HomeMy WebLinkAbout2006.12.18 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. December 18,2006
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated December 4, 2006.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,328,030.06 ($73,193.64 in the form of Wire
Transfer Nos. 4657, 4660 and 4661 and, $1,254,836.42 consisting of Claim Warrants
numbered 158043 through 158271).
2. To approve bad debt write-offs for utility billing, ambulance, miscellaneous, cemetery, code
enforcement and Municipal Court non-criminal, criminal and parking accounts receivable in
the total amount of$191,032.18 and, of that amount, authorize $133,384.20 be turned over
for collection.
(c) Comprehensive Plan Update Contract:
1. Agenda Report from David I. McDonald, City Planner dated December 5, 2006.
2. Professional Services Agreement.
To authorize the City Manager to execute an agreement with BHC Consultants in an amount not
to exceed$20,000.
(d) Resolution No. 2999, a Resolution authorizing the sale of Fire Department and Code
Enforcement Inspection Services miscellaneous personal property and equipment surplus to City
needs.
1. Agenda Report from Debbie Clark,City Clerk dated December 11, 2006,
2. Proposed Resolution.
To approve Resolution No. 2999, authorizing the sale of Fire Department and Code Enforcement
Inspection Services miscellaneous personal property surplus to City needs.
*(e) Resolution No. 3000, a Resolution accepting work by Mountain States Construction Company,
under contract for the Parks Maintenance Facility/Cemetery Sales Office Project.
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
December 11,2006.
2. Resolution.
To approve Resolution No. 3000, accepting the work performed by Mountain States Construction
Company,under contract for the Parks Maintenance Facility/Cemetery Sales Office.
*(f) Resolution No. 3001, a Resolution accepting work performed by Apollo,Inc., under contract for
the Ainsworth Overpass Railroad Crossing(SR397)Project No. 99-3-04.
1. Agenda Report from Robert J. Alberts, Public Works Director dated December 7,2006.
2. Resolution.
To approve Resolution No. 3001, accepting the work performed by Apollo, Inc., under contract
for the Ainsworth Overpass Railroad Crossing(SR397), Project No. 99-3-04.
*(g) Cancellation of Workshop Meeting: (NO WRITTEN MATERIAL ON AGENDA)
To cancel the December 25, 2005 Workshop Meeting.
Otc> MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
Regular Meeting 2 December 18,2006
5. VISITORS- OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers.
(b) Financial Services Manager: General Fund Operating Statement through November 30, 2006.
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(a) 2006 Budget Supplement:
1. Agenda Report from Jim Chase,Finance Manager dated December 8, 2006.
2. Proposed Ordinance Amending the 2006 Operating Budget.
3. Proposed Ordinance Amending the 2006 Capital Improvements Projects Budget.
4. Proposed Resolution Authorizing the Interfund Loans.
5. Memorandum from Finance Manager to City Manager.
6. Exhibit I —2006 Budget Supplement
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance amending the 2006 Annual Budget of the City of Pasco
by providing supplement thereto; by appropriating revenue received in excess of estimated
revenues for the current year and by providing transfer and adjustment authority.
MOTION: I move to adopt Ordinance No. , amending the 2006 Operating Budget by
providing a Supplement thereto in the amount of $7,123,600 and, further, to authorize
publication by summary only.
Ordinance No. , an Ordinance relating to Supplemental Capital Improvement Projects
Budget for the Year 2006.
MOTION: I move to adopt Ordinance No. amending the 2006 Capital
Improvements Budget by providing a Supplement thereto in the amount of $2,458,715 and,
further, to authorize publication by summary only.
Resolution No. ,a Resolution authorizing interfund loans from the General Fund to the
Arterial Street Fund, the Community Development Block Grant Fund, the Ambulance Service
Fund, and the Equipment Rental-Operations and Maintenance-Government Type Fund in the
Total Sum of $1,505,000 and an interfund loan from the Water/Sewer Utility Fund to the
Equipment Rental Operations and Maintenance-Proprietary Type Fund and to the Local
Improvement District Construction Fund for a total sum of $1,020,000, for a grand total of
$2,525,000.
MOTION: I move to approve Resolution No. authorizing temporary interfund loans
from the General Fund to the Arterial Street Fund, the Community Development Block Grant
Fund, the Ambulance Service Fund and the Equipment Rental Operations and Maintenance-
Government Type Fund in the total amount of$1,505,000, and from the Water/Sewer Utility
Fund, to the Equipment Rental Operations and Maintenance-Proprietary Type Fund and the LID
Construction Fund in the total amount of$1,020,000.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) 2007 Annual Operating and Capital Improvements Project Budgets:
1. Agenda Report from Jim Chase,Finance Manager dated December 14, 2006.
2. Proposed 2007 Annual Operating Budget Ordinance.
3. Proposed 2007 Capital Projects Budget Ordinance.
4. Summary of changes to the Budget Documents.
SECOND READING OF THE ORDINANCES
Ordinance No. 3805, an Ordinance adopting the City of Pasco Operating Budget for the year
2007.
MOTION: I move to adopt Ordinance No. 3805, adopting the 2007 Annual Operating Budget
and,further,to authorize publication by summary only.
Ordinance No. 3806, an Ordinance adopting the City of Pasco Capital Projects Budget for the
Year 2007.
MOTION: I move to adopt Ordinance No. 3806, adopting the 2007 Capital Projects Budget and,
further, to authorize publication by summary only.
Regular Meeting 3 December 18,2006
(b) Ordinance No. , an Ordinance of the City of Pasco, Washington, amending certain
sections of the Pasco Municipal Code regarding building rental fees.
1. Agenda Report from Paul Whitemarsh, Recreation Services Manager dated November 22,
2006.
2. Proposed Ordinance.
MOTION: I move to adopt Ordinance No. amending PMC 3.07.040 setting fees
for recreation facility use and, further,to authorize publication by summary only.
(c) Ordinance No. , an Ordinance concerning wages for Temporary Non-Management,
Non-Represented personnel for the Calendar Year 2007.
1. Agenda Report from Lynne Jackson,Human Resources Manager dated December 6,2006.
2. Ordinance.
3. Proposed Wage Plan.
MOTION: I move to adopt Ordinance No. revising the Temporary Employee
Wage Plan for 2007 and, further,to authorize publication by summary only.
(d) Ordinance No. , an Ordinance relating to the waterworks utility of the City, including
the sanitary sewerage system and the system of storm or surface water sewers as a part thereof,
amending Section 1, and Exhibits A and B, of Ordinance No. 3794, which created Utility Local
Improvement District No. 143 in order to delete properties not benefited by the improvements,
and otherwise ratifying and confirming that ordinance.
1. Agenda Report from Doyle L.Heath,Utility Engineer dated December 14, 2006.
2. Letter from Bond Council.
3. Ordinance.
4. Vicinity Map.
MOTION: I move to adopt Ordinance No. , amending Ordinance No. 3794 deleting
properties from ULID No. 143.
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(a) Police Traffic Safety Officers:
1. Agenda Report from Denis Austin, Chief of Police dated December 5, 2006.
2. Letter from Washington Traffic Safety Commission dated 12/1/06.
MOTION: I move to accept the grant from Washington Traffic Safety Commission as modified
December 1, 2006 and, further, authorize the City Manager to employ two additional police
officers.
*(b) Livingston and Road 48 Water Main Extension Project, Project No. 06-2-04:
1. Agenda Report from Doug Bramlette,City Engineer dated December 13,2006.
2. Vicinity Map.
3. Bid Summary.
(RC) MOTION: I move to award the low bid for the Livingston and Road 48 Water Main Extension
Project, Project No. 06-2-04 to Goodman & Mehlenbacher Ent. Inc., in the amount of
$148,693.64 including sales tax and, further,authorize the Mayor to sign the contract documents.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#......
Q Quasi-Judicial Matter
Regular Meeting 4 December 18, 2006
REMINDERS:
1. 4:00 p.m., Monday, December 18, Port of Benton — Hanford Area Economic Investment Fund Board
Meeting. (COUNCILMEMBER MATT WATKINS,Rep.; JOE JACKSON, Alt.)
2. 6:00 p.m., Monday, December 18, Conference Room#1 —LEOFF Disability Board Meeting. (MAYOR
JOYCE OLSON and COUNCILMEMBER REBECCA FRANCIK)
3. 7:30 a.m., Thursday, December 21, Silver Cloud Inn, Kennewick — Tri-Cities Visitor & Convention
Bureau Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.)
4. 12:00 p.m., Thursday, December 21, 322 W. Columbia Street — Pasco Downtown Development
Association Board Meeting. (COUNCILMEMBER TOM LARSEN,Rep.; MATT WATKINS,Alt.)
City Hall will be closed on Monday,December 25, 2006 and,Monday,January 1,2007.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 2006
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffinann, Joe
Jackson, Tom Larsen, Joyce Olson, and Matt Watkins.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Richard Smith, Community &
Economic Dev. Director; Bob Alberts, Public Works Director; David McDonald, City
Planner; Doug Bramlette, City Engineer; Denis Austin, Police Chief; Greg Garcia, Fire
Chief; and Jim Chase, Financial Services Manager.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated November 20, 2006.
(b) Bills and Communications:
To approve General Claims in the amount of$866,126.78 ($112,636.05 in the form of
Wire Transfer Nos. 4641 and 4642 and, $753,490.73 consisting of Claim Warrants
numbered 157830 through 158042).
To approve Payroll Claims in the amount of$1,479,561.78, Voucher Nos. 35568 through
35666; and EFT Deposit Nos. 30013605 through 30014091.
(c) Resolution No. 2994, a Resolution accepting Broadmoor Boulevard and
Sandifur Improvements, Project No. 05-3-05.
To approve Resolution No. 2994, accepting the work performed by Transtate Paving
Company under contract for the Broadmoor Boulevard/Sandifur Improvements, Project
No. 05-3-05.
(d) Resolution No. 2995, a Resolution accepting Broadmoor Boulevard and
Chapel Hill Traffic Signal, Project No. 05-4-01.
To approve Resolution No. 2995, accepting the work performed by Sierra Electric under
contract for the Broadmoor Boulevard and Chapel Hill Traffic Signal, Project No. 05-4-
01.
(e) Resolution No. 2996, a Resolution accepting 2005 Overlay Project, Project
No. 05-3-01.
To approve Resolution No. 2996, accepting the work performed by Transtate Paving
Company under contract for the 2005 Overlay Project, Project No. 05-3-01.
(f) Resolution No. 2997, a Resolution accepting 2006 Crack Seal Project, Project
No. 06-3-02.
To approve Resolution No. 2997, accepting the work performed by Pavement Surface
Control under contract for the 2006 Crack Seal Project, Project No. 06-3-02.
(g) Resolution No. 2998, a Resolution accepting Road 88 Sewer Extension Phase
1 Project, Project No. 05-1-14.
3(a).
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 2006
To approve Resolution No. 2998, accepting the work performed by Ray Poland and Sons
under contract for the Road 88 Sewer Extension Phase 1 Project, Project No. 05-1-14.
MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Jackson
seconded. Motion carried by unanimous Roll Call vote.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Garrison reported he attended the TRIDEC Board Meeting on November 29.
Mr. Watkins and Mr. Larsen met with the Executive Committee of the Pasco Downtown
Development Association to discuss the appropriate path forward to a more successful
downtown.
Mr. Larsen attended the Emergency Medical Services Board Meeting.
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
Alley Vacation—East/West Alley in Block 8, Sylvester Park Addition (MF#VAC-
06-017):
Mr. David McDonald explained the details of the vacation.
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING
NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No. 3804, an Ordinance of the City of Pasco, Washington vacating the
East/West Alley in Block 8, Sylvester Park Addition.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3804, vacating the East/West
Alley in Block 8, Sylvester Park Addition and, further, to authorize publication by
summary only. Mr. Jackson seconded. Motion carried unanimously.
2007 Annual Operating and Capital Improvements Project Budgets:
Mr. Jim Chase explained the details of the 2007 Operating Budget.
Council and Staff discussed the details of the 2007 Operating Budget.
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2007
ANNUAL OPERATING BUDGET.
Mr. Brad Peck, 200 Rd 34, inquired about the proposed expenditures for TRAC.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,MAYOR OLSON
DECLARED THE PUBLIC HEARING CLOSED.
Ordinance No.3805, an Ordinance of the City of Pasco, Washington adopting the
City of Pasco Operating Budget for the year 2007.
MOTION: Mr. Watkins moved for the first reading of Ordinance No. 3805, for
consideration of the 2007 Annual Operating Budget. Mr. Jackson seconded. Motion
carried unanimously.
Ordinance No.3806, an Ordinance of the City of Pasco, Washington Adopting the
City of Pasco Capital Projects Budget for the Year 2007.
Mr. Jim Chase explained the details of the 2007 Capital Projects Budget.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 2006
Council and Staff discussed the details of the 2007 Capital Projects Budget.
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE 2007
CAPITAL PROJECTS BUDGET.
FOLLOWING THREE CALLS FOR COMMENTS,EITHER FOR OR AGAINST,AND THERE BEING
NONE,MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED.
MOTION: Mr. Watkins moved for the first reading of Ordinance No. 3806, for
consideration of the 2007 Capital Projects Budget. Mr. Jackson seconded. Motion carried
unanimously.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Sewer Rate Reduction:
Ordinance No. 3807, an Ordinance authorizing a reduction in the Monthly Sewer
Use Base Fees and amending Chapter 3.07.170 of the Pasco Municipal Code entitled
"Sewer Use Fees."
MOTION: Mr. Watkins moved to adopt Ordinance No. 3807, providing for a reduction
in the Monthly Sewer Use Base Rates in 2007 and amending Section 3.07.170 of the
Pasco Municipal Code entitled "Sewer Use Fees"and, further, to authorize publication by
summary only. Mr. Jackson seconded. Motion carried unanimously.
2007 COLA for Non-Represented Employees:
Ordinance No. 3808, an Ordinance concerning wages for certain non-management,
non-represented personnel for the calendar year 2007.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3808, providing a cost-of-living
adjustment in the non-represented wage plan for year 2007 and, further, authorize
publication by summary only. Mr. Jackson seconded. Motion carried unanimously.
Ordinance No. 3809, an Ordinance concerning the salaries for management
positions for the calendar year 2007.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3809, providing a cost-of-living
adjustment in the management salary plan for year 2007 and, further, authorize
publication by summary only. Mr. Jackson seconded.Motion carried unanimously.
NEW BUSINESS:
SR-395 Enhancement:
MOTION: Mr. Watkins moved to approve the Agreement with the Washington State
Department of Transportation regarding enhancement of SR-395 and, further, authorize
the City Manager to sign the Agreement. Mr. Jackson seconded.
