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2006.05.01Council Meeting Packet
AGENDA PASCO CITY COUNCIL Regular Meeting 7:00 p.m. May 1, 2006 1. CALL TO ORDER 2. ROLL CALL: (a) Pledge of Allegiance. 3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be no separate discussion of these items. If further discussion is desired by Councilmembers or the public, the item may be removed from the Consent Agenda to the Regular Agenda and considered separately. a Approval of Minutes: 1. Minutes of the Pasco City Council Meeting dated April 17, 2006. (b) Bills and Communications: (A detailed listing of claims is available for review in the Finance Manager's office.) 1. To approve General Claims in the amount of$1,566,112.48 ($78,125.26 being in the forni of Wire Transfer Nos. 4523 and 4527 and, $1,487,987.22 consisting of Claim Warrants numbered 154325 through 154571). 2. To approve Payroll Claims in the amount of $1,534,336.64, Voucher Nos. 34434 through 34549; and EFT Deposit Nos. 30009961 through 30010438. (c) Appointments to Planning Commission: (NO WRITTEN MATERIAL ON AGENDA) To appoint Todd Samuel to Position No. 1 (expiration date 02/10); to reappoint Andy Anderson to Position No. 3, and David Little to Position No. 4 (expiration date of 02/12); and Tony Schouviller to Position No. 7 (expiration date 02108) all on the Senior Services Advisory Committee. (d) Resolution No. 2948, a Resolution adopting the name of"Liberty Park" for the new park located on John Deere Lane. 1, Agenda Report from Stan Strebel, Administrative & Community Services Director dated April 17, 2006. 2. Proposed Resolution. 3. Recommendation from Park and Recreation Advisory Council 4. Resolution No. 2499. To approve Resolution No. 2948, adopting the name of"Liberty Park" for the new park located on John Deere Lane, as recommended by the Park and Recreation Advisory Council. (e) Resolution No. 2949,a Resolution of the City of Pasco, Washington setting a public hearing for confirmation of the assessment roll for sidewalk improvements on East Lewis Street. 1. Agenda Report from Richard J. Smith, Community&Economic Development Director dated April 27, 2006. 2. Resolution. 3. Assessment List. To approve Resolution No. 2949, fixing 7:00 p.m.,May 15, 2006 as the time and date for a public hearing for confirmation of the assessment roll for sidewalk improvements on East Lewis Street. *(f) Resolution No. 2950,a Resolution fixing the time and date for a public hearing to consider the vacation of streets and alleys in Steffins Second Addition and Owen's Addition. 1. Agenda Report from David I. McDonald, City Planner dated April 26,2006. 2. Proposed Resolution and Vicinity Map. 3. Vacation Petition. To approve Resolution No. 2950, fixing 7:00 p.m., June 5, 2006 as the time and date for a public hearing to consider the proposed vacation. (RQ MOTION: I move to approve the Consent Agenda as read. Regular Meeting 2 May 1, 2006 4. PROCLAMATIONS AND ACKNOWLEDGMENTS: (a) "Yard of the Month" Awards: (NO WRITTEN MATERIAL ON AGENDA) The following Pasco residents have been invited to attend the Council meeting to receive Certificates of Appreciation from Mayor Joyce Olson for"Yard of the Month," April 2006. 1. Lourdes Wilson House,224 N. 7`''Avenue 2. Les and Jo Schilke,4500 W. Riverhaven 3. George and Regenia Goulet,4812 W. Sylvester Street 4. Curtis and Shari Richards, 3104 Road 103 (b) "Business of the Month Appearance Award": (NO WRITTEN MATERIAL ON AGENDA) The following Pasco business has been invited to attend the Council meeting to receive a Certificate of Appreciation from Mayor Joyce Olson for "Business of the Month Appearance Award"for April 2006. 1. Basin Disposal, Inc., 2021 N. Commercial Avenue. (c) Presentation of Proclamation for"Goodwill Industries Week." Mayor Joyce Olson to present Proclamation to Mike Miller, Board President, Goodwill Industries, Jessica Schultz, Goodwill Program Services Manager,and Tom Conry,Pasco Participant. (d) Presentation of Proclamation for "National Police Week" and "Peace Officers' Memorial Day." Mayor Joyce Olson to present Proclamation to Captain Ken Roske, Pasco Police Department. (e) Presentation of Proclamation for "Public Works Week." Mayor Joyce Olson to present Proclamation to Norm Rummel,Associate Engineer,Public Works/Engineering Department. 5. VISITORS- OTHER THAN AGENDA ITEMS: (a) (b) (c) 6. REPORTS FROM COMMITTEES AND/OR OFFICERS: (a) Verbal Reports from Councilmembers. (b) (c) 7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS RELATING THERETO: *(a) Alley Vacation -- The north/south alley in Block 4 AM Wehe's Whitehouse Addition (MF #VAC-06-004): 1. Agenda Report from David I.McDonald, City Planner dated April 26, 2006. 2. Proposed Ordinance and Vicinity Map. Ordinance No. , an Ordinance vacating the north/south alley in Block 4, AM Wehe's Whitehouse Addition. MOTION: I move to adopt Ordinance No. , vacating all of the north/south alley in Block 4 AM Wehe's Whitehouse Addition and, further, authorize publication by summary only. S. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: (a) Ordinance No. , an Ordinance of the City of Pasco, Washington, amending Chapter 3.07 of the Pasco Municipal Code regarding Swimming Pool Fees. 1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated April 25, 2006. 2. Swim Cost Comparison sheet with Recommendations for Adjustment. 3. Proposed Ordinance. MOTION: I move to adopt Ordinance No. amending Section 3.07.140 of the Pasco Municipal Code, regarding fees for the City's swimming pools and, further, to authorize publication by summary only. (b) Ordinance No. , an Ordinance of the City of Pasco, Washington, amending PMC Title 3, entitled"Revenue and Finance." 1. Agenda Report from Jim Chase,Finance Manager dated April 12,2006. 2. Proposed Ordinance. MOTION: I move to adopt Ordinance No. amending Title 3.92 of the Pasco Municipal Code concerning Advance Travel Expense Account Checking Account and, further, to authorize publication by summary only. Regular Meeting 3 May 1, 2006 (c) Resolution No. , a Resolution amending Section 3 of Resolution No. 2891, increasing the maximum limit of the General Petty Cash Fund for the City of Pasco. 1. Agenda Report from Jim Chase, Finance Manager dated April 13, 2006. 2. Proposed Resolution. MOTION: I move to approve Resolution No. increasing the dollar amount in the General Petty Cash Fund of the City. (d) Ordinance No. , an Ordinance changing the name of a portion of a street that was heretofore called West Court Street. 1. Agenda Report from David I. McDonald, City Planner dated April 27, 2006. 2. Proposed Ordinance and Vicinity Map. MOTION: I move to adopt Ordinance No. changing the name of a portion of West Court Street to Shoreline Road and, further, to authorize publication by summary only. Q*(e) Resolution No. , a Resolution approving a preliminary plat for Reilynn Park. 1. Agenda Report from David I. McDonald, City Planner dated April 27, 2006. 2. Proposed Resolution. 3. Preliminary Plat(Council packets only; copy available in Planning Office for public review). 4. Report of Planning Commission: dated 3/16/06. 5. Planning Commission Minutes: dated 3/1 6/06 and 4/20106. MOTION: I move to approve Resolution No. approving the preliminary plat for Reilynn Park. 9. UNFINISHED BUSINESS: (None) 10. NEW BUSINESS: (a) Chiawana Park Maintenance Agreement: 1. Agenda Report from Gary Crutchfield, City Manager dated April 19, 2006. 2. Proposed Agreement with Corps of Engineers. MOTION: I move to approve the Challenge Cost-Sharing Agreement with the Department of the Army for Chiawana Park maintenance for 2006 and, further, authorize the Mayor to sign the agreement. (b) Communications Program: 1. Agenda Report from Gary Crutchfield, City Manager dated April 26,2006. To authorize the Communications Specialist position as full time and at Grade 62 of the non- represented wage plan and, further, direct the additional cost be included in the 2006 General Fund Supplemental Budget. Q*(c) Special Permit: Location of a Day Care at 403 N.20'h Avenue (MF#SP06-001): 1. Agenda Report from David I. McDonald, City Planner dated April 27, 2006. 2. Report to Planning Commission: dated 3/16/06. 3. Planning Commission Minutes: dated 3116/06 and 4/20/06. MOTION: I move to accept the Planning Commission's recommendation for denial of a Special Permit for a Commercial Day Care at 403 N. 20`h Avenue. *(d) Reuse Facility Pipeline Extension Project: 1. Agenda Report from Robert J. Alberts, Public Works Director dated April 26, 2006. 2. Summary of Quotes. 3. Map. MOTION: I move to approve the purchase of goods and services from National Waterworks for the Reuse Facility Pipeline Extension Project in the amount of$128,064.97 plus applicable sales tax. *(e) Award A/C Water Pipe Replacement Project No. 06-2-03: 1. Agenda Report from Doug Bramlette, City Engineer dated April 27, 2006. 2. Vicinity Map. 3. Bid Summary. (RC) MOTION: I move to award the low bid for the A/C Water Pipe Replacement, Project No. 06-2- 03 to Sharpe & Preszler, Inc., for the total amount of$854,224.33 including applicable sales tax and, further, authorize the Mayor to sign the contract documents. 11. MISCELLANEOUS DISCUSSION: (a) (b) (c) Regular Meeting 4 May 1,2006 12. EXECUTIVE SESSION: (a) (b) (e) 13. ADJOURNMENT. (RC) Roll Call Vote Required * Item not previously discussed MF# "Master File#...." Q Quasi-Judicial Matter REMINDERS: 1. 1:30 p.m., Monday, May 1, KGH — Emergency Medical Services Board Meeting. (COUNCILMEMBER TOM LARSEN, Rep.; JOE JACKSON,Alt) 2. 12:00 p.m., Wednesday, May 3, 1135 E. Hillsboro Franklin County Mosquito Control District Board Meeting. (COUNCILMEMBER BOB HOFFMANN, Rep.; JOE JACKSON,Alt.) 3. 5:30 p.m., Thursday, May 4, Parks & Rec. Classroom — Parks & Recreation Advisory Council Board Meeting. (COUNCILMEMBER REBECCA FRANCIK, Rep.;MIKE GARRISON, Alt.) 4. 11:00 a.m., Saturday, May 6, 2"d & Columbia Streets —Cinco de Mayo Parade (Staging at 2"d & Columbia Streets at 9:00 a.m.). (MAYOR JOYCE OLSON, COUNCILMEMBERS REBECCA FRANCIK, BOB HOFFMANN and JOE JACKSON) MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 17, 2006 CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor. ROLL CALL: Councilmembers present: Rebecca Francik, Michael Garrison, Robert Hoffmann, Joe Jackson, Tom Larsen, Joyce Olson, and Matt Watkins. Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan Strebel, Administrative & Community Services Director; Richard Smith, Community & Economic Dev. Director; Bob Alberts, Public Works Director; David McDonald, City Planner; Doug Bramlette, City Engineer; Greg Garcia, Fire Chief; Denis Austin, Police Chief; and Elden Buerkle, Management Assistant. The meeting was opened with the Pledge of Allegiance. CONSENT AGENDA: (a) Approval of Minutes: Minutes of the Pasco City Council Meeting dated April 3, 2006. (b) Bills and Communications: To approve General Claims in the amount of$2,161,915.65 ($112,308.68 being in the form of Wire Transfer Nos. 4517 and 4519 and, $2,049,606.97 consisting of Claim Warrants numbered 154074 through 154324). To approve bad debt write-offs for utility billing, ambulance, miscellaneous, code enforcement and Municipal Court non-criminal, criminal and parking accounts receivable in the total amount of$180,578.54 and, of that amount, authorize $115,025.75 be turned over for collection. (c) Appointments to Senior Services Advisory Committee To appoint John Evans to Position No. 4 on the Senior Services Advisory Committee (expiration date 04/09). (d) Final Plat: Broadway Place Phase 5 (formerly Town & Country Village) (Neighborhood Inc.) (MF #FP06-002): To approve the final plat for Broadway Place Phase 5. (e) Resolution No. 2945, a Resolution authorizing the sale of personal property surplus to City needs. To approve Resolution No. 2945, authorizing the sale of personal property surplus to city needs. (f) Resolution No. 2946, a Resolution fixing the time and date for a public hearing to consider the vacation of a portion of North Douglas Avenue and East Alvina Street. To approve Resolution No. 2946, fixing 7:00 p.m., May 15, 2006 as the time and date for a public hearing to consider the proposed vacation. (g) Resolution No. 2947, a Resolution accepting the TRAC Complex Traffic Management Guide. To approve Resolution No. 2947, approving the TRAC Complex Traffic Management Guide, prepared by The Transpo Group, as a guide for traffic management during events. 3(a).1 MINUTES REGULAR MEETING PASCO CITY COUNCIL APRIL 17, 2006 MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. VISITORS - OTHER THAN AGENDA ITEMS: Mr. Mack Miller addressed Council concerning a rock in Volunteer Park. REPORTS FROM COMMITTEES AND/OR OFFICERS: Mr. Hoffman reported the Franklin County Mosquito District is looking for permanent facilities and he noted the YMCA appreciates the City's improvements to the Martin Luther King Center. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS: Ordinance No. 3767, an Ordinance of the City of Pasco,Washington, amending Section 9.72.010 entitled "Restricted Use" providing for the use of exhaust brakes on emergency vehicles. MOTION: Mr. Watkins moved to adopt Ordinance No. 3767, amending PMC Section 9.72.010 entitled "Restricted Use"providing for the use of exhaust brakes on emergency vehicles and, further, authorize publication by summary only. Mr. Jackson seconded. Motion carried. NEW BUSINESS: Council Chamber Audio and Video Systems: MOTION: Mr. Watkins moved to approve the professional services agreement with Advanced Broadcast Solutions and, further, authorize the Mayor to sign the agreement. Mr. Jackson seconded. Motion carried. No—Hoffmann, Larsen. Communication Site License Agreement: MOTION: Mr. Watkins moved to approve the Communication Site License Agreement with US Cellular to install antennas on the new and old water reservoirs and, further, authorize the Mayor to sign the agreement. Mr. Jackson seconded. Motion carried. No— Larsen. Award 2006 Street Overlays; Project No. 06-3-03: MOTION: Mr. Watkins moved to award the low bid for the 2006 Street Overlays, Project No. 06-3-03 to Inland Asphalt for the total amount of$763,714.50 and, further, authorize the Mayor to sign the contract documents. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote. Relinquishment of Easement: MOTION: Mr. Watkins moved to relinquish the city's interest in a portion of the six- foot utility easement on Short Plat 79-17 and, further, authorize the City Manager to execute an appropriate Relinquishment of Easement document. Mr. Jackson seconded. Motion carried. ADJOURNMENT: There being no further business, the meeting was adjourned at 7:22 p.m. APPROVED: ATTEST: Joyce Olson, Mayor Webster U. Jackson, City Clerk PASSED and APPROVED this I" day of May, 2006. 