilities is hereby approved.
PASSED by the City Council of the City of Pasco this 7th day of February,
2000.
w
AichaelL Mayor
ATTEST: APPROVED AS TO FORM:
- � .
Catherine D. Seaman, Leland . Kerr, City Attorr4y
Deputy City Clerk
Policy for
Naming of City Parks
and Recreation Facilities
Purpose:
The purpose of this policy is to provide a process whereby City parks and
recreational facilities may be named.
Policy:
When authorized by the City Council, the City Parks and Recreation Advisory
Council shall be charged with the responsibility of making recommendations
for the naming of City parks and recreational facilities. The City Council shall
consider the recommendations of the Advisory Council and make final
determinations.
Procedure:
1. When, in the opinion of the Parks and Recreation Advisory Council, it is
necessary to name or rename a City park or recreation facility, it shall
advise the City Council of its opinion and may suggest a process whereby
a name shall be chosen.
2. The City Council shall review the matter and, if it concurs with the
Advisory Council, shall authorize the Council to proceed. Otherwise the
Council shall give such direction to the Advisory Council as it deems
appropriate.
3. The Advisory Council may conduct public hearings or use contests,
solicitations, historic evidence or any other appropriate means under the
circumstances, and within the direction of the City Council, to generate
ideas and recommendations for a name. Names for parks and facilities
should be appropriate for the facility and the community served. If for a
neighborhood facility, the name should support or help establish a
neighborhood identity. If for a facility serving the entire community, the
name should be appropriate considering the diversity of users. Names
should be such that their meaning and significance to the neighborhood
or the community will remain over time.
4. The Advisory Council shall submit its recommendations to the City
Council for final consideration.
AGENDA REPORT
FOR: City Council January 5, 2007
TO: Gary Crutchfi 1 anager Workshop Mtg.: 1/8/07
FROM: Gregory L. Garcia, Fire Chief Regular Mtg.: 1/16/07
SUBJECT: Fire Department Emergency Response Time Report
I. REFERENCE(S):
1. Fire Department Emergency Response Report, 2006
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/8 Discussion
1/16 MOTION: I move to accept and approve the 2006 Fire Department Emergency
Response Time Report.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) House Bill 1756 approved by the legislature in 2005, requires that every fire
jurisdiction evaluate its level of service and deployment delivery and response time on
an annual basis. The evaluations required by the law shall be based on the data
relating to level of service, deployment, and the achievement of each response time
objective in each geographic area within the fire department's jurisdiction.
B) Turnout time is the time Dispatch alerts the firefighters of an incident and the
responding unit advises dispatch that they are responding.
C) Response time is travel time from the emergency vehicle's location to the incident.
V. DISCUSSION:
A) The report shows that the overall average response time for fire suppression is 5
minutes 13 seconds well under the 6-minute standard set in Resolution 2938.
B) The Emergency Medical Services (ambulance) response average time is 3 minutes 5
seconds for the paramedic ambulance to arrive at the scene of a medical response.
Nearly half of the 6-minutes allotted under Resolution 2938.
C) The response time for the Aircraft Rescue and Firefighting (ARFF) vehicle to arrive at
its stand-by position on the airport is 1 minute 30 seconds. The FFA required response
time is 3 minutes.
D) The report reflects that the fire department is meeting the response criteria as set in
Resolution 2938 100% of the time.
E) Staff recommends that the City Council accept and approve the report pursuant to state
law and City Resolution 2938.
3(f)
CITY OF PASCO
FIRE DEPARTMENT
EMERGENCY RESPONSE TIME
2006 REPORT
TABLE OF CONTENTS
ITEM PAGE
Mission Statement 1
Department Information 1
Adopted Response Time Standards 2
Predictable Results 5
Plan of Action 5
Organizational Chart 6
2006 Response Results 7
Resolution 2938 8
I. Mission Statement
The Pasco Fire Department's mission is to provide rapid mitigation of fire, rescue, hazardous
materials and medical emergencies with compassion, integrity, and respect for the people we
serve. To be the premier provider of public safety services, utilizing our people as the critical
resource to accomplish our goals.