Council and Staff discussed the details of this issue.
Mr. Brad Peck, 200 Rd 34, noted the noxious weeds and fire hazard along SR
395.
MOTION: Ms. Francik called for the question. Motion carried 6-1. No—Larsen.
Original Motion carried unanimously.
3
MINUTES
REGULAR MEETING PASCO CITY COUNCIL DECEMBER 4, 2006
Visitor Services Contract with the Pasco Chamber of Commerce:
Mayor Olson declared a conflict of interest because of her employment with the
Greater Pasco Chamber of Commerce and turned the meeting over to Mayor Pro-
Tern Watkins.
MOTION: Mr. Garrison moved to approve the agreement for Promotion of Tourism and
Economic Development with the Greater Pasco Area Chamber of Commerce and, further,
authorize the City Manager to sign the agreement. Mr. Jackson seconded. Motion carried
unanimously. Mayor Olson abstained.
Mayor Pro-Tern Watkins turned the meeting back over to Mayor Olson.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:07 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk
PASSED and APPROVED this 18th day of December, 2006.
4
CITY OF PASCO
Council Meeting of:
December 18,2006
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the un igned,do hereby certify under penalty of perjury that the materials have been furnished,the
services r d red or Ai1515INr performed as described herein and that the claim is a just,due and unpaid
obligati inst a city a that we are authorized to authenticate and certi to said clai
Gary C tc Id, ity Man er James W. Ch Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4657,4660 and 4661 in the amount of$73,193.64, have been authorized;that Check No.s 158043
through 158271 are approved for payment in the amount of$1,254,836.42,for a combined total of
$1,328,030.06 on this 18th day of December,2006.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 1,420.88
Judicial 79,429.74
Executive 3,471.98
Police 25,963.00
Fire 6,735.32
Administration&Community Services 28,787.70
Community Development 1,191.76
Engineering 843.01
Non-Departmental 42,976.33
Library 764.94
TOTAL GENERAL FUND: 191,584.66
STREET 173,834.10
C. D. BLOCK GRANT 11,828.13
KING COMMUNITY CENTER 2,206.08
AMBULANCE SERVICE 2,737.88
CEMETERY 912.09
ATHLETIC PROGRAMS 70.00
SENIOR CENTER 5,273.36
MULTI MODAL FACILITY 1,979.80
RIVERSHORE TRAIL& MARINA MAIN 703.50
LITTER CONTROL 5,642.42
REVOLVING ABATEMENT 573.62
PARKS FUND 0.00
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 0.00
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 10,294.42
METRO DRUG FORFEITURE FUND 1,166.69
GENERAL CONSTRUCTION 38,089.71
WATER/SEWER 702,601.10
EQUIPMENT RENTAL-OPERATING 29,974.38
EQUIPMENT RENTAL-REPLACEMENT 0.00
MEDICAUDENTAL INSURANCE 104,199.74
CENTRAL STORES 1,770.68
FIRE PENSIONS 0.00
PAYROLL CLEARING 42,587.70
LID CONSTRUCTION 0.00
GRAND TOTAL ALL FUNDS: $ 1,328,030.06
3(b).
AGENDA REPORT
FOR: City Council DATE: 12/13/2006
TO: Gary Crutchfi anager REGULAR: 12/18/2006
Stan Strebel,A ministrative&Community Services Director
FROM: Jim ft nce Manager
SUBJECT: BAD DE RITE-
I. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, miscellaneous,
cemetery, code enforcement and Municipal Court non-criminal, criminal and parking
accounts receivable in the total amount of$191,032.18, and, of that amount, authorize
$133,384.20 be turned over for collection.
III. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address, or are accounts in"occupant" status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. MISCELLANEOUS -These are all delinquent accounts over 90 days past due or statements that are
returned with no forwarding address. Those submitted for collection exceed$10.00.
4. COURT ACCOUNT'S RECEIVABLE-These are all delinquent non-criminal and criminal fines, and
parking violations over 30 days past due.
5. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
6. CEMETERY—These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ 8.41 .00 8.41
Ambulance $ 57,639.57 31,731.15 89,370.72
Miscellaneous $ .00 7,961.81 7,961.81
Court A/R $ .00 86,747.14 86,747.14
Liens $ .00 2,026.52 2,026.52
Cemetery $ .00 4,917.58 4,917.58
TOTAL: $ 57,647.98 133,384.20 191,032.18
IV. ADMINISTRATIVE ROUTING:
cc: Dot French,Municipal Court Clerk
3{b '.2
AGENDA REPORT NO. 109
FOR: City Council Date: December 5, 2006
TO: Gary Crutch 1 Ci Manager Workshop: 12/ 11/06
Richard J. S , Director Regular: 12/18/06
Community & conomic Development
FROM: David McDonald, City Planner
SUBJECT: Comprehensive Plan Update Contract
I. REFERENCE(S):
A. Professional Services Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to authorize the City Manager to execute an
Agreement with BHC Consultants in an amount not
to exceed $20,000.
III. FISCAL IMPACT
$20,000 tFunds available through a State Grant)
IV. HISTORY AND FACTS BRIEF:
A. In November of this year the City Council authorized the City
Manager to enter into a grant contract with the Department of
Community Development Trade and Economic Development. The
grant provides $20,000 of assistance for work necessary for
updating the City's Comprehensive Plan.
B. With approval of the State contract staff advertised for qualified
consultants locally and State wide.
V. DISCUSSION:
A. After reviewing statements of qualification staff is recommending the
City retain the services of the BHC Consultants.
3� )
PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT, made and entered into between the City of
Pasco, hereinafter referred to as the "City", and BHC Consultants, a
Washington Corporation hereinafter referred to as the "Consultant".
WHEREAS, the City desires to engage the professional services
and assistance of a consulting firm to provide consulting services with
respect to updating the City's Comprehensive Plan.
NOW, THEREFORE, in consideration of mutual benefits
accruing, it is agreed by and between the parties hereto as follows:
1. Scope of work. The scope of work shall include all
services and material necessary to accomplish the above mentioned
objectives in accordance with the Outline of Services that is marked as
Exhibit A, attached hereto and incorporated herein by this reference.
2. Ownership and use of documents. All research, tests,
surveys, preliminary data and any and all other work product prepared
or gathered by the Consultant in preparation for the services rendered by
the Consultant and shall not be considered public records, provided,
however, that:
A. All final reports, presentations and testimony
prepared by the Consultant shall become the property of the City upon
their presentation to and acceptance by the City and shall at that date
become public records.
B. The City shall have the right, upon reasonable
request, to inspect, review and, subject to the approval of the Consultant,
copy-any work product.
C. In the event that the Consultant shall default on
this Agreement, or in the event that this contract shall be terminated
prior to its completion as herein provided, the work product of the
Consultant, along with a summary of work done to date of default or
termination, shall become the property of the City and tender of the work
product and summary shall be a prerequisite to final payment under this
contract. The summary of work done shall be prepared at no additional
cost.
3. Payments. The Consultant shall be paid by the City for
completed work for services rendered under this Agreement as provided
hereinafter. Such payment shall be full compensation for work
performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of
this Agreement shall be as set forth on the fee schedule found in Exhibit
B, provided, in no event shall the payment for all work performed
pursuant to this Agreement exceed the sum of $20,000..
B. All vouchers shall be submitted by the Consultant
to the City for payment pursuant to the terms of this Agreement. The
City shall pay the appropriate amount for each voucher to the
Consultant. The Consultant may submit vouchers to the City biweekly
during the progress of the work for payment of completed phases of the
project. Billings shall be reviewed in conjunction with the City's warrant
process.
C. The costs records and accounts pertaining to this
Agreement are to be kept available for inspection by representatives of
the City for a period of three (3) years after final payment. Copies shall
be made available upon request.
4. Time of performance. The Consultant shall perform
the work authorized by this Agreement promptly in accordance with the
receipt of the required governmental approvals.
5. Hold harmless agreement. In performing the work
under this contract, Consultant agrees to protect, indemnify and save
the City, its officials and employees ("City") harmless from and against
any and all injury or damage to the City or its property, and also from
and against all claims, demands, and cause of action of every kind and
character arising directly or indirectly, or in any way incident to, in
connection with, or arising from the negligent acts of the Consultant, its
agent, employees, representatives or subcontractors in the performance
of professional services under the terms hereof. Consultant specifically
promises to indemnify the City against claims or suits brought under
Title 51 RCW by its employees or subcontractors and waives any
immunity that the Consultant may have under that title with respect to,
but only to, the City. Consultant further agrees to fully indemnify City
from and against any and all costs of defending any such claim or
demand to the end that the City is held harmless therefrom. This
paragraph shall not apply to damages or claims resulting from the sole
negligence of the City.
6. Discrimination prohibited. Consultant shall not
discriminate against any employee or applicant for employment because
of race, color, religion, age, sex, national origin or physical handicap.
7. Consultant is an independent contractor. The parties
intend that an independent contractor relationship will be created by this
Agreement. No agent, employee or representative of the Consultant shall
be deemed to be an agent, employee or representative of the City for any
purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractor during the performance of
this contract.
8. City approval. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed
pursuant to this contract must meet the approval of the City.
9. Termination. This being an Agreement for
professional services, either party may terminate this Agreement for any
reason upon giving the other party written notice of such termination no
fewer than ten (10) days in advance of the effective date of said
termination.
10. Integration. The Agreement between the parties shall
consist of this document and the Consultant's proposal attached hereto
as Exhibit A. These writings constitute the entire Agreement of the
parties and shall not be amended except by a writing executed by both
parties. In the event of any conflict between this written Agreement and
any provision of Exhibit A, this Agreement shall control.
11. Non-waiver. Waiver by the City of any provision of this
Agreement or any time limitation provided for in this Agreement shall not
constitute a waiver of any other provision.
12. Non-assignable. The services to be provided by the
contractor shall not be assigned or subcontracted without the express
written consent of the City.
13. Covenant against contingent fees. The Consultant
warrants that he has not employed or retained any company or person,
other than a bona fide employee working solely for the Consultant, to
solicit or secure this contract, and that he has not paid or agreed to pay
any company or person, other than a bona fide employee working solely
for the Consultant, any fee, commission, percentage, brokerage fee, gifts,
or any other consideration contingent upon or resulting from the award
of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its
discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage,
brokerage fee, gift, or contingent fee.
15. Notices. Notices to the City of Pasco shall be sent to
the following address:
CITY OF PASCO
P. O. BOX 293
PASCO, WA 99301
Notices to the Consultant shall be sent to the following address:
BHC Consultants
720 third Ave, Suite 1200
Seattle, WA 98104-1820
Receipt of any notice shall be deemed effective three (3) days after deposit
of written notice in the U. S. mails, with proper postage and properly
addressed.
DATED THIS DAY OF , 2006.
CITY OF CONSULTANT:
By: By:
Its
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
STATE OF WASHINGTON )
)ss
COUNTY OF I )
On this day of 2006_, before me, the
undersigned, a Notary Public in and for the State of Washington, duly
commissioned and sworn, personally appeared , to me
known to be the of the corporation that executed the
foregoing instrument, and acknowledged the said instrument to be the
free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was
authorized to execute said instrument and that the seal affixed is the
corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year
first above written.
NOTARY PUBLIC
My commission expires:
Exhibit A
OUTLINE OF SERVICES
CITY OF PASCO COMPREHENSIVE PLAN UPDATE
Task 1 - Comprehensive Plan Assessment
• Review current adopted Comprehensive Plan to identify internal
inconsistencies; GMA inconsistencies, and gaps or lack of
information supporting the policy framework.
• Review functional plans and relevant plans of other jurisdictions to
determine if additional information or references are needed.
• Conduct workshop with City staff on findings.
Schedule: 4-6 weeks after receipt of materials to be reviewed.
Product: Memorandum summarizing preliminary findings &
conclusions
Budget: $4,000 - 6,000
Task 2 - Plan Update Recommendations
• Prepare "red-line/strike-out" preliminary draft showing
suggestions for changes based on the Task 1 Assessment
• Conduct workshop with City staff and/or advisory body on the
draft
Schedule: 4-6 weeks after Task 1 workshop and City direction.
Product: Preliminary Plan draft showing recommended changes.
Budget: $6,000 - 8,000
Task 3 - Public Review Draft
• Prepare public review draft based on directions following the Task
2 workshop.
• Presentation to advisory body or Planning Commission.
Schedule: 4-6 weeks after Task 2 workshop and City direction.
Product: Public review draft
Budget: $6,000 - 10,000
AGENDA REPORT
FOR: City Council December 11, 2006
TO: Gary Crutch it anager W/Shop Mtg.: 12/11/06
Stan Strebel, n ative & Community
Director Regular Mtg.: 12/18/06
FROM: Debbie Clark, City Clerk
SUBJECT: A RESOLUTION AUTHORIZING THE DISPOSAL OF SURPLUS
EQUIPMENT
I. REFERENCE(S):
1. Proposed Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/11: Discussion
12/18: Motion: I move to approve Resolution No. authorizing the sale of Fire
Department and Code Enforcement Inspection Services miscellaneous personal
property surplus to City needs.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) The City of Pasco Fire Department and Code Enforcement Inspection Services
have an assortment of miscellaneous items that are surplus to City needs.
B) No minimum prices are suggested for each of the miscellaneous items, as they are
too numerous. Staff estimates that the total sales price will be less than $5,000.00
and is requesting Council to declare the items surplus to City needs and authorize
staff to sell the items at auction for a price that is in the best interest of the City.
C) Staff proposes to have the auction consigned to H.A. Rowell Auctioneers for a
25% commission on the gross proceeds from the sale with no charge for
transporting the items to auction or advertisement thereof.
D) In comparison with other auctioneers, this proposal is most advantageous to the
City.
3(d
RESOLUTION NO
A RESOLUTION authorizing the sale of Fire Department and Code Enforcement Inspection
Services miscellaneous personal property and equipment surplus to City needs.