2 CITY OF PASCO Council Meeting of: May 1,2006 Accounts Payable Approved The City Council City of Pasco, Franklin County,Washington We,the undersigned,do hereby certify under penalty of perjury that the materials have been furnished,the services rendered or the labor performed as described herein and that the claim is a just, due and unpaid obligation against the city and that we are authorized to authenticate and certify to said claim. Gary Crutchfield, City Manager James W.Chase, Finance Manager We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington, do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer No.s 4523 and 4527 in the amount of$78,125.26, have been authorized;that Check No.s 154325 through 154571 are approved for payment in the amount of$1,487,987.22,for a combined total of$1,566,112.48 on this 1 st day of May, 2006. Councilmember Councilmember SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND: GENERAL FUND: Legislative 80.00 Judicial 6,227.54 Executive 4,228.66 Police 178,547.70 Fire 11,546,42 Administration&Community Services 52,602.02 Community Development 49,042.09 Engineering 20,191.32 Non-Departmental 90,315.57 Library 77,458.23 TOTAL GENERAL FUND: 490,239.55 STREET 315,939.86 C. D. BLOCK GRANT 45.35 KING COMMUNITY CENTER 2,087.63 AMBULANCE SERVICE 2,113.48 CEMETERY 1,289.03 ATHLETIC PROGRAMS 1,968.02 SENIOR CENTER 4,045.44 MULTI MODAL FACILITY 3,182.41 RIVERSHORE TRAIL&MARINA MAIN 115.05 LITTER CONTROL 0.00 REVOLVING ABATEMENT 770.00 PARKS FUND 0.00 TRAC DEVELOPMENT& OPERATING 37,790.25 STADIUM/CONVENTION CENTER 878.51 SUN WILLOWS RESIDENTIAL DEVELOPMENT 49.66 METRO DRUG TASK FORCE 7,119.27 METRO DRUG FORFEITURE FUND 359.12 GENERAL CONSTRUCTION 45,311.44 WATER/SEWER 504,366.30 EQUIPMENT RENTAL-OPERATING 19,930.63 EQUIPMENT RENTAL-REPLACEMENT 202.23 MEDICAUDENTAL INSURANCE 79,764.76 CENTRAL STORES 1,127.66 FIRE PENSIONS 8,421.29 PAYROLL CLEARING 36,799.52 LID CONSTRUCTION 2,196.02 GRAND TOTAL ALL FUNDS: $ 1,566,112.48 3(b).1 CITY OF PASCO Council Meeting of: Payroll Approval May 1, 2006 The City Council City of Pasco Franklin County,Washington The following is a summary of payroll claims against the City of Pasco for the month of April 2006 which are presented herewith for your review and approval. Gary D.Crutchfield, City Manager James W. Chase, Finance Manager We,the undersigned City Council members of the City Council of the City of Pasco, Franklin County, Washington, do hereby certify that the services represented by the below expenditures have been received and that payroll voucher No's. 34434 through 34549 and EFT deposit No's.30009961 through 30010438 and City contributions in the aggregate amount of$1,534,336.64 are approved for payment on this 1 st day of May 2006. Councilmember Councilmember SUMMARY OF PAYROLL BY FUND GENERAL FUND: Legislative $ 6,034.04 Judicial 54,024.49 Executive 37,189.82 Police 427,793.83 Fire 260,218.31 Administrative& Community Services 207,827.50 Community Development 49,420.71 Engineering 76,284.84 TOTAL GENERAL FUND 1,118,793.54 CITY STREET 26,080.38 BLOCK GRANT 10,920.05 MARTIN LUTHER KING CENTER 4,724.23 AMBULANCE SERVICE FUND 126,264.86 CEMETERY 4,689.02 ATHLETIC FUND 48.04 SENIOR CENTER 10,011.77 STADIUM OPERATIONS 0.00 MULTI-MODAL FACILITY 0.00 BOAT BASIN 0.00 REVOLVING ABATEMENT FUND 0.00 TASK FORCE 7,963.84 WATER/SEWER 204,458.41 EQUIPMENT RENTAL-OPERATING 20,382.50 GRAND TOTAL ALL FUNDS $ 1,534,336.64 Payroll Summary Net Payroll 896,274.61 Employee Deductions 368,517.57 Gross Payroll 1,264,792.18 City of Pasco Contributions 269,544.46 Total Payroll $ 1,534,336.64 3(b).2 AGENDA REPORT FOR: City Council April 17, 2006 TO: Gary Crutchfield, City Manager Workshop Mtg.: 4/24/06 Regular Mtg.: 5/1/06 FROM: Stan Streb� nistrative and Community Services Director SUBJECT: Naming of New Park I. REFERENCE(S): A. Proposed Resolution B. Recommendation from Park and Recreation Advisory Council C. Resolution No. 2499 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4124: Discussion /��[v 5 11: MOTION: I move to approve Resolution No. �/ T D adopting the name of "Liberty Park" for the new park located on John Deere Lane, as recommended by the Park and Recreation Advisory Council, III. FISCAL IMPACT: N/A IV. HISTORY AND FACTS BRIEF: A) The new neighborhood park in Loviisa Farms Subdivision is nearly complete. The City Park and Recreation Advisory Council and staff conducted two community meetings earlier this year to get citizen comments on the park design. Suggestions for a name were solicited. B) Following the guidelines of the City's facility naming policy (Resolution No. 2499, attached) the Advisory Council considered citizen comments, historical and geographic elements prior to developing its recommendation, as described in the attached letter from the Chairman of the Council. C) At the April meeting of the Advisory Council a motion was passed to recommend "Liberty Park" for the new park. D) It is recommended that the Council approve the name recommendation so that appropriate signage can be prepared prior for the park being opened this summer. 3(d) RESOLUTION NO. A RESOLUTION adopting the name of"Liberty Park" for the new park located on John Deere Lane. WHEREAS, the City Parks and Recreation Advisory Council has recommended a name for the new City park being constructed on John Deere Lane; and WHEREAS, following a meeting with residents of the neighborhood to be served by the new park and considering the best interests of the community, the Advisory Council has recommended the name of"Liberty Park" for the park; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: SECTION 1: That the new park located on John Deere Lane shall be named"Liberty Park". PASSED by the City Council of the City of Pasco this day of 2006. Joyce Olson, Mayor ATTEST: Sandy Kenworthy, Deputy City Clerk APPROVED AS TO FORM: Lee Ken, City Attorney ADMINISTRATIVE AND COMMUNITY SERVICES DEPARTMENT P.O.BOX 293, 525 NORTH THIRD AVENUE, PASCO,WASHINGTON 99301 DIVISIONS AD HNISTRATIVE SERVICES (509)544-3096 F.4X 543-5727 CITY CLERK (509)545-3402 April 13, 2006 FAX543-5727 FACILITIES SERVICES (509)543-5757 FAX 543-5758 Pasco City Council FINANCE c/o Gary Crutchfield SERVICFS Pasco City Manager TAX 544 3082 Pasco City Hall INFORMATION SERVICES Honorable Council Members and Manager Crutchfield: (509)545-3419 FAX 543-5758 This is to transmit the recommendation of the Park and Recreation Adviso SERVICFS Council that E ICESoN the new park being completed in the Loviisa Farms Subdivision (bounded by John Deere (509)545-3456 Lane, Case Lane and Ryeland Drive) be named"Liberty Park". This is the unanimous FAX 545-3455 recommendation of the Council, which met to consider this item on Thursday, April 6. The Council considered a number of names suggested for this park, including, among others, Freedom, Overlook, Lookout, Vista and Loviisa. The name "Liberty" was suggested by an area resident. On behalf of the Council I am pleased to submit the name Liberty Park for this new facility. Please do not hesitate to contact me if I can provide further information. Sincerely, uane Taber Chairman Park and Recreation Advisory Council V RESOLUTION NO. 2499 A RESOLUTION APPROVING A POLICY FOR NAMING OF CITY PARKS AND RECREATION FACILITIES. WHEREAS, the City Council has determined it to be beneficial to approve a policy and procedure for the naming of City Parks and Recreation Facilities as occasion may require, and WHEREAS, the City Parks and Recreation Advisory Council has developed and recommended the establishment of such a policy, Now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the attached policy for naming of City Parks and Recreation Facilities is hereby approved. PASSED by the City Council of the City of Pasco this 7th day of February, 2000. w ichael L."Garrison. Mayor ATTEST: APPROVED AS TO FORM: Catherine D. Seaman, Leland 43. Kerr, City Atto y Deputy City Clerk Policy for Naming of City Parks and Recreation Facilities Purpose: The purpose of this policy is to provide a process whereby City parks and recreational facilities may be named. Polic : When authorized by the City Council, the City Parks and Recreation Advisory Council shall be charged with the responsibility of making recommendations for the naming of City parks and recreational facilities. The City Council shall consider the recommendations of the Advisory Council and make final determinations. Procedure: 1. When, in the opinion of the Parks and Recreation Advisory Council, it is necessary to name or rename a City park or recreation facility, it shall advise the City Council of its opinion and may suggest a process whereby a name shall be chosen. 2. The City Council shall review the matter and, if it concurs with the Advisory Council, shall authorize the Council to proceed. Otherwise the Council shall give such direction to the Advisory Council as it deems appropriate. 3. The Advisory Council may conduct public hearings or use contests, solicitations, historic evidence or any other appropriate means under the circumstances, and within the direction of the City Council, to generate ideas and recommendations for a name. Names for parks and facilities should be appropriate for the facility and the community served. If for a neighborhood facility, the name should support or help establish a neighborhood identity. If for a facility serving the entire community, the name should be appropriate considering the diversity of users. Names should be such that their meaning and significance to the neighborhood or the community will remain over time. 4. The Advisory Council shall submit its recommendations to the City Council for final consideration. AGENDA REPORT FOR: City Council April 27, 2006 TO: Gary Crutchf Manager Regular Mtg.: 511106 FROM: Richard J. Smith, Director Community& Economic Development SUBJECT: East Lewis Street Sidewalk Assessment L REFERENCE(S): A. Resolution B. Assessment List II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 511 MOTION: I move to approve Resolution No.a4tl'ol fixing 7:00 p.m.,May 15, 2006 as the time and date for a public hearing for confirmation of the assessment roll for sidewalk improvements on East Lewis Street. III. FISCAL IMPACT $19,279 in reimbursement from property owners affected. IV. HISTORY AND FACTS BRIEF: A. The City and Chamber of Commerce collaborated several years ago to identify Corridor Improvement Plans. The Plans recommended that the Section of East Lewis Street between Elm and Cedar Avenues be improved with grass, street trees and, where needed, sidewalks. B. RCW 35.68 authorizes cities to install curbs, gutters and sidewalks and to assess adjacent property owners for the costs. In July, 2004, City Council passed Resolution No. 2831 directing that sidewalks be installed on East Lewis Street, where needed, and to assess adjacent property owners at a rate not to exceed $10.00 per linear foot. C. The sidewalks have now been installed. The amount due from the property owners totals $19,279. See Exhibit B for listing of individual assessments by property D. Staff is proposing that the relevant property owners be billed for the amount due and given 30 interest free days to pay the amount due in full. They would also be given the option of paying the assessment over a period of 10 years at a 6% percent rate of interest. E. If Council concurs, property owners will be notified of the amounts due and told that the Council will consider comments that they may have at a public hearing to be held at the May 15th regular Council meeting. 3(e) RESOLUTION NO. A RESOLUTION of the City of Pasco, Washington, setting a public hearing for confirmation of the assessment roll for sidewalk improvements on East Lewis Street. WHEREAS, the City Council has by Resolution No. 2831 initiated sidewalk improvements on East Lewis Street pursuant to RCW 35.68; and WHEREAS, an assessment roll has been prepared by the City Finance Director allocating the costs to be assessed against the abutting property owners as provided by law and filed with the City Clerk in preparation for the conduct of a hearing before the City Council for the confirmation of said assessments; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO RESOLVE AS FOLLOWS: Section is A public hearing shall be conducted at 7:00 p.m. on the 15`h day of May, 2006 before the City Council in the City Council chambers at Pasco City Hall, located at 525 N. 3rd Avenue to consider confirmation of the assessment roll. Section 2: Notice of this hearing shall be provided in accord with RCW 35.68.050. Passed by the City Council of the City of Pasco, Washington this 1St day of May, 2006. Joyce Olson, Mayor ATTEST: Sandy Kenworthy, Deputy City Clerk APPROVED AS TO FORM: Leland B. Kerr, City Attorney W m O o� w U ¢ O O a.� U JO > w 0 < N F- ca ca 77N Q S U m ' N a 3 (7 ¢ W 00 °¢ oQ c1) > > U Q N W V)04 O = � O Q N Q W w flot! N 3 (7 0Q Y J 2 J 0 0 O 0 p m F- -1 N a0 J Y _ O N O ea Y m X — X m cm LO J J F_ U.I m S N m N ao m F- fn c0 Y N Cn d N Y N 0 N ad m ° 0 0 , J m o ' o f LL }- o ~ VJ J P ' m O) O o O O N r OQ C •- d N ¢ J aw H H Uz_ O UQ H H cn >. 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U Q Q ¢ ¢ W p. z ¢ ti a; E.,, F, F, O w O E- un Z O O O N N O O z Z O O N a ¢ H ¢ > > a w w a. 0. a 44 u u z z * N N M — N �_ 111' — N _M N %0 M a _ �N•+ O O O O O O O O N W ° ° ti N N N N N M M M M M M V N M M N N N M M N N M M M M N ai 00 00 00 00 00 00 00 00 00 00 00 00 00 00 0? i i i s e s i n Q M M M M M M M M M M M M M M M rl W n••1 rl rl H �I rl � rl f4 wr H � rl W) N N N N N N AGENDA REPORT NO. 34 FOR: City Council DATE: 4/26/06 TO: Gary Crutchfi ty Manager WORKSHOP: Richard J. Sm rector REGULAR: 5/1/06 Community an Economic Development FROM: David I. McDonald, City Planner SUBJECT: STREET & ALLEY VACATION- Steffins 2nd Add and Owens Add (MF #VAC-06-005) I. REFERENCE(S): A. Proposed Resolution and Vicinity Map B. Vacation Petition II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No.d�56 fixing 7:00 PM, June 5, 2006 as the time and date for a public hearing to consider the proposed vacation. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The Port of Pasco submitted a petition requesting vacation of all streets and alleys in Steffins 2nd Addition. The Port is in the process of realigning the rail spur into the Big Pasco Industrial Park. The new rail line will traverse several undeveloped public streets. Additionally the Port is in the process of cleaning up their property records and is seeking to consolidate properties by the elimination of unneeded streets and alleys. B. The petition requires the City Council to fix a public hearing to consider the vacation request. The earliest regular City Council meeting available for a public hearing, which provides the statutory 20-day hearing notice, is June 5, 2006. V. DISCUSSION: As staff was preparing the resolution for the Port property it became apparent the adjoining City properties west of Maitland Avenue (Public Works Shops and Sewage Treatment Plant) contain five undeveloped streets and a larger number of alleys. The platted streets and alleys in the Public Works Shop area have also been included for possible vacation in the attached resolution. VI. ADMINISTRATIVE ROUTING: 3(f) RESOLUTION NO. �5 A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO CONSIDER THE VACATION OF STREETS AND ALLEYS IN STEFFINS SECOND ADDITION AND OWEN'S ADDITION. WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by Resolution, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That a public hearing to consider vacating all streets and alleys in Steffins 2nd Addition from the north right-of-way line of Ainsworth Avenue to the north right-of-way line of "D" Street and all streets an alleys in Owen's Addition from the north right-of-way line of Ainsworth Avenue to the south right-of-way line of the Burlington Northern Railroad, including the alley in Block 11, north of the railroad right-of-way, will be held before the City Council of the City of Pasco in the Council Chambers of the City Hall, 525 North 3rd Avenue, Pasco, Washington, at the hour of 7:00 p.m., on the 5th day of June, 2006. That the City Clerk of the City of Pasco give notice of said public hearing as required by law. PASSED by the City Council of the City of Pasco this 1 st day of May, 2006. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Webster W. Jackson Leland B. Kerr City Clerk City Attorney VICINITY MAP Alleys to be vacated Streets to be vacated rrr_ FEE $200 MASTER FILE # DATE SUBMITTED: CITY OF PASCO STREET / ALLEY VACATION PETITION I, we the undersigned, owners of two-thirds of the privately owned abutting property hereby petition the City Council of the City of Pasco to vacate the following described street/alley rights-of-way: dd� e all J 16cks� S�Yee 'S QllPuS Uqt-tlK bo U Yt Sie- Ito �' AM +t8-n_ of t` S em APPLICANT: PROPERTY OWNED (Legal Description) Print Name: j -s�53 -141 Sign Name: f 12 ' 3�3 -._ - Address: %7� Omc,L W X yq_�b I /I Z - -4© Phone #.� �— 31e Date -ia-v4p 11 Z 51 Print Name: Sign Name: Date Print Name: Sign Name: Date /, Iro. 