HomeMy WebLinkAbout2006.02.21 Council Meeting Packet AGENDA
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. February 21,2006
Please note that our Council Meeting will take place on Tuesday, February 21
as City Hall will be closed Monday, February 20 in honor of Presidents' Day.
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
no separate discussion of these.items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated February 6,2006.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of $32,257.39 ($32,257.39 consisting of Claim
Warrant numbers 153097 through 153112). (2005 EXPENSES)
2. To approve General Claims in the amount of$1,317,953.68 ($64,545.59 being in the form of
Wire Transfer Nos. 4486 and 4488 and, $40,932.89 consisting of Claim Warrants numbered
153095 through 153096 and $1,212,475.20 consisting of Claim Warrants numbered 153113
through 153353). (2006 EXPENSES)
3. To approve bad debt write-offs for utility billing, ambulance, miscellaneous, cemetery, code
enforcement and Municipal Court non-criminal, criminal and parking accounts receivable in
the total amount of$303,191.73 and, of that amount, authorize $226,179.28 be turned over
for collection.
(c) Second Addendum to Development Agreement for Sun Rise Estates:
1. Agenda Report from Gary Crutchfield, City Manager dated February 15, 2006.
2. Proposed Second Addendum
3. Original Agreement.
To approve the second addendum to the development agreement for Sun Rise Estates and,
further, authorize the Mayor to sign the addendum.
(d) Resolution No. 2938, a Resolution approving performance standards for Pasco Fire Department
emergency responses.
I. Agenda Report from Gregory L. Garcia, Fire Chief dated February 9, 2006.
2. Resolution.
3. Fire Department Response Standards.
To approve Resolution No..2938, approving fire department response standards.
(e) Resolution No. 2939,a Resolution establishing the design standards for the reconstruction of the
Lewis Street and East Lewis Place Intersection.
1. Agenda Report from Robert J. Alberts,Public Works Director dated February 16, 2006.
2. Resolution.
To approve Resolution No. 2939, authorizing the proposed changes to Lewis Street and East
Lewis Place Intersection.
*(f) Resolution No. 2940, a Resolution accepting work performed by Sierra Electric, under contract
for the Road 68 &I-182 Traffic Signals Project No. 03-4-01.
1. Agenda Report from Doug Bramlette, City Engineer dated February 7,2006.
2. Resolution.
To approve Resolution No. 2940, accepting the work performed by Sierra Electric under contract
for the Road 68 and 1-182 Traffic Signal, Project No. 03-4-01.
tRQ MOTION: I move to approve the Consent Agenda as read.
Regular Meeting 2 February 21,2005
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers.
(b)
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(none)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Resolution No. , a Resolution of the City of Pasco, Washington providing staff with
direction for addressing grocery shopping carts which are found to be abandoned on public rights
of way.
1. Agenda Report from Richard J. Smith, Community &Economic Development Director dated
February 15, 2006,
2. Resolution regarding abandoned grocery shopping carts.
MOTION: I move to approve Resolution No. , providing staff with direction for
addressing grocery shopping carts which are found abandoned on public rights of way.
9. UNFINISHED BUSINESS:
Q(a) Special Permit (Appeal MF #INF006-003) Location of a Vocational Farm for the Pasco
School District(MF#05-167-SP) (TRAKIT#SP05-122):
1. Agenda Report from David 1. McDonald, City Planner dated February 14,2006.
MOTION: I move to reschedule the February 21, 2006 Closed Record Hearing for the McKarns
appeal of the Pasco School District special permit recommendation under Master File No. 05-
167-SP to March 6, 2006.
10. NEW BUSINESS:
(a) Accepting Debit Cards and Credit Cards for Payment of City Services and Fees:
1. Agenda Report from Jim Chase,Finance Manager dated February 9, 2006.
MOTION A: I move to authorize the continued acceptance of debit cards at the Finance
Customer Service Counter and to collect a transaction fee to recover costs.
-AND-
MOTION B: I move to authorize Official Payments Corporation to collect debit and credit card
payments on behalf of the city via the telephone and over the internet and charge a fee to those
who choose to use those payment options.
*(b) Award Road 77 Sewer and Water Line,Project No. 05.1-17:
1. Agenda Report from Doug Bramlette, City Engineer dated February 15, 2006.
2. Bid Summary.
3. Vicinity Map.
SRC) MOTION: I move to award the low bid for the Road 77 Sewer and Water Line, Project No. 05-
1-17 to Watt's Construction for the amount of $278,281.45 including sales tax and, further,
authorize the Mayor to sign the contract documents.
*(c) Reject Bids for I-182 Irrigation Crossing,Project No.05-7-02:
1. Agenda Report from Doug Bramlette, City Engineer dated February 15,2006,
2. Bid Summary.
3. Vicinity Map.
MOTION: I move to reject the bids received for the I-182 Irrigation Crossing Project No. 05-7-
02 and, further, authorize staff to re-bid the project in early winter 200612007.
Regular Meeting 3 February 21,2005
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
MF# "Master File#...."
Q Quasi-Judicial Matter
REMINDERS:
1. 6:00 p.m., Tuesday, February 21, City Hall Conference Room #1 — LEOFF Disability Board Meeting.
(MAYOR JOYCE OLSON and COUNCILMEMBER REBECCA FRANCIK)
2. 11:30 a.m., Wednesday, February 22, Kennewick Red Lion — Tri-Cities Chamber State of the Counties
Luncheon. (MAYOR JOYCE OLSON)
3. 7:30 a.m., Thursday, February 23, Clover Island Inn — Tri-Cities Visitor & Convention Bureau Board
Meeting. (COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN, Alt.)
4. 4:00 p.m., Thursday, February 23, Three Rivers Convention Center — TRIDEC Board Meeting.
(COUNCILMEMBER MIKE GARRISON, Rep.; TOM LARSEN,Alt.)
5. 5:30 p.m., Thursday, February 23, 710 W. Court Street—Community Action Committee Board Meeting.
(MAYOR JOYCE OLSON, Rep.; COUNCILMEMBER REBECCA FRANCIK, Alt.)
6. 7:00 p.m., Thursday, February 23, 800 W. Canal Drive — Benton-Franklin District Board of Health
Meeting. (COUNCILMEMBERS REBECCA FRANCIK and MATT WATKINS)
7. 7:00 p.m.,Thursday,February 23,Pasco Senior Center, 1315 N. 7a`Avenue—Community Forum.
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 6, 2006
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Robert Hoffmann, Joyce Olson, Tom Larsen, Joe Jackson, Matt
Watkins and Rebecca Francik. Michael Garrison was excused.
Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Stan
Strebel, Administrative & Community Services Director; Richard Smith, Community &
Economic Dev. Director; Bob Alberts, Public Works Director; David McDonald, City
Planner; Doug Bramlette, City Engineer; Greg Garcia, Fire Chief; Denis Austin, Police
Chief; Elden Buerkle, Management Assistant; and James Chase, Financial Services
Manager.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated January 17, 2006.
(b) Bills and Communications:
To approve General Claims in the amount of$1,133,828.52 ($85,670.66 consisting of
Claim Warrant number 152765 and $1,048,157.86 consisting of Claim Warrants
numbered 142784 through 152900). (2005 EXPENSES)
To approve General Claims in the amount of$641,992.44 ($95,082.19 being in the form
of Wire Transfer Nos. 4471, 4474 and 4478 and, $66,773.21 consisting of Claim
Warrants numbered 152766 through 152783 and $480,137.04 consisting of Claim
Warrants numbered 152901 through 153094). (2006 EXPENSES)
To approve Payroll Claims in the amount of$1,328,831.72, Voucher Nos. 34053 through
34155; and EFT Deposit Nos. 30008221 through 30008679.
(c) Replacement of the GEMS Utility Billing System:
To accept GEMS refund offer totaling $34,210 for release of obligations regarding the
GEMS Utility Billing, Business License and Permits and Inspection Software programs
and maintenance fees.
To approve the purchase of the Utility Billing Computer Software Program from
DataNOW, LLC including the related installation and implementation expenses per their
proposal, plus applicable state sales tax.
(d) 2006 Professional Services Agreement with the Pasco Downtown
Development Association (PDDA):
To approve the Revised 2006 Agreement with the Pasco Downtown Development
Association to provide professional services and, further, authorize the City Manager to
sign the agreement. Removed from Consent Agenda and moved to Item 10g—New
Business.
(e) Resolution No. 2935, a Resolution authorizing street lighting in the Mark
Twain neighborhood.
To approve Resolution No. 2935, authorizing installation of 29 street lights in the Mark
Twain neighborhood.
