HomeMy WebLinkAbout2006.02.06 Council Meeting Packet AGENDA .
PASCO CITY COUNCIL
Regular Meeting 7:00 p.m. February 6,2006
1. CALL TO ORDER
2. ROLL CALL:
(a) Pledge of Allegiance.
3. CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.
(a) Approval of Minutes:
1. Minutes of the Pasco City Council Meeting dated January 17, 2006.
(b) Bills and Communications: (A detailed listing of claims is available for review in the Finance
Manager's office.)
1. To approve General Claims in the amount of$1,133,828.52 ($85,670.66 consisting of Claim
Warrant number 152765 and $1,048,157.86 consisting of Claim Warrants numbered 142784
through 152900). (2005 EXPENSES)
2. To approve General Claims in the amount of$641,992.44 ($95,082.19 being in the form of
Wire Transfer Nos. 4471, 4474 and 4478 and, $66,773.21 consisting of Claim Warrants
numbered 152766 through 152783 and $480,137.04 consisting of Claim Warrants numbered
152901 through 153094). (2006 EXPENSES)
31 To approve Payroll Claims in the amount of $1,328,831.72, Voucher Nos. 34053 through
34155; and EFT Deposit Nos. 30008221 through 30008679.
(c) Replacement of the GEMS Utility Billing System:
1. Agenda Report from Jim Chase, Finance Manager dated January 23, 2006.
2. Memorandum from Finance Manager to City Manager dated 1/23/06.
3. Letter from Finance Manager to Government E-Management Solutions (GEMS) dated
1/13/06.
4. Proposal from DataNOW,LLC for their Utility Billing Program.
To accept GEMS refund offer totaling $34,210 for release of obligations regarding the GEMS
Utility Billing, Business License and Permits and Inspection Software programs and maintenance
fees.
-AND-
To approve the purchase of the Utility Billing Computer Software Program from DataNOW,
LLC including the related installation and implementation expenses per their proposal, plus
applicable state sales tax.
(d) 2006 Professional Services Agreement with the Pasco Downtown Development Association
(PDDA):
1. Agenda Report from Richard J. Smith, Community &Economic Development Director dated
January 26, 2006.
2. Professional Services Agreement.
To approve the Revised 2006 Agreement with the Pasco Downtown Development Association to
provide professional services and, further, authorize the City Manager to sign the agreement.
(e) Resolution No. 2935,a Resolution authorizing street lighting in the Mark Twain neighborhood.
1. Agenda Report from Robert J. Alberts,Public Works Director dated January 19, 2006.
2. Resolution.
3. Lighting Status Map.
To approve Resolution No. 2935, authorizing installation of 29 street lights in the Mark Twain
neighborhood.
*(f) Resolution No. 2936, a Resolution fixing the time and date for a public hearing to consider the
vacation a road easement in Coles Estates.
1. Agenda Report from David I. McDonald, City Planner dated February 1, 2006.
2. Proposed Resolution and Vicinity Map.
3. Vacation Petition.
To approve Resolution No. 2936, fixing 7:00 p.m., March 6, 2006 as the time and date for a
public hearing to consider the proposed vacation.
Regular Meeting 2 February 6,2005
*(g) Resolution No. 2937, a Resolution fixing the time and date for a public hearing to consider the
vacation of a portion of Utah Avenue, Nevada Avenue, Superior Street and Pueblo Street.
1. Agenda Report from David I. McDonald,City Planner dated February 2, 2006.
2. Proposed Resolution and Vicinity Map.
3. Vacation Petition.
To approve Resolution No. 2937, fixing 7:00 p.m., March 6, 2006 as the time and date for a
public hearing to consider the proposed vacation.
(RQ MOTION: I move to approve the Consent Agenda as read.
4. PROCLAMATIONS AND ACKNOWLEDGMENTS:
(a)
(b)
(c)
5. VISITORS - OTHER THAN AGENDA ITEMS:
(a)
(b)
(c)
6. REPORTS FROM COMMITTEES AND/OR OFFICERS:
(a) Verbal Reports from Councilmembers.
(b)
(c)
7. PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
RELATING THERETO:
(none)
8. ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
(a) Ordinance No. , an Ordinance of the City of Pasco, Washington, amending PMC
Chapters 5.04, 5.06 and 3.07, regarding fees for certain business licenses.
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
January 25, 2006.
2. PMC References.
3. Proposed Ordinance.
MOTION: I move to adopt Ordinance No. , amending PMC Chapters 5.04, 5.06 and 3.07
regarding fees for certain business licenses and, further, to authorize publication by summary
only.
9. UNFINISHED BUSINESS:
(none)
10. NEW BUSINESS:
*(a) Kurtzman Park Trail/Basketball Court Improvement Project:
1. Agenda Report from Stan Strebel, Administrative & Community Services Director dated
February 1, 2006.
tRQ MOTION: I move to award the contract for the Kurtzman Park Trail/Basketball Court
Improvement Project to the low bidder, George A. Grant, Inc., in the amount of $107,433.60,
including sales tax and,further, to authorize the Mayor to sign the contract documents.
*(b) Award Wernett Road/Road 38 Sewer ULID#142,Project#05-1-10:
1. Agenda Report from Doug Bramlette, City Engineer dated February 1, 2006.
2. Bid Summary.
3. Vicinity Map.
(RQ MOTION: I move to award the low bid for the Wernett Road/Road 38 Sewer ULID #142,
Project No. 05-1-10 to Goodman &Meblenbacher for the amount of$618,905.83 including sales
tax and, further, authorize the Mayor to sign the contract documents.
Regular Meeting 3 February 6,2005
*(c) Award Broadmoor Boulevard & Chapel Hill Traffic Signal,Project#05-4-01:
1. Agenda Report from Doug Bramlette, City Engineer dated February 1, 2006.
2. Bid Summary.
3. Vicinity Map.
(RC) MOTION: I move to award the low bid for the Broadmoor Boulevard & Chapel Hill Traffic
Signal, Project #05-4-01 to Sierra Electric for the amount of$159,439.00 and, further, authorize
the Mayor to sign the contract documents.
*(d) Special Permit (Appeal MF #INF006-003) Location of a vocational farm for the Pasco
School District(MF#05-167-SP) (TRAKIT#SP05-122):
1. Agenda Report from David I. McDonald,City Planner dated February 1, 2006.
2. Appeal Letter.
3. Vicinity Map.
MOTION: I move to set 7:00 p.m., February 21, 2006 as the time and date for a closed record
hearing to consider the appeal of the Planning Commission recommendation under Master File
No. 05-167-SP.
*(e) 2006 Irrigation Improvements—VFD at Village of Pasco Heights:
1. Agenda Report from Robert J. Alberts,Public Works Director dated January 31,2006.
2. Quote Summary.
MOTION: I move to approve the purchase of goods and services from H & N Electric, for the
2006 Irrigation Improvements in the amount of$37,650 plus applicable sales tax.
*(f) 2006 Irrigation Improvements—Control Unit Additions:
1. Agenda Report from Robert J. Alberts,Public Works Director dated January 31, 2006.
MOTION: I move to approve the purchase of goods and services from S & B, Inc., for the 2006
Irrigation Control Unit Additions in the amount of$40,355.72 plus applicable sales tax.
11. MISCELLANEOUS DISCUSSION:
(a)
(b)
(c)
12. EXECUTIVE SESSION:
(a)
(b)
(c)
13. ADJOURNMENT.
(RC) Roll Call Vote Required
* Item not previously discussed
NM# "Master File#......
Q Quasi-Judicial Matter
REMINDERS:
1. 1:30 p.m., Monday, February 6, KGH — Emergency Medical Services Board Meeting.
(COUNCILMEMBER TOM LARSEN,Rep.; JOE JACKSON,Alt.)
2. 12:00 p.m., Thursday, February 9, Pasco Red Lion — Kiwanis Club Presentation. (MAYOR JOYCE
OLSON)
3. 7:00 p.m., Thursday, February 9, Transit Facility — Ben-Franklin Transit Board Meeting.
(COUNCILMEMBER MATT WATKINS, Rep.; MIKE GARRISON,Alt.)
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JANUARY 17, 2006
CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.
ROLL CALL:
Councilmembers present: Robert Hoffmann, Joyce Olson, Tom Larsen, Joe Jackson,Matt
Watkins, Michael Garrison and Rebecca Francik.
Staff present: Gary Crutchfield, City Manager; Benjamin J. Riley, Acting City Attorney;
Stan Strebel, Administrative & Community Services Director; Richard Smith,
Community & Economic Dev. Director; Bob Alberts, Public Works Director; David
McDonald, City Planner; Denis Austin, Police Chief, and Elden Buerkle, Management
Assistant.
The meeting was opened with the Pledge of Allegiance.
CONSENT AGENDA:
(a) Approval of Minutes:
Minutes of the Pasco City Council Meeting dated January 3,2006.
Minutes of the Special Pasco City Council Meeting dated January 9, 2006.
(b) Bills and Communications:
To approve General Claims in the amount of$721,449.00 ($56,558.41 consisting of
Claim Warrants numbered 152513 through 152514 and $664,890.59 consisting of Claim
Warrants numbered 152529 through 152726). (2005 EXPENSES)
To approve General Claims in the amount of$579,090.95 ($173,718.85 being in the form
of Wire Transfer Nos. 4466 and 4468 and, $61,972.69 consisting of Claim Warrants
numbered 152515 through 152528 and $517,118.26 consisting of Claim Warrants
numbered 152727 through 152764). (2006 EXPENSES)
To approve bad debt write-offs for utility billing, ambulance, miscellaneous, code
enforcement and Municipal Court non-criminal, criminal and parking accounts receivable
in the total amount of$204,221.58 and, of that amount, authorize $129,188.22 be turned
over for collection. Removed from Consent Agenda and moved to Item 10d—New
Business.
(c) 2006 Interlocal Agreement for Correctional Facilities Use:
To approve the Interlocal Agreement with Franklin County for Correctional Facilities use
and, further, to authorize the Mayor to sign the agreement.
(d) Modification of Project Scope for Sun Willows Golf Course Pond
Improvements:
To authorize staff to expend the funds remaining in the Golf Course Pond Improvement
Project budget for golf cart path improvements.
(e) Golf Course Lease Revised Payment Schedule:
To approve Amendment No. 2 to the Golf Course Lease Agreement and, further, to
authorize the Mayor to sign the document.