WHEREAS, there are certain items of personal property and equipment surplus to City
needs; NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
The items of personal property listed below are declared surplus property and City staff is
authorized to sell at auction the following items:
Miscellaneous items:
1. Boots, station 8" and 19. Portable radios with 34. Five electric smoke
structural rubber styles chargers and mobile ejectors
2. Three old style gurneys radios 35. Three water removal
3. Microwave oven 20. Ladders, 2 roof 2 10'attic vacuums
4. Three turn out storage 2 12' pike poles 36. Two high expansion
shelves on rollers 21. 24 folding chairs foam nozzles
5. Four metal lockers 22. Gas detector 37. Four deck gun monitors
6. Two door locker 23. Various lights 38. Seven light bars
7. Two Rugged gurneys MX- 24. Hose dividers 39. Floor buffer
PRO 25. Three tri pods VHS 40. Electric mower
8. One unsafe attic ladder camcorder 41. Manifolds
9. Wild land gear Pants and 26. Battery chargers 42. Hose clamps Various
coats 27. Computer monitor 43. Six Jaffrey valves
10. Coveralls speakers 44. Index card boxes
11. Station uniforms, PT shorts 28. Three drawer file cabinet 45. Ten rapid response air
and tees 29. Hose various sizes and purifiers
12. Various 02 regulators condition 46. Large box of sharps
13. BLS trauma kit 30. Backboards various styles containers
14. Tarps and condition 47. Two orange electric
15. Combination ladder 31. Two Gas generators cord reels
16. Wildland harnesses 32. Survive air face pieces 48. Book shelves
17. Plectrons 33. Air trunk hose 49. 74 grocery carts
18. Bag cell phones
PASSED by the City Council of the City of Pasco, at a regular meeting this day of
December 2006.
CITY OF PASCO
Joyce Olson, Mayor
ATTEST: APPROVE-) AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council December 11, 2006
TO: Gary Crutchfie lanager Regular Mtg.: 12/18/06
FROM: Stan Strebel, rector, Administrative and Community Services
SUBJECT: Parks Maintenance Facility/Cemetery Sales Office
I. REFERENCE(a):
1. Resolution
H. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/18 MOTION: I move to approve Resolution No. .3-00-0 , accepting the work
performed by Mountain States' Construction Company, under
contract for the Parks Maintenance Facility/Cemetery Sales Office.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
A) On September 6, 2005 the City Council awarded the Parks Maintenance
Facility/Cemetery Sales Office Project in the amount of $830,195.00, including
sales tax, to Mountain States Construction Company. The final cost of the
contract is $850,364.51, including sales tax.
B) The final project cost exceeded the original contract price due to two change
orders issued. The first, in the amount of$17,714.13 including sales tax, was due
primarily to the site work and foundation for the cemetery office (the foundation
dimensions were unknown at the time of bid as the modular building for the office
was bid at the same time). The second, in the amount of $2,455.38 including
sales tax, was issued for revisions in the installations of water and sewer lines.
C) Work is now complete and staff recommends acceptance of the project.
3(e)
RESOLUTION NO.
A RESOLUTION ACCEPTING WORK BY MOUNTAIN STATES
CONSTRUCTION COMPANY, UNDER CONTRACT FOR THE PARKS
MAINTENANCE FACILITY/CEMETERY SALES OFFICE PROJECT.
WHEREAS, the work performed by Mountain States Construction Company, under
contract for the Parks Maintenance Facility/Cemetery Sales Office Project has been examined by
Administrative and Community Services and been found to be in apparent compliance with the
applicable project specifications and drawings; and
WHEREAS, it is Administrative and Community Services' recommendation that the
City of Pasco formally accept the contractor's work and the project as complete; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That the City Council concurs with Administrative and Community Services' recommendation
and thereby accepts the work performed by Mountain States Construction Company, under
contract for the Parks Maintenance Facility/Cemetery Sales Office Project as being completed in
apparent conformance with the project specifications and drawings, and
Be It Further Resolved, that the City.Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance,and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Administrative and Community Services Director and
Finance Manager.
PASSED by the City Council of the City of Pasco this 18th day of December, 2006.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debra L. Clark, City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT NO. 29
FOR: City Council December 7, 2006
TO: Gary Crutchfi i Manager Regular: December 18, 2006
FROM: Robert J. Alber s, ublic Works Director
SUBJECT: Accept Ainsworth Overpass Railroad Crossing (SR397),Project#99-3-04
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/18/06: Motion: I move to approve Resolution No. 61 accepting the work
performed by Apollo,Inc., under contract for the Ainsworth Overpass Railroad
Crossing (SR397), Project# 99-3-04.
III. FISCAL IMPACT:
Arterial Street Fund
IV. HISTORY AND FACTS BRIEF:
On November 7, 2005, the City Council awarded the Ainsworth Overpass Railroad
Crossing (SR397), Project # 99-3-04 to Apollo, Inc., in the amount of
$5,572,276.50. The final cost of the project was $5,595,871.00.
The work is now complete and staff recommends acceptance of the work.
V. ADMINISTRATIVE ROUTING
Project File
3(f)
RESOLUTION NO. 3001
A RESOLUTION ACCEPTING WORK PERFORMED BY APOLLO, INC. UNDER
CONTRACT FOR THE AINSWORTH OVERPASS RAILROAD CROSSING(SR397),
PROJECT#99-3-04.
WHEREAS, the work performed by Apollo, Inc. under contract for the Ainsworth
Overpass Railroad Crossing (SR397), Project #99-3-04, has been examined by Engineering and
has been found to be in apparent compliance with the applicable project specifications and
drawings, and
WHEREAS, it is Engineering's recommendation that the City of Pasco formally
accept the contractor's work and the project as complete; NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO,that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by Apollo, Inc. under contract for the Ainsworth Overpass Railroad Crossing (SR397), Project
#99-3-04, as being completed in apparent conformance with the project specifications and
drawings, and I
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 18th day of December, 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
GENERAL FUND OPERATING STATEMENT
THROUGH NOVEMBER 2006
CASH BASIS
YTD % OF YTD TOTAL %OF
2006 2006 ANNUAL 2005 2005 TOTAL
ACTUAL BUDGET BUDGET ACTUAL ACTUAL ACTUAL
REVENUE SOURCES:
TAXES:
PROPERTY 4,355,925 4,800,000 90.7% 3,978,426 4,212,869 94.4%
SALES 7,397,196 7,000,000 105.7% 7,195,809 7,722,083 93.2%
UTILITY 6,218,332 6,025,000 103.2% 5,728,385 6,131,347 93.4%
OTHER 774,099 880,000 88.0% 924,578 982,566 94.1%
LICENSES&PERMITS 1,852,164 935,450 198.0% 2,183,581 2,326,524 93.9%
INTERGOV'T REVENUE 1,181,079 989,000 119.4% 1,021,572 1,194,619 85.5%
CHARGES FOR SERVICES 2,298,473 2,459,010 93.5% 1,945,553 2,461,477 79.0%
FINES& FORFEITS 725,256 702,400 1013% 644,318 709,212 90.8%
MISC. REVENUE 894,953 681,250 131.4% 666,188 853,129 78.1%
OTHER FINANCING SOURCES 34,375 145,500 23.6% 343,774 358,399 95.9%
TOTAL REVENUES 25,731,852 24,617,610 104.5% 24,632,184 26,952,225 91.4%
BEGINNING CASH BALANCE 6,498,810 6,000,000 5,444,071 5,444,071
TOTAL SOURCES 32,230,662 30,617,610 105.3% 30,076,255 32,396,296 92.8%
EXPENDITURES:
CITY COUNCIL 96,089 105,675 90.9% 76,321 84,832 90.0%
MUNICIPAL COURT 814,897 939,585 86.7% 731,471 825,946 88.6%
CITY MANAGER 551,947 550,445 100.3% 486,972 543,616 89.6%
POLICE 7,667,485 8,436,478 90.9% 7,172,477 8,144,023 88.1%
FIRE 3,487,096 3,189,935 109.3% 2,482,755 2,784,368 89.2%
ADMIN &COMMUNITY SVCS 4,171,170 4,225,735 98.7% 3,922,886 4,322,890 90.7%
COMMUNITY DEVELOPMENT 1,203,521 1,019,480 118.1% 1,022,239 1,169,229 87.4%
ENGINEERING 1,092,853 1,093,585 99.9% 975,346 1,054,272 92.5%
MISC. NON-DEPARTMENT 4,799,323 6,843,599 701% 4,056,613 6,103,388 66.5%
LIBRARY 934,568 945,900 98.8% 789,354 864,922 91.3%
TOTAL EXPENDITURES 24,818,949 27,350,417 90.7% 21,716,434 25,897,486 83.9%
ENDING FUND BALANCE 3,267,193 6,498,810
TOTAL EXPEND AND END FUND BAL 30,617,610 32,396,296
AVAILABLE CASH BALANCE 7,411,713 8,359,821
PERCENTAGE OF BUDGET ALLOCATED FOR 11 MONTHS 91.7%
• Authorized but non-budget expenditures of $359,517 (cumulative)which will effectively reduce the
ending fund balance.
These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance
at month end. The City's CAFR is prepared using the Accrual Basis of Accounting.
These statements are intended for Management use only.
6(
E
AGENDA REPORT
Date December 8, 2006
FOR: City Council Workshop Meeting: December 11, 2006
Regular Meeting: December 18, 2006
TO: Gary Crutchfi t anager
FROM: Ji h , in nce Manager
SUBJECT: 2006 BUDGET SUPPLEMENT.
I. REFERENCE(S):
A) Proposed ordinance amending the 2006 Operating Budget.
B) Proposed ordinance amending the 2006 Capital Improvements Projects Budget.
C) Proposed resolution authorizing the Interfund Loans
D) Memorandum from Finance Manager to City Manager.
E) Exhibit 1 —2006 Budget Supplement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
A) Discussion-December 11, 2006
B) Conduct Public Hearing - December 18, 2006
C) MOTION: I move to adopt Ordinance No. amending the 2006 Operating
Budget by providing a Supplement thereto in the amount of$7,123,600
and to authorize the publication by summary only.
D) MOTION: I move to adopt Ordinance No. amending the 2006 Capital
Improvements Budget by providing a Supplement thereto in the amount
of$2,458,715 and to authorize the publication by summary only.
E) MOTION: I move to approve Resolution No. , authorizing temporary inter-
fund loans from the General Fund to the Arterial Street Fund, the
Community Development Block Grant Fund, the Ambulance Service
Fund and the Equipment Rental Operations & Maintenance-Government
Type Fund in the total amount of$1,505,000, and from the Water/Sewer
Utility Fund, to the Equipment Rental Operations and Maintenance-
Proprietary Type Fund and the LID Construction Fund in the total
amount of$1,020,000.
III. FISCAL IMPACT:
Per attached Exhibit 1 —2006 Budget Supplement—Expenditure/Revenue Detail
IV. HISTORY AND FACTS BRIEF:
The items recommended to be included in the Supplemental Budget are for
expenditures that were unanticipated or indeterminable at the time of the 2006
Budget preparation. Resources for the expenditures are:
1. Unanticipated revenue
2. Contributions from active funds
3. Ending fund balances
V. DISCUSSION:
Please see attached memo from the Finance Manager to the City Manager.
VI. OTHER COMMENTS:
Since the workshop meeting on December 11, staff discovered the LID Construction
Fund would also need an interfund loan. A Bond sale will occur in 2007 for the two
Utility LID's needing to be financed. 7(a
ORDINANCE NO.
AN ORDINANCE AMENDING THE 2006 ANNUAL BUDGET OF THE CITY OF PASCO BY
PROVIDING SUPPLEMENT THERETO; BY APPROPRIATING REVENUE RECEIVED IN
EXCESS OF ESTIMATED REVENUES FOR THE CURRENT YEAR AND BY PROVIDING
TRANSFER AND ADJUSTMENT AUTHORITY.
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON,DO ORDAIN AS FOLLOWS:
§1. Pursuant to RCW 35A.33.120,the 2006 Budget be and the same is hereby amended to provide
for the following adjustments to revenue and expenditures,and by providing authority for any necessary
transfer of money within or between funds as indicated.
FUND REVENUE EXPENDITURE
General Fund 2,040,000 2,040,000
Arterial Street Fund 4,060,000 4,060,000
M.L.King Center Fund 16,000 16,000
Ambulance Service Fund 373,600 373,600
Senior Center Fund 40,000 40,000
Multi-Modal Facility 8,000 8,000
Litter Abatement Fund 4,000 4,000
TRAC Development and Operating Fund 60,000 60,000
Sun Willows Development Fund 248,000 248,000
Equipment Rental-Operations Funds-Government Funds 85,000 85,000
Equipment Rental-Operations Funds-Proprietary Funds 174,000 174,000
Central Stores Fund 15,000 15,000
$ 7,123,600 $ 7,123,600
The above items are shown as revenues and appropriations to specific budgets and items within budgets
in the attachment marked"Exhibit 1-A -2006 Budget Supplement"the Expenditure/Revenue detail,
which is incorporated herein as though fully set forth.
§2. That the additions in appropriations and expenditures are hereby declared to exist in the above
funds for the said uses and purposes as shown above and in the Exhibit and the proper City officials are
hereby authorized and directed to issue warrants and transfer funds in accordance with the provisions of
this Ordinance.
§3. This ordinance shall take effect five(5)days after passage and publication.
PASSED by the City Council of the City of Pasco,at its regular meeting on December 18,2006.
Joyce Olson,Mayor APPROVED AS TO FORM:
ATTEST:
Debra Clark,City Clerk Leland B.,Kerr,City Attorney
t
s
ORDINANCE NO.
AN ORDINANCE RELATING TO SUPPLEMENTAL CAPITAL IMPROVEMENT PROJECTS
BUDGET FOR THE YEAR 2006.
WHEREAS,on December 19,2005,the City Council passed Ordinance No. 3744,an Ordinance
adopting the City of Pasco Capital Improvements Projects Budget for the year 2006;and
WHEREAS,during the year 2006 additional capital improvement expenditures became necessary
that were unanticipated and a need exists requiring a Supplemental Capital Improvements Projects Budget
to provide for such expenditure authority;and
WHEREAS,a Public Hearing has been held subsequent to due notice,and the City Council has,
after consideration,deemed the proposed Supplemental Capital Improvements Projects Budget necessary
and appropriate;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON,DO ORDAIN AS FOLLOWS:
§1. The following capital improvements projects and water/sewer construction projects are
hereby athorized as detailed below:
Current Change in Total New
PROJECTS Authority Authority Authority
Casa Del Sol Neighborhood and Pasco Heights Parks $ 422,000 $ 80,000 502,000
Kurtzman Park 100,000 90,000 190,000
Argent Road/SR 395 Connection 410,000 1,945,000 2,355,000
2006 Overlays 600,000 163,715 763,715
AC Waterpipe Replacement 700,000 180,000 880,000
2,232,000 2,458,715 4,690,715
§2. This ordinance shall take effect five(5)days after passage and publication.
PASSED by the City Council of the City of Pasco,at its regular meeting on December 18,2006.
Joyce Olson,Mayor APPROVED AS TO FORM:
ATTEST:
Debra Clark,City Clerk Leland B. Kerr,City Attorney
RESOLUTION NO.
