HomeMy WebLinkAbout2012.04.09 Council Workshop Packet AGENDA
PASCO CITY COUNCIL
Workshop Meeting 7:00 p.m. April 9, 2012
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. VERBAL REPORTS FROM COUNCILMEMBERS:
4. ITEMS FOR DISCUSSION:
(a) Planning Commission Interviews:
1. Agenda Report from Gary Cnttchfield, City Manager dated April 5,2012.
2. Applications (4) (Council packets only).
(b) Appointment Process for Boards and Commissions:
1. Agenda Report from Gary Crutchfield, City:Manager dated April 4, 2012.
2. Proposed. Resolution.
(c) Lease Renewal for Municipal Court:
1. Agenda Report from Stan Strebel,Deputy City Manager dated April 2, 2012.
2. Proposed Lease Renewal.
(d) Ambulance Rates:
1. Agenda Report from Dunyele Mason, Finance Manager dated April 5, 20I2.
2. Ambulance Fund Analysis.
3. Proposed Ordinance.
(e) Estate Fence Issue:
1. Agenda Report from Stan Strebel,Deputy City Manager dated April 5, 2012.
2. Proposed Ordinance,
3. Proposed Resolution,
(f) Council Goals:
1. Agenda Report from Gary Crutchfield, City Manager dated April 5, 2012.
2. Proposed Resolution.
(g) Pasco Boat Basra Lease Request for Proposals:
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
April 4, 2012.
2. Vicinity Map.
3. Draft Request for Proposals.
(h) Management of Corps Property:
1. Agenda Report from Rick Terway, Administrative & Community Services Director dated
April 4, 2012.
2. Letter from USAGE dated January 19, 2012.
(i) Surplus Fire Department Equipment- Defibrillators:
1. Agenda Report from Debbie Clark, City Clerk dated March 23, 2012.
2. Memorandum from Bob Gear, Fire Chief.
3. Proposed Resolution,
4. Intergovernmental Transfer Agreement Emergency Medical Equipment.
(j) Aerial Ladder Truck Replacement:
1. Agenda Report from Robert Gear, Fire Chief dated April 4, 2012.
2. Memo to City Manager dated 4/4/12.
3. Resolution..
4. Interlocal Procurement Agreement.
(k) Extended Liquor Hours:
1. Agenda Report from Gary Crutchfield, City Manager dated April b, 2012.
2. Memorandum from Police Chief dated 4/5/12.
Workshop Meeting 2 April 9,2012
5. OTHER ITEMS FOR DISCUSSION:
(a)
(b)
(c)
6. EXECUTIVE SESSION:
(a)
(b)
(c)
7. ADJOURNMENT
REMINDERS:
1. 12:00 p.nr., Monday, April 9, Pasco Red Lion — Pasco Chamber of Commerce Membership
Luncheon. (`Wireless Technology: Delivering Innovation and Economic Growth"; presented by
Pacific Technology Alliance.)
2. 6:30 p.m., Monday, April 9, Conference Room #1 — Old Fire Pension Board Meeting.
(COUNCILMEMBER REBECCA FRANCIK, Rep.; SAUL MARTINEZ, Alt.)
3. 10:00 a.m., Tuesday, April 10, Senior Center — Senior Citizens Advisory Commuttee Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; BOB HOFFMANN, Alt.)
4. 4:30 p.m., Tuesday, April 10, 1120 W" Sylvester — Teen Challenge Pacific Northwest Thrift Store
Grand Opening Ribbon Cutting Event. (MAYOR MATT WATKINS)
5. 4:00 p.m., Wednesday, April 11, City Hall, Conference Room #1 — Sewer Master Plan Committee
Meeting. (COC;NCILMEMBERS TOM LARSEN and AL YENNEY)
6. 7:00 a.m., Thursday, April 12 — BFCG Tri-Mats Policy Advisory Committee Meeting.
(COUNCILMEMBER BOB HOFFMANN, Rep.; REBECCA FRANCLK, Alt.)
7. 6:00 p.m., Thursday, April 12, 1315 N. 7"' Avenue — Pasco Volunteer Reception. (ALL
COUNCILMEMBERS INVITED TO ATTEND)
8. 7:00 p.m., Thursday, April 12, Transit Facility — Ben-Franklin Transit Board Meeting. (MAYOR
MATT WATKINS,Rep.; COUNCILMEMBER MIKE GARRISON, Alt.)
AGENDA REPORT
TO: City Counci April 5, 2012
FROM: Gary Crutchfie anager Workshop Mtg.: 4/9/12
SUBJECT: Planning Coign 'ssion terviews
I. REFERENCE(S):
1. Applications (4) (Council packets only)
H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
419: Council to conduct brief interviews with Andy Anderson, William Arnold, Greg
Garcia and Paul Hilliard.
III. HISTORY AND FACTS BRIEF:
A) The Planning Commission is composed of nine members; terms are for six years.
The Commission meets on the third Thursday of each month at 7:00 p.m.
B) The Planning Commission conducts workshop meetings and public hearings on
land-use policy and development proposals and issues recommendations for the
City Council.
C) There are two positions whose term has expired:
1. Position No. 3 (currently Andy Anderson)
2. Position No. 4 (currently Alecia Greenaway)
D) The Council screening committee recommends that the incumbent in Position No.
3 be interviewed prior to consideration for reappointment, as his last interview
was more than four years ago.
E) The Council screening committee concluded that the incumbent in Position No. 4
be reappointed without interview (last interviewed in 2010).
E) At the present time there is one vacancy on the Commission:
1. Position No. 9 (vacant) term expiration date of 02/2015
F) After Council committee review of all applications, the following have been
selected to interview for Position No. 9:
1. William Arnold........................................................7907 Zayas Drive
2. Greg Garcia...............................................................2120 N. Road 34
3. Paul Hill iard......................................................... 8203 Camano Drive
IV. DISCUSSION.-
A) After conduct of interviews at the April 9 Workshop meeting, it is proposed that
appropriate appointment be made by the Mayor, subject to confirmation by the
Council, at the April 16 business meeting.
4(a)
AGENDA REPORT
TO: City Council April 4, 2012
FROM: Gary Crutch. ty Manager Workshop Mtg.: 4/9112
SUBJECT: Appointment ocess for Boards & Commissions
1. REFERENCE(S):
1. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL 1 STAFF RECOMMENDATIONS.
419: Discussion
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) Mayoral appointments to boards and commissions have been managed in
accordance with Resolution No. 2883 and its predecessor for more than a decade.
The Resolution permits reappointment of an incumbent without interview only if
the incumbent has been interviewed by City Council within the past four years.
This works well for boards with two-year terms (like Code Enforcement).
However, some of the Boards have five or six year terms (such as Planning
Commission, Housing Authority, Civil Service Commission) so any
reappointment of an incumbent who has completed one full term effectively
requires another interview.
V. DISCUSSION:
A) Given the longer terms of some of the boards, the appointment process should
perhaps accommodate at least one reappointment without interview. That can be
accomplished by using the following guideline:
The Screening Committee may recommend reappointment
of an incumbent applicant without interview by the City
Council if the incumbent has served less than three
consecutive terms since the last interview,
B) The attached proposed resolution reflects the recommended change.
4(b)
RESOLUTION NO.
A RESOLUTION Providing a Process for Appointments to City Boards
and Commissions.
WHEREAS, the City of Pasco maintains several citizen advisory boards to assist the
delivery of municipal services as well as to advise the City Council in making various policy
decisions; and
WHEREAS, the appointment process prescribed by the Pasco Municipal Code requires
the Mayor to appoint citizens to vacancies on such boards, subject to confirmation of the City
Council; and
WHEREAS, the Mayor and City Council desire to establish an appointment process
which is more collaborative yet efficient for both the applicants and City Council alike; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DOES
RESOLVES AS FOLLOWS:
Section 1: Applications for city boards and commissions shall he solicited annually by
the City Manager on behalf of the City Council.
Section 2: All applications received by the City Manager shall be reviewed by a City
Council committee appointed by the Mayor; such committee, to be known as the "Appointment
Screening Committee," shall be ad-hoc, appointed annually, and consist of three members,
including the Mayor. The Appointment Screening Committee shall select those applicants it
deems best suited for the respective board/commission but not more than three applicants for
each vacancy to be filled. The Appointment Screening Committee shall consider the following
factors in making their selections for further consideration:
a) Geographic representation;
b) Gender representation;
c) Ethnic representation;
d) Familial and financial relationships of board members
Section 3: Those applicants selected by the Appointment Screening Committee shall be
interviewed by the City Council during a public meeting; provided, however, the Screening
Committee may recommend reappointment of an incumbent applicant without interview by the
City Council if the incumbent has been interviewed-b �' _ n ' - t �,�t �.t.•_
years served less than three consecutive terms since the last interview. At a City Council
meeting following such interview, an interviewed candidate shall be selected by the Mayor for
appointment to each vacancy. Any candidate selected by the Mayor shall be subject to
confirmation vote of the City Council; a majority vote of the quorum present at such meeting
shall be required to confirm the Mayor's appointments.
Section 4: Any prior resolutions of the City Council in conflict with the provisions of
this resolution shall be superseded by this resolution.
PASSED by the City Council of the City of Pasco at its regular meeting this day of
, 2012.
Matt Watkins
Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark Leland B. Kerr
City Clerk City Attorney
Appointments to City Boards and Commissions
Page 2
AGENDA REPORT
FOR: City CounciQ April 2, 2012
TO: Gary Crutch f ; C i Manager Workshop Mtg.: 4/9/12
Regular Mtg.: 4/16/12
FROM: Stan Strebel, D puty City Manager
SUBJECT: Lease Renewal for Municipal Court
1. REFERENCE(S):
1. Proposed Lease Renewal
11. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
419: Discussion
4/16: MOTION: I move to approve the lease renewal for the Franklin County Public
Safety Building as housing for Pasco Municipal Court and, further,
authorize the City Manager to sign the document,
III. FISCAL IMPACT:
The County's proposed rental rate of$11.50 1'sf/yr for court office space (2,100 sf) and for
joint use space (1,505 sf) will result in annual rent expense of nearly $41,500 per year.
Additional expenses (security, custodial, utilities) are estimated at $32,600 annually.
Total expenses are expected to be $74,100 or $46,147 more than current.
IV. HISTORY AND FACTS BRIEF:
A) The City's prepaid 40-year lease of space in the County Courthouse (Public
Safety Building), currently housing the Municipal Court will expire on May 1,
2012. An extension is required in order for the City to continue occupancy
pending the construction of needed court space in conjunction with the County
jail. The new facility is planned to be open in the fall of 2013.
B) Staff has been working with the County for several months to come to terms on
an extension agreement. The attached renewal lease is offered for consideration
by Council and includes the following key provisions:
• A renewal term extending until completion of the new facility.
• A "blended" rental rate of $11.50/sf/yr for space exclusively occupied by the
City and for shared or joint use space.
• Addition of "Courthouse Campus Security Expense" in the pro rata building
maintenance expense.
C) While the County's proposal of$11,50 rent reflects a "splitting of the difference"
between market rates identified by consultants for the County and City,
respectively, it should be noted that true market rates assume that the lessor has
constructed or otherwise purchased the space subject to rent. It should be noted
that, while the City occupies space in the County building, the improvements that
it occupies were initially paid for by the City at the same time as the Public Safety
Building improvements were constructed. Because of this fact, the rental rates
used for comparison seem overly generous to the County as lessor.
D) Pro-rata operation expense for 2011 was $27,953. Security expense is expected to
add a net increase of about $4,600 per year.
4(c)
LEASE RENEWAL OF:
(1) THE AGREEMENT FOR LEASE OF SPACE
FRANKLIN COUNTY - CITY OF PASCO
PUBLIC SAFETY BUILDING
DATED MARCH 16, 1970, AND
(2) THE AMENDMENT TO PUBLIC SAFETY
BUILDING LEASE AGREEMENT BETWEEN
THE CITY OF PASCO AND FRANKLIN COUNTY
DATED JUNE 5, 1995.