3(a).1
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JANUARY 17, 2006
(f) Commitment to Assume Wade Park Lease-Boat Launch Project:
To authorize the City Manager to execute the Letter Agreement with Franklin County on
the Road 54 Boat Launch/Wade Park Lease. Removed from Consent Agenda and
moved to Item 10e—New Business.
(g) Conveyance of Mineral Rights for Baseball Stadium/Soccer Complex
Property:
To accept the Quit Claim Deed from Gary and Carol Maughan and, further, authorize the
Mayor to sign the Real Estate Tax Affidavits.
(h) Final Plat—Wilson Meadows,Phase 3 (3-Rivers Properties) (MF#05-184-
FP):
To approve the final plat for Wilson Meadows, Phase 3.
(i) Resolution No. 2931, a Resolution confirming Mayoral appointments of
Councilmembers to various Boards and Committees.
To approve Resolution No. 2931, confirming Mayoral appointments to various Boards
and Committees.
MOTION: Mr. Garrison moved to approve the Consent Agenda as amended. Mr.
Jackson seconded. Motion carried by unanimous Roll Call vote.
REPORTS FROM COMMITTEES AND/OR OFFICERS:
Mr. Garrison attended the January 13th Hanford Communities Governing Board Meeting.
Mr. Hoffman and Ms. Olson reported they attended the Newly Elected Officials
Workshop sponsored by AWC on January 14th.
Ms. Olson noted she and Mr. Larsen attended the La Clinica Housing Program Open
House on January 12th.
Ms. Olson and Ms. Francik attended the Martin Luther King Jr. Observance at Columbia
Basin College on January 161h
PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:
Street Vacation--A Portion of North Main Avenue and Pueblo Street (MF#05-179-
V):
Mr. David McDonald, City Planner, explained the details of the vacation.
MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION.
FOLLOWING THREE CALLS FROM MAYOR OLSON FOR COMMENTS,EITHER FOR OR
AGAINST, AND THERE BEING NONE,THE PUBLIC HEARING WAS DECLARED CLOSED.
Ordinance No. 3755,an Ordinance vacating a portion of North Main Avenue and
Pueblo Street.
MOTION: Mr. Watkins moved to adopt Ordinance No.3755, vacating a portion of North
Main Avenue and Pueblo Street and, further, authorize publication by summary only. Mr.
Jackson seconded. Motion carried.
2
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JANUARY 17, 2006
ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:
Ordinance No. 3756, an Ordinance of the City of Pasco, Washington, Amending
Section 8.02.010 entitled "Definition of Terms" defining"Potentially Dangerous
Animal' and amending Section 8.02.320 Subsection (5) providing for a Maximum
Deductible for Liability Insurance Coverage.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3756, amending Title 8.02 of the
Pasco Municipal Code regarding Dangerous and Potentially Dangerous Animals and,
further, to authorize publication by summary only. Mr. Jackson seconded. Motion carried.
Ordinance No. 3757, an Ordinance of the City of Pasco, Washington, amending
PMC Section 9.20.020 "Consumption Within Park and Recreation Facilities"
clarifying permitted consumption and establishing a penalty.
Council and Staff discussed the details of the proposed PMC amendment.
MOTION: Mr. Watkins moved to adopt Ordinance No. 3757, amending PMC Section
9.20.020 and, further, to authorize publication by summary only. Mr. Jackson seconded.
MOTION: Mr. Garrison called for the question. Motion carried. No—Larsen, Hoffman.
Original motion carried. No—Larsen.
Ordinance No. 3758, an Ordinance relating to subdivisions,amending PMC Title 26
dealing with Short Plats.
MOTION: Mr. Watkins moved to adopt Ordinance No.3758, amending Pasco Municipal
Code Title 26 by creating provisions for short plat notification and, further, to authorize
publication by summary only. Mr. Jackson seconded. Motion carried.
Resolution No. 2932,a Resolution supporting the Benton-Franklin Homeless
Housing Plan for 2006-2015.
Council and Staff discussed the details of the plan.
Ms. Eileen Crawford, 4506 Yuma Dr, Vice-Chair of Benton—Franklin
Community Action Committee, spoke in support of the plan.
MOTION: Mr. Watkins moved to approve Resolution No. 2932, supporting the Benton-
Franklin Homeless Housing Plan for 2006-2015. Mr. Jackson seconded. Motion carried.
School District Levy/Bond Propositions:
Resolution No. 2933, a Resolution supporting the Pasco School District 2006 Capital
Bond Proposition.
MOTION: Mr. Garrison moved to approve Resolution No. 2933, supporting the Pasco
School District's 2006 Capital Bond Proposition. Mr. Watkins seconded. Motion carried.
No—Larsen, Hoffman.
Resolution No. 2934, a Resolution supporting the Pasco School District 2006 Special
Replacement (M&O) Tax Levy.
Ms. Francik abstained from voting because her employment with the School
District could be affected by the O&M levy .
Ms. Eileen Crawford, 4506 Yuma Dr., spoke in support of the O&M levy.
3
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JANUARY 17, 2006
MOTION: Mr. Garrison moved to approve Resolution No. 2934, supporting the Pasco
School District's 2006 Special Replacement (M&O)Tax Levy, Mr. Watkins seconded.
Motion carried. No—Larsen, Hoffman. Ms. Francik abstained.
NEW BUSINESS:
Professional Services Agreement with CH2M Hill for the Primary Digester
Facilities,Tasks 6 through 9:
MOTION: Mr. Watkins moved to approve Tasks 6 through 9 of the May 25, 2005
Professional Services Agreement with CH2M Hill for engineering and consulting
services for the Primary Digester Facilities, not to exceed $206,485.00. Mr. Jackson
seconded. Motion carried.
Amendment Number 3 to S&B Inc., Professional Services Agreement for
Instrumentation and Control Work:
MOTION: Mr. Watkins moved to approve Amendment Number 3 to the Professional
Services Agreement with S&B Inc., for Instrumentation and Control Work. Mr. Jackson
seconded. Motion carried.
Utility Franchise Agreement with Franklin County:
MOTION: Mr. Watkins moved to approve the Utility Franchise Agreement with
Franklin County and, further, authorize the City Manager to sign the agreement. Mr.
Jackson seconded. Motion carried.
Bills and Communications:
MOTION: Mr. Garrison moved to approve the General Claims of$721,449.00 (2005),
General Claims of$579,090.95 (2006) and bad debt write-offs of$204,221.58 with
$129,188.22 to be turned over to collection. Mr. Jackson seconded.
Mr. Larsen inquired about Code Enforcement liens.
MOTION: Mr. Garrison called for the question. Motion carried by unanimous Roll Call
vote.
Original motion carried.
Commitment to Assume Wade Park Lease—Boat Launch Project:
Council and staff discussed the details of the agreement.
MOTION: Mr. Watkins moved to authorize the City Manager to execute the Letter
Agreement with Franklin County on the Road 54 Boat Launch/Wade Park Lease. Mr.
Jackson seconded. Motion carried.
MISCELLANEOUS DISCUSSION:
Mr. Garrison suggested Councilmembers consult with staff on any questions they may
have before the regular meeting.
MOTION: Mr. Watkins moved to postpone the January 23Fd workshop meeting to
January 30`h, 2006. Mr. Jackson seconded. Motion carried.
Council determined not to participate in funding of the WIN 2-1-1 system and directed
the City Manager to contact United Way of the consensus.
4
MINUTES
REGULAR MEETING PASCO CITY COUNCIL JANUARY 17, 2006
ADJOURNMENT:
There being no further business, the meeting was adjourned at 8:00 p.m.
APPROVED: ATTEST:
Joyce Olson, Mayor Webster U. Jackson, City Clerk
PASSED and APPROVED this 6`i' day of February, 2006.
5
CITY OF PASCO
Council Meeting of:
February 6,2006
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,the un signed,do by certify under penalty of perjury that the materials have been furnished,the
services r n ered or labor erformed as described herein and that the claim is a just, due and unpaid
obligatio gainst t city and at we are authorized to authenticate and certify to sai st�im.
Gary C tch4dd, Ci na James W.C se, finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County,Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Check No.
152765 is approved for payment in the amount of$85,670.66 and Check No.s 142784 through 152900 are
approved for payment in the amount of$1,048,157.86,for a combined total of$1,133,828.52 on this
6th day of February, 2006.
Councilmember Councilmember
SUMMARY OF CLAIMSlWIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 780.11
Judicial 3,107.96
Executive 2,334.44
Police 22,823.97
Fire 6,370.82
Administration&Community Services 35,235.31
Community Development 1,829.13
Engineering 11,549.55
Non-Departmental 46,613.95
Library 1,474.54
TOTAL GENERAL FUND: 132,119.78
STREET 135,374.57
C. D. BLOCK GRANT 24,227.78
KING COMMUNITY CENTER 1,164.94
AMBULANCE SERVICE 3,120.65
CEMETERY 3,014.97
ATHLETIC PROGRAMS 0.00
SENIOR CENTER 2,401.74
MULTI MODAL FACILITY 1,398.79
RIVERSHORE TRAIL&MARINA MAIN 758.92
LITTER CONTROL 0.00
REVOLVING ABATEMENT 0.00
PARKS FUND 0.00
TRAC DEVELOPMENT 140,445.92
STADIUM/CONVENTION CENTER 50.02
SUN WILLOWS RESIDENTIAL DEVELOPMENT 136.96
METRO DRUG TASK FORCE 0.00
METRO DRUG FORFEITURE FUND 100.55
GENERAL CONSTRUCTION 0.00
WATER/SEWER 678,513.22
EQUIPMENT RENTAL-OPERATING 10,065.54
EQUIPMENT RENTAL-REPLACEMENT 0.00
MEDICAL/DENTAL INSURANCE 175.00
CENTRAL STORES 759.17
FIRE PENSIONS 0.00
PAYROLL CLEARING 0.00
LID CONSTRUCTION 0.00
GRAND TOTAL ALL FUNDS: $ 1,133,828.52
2005 EXPENSES
3(b).1
CITY OF PASCO
Council Meeting of:
February 6,2006
Accounts Payable Approved
The City Council
City of Pasco, Franklin County,Washington
We,th tnainst ned, do hereby certify under penalty of perjury that the materials have been furnished,the
servic d or t r performed as described herein and that the claim is a just,due and unpaid
obliga t city an4 that we are authorized to authenticate and certify to said
Gary CVutch%Q, CiTanag4l James W..'.PKase, Finance Manager
We,the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington,
do hereby certify that the merchandise or services hereinafter specified have been received;that Wire Transfer
No.s 4471,4474 and 4478 in the amount of$95,082.19, have been authorized;that Check No.s 152766 through
152783 are approved for payment in the amount of$66,773.21,and check No.s 152901 through 153094 are
approved for payment in the amount of$480,137.04 for a combined total of$641,992.44 on this 6th day of
February, 2006.