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 6, 2006
(f) Resolution No. 2936, a Resolution fixing the time and date for a public
hearing to consider the vacation a road easement in Coles Estates.
To approve Resolution No. 2936, fixing 7.00 p.m., March 6, 2006 as the time and date
for a public hearing to consider the proposed vacation.
(g) Resolution No. 2937, a Resolution fixing the time and date for a public
hearing to consider the vacation of a portion of Utah Avenue, Nevada Avenue,
Superior Street and Pueblo Street.
To approve Resolution No. 2937, fixing 7:00 p.m., March 6, 2006 as the time and date
for a public hearing to consider the proposed vacation.
MOTION: Mr. Watkins moved to approve the Consent Agenda as amended. Mr. Jackson
seconded. Motion carried by unanimous Roll Call vote.
VISITORS - OTHER THAN AGENDA ITEMS:
II
Ms.Loma Bradshaw, owner of Figaro's Pizza, 7007 Burden Blvd., expressed a concern
about the divider down the middle of Burden Blvd.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Hoffman reported he attended the Annual State Good Roads Association Meeting
and Legislative Breakfast.
Mayor Olson attended a Ribbon Cutting Ceremony for the State Farm Insurance office on
201h Ave. She also attended a presentation given by the Columbia Basin Development
League on the Columbia Basin Water Initiative and she went on a tour of TRAC.
Ms. Francik noted a neighborhood meeting regarding new parks will be held on
Thursday, March 2nd at TRAC.
Mr. Jim Chase, Financial Services Manager, reported the company the City contracts with
to process and mail utility bills has fixed a roblem with their computers and mailed
P p
corrected utility bills to about 6,000 customers.
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ordinance No. 3759, an Ordinance of the City of Pasco, Washington, amending
PMC Chapters 5.04, 5.06 and 3.07, regarding fees for certain business licenses.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3759, amending PMC Chapters
5.04, 5.06 and 3.07 regarding fees for certain business licenses and, further, to authorize
publication by summary only. Mr. Jackson seconded. Motion carried. No—Larsen.
NEW BUSINESS:
Kurtzman Park Trail/Basketball Court Improvement Project:
MOTION: Mr. Watkins moved to award the contract for the Kurtzman Park
Trail/Basketball Court Improvement Project to the low bidder, George A. Grant, Inc., in
the amount of$107,433.60, including sales tax and, further, to authorize the Mayor to
sign the contract documents. Mr. Jackson seconded. Motion carried by unanimous Roll
Call vote.
Award Wernett Road/Road 38 Sewer ULID#142, Project#05-1-10:
MOTION: Mr. Watkins moved to award the low bid for the Wernett Road/Road 38
Sewer ULID#142, Project No. 05-1-10 to Goodman &Mehlenbacher for the amount of
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 6, 2006
$618,905.83 including sales tax and, further, authorize the Mayor to sign the contract
documents. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote.
Award Broadmoor Boulevard & Chapel Hill Traffic Signal, Project#05-4-01:
MOTION: Ms. Francik moved to award the low bid for the Broadmoor Boulevard &
Chapel Hill Traffic Signal, Project#05-4-01 to Sierra Electric for the amount of
$159,439.00 and, further, authorize the Mayor to sign the contract documents. Mr.
Jackson seconded. Motion carried by unanimous Roll Call vote.
Special Permit (Appeal MF#INFO06-003) Location of a vocational farm for the
Pasco School District (MF#05-167-SP) (TRAKIT#SP05-122):
Mr. Kerr, City Attorney, advised Council on the procedures involved with a
Closed Record Hearing.
Mr. Brian Iller, representing the appellants, requested Council hold an Open
Record Hearing or remand the issue back to the Planning Commission.
MOTION: Mr. Watkins moved to set 7:00 p.m., February 21, 2006 as the time and date
for a closed record hearing to consider the appeal of the Planning Commission
recommendation under Master File No. 05-167-SP, with the understanding there is a
pending letter to legal counsel that will be reviewed as to whether the type of hearing
could be changed. Mr. Jackson seconded. Motion carried.
2006 Irrigation Improvements—VFD at Village of Pasco Heights:
MOTION: Mr. Watkins moved to approve the purchase of goods and services from H&
N Electric, for the 2006 Irrigation Improvements in the amount of$37,650 plus
applicable sales tax. Mr. Jackson seconded. Motion carried.
2006 Irrigation Improvements— Control Unit Additions:
MOTION: Mr. Watkins moved to approve the purchase of goods and services from S &
B, Inc., for the 2006 Irrigation Control Unit Additions in the amount of$40,355.72 plus
applicable sales tax. Mr. Jackson seconded. Motion carried.
2006 Professional Services Agreement with the Pasco Downtown Development
Association (PDDA):
MOTION: Mr. Watkins moved to approve the Revised 2006 Agreement with the Pasco
Downtown Development Association to provide professional services and, further,
authorize the City Manager to sign the agreement. Mr. Jackson seconded. Motion carried.
MISCELLANEOUS DISCUSSION:
Mr. Crutchfield stated Council has the results of the Community Survey and noted the
results will be available to the public at the Pasco Public Library and on the City's Web
page.
Council agreed to conduct the City Council Retreat on Friday and Saturday, March 24 &
25, 2006 at the Pasco Red Lion.
Council agreed to conduct the Community Forum on Thursday,February 23, 7:00 p.m.
at the Pasco Senior Center.
3
MINUTES
REGULAR MEETING PASCO CITY COUNCIL FEBRUARY 6, 2006
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:13 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Webster U. Jackson, City Clerk
PASSED and APPROVED this 215`day of February, 2006.
4
CITY OF PASCO
Council Meeting of:
February 21,2006
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the ersign o ereby certify under penalty of perjury that the materials have been furnished,the
service r dere or the la or performed as described herein and that the claim is a just, due and unpaid
obligati again t the city d that we are authorized to authenticate and certify.,o said clai . Y�
Gary rutc field, ity M er James W. Chaise, Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Check No.s
153097 through 153112 are approved for payment in the amount of$32,257.39 for a total of$32,257.39 on this
21st day of February, 2006.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 0.00
Judicial 0.00
Executive 1,350.00
Police 3,415.59
Fire 0,00
Administration&Community Services 235.48
Community Development 0.00
Engineering 0.00
Non-Departmental 25,929.42
Library 0.00
TOTAL GENERAL FUND: 30,930.49
STREET 0.00
C. D. BLOCK GRANT 0.00
KING COMMUNITY CENTER 4.82
AMBULANCE SERVICE 295.00
CEMETERY 0.00
ATHLETIC PROGRAMS 0.00
SENIOR CENTER 0.00
MULTI MODAL FACILITY 0.00
RIVERSHORE TRAIL& MARINA MAIN 0.00
LITTER CONTROL 0.00
REVOLVING ABATEMENT 0.00
PARKS FUND 0.00
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 0.00
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 0.00
METRO DRUG FORFEITURE FUND 0.00
GENERAL CONSTRUCTION 0.00
WATER/SEWER 1,027.08
EQUIPMENT RENTAL-OPERATING 0.00
EQUIPMENT RENTAL-REPLACEMENT 0.00
MEDICAL(DENTAL INSURANCE 0.00
CENTRAL STORES 0.00
FIRE PENSIONS 0.00
PAYROLL CLEARING 0.00
LID CONSTRUCTION 0.00
0.00
GRAND TOTAL ALL FUNDS: $ 32,257.39
2005 EXPENSES
3�b}.1
CITY OF PASCO
Council Meeting of:
February 21,2006
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the u e 8e -d' ereby certify under penalty of perjury that the materials have been furnished,the
services ehe la or performed as described herein and that the claim is a just,due and unpaid
obligatio gaicity d that we are authorized to authenticate and certify to said AaJ
Gary rutchfi6 Id, City Ma ger James W. C se, Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4486 and 4488 in the amount of$64,545.59, have been authorized;that Check No.s 153095 through
153096 are approved for payment in the amount of$40,932.89,and Check No.s 153113 through 153353
are approved for payment in the amount of$1,212,475.20,for a combined total of$1,317,953.68 on this
21 st day of February, 2006.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 2,674.75
Judicial 10,210.62
Executive 7,104.00
Police 63,573.15
Fire 24,698.04
Administration&Community Services 79,210.06
Community Development 295.41
Engineering 5,157.88
Non-Departmental 151,591.42
Library 2,060.85
TOTAL GENERAL FUND: 346,576.18
STREET 355,735.95
C. D. BLOCK GRANT 16,880.97
KING COMMUNITY CENTER 5,501.69
AMBULANCE SERVICE 5,089.03
CEMETERY 4,482.16
ATHLETIC PROGRAMS 105.42
SENIOR CENTER 7,417.56
MULTI MODAL FACILITY 2,893.78
RIVERSHORE TRAIL&MARINA MAIN 229.11
SPECIAL ASSESSMNT LODGING 12,036.15
REVOLVING ABATEMENT 402.00
PARKS FUND 0.00
PUBLIC FACILITIES DIST 2,673.92
STADIUM/CONVENTION CENTER 5,695.04
SUN WILLOWS RESIDENTIAL DEVELOPMENT 85.23
METRO DRUG TASK FORCE 16,600.08
METRO DRUG FORFEITURE FUND 124.64
GENERAL CONSTRUCTION 106,703.05
WATER/SEWER 277,982.85
EQUIPMENT RENTAL-OPERATING 20,452.52
EQUIPMENT RENTAL-REPLACEMENT 491.98
MEDICAUDENTAL INSURANCE 92,974.34
CENTRAL STORES 460.61
FIRE PENSIONS 5,500.00
PAYROLL CLEARING 30,624,21
LID CONSTRUCTION 235.21
GRAND TOTAL ALL FUNDS: $ 1,317,953.68
2006 EXPENSES
3(b).2
AGENDA REPORT
FOR: City Council DATE: 02/16/2006
TO: Gary Crutchfi Manager REGULAR: 02/21/2006
Stan StrebelZA A In ative&Community Services Director
FROM: Jim hase ce Manager
SUBJECT: BAD DE 'i T WRITE-OFF'S/COLLECTION.