This Lease Renewal is made and entered into between Franklin County (County) as
Lessor, a political subdivision of the State of Washington, with its principal offices
located at 1016 North 4" Avenue, Pasco, Washington 99301, and the City of Pasco
(City) as Lessee, a municipal corporation of the State of Washington, with its principal
offices located at 525 North 3"d Avenue, Pasco, Washington 99301,
WHEREAS, the County and City are parties to an Agreement For Lease Of Space,
Franklin County — City of Pasco, Public Safety Building dated March 16, 1970, and
subsequent Amendment to Public Safety Building Lease Agreement Between The
City of Pasco and Franklin County dated June 5, 1995, wherein the County leases to
the City certain square feet of the second floor and certain square feet of the first floor in
the Public Safety Building, and
WHEREAS, the aforesaid Agreement For Lease Of Space and Amendment to Public
Safety Building Lease Agreement provide for the duration of the existing lease term
until May 1, 2012; and
WHEREAS, the County and City desire to continuing leasing the space as set forth in
the aforesaid Agreement For Lease Of Space and Amendment to Public Safety
Building Lease Agreement beyond May 1, 2012 to the completion of the new Franklin
County Public Safety Building Annex (Estimated completion date, December of 2013),
unless terminated prior to as set forth in this Lease Renewal or by agreement of the
County and City; and
WHEREAS, the aforesaid duration or term of Agreement For Lease Of Space and
Amendment to Public Safety Building Lease Agreement can not be extended by
Amendment as RCW 36.34.180 prohibits the county from engaging in lease terms
beyond thirty-five (35) years; and
WHEREAS, as a result a lease renewal is legally necessary for the County to again
lease the subject property on the existing terms and conditions, now, therefore,
In consideration of the mutual benefits herein set forth below, the County and City
agree as follows:
1. The County and the City each to agree to a renewal, on all of the existing terms
and conditions, of the aforesaid, attached hereto, and incorporated herein Agreement
For Lease Of Space, Franklin County— City of Pasco, Public Safety Building dated
March 16, 1970, and the subsequent Amendment to Public Safety Building Lease
LEASE RENEWAL
Page 1 of 4
Agreement Between The City of Pasco and Franklin County dated June 5, 1995,
except as to the following terms and conditions which shall be amended, replaced, or
stricken as follows:
2. Section 2 in Page 2 of the Agreement For Lease Of Space, Franklin County —
City of Pasco, Public Safety Building dated March 16, 1970 shall be stricken and
replaced in its entirety with the following:
"(2) The term of said lease shall be from May 1, 2012 to the completion
of the new Franklin County Public Safety Building Annex (Estimated
completion date, December of 2013), unless terminated prior to as set
forth in said lease or by agreement of the County and City."
3. The reference to " (until May 1, 2012) " shall be stricken in its entirety from
Section 1(a) of the Amendment to Public Safety Building Lease Agreement
Between The City of Pasco and Franklin County dated June 5, 1995.
4. Sections 4, 5, 6, 7, and 8 on Pages 2— 5 of the Agreement For Lease Of
Space, Franklin County — City of Pasco, Public Safety Building dated March 16,
1970 shall be stricken in their entirety and replaced with the following:
"(4) As rental for said facilities and space the City shall pay the County
$11.50 per square foot which shall be due and payable to the County on
the 1 st day of each month beginning May 1, 2012 and each succeeding
month thereafter during the term of said lease."
5. Except as expressly provided in this Lease Renewal, all other terms and
conditions of the aforesaid Agreement For Lease Of Space, Franklin County — City of
Pasco, Public Safety Building dated March 16, 1970, and the subsequent
Amendment to Public Safety Building Lease Agreement Between The City of
Pasco and Franklin County dated June 5, 1995, remain in full force and effect,
DATED this of 2012.
LEASE RENEWAL
Page 2 of 4
LESSOR LESSEE
BOARD OF COUNTY COMMISSIONERS CITY OF PASCO
Franklin County, Washington
Brad Peck, Chair Gary Crutchfield, City Manager
Rick Miller, Chair Pro-Tem
Robert E. Koch, Member
ATTEST BY: ATTEST BY:
Mary Withers City Clerk
Clerk of the Board
APPROVED AS TO FORM: APPROVED AS TO FORM:
Ryan E. Verhulp Leland Kerr
Deputy Prosecuting Attorney City Attorney
STATE OF WASHINGTON )
ss: (LESSOR'S ACKNOWLEDGMENT)
THE COUNTY OF FRANKLIN )
On this day of 2012, before me, personally
appeared to me known to be the
of Franklin County, who executed the foregoing
Lease Renewal, and acknowledged said instrument to be the free and voluntary act and
deed of Franklin County for the uses and purposes therein mentioned, and on oath
stated that he/she was authorized to execute said Lease Renewal for and on behalf of
Franklin County.
LEASE RENEWAL
Page 3 of 4
WITNESS my hand and official seal hereto affixed the day and year in this certificate
above written.
Signature Print or type name of notary
Notary Public in and for the State Washington, residing at
My commission expires
STATE OF WASHINGTON )
ss' (LESSEE'S ACKNOWLEDGMENT)
COUNTY OF FRANKLIN )
On this day of 2012, before me, personally
appeared to me known to be the
person(s) who executed the foregoing Lease Renewal for the Lessee and
acknowledged said instrument to be the free and voluntary act and deed of the Lessee
for the uses and purposes therein set forth, and that he/she/they are authorized to
execute said Lease Renewal on behalf of the City of Pasco.
WITNESS my hand and official seal hereto affixed the day and year in this certificate
above written.
Signature Print ortype name of notary
Notary Public in and for the State Washington, residing at
My commission expires
LEASE RENEWAL
Page 4 of 4
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sum payable by the C5.ty to the County (as computed in
above) bears to the cos` of the project .
(G) For the purposes of Paragraph (5) hereinabove, the
used shall have the following def.I.rdtion:
(a) "Tux ratio" shall be the ratio in percentage
.,hat the assessed value of property, real and per-
sonal , ir: Franklin County but excluding the City of
pssco, bears to the assessed value of property,
real and personal, in Franklin County including the
City of Pasco , based upon the last assessment roil
prepared by the Franklin County Assessor prior to
t:,sw date of sale of the bond issues referred to in
ra.-agraph (4) hereiinabove , or if said bond issues
are sold on different dates , prior to the date of
snlc or the firs of said issues sold,
{b) "Proport:ionate share of occupancy" shall be the
city' s proportionate share of occupancy of the entire
building, including inside parking, expressed in
percentage computed as follows :
The proportion in percentage that the total of
the net square feet of floor space area exclus-
ively used and occupied by the City and one-half
of the net square feet of the floor space area
jointly used and occupied by the County and
City bears to the total of the net square feet
of floor space area in the entire building .
Such propo::t:ionate share of occupancy shall be deter-
nod by reference to Preliminary Design :Zevizi.on yo.
dated August 21 , 1969 , as prepared by Pence and
Manley, Architects and Engineers, or as hereafter
",.utually agreed by the parties , but in any event
t e area of net floor space area exclusively used
and GCCL:pied by the City shall be not less than 1 , 330
!_,uare feet , and the area of net floor space arca
i.ntly used by the City and County shall be not
joss than 13 ,510 square feet.
:) The " cost of the project" shall be the total
the two bond issues as sold by the Cci:mty for the
sr.:ose of the co;�struction cf the facility and
referred to in Paragraph (4) hereinabove , ad•-
,. ted as hereinafter provided in Paragraph 8 ,
' ) "Total interest upon said bond issues" shall.
the total of me interest to be paid by the
in.ty upon the bond issues sold to finance thy:
"r, truct:ion of such faci.littir and as referred. --o in
(4 ) hereinabove , computed upon the interest
as rlet.er U.ine , by the sale or sales thereof'.'
the ful! tar-s--ts or twenty years and ant:ici-
1}.i.pc{ pay.,iont as schad'uled, provided. . 'nowever, that
sc i-d bond issue's , or a i.ther 0f th,em, GU:ltaIn
-3-
j" option to .redeem said bonds before the full
.,,"turity thereof , the City may reduce the rental
ho rein reserved by pre-payment to the County of
40sh portion of the principal sum referred to in
( 5) (a) above as shall allow the County , by use of
qa h sung, to exercise the option of redemptic7:
jacoxding to the terms of said bonds , such reduc-
tion of rental to be in an amount equal to the
koicrest saving thereby experienced by the County.
• �'x) The rental as hereinabove covenanted to be paid
, Icy to the County shall be paid in installments ,
upon the due date of the first annual. installment
Mal and interest upon the bonds referred to in
(4) above , and continuing upon the due date of each
:;. succeeding installment upon_said bonds until the
. ,,ncipal plus interest upon said bonds has ,been_,paid,, .
understood that if there shall be more than one annual.
:'.;ant due upon baid bonds , by reason of sale of said
an differing dates , or otherwise , each installment due
on saW bonds shall be an installment du` date on said
Each installment - of said rental shall be computed
The City shall pay to the County upcn each install-
ment hue date a sum equal to that percentage pf
.tree total amount of principal and interest due and
payable by the County upon said bonds as the total
.of (5) (a) and ( 5) (b) , hereinabove bears to the cost
. of the prcject plus the total interest upon said
, band issues .
N) The County shall establish ! 'fund known as the
Safety Building Fund" into which shall be placed the
q .
(a) ill funds obtained from the sale of the bond
issues as aforementioned;
1b) All interest derived from the investment of the
lands obtained from the sale of said bond issues ;
(Q All funds obtained from Federal and/or State
Irants towards the planning or construction of the
(a) All other funds , from whatever source , appl w,!
ev to be appliM to the planning or constructic n of
I & project .
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(a) Day to day suoe:zvJision, care and control;
(b) Pzov<sion of all food , clothing, bedding ,
recreation and 'rlealth requirenents ;
(c) Supervision and maintenance of mail., phone and
visitor ccmmunications permitted to those detained.
_The City wil1 pay to the Ccunty monthly, at the end
of each month, a proportionate share of the cost of the opera-
tion of said detention facility, computed as follows :
(a) That proportion of the monthly total expendi-
ture for intake proceedings that those persons
going through the intake proceedings to be detained
by or under the authority of the C:.ty during said
month bears to the total persons processed through
said intake proceedings during said month, plus ,
(b) A daily rate for each person detained by, or
under the authority of the City computed by, divi-din_ g
_the total. monthly cost of detention (excluding
the cost of the intake procedure) by the total
number of "prisonef days . " A "prisoner day"
._shall be one Limes the number of days , or frae-
Lion thereof , that each person is detained.
In Lieu of separate monthly computa,-ions of said coats the
parties may , with the recommendation of the Public Safety
Building Co=iittee, establish an average cost per intake,
and an average daily cost of detention (excluding the cost of
the intake procedure) for a yearly period, and said average
costs shall be used in determining the amount to be paid by
the City to the County each month by multiplying such average
cost of intake by the number of City detained persons going
through the intake proceedings during said month , and -multi-
plying the ra nber. of City "prisoner days" by the average daily
cost o£ detenti.oi. In the event said averaging method hall
be used, it shall be adjus Led no less than anntizal.l,y , to
reflect the averacre per person i.r.•take cost and the average
prisoner day cost of detention based upon the actual experiance
of opar .tic;n over the precceding year or since the pr.ecceding
of such averages , should the period be less Chan
one yea,.
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(18) The City hereby covenants and agrees to pay to
thb County a proportionate share of the cost of maintenance
and operation of the facility during the full term of this
lease . Said sum shall be determined as folloiJS :
(a) The Public Safety Building Committee shall, no
later than the second Monday i.n August of the calendar
year prior to the calendar year in whicIn t o anticipa-
ted date of availability of said facility for occu-
pancy shall fall, and annually thereafter upon or
before the second Monday of August, prepare and
submit to the City Council. and County Auditor a
proposed budget for the maintenance and operation
of the facility for the next succeeding calendar
year . After consideration, revision and approval
thereof by the City Council, the same s:all be
mitted to the Board of Co'an y Cc+-rmissioners for
adoption no later than the first Tuesday in Septem-
ber of said calendar: year, a .d thereafter .revised
and adopted by said Board of County Commissioners
as provided by law.
(b) The City shall pay to the County, upon the first.
day of each month in advance , and commencing �tii.tip
, the first day of the month in which said facility.
, shall become available for occupancy and continuing
until the termination of this lease, a proportionate
share of such month ' s budgeted cost of mainte.:unce
and operation. Said proportionate share shall
be determined as follows :
.The total budget for said maintenance and opera-
tion For said calendar year divided by the
,number of months covered by said budget,, th en
,multiplied by the City ' s proportionate share O_
occupancy as defined in Paragraph ( u) (b.)