'rriamuf Ilan " oodwid Industnes Wee flay 7 - 13 2006 `"6 E S, the people of• Pasco value ]lard work and support the right of individuals to . provide for themselves and their fiimilics, and, `POAERq�AS, some members ofour community require additional services, help and tranung to aid them in accomplishing those goals, and, U,J'(E9YVU, among ihose most in aced of education, training and cniploynicilt services are those whose job opportunities are limited due to illiteracy, incarceration, lack of'work expericilcc, and those with mental, emotional and physical disabilities, and, `GWEI /W, disadvantaged residents in Pasco have received vocational CValUat1011, job- seeking skills, and placement assistance or employment tllrough Goodwill Industries of-the COILInlbia and, TfAW W, the investment made by the residents of Pasco who support Good1Vill Industries has paid off in employment training services and,jobs for our citizens and, VMEPOW, Goodwill Industries of the Columbia is celebrating Goodwill Industries Week, May 7 through 13, 2006, -1V0'CN?9?EWTT0gZA I, Joyce Olson, Mayor of the City of Pasco, hereby proclaim May 7 through 13, 2006, as 'Goodwiff Indiatries Week: in and for the City of Pasco, and urge all citizens to give su11)01't to Goodwill in .recognition of' its ability to maximize an individual's contribution to self, family and eomilninity. IN`i MESS 14,Y&IZ;EOF, I have hereunto set my hand and caused the Official Scal of the City of Pasco, State of Washington, to be affixed this I" day of May 2006. Ak n• Jof.c !s r, Aln3 nr h 4(C) y I ]a n fr< ll Wational PoCce Wee Way 14 - 20, 2006 EWms, the City of Pasco police play an csseriti"d role in saleguarding the ri"lits aild freedoms of the citizens of the City of Pasco; and 146VEXT4, , it is important that all citizens know and understand the duties, responsibilities, hazards, and sacrifices of their police; and `Gt�tfrLS; City of Pasco police recognize their duty to serve the people by safeguarding Idle and property, by protecting thern against violence and disorder, and by protecting (lie innocent against deception and the weak against oppression; and `C'Y'J11E S the men and women of the City of Pasco police unceasingly provide a vital public service, 9W W, gMg EFOr1Y, 1, Joyce Olson, Mayor of the City of Pasco, Washington, call upon all citizens of the City of Pasco and upon all patriotic, civic and cdueational organizations to observe the week of May 14-20, 2006 as '"Natiorza[Porice Week" with appropriate ceremonies and observances in which all of our citizens may join in coil imemoratIng law enforcement officers, past and present, who, by their faithful and loyal devotion to their responsibilities, have rendered a dedicated service to their communities and, in so doing, have established inn• themselves an enviable and enduring reputation for preserving the rights and security of al I citizens. I further call upon all citizens of the City of Pasco to observe Monday, May 15, 2006 as "Peace Of�`icets'Wemoria(Day" in honor of those law enforcement officers Nvho, through their courageous deeds, have made the ultimate sacrifice in service to their community or have become disabled in the performance of duty, and let us recognize and pay respect to the survivors of our fallen heroes. IN..'WIqYYESS `VM-IE EOT, I have hereunto set my hand and caused the Official Seal of the City oh Pasco, State of Washington, to be affixed this ls` day of May 2006. JO.) 1 01 n, Tlhgor Cir ,f l -Co 4(d) 1 r s We e Wo %lay .14 - 20, 2006 public works services provided in ollr colllnlulllty arc an integral part of' our citizens' everyday lives; and IWEREM, the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and progrartts such a.s water, scvxr, slrcefs and prllllW, buildings, and solid waste collection; and `W'J (JZF,S, the health, safety, and comfort of this community greatly depends on these facilities and services; and 'W' R U, the quality and effectiveness of these facilities, as well as their Tanning, design, and construction is vitally dependent upon the efforts and skill of public works officials; and IV-WERIU the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the,work they perform; 9VOW, 2FEWETORF I, Joyce Olson, Mayor of the City of Pasco, Washington, do hereby -proclaim May 14-20, 2006 as "ft filc Works Week" in.the City of Pasco, and call upon all citizens and civic organizations to acquaint themselves With the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. INWIgNT_SS `i�fthlrEREOF, I have hereunto set my hand and caused the Official Scal of the 'City of Pasco, State of Washington, to be affixed this I" day of May 2006. JO)-C 1 11, Rfelyor City . ca 4(e) AGENDA REPORT NO. 35 FOR: City Council DATE: 4/26/06 TO: Gary Crutchfie Manager WORKSHOP: Richard J. Smit i ctor REGULAR: 5/1/06 Community an Economic Development FROM: David I. McDonald, City Planner SUBJECT: ALLEY VACATION- The north/south alley in Block 4 AM Wehe's Whitehouse Addition (MF #VAC-06-004) I. REFERENCE(S): A. Proposed Ordinance and Vicinity Map II. ACTION REQUESTED OF COUNCIL(STAFF RECOMMENDATIONS: Conduct Public Hearing: MOTION: I move to adopt Ordinance No. , vacating all of the north/south alley in Block 4 AM Wehe's Whitehouse Addition and, further, authorize publication by summary onl . III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. The property owners of Block 4, AM Wehe's Addition submitted a petition requesting vacation of the north/south alley in said block. The alley has never been improved and La Clinica is in the process of developing homes on the west half of the block. B. May 1, 2006 was set as the date to conduct a public hearing on the vacation petition. V. DISCUSSION• The .Franklin County PUD and Cascade Natural Gas have no services in the impacted right-of-way. Qwest has equipment in the alley and has requested that an easement be retained. The City Engineer has no objection to the vacation. VI. ADMINISTRATIVE ROUTING: 7(a) ORDINANCE NO. AN ORDINANCE VACATING THE NORTH/SOUTH ALLEY IN BLOCK 4, A.M. WEHE'S WHITEHOUSE ADDITION WHEREAS, a qualified petition has been submitted to the City Council of the City of Pasco requesting vacation of certain public rights-of-way within the City of Pasco; and WHEREAS, from time to time in response to petitions or in cases where it serves the general interest of the City, the City Council may vacate rights-of-way; and WHEREAS, all steps and procedures required by law to vacate said right-of-way have been duly taken and performed; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON,DO ORDAIN AS FOLLOWS: Section 1. That the north/south alley in Block 4, AM Wehe's Whitehouse Addition as depicted in Exhibit "l" be and the same is hereby vacated subject to the easement retained in Section 2 below. Section 2. That the City shall retain an easement and the right to exercise or grant easements with respect to the vacated right-of-way described in Section l above for the construction, repair and maintenance of public utilities and services. Section 3. That a certified copy of this ordinance be recorded by the City Clerk of the City of Pasco in and with the office of the Auditor of Franklin County, Washington. Section 4. This ordinance shall take full force and effect five (5) days after approval, passage and publication as required by law. PASSED by the City Council of the City of Pasco,this I"day of May, 2006. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Webster W. Jackson Leland B. Kerr City Clerk City Attorney VICINITY MAP ITEM: ALLEY VACATION APPLICANT: La Clinica FILE # : VAC06-004 3 ALLEY x VACATED E. ADELIA ST � w , `YG ✓ 1 w 1 � � �� w z E. GEORGE ST w 1 F4 x T l Z A Zi E. ALVINA ST c AGENDA REPORT FOR: City Council April 25, 2006 TO: Gary Crutch i Manager Reg. Mtg.: 5/1106 FROM: Stan Stre � ' inistrative and Community Services Director SUBJECT: Swimming/Pool Fees I. REFERENCE(S): A) Swim Cost Comparison sheet with Recommendations for Adjustment B) Proposed Ordinance II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 511: Motion: I move to adopt Ordinance No. amending Section 3.07.140 of the Pasco Municipal Code, regarding fees for the City's swimming pools, and further, to authorize publication by summary only. III. FISCAL IMPACT: Minimal increase to general fund revenue. IV. HISTORY AND FACTS BRIEF; A) The fees charged by the City for swim lessons and for recreational swimming at City pools have not been changed since 1997. Staff has done a comparison of such charges with the cities of Kennewick and Richland as shown on the attached sheet. While the other two cities are currently charging considerably more for swim lessons, staff finds that recreational swimming fees appear to be fairly consistent with our sister cities. B) The city spends approximately $75-80,000 more per year for swimming than it collects in revenue. The following summarizes the cost/revenues associated with each pool size and for the two major types of activities: recreational swimming and swimming lessons. Expense per Dollar of Revenue Recreational Swimming Swimming Lessons Memorial Pool $2.12 $1.83 Kurtzman/Richardson $3.95 $1.69 C) As can be seen, swim lessons are more cost effective (less costly) than public swim and much more so at the smaller pools, Additionally, based on our registration experience, there seems to be a growing demand for lessons each year. Based on this information and the comparisons with Kennewick and Richland, staff is recommending increases to the fees for swim lessons. The increases also reflect a greater differential between in-city and out-of city rates. It should also be noted that we have experienced increases in the cost of labor, chlorine and electricity for the operation of the pools over the last several years. D) Due to the demand for lessons, staff also proposes to increase the number of lessons offered, however this will require the displacement of some recreational swim time. Increasing lessons offered at the smaller pools will tend to reduce the subsidy of recreational swimming at these facilities. Since recreational swim rates are comparable to the other cities and with reduced times available, staff does not make a recommendation on changing these rates. E) Staff also recommends adjustments to the schedule for private rental of the pools, commensurate with the cost of inflation since the last adjustment was made. F) Staff recommends the adoption of the proposed ordinance. 8(a) Swim Lesson Charges Kennewick Classes In-City Out All levels 1-6 $15.00 $22.50 (2.22/hr) (3.33/hr) Adult $1 8.00 $27.00 (2.67/hr) (4.00/hr) All Kennewick classes are 6 hour 45 minutes total Richland In-City Out All levels 1-6, adults $17.00 $21.25 (3.40/hr) (4.25/hr) All Richland classes are 5 hours total Pasco Classes In-City Franklin Co. Out (Benton/W.W.) Levels 1-3 $6.00 $8.00 $10.00 (1.20/hr) (1.60/hr) (2.00/hr) Levels 4-6, adults $8.00 $10.00 $12.00 (1.60/hr) (2.00/hr) (2.40/hr) All Pasco Classes are 5 hours total Pasco Proposed In City Out. Levels 1-6 $12.00 $18.00 (2.40/hr) (3.60/hr) Adults $16.00 $24.00 (3.20/hr) (4.80/hr) Public Swim Charges Kennewick In-City Out Children $.75 $.75 Adult $2.00 $2.00 Richland Children $50 $.75 Adult $1.50 $2.00 Pasco Memorial Kurtzman/Richardson Children $1.00 $.50 Adult $2.00 $1.00 Pool Rentals 3.07.140 SWIMMING POOLS: A) Rental: Fee/Charee Proposed Kurtzman/Richardson(2 hour) $75.00 $1 00.00 a) each additional hour $35.00 $50.00 b) extra guard/hour $10.00 $15.00 Memorial (2 hour) $175.00 $235.00 a) each additional hour $75.00 $100.00 b) extra guardihour $10.00 $15.00 ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, amending Chapter 3.07 of the Pasco Municipal Code regarding Swimming Pool Fees. WHEREAS, The City Council of the City of Pasco, Washington, has determined that certain amendments regarding Swimming Pool Fees are necessary. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. That Section 3.07.140 of the Pasco Municipal Code is hereby amended to read as follows 3.07.140 SWIMMING POOLS: A) Rental: Fee/Charee Kurtzman/Richardson (2 hour) $75.99 $100.00 a) each additional hour $3 5.00 $50.00 b) extra guard/hour $10.00 $15.00 Memorial (2 hour) $175. $235.00 a) each additional hour $75.00 $100.00 b) extra guard/hour $-10.08 $15.00 B) Admission fees—Daily/per session: l) Kurtzman/Richardson- a) Youth $ .50 b) Adult $1.00 2) Memorial: a) Youth $1.00 b) Adult $2.00 C) Lessons: City Resident Non-City Residen# Levels 1 — 6 $12.00 $18.00 Adults $16.00 $24.00 Section 2. This ordinance shall take effect and be in force from and after its passage and five days following its publication as required by law. PASSED by the City Council of the City of Pasco at its regular meeting this day of May, 2006. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Sandy L. Kenworthy, Deputy City Clerk . Leland B. Kerr, City Attorney CITY OF PASCO SUMMARY OF ORDINANCE NO. ORDINANCE NO. is an ordinance amending PMC Section 3.07.140 regarding Swimming Pool Fees. The full text of Ordinance No. is available free of charge to any person who requests it from the City Clerk of the City of Pasco (509) 545-3402, PO Box 293, Pasco, Washington, 99301. Sandy L. Kenworthy, Deputy City Clerk AGENDA REPORT NO. FOR: City Council Date: April 12, 2006 TO: Gary Crutchfi ty _ ger W/Shop Mtg.: April 24, 2006 Stan Strebel,A n. unity Services Director Reg.Mtg.: May 1, 2006 FROM: Jim C s ance Manager SUBJECT: Revisions to Advance Travel Expense Fund Checking Account L REFERENCE(S): Proposed Ordinance II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 4/24/06 Discussion 511/06 MOTION: I move to adopt Ordinance No. amending Title 3.92 of the Pasco p g Municipal Code concerning Advance Travel Expense Account Checking Account III. FISCAL IMPACT: Increase the Advance Travel Expense Account checking account balance from $10,000 to $15,000. IV. HISTORY AND FACTS BRIEF; The Advance Travel Expense Account (ATEA) is a checking account is used to provide advances to employees who are engaged in travel on City related business. Advances are provided when overnight travel is required and is intended to relieve the burden of travel expenditures on the part of the employee. Upon return from travel, the employee is required to submit an Employee Travel Claim Form within 10 days outlining the expenses of the trip and turning in unused advances or requesting an additional amount not covered by the original advance. That form is then used to reimburse the ATEA and indicating to what financial system account number to charge the employees expenses. A check is prepared through the normal payment process to reimburse the ATEA. With the growth in the number of City employees, and rising travel costs related to fuel, hotel expense and food per diem rates, the current level of$10,000 for the ATEA is proving to be inadequate. The $10,000 checking account limit is being depleted on a recurring basis and staff is frequently in the position of having to wait until sufficient Employee Travel Expense Claim Forms are submitted and the resulting funds for the reimbursement to the ATEA is processed so that current advance travel funds requests can be funded. The insufficient amount in the checking account is requiring additional staff efforts to process reimbursement requests outside of the normal Accounts Payable reimbursement process. V. DISCUSSION: The proposed $5,000 increase should be sufficient to allow the ATEA to function as intended, processing requests for advance checks in a timely manner and receiving reimbursements for advances from Accounts Payable in accordance with the normal payable check run schedule. The ATEA was previously increased in 2002 from$8,000 to$10,000. 8(b) ORDINANCE NO. AN ORDINANCE of the City of Pasco, Washington, Amending Title 3, Entitled "Revenue and Finance". WHEREAS, changes have occurred since the enactment of Title 3 of the Pasco Municipal Code entitled "Revenue and Finance" in the individual section Chapter 3.92 Advance Travel Expense Account checking account which have resulted in insufficient provisions and WHEREAS, it is necessary to update this Title to provide adequate provisions ; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS: Section 1. That Section 3.92.040 entitled "Fund Account" shall be and is hereby amended and shall read as follows: 3.92.040 FUND ACCOUNT. The City Council authorizes an amount not to exceed teff fifteen thousand dollars ($15,000) at any one time to be kept in the account. Monies shall be deposited in a separate checking account in a local bank in the name of the City and entitled "Advance Travel Expense Fund." Section 2. This ordinance shall take effect and be in force from and after its passage and five days following its publication as required by law. PASSED by the City Council of the City of Pasco, Washington, at a regular meeting this day of May 1, 2006. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Webster Jackson Leland B. Kerr, City Attorney City Clerk AGENDA REPORT NO. FOR: City Council Date: April 13, 2006 Workshop Mtg.: April 24, 2006 Regular meeting: May 1,2006 TO: Gary Crutchfi anager Stan Strebell,,%A m is ative and Community Services Director FROM: Ji Chas Finance Manager SUBJECT: INCRE SE THE GENERAL PETTY CASH FUND I. REFERENCE(S): A) Proposed Resolution II. ACTION REQUESTED OF COUNCILJSTAFF RECOMMENDATIONS: 4/24106 Discussion 511/06 MOTION: I move to pass Resolution No. increasing the dollar amount in the General Petty Cash Fund of the City. III. FISCAL IMPACT: None IV. HISTORY AND FACTS BRIEF; The General Petty Cash Fund of the City was first established in 1965 at $200. It has been amended several times and currently totals $4,000. The State Auditor's Office, during the 2004 annual audit, completed in September 2005, recommended the Parks and Recreation Department have separate cash drawers for their cashiers to alleviate any balancing problems from using just one cash till, as has been the practice for quite some time. Each cashier would be given a cash drawer to work from and balance each evening. Parks and Recreation also is in need of an additional $500 to have in place for cash registers at each pool and to have a change fund for volleyball and other activities where change is needed without having to "borrow" from Finance. The Parks and Recreation Department will now have 4 cash drawers at the City Hall location. The 3 pools each have a cash box. The increase in the activity at the Municipal Courts has caused the need to have additional payment windows. Municipal Courts now has 4 cash drawers in use. They have a total of$140 . in cash to fund those drawers. They have only been funding two cash drawers with $50 each and the other $40 is kept to reimburse small incidental expenses of the department. The small amount of beginning cash has, at times, caused some problems in making change for their "customers". The Courts should be given an additional amount to fund all of their cash drawers and have sufficient amounts of reserve to make proper change for payments. This request is to increase Petty Cash by$2,000 to a total of$6,000. V. DISCUSSION: It is the recommendation of the State Auditor's Office, in order to maintain the proper control of cash and alleviate potential risk and malfeasance, to provide separate cash drawtzs for each cashier. In the past,Parks and Recreation has relied on Finance to supply funds for their variety of special programs and usages. If Finance were to supply these funds from the current petty cash fund, it would cause frequent trips to the bank to insure a proper amount of small change is on hand for all cashiers at any given time. Municipal Courts needs a sufficient amount of cash for their cash drawers and to provide change VI. OTHER COMMENTS 8(c) RESOLUTION NO. A RESOLUTION AMENDING SECTION 3 OF RESOLUTION NO. 2891, INCREASING THE MAXIMUM LIMIT OF THE GENERAL PETTY CASH FUND FOR THE CITY OF PASCO. WHEREAS, the General Petty Cash Fund for the City of Pasco was first established by Resolution No. 676; and WHEREAS, Section 3 of Resolution No. 676 was last amended by Resolution No. 2891, in September 2005, increasing the General Petty Cash Fund of the City; and WHEREAS, it will benefit the Parks and Recreation Department Cashiers to have additional cash drawers to satisfy the recommendation of the State Auditor's Office to provide a separate cash drawer to each cashier and have an ample of amount of cash in each drawer to begin each day, and such additional cash to provide a reserve from which to provide change of smaller denominations to replenish bills and coinage, and WHEREAS, it will provide funds to finance the start-up funds of various other Park and Recreation Department activities throughout the year, and WHEREAS, it will benefit the Municipal Courts to have an appropriate amount of funds to provide a separate cash drawer to each cashier and have an ample amount of cash in each drawer to begin each day, and such additional cash to provide a reserve from which to provide change of smaller denominations to replenish bills and coinage, and WHEREAS, it is necessary to increase the amount of cash in the General Petty Cash Fund for the City of Pasco; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: Section 1. Section 3 of Resolution No, 676 is hereby amended to read as follows: Section 3. "The Fund shall be established by Treasurer's check and shall not exceed Five Thousand One Hundred Dollars ($6,000). Reimbursements for approved single receipts from the Fund shall not exceed $25.00." Section 2. This Resolution shall be in full force and effect after its passage as required by law. Passed by the City Council of the City of Pasco this 1st Day of May, 2006. Joyce Olson, Mayor APPROVED AS TO FORM: Sandy Kenworthy,Deputy City Clerk Leland B. Kerr, City Attorney AGENDA REPORT NO. 38 FOR: City Council DATE: April 27, 2006 TO: Gary Crutchfi y Manager WORKSHOP: 5/1/06 Richard J. S D ector Community & conomic Development FROM: David McDonald, City Planner SUBJECT: Street Name Change: W. Court Street/Harris Road (MF #INFO 06-026) I. REFERENCE(Si: A. Proposed Ordinance & Vicinity Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: Motion: I move adopt Ordinance No. , changing the name of a portion of West Court Street to Shoreline Road, and further, to authorize publication by summary only. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. In December of 2005 the County Commission renamed West Court Street from the north City limits to Dent Road to Shoreline Road at the request of an adjoining property owner. B. The property owner who requested that name change in the County has now filed a written request for the City to change the name of a portion of West Court Street and a portion of Harris Road, from its intersection with West Court Street to the City limits, to Shoreline Road. V. DISCUSSION: C Many years ago, West Court Street was realigned at its intersection with Harris Road. The realignment in effect dissected West Court Street into two segments leaving a portion of Harris Road in between (see the vicinity map). The property owner at 12905 West Court was concerned about the delivery of emergency services to his property with the disjointed segments of Court Street. As a result, he asked the County to change the name of the portion of West Court Street from Dent Road to the north City limits. The same property owner has l now filed a written request for the City to consider changing the name of the remaining portion of West Court Street and that portion of Harris Road west of the intersection with the realigned intersection with West Court. The only other mayor property owner with an address that would be affected by the requested street name change is the Central Pre-Mix Concrete Company. Central Pre-Mix is located, over a 1,000 feet west of the intersection of Harris Road and West Court Street, at 11919 Harris Road. Central Pre-Mix is opposed to the street name change and has suggested from a safety point of view it would be more appropriate to rename Shoreline Road, and the segment of West Court Street between Shoreline and Harris, to Harris Road. In considering this issue the Council could: 1) Do nothing and let the street names remain as they are; 2) Change the segment of Court Street from the end of Harris Road to the City limits; 3) Change street names such that Shoreline Road would extend west from the intersection of Harris Road and West Court; or 4) Encourage the County to rename Shoreline Road to Harris Road and change the City portion of West Court to Harris Road. There are problems associated with all of the options. The simplest and least problematic solution would be to rename the segment of West Court Street, from the end of Harris Road to the north City Limits, to Shoreline Road. This would have the least impact on all parties and would eliminate most of the confusion of having a small segment of West Court Street wedged in between Shoreline Road and Harris Road. S(d) ORDINANCE NO. AN ORDINANCE changing the name of a portion of a street that was heretofore called West Court Street. WHEREAS, the identification of streets plays an important function in maintaining the safety and welfare of the public; and, WHEREAS, street names are the principal means for the public to reference and locate properties in the city; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN AS FOLLOWS: Section 1. That the West Court Street from the north City Limits to a point 1,800 westerly of the intersection of West Court Street and Harris Road, is hereby renamed and shall henceforth be referred to and known as Shoreline Road. Section 2. This ordinance shall be in full force and effective after its passage and publication as required by law. PASSED this 1st Day of May 2006. Joyce Olson Mayor ATTEST: APPROVED AS TO FORM: Sandy Kenworthy Leland B. Kerr Deputy City Clerk City Attorney VICINITY MAP ORD . 1 � CITY LIMITS is cn V9 [GALLANT �ITY LIMITS cou, T ST ENTRAL PRE—MI HARRIS RD N�d T's, GENT � E r' l n AGENDA REPORT NO. 36 FOR: City Council DATE: April 27, 2006 TO: Gary Crutchfie Manager WORKSHOP: Richard J. Smi ,4Dector REGULAR: 5/l/06 Community an Economic Development FROM: David 1. McDonald, City Planner "_\3� SUBJECT: PRELIMINARY PLAT: Reilynn Park, 13-Lots (MF # PP06-001) I. REFERENCE(SI: A. Proposed Resolution B. Preliminary Plat (Council Packets only-Copy available in Planning Office for Public Inspection) C. Report to Planning Commission: 3/ 16/06 D. Planning Commission Minutes: Dated 3/16/06 & 4/20/06 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to approve Resolution No. approving the preliminary plat for Reilynn Park. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On March 16, 2006 the Planning Commission conducted a public hearing for the purpose of reviewing a preliminary plat of Reilynn Park. Reilynn Park is a proposed 13-lot subdivision located in the 5200 Block of Burden Boulevard. B. Following the conduct of a public hearing, the Planning Commission determined that with conditions related to sewer service and other infrastructure needs the preliminary plat could be recommended for approval. C. The applicant agrees with the recommended conditions prepared by the Planning Commission and is now seeking approval of the preliminary plat by the City Council. The recommended conditions are contained in the attached resolution. V. DISCUSSION: VI. ADMINISTRATIVE ROUTING: 8(e) RESOLUTION NO. A RESOLUTION approving a preliminary plat for Reilynn Park. WHEREAS, RCW 58.17 enables the City to uniformly administer the process of subdividing property for the overall welfare of the community; and, WHEREAS, owners and developers of property situated in northeast quarter of Section 15, Township 9 North, Range 29 East, W.M. have requested approval of a preliminary plat; and, WHEREAS, the Planning Commission has reviewed said preliminary plat which is named Reilynn Park; and WHEREAS, following a public hearing, the Planning Commission found the proposed plat promoted the general welfare of the community and recommended said preliminary plat be approved with conditions; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO: That the preliminary plat for Reilynn Park located in the northeast quarter of Section 15, Township 9 North, Range 29 East, W.M., is hereby approved with the following conditions: 1) At the time lots are developed all abutting roads and utilities shall be developed to City standards. This includes but is not limited to water, irrigation and sewer lines, streets, storm water, fire hydrants and streetlights. All type, size and installation of any City utility shall be according to the latest. City of Pasco Construction Standards or as approved by the City Engineer. Sidewalks must be installed no later than the time each lot is developed with a house. All handicapped sections must be completed with the street and curb improvements prior to final plat approval for phases abutting said streets. Water utility improvements shall include necessary pressure reducing valves and utility extensions/looping as approved by the City Engineer. 2) Lots abutting Burden Boulevard shall not have direct access to Burden Boulevard. Access shall be prohibited by means of deed restrictions or statements on the face of the final plat(s). 3) All intersections will require setback lines for appropriate sight distances. No fences, utility vaults or pedestals, or other obstructions will be allowed in this area. 4) Burden Boulevard, along the entire length of the preliminary plat, shall be constructed with curb, gutter, asphalt and right of way dedication if needed in conjunction with the first phase of development. All necessary utilities that are required and/or need to be extended in and/or across Burden Boulevard shall be done prior to paving. Improvements along Burden Boulevard shall be developed to full standards with the subdivision phase plans or as directed by the City of Pasco. 5) The under grounding of the existing power lines along Burden Boulevard is to be done in conjunction with an agreement between the City of Pasco and Franklin County PUD. The developer(s) of this plat will be required to coordinate their compliance with these agreement(s) between the City of Pasco and Franklin PUD. The under grounding of existing and future power lines will be required along any other location within the confines of the proposed plat in a time and manner as directed by the City of Pasco. 6) The developer/builder shall pay the City a "common area maintenance fee" of $465 per lot upon issuance of building permits for homes. These funds shall be placed in a fund and used to finance the maintenance of lands along Burden Boulevard. The City shall not accept maintenance responsibility for the landscaping abutting said streets until such time as all homes are permitted in each phase that abut said streets. 7) Excess right-of-way along the Burden Boulevard must be landscaped. Said landscaping shall include irrigation, turf and trees. The species of trees and spacing will be determined by the Parks Department. All landscaping and irrigation plans shall be reviewed and approved by the Parks Department prior to installation. Water usage for City Right of Way landscaping shall come from a domestic water source as approved by the City of Pasco with the connection and meter fees paid for by the developer. 8) The developer/builder shall pay the City a "traffic mitigation fee" per the Municipal Code. Fees collected shall be placed in a fund and used to finance signalization and other improvements necessary to mitigate traffic impacts on the circulation system within the I-182 corridor. 9) The developer shall install a common Estate type fence 5 to 6 feet in height adjacent the rear line of all lots backing on Burden Boulevard. Said fence must match the fencing to be built in Linda Loviisa. Prior to installation the City must approve said fence. Consideration must be given to the vision triangle at the intersection of all streets. The City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep. These fencing requirements shall be noted clearly on the face of the final plat(s). 10) The developer shall be responsible for all costs associated with construction inspection service expenses incurred by the City of Pasco Engineering Department. 11) The developer will be required to provide a deposit to the City of Pasco to allow the City of Pasco to hire a surveying company to perform topographic surveys of the constructed utilities including manhole lids and flow line elevations, location of sewer stubs, water valves, water meters, irrigation valves, irrigation services, storm water catch basins, street lights, fire hydrants, monuments and other pertinent information deemed necessary, to the satisfaction of the City of Pasco. The developers will be required to provide as-built drawings for the remainder of the improvements. The City of Pasco contracted surveyor will be given an electronic copy of the design drawings to then insert their findings from the topographic survey. 12) The developer shall insure active and ongoing dust and litter abatement activities occur during the construction of the subdivision and construction of the houses thereon. 13) The final plat shall contain 10-foot utility easements parallel to all streets. 14) The developer shall install a properly designed irrigation system with stubs. to all lots in the subdivision for future irrigation needs. All easements/right of ways necessary to convey an irrigation system to and through the proposed plat must be conveyed to the City of Pasco. The irrigation lines shall run in easements/rights of way as directed by the City Engineer. 15) All engineering designs for infrastructure and final plat drawings shall utilize the published City of Pasco Vertical Control Datum. 