HomeMy WebLinkAbout2006.12.04 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. December 4,2006
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion(in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated November 20,2006.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$866,126.78 ($112,636.05 in the form of Wire
Transfer Nos. 4641 and 4642 and, $753,490.73 consisting of Claim Warrants numbered
157830 through 158042).
2. To approve Payroll Claims in the amount of $1,479,561.78, Voucher Nos 35568 through
35666; and EFT Deposit Nos. 30013605 through 30014091.
*(c) Resolution No. 2994, a Resolution accepting Broadmoor Boulevard and Sandifur Improvements,
Project No. 05-3-05.
1. Agenda Report from Doug Bramlette, City Engineer dated November 27, 2006.
2. Resolution
To approve Resolution No. 2994, accepting the work performed by Transtate Paving Company
under contract for the Broadmoor Boulevard/Sandifur Improvements,Project No. 05-3-05.
*(d) Resolution No. 2995, a Resolution accepting Broadmoor Boulevard and Chapel Hill Traffic
Signal, Project No. 05-4-01.
1. Agenda Report from Doug Bramlette, City Engineer dated November 27, 2006.
2. Resolution
To approve Resolution No. 2995, accepting the work performed by Sierra Electric under contract
for the Broadmoor Boulevard and Chapel Hill Traffic Signal, Project No. 05-4-01.
*(e) Resolution No.2996,a Resolution accepting 2005 Overlay Project, Project No. 05-3-01.
1. Agenda Report from Doug Bramlette, City Engineer dated November 27, 2006.
2. Resolution
To approve Resolution No. 2996, accepting the work performed by Transtate Paving Company
under contract for the 2005 Overlay Project,Project No. 05-3-01.
*(f) Resolution No.2997,a Resolution accepting 2006 Crack Seal Project,Project No. 06-3-02
1. Agenda Report from Doug Bramlette,City Engineer dated November 27, 2006.
2. Resolution
To approve Resolution No. 2997, accepting the work performed by Pavement Surface Control
under contract for the 2006 Crack Seal Project, Project No. 06-3-02.
*(g) Resolution No. 2998, a Resolution accepting Road 88 Sewer Extension Phase 1 Project, Project
No. 05-1-14.
1. Agenda Report from Doug Bramlette,City Engineer dated November 27,2006.
2. Resolution
To approve Resolution No. 2998, accepting the work performed by Ray Poland and Sons under
contract for the Road 88 Sewer Extension Phase l Project, Project No. 05-1-14.
(RQ MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
Regular Meeting 2 December 4,2006
5. VISITORS- OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers.
(b)
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
*(a) Alley Vacation—East/West Alley in Block 8, Sylvester Park Addition (MF#VAC-06-017):
1. Agenda Report from David I. McDonald, City Planner dated November 27, 2006.
2. Proposed Ordinance and Vicinity Map.
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance of the City of Pasco, Washington vacating the
East/West Alley in Block 8, Sylvester Park Addition.
MOTION: I move to adopt Ordinance No. , vacating the East/West Alley in Block 8,
Sylvester Park Addition and, further,to authorize publication by summary only.
*(b) 2007 Annual Operating and Capital Improvements Project Budgets:
1. Agenda Report from Jim Chase,Finance Manager dated November 22,2006.
2. Proposed 2007 Annual Operating Budget Ordinance.
3. Proposed 2007 Capital Projects Budget Ordinance.
4. Summary of changes to the Budget Documents,
CONDUCT A PUBLIC HEARING
Ordinance No. , an Ordinance of the City of Pasco, Washington adopting the City of
Pasco Operating Budget for the year 2007.
MOTION: I move for the first reading of Ordinance No. , for consideration of the 2007
Annual Operating Budget
-AND-
Ordinance No. , an Ordinance of the City of Pasco, Washington Adopting the City of
Pasco Capital Projects Budget for the Year 2007.
MOTION: I move for the first reading of Ordinance No. , for consideration of the 2007
Capital Projects Budget.
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Sewer Rate Reduction
1. Agenda Report from Jim Chase, Finance Manager dated November 29, 2006.
2. Proposed Ordinance.
Ordinance No. , an Ordinance authorizing a reduction in the Monthly Sewer Use Base
Fees and amending Chapter 3.07.170 of the Pasco Municipal Code entitled "Sewer Use Fees".
MOTION: I move to adopt Ordinance No. , providing for a reduction in the
Monthly Sewer Use Base Rates in 2007 and amending Section 3.07.170 of the Pasco Municipal
Code entitled"Sewer Use Fees"and, further,to authorize publication by summary only.
(b) 2007 COLA for Non-Represented Employees:
1. Agenda Report from Lynne Jackson,Human Resources Manager dated November 28,2006.
2. Proposed Ordinance,Non-Represented Wage Plan.
3. Proposed Ordinance, Management Salary Plan.
Ordinance No. , an Ordinance concerning wages for certain non-management, non-
represented personnel for the calendar year 2007.
MOTION: I move to adopt Ordinance No. , providing a cost-of-living adjustment
in the non-represented wage plan for year 2007 and, further, authorize publication by summary
only.
-AND-
Ordinance No. , an Ordinance concerning the salaries for management positions for
the calendar year 2007.
MOTION: I move to adopt Ordinance No. , providing a cost-of-living adjustment
in the management salary plan for year 2007 and, further, authorize publication by summary
only.
Regular Meeting 3 December 4,2006
9. UNFINISHED BUSINESS:
(None)
10. NEW BUSINESS:
(a) SR-395 Enhancement:
1. Agenda Report from Richard J. Smith, Community& Economic Development Director dated
November 21, 2006.
2. Area Map.
3. Draft Agreement.
To approve the Agreement with the Washington State Department of Transportation regarding
enhancement of SR-395 and, further, authorize the City Manager to sign the Agreement.
(b) Visitor Services Contract with the Pasco Chamber of Commerce:
1. Agenda Report from Gary Crutchfield, City Manager dated November 20, 2006.
2. Agreement.
To approve the agreement for Promotion of Tourism and Economic Development with the
Greater Pasco Area Chamber of Commerce and, further, authorize the City Manager to sign the
agreement.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#...."
Q Quasi-Judicial Matter
REMINDERS:
1. 1:30 p.m., Monday, December 4, KGH — Emergency Medical Services Board Meeting.
(COUNCILMEMBER TOM LARSEN, Rep.; JOE JACKSON,Alt.)
2. 4:30 p.m., Tuesday, December 5, Three-Rivers Convention Center—Tri-City Home Builders Association
& the Regional Chamber's "Annual Elected Leaders Reception." (COUNCILMEMBER MIKE
GARRISON and MATT WATKINS) (ALL COUNCILMEMBERS INVITED TO ATTEND)
3. 12:00 p.m., Wednesday, December 6, 1135 E. Hillsboro Street — Franklin County Mosquito Control
District Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; JOE JACKSON, Alt.)
4. 5:00 — 7:30 p.m., Thursday, December 7, 110 S. 4`h Avenue — Pasco Specialty Kitchen and Pasco
Downtown Development Association's "Holiday Open House." (ALL COUNCILMEMBERS INVITED
TO ATTEND)
5. 5:30 p.m., Thursday, December 7, Parks & Rec. Classroom — Parks & Recreation Advisory Council
Board Meeting. (COUNCILMEMBER REBECCA FRANCIK,Rep.; MIKE GARRISON, Alt.)
6. 5:30 p.m., Thursday, December 7, 710 W. Court Street—Community Action Committee Board Meeting.
(MAYOR JOYCE OLSON, Rep.; COUNCILMEMBER REBECCA FRANCIK, Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL 114OVEMBER 20, 2006
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Matt Watkins, Mayor Pro-Tem.
ROLL CALL:
Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Joe
Jackson, Tom Larsen, and Matt Watkins. Absent: Joyce Olson.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Richard
Smith, Community & Economic Dev. Director; Doug Bramlette, City Engineer; Greg
Garcia, Fire Chief; Cruz Gonzalez, Block Grant Coordinator and Jim Chase, Financial
Services Manager.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated November 6, 2006.
(b) Bills and Communications:
To approve General Claims in the amount of$1,673,131.80 ($96,233.76 in the form of
Wire Transfer Nos. 4635 and 4638 and, $1,576,898.04 consisting of Claim Warrants
numbered 157619 through 157829).
To approve bad debt write-offs for utility billing, ambulance, cemetery and Municipal
Court non-criminal, criminal and parking accounts receivable in the total amount of
$195,974.84 and, of that amount, authorize $136,777.90 be turned over for collection.
(c) 2007 Interlocal Agreement for Emergency Dispatch Services:
To approve the 2007 Interlocal Agreement with Franklin County for Emergency Dispatch
Services and, further, authorize the Mayor to sign the agreement.
(d) 2007 Interlocal Agreement for Correctional Facilities Use:
To approve the 2007 Interlocal Agreement with Franklin County for Correctional
Facilities Use and, further, authorize the Mayor to sign the agreement.
(e) Community Housing Improvement Program (CHIP) Contract Extension:
To approve the Amendment to the Tri-Cities HOME Consortium Recipient Contract
Agreement dated November 30, 2005 and, further, authorize the City Manager to sign the
amendment.