-above . _ ._ _
c) Within thirty days after the end of the f4-s1:
calendar year after said facility shall become
available for occupancy , and annually thereafter,
the actual cost (as opposed to budgeted cost) of
the maintenance and operation of said facility
shall be determined for the preceeding year and the
City ' s proportionate share thereof. detle:'minea. In
the event the payments as made by the City sha "I
exceed said proportionate share of actual cost ,
the City shall receive credit for said excess
against the next ensuing payment for :naintenance.
and operation, and in the event the payments as
invade by the City shall be less than its proportionate
share of said actual costs , it shall immediately
pay said deficiency.
(19) it is understood that. the City has a,:dor5Gd
its apps:oval i.n writing upon th;L prelirzinary plans of the pc;r-
tions of the project to be occupied exclusively by the City or
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Amendment to Public Safety Building Lease Agreement
Between
The City of Pasco and Franklin County
This agreement is made and entered into between the City of Pasco, a
municipal corporation of the State of Washington, hereinafter called City,
and Franklin County, a municipal corporation of the State of Washington,
hereinafter called County.
Whereas, the City and the County are parties to an Agreement For Lease Of
Space, Franklin County-City Of Pasco,Public Safety Building dated March 16,
1970 and its subsequent amendments, wherein the County leases to the City
certain square feet of the second floor and certain square feet of the first floor
at the Franklin County-City of Pasco, Public Safety Building; and
Whereas, the City has moved its police department operations from the
Public Safety Building to the new Pasco Civic Center and desires space
adequate for its Municipal Court clerical staff and to have increased
availability of courtrooms; and
Whereas, the County desires to occupy space that is no longer needed by the
City; and
Whereas, both parties desire to reach an amicable settlement of the residual
value of the leased space being vacated by the City and provide for adequate
courtroom facilities to both the Pasco Municipal Court and the Franklin
County District Court for the balance of the remaining lease term, now,
therefore,
In consideration of the mutual benefits hereinbelow provided, the parties
agree as follows:
T. Floor Space. (a) The City will exclusively occupy the designated Municipal
Court office space for the duration of the existing Lease term (until May 1,
2012), unless the City decides to vacate all space at the Public Safety Building at
a sooner date at the City's discretion, upon at least sixty (60) days written
notice to the County. (See attached floor plan). The City may make non-
structural changes to the space it occupies without approval of the County.
(b) The City will relinquish all rights to use and occupancy (joint and
exclusive) of the downstairs (first floor) space immediately. In addition, the
City will relinquish to the County all second floor space except that space
designated on the attached floor plan, of which the City shall retain exclusive
use and occupancy, and in addition the City shall have the joint use and
Amendment To Lease Agreement/Public Safety Building - Page 1 of 5
occupancy of the courtrooms as described in Section 4. hereof. (See attached
floor plan).
2. Courtroom Equipment and Furniture. The County and the City shall
replace and repair the equipment and furniture of the shared courtroom
facilities by their mutual approval and equal splitting of the cost.
3. O & M Credit. As consideration for the space vacated by the City, the City
shall be assessed no maintenance and operations costs until it has depleted
$90,000.00 in credit for O&M assessments otherwise chargeable. If the City is
still occupying space after the $90,000.00 credit limit has been reached, and the
County has finished construction of the new Superior Court courtroom as
required herein, the City shall then commence payment of its one-half of the
shared courtroom facilities and one-half of the shared restrooms on the
second floor of the Public Safety Building. Shared space does not include
hallways. In the event that the new Superior courtroom is not completed, the
City shall not be obligated to pay O&M expenses until the courtroom is
completed. EIigible costs for O&M assessments are limited to custodial
services, charges for utilities, and minor interior repairs.
The City shall be entitled at any time to review the County's budget
documents on which the O&M assessments to the City are based. In the event
the City and the County cannot agree on the correctness of the assessment to
the City, the dispute shall be resolved by a third party arbitrator jointly
selected and paid for by the parties.
4. Courtroom Sharing. Municipal and District courts will share the second
floor main District courtroom, the existing small Superior courtroom on the
third floor of the courthouse, (at such time as the new Superior courtroom is
constructed), and the small (old weed room) second floor courtroom on the
following time share basis agreed to by the District and Municipal Court Judge
for the two District Court courtrooms and the District, Municipal and a
Superior Court Judge representative for the existing small Superior
courtroom, when it becomes available:
Present
Large Dnwmstajrs ;QU1tnrmm
Municipal Court Monday&Tuesday Wednesday &Thursday AM
Alternating Even Fridays Monday AM
District Court Wednesday & Thursday Monday PM&Tuesday
Alternating Odd Fridays Thursday PM
Amendment To Lease Agreement/Public Safety Building - Page 2 of 5
Use of the large courtroom would be on alternating Fridays for jury trials.
District court will have odd-numbered court dates, and Municipal Court will
have the even-numbered court dates. In the event one court does not have a
jury trial scheduled for their Friday, the other court may use the courtroom
for a jury trial. However, should there be a jury trial in the large courtroom,
then the other court may use the downstairs small courtroom on that Friday.
Future
Large Downstairs Small Downstairs Small U12stairs
Courtroom courtmQM Courtroom
Municipal Court Monday&Tuesday Wednesday & Wednesday &
Alternating Even Thursday Thursday
Fridays Friday AM Alternating Odd
Fridays
District Court Wednesday & Monday&Tuesday Monday&Tuesday
Thursday Friday PM AIternating Even
Alternating Odd Fridays
Fridays
It is mutually understood that the Courts will accommodate each other in the
event that a courtroom is not being used on their scheduled day.
If the judges are unable to maintain agreement during the term of the lease,
then the County Commissioners and the Pasco City Council shall jointly
redefine the court time schedule consistent with the intent of an equal time
division between the District and .Municipal Courts.
"Courtroom" as used in this agreement includes Judges Chambers, Jury and
Witness rooms attendant to the courtroom, except that the District Court
Judge shall have the exclusive occupancy of the Chambers adjacent to the
small District courtroom.
5. New Courtroom. The County will complete the third Superior courtroom
construction on the third floor within twenty-four (24) months of the date
written below.
6. Libraries. Each Court will provide its own library, the existing library
belongs to the County.
Amendment To Lease Agreement/Public Safety Building - Page 3 of 5
7. Operations and Maintenance. The City's share of the operations and
maintenance costs for the combined Public Safety Building and Courthouse
shall be equal to the percentage the City's square feet of floor space reserved
for the City's exclusive use, plus one-half of the courtroom space it jointly
shares with the County will have to the total percentage of space (66,372
square feet). Eligible costs are limited to custodial services, charges for
utilities, and minor interior repairs. In the event the City's joint use of a
courtroom is more or less than fifty percent (50%) by agreement of the judges,
the City's percentage of O&M shall be adjusted up or down in accordance with
its courtroom usage.
S. Conflicts. In the case that any provision of this agreement conflicts with any
provision of the 1970 Lease Agreement, the terms and conditions of this
agreement shall prevail.
9. 1970 Lease Agreement Continues. In all other respects, the terms and
conditions of the 1970 Lease Agreement as previously amended in 1995 by
Joint Resolution, shall remain in full force and effect.
10. Arbitration. In the event the parties are unable to resolve any dispute over
interpretation or application of this agreement during the lease term, the
parties shall jointly select a third party arbitrator to resolve the dispute
consistent with the terms hereof.
Dated this �f_yday of June 1995.
City of Pasco:
Charles Kilbury
Mayor Pro-Tem
Attest:
App o ed As F rm:
Catherine D. Seaman reg . Rubstello
Deputy City Clerk City ttorney
Amendment To Lease Agreement/Public Safety Building - Page 4 of 5
Franklin County Commissioners:
Neva Cor4n
Chai ers� d,
Frank Brock
Commis loner
Sue Miller
Commissioner
Attest:
Approved As To Form:
Mary Aers Steven M. Lowe
Clerk of the Board Franklin County Prosecuting
Attorney
Amendment To Lease Agreement/Public Safety Building - Page 5 of 5
c �
O �:
ELEV, 6`0" CLEAR FROM SOUTH
FACE OF C.M.U. TO NORTH
FACE OF GYPSUM SOAR0.
WALL PARALLELS ELEV.
f
i
CITY COLT ADMINISTRATION AREAS = 2.100 SQUARE FEET PUBLIC RESTROOMS = 500 SQUARE FEET
CITY / COUNTY JOINT-USE AREAS = 2,510 SQUARE FEET
ATTACHMENT "A"
FRANKLIN COUNTY PUBLIC SAFETY BUILDING - SECOND FLOOR PLAN
SCALE: 1/16" = V-0` CKJT ARCWTECTS JUNE 1 1995 N
AGENDA REPORT
FOR. City Counc' April 5, 2012
T0: Gary Crutchfie Manager Workshop Mtg.: 4/9/12
Rick Terway, i trative & Community Regular Mtg.: 4/16/12
Services Din ctor
FROM: Dunyele Mason, Financial Services Manager
SUBJECT: Ambulance Rates
1. REFERENCE(S):
1. Ambulance Fund Analysis
2. Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
4/9 Discussion
4/16 MOTION: I move to adopt Ordinance No adjusting the
ambulance utility rates effective May 1, 2012 and January 1, 2013
and, further, to authorize publication by summary only.
111. FISCAL IMPACT:
General Fund subsidy of Ambulance Utility Fund will decrease proportionate to increase
in ambulance rates.
IV. HISTORY AND FACTS BRIEF:
A) The ambulance fund receives its revenue from a variety of sources. Customers, who
are transported by ambulance are billed both a transport fee and a mileage fee. If the
customer has insurance, Medicare or Medicaid then the city bills these entities on the
customer's behalf. When Medicare or Medicaid is billed, the city is required to accept
Medicare or Medicaid's fee schedule which is significantly Iess than the City rates,
Amounts collected from billing for transport services are not sufficient for paying the
entire cost of the ambulance service and so there are two other main sources of
income for the ambulance fund: 1) the Ambulance Utility Fee and 2) a subsidy from
the general fund.
B) The Ambulance Utility Fee is a monthly fee billed to each household and business in
the city. Ambulances are available 24 hours a day and seven days a week. This fee
predominately pays for the costs associated with having the ambulance service
available when called. Pasco, Kennewick and Richland work together to maximize
service while keeping availability costs as low as possible. Each city can have fewer
ambulances because if all of Pasco's ambulances are providing service, for example,
then one of the other cities will provide an ambulance for a Pasco residence (and vice
versa),
C) When the Ambulance Utility was established, the state required (by formula), a
certain minimum amount the general fund was required to transfer to the utility fund.
That amount was $420,000 per year for Pasco. In 2011 the law changed so if certain
steps are taken, a general fund transfer could be reduced or eliminated altogether.
D) The last time the Ambulance Utility Fee changed was March 2009 when it changed
from $3.00 to $3.60. The last time the Mileage Rate increased was in December 2004
when it changed from $6.00 to $9.00 per mile. From 2007-2011 the transfer from the
general fund to the ambulance fund was $420,000 per year. The 2012 general fund
transfer to the ambulance fund is $890,000. The Ambulance utility ended 2011 with a
cash deficit of$120,790,
4(d)
V. DISCUSSION:
A) The formal rate analysis for the ambulance fund was recently completed. The analysis
shows additional rate increases are needed to reduce the general fund transfer to the
ambulance fund. To reduce the general fund transfer from $890,000 to $420,000 in
2013 and to replenish, by December 2013, reserves to 7% of annual expenditures
(15% is the target level), then rate increases are required.
B) In order to soften the impact, the rate increase is recommended to be split over two
years. The Ambulance Utility Rate is currently $3.60 and would increase to $5.85
May 1, 2012 and $6.25 January 1, 2013. The mileage rate is currently $9.00 per mile
and would increase May 1, 2012 to $10.00 per mile.
C) When the Pasco ambulance service transports a Kennewick or Richland resident, then
the Pasco transport rate is billed (and not the home town rate). Thus it helps to
minimize confusion with residents when Pasco's transport rates are in the same range
as the other two cities' transport rates. With the proposed rate adjustments, the City's
ambulance rates would compare with those proposed by staff of neighboring cities as
shown below:
Transport Transport General Fund
city !Wfity Resident Non-Resident Mileage Su_ bsidy
Pasco $5.85 $660 $990 $10.00/mile $420,000
Kennewick $5.50 $660 $990 $10.00lmile $0
Richland $5.49 $660 $990 $10.00/mile $550,000
D) The proposed ordinance provides for the adjustments discussed above, for both 20I2
and 20I3.