I. REFERENCE(S):
Write-off and collection lists are on file in the Finance Department.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve bad debt write-offs for utility billing, ambulance, miscellaneous,
cemetery, code enforcement and Municipal Court non-criminal, criminal and parking
accounts receivable in the total amount of$303,191.73, and, of that amount, authorize
$226,179.28 be turned over for collection.
III. HISTORY AND FACTS BRIEF:
1. UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-offs are under
$10 with no current forwarding address, or are accounts in"occupant" status. Accounts submitted for
collection exceed$10.00.
2. AMBULANCE -These are all delinquent accounts over 90 days past due or statements are returned
with no forwarding address. Those submitted for collection exceed $10.00. Direct write offs
including DSHS and Medicare customers; the law requires that the City accept assignment in these
cases.
3. MISCELLANEOUS -These are all delinquent accounts over 90 days past due or statements that are
returned with no forwarding address, Those submitted for collection exceed$10.00.
4. COURT ACCOUNTS RECEIVABLE -These are all delinquent non-criminal and criminal fines, and
parking violations over 30 days past due.
5. CODE ENFORCEMENT — LIENS — These are Code Enforcement violation penalties which are
either un-collectable or have been assigned for collections because the property owner has not
complied or paid the fine. There are still liens in place on these amounts which will continue to be in
effect until the property is brought into compliance and the debt associated with these liens are paid.
6. CEMETERY—These are delinquent accounts over 120 days past due or statements are
returned with no forwarding address. Those submitted for collection exceed$10.00.
Amount
Direct Referred to Total
Write-offs Collection Write-offs
Utility Billing $ 5.71 3,721.31 3,727.02
Ambulance $ 77,006.74 27,651.91 104,658.65
Miscellaneous $ .00 130.00 130.00
Court A/R $ .00 180,874.00 180,874.00
Liens $ .00 10,712.64 10,712.64
Cemetery $ .00 3,089.42 3,089.42
TOTAL: $ 77,012.45 226,179.28 303,191.73
IV. ADMINISTRATIVE ROUTING:
cc: Dot French,Municipal Court Clerk
3(b).3
AGENDA REPORT
TO: City Council February 15, 2006
FROM: Gary Crutchf'e Manager Regular Mtg.: 2/21/06
SUBJECT: Second Adden um to Development Agreement for Sun Rise Estates
I. REFERENCE(S):
1. Proposed Second Addendum
2. Original Agreement
IL ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/21: MOTION: I move to approve the second addendum to the development agreement
for Sun Rise Estates and, further, authorize the Mayor to sign the addendum.
III. FISCAL IMPACT:
Reduction in project cost; estimated savings of$29,000.
IV. HISTORY AND FACTS BRIEF:
A) The city desires to establish a new truck route extending between the East Lewis
interchange with SR-12 southerly to "A" Street. All Pro Contracting owns much of
the land in the path of the desired truck route and proposed to subdivide the land in
2004. After lengthy discussion with the property owner, the city and All Pro
Contracting entered into an agreement in February 2005 providing for certain
improvements to be made by the developer that would result in much of the new
truck route being created as part of the developer's construction of a residential plat.
In exchange, the city committed as part of the agreement to pay certain portions of
the cost of that new roadway and certain other costs.
B) The original agreement was amended in late 2005 to reflect certain clarifications of
construction requirements as well as to assure provision of the right-of-way
necessary for the truck route in the event the plat was not constructed in a timely
fashion.
C) The developer has identified additional changes in the construction and associated
cost of the required improvements; implementation of the changes will result in cost
savings for both the developer and the city and, therefore, are recommended to be
implemented by a second addendum to the development agreement.
V. DISCUSSION:
A) The original agreement required the city to reimburse one-third the cost of the new
truck route being built by the developer on the edge of his subdivision. After
obtaining specific cost estimates for the required improvements, the "differential"
attributable to the city (the arterial standard vs. typical street standard) amounts to
$92,000. This compares to the original staff estimate of $73,000 (one-third of
$180,000). The effect of this change is to increase the city's cost by$19,000.
B) The original agreement required the developer to realign the overhead power line
along the east line of the plat (the new truck route) at the expense of the city. The
developer has agreed to a new alignment which would cross over his new plat from
east to west and along the west boundary of the plat, so as to reduce the cost of the
realignment by a total of$48,000.
C) The net effect of the two changes will save the city $29,000. As such, staff
recommends approval of the second addendum as presented.
3(c)
Please Return Recorded Document to:
CITY OF PASCO
525 North 3rd
Pasco WA 99301
SECOND ADDENDUM TO DEVELOPMENT AGREEMENT
THIS SECOND ADDENDUM is entered into this day of , 2006,
by and between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred to
as "City" and All Pro Contracting, Inc., a Washington Corporation, hereinafter referred to as
"Developer"under the terms of the Development Agreement dated July 10, 2005; and
WHEREAS, the parties desired to adjust certain provisions of the development
agreement reflect more recent construction information which will accommodate reduced cost
for both parties to fulfill their obligations under the terms of the original agreement as it was
previously amended; and
Section 1. Section 2.3, City reimbursement of construction costs for Billings' Street
improvements, is hereby amended and shall now read as follows:
2.3 City Reimbursement of Construction Cost for Billings Street Improvements. The
City shall reimburse the developer for:
a. Construction of Billings Street to arterial street standards in the amount of
$92,000;
Section 2. Section 2.4, Relocation of overhead Powerlines, hereby amended to read as
follows:
2.4 Relocation of Overhead Powerlines. The developer shall secure all necessary permits
and approvals for, and provide all construction services and materials for, the relocation of the
Franklin County Public Utility District Line that presently bisects the premises and relocate the
same so as to cross the plat from its present terminus near the east line of the plat due westerly to
the west line of the plat and then southerly along the west line of the plat to the southwest corner
of the plat. Developer shall provide all necessary easements required by Franklin County Public
Utility District for the relocation of the power line, guy wires, and other electrical facilities
incident to this line.
Second Addendum to Development Agreement-Page 1 of 3
Section 3. All remaining terms and conditions of development agreement and the first
addendum, not inconsistent with the provisions above, shall remain in full force and effect and
shall inure to the benefit and be binding upon any successors, assigns and all persons or entities
holding an interest in the real property subject to this development agreement.
IN WITNESS WHEREOF, the Parties have executed this Addendum to the
Development Agreement the day and year first written above.
All Pro Contracting, Inc. City of Pasco, Washington
Lonnie Haag Joyce Olson
President Mayor
STATE OF WASHINGTON }
ss
County of Franklin )
On the day of , 2006, before me LONNIE HAAG,
President of All Pro Contracting, Inc., to be known to be the individual described in and who
executed the within and foregoing instrument, and acknowledged that he signed the same as his
free and voluntary act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of , 2006.
Notary Public in and for the State of Washington
Residing at
My Commission Expires
Second Addendum to Development Agreement-Page 2 of 3
STATE OF WASHINGTON )
ss
County of Franklin )
On the da y of , 2006, before me JOYCE OLSON, Mayor
of the City of Pasco, to be known to be the individual described in and who executed the within
and foregoing instrument, and acknowledged that she signed the same as her free and voluntary
act and deed for the uses and purposes therein mentioned.