Councilmember Councilmember
SUMMARY OF CLAIMS/WIRE TRANSFERS BY FUND:
GENERAL FUND:
Legislative 894.38
Judicial 3,836.97
Executive 2,159.01
Police 125,552.02
Fire 7,545.01
Administration&Community Services 21,114.34
Community Development 44,054.55
Engineering 1,052.10
Non-Departmental 77,039.78
Library 82,331.09
TOTAL GENERAL FUND: 365,579.25
STREET 6,880.57
C. D. BLOCK GRANT 9,086.78
KING COMMUNITY CENTER 3,502.02
AMBULANCE SERVICE 1,574.93
CEMETERY 3,048.20
ATHLETIC PROGRAMS 2,715.89
SENIOR CENTER 2,888.15
MULTI MODAL FACILITY 1,145.10
RIVERSHORE TRAIL& MARINA MAIN 0.00
LITTER CONTROL 0.00
REVOLVING ABATEMENT 658.00
PARKS FUND 0.00
TRAC DEVELOPMENT 0.00
STADIUM/CONVENTION CENTER 3,750.00
SUN WILLOWS RESIDENTIAL DEVELOPMENT 0.00
METRO DRUG TASK FORCE 1,044.73
METRO DRUG FORFEITURE FUND 11,871.85
GENERAL CONSTRUCTION 3,336.35
WATER/SEWER 19,906.28
EQUIPMENT RENTAL-OPERATING 16,478.43
EQUIPMENT RENTAL-REPLACEMENT 0.00
MEDICALIDENTAL INSURANCE 95,282.19
CENTRAL STORES 1,107.03
FIRE PENSIONS 4,825.18
PAYROLL CLEARING 65,555.75
PUBLIC FACILITIES DIST 21,755.76
GRAND TOTAL ALL FUNDS: $ 641,992.44
2006 EXPENSES
3(b).2
CITY OF PASCO
Council Meeting of:
Payroll Approval February 6, 2006
The City Council
City of Pasco
Franklin County,Washington
The folio ' g is a summary of payroll claims against the City of Pasco for the month of
January 2006 h' h are s nted herewith for your review and approval.
Gary kCrLftchfij Manager James W. Ch9se, Finance Manager r.
We,the undersigned City Council members of the City Council of the City of Pasco, Franklin County,
Washington,do hereby certify that the services represented by the below expenditures have been received
and that payroll voucher No's. 34053 through 34155 and EFT deposit No's. 30008221 through 30008679
and City contributions in the aggregate amount of$1,328,831.72 are approved for payment on this
6th day of February 2006.
Councilmember Councilmember
SUMMARY OF PAYROLL BY FUND
GENERAL FUND:
Legislative $ 5,733.27
Judicial 52,118.74
Executive 36,816.86
Police 385,515.50
Fire 192,832.45
Administrative&Community Services 186,897.77
Community Development 51,504.46
Engineering 58,478.84
TOTAL GENERAL FUND 969,897.89
CITY STREET 29,982.27
BLOCK GRANT 10,591.43
MARTIN LUTHER KING CENTER 4,453.40
AMBULANCE SERVICE FUND 86,337.71
CEMETERY 3,884.31
ATHLETIC FUND 0.00
SENIOR CENTER 9,212.85
STADIUM OPERATIONS 0.00
MULTI-MODAL FACILITY 0.00
BOAT BASIN 0.00
REVOLVING ABATEMENT FUND 0.00
TASK FORCE 7,852.46
WATER/SEWER 186,537.05
EQUIPMENT RENTAL-OPERATING 20,082.35
GRAND TOTAL ALL FUNDS $ 1,328,831.72
Payroll Summary
Net Payroll 762,436.65
Employee Deductions 316,011.82
Gross Payroll 1,078,448.47
City of Pasco Contributions 250,383.25
Total Payroll $ 1,328,831.72
3(b),3
AGENDA REPORT
FOR: City Council Date: January 23, 2006
Workshop Mtg.: January 30, 2006
TO: Gary Crutchfiel anager Regular meeting: February 6, 2006
Stan Strebel A. i_'s ative and Community Services Director
FROM: Jim Chase, Finance Manager
SUBJECT: REPLACEMENT OF THE GEMS UTILITY BILLING SYSTEM
I. REFERENCE(S):
1) Memorandum from Finance Manager to City Manager dated 1123/06
2) Letter from Finance Manager to Government E-Management Solutions (GEMS) dated 1/13/06
3) Proposal from DataNOW, LLC for their Utility Billing Program.
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/30106 Discussion
2/6!06 A) MOTION: I move to accept GEMS refund offer totaling $34,210 for release of
obligations regarding the GEMS Utility Billing, Business License and Permits &
Inspection Software programs and maintenance fees.
B) MOTION: I move to approve the purchase of the Utility Billing Computer
Software Program from DataNOW LLC including the related installation and
implementation expenses per their proposal,plus applicable state sales tax.
III. FISCAL IMPACT:
The purchase price (per the attached proposal) for the Datallow LLC (Datallow) software totals
$12,500. The City will reimburse travel expenses for their staff to visit Pasco to complete the
conversion process.
We expect to be reimbursed (or be given credit for future annual software maintenance fees for the
systems the City continues to use) by Government E-Management Solutions (GEMS) for the Utility
Billing (UB) systems and two other programs that were originally purchased and not used. The other
systems not used are Business Licenses (B&L) and Permits & Inspections (P&I). They were not used
due to shortcomings in those systems. The original purchase price for all those systems total $35,750.
After some negotiation, GEMS has offered a full refund for the original purchase price for the B&L
and the P&I systems and a 50% refund of the Utility Billing system software. They have also offered
a full refund of annual maintenance fees for the B&I and P&I systems. The GEMS offer totals
$34,210. They requested it be in the form of a credit for future services. We have yet to pay the 2006
annual maintenance fees for the other systems we are continuing to use.
IV. HISTORY AND FACTS BRIEF:
The City purchased a Property Management System (utility billing software package) from (GEMS)
in 2003 together with a Financial Management System (general accounting software package) and a
Human Resources Management System (payroll and human resources software package).
The system was originally purchased with the understanding it could handle the way we were
accustomed to doing business. Pasco has a few billing differences, as compared to another utility
billing entities (billing every month but reading the meter every other month and estimating usage for
non read months, and the way we pro-rate bills for turn-ons and turn-offs).
GEMS was made fully aware of our past practices and other special situations when they were
initially trying to sell us their products. The system does not calculate and handle estimates and
prorating issues to our satisfaction. Other issues cause staff to make manual corrections resulting in
more time inefficiencies.
During the first week in January GEMS was purchased by Harris Computer Systems. Staff was
offered the option, by GEMS, to migrate to a utility billing system that Harris Computer Systems sells
and maintains for no additional charge. 3(c)
The reason for the switch to GEMS from the utility billing system we previously used, DataNOW,
was because that system was not compatible with the windows operating environment and we had a
desire to have an integrated system (one that would automatically post processing entries to the
general ledger) thus making the entire system more efficient. Staff has been posting those entries
manually due to another system flaw in the GEMS automated posting program.
DataNOW contacted staff several months ago to informed us they had re-written their system to
operate in the windows environment. Several City staff members traveled to Spokane see the system
operate last month at a DataNOW client site.. That client is very pleased with the operation of the
system. They had also used the system prior to it operating in windows and mentioned it ran faster
and had some nice new features. A quote was requested from DataNOW. They have offered us a
discounted price of $12,500 to purchase their system plus travel expenses for the installation and
implementation. The City was previously their client and they, apparently, want us as clients once
again.
V. DISCUSSION:
The City could switch to the Harris Computer Utility Billing System at no additional cost. Switching
to another unknown system is not what staff would recommend. Staff feels very comfortable and is
very familiar with the product from DataNOW and would prefer to use that system. We have worked
well with DataNOW staff(the same staff as before) and have received excellent service in the past.
The reimbursement from GEMS will offset the cost of purchasing the DataNOW system.
The City will continue to use the GEMS Financial Management and Human Resources Management
Systems.
VI. OTHER COMMENTS:
Staff recommends the purchase of the DataNOW utility billing system. Staff has used the DataNOW
system in the past. The Utility Billing Clerk is very familiar with its operation. She assisted in the
prior set-up, implementation and operation of that system before the migration to GEMS.
MEMORANDUM
DATE: January 23, 2006
i
TO: Gary Crutchfield, City Manager
/r
FROM: Jim Chas nance Manager
RE: GEMS Utility Billing
As you are aware, we have been very disappointed with the GEMS Utility Billing Program.
I sent a letter to Dan Arnold, Vice President,notifying him of my intention to recommend to City
Council that we discontinue using the GEMS Utility Billing system. I have attached a copy of
that letter.
I also asked for a refund of the utility billing system and two other systems originally purchased
but did not use. I have been asking for a refund of the Business License and Permits &
Inspection systems since last August. We purchased the Trackit system to handle those needs.
I had a telephone conversation with Mr. Arnold last week. He agreed to refund the entire
purchase price for the Business License and the Permits & Inspection programs. He also agreed
to a refund of the annual maintenance fees paid for those programs for 2004 and 2005.
He and I discussed the reimbursement for the Utility Billing program. He reminded me that we
have been producing bills with the program for almost two years. I reminded him of the
problems we have experienced from the very beginning and that the program did not have the
features that they originally implied it had.
He asked if we would be willing to accept a 50% refund of the original purchase price.
I told him I would need to take his offer to my superiors.
His offer totals $34,210. The original purchase price of the above systems total$35,750.
Staff has operated the GEMS Utility Billing System since April,2004. We realized at the time of
installation that the program did not handle some of our processes efficiently and accurately. We
were assured those issues would be addressed in upcoming programming changes. We were
originally told those changes would be out in a matter of a few months. We finally received the
program updates in February, 2005. After installing the update,many of our issues still existed.
