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HomeMy WebLinkAbout2006.12.11 Council Workshop Packet AGENDA PASCO CITY COUNCIL Workshop Meeting 7:00 p.m. December 11, 2006 1. CALL TO ORDER 2. VERBAL REPORTS FROM COUNCILMEMBERS: 3. ITEMS FOR DISCUSSION: (a) United Way Presentation. (NO WRITTEN MATERIAL ON AGENDA). Presented by United Way Representatives, Rod Webring, Board Chair; Beverly Weber, Executive Director; and Becky Gauthier,Director of Community Relations. (b) TRIDEC Presentation. (NO WRITTEN MATERIAL ON AGENDA). Presented by, TRIDEC President and CEO,Carl Adrian. (c) Utility Local Improvement District 143 Proposed Boundary Change: 1. Agenda Report from Doyle L.Heath,Utility Engineer dated December 6,2006. 2. Vicinity Maps (4). (d) 2006 Budget Supplement: 1. Agenda Report from Jim Chase,Finance Manager dated December 8,2006. 2. Proposed Ordinance Amending the 2006 Operating Budget. 3. Proposed Ordinance Amending the 2006 Capital Improvements Projects Budget. 4. Proposed Resolution Authorizing the Interfund Loans. 5. Memorandum from Finance Manager to City Manager. 6. Exhibit 1 -2006 Budget Supplement. (e) Comprehensive Plan Update Contract: 1. Agenda Report from David I.McDonald, City Planner dated December 5,2006. 2. Professional Services Agreement. (f) Police Traffic Safety Officers: 1. Agenda Report from Denis Austin,Chief of Police dated December 5,2006. 2. Letter from Washington Traffic Safety Commission, dated 12/1/06. (g) Facility Fee Restructure: 1. Agenda Report from Paul Whitemarsh, Recreation Services Manager dated November 22, 2006. 2. Proposed Ordinance. (h) Resolution Authorizing the Disposal of Surplus Equipment: 1. Agenda Report from Debbie Clark, City Clerk dated December 11,2006. 2. Proposed Resolution. (i) 2007 Temporary/Seasonal Employee Wage Plan: 1. Agenda Report from Lynne Jackson,Human Resources Manager dated December 6., 2006. 2. Ordinance. 3. Proposed Wage Plan. 4. OTHER ITEMS FOR DISCUSSION: (a) (b) (c) 5. EXECUTIVE SESSION: (a) (b) (c) 6. ADJOURNMENT. Workshop Meeting 2 December 11,2006 Reminders: 1. 12:00 p.m., Monday, December 11,Pasco Red Lion - Chamber of Commerce General Membership Meeting. (Pasco High School's 10`h Avenue Choir, under the direction of Mel Haug.) (ALL COUNCILMEMBERS INVITED TO ATTEND) 2. 10:00 a.m.,Tuesday, December 12, Senior Center—Senior Citizens Advisory Committee Meeting. (COUNCILMEMBER TOM LARSEN,Rep.;BOB HOFFMANN, Alt.) 3. 5:30 p.m.,Wednesday, December 13, Clover Island Inn—Good Roads Association Board Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; MAYOR JOYCE OLSON,Alt.) 4. 7:00 a.m., Thursday, December 14, Henry's — BFCG Tri-Mats Policy Advisory Committee Meeting. (COUNCILMEMBER BOB HOFFMANN,Rep.; JOE JACKSON,Alt.) 5. 4:00 p.m., Thursday, December 14, Three-Rivers Convention Center — TRIDEC Board Meeting. (COUNCILMEMBER MIKE GARRISON,Rep.; TOM LARSEN,Alt.) 6. 7:00 p.m., Thursday, December 14, Transit Facility — Ben-Franklin Transit Board Meeting. (COUNCILMEMBER MATT WATKINS,Rep.;MIKE GARRISON,Alt.) 7. 11:30 a.m.,Friday, December 15, Roy's Smorgy—Benton-Franklin Council of Governments Board Meeting. (COUNCILMEMBER TOM LARSEN,Rep.;BOB HOFFMANN,Alt.) AGENDA REPORT NO. 30 FOR: City Council DATE: 12/6/06 TO: Gary Crutchf 1 anager Workshop: 12/11/06 Robert J. Albe ,Pu 1 Works Director FROM: Doyle L Heath, tility Enginee� SUBJECT: Utility Local Improvement District(U.L.I.D.) 143 Proposed Boundary Change I. REFERENCE(S): 1. Vicinity Maps (4) II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 12/11: Discussion III. FISCAL IMPACT: IV. HISTORY AND FACTS BRIEF: The City Council adopted Ordinance No. 3794 on October 2, 2006, creating U.L.I.D. 143. At the Public Hearing, staff outlined the U.L.I.D. process which included a 30-day protest period following an adoption of the U.L.I.D. by Council. Staff identified an area on Maple Drive that had a high percentage of protest to the Council in the Workshop Meeting on November 13, 2006 (see Exhibit A). As directed by Council staff wrote a letter to those who would be affected by the proposed boundary change identifying the advantages of the Sewer U.L.I.D. There were two property owners that responded to the letter saying they were in favor of the U.L.I.D. The first property owner(at 10215 Maple Drive) is adjacent to the four lots on the west end of Maple Drive and can be included in the U.L.I.D. Staff would recommend including this property in the U.L.I.D. boundary (see Exhibit B). The second property owner(at 10012 Maple Drive) indicated he wants to be included in the U.L.I.D. His property is on the south side of Maple Drive close to Road 100. The only practical way to include this lot is to extend the sewer from Road 100 in Maple Drive approximately 250-feet. This extension would also benefit three other lots. Properties that receive a benefit from the project are required to be included in the U.L.I.D. and the boundary would need to be changed to accomplish this (see Exhibit Q. The other choice is to let the original boundary stand and not take any action (see Exhibit D). The property owner, Mr. Todd Darby, wishes to address Council at the Workshop Meeting. Staff believes that the property at 10215 Maple Drive should be included in the boundary. Staff will have an Ordinance prepared according to the direction of the Council. V. ADMINISTRATIVE ROUTING Project File 3 �) f t . ER U.L.I.D. 143 - WEST OF ,-. S ROAD 100 EY]G-iC i a.ri m z '` PRELIMINARY FOR R ALL LO #8,000 e �►` O'er '� 8 %. o U.L.I.D. 143 BOUNDARY x AMENDED ORDINANCE NOT IN FAVOR OF U.L.I.D. AFTER ORDINANCE IN FAVOR OF U.L.I.D. AF'T'ER ORDINANCE IN FAVOR OF PROPOSED U.L.I.D►. . NOT IN FAVOR OF PROPOSED U.L.I.D. i Exhibit A PROJECT NAME: PROJECT NO.: Sewer ULID No. 143 W. of Road 100 PUBLIC WORKS DEPARTMENT — ENGINEERING DIVISI N Boundary Proposed DBBIGN: DLH CITY OF PASCO sIIT: I F I November 13, 2006 DMW: DR SCAT&Nat ft ftd• CNBCB DIE DATE: SI/ /0e APPB.: DIa FRANBLDI COUNTY•AMMGTON CADFQE: ate,.. •• ER U.L.I.D. 143 - WEST �T 8 ROAD 100 ow+t La Y t " PRELJMINARY • ASSESSMENT FOR ALL $8.000 �'ipr F f ■ � t I f r ft ■ � , 3 e ..`.. 01, „x U.1 .1.1). 141 H01WI)AN N1. U.L.I.D. 143 BOUNDARY AMENDED ORDINANCE NOT IN FAVOR OF IJ.L.I.D. AFTER ORDINANCE IN FAVOR OF U.L.I.D. AF'T'ER ORDINANCE IN FAVOR OF PROPOSED U.L.I.D. • NOT IN FAVOR OF r PROPOSED U.L.I.D. Exhibit B PROJECT NAME: PROJECT NO.: Sewer UM No. 143 — W. of Road 100 Boundary Proposed PUBLIC WORKS DEPARTMENT — ENGINEERING DIVISI D3MGH: DUf CITY OF PASCO SEUM, 1 1 December 11, 2006 DROX DLH SC=:Not Tc'9o•1. Comm = DATE: 11/ oe A"R.: Dfa FRANMM COUM rASHniMN cm0ms:= ' 3 =� ER U.L.I.D. 143 - WEST 6 8 ROAD 100 I� 8P Ti-i6 PRELIMINARY ASSESSMENT y FOR ALL LO j $8,000 d, o ' ♦ ♦% s Ik Cl- 0 J U.L.I.D. 143 BOUNDARY `' M AMENDED ORDINANCE NOT IN FAVOR OF L.14*1.D. AFTER ORDINANCE IN FAVOR OF U.L.I.D. ., AFTER ORDINANCE IN FAVOR OF �4 PROPOSED U.L.I.D. NOT IN FAVOR OF PROPOSED U.L.I®D. PROJECT NAME: Exhibit C PROJECT NO.: Sewer ULM No. 143 — W. of Road 100 PUBLIC WORKS DEPARTMENT — ENGINEERING DIVISI N Boundary Proposed DWIGN: DLH CITY OF PASCO weer: 1 I IF 1 December 11, 2006 DOWN. DLH SCAUPNot To saeli CFEIM' DLH DeTE: 111 /0e ePM: ME FRANKM COUNTr VASMGTON CADMX: •• i