GIVEN under my hand and official seal this day of , 2006.
Notary Public in and for the State of Washington
Residing at
My Commission Expires
Second Addendum to Development Agreement-Page 3 of 3
Please Return Recorded Document to:
CITY OF PASCO
525 North 3rd
Pasco WA 99301
DEVELOPMENT AGREEMENT
J"L '
THMS AGREEMENT is entered into this j-0- day of 3 n> ; 2005, by and
between the City of Pasco, Washington, a Municipal Corporation, hereinafter referred
to as "City", and All Pro Contracting, Inc., a Washington Corporation, hereinafter
referred to as "Developer", regarding the development of a Preliminary Plat of "Sunrise
Estates", hereinafter referred to as "premises" providing for the development of the real
property covered thereby including the issuance of permit approvals for the
development of that real property located within the City of Pasco, Washington, more
particularly described as follows:
PARCEL A (TAX PARCEL NO.I 13-890-014)
THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF
SECTION 28, TOWNSHIP 9 NORTH, RANGE 30 EAST, W.M.,
FRANKLIN COUNTY, WASHINGTON, EXCEPT THE WEST 30
RODS AND EXCEPT THE SOUTH 50 FEET FOR RIGHT-OF-WAY
EASEMENT.
PARCEL B (TAX PARCEL NO. 113-900-093
THE SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF
SECTION 28, TOWNSHIP 9 NORTH, RANGE 30 EAST, W.M.,
FRANKLIN COUNTY, WASHINGTON.
PARCEL C
ALL OF BLOCK 8 IN WASHINGTON ADDITION TO PASCO AS
RECORDED IN VOL_ 15 OF PLATS, PAGE 54, RECORDS OF
FRANKLIN COUNTY, WASHINGTON, TOGETHER WITH
VACATED ALLEYS IN BLOCK 8 AND VACATED PORTIONS OF
ADJOINING STREETS.
Records of Franklin County, Washington.
Development Agreement- I
WHEREAS, Developer has submitted a Preliminary Plat for the development of
the above-described property designated "Sun Rise Estates"; and
WHEREAS, the City is in the process of establishing a sub-area plan for that
vicinity, including the installation of a major industrial access road and buffeting
between residential and industrial uses within that area; and
WHEREAS, the City and the Developer are authorized, pursuant to RCW
36.70B.170, et al., to enter into a Development Agreement setting forth the development
standards and other provisions that will apply to this project and invest in the parties, the
rights of developing the premises in accordance with the conditions contained in this
Development Agreement; and
WHEREAS, the City has determined that this Development Agreement is
appropriate to establish planning principals, development standards and procedures for
eliminating uncertainty in the planning of this project and to guide the orderly
development of the project, including the funding of all of the improvements required
thereunder; and
WHEREAS, a public hearing has been held in compliance with RCW
36.70B.200, NOW, THEREFORE,
IN CONSIDERATION of the mutual covenants contained herein, the parties
agree as follows:
L PROPERTY DEVELOPMENT
1.1 Preliminary Plat Approval. This Development Agreement is
contingent upon and, incorporated as a condition of approval of the Preliminary Plat of
Sunrise Estates as provided in the Pasco Municipal Code Chapter 26.24.
1.2 Development Standards. Development of the property shall at all times
strictly conform to all applicable provisions of the City's Comprehensive Plan, Zoning
Ordinances and other applicable laws, regulations and rules of any governmental entity
having jurisdiction or control over any part or stage of the development. The
development must abide by the City's performance standards in its construction and
building of the roads, water system, sanitary sewer system, storm water system and fire
protection system in effect as of the date of this Agreement.
1.3 Term. This Agreement shall become effective upon the date of the
Resolution adopting the Preliminary Plat of Sunrise Estates and shall continue for a
period of eighteen (18) months thereafter unless extended by mutual agreement of the
parties.
i
Development Agreement- 2
2. PUBLIC IMPROVEMENTS
2.1 Development Costs and Standards. All development costs, including,
without limitation, the cost of all streets, water mains, sewer mains, storm drain
facilities, curbs, gutters, sidewalks and all other improvements incident to the
Preliminary Plat of Sunrise Estates, attached as Exhibit A, shall be paid by the
Developer subject to reimbursement from the City for those portions identified below.
2.2 Construction of Billings Street. The Developer shall:
(a) Construct and dedicate by plat, that right-of-way designated
thereon as "Billings Street" which shall be constructed by Developer to Arterial
Street Standards as adopted by the City, consisting of not less than 4" of
pavement and 10" of ballast and top-course rock, 42' wide from the face of the
curb to face of curb;
(b) Construct adjacent thereto sidewalk, curb and gutter, together
with all in-road improvements, and street lights;
(c) Construct a 6' high sound hairier 'block wall upon the western
right-of-way line of Billings Street in lieu of the standard estate boundary fence
as may be required by the City of Pasco Planning Commission;
(d) Construct Billings Street from its intersection with East A Street
to its intersection with Helena Street as designated upon the Preliminary Plat of
Sunrise Estates, attached as Exhibit A as a portion of its Phase I development;
and complete the construction of all of Billings Street within eighteen (18)
months of the effective,ve date of this Agreement, and
(e) Provide within thirty (30) days of the effective date of this
Agreement, a bond as provided by RCW 58.17.130 sufficient to fund the
reasonable construction costs of Billings Street north of Helena Street to the
northern boundaries of the Preliminary Plat of Sunrise Estates to insure its
completion within eighteen (18)months of the effective date of this Agreement.
2.3
CYY Reimbursement of Construction Cost for Billin s Street
Im rovemeuts. The City shall reimburse the Developer for
(a) Construction of Billings Street to arterial street standards in an
amount equal to 33% of the actual costs of construction of Billings Street;
(b) Installation of street lights within the Billings Street right-of-way
in an amount equal to 50% of the actual costs of their installation;
(c) Installation of required landscape within the Billings Street right-
of-way in an amount equal to 100% of the actual cost thereof;
Dc veiopment Agre ment- 3
(d) An amount equal to the difference between the actual costs of
construction of the 6' block wall and the reasonable costs of construction of a
standard estate boundary fence as required by the Pasco Planning Commission.
Construction costs shall include required design services, engineering,
surveying, environmental mitigation, relocation and/or new construction of private
utilities, and the actual labor and material construction costs incurred by Developer
specifically identified to construction of Billings Street. Indirect costs, such as
overhead, administrative expenses, financing costs and markup or profit, shall not be
included as construction costs under the terms of this Agreement. Reimbursement
payments by the City shall be made upon completion, inspection and acceptance by
invoice from Developer to the City and payable within thirty (30) days from the date of
invoice. The City shall have the right, upon five (5) days advance notice, to inspect and
copy Developer's records justifying its costs in the construction of such improvements
to verify the actual costs thereof.
2.4. Relocation of Overhead Power_Lines. The Developer shall secure all
necessary permits and approvals for, and provide all construction services and materials
for the relocation of the Franklin County Public Utility District line that presently
bisects the premises and relocate the same adjacent to the right-of-way of Billings Street
providing all necessary easements required by Franklin County Public Utility District
for the relocation of the power line, guy wires and other electrical facilities incident to
this line.
2.5 City Reimbursement of overhead Power Line Relocation. The City
shall reimburse the Developer for all of the actual construction costs, as defined in
Section 2.3 above, for the relocation of this Iine. Reimbursement payments by the City
shall be made upon invoice from the Developer upon acceptance by Franklin County
Public Utility District of the relocated line and incident easements and shall be payable
within thirty (30) days of the date of invoice. The City shall have the right, upon five
(5) days advance notice to inspect and copy the Developer's records justifying its costs
in the construction of such improvements to verify the actual costs thereof.
2.6 Extension of Sewer and Water Utilities. The Developer shall secure
all approvals and permits necessary and construct and install the extension of City water
and sewer utilities and shall provide all materials and services incident to the extension
of City water and sewer utilities from their current terminus west of the southwest
corner of that site running along East A Street to Billings Street as designated on the
Preliminary Plat attached as Exhibit A. The City shall reimburse the Developer for all
of the actual construction costs for the extension of such utilities. The Developer shall
be responsible for all costs for extension of the sewer and water utilities for the
Preliminary Plat development~ All installation of such utility service lines shall be
located as designated by the City Engineer and in accordance with the standards and
regulations as adopted by the City and subject to inspection by the City. Initial utility
connection fees for all lots within the subdivision shall be fixed at the City's established
2044 rate schedule.