16) Any and all water rights associated with this land, along with any wells, pumps, pipe, associated electrical system(s) and appurtenances shall be conveyed to the City prior to subdivision construction plan approval of the first phase. If no water rights are available to transfer to the City the property owner/developer must pay a water right fee of $1,500 per acre in lieu thereof. If the current owner/developer wishes to continue to utilize water from the well(s) for farming purposes an agreement may be negotiated with the City of Pasco for joint water usage within the preliminary plat boundaries. 17) The developer/builder shall pay the City the current park fee per lot upon issuance of building permits for homes. 18) The final plat shall contain the following Franklin County Public Utility District statement: "The individual or company making improvements on a lot or lots of this plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD's primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat." 19) The final plat shall contain the following statement: "Irrigation service lines are currently available to lots within this plat; however, water for the irrigation system may not currently be available. The City of Pasco is constructing its irrigation infrastructure on an ongoing basis. The use of the system will become available as time and resources permit the expansion and connection of new systems to the existing irrigation supply." 20) All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 21) All storm water shall be disposed of through means approved by the City Engineer. All methods utilized to capture and dispose of storm water shall be approved by the City Engineer before approval of the proposed subdivision. 22) All streets are to be developed to City Standards and/or as directed by the City Engineer. All intersections will require setback lines for appropriafe sight distances. Approaches to intersecting interior streets shall not exceed 2% and any street intersecting an arterial or collector street shall be 0% coming out of the toe of the slope. All temporary streets will be required to have a paved turn around (1" paved on 2" of rock) at the end of the street to the satisfaction of the City Engineer. 23) All water lines must be extended through the length of each proposed plat. No phase can be left for more than 6 months without the subsequent looping of each system with the existing City of Pasco water system. The developer will be required to deposit funds for any non-looped system left longer than 6 months with the City of Pasco to insure the completion of the water system. No water valves/meters boxes are to be located in any casements/walkways. 24) All water, storm, irrigation & sewer line(s), size(s), type and associated appurtenances to be installed as per the most current City of Pasco Construction Standards and/or as directed by the City Engineer. 25) Any and all utilities shall be located as directed by the City Engineer. This shall include but not limited to gas, phone, power, cable and all other utilities located within or adjoining this proposed plat. Any existing utilities that present difficulties shall be relocated at the developer's expense, pursuant to the City Engineer's direction. All utility plans, including the above mentioned, are required to be submitted to the City of Pasco prior to subdivision approval. 26) All existing City utilities that transverse the proposed preliminary plats are to be identified on all subdivision construction plans. Access must be provided to these existing utilities as directed by the City Engineer. 27) A "revised" preliminary plat, incorporating all changes and modifications, including phasing, approved by the City shall be submitted within 30 days of preliminary plat approval. The documents must be submitted in both paper and an electronic format acceptable to the City Engineer. Passed by the City Council of the City of Pasco this 18t day of May, 2006. Joyce Olson, Mayor ATTEST: APPROVED AS TO FORM: Webster Jackson, Leland B. Kerr, City Attorney City Clerk REPORT TO PLANNING COMMISSION MASTER FILE NO: PP06-001 APPLICANT: Aho Construction HEARING DATE: 3/16/06 5512 NE109th Ct ACTION DATE: 4/20/06 Vancouver, WA 98662 BACKGROUND REQUEST: Preliminary Plat Reilynn Park, 13-Lots 1. PROPERTY DESCRIPTION: Legal: SHORT PLAT 2005-02 LOT 1 General Location: 5200 Block of Burden Boulevard Property Size: 4.22 Acres Number of Lots Proposed: 13 single-family lots Square Footage range of Lots: 15,660 sq. ft. to 10,000 sq. ft. Average Lot Square Footage: 10,899 sq. ft. 2. ACCESS: The property boarders Burden Boulevard. Access will be by way of interior streets connected to the Linda Loviisa subdivision. 3. UTILITIES: All municipal utilities are available to the site. 4. LAND USE AND ZONING: The site is zoned R-S-1 Suburban Residential and is currently vacant. Surrounding properties are zoned R-S-1. Properties to the east are developed with single family dwellings. A church is being built at the northwest corner of the site. The Village at Pasco Heights and the Casa Del Sol subdivisions are located to the north across Burden Boulevard. The property to the south and west is being farmed and has preliminary plat approval for the Linda Loviisa development. 5. COMPREHENSIVE PLAN: The Comprehensive Plan indicates the site is intended for low density residential development. According to the Comprehensive Plan low density residential means 2 to 5 dwelling units per acre. The criteria for allocation in the Comprehensive Plan Section 3.15 (Vol II, page 38) encourages development of lands designated for residential uses when or where; sewer is available, land is suitable for home sites, the location is convenient major circulation routes and when there is a market demand. Policy LU-3-C encourages development to expand in a progressive and efficient manner. Policy H-3-B encourages 1 the advancement of home ownership and Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community. 6. ENVIRONMENTAL DETERMINATION: This proposal has been issued a mitigated determination of nonsignificance in accordance with review under the State Environmental Policy Act (SEPA), Chapter 43.21(c) RCW. ANALYSIS LOT LAYOUT: The proposed plat contains 13 lots meeting or exceeding the zoning requirements. RIGHTS-OF-WAY: All lots have adequate frontage on streets that will be dedicated. The plat provides a needed connection point from the previously approved Linda Loviisa development west and then north to Burden Boulevard. UTILITIES: The developer will be responsible for extending the water lines, sewer lines and other utilities into the plat. A utility easement will be needed along the first 10-15 foot of all lots. The final location and width of the easements will be determined during the engineering design phase. The front yard setbacks for construction purposes are larger than the requested easements; therefore the front yard easements will not encroach upon the buildable portions of the lots. The City Engineer will determine the specific placement of fire hydrants and streetlights when construction plans are submitted. As a general rule, fire hydrants are located at street intersections and at a maximum of 600-foot intervals and streetlights are located at street intersections and at 300-foot intervals on residential streets and 150-foot on all others. STREET NAMES: The street names follow the theme for Linda Loviisa. IRRIGATION: The municipal code requires the installation of irrigation lines as a part of infrastructure improvements. WATER RIGHTS: The assignment of water rights is a requirement for subdivision approval. If no water rights are available to transfer to the City the property owner/developer must pay a water right fee of $1,500 per acre in lieu thereof. The Public Works Director may waive the fee if the developer mixes a soil additive in the ground that provides 30% retention of irrigation water. 2 FINDINGS OF FACT State law (RCW 58.17.010) and the Pasco Municipal code require the Planning Commission develop Findings of Fact as to how this proposed subdivision will protect and enhance the health, safety and general welfare of the community. The following is a listing of proposed "Findings of Fact": Prevent Overcrowding: Minimum lot sizes of 10,000 square feet or greater will address the overcrowding concern by providing manageable lots and usable open spaces. R-S-1 zoning requires a 20 foot front yard set back and no more than 40 percent lot coverage. Parks Opens Space/Schools: At the time permits are issued for houses on the proposed lots a park development fee will be assessed. A proposed park is planned for 5 acres in the adjoining Linda Loviisa development. No comments were received from the School District. Effective Land Use/Orderly Development: The plat is laid out to maximize the potential of the tract and provide 13 buildable lots. Safe Travel & Walking Conditions: The plat provides connections to the community by way of local access streets. Sidewalks are required to be installed when homes are built. Adequate Provision of Municipal Services: Municipal water and sewer lines can be extended to the plat from nearby lines. Provision of Housing for State Residents: This preliminary plat will provide 13 lots for the construction of new dwellings for Pasco residents. Adequate Air and Light: The lot sizes and maximum lot coverage limitations will assure the adequate movement of air and light is available to each lot. Proper Access & Travel: The access streets to and through the plat will be paved and developed to City standards to assure proper access is maintained to each lot. Connections to the community will be provided by local Streets. The preliminary plat was submitted to the Transit Authority for review. No comments were received from the Transit Authority. Comprehensive Plan Policies & Maps: The Comprehensive plan designates the site for low-density residential development. Policies of the plan encourage development to expand in a progressive and efficient manner. These policies also encourage the advancement of home ownership and suggest the City strive to maintain a variety of housing of residents. 3 Other Findings: (list additional finds as appropriate) • The Property is zoned R-S-1 which matches the zoning to the east and south. • The existing short plat for the property restricts access to Burden Blvd. • The Comprehensive Plan encourages the interconnection of neighborhood streets. • The proposed plat will allow the interconnection and looping of utilities . CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of the proposed plat the Planning Commission must develop findings of fact from which to draw its conclusion (P.M.C. 26.24.070) there from as to whether or not: (1) Adequate provisions are made for the public health, safety and general welfare and for open spaces, drainage ways, streets, alleys, other public ways, water supplies, sanitary wastes, parks, playgrounds, transit stops, schools and school grounds, sidewalks for safe walking conditions for students and other public needs; The proposed plat will be required to develop under the standards of the municipal code and standard specifications of The City Engineering Department. These standards were designed to ensure the public health, safety and general welfare of the community are secured. These standards include provisions for streets, drainage, water and sewer service and the provision for dedication of park lands. This preliminary plat has been forwarded to the Franklin County PUD, the Pasco School District and Ben-Franklin Transit Authority for review and comment. (2) The proposed subdivision contributes to the orderly development and land use patterns in the area; The proposed plat is located on a site that has been skipped over by development. The development is a good infill project that makes efficient use of vacant land. 4 (3) The proposed subdivision conforms to the policies, maps and narrative text of the Comprehensive Plan; The Comprehensive Plan land use map designates the site for low density residential development. Low density development is described as 2 to 5 single family units per acre in the text of the Comprehensive Plan. The policies of the plan (LU-3-C) encourage development to expand in a progressive and efficient manner and encourage the advancement of home ownership (H-3-B). Plan Goal H-2 suggests the City strive to maintain a variety of housing options for residents of the community while Plan Policy H-1-B supports the protection and enhancement of the established PP P character of viable residential neighborhoods. (4) The proposed subdivision conforms to the general purposes of any applicable policies or plans which have been adopted by the City Council- Development plans and policies have been adopted by the City Council in the form of the Comprehensive Plan. The proposed subdivision conforms to the polices, maps, and narrative text of the Plan as noted in number three above. (5) The proposed subdivision conforms to the general purposes of the subdivision regulations. The general purposes of the subdivision regulations have been enumerated and discussed in the staff analysis and findings of fact. The findings of fact indicate the subdivision is in conformance with the general purposes of the subdivision regulations. (6) The public use and interest will be served by approval of the proposed subdivision. The proposed plat, if approved, will be developed in accordance with all City standards designed to insure the health, safety and welfare of the community are met. The Comprehensive Plan will be implemented through development of this plat. These factors will ensure the public use and interest is served. 5 RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and the conclusions as contained in the April 20, 2006 staff report. MOTION for Recommendation: I move based on the findings of fact and conclusions therefrom the Planning Commission recommend the City Council approve the Preliminary Plat for Reilynn Park with conditions as listed in the April 20, 2006 staff report. TENTATIVE PLAT APPROVAL CONDITIONS 1) At the time lots are developed all abutting roads and utilities shall be developed to City standards. This includes but is not limited to water, irrigation and sewer lines, streets, storm water, fire hydrants and streetlights. All type, size and installation of any City utility shall be according to the latest City of Pasco Construction Standards or as approved by the City Engineer. Sidewalks must be installed no later than the time each lot is developed with a house. All handicapped sections must be completed with the street and curb improvements prior to final plat approval for phases abutting said streets. Water utility improvements shall include necessary pressure reducing valves and utility extensions/looping as approved by the City Engineer. 2) Lots abutting Burden Boulevard shall not have direct access to Burden Boulevard. Access shall be prohibited by means of deed restrictions or statements on the face of the final plat(s). 3) All intersections will require setback lines for appropriate sight distances. No fences, utility vaults or pedestals, or other obstructions will be allowed in this area. 4) Burden Boulevard, along the entire length of the preliminary plat, shall be constructed with curb, gutter, asphalt and right of way dedication if needed in conjunction with the first phase of development. All necessary utilities that are required and/or need to be extended in and/or across Burden Boulevard shall be done prior to paving. Improvements along Burden Boulevard shall be developed to full standards with the subdivision phase plans or as directed by the City of Pasco. 5) The undergrounding of the existing powerlines along Burden Boulevard is to be done in conjunction with an agreement between the City of Pasco and Franklin County PUD. The developer(s) of this 6 plat will be required to coordinate their compliance with these agreement(s) between the City of Pasco and Franklin PUD. The under grounding of existing and future power lines will be required along any other location within the confines of the proposed plat in a time and manner as directed by the City of Pasco. 