GEMS sent their staff to our site to review our set-up and operating procedures. It was
determined that we seemed to be operating the system correctly. GEMS experienced major staff
turnover. I sent a letter to the President in September to fix our issues or we would find another
solution. Since that letter,we have had weekly telephone conferences with GEMS staff and they
have written program updates to the address our issues. Some of the updates solved issues, and
some created other issues.
GEMS was purchase by Harris Computer Company earlier this month. The President is no
longer with the GEMS subsidiary of that company.
We have put forth great effort to make the GEMS Utility System work for us. We have come to
the conclusion that we should put an end to our frustrations and change systems.
DataNOW LLC (DataNOW), formerly Idaho Computer Systems, is interested in having us using
their Utility Billing system once again. The reason we stopped using their system and purchased
the GEMS system was because the operating system we were using was not going to be
supported by Hewlett Packard much longer. DataNOW has since rewritten their program to
operate in the windows environment which we are currently using. They have offered a
substantial discount to entice us back. We can purchase a system we know will work for about
$15,000.
I feel the GEMS offer of a refund is fair and we should move forward with purchasing the
DataNOW LLC Utility Billing Program.
ADMINISTRATIVE AND COMMUNITY SERVICES DEPARTMENT
P.O.BOX 293, 525 NORTH THIRD AVENUE, PASCO,WASHINGTON 99301
January 13, 2006 DIVISIONS
ADMINISTRATIVE
SERVICES
(509)544-3096
Dan Arnold, Vice President FAX 543-5727
GEMS —Government E-Management Solutions CITYCLERR
121 Hunter Ave., Suite 100 43-57
FAX 543-57 7
FAX 27
St. Louis, MO 63124
FACILITIES
SERVICES
(509)543-5757
FAX 543-5758
Dear Mr. Arnold,
FINANCE
SERVICES
This Ietter is a follow-up to a telephone conversation I had with Cheryl Zeier this (509}545-3401
morning to notify GEMS that I am going to recommend to our City Council that we FAX 544.3082
discontinue using he Utility Billing System. INFORMATION
g g y SERVICES
A
(509)545-3419
We would like to be reimbursed for purchase price of the Utility Billing System and FAX 543-5758
all the other systems in the Property Management System Package. The City also RECREATION
SERVICES
paid for and would like reimbursement for the annual software maintenance fees for (509)545.3456
those systems not used. The original purchase price for those systems total $35,750. FAX545.3455
The 2004 and 2005 annual maintenance fees for the Business Licenses and Permits &
Inspections total $7,260.
We will continue to be a client of GEMS and use the Financial Management System
and the Human Resource Management System. The above reimbursement could be
in the form of a credit to pay for ongoing annual maintenance fees for the FMS and
HRMS systems.
We have been disappointed with the operation of the Utility Billing package since it
was first implemented. It has not performed to the expectation we were given when
prior to purchasing the product.
Over the past six months, all of your staff who originally trained our staff in the set up
and uses the utility billing system has left GEMS. This has been troubling for our
staff. There may be many reasons for their departure, but from a client's perspective
it does not have a good appearance.
GEMS was recently purchased by Harris Computer Systems. Your staff informed us
that Harris also has a utility billing system and that we could migrate to that system if
we were so inclined, at no additional charge. We wish to pursue returning to the
DataNOW, LLC (formerly Idaho Computer Systems)Utility Billing Program that the
City used previous to your system.
Your staff has been diligent in attempting to solve Pasco's issues since the letter I
sent to Mr. Bouchein in September,yet issues still remain.
A. Promises of performance have not been realized.
B. Some of the fixes have created other problems.
C. Confidence in the numbers your system produces is very low.
These issues are significant enough that we feel it's time to go with a different
solution.
My staff has performed above and beyond the call of duty, in my opinion,to try to
make your application work effectively.
As I said before,Pasco will continue to be a client and use the Financial Management
and Human Resource Management Systems.
I look forward to many years of use from these products and also a response to the
above request for reimbursement.
Sincerely,
G
Jam W. Chase
Finance Manager
DataNOW LLC
Software Quotation
City of Pasco, Washington
MS Windows Version
30-Dec-05
NINIDAHO COMPUTER SERVICES, L.L.C.to DataNOW Customers
SYSTEM UPGRADE TO WINDOWS DR
License Annual
Systems 1- i Users Discount Totals Maintenance
Utility Billing $ 30,000 (17,500) 12,500 7,500
Program Conversion $ - 0 0
Data Conversion $ - 0 0
2 days on-site instal lationlimplementation
-Travel Expenses 1,010
-2 days on-site 1,360
TOTALS 30,000 (17,500) $ 14,870 $ 7,500
Authorized by: Date:
Confidential Expires February 28,2006 Confidential
AGENDA REPORT NO. T
FOR. City Council Date: January 26, 2006
TO: Gary Crutchfi Manager Workshop: 1/30/06
�� Regular: 2/6/06
FROM: Richard J. Smith, Director /`
Community 8s Economic Development
SUBJECT: 2006 Professional Services Agreement PSA with the
Pasco Downtown Development Association PDDA
I. REFERENCE (S):
A. Professional Services Agreement
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/30/06 WORKSHOP: DISCUSSION
2/6/06 REGULAR: MOTION: I move to approve the Revised
2006 Agreement with the Pasco Downtown
Development Association to provide
professional services and authorize the City
Manager to sign the agreement.
III. FISCAL IMPACT
$30,000
IV. HISTORY AND FACTS BRIEF:
A. In 2005, the City entered into a professional services contract with
the PDDA for annual funding in the amount of $30,000 to help
them defray costs associated with such activities as marketing the
downtown, operating the Farmer's Market, sponsoring the annual
Fiery. Food Festival, assisting with the formation of a BID, and
soliciting participation in the facade improvement program.
B. Under the terms of the 2005 Agreement, the PDDA continued
efforts to enroll downtown business/property owners as dues
paying members and was to take the lead in developing a petition
to form a BID. These activities are ongoing.
C. On December 19, 2005, the City Council approved the 2006
Agreement with the PDDA. The Council also decided that a Council
Committee should meet with the PDDA Board to ensure there was
a mutual understanding of the objectives contained in the 2006
Agreement.
V. DISCUSSION:
A. On January 19, 2006, the Council Committee met with the PDDA
Board. There was a feeling that Objective A needed to be modified
to clarify which businesses would count toward the goal of
enrolling 25% of licensed businesses in the PDDA. The PDDA was
seeking to count the 18 businesses which utilize the Commercial
Kitchen as members. The intent of Objective A, however, is to
encourage the PDDA to bring the existing and largely Hispanic
businesses in the downtown into the organization.
B. The PDDA Executive Director has circulated the revised Agreement
to the Board. The language is acceptable to them.
3(d)
PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE
CITY OF PASCO AND PASCO DOWNTOWN DEVELOPMENT
ASSOCIATION
FOR
2006
An Agreement by which the Pasco Downtown Development Association (PDDA),
a non-profit Washington State corporation (hereinafter called "ASSOCIATION"),
agrees to provide professional services to the City of Pasco, a municipal
corporation of the State of Washington (hereinafter called "CITY"), for the
stated consideration and in accordance with the terms and conditions provided
herein and setting forth the rights and responsibilities for the parties.
WHEREAS, the ASSOCIATION is a private, non-profit corporation,
established to promote downtown business and property development through
a balanced and comprehensive process that includes organization, promotion,
design, and economic restructuring; and
WHEREAS, the CITY desires to promote and sustain the economic
development of the downtown businesses for the benefit of the CITY'S
residents; and
WHEREAS, the CITY has a continuing need for additional assistance in
planning and implementation of a comprehensive downtown revitalization
program and related improvements; and
WHEREAS, the CITY desires to provide for the protection of the health,
safety, and general welfare of the CITY'S residents and visitors;
IT IS AGREED AS FOLLOWS:
Section 1. The Association will accomplish the following specific
objectives during the term of this Agreement.
A. By September 1, 2006, enroll not less than 25% of business
properties in the PDDA area as dues paying PDDA members. If
either the business owner or the property owner enrolls as a PDDA
member, the property shall be counted toward the 25% goal.
Progress reports identifying the current members, new members
and net increase/decrease in members shall be provided to the
City in accord with the schedule identified in Paragraph E below.
Said Progress reports shall include a list of all property addresses
within the downtown and the date, contact person and outcome of
attempts to enroll the- business and/or property owner in the
PDDA.
Page 1 of 2
B. In accordance with the schedule identified in Paragraph E below,
provide a list of all contacts and the outcomes of PDDA efforts to
help property owners sell or rent downtown properties.
C. With City technical assistance, take the lead in developing a
petition to form a downtown Business Improvement District (BID).
A petition should be submitted to the City by not later than April 1,
2006.
D. With City technical assistance, continue to publicize the
availability of City financial assistance and assist
business/property owners who desire to improve the facades of
their buildings. All fagade improvement assistance program funds
should be committed by July 1, 2006.
E. Provide the City with written quarterly reports which address both
the PDDA'S financial position and performance in fulfilling the
objectives and service obligations which are the subject of this
Agreement. The reports will be due on April 10, July 10,
October 9, and December 29, 2006.
Section 2. Consideration. In consideration of the services performed on
behalf of the City as set forth in the Agreement under Section 1, the City shall
pay a total of Thirty Thousand Dollars ($30,000) in four equal installments of
Seven Thousand and Five Hundred each to be paid at the beginning of each
quarter (the first being due within fifteen (15) days of the signing of this
Agreement.
Section 3. Terms. This Agreement shall commence as of January 1,
2006 and terminate on December 31, 2006.
DATED this day of , 2006
CITY OF PASCO PASCO DOWNTOWN DEVELOPMENT
ASSOCIATION
Gary Crutchfield For the PDDA
City Manager
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
Page 2 of 2
AGENDA REPORT NO. 55
FOR: City Council DATE: 1119106
TO. Gary Crutchfi d anager Regular: 2!6!06
FROM: Robert J. Albe tar, Public Works
SUBJECT: Street Light Installations
I. REFERENCE (S):
1. Resolution
2. Lighting Status Map
IL ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/6/06: MOTION: I move to approve Resolution No`.�_55authorizing
installation of 29 street lights in the Mark Twain neighborhood.