A RESOLUTION AUTHORIZING INTERFUND LOANS FROM THE
GENERAL FUND TO THE ARTERIAL STREET FUND, THE
COMMUNITY DEVELOPMENT BLOCK GRANT FUND, THE
AMBULANCE SERVICE FUND, AND THE EQUIPMENT RENTAL-
OPERATIONS &MAINTENANCE-GOVERNMENT TYPE FUND IN THE
TOTAL SUM OF $1,505,000,AND AN INTERFUND LOAN FROM THE
WATER/SEWER UTILITY FUND TO THE EQUIPMENT RENTAL
OPERATIONS &MAINTENANCE-PROPRIETARY TYPE FUND AND
TO THE LOCAL IMPROVEMENT DISTRICT CONSTRUCTION FUND
FOR A TOTAL SUM OF $1,020,000 , FOR A GRAND TOTAL OF
$2,525,000.
WHEREAS, the City Council of the City of Pasco has,pursuant to RCW 35.33.121,
found that it is in the best interest of the City to lend funds from the General Fund to the Arterial
Street Fund, the Community Development Block Grant Fund, the Ambulance Service Fund, and
the Equipment Rental Operation&Maintenance-Government Type Fund, and to provide for the
repayment thereof, and
WHEREAS, the City Council of the City of Pasco has found it to be in the best interest
of the City to lend funds from the Water/Sewer Utility Fund to the Equipment Rental Operations
& Maintenance-Proprietary Fund, and the Local Improvement District Construction Fund, and to
provide for the repayment thereof,
NOW, THEREFORE,
THE CITY OF PASCO, WASHINGTON HEREBY RESOLVES AS FOLLOWS:
1. Authorization for loan. The Finance Manager of the City of Pasco is hereby
authorized and directed to make the following loans from the City of Pasco General
Fund:
(A)To the Arterial Street Fund in the sum of$800,000;
(B)To the Community Development Block Grant Fund in the sum of$120,000;
(C)To the Ambulance Service Fund in the sum of$500,000;
(D)To the Equipment Rental-Operations &Maintenance-Governmental Type
Fund in the sum of$85,000;
The Finance Manager of the City of Pasco is also hereby authorized and directed to
make the following loans from the Water/Sewer Utility Fund:
(E)To the Equipment Rental Operations and Maintenance-Proprietary Type Fund
in the sum of$30,000;
(F) To the Local Improvement District Construction Fund in the sum of$990,000;
2. Terms and Memorialization. The effective dates of the loans shall be December 31,
2006 and shall be due and payable on January 1, 2007, 1 day later. Such loans shall
bear no interest. This resolution shall constitute memorialization of these loan and
their terms.
PASSED by the City Council of the City of Pasco, Washington, this 18`h day of December 2006.
SIGNED in authentication of its passage this 18`h day of December 18, 2006.
Joyce Olson, Mayor
ATTEST APPROVED AS TO FORM:
Debra Clark, City Clerk Leland B. Kerr, City Attorney
fir':
MEMORANDUM
Date: December 13, 2006
To: Gary Crutchfield, City Manager
Stan Strebel,Administrative & Community Services Director
From: Jim Chase, Finance Manager
Subject: 2006 OPERATING AND CAPITAL IMPROVEMENTS PROJECTS BUDGET
SUPPLEMENT.
As is traditionally the case, a budget supplement is required to increase legal spending authority
for those items unanticipated or indeterminable at the time the 2006 Annual Operating and
Capital Improvements Projects Budgets were adopted.
2006 OPERATING BUDGET SUPPLEMENT
Resources for the 2006 Operating Budget Supplement will be unanticipated revenue,
contributions from active funds, and beginning and ending fund balances. The budget
supplement ordinance will only list those funds that will actually increase revenue and/or
expenditure amounts. Those funds that are utilizing ending fund balance will not be listed.
GENERAL FUND:
The following departments require additional authority to cover unanticipated expenditures.
Please refer to the attached Exhibit 1 to see the line items affected.
1. Municipal Court requires a supplement of $85,000. The largest portion of the items
($39,000) is to reimburse Franklin County for the City's share of the building costs
associated with the space occupied. Franklin County recently sent an invoice for the
2004 and 2005 costs. The other large portion ($30,000) is needed to pay for contracted
court bailiff services, incorrectly budgeted for only$6,000.
2. City Manager requires a supplement of$54;500. This is essentially due to the hiring of
the Communications Specialist position. (Approved at 5/1/06 CC meeting)
3. Police requires a supplement of$598,600. Overtime is a large portion ($170,000) of this
supplement. The other large portion ($300,000) is due to the care and housing of
prisoners at the Franklin County Jail.
4. Fire requires a supplement of $705,400. Salaries and Wages ($395,000) is the major
portion of this supplement, largely due to the retroactive wage obligations resulting from
the contract arbitration decision. Overtime ($220,000) is the other large portion of the
fire supplements.
5. Administrative & Community Services requires a supplement of $368,500. Utility
customer growth caused higher contract payments ($46,000) for meter reading and bill
preparation and mailing. Legal services exceeded the budget estimate by $45,000. Part
time wages in this department is overstated due to inaccurate payroll coding; however,
due to time constraints, it is recommended that the accounting error be fixed by
supplement. Supplies for repair of facilities required $75,000 more than budgeted, as did
utility charges ($48,000). Finally, the unbudgeted effort by the City to operate Chiawana
Park during the summer consumed $38,000.
6. Community Development requires a supplement of $349,900. The largest item in this
department is for the contracted services of the building inspectors ($320,000).
7. Engineering requires a supplement of$134,000. The largest item in this department is for
Miscellaneous Professional Services ($98,000) for plan reviews. Overtime ($36,000) is
the other area needing additional supplement.
8. Non-Departmental requires a supplement of $1,744,500. The Non-Departmental
Supplement includes interfund loans totaling $1,505,000. These loans will provide the
associated funds with a positive cash account at the end of the year; the loans will be
made in December 2006 and repaid in January 2007 and accrue no interest. As you are
aware, the State Auditor's Office required interfund loans to be made to those funds with
negative cash balances at the end of 2005. Non-Departmental also has Operating
Transfers totaling $480,300.
The total amount of the above increases is $4,040,000.
The City has been fortunate to have collected additional revenues over and above originally
budgeted amounts. The increased expenditures can be covered, in part, with these additional
revenues. I suggest increasing the 2006 budgeted revenue authority by$2,040,000. This would
include increasing Local Sales & Use Tax by$500,000, Criminal Justice Sales Tax by$100,000,
various sources of Utility Taxes by $400,000, Building Permits by $900,000, unanticipated
revenue from the Convention Center Interlocal Agreement of$40,000, and Plan Checking Fees
by $100,000. By decreasing the Ending Fund Balance by $2,000,000 the net would result in an
increase in the General Fund budget authority of$2,040,000.
OTHER OPERATING FUNDS:
ARTERIAL STREET FUND:
An additional $4,060,000 in budgeting authority is needed to cover project expenses. This is
mainly for the costs associated with the Ainsworth Overpass Project. An increase to Other Local
Funding will provide the offset for the expenses. An $800,000 interf ind loan is needed to keep
the fund cash balance positive. The loan will be repaid as monies due the fund (project grants)
are received.
COMMUNITY DEVELOPMENT BLOCK GRANT FUND:
The fund needs a$120,000 interfund loan to keep the cash balance of the fund positive. The loan
will be repaid as monies due the fund are received.
M.L. KING CENTER FUND:
A $16,000 increase in budget authority is needed to cover additional expenses in this fund.
An operating transfer from the General Fund will keep the cash balance in a positive position at
year end.
AMBULANCE SERVICES FUND:
$373,600 of additional authority is needed in the Ambulance Services Fund largely due to the
retroactive wage obligations resulting from the contract arbitration decision. Other increases are
for dispatch services ($16,000) and the final payment and the sales tax for an ambulance
($17,800)budgeted in 2005. A$500,000 interfund loan is also needed to provide a positive cash
balance at the end of the year.
SENIOR CENTER FUND:
An additional $40,000 in spending authority is needed for various Senior Center line items. The
offsetting amount will come from an Operating Transfer from the General Fund. This will also
cover an existing negative cash balance in the fund.
MULTI-MODAL FACILITY FUND:
Additional budget authority of$8,000 is needed for the Multi-Modal Facility. The offset will
come from increasing revenue authority.
LITTER ABATEMENT FUND:
An additional $4,000 in spending authority is needed in the Litter Abatement Fund to cover litter
clean-up. The offset will come in the form of an Operating Transfer from the General Fund.
TRAC DEVELOPMENT AND OPERATING FUND:
An additional $60,000 in spending authority is needed this year to cover invoices received from
Franklin County for TRAC. Part of the offset will be covered with an increase in the
Convention/Trade Center Tax line item and the rest from an Operating Transfer from the General
Fund to provide a positive cash position at year end.
SUN WILLOWS DEVELOPMENT FUND:
+F
The Sun Willows Development Fund was closed out during the year. The Residual Equity
Transfer-Out needed to accomplish this requires budget authority to do so. There was nothing
budgeted in the fund in 2006.
EQUIPMENT RENTAL—OPERATIONS FUND—GOVERNMENTAL FUNDS:
There needs to be an increase in spending authority in two line items totaling $85,000 for this
fund. An interfund loan from the General Fund will be the offsetting entry. The loan will put the
cash balance of the fund in a positive position at year end.
EQUIPMENT RENTAL—OPERATIONS FUND—PROPRIETARY FUNDS:
The City is required to separate the expenses for equipment used for governmental type purposes
from equipment used for proprietary type purposes for financial reporting. This fund was
originally under-budgeted and needs additional authority of$174,000 for 2006. Additional
funding is needed in a variety of line items. $144,000 of that will come as interf ind rental fees
and the remaining$30,000 will come from the Water/Sewer Fund(since the equipment is utility
related) as an interfund loan. The loan will put the cash balance of the fund in a positive position
at year end.
CENTRAL STORES FUND
Additional Spending authority of$15,000 is needed in the Central Stores Fund. The offset will
come from increasing revenues and a portion ($5,000) in the form of an Operating Transfer from
the General Fund.
LOCAL IMPROVEMENT DISTRICT CONSTRUCTION FUND
An interfund loan is needed to this fund in the amount of$990,000. This will provide a positive
cash balance at year end. Financing for ULID 141 and ULID 142 will occur in 2007. Since these
are both Sewer related improvements, the loan will come from the Utility Fund.
2006 CAPITAL IMPROVEMENT BUDGET SUPPLEMENT
During the course of the year a number of projects will exceed their original appropriation; or
were not included in the 2006 Capital Improvements Projects Budget, therefore, a supplement to
the 2006 Capital Improvements Projects Budget is required. The total amount of increased
authority is $2,458,715. The projects needing additional authority are as follows:
Current Change in Total New
PROJECTS Authority Authority Authority
Casa Del Sol Neighborhood and Pasco Heights Parks $ 422,000 $ 80,000 502,000
Kurtzman Park 100,000 90,000 190,000
Argent Road/SR 395 Connection 410,000 1,945,000 2,355,000
2006 Overlays 600,000 163,715 763,715
AC Waterpipe Replacement 700,000 180,000 880,000
2,232,000 2,458,715 4,690,715
Casa Del Sol and Pasco Heights Neighborhood Parks
Staff received bids for the Casa Del Sol and the Pasco Heights projects higher than was originally
anticipated. Sufficient funding was available in the Park Fund to complete the projects. This
was discussed at the 7/17/06 CC meeting.
Kurtzman Park
The initial costs of the Kurtzman Project were higher than expected. It was decided to split the
project with the asphalt portion being completed in 2005. The balance of the project was
combined (Pavilion was combined with Police Mini Station and Golf Course Restroom).
Funding was provided by unspent Park Fund allocation to Highland Park and a $10,000 General
Fund allocation. This was discussed at the 9/18/06 City Council meeting.
Argent Road/SR 395 Connection
The Argent Road & SR 395 Connection project grew in scope from the initial budget of
$410,000 allocated in 2004. The Port of Pasco and the Columbia Basin College (through an
interlocal agreement) added portions and reimbursed the City for a total of approximately
$1,820,000.
2006 Overlays
The cost of asphalt had a major effect of roadway projects in 2006. Council awarded the Overlay
project on 4/4/06 for$763,715.
AC Waterpipe Replacement
The City Council approved adding Phase IT to this project at their 5/1/06 meeting and it was to
add it to the year end budget supplement.