II. Departmental Information:
The City of Pasco Fire Department has exists a Fire Department within the State of Washington
under the tenants of Title 52 of the RCW's, with the legal formation of the Fire Department
mandated by City Council Resolution.
The City of Pasco Fire Department provides service to 28 square miles in the City of Pasco
within Franklin County.
The services provided by the City of Pasco Fire Department include:
• Fire Suppression
• Advanced Life Support(ALS)Emergency Medical Services
• Public Education
• Hazardous materials "Operations Level"Response
• Aircraft Rescue and Firefighting(ARRF)
Total emergency responses in 2006 were broken down as follows:
• Emergency Medical Responses: 2268
• Fire Suppression Responses: 294
• Wild.land Responses: 41
• Hazardous Materials Responses: 47
• Aircraft Responses: 7
• Technical Rescue Responses: 0
• Total Responses: 2657
The Pasco Fire Department operates under a chain-of-command which has been established by
the City Council, which is elected to represent the public they serve. The chain-of-command, or
organizational chart is Attachment A.
1
In 2006, the City of Pasco Fire Department employed fifty-one (5 1) career members.
• Fire Chief
• Assistant Fire Chief
• Shift Captains 3
• Station Lieutenants 9
• Firefighters 21
• Firefighter/Paramedics 15
• TOTAL STAFF 51 career
The functions performed by the City of Pasco Fire Department include the following:
• Emergency response to fires and medical aid emergencies fire department staff
• Emergency response to all motor vehicle accidents within the City of Pasco
• Mutual aid emergency responses when requested by neighboring jurisdictions
• Public Education classes in the local elementary schools
• Coordination with local Emergency management personnel from Franklin County
• Hazardous Materials "Operations" level emergency response
Response Standards
III. Adopted Standards
A. Response time to don safety equipment and response to the incident.
Turnout Time Standard:
The Pasco Fire Department has adopted a turn out time standard of 2 minutes,
which the department should meet 85 % of the time. All firefighting safety
equipment must be donned before the vehicle can leave the station for a fire
response.
A. Response time for the arrival of the first arriving engine company as a fire suppression
incident.
Response Time Standard:
The Pasco Fire Department has adopted a response/travel time standard of 6
minutes for the arrival of the first engine company to a fire suppression incident,
which the department should meet 90 % of the time.
1. This equates to the travel time to the incident by the first arriving engine
company.
2
B. Response time for the deployment of a full first alarm assignment at a fire suppression
incident.
Response Time Standard for Full 1st Alarm Resoonse:
The Pasco Fire Department has adopted a response/travel time standard of 12
minutes for the arrival of the full complement of a 1st alarm response to a fire
suppression incident, which the department should meet 85% of the time. Further,
the Pasco Fire Department has adopted a 1st alarm response of 11 firefighters and
or 2 engine companies (if applicable), 2 aid units, 1 ladder truck and 1 Command
Officer(if applicable).
1. This equates to the travel time to the incident for the full complement of the first
alarm assignment to a fire suppression incident.
C. Response time for the arrival of the first arriving unit with a first responder or higher
level capability at an emergency medical incident.
Response Time Standard:
The Pasco Fire Department has adopted a response/travel time standard time of 6
minutes/seconds for the arrival of the first emergency medical unit with
appropriately trained personnel on board to an emergency medical incident, which
the department should meet 90% of the time.
1. This equates to the travel time to the incident by the first arriving engine
company, aid car or other emergency medical unit with appropriately trained
personnel on board (i.e. I" responder, emergency medical technicians,
paramedics, etc.).
D. Response time for the arrival of an advanced life support unit to an emergency medical
incident, where this service is provided by the fire department.