III. FISCAL IMPACT:
IV. HISTORY AND FACTS BRIEF:
On November 14, 2005 staff discussed the request for street lights in an area west
of Road 32 and north of Court Street with Council. Following the discussion, the
Mayor sent out a letter to residents in the neighborhoods north of Court Street
between Road 32 and Road 44. This letter discussed the option to install street
lights to relieve complaints of poor night lighting in the area and included a
lighting status map indicating proposed street light installations. Resident opinion
on the matter was requested by December 16, 2005, asking residents to respond in
writing if they objected to the installation of street lights. This resulted in six (6)
comments, summarized on the attached Exhibit A.
Two of the responses opposed installation of a street light near their residence.
One requested the proposed light for the Mark Twain parking lot be removed from
the plan. The elimination of this light wouldn't impact the proposed program.
The second opposing response was to eliminate the proposed light at W. Pearl St.
and Road 34. Based on the questionnaire, the majority of the residents would like
a street light at that location.
Three comments were from residents who want lights at locations where there are
no existing power poles to place a street light on. The City's standard practice has
been to not install new poles.
One response was to install a light on a mid-block power pole. This request
would go against past practice where lights are installed at intersections only.
Staff recommends that street lights be installed as proposed with the exception of
the light for the Mark Twain School parking lot.
V. ADMINISTRATIVE ROUTING
Project File
3(e)
i
RESOLUTION NO. S
A RESOLUTION authorizing street lighting in the Mark Twain
neighborhood.
WHEREAS, that part of the Mark Twain neighborhood generally lying north of Pearl
Street between Roads 32 and 44 was annexed to the City of Pasco several years ago; and
WHEREAS, during the annexation process, residents were assured the city would not
require installation of sidewalks or street lights unless requested by the residents or for
extraordinary safety measures; and
WHEREAS, some residents of the neighborhood recently requested the city install street
lighting in the area after several occasions in which children in the neighborhood streets were
nearly struck by automobiles whose drivers could not readily see the children in the street; and
WHEREAS, the city has proposed to pay Franklin PUD to install luminaires only on
existing power poles in the neighborhood, so as to provide an economical distribution of light
generally near street intersections in the neighborhood; and
WHEREAS, after being informed in writing of the planned lighting in the neighborhood,
only two residents (of 170) objected to the lighting plan; NOW THEREFORE,
THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO
RESOLVE AS FOLLOWS:
Section 1: The City Manager is hereby authorized to contract with the Franklin PUD to
cause luminaires to be installed on existing power poles in part of the Mark Twain neighborhood
as depicted in Exhibit "A" attached hereto at a cost not to exceed $8,000.
Passed by the City Council of the City of Pasco this 6th day of February 2006.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy Kenworthy,Deputy City Clerk Leland B. Kerr, City Attorney
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AGENDA REPORT NO. 9
FOR: City Council DATE: 2/1/06
TO: Gary Crutchfie Manager WORKSHOP:
Richard J. Smi i ctor REGULAR: 2/6/06
Community Economic Development
FROM: David I. McDonald, City Planner--","
SUBJECT: STREET VACATION- All of the road easement along the eastern
edge of Coles Estates. (MF #VAC-06-001)
I. REFERENCE(S1:
A. Proposed Resolution and Vicinity Map
B. Vacation Petition
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No. , fixing 7:00 PM, March
6, 2006 as the time and date for a public hearing to consider
the proposed vacation.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. The owner of Lot 8, Coles Estates is in the process of developing a
portion of said lot for an emergency small pet clinic. During preparations
of a Binding Site Plan for the lot it was discovered at that a 30 foot road
easement existed along the eastern boundary of the lot. A petition has
been filed for vacation of said easement.
B. The petition requires the City Council to fix a public hearing to consider
the vacation request. The earliest regular City Council meeting available
for a public hearing, which provides the statutory 20-day hearing notice, is
March 6, 2006.
C. In keeping with recent Council discussions on the vacation process
staff has included all of the unnamed easement along the eastern
boundary of Coles Estates in the attached resolution.
V. DISCUSSION:
i
NONE
VI. ADMINISTRATIVE ROUTING:
3f)
RESOLUTION NO. �q3�
A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO
CONSIDER THE VACATION OF A ROAD EASEMENT IN COLES ESTATES
I
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate rights-of-way; and
WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by
Resolution, NOW,THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That a public hearing to consider vacating all of the north/south road easement along the
easterly 30 feet of Lots 1-8 Coles Estate from the north right-of-way line of Sandifur Parkway to
the south right-of-way of Edelman, will be held before the City Council of the City of Pasco in
the Council Chambers of the City Hall, 525 North 3rd Avenue, Pasco, Washington, at the hour of
7:00 p.m., on the 6th day of March, 2006. That the City Clerk of the City of Pasco give notice of
said public hearing as required by law.
PASSED by the City Council of the City of Pasco this 6`h day of February, 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
VICIMITY MAP
/i/ i Vacation
FJL� # : VAC 06-001
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soon
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FEE $200
MASTER FILE # _ -6 - 1 DATE SUBMITTED: - .51
CITY OF PASCO
SiP.EET / ALLEY VACATION PE'T`ITION
I, we the undersigned, owners of two-thirds of the privately owned abutting
property hereby petition the City Council of the City of Pasco to vacate the
following descrid street/alley rights-of-w y:
APPLICANT-,' PROPERTY OWNED (Legal Description)
Print Name:
Sign Name: -
Address:
Phone # 7e3 73 Date
Print Name:
Sign Name:
Date
Print Narne:
Sign Name:
Date
AGENDA REPORT NO. 11
FOR: City Council DATE: 2/2/06
TO: Gary Crutchfi 1 anager WORKSHOP:
Richard J. Sm , Di ctor REGULAR: 2/6/06
Community an Economic Development
FROM: David I. McDonald, City Planner
SUBJECT: STREET VACATION- Portions of Utah Ave., Nevada Ave., Superior
St., and Pueblo St. (MF #VAC-06-002)
I. REFERENCE(S):
A. Proposed Resolution and Vicinity Map
B. Vacation Petition
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to approve Resolution No `?, fixing 7:00 PM, March
6, 2006 as the time and date for a public hearing to consider
the proposed vacation.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. The property owners of Block 36, Frey's Addition have submitted a
petition requesting vacation of the first 10 feet of all right-of-way abutting
their property. The vacation is being requested to prepare the property for
future development.
B. The petition requires the City Council to fix a public hearing to consider
the vacation request. The earliest regular City Council meeting available
for a public hearing, which provides the statutory 20-day hearing notice, is
March 6, 2006.
V. DISCUSSION:
NONE
VI. ADMINISTRATIVE ROUTING:
3(9)
RESOLUTION NO.
A RESOLUTION FIXING THE TIME AND DATE FOR A PUBLIC HEARING TO
CONSIDER THE VACATION OF A PORTION OF UTAH AVENUE, NEVADA
AVENUE, SUPERIOR STREET AND PUEBLO STREET.
WHEREAS, from time to time in response to petitions or in cases where it serves the
general interest of the City, the City Council may vacate rights-of-way; and
WHEREAS, R.C.W. 35.79 requires public hearings on vacations to be fixed by
Resolution, NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO:
That a public hearing to consider vacating the first 10 feet of all right-of-way abutting
Block 36 Frey's Addition, will be held before the City Council of the City of Pasco in the
Council Chambers of the City Hall, 525 North 3rd Avenue, Pasco, Washington, at the hour of
7:00 p.m., on the 6th day of March, 2006. That the City Clerk of the City of Pasco give notice of
said public hearing as required by law.
PASSED by the City Council of the City of Pasco this 6th day of February, 2006.
Joyce Olson
Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy Leland B. Kerr
Deputy City Clerk City Attorney
VICINITY MAP
ITEM: Steet Vacation
APPLICANT: JamesO'Conner T
FILE # VAC 06—002
1
I -
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r r
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to e
Vacated p
CA
`:7r:'• ,:S::kj•+i is,<..}Y.:. : :2`:::i:f'.::?:}; .f?.f:t•i:...;v::'
DATE: RECEIPT #: :.4:.}..... ..
is:}:,•.::?:<.}::f:i«>:.}•>;::.;f.::;;,, vy.�.•#,3�}�.}:.$�.3Rv::}},., '^};�2t v..7:••s. .,
CITY OF PASCO
STREET/ALLEY VACATION PETITION
I, we the undersigned, owners of two-thirds of the privately owned abutting property
hereby petition the City Council of the City of Pasco to vacate the following described
street/alley rights-of-way:
L&T ZeL 696" 117-A-# AVE jr'�om Sr;,or���,o s r �,l�r��'��� 57-
--
.� 0 u 7"tf 1l�" d� �u,�,���R 5 T,,,1��5'Df.� �,t rah-�,..�•G 7y it!�v��r3 ,g�,�L4 ,.,.._ _ .,
& D 5 r C
APPLICANT: PROPERTY OWNED: (Legal Description)
Print Name
Sign Name 5 AVIO 1.770
Address 31 G
am-- _
Phone#6W_&-Vf 7--9 7s-I Date _Z—(��p�
Print Name ly � / 3 Twx1( P_
`Sign Name �e V ! O
Date
Print Name
Sign Name
Date
STREET VACATION APPLICATION.XLS
AGENDA REPORT
FOR: City Counci January 25, 2006
TO: Gary Crutchfi a er Workshop Mtg.: 1/30/06
Regular Mtg.: 2/6/06
FROM: Stan Strebel, m ative and Community
Services D'
SUBJECT: Clarification to Business License Maximum Annual Fee
I. REFERENCE(S):
A. PMC References
B. Proposed Ordinance
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
1/30: Discussion
2/6: MOTION: I move to adopt Ordinance No. amending PMC Chapters
5.04, 5.06 and 3.07, regarding fees for certain business licenses, and
to authorize publication by summary only.
III. FISCAL IMPACT:
Negligible.
IV. HISTORY AND FACTS BRIEF:
A) In recent processing of business license renewals, staff has encountered some
inconsistencies within the Code relating to maximum annual business license fees.
Most general business license requirements are established in Chapter 5.04 (PMC)
with specific fee amounts listed in Chapter 3.07. In some cases, special
requirements for certain businesses are set forth in individual Chapters within
Title 5. (In some of these cases, Chapter 5.04 specifically references the
additional chapters and clarifies how the regulations apply — see 5.04.175 in
example)
B) Section 5.04.120 establishes a maximum annual license fee, which is currently
$500/yr. notwithstanding the fact that some license fees are calculated on a per
unit basis (i.e. fees increase with more rooms in a hotel, more trucks in a transfer
business, etc.) In these cases, where there are no provisions to the contrary, staff
has implemented the fee with the prescribed cap of$500.