Development Agreement- 4
2.7 Conveyance of Real Property. The Developer shall,
(a) Convey to the City after grading and hydro-seeding, that real
property designated on the Preliminary Plat of Sunrise Estates as Tract A
consisting of approximately 2-29 acres lying northeasterly of Billings Street as
designated on said Preliminary Plat in consideration of the payment of
$20,000.00. The parties authorize the preparation and inclusion as a part of this
Agreement, a complete legal description thereof upon closing. Closing,
including payment of the consideration of$20,000.00, shall be within thirty (30)
days of the city's approval of the final plat containing said Tract A.
(b) Convey to the City that real property designated as Block 8 of
Washington Addition lying east of Billings Street in its present "as is" condition
in consideration of the payment of $42,000.00. The parties authorize the
preparation and inclusion as a part of this Agreement, a. complete legal
description thereof upon closing. Closing, including payment of the $42,000.00
shall be within thirty (30) days of the effective date of this Agreement.
2.8 Additional Consideration. As further additional consideration of the
payment provided above, the City shall pay to the Developer as total compensation for
any loss of lots associated with the plat redesign, reduced access to Billings Street,
delays and as a complete and final release of any claims, debts or liabilities claimed by
Developer against the City of whatsoever nature, in the sum of$40,000-00 to be paid at
the time of closing of the real property provided in Section 2.7(b) above.
3. GENERAL PROVISIONS
3.1 Default. For the purpose of this Agreement, time is of the essence. In
the event either party fails to perform the terms and provisions of this Agreement,
which failure continues uncured for a period of sixty (60) days following written notice
from the other party (unless the parties have mutually agreed in writing to extend this
period) shall constitute a default under this Agreement. Any notice of default shall
specify the nature of the alleged default and, where appropriate, the manner in which
the alleged default may be satisfactorily cured. If the nature of the alleged default is
such that it cannot be reasonably cured within the sixty (60) day period, then the
commencement of actions to cure the alleged default within the sixty (60) day period
and diligent prosecution of such actions necessary to complete the cure of the alleged
default, shall be deemed to be a cure within the sixty (60) day period.. Upon a default of
this Agreement that is not cured as provided above, the non-defaulting party may
institute legal proceedings to enforce the terms of this Agreement. If the default is
cured, then no default exists, and the noticing party shall take no further action.
3.2 Extension of Time for Performance. Notwithstanding anything to the
contrary contained in this Agreement, neither party shall be deemed to be in default
where delays and performance or failures to perform are due to war, insurrection,
strikes or other labor disturbances, walkouts, riots, floods, earthquakes, fires, casualties,
acts of God, restrictions imposed or mandated by other governmental entities,
enactment of conflicting state or federal laws or regulations, extended appeals by third
parties or similar basis for excused performance which are not within the reasonable
control of the party to be excused. Upon the request of either party, an extension of time
for such cause shall be granted in writing for the period of the forced delay, or longer,
as may be mutually agreed upon.
3.3 Remedies, Either party may, in addition to any other rights or remedies,
institute an equitable action to cure, correct, or remedy any default; enforce any
covenant or agreement set forth herein; enjoin any threatened or attempted violation of
the Agreement; enforce by specific performance the obligations and rights of the parties
to this Agreement, or obtain any remedies consistent with the foregoing and the purpose
and intent of this Agreement. In the event of a dispute arising out of or relating to this
Agreement, whether or not suit or other proceedings are commenced and whether in
mediation, arbitration, at trial, on appeal or in administrative proceedings, the
substantially prevailing party shall be entitled to its costs and expenses incurred,
including reasonable attorney's fees. Venue shall be in Franklin County, Washington.
3.4 EX—Rdon to Vestingi8ariOus Threat to public Health. In the event
the City is faced with an unseen serious and immediate threat to public health, safety
and welfare directly affecting this project, the City may, upon notice to the Developer,
propose new or different regulations applicable to the property than those established in
this Agreement.
3.5 Construction. This Agreement sets forth the entire agreement of the
parties. This Agreement shall be construed as a whole. No amendment, change or
modification of any provision of this Agreement shall be valid unless set forth in
writing and signed by both parties. To the extent of any conflict with any City Zoning
Rules and Regulations which may otherwise govern the premises, the terms and
conditions of this Development Agreement shall prevail.
3.5 Wai er/Severability. The failure of either party to insist upon or
enforce strict performance by the other party of any of the provisions of this Agreement
or to exercise any rights or remedies under this Agreement shall not be construed as a y upon any
waiver or relinquishment of any extent of such party's right to assert or rel
such provisions or rights in that or any other instance; rather, the same shall be and
remain in full force and effect. The invalidity or unenforceability of any pvision of
this Agreement shall not affect the other provisions hereof, and this Agreement shall be ro
construed in all respects as if such invalid or unenforceable provisions were omitted.
3.7 Binding Effect_ This Agreement shall be recorded against the Property
and, subject only to the express conditions or limitations of this Agreement shall be
binding upon and inure to the benefit of the respective successors and assigns of the
Parties. Upon assignment of this Development Agreement or the conveyance of any
parcel of Real Property to which this Agreement is applicable, the assignee/grantee
Development Agreement- 6
shall be deemed to assume all rights, obligations and liabilities set forth in this
Agreement as they relate to such parcel. The covenants created by this Agreement are
intended and shall constitute covenants running with the land.
3.8 Cooperation. Each party shall take such action (including, but not
limited to the execution, acknowledgement and delivery of documents) as may
reasonably be requested by the other party for the implementation or continuing
performance of this Agreement. In the event of any administrative, legal or equitable
action or other proceeding instituted by any person not a party to this Agreement
challenging the validity of any provision of this Agreement, or any subsequent action
taken consistent with this Agreement, the parties shall cooperate in defending such
action or proceeding to settlement or final judgment, including all appeals. Each party
shall select its own legal counsel and retain such counsel at its own expense.
3.9 Relation of Parties. The Parties agree that the relation created by this
Development Agreement is solely that of a private developer and the City. Nothing in
this Agreement shall create the Developer or City as an agent, employee, employer,
legal representative, partner, or subsidiary of the other.
IN WITNESS WHEREOF, the parties hereto executed this Agreement the day
and year first above written.
All Pro Contracting, Inc. City of Pas , Washington
Y=
Michael L. son
Lnk u i r-- HAX& Mayor
STATE OF WASHINGTON )
ss.
County of Franklin }
On the --LL— day f i 1-t?��I U iA ik
y , 2005, before me, ��
NES13AC_ of All Pro Contracting, c,, to be known to be the individual described in and
who executed the within and foregoing instrument, and acknowledged that he signed the same
as his free and voluntary act and deed for the uses and purposes therein mentioned.
,�,►''4�6,.,Pf. • der my hand and official seal this _day op�2005.
z
a ��' :
60tary Public i d for the tats of Washington
+W; PUB Residing at
s, My commission expires on:
Development Agreement- 7
STATE OF WASHINGTON }
ss.
County of Franklin )
On the 7 tl`'day of ...F&JQ ma r L4 2005, before me, MICHAEL L.
GARRISON, Mayor of the City of Pasco, Washi on, to be known to be the individual
described in and who executed the within and foregoing instrument, and acknowledged that he
signed the same as his free and voluntary act and deed for the uses and purposes therein
mentioned.
N under my hand and official seal this 7 day of February, 2005.
V, KEN yy
-1
ON 4 San 4
Notary PubI' d for the Sta f Washington
qT v µOTARY t1p1�, Residing at _�
�° • — My commission expires on: _ i
PU13LIC �
L+vAs
Development Agreement - 8
AGENDA REPORT
FOR: City Council February 9, 2006
TO: Gary Crutchfi 1 y Manager Workshop Mtg.: 2/13/06
FROM: Gregory L. Garcia, Fire Chief Regular Mtg.: 2121/06
SUBJECT: Fire Department Response Standards
I. RE,FERENCE(S):
1. Resolution
2. Fire Department Response Standards
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/13 Discussion
2121 MOTION: I move to approve Resolution No.&X approving fire department
response standards.
III. FISCAL IMPACT:
None
IV. HISTORY AND FACTS BRIEF:
A) House Bill 1756 approved by the legislature in 2005, requires that every fire
jurisdiction evaluate its level of service and deployment delivery and response time on
an annual basis. The evaluations required by the law shall be based on the data relating
to level of service, deployment, and the achievement of each response time objective in
each geographic area within the fire department's jurisdiction.
B) Turnout time is the time dispatch alerts the firefighters of an incident and the
responding unit advises dispatch that they are responding.