AMBULANCE UTILITY
Actual Projected Projected Projected Projected Projected Projected
2011 2012 2013 2014 2015 2016 2017
#Household Units 20,297 20,297 20.547 20.797 21,047 21,297 21,547
Residential Utility Rate 3.60 5.85 6.25 6.65 6.65 7.35 7,35
Residential Transport 660.00 660.00 660.00 '660.00 660.00 660.00 660.00
Mileage Rate 9.00 10.00 10.00 11.00 11.00 12.00 12.00
Growth Assumption - 0% 1% 1% 1% 1% 1%
GROSS BILLED TRANSPORT SERVICE 1,793,615 1,798,273 1,798,273 1,798,273 1,798,273 1,798,273 1,798,273
GROSS BILLED NON TRANSPORT SERVICE 12,400 12,400 12,400 12,400 12,400 12,400 12,400
GROSS BILLED MILEAGE FEES 136,077 140,159 140,159 147,167 147,167 154,526 154,526
LESS: DISCOUNTS (793,654) {7933654} (793,654) (793,654) (793,654) (793,654) (793,654}
NET BILLED REVENUES 1,148,438 1,157,178 1,157,178 1,164,186 1,164,186 1,171,545 1,171,545
INTERGOVERNMENTAL & MISC REVENUES 14,200 2,300 2,300 2,300 2,300 2,300 2,300
GENERAL FUND SUBSIDY 420,000 890,000 420,000 420,000 150,000 150,000 150,000
MONTHLY AMBULANCE UTILITY CHARGE 876,841 1,166,199 1,541,043 1,659,620 1,679,570 1,878,417 1,900,467
NET REVENUES 2,459,479 3,215,677 3,120,522 3,246,106 2,996,056 3,202,262 3,224,312
LESS: EXPENDITURES _(2,710,314) (2,994,436) {3,010,111) (3,067,028) (3,149,531) (3,235,560) 13,324,925
NET ACTIVITY (250,835) 221,241 110,411 179,078 (153,474) (33,298) (100,613)
ENDING FUND BALANCE 82,491 303,732 414,143 593,221 439,746 406,448 305,835
ENDING CASH BALANCE (120 7131) 100..450 21 B61 389,939 236,464 203,166 102.553
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF PASCO AMENDING CHAPTER
3.07 "FEE SUMMARY", SECTION 3.07.010 "AMBULANCE" OF THE
PASCO MUNICIPAL CODE.
WHEREAS, the City Council of the City of Pasco has determined that certain
amendments regarding fees for services are warranted;
NOW, THEREFORE, the City Council of the City of Pasco, Washington, does ordain
as follows:
Section 1. Effective May 1, 2012, PMC Section 3.07.010, subsections A) and B) be
amended to read as follows:
3.07.010 AMBULANCE:
A) Ambulance Service Rates: Fee/Charge 5/1/12 Reference
1) Resident Rate $660.00 3.05.040
2) Non-Resident Rate $990.00 3.05.040
3) Mileage Rate, per mile 59-99 $10.00 3.05.040
4) Non-Transport Medical Services Rate $200.00 3.05.040
B) Monthly Ambulance Service Fees:
1) Family Residential Ambulance Utility $ 9 $5.85 3.05.025
2) Multi-Family Residential Ambulance Utility &37i9 S5.85 3.05.025
3) Commercial/Business Ambulance Utility $5.85 3.05.025
4) Industrial Ambulance Utility $ 9 $5.85 3.05.025
Effective January 1, 2013, the monthly Ambulance Service Fees in Section 3.07.010 B,
above, shall be increased to $6.25.
Section 2. This ordinance shall be in full force and effect on May 1, 2012.
PASSED by the City Council of the City of Pasco at its regular meeting this 16th day of
April, 2012.
Matt Watkins Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council April 5, 2012
TO: Gary Crutch fie Manager Workshop Mtg.: 419112
FROM: Stan Strebel, De uty City 'Al
SUBJECT: Estate Fence Issue
1. REFERENCE(S):
I. Proposed Ordinance
2. Proposed Resolution
11. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
4/9: Discussion, Provide Direction to Staff
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) Council held a public meeting on March 12 to consider residents' comments
regarding problem fences along Road 100, Chapel Hill Blvd and Road 84 (south
of I-182) and the concept for the replacement of the defective material as
presented to residents via letter.
B) Based on comments of residents and Council discussion that followed, staff
proposes the following revised concept and time table for implementation:
1. Adopt amendments to the Municipal Code which outline a standard for cedar
fence materials and estate fences and replacement and a transition process for
non-conforming materials.
2. Adopt a resolution which identifies areas with the "non-conforming" type
fence materials and a schedule for amortization/replacement of such materials.
The resolution also identifies an option for the property owner to apply to the
City for it to install replacement materials conditional on the property ow-ner's
agreement to pay for material costs with further option to pay over 12 months
through the utility billing system.
V. DISCUSSION:
A) Staff has obtained a commitment from Lowe's for quantity pricing of materials
(initial, minimum order) and for continuous stocking of the fence and stain
materials so that, as needed and over time, owners will be able to make individual
repairs.
4(e)
ORDINANCE NO.
AN ORDINANCE of the City of Pasco, Washington,
Amending Section 26.32.090 "Subdivision Fence Buffering"
Establishing a Standard for "Estate Fences"
WHEREAS, the City has created a standard subdivision fence requirement along arterial
streets to provide an attractive barrier of consistent form and color to identify neighborhoods in
an aesthetically pleasing manner, resistant to damage and graffiti (referred to as "estate fence");
and
WHEREAS, this "estate fence" in addition to providing an aesthetically pleasing
corridor, enhances the value and desirability of the neighborhoods it borders with the intent of
minimized care for repair and graffiti removal; and
WHEREAS, the standard material previously adopted as the standard for such estate
fences, has proven over time to be defective, susceptible to damage, difficult to clean or remove
graffiti, and is no longer available on the market for the replacement of damaged, destroyed, or
painted slats, and is no longer acceptable as the standard for such estate fences; and
WHEREAS, the City has organized an Estate Fence Committee to make
recommendations for alternatives to the failed fencing material, and having conducted public
meetings with affected property owners and other members of the public, has prepared its
recommendations to the City Council; and
WHEREAS, the City Council conducted a public hearing on the matter on March 12,
2012, and having determined to refine the specifications for estate fencing materials, NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That Section 26.32.090 entitled "Subdivision Fence Buffering" of the
Pasco Municipal Code, shall be and hereby is amended and shall read as follow:
26.32.090 SUBDIVISION FENCE BUFFERING, Subdivisions with lots backing on
arterial streets shall include, as a part of the subdivision improvements, a common estate fence of
uniform color. materials, height and thickness along the property line common with the arterial
street. 4-0ta1n-lfr �,enee °f'° " - atis r-lhit;-r Estate fences shall be
constructed of wood with individual vertical slat components of thickness of greater than 5/8
inch and less than 7/8 inch: width of not less than 5 and]/2 inches nor more than 6 inches-, and 6
feet tall, knotless, cedar pre-stained to a color approved by the City for estate fences.-CeFflffien
l-nom°` Shall Also permitted may be decorative concrete, masonry block or
brick OF 6edaF, walls of 6 feet in height. the design of which shall be approved during the
preliminary platting process. Chain_link_ fences, with or without decorative slats, or "Surewood"
fences are prohibited. W.
Section 2. The City Council, by Resolution, shall provide a procedure for the
transition from nonconforming "Surewood" fences to fences consistent with the standards
provided in Section 1 above.
Section 3. This Ordinance shall take full force and effect five (5) days after its
approval, passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this day of , 2012.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
Ordinance No. "Estate Fences"
Page 2
RESOLUTION NO.
A RESOLUTION of the City of Pasco, Washington, providing for the
replacement of nonconforming subdivision estate fences.
WHEREAS, the City has previously approved "Surewood" estate fences as subdivision
estate fences for subdivisions backing on arterial streets with the expectation of providing a durable,
attractive, and graffiti resistance corridor; and
WHEREAS, since the installation of such fences, the materials have experienced rapid
deterioration, resulting in the slats being easily broken or removed with very light impact; and
WHEREAS, the materials have proven not be graffiti resistant but, rather, susceptible to
stains and discoloration; and
WHEREAS, the "Surewood" product is no longer in production, and no longer available for
replacement, resulting in a mismatch of colors, texture, and size defeating the goal of an attractive,
consistent neighborhood and impairing the values of the homes and properties within that
neighborhood; and
WHEREAS, several subdivisions within the City have utilized the "Surewood" product as
an estate fence resulting in various degrees of damage and deterioration requiring it replacement; and
WHEREAS, by plat conditions, the owner of the adjacent properties bear the responsibility
for the repair, maintenance and replacement of those fences; and
WHEREAS, it is recognized by the City Council that in addition to the private benefit, the
fences also represent the public interest in maintaining the aesthetic attractiveness of the City's
subdivisions and the value of its homes, replacement of the defective fences needs to be conducted in
a reasonable and orderly fashion; and
WHEREAS, the City has determined that replacement of these fences should be done on a
neighborhood basis over time commensurate with the deterioration and damage evidencing that the
fences have exceeded their useful life as a result of their defective condition;NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE
AS FOLLOWS:
Section 1. The "Surewood" fencing materials as previously used as components :n the
subdivision estate fence has proven to be defective for its intended purpose, and is prohibited from
use as an estate fence. All existing"Surewood" fences are nonconforming.
Section 2. `'Surewood" estate fences are present in the following neighborhoods:
A. Loviisa Farms/Montgomery Estates Subdivisions including: along Road 100,
Chapel Hill Blvd., and Road 84,
B. Columbia Place Subdivision including: along Sandifur Blvd. and Road 84.
Section 3. All "Surewood" fence materials (slats) shall be replaced with those complying
with the standards established by PMC 26.32.090, as amended by Ordinance No.
Section 4. The reasonable time for the replacement of the nonconforming "Surewand"
fences shall occur by the following date(s) as specified:
A. Loviisa Farms/Montgomery Estates Subdivisions — May 1, 2013,
B. Columbia Place Subdivision —May 1, 2014.
Section 5. To encourage and assist in the prompt transition to conform with the existing
standard, in an orderly fashion, as funds may be available to the City, and in relation to the remaining
useful life of the nonconforming materials, the City shall, upon application of a qualified home
owner, provide for the labor and services for the disposal of the nonconforming fence material, and
the installation of the new conforming fence material, at its sole expense during the periods below,
The property owner will be responsible for material costs of the conforming materials at the actual
cost of such materials at the best volume price obtainable by the City. The City will bill the property
owner for the material costs with the property owner having the option to pay in twelve (12) equal
monthly installments included with the property owner's utility bill.
Section 6. To be eligible for the City's participation outlined above:
A. Property owners within the Loviisa Farm Subdivision must apply on or before
July 1,2012.
B. Property owners within the Columbia Place Subdivision must apply on or
before July 1, 2013.
After each of the dates identified above, the property owners of the respective subdivisions
shall be responsible for their full costs of the fence replacement, and the full responsibility to have
such replacement completed before the deadline specified in Section 4, above. Any noncomplying
fencing material from and after such date may be subject to code enforcement and plat covenant
compliance proceedings.
PASSED by the City Council of the City of Pasco, Washington, as its regular meeting dated
this day of April, 2012,
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
Resolution No. Estate Fence
Page 2
AGENDA REPORT
TO: City Council April 5, 2012
FROM: Gary Crutchfie t Manager Workshop Mtg.: 4/9/12
Regular Mtg.: 4/16/12
SUBJECT: Council Goals
I. REFERENCE(S):
I. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
4/9: Discussion
4/16: MOTION: 1 move to approve Resolution No. , establishing primary
goals for the city for calendar years 2012-2013.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) Over the past 20+ years, City Council has conducted biennial retreats in the spring
of each even numbered year (following the municipal election in the odd number
year). The purpose of the retreat is to consider the community input along with
staff advice and develop a list of specific and measurable goals to be pursued by the
city organization over the ensuing two years.
B) The Council conducted its retreat on March 30 and 31 following Community
Forums to collect community advice on February 7 and 9. The result of the retreat
is reflected in the proposed resolution.
V. DISCUSSION:
A) Approval of the resolution will formally establish the list of goals as the primary
work plan for the organization over the ensuing two years. It will be reflected in
budget recommendations as well as day to day administrative actions, all designed
to achieve those goals before the next biennial retreat (spring 2014).
4(f)
RESOLUTION NO.
A RESOLUTION establishing primary goals of the City of Pasco for the
ensuing calendar years 2012-2013.