In the case of two types of businesses, staff suggests a need to clarify and adjust
the regulations as they relate to maximum annual fees.
1) For Rentals of Dwelling Units (including single family residences,
apartments and mobile homes — see 5.04.160(A)) the annual license fee is set at a
base of$30 plus $3 per unit (3.07.050 (H)) but capped at $500. Therefore, a 157
unit apartment complex would pay the maximum $500 fee as would a 300 unit
complex which is twice as large. As noted in the PMC language, there are
specific regulations and inspections (PMC 5.78) which apply to dwelling unit.
rentals and the City spends considerable time and effort in the enforcement of the
same. Also, as noted: "All revenues received from this business license fee (are)
utilized exclusively for the cost of issuance of the license provided herein and the
administration of Chapter 5.78 of this title." Because of this extra enforcement
and inspection effort, which necessarily increases proportionately with the number
8(a)
of units, staff recommends that the annual fee for dwelling unit rentals not be
subject to the maximum cap.
2) Flea Market, Swap Meets, etc. are regulated by Chapter 5.06. Per section
5.06.030 the fee is equal to $75.00/yr base fee plus $5 for each 100 sq. feet
utilized for vendors. Since the fee is set in Chapter 5.06, staff's conclusion is that
the maximum fee as set by Chapter 5.04 does not apply. However, for a number
of years these business licenses have been issued with the $500 cap. In one case,
applying the fee without a cap would yield an annual license fee of$2,500. Staff
feels this is unreasonable given the information/inspection effort that the City
makes regarding this type of facility. It is therefore suggested that the fees for this
type of business be included in the cap for general business licenses per 5.04.120.
C) Staff has prepared the attached ordinance, which makes the changes as
recommended hereinabove. Other minor housekeeping corrections are also
proposed. Staff recommends the adoption of the ordinance with an effective date
of January 1, 2007 for the dwelling unit rental provisions and the standard
effective date for all other provisions.
i
CHAPTER 5.04
LICENSES GENERALLY
5.04.120 MAXIMUM FEE. The maximum annual license fee will be as
set for in Chapter 3.07 of this code. (Ord. 3560 Sec. 2, 2002; Ord. 3394
Sec. 1, 1999; Ord. 2223 Sec. 1, 1980; Ord. 1907 Sec. 1, 1977; Ord. 1403
Sec. 1, 1969; prior code Sec. 3-1.68.)
5.04.160 FEES. An annual license fee as set for in Chapter 3.07
of this code shall apply for the following business categories:
A) RENTALS - DWELLING UNITS. Any person renting or making
available for rent to the public any dwelling unit shall secure a license
registering each dwelling unit including a certification warranting that
each such dwelling unit complies with the Uniform Housing Code as
adopted by the City and does not present conditions that endanger or
impair the health or safety of the tenants. For the purpose of this section
"dwelling unit" shall mean any structure or part of a structure which is
used as a home, residence or sleeping place by one, two or more persons
maintaining a common household, including but not limited to single
family residences and units of multiplexes, apartment buildings and
mobile homes. The annual business license fee shall be payable for each
independent business location and the first unit and an additional fee for
each additional rental dwelling unit available for rental to the public by
the applicant. All revenues received from this business license fee shall
be utilized exclusively for the cost of issuance of the license provided
herein and the administration of Chapter 5.78 of this title. Issuance of
the business license shall be contingent upon submission of the
certification, inspection, as required by this title, payment of the fee
provided above and compliance with Chapter 5.78 of this title. (Ord.
3560 Sec. 6, 2002; Ord. 3325 Sec. 1, 1998; Ord. 3231 Sec. 1, 1997; Ord
2992, Sec. 1, 1994.)
G) HOTELS, MOTELS AND CABIN COURTS. All hotels, motels and
cabin courts, or places where rooms are kept for rent for the
accommodation of the traveling public, whether rented by the day, by the
week or month, shall pay an annual fee plus an additional fee for each
unit. (Ord. 3560 Sec. 6, 2002.)
5.04.175 LANGUAGE OF SPECIAL CHAPTERS PREVAIL. The provisions
of this chapter shall be subordinate to any provision of any other chapter
of this title where the provisions address the same subject or are in
conflict. It is the intent of this section that the provisions of chapters
specially regulating a particular kind or kinds of business prevail over
the provisions of this chapter which generally licenses businesses where
there is conflict in language and the two provisions cannot be interpreted
harmoniously with one another. (Ord. 2833 Sec. 1, 1991.)
5.04.190 LATE PAYMENT FEE. A late payment fee shall be added
to each annual license not procured before March 1St of each and every
year to help defray added administrative expenses because of such late
payment. Late payment fees shall be as set forth in Chapter 3.07 of this
code. (Ord. 3560 Sec. 7, 2002; Ord. 3426 Sec. 1, 2000; Ord. 3394 Sec.
1, 1999; Ord. 2223 Sec. 5, 1980; prior code Sec. 3- 1.224.)
CHAPTER 5.06
FLEA MARKETS, SWAP MEETS, BUY-SELL MARTS AND
THE LIKE
5.06.010 License Required 19
5.06.015 Licensing Of Customers, Vendors Etc .................................. 19
5.06.020 Premises 19
..............................................................................
5.06.030 Permit Fee 19
...........................................................................
5.06.040 Application For License.........................................................19
5.06.050 Term Of License. 20
5.06.060 Posting - Inspection 20
5.06.070 Code Infraction - Civil Penalty. 20
5.06.010 LICENSE REQUIRED. It shall be a violation of this code
for any person to conduct, operate, sponsor or promote a "flea market,"
"swap meet," "buy-sell mart" or the like where there is a meeting together
of people at a stated time or times and place for the purpose of buying or
selling, exchanging, trading, bargaining, bartering or dealing antiques,
secondhand articles, wares, merchandise or goods, except by auction,
without a license issued to him by the City pursuant to the provisions of
this chapter. (Ord. 2521 Sec. 1 (part), 1984.)
5.06.015 LICENSING OF CUSTOMERS, VENDORS ETC. No
customer, vendor, renter or lessee at any undertaking licensed under
this chapter shall be required to obtain a general license under Chapter
5.04 unless they are engaged in business at the licensed premises more
than thirty days. (Ord. 2521 Sec. 1 (part), 1984.)
5.06.020 PREMISES. No license shall be issued under this
chapter unless the undertaking is to be within a building or at a location
that is otherwise licensed as a "business location" by the City under
Chapter 5.04 of this code. (Ord. 2521 Sec. 1 (part), 1984.)
5.06.030 PERMIT FEE. The charge for the license under this
chapter shall be as set forth in Chapter 3.07 of this code plus an
additional fee per each one hundred square feet of rentable space.
"Rentable space" means all space at the building or "business location" to
be used for the undertaking being licensed except for that space
specifically set aside and designated for vehicle parking only. (Ord. 3560
Sec. 8, 2002; Ord. 3394 Sec. 3, 1999; Ord. 2521 Sec. 1 (part), 1984.)
5.06.040 APPLICATION FOR LICENSE. Each applicant for a
license shall file an application with the City Clerk. The application shall
be in writing and signed by the applicant and shall give the applicants
residence address and business address and such other information as
shall be required by the City Clerk. Upon payment of the license fee, and
satisfactory compliance with other applicable city ordinances and general
laws, the Clerk shall issue the license. (Ord. 2521 Sec. 1 (part), 1984.)
3.07.050 BUSINESS LICENSES:
Fee/Charge Reference
A) License Base Fee (include 1St $75.00 5.04.130
3000 sq ft)
B) Maximum Lic. Fee $500.00 5.04.120
C) Square Footage Fees (ea inc. of $30.00 5.04.140
3000)
D) Outside Area Charges $50.00 5.04.150
E) Late Penalty $30.00 5.04.190
F) Transfer Fee $37.00 5.04.080
G) Business Located Outside city $75.00 5.04.160
limits
H) Rental Dwellings - includes $30.00 5.04.160
first unit
1) Each additional unit $3.00 5.04.160
I) Auction Sales - for 3 days $75.00 5.04.150
J) Bank/Financial Institution $200.00 5.04.160
K) Bowling Alleys - includes first $75.00 5.04.160
alley
1) Each addl. alley $6.00 5.04.160
Q Commercial Rentals - includes $75.00 5.04.160
first location
1) Each additional location or $3.00 5.04.160
unit
M) Dray and Transfer - includes $75.00 5.04.160
first truck
1) Each additional truck $5.00 5.04.160
N) Hotels/Motels/Cabins Courts $75.00 5.04.160
- base fee
O) Liquor Sales without dancing $200.00 5.05.140
(incl 1 st
3000 sq. ft)
1) Each unit. $5.00 5.04.160
P) Prof. Boxing/Wrestling - per $75.00 5.04.160
show
Q) Sleeping Rooms/Rooming $75.00 5.04.160
Houses (min. 4 rooms)
1) Per room/unit charge $5.00 5.04.160
R) Theaters $150.00 5.04.160
S) Special Events:
1) Athletic, Competitive or $25.00 5.25.070
Festival
2) Concert $25.00 5.25.070
3) Dance Hall - without liquor $75.00 5.25.070
a) Additional square footage
4) Dance Hall - with liquor $350.00 5.25.070
a) Additional square footage
5) Demonstration $15.00 5.25.070
6) Outdoor Music Festival $25.00 5.25.070
7) Parade $15.00 5.25.070
8) Public Dance $15.00 5.25.070
9) Temporary Special Sales $20.00 5.25.070
Event - (maximum for event
$500.00)-per vendor
T) Flee Markets/Swap $75.00 5.06.030
Meets/Buy & Sell Marts
1) Each additional 100 sq. ft. of $5.00 5.06.030
space
U) Solicitors $150.00 5.08.050
V) Itinerant Merchants:
1) Application fee $60.00 5.10A.060
2) Monthly fee - if application $45.00 5.10A.060
approved
W) Mobile Vendors:
1) Application fee $25.00 5.10A.060
2) Monthly fee - if application $10.00 5.10A.060
approved
X) Pawnshop $250.00 5.12.012
Y) Carnivals and Circuses - first $275.00 5.16A.070
day fee
1) Each and every day after first $125.00 5.16A.070
Z) Amusement Device Distributor $500.00 5.20.100
1) Amusement Device User - 1-6 $50.00 5.20.100
machines
2) Amusement Device User - 6+ $100.00 5.20.100
machines
AA) Adult Entertainment Facility: $700.00 5.27.110
1) Adult Entertainer $150:00 5.2 5.110
2) Adult Waitperson $150.00 5.27.110
3) Adult Ent. Bus. Mi+g gr. $150.00 5..27.110
BB) Gravel Pit No Fee 5.28.050
CC) For-Hire Vehicles (maximum $50.00 5.45.050
of$500.00) - per vehicle
1) Driver's Permit Fee $50.00 5.45.080
DD) Private Detectives and Security $75.00 5.46.030
EE) Sidewalk Sales No fee 5.56.010
FF) Attendants in Private Quarters No fee 5.68.010
GG) Massage Business $75.00 5.04.160
HH) Mobile Horne Park
1) Inspection fee $20.00 19.12.030
I
2) License fee $25.00 19.12.030
3) Per unit fee $3.00 19.12.030
II) Yard Sale Permit $5.00 5.52.020
(Ord. 3543 Sec. 1, 2002).