EXHIBIT 1 2006 BUDGET SUPPLEMENT
EXPENDITURES REVENUES
GEBERAL FUND:
MUNICIPAL COURT
MUNICIPAL COURT
010-120-51250 512010 Overtime 5,000
010-120-51250 541013 Judge Pro-tem 1,000
010-120-51250 541015 Interpretors 6,000
010-120-51250 541090 Misc. Professional Services 30,000
010-120-51250 545020 Rental-Facilities 39,000
81,000
GRAFFITTI ABATEMENT
010-120-52394 531090 Misc. Office/Operating Supplies 2,000
010-120-52394 548080 Repair&Maintenance-Vehicles 2,000
4,000
TOTAL MUNICIPAL COURT 85,000
CITY MANAGER
ADMINISTRATION
010-130-51310 511010 Salaries 35,000
010-130-51310 521010 FICA 3,000
010-130-51310 521090 Unemployment Compensation 2,500
010-130-51310 596170 Medical/Dentallnsur. 4,000
44,500
PERSONNEL
010-130-51610 544020 Personnel Advertising 10,000
TOTAL CITY MANAGER 54,500
POLICE
INVESTIGATIONS
010-210-52121 512010 Overtime 20,000
010-210-52121 522010 Uniform&Clothing Allow. 1,500
010-210-52121 531090 Misc. Office/Operating Supplies 2,100
010-210-52121 541090 Misc. Professional Services 3,000
010-210-52121 548010 Repair&Maintenance-Office Equip 1,000
27,600
PATROL
010-210-52122 512010 Overtime 150,000
010-210-52122 531020 Hardware 1,400
010-210-52122 541090 Misc. Professional Services 2,000
010-210-52122 548030 Repair&Maintenance-Equip 5,000
010-210-52122 564090 Other Machinery&Equipment 9,500
010-210-52122 593190 Central Stores Purchases 3,000
010-210-52122 595480 Equipment Rental-I nterfund 50,000
220,900
SPECIAL UNITS
010-210-52123 522010 Uniform&Clothing Allow. 2,500
010-210-52123 541090 Misc. Professional Services 500
010-210-52123 543010 Lodging-Meals-Mileage-Airfare 3,000
6,000
EXPENDITURES REVENUES
CRIME PREVENTION
010-210-52130 512010 Overtime 2,500
010-210-52130 531090 Misc. Office/Operating Supplies 5,000
7,500
DARE PROGRAM
010-210-52131 531090 Misc. Office/Operating Supplies 1,200
010-210-52131 532010 Gasoline 2,900
4,100
GREAT PROGRAM
010-210-52133 512010 Overtime 1,500
010-210-52133 531090 Misc. Office/Operating Supplies 4,000
5,500
TRAINING
010-210-52140 511040 Wages-Training 10,000
010-210-52140 512010 Overtime 15,000
25,000
RECORDS
010-210-52192 522010 Uniform &Clothing Allow. 2,000
CARE&CUSTODY OF PRISONERS
010-210-52360 541090 Misc. Professional Services 300,000
TOTAL POLICE 598,600
FIRE
ADMINISTRATION
010-310-52210 541090 Misc. Professional Services 14,000
FIRE SUPPRESSION
010-310-52220 511010 Salaries&Wages 394,500
010-310-52220 512010 Overtime 220,400
010-310-52220 512060 Upgrade Pay 15,000
010-310-52220 521030 LEOFF 25,500
010-310-52220 531090 Misc. Office/Operating Supplies 11,500
010-310-52220 548030 Repair& Maintenance-Equip 24,500
691,400
TOTAL FIRE 705,400
ADMINISTRATIVE&COMMUNITY SERVICES
ADMINISTRATION
010-410-51010 511010 Salaries&Wages 25,000
BUDGETING&ACCOUNTING
010-410-51423 521010 Overtime 5,500
010-410-51423 541090 Misc. Professional Services 45,900
010-410-51423 543010 Lodging-Meals-Mileage-Airfare 4,800
56,200
LEGAL SERVICES
010-410-51520 541010 Legal Services 45,000
EXPENDITURES REVENUES
RECREATIONAL SERVICES
010-410-57420 511020 Part-Time Wages 27,000
FACILITIES
010-410-57680 511020 Part-Time Wages 42,000
010-410-57680 521010 Overtime 5,000
010-410-57680 531021 Paint& Painting Supplies 8,700
010-410-57680 531070 Chemicals&Lab Supplies 28,800
010-410-57680 547040 Electricity 48,000
010-410-57680 548030 R&M Equipment 27,000
010-410-57680 548090 R&M Other 17,800
177,300
CHIAWANA PARK
010-410-57683 511010 Salaries&Wages 8,000
010-410-57683 535010 Misc. Supplies 1,000
010-410-57683 541090 Misc. Professional Services 15,000
010-410-57683 547010 Water 800
010-410-57683 547030 Garbage 5,000
010-410-57683 547040 Electricity 7,000
010-410-57683 548090 Repair& Maintenance 1,200
38,000
TOTAL ADMINISTRATIVE&COMMUNITY SERVICES 368,500
COMMUNITY DEVELOPMENT
PERMITS& CERTIFICATIONS
010-505-52420 541090 Misc. Prof. Services 320,100
CODE ENFORCEMENT
010-505-52460 511010 Salaries and Wages 13,000
010-505-52460 512010 Overtime 1,200
14,200
ADMINISTRATION
010-505-55810 512010 Overtime 1,200
010-505-55810 544090 Misc.Advertising 2,300
010-505-55810 549096 Seminar/Training 2,000
010-505-55810 593190 Central Stores Purchases 4,000
9,500
PLANNING
010-505-55860 512010 Overtime 3,600
010-505-55860 541013 Judge Pro-tern 2,500
6,100
TOTAL COMMUNITY DEVELOPMENT 349,900
ENGINEERING
PLANS&SERVICES
010-730-53220 512010 Overtime 36,000
010-730-53220 541090 Misc. Professional Services 98,000
TOTAL ENGINEERING 134,000
EXPENDITURES REVENUES
NON-DEPARTMENTAL
OTHER EMPLOYEE BENEFITS
010-905-51790 596170 Medical Insurance-Interfund 32,900
OTHER GENERAL GOVT SERVICES
010-905-51990 511010 Salaries&Wages (425,000)
010-905-51990 541030 Organizational Services (75,000)
010-905-51990 541090 Misc. Prof. Services 50,000
010-905-51990 544000 Advertising 12,100
010-905-51990 560310 Capital Outlays-Fire 135,800
(302,100)
GENERAL FACILITIES-CITY HALL
010-905-53930 541050 Janitorial Services 10,000
010-905-53930 563010 Improvements Other Than Buildings 18,000
28,000
INTERFUND LOANS
010-905-58110 555010 Interfund Loan-Arterial Street Fund 800,000
010-905-58110 555010 Interfund Loan-Block Grant Fund 120,000
010-905-58110 555010 Interfund Loan-Amb Sery Fund 500,000
010-905-58110 555010 Interfund Loan-Equipment Rental-Gov Fund 85,000
1,505,000
OPERATING TRANSF-OUT
010-905-59700 555010 Interfund Transfers-Out-ML King Center Fund 16,000
010-905-59700 555010 Interfund Transfers-Out-Amb Sery Fund 375,300
010-905-59700 555010 Interfund Transfers-Out-Sr Center Fund 40,000
010-905-59700 555010 Interfund Transfers-Out-Litter Abatement Fund 4,000
010-905-59700 555010 Interfund Transfers-Out-TRAC Fund 40,000
010-905-59700 555010 Interfund Transfers-Out-Central Stores Fund 5,000
480,300
TOTAL NON-DEPARTMENTAL 1,744,100
REVENUES
010-000-00000 431310 Local Sales& Use Tax 500,000
010-000-00000 431370 Criminal Justice Sales Tax 100,000
010-000-00000 431643 Natural Gas Utility Tax 150,000
010-000-00000 431647 Telephone Utility Tax 50,000
010-000-00000 431651 Electric Utility Tax 200,000
010-000-00000 432210 Building Permits 900,000
010-000-00000 433800 Convention Center Interlocal Agreement 40,000
010-000-00000 434583 Plan Checking Fees 100,000
010-905-50800 506000 Unreserved Ending Fund Balance (2,000,000) -
2,040,000 2,040,000
OTHER OPERATING FUNDS
EXPENDITURES REVENUES
ARTERIAL STREET FUND
ROADWAY
120-750-59530 565000 Construction Projects 4,060,000
120-000-00000 438110 Interfund Loan 800,000
120-000-00000 433790 Other Local Funding 3,260,000
TOTAL ARTERIAL STREET FUND 4,060,000 4,060,000
Loan needed to cover negative cash balance.
M.L. KING CENTER
COMMUNITY CENTER
145-440-57550 545010 Rental-Equipment 3,000
145-440-57550 547030 Garbage 1,000
145-440-57550 547040 Electricity 3,000
145-440-57550 548020 Repair& Maint.-Building 9,000
145-000-00000 439730 Operating Transfer In-General Fund 16,000
16,000 16,000
AMBULANCE SERVICES FUND
150-311-52620 511010 Salaries&Wages 170,000
150-311-52620 512010 Overtime 141,500
150-311-52620 521011 Medicare 3,500
150-311-52620 521030 LEOFF 12,800
150-311-52620 541090 Misc. Professional Services 12,000
150-311-52620 551020 County Services 16,000
150-311-52620 564030 Vehicles 17,800
150-000-00000 439730 Operating Transfer In-General Fund 373,600
TOTAL AMBULANCE SERVICES FUND 373,600 373,600
Loan needed to cover negative cash balance.
EXPENDITURES REVENUES
SENIOR CENTER FUND
FOOT CARE
170-411-55591 511020 Part-Time Wages 10,000
10,000
ADMINISTRATION
170-411-57610 511020 Part-Time Wages 8,000
170-411-57610 531050 Janitorial Supplies 1,000
170-411-57610 541090 Misc Professional Services 7,000
170-411-57610 542010 Telephone 1,000
170-411-57610 547040 Electricity 3,000
170-411-57610 548020 Repair& Maintenance-Bldg 10,000
30,000
170-000-00000 439730 Operating Transfer In-General Fund 40,000
TOTAL SENIOR CENTER FUND 40,000 40,000
MULTI MODAL FACILITY
MULTI-MODAL FACILITY
180-460-53956 547040 Electricity 4,000
180-460-53956 548020 Repair& Maintenance Building 4,000
180-000-00000 436255 Misc. Rents 8,000
TOTAL MULTI MODAL FACILITY 8,000 8,000
LITTER ABATEMENT FUND
ROADSIDE CLEANUP
189-789-54270 541090 Misc Professional Services 4,000
189-000-00000 439730 Operating Transfer In-General Fund 4,000
TOTAL LITTER ABATEMENT FUND 4,000 4,000
TRAC DEVELOPMENT&OPERATING FUND
ADMINISTRATION
191-961-57541 551020 County Services 60,000
191-000-00000 431350 Convention/Trade Center Tax 20,000
191-000-00000 439730 Operating Transfer In-General Fund 40,000
TOTAL TRAC DEVELOPMENT&OPERATING FUND 60,000 60,000
EXPENDITURES REVENUES
SUN WILLOWS DEVELOPMENT FUND
MISCELLANEOUS
196-673-59799 556000 Residual Equity Transfer-Out 248,000
196-000-00000 430800 Beginning Fund Balance 248,000
TOT SUN WILLOWS DEVELOPMENT FUND 248,000 248,000
EQUIPMENT RENTAL-OPERATIONS-GOVERNMENT FUNDS
OPERATIONS&MAINTENANCE
510-780-54868 532010 Gasoline 60,000
510-780-54868 532020 Diesel 25,000
510-000-00000 438111 Interfund Loan 85,000
TOTAL EQUIPMENT RENTAL-OPERATIONS FUND 85,000 85,000
Loan needed to cover negative cash balance.
EQUIPMENT RENTAL-OPERATIONS-PROPRIETARY FUNDS
ADMINISTRATION
511-780-54810 546010 Combined Insurance Policy 10,000
511-780-54810 591140 Administrative Services Fee-Interfund 10,000
20,000
OPERATIONS&MAINTENANCE
511-780-54868 531020 Hardware 2,000
511-780-54868 531075 Motor Oil 2,000
511-780-54868 531090 Misc. Operating Supplies 500
511-780-54868 532010 Gasoline 75,000
511-780-54868 534030 Automotive Parts 50,000
511-780-54868 534035 Tires& Batteries 6,000
511-780-54868 535040 Small Tools -
511-780-54868 548030 Repair& Maintenance-Equipment 17,500
511-780-54868 548040 Repair& Maintenance-Vehicles 1,000
154,000_
511-000-00000 436510 Interfund Equip Rental Fees 144,000
511-000-00000 438111 Interfund Loan 30,000
174,000 174,000
Loan from Water/Sewer Fund needed to cover negative cash balance.
EXPENDITURES REVENUES
CENTRAL STORES FUND
PURCHASE OF INVENTORY
530-132-51958 534090 Inventory Items 15,000
530-000-00000 434870 Sales to City Departments 10,000
530-000-00000 439799 Operating Transfer In-General Fund 5,000
TOTAL CENTRAL STORES FUND 15,000 15,000
CAPITAL IMPROVEMENTS PROJECTS
Current Change in Total New
PROJECTS Authority Authority Authority
Casa Del Sol Nieghborhood & Pasco Heights Parks $ 422,000 $ 80,000 $ 502,000
Kurtzman Park 100,000 90,000 190,000
Argent Road/SR 395 Connection 410,000 1,945,000 2,355,000
2006 Overlays 600,000 110,000 710,000
AC Waterpipe Replacement 700,000 180,000 880,000
$
$ 2,232,000 $ 2,405,000 4,637,000
AGENDA REPORT
FOR: City Council Date: December 14, 2006
Regular Meeting: December 18, 2006
TO: Gary Crutchfi Manager
Stan Strebel, dKin. &Community Services Director
FROM: Jim as inance Manager
SUBJECT: 2007 NUAL OPERATING AND CAPITAL IMPROVEMENTS PROJECTS
BUDGETS.
I. REFERENCE(S):
A) Proposed 2007 Annual Operating Budget Ordinance.
B) Proposed 2007 Capital Projects Budget Ordinance.
C) Summary of Changes to the Budget Documents
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATION:
A. Second Reading of the Ordinances
B. MOTION: I move to adopt Ordinance No. 3805, adopting the 2007 Annual
Operating Budget and to authorize the publication by summary only.
C. MOTION: I move to adopt Ordinance No. 3806, adopting the 2007 Capital
Projects Budget and to authorize the publication by summary only.
III. FISCAL IMPACT:
A) $94,707,341 -Annual Operating Budget.
B) $10,140,000 -Net Increase to Capital Projects Authority.
IV. HISTORY AND FACTS BRIEF:
The 2007 Preliminary Budget was discussed at the Special Council workshop meeting
held on November 8, 2006. General Fund Revenues and Expenditures were discussed as
well as other operating fund budgets and each department head gave a briefing and
answered questions regarding oversight of the their respective operating and capital
projects budgets.
A copy of the 2007 Preliminary Budget document is available for review at the Pasco
Public Library. The document is also available for viewing and printing from the City's
internet site at www.ci.pasco.wa.us under Pasco Publications.
V. DISCUSSION:
Several corrections needing to be made to the Operating Budget were discovered at the
workshop meeting and several others were discovered at a later time. Those corrections
were to position descriptions in a few organizational charts and personnel summaries.
Two increases were also made to Capital Outlays in the Non-Departmental section.
These increased were offset by a reduction in Ending Fund Balance.
There were also several corrections in the Capital Projects Budget.
It was noted at the workshop meeting that the Stadium Improvement for$1,000,000 was
not included in the ordinance and was added. Four projects showing an increase in
authority were moved to the New Project column per discussions with Public Works.
The associated amounts for those projects ,Process Water Irrigation Upgrade,
Replacement of AC Waterpipe, Water Filtration Plant Improvements and Water Meter
Replacement/Cross Connection projects should be considered completed and were
removed from the Previous Authority column.
The Street Sign Replacement project was removed.
Please refer to the Summary of Changes attachment.
8(a)
ORDINANCE NO. 3805
AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 2007.