ER U.L.I.D. 143 - WEST 4, ROAD 100 , PRELIMINARY ■ ASSESSMENT FOR ALL LO y* $8,000 lb F � ■ f i 46. U.L■LD, 143 HOUNDAItY d� NOT IN FAVOR OF AFTER ORDINANCE IN FAVOR OF U.L.I.D. AFTER ORDINANCE IN FAVOR OFD♦ PROPOSED U.L.I.D. NOT IN FAVOR OF • PROPOSED U.L.I.D. Exhibit D PROJECT NAME: PROJECT NO.: Sewer ULID No. 143 — W. of Road 100 PUBLIC WORKS DEPARTMENT — ENGINEERING DIVISI N Original Boundary Approved DEIGN: DLH CITY OF PASCO RNE6l: i T t October 2, 2006 DRAWN: DLH RCNi:Not ft swe caCE: D>ix D.TD: il/ /oe A"P.: D18 TRANS M COAMY•AHMGTON CADTDB:�."i •r AGENDA REPORT Date December 8, 2006 FOR: Cit4BGET' Workshop Meeting: December 11, 2006 Regular Meeting: December 18, 2006 TO: Gar Manager FROM: Jim i rice Manager SUBJECT: 200 SUPPLEMENT. I. REFERENCE(S): A) Proposed ordinance amending the 2006 Operating Budget. B) Proposed ordinance amending the 2006 Capital Improvements Projects Budget. C) Proposed resolution authorizing the Interfund Loans D) Memorandum from Finance Manager to City Manager. E) Exhibit 1 —2006 Budget Supplement II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: A) Discussion -December 11, 2006 B) Conduct Public Hearing- December 18, 2006 C) MOTION: I move to adopt Ordinance No. amending the 2006 Operating Budget by providing a Supplement thereto in the amount of$7,123,600 and to authorize the publication by summary only. D) MOTION: I move to adopt Ordinance No. amending the 2006 Capital Improvements Budget by providing a Supplement thereto in the amount of$2,458,715 and to authorize the publication by summary only. E) MOTION: I move to approve Resolution No. , authorizing temporary inter- fund loans from the General Fund to the Arterial Street Fund, the Community Development Block Grant Fund, the Ambulance Service Fund and the Equipment Rental Operations & Maintenance-Government Type Fund in the total amount of$1,505,000, and from the Water/Sewer Utility Fund, to the Equipment Rental Operations and Maintenance- Proprietary Type Fund in the total amount of$30,000. III. FISCAL IMPACT: Per attached Exhibit 1 —2006 Budget Supplement—Expenditure/Revenue Detail IV. HISTORY AND FACTS BRIEF: The items recommended to be included in the Supplemental Budget are for expenditures that were unanticipated or indeterminable at the time of the 2006 Budget preparation. Resources for the expenditures are: 1. Unanticipated revenue 2. Contributions from active funds 3. Ending fund balances V. DISCUSSION: Please see attached memo from the Finance Manager to the City Manager. VI. OTHER COMMENTS: None 3(d. ORDINANCE NO. AN ORDINANCE AMENDING THE 2006 ANNUAL BUDGET OF THE CITY OF PASCO BY PROVIDING SUPPLEMENT THERETO; BY APPROPRIATING REVENUE RECEIVED IN EXCESS OF ESTIMATED REVENUES FOR THE CURRENT YEAR AND BY PROVIDING TRANSFER AND ADJUSTMENT AUTHORITY. THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON,DO ORDAIN AS FOLLOWS: §1. Pursuant to RCW 35A.33.120,the 2006 Budget be and the same is hereby amended to provide for the following adjustments to revenue and expenditures,and by providing authority for any necessary transfer of money within or between funds as indicated. FUND REVENUE EXPENDITURE General Fund 2,040,000 2,040,000 Arterial Street Fund 4,060,000 4,060,000 M.L. King Center Fund 16,000 16,000 Ambulance Service Fund 373,600 373,600 Senior Center Fund 40,000 40,000 Multi-Modal Facility 8,000 8,000 Litter Abatement Fund 4,000 4,000 TRAC Development and Operating Fund 60,000 60,000 Sun Willows Development Fund 248,000 248,000 Equipment Rental-Operations Funds-Government Funds 85,000 85,000 Equipment Rental-Operations Funds-Proprietary Funds 174,000 174,000 Central Stores Fund 15,000 15,000 $ 7,123,600 $ 7,123,600 The above items are shown as revenues and appropriations to specific budgets and items within budgets in the attachment marked"Exhibit 1-A -2006 Budget Supplement"the Expenditure/Revenue detail, which is incorporated herein as though fully set forth. §2. That the additions in appropriations and expenditures are hereby declared to exist in the above funds for the said uses and purposes as shown above and in the Exhibit and the proper City officials are hereby authorized and directed to issue warrants and transfer funds in accordance with the provisions of this Ordinance. §3. This ordinance shall take effect five(5)days after passage and publication. PASSED by the City Council of the City of Pasco,at its regular meeting on December 18,2006. Joyce Olson,Mayor APPROVED AS TO FORM: ATTEST: Debra Clark,City Clerk Leland B.Kerr,City Attorney ORDINANCE NO. AN ORDINANCE RELATING TO SUPPLEMENTAL CAPITAL IMPROVEMENT PROJECTS BUDGET FOR THE YEAR 2006. WHEREAS,on December 19,2005,the City Council passed Ordinance No. 3744,an Ordinance adopting the City of Pasco Capital Improvements Projects Budget for the year 2006; and WHEREAS,during the year 2006 additional capital improvement expenditures became necessary that were unanticipated and a need exists requiring a Supplemental Capital Improvements Projects Budget to provide for such expenditure authority;and WHEREAS,a Public Hearing has been held subsequent to due notice,and the City Council has, after consideration,deemed the proposed Supplemental Capital Improvements Projects Budget necessary and appropriate;NOW,THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON,DO ORDAIN AS FOLLOWS: §1. The following capital improvements projects and water/sewer construction projects are hereby athorized as detailed below: Current Change in Total New PROJECTS Authority Authority Authority Casa Del Sol Neighborhood and Pasco Heights Parks $ 422,000 $ 80,000 502,000 Kurtzman Park 100,000 90,000 190,000 Argent Road/SR 395 Connection 410,000 1,945,000 2,355,000 2006 Overlays 600,000 163,715 763,715 AC Waterpipe Replacement 700,000 180,000 880,000 2,232,000 2,458,715 4,690,715 §2. This ordinance shall take effect five(5)days after passage and publication. PASSED by the City Council of the City of Pasco,at its regular meeting on December 18,2006. Joyce Olson,Mayor APPROVED AS TO FORM: ATTEST: Debra Clark,City Clerk Leland B. Kerr,City Attorney RESOLUTION NO. A RESOLUTION AUTHORIZING INTERFUND LOANS FROM THE GENERAL FUND TO THE ARTERIAL STREET FUND, THE COMMUNITY DEVELOPMENT BLOCK GRANT FUND, THE AMBULANCE SERVICE FUND, AND THE EQUIPMENT RENTAL- OPERATIONS &MAINTENANCE-GOVERNMENT TYPE FUND IN THE TOTAL SUM OF $1,505,000, AND AN INTERFUND LOAN FROM THE WATER/SEWER UTILITY FUND TO THE EQUIPMENT RENTAL OPERATIONS &MAINTENANCE-PROPRIETARY TYPE FUND IN THE TOTAL SUM OF $30,000, FOR A GRAND TOTAL OF $1,535,000. WHEREAS, the City Council of the City of Pasco has, pursuant to RCW 35.33.121, found that it is in the best interest of the City to lend funds from the General Fund to the Arterial Street Fund, the Community Development Block Grant Fund, the Ambulance Service Fund, and the Equipment Rental Operation &Maintenance-Government Type Fund, and to provide for the repayment thereof, and WHEREAS, the City Council of the City of Pasco has found it to be in the best interest of the City to lend funds from the Water/Sewer Utility Fund to the Equipment Rental Operations &Maintenance-Proprietary Fund, and to provide for the repayment thereof, NOW, THEREFORE, THE