ORDINANCE NO
AN ORDINANCE of the City of Pasco, amending PMC Chapters 5.04,
5.06 and 3.07, regarding fees for certain business licenses.
WHEREAS, the City Council of the City of Pasco has determined that certain
amendments regarding the fees for business licenses are warranted;
NOW,THEREFORE, The City Council of the City of Pasco, Washington,
Does Ordain as Follows: (deletions by interlineations, additions by underlining)
Section 1. That Section 5.04.120 MAXIMUM FEE is amended to read as follows:
5.04.120 MAXIMUM FEE. The maximum annual license fee will be as set forth in
Chapter 3.07 of this code. Provided, however, this section on maximum annual fee shall
not apply to business licenses for dwelling unit rentals.
Section 2. That Section 5.06.030 PERMIT FEE is amended to read as follows:
5.06.030 PERMIT FEE. The charge for the license under this chapter shall be as set
forth in Chapter 3.07 of this code plus an additional fee per each one hundred square feet
of rentable space. Provided, however, the maximum annual license fee shall be the same
as set forth in Section 5.04.120 of this code. 'Rentable space" means all space at the
building or "business location" to be used for the undertaking being licensed except for
that space specifically set aside and designated for vehicle parking only. (Ord. 3560 Sec.
8, 2002; Ord. 3394 Sec. 3, 1999; Ord. 2521 Sec. 1 (part), 1984.)
Section 3. That Section 3.07.050 BUSINESS LICENSES is amended to read as follows:
3.07.050 BUSINESS LICENSES:
Fee/Charge Reference
A) License Base Fee (include 1" 3000 sq $75.00 5.04.130
ft)
B) Maximum Lic. Fee $500.00 5.04.120
C) Square Footage Fees (ea inc. of 3000) $30.00 5.04.140
D) Outside Area Charges $50.00 5.04.150
E) Late Penalty $30.00 5.04.190
F) Transfer Fee $37.00 5.04.080
G) Business Located Outside city limits $75.00 5.04.160
H) Rental Dwellings—includes first unit $30.00 5.04.160
(No maximum fee)
1) Each additional unit $3.00 5.04.160
I} Auction Sales—for 3 days $75.00 5.04.150
J) Bank/FinancialInstitution $200.00 5.04.160
K) Bowling Alleys —includes first alley $75.00 5,04.160
1) Each addl. alley $6.00 5.04.160
L) Commercial Rentals —includes first $75.00 5.04.160
location
1) Each additional location or unit $3.00 5.04.160
M) Dray and Transfer—includes first $75.00 5.04.160
truck
1) Each additional truck $5.00 5.04.160
1) Hotels/Motels/Cabins Courts--base $75.00 5.04.160
fee
1� Each unit. $5.00 5.04.160
O} Liquor Sales without dancing (incl 151 $200.00 5.05.140
3000 sq. ft)
P) �7 Prof. Boxing/Wrestling—per show $75.00 5.04.160
Q) Sleeping Rooms/Rooming Houses $75.00 5.04.160
(min. 4 rooms)
1) Per room/unit charge $5.00 5.04.160
R) Theaters $150.00 5.04.160
S) Special Events:
1) Athletic, Competitive or Festival $25.00 5.25.070
2) Concert $25.00 5.25.070
3) Dance Hall—without liquor $75.00 5.25.070
a) Additional square footage
4) Dance Hall--with liquor $350.00 5.25.070
a) Additional square footage
5) Demonstration $15.00 5.25.070
6) Outdoor Music Festival $25.00 5.25.070
7) Parade $15.00 5.25.070
8) Public Dance $15.00 5.25.070
9) Temporary Special Sales Event— $20.00 5.25.070
(maximum for event $500.00)-per
vendor
T) Flee Markets/Swap Meets/Buy & Sell $75.00 5.06.030
Marts
1) Each additional 100 sq. ft. of space $5.00 5.06.030
U) Solicitors $150.00 5.08.050
V) Itinerant Merchants:
1) Application fee $60.00 5.10A.060
2) Monthly fee—if application approved $45.00 5.10A.060
W) Mobile Vendors:
1) Application fee $25.00 5.10A.060
2) Monthly fee—if application approved $10.00 5.10A.060
X) Pawnshop $250.00 5.12.012
Y) Carnivals and Circuses —first day fee $275.00 5.16A.070
1} Each and every day after first $125.00 5.16A.070
Z) Amusement Device Distributor $500.00 5.20.100
1) Amusement Device User— 1-6 $50.00 5.20.100
machines
2) Amusement Device User—6+ $100.00 5.20.100
machines
AA) Adult Entertainment Facility: $700.00 5.27.110
1) Adult Entertainer $150.00 5.25.110
2) Adult Waitperson $150.00 5.27.110
3) Adult Ent. Bus. Mng gr. $150.00 5..27.110
Gomel Pit Ne Fee 5.28.050
CG) For-Hire Vehicles(maximum of $50.00 5.45.050
BB $500.00)—per vehicle
1) Driver's Permit Fee $50.00 5.45.080
DD) Private Deteeliyo and See rity $75.0 a K O
Sidewalk Sales No fee 5.56.010
CC
it
YLF4 Attendants in Private Quai4efs Ne fee 5,69.010
Massage n„-; $75.00 5.04.16
W Mobile Home Park
DD
1) Inspection fee $20.00 19.12.030
2) License fee $25.00 19.12.030
3) Per unit fee $3.00 19.12.030
11) Yard Sale Permit $5.00 5.52.020
EE (Ord. 3543 Sec. 1, 2002).
Section 4. Section 1 and Section 3 (H) shall be effective after January 1, 2007. All other
sections of this ordinance shall take effect and be in force from and after its passage and
five days following its publication as required by law.
PASSED by the City Council of the City of Pasco at its regular meeting this
day of February 2006.
Joyce Olson, Mayor
ATTEST: APPROVED AS TO FORM:
Sandy L. Kenworthy, Deputy City Clerk Leland B. Kerr, City Attorney
CITY OF PASCO
SUMMARY OF ORDINANCE NO.
ORDINANCE NO. is an ordinance amending PMC Chapters 5.04, 5.06 and 3.07,
regarding fees for certain business licenses.
The full text of Ordinance No. is available free of charge to any person who requests it
from the City Clerk of the City of Pasco (509) 545-3402, PO Box 293, Pasco, Washington,
99301.
Sandy L. Kenworthy, Deputy City Clerk
AGENDA REPORT
FOR: City Council Date: 2/1/06
TO: Gary Crutchfi ity anager
Reg. Mtg.: 216/06
FROM: Stan Strebel,Ad mi and Community Services Director
SUBJECT: Bid for Kurtzman Park Trait/Basketball Court Improvement Project
I. REFERENCE(S):
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/6 MOTION: I move to award the contract for the Kurtzman Park Trail/Basketball Court
Improvement Project to the low bidder, George A. Grant,Inc. in the amount of
$107,433.60, including sales tax, and further,to authorize the Mayor to sign the
contract documents.
III. FISCAL IMPACT:
Park Development Fund expense: Included in Capital budget.
IV. HISTORY AND FACTS BRIEF;
A) On February 1, the City received two bids for the Kurtzman Park Trail/Basketball Court
Improvement Project. The low bid was submitted by George Grant Inc., in the amount of
$107,433.60. The other bid, from A&B Asphalt, was for $115;534.44. This project will
consist of installing new asphalt walking paths in the park as well as converting existing
tennis courts to basketball courts and the demolition of an old unserviceable basketball
court. Due to the proximity of the new Virgie Robinson Elementary School, students
from the school will benefit from the improvements and the school district has
authorized payment of$20,000 toward the project.
B) Staff has twice before bid this project, however owing to the unstable cost of asphalt at
the time and lack of bidders, the project was not recommended for award. The low bid
for the prior bid attempts was $148,000. Staff recommends award of the project to the
low bidder, George A.Grant, Inc.
14(a)
AGENDA REPORT NO. 5
FOR: City Council February 1, 2006
TO: Gary Crutchfel nager Regular Mtg: February 6, 2006
Robert J. Albe lic Works Director
FROM: Doug Bramlette, City Engineer Ig
SUBJECT: Award Wernett Road/Road 38 Sewer ULID #142; Project#05-1-10
I. REFERENCE(S):
1. Bid Summary
2, Vicinity Map
II. ACTION REOUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
216: MOTION: I move to award the low bid for the Wernett Road/Road 38
Sewer ULID#142, Project No. 05-1-10 to Goodman & Mehlenbacher
for the amount of$618,905.83 including sales tax and, further,
authorize the Mayor to sign the contract documents.
III. FISCAL IMPACT:
L.I.D. Fund
IV. HISTORY AND FACTS BRIEF:
On January 25, 2006, staff received three bids for the Wernett Road/Road 38
Sewer ULID #142, Project No. 05-1-10. The low bid was received from Goodman
& Mehlenbacher, in the amount of $618,905.83 including sales tax. The second
lowest bid received was in the amount of $634,874.96. The highest bid was for
$640,650.15. The Engineer's Estimate for the Wernett Road/Road 38 Sewer ULID
#142, Project No. 05-1-10 is $628,469.88. The bid from Goodman &
Mehlenbacher is within the budget for the preliminary assessment roll.
The scope of work for the Wernett Road/Road 38 Sewer ULID 9142, Project No.