(f) Resolution No. 2991, a Resolution authorizing the transfer of personal
property surplus to City needs.
To approve Resolution No. 2991, authorizing the transfer of personal property surplus to
City needs.
(g) Resolution No. 2992, a Resolution accepting work performed by Nelson Well
Drilling, Inc., under contract for the 2006 Irrigation Improvements—New Well,
Project No. 06-7-01.
To approve Resolution No. 2992, accepting the work performed by Nelson Well Drilling,
Inc., under contract for the 2006 Irrigation Improvements—New Well, Project No. 06-7-
01.
1 3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 20, 2006
(h) Resolution No. 2993, a Resolution of the City of Pasco,Washington, fixing a
time and place for hearing on the final assessment roll for Utility Local
Improvement District No. 142, and directing that notice thereof be given in the
manner required by law.
To approve Resolution No. 2993, setting 7:00 p.m., Tuesday, January 16, 2007 as the
time and date to conduct a public hearing to consider the Final Assessment Roll for ULID
No. 142.
MOTION: Mr. Garrison moved to approve the Consent Agenda as read. Mr. Jackson
seconded. Motion carried by unanimous Roll Call vote.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Hoffman reported on the Good Roads Association Board Meeting on November 15tH
Mr. Larsen attended the Benton Franklin Council of Governments Board Meeting.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ambulance and Emergency Medical Services:
Ordinance No.3799, an Ordinance of the City of Pasco,Washington, establishing a
monthly Ambulance Utility Service Fee, amending Chapter 3.05 entitled
"Ambulance Service Fund."
MOTION: Mr. Garrison moved to adopt Ordinance No. 3799, establishing a monthly
Ambulance Utility Service Fee, amending Chapter 3.05 entitled"Ambulance Service
Fund," and, further, to authorize publication by summary only. Mr. Jackson seconded.
Motion carried 4-2. No—Larsen, Hoffmann.
Ordinance No. 3800, an Ordinance of the City of Pasco,Washington, establishing
the Fees for Services, amending Section 3.07.010 entitled "Ambulance."
MOTION: Mr. Garrison moved to adopt Ordinance No. 3800, establishing the Fees for
Services and amending Section 3.07.010 of the Pasco Municipal Code entitled
"Ambulance,"and, further,to authorize publication by summary only. Mr. Jackson
seconded. Motion carried 4-2. No—Larsen, Hoffmann.
Ordinance No. 3801, an Ordinance of the City of Pasco,Washington, creating
Chapter 5.05 entitled "Ambulance Service."
MOTION: Mr. Garrison moved to adopt Ordinance No. 3801, creating Chapter 5.05
entitled"Ambulance Service," and, further,to authorize publication by summary only.
Mr. Jackson seconded. Motion carried 4-2. No—Larsen, Hoffmann.
Setting the 2007 Property Tax Levy:
Ordinance No. 3802, an Ordinance providing for the 2007 Ad Valorem Tax Levy, a
levy for the 1999 Unlimited Tax General Obligation Bonds and a levy for the 2002
Unlimited General Obligation Refunding Bonds in the City of Pasco in accordance
with state law.
MOTION: Mr. Garrison moved to adopt Ordinance No. 3802, providing for the 2007 Ad
Valorem Tax Levy, a levy for the 1999 Unlimited Tax General Obligation Bonds and the
2002 Unlimited Tax General Obligation Refunding Bonds. Mr. Jackson seconded.
Motion carried 5-1. No—Larsen.
Ordinance No. 3803, an Ordinance preserving property tax levy capacity in the City
of Pasco,Washington for fiscal years after 2007 in accordance with state law.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL NOVEMBER 20, 2006
MOTION: Mr. Garrison moved to adopt Ordinance No.3803, preserving property tax
levy capacity for fiscal years after 2007 in accordance with state law. Mr. Jackson
seconded. Motion carried unanimously.
NEW BUSINESS:
Bargaining Contract for Fire Department Represented Employees:
MOTION: Mr. Garrison moved to approve the Collective Bargaining Agreement with
the International Association of Firefighters, Local 1433 and, further, authorize the Mayor
to sign the agreement. Mr. Jackson seconded. Motion carried unanimously.
Purchase of 2607 W. Brown Street:
MOTION: Mr. Garrison moved to approve the purchase of real property located at 2607
W. Brown Street and, further, authorize the City Manager to execute all documents
necessary to effect the purchase. Mr. Jackson seconded. Motion carried unanimously.
MISCELLANEOUS DISCUSSION:
Mayor Pro-Tern Watkins asked Council for volunteers to work with the Pasco Downtown
Development Association to identify an appropriate path forward for the City's
involvement with PDDA.
ADJOURNMENT:
There being no further business, the meeting was adjourned at 7:37 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Sandy Kenworthy, Deputy City Clerk
PASSED and APPROVED this 4th day of December, 2006.
3
CITY OF PASCO
Council Meeting of:
December 4,2006
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the undersigned, do hereby certify under penalty of perjury that the materials have been furnished,the
services rendered or the labor performed as-described herein and that the claim is a just,due and unpaid
obligation against the city and that we are authorized to authenticate and certify to said claim.
r 1��
Gary Crutchfield, City Manager James Case, Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4641 and 4642 in the amount of$112,636.05, have been authorized;that Check No.s 157830 through
158042 are approved for payment in the amount of$753,490.73,for a combined total of$866,126.78 on this
4th day of December,2006.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 657.42
Judicial 5,947.04
Executive 9,665.24
Police 122,370.89
Fire 15,105.01
Administration&Community Services 62,104.21
Community Development 29,730.26
Engineering 19,873.13
Non-Departmental 90,332.81
Library 77,453.20
TOTAL GENERAL FUND: 433,239.21
STREET 47,713.12
C. D. BLOCK GRANT 1,607.33
KING COMMUNITY CENTER 4,036.03
AMBULANCE SERVICE 14,931.42
CEMETERY 4,214.38
ATHLETIC PROGRAMS 0,00
SENIOR CENTER 5,273.32
MULTI MODAL FACILITY 2,542.60
RIVERSHORE TRAIL& MARINA MAIN 132.67
SPECIAL ASSESSMNT LODGING 16,109.68
REVOLVING ABATEMENT 1,439.70
PARKS FUND 0.00
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 225.65
SUN WILLOWS RESIDENTIAL DEVELOPMENT 53.05
METRO DRUG TASK FORCE 2,501.38
METRO DRUG FORFEITURE FUND 1,549.74
GENERAL CONSTRUCTION 1,176.49
WATER/SEW ER 123,579.82
EQUIPMENT RENTAL-OPERATING 15,008.42
PUBLIC FACILITIES DIST 26,857.57
MEDICAL/DENTAL INSURANCE 114,448.55
CENTRAL STORES 1,628,19
FIRE PENSIONS 7,752,99
PAYROLL CLEARING 38,788.14
LID CONSTRUCTION 1,317.33
GRAND TOTAL ALL FUNDS: $ 866,126.78
3(b).1
CITY OF PASCO
Council Meeting of:
Payroll Approval December 4, 2006
The City Council
City of Pasco
Franklin County, Washington
The followin 's a summary of payroll claims against the City of Pasco for the month of
November 2006 ch are presented herewith for your review and approval.
*Crutc ity Ma nager James W. C se, Financial Services Manager
We, the undersigned City Council members of the City Council of the City of Pasco, Franklin County,
Washington,do hereby certify that the services represented by the below expenditures have been received
and that payroll voucher No's. 35568 through 35666 and EFT deposit No's. 30013605 through 30014091
and City contributions in the aggregate amount of$1,479,561.78 are approved for payment on this
4th day of December 2006.
Councilmember Councilmember
SUMMARY OF PAYROLL BY FUND
GENERAL FUND:
Legislative $ 6,051.18
Judicial 52,739.47
Executive 39,063.52
Police 426,984.56
Fire 228,262.73
Administrative&Community Services 197,883.86
Community Development 55,336.58
Engineering 83,918.24
TOTAL GENERAL FUND 1,090,240.14
CITY STREET 25,200.37
BLOCK GRANT 11,803.93
MARTIN LUTHER KING CENTER 4,803.19
AMBULANCE SERVICE FUND 106,653.17
CEMETERY 6,826.96
ATHLETIC FUND 1,341.95
SENIOR CENTER 10,704.53
STADIUM OPERATIONS 0.00
MULTI-MODAL FACILITY 9.98
BOAT BASIN 0.00
REVOLVING ABATEMENT FUND 0.00
TASK FORCE 6,571.56
WATER/SEW ER 193,848.17
EQUIPMENT RENTAL-OPERATING 21,557.83
GRAND TOTAL ALL FUNDS $ 1,479,561.78
Payroll Summary
Net Payroll 826,005.51
Employee Deductions 366,212.72
Gross Payroll 1,192,218.23
City of Pasco Contributions 287,343.55
Total Payroll $ 1,479,561.78
3(b).2
AGENDA REPORT NO. 32
FOR: City Council November 27, 2006
TO: Gary Crutchfi ity anager Regular Mtg: .December 4, 2006
Robert J. Albe , ublic Works Director
FROM: Doug Bramlette, City Enginee>t-"'
SUBJECT: Accept Broadmoor Boulevard & Sandifur Improvements, Project# 05-3-05
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/4: Motion: I move to approve Resolution No. accepting the work
performed by Transtate Paving Company under contract for the
Broadmoor Boulevard/Sandifur Improvements, Project#05-3-05.