CITY OF PASCO, WASHINGTON HEREBY RESOLVES AS FOLLOWS: 1. Authorization for loan. The Finance Manager of the City of Pasco is hereby authorized and directed to make the following loans from the City of Pasco General Fund: (A)To the Arterial Street Fund in the sum of$800,000; (B)To the Community Development Block Grant Fund in the sum of$120,000; (C)To the Ambulance Service Fund in the sum of$500,000; (D)To the Equipment Rental-Operations &Maintenance-Governmental Type Fund in the sum of$85,000; The Finance Manager of the City of Pasco is also hereby authorized and directed to make the following loans from the Water/Sewer Utility Fund: (E) To the Equipment Rental Operations and Maintenance-Proprietary Type Fund in the sum of$30,000; 2. Terms and Memorialization. The effective dates of the loans shall be December 31, 2006 and shall be due and payable on January 1, 2007, 1 day later. Such loans shall bear no interest. This resolution shall constitute memorialization of these loan and their terms. PASSED by the City Council of the City of Pasco, Washington, this 18th day of December 2006. SIGNED in authentication of its passage this 18th day of December 18, 2006. Joyce Olson, Mayor ATTEST APPROVED AS TO FORM: Debra Clark, City Clerk Leland B. Kerr, City Attorney MEMORANDUM Date: December 7, 2006 To: Gary Crutchfield, City Manager Stan Strebel, Administrative & Community Services Director From: Jim has "17i-nance Manager Subject: 2006 OPERATING AND CAPITAL IMPROVEMENTS PROJECTS BUDGET SUPPLEMENT. As is traditionally the case, a budget supplement is required to increase legal spending authority for those items unanticipated or indeterminable at the time the 2006 Annual Operating and Capital Improvements Projects Budgets were adopted. 2006 OPERATING BUDGET SUPPLEMENT Resources for the 2006 Operating Budget Supplement will be unanticipated revenue, contributions from active funds, and beginning and ending fund balances. The budget supplement ordinance will only list those funds that will actually increase revenue and/or expenditure amounts. Those funds that are utilizing ending fund balance will not be listed. GENERAL FUND: The following departments require additional authority to cover unanticipated expenditures. Please refer to the attached Exhibit 1 to see the line items affected. 1. Municipal Court requires a supplement of $85,000. The largest portion of the items ($39,000) is to reimburse Franklin County for the City's share of the building costs associated with the space occupied. Franklin County recently sent an invoice for the 2004 and 2005 costs. The other large portion ($30,000) is needed to pay for contracted court bailiff services, incorrectly budgeted for only$6,000. 2. City Manager requires a supplement of$54,500. This is essentially due to the hiring of the Communications Specialist position. (Approved at 5/1/06 CC meeting) 3. Police requires a supplement of$598,600. Overtime is a large portion ($170,000) of this supplement. The other large portion ($300,000) is due to the care and housing of prisoners at the Franklin County Jail. 4. Fire requires a supplement of $705,400. Salaries and Wages ($395,000) is the major portion of this supplement, largely due to the retroactive wage obligations resulting from the contract arbitration decision. Overtime ($220,000) is the other large portion of the fire supplements. 5. Administrative & Community Services requires a supplement of $368,500. Utility customer growth caused higher contract payments ($46,000) for meter reading and bill preparation and mailing. Legal services exceeded the budget estimate by $45,000. Part time wages in this department is overstated due to inaccurate payroll coding; however, due to time constraints, it is recommended that the accounting error be fixed by supplement. Supplies for repair of facilities required $75,000 more than budgeted, as did utility charges ($48,000). Finally, the unbudgeted effort by the City to operate Chiawana Park during the summer consumed $38,000. 6. Community Development requires a supplement of $349,900. The largest item in this department is for the contracted services of the building inspectors ($320,000). 7. Engineering requires a supplement of$134,000. The largest item in this department is for Miscellaneous Professional Services ($98,000) for plan reviews. Overtime ($36,000) is the other area needing additional supplement. 8. Non-Departmental requires a supplement of $1,744,500. The Non-Departmental Supplement includes interfund loans totaling $1,505,000. These loans will provide the associated funds with a positive cash account at the end of the year; the loans will be made in December 2006 and repaid in January 2007 and accrue no interest. As you are aware, the State Auditor's Office required interfund loans to be made to those funds with negative cash balances at the end of 2005. Non-Departmental also has Operating Transfers totaling $480,300. The total amount of the above increases is $4,040,000. The City has been fortunate to have collected additional revenues over and above originally budgeted amounts. The increased expenditures can be covered, in part, with these additional revenues. I suggest increasing the 2006 budgeted revenue authority by $2,040,000. This would include increasing Local Sales &Use Tax by$500,000, Criminal Justice Sales Tax by$100,000, various sources of Utility Taxes by $400,000, Building Permits by $900,000, unanticipated revenue from the Convention Center Interlocal Agreement of$40,000, and Plan Checking Fees by $100,000. By decreasing the Ending Fund Balance by$2,000,000 the net would result in an increase in the General Fund budget authority of$2,040,000. OTHER OPERATING FUNDS: ARTERIAL STREET FUND: An additional $4,060,000 in budgeting authority is needed to cover project expenses. This is mainly for the costs associated with the Ainsworth Overpass Project. An increase to Other Local Funding will provide the offset for the expenses. An $800,000 interfund loan is needed to keep the fund cash balance positive. The loan will be repaid as monies due the fund (project grants) are received. COMMUNITY DEVELOPMENT BLOCK GRANT FUND: The fund needs a$120,000 interf ind loan to keep the cash balance of the fund positive. The loan will be repaid as monies due the fund are received. M.L. KING CENTER FUND: A$16,000 increase in budget authority is needed to cover additional expenses in this fund. An operating transfer from the General Fund will keep the cash balance in a positive position at year end. AMBULANCE SERVICES FUND: $373,600 of additional authority is needed in the Ambulance Services Fund largely due to the retroactive wage obligations resulting from the contract arbitration decision. Other increases are for dispatch services($16,000) and the final payment and the sales tax for an ambulance ($17,800)budgeted in 2005. A $500,000 interfund loan is also needed to provide a positive cash balance at the end of the year. SENIOR CENTER FUND: An additional $40,000 in spending authority is needed for various Senior Center line items. The offsetting amount will come from an Operating Transfer from the General Fund. This will also cover an existing negative cash balance