05-1-10 includes the installation of approximately 350 linear feet of 10-inch
sanitary sewer, 5925 linear feet of 8-inch sanitary sewer and 2670 linear feet of fl-
inch sewer services. It will also include approximately 3420 tons of street overlay.
Staff recommends award of this contract to Goodman&Mehlenbacher.
V. ADMINISTRATIVE ROUTING
Project File
10(b)
CITY OF PASCO ,z h
WERNETT ROAD/ROAD 38 SEWER ULID #14
PROJECT#05-1-10
Date: January 25, 2005
Time: 2:00 PM Engineers Est: 580,000-630,000
CONTRACTOR: Goodman & Mehlenbacher Ent. Inc. YES NO
Subcontract Disclosure X
Bid Bond X
Non-Collusion Affidavit X
Addendum#1 X
BID AMOUNT 618,905.83
CONTRACTOR. Sharpe & Preszler YES NO
Subcontract Disclosure X
Bid Bond X
Non-Collusion Affidavit X
Addendum#1 X
BID AMOUNT 634,847.89
CONTRACTOR: Watts Construction YES NO
Subcontract Disclosure X
Bid Bond X
Non-Collusion Affidavit X
Addendum #1
BID AMOUNT 640,650.15
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Affidavit
Addendum #1
BID AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Affidavit
Addendum #1
BID AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Affidavit
Addendum#1
BID AMOUNT
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AGENDA REPORT NO. 6
FOR: City Council February 1, 2006
TO: Gary Crutchf ity anager Regular Mtg: February 6, 2006
Robert J. Albe l is Works Director
FROM: Doug Bramlette, City Engineer a
SUBJECT: Award Broadmoor Boulevard & Chapel Hill Traffic Signal; Project#05-401
I. REFERENCE(S):
1. Bid Summary
2. Vicinity Map
IT. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/6: MOTION: I move to award the low bid for the Broadmoor Boulevard
& Chapel Hill Traffic Signal; Project #05-4-01 to Sierra Electric for the
amount of$159,439.00 and, further, authorize the Mayor to sign the contract
documents.
III. FISCAL IMPACT:
Arterial Street Fund
IV. HISTORY AND FACTS BRIEF:
On January 25, 2006, staff received two bids for the Broadmoor Boulevard (Rd
100) & Chapel Hill Traffic Signal, Project #05-4-01. The low bid was received
from Sierra Electric, in the amount of$159,439.00. The second bid received was
in the amount of $221,780.00. The Engineer's Estimate for the Broadmoor
Boulevard (Rd 100) & Chapel Hill Traffic Signal, Project #05-4-01 is $159,625.00.
The 2006 budget for the project is $160,000.00.
The project involves the installation of a traffic signal system, signing and
pavement markings at the intersection of Broadmoor Boulevard (Rd. 100) and
Chapel Hill Boulevard.
Staff recommends award of this contract to Sierra Electric.
V. ADMINISTRATIVE ROUTING
Project File
1D(C)
CITY OF PASCO
BROADMOOR BLVD &CHAPEL HILL SIGNAL
PROJECT#05-4-01 ' ' •
Date: January 25, 2005
Time: 10:00 AM Engineers Est: 180,000.00
CONTRACTOR: SIERRA ELECTRIC YES NO
Subcontract Disclosure X
Bid Bond X
Non-Collusion Affidavit X
Addendum#1 X
Addendum#2 X
BID AMOUNT $159, 139.00
CONTRACTOR: McCANDLISH ELECTRIC YES NO
Subcontract Disclosure X
Bid Bond X
Non-Collusion Affidavit X
Addendum#1 X
Addendum#2 X
BID AMOUNT $221,780.00
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Affidavit
Addendum #1
Addendum #2
BID AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Affidavit
Addendum#1
Addendum#2
BID AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Affidavit
Addendum#1
Addendum#2
BID AMOUNT
CONTRACTOR: YES NO
Subcontract Disclosure
Bid Bond
Non-Collusion Aff idavit
Addendum #1
Addendum#2
BID AMOUNT
II I IN
I
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AGENDA REPORT NO. S
FOR: City Council DATE: 2/1/06
TO: Gary Crutchfie it Manager WORKSHOP:
Richard J. Smi i ector �. REGULAR: Z/6/06
Community an Economic Development
FROM: David I. McDonald, City Planner
SUBJECT: SPECIAL PERMIT--(APPEAL MF# INFO06-003) Location of
a vocational farm for the Pasco School District. (MF# 05-
167-SP) (TRAKIT# SP05-122)
I. REFERENCES :
A. Appeal Letter
B. Vicinity Map
II. ACTION REQUESTED OF_COUNCIL/STAFF RECOMMENDATIONS:
MOTION: I move to set 7:00 PM, February 21, 2006 as the time and
date for a closed record hearing to consider the appeal of the
Planning Commission recommendation under Master File
No. 05-167-SP.
III. FISCAL IMPACT:
NONE
IV. HISTORY AND FACTS BRIEF:
A. On December 15, 2005 the Planning Commission conducted a
public hearing to consider a special permit for the location of a
vocational training farm on the proposed site of the second Pasco
High School. The Planning Commission recommended approval
of the special permit on January 19, 2006.
B. A nearby property owner (address 8120 W. Argent) filed a written
appeal of the Planning Commission recommendation. The
attached letter fully explains the reasons for the appeal.
C. The appeal requires the City Council to set a time and date for a
Closed Record Hearing to consider the appeal. The earliest date
available for a Closed Record hearing is February 21, 2006.
V. DISCUSSION:
10(d)
;•per^a.y:,s1�w
David McDonald
City Planner
Pasco, WA 99301
January 25, 2006
APPEAL OF THE PLANNING COMMISION'S RECOMMENDATION TO APPROVE THE
SPECIAL PERMIT FOR THE LOCATION OF A VOCATIONAL FARM FOR THE PASCO
SCHOOL DISTRICT IN AN R-S-1 and RP DISTRICT(MASTER FILE NO: 05-167-SP)
(HEARING DATE: 12/15/05) (ACTION DATE: 1/19/05)
Dear Sir:
I, Tony McKarns of 8120 West Argent,Pasco, Washington, 99301, representing an organization of
concerned citizens, hereby file an appeal to the aforementioned proposal.
The following is a list of specific reasons, rationales, and/or bases for the appeal.
• The Pasco School District and the City of Pasco failed to follow the State of Washington's
State Environmental Protection Act(SEPA) law(RCW 43.21)and regulations (WAC 197-
11) in filling out their SEPA Checklist for the proposed vocational farm to be located on
school district property at the corner of Road 84 and Argent.
o Failed by segmenting the known actions
o Failed to properly identify the potential impacts(eg. the impacts to ground water as
regulated by WAC 173-200)
o Failed to properly review the potential impacts
o Failed to consider risk to health and safety of the citizens living adjacent to and/or
near the proposed action
• The City of Pasco failed to follow the City of Pasco Municipal Code for appeals under
23.055.010 Threshold Determinations by not providing their response to public comments in
a timely manner that would allow for an appeal of the City's Determination of Non-
significance (DNS).
• The City of Pasco failed to follow City of Pasco Municipal Code under 23.07.060 SEPA
Policies.
• "Attain in the widest range of beneficial uses of the environment without
degradation, risk to health or safety or other undesirable and unintended
consequences;"
• "The City recognizes that each person has a fundamental and inalienable right to
a healthful environment and that each person has a responsibility to contribute to
the preservation and enhancement of the ev ironment."
/00,00
I include the payment of the appeal fee in the amount of$2%.NN.
Ton�tedresident W rns
Aff
VICINIfY MAP
1 5pecial Permit: Vocational farm
APFL CAIN, ra5co School pi5trict
FU # ; 05-167�5�
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AGENDA REPORT NO. 53
FOR: City Council DATE: January 31, 2006
TO: Gary Crutchfi Manager Regular Mtg: February 6, 2006
FROM: Robert J. Albe ot*eaor, Public Works
SUBJECT: 2006 Irrigation Improvements—VFD at Village of Pasco Heights
I. REFERENCE(S):
1. Quote Summary
II. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
216/06: MOTION: I move to approve the purchase of goods and services from
H &N Electric, for the 2006 Irrigation Improvements in the amount of
$37,650 plus applicable sales tax.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
The 2006 Capital Improvement Budget includes improvements for the irrigation
system. Part of those improvements includes the fabrication and installation of a
new variable frequency drive (VFD) at the recently acquired Village of Pasco
Heights well site. Staff has solicited quotes for this work and received a low
quote from H & N Electric in the amount of $37,650 plus applicable sales tax.
The other quote received was from Power City Electric in the amount of$44,930
plus applicable sales tax.
Staff recommends that Council approve the purchase of goods and services from
H &N Electric.
V. ADMINISTRATIVE ROUTING
Project File
I
10(e)
QUOTE SUMMARY
2006 IRRIGATION IMPROVEMENTS
H & N Electric $37,650
Power City Electric $44,930
AGENDA REPORT NO. 54
FOR: City Council DATE: January 31, 2006
TO: Gary Crutchfie Manager Regular Mtg: February 6, 2006
FROM: Robert J. Albe ts, Director, Public Works
SUBJECT: 2006 Irrigation Improvements—Control Unit Additions
1. REFERENCE(S):
Il. ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:
2/6/06: MOTION: I move to approve the purchase of goods and services from
S & B, Inc., for 2006 Irrigation Control Unit Additions in the amount of
$40,355.72 plus applicable sales tax.
III. FISCAL IMPACT:
Utility Fund
IV. HISTORY AND FACTS BRIEF:
The 2006 Capital Improvement Budget includes improvements for the irrigation
system. Part of the improvements include two additional control units and the
reuse of one existing control unit from Road 108 Pump Facility to monitor and
control the irrigation system from the Water Treatment Plant Master Telemetry
Unit. The existing SCADA RTU from Road 108 will be moved to the Desert
Estates Well site. The two additional control units will be a new unit at the
Village of Pasco Heights Well site and a new unit at the Road 108 Pump Facility.
The cost for the two additional units and movement and reuse of the Road 108
Pump Facility unit is $40,355.72 plus applicable sales tax.
S & B, Inc., which has been under contract with the City since 1994, provides and
maintains the equipment that monitors/controls the city's water system.
Staff recommends that Council approve the purchase of goods and services from
S &B, Inc.
V. ADMINISTRATIVE ROUTING
Project File
10(f)