III. FISCAL IMPACT:
Arterial Street Fund
IV. HISTORY AND FACTS BRIEF:
On August 15, 2005, the City Council awarded the Broadmoor Boulevard/Sandifur
Improvements, Project #05-3-05 to Transtate Paving Company in the amount of
$111,160.00. The final cost of the project was $112,260.00. The additional
$1,100.00 was due to the addition of two flashing amber lights to eliminate a safety
hazard to westbound traffic.
The work is now complete and staff recommends acceptance of the work.
V. ADMINISTRATIVE ROUTING
Project File
3(c)
RESOLUTION NO. ,_9
A RESOLUTION ACCEPTING WORK PERFORMED BY TRANSTATE PAVING
COMPANY UNDER CONTRACT FOR THE BROADMOOR BOULEVARD/SANDIFUR
IMPROVEMENTS, PROJECT#05-3-05.
WHEREAS, the work performed by TRANSTATE PAVING COMPANY,under
contract for the Broadmoor Boulevard/Sandifer Improvements, Project #05-3-05, has
been examined by Engineering and has been found to be in apparent compliance with the
applicable project specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally
accept the contractor's work and the project as complete; NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the,
City Council concurs with Engineering recommendation and thereby accepts the work performed
by Transtate Paving Company under contract for the Broadmoor Boulevard/Sandifer
Improvements, Project #05-3-05, as being completed in apparent conformance with the project
specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction of same
and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 4th day of December, 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 33
FOR: City Council November 27, 2006
TO: Gary Crutchfi Manager Regular Mtg: December 4, 2006
Robert J.Albe ts, P is Works Director
FROM: Doug Bramlette, City Engineer06
SUBJECT: Accept Broadmoor Boulevard & Chapel Hill Traffic Signal, Project# 05-4-01
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/4: Motion: I move to approve Resolution No.��accepting the work
performed by Sierra Electric under contract for the Broadmoor Boulevard
& Chapel Hill Traffic Signal, Project#05-4-01.
III. FISCAL IMPACT:
Arterial Street Fund
IV. HISTORY AND FACTS BRIEF:
On February 6, 2006, the City Council awarded the Broadmoor Boulevard &
Chapel Hill Traffic Signal, Project #05-4-01 to Sierra Electric in the amount of
$159,439.00. The final cost of the project was $166,398.42. The extra cost is due
to additional conduit work that was completed but not included in the original
estimate.
The work is now complete and staff recommends acceptance of the work.
V. ADMINISTRATIVE ROUTING
Project File
3(d)
RESOLUTION NO. ��
A RESOLUTION ACCEPTING WORK PERFORMED BY SIERRA ELECTRIC
UNDER CONTRACT FOR THE BROADMOOR BOULEVARD & CHAPEL HILL TRAFFIC
SIGNAL, PROJECT#05-4-01.
WHEREAS, the work performed by SIERRA ELECTRIC, under contract for the
Broadmoor Boulevard & Chapel Hill Traffic Signal, Project #05-4-01, has been
examined by Engineering and has been found to be in apparent compliance with the
applicable project specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally
accept the contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by Sierra Electric under contract for the Broadmoor Boulevard & Chapel Hill Traffic Signal,
Project #05-4-01, as being completed in apparent conformance with the project specifications
and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction of same
and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 4th day of December, 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 34
FOR: City Council November 27, 2006
TO: Gary Crutch e i Manager Regular Mtg: December 4, 2006
Robert J. Albe s, ublic Works Director
FROM: Doug Bramlette, City Engineer
SUBJECT: Accept 2005 Overlay Project, Project# 05-3-01
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/4: Motion: I move to approve Resolution No. accepting the work
performed by Transtate Paving Company under contract for the 2005
Overlay Project, Project#05-3-01.
III. FISCAL IMPACT:
Street Overlay Fund
IV. HISTORY AND FACTS BRIEF:
On June 20, 2005, the City Council awarded the 2005 Overlay Project, Project#05-
3-01 to Transtate Paving Company in the amount of$749,615.00. The final cost of
the project was $765,527.66. The additional cost is due to additional asphalt
grinding and traffic control, as well as trimming 11 trees.
The work is now complete and staff recommends acceptance of the work.
V. ADMINISTRATIVE ROUTING
Project File
3(e)
RESOLUTION NO.
A RESOLUTION ACCEPTING WORK PERFORMED BY TRANSTATE PAVING
COMPANY UNDER CONTRACT FOR THE 2005 OVERLAY PROJECT, PROJECT
# 05-3-01.
WHEREAS, the work performed by TRANSTATE PAVING COMPANY, under
contract for the 2005 Overlay Project, Project #05-3-01, has been examined by
Engineering and has been found to be in apparent compliance with the applicable project
specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally
accept the contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by Transtate Paving Company under contract for the 2005 Overlay Project, Project #05-3-01, as
being completed in apparent conformance with the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction of same
and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 4th day of December, 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 35
FOR: City Council November 30, 2006
TO: Gary Crutch 4s, anager Regular Mtg: December 4, 2006
Robert J. Albb is Works Director
FROM: Doug Bramlette, City EngineeVA6
SUBJECT: Accept 2006 Crack Seal Project, Project# 06-3-02
I. REFERENCE(S):
1. Resolution
11. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/4: Motion: I move to approve Resolution No. accepting the work
performed by Pavement Surface Control under contract for the 2006
Crack Seal Project, Project#06-3-02.
III. FISCAL IMPACT:
Street Overlay Fund
IV. HISTORY AND FACTS BRIEF:
On March 20, 2006, the City Council awarded the 2006 Crack Seal Project, Project
#06-3-02 to Pavement Surface Control in the amount of$54,455.00. The final cost
of the project was $58,805.00. The additional $4,350.00 was due to adding
Sandifur Parkway from Road 84 to Road 100 to the project.
The work is now complete and staff recommends acceptance of the work.
V. ADMINISTRATIVE ROUTING
Project File
3(f)
RESOLUTION NO. �� e�`7
A RESOLUTION ACCEPTING WORK PERFORMED BY PAVEMENT SURFACE
CONTROL UNDER CONTRACT FOR THE 2006 CRACKSEAL PROJECT, PROJECT
#06-3-02.
WHEREAS, the work performed by PAVEMENT SURFACE CONTROL, under
contract for the 2006 Crackseal Project, Project #06-3-02, has been examined by
Engineering and has been found to be in apparent compliance with the applicable project
specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally
accept the contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by Pavement Surface Control under contract for the 2006 Crackseal Project, Project#06-3-02, as
being completed in apparent conformance with the project specifications and drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction of same
and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 4th day of December, 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 36
FOR: City Council November 30, 2006
TO: Gary Crutchfield, City Manager Regular Mtg: December 4, 2006
Robert J. Alberts, Public Works Director
FROM: Doug Bramlette, City Engineer,0/6
SUBJECT: Accept Road 88 Sewer Extension Phase 1 Project, Project# 05-1-14
I. REFERENCE(S):
1. Resolution
Il. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/4: Motion: I move to approve Resolution No.__'�Il 8/accepting the work
performed by Ray Poland & Sons under contract for the Road 88 Sewer
Extension Phase 1 Project, Project#05-1-14.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
On April 3, 2006, the City Council awarded the Road 88 Sewer Extension Phase 1
Project, Project #05-1-14 in the amount of $227,009.44 to Ray Poland & Sons.
The final cost of the project was $227,859.50. Due to unforeseen sub-standard
base at the Court Street & Road 88 intersection additional funds were required to
correct the problem by rebuilding the intersection.
The work is now complete and staff recommends acceptance of the work.
V. ADMINISTRATIVE ROUTING
Project File
3(9)
RESOLUTION NO.
A RESOLUTION ACCEPTING WORK PERFORMED BY RAY POLAND & SONS
UNDER CONTRACT FOR THE ROAD 88 SEWER EXTENSION PROJECT, PROJECT
# 05-1-14.
WHEREAS, the work performed by RAY POLAND & SONS, under contract for
the Road 88 Sewer Extension Phase 1 Project, Project #05-1-14, has been examined by
Engineering and has been found to be in apparent compliance with the applicable project
specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of Pasco formally
accept the contractor's work and the project as complete; NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by Ray Poland & Sons under contract for the Road 88 Sewer Extension Phase 1 Project, Project
#05-1-14, as being completed in apparent conformance with the project specifications and
drawings, and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction of same
and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 4th day of December, 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 105
FOR: City Council DATE: 11/27/06
TO: Gary Crutchfiel anager WORKSHOP:
Richard J. Smi h, it for REGULAR: 12/04/06
Community and Economic Development
FROM: David I. McDonald, City Planner
SUBJECT: ALLEY VACATION- East/West Alley in Block 8, Sylvester Park
Addition (MF #VAC-06-017)
I. REFERENCE(S):
A. Proposed Ordinance and Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
CONDUCT PUBLIC HEARING:
MOTION: I move to adopt Ordinance No. , vacating the east/west
alley in Block 8, Sylvester Park Addition and, further, to
authorize publication by summary only.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. Franklin County is in the process of making improvements to the
County owned parking lot located behind (to the west) Atomic Foods on
North Fourth Avenue. To assist with plans of improving parking around
the Court House the County is petitioning for the vacation of the east/west
alley in Block 8, Sylvester Park Addition.