in the fund. MULTI-MODAL FACILITY FUND: Additional budget authority of $8,000 is needed for the Multi-Modal Facility. The offset will come from increasing revenue authority. LITTER ABATEMENT FUND: An additional $4,000 in spending authority is needed in the Litter Abatement Fund to cover litter clean-up. The offset will come in the form of an Operating Transfer from the General Fund. TRAC DEVELOPMENT AND OPERATING FUND: An additional $60,000 in spending authority is needed this year to cover invoices received from Franklin County for TRAC. Part of the offset will be covered with an increase in the Convention/Trade Center Tax line item and the rest from an Operating Transfer from the General Fund to provide a positive cash position at year end. SUN WILLOWS DEVELOPMENT FUND: The Sun Willows Development Fund was closed out during the year. The Residual Equity Transfer-Out needed to accomplish this requires budget authority to do so. There was nothing budgeted in the fund in 2006. EQUIPMENT RENTAL—OPERATIONS FUND—GOVERNMENTAL FUNDS: There needs to be an increase in spending authority in two line items totaling $85,000 for this fund. An interfund loan from the General Fund will be the offsetting entry. The loan will put the cash balance of the fund in a positive position at year end. EQUIPMENT RENTAL—OPERATIONS FUND—PROPRIETARY FUNDS: The City is required to separate the expenses for equipment used for governmental type purposes from equipment used for proprietary type purposes for financial reporting. This fund was originally under-budgeted and needs additional authority of$174,000 for 2006. Additional funding is needed in a variety of line items. $144,000 of that will come as interfund rental fees and the remaining$30,000 will come from the Water/Sewer Fund (since the equipment is utility related) as an interfund loan. The loan will put the cash balance of the fund in a positive position at year end. CENTRAL STORES FUND Additional Spending authority of$15,000 is needed in the Central Stores Fund. The offset will come from increasing revenues and a portion ($5,000) in the form of an Operating Transfer from the General Fund. 2006 CAPITAL IMPROVEMENT BUDGET SUPPLEMENT During the course of the year a number of projects will exceed their original appropriation; or were not included in the 2006 Capital Improvements Projects Budget, therefore, a supplement to the 2006 Capital Improvements Projects Budget is required. The total amount of increased authority is $2,458,715. The projects needing additional authority are as follows: Current Change in Total New PROJECTS Authority Authority Authority Casa Del Sol Neighborhood and Pasco Heights Parks $ 422,000 $ 80,000 502,000 Kurtzman Park 100,000 90,000 190,000 Argent Road/SR 395 Connection 410,000 1,945,000 2,355,000 2006 Overlays 600,000 163,715 763,715 AC Waterpipe Replacement 700,000 180,000 880,000 2,232,000 2,458,715 4,690,715 Casa Del Sol and Pasco Heights Neighborhood Parks Staff received bids for the Casa Del Sol and the Pasco Heights projects higher than was originally anticipated. Sufficient funding was available in the Park Fund to complete the projects. This was discussed at the 7/17/06 CC meeting. Kurtzman Park The initial costs of the Kurtzman Project were higher than expected. It was decided to split the project with the asphalt portion being completed in 2005. The balance of the project was combined (Pavilion was combined with Police Mini Station and Golf Course Restroom). Funding was provided by unspent Park Fund allocation to Highland Park and a $10,000 General Fund allocation. This was discussed at the 9/18/06 City Council meeting. Argent Road/SR 395 Connection The Argent Road & SR 395 Connection project grew in scope from the initial budget of $410,000 allocated in 2004. The Port of Pasco and the Columbia Basin College (through an interlocal agreement) added portions and reimbursed the City for a total of approximately $1,820,000. 2006 Overlays The cost of asphalt had a major effect of roadway projects in 2006. Council awarded the Overlay project on 4/4/06 for$763,715. AC Waterpipe Replacement The City Council approved adding Phase H to this project at their 5/1/06 meeting and it was to add it to the year end budget supplement. EXHIBIT 1 2006 BUDGET SUPPLEMENT EXPENDITURES REVENUES GEBERAL FUND: MUNICIPAL COURT MUNICIPAL COURT 010-120-51250 512010 Overtime 5,000 010-120-51250 541013 Judge Pro-tem 1,000 010-120-51250 541015 Interpretors 6,000 010-120-51250 541090 Misc. Professional Services 30,000 010-120-51250 545020 Rental- Facilities 39,000 81,000 GRAFFITTI ABATEMENT 010-120-52394 531090 Misc. Office/Operating Supplies 2,000 010-120-52394 548080 Repair& Maintenance-Vehicles 2,000 4,000 TOTAL MUNICIPAL COURT 85,000 CITY MANAGER ADMINISTRATION 010-130-51310 511010 Salaries 35,000 010-130-51310 521010 FICA 3,000 010-130-51310 521090 Unemployment Compensation 2,500 010-130-51310 596170 Medical/Dentallnsur. 4,000 44,500 PERSONNEL 010-130-51610 544020 Personnel Advertising 10,000 TOTAL CITY MANAGER 54,500 POLICE INVESTIGATIONS 010-210-52121 512010 Overtime 20,000 010-210-52121 522010 Uniform&Clothing Allow. 1,500 010-210-52121 531090 Misc. Office/Operating Supplies 2,100 010-210-52121 541090 Misc. Professional Services 3,000 010-210-52121 548010 Repair& Maintenance-Office Equip 1,000 27,600 PATROL 010-210-52122 512010 Overtime 150,000 010-210-52122 531020 Hardware 1,400 010-210-52122 541090 Misc. Professional Services 2,000 010-210-52122 548030 Repair&Maintenance-Equip 5,000 010-210-52122 564090 Other Machinery&Equipment 9,500 010-210-52122 593190 Central Stores Purchases 3,000 010-210-52122 595480 Equipment Rental-Interfund 50,000 220,900 SPECIAL UNITS 010-210-52123 522010 Uniform &Clothing Allow. 2,500 010-210-52123 541090 Misc. Professional Services 500 010-210-52123 543010 Lodging-Meals-Mileage-Airfare 3,000 6,000 EXPENDITURES REVENUES CRIME PREVENTION 010-210-52130 512010 Overtime 2,500 010-210-52130 531090 Misc. Office/Operating Supplies 5,000 7,500 DARE PROGRAM 010-210-52131 531090 Misc. Office/Operating Supplies 1,200 010-210-52131 532010 Gasoline 2,900 4,100 GREAT PROGRAM 010-210-52133 512010 Overtime 1,500 010-210-52133 531090 Misc. Office/Operating Supplies 4,000 5,500 TRAINING 010-210-52140 511040 Wages-Training 10,000 010-210-52140 512010 Overtime 15,000 25,000 RECORDS 010-210-52192 522010 Uniform &Clothing Allow. 