WHEREAS,subsequent to due notice and public hearing thereon,the City Council of the City of Pasco has
approved an operating budget for the year 2007;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON DO ORDAIN AS FOLLOWS:
Section One. The following budget containing the totals set forth for each fund for the year 2007 is hereby adopted
FUND EXPENDITURE REVENUE
GENERAL FUND $ 32,207,040 $ 32,207,040
CITY STREET FUND 1,407,200 1,407,200
ARTERIAL STREET FUND 5,957,800 5,957,800
1-182 CORRIDOR TRAFFIC IMPACT FUND 382,000 382,000
STREET OVERLAY FUND 1,947,000 1,947,000
BLOCK GRANT FUND 859,500 859,500
KING COMMUNITY CENTER FUND 126,700 126,700
AMBULANCE SERVICE FUND 1,858,200 1,858,200
CONTINGENCY FUND 154,644 154,644
CEMETERY FUND 258,700 258,700
ATHLETIC PROGRAMS FUND 147,100 147,100
SENIOR CEN"fER FUND 228,750 228,750
MULTI-MODAL FACILITY FUND 49,100 49,100
BI-CENTENIAL FUND 5,500 5,500
RIVERSHORE TRAIL& MARINA MAINTENANCE FUND 31,800 31,800
SPECIAL LODGING ASSESSMENT FUND 180,100 180,100
LITTER ABATEMENT FUND 21,100 21,100
REVOLVING ABATEMENT FUND 263,000 263,000
TRAC DEVELOPMENT&OPERATING FUND 241,000 241,000
PARK FUND 2,215,100 2,215,100
CAPITAL IMPROVEMENT FUND 2,625,000 2,625,000
INDUSTRIAL DEVELOPMENT& INFRASTRUCTURE FUND 760,000 760,000
STADIUM/CONVENTION CENTER FUND 1,243,400 1,243,400
1999 G.O.BOND FIRE/LIBRARY FUND 264,000 264,000
2002 G.O.REFUNDING BOND FUND 596,000 596,000
WATER/SEWER FUND 26,328,955 26,328,955
EQUIPMENT RENTAL OPERATIONS FUND-GOVERNMENT TYPE 792,640 792,640
EQUIPMENT RENTAL OPERATIONS FUND-PROPRIETARY TYPE 310,420 310,420
EQUIPMENT RENTAL REPLACEMENT FUND-GOVERNMENT TYPE 2,052,960 2,052,960
EQUIPMENT RENTAL REPLACEMENT FUND-PROPRIETARY TYPE 1,561,332 1,561,332
MEDICAL/DENTAL INSURANCE FUND 2,863,000 2,863,000
CENTRAL STORES FUND 27,000 27,000
CEMETERY TRUST FUND 346,000 346,000
CEMETERY PRE-NEED TRUST 40,800 40,800
BOULEVARD PERPETUAL MAINTENANCE FUND 1,221,000 1,221,000
FIRE PENSION FUND 3,754,000 3,754,000
LANDFILL REMEDIATION FUND 114,000 114,000
LOCAL IMPROVEMENT DISTRICT GUARANTY FUND 1,265,500 1,265,500
GRAND TOTAL ALL FUNDS $ 94,707,341 $ 94,707,341
Section Two. This Ordinance shall be in full force and effect on January 1,2007.
PASSED by the City Council of the City of Pasco this 18th day of December,2006.
ATTEST:
Joyce Olson,Mayor
Debbie Clark,City Clerk
Approved as to Form: Leland B.Kerr,City Attorney
ORDINANCE NO. 3806
AN ORDINANCE ADOPTING THE CITY OF PASCO CAPITAL PROJECTS BUDGET FOR THE YEAR 2007.
WHEREAS,subsequent to due notice and public hearing thereon,the City Council of the City of Pasco has approved the
following Capital Projects Budget for the year 2007;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DOES ORDAIN AS FOLLOWS:
Section One. That capital projects are hereby authorized as detailed below. The following schedule summarizes(1)newly
authorized projects,(2)previously authorized projects which have had authorization increased,(3)previously
authorized projects which have had authorization increased,and(4)previously authorized projects which have
had authorization decreased.
INCREASE TOTAL
PREVIOUS (DECREASE) NEW PROJECT
CAPITAL PROJECTS: AUTHORITY AUTHORITY PROJECT AUTHORITY
BASEBALL STADIUM IMPROVEMENTS 0 0 1,000,000 1,000,000
RECONSTRUCTION OF ALLEY APPROACHES 0 0 50,000 50,000
ANNUAL OVERLAY AND CRACK SEAL PROJECTS 0 0 600,000 600,000
COURT STREET WIDENING 0 0 800,000 800,000
MISCELLANEOUS STREET IMPROVEMENTS 0 0 50,000 50,000
SR 395 PEDESTRIAN/BICYCLE OVERPASS 0 0 900,000 900,000
BNSF SEWER RELOCATION 0 0 550,000 550,000
MISC SEWER IMPROVEMENTS 0 0 50,000 50,000
OFFICE&LOCKER ROOM EXPANSION 0 0 400,000 400,000
PROCESS WATER IRRIGATION UPGRADE 0 0 80,000 80,000
ROAD 84 SEWER EXTENSION 0 0 300,000 300,000
SEWER LINE EXTENSIONS 0 0 1,500,000 1,500,000
SEWER LINE REPLACEMENT 0 0 500,000 500,000
2007 WASTEWATER TREATMENT PLANT EXPANSION 0 0 110,000 110,000
MAIN AVENUE STORMWATER 0 0 200,000 200,000
MISCELLANEOUS STORMWATER IMPROVEMENTS 0 0 55,000 55,000
COMMERCIAL/SR 121 LEWIS STREET WATER LINE 0 0 500,000 500,000
MISCELLANEOUS WATER IMPROVEMENTS 0 0 50,000 50.000
REPLACEMENT OF AC WATERPIPE 0 0 400,000 400,000
ROAD 36 PUMP STATION LANDSCAPING 0 0 60,000 60,000
WATER DISTRIBUTION LINE EXTENSIONS 0 0 200,000 200,000
WATER SYSTEM PLAN-CITY WIDE 0 0 100,000 100,000
4TH AVENUE GATEWAY 60,000 435,000 0 495,000
LEWIS STREET OVERPASS 100,000 -50,000 0 50,000
ROAD 100&1-182 RAMPS&SIGNAL 2,700,000 300,000 0 3,000,000
ROAD 28/ROAD 26 IMPROVEMENTS 265,000 135,000 0 400,000
ROAD 68&1-182 IMPROVEMENTS 400,000 115,000 0 515,000
EAST ROAD 40 SEWER EXTENSION 400,000 50,000 0 450,000
PROCESS WATER IRRIGATION EXPANSION 200,000 50,000 0 250,000
IRRIGATION SYSTEM IMPROVEMENTS 500,000 150,000 0 650,000
ROAD 34 TO A STREET WATER LINE LOOP 700,000 500,000 0 1,200,000
TOTAL $ 5,325,000 $ 1,685,000 8,455,000 $ 15,465,000
Section Two. This Ordinance shall be in full force and effect on January 1,2007.
PASSED by the City Council of the City of Pasco this 18th day of December,2006.
ATTEST: JOYCE OLSON,MAYOR
DEBRA CLARK,CITY CLERK
APPROVED AS TO FORM: LELAND B.KERR,CITY ATTORNEY
Summary of Changes to the Budget Documents
Changes to Summary of Schedules in the Operating Budget
Page 22, changed Admin Services Manager on Org. Chart to City Clerk
Page 23, Changed Admin Services Manager on Personnel Summary to Admin. Specialist/City Clerk
Page 27, Changed Instrumentation Specialist to Lead Construction Inspector
Page 64, Added a box in the Org. Chart for Instrumentation Tech, under Secretary 2
Page 21 &40, Increased Capital Outlays by$131,000 (Police -$80,000 and Fire - $51,000)
The offsetting amount reduces Ending Fund Balance.
Changes to the Cap Proj Budget Ordinance . . .
Added Baseball Stadium Project-$1,000,000.
Removed Street Sign Replacement Project. This is merely carryingover from 2006-not adding any amount.
Moved Process Water Irrigation Upgrade ($80,000)to new. Removed previous authority of$80,000.
Old project completed.
Moved Replacement of AC Waterpipe($400,000)to new. Removed old completed project.
Moved Water Filtration Plant Improvement Project($570,000)to new. Removed old completed project.
Moved Water Meter Replacement/Cross Connections Project($120,000) to new.
Removed old completed project.
Changes to the Capital Budget Worksheet of projects
Moved Volunteer Park Project to completed/Remove.
Moved Casa Del Sol Neighborhood Park Project from Completed/Remove to Continuing.
Moved Rd 68 Reservoir Painting Project to Completed/Remove.
i
AGENDA REPORT
FOR: City Counc*rsh November 22, 2006
TO: Gary Crutc Manager Workshop Mtg.: 12/11/06
Regular Mtg.: 12/18/06
FROM: Paul White
SUBJECT: Facility Fee restructure
I. REFERENCE(S):
A. Proposed ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/11: Discussion
12/18: MOTION:
I move to adopt Ordinance No. amending PMC 3.07.040 setting fees for recreation
facility use and to authorize publication by summary only
III. FISCAL IMPACT:
Estimated $7,000
IV. HISTORY AND FACTS BRIEF:
A) The current facility use fee schedule was established by council resolution in 1996.
B) The kinds of use and the demand for use have changed significantly in the last 10
years.
V. DISCUSSION:
A) Staff has looked closely at the kind of rental use that city facilities have had from
outside groups in recent years and compared policy and rates with other
municipalities.
B) The proposed changes compare favorably with similar facilities in the region. The
new rate structure will encourage maximum facility use at a fair rate while generating
additional revenue to the general fund.
C) The estimated additional revenue,based on 2005 and 2006 actual facility usage
would be $7000.
8(b)
ORDINANCE NO
AN ORDINANCE of the City of Pasco, amending certain Sections of the Pasco
Municipal Code regarding building rental fees.
WHEREAS, the City Council of the City of Pasco has determined that certain
amendments regarding building rental fees are warranted;
NOW, THEREFORE, The City Council of the City of Pasco, Washington, Does
Ordain as Follows: (deletions by inter]ineations, additions by underlining)
Section 1. That Section 3.07.040 BUILDING RENTAL of the Pasco Municipal Code is
amended to read as follows:
3.07.040 BUILDING RENTAL:
Non-Profit For-Profit Deposit Reference
A) City Hall Aetivipy Ceiitef $10-89/41F: Q"�I; 50.00 Res-2272
Gym/Classroom $12.00/hr. 25.00/hr.
B) Kurtzman Building * $15.00 $30.00NH-. $50.00 Res-2272
Additional eest for supeFv first 2 hrs. first 2 hrs.
a $ 10.00 $20.00
ea. addl. hr. ea. addl. hr.
$100.00 per day $200.00 per day
C) Martin Luther King Center Gym * $50.00 $100.00 $50.00 Res-2272
12.00/hr. 25.00/hr.
4 ""t $1•0.00/iir- $,2� .00mr- Res-2272
D) Senior Center
1) Multi-Purpose/Education Room $50.90 $75.00 $100.00 Res-2272
$65.00 $90.00
first 4 hrs. first 4 hrs.
$15.00 $20.00
ea. add I. hr. ea. addl. hr.
2) Craft/Card Room $30.00 $40.00 $100.00 Res-2272
45.00 $60.00
first 4 hrs. first 4 hrs.
$10.00 $15.00
ea. addl. hr. ea. add I. hr.
3) Senior Center-no kitchen $390.00 $300.00 Res-2272
$400.00 $600.00
first 4 lirs. first 4 hrs.
$100.00 $150.00
ea. addl. hr, ea. addl. hr.
44) Kitchen $50.00/hr. 75.00/hr. $200.00
Memorial/Kurtzman Pavilions- $15.00 $30.00 50.00
with electricity first 4 hrs. first 4 Iirs.
5.00 ' 10.00
ea. addl. hr. ea. addl. hr.
F� Outdoor Park Area $.05/s q. ft. $.10/s q. ft.
(Ord. 3543, 2002)
* There will be a charge for the actual cost of supervision and facility preparation by staff when deemed
necessary.
Section 2. This ordinance shall take effect and be in force from and after its passage and five
days following its publication as required by law.
PASSED by the City Council of the City of Pasco at its regular meeting this day of
December 2006.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney
AGENDA REPORT
FOR: City Council December 6, 2006
TO: Gary Crutch a Manager Workshop: 12/11/06
Regular Mtg.: 12/18/06
FROM: Lynne Jackson,Human Resources Manager
SUBJECT: 2007 Temporary/Seasonal Employee Wage Plan
I. REFERENCE(S):
I Ordinance
2. Proposed Wage Plan
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/11: DISCUSSION
12/18: MOTION: I move to adopt Ordinance No. , revising the Temporary
Employee Wage Plan for 2007.
III. FISCAL IMPACT:
Impact included in the 2007 budget
IV. HISTORY AND FACTS BRIEF:
A) Initiative 688 created a minimum wage law that requires the minimum wage paid
by employers to increase each year (based on the CPI-W for urban wage earners).
Minimum wage will increase from $7.63/hour to $7.93/hour effective January 1,
2007.
B) The temporary employees' wage scale, all grades, was fully adjusted for 2006.
V. DISCUSSION:
A) This proposed wage scale adjusts wages for Grades 03-06, the four lowest paid
grades by $0.30/hour. The wages for the upper three grades, Grades 07-09 are not
changed from 2006.
B) Staff recommends Council approval.
8(c
ORDINANCE NO.
AN ORDINANCE CONCERNING WAGES FOR TEMPORARY NON-
MANAGEMENT, NON-REPRESENTED PERSONNEL FOR THE
CALENDAR YEAR 2007.
WHEREAS, the City Manager has recommended the wage scale for temporary positions
be modified to include an adjustment for calendar year 2007;NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. The wage scale for those temporary positions specified in the attached
Exhibit"A" and not represented by a certified bargaining unit, shall be as set forth in Exhibit "A"
attached hereto, which Exhibit is incorporated by reference as if fully set forth herein. The City
shall designate the appropriate hourly wage step in Exhibit "A" for each employee covered by
this Ordinance, considering their time in the position for which they are employed, their current
hourly wage, and the evaluation of their performance. Any temporary employee whose actual
wage or salary on December 31, 2006, exceeds the maximum for the respective grade assigned
herein shall continue to receive said actual wage or salary during calendar year 2007.
Section 2. The step increases set forth in Exhibit "A" are dependent upon a
satisfactory work performance.
Section 3. The wage scale set forth in Exhibit "A" shall be effective January 1, 2007
and remain in effect until this Ordinance is amended or superseded by subsequent Ordinance.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting
provision of a prior Ordinance.
This Ordinance shall take effect five (5) days after passage and publication according to
law.