C) Response time is travel time from the emergency vehicle's location (usually one of the
stations) to the incident.
V. DISCUSSION:
A) Beginning in 2007, with a comparison of 2006's response objectives, the Pasco Fire
Department will issue a report to the City Council which is based upon the annual
review. The report will compare the adopted standards to all applicable emergency
incidents. Explain the predictable consequences of any deficiencies and address the
steps that are necessary to achieve compliance with the department's adopted
standards. The report will show the City's elected officials and citizens alike how well
the department measures up against its adopted standard of emergency response
deployment. This report will be used as a key tool in furthering the abilities of the
Pasco Fire Department to meet the needs of the community.
3(d)
RESOLUTION NO.
A Resolution approving performance standards for Pasco Fire
Department emergency responses.
WHEREAS, the City of Pasco Fire Department is legally established as a fire department
to provide certain emergency medical, fire and rescue services; and,
WHEREAS,the Pasco Fire Department has a mission statement and goals and objectives
to guide the organization in providing fire and emergency medical services to our
community; and,
WHEREAS, the Pasco Fire Department has a basic organizational structure which
includes the City Council, City Manager, Chief, Officers, Firefighters, Paramedics and EMTs;
and,
WHEREAS, the Pasco Fire Department is required by state law (SHB 1756, laws of
2005) to establish turnout and response time goals for various emergency responses; and,
WHEREAS, the Pasco Fire Department has developed written response coverage
objectives required to comply with applicable provisions of SHB 1756; NOW, THEREFORE
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1. That the Pasco City Council hereby approves the attached Response
Standards as the Pasco Fire Department policy for determining resource deployment for
emergency medical, fire and rescue services; and,
This resolution was adopted at a regularly scheduled public meeting of the City of Pasco
City Council for City of Pasco Fire Department on this day of February, 2006.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney
PASO EIRE DEPARTMENT
RESPONSE STANDARDS
I. Mission Statement
The Pasco Fire Department's mission is to provide rapid mitigation of fire, rescues,
hazardous materials and medical emergencies with compassion, integrity, and respect for
the people we serve. To be the premier provider of public safety services, utilizing our
people as the critical resource to accomplish our goals.
H. Response Standards
The following standards represent the minimum desired service level for the respective
emergency response services provided by the Fire Department. Affected managers shall
deploy appropriated resources so as to best achieve the standards set forth herein.
A. TURNOUT: A turn out time of two (2) minutes, which the department should meet
85% of the time. All firefighting safety equipment must be donned before the vehicle
can leave the station for a fire response.
B. FIRST ENGINE ARRIVAL: A response/travel time (after turnout) of six (6)
minutes for the arrival of the first engine company (at least two (2) firefighters) to a
fire suppression incident, which the department should meet 85% of the time.
C. FIRST FULL ALARM ARRIVAL: A response/travel time (after turnout) of twelve
(12) minutes for the arrival of the full complement of a ls` alarm response to a fire
suppression incident, which the department should meet 85% of the time. "Full
complement" means at least two (2) engine companies (trucks) with associated
firefighters and one(1) command officer.
D. BLS AMBULANCE ARRIVAL: A response/travel time (after turnout) of six (6)
minutes/seconds for the arrival of the first emergency medical unit with at least one
(1) EMT on board to an emergency medical incident, which the department should
meet 85% of the time.
E. ALS AMBULANCE ARRIVAL: A response/travel time (after turnout) of six (6)
minutes for the arrival of an advanced life support unit with at least one (1) paramedic
on board to an ALS emergency medical incident, which the department should meet
85% of the time.
F. HAZARDOUS MATERIALS: A response/travel time (after turnout) of six (6)
minutes for the arrival of the first unit with at least one (1) appropriately trained
Hazardous Materials Technician on board to a hazardous materials incident,, which
the department should meet 85% of the time.
PASCO FIRE DEPARTMENT
RESPONSE STANDARDS
G. TECHNICAL RESCUE INCIDENT: A response/travel time (after turnout) of six
(6) minutes for the arrival of the first unit with appropriately trained and equipped
personnel on board to a technical rescue incident, which the department should meet
85% of the time.
H. AIRCRAFT RESCUE AND FIREFIGHTING. A total response/travel time of
three (3) minutes for the arrival of the first unit with appropriately trained and
equipped aircraft rescue and firefighting personnel on board to the site of an aircraft
incident, which the department should meet 100% of the time (required standard of
FAA).
I. WILD LAND FIREFIGHTING: A response/travel time (after turnout) of six (6)
minutes for the arrival of the first unit with appropriately trained and equipped wild
land firefighting personnel on board to a wild land fire incident, which the department
should meet 85%n of the time.
III. ANNUAL REPORT
The Fire Chief shall report the department's performance relative to these standards to
the City Manager and City Council annually.
February 2006
AGENDA REPORT NO. 3
FOR: City Council DATE: 2116/06
TO: Gary CrutcbC 1 i Manager Workshop: 2113/06
Regular: 2/21/06
FROM: Robert J. Alberti &er, Public Works
SUBJECT: Changes to Lewis Street and East Lewis Place Intersection
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2121106: MOTION: I move to approve Resolution No.&uthorizing
the proposed changes to Lewis Street and East Lewis Place Intersection.
III. FISCAL IMPACT:
Arterial Street Fund
IV. HISTORY AND FACTS BRIEF:
The City Council has approved the project to construct a new arterial street
between Lewis Street and A Street. The new street would be a new truck route
serving the industrial zoned property along A Street and would replace Lewis
Street as the truck route from the SR12/Lewis Street Interchange. The new street
would require reconstructing a portion of Lewis Street at the intersection with
East Lewis Place(see Exhibit A).
On July 05, 2005 Council approved the agreement with JUB Engineering to
review the option to modify Lewis Street and design the preferred option. Staff
was also directed to meet with local owners, which has occurred. Rick Door of
JUB Engineering will make a presentation to Council on what options are
available in modifying Lewis Street at East Lewis Place. The options that will be
discussed are shown on Exhibits B and C. The first option is a standard
intersection with traffic stopping on Lewis Street and East Lewis Place. A
variation of the first option would add signalization, when warranted. The second
option is a roundabout.
A factor in reviewing the options was the traffic impact on weekends, due to the
flea market at the end of East Lewis Place. The peak traffic is currently at a level
that the Flea Market provides traffic control (flaggers) at the intersection of Lewis
Street and East Lewis Place.
Following the presentation, staff requests a general sense of direction from
Council on which option is to be designed and constructed. Staff would then
prepare a resolution to bring back to Council.
V. ADMINISTRATIVE ROUTING
Project File
3(e)
I
II
i
I
RESOLUTION NO.
A RESOLUTION establishing the design standards for the
reconstruction of the Lewis Street and East Lewis Place intersection.
WHEREAS, the City Council has determined a need for a new arterial street truck route
between Lewis Street and A Street; and
WHEREAS, the new arterial street would be designed specifically to accommodate
semi-truck traffic, and
WHEREAS, the new truck route would extend southerly from the existing intersection
of Lewis Street and East Lewis Place; and
WHEREAS, the City contracted with JUB Engineering (Consultant) to review design
options for the reconstruction of Lewis Street and East Lewis Place; and
WHEREAS, the Consultant determined existing traffic is at a moderate level except on
weekends when the Flea Market is open and the Flea Market provides traffic control at the Lewis
Street and East Lewis Place intersection; and
WHEREAS, on February 6, 2006, the Consultant made a presentation to the City
Council and described the options of a four-leg intersection with stop signs on Lewis Street and
East Lewis Place, a four-leg intersection with traffic signals, and a roundabout option; NOW
THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1: The Consultant's recommendation that Lewis Street and East Lewis Place be a
four-leg intersection as depicted on Exhibit A attached hereto, current traffic control measures
continue and traffic signals be considered at some future date when warranted by traffic
conditions, is hereby declared to be the preferred option of the City Council
Passed by the City Council of the City of Pasco this 21st day of February 2006.