B. December 4, 2006 was the date set to consider the vacation request.
V. DISCUSSION:
Block 8, of Sylvester Park Addition was originally platted with a
north/south alley that intersected the east/west alley that is now in
question. The north/south alley was vacated in 1950 causing the
east/west alley to become a dead end alley. Generally it is good practice to
avoid creating dead end alleys. Vacating the alley would eliminate the
dead end situation created in 1950.
The vacation request has been reviewed by Cascade Natural Gas, Qwest,
Franklin County PUD and the City Public Works Department. The Public
Works Department and the PUD have both requested the retention of an
easement for the protection of the power and sewer lines that serve the
Atomic Foods building.
VI. ADMINISTRATIVE ROUTING:
7(a)
WHEN RECORDED PLEASE RETURN TO:
City of Pasco
Attn: City Planner
525 North 3"
Pasco, WA 99301
ORDINANCE NO.
AN ORDINANCE VACATING THE EAST/WEST ALLEY IN BLOCK 8,
SYLVESTER PARK ADDITION.
WHEREAS, a qualified petition has been submitted to the City Council of the City of
Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate rights-of-way; and
WHEREAS, all steps and procedures required by law to vacate said right-of-way have
been duly taken and performed; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. That the east/west alley in Block 8, Sylvester Park Addition as
depicted in Exhibit "1" be and the same is hereby vacated subject to the easement
retained in section 2 below.
Section 2. That the City shall retain an easement and the right to exercise or
grant easements with respect to the vacated right-of-way described in Section 1 above
for the construction, repair and maintenance of public utilities and services.
Section 3. That a certified copy of this ordinance be recorded by the City Clerk of the
City of Pasco in and with the office of the Auditor of Franklin County, Washington.
Section 4. This ordinance shall take full force and effect five (5) days after approval,
passage and publication as required by law.
PASSED by the City Council of the City of Pasco, this 4`h day of December, 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
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AGENDA REPORT
FOR: City Council Regular Meeting: December 4, 2006
TO: Gary Crutchfi anager
Stan Strebel, A mi Community Services Director
FROM: Ji & inance Manager
SUBJECT: 2007 A UAL OPERATING AND CAPITAL IMPROVEMENTS PROJECTS
BUDGETS.
I. REFERENCE(S):
A) Proposed 2007 Annual Operating Budget Ordinance.
B) Proposed 2007 Capital Projects Budget Ordinance.
C) Summary of Changes to the Budget Documents.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATION:
A. Conduct Public Hearing
B. MOTION: I move for the first reading of Ordinance No. , for
consideration of the 2007 Annual Operating Budget.
C. MOTION: I move for the first reading of Ordinance No. , for
consideration of the 2007 Capital Projects Budget.
III. FISCAL IMPACT:
A) $94,707,341 - Annual Operating Budget.
B) $10,140,000 -Net Increase to Capital Projects Authority.
IV. HISTORY AND FACTS BRIEF:
The 2007 Preliminary Budget was discussed at the Special Council workshop meeting
held on November 8, 2006. General Fund Revenues and Expenditures were discussed as
well as other operating fund budgets and each department head gave a briefing and
answered questions regarding oversight of their respective operating and capital projects
budgets.
A copy of the 2007 Preliminary Budget document is available for review at the Pasco
Public Library. The document is also available for viewing and printing from the City's
internet site at www.ci.pasco.wa.us under Pasco Publications.
V. DISCUSSION:
Several corrections needing to be made to the Operating Budget were discovered at the
workshop meeting and several others were discovered at a later time. Those corrections
were to position descriptions in a few organizational charts and personnel summaries.
Two increases were also made to Capital Outlays in the Non-Departmental section; both
are offset by a reduction in Ending Fund Balance.
There were also several corrections in the Capital Projects Budget.
It was noted at the workshop meeting that the Stadium Improvement for $1,000,000 was
not included in the ordinance and was added. Four projects showing an increase in
authority were moved to the New Project column per discussions with Public Works.
The associated amounts for those projects, Process Water Irrigation Upgrade,
Replacement of AC Waterpipe, Water Filtration Plant Improvements and Water Meter
Replacement/Cross Connection projects should be considered completed and were
removed from the Previous Authority column.
The Street Sign Replacement project was removed.
Please refer to the Summary of Changes attachment.
7(b)
ORDINANCE NO.
AN ORDINANCE ADOPTING THE CITY OF PASCO OPERATING BUDGET FOR THE YEAR 2007.
WHEREAS,subsequent to due notice and public hearing thereon,the City Council of the City of Pasco has
approved an operating budget for the year 2007;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO,WASHINGTON DO ORDAIN AS FOLLOWS:
Section One. The following budget containing the totals set forth for each fund for the year 2007 is hereby adopted
FUND EXPENDITURE REVENUE,
GENERAL FUND $ 32,207,040 $ 32,207,040
CITY STREET FUND 1,407,200 1,407,200
ARTERIAL STREET FUND 5,957,800 5,957,800
1-182 CORRIDOR TRAFFIC IMPACT FUND 382,000 382,000
STREET OVERLAY FUND 1,947,000 1,947,000
BLOCK GRANT FUND 859,500 859,500
KING COMMUNITY CENTER FUND 126,700 126,700
AMBULANCE SERVICE FUND 1,858,200 1,858,200
CONTINGENCY FUND 154,644 154,644
CEMETERY FUND 258,700 258,700
ATHLETIC PROGRAMS FUND 147,100 147,100
SENIOR CENTER FUND 228,750 228,750
MULTI-MODAL FACILITY FUND 49,100 49,100
BI-CENTENIAL FUND 5,500 5,500
RIVERSHORE TRAIL& MARINA MAINTENANCE FUND 31,800 31,800
SPECIAL LODGING ASSESSMENT FUND 180,100 180,100
LITTER ABATEMENT FUND 21,100 21,100
REVOLVING ABATEMENT FUND 263,000 263,000
TRAC DEVELOPMENT&OPERATING FUND 241,000 241,000
PARK FUND 2,215,100 2,215,100
CAPITAL IMPROVEMENT FUND 2,625,000 2,625,000
INDUSTRIAL DEVELOPMENT& INFRASTRUCTURE FUND 760,000 760,000
STADIUM/CONVENTION CENTER FUND 1,243,400 1,243,400
1999 G.O.BOND FIRE/LIBRARY FUND 264,000 264,000
2002 G.O.REFUNDING BOND FUND 596,000 596,000
WATER/SEWER FUND 26,328,955 26,328,955
EQUIPMENT RENTAL OPERATIONS FUND-GOVERNMENT TYPE 792,640 792,640
EQUIPMENT RENTAL OPERATIONS FUND-PROPRIETARY TYPE 310,420 310,420
EQUIPMENT RENTAL REPLACEMENT FUND-GOVERNMENT TYPE 2,052,960 2,052,960
EQUIPMENT RENTAL REPLACEMENT FUND-PROPRIETARY TYPE 1,561,332 1,561,332
MEDICAL/DENTAL INSURANCE FUND 2,863,000 2,863,000
CENTRAL STORES FUND 27,000 27,000
CEMETERY TRUST FUND 346,000 346,000
CEMETERY PRE-NEED TRUST 40,800 40,800
BOULEVARD PERPETUAL MAINTENANCE FUND 1,221,000 1,221,000
FIRE PENSION FUND 3,754,000 3,754,000
LANDFILL REMEDIATION FUND 114,000 114,000
LOCAL IMPROVEMENT DISTRICT GUARANTY FUND 1,265,500 1,265,500
GRAND TOTAL ALL FUNDS $ 94,707,341 -f-94,707,341
Section Two. This Ordinance shall be in full force and effect on January 1,2007.
PASSED by the City Council of the City of Pasco this 18th day of December,2006.
ATTEST:
Joyce Olson,Mayor
Debbie Clark,City Clerk
Approved as to Form: Leland B.Kerr,City Attorney
0
ORDINANCE NO.
AN ORDINANCE ADOPTING THE CITY OF PASCO CAPITAL PROJECTS BUDGET FOR THE YEAR 2007.
WHEREAS,subsequent to due notice and public hearing thereon,the City Council of the City of Pasco has approved the
following Capital Projects Budget for the year 2007;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO DOES ORDAIN AS FOLLOWS:
Section One. That capital projects are hereby authorized as detailed below. The following schedule summarizes(1)newly
authorized projects,(2)previously authorized projects which have had authorization increased,(3)previously
authorized projects which have had authorization increased,and(4)previously authorized projects which have
had authorization decreased.