WHEREAS, the City of Pasco organization desires to focus the allocation of its
resources toward primary goals selected to fulfill the vision of Pasco's future, as held by its
elected representatives; and
WHEREAS, the City Council conducted Community Forums on February 7 and 9 to
elicit the concerns of residents about the present condition of the City, as well as thoughts and
suggestions for Pasco's future and, on March 6, the Pasco Chamber of Commerce conducted a
forum for business owners to identify issues; and
WHEREAS, the City managerial staff has shared with the City Council its concerns for
the present as well as visions for the future of the Pasco community; and
WHEREAS, the City Council conducted a goal setting retreat on Saturday, March 31,
2012 to discuss all the various concerns for the present as well as visions for the future;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,
WASHINGTON, DO RESOLVE AS FOLLOWS:
Section 1. That the following goals shall be considered primary goals for the City of
Pasco for the ensuing two years (calendar years 2012 and 2013):
• DNR: the Department of Natural Resources controls the western half of the property
adjacent to the City's busiest freeway interchange— 1-182 and Road 68 — and gateway to the
center of commercial activity in Pasco. As DNR's experience/focus is largely on rural
property, it is ill-equipped to manage property within an urbanizing area. While limited
commercial development has been established in the quadrant north of 1-182, the property
lease required by DNR effectively discourages retail developers, indirectly harming the
Pasco community. Continued DNR control of the property (and its use for fanning) at this
high traffic interchange neither benefits the state nor allows the City the advantage of
urbanization (highest and best use) of the property in this area and conflicts with objectives
of the state's Growth Management Act. To address this issue, the City will endeavor to
initiate urban infiU development of the DNR property at the Road 68 interchange.
• Industrial Development: the Pasco community relies on one of the lower "per capita"
assessed values (total taxable property value divided by total population) in the state. The
City needs to foster more industrial investment to increase the non-residential tax base and,
in turn, improve the ability of local public agencies to deliver needed services. The City has
worked diligently with its partners (Port, PUD, County, etc.) to create "development ready"
industrial sites, particularly the Heritage Industrial Center, Foster Wells area and along the
SR12 corridor. The City will continue to partner with the Port, TRIDEC and others to
focus on the development of "professional wage" jobs and to actively market the
particular development opportunities offered by those industrial areas.
■ Lewis Street Overpass: the existing underpass (now 75 years old) continues to show signs
of deterioration, posing an eventual threat to public safety as well as potential harm to the
BNRR system which has mainline tracks over it. The City has secured most of the necessary
right-of-way and has completed final design, thus making the project "shovel ready" but
cannot afford to finance construction of the project. Thus, the City will work to obtain state
and federal funding commitments for at least 85% of the estimated $27 million project
construction cost.
Road 68 Congestion: the extent and nature of urban growth on the plateau, combined with
the limitations imposed by the current configuration of the Road 68 interchange at I-182,
have led to a pattern of intolerable congestion at the intersection of Road 68 and Burden
Blvd. Though the City has made numerous improvements, and has plans to make additional
improvements, the most promising solutions require modification to the I-182 freeway and
are, therefore, subject to approval of WSDOT and FHWA. The City will obtain necessary
approvals for at least one major impact project in addition to implementation of the
recommendations of the Road fib corridor study.
• TRAC Conversion to Regional Aquatic Center: the TRAC facility has served the
community for nearly 20 years. While the facility itself is nearly paid for and has provided a
quality venue for a number of events in the region, significant ongoing operational losses and
the prospect of significant future maintenance and upgrade costs cannot be ignored. With the
approaching expiration of the City's agreement with Franklin County to share the expenses
of the TRAC, re-purposing of the facility as a regional aquatics facility provides a win-win
opportunity to enhance the established sports and recreation complex surrounding the facility
and reduce, if not avoid, continued financial subsidy of the facility. To that end, the City will
foster an agreement with Franklin County and the Pasco Public Facilities District to
allow the project to be considered by the Regional Public Facilities District.
■ Emergency Communications: for more than 30 years, the City has relied on the Franklin
County Sheriff for emergency communication services (police and fire). Operational and
technological constraints along with growth of the City represent an increasingly ineffective
emergency system. Regionalization of call processing and dispatch services has been
evaluated and promises to be the most cost effective and reliable way to assure future
emergency communication services for the public as well as emergency responders. The
City Council will work to complete implementation of the regional emergency
communications recommendations.
■ Gang Prevention/Suppression: Pasco has managed its gang problem relatively well, but the
problem requires constant vigilance. The growth of gang activities in the region could lead
to escalation of criminal and nuisance activities in Pasco. In addition to the deployment of a
new street crimes police unit, the City will encourage gang prevention programs by
assisting the provision of program facilities while improving the effect of its graffiti
abatement program.
Primary Goals—2012-2013
Page 2
• Oregon Avenue: Oregon Avenue is a major arterial serving a primary industrial area of the
City. Recent efforts with WSDOT have produced an agreement on concepts for development
of the roadway to more adequately accommodate traffic and better serve adjacent property
which is intended to encourage more private investment in that vicinity. To that end, the City
will complete Phase 1 of the Oregon Avenue Improvement Plan.
• Downtown: as have many older urban centers, the downtown business district continues to
struggle in its effort to revitalize itself. The formation of the Downtown Pasco Development
Authority in 2011 and the recent appointment of an executive director for the organization
accomplishes an important first step toward revitalization. To further encourage downtown
improvement efforts, the City will complete a downtown street plan (anticipating the
construction of the Lewis Street Overpass) and assist the Downtown Pasco
Development Authority with its building fagade program and revitalization plans.
• Police Station: the explosion of residential growth in the City over the past decade has led to
a corresponding increase in City staff necessary to sustain and improve municipal services.
The Police Department has outgrown available space at the civic center which is at capacity
for virtually all departments. Voter approval of a sales tax for public safety purposes in 2011
provides the City with a funding source which should allow the issuance of bonds for the
construction of a new police station. To that end, the City will prepare design and
financing plans for construction of a police station in 2015.
• Waterfront Plan: over the past decade, the City has made notable improvements along the
Columbia River shoreline. Both the City and the Port of Pasco control a significant amount
of shoreline property east of the Cable Bridge. Given the unique opportunity to develop the
area as an economic and recreational asset, the City will work in partnership with the Port
of Pasco to develop and implement a common plan for redevelopment of the waterfront
area between the Cable Bridge and Osprey Point.
• Code Enforcement: Pasco citizens' satisfaction levels with code enforcement and animal
control services appear to have declined over the past several years. Quality programs,
which effectively deal with perceived problems, should appeal to most citizens. The City
will evaluate the objectives and effectiveness of its code enforcement and animal control
programs.
■ Water Use: while, over the last few years, the City has been able to clarify the picture on its
water rights and is relatively assured of adequate water rights to accommodate its growth
projections, there is no longer an abundance of low cost water available to cities. In this
"new era" water must be utilized much more carefully and purposefully. In order to promote
the wisest use of its water resources, the City will develop an action plan to ensure
optimum utilization of limited water resources.
Primary Goals—2012-2013
Page 3
• Neighborhood Revitalization: residential areas in the central portion of the City include
many homes approaching 60-75 years of age. Designed for a different age, the
neighborhoods often lack adequate off-street parking and experience higher population
densities while they are frequently characterized by planting strips with large (and often
problematic) shade trees. To address these issues, the City will undertake an effort to
develop and implement a neighborhood revitalization plan for the area east of I0t"
Avenue and west of the BNRR mainline.
• Historic Preservation: the City has a unique history and has acknowledged the importance
of preserving artifacts of historical significance by establishing a Historic Preservation
Commission. A variety of concepts have been suggested to highlight historical elements of
the community. In order to best evaluate what future action plans may be most desirable, the
City will assist the Historic Preservation Commission with the development of a Historic
Preservation Plan for the City.
Section 2. The City Manager is hereby directed and authorized to formulate appropriate
implementation strategies to achieve the goals set forth hereinabove, consistent with
appropriation policies and procedures.
PASSED by the City Council of the City of Pasco at a regular meeting this _ day of
April, 2012.
Matt Watkins, Mayor
ATTEST:
Debra Clark Leland B. Kerr
City Clerk City Attorney
Primary Goals—2012-2013
Page 4
AGENDA REPORT
FOR: City Council April 4, 2012
TO: Gary Crutch Manager Workshop Mtg.: 4/9/12
f
Regular Mtg.: 4116/12
FROM: Rick Terway, D 'ector
Administrative and Community Service epartment
SUBJECT: Pasco Boat Basin Lease Request for Proposals
I. REFERENCE(S):
1. Vicinity Map
2. Draft Request for Proposals
II. ACTION REQUESTED OF COUNCIL 1 STAFF RECOMMENDATIONS:
4/9: Discussion/Direction
4/16:
III. FISCAL IMPACT
None at this time
IV. HISTORY AND FACTS BRIEF:
A. In 1998 the city signed a Master Lease Agreement with the Corp of Engineers for the
shoreline areas of the Columbia River, including the portion known as the Pasco Boat
Basin.
B. In 2001 the city entered into a 10 year sublease agreement with Cascade Marina LLC
for lease of the marina at the Pasco Boat Basin. The lease was extended in 2011 for 1
year due to the various studies that were taking place on the feasibility of re-
development of the surrounding area.
C. During the period of the lease, Cascade Marina has made some attempts to improve
the property and business with little success. Negotiations for lease extensions were
also attempted with no agreement reached. Permits were obtained from the Corp of
Engineers (by Cascade Marina) for improvements, but Cascade Marina has not had
the financial ability to move forward with the projects.
V. DISCUSSION:
A. The RFP process enhances the city's opportunity to implement improvements
suggested in the "Boat Basin and Marine Terminal Plan" and the "Tri-Cities
Rivershore Master Plan".
Staff requests Council review of the draft RFP and any direction deemed appropriate
by the Council to initiate the RFP process.
4(g)
SCHLAGEL PARK PASCO BOAT BASIN
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CITY OF PASCO
REQUEST for PROPOSALS
Project Title: Pasco Boat Basin Marina
General Information
The City of Pasco is located in southeast Washington State with a population of
approximately 60,000 residents. The City has a City Manager-Council form of
government, and operates as an Optional Municipal Code City under RCW 35A. Pasco
is a part of the rapidly growing Tri-Cities, which include Pasco located in Franklin
County, and Richland and Kennewick located in Benton County. With a population of
235,700, Tri-Cities is the fourth largest and fastest growing Metropolitan Statistical Area
in Washington State. Pasco also has a growing retirement population, attracted by the
region's moderate climate, outdoor recreational opportunities, and access to medical
care. Pasco is the home of the Tri-Cities Regional Airport and is a transportation hub
with rail, river, air and Interstate access.
Pasco:
• One of the fastest growing cities in Washington State (Tri Cities Visitor and
Convention Bureau)
• One of leading cities for growth and development, ranking 29th in the country
(Tri Cities Visitor and Convention Bureau)
Pasco-Richland-Kennewick.-
• 4th place "Best Small Metro Market"(Local Market Monitor)
• 5th place `Best Performing Cities" (Milken Institute 2010)
• 4th place "Most Secure Places To Live/mid size U.S. cities" (Farmers Insurance
Group of Companies 2010)
The City is a full-service municipality employing approximately 275 people to provide
general government, public works, public safety, planning and community development,
and recreational services.
To request an RFP packet (electronic or printed) please contact Sandy at
acsadminApasco-wa.cov or fax request to 509-543-5758. RFP packets are available
in printed form for pick up at City of Pasco, Administrative $ Community Services, 525
N. 3`d Ave., Pasco, WA 99301.
Boat Basin Lease/History
The City of Pasco entered into a lease with the Corps of Engineers in 1976. The City
sublet the operation of the Pasco Boat Basin to Waterworld, a private operator. That
2
lease ran from 1977 to 2001; however in 1998 the operation of the Pasco Boat Basin
was taken over by Cascade Marine. Cascade Marine finished the term of the lease in
2001 and negotiated a new lease for the years 2001 to 2011. This lease was extended
for one year due to the two studies that were being done relating to the boat basin,
marine terminal and the river shore in general.
During the lease with Waterworid they were required to install 2 sets of twenty (20)
covered boat slips. In 1998, the Pasco Boat Basin consisted of two main parts: A) the
3.5 acre park which included a picnic area, restrooms, a two lane boat launch with 40
foot dock; and B) the marina which consisted of approximately 2 acres, 7500 square
foot building, forty (40) covered boat slips with electrical power, seventeen (17) open
boat slips with electrical power, and fifteen (15) open boat slips without power. At that
time the area was considered fully developed and no other plans were moved forward.