Joyce Olson, Mayor
ATTEST; APPROVED AS TO FORM:
Sandy Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney
EXHIBIT -A-
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AGENDA REPORT NO. 7
FOR: City Council February 7, 2006
TO: Gary Crutchfi ty anager Regular Mtg: February 21, 2006
Robert J. Albe orks Director
FROM: Doug Bramlette, City Engineer "
SUBJECT: Accept Road 68 & 1-182 Traffic Signal Project#03-4-01
I. REFERENCE(S):
1. Resolution
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/21: MOTION: I move to approve Resolution No.a?M accepting the
work performed by Sierra Electric under contract for the Road 68 and I-
182 Traffic Signal, Project # 03-4-01.
III. FISCAL IMPACT:
Arterial Street Fund
IV. HISTORY AND FACTS BRIEF:
On June 7, 2004, the City Council awarded the Road 68 & 1-182 Traffic Signal
Project#03-401 to Sierra Electric, in the amount of$225,620.85. The final cost
of the project was $233,438.25. The additional cost was due to increasing the
length of the Mastarm length for the eastbound and westbound ramps to
accommodate the lane widening and additions that WSDOT has completed.
The work is now complete and staff recommends acceptance of the work.
V. ADMINISTRATIVE ROUTING
Project File
3(f)
I
RESOLUTION NO.
A RESOLUTION ACCEPTING WORK PERFORMED BY SIERRA ELECTRIC,
UNDER CONTRACT FOR THE ROAD 68 & 1-182 TRAFFIC SIGNALS PROJECT 4.03-4-
01.
WHEREAS, the work performed by SIERRA ELECTRIC, under contract for the
Road 68 & I-182 Traffic Signals Project #03-4-01, has been examined by Engineering
and has been found to be in apparent compliance with the applicable project
specifications and drawings, and
WHEREAS, it is Engineering recommendation that the City of.Pasco formally
accept the contractor's work and the project as complete; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with Engineering recommendation and thereby accepts the work performed
by SIERRA ELECTRIC under contract for the Road 68 & I-182 Traffic Signals Project #03-4-
01, as being completed in apparent conformance with the project specifications and drawings,
and
Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance, and
Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction of same
and verification thereof by the Public Works Director and Finance Manager.
PASSED by the City Council of the City of Pasco this 21st day of February, 2006.
Michael L. Garrison
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 12
FOR: City Council Date: February 15, 2006
TO: Gary Crutchfi it Manager
Regular: 2/21/06
FROM: Richard J. Smi Director
Community & Economic Deve opment
SUBJECT: Grocery Shopping Carts
I. REFERENCE (S):
A. Resolution regarding abandoned grocery shopping carts.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/21/06 MOTION: I move to approve Resolution No. providing staff
with direction for addressing grocery shopping carts
which are found abandoned on public rights of way.
III. FISCAL IMPACT
None.
IV. HISTORY AND FACTS BRIEF:
A. Code Enforcement staff have received periodic complaints about grocery
shopping carts which have been left both on public rights-of-way
(sidewalks, streets and alleys) and on private property, such as, vacant
lots and on the grounds of apartment complexes.
B. In response to the latest citizens' complaints, staff surveyed a 20 block
area centered on Court Street and 24th Avenue. This area contains
Albertsons, Food Pavilion, The Market and Rite Aid. Neighborhood
residents oftentimes take the grocery carts to their homes and then
abandon the carts in the vicinity of their residences. A total of 31 carts
were found in this area. The sources of the grocery carts are as follows:
Albertson's 12 Carts
Food Pavilion 5
Rite Aid 3
The Market 4
Unknown 7
Total 31 Carts
C. Council discussed this matter at a February 13th Workshop. It was the
sense of Council that they wanted to address the complaints about
abandoned carts in such a manner that the retail store owners would
voluntarily collect the carts. Staff was also directed to prepare a
resolution outlining an enforcement strategy in the event of non-
compliance.
V. DISCUSSION:
A. Under the provisions of the attached resolution, the City Staff would first
encourage store owners to collect the carts. A contractor would be hired
to collect all abandoned carts found in the public right-of-way one
afternoon per week. The stores could reclaim the carts by paying a
$10/cart redemption fee.
B. Staff would also seek authorization from property owners to allow the
City contractor to remove any carts found on their property.
8(a)
RESOLUTION NO.
A RESOLUTION OF THE CITY OF PASCO, WASHINGTON PROVIDING
STAFF WITH DIRECTION FOR ADDRESSING GROCERY SHOPPING
CARTS WHICH ARE FOUND TO BE ABANDONED ON PUBLIC RIGHT OF
WAY.
WHEREAS, abandoned grocery carts have been a persistent source of citizen complaints
for several years; and
WHEREAS, staff attempts to encourage retail managers to regularly collect abandoned
grocery carts have met with only sporadic success; and
WHEREAS, abandoned shopping carts are unsightly and present hazards for children,
pedestrians and vehicles,Now,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
1. The City staff should contact the managers of relevant retail stores and request that
they initiate a program to systematically collect grocery carts left in public rights.-of-
way and on private property.
2. That the City retain the services of a contractor who will collect all abandoned
grocery carts located within public rights-of-way. Abandoned carts located on private
property may also be collected with the permission of the property owner. Said
collection shall occur one day per week on a regular basis. Retail store managers shall
be advised of this process prior to initiation of the collection program.
3. The grocery carts shall be retained by the City for a period of not less than 30 days.
The owners of the grocery carts may reclaim the carts upon payment of redemption
fee of$10.00 per cart. Grocery carts unclaimed after 30 days shall be disposed of.
PASSED by the City Council of the City of Pasco this day of February 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
AGENDA REPORT NO. 13
FOR: City Council DATE: 2/ 14/06
TO: Gary Crutch+aniconomr t anager WORKSHOP:
Richard J. S t ctor REGULAR: 2/21/06
Community ic Devel opment
FROM: David I. McDonald, City Planner
SUBJECT: SPECIAL PERMIT--(APPEAL MF# INFO06-003) Location of
a vocational farm for the Pasco School District. (MF# 05-
167-SP) (TRAKIT# SP05-122)
I. REFERENCE[SL
None
II. ACTION REQUESTED OF COUNCIL STAFF RECOMMENDATIONS:
MOTION. I move to reschedule the February 21, 2006 closed record
hearing for the McKarns appeal of the Pasco School District
special permit recommendation under Master File No.
05-167-SP to March 6, 2006.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. On December 15, 2005 the Planning Commission conducted a
public hearing to consider a special permit for the location of a
vocational training farm on the proposed site of the second Pasco
High School. The Planning Commission recommended approval
of the special permit on January 19, 2006.
B. A nearby property owner (Anthony McKarns) filed a written
appeal of the Planning Commission recommendation. In
response to the appeal the City Council set February 21st as the
date for the closed record hearing.
C. Due to uncertainty about whether the hearing would be a closed
or open record hearing, notification of the meeting was not issued
in a timely manner. The hearing should thus be rescheduled for
March 6th.
D. Attorneys for the School District and appellant are still
negotiating to reach an amicable agreement for all parties.
V. DISCUSSION:
9(a)
AGENDA REPORT
FOR: City Council Date: February 9, 2006
Workshop Mtg.: February 13, 2006
TO: Gary Crutchfi it tanager Regular meeting: February 21, 2006
Stan Strebel, i ative and Community Services Director
FROM: Jim Q/h a '�inance Manager
SUBJECT: ACCE ING DEBIT CARDS AND CREDIT CARDS FOR PAYMENT OF CITY
SERVICES AND FEES
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2113/06 Discussion
2/21/06 A) MOTION:I move to authorize the continued acceptance of debit cards at the
Finance Customer Service Counter and to collect a transaction fee to recover
costs.
B) MOTION: I move to authorize Official Payments Corporation to collect debit
and credit card payments on behalf of the city via the telephone and over the
internet and charge a fee to those who choose to use those payment options.
III. FISCAL IMPACT:
Minimal
IV. HISTORY AND FACTS BRIEF:
At the November 28, 2005 workshop meeting a discussion was held on whether or not accept
credit cards for face to face transactions. Per VISA and MasterCard operating regulations, there
can be no charge for face to face transactions. The direction received at that meeting was not
accept credit cards for face to face transactions and for staff to investigate other possibilities of
accepting them, and the costs for providing that service over the internet and by telephone.
The Finance Department Customer Service (CS) payment counter ceased accepting credit cards
last July for face to face transactions. CS, however, has continued to accept debit cards at the
payment window. Debit cards continue to be an increasingly popular way to pay for goods and
services. Debit cards have become widely accepted.
The two issues needing to be addressed are:
1) Continuing to accept debit cards at the customer service counter, and
2) Providing telephone and internet payment options.
Debit Cards:
Approximately 200 debit card transactions were processed each month during the second half of
2005. There was an average of about 125 transactions per month during the first half of 2005. If
the trend stays consistent, the number of transactions in 2006 may grow to over 400 per month by
the end of the year.
US Bank currently charges 45 to 65 cents for each individual face to face debit card transaction.