INCREASE TOTAL
PREVIOUS (DECREASE) NEW PROJECT
CAPITAL PROJECTS: AUTHORITY AUTHORITY PROJECT AUTHORITY
BASEBALL STADIUM IMPROVEMENTS 0 0 1,000,000 1,000,000
RECONSTRUCTION OF ALLEY APPROACHES 0 0 50,000 50,000
ANNUAL OVERLAY AND CRACK SEAL PROJECTS 0 0 600,000 600,000
COURT STREET WIDENING 0 0 800,000 800,000
MISCELLANEOUS STREET IMPROVEMENTS 0 0 50,000 50,000
SR 395 PEDESTRIAN/BICYCLE OVERPASS 0 0 900,000 900,000
BNSF SEWER RELOCATION 0 0 550,000 550,000
MISC SEWER IMPROVEMENTS 0 0 50,000 50,000
OFFICE&LOCKER ROOM EXPANSION 0 0 400,000 400,000
PROCESS WATER IRRIGATION UPGRADE 0 0 80,000 80,000
ROAD 84 SEWER EXTENSION 0 0 300,000 300,000
SEWER LINE EXTENSIONS 0 0 1,500,000 1,500,000
SEWER LINE REPLACEMENT 0 0 500,000 500,000
2007 WASTEWATER TREATMENT PLANT EXPANSION 0 0 110,000 110,000
MAIN AVENUE STORMWATER 0 0 200,000 200,000
MISCELLANEOUS STORMWATER IMPROVEMENTS 0 0 55,000 55,000
COMMERCIAL/SR 12/LEWIS STREET WATER LINE 0 0 500,000 500,000
MISCELLANEOUS WATER IMPROVEMENTS 0 0 50,000 50,000
REPLACEMENT OF AC WATERPIPE 0 0 400,000 .400,000
ROAD 36 PUMP STATION LANDSCAPING 0 0 60,000 60,000
WATER DISTRIBUTION LINE EXTENSIONS 0 0 200,000 200,000
WATER SYSTEM PLAN-CITY WIDE 0 0 100,000 100,000
4TH AVENUE GATEWAY 60,000 435,000 0 495,000
LEWIS STREET OVERPASS 100,000 -50,000 0 50,000
ROAD 100&1-182 RAMPS&SIGNAL 2,700,000 300,000 0 3,000,000
ROAD 28/ROAD 26 IMPROVEMENTS 265,000 135,000 0 400,000
ROAD 68&1-182 IMPROVEMENTS 400,000 115,000 0 515,000
EAST ROAD 40 SEWER EXTENSION 400,000 50,000 0 450,000
PROCESS WATER IRRIGATION EXPANSION 200,000 50,000 0 250,000
IRRIGATION SYSTEM IMPROVEMENTS 500,000 150,000 0 650,000
ROAD 34 TO A STREET WATER LINE LOOP 700,000 500,000 0 1,200,000
TOTAL $ 5,325,000 $ 1,685,000 8,455,000 $ 15,465,000
Section Two. This Ordinance shall be in full force and effect on January 1,2007.
PASSED by the City Council of the City of Pasco this 18th day of December,2006.
ATTEST: JOYCE OLSON,MAYOR,
DEBRA CLARK,CITY CLERK
APPROVED AS TO FORM: LELAND B.KERR,CITY ATTORNEY
0
Summary of Changes to the Budget Documents
Changes to Summary of Schedules in the Operating Budget
Page 22, changed Admin Services Manager on Org. Chart to City Clerk
Page 23, Changed Admin Services Manager on Personnel Summary to Admin. Specialist/City Clerk
Page 27, Changed Instrumentation Specialist to Lead Construction Inspector
Page 64,Added a box in the Org. Chart for Instrumentation Tech, under Secretary 2
Page 21 &40, Increased Capital Outlays by$131,000 (Police-$80,000 and Fire-$51,000)
The offsetting amount reduces Ending Fund Balance.
Changes to the Cap Proj Budget Ordinance . . .
Added Baseball Stadium Project- $1,000,000.
Removed Street Sign Replacement Project. This is merely carryingover from 2006-not adding any amount.
Moved Process Water Irrigation Upgrade ($80,000)to new. Removed previous authority of$80,000.
Old project completed.
Moved Replacement of AC Waterpipe ($400,000)to new. Removed old completed project.
Moved Water Filtration Plant Improvement Project($570,000)to new. Removed old completed project.
Moved Water Meter Replacement/Cross Connections Project ($120,000)to new.
Removed old completed project.
Changes to the Capital Budget Worksheet of projects
Moved Volunteer Park Project to completed/Remove.
Moved Casa Del Sol Neighborhood Park Project from Completed/Remove to Continuing.
Moved Rd 68 Reservoir Painting Project to Completed/Remove.
AGENDA REPORT
FOR: City Council November 29, 2006
TO: Gary Crutch e ty anager Regular Mtg.: 12/4/06
Stan Strebel, m istr tive & Community Services Director
FROM: Jim ha Winance Manager
SUBJECT: Sewer Rate Reduction
I. REFERENCE(S):
1. Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/4 MOTION: I move to adopt Ordinance No. , providing for a reduction in
the Monthly Sewer Use Base Rates in 2007 and amending Section
3.07.170 of the Pasco Municipal Code entitled "Sewer Use Fees" and,
further, to authorize publication by summary only.
III. FISCAL IMPACT:
The proposed sewer rate adjustment, decreasing the base rates by 10%, would reduce sewer
revenues in 2007 by approximately $560,000. A reduction in sewer base rates would also
reduce utility tax revenue going into 1) the General Fund by about $42,500, 2) the Street
Overlay Fund by about $4,300 and 3)the City Street Fund by about $1,000.
IV. HISTORY AND BRIEF FACTS:
A) The last water and sewer rate increases were effective at the beginning of 2003 and
2004. The City implemented a 2% increase each year. Those increases were the
result of a study completed in 2002 by an outside professional engineering company.
The objective of a rate study is to assure that the City's water and sewer utilities are
adequately funded, and that rates are fair and equitable to all customers. The utility
also has an obligation, per revenue bond covenants, to hold enough cash reserves to
cover debt service payments.
B) The extraordinary growth of customers in the Water and Sewer Utility Fund has
increased revenues into utility fund. The number of sewer customers has risen from
about 9,000 in 2003 to just over 12,000 in 2006. A great benefit of that increase has
been the associated revenue and the ability of the sewer utility to pay cash for a
number of capital improvement projects. The water system incurs additional expenses
as a result of the growth, relating to increased water production, pumping and storage
costs. The sewer system has a more stable or fixed cost structure. This would suggest
a decrease in the sewer rate might be more appropriate than any decrease in the water
rates.
C) A decrease in the monthly sewer base rate of 10% for each category of customers
would be as follows:
Current Rate New Rate Reduction of
Residential Customers— 1 to 4 units $30.59 $27.53 $3.06
Residential Customer—5 units or more 24.50 22.05 2.45
Sr. Citizen/Low Income Residential 10.20 9.18 1.02
Commercial 40.88 36.79 4.09
Hotel/Motel 6.45 5.80 0.65
D) A decrease in the sewer rate would also suggest a utility rate study should be
conducted during 2007 to determine the actual requirements of the various rates of the
other utilities in the fund. The utilities included in that rate study would be Water,
Sewer, Storm Water and Irrigation.
8(a)
ORDINANCE NO.
AN ORDINANCE AUTHORIZING A REDUCTION IN THE MONTHLY
SEWER USE BASE FEES AND AMENDING CHAPTER 3.07.170 OF THE
PASCO MUNICIPAL CODE ENTITLED "SEWER USE FEES".
WHEREAS, the fees for municipal sewer service were last adjusted in 2004,based on cost
and growth projections developed in the 2002 cost-of-service study; and
WHEREAS, the actual growth in number of sewer service customers has greatly exceeded
the growth rate projected in the 2002 study; and
WHEREAS, the extraordinary growth in customer base is now generating more revenue for
the municipal sewer system than is necessary to accommodate all projected operating expenses,
capital projects, and debt service coverage factors; and
WHEREAS, the City Council finds, after analysis and recommendation of the City
Manager, that the monthly municipal sewer use base fees can be reduced by a factor of ten
percent (10%) for all classes of customers;NOW,THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO HEREBY
ORDAIN AS FOLLOWS:
Section 1. Effective January 1, 2007, the monthly amount of the sewer use base fees
will decrease by 10% for all classes of customers.
Section 2. Section 3.07.170 entitled "Sewer Use Fees" of the Pasco Municipal Code
shall be and hereby is amended and shall read as follows:
3.07.170 SEWER USE FEES:
A) Residential and Commercial- Fee/Charge Reference
Base Fee: Eff^titre Date
X93 14,104
1) Residential:
a) 1 —4 units—per month 29.99 30.59 27.53 13.40.020
b) 5 and over—per month 24.02 24.50 22.05 13.40.020
c) Outside City 50 % surcharge 13.40.060
d) Consumption None
Sr. Citizen/Low Income:
a) Single dwelling unit -
per month 48:00 10.20 9.18 13.40.050
b) Outside City 50% surcharge 13.40.060
e) Outside Gity o sur-ehar-ge 13.40.060
2) Commercial
a) Base Fee-per month 334 495 36.79 13.40.040
b) Consumption- per 100 cubic
feet over 1,000 cubic feet 1.29 13.40.040
3) Hotel/Motel:
4-) a) Base Fee: per unit/per month 6-.2-5 6-.4-5 5.80 13.40.030
-2)b) Consumption- per 100 cubic
feet over 1,000 cubic feet 1.29 13.40.030
3-)c) Outside City 50% surcharge 13.40.060
4) C`enio,.Tl;...., ufA 1/2 of 2
11�0
regular-base f o
Section 3. This Ordinance shall take full force and effect on January 1, 2007, after its
approval,passage and publication as required by law.