6) The developer/builder shall pay the City a "common area maintenance fee" of $465 per lot upon issuance of building permits for homes. These funds shall be placed in a fund and used to finance the maintenance of lands along Burden Boulevard. The City shall not accept maintenance responsibility for the landscaping abutting said streets until such time as all homes are permitted in each phase that abut said streets. 7) Excess right-of-way along the Burden Boulevard must be landscaped. Said landscaping shall include irrigation, turf and trees. The species of trees and spacing will be determined by the Parks Department. All landscaping and irrigation plans shall be reviewed and approved by the Parks Department prior to installation. Water usage for City Right of Way landscaping shall come from a domestic water source as approved by the City of Pasco with the connection and meter fees paid for by the developer. 8) The developer/builder shall pay the City a "traffic mitigation fee" per the Municipal Code. Fees collected shall be placed in a fund and used to finance signalization and other improvements necessary to mitigate traffic impacts on the circulation system within the I-182 corridor. 9) The developer shall install a common Estate type fence 5 to 6 feet in height adjacent the rear line of all lots backing on Burden Boulevard. Said fence must match the fencing to be built in Linda Loviisa The prior to installation the City must approve said fence. Consideration must be given to the vision triangle at the intersection of streets. The City may make repairs or replace the fencing as needed. Property owners adjoining said fence shall be responsible for payment of all costs associated with maintenance and upkeep. These fencing requirements shall be noted clearly on the face of the final plat(s). 10) The developer shall be responsible for all costs associated with construction inspection service expenses incurred by the City of Pasco Engineering Department. 11) The developer will be required to provide a deposit to the City of Pasco to allow the City of Pasco to hire a surveying company to perform topographic surveys of the constructed utilities including manhole lids and flow line elevations, location of sewer stubs, water valves, 7 water meters, irrigation valves, irrigation services, storm water catch basins, street lights, fire hydrants, monuments and other pertinent information deemed necessary, to the satisfaction of the City of Pasco. The developers will be required to provide as-built drawings for the remainder of the improvements. The City of Pasco contracted surveyor will be given an electronic copy of the design drawings to then insert their findings from the topographic survey. 12) The developer shall insure active and ongoing dust and litter abatement activities occur during the construction of the subdivision and construction of the houses thereon. 13) The final plat shall contain 10-foot utility easements parallel to all streets. 14) The developer shall install a properly designed irrigation system with stubs to all lots in the subdivision for future irrigation needs. All easements/right of ways necessary to convey an irrigation system to and through the proposed plat must be conveyed to the City of Pasco. The irrigation lines shall run in easements/rights of way as directed by the City Engineer. 15) All engineering designs for infrastructure and final plat drawings shall utilize the published City of Pasco Vertical Control Datum. 16) Any and all water rights associated with this land, along with any wells, pumps or pipe shall be conveyed to the City as a requirement for subdivision approval. If no water rights are available to transfer to the City the property owner/developer must pay a water right fee of $1,500 per acre in lieu thereof. The Public Works Director may waive the fee if the developer mixes a soil additive in the ground that provides 30% retention of irrigation water. 17) The developer/builder shall pay the current City a park fee per lot upon issuance of building permits for homes. 18) The final plat shall contain the following Franklin County Public Utility District statement: "The individual or company making improvements on a lot or lots of this plat is responsible for providing and installing all trench, conduit, primary vaults, secondary junction boxes, and backfill for the PUD's primary and secondary distribution system in accordance with PUD specifications; said individual or company will make full advance payment of line extension fees and will provide all necessary utility easements prior to PUD construction and/or connection of any electrical service to or within the plat." 8 19) The final plat shall contain the following statement: "Irrigation service lines are currently available to lots within this plat; however, water for the irrigation system may not currently be available. The City of Pasco is constructing its irrigation infrastructure on an ongoing basis. The use of the system will become available as time and resources permit the expansion and connection of new systems to the existing irrigation supply." 20) All corner lots and other lots that present difficulties for the placement of yard fencing shall be identified in the notes on the face of the final plat(s). 21) All storm water shall be disposed of through means approved by the City Engineer. All methods utilized to capture and dispose of storm water shall be approved by the City Engineer before approval of the proposed subdivision. 9 ZONING MAP ITEM: PRELIMINARY PLAT 13—Lots APPLICANT: AHO CONSTRUCTION FILE #: MF PP06-001 SITE Vw x U HILLTOP DR x a LAND USE MAP ITEM: PRELIMINARY PLAT 13—Lots APPLICANT. AHO CONSTRUCTION FILE #: MF PP06-001 oo 9 U L—� SITE e AG � 0 U HILLTOP DR w x VICINITY MAP ITEM: PRELIMINARY PLAT 13—Lots APPLICANT: AHO CONSTRUCTION FILE #: MF # PP06-001 SITE rTTI I E. a a 0 x v HILLTOP DR A REGULAR MEETING March 16, 2006 PLANNING COMMISSION MINUTES MARCH 16, 2006 B. Preliminary Plat Preliminary Plat Reilynn Park Burden Blvd (AHO Construction) IMF #PP06-0011 Chairman McCallum read the master file number and asked for the Staff report. Staff stated the applicant AHO Construction was seeking approval of a preliminary plat for a 13 lot subdivision, Reilynn Park, located on Burden Boulevard. Last year, AHO Construction submitted a preliminary plat for Linda Loviisa which was ultimately approved by City Council. There was a five-acre parcel in the northeast corner of that property that AHO Construction did not control at the time. Aho construction is now planning on developing the 5 acre parcel and incorporating it with there larger subdivision. Staff reviewed the balance of the written report for the benefit of the Planning Commission. Chairman McCollum asked if there were any questions of Staff. There were none. CHAIRMAN MCCOLLUM OPENED THE PUBLIC HEARING AND ASKED IF THERE WAS ANY ONE PRESENT THAT WISHED TO SPEAK ON THIS MATTER. John Fetterolf, of Hopper, Dennis, Jellison, 6303 Burden Boulevard, Suite B, representing AHO Construction, stated he agreed with the staff report. They attempted to acquire the property prior to platting of Linda Loviisa, but the church at that time did not want to sell. Since then, they have sold the property. Lot sizes comply with the RS-1 zoning, minimum 10,000 square foot lot size. Following three (3) calls from Chairman McCollum for comment from the floor, either for or against, the public meeting was declared closed. Commissioner Rose moved the Planning Commission close the public hearing on the proposed preliminary plat, initiate deliberations, and schedule adoption of findings of facts, conclusions and a recommendation for the Planning Commission meeting of April 20, 2006. Commissioner Hay seconded, motion carried unanimously. REGULAR MEETING April 20, 2006 PLANNING COMMISSION MINUTES APRIL 20, 2006 B. Preliminary Plat Preliminary Plat Reilynn Park Burden Blvd (AHO Construction? (MF #PP06-001) Chairman McCollum read the master file number and asked for the Staff report. Staff explained a public hearing was held at the March 16th regular meeting, where public input was provided on the proposed preliminary plat for Reilynn Park to be located on Burden Boulevard. The public hearing was closed and deliberations for the development of a recommendation were set for the April 20th regular meeting. Staff stated a revised report that clarifies conditions related to water rights and the looping of utilities etc had been provided. Chairman McCollum asked if there were any questions of Staff. Commissioner Hay moved the Planning Commission adopt the Findings of Fact and conclusions there from as contained in the April 20, 2006 staff report. Commissioner Anderson seconded, motion carried unanimously. Commissioner Hay further moved based on the findings of fact as adopted, the Planning Commission recommend the City Council approve the preliminary plat for Reilynn Park with conditions as contained in the April 20, 2006 Staff Report. Commissioner Anderson seconded, motion carried unanimously. Staff explained this item would go before the City Council at the next regular meeting in May. AGENDA REPORT TO: City Council !, April 19, 2006 FROM: Gary Crutchfie anager Workshop Mtg.: 4/24106 SUBJECT: Chiawana Park Maintenance Agreement Regular Mtg.: 5/l/06 I. REFERENCE(S): 1. Proposed Agreement with Corps of Engineers 11. ACTION REQUESTED OF COUNCIL! STAFF RECOMMENDATIONS: 4/24: Discussion 511 Motion: I move to approve the Challenge Cost-Sharing Agreement with the Department of the Army for Chiawana Park maintenance for 2006, and further to authorize the Mayor to sign the agreement. III. FISCAL IMPACT: Up to $100,000; will reduce general fund ending balance for 2006 IV. HISTORY AND FACTS BRIEF: A) Chiawana Park was created by the Corps of Engineers as part of the McNary Dam project. It had been operated and maintained by Franklin County under terms of a long-term lease agreement which the County elected to terminate at the end of 2005. Because the Corps of Engineers does not have sufficient funding in its current operations budget, the Corps plans to keep the park closed this season. B) City staff has attempted to define a viable means of assuming the responsibility for the park, but the estimated annual cost ($150,000) is not currently available in the city's recurring operating revenue. Consequently, no long-term commitment can be offered without reallocating resources from other services or, in the alternative, generating an equivalent amount of new recurring revenue. C) In lieu of a long-term commitment, city staff has urged the Corps of Engineers to enter into a short-term (seasonal) agreement with the city to provide the city the opportunity to keep the park open during the peak season (May through September) while avoiding the long-term commitment. That effort recently resulted in a proposed short-term agreement in the form attached. V. DISCUSSION: A) The proposed agreement is a template normally used for a construction project. However, in recognition of the unique circumstances in this matter, the Corps has tentatively acceded to the city's urgings that it find a way to formally allow the city to operate and maintain the park for the five month season without the typical obligations associated with a lease agreement. The benefits of the proposed arrangement are as follows: • It allows the city to learn first-hand the nuances of maintenance of this particular facility and to get a better handle on actual costs of maintenance (as well as potential capital improvement needs). • It buys the city time to find an appropriate funding mechanism to support a long- term commitment by the city to operate and maintain the park. • It keeps the park open during the season of peak use for benefit of the community this year. • It avoids any Iong-term impact on the city's budget, as the one season of use can be absorbed by the general fund ending balance this year. 10(a) B) For the benefits outlined, staff recommends Council concurrence in the short-term agreement concept and the concurrent commitment of the funding from the general fund ending balance, so as not to adversely affect other budgeted services this year. Actual approval of the agreement must await further consideration by the Corps. C) While the agreement provides that the City will be responsible for the maintenance of the facility, the Corps of Engineers will assume responsibility to issue use permits and reservations as well as collect fees associated therewith. D) Staff recommends the approval of the agreement. CHALLENGE COST-SHARING AGREEMENT BETWEEN THE DEPARTMENT OF THE ARMY AND THE CITY OF PASCO, WASHINGTON CHIAWANA PARK/SACAJAWEA TRAIL MAINTENANCE THIS AGREEMENT, entered into this day of , 2006,by and between the Department of the Army (hereinafter the "Government"), represented by the District Engineer, U.S. Army Corps of Engineers, Walla Walla District, and the City of Pasco, Washington, (hereinafter the "Partner"), represented by the Mayor of the City of Pasco. WITNESSETH, THAT: WHEREAS, Franklin County, Washington formerly leased lands from the Government, pursuant to Department of the Army Lease No. for park and recreation purposes; and WHEREAS, Franklin County has terminated said lease, which includes Chiawana Park and portions of the Sacajawea Heritage Trail on Levee 12-2; and WHEREAS, the Partner leases certain lands from the Government, pursuant to Department of the Army Lease No. W912EF-1-04-13, for park and recreation purposes, and is considering requesting the addition of portions of Chiawana Park and the Heritage Trail to its lease, provided that adequate funding for ongoing maintenance of such lands can be secured; and WHEREAS,Partner is willing to provide supervision and funding for maintenance of certain portions of Chiawana Park and the Heritage Trail for the 2006 recreation season, and WHEREAS, Section 225 of the Water Resources Development Act of 1992, PL 102-580, (Oct 31, 1992), authorizes the Secretary of the Army to accept contributions of funds, materials and services for the operation and maintenance of recreational support facilities at Corps of Engineers water resource development projects, and WHEREAS, the Government and the Partner have the full authority and capability to enter into this Agreement and perform as hereinafter set forth, NOW THEREFORE, the Government and the Partner agree as follows: ARTICLE I—DEFINTIIONS AND GENERAL PROVISIONS For purposes of this agreement: a. The term "Project' shall mean the routine care and maintenance of the recreation and public access lands as shown on the attached aerial photo labeled as Exhibit"A" (incorporated herein by this reference), hereinafter referred to as the "Premises," and more particularly described as follows: 1) The asphalt trail on levee 12-2 from Road 54 to Road 88; 2) the improved portions of Chiawana Park (the boat launch, boat dock, east improved area, west improved area and all parking lots) and 3) The asphalt trail (pavement plus 8 feet on either side) west of Chiawana Park to the west extent of such trail on Government property (east of Road 100). b. The term"total project costs" shall mean all costs incurred by the Government and the Partner directly related to construction of the Project. c. This Agreement in no way restricts the Government from participating in similar activities or arrangements with, or accepting contributions from, other public or private agencies, organizations, and individuals. d. All donated property, facilities and improvements placed on Government land as well as any work accomplished under this agreement shall become the property of the Government. ARTICLE II— OBLIGATIONS OF THE PARTIES a. Government Obligations: 1. The Government, subject to and using funds appropriated by the Congress of the United States (hereinafter the"Congress"), and using any contribution of funds, materials or services provided by the Partner, shall provide overall project management, including the issuance of any use permits or park use reservations. 2. Any additional or ongoing maintenance of the Premises by the Government, before or after Partner has completed its obligations under Paragraph "b"below, shall be within the complete discretion of the District Engineer. b. Partner Obligations: 1. The Partner shall open the park from May 5, 2006 to September 30, 2006 and shall provide project maintenance services from May 1, 2006 to November 1, 2006 to include the following: a. Turf maintenance, including: mowing, fertilization, weed and pest control irrigation, trimming and leaf removal. b. Restroom cleaning and stocking of supplies. c. Playground area inspection and maintenance. d. Boat launch and dock inspection and maintenance. e. Trail maintenance. f. Litter control and garbage collection. g. Daily park opening and closing. 