The size of the transaction does not increase the fee. There are dozens of networks that process
debit card transactions. The two largest networks are Interlink and Maestro, operated by VISA
and MasterCard, respectively. The fee to use those networks is currently 65 cents per
transaction. Roughly two-thirds of those transactions go through Interlink. The majority of the
City's remaining transactions go through a network called ACCEL. The fee to use the ACCEL
network and the other networks we have access to is currently 45 cents per transaction. There is
10(a)
no choice as to which network is used. Transactions are processed automatically based on which
network is immediately available.
US Bank began charging the City a fee for these transactions in December 2004. All costs are
currently being absorbed by the City. A transaction fee of 50 cents would cover the majority of
the costs.
Credit Cards:
The Finance and Parks and Recreation Departments have accepted credit cards for payment of
services and fees for the past 5 years. Finance charged a convenience fee (as a percentage of the
transaction amount) to offset the discount fees the credit card companies charge for each
transaction. Finance ceased accepting credit cards in July 2005 when notified by NOVA
Information Systems, Inc. (US Bank's VISA/MasterCard service provider) that is was a violation
of the VISA operating regulations to impose a convenience fee on face to face credit card
transactions. Those regulations, however, do allow a charge for non-face to face (telephone,
internet) credit card transactions. Since July, the customer service window has continued to
receive many inquiries for using credit cards to pay for services.
Parks and Recreation increased fees to cover the discount fees and have not charged a
convenience fee.
US Bank is capable of accepting internet and telephone credit and debit card payments and can
collect a convenience fee. They are capable of collecting this, however, for only one set amount
(for example $5.00) for any transactions regardless of size or type of payment. The difference, if
any, between the discount fees and the convenience fee collected would be billed to the City each
month.
Official Payments Corporation (OPC), a commercial provider of electronic payment options
(many local cities and counties use this service), can perform this service and charge the
customer a convenience fee based on the type and amount of payment. The fees would be set by
OPC to recover their costs and return a profit. The fees would be set to recover the cost for an
average payment for each payment type. The fee for utility payments might be different than the
fee for business licenses or building permits or local improvement district (LID) assessments.
An LID payment might require a higher convenience fee because the normal payment amount is
generally higher. The City would have no further liability and would receive full payment for the
original billed amount.
V. DISCUSSION:
One of the Council's Goals is to improve internet services and increase convenience for our
citizens. Providing access to a site where a credit card or debit card payment could be made
would help fulfill that goal. The customer could make the decision to use the site and pay the
transaction fee. City staff would not have access to the customer debit or credit card numbers.
Continuing to accept debit cards at the customer service counter would also help towards
achievement of that goal. The customer can swipe their card through the device and enter their
Personal Identification Number(PIN). City staff would not have access to those card numbers.
VI. OTHER COMMENTS:
It would be difficult to encourage internet use for bill paying with out the acceptance of credit
cards. Nominal fees would likely not discourage users because of the convenience. The City
benefits by providing our citizens with improved service.
City staff would realize a time savings benefit by using a third party company for credit card
transactions. It would also help relieve the city of increased liabilities surrounding the
safekeeping of customer information.
The City also provides automatic payment services. This is where the customer allows access to
their bank account for the amount owing on a utility bill. The funds are electronically transferred
into the City's account.
Most commercial banks offer an internet bill paying service at no charge for their customers.
AGENDA REPORT NO. 9
FOR: City Council February 15, 2006
TO: Gary Crutchfie Manager Regular Mtg: February 21, 2006
Robert J.Alber Works Director
FROM: Doug Bramlette, City Engineer jo
SUBJECT: Award Road 77 Sewer&Water Line; Project#05-1-17
I. REFERENCE (S):
1. Bid Summary
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2121: MOTION: I move to award the low bid for the Road 77 Sewer & Water
Line, Project No. 05-1-17 to Watt's Construction for the amount of
$278,281.45 including sales tax and, further, authorize the Mayor to sign
the contract documents.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
On February 15, 2006, staff received two bids for the Road 77 Sewer & Water
Line, Project No. 05-1-17. The low bid was received from Watts Construction, in
the amount of$278,281.45 including sales tax. The second bid received was in the
amount of$285,035.31. The low bid is within 3% of the Engineer's Estimate of
$269,206.73.
The scope of work for the Road 77 Sewer & Water Line, Project No. 05-1-17
includes the installation of approximately 1585 linear feet of 8-inch sanitary sewer,
11 sewer services and 9 new 1-inch water services. It will also include
approximately 500 tons of street overlay. The location of the project is along Road
77 and River Boulevard and is designed for future expansion to the north.
Staff recommends award of this contract to Watts Construction.
V. ADMINISTRATIVE ROUTING
Project File
10(b)
CITYOF PASO : .,nn.,:-,, ;;;{�iFti:
ROAD 77 SEWER &WATER LINE PROJECT
PROJECT#05-1-17
Date: February 15,2006
Time: 10:00 AM Engineers Est: $250,000-280,000
CONTRACTOR: Goodman & Mehlenbacher YES NO
Subcontract Disclosure? X
Bid Bond? X
Non-Collusion Affidavit? X
Pre-qualified? X
I
BID AMOUNT $285,035.31
CONTRACTOR: Watts Construction YES NO
Subcontract Disclosure? X
Bid Bond? X
Non-Collusion Affidavit? X
Pre-qualified? X
BID AMOUNT $278,281.45
CONTRACTOR: YES NO
Subcontract Disclosure?
Bid Bond?
Non-Collusion Affidavit?
Pre-qualified?
BID AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure?
Bid Bond?
Non-Collusion Affidavit?
Pre-qualified?
B1D AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure?
Bid Bond?
Non-Collusion Affidavit?
Pre-qualified?
BID AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure?
Bid Bond?
Non-Collusion Affidavit?
Pre-qualified?
BID AMOUNT
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AGENDA REPORT NO. 8
FOR: City Council DATE: 02/15/06
TO: Gary Crutch C Manager Regular: 02/21/06
Robert J.Albe t is Works Director
FROM; Doug Bramlette, City Engineer Ze
SUBJECT: Reject Bids for I-182 Irrigation Crossing, Project#05-7-02
I. REFERENCE (S):
1. Bid Summary
2. Vicinity Map
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
02/21: MOTION: I move to reject the bids received for the I-182 Irrigation
Crossing Project#05-7-02 and, further, authorize staff to re-bid the
project in early Winter 2006/2007.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
On February 8, 2006, staff received two bids for the I-182 Irrigation Crossing
Project. The scope of the project includes boring of a new casing under I-182
and rerouting a portion of the City's 12-inch irrigation main that services
customers north of I-182. The Engineer's Estimate for the project was
$228,469.68 including sales tax. The low bid was received from Gonzales
Boring & Tunneling for $211,671.27 including sales tax. The other bid was
from Ray Poland & Sons for $339,347.22.
Since opening the bids, a number of issues have surfaced that do not make
moving forward with the project at this time practical. The first issue is the
timing to construct the project. The staff was late in designing and
advertising the project, and didn't realize that the irrigation pipelines start
to be filled and tested at the end of March. Once filled and pressurized the
system would have to be shut down to accommodate the project. The
preference would be to do the rerouting this winter. The second issue has to
do with the casing size and pipeline materials in the bid package. A change
in the design, such as using a smaller casing would reduce the cost of the
project.
The choices would be to negotiate a change order after awarding the project,
or to re-bid the project. Staff believes that rebidding the project would be
most appropriate. The bid document does allow the City to reject all bids.
Staff recommends that all bids be rejected, and the project be bid again after
the irrigation season. The rejection of bids due to staff oversight is very rare
and could be viewed as not fair to those who put the time and effort into
preparing the bid documents. Staff would recommend Council consider
authorizing reimbursement, not to exceed $1,000.00 each, to the two bidders.
V. ADMINISTRATIVE ROUTING
Project File
10(c)
CITY OF PASCO
t;
1-182 IRRIGATION CROSSING .,
PROJECT#05-7-02
Date: February 8, 2006
Time: 10:00 AM Engineers Est: $220,000-225,000
CONTRACTOR: Gonzales Boring &Tunneling YES NO
Subcontract Disclosure X
Bid Bond X
Non-Collusion Affidavit X
Addendum #1 X
BID AMOUNT $211,671.27
CONTRACTOR: Ray Poland & Sons YES NO
Subcontract Disclosure X
Bid Bond X
Non-Collusion Affidavit X
Addendum#1 X
BID AMOUNT $339,347.22
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Affidavit
Addendum#1
BID AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Affidavit
Addendum#1
BID AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Affidavit
Addendum#1
BID AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Affidavit
Addendum#1
BID AMOUNT
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