PASSED by the City Council of the City of Pasco, Washington and approved as
provided by law this 4th day of December, 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Debra Clark Leland B. Kerr
City Clerk City Attorney
AGENDA REPORT
FOR: City Council November 28, 2006
TO: Gary Crutchfi anager Regular Mtg.: 12/4/06
FROM: Lynne Jackson Human Resources Manager
SUBJECT: 2007 COLA for Non-Represented Employees
I. REFERENCE(S):
1. Proposed Ordinance,Non-Represented Wage Plan.
2. Proposed Ordinance, Management Salary Plan.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/4: MOTION: I move to adopt Ordinance No. , providing a cost-of-living
adjustment in the non-represented wage plan for year 2007 and, further, authorize
publication by summary only.
MOTION: I move to adopt Ordinance No. providing a cost-of-living
adjustment in the management salary plan for year 2007 and, further, authorize
publication by summary only.
III. FISCAL IMPACT:
Estimated fiscal impact of 2.5% cost of living adjustment:
• Non-management: $94,300
• Management: $65,500
IV. HISTORY AND FACTS BRIEF:
A) Those employees not formally represented by a bargaining group and not in the
pendency of representation or awaiting negotiations of an initial contract are
compensated in accordance with the respective wage plan for non-represented
employees.
B) The purpose of the Cost of Living Adjustment (COLA) is to assure maintenance
of the purchasing power of the respective wage or salary plans. To do so, the City
typically uses the Consumer Price Index (CPI) published for smaller west coast
cities. That index is usually referenced in the bargaining unit contracts as well;
however, all of the bargaining unit contracts provide a minimum (or floor) for the
annual adjustment as well as negotiated annual increases.
• Operating Engineers: the 2005 ratified contract for operating engineers allows
for a 3.25%annualized increase in 2007.
• Police Officers: the recently negotiated (yet to be ratified) contract with police
officers allows for a 3.125% annualized increase for 2007.
• Police Clerks: the police clerks and specialists will receive a 2% increase for
2007; however, in 2006 this group received a market adjustment of 5%.
• Firefighters: the contract for the firefighters (2007-2009) is in bargaining.
Firefighters received a 3.7% increase in 2006.
C) The Oct/Oct B/C west coast cities CPI rate is 1.5%.
V. DISCUSSION:
A) Given the non-represented employee groups are experiencing the same cost of
living changes as other employee groups, it is recommended they be treated
similarly. A COLA of 2.5% represents the midpoint between the police
clerks/specialists (2 1/6) and the police and operating engineers bargaining groups,
each of which will receive at least 3% for 2007.
Staff recommends Council approval.
8(b)
ORDINANCE NO.
AN ORDINANCE CONCERNING WAGES FOR CERTAIN NON-MANAGEMENT,
NON-REPRESENTED PERSONNEL FOR THE CALENDAR YEAR 2007.
WHEREAS, the City Manager has recommended the wage scale for non-represented positions
be modified to include a cost-of-living adjustment for calendar year 2007; and
WHEREAS, the City Council finds that the cost-of-living adjustment of 2.5% is appropriate in
consideration of the adjustments already committed to other employee groups;NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. The wage scale for those non-management positions specified in the attached
Exhibit "A", excluding those employees in a pendency of representation or those awaiting negotiations
of an initial contract and not represented by a certified bargaining unit, shall be as set forth in Exhibit
"A" attached hereto, which Exhibit is incorporated by reference as if fully set forth herein. The City
Manager shall designate the appropriate hourly wage step in Exhibit"A" for each employee covered by
this Ordinance, considering their time in the position for which they are employed, their current hourly
wage, and the evaluation of their performance. Any non-represented employee not in the pendency of
representation or awaiting negotiations of an initial contract, whose actual wage or salary on December
31, 2006 exceeds the maximum for the respective grade assigned herein, shall continue to receive said
actual wage or salary during calendar year 2007.
Section 2. The step increases set forth in Exhibit "A" are dependent upon a satisfactory
performance evaluation. If the performance evaluation of an employee demonstrates superior
performance and upon recommendation of the Department Director, the City Manager has the
discretion to advance an employee an additional pay step over that step otherwise obtainable by a
satisfactory performance evaluation.
Section 3. The wage scale set forth in Exhibit "A" shall be effective January 1, 2007 and
remain in effect until this Ordinance is amended or superseded by subsequent Ordinance.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting provision
of a prior Ordinance.
This Ordinance shall take effect five (5) days after passage and publication according to law.
PASSED by the City Council of the City of Pasco at a regular meeting this 4'h day of
December, 2006.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
Exhibit A ADMINISTRATIVE/PROFESSIONAL WAGE SCALE- 2007
(Non-represented/Non-management)
Position Grade Step Step Step Step Step Step Step Step Step Step Step Max Max
EL 1 2 3 4 5 6 7 8 9 10 w/merit month)
Department Assistant 1 8 9.36 9.54 9.74 9.93 10.13 10.33 10.54 10.75 10.96 11.18 11.41 12.32 2135.25
Computer Technician 24 12.36 12.60 12.85 13.11 13.37 13.64 13.91 14.19 14.48 14.77 15.06 16.27 2,819.49
Foot Care Nurse 24
Secretary 1 32 1 14.33 14.62 14.91 15.21 15.52 15.83 16.14 16.46 16.79 17.13 17.47 18.87 3,270.84
Cemetery Cust.Service 33 14.62 14.91 15.21 15.52 15.83 16.14 16.47 16.80 17.13 17.48 17.82 19.25 3,336.79
Department Assistant 2 34 14.91 15.21 15.51 15.82 16.14 16.46 16.79 17.13 17.47 17.82 18.18 19.63 3,402.83
Deputy Court Clerk 34
Legal Secretary 1 34
Probation Services Clerk 34
Registered Nurse 38 16.10 16.42 16.75 17.09 17.43 17.78 18.13 18.50 18.87 19.24 19.63 21.20 3,674.32
Payroll Clerk 39 16.43 16.76 17.10 17.44 17.79 18.14 18.50 18.87 19.25 19.64 20.03 21.63 3749.53
Accounting Clerk 40 16.76 17.10 17.44 17.79 18.14 18.51 18.88 19.25 19.64 20.03 20.43 22.07 3,824.74
Information Serv.Technician 40
Lead Court Clerk 40
Legal Secretary 2 40
Planner 1 40
Secretary 2 40
Engineering Tech 1 40
Deputy City Clerk 40
Court Prob.Svc.Spec. 46 18.76 19.14 19.52 19.91 20.31 20.72 21.13 21.55 21.98 22.42 22.87 24.70 4,281.51
Court Svc.Spec. 46
Legal Secretary/Paralegal 46
Recreation Specialist 46
Executive Secretary 48 19.52 19.91 20.31 20.71 21.13 21.55 21.98 22.42 22.87 23.33 23.79 25.70 4,453.94
Management Assistant 48
Engineering Tech 2 48
Lead Rec.Specialist 49 19.90 20.30 20.71 21.12 21.54 21.98 22.42 22.86 23.32 23.79 24.26 26.20 4,542.00
HR Analyst/Assistant 49
Staff Accountant 49
Ma ping/CADD Tech 49
Associate Planner 51 20.79 21.20 21.63 22.06 22.50 22.95 23.41 23.88 24.36 24.84 25.34 27.37 4,743.78
Building Inspector 51
Construction Inspector 51
Information Systems Spec. 51
Safet /Environ Req.Spec. 51
Senior Accountant 57 23.36 23.83 24.30 24.79 25.29 25.79 26.31 26.83 27.37 27.92 28.48 30.75 5,330.79
Lead Construction Inspector 57
City Clerk 57
Block Grant Coordinator 57
Associate Engineer 59 24.31 24.80 25.29 25.80 26.31 26.84 27.38 27.92 28.48 29.05 29.63 32.00 5,547.25
Accounting Supervisor 62 25.79 26.30 26.83 27.37 27.91 28.47 29.04 29.62 30.22 30.82 31.44 33.95 5,884.78
Urban Development Coordinator 62
Instrumentation Technician 62
Communications Spec. 62
Associate Engineer 2 62
Municipal Court Prosecutor 62
City Planner 64 26.83 27.36 27.91 28.47 29.04 29.62 30.21 30.81 31.43 32.06 32.70 35.32 6,121.42
Senior Engineer 66 1 27.88 28.44 29.00 29.58 30.18 30.78 31.40 32.02 32.66 33.32 33.98 36.70 1 6361.73
ORDINANCE NO.
AN ORDINANCE CONCERNING THE SALARIES FOR MANAGEMENT POSITIONS FOR
THE CALENDAR YEAR 2007.