2,000 CARE& CUSTODY OF PRISONERS 010-210-52360 541090 Misc. Professional Services 300,000 TOTAL POLICE 598,600 FIRE ADMINISTRATION 010-310-52210 541090 Misc. Professional Services 14,000 FIRE SUPPRESSION 010-310-52220 511010 Salaries&Wages 394,500 010-310-52220 512010 Overtime 220,400 010-310-52220 512060 Upgrade Pay 15,000 010-310-52220 521030 LEOFF 25,500 010-310-52220 531090 Misc. Office/Operating Supplies 11,500 010-310-52220 548030 Repair& Maintenance-Equip 24,500 691,400 TOTAL FIRE 705,400 ADMINISTRATIVE &COMMUNITY SERVICES ADMINISTRATION 010-410-51010 511010 Salaries&Wages 25,000 BUDGETING&ACCOUNTING 010-410-51423 521010 Overtime 5,500 010-410-51423 541090 Misc. Professional Services 45,900 010-410-51423 543010 Lodging-Meals-Mileage-Airfare 4,800 56,200 LEGAL SERVICES 010-410-51520 541010 Legal Services 45,000 EXPENDITURES REVENUES RECREATIONAL SERVICES 010-410-57420 511020 Part-Time Wages 27,000 FACILITIES 010-410-57680 511020 Part-Time Wages 42,000 010-410-57680 521010 Overtime 5,000 010-410-57680 531021 Paint& Painting Supplies 8,700 010-410-57680 531070 Chemicals& Lab Supplies 28,800 010-410-57680 547040 Electricity 48,000 010-410-57680 548030 R& M Equipment 27,000 010-410-57680 548090 R& M Other 17,800 177,300 CHIAWANA PARK 010-410-57683 511010 Salaries&Wages 8,000 010-410-57683 535010 Misc. Supplies 1,000 010-410-57683 541090 Misc. Professional Services 15,000 010-410-57683 547010 Water 800 010-410-57683 547030 Garbage 5,000 010-410-57683 547040 Electricity 7,000 010-410-57683 548090 Repair& Maintenance 1,200 38,000 TOTAL ADMINISTRATIVE&COMMUNITY SERVICES 368,500 COMMUNITY DEVELOPMENT PERMITS& CERTIFICATIONS 010-505-52420 541090 Misc. Prof. Services 320,100 CODE ENFORCEMENT 010-505-52460 511010 Salaries and Wages 13,000 010-505-52460 512010 Overtime 1,200 14,200 ADMINISTRATION 010-505-55810 512010 Overtime 1,200 010-505-55810 544090 Misc.Advertising 2,300 010-505-55810 549096 Seminar/Training 2,000 010-505-55810 593190 Central Stores Purchases 4,000 9,500 PLANNING 010-505-55860 512010 Overtime 3,600 010-505-55860 541013 Judge Pro-tem 2,500 6,100 TOTAL COMMUNITY DEVELOPMENT 349,900 ENGINEERING PLANS& SERVICES 010-730-53220 512010 Overtime 36,000 010-730-53220 541090 Misc. Professional Services 98,000 TOTAL ENGINEERING 134,000 EXPENDITURES REVENUES NON-DEPARTMENTAL OTHER EMPLOYEE BENEFITS 010-905-51790 596170 Medical Insurance-Interfund 32,900 OTHER GENERAL GOVT SERVICES 010-905-51990 511010 Salaries&Wages (425,000) 010-905-51990 541030 Organizational Services (75,000) 010-905-51990 541090 Misc. Prof. Services 50,000 010-905-51990 544000 Advertising 12,100 010-905-51990 560310 Capital Outlays-Fire 135,800 (302,100) GENERAL FACILITIES-CITY HALL 010-905-53930 541050 Janitorial Services 10,000 010-905-53930 563010 Improvements Other Than Buildings 18,000 28,000 INTERFUND LOANS 010-905-58110 555010 Interfund Loan-Arterial Street Fund 800,000 010-905-58110 555010 Interfund Loan-Block Grant Fund 120,000 010-905-58110 555010 Interfund Loan-Amb Sery Fund 500,000 010-905-58110 555010 Interfund Loan-Equipment Rental-Gov Fund 85,000 1,505,000 OPERATING TRANSF-OUT 010-905-59700 555010 Interfund Transfers-Out-ML King Center Fund 16,000 010-905-59700 555010 Interfund Transfers-Out-Amb Sery Fund 375,300 010-905-59700 555010 Interfund Transfers-Out-Sr Center Fund 40,000 010-905-59700 555010 Interfund Transfers-Out-Litter Abatement Fund 4,000 010-905-59700 555010 Interfund Transfers-Out-TRAC Fund 40,000 010-905-59700 555010 Interfund Transfers-Out-Central Stores Fund 5,000 480,300 TOTAL NON-DEPARTMENTAL 1,744,100 REVENUES 010-000-00000 431310 Local Sales& Use Tax 500,000 010-000-00000 431370 Criminal Justice Sales Tax 100,000 010-000-00000 431643 Natural Gas Utility Tax 150,000 010-000-00000 431647 Telephone Utility Tax 50,000 010-000-00000 431651 Electric Utility Tax 200,000 010-000-00000 432210 Building Permits 900,000 010-000-00000 433800 Convention Center Interlocal Agreement 40,000 010-000-00000 434583 Plan Checking Fees 100,000 010-905-50800 506000 Unreserved Ending Fund Balance (2,000,000) - 2,040,000 2,040,000 OTHER OPERATING FUNDS EXPENDITURES REVENUES ARTERIAL STREET FUND ROADWAY 120-750-59530 565000 Construction Projects 4,060,000 120-000-00000 438110 Interfund Loan 800,000 120-000-00000 433790 Other Local Funding 3,260,000 TOTAL ARTERIAL STREET FUND 4,060,000 4,060,000 Loan needed to cover negative cash balance. M.L. KING CENTER COMMUNITY CENTER 145-440-57550 545010 Rental-Equipment 3,000 145-440-57550 547030 Garbage 1,000 145-440-57550 547040 Electricity 3,000 145-440-57550 548020 Repair& Maint.-Building 9,000 145-000-00000 439730 Operating Transfer In-General Fund 16,000 16,000 16,000 AMBULANCE SERVICES FUND 150-311-52620 511010 Salaries&Wages 170,000 150-311-52620 512010 Overtime 141,500 150-311-52620 521011 Medicare 3,500 150-311-52620 521030 LEOFF 12,800 150-311-52620 541090 Misc. Professional Services 12,000 150-311-52620 551020 County Services 16,000 150-311-52620 564030 Vehicles 17,800 150-000-00000 439730 Operating Transfer In-General Fund 373,600 TOTAL AMBULANCE SERVICES FUND 373,600 373,600 Loan needed to cover negative cash balance. EXPENDITURES REVENUES SENIOR CENTER FUND FOOT CARE 170-411-55591 511020 Part-Time Wages 10,000 10,000 ADMINISTRATION 170-411-57610 511020 Part-Time Wages 8,000 170-411-57610 531050 Janitorial Supplies 1,000 170-411-57610 541090 Misc Professional Services 7,000 170-411-57610 542010 Telephone 1,000 170-411-57610 547040 Electricity 3,000 170-411-57610 548020 Repair& Maintenance-Bldg 10,000 30,000 170-000-00000 439730 Operating Transfer In-General Fund 40,000 TOTAL SENIOR CENTER FUND 40,000 40,000 MULTI MODAL FACILITY MULTI-MODAL FACILITY 180-460-53956 547040 Electricity 4,000 180-460-53956 548020 Repair& Maintenance Building 4,000 180-000-00000 436255 Misc. Rents 8,000 TOTAL MULTI MODAL FACILITY 8,000 8,000 LITTER ABATEMENT FUND ROADSIDE CLEANUP 189-789-54270 541090 Misc Professional Services 4,000 189-000-00000 439730 Operating Transfer In-General Fund 4,000 TOTAL LITTER ABATEMENT FUND 4,000 4,000 TRAC DEVELOPMENT&OPERATING FUND ADMINISTRATION 191-961-57541 551020 County Services 60,000 191-000-00000 431350 Convention/Trade Center Tax 20,000 191-000-00000 439730 Operating Transfer In-General Fund 40,000 TOTAL TRAC DEVELOPMENT&OPERATING FUND 60,000 60,000 EXPENDITURES REVENUES SUN WILLOWS DEVELOPMENT FUND MISCELLANEOUS 196-673-59799 556000 Residual Equity Transfer-Out 248,000 196-000-00000 430800 Beginning Fund Balance 248,000 TOT SUN WILLOWS DEVELOPMENT FUND 248,000 248,000 EQUIPMENT RENTAL-OPERATIONS -GOVERNMENT FUNDS OPERATIONS&MAINTENANCE 510-780-54868 532010 Gasoline 60,000 510-780-54868 532020 Diesel 25,000 510-000-00000 438111 Interfund Loan 85,000 TOTAL EQUIPMENT RENTAL- OPERATIONS FUND 85,000 85,000 Loan needed to cover negative cash balance. EQUIPMENT RENTAL-OPERATIONS -PROPRIETARY FUNDS ADMINISTRATION 511-780-54810 546010 Combined Insurance Policy 10,000 511-780-54810 591140 Administrative Services Fee-Interfund 10,000 20,000 OPERATIONS&MAINTENANCE 511-780-54868 531020 Hardware 2,000 511-780-54868 531075 Motor Oil 2,000 511-780-54868 531090 Misc. Operating Supplies 500 511-780-54868 532010 Gasoline 75,000 511-780-54868 534030 Automotive Parts 50,000 511-780-54868 534035 Tires& Batteries 6,000 511-780-54868 535040 Small Tools - 511-780-54868 548030 Repair& Maintenance-Equipment 17,500 511-780-54868 548040 Repair& Maintenance-Vehicles 1,000 154,000 511-000-00000 436510 Interfund Equip Rental Fees 144,000 511-000-00000 438111 Interfund Loan 30,000 174,000 174,000 Loan from Water/Sewer Fund needed to cover negative cash balance. EXPENDITURES REVENUES CENTRAL STORES FUND PURCHASE OF INVENTORY 530-132-51958 534090 Inventory Items 15,000 530-000-00000 434870 Sales to City Departments 10,000 530-000-00000 439799 Operating Transfer In-General Fund 5,000 TOTAL CENTRAL STORES FUND 15,000 15,000 CAPITAL IMPROVEMENTS PROJECTS Current Change in Total New PROJECTS Authority Authority Authority Casa Del Sol Nieghborhood& Pasco Heights Parks $ 422,000 $ 80,000 $ 502,000 