In 2004, Cascade Marine proposed further improvement of an additional 128 covered
slips. Negotiations began, but neither party came to an agreement and no slips were
added.
Vision
Two major studies have been completed concerning the Pasco Boat Basin; the 'Boat
Basin and Marine Terminal Plan' and the 'Tri-Cities River Shore Master Plan'. Though
not prescriptive, noted plans suggest that the Pasco Boat Basin should become more
prominent in the delivery of services provided to the boating public and providing
connectivity to the river system. With that in mind, the city desires a lease proposal
which will accomplish as much of the following as is practicable:
I. The Pasco Boat Basin should encompass all of Schiagel Park.
2. Sub Lessee manage and control boat launch area.
3. The docks should be updated or repaired to reflect a better image.
4. Improve landscape from both the land and water view to improve sight lines.
5. Renew the business at Cascade Marine to broaden market and attract new
clientele.
6. Work with the Port of Pasco to the extent of incorporating improvements to
complement Osprey Point.
7. Work with the Tri-cities River Shore Enhancement Council (TREC) and take
advantage of the Gateway theme and other projects along the river shore.
8. Improve signage and advertising efforts.
The City is encouraging new improvements to the Pasco Boat Basin. It is desired that a
regional approach be taken, considering what services are offered in the area with
water access and determine improvements needed to attract other boat operations,
such as rentals, house boats, food sales, etc. to the Pasco Boat Basin. Management of
the entire area could bolster that effort.
3
Proposal Submission
Proposer submitting in writing shall provide one signed original and five copies of the
proposal package. All proposals and accompanying documentation will become
property of the City and will not be returned. Each copy shall include the following
required sections indexed in the following order:
1. Cover Letter: Signed by the company representative authorized to make
contractual obligations and affirming the receipt and understanding of RFP
conditions. The letter may also include supplemental information related to
company's qualifications.
2. Table of Contents.
3. Executive Summary: A review of your approach and the distinguishing
characteristics of your proposal.
4. Company background information:
• Name and address of legal entity submitting the proposal.
• Name and address of principal officers and all owners of the company.
• Legal status of the company organization, i.e., corporation, partnership, sole
proprietorship. The owner of the company shall agree to personally
guarantee the obligations under the sublease.
• Description of company including size, longevity, client information in such a
manner that the management company evaluation may reasonably formulate
an opinion about the stability and financial strength of the company.
Company's financial data is to be certified as correct by a certified public
accountant.
• Disclose any and all Judgments, pending or expected litigation, and/or viability
or stability of the proposing organization; or warrant that no such condition is
known to exist.
5. Reference List:
• A representative list of three (3) current and former clients for whom you have
provided like services or operated a like facility in the past five (5) years,
including:
1. Name and address(es) of client and nature of business.
2. Contact person and phone numbers.
3. Size of operations.
4. Number of years of service with client.
6. Business Plan and Management Approach:
Provide a detailed description of how you would operate the Marina including
staffing levels, customer service, pricing philosophy and experience. Include in
the description your approach, concepts and ideas regarding Marina
management and comment on the following bulleted item. Include a financial pro
forma indicating pricing philosophy and structure.
• The operator will be responsible for maintenance, repair and improvements to
the facility including but not limited to the buildings, docks, ramps and any
other facilities necessary to provide standard marine services in a safe
environment.
4
7. Plans for the marketing and promotion of the facilities.
8. The company may propose additional innovations for operation of the Marina as
part of the proposal to increase the value of the facility.
Proposal Selection
A short list of firms that the City, after review of the proposals, determines in its
discretion demonstrate the best combination of experience, knowledge, financial
capability, skills and plans necessary to fulfill the city's desires as expressed in this RFP
will be selected for on-site interviews.
Firms invited to on-site interviews are responsible for paying all of their expenses in
preparing for and attending their interview. The successful firm will be selected from the
short list, based upon all information provided during the process, including interviews.
In making the final selection, demonstrated sensitivity to the City needs will be an
important consideration, as well as the business and management plan, financials,
schedule and allocation of man power. These and other elements are critical for
successful operation of the Marina.
The final selection, if any, will be that proposal which, in the opinion of the city after
review of all submissions by the evaluation committee, best meets the requirements set
forth in the RFP and is in the best interest of the City.
Form of Agreement
The selected firm will enter into a Marina Sublease Agreement with City of Pasco to be
negotiated between both parties for operating the Marina. Sublease must be approved
by USACE before it is final. Operator will not sub-let any portion of the Boat Basin
operation without written approval by the City.
Proposals are due no slater than XX j(Xj( . There will be no formal "proposal
opening". Qualifications and Proposals received by the deadline will be reviewed by the
City, and selected firms may be invited to meet with selected city officials to discuss
their proposal.
Respondents should allow sufficient delivery time to ensure receipt on or before the
deadline. Respondents assume the risk for the delivery method chosen. The City
assumes no responsibility for delays caused by any delivery service. All submittals and
any accompanying documentation become the property of the City, become public
information upon receipt and will not be returned.
5
Mail, Hand Delivery or Fed Express to:
US Mail Address Physical Address
City of Pasco City of Pasco
ACS Dept ACS Dept
P O Box 293 525 N 3`d Ave
Pasco, WA 99301 Pasco, WA 99301
SUBLEASE
One original copy of the RFP proposal will require original signature. It must be signed
upon submittal. Signature will also be validated through a formal signature as part of the
sublease document itself.
The City reserves the right to make an award without further discussion of the proposal
submitted. Therefore, the proposal should be submitted initially on the most favorable
terms which the firm can propose. The firm shall specifically stipulate that the proposal
is predicated upon acceptance of all terms and conditions in the RFP.
The firm should be prepared to accept this RFP for incorporation into a sublease
resulting from this RFP. Sublease negotiations may provide for the incorporation of
the firm's proposal. It is understood that the proposal will become a part of the official
file on this matter without obligation to the City.
This RFP does not, however, obligate the City to sublease for services specified herein.
Timeline
This is to provide interested firms information about the schedule anticipated by the
City. This is an estimate only, and may change.
• Pre-submittal conference will be held
• Submittals due:
• Evaluate proposals including potential interviews:
• Negotiate new agreement with leading contender:
• City Council approves agreement:
• Transition to new Operator:
Revisions to RFP
The City reserves the right to modify this RFP and/or cancel or reissue this Request in
whole or in part, prior to execution of a sublease. In the event it becomes necessary to
revise any part of the RFP, it shall be the responsibility of the interested firms to obtain a
copy of the addendum. The City shall make efforts to reach interested firms, but the
responsibility shall be on the firms to ensure that they have obtained current material.
6
Acceptance Period
Submittals shall be good for 90 days from due date of RFP. Firms that take exception
to this will be considered non-responsive and may be rejected.
Rejection of Submittals
The City reserves the right at its sole discretion to reject any and all Submittals received
without penalty and not to issue a sublease as a result of this RFP. The City also
reserves the right at its sole discretion to waive minor administrative irregularities,
request clarification and/or additional information contained in any Submittal.
Responsible Management Firm Criteria
The City shall consider only responsible firms. Responsible firms are those that have, in
the sole judgment of the City, the financial ability, experience, resources, skills,
capability, reliability and integrity necessary to perform the requirements of the
sublease. The City may also consider references, financial stability, and any other
information available to the City. Firms with an owner convicted within the past ten
years of a crime involving moral turpitude or dishonesty or with unsatisfied tax, warrants
or judgment liens, are ineligible to participate and shall not submit.
The final selection, if any, will be that proposal which, in the opinion of the City after
review of all submissions by an evaluation committee, best meets the requirements set
forth in the RFP and is in the best interests of the city
Obligation to Contract and Costs
This RFP does not obligate the City to contract for services specified herein. The City
will not be liable for any costs incurred by the firm in preparation of a Submittal in
response to this Request, in conduct of a presentation, or any other activities related to
responding to this RFP.
Commitment of Funds
The City Manager and/or his designee are the only individuals who may legally commit
the City to expenditures of funds for an agreement resulting from this RFP. No cost
chargeable to the proposed sublease may be incurred before receipt of a fully
executed sublease.
7
Examination of RFP and Other Documents
The submission of a response shall constitute an acknowledgment, upon which the City
of Pasco may rely that the firm thoroughly examined and is familiar with the
requirements and sublease documents, and reviewed and inspected all applicable
statutes, regulations, ordinances, and resolutions dealing with or related to the work and
services to be provided. Failure or neglect of a submitter to examine such documents,
work site(s), statutes, regulations, ordinances or resolutions, shall in no way relieve the
submitter from any obligations with respect to the offer or to the sublease. No claim for
additional compensation will be allowed which is based upon a lack of knowledge of the
same. A signed sublease or purchase order furnished to the successful offer results in a
binding sublease without further action by either party.
Proprietary Information/Public Disclosure
Material submitted in response to this RFP shall become the property of the City.
In the event a firm desires to claim that portions are exempt from disclosure under the
provisions of RCW 42.17.250 to .340, it is incumbent upon the firm to identify those
portions in the firm's proposal transmittal letter. The transmittal letter must identify the
page and the particular exception(s) from disclosure upon which it is making its claim.
Each page claimed to be exempt from disclosure must be clearly identified by the word
"confidential" printed on the lower right hand corner of the page. The City will consider
a firm's request(s)for exemption from disclosure; however, the City will make a decision
predicated upon applicable laws. An assertion by a firm that an entire volume of its
proposal is exempt from disclosure will not be honored.
In the event the City receives a public records request for protected work product of the
Consultant within its possession, the City shall, prior to the release of any protected
work product or as a result of a public records request or subpoena, provide Consultant
at least ten (10) business days prior written notice of the pending release and to
reasonably cooperate with any legal action which may be initiated by the Consultant to
enjoin or otherwise prevent such release.
Submittal Requirements
Firm is specifically notified that failure to comply with any part of the Request for
Proposal may result in rejection of the proposal as non-responsive.
All proposals must be hard copy in eight and one-half by eleven (8 '/2 X 11) inch format.
8
AGENDA REPORT
FOR: City Council DATE: 4/4/12
TO- Gary Crutchfiel .ity Manager Workshop Mtg.; 4/9/12
FROM: Rick Terway, irector, Administrative & C unity Services
SUBJECT: Management of Corps Property
1. REFERENCE(S):
1. Letter from USACE dated January 19, 2012
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
04/09: Discussion
111. FISCAL IMPACT:
See Below.
IV. HISTORY AND FACTS BRIEF:
A) In early 2011 the Walla Walla District of USACE invited all lease holders and
contractors to a meeting to discuss the "Endangered Species Act", pertaining to the
salmon run on the Columbia River, and the use of pesticides and other chemicals
which could affect fish that are on the endangered species list.
B) All persons attending the meeting expressed concerns about how they can manage the
area they are responsible for with the severe restrictions suggested by the USACE.
C) The USACE placed a moratorium on the restrictions for the 2011 spraying season.
During that time they were to develop more reasonable standards.
V. DISCUSSION:
A) On January 19, 2012 the city, along with other lease holders, received a letter with
virtually no changes to the restrictions stated the year prior. Some of the restrictions
include:
a. Pesticide use within 60 to 100 feet of the river will be limited to one 32oz
bottle per application, depending on what chemical is being used. This one
rule alone will take the current schedule of approximately 10 hours a year for
herbicide application along the Sacagawea Heritage trail for the removal of
puncture vine (tack weed) to a nearly continuous, year round schedule
requiring 20,000 hours a year. Current cost of manpower to complete this
task is approximately $240.00 based on rate of pay at $24/ hour, benefits not
included. Under the new restrictions, to spray with the herbicides allowed
using the same hourly rate it would cost$480,000.
b. All hydraulic equipment used within the river buffer zone (300 feet) will be
required to use vegetable-based hydraulic oil. The equipment currently used
by the city does not allow the use of vegetable-based oil. Any warranty will be
voided on City equipment that changes to vegetable-based oil. At this time,
we are unaware of any similar equipment that would run on this type of oil.
The typical mowers we currently use are run with hydraulic motors on the
drive wheels and mower blades.
4(h)
c. All equipment must be washed and cleaned, be free of vegetation and leak
free prior to entering the restricted areas. We currently use the same mower at
TRAC that we do at Wade Park and Chiawana Park. This means we would
have to stop 300 feet from the river and clean the equipment. (Where?)
d. All large spray equipment must be staged and stored no less than 300 feet
from the river with "secondary spill containment". According to the Corps,
containment for use closer to the river "would typically be able to be
accomplished with a plastic swimming pool (child size) or something similar"
in order to fill your 32 oz, bottles or backpack sprayer. Currently we use a 200
gallon boom sprayer to complete the majority of our spraying along the trail
and in the turf areas. Persons spraying must also carry absorbent material
with them in quantities large enough to absorb the amount of spray they are
applying.