Response Time Standard:
The Pasco Fire Department has adopted a response/travel time standard of 6
minutes for the arrival of an advanced life support unit with appropriately trained
personnel (paramedics) on board to an ALS emergency medical incident, which the
department should meet 90% of the time.
1. This equates to the travel time to the incident by the first arriving engine
company, aid car or other emergency medical unit with trained paramedics on
board.
3
E. Response time for the arrival of the first arriving apparatus with appropriately trained and
equipped Hazardous Materials Level "A" Technicians on board at a hazardous materials
incident, where this service is provided by the fire department.
Response Time Standard:
The Pasco Fire Department has adopted a response/travel time standard of 6
minutes for the arrival of the first unit with appropriately trained Hazardous
Materials Technicians on board to a hazardous materials incident, which the
department should meet 90 % of the time.
1. This equates to the travel time to the incident by the first arriving engine
company, aid car, or other special operations unit with appropriately trained and
equipped personnel on board (Hazardous Materials Technicians).
F. Response time for the arrival of the first arriving apparatus with appropriately trained and
equipped Technical Rescue Technicians on board at the technical rescue incident, where
this service is provided by the fire department.
Response Time Standard:
The Pasco Fire Department has adopted a response/travel time standard of 6
minutes for the arrival of the first unit with appropriately trained and equipped
Personnel on board to a technical rescue incident, which the department should
meet 85% of the time.
1. This equates to the travel time to the incident by the first arriving engine
company, aid car, or other special operations unit with appropriately trained and
equipped personnel in board.
G. Response time for the arrival of the first arriving apparatus with appropriately trained and
equipped Aircraft Rescue and Firefighting personnel on board at an aircraft incident,
where this service is provided by the fire department.
Response Time Standard:
The Pasco Fire Department has adopted a response/travel time standard of 3
minutes for the arrival of the first unit with appropriately trained and equipped
Aircraft Rescue and Firefighting personnel on board to an aircraft incident, which
the department should meet 100% of the time.
1. This equates to the travel time to the incident by the first arriving engine
company, aid car, or other aircraft rescue unit with appropriately trained and
equipped personnel on board (Aircraft Rescue and Firefighting trained personnel).
2. The response time is set by the Federal Aviation Administration through 14 CFR
Parts 121 and 139.
4
H. Response time for the arrival of the first arriving apparatus with appropriately trained and
equipped Wild land Firefighting personnel on board at a wild fire incident, where this
service is provided by the fire department.
Response Time Standard:
The Pasco Fire Department has adopted a response/ travel time standard of 6
minutes for the arrival of the first unit with appropriately trained and equipped
Wild Land Firefighting personnel on board to a wild land fire incident, which the
department should meet 85% of the time.
1. This equates to the travel time to the incident by the first arriving engine company
or other wild land firefighting unit with appropriately trained and equipped
personnel on board (Wild Land Firefighters with appropriate certifications).
IV. Predictable Results
Population served by the Pasco Fire Department has grown by approximately 5% per year over
the last 3 years. New construction has increased which has contributed to an increase in
population served. The major fiscal impacts over this last year have been: rising personnel cost,
fuel costs, and the need to replace one fire engine, one rescue truck and one ambulance. Without
improving reliability of staffing our response times may increase. The City Council set the level
of response times and level-of service for the demographics of the City of Pasco.
V. Plan of Action
To meet the response time objectives for items above, the Pasco Fire Department will continue to
evaluate its response data to determine if relocating resources, improving personnel reliability or
other organizational changes may improve our ability to accomplish our response time standards.
The Pasco Fire Department will continue to engage the public so they fully understand the level
of service available based on the resources provided.