Kurtzman Park 100,000 90,000 190,000 Argent Road/SR 395 Connection 410,000 1,945,000 2,355,000 2006 Overlays 600,000 110,000 710,000 AC Waterpipe Replacement 700,000 180,000 880,000 $ 2,232,000 $ 2,405,000 $ 4,637,000 AGENDA REPORT NO. 109 FOR: City Council Date: December S, 2006 TO: Gary Crutch i Ci Manager Workshop: 12/11/06 Richard J. S , Director Regular: 12/18/06 Community & conomic Development FROM: David McDonald, City Planner SUBJECT: Comprehensive Plan Update Contract I. REFERENCE[S): A. Professional Services Agreement II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to authorize the City Manager to execute an Agreement with BHC Consultants in an amount not to exceed $20,000. III. FISCAL IMPACT $20,000 (Funds available through a State Grant) IV. HISTORY AND FACTS BRIEF: A. In November of this year the City Council authorized the City Manager to enter into a grant contract with the Department of Community Development Trade and Economic Development. The grant provides $20,000 of assistance for work necessary for updating the City's Comprehensive Plan. B. With approval of the State contract staff advertised for qualified consultants locally and State wide. V. DISCUSSION: A. After reviewing statements of qualification staff is recommending the City retain the services of the BHC Consultants. 3(e PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Pasco, hereinafter referred to as the "City", and BHC Consultants, a Washington Corporation hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide consulting services with respect to updating the City's Comprehensive Plan. NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Outline of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant and shall not be considered public records, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become public records. B. The City shall have the right, upon reasonable request, to inspect, review and, subject to the approval of the Consultant, copy any work product. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 3. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be as set forth on the fee schedule found in Exhibit B, provided, in no event shall the payment for all work performed pursuant to this Agreement exceed the sum of $20,000. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Hold harmless agreement. In performing the work under this contract, Consultant agrees to protect, indemnify and save the City, its officials and employees ("City") harmless from and against any and all injury or damage to the City or its property, and also from and against all claims, demands, and cause of action of every kind and character arising directly or indirectly, or in any way incident to, in connection with, or arising from the negligent acts of the Consultant, its agent, employees, representatives or subcontractors in the performance of professional services under the terms hereof. Consultant specifically promises to indemnify the City against claims or suits brought under Title 51 RCW by its employees or subcontractors and waives any immunity that the Consultant may have under that title with respect to, but only to, the City. Consultant further agrees to fully indemnify City from and against any and all costs of defending any such claim or demand to the end that the City is held harmless therefrom. This paragraph shall not apply to damages or claims resulting from the sole negligence of the City. 6. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 7. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractor during the performance of this contract. 8. City approval. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. 9. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 10. Integration. The Agreement between the parties shall consist of this document and the Consultant's proposal attached hereto as Exhibit A. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A, this Agreement shall control. 11. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 12. Non-assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 13. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 15. Notices. Notices to the City of Pasco shall be sent to the following address: CITY OF PASCO P. O. BOX 293 PASCO, WA 99301 Notices to the Consultant shall be sent to the following address: BHC Consultants 720 third Ave, Suite 1200 Seattle, WA 98104-1820 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U. S. mails, with proper postage and properly addressed. DATED THIS DAY OF , 2006. CITY OF CONSULTANT: By: By: Its Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2006_, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Exhibit A OUTLINE OF SERVICES CITY OF PASCO COMPREHENSIVE PLAN UPDATE Task 1 - Comprehensive Plan Assessment • Review current adopted Comprehensive Plan to identify internal inconsistencies; GMA inconsistencies, and gaps or lack of information supporting the policy framework. • Review functional plans and relevant plans of other jurisdictions to determine if additional information or references are needed. • Conduct workshop with City staff on findings. Schedule: 4-6 weeks after receipt of materials to be reviewed. Product: Memorandum summarizing preliminary findings & conclusions Budget: $4,000 - 6,000 Task 2 - Plan Update Recommendations • Prepare "red-line/strike-out" preliminary draft showing suggestions for changes based on the Task 1 Assessment • Conduct workshop with City staff and/or advisory body on the draft Schedule: 4-6 weeks after Task 1 workshop and City direction. Product: Preliminary Plan draft showing recommended changes. Budget: $6,000 - 8,000 Task 3 - Public Review Draft • Prepare public review draft based on directions following the Task 2 workshop. • Presentation to advisory body or Planning Commission. Schedule: 4-6 weeks after Task 2 workshop and City direction. Product: Public review draft Budget: $6,000 - 10,000 AGENDA REPORT FOR: City Council December 5,2006 TO: Gary Crutchf e anager Workshop Mtg.: 12/11/06 FROM: Denis Austin, lice Chief RegularMtg.: 12/18/06 SUBJECT: Police Traffic Safety Officers I. REFERENCE(S): 1. Letter from Washington Traffic Safety Commission, dated 12/1/06 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 12/11: Discussion 12/18: MOTION: I move to accept the grant from Washington Traffic Safety Commission as modified December 1, 2006 and, further, authorize the City Manager to employ two additional police officers. III. FISCAL IMPACT: 2007 2008 2009 2010 Grant Funding.............. $15,000...................$63,000...................$27,000 .................................0 City's Portion .............. $90,000...................$79,000.................$117,000 ....................