B) According to the EPA (Environmental Protection Agency) there are no restrictions on
pesticides in Franklin County for "endanger species", if used according to the Iabel
directions.
C) The city only uses licensed applicators to apply herbicides in these areas at the current
time. Spray licenses are controlled by the State Department of Agriculture. The
pesticide industry is already highly regulated and to add further restrictions is
unreasonable.
D) The Franklin county Noxious Weed board will continue to enforce the removal of
noxious weeds, and can fine the city per weed per day, if it gets out of control.
E) These restrictions also apply to insect control for bees, wasps and ants. At this point,
the corps staff has not found any spray effective on these insects which meets the
restrictions.
F) Staff recommends the City take a position opposing these regulations. The cost to
implement the regulations is not within our budgetary means.
DEPARTMENT OF THE ARMY Pasco City Hall
WALLA WALLA DISTRICT,CORPS OF ENGINEERS
201 NORTH THIRD AVENUE RECEIVEp
WALLA WALLA WA 99362-1876
REKYTO JAN 2 3 2012
ATTENTION OF
January 19, 2012 CitY Managers Office
Real Estate Division
Mr. G ary Crutchfield COJO
City Manager
City of Pasco
PO Box 293
Pasco, WA 99301
Dear Mr. Crutchfield:
I would like to update you about our pest management plans for the coming year so you
may plan accordingly. Pest management activities range from pest animal control to the
primary activity of herbicide applications by Walla Walla District (District) personnel,
contractors, and lessees.
In the spring of 2011, we notified you that the District was in the process of developing a
biological assessment (BA) for the pest management activities carried out within the
boundaries of the District. In accordance with the Endangered Species Act and as a good
environmental steward,we are required to identify the impacts of pest management activities
on endangered species and to consult with certain other Federal agencies so they may prepare
a biological opinion (Bi-Op). We appreciate the input we received from lessees and others
about the BA.
During this past year, District environmental staff has engaged in pre-consultation
meetings and dialogue with staff at the National Marine Fisheries Service and the U.S. Fish and
Wildlife Service (Services). We drafted the BA and explored ways to carry out the activities with
the intent of having the least potential to affect endangered species. Recently,the
Environmental Protection Agency completed consultation on aquatic application of pesticides,
and the BA will include the results of that consultation, allowing the District to address this
need.
We anticipate the BA will be submitted to the Services in early 2012 for their review and
comment. After official acceptance by the Services (possible questions, clarifications, and
requests for additional information or changes in protocol may be necessary), they have a
minimum of 135 calendar days to complete their review and response, subject to workloads
and the availability of their staff. Based on the timeline involved, we do not expect a Bi-Op,
-2-
which the Services will develop in response,to be completed until at least July 2012. Once we
receive the Bi-Op, we will review it and determine the requirements for pest management
activities and then provide that guidance to you.
We have been advised by our Office of Counsel that when the Services officially accept the
BA, only limited pest management activities can be conducted on Corps of Engineers lands, in
accordance with the guidelines of the"No Effect" BA completed in July 2011. The "No Effect"
BA allows some pest control while prohibiting many past practices, at least for the 2012 season.
Instruction Guidance, dated January 17, 2012, is enclosed that explains limited pesticide
applications that can be made under the requirements of the "No Effect" BA. Please provide a
copy of this guidance to your applicators.
In accordance with the terms of your lease, you are required to submit Part I of your
annual management plan which is normally due by January 30. Because of these changes to
your management practices, you will now have until February 28 to submit Part I of your annual
management plan.
We know this will impact your management activities on the areas you lease from the
Corps of Engineers as we all seek to comply with the Endangered Species Act. We will be
experiencing the same restrictions on the District's overall pest management program. Our
District Pesticide Coordinator is currently reviewing a line of organic pesticides which may ease
some of the distance from water restrictions in the "No Effect" determination. We will Inform
you as soon as possible if and when these chemicals are approved. They include a wasp and
hornet spray, a spider spray, and a weed killer.
The District greatly appreciates the benefits the recreating public derives from the
management you provide in these leased areas. if you have questions about the "No Effect" BA
or the contents of this letter, please do not hesitate to contact the realty specialist assigned to
your lease, or e-mail the District Real Estate Division at CENWW-RE @usace.army.mil.
We will continue to communicate with you about this complex technical issue as additional
Information becomes available. Thank you.
Sincerely,
# —
Rodney Huffman
Chief, Real Estate Division
Enclosure
AGENDA REPORT
FOR: City Council March 23, 2012
TO: Gary Crutchfi11�jstrativc. y Manager Workshop Mtg,: 04/09/12
Rick Terway, and 64/unity Regular Mtg.: 04/16/12
Services Direct(r
FROM: Debbie Clark, City Clerk
SUBJECT: Surplus Fire Department Equipment - Defibrillators
I. REFERENCE(S):
1. Memorandum from Bob Gear, Fire Chief
2. Proposed Resolution
3. Intergovernmental Transfer Agreement Emergency Medical Equipment
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
04/09: Discussion
04/16:MOTION: I move to approve Resolution No. to declare emergency
medical equipment surplus to city needs.
MOTION: I move to authorize the Mayor to sign the Intergovernmental
Transfer Agreement with Franklin County Public Hospital District
No. 1.
III. FISCAL IMPACT:
$20,000 —Pasco Fire Department Equipment Rental Fund
IV, HISTORY AND FACTS BRIEF:
A) March 2011 the City purchased four new defibrillators with accessories to be
utilized by the Pasco Fire Department. The existing outdated equipment was
retired and placed in storage.
B) Through communication with Franklin County Public Hospital District No. 1, a
need of emergency medical equipment was discovered. RCW 39.33.010 provides
that any municipality or any political subdivision of the State may transfer or
otherwise dispose of any property to another municipality or political subdivision
on such terms and conditions as may be mutually agreed upon by the proper
authorities of the municipalities and political subdivisions concerned.
The value of the emergency medical equipment is below the threshold requiring a
hearing on such transfer as required by RCW 39.33.020.
Staff requests the four defibrillators with accessories to be declared as surplus to
City needs and authorize a transfer. Estimated value of said emergency medical
equipment $20,000.
C) Staff has prepared an Intergovernmental Transfer Agreement between the City of
Pasco and Franklin County Public Hospital District No. 1 for an equipment
purchase price of Twenty Thousand Dollars ($20,000.00). The attached
resolution will serve to authorize the transfer of sale for the emergency medical
equipment,
4(i)
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CITY OF
L sco r
PA
T
MEMO
TO: Debbie Clark, City Clerk
FROM: Bob Gear, Fire Chief
RE: Surplus 4 Defibrillators
DATE: March 22, 2012
The Pasco Fire Department would like to surplus (4) LIFEPAK- 12 Defibrillators with accessories
listed in attachment "A", The Pasco Fire Department no longer has any need for the out dated
LIFEPAK 12 after the acquisition of (4) new LIFEPAK 15 Defibrillators.
Franklin County Public Hospital District #1 has agreed to purchase the (4) LIFEPAK 12
defibrillators by intergovernmental transfer agreement in amount of $5000.00 each. This is the
amount offered for trade in on the updated LIFEPAK 15 by the Medtronic Corporation maker of
the LIFEPAK defibrillator. This new advanced capability by Franklin County Public Hospital
District#1 will reduce the need for paramedic service to Franklin County Public Hospital District
#1 which is provided by the Pasco Fire Department.
RESOLUTION NO.
A RESOLUTION authorizing the disposal of Fire Department emergency medical
equipment considered surplus property to City needs.
WHEREAS, there are four Medtronic, Defibrillator/Monitor Series Model LifePak 12
with accessories considered surplus property to City needs; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PASCO:
SECTION 1: The following items of property listed below are declared surplus:
1. Four (4) Medtronic, Defibrillator/Monitor Series Model: LifePakl2
Serial Numbers: 33069023, 33069024, 33069025 and 33069026
2. Three (3) Physio-Control Redi-Charge battery adapters Part Number 3300090-001
3. Twelve (12) Physio-Control LifePak 12 Li-ion batteries Part Number 3207745-000
4. Three (3) Medtronic LifePak 12 Defibrillator/Monitor serious operating instructions
SECTION 2: The City staff is hereby authorized to dispose of said surplus property
through an Intergovernmental Transfer Agreement between the City of Pasco and Franklin
County Public Hospital District No. 1 for a price of$20,000.00.
PASSED by the City Council of the City of Pasco this day of April, 2012.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Lee Kerr, City Attorney
INTERGOVERNMENTAL TRANSFER AGREEMENT
EMERGENCY MEDICAL EQUIPMENT
THIS AGREEMENT is entered into this day of March, 2012, between the City
of Pasco, a Washington Municipal Corporation, hereinafter referred to as "City", and the
Franklin County Public Hospital District No. 1,hereinafter referred to as"District."
WHEREAS, the City owns emergency medical equipment, more particularly described
in Exhibit A attached hereto, which equipment has become surplus to the needs of the City; and
WHEREAS,the District has an immediate need for such emergency medical equipment;
and
WHEREAS, RCW 39.33.010 et seq. provides that any municipality or any political
subdivision of the State may transfer or otherwise dispose of any property to another
municipality or political subdivision on such terms and conditions as may be mutually agreed
upon by the proper authorities of the municipalities and political subdivisions concerted; and
WHEREAS, the value of the emergency medical equipment is below the threshold
requiring a hearing on such transfer as required by RCW 39.33.020. NOW,THEREFORE,
IN CONSIDERATION OF THE MUTUAL COVENANTS CONTAINED HEREIN,
it is agreed by and between the parties as follows:
1. The City does hereby transfer ownership to the District of all emergency medical
equipment listed in Exhibit A, attached hereto, hereinafter referred to as "equipment" effective
on the day of ,2012. By such transfer, this Agreement constitutes the Bill
of Sale for such equipment.
2. The District accepts the above-described equipment in its "as is" and "where is"
condition without any warranties including, but not limited to, fitness for the purpose of which
the District intends to use the equipment. All risk of loss and obligations shall pass as of the date
of transfer, and shall be the sole responsibility of the District.
3. The District shall defend, indemnify and save harmless the City, its agents and
employees, from and against any claims, damages, loss or expense arising out of the ownership,
use, condition or maintenance of the equipment from and after the day of transfer.
4. The City agrees to sell and the District agrees to buy the equipment for the
purchase price of Twenty Thousand Dollars ($20,000.00). The District agrees to make monthly
payments beginning March , 2012, and continuing each month thereafter for a total of ten
(10) months. Each payment shall be Two Thousand Dollars ($2,000.00). No interest shall apply
to the purchase price or monthly payments. The first payment shall be due upon execution of
this Agreement and transfer of the equipment, and subsequent payments thereafter shall be due
on the 1 st day of each month. Payments not made within thirty(30) days of the due date shall be
considered late and in default of this Agreement,and shall accrue interest at 12%per annum.
Intergovernmental Transfer Agreement - 1
5. This Agreement constitutes the whole agreement between the City and the
District. There are no terms, obligations, covenants, or conditions other than those contained
herein. No modification or amendment of this Agreement shall be valid and effective unless
evidenced by an agreement in writing signed by both parties.
6. The terms, covenants and agreements contained herein shall extend to and are
binding upon the successors and assigns of the parties hereto.
7. In the event of a dispute resulting from or relating to this Agreement or the
transactions contemplated by this Agreement, the parties,shall first meet in a good faith effort to
resolve the dispute. In the event the dispute cannot be resolved by agreement of the parties, said
dispute shall be resolved by binding arbitration pursuant to the RCW 7.04A, as amended, and the
Mandatory Arbitration Rules (MAR); venue shall be placed in Franklin County, Washington, the
laws of the State of Washington shall apply; and the prevailing party shall be entitled to its
reasonable attorney fees and costs.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed the
day and year hereinabove first written.