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ATTACHMENT B
2006 RESULTS
Response Number Adopted Actual Percent Adopted Actual Percent Adopted Actual
Type of Turnouts Performance Meeting 1st Performance Meeting 1st Full Standard
Responses Standard (Minutes) Standard Arrival (Minutes) Standard Arrival Performance
(Minutes) Response Response (Minutes)
(Minutes) Minutes)
Emergency
Medical 2485 0 N/A N/A 6:00 3:30 100% 6:00 4:09
Fire
Suppression 395 2:00 1:51 100% 6:00 5:13 100% 12:00 7:00
Response
Wildland
41 N/A N/A N/A 6:00 6:00 100% N/A N/A
Hazardous
Material 47 2:00 1:51 100% 6:00 5:32 100% N/A N/A
ARFF
7 N/A N/A N/A 3:00 1:45 100% N/A N/A
Technical
Rescue 0 2:00 N/A N/A 6:00 N/A N/A N/A N/A
Total
Responses 2975
7
ATTACHMENT C
RESOLUTION NO. e7 M
A Resolution approving performance standards for Pasco Fire
Department emergency responses.
WHEREAS, the City of Pasco Fire Department is legally established as a fire department
to provide certain emergency medical,fire and rescue services; and,
WHEREAS, the Pasco Fire Department has a mission statement and goals and objectives
to guide the organization in providing fire and emergency medical services to our
community; and,
WHEREAS, the Pasco Fire Department has a basic organizational structure which
includes the City Council, City Manager, Chief, Officers, Firefighters, Paramedics and EMTs;
and,
WHEREAS, the Pasco Fire Department is required by state law (SHB 1756, laws of
2005)to establish turnout and response time goals for various emergency responses;and,
WHEREAS, the Pasco Fire Department has developed written response coverage
objectives required to comply with applicable provisions of SHB 1756;NOW,THEREFORE
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1. That the Pasco City Council hereby approves the attached Response
Standards as the Pasco Fire Department policy for determining resource deployment for
emergency medical, fire and rescue services; and,
This resolution was adopted at a regularly scheduled public meeting of the City of Pasco
City Council for City of Pasco Fire Department on this /5 day of February, 2006.
Joyce lso , Mayor
ATTE T. APPROVED AS TO FORM:
Sandy Kenw hy, Deputy City lerk Leland B. Kerr, City Attorney
8
AGENDA REPORT
TO: City Council January 5, 2007
FROM: Gary Crutchfi +anager Workshop Mtg.: 1/8/07
Regular Mtg.: 1/16/07
SUBJECT: Aerial Photogr phy
I. REFERENCE(S):
1. Memorandum from Stan Strebel to City Manager dated 1/2/07
2. Photo example A
3. Photo example B
(NOTE: references no. 2 and 3 are in Council packets only; copies available at the Pasco
Library and in the Information Services office.)
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
1/8 Discussion
1/16 MOTION: I move to authorize participation in the Franklin County aerial
photography project at 6 inch pixel imaging level for a total cost of
$30,546 and direct that the expenditure be included in the 2007
supplemental budget.
III. FISCAL IMPACT:
$30,546 (half utility fund and half general fund)
IV. HISTORY AND FACTS BRIEF:
A) Franklin County, along with the PUD and South Columbia Basin Irrigation District,
several years ago established a county-wide aerial photography in conjunction with
the County's GIS system. Given the growth in the County, particularly the Pasco
urban area, the aerial photography must be updated frequently (every two or three
years). The photography was last updated in 2004 and Franklin County is preparing
to contract for an updating flight.
B) The County's system uses 12-inch pixels, which is sufficient for its use. If the
photography uses 6-inch pixels (higher level of clarity), the resulting photography is
of greater value to city engineering (in particular, in use of street and utility design
work). Of course, the higher level of clarity is of a higher cost, also. The Pasco
share of the updated flight cost at 12-inch pixels is just under $5,000; the Pasco share
of the flight cost, if the Pasco urban area is photographed at 6-inch pixels, is just
over$30,000.
V. DISCUSSION:
A) The photo examples provide a clear picture of the different level of clarity between
the options. Given the relative quality of the two photography options coupled with
the cost savings associated with engineering projects over the next few years, staff is
inclined to recommend the 6-inch pixel imaging level, even though the cost is
substantially greater than the option.