$144,000 IV. HISTORY AND FACTS BRIEF: A) With the City's population growth, the police department has seen an increase in motor vehicle traffic incidents that include collisions, traffic congestion and traffic safety complaints. In a recent citizens' survey that was conducted by the City, overall traffic enforcement concerns ranked #2 of issues that the public believes need more attention. In a 2004 citizen survey conducted by WRICOPS &WSU, traffic issues in Pasco neighborhoods ranked as #3 concern. The police department requested funding assistance from the Washington Traffic Safety Commission(WTSC) in an effort to address the increase in traffic concerns. The WTSC has granted partial funding assistance for two Traffic Safety Officer's salaries over the next two years. V. DISCUSSION: A) The WTSC grant will fund the salaries for %2 of two FTE (full time employees) for the first fiscal year (October through September) and 1/4 of the two FTE salaries the second year. Acceptance of the grant will require that two additional officers be hired as Traffic Safety Officers,as the grant money cannot be used to supplant existing positions. B) Acceptance of this grant will increase the number of commissioned officers from 62 to 64 with the understanding that the city will be fully responsible for the officers' salaries the third year and beyond. This grant was initially approved by the WTSC for fiscal year 2007 and 2008. WTSC has agreed to push the grant out one year because of difficulties in hiring new police officers. This will allow the city to utilize all of the grant monies as previously approved. VI. CITY MANAGER NOTE: A) Council should note that it takes at least 10 months to fully train a new officer; thus, the community will not see much impact in the first year. It also means that the sooner the officers are hired,the sooner the positive impact will be realized. B) With the change in grant start date (10/07), the City will be able to realize the full value of the grant(during 2008 and 2009). It also means,however,that the employment months prior to October 2007 must be fully paid by the city. It is estimated the two additional officers will not be able to get into the state academy training program until March or April 2007; thus, the City will face an additional expense of approximately $90,000 through the end of 2007 for the two additional officers. The financial benefit of the grant will accrue largely in 2008 and 2009, while the additional officers are actively working traffic issues. C) Given that the City is quite likely to need two additional officers by 2010 anyway, the revised grant effectively pays for nearly 40% of the cost of two officers for two years, traffic issues are clearly a growing-concern of the community and the general fund ending balance can absorb the one-time expense of the $90,000 training cost in 2007, staff recommends the City Council accept the revised grant offer. ��4,sSATk oa a 4. r ps Or Y STATE OF WASHINGTON WASHINGTON TRAFFIC SAFETY COMMISSION 1000 S. Cherry St.,PO Box 40944, Olympia, Washington 98504-0944, (360) 753-6197 December 1, 2006 Captain Ken Roske Pasco Police Department " 502 North 3rd Ave Pasco WA 99301 Dear Captain Roske, -- -This is in reference to our conversations of November 30, 2006, and December 1, 2006, regarding your request to delay.receipt of previously approved funding for a dedicated traffic unit within the Pasco Police Department. As you know, your original request for$373, 587, was approved after modification to $70, 000, or the equivalent of Y2 of two FTE's for FY2007, and $35, 000, or'/ of two FTE's for FY2008 with the FY2008 award contingent on receipt by the Washington Traffic Safety Commission (WTSC) of consistent levels of federal funding. Per your request, the performance period for the initial grant will be moved to FY2008 (October 1, 2007 — September 30, 2008)with second year approval remaining for FY 2009 (October 1, 2008—September 30, 2009.) This letter constitutes approval of the project only. Funding for each fiscal year will remain contingent on the WTSC receiving consistent levels of federal funding. If you have any questions regarding this agreement please call me at (360) 664-8426. 1 look forward to a long term working relationship and appreciate your continued support of traffic safety in your community. Sincerely, Brian'D. Jones Program Director cc;` Steve Lind, Deputy Director AGENDA REPORT FOR: City Council November 22, 2006 TO: Gary Crutc fi Ci Manager Workshop Mtg.: 12/11/06 Regular Mtg.: 12/18/06 FROM: Paul Whitem rsh SUBJECT: Facility Fee restructure I. REFERENCE(S): A. Proposed ordinance II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 12/11: Discussion 12/18: MOTION: I move to adopt Ordinance No. amending PMC 3.07.040 setting fees for recreation facility use and to authorize publication by summary only III. FISCAL IMPACT: Estimated $7,000 IV. HISTORY AND FACTS BRIEF: A) The current facility use fee schedule was established by council resolution in 1996. B) The kinds of use and the demand for use have changed significantly in the last 10 years. V. DISCUSSION: A) Staff has looked closely at the kind of rental use that city facilities have had from outside groups in recent years and compared policy and rates with other municipalities. B) The proposed changes compare favorably with similar facilities in the region. The new rate structure will encourage maximum facility use at a fair rate while generating additional revenue to the general fund. C) The estimated additional revenue, based on 2005 and 2006 actual facility usage would be$7000. 3(g ORDINANCE NO AN ORDINANCE of the City of Pasco, amending certain Sections of the Pasco Municipal Code regarding building rental fees. WHEREAS, the City Council of the City of Pasco has determined that certain amendments regarding building rental fees are warranted; NOW, THEREFORE, The City Council of the City of Pasco, Washington, Does Ordain as Follows: (deletions by interlineations, additions by underlining) Section 1. That Section 3.07.040 BUILDING RENTAL of the Pasco Municipal Code is amended to read as follows: 3.07.040 BUILDING RENTAL: Non-Profit For-Profit Deposit Reference n,.wiry Gente $12 nnn, A) City Hall �a-O:OO�r: �T $50.00 Res-2272 Gym/Classroom $12.00/hr. $25.001hr. B) Kurtzman Building * $15.00 $30.00/ 50.00 Res-2272 first 2 hrs. first 2 hrs. 10.00 $20.00 ea. addl. hr. ea. add]. hr. $100.00 per day $200.00 per day C) Martin Luther King Center Gym * $59.00 $1-00:09 $50.00 Res-2272 Additional 604 fOF S 12.00/11r. 25.00/hr. ]) A+I��J $1/lam Q 1 2.00 � R,�z D) �7 Senior Center 1) Multi-Purpose/Education Room $-50.00 $75.00 $100.00 Res-2272 65.00 $90.00 first 4 hrs, first 4 hrs. $15.00 $20.00 ea. add]. hr. ea. add]. hr. 2) Craft/Card Room $30.00 $40.00 $100,00 Res-2272 45.00 $60.00 first 4 hrs. first 4 hrs. $10.00 $15.00 ea. addl. hr. ea. add I. hr. 3) Senior Center- no kitchen $300.00 $480.00 $300.00 Res-2272 $400.00 $600.00 first 4 hrs. first 4 hrs. $100.00 $150.00 ea. add I. hr. ea. add I. hr. 44) Kitchen $50.00/hr. $75.00/hr. $200.00 E) Memorial/Kurtzman Pavilions— $15.00 $30.00 $50.00 with electricity first 4 hrs. first 4 hrs. $ 5.00 $10.00 ea, add]. hr. ea. addl. hr. F) Outdoor Park Area $.05/s q. ft. .10/s . ft. (Ord. 3543, 2002) * There will be a charge for the actual cost of supervision and facility preparation by staff when deemed necessary. Section 2. This ordinance shall take effect and be in force from and after its passage and five days following its publication as required by law. PASSED by the City Council of the City of Pasco at its regular meeting this day of December 2006. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney AGENDA REPORT FOR: City Council December 11, 2006 TO: Gary Crutch it anager W/Shop Mtg.: 12/11/06 Stan Strebel, ative & Community Director Regular Mtg.: 12/18/06 FROM: Debbie Clark, City Clerk SUBJECT: A RESOLUTION AUTHORIZING THE DISPOSAL OF SURPLUS EQUIPMENT I. REFERENCE(S): 1. Proposed Resolution II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 12/11: Discussion 12/18: Motion: I move to approve Resolution No. authorizing the sale of Fire Department and Code Enforcement Inspection Services miscellaneous personal property surplus to City needs. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF: A) The City of Pasco Fire Department and Code Enforcement Inspection Services have an assortment of miscellaneous items that are surplus to City needs. B) No minimum prices are suggested for each of the miscellaneous items, as they are too numerous. Staff estimates that the total sales price will be less than $5,000.00 and is requesting Council to declare the items surplus to City needs and authorize staff to sell the items at auction for a price that is in the best interest of the City. C) Staff proposes to have the auction consigned to H.A. Rowell Auctioneers for a 25% commission on the gross proceeds from the sale with no charge for transporting the items to auction or advertisement thereof. D) In comparison with other auctioneers, this proposal is most advantageous to the City. 3(h ) RESOLUTION NO. A RESOLUTION authorizing the sale of Fire Department and Code Enforcement Inspection Services miscellaneous personal property and equipment surplus to City needs. WHEREAS, there are certain items of personal property and equipment surplus to City needs; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES RESOLVE AS FOLLOWS: The items of personal property listed below are declared surplus property and City staff is authorized to sell at auction the following items: Miscellaneous items: 1. Boots, station 8" and 19. Portable radios with 34. Five electric smoke structural rubber styles chargers and mobile ejectors 2. Three old style gurneys radios 35. Three water removal 3. Microwave oven 20. Ladders, 2 roof 2 10'attic vacuums 4. Three turn out storage 2 12' pike poles 36. Two high expansion shelves on rollers 21. 24 folding chairs foam nozzles 5. Four metal lockers 22. Gas detector 37. Four deck gun monitors 6. Two door locker 23. Various lights 38. Seven light bars 7. Two Rugged gurneys MX- 24. Hose dividers 39. Floor buffer PRO 25. Three tri pods VHS 40. Electric mower 8. One unsafe attic ladder camcorder 41. Manifolds 9. Wild land gear Pants and 26. Battery chargers 42. Hose clamps Various coats 27. Computer monitor 43. Six Jaffrey valves 10. Coveralls speakers 44. Index card boxes 11. Station uniforms, PT shorts 28. Three drawer file cabinet 45. Ten rapid response air and tees 29. Hose various sizes and purifiers 12. Various 02 regulators condition 46. Large box of sharps 13. BLS trauma kit 30. Backboards various styles containers 14. Tarps and condition 47. Two orange electric 15. Combination ladder 31. Two Gas generators cord reels 16. Wildland harnesses 32. Survive air face pieces 48. Book shelves 17. Plectrons 33. Air trunk hose 49. 74 grocery carts 18. Bag cell phones PASSED by the City Council of the City of Pasco, at a regular meeting this day of December 2006. CITY OF PASCO Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Debra L. Clark, City Clerk Leland B. Kerr, City Attorney AGENDA REPORT FOR: City Council December 6, 2006 TO: Gary Crutch e Manager Workshop: 12/11/06 Regular Mtg.: 12/18/06-�f FROM: Lynne Jackson,Human Resources Manager SUBJECT: 2007 Temporary/Seasonal Employee Wage Plan I. REFERENCE(S): 1. Ordinance 2. Proposed Wage Plan II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 12/11: DISCUSSION 12/18: MOTION: I move to adopt Ordinance No. , revising the Temporary Employee Wage Plan for 2007. III. FISCAL IMPACT: Impact included in the 2007 budget IV. HISTORY AND FACTS BRIEF: A) Initiative 688 created a minimum wage law that requires the minimum wage paid by employers to increase each year (based on the CPI-W for urban wage earners). Minimum wage will increase from $7.63/hour to $7.93/hour effective January 1, 2007. B) The temporary employees' wage scale, all grades,was fully adjusted for 2006. V. DISCUSSION: A) This proposed wage scale adjusts wages for Grades 03-06, the four lowest paid grades by$0.30/hour. The wages for the upper three grades, Grades 07-09 are not changed from 2006. B) Staff recommends Council approval. 3(i ORDINANCE NO. AN ORDINANCE CONCERNING WAGES FOR TEMPORARY NON- MANAGEMENT, NON-REPRESENTED PERSONNEL FOR THE CALENDAR YEAR 2007. WHEREAS, the City Manager has recommended the wage scale for temporary positions be modified to include an adjustment for calendar year 2007;NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The wage scale for those temporary positions specified in the attached Exhibit"A" and not represented by a certified bargaining unit, shall be as set forth in Exhibit"A" attached hereto, which Exhibit is incorporated by reference as if fully set forth herein. The City shall designate the appropriate hourly wage step in Exhibit "A" for each employee covered by this Ordinance, considering their time in the position for which they are employed, their current hourly wage, and the evaluation of their performance. Any temporary employee whose actual wage or salary on December 31, 2006, exceeds the maximum for the respective grade assigned herein shall continue to receive said actual wage or salary during calendar year 2007. Section 2. The step increases set forth in Exhibit "A" are dependent upon a satisfactory work performance. Section 3. The wage scale set forth in Exhibit "A" shall be effective January 1, 2007 and remain in effect until this Ordinance is amended or superseded by subsequent Ordinance. Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting provision of a prior Ordinance. This Ordinance shall take effect five (5) days after passage and publication according to law. PASSED by the City Council of the City of Pasco at a regular meeting this 18th day of December, 2006. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Debbie Clark, City Clerk Leland B. Kerr, City Attorney Exhibit A Wage Scales for Temporary Employees - 2007 Position Grade 00 01 02 03 04 * 1 season *2 seasons *3 seasons *4 seasons Clerk/Cashier TP 03 7.93 8.16 8.39 8.64 8.89 Recreation Aide Department Aide Recreation Leader 1 Engineering Aide TP 04 8.16 8.39 8.64 8.89 9.16 Department Aide 2 Facility Supervisor 1 Lifeguard Recreation Leader 2 Instructor/Guard TP 05 8.87 9.13 9.39 9.66 9.95 Mechanic's Helper Professional Instructor TP 06 9.13 9.63 - 10.13 10.63 11.13 Head Lifeguard Temporary Secretary Facility Supervisor 2 Program Manager Professional Instructor 2 TP 07 10.50 11.00 11.50 12.00 12.50 Facility Supervisor 3 (Pasco HS) Professional Intern Pool Manager TP 08 11.00 12.00 13.00 14.00 15.00 Professional Instructor 3 Lifetime Fitness Instructor TP 09 15.00 16.00 17.00 18.50 20.00 *Must complete term of employment to move to next step (i.e., not quit or have employment terminated except for end of work)