2. Partner shall provide all necessary labor, equipment and supplies necessary to perform the listed services and shall pay all costs for water, sewer, garbage disposal and electricity to perform the services listed. 3. Partner shall provide appropriate start-up and winterization of all restrooms and irrigation systems. 4. The Partner shall provide evidence of insurance covering the activities of Partner and Partner's contractors in performing the maintenance work contemplated by this agreement. c. Upon completion of the Project , Partner shall provide the Government with a final accounting of all costs incurred by the Partner in completing the services provided for in this agreement, together with a report summarizing its activities for the term of the Project. In no case shall Partner's total expenses exceed $100,000. d. The Government shall maintain records of all Government costs and, upon completion of the Project, shall provide the Partner, if requested, with a report setting forth all such costs. ARTICLE III—DISPUTE RESOLUTION As a condition precedent to a party bringing any suit for breach of this Agreement, that party must first notify the other party in writing of the nature of the purported breach and seek in good faith to resolve the dispute through negotiation. If the parties cannot resolve the dispute through negotiation, they may agree to a mutually acceptable method of non-binding alternative dispute resolution with a qualified third party acceptable to both parties. The parties shall each pay 50 percent of any costs for the services provided by such a third party as such costs are incurred. The existence of a dispute shall not excuse the parties from performance pursuant to this Agreement. ARTICLE IV--FEDERAL AND STATE LAWS In exercise of their respective rights and obligations under this Agreement, the Government and the Partner agree to comply with all applicable Federal and State laws and regulations, including, but not limited to, Section 601 of Title VI of the Civil Rights Act of 1964, PL 88-352, and the Department of Defense Directive 5500.11 issued pursuant thereto and published in Part 300 of Title 32, Code of Federal Regulations, as well as Army Regulation 600.7, entitled "Non-discrimination on the Basis of Handicap in Programs and Activities Assisted or Conducted by the Department of the Army." ARTICLE V—RELATIONSHIP OF PARTIES a. In the exercise of their respective rights and obligations under this Agreement, the Government and the Partner each act in an independent capacity, and neither is to be considered the officer, agent, or employee of the other. b. In the exercise of its rights and obligations under this Agreement, neither party shall provide, without the consent of the other party, any contractor with a release that waives or purports to waive any rights such other party may have to seek relief or redress against such contractor either pursuant to any cause of action that such other party may have or for violation of any law. ARTICLE VI—OFFICLAS NOT TO BENEFIT No member of or delegate to the Congress, or resident commissioner, shall be admitted to any share or part of this Agreement, or to any benefit that may arise therefrom. ARTICLE VII—INDEMNIFICATION The Partner shall hold and save the Government free from all damages arising from services it performs or provides for this Project, except for damages due to the fault or negligence of the Government or its contractors. ARTICLE VIII—TERMINATION OR SUSPENSION a. If at any time the Partner fails to fulfill its obligations under this Agreement, the Government shall terminate this Agreement or suspend future performance under this Agreement, unless the Government determines that continuation of work on the Project is in the interest of the United States or is necessary in order to satisfy agreements with any other non- Federal interests in connection with the Project. b. Any termination of this Agreement or suspension of future performance under this Agreement, in accordance with this Article, shall not relieve the parties of liability for any obligation previously incurred. ARTICLE IX—NOTICES a. Any notice, request, demand, or other communication required or permitted to be given under this Agreement shall be deemed to have been duly given if in writing and delivered personally or mailed either by first-class, registered, or certified mail, as follows: If to the Partner: Joyce Olson Mayor, City of Pasco PO Box 293 Pasco WA 99301 If to the Government: District Engineer U.S. Army Engineer District, Walla Walla 201 North Third Avenue Walla Walla WA 99362-1876 b. A party may change the address to which such communications are to be directed by giving written notice to the other party in the manner provided in this Article. c. Any notice, request, demand or other communication made pursuant to this Article shall be deemed to have been received by the addressee at the earlier of such time as it is actually received or seven calendar days after it is mailed. ARTICLE X—CONFIDENTALITY To the extent permitted by the laws governing each party, the parties agree to maintain the confidentiality of exchanged information when requested to do so by the providing parry. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, which shall become effective upon the date it is signed by the District Engineer, Walla Walla District. The Department of the Army City of Pasco BY: RANDY L. GLAESNER JOYCE OLSON Lieutenant Colonel, Corps of Engineers Mayor, City of Pasco, Washington District Engineer, Walla Walla District DATE: DATE: 77' y: i~ '• yw' dk`.:yy +c..3 c•3;t}`9n ifE ITT i '.zri!! k _ Ht* u n� q `�Y.} v1 'tLh y:q� 'f P: .���y�+1q*Z.�a~ }! �'� �{J x y�1f ,e•`^1�1:���� 8 F� i C. � .���� + µ '•� a 1�."=�� ` ' .. ���:�F�;� ..-.� Wyk ����s• ']::+:�� �r skx f � �`' •i� ��: I e �•' S-�+ a v a F; r ,k ��. '� � � �3. �.3:.•��ry ��J&.5��.y'�� � ,art t y�yd � �.y� s..�R!�°.x�`"rsy�: � \" k . �i? 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ACTION REQUESTED OF COUNCIL/ STAFF RECOMMENDATIONS: 511: MOTION: I move to authorize the Communications Specialist position as full time and at Grade 62 of the non-represented wage plan and, further, direct the additional cost be included in the 2006 General Fund Supplemental Budget. III. FISCAL IMPACT: Increase general fund operating costs by approximately $30,000 annually IV. HISTORY AND FACTS BRIEF: A) The city has carried out a communications program over the past decade, relying principally on the production of a half-time communications specialist position. More recently, that position has been contracted, but still represents an approximate .5 FTE. B) The communication program has consisted principally of written communications (bi-monthly community newsletter and annual report) as well as press releases and public service announcements. The position has also been responsible to create, produce and purchase air time for television and radio advertisements on behalf of the city. C) One of the new Council goals is to expand the city's communication program to include full utilization of the "government access channel" (Channel 12) available through the city's franchise agreement with Charter Communications. With the impending installation of new video equipment and the obligation to broadcast various public meetings that occur in the Council Chambers (such as City Council, Planning Commission and Code Enforcement Board), staff will need to develop programming for Chanel 12 in addition to the broadcast meetings. In order to do so, additional staff capacity must be added. V. DISCUSSION: A) The current budget provides for only .5 FTE for the communications specialist function. It is requested that Council authorize a full-time position, effective July 1, and upgrade the position so as to assure the ability to attract applicants with the essential qualifications (the addition of television experience). Specifically, staff recommends the communications specialist position be classified at grade 62, equivalent to an accounting supervisor and urban development coordinator. The result would reflect a wage range of$50,000 - $65,000. io(b) AGENDA REPORT NO. 37 FOR: City Council DATE: April 27, 2006 TO: Gary Crutchfiel kD Manager WORKSHOP: Richard J. Smit , ct or REGULAR: 5/l/06 Community and Economic Development FROM: David I. McDonald, City Planner SUBJECT: SPECIAL PERMIT: Location of a Day Care at 403 N 201h Ave. (MF# SP06-001) I. REFERENCE(Si: A. Report to Planning Commission: 3/16/06 B. Planning Commission Minutes: Dated 3/16/06 8, 4/20/06 II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: MOTION: I move to accept the Planning Commission's recommendation for denial of a Special Permit for a Commercial Day Care at 403 North 201h Avenue. III. FISCAL IMPACT: NONE IV. HISTORY AND FACTS BRIEF: A. On March 16 2006 the Planning Commission conducted a public hearing to consider a special permit application for a Commercial Day Care at 403 North 201h Avenue. B. Following conduct of a public hearing, the Planning Commission determined it would not be appropriate to locate a Commercial Day Care at 403 North 20th Avenue. The Planning Commission recommended denial of the Special Permit. The Planning Commission's recommendation was based on the findings and conclusions as contained in the attached report. C. No written appeal of the Planning Commission's recommendation has been received. 10{c} REPORT TO PLANNING COMMISSION MASTER FILE NO: SP06-001 APPLICANT: Bertha Ramirez HEARING DATE: 3/16/06 403 N 20th Ave ACTION DATE: 4/20/04 Pasco WA. 99301 BACKGROUND REQUEST: SPECIAL PERMIT: Location of a Day Care at 403 N 20th Ave. I. PROPERTY DESCRIPTION: Legal: LOT 11, BLOCK 3, COLUMBIA ADDITION General Location. 403 N 20th Ave. Property Size: 55.7 ft x 115 ft or 6280.99 square feet 2. ACCESS: The site has access to Yakima St. and 20th Ave. Twentieth is an arterial street with no on street parking. 3. UTILITIES: All municipal utilities are available to the site. 3. LAND USE AND ZONING: The site is currently zoned R-1 (Residential Suburban) and contains a 1,603 square foot home. The property to the north, south, and east is zoned R-1 (Residential Suburban) and is similarly developed with single family homes. The property directly to the west is zoned C-3 (Commercial) and surrounding properties to the north and south of this property are zoned C-1 (Commercial). 5. COMPREHENSIVE PLAN: The Comprehensive Plan designates this area as the transition between commercial and low density residential. The plan does not specifically address day care centers, but various elements of the plan encourage protection of the established residential character. Policies .of the plan also encourage locating businesses in appropriate locations for their anticipated uses and provision of adequate off street parking. Policies of the plan encourage the provision of services in close proximity to the residences they serve. 6. ENVIRONMENTAL DETERMINATION: This proposal has been issued a determination of nonsignificance in accordance with review under the State Environmental Policy Act (SEPA), Chapter 43.21(c) RCW. ANALISYS The site proposed for the day care center is currently developed with a single- family home on a 6,440 square foot lot. The applicant is requesting a special permit to convert the home into a commercial day care center for at least 25 children. The home is currently used as a personal residence with a family day care. A family day care is a day care that provides service to not more than 12 children. By State law family day care facilities are permitted in any residential zoning district. Day care centers (commercial day cares) on the other hand are permitted to serve more than 12 children and can be regulated by special permit. The family day care on the property in question has been in business for 8 years. Conversion of the proposed property to a commercial day care will require additional parking on the residential lot. One parking space is required for each employee and one parking space is required for every 6 children. Up. to eight parking spaces would be need on this lot to serve a commercial day care. There are currently three parking spaces in the front yard off 20th Avenue. Altering the lot to included addition parking will change the character of the lot in question thereby altering the character of the neighborhood. The parking situation is made even more difficult by the fact there is no on street parking permitted on 201h. Patrons of the day care are required to back out of the lot directly into a travel lane on 20th Avenue. This creates traffic safety concerns. The 1991 Institute of Transportation Engineers Trip Generation Manual indicates that the proposed day care center with 25 children will generate 11 times the traffic of a single family home. While the additional traffic will not impact the commercial establishments on the west side of 20th. It will certainly add to traffic in the neighborhood to the east. Most of the lots in this neighborhood are only 5,750 square feet with 50 feet of frontage. Due to the lot sizes a greater number of homes are located in the area than would be found in other West Pasco neighborhoods. More families will potentially be impacted by the proposed commercial day care facility. INTIAL STAFF FINDINGS OF FACT Findings of fact must be entered from the record. The following are initial findings drawn from the background and analysis section of the staff report. The Planning Commission may add additional findings to this listing as the result of factual testimony and evidence submitted during the open record hearing. 1) The site is located in a R-1 zone. 2 2) The building is a single family residence. 3) The lot is 6,440 sq. feet. 4) Surrounding residential properties are 5,750 sq. feet in size. 5) The site is located on 20th Ave. 6) 20th Ave is an arterial street with 4 travel lanes 7) No parking is permitted on 20th Ave in front of the property. 8) Vehicles exiting the site must back into a travel lane on 20th Ave. 9) The posted speed limit on 20th. Ave is 30 mph. 10) A commercial day care with 25 children will require 8 off-street parking spaces. 11) The site currently has three parking spaces. 12) Parking is needed for employees as well as parents dropping off children. 13) Five additional parking spaces are needed. 14) The property has been used for a daycare for 12 children for 8 years. 15) Single-family residences are located to the north, east and south. 16) C-3 and C-1 zones are located across 20th Avenue to the west. 17) A State license will be required for the operation of a daycare facility. 18) PMC 25.74.030(2) does not permit play equipment in front yard areas. 19) The back yard of 403 N 20th Ave is only about 9 feet wide. 20) The setback off the alley from the north is 15 feet. 21) PMC 25.78.120 requires parking stalls for perpendicular (900) parking to be 19 feet in depth. CONCLUSIONS BASED ON STAFF FINDINGS OF FACT Before recommending approval or denial of a special permit the Planning Commission must develop findings of fact from which to draw its conclusion based upon the criteria listed in P.M.C. 25.86.060. The criteria are as follows: 1) Will the proposed use be in accordance with the goals, policies, objectives and text of the Comprehensive Plan? Day-Care Centers are not specifically discussed in the Comprehensive Plan, but various elements of the plan encourage locating businesses in appropriate locations for their anticipated uses and provision of adequate off street parking. The site is located along a major arterial street and a neighborhood street. The location of the site and the narrowness of the lot are not conducive to permitting additional parking on the lot. 2) Will the proposed use adversely affect public infrastructure? The utilities serving the property are sized to serve a single family home. Backing vehicles into a travel lane on 20th Ave. creates safety concerns. 