PASSED by the City Council of the City of Pasco at a regular meeting this 18'h day of
December, 2006.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
Exhibit A
Wage Scales for Temporary Employees - 2007
Position Grade 00 01 02 03 04
*1 season *2 seasons *3 seasons 4 seasons
Clerk/Cashier TP 03 7.93 8.16 8.39 8.64 8.89
Recreation Aide
Department Aide
Recreation Leader 1
Engineering Aide TP 04 8.16 8.39 8.64 8.89 9.16
Department Aide 2
Facility Supervisor 1
Lifeguard
Recreation Leader 2
Instructor/Guard TP 05 8.87 9.13 9.39 9.66 9.95
Mechanic's Helper
Professional Instructor TP 06 9.13 9.63 10.13 10.63 11.13
Head Lifeguard
Temporary Secretary
Facility Supervisor 2
Program Manager
Professional Instructor 2 TP 07 10.50 11.00 11.50 12.00 12.50
Facility Supervisor 3 (Pasco HS)
Professional Intern
Pool Manager TP 08 11.00 12.00 13.00 14.00 15.00
Professional Instructor 3
Lifetime Fitness Instructor TP 09 15.00 16.00 17.00 18.50 20.00
*Must complete term of employment to move to next step(i.e.,not quit or have employment terminated except for end of work)
CITY OF PASCO
SUMMARY OF ORDINANCE NO.
CITY OF PASCO ORDINANCE NO. . At a regular meeting held December 18,
2006, the Pasco City Council adopted Ordinance No. , providing for a modification
to the wage scale for temporary employees effective January 1, 2007.
The frill text of Ordinance No. is available for review and copying at the city
website www.ci.pasco.wa.us. The full text of the Ordinance will be mailed upon request
from the City Clerk of the City of Pasco (509) 545-3402, PO Box 293, Pasco,
Washington, 99301.
Sandy L. Kenworthy, Deputy City Clerk
AGENDA REPORT NO. 31
FOR: City Council DATE: 12/14/06
TO: Gary Crutchfi i Manager Workshop: 12/18/06
Robert J. Albe ,Public Works Director
FROM: Doyle L Heath, Utility Engineer
SUBJECT: Utility Local Improvement District(U.L.I.D.) 143 Proposed Boundary
Change
I. REFERENCE(S):
1. Letter from Bond Council
2. Ordinance
3. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/18: MOTION: I move to adopt Ordinance No. amending
Ordinance No. 3794 deleting properties from U.L.I.D.No.143.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
The City Council adopted Ordinance No. 3794 on October 2, 2006, creating
U.L.I.D. 143. At the Public Hearing, staff outlined the U.L.I.D. process which
included a 30-day protest period following an adoption of the U.L.I.D. by Council.
Staff identified an area on Maple Drive that had a high percentage of protest to the
Council in the Workshop Meeting on November 13, 2006. Staff again presented
boundary options to the Council in the Workshop Meeting on December 11, 2006.
The Council identified the option identified in Exhibit B as the boundary to use.
Mr. Lee Voorhees, Bond Council, has stated, in his letter,that no additional
Public Hearing would be required. This is because we are not raising the
assessments for any lot and we are not raising the total cost of the project
identified in the original Ordinance.
V. ADMINISTRATIVE ROUTING
Project File
Y
8(d)
® FOSTER PEPPER .«.
Direct Phone (206)447-8968
Direct Facsimile (206)749-2025
December 14, 2006 E-Mail voorl®foster.com
Via E-Mail No hard copy to follow
Mr. Doyle L. Heath
City of Pasco
525 N. 3rd Avenue
Pasco, WA 99301
Re: City of Pasco, Washington
Ordinance Deleting Property from ULID No. 143
Dear Doyle:
Thank you for the revised map that you provided following our conversation yesterday.
Attached is the form of ordinance prepared to delete certain properties from the ULID.
As we have discussed, the deletion of territory and elimination of some improvements require
the amendment of several parts of the original formation ordinance, which was No. 3794.
Specifically, we will be amending Section 1 and Exhibits A and B of that ordinance.
In order to complete the amendatory ordinance for distribution to the Council, and action
on Monday, the following things should be done:
0 A new dollar amount for total cost reflecting decreased scope of the work and
the reduced amount of total assessments permitted must be inserted in Section 1.
• Exhibit A which describes the improvements will have to be revised to delete
work that will not be done.
• Exhibit B will need a revised metes and bounds boundary description,
together with the new map
I recommend that the new exhibits to be inserted in the amendatory ordinance, show the original
text with any new language underlined and deleted language lined through or crossed out, like a
legislative bill.
This will confirm, as Bob Alberts asked to be assured, that no new or additional public
hearing is required for the Council to pass the amendatory ordinance. The situation would be
different if territory were being added rather than taken out.
TEL: 206.447.4400 FAx: 206.447.9700 1111 THIRD AVENUE,SUITE 3400, SEATTLE,WASHINGTON 98101-3299 WWW.FOSTER.COM
SEATTLE WASHINGTON SPOKANE WASHINGTON PORTLAND OREGON
50750862.1
Doyle L. Heath
December 14, 2006
Page 2
Please call if there are questions or we might be of further assistance.
With best wishes for the holidays,
Sincerely,
FOSTER PEPPER PLLC
Lee Voorhees
Attachment
cc: Gary Crutchfield
Jim Chase
Bob Alberts
Debra Clark
Leland Kerr
50750862,1
CITY OF PASCO, WASHINGTON
ORDINANCE NO.
AN ORDINANCE relating to the waterworks utility of the City, including
the sanitary sewerage system and the system of storm or surface water sewers as a
part thereof, amending Section 1, and Exhibits A and B, of Ordinance No. 3794,
which created Utility Local Improvement District No. 143 in order to delete
properties not benefited by the improvements, and otherwise ratifying and
confirming that ordinance.
WHEREAS, following a public hearing, held after due notice in the manner provided by
law, the City Council, by Ordinance No. 3794, adopted October 2, 2006, created Utility Local
Improvement District No. 143 (the "ULID"); and
WHEREAS, a strong majority of property owners in the vicinity of Maple Drive within
the ULID have protested formation of the ULID and wish to be excluded; and
WHEREAS, the City Council is of the opinion that the scope of the proposed
improvements and the boundaries of the ULID should be reduced to eliminate the territory
subject to the heavy protest in the vicinity of Maple Drive;NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN as
follows:
Section 1. The City Council, being fully informed and advised, orders the deletion of
the following properties from the territory of the ULID, and the elimination of the proposed
improvements that would have served and benefited such properties.
Peppermint Terrace Third Addition, Block 1, Lots 8-10
Peppermint Terrace Third Addition, Block 2, Lots 14-21
Peppermint Terrace Third Addition, Lots 13-19
The City Council finds and declares that the deleted properties will not benefit from the
improvements in the ULID and that the total cost and assessment estimates for the ULID, and the
descriptions of the ULID improvements and boundaries set forth in Ordinance No. 3794 should
be revised accordingly.
Section 2. Section 1 of Ordinance No. 3794 regarding total costs and assessments in
the ULID should be and is amended to read as follows:
Section 1. The total estimated cost and expense of the Improvements
is declared to be, as nearly as may be, the amount of $1,368,000.00. No
more that $1,216,000.00 of that cost and expense shall be borne by and
assessed against the property included within proposed ULID No. 143,
which district embraces as nearly as practicable all property specially
benefited by such Improvements. The balance of the estimated cost and
expense of the Improvements shall be borne by the City as provided in
Resolution No. 2961, passed June 5, 2006. Approximately $1,216,000.00
of such estimated cost shall be met and defrayed from the proceeds received
from the issuance and sale of water and sewer revenue bonds of the City in
the total amount of approximately $1,216,000.00. Such water and sewer
revenue bonds shall be supported by assessments to be levied and assessed
against properties specially benefited by the improvements to be included in
one or more utility local improvement districts authorized to be created
pursuant to the provisions of RCW 35.43.042.
Section 3. Exhibit A of Ordinance No. 3794 regarding the scope of improvements in
the ULID should be and is amended to conform to the form and content of Exhibit A of this
ordinance.
Section 4. Exhibit B of Ordinance No. 3794 regarding boundaries and territorial
extent of the ULID should be and is amended to conform to the form and content of Exhibit B of
this ordinance.
Section 5. All other terms and conditions of Ordinance No. 3794, not inconsistent
with the provisions of this ordinance, are ratified and confirmed in all respects.
Section 6. Proper City officials are authorized and directed to do all things
reasonable and necessary to carry out the purposes of this ordinance.
Section 7. This ordinance shall take effect and be in force from and after its passage
and five days following its publication as required by law.
50750848.1
-2-
PASSED by the City Council and APPROVED by the Mayor of Pasco, Washington, at a
regular open public meeting thereof this 18`h day of December, 2006.
Joyce Olson, Mayor
ATTEST:
Debra L. Clark, City Clerk
APPROVED AS TO FORM:
Leland Kerr, City Attorney
r
50750848.1
-3-
CERTIFICATION
I, the undersigned, City Clerk of the City of Pasco, Washington (the "City"), hereby
certify as follows:
1. The attached copy of Ordinance No. (the "Ordinance") is a full, true and
correct copy of the Ordinance duly passed at a regular meeting of the City Council of the City
held at the regular meeting place thereof on December 18, 2006, as that Ordinance appears on
the minute book of the City; and
2. A quorum of the members of the City Council was present throughout the meeting
and a majority of those members present voted in the proper manner for the adoption of the
Ordinance.
IN WITNESS WHEREOF, I have hereunto set my hand this 18th day of December,2006.
Debra L. Clark, City Clerk
50750848.]
Exhibit A
Sewer ULID No. 143 West of Road 100, Boundary Change
In—From—To Description of the Western Area
In Street From To
Road 109 Court St View Ln
Road 110 Court St View Ln
View Ln Road 108 100-ft East of Road 111
Shady Ln Road 108 100-ft East of Road 111
In—From—To Description of the Eastern Area
In Street From To
Road 101 Court St Willow Way
Road 103 Court St Maple Dr
Road 104 Willow Way 400-ft northeasterly of Maple Dr
Lindemein Ct Argent Rd 215-ft southerly of Argent Rd
Kathemein Ct Argent Rd 220-ft northeasterly of Argent Rd
Judemein Ct Argent Rd 245-ft northeasterly of Argent Rd
Locust Ln Road 100 Road 101
Argent Rd Road 100 270-ft northwesterly of Judemein Ct
Willow Way Road 100 Road 104
Maple Dr Road 4-00104 355-ft southeasterly of Road 104
\\Workgroup2\Engineering\Engineering Working Folder\+Proj-LID'S\Sewer ULID 143-W of Road 100\Formation Documents\ULID
Boundary Exhibit A Boundary Chg 121406.doc
Page 1 of 1
Exhibit B
Sewer ULID No. 143 West of Road 100
Legal description of the western area boundary:
Commencing at the northeastern corner of the intersection of Court Street and Road 109;
being in the northeast quarter of the southwest quarter of Section 18, Township 9 North,
Range 29 East, W.M. in Franklin County, Pasco, Washington; the western area boundary
being entirely in the Columbia View Subdivision; also being the western corner of Lot
52; also being the True Point of Beginning; thence northeasterly along the northwestern
line of said Lot 52,to the northern corner of Lot 52, also being the western corner of Lot
48; thence southeasterly along the southwestern line of Lot 48,to the southern corner of
Lot 48; thence northeasterly along the eastern line of Lots 48, 47 and 46, to the eastern
corner of Lot 46; thence northwesterly along the northeastern line of Lot 46,to the
northern corner of Lot 46, also being the western corner of Lot 45; thence northeasterly
along the northwestern line of Lot 45,to the northern corner of Lot 45; thence
southeasterly along the northeastern line of Lot 45,to the northeastern corner of Lot 45,
also being on the westerly right-of-way line of Road 108; thence northerly along the
western right-of-way line of Road 108, crossing View Lane and continuing along the
eastern line of Lots 16 and 15, and continuing northerly crossing Shady Lane and the
eastern line of Lot 9,to the northeastern corner of Lot 9;thence northwesterly along the
northeastern line of Lots 9, 8, 7 and 6,to the northern corner of Lot 6; thence
southwesterly along the northwestern line of Lot 6, continuing across Shady Lane and
then along the northwestern line of Lots 11 and 21, continuing the same line across View
Lane to a point on the southern right-of-way line of View Lane, also being a point on the
northeastern line of Lot 23; thence southeasterly along the northeastern line of Lot 23,to
the eastern corner of Lot 23, also being the northern corner of Lot 33; thence
southwesterly along the northwestern line of Lots 33, 32, 31 and 30,to the western corner
of Lot 30; thence southeasterly along the southeastern line of Lot 30,to the southern
corner of Lot 30, also being the eastern corner of Lot 29;thence southwesterly along the
southeastern line of Lot 29, to the southern corner of Lot 29, also being on the
northeastern right-of-way line of Court Street;thence southeasterly along the northeastern
right-of-way line of Court Street crossing Road 110 to the western corner of Lot 38;
thence northeasterly along the northwestern line of Lot 38, to the northern corner of Lot
38, also being the western corner of Lot 37; thence southeasterly along the southwestern
line of Lots 37 and 4.1, to the southern corner of Lot 41, also being the eastern corner of
Lot 40; thence southwesterly along the southeastern line of Lot 40, to the southern corner
of Lot 40, also being on the northeastern right-of-way line of Court Street; thence
southeasterly along the northeastern right-of-way line of Court Street crossing Road 109
to the western corner of Lot 52, also being the True Point of Beginning.