WHEREAS, the City Manager has recommended the salary scale for management positions be
modified to include a cost-of-living adjustment for calendar year 2007; and
WHEREAS, the City Council finds that the cost-of-living adjustment of 2.5% is appropriate in
consideration of the adjustments already committed to other employee groups; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS
FOLLOWS:
Section 1. The maximum monthly salaries for management positions shall be as set forth in
Exhibit "A" attached hereto, which Exhibit is incorporated by reference as if fully set forth herein. The
schedule of maximum salaries set forth in Exhibit "A" shall be effective January 1, 2007, and shall remain
effective until this Ordinance is amended or superseded by subsequent Ordinance. The actual salary to be
received by an employee occupying a management position shall be determined by the City Manager in an
amount no greater than the maximum for the position except as authorized herein.
Section 2. A merit increase may be granted to a city employee employed in one of the
management level positions set forth in Exhibit "A", at the sole discretion of the City Manager and within
the following guidelines; provided, however, the total of all merit increases for the year 2007 does not
exceed $45,000.
(a) Any merit increase shall be based solely upon job performance demonstrating effort and
achievement above and beyond that regularly expected of the position.
(b) Any merit increase awarded shall be for a temporary period of time to be determined by the
City Manager,provided any such merit increase shall expire not later than December 31, 2007.
Section 3. For payroll purposes only, the monthly salaries as set forth in Exhibit "A" may be
multiplied by twelve (12) and divided by two thousand eighty (2,080) (number of hours in work year) to
determine an hourly rate of pay and paychecks may be computed and paid on this hourly basis; however,
all positions listed on Exhibit"A" shall remain salaried positions.
Section 4. This Ordinance supersedes any conflicting prior Ordinance or conflicting provision of a
prior Ordinance.
This Ordinance shall take effect five (5)days after passage and publication according to law.
PASSED by the City Council of the City of Pasco at a regular meeting this 4`" day of December
2006.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
2007 MANAGEMENT SALARY INFORMATION
EXHIBIT "A"
2007 Maximum
Position Monthly Salary
City Manager 11,452
Public Works Director 9,117
Admin&CommServices Director 8,562
Police Chief 8,562
Fire Chief 8,116
Comm&Econ Develop Director 7,783
Finance Manager 7,560
City Engineer 7,560
IS Manager 7,338
Police Captain 7,338
Municipal Court Jude 7,227
Field Division Manager 7,005
Assistant Fire Chief 7,005
HR Manager 7,005
Manager, Waste Water 6,448
Recreation Services Manager 6,115
Inspection Services Manager 6,115
Facilities Manager 5,782
Admin Services Mgr. 5,782
Court Administrator 5,782
Assistant Field Manager 5,337
Customer Service/Billing M r 4,781
AGENDA REPORT NO. 107
FOR: City Council Date: November 30, 2006
TO: Gary Crutc 'ty Manager Regular: 12/04/06
FROM: Richard J. S ith, Director
Community, & Economic Dev lopment
SUBJECT: SR-395 Enhancement
I. REFERENCE(S):
A. Area Map
B. Draft Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
12/04/06: MOTION: I move to approve the Interlocal Cooperation.Agreement
with the Washington State Department of Transportation regarding
enhancement of SR-395 and, further, authorize the City Manager to
sign the Agreement.
III. FISCAL IMPACT
$20,000 or less
IV. HISTORY AND FACTS BRIEF:
A. For the past several weeks, City staff has been meeting with WSDOT staff and
owners of properties located adjacent to SR-395 regarding a joint effort to
beautify the public right-of-way from the Blue Bridge to Court Street.
B. The State DOT is asking adjacent property owners to purchase irrigation
equipment and grass seed. The DOT work crews will then install the irrigation
equipment, plant the grass and maintain the area. The adjacent property owners
will supply water for irrigation.
C. DOT is asking the City to also partner with them on right-of-way improvements
on the west side of SR-395 from Sylvester Street to the Blue Bridge (see map).
The estimated cost to the City would be as follows:
Irrigation Equipment $ 8,500
Commercial 3-Inch Meter& Service 4,300
Water Service 3,600
Electrical Service 1,500
Total $17,900
D. The DOT is operating this program on a very informal basis. Work now
underway in the area in front of the auto dealerships was started on the basis of
a verbal agreements and issuance of checks for equipment by the car dealers.
E. At the request of the City, the local DOT staff drafted a Memorandum of
Agreement. The City Attorney has reviewed and modified the agreement
clarifying the terms.
V. DISCUSSION.
A. A mutually agreeable Interlocal Cooperative Agreement has been developed.
B. Points of note in the Agreement are as follows:
1. The City will provide irrigation materials, grass seed, irrigation water and
repair parts. The DOT will install and maintain the irrigation system. They
will also mow the area and control weeds. City cost is limited to $20,000
(Section II, A & B).
2. The Agreement shall be for four years, but can be extended by mutual
consent (Section V)..
3. The DOT will indemnify the City (Section VI).
C. Staff recommends the Agreement be approved.
10(a)
EXHIBIT A
US 395 Right-of-Way
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EXHIBIT B
Agreement to be completed in duplicate,with one original to each Party.
WHEN RECORDED RETURN TO:
City of Pasco,Washington
525 North 3rd
Pasco WA 99301
INTERLOCAL COOPERATION AGREEMENT
BETWEEN THE CITY OF PASCO, WASHINGTON, AND
THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION
THIS INTERLOCAL COOPERATION AGREEMENT is entered into this
day of , 200_, between the City of Pasco, Washington, a
Municipal Corporation, hereinafter referred to as "City" and the Washington State
Department of Transportation of P.O.Box 12560, Yakima, Washington 98909,
hereinafter referred to as "WSDOT", as authorized by Chapter 39.34 of the Revised
Code of Washington (Interlocal Cooperation Agreement Act), for the sharing of costs
for the beautification of State Route 395 (SR-395).
WHEREAS, WSDOT is in charge of the maintenance and long-tern care of SR-
395; and
WHEREAS, SR-395 is utilized, and therefore benefits the residents of the City;
and
WHEREAS, both WSDOT and City have weed management interest and
responsibilities and uncontrolled weed population located on SR-395 affect the ability
of land managers/operators to control weeds on the lands they administer; and
WHEREAS, the City Council of the City of Pasco, Washington, has detennined
that it is in the best interest of its citizens that the City and WSDOT work together to put
forth a long-term management plan and course of action to control the weed population
on SR-395, and has authorized the expenditure of City funds to aid in the management
interest and responsibilities of controlling the weed population of SR-395, NOW,
THEREFORE,
In consideration of the mutual covenants contained herein, the Parties agree as
follows:
Interlocal Agreement
City/WSDOT- 1
SECTION I
PURPOSE
The purpose of this Agreement is to provide for development of a long-term
management program that will assist in preventing invasive noxious weeds that exist on
SR-395, and to provide for the basis of the sharing of the costs of this long-term
management program between the City and the WSDOT for the benefit of their
respective residents.
SECTION II
RESPONSIBILITIES OF THE CITY
A) The City will provide materials for the west side of SR-395 right-of-way
extending from Blue Bridge to Sylvester Street. The materials provided will be the
following:
1) Irrigation materials as approved by WSDOT;
2) Grass seed;
3) Irrigation water, and
4) Repair parts (for future repairs).
B) The City's obligation under this Agreement shall not exceed Twenty
Thousand Dollars ($20,000.00).
SECTION III
RESPONSIBILITIES OF WSDOT
A) WSDOT shall perform the following activities in regard to the
beautification of SR-395 right-of-way extending from Blue Bridge ( @ milepost 19.07)
to Sylvester Street (Bridge @ milepost 19.50):
1) Irrigation installation;
2) Weed Control Spraying
3) Intermittent Mowing;
4) Maintenance operations; and
5) Sprinkler blow outs (fall season).
Interlocal Agreement
City/WSDOT-2
B) WSDOT will provide fertilizer for the beautification project of the west
side of SR-395 right-of-way extending from the Blue Bridge to Sylvester Street.
SECTION IV
SCOPE OF WORK
WSDOT will conduct:
A) Upon execution of this Agreement, develop and implement roadside
management plan for SR-395. This plan is to examine re-vegetating from edge of
asphalt to right-of-way fence from mile post 19.50 (Sylvester Bridge) to 19.40 (Lewis
Bridge).
B) Treat priority weeds along state highway as identified using prescribed
Integrated Vegetation Management treatments.
C) Install irrigation system and apply seed to prepared areas. Seed mix will
be specific blend established by WSDOT. Fertilizer and broadleaf weed control to be
followed in spring of 2007 as determined in the roadside management plan.
SECTION V
TERM OF AGREEMENT
This Agreement shall commence upon on the day and year first written above.
The duration of the Agreement shall be four (4) years unless mutually extended to the
Parties upon such terms as the Parties may agree in accordance with Section IX
ENTIRE AGREEMENT.
SECTION VI
INDEMNIFICATION
To the maximum extent permitted by law, the WSDOT shall defend, indemnify
and hold harmless the City and all of its officials, employees, principals and agents from
all claims, demands, suits, actions and liability of any kind whatsoever which arises out
of, or connected with, or incident to any errors, omissions or negligent acts of the
WSDOT, its employees, agents or others acting on its behalf in performing its
obligations under the terms of this Agreement.