3 3) Will the proposed use be constructed, maintained and operated to be in harmony with existing or intended character of the general vicinity? The existing character of the neighborhood on the east side of 20th Ave. is clearly residential in nature. Creating a parking lot for at least eight vehicles is not part of the intended character of the neighborhood. 4) Will the location and height of proposed structures and the site design discourage the development of permitted uses on property in the general vicinity or impair the value thereof? This proposal involves utilizing an existing single-story house. 5) Will the operations in connection with the proposal be more objectionable to nearby properties by reason of noise, fumes vibrations, dust, traffic, or flashing lights than would be the operation of any permitted uses u}ithin the district? The R-1 zone that surrounds the property on the north, east, and south will experience slightly more traffic than is common in an R-1 zone. The addition of a dozen more day care children on the small parcel could add to noise that may be objectionable to nearby properties. The rear yard is only 9-9.5 feet in depth leaving little or no room available for a play area. 6) Will the proposed use endanger the public health or safety if located and developed where proposed, or in anyway will become a nuisance to uses permitted in the district? Given the size of the properties in this neighborhood, the increased traffic and noise generated by a commercial day care may become a nuisance to residential neighbors. Due to the lack of space on the site it will be difficult to expanded the parking. The site only has 15 feet between the alley and the house. Ninety degree parking requires stalls 19 feet deep. Backing vehicles into 20th Ave. will create safety concerns because there is a travel lane adjacent the sidewalk. RECOMMENDATION MOTION for Findings of Fact: I move to adopt findings of fact and conclusions therefrom as contained in the April 20, 2006 staff report. MOTION for Recommendation: I move, based on the findings of fact and conclusions therefrom the Planning Commission recommend the City Council deny the special permit for the location of a day care center at 403 N 201h Ave. 4 VICINITY MAP ITEM: Special Permit Da Care Center APPLICANT: Bertha Ramirez FILE : SP 06 - 001 W. SYLVESTER ST ui d Z W. IRVING ST I T E w IMA ST W. YAKIMA ST Q z z h 0 N W. SHOSHONE ST r W. HOPKINS ST w LAND USE ITEM: Special Permit Day Care Center APPLICANT: Bertha Ramirez FILE # : SP 06 -001 W. SYLVESTER ST Multi F'arnfly w d co W. IRVINcSi n e Family -LLT L-'! I a IT E W. YAKIMA ST Q rn w T Q z e 1-n W. SHOSHONE ST cZT 0 p ZONING ITEM: Special Permit Day Care Center APPLICANT: Bertha Ramirez FILE # : SP 00 - 001 __j L I 1 1 '7"7 1 1 W. SYLVESTER ST 1 IC * -T W. IRVING ST C - 1 . 3 Q') I w ST W. YAKIMA ST Q M rn w '- Q z 0 N Z W. SHOSHONE ST C - 3 REGULAR MEETING March 16, 2006 PLANNING COMMISSION MINUTES MARCH 16, 2006 A. Special Permit Daycare Center in a R-1 Zane 403 N 20th (Bertha Ramirez) (MF #SP06-001) Chairman McCollum read the master file number and asked for the Staff report. Staff stated that this item was continued from last month's Planning Commission Meeting. The applicant, Mrs. Ramirez, is requesting a special permit for placement of a Daycare Center to be located at 403 N 20th Avenue in a R-1 Zone. Mrs. Ramirez has operated a home day care at this location for eight years. She wants to expand to a day care center for 25 children. A Daycare Center requires review by special permit. A daycare with at least 25 children would require 8 more parking spacing, there are 3 now currently available. The ITE (Trip Generation) manual indicates a daycare with 25 children will generate 11 times the traffic a single family home typically generates. Staff reviewed the balance of the written report for the benefit of the Planning Commission. Chairman McCollum asked if the family day care facility currently operating at this location required a special permit. Staff answered that state law allows family day care units in any residential zoning district as long as the number of children is under 12. Chairman McCollum asked if that number applied to any age. Staff stated the limit is 12 children total, but State regulations dictate the number of care givers based on age of the children. Chairman McCollum asked what the state regulations would be for 25 children. Staff stated as more children are added more employees would be needed and additional square footage for playground areas would be needed. Commissioner Rose asked what the square footage of the house is. Staff answered 1,600 sq. ft. per Franklin County records. CHAIRMAN MCCOLLUM OPENED THE PUBLIC HEARING AND ASKED IF THERE WAS ANY ONE PRESENT THAT WISHED TO SPEAK ON THIS MATTER. Mrs. Bertha Ramirez, 403 N 20th Avenue, (via interpreter) asked for a special permit for a daycare center to take care of children from one month to 11 years of age. She is currently caring for children in this age range under a family day care home license. She is seeking a permit to increase the number of children she can care for. More people are asking her to care for their children and she needs a bigger space to accommodate them. Commissioner Little asked how she would resolve of the parking problem. Mrs. Ramirez answered off the alley on the north there is space fore parking for six spaces and four in the front. For the extra amount of children, she is planning to hire three additional daycare providers/teachers. Staff asked if she would continue living in the house. Mrs. Ramirez answered "no" she has another house now. Staff asked if the children come in individual cars of in vans. Mrs. Ramirez answered some families have four kids, some have only two or one, most families tend to be bigger. Staff stated that parking on Yakima Street is considered on-street parking and does not count toward the off-street parking requirement. There are no parking spaces allowed on 20th Avenue, they would all have to be on the driveway. Mrs. Ramirez stated that for the license, one parking spot is required for each six kids. Commissioner Smurthwaite asked if the six parking spaces in the alley were on private property. Mrs. Ramirez answered after she gets rid of the fence, there would be six parking spaces available on her lot. Following three (3) calls from Chairman McCollum for comment from the floor, either for or against, the public meeting was declared closed. Commissioner Rose asked about the square footage of the houses where daycare centers for 25 kids were located. Staff answered the approved day care on Ruby Street was around 1,400 square feet. Commissioner Rose stated that it seemed like a small house for so many kids. Commissioner Little asked if the daycare by Pearl was approved. Staff answered the one on Pearl Street behind the medical clinic was approved. Commissioner Anderson asked to see a site diagram, showing proposed parking, etc. Staff presented a drawing of the site. Staff reviewed the site plan of the Commission. Additional discussion centered on the size of the lot and lack of play areas. Commissioner Anderson stated that although he understood Mrs. Ramirez desire for a daycare center, this property was not the place to do. Commissioner Rose agreed that the amount of space would be insufficient. Commissioner Hay added that there would also be employees to care for the children in addition to the vehicles of people dropping of children. Commissioner Smurthwaite had concerns with the amount of traffic, and the safety of backing onto 20th Avenue. Staff stated that there used to be an 8 foot buffer between the sidewalk and the travel lane on 201h. Parking was eliminated on 20th so there is a travel lane next to the side walk. Mrs. Ramirez commented that on the side, there are slabs of cement for the children to play on. The state licenser also stated that if she were approved for the license she would be able to have a four foot fence in the front and on the side for the children to play in. Commissioner Little, asked how many children Mrs. Ramirez planned to care for. Mrs. Ramirez answered 25. Commissioner Little asked if 25 would be the maximum. Mrs. Ramirez answered that for the area she has the maximum would be 30 from 1 month to 12 years of age. Commissioner McCollum stated that the state regulates the amount of space required per child so his main concern is backing into 20th Avenue traffic, as well as available parking for parents and employees. Commissioner Smurthwaite stated that the state requires a four foot fence, and our code only allows a three and one-half foot fence in the front. Staff also stated that there are setback constraints on a four foot fence in the front area. Commissioner Anderson moved the Planning Commission close the public hearing on the proposed special permit, initiate deliberations, and schedule adoption of findings of facts, conclusions and a recommendation for the Planning Commission meeting of April 20, 2006. Commissioner Little seconded, motion carried unanimously. Staff reiterated problems were related to parking, safety issues, fencing, any other items or direction. Chairman McCollum stated there was concern regarding parking, and meeting the code requirements for fencing the play area. Staff stated that a typical parking stall is 19 feet deep, a compact space can be 15 feet deep and you are allowed to have 25% of your parking area in compact space. Commissioner Little asked if there was any requirement in how far away parking must be from the house. Staff replied you would want a few feet so you are not bashing into the side of the house. Commissioner Anderson stated that there would need to be a requirement to exit to the alley not to 20th Avenue. Staff explained the special permit public hearing process. REGULAR MEETING April 20, 2006 PLANNING COMMISSION MINUTES APRIL 20, 2006 A. Special Permit Daycare Center in a R-1 Zone 403 N 20th (Bertha Ramirez) [MF #SP06-0011 Chairman McCollum read the master file number and asked for the Staff report. Staff explained a public hearing was held at the March 16th regular meeting, where public input was provided on the proposed special permit. Avenue. The public hearing was closed and deliberations for the development of a recommendation were set for the April 20th regular meeting. Staff explained the report contained a list of findings of fact related to concerns over parking, cars backing onto 20th Avenue, and the lack of space on the property. Also included in the staff report were conclusions based on the findings of fact and a recommendation for denial of the special permit. Chairman McCollum asked if there were any questions of Staff. Commissioner Anderson moved the Planning Commission adopt the Findings of Fact and conclusions there from as contained in the April 20, 2006 staff report. Commissioner Mosebar seconded, motion carried unanimously. Commissioner Anderson further moved based on the findings of fact as adopted, the Planning Commission recommend the City Council deny a special permit for the location of a daycare center at 403 N 20th Avenue. Commissioner Rose seconded, motion carried unanimously. Staff explained the applicant may contact the Planning Office for an explanation of the appeal process. AGENDA REPORT NO. 13 FOR: City Council DATE: 4/26/06 TO: Gary Crutchfie anager Regular: 5/1/06 FROM: Robert J. Albe �itmtor,Public Works SUBJECT: Reuse Facility Pipeline Extension Project I. REFERENCE(S): 1. Summary of Quotes 2. Map II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 5/1: MOTION: I move to approve the purchase of goods and services from National Waterworks, for the Reuse Facility Pipeline Extension Project in the amount of$128,064.97 plus applicable sales tax. III. FISCAL IMPACT: Utility Fund IV. HISTORY AND FACTS BRIEF: On April 25`x', 2006, staff received three (3) quotes for pipe, fittings and valves to be used in the Reuse Facility Pipeline Extension Project, which will extend piping to three farming circles for spraying reuse water. A low quote of$128,064.97 plus sales tax was received from National Waterworks. The second lowest quote was in the amount of$129,725.71 plus sales tax, submitted by H.D. Fowler Company. Normally, staff bids project with the contractors furnishing and installing the pipeline. In this project, the pipeline installation work must be coordinated with the farming operations and harvesting of crops. Purchasing the materials separately at this time will assure the materials will be available to coordinate the installation with the farming operations. Separate bids for the installation will be solicited at a future date. Staff recommends the purchase of the goods and services from National Waterworks. V. ADMINISTRATIVE ROUTING Project File 10(d) () O O O O [i' r � to MT O N O M v O (o W LO N �7 N O w (o w u') t- O co CO 00 CO 0 "t U? 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Li, wc=. � � � o o � � � N O - 'k O So N N (V N N 4 N N N 0 O M CO N N 0 O - - .- r co CO M 00 r r r r w- C 4 '� r.. yr. '•� * •y J.M I �!1 4 � t'e M fit• Z �'�4' �1y�+l'.'-:^•�"r�+�•.r .y 'rte, �'�.'�"` t::y�}" �' f•5 ^h � "^�-+Ir..:w..:. {�.p.`. ,_�`• .� '?.'n5�a:` `,��;,';:'-'+e::u, s: yY.:a ��.Yy�,i'�.' u•:',;r� .;':5,u , :'�k::-" .t Kam.• "'"a,�_ - Fs. r !u _ ,.'. -•!'�i",fir,:,'.. _ .�;• J• ^. 'F... � 1 Wyk f �..r;k ;�,r' " '�"�'�'�^-"� Ya x��•'�s�ai£;r � �fxs` L 'i it .n� r - '..y �k"r=, s ^''�x t � >. �e•�` � '� x.l �4: S. .� w� � ?ffp � ;s..i.�..r>. mob, :'``{ t�`r k t �� T``r , •..tyty -,,+,`�,X � �sr' .� :`.'i�,,°°'�:� � `s�l`3" y t x�k."�ik r u �`• .dr'�5�,#• ` `=' •y�-3i 5�"'' M. >.�ar" r�' �,: ;;�; *�. r k�� s f ' •mot«`". dl L Lr^ l �4 kg " ..P•'n r-i[6f6!dJ�ciYt:x. w, _ .«. ,:n.rOO�a:.o-. �... r-..-.:\.. " fe9- ^.u�d.: ..vY�.��i�/ AGENDA REPORT NO. 15 FOR: City Council April 27, 2006 TO: Gary Crutchfi i Manager Regular Mtg: May 1, 2006 Robert J. Albe ts, "orks Director FROM: Doug Bramlette, City Engineer 14-99 SUBJECT: Award A/C Water Pipe Replacement; Project#06-2-03 I. REFERENCES 1. Vicinity Map 2. Bid Summary 1I. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS: 5 11: MOTION: I move to award the low bid for the A/C Water Pipe Replacement, Project No. 06-2-03 to Sharpe& Preszler, Inc. for the total amount of$854,224.33 including applicable sales tax and, further, authorize the Mayor to sign the contract documents. III. FISCAL IMPACT: Utility Fund IV. HISTORY AND FACTS BRIEF: On April 26, 2006, staff received four bids for A/C Water Pipe Replacement, Project No. 06-2-03. The low bid was received from Sharpe & Preszler, Inc., in the total amount of$854,224.33 including applicable sales tax. The second lowest bid received was in the amount of $868,540.37. The highest bid was for $1,029,732.45. The Engineer's Estimate for the project is $875,248.80. A goal in the City's Six Year Capital Improvement Program is to replace the existing Asbestos Cement (AC) pipelines in Court Street, west of Road 68 and the AC pipelines located at the Port of Pasco next to the airport. This project targeted the replacement in Court Street. The scope of work for the A/C Water Pipe Replacement, Project No. 06-2-03 includes approximately 10,115 linear feet of 12- inch ductile iron pipe. This project was divided into two areas or phases for bidding. The two phase areas are highlighted on the vicinity map included. The 2006 budget for this program is $700,000.00,which is sufficient for Phase 1 of the bids. Staff believes this was a good bidding climate, and received reasonable bids and recommends awarding both phases. Both phases, Phase 1; Road 77 to Road 88, and Phase 2, Road 88 to Road 97, total $854,224.33 including applicable sales tax. Staff recommends award of this contract to Sharpe & Preszler, Inc. for both Phase 1 and 2 and that $180,000.00 be added to the year end supplemental budget. V. ADMINISTRATIVE ROUTING Project File 1o(e) City of Pasco A/C WATER PIPE REPLACEMENT Project Number 06-2-03 April 26, 2006 BID SUMMARY TOTAL Engineers Estimate $875,248.80 1. Sharpe& Preszler, Inc. $854,224.33 2. Watt's Construction $868,540.37 3. Ray Poland & Sons, Inc. $964,087.91 4. Goodman& Mehlenbacher $1,029,732.45 d I LU � ee aeoa as z 84 a � eon i U u . Ln - 9i. cbv oe Ma a L I i F ie aeoa [�I W e a 0 g U w za avow 0 M �a aeon a } oC � i 9e aeoa U { ............ b ' F V UC� ae aeon ez wLU U .a avow W e avow U 86 aeon Q #a avow 4 ( 98 "Ou i ae'ia � W a00AQe0a8 as Qeaa W w 7. Z� { I