\\Workgroup2\Engineering\Engineering Working Folder\+Proj-LID'S\Sewer ULID 143-W of Road 100\Formation Documents\ULID
Boundary Exhibit B Boundary Chg 121406.doc
Page 1 of 4
Exhibit B (Continued)
Sewer ULID No. 143 West of Road 100
Legal description of the eastern area boundary:
Commencing at the intersection of Court Street and Road 103 (the right-of-way of Court
Street is 30-feet to the southwest of centerline and 40-feet to the northeast of centerline);
thence northeasterly along the centerline of Road 103 a distance of 40-feet to the
northeastern right-of-way line of Court Street;thence northwesterly along the
northeastern right-of-way line of Court Street a distance of 132.01-feet(plus of minus)to
the western corner of Lot 57, Wilson's Addition; the western area boundary being in the
east half of Section 18, Township 9 North, Range 29 East, and the northeast quarter of
the northeast quarter of Section 19, Township 9 North, Range 29 East, W.M. in Franklin
County, Pasco, Washington; also being the True Point of Beginning;
Thence southeasterly along the northeastern right-of-way line of Court Street; also being
the southwestern line of said Lot 57, Wilson's Addition; continuing along the projection
of said line across Road 103 and the southwestern line of Lot 56, Wilson's Addition, to
the southern corner of Lot 56, Wilson's Addition;thence northeasterly along the
southeastern line of Lot 56, Wilson's Addition,to the eastern corner of Lot 56, also being
the southern corner of Lot 25, also being the western corner of Lot 26, all of Wilson's
Addition; thence southeasterly along the southwestern line of Lots 26, 27, 28, 29, 30, 31,
32, 34 and 35, said Wilson's Addition,to the southern corner of Lot 35, Wilson's
Addition, also being along the northwestern line of Lot 43, Wilson's Addition; thence
southwesterly along the northwestern line of Lots 43 and 44, Wilson's Addition,to the
western corner of Lot 44, Wilson's Addition; also being the northeasterly right-of-way
line of Court Street; thence southeasterly along the southwestern line of Lot 44, Wilson's
Addition, and along the projection of said line across Road 101, and along the
southwestern line of Block 1, Lot 8, Peppermint Terrace First Addition,to the southern
corner of Block 1, Lot 8, Peppermint Terrace First Addition; thence northeasterly along
the southeastern line of Block 1, Lot 8, Peppermint Terrace First Addition, to the eastern
corner of Block 1, Lot 8, Peppermint Terrace First Addition; also being the southern
corner of Block 1, Lot 9, Peppermint Terrace First Addition; also being the western
corner of Block 1, Lot 10, Peppermint Terrace First Addition; thence southeasterly along
the southwestern line of Block 1, Lots 10, 11,12, 13, 14, 15 and 16, Peppermint Terrace
First Addition, to the southern corner of Block 1, Lot 16, Peppermint Terrace First
Addition; also being the western right-of-way line of Road 100; thence northerly along
the eastern line of Block 1, Lot 16, Peppermint Terrace First Addition, and along the
projection of said line across Locust Lane, and along the eastern line of Block 2, Lots 1
and 11, Peppermint Terrace First Addition, and along the projection of said line across
Argent Road, and along the eastern line of Block 3, Lots 1 and 5, Peppermint Terrace
First Addition, and along the projection of said line across Willow Way, and along the
eastern line of Block 4, Lot 1, Peppermint Terrace First Addition, and along the eastern
line of Lots 1 and 2, Peppermint Terrace Second Addition, and the eastern line of that
\\Workgroup2\Engineering\Engineering Working Folder\+Proj-LID's\Sewer ULID 143-W of Road 100\Formation Documents\ULID
Boundary Exhibit B Boundary Chg 121406.doc
Page 2 of 4
portion of Lot 21, Peppermint Terrace Second Addition, lying easterly of the extension of
the western line of Lot 2,Peppermint Terrace Second Addition; also being the western
right-of-way line of Road 100; thence southwesterly, leaving the right-of-way of Road
100, along the southwestern line of that portion of Lot 21, Peppermint Terrace Second
Addition, lying easterly of the extension of the western line of Lot 2, Peppermint Terrace
Second Addition,to the northern corner of Lot 2, Peppermint Terrace Second Addition;
also being the eastern corner of Lot 3, Peppermint Terrace Second Addition; thence
northwesterly along the northeastern line of Lots 3,4-and,5, 6, 7, 8, 9, 10, 11, and 12,
Peppermint Terrace Second Addition, ,
neFffieaster-ly along the seutheastem line of Lot > Peppefmint Termee Seeend Additien,
to the southeastern eemer-of Lot 19, PeppeFmiat TeFFaee Seeond Addition; also being
westem r-i& ef way of Read 100; thenee aei4her-ly along the eastefa line of Lot 19,
PeppeFmiat TeFraee Seeend Addition, and along the pfejeetion of said line aer-ess Maple
Dfive and the eastem line of Lots 21 and 20, Peppefmint T-effaee Third Addition, to the
„tong the nor-theaste line e f rots 20 19, 18, 17, 16, 15, 14, to the northern corner of Lot
12, Peppermint Terrace Second Addition; thence continuing northwesterly along the
projection of northeasterly line of Lot 12, Peppermint Terrace Second Addition to the
eastern corner of Block 1, Lot 1, Peppermint Terrace Third Addition; thence
northwesterly along the northeasterly line of Block 1, Lots 1, 2, and 3, Peppermint
Terrace Third Addition to the northern corner of Block 1, Lot 3, Peppermint Terrace
Third Addition, also being the westerly corner of Block 1, Lot 8, Peppermint Terrace
Third Addition; thence northeasterly along the northwesterly line of Block 1, Lot 8,
Peppermint Terrace Third Addition,to the northern corner of said Lot 8; thence
southeasterly along the northeasterly of Block 1, Lot 8, Peppermint Terrace Third
Addition, to the southwesterly projection of the southeasterly line of Block 2, Lot 13,
Peppermint Terrace Third Addition; thence northeasterly along the prof ection of the
southeasterly line of Block 2, Lot 13, Peppermint Terrace Third Addition, across the
right-of-way of Maple Drive to the southern corner of said Lot 13; thence continuing
northeasterly along the southeasterly line of Block 2, Lot 13, Peppermint Terrace Third
Addition, to the eastern corner of Block 2, Lot 13, Peppermint Terrace Third Addition;
thence northwesterly along the northeasterly line of Block 2, Lots 13, 12 and 11,
Peppermint Terrace Third Addition,to the northern corner of Lot 11, Peppermint Terrace
Third Addition;thence along the projection of said line a distance of 60-feet to a point on
the northwestern right-of-way line of Road 104; also being a point on the southeastern
line of the Wilson Meadows Subdivision; thence southwesterly along the northwestern
right-of-way line of Road 104, and along the projection of said line across Maple Drive
and further crossing Willow Way to the northern corner of Lot 1, Wilson's Addition;
thence southwesterly along the northwestern line of Lot 1, Wilson's Addition, to the
western corner of Lot 1, Wilson's Addition; thence southeasterly along the southwestern
line of Lot 1, Wilson's Addition,to the point of intersection with the northern corner of
Lot 15, Wilson's Addition; thence southwesterly along the northwestern line of Lots 15
and 16, Wilson's Addition; thence northwesterly along the projection of the southwestern
line of Lot 16, Wilson's Addition, to a point being the projection of the northwestern line
\\Workgroup2\Engineering\Engineering Working Folder\+Proj-LID's\Sewer ULID 143-W of Road 100\Formation Documents\ULID
Boundary Exhibit B Boundary Chg 121406.doc
Page 3 of 4
of Lot 18, Wilson's Addition, across Argent Road; thence southwesterly along said
projected line across Argent Road, and the northwestern line of Lot 18, Wilson's
Addition, to the western corner of Lot 18, Wilson's Addition; thence southeasterly along
the southwestern line of Lots 18, 19, 20,21, 22 and 23, Wilson's Addition,to the
southern corner of Lot 23, Wilson's Addition; also being the western corner of Lot 24,
Wilson's Addition, and the northern corner of Lot 57, Wilson's Addition;thence
southwesterly along the northwestern line of Lot 57, Wilson's Addition, to the western
corner of Lot 57, Wilson's Addition; also being the True Point of Beginning.
\\Workgroup2\Engineering\Engineering Working Folder\+Proj-LID's\Sewer ULID 143-W of Road 100\Fonnation Documents\ULID
Boundary Exhibit B Boundary Chg 121406.doc
Page 4 of 4
Bounda a e rd ance,
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ER U.L.I.D. 143 - WEST Off' . 8
ROAD 100
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! PRELIMINARY
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U.L.I.D. 143 BOUNDARY ,ep�� _�g ri4�
AMENDED ORDINANCE
NOT IN FAVOR OF U.L.I.D. ''
AFTER ORDINANCE
IN FAVOR OF U.L.I.D.
AFTER ORDINANCE
IN FAVOR OF
PROPOSED U.L.I.D.
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PROPOSED U.L.I.D.
Exhibit B PROJECT NAME:
PROJECT NO.: Sewer ULID No. 143 — W. of Road 100
Boundary Proposed PUBLIC WORKS DEPARTMENT — ENGINEERING DIVISIDN
D=GN: DIE CITY OF PASCO BHP: 1 of 1
December 11, 2006 PRON: DIE 8C.1E:Nc1 Sawe
CHKX DIE DATE: 11 /08
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APPR.: E FRANKLM COUNW•ABHDiGTON CADFRB: IO
DI U"
AGENDA REPORT
FOR: City Council December 5, 2006
TO: Gary Crutchfe anager Workshop Mtg.: 12/11/06
FROM: Denis Austin,116lice Chief Regular Mtg.: 12/18/06
SUBJECT: Police Traffic Safety Officers
I. REFERENCE(S):
1. Letter from Washington Traffic Safety Commission, dated 12/1/06
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/11: Discussion
12/18: MOTION: I move to accept the grant from Washington Traffic Safety Commission as
modified December 1, 2006 and, further, authorize the City Manager to
employ two additional police officers.
III. FISCAL IMPACT:
2007 2008 2009 2010
Grant Funding.............. $15,000...................$63,000...................$27,000 .................................0
City's Portion .............. $90,000...................$79,000.................$117,000 ....................$144,000
IV. HISTORY AND FACTS BRIEF:
A) With the City's population growth, the police department has seen an increase in motor
vehicle traffic incidents that include collisions, traffic congestion and traffic safety
complaints. In a recent citizens' survey that was conducted by the City, overall traffic
enforcement concerns ranked #2 of issues that the public believes need more attention. In a
2004 citizen survey conducted by WRICOPS &WSU, traffic issues in Pasco neighborhoods
ranked as #3 concern. The police department requested funding assistance from the
Washington Traffic Safety Commission(WTSC)in an effort to address the increase in traffic
concerns. The WTSC has granted partial funding assistance for two Traffic Safety Officer's
salaries over the next two years.
V. DISCUSSION:
A) The WTSC grant will fund the salaries for '/2 of two FTE (full time employees) for the first
fiscal year (October through September) and '/4 of the two FTE salaries the second year.
Acceptance of the grant will require that two additional officers be hired as Traffic Safety
Officers,as the grant money cannot be used to supplant existing positions.
B) Acceptance of this grant will increase the number of commissioned officers from 62 to 64
with the understanding that the city will be fully responsible for the officers' salaries the
third year and beyond. This grant was initially approved by the WTSC for fiscal year 2007
and 2008. WTSC has agreed to push the grant out one year because of difficulties in hiring
new police officers. This will allow the city to utilize all of the grant monies as previously
approved.
VI. CITY MANAGER NOTE:
A) Council should note that it takes at least 10 months to fully train a new officer; thus, the
community will not see much impact in the first year. It also means that the sooner the
officers are hired,the sooner the positive impact will be realized.
B) With the change in grant start date (10/07), the City will be able to realize the full value of
the grant(during 2008 and 2009). It also means, however, that the employment months prior
to October 2007 must be fully paid by the city. It is estimated the two additional officers will
not be able to get into the state academy training program until March or April 2007; thus,
the City will face an additional expense of approximately $90,000 through the end of 2007
for the two additional officers. The financial benefit of the grant will accrue largely in 2008
and 2009,while the additional officers are actively working traffic issues.
C) Given that the City is quite likely to need two additional officers by 2010 anyway, the
revised grant effectively pays for nearly 40% of the cost of two officers for two years,traffic
issues are clearly a growing concern of the community and the general fund ending balance
can absorb the one-time expense of the $90,000 training cost in 2007, staff recommends the 1�
City Council accept the revised grant offer.
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STATE OF WASHINGTON
WASHINGTON TRAFFIC SAFETY COMMISSION
1000 S. Cherry St., PO Box 40944, Olympia, Washington 98504-0944, (360) 753-6197
December 1, 2006
Captain Ken Roske
Pasco Police Department -
502 North�,3rd Ave
Pasco WA 99301'
Dear Captain Roske, - -
This is in reference to our conversations of November 30, 2006, and December 1, 2006,
regarding your request to delay receipt of previously approved funding for a dedicated
traffic unit within the Pasco Police Department.
As you know, your original request for$373, 587, was approved after modification to
$70, 000, or the equivalent of Y/2 of two FTE's for FY2007, and $35, 000, or-Y4 of two
FTE's for FY2008 with the FY2008 award contingent on receipt by the Washington
Traffic Safety Commission (WTSC) of consistent levels of federal funding.
Per your request, the performance period for the initial grant will be moved to FY2008
(October 1, 2007 — September 30, 2008) with second year approval remaining for FY
2009 (October 1, 2008 — September 30, 2009.)
This letter constitutes approval of the project only. Funding for each Fiscal year will
remain contingent on the WTSC receiving consistent levels of federal funding.
If you have any questions regarding this agreement please call me at (360) 664-8426. 1
look forward to a long term working relationship and appreciate your continued support
of traffic safety in your community.
Sincerely,
Brian/D. Jones
Program Director
Gc. Steve Lind, Deputy Director
. t
AGENDA REPORT NO. 37
FOR: City Council DATE: December 13, 2006
TO: Gary Crutchfi anager Regular: December 18, 2006
Robert J. Albe , P b c Works Director
FROM: Doug Bramlett , City Engineer _15;W
SUBJECT: Award Livingston & RD 48 Water Main Extension Project, Project#06-2-04
I. REFERENCE(S):
I. Vicinity Map
2. Bid Summary
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
Motion: I move to award the low bid for the Livingston & RD 48 Water
Main Extension Project, Project No. 06-2-04 to Goodman &
Mehlenbacher Ent. Inc. in the amount of$148,693.64 including sales tax
and, further, authorize the Mayor to sign the contract documents.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
On December 13, 2006, staff received six sealed bids for the Livingston & RD 48
Water Main Extension Project, Project No. 06-2-04. Only four bid packages were
opened due to one of the bidders submitting their bid package with no name on
the bid package and not being able to determine prior to opening the bid package
if the bidder was pre-qualified to perform water line projects. It was determined
that the second of the two unopened bids was not pre-qualified. The lowest
responsive bid received was from Goodman & Mehlenbacher for $148,693.64
including sales tax. The second lowest bid was received from Tri-Valley
Construction Inc. for $175,642.89. The highest bid was received from Hurst
Construction in the amount of$202,755.47.
The scope of the project includes the installation of approximately 1,750 linear
feet of 12" and 780 linear feet of 8" water main and related fittings The
Engineer's Estimate for the project is $178,409.09 including sales tax. The
budget for this project is $175,000.00.
Staff recommends award of this contract to Goodman& Mehlenbacher, Ent. Inc.
V. ADMINISTRATIVE ROUTING
Project File
10( )
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City of Pasco
LIVINGSTON & RD 48 WATER MAIN EXTENSION
Project No. 06-2-04
December 13, 2006
BID SUMMARY
Total
Engineer's Estimate $178,409.09
1. Goodman & Mehlenbacher Ent.Inc. $1481693.64
2. Tri-Valley Construction, Inc. $175,642.89
3. Ray Poland & Sons $192,555.02
4. Hurst Construction, L.L.C. $2025755.47