B) By way of comparison, the city contracted for aerial photography to include
elevation contours of West Pasco a few years ago at a cost of about $100,000; had
we flown the entire city at that level, it would have cost $300,000. The proposed 6-
inch pixel imaging level for the update flight is a much more cost effective way to
get better clarity photography with some benefit for engineering use (reduced costs
for contract surveyors). In addition, other departments are more likely to use the
photography given the better clarity(i.e., planning, code enforcement, police, etc.).
3(g)
P,ASC0 CII Y HALL
PE( El\/ED
JAN 0 3 2007
CITY MANAGER'S.
Memo OFFICE
Date: 1/2/07
To: Gary Crutchfield, C ityManager
From: Stan Streb
Re: Updatin is hotos
Franklin County has invited the City to participate in a project to update the aerial photos that we use for
numerous purposes within the City. By participating as a group, the costs per entity are shared and
reduced for each participant.As part of a five entity group(Franklin County GIS, Fr. Co Public Works,
Fr. Co. PUD and South Columbia Irrigation District)the City's costs for one foot pixel imaging for photos
covering the entire City would be$4,930. The city could upgrade to 6 inch pixel imaging(see the
comparison of quality,attached)for a total cost of$30,546. Given the growth that the city has
experienced since the photos were updated (2004), this would be a good investment. Thank you.
AGENDA REPORT
FOR: City Council December 29, 2006
TO: Gary Crutchfi ager Workshop Mtg.: 1/08/07
FROM: Lynne Jackson, uman Resources Manager Regular Mtg.: 1/16/07
SUBJECT: Bargaining Contract for Uniformed Police Department Represented Employees
I. REFERENCE(S):
1. Proposed Collective Bargaining Agreement (Council packets only; copy in Human Resources
Office for public review)
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/08: DISCUSSION
1/16: MOTION: I move to approve the Collective Bargaining Agreement with the Pasco
Police Officers Association, uniformed employees, and, further, authorize
the Mayor to sign the agreement.
III. FISCAL IMPACT: Increases annual cost of police operations by approximately $1,084,217.
Police operations cost for 2004 (last year of previous contract): $3,870,027.
Anticipated Police operations cost for 2007: $4,954,244
IV. HISTORY AND FACTS BRIEF:
The previous contract terminated December 31, 2004.
V. DISCUSSION:
The city and representatives of the uniformed employees in the Police Department who are
represented by PPOA have reached tentative agreement on a new, three-year contract. The
bargaining unit has voted to approve it. Following is a listing of the significant changes:
• Effective January 1, 2005: 3% increase for all represented, uniformed employees
Effective July 1, 2005: 1% increase
Effective January 1, 2006: 3.7% increase for all staff officers
Corporals: 10% above top step staff officer
1St yr Sergeants: 15%above top step staff officer
2nd yr Sergeants: 20%above top step staff officer
Effective July 1, 2006: 1% increase. Maintain percentage separation for
supervisors.
Effective January 1, 2007: 3% increase. Maintain percentage separation for
supervisors.
Effective July 1, 2007: '/4 % increase. Maintain percentage separation for
supervisors.
• Officers to pay 10% of their medical premium with a premium cap of $78.50/month for
2007.
• Officers will be eligible to accrue compensatory time, in lieu of cash overtime, up to a
maximum accumulation of eighty (80) hours. At end of calendar year 40 hrs may be converted
to vacation time. (Accrued vacation leave cannot exceed the maximum accrual for any reason,
including conversion of compensatory time.) All remaining accrued but unused compensatory
time will be cashed out. The City may deny use of compensatory time for dates of specific
events (New Year's Eve, Cinco de Mayo Festival, July 4t Celebration, Fiery Foods Festival,
Water Follies weekend), if two employees have already been granted vacation or compensatory
time off, in the event of an actual emergency.
• Education reimbursement costs will be capped at the in-state residential tuition rate for
Washington State University.
Staff recommends Council ratification of the Agreement 3(h