SECTION VII
LEGAL RELATION OF THE PARTIES
Interlocal Agreement
City/WSDOT-3
This Agreement is not intended nor shall it be construed to create any
partnership, joint venture or other agency relationship between the City and WSDOT.
No liability shall attach to the City or WSDOT by reason of entering into this
Agreement, except as expressly provided herein.
SECTION VIII
INTERLOCAL COOPERATION ACT PROVISIONS
All vehicles, equipment, and inventory owned or purchased for the benefit of the
beautification of SR-395 right-of-way extending from the Blue Bridge to Sylvester
Street, shall remain the sole property of the WSDOT. The City's responsibilities under
the terms of this Agreement shall be providing a share of the funding for the materials
needed for the completion of the beautification project of the west side of SR-395 right-
of-way extending from the Blue Bridge to Sylvester Street as provided above and the
expenses involved in provided pressurized water for the irrigation needs installed in
accordance with this Agreement. All funding, costs and expenditures incurred after the
completion of the beautification of the west side of SR-395 right-of-way extending from
Blue Bridge to Sylvester Street shall be the sole responsibility of the WSDOT and no
special budget or funds are anticipated nor shall be created. The maintenance level to
be accomplished on this segment shall be similar to the maintenance level provided on
other irrigated areas within WSDOT South Central Region. It is not intended that a
separate legal entity be established to conduct this cooperative undertaking, nor is the
acquiring, holding, or disposing of real or personal property anticipated. The City
Manager of the City of Pasco, Washington, shall be designated as the Administrator of
this Interlocal Cooperation Agreement.
A copy of this Agreement shall be filed with the Franklin County Auditor, as
required by RCW 39.34.040, and with the City Clerk of the City of Pasco, Washington.
SECTION IX
ENTIRE AGREEMENT
This Agreement contains all the terms and conditions agreed upon by the
Parties. No other understanding, verbal or otherwise, in regard to the subject matter of
this Agreement, shall be deemed to exist. Any modifications to this Agreement shall be
in writing and signed by both Parties to be effective.
SECTION X
APPLICABLE LAW
This Agreement is governed, construed and enforced in accordance with the
laws of the State of Washington. Should any dispute arise concerning the enforcement,
breach, or interpretation of this Agreement, the Parties shall each appoint a member to a
disputes board, these two members shall select a third member not affiliated with either
Interlocal Agreement
City/WSDOT-4
Party. The three-member board shall conduct a dispute resolution hearing that shall be
informal and unrecorded. An attempt at such dispute resolution in compliance with
aforesaid process shall be a prerequisite to the filing of any litigation concerning the
dispute. The cost of the third member will be equally shared by both Parties. In the
event arbitration or litigation is commenced, venue shall be placed in Franklin County,
Washington. Each party shall be responsible for their own attorney fees in such
proceeding.
SECTION XI
TERMINATION
This Agreement may be terminated at any time by written mutual consent of the Parties.
This Agreement may be terminated by either Party in 90 days following written
notification to the other Party delivered by registered U S Postal Service mail to the
address above.
SECTION XII
AUTHORITY
The City and WSDOT warrants and represents that its representatives, whose
signatures are below, possess all required authority to sign this Agreement and such
powers have not, as of the date of this Agreement, been revoked or revised.
IN WITNESS WHEREOF, the parties have executed this Agreement by duly
authorized officers on the day and year first written above.
CITY OF PASCO, WASHINGTON
Joyce Olson, Mayor
Attest: Approved as to Form:
Debbie Clark, City Clerk Leland B. Kerr, City Attorney
WASHINGTON STATE DEPARTMENT
OF TRANSPORTATION
Don Whitehouse, Region Administrator
Interlocal Agreement
City/WSDOT-5
STATE OF WASHINGTON )
ss.
County of Franklin )
On this day personally appeared before me JOYCE OLSON, Mayor of the City of
Pasco, Washington, to be known to be the individual described in and who executed the within
and foregoing instrument, and acknowledged that she signed the same as her free and voluntary
act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of 12006.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
STATE OF WASHINGTON )
ss.
County of )
On this day personally appeared before me Don Whitehouse, South Central Region
Administrator of the Washington State Department of Transportation, to be known to be the
individual described in and who executed the within and foregoing instrument, and
acknowledged that he signed the same as his free and voluntary act and deed for the uses and
purposes therein mentioned.
GIVEN under my hand and official seal this day of , 2006.
NOTARY PUBLIC in and for the State of Washington
Residing at:
My Commission Expires:
Interlocal Agreement
City/WSDOT-6
AGENDA REPORT
TO: City Council November 20, 2006
FROM: Gary Crutchfi 1
.0 anager Workshop Mtg.: 11/27/06
Regular Mtg.: 12/4/06
SUBJECT: Visitor Services Contract with the Pasco Chamber of Commerce
I. REFERENCE(S):
1. Agreement
II. ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS:
11/27 Discussion
12/4 MOTION: I move to approve the agreement for Promotion of Tourism and
Economic Development with the Greater Pasco Area Chamber of
Commerce and, further, authorize the City Manager to sign the
agreement.
III. FISCAL IMPACT:
$10,000 annually; hotel room tax
IV. HISTORY AND FACTS BRIEF:
A) The City has long contracted with the Pasco Chamber of Commerce whereby the
Chamber provides a variety of promotional/informational services on the City's
behalf. As those services are geared toward visitor traffic, the City has always used
hotel room tax revenues to pay the annual fee.
B) The Washington State Attorney General's office, earlier this year, issued its opinion
that such contracts must pay for services rendered, as opposed to paying for services
in advance. The history of the contracts with the Chamber has been to pay in
advance (by virtue of calculating the annual figure at the beginning of the year,
dividing by two and paying the fixed fee at the beginning of each half of the year).
C) The Chamber of Commerce agreement has been redrafted so that it will comply with
the Attorney General's opinion. The new contract requires the submission of a
quarterly invoice and City payment only after receipt of such invoice; thus, the City
payments will be for services rendered, rather than in advance. This is the same kind
of change made for the Visitor& Convention Bureau agreement in October.
D) In addition to the timing of payments, the annual fee has been increased from $7,500
to $10,000, as recommended by the Lodging Tax Advisory Committee in September.
The committee concluded the adjustment was appropriate given the length of time
(in excess of 12 years) since the last adjustment of the contract fee.
V. DISCUSSION:
A) Given the requirement by the Attorney General's office that the City's payments for
such contracts be "in arrears," staff recommends approval of the agreement.
10(b)
Agreement for Promotion of Tourism and Economic Development
between the
City of Pasco and the Greater Pasco Area Chamber of Commerce.
This Agreement is made and entered into between the City of Pasco, a municipal
corporation of the State of Washington, hereinafter referred to as the CITY, and the Greater
Pasco Area Chamber of Commerce, a non-profit corporation of the State of Washington,
hereinafter referred to as the CHAMBER.
For the mutual considerations contained herein, it is mutually agreed as follows:
Section 1: The CHAMBER agrees to perform promotional services for the CITY as
follows:
a. Serve as an information center for the community and state. Mail responses to
prospective visitors requesting information about the city and state.
b. Maintain an extensive inventory of local and state tourist information for tourists
traveling through or visitors staying in the city.
c. Work with economic development agencies and other tourism agencies in the Pasco
area to help promote visitors to the community.
d. Make available, in sufficient quantities, information about the Pasco area to include
education, arts, population, churches, industry and other miscellaneous information
useful in the promotion of tourism and visitors to the community.
e. Make available a quantity of Tri-City maps to be available at a reasonable fee at the
CHAMBER office. The CITY will receive these for their use at no charge.
Section 2: For the services herein above described, the CITY agrees to pay to the
CHAMBER the sum of Ten Thousand Dollars ($10,000) for the twelve-month period beginning
January 1, 2007 and ending December 31, 2007. Payments shall be made in equal quarterly
installments upon CITY receipt of invoice setting forth the services rendered.
Section 3: Since the funds to be paid by the CITY to the CHAMBER under the terms of
this Agreement are from the CITY'S Stadium/Convention Center Tax Fund, it is agreed that all
expenditures made by the CHAMBER for which it seeks reimbursement under the terms of this
Agreement from the CITY, shall be eligible expenditures under RCW 67.28.210. In the event
that the CITY notifies the CHAMBER that an accounting or audit of reimbursed expenditures
shows any such expenditures to be ineligible under RCW 67.28.210, the CHAMBER shall
reimburse the CITY the amount of such ineligible expenditures within thirty (30) days of
notification by the CITY. The CITY shall not be responsible to the CHAMBER to reimburse the
CHAMBER for any payments it is required to return to the CITY under this provision.
Section 4: The effective date of this Agreement shall be January 1, 2007 and the term
shall be for one year, to expire December 31, 2007; provided, however, this Agreement shall
automatically renew for additional one-year terms thereafter unless terminated by either party
upon ninety(90) days written notice.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed this day of , 2006.
CITY OF PASCO:
Gary Crutchfield, City Manager
ATTEST:
Sandy Kenworthy,Deputy City Clerk
APPROVED AS TO FORM:
Leland B. Kerr, City Attorney
GREATER PASCO AREA CHAMBER OF COMMERCE:
Walter Neff, President