CITY OF PASCO FRANKLIN COUNTY PUBLIC
HOSPITAL DISTRICT NO. I
J. Earl �toker, Chief Executive
Approved as to Form:
Leland B. Kerr, City Attorney
Intergovernmental Transfer Agreement -2
EXHIBIT A
INTERGOVERNMENTAL TRANSFER AGREEMENT
EMERGENCY MEDICAL EQUIPMENT
Equipment
1. Four(4)Medtronic, Defibrillator/Monitor Series
Model: LifePakl2
Serial Numbers:
33069023
33069024
33069025
33069026
2. Three (3) Physio-Control Redi-Charge battery adapters
Part Number 3300090-001
3. Twelve(12) Physio-Control LifePak 12 Li-ion batteries
Part Number 3207745-000
4. Three (3) Medtronic LifePak 12 Defibrillator/Monitor serious operating instructions
AGENDA REPORT
FOR: City Coun it April 4, 2012
TO: Gary Crutchf 'ity Manager Workshop Mtg.: 4/9/2012
Regular Mtg.: 4/16/2012
FROM Robert W. Ge r, Fire Chief
SUBJECT: Aerial Ladder Truck Replacement
I. REFERENCE(S):
1. Memo to City Manager 4/4/2012
2. Resolution
3. Interlocal Procurement Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
4/9: Discussion
4/16: MOTION: 1 move to approve Resolution No. authorizing the City
Manager to execute an Interlocal Procurement Agreement with the
City of Walla Walla Washington and purchase an Aerial Ladder
Truck.
II1. FISCAL IMPACT:
Equipment Replacement Fund
IV. HISTORY AND FACTS BRIEF:
See Reference l
V. DISCUSSION:
Early replacement of the ladder truck will realize a savings in excess of $100,000. The
ability to "piggyback" on the city of Walla Walla's purchase makes that savings possible.
The city attorney has reviewed the arrangement and believes it meets purchasing
requirements of state law. Thus, staff recommends Council approval of the procurement
agreement with Walla Walla as well as authorizing staff to effect the purchase.
4(j)
Dapartrhn
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MEMORANDUM
TO: Gary Crutchfield, City Manager
FROM: ear, Fire Chief
Re: Ladder truck replacement
DATE: April 4, 2012
In preparation for the scheduled replacement of the department ladder truck in 2013, our
apparatus shift has been meeting with various apparatus vendors.
These meeting started in early 2012. It can take 9 months to 1 year to develop specifications,
conduct bidding, award, order, and receive delivery. During these vendor meetings the apparatus
shift has learned several important facts:
• In 2013 there will be a major change in emission's standards. This anticipated change
will add an estimated 530,000 to $50,000 in costs over the current 2011-2012 standards.
• As evident by the price of scrap metal, steel prices will add approximately a 5%-10% cost
increase over current prices.
• 2011-2012 economic conditions have created a surplus in speculative or demonstrator
units that they are anxious to move.
Since our meetings with the vendors, Pierce, Rosenbauer and Emergency One; we have obtained
quotes on demonstrator units that will provide us with a comparison of what we could anticipate
for 2013 purchase costs. As of this date, three of the manufactures have provided us with quotes.
Pierce which currently has a demo unit on the west coast that was manufactured in 2009-2010 is
now available. There would be no desired modifications since the truck is already assembled.
Their quote is $770,314.00 less sales tax. The original price on this truck was $908,922.00.
Rosenbauer has two demonstrator Iadder trucks currently in production. One truck is being
constructed on a Spartan chassis. Their quote is approximately $771,163.00 less sales tax, We
have not determined if any modifications would be needed on this unit. They are also building a
truck on a new chassis that will carry the Rosenbauer name. Rosenbauer has been more
aggressive in their pricing of this model in efforts to place units in the field. The amount quoted
on this truck would be $659,235.00 less sales tax.
Emergency One has a 2010 model demo unit available on the West Coast. This vehicle is
already built and we would not have the ability to make any modifications without significant
impact to the price. Emergency One is approximately $720,000.00 less sales tax.
If we were to order the Rosenbauer truck within the next few weeks we would have the ability to
make some minor modifications to fit our need which is included in the quoted price.
The City of Walla Walla is about to receive delivery of a Rosenbauer ladder truck. Research
conducted by the city attorney indicates that the Pasco Fire Department can "add on" with the
City of Walla Walla apparatus order which would decrease costs associated with bidding a
custom ladder truck.
Based on these assessments, there is a potential to increase operational capabilities while
realizing a $100,000 hard dollar savings (based upon anticipated cost increases) by purchasing
now. Our ability to leverage purchasing power with the City of Walla Walla is an opportunity
that should not be delayed. The anticipated changes in emission standards in 2013 will add an
additional $30-50,000 cost to the replacement. When this is factored into the equation, the total
savings to the City approaches $150,000 of both hard and soft dollars.
There is $650,000 currently available in the 2012 Equipment Replacement fund for the purchase
of an aerial truck. The upgrade and purchasing of the MDT's will save $23,000 in the fire
department operating fund that can be reallocated to the aerial truck purchase. Thus a 2012
supplemental budget transfer from the General Fund for $77,000 would be required to finish
funding the $750,000 aerial truck purchase in 2012. The purchase move from 2013 to 2012
would negate the scheduled 2013 transfer from the General Fund to the Equipment Replacement
fund of$197,000. By purchasing six months ahead of the proposed 2013 schedule, the net
savings to the General Fund from this proposal is $120,000.
The apparatus is currently being manufactured, please consider this request as quickly as
possible.
RESOLUTION NO.
A RESOLUTION of the City of Pasco, Washington, authorizing the
City Manager to execute an Interlocal Procurement Agreement with the City of
Walla Walla, Washington and purchase an Aerial Ladder Truck.
WHEREAS, the City of Pasco, Washington, and the City of Walla Walla, Washington,
each possess the power to procure goods and services; and
WHEREAS, the City of Pasco and the City of Walla Walla desire to enter into an
Interlocal Procurement Agreement to make the most efficient use of their powers; and
WHEREAS, the City Council of the City of Pasco has after due consideration,
determined that it is in the best interest of the City of Pasco to enter into an Interlocal
Procurement Agreement with the City of Walla Walla;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1. The City Council of the City of Pasco approves the terms and conditions
of the Interlocal Procurement Agreement between the City of Pasco and the City of Walla Walla,
Washington, as attached hereto and incorporated herein as Exhibit A.
Section 2. The City Manager of the City Pasco, Washington, is hereby authorized,
empowered, and directed to execute said Agreement on behalf of the City of Pasco.
Section 3. The City Manager is hereby authorized to effect the purchase of a 2012
Rosenbauer 109' Viper Aerial Apparatus from Rosenbauer America LLC.
PASSED by the City Council of the City of Pasco, Washington, as its regular meeting
dated this day of April, 2012.
Matt Watkins, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
Resolution- 1
WHEN RECORDED RETURN TO:
CITY OF PASCO,WASH]NGTON
Fire Department
525 North P
Pasco WA 99301
INTERLOCAL PROCUREMENT AGREEMENT
BETWEEN THE CITY OF PASCO AND CITY OF WALLA WALLA
FOR JOINT PURCHASING
THIS AGREEMENT is made and entered into this day of
2012, between the City of Walla Walla, Washington, hereinafter
referred to as "Walla Walla", and the City of Pasco, hereinafter referred to as "Pasco",
pursuant to RCW 39.34.030(5), and based upon the mutual consideration provided herein,
hereby agree to cooperative governmental purchasing upon the following terms and
conditions.
1. This Agreement pertains to bids and contracts for supplies, materials,
equipment or services that may be required from time to time by both Pasco and Walla
Walla.
2. Each of the parties from time to time goes out to public bid and contracts to
purchase supplies, materials, equipment, and services. Each of the parties hereby agrees to
extend to the other party the right to purchase pursuant to such bids and contracts to the
extent permitted by law, and to the extent agreed upon between each party and the bidder,
contractor, vendor, supplier, or service provider.
3. Each of the parties shall comply with all applicable laws and regulation
governing its own purchases.
4. Each of the parties shall contract directly with the bidder, contractor,
vendor, supplier, or service provider, and pay directly in accordance with its own payment
procedures for its own purchases. Each party shall indemnify and hold the other party
harmless as to any claims arising out of its participation in this Agreement.
5. Any purchase made pursuant to this Agreement is not a purchase from
either of the parties. This Agreement shall create no obligation to either of the parties to
purchase any particular good or service, nor create to either of the parties any assurance,
Interlocal Procurement Agreement
Between City of Pasco/City of Walla Walla - 1
warranty, or other obligation from the other party with respect to purchasing or supplying
any good or service.
b. No separate legal or administrative entity is intended to be created pursuant
to this Agreement. No special fund or budgets are anticipated, nor shall be created as a
result of this Agreement. Each party will use its own personnel, supplies, and equipment
for their respective performances under the terms of this Agreement, which shall remain
the sole property and responsibility of each respective party.
A copy of this Agreement shall be filed with the Franklin or Walla Walla County
Auditor, or posted upon the website of either City in compliance with RCW 39.34.040.
7. The Purchasing Agent of the City of Walla Walla and the City Manager of
the City of Pasco shall be co-administrators and representatives of the entities for the
purpose of carrying out the terms of this Agreement.
S. While it is intended this Agreement be ongoing, until terminated as
provided below, this Agreement shall commence with Walla Walla permitting Pasco to
"piggyback" or otherwise supplement its order for the purchase of an additional 2012
Rosenbauer 109' Viper Aerial apparatus, manufactured by and purchased from Rosenbauer
America, LLC.
9. In the event of a dispute regarding the enforcement, interpretation, or breach
of this Agreement, the City Managers, or their designees, shall first meet in a good faith
attempt to resolve such dispute. Any remaining dispute shall be resolved by binding
arbitration pursuant to RCW 7.04A, as amended, with both parties waiving the right of a
jury trial upon de novo appeal.
10. This Agreement shall continue in full force and effect until cancelled by
either party upon thirty(30) days advance written notice to the other party.
DATED this day of 12012.
CITY OF WALLA WALLA CITY OF PASCO
Nabiel Shawa, City Manager Gary Crutchfield, City Manager
ATTEST:
Kammy Hill, City Clerk Debra L. Clark, City Clerk
Interlocal Procurement Agreement
Between City of Pasco/City of Walla Walla-2
APPROVED AS TO FORM:
Tim Donaldson, City Attorney Leland B. Kerr, City Attorney
STATE OF WASHINGTON )
. ss.
County of WALLA WALLA )
On this day personally appeared before me NABIEL SHAWA, City Manager of the
City of Walla Walla, to be known to be the individual described in and who executed the
within and foregoing instrument, and acknowledged that he signed the same as his free and
voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of , 2012.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
STATE OF WASHINGTON )
: Ss.
County of Franklin }
On this day personally appeared before me GARY CRUTCHFIELD, City Manager
for the City of Pasco, to be known to be the individual described in and who executed the
within and foregoing instrument, and acknowledged that he signed the same as his free and
voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of 12012.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
Interlocal Procurement Agreement
Between City of Pasco/City of Walla Walla-3
AGENDA REPORT
TO: City Council April 6, 2012
FROM: Gary Crutchfiel Manager Workshop Mtg.: 4/9112
Regular Mtg.: 4/16/12
SUBJECT: Extended Liquor ours
I. REFERENCE(S):
1. Memorandum from Police Chief dated 4/5/12
II. ACTION REQUESTED OF COUNCIL /STAFF RECOMMENDATIONS:
4/9: Discussion
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) The state of Washington has long regulated alcohol sales throughout the state,
through the Liquor Control Board and its rule making authority and enforcement
programs.
B) The city of Seattle recently requested the Liquor Control Board to authorize
individual cities to extend the hours of liquor service (beyond 2:00 am).
C) The Liquor Control Board has requested input from cities around the state and
will conduct a hearing on April 11 in Kennewick to collect input from the Tri-
Cities region.
V. DISCUSSION:
A) Police Chief Metzger has indicated he is unaware of any statistical data that would
indicate extended hours of alcohol service would present any notable law
enforcement concerns (see reference 1).
B) Council may wish to provide direction to staff for input to the Liquor Board.
4(k)
On
200'
MEMORANDUM
Bob Metzger, Police Chief
TO: Gary Crutchfield, City Manager
Pasco City Council
FROM : Bob Metzger, Police Chief
RE: State Liquor Board
DATE: 04-05-2012
The Tri City Police Chiefs met and discussed the issue of cities allowing extended liquor sales per the
request of the city of Seattle. We all agree that from a law enforcement perspective we cannot find any
reason to either oppose or support this initiative. In reviewing the information from Seattle and
reviewing other agencies that have extended bar hours we can find no statistics or other relevant
information that would indicate any law enforcement concerns.
While we understand that there may be community concerns about this, we do not have any reason to
advise you to take a position either way on this.
Respectfully submitted